AM1213 Coaching Guidelines

MCVP Local Committee Development 2012-2013 | Geraldine O. Chang | [email protected]

S pi

Local Committee

Development

in AIESEC

MALAYSIA


Coaching Guidelines. Page

# General

a. Goals of Coaching

b. Coach Assignment

# Coaching, LC Visit,

Planning Days

# Types of Coaching

# Role of a Coach

# Coaching Essentials

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General. 1

Objective

In this coaching system, each LC in AIESEC in Malaysia is

assigned an MCVP/MCP as the LC Coach. The coach is assigned

based on the expertise of the individual along with the

capacity to assist the LC to perform in its own respective way.

Provide the EB individual national support

Improve LC Management knowledge/capabilities of EB

Enhance the functional knowledge of the EB about

basic processes and interfaces

Ensure quality standards in crucial LC processes

(recruitment, OGX & ICX)

Review and analysis of LC reality, structure and

processes

Spark innovations within the LCs

Set the basis for an increase in performance

Goals of Coaching


Coach Assignment

General. 2

LC UM

LC TU

LC UUM

LC UKM

LC USM

LC UTM

LC UPM

LC UNMC

LC UTP

LC UMP LC CU LC SUC

LC UM – Joanne Lim (MC VP Strategic Initiatives))

LC TU – Randy Puentes (MC VP Business Development)

LC UUM – Minerva Urquide (MC VP Project Management)

LC UKM – Caroline Waack (MC VP Corporate Relations)

LC USM – Ashilla Sabin (MC VP Alumni Engagement)

Joshua Lim (MC VP Marketing and

Communications)

LC UPM – Tan Wei Jun (MC VP Outgoing Exchange)

Lim Boon Ken (MC VP Talent Management)

Lee Guo Zhang (MCP)

Geraldine O. Chang (MC VP Local Committee Development)


General. 3

4


General. 4

Randy Steven

Puentes Castaño

Member Committee

Vice President of

Business Development


General. 5

4

Minerva

Urquide Ostos

Member Committee

Vice President of

Project Management


General. 6

4

Caroline Waack

Member Committee

Vice President of

Corporate Relations


General. 7

4

Ashilla Sabin

Member Committee Vice

President of Alumni

Engagement


General. 8

4

Joshua Lim

Member Committee

Vice President of

Marketing &

Communications


General. 9

4

Tan Wei Jun

Member Committee

Vice President of

OutGoing Exchange


General. 10

4

Lim Boon Ken

Member Committee

Vice President of

Talent Management


General. 11

4

Lee Guo Zhang

Member Committee

President


General. 12

4

Geraldine O.

Chang

Member Committee

Vice President of

Local Committee

Development


General. 13

4

Responsibilities of MC as LC Coach

Communications

From the MC to LC: o What is the MC doing o How does the national

plan, national focus areas, and national strategies look like

From the LC to MC: o LC’s feedback to the MC o Needs for support from MC o Providing the bigger

picture from overall analysis of the LC to support each functional MCVP in the operations in the LC level

o Writing an LC Visit report after each meeting with the LC, to the MCP and to relevant MCVPs.

Analysis of LC’s current realities:

o Identifying strengths and weaknesses

o Identifying support needed from the MC

o Bottlenecks and growth opportunities

Supporting LC’s plan and strategy creation:

o Regularly revising the LC plan and strategies with the LCP

o Making the LC plan and strategies are aligned and complementary to the MCs.

Coaching LCP and LCEBs: o Regular giving feedback and recommendation to LCP.

o Being present for consultation with the EBs

Note: Each LC Coach would require the cooperation of their LC’s LCPs to

communicate with them from time to time. LC Coaching is done through LC visits and/or meets (physical/virtual) The LC Coaches are to coach on LC operations whereas the MCP shall act as the

coach for LCPs on personal development and team management of the LCPs.


General. 14

4

Responsibilities of LC Coachee to Coach

Holding their LC coach accountable to his/her coaching

responsibilities

Being the main point of contact between the MC and LC members

Giving inputs and expectations to the LC visit and meeting to the

LC Coach

Keeping the coach updated/informed of the LC realities

(activities/projects/initiatives)

Seeking help and mentoring from the coach, when needed,

especially in highly-demanding situations

Proactively seeking for inputs and recommendation from the

coach – on plan and its execution.

LC coaches will not be focusing on their own function during the

coaching meets. The main goal is to help the LC develop equally

in all areas during these meets.

LC coach is a consultant and advisor of the LCP – not the whole

EB team. The LC coach is working with LCP on the overall plan

for the whole LC.

After every meeting, the LC coach prepares a short report about

the current situation of the LC, which should include: main

realizations from the meeting, action steps and follow-up

required for each MC.

The whole process of LC coaching is prepared, tracked and

controlled by MCP and MC VP Local Committee Development

Things to Note


Coaching. Functionals. Planning Days.15

4

I. 3-4 days at the

beginning of the term

(July) + 3-4 days in the

middle of the term

(~Dec)

II. Moderated by a

planning days chair

III. Teambuilding – Getting

to know each other and

learning how to interact

within the team

IV. Qualitative and

quantitative goal setting

for the term

V. LC Analysis

VI. Operative planning

(especially first planning

days)

VII. Strategic planning

(especially second

planning days)

I. 1-2 days visit by an MC

member for one area OR

a functional conference

II. Individual support for

the VP and team in the

respective functional

area

III. Goal: Increasing

functional knowledge

IV. Improve functional

operative (and strategic)

planning

V. Ensure knowledge about

interface management

VI. Enhance specific area

team management

knowledge of the VP

I. 2-3 day visit by a LC

coach

II. Targeted at the whole

EB concerning LC

Management

III. Goals: See “Goals of

coachings”

IV. Module-based agenda

(not everyone has to be

present at all the time)

V. ~ 8h per day (more if

possible)

VI. LC Analysis

VII. Operative (and strategic)

planning additions

VIII. Increase EB

knowledge/capabilities

Terms defined

Coaching Functionals Planning Days


Types of Coaching. 16

4

AM1213 Coaching Guidelines

Documents

lc coach

lc visit

analysis of lc reality

communications lc upm

coach assignment general

types of coaching

coaching system

coaching essentials