ALVIN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES REGULAR BOARD MEETING October 8, 2019 Official Agenda 7:00 PM 1. Call Meeting to Order and Establish Quorum 2. Invocation 3. Pledge of Allegiance 4. Introduction of Greeters 3 5. Commendations 4 6. Presentations A. Keep Texas Beautiful Youth / Educator Award 7 B. Templeton Demographics / Enrollment Projection Forecast 8 7. Open Forum - Information Only 8. Consent Agenda - Action Items A. Request to Consider Approval of Board Minutes 9 B. Request to Consider Approval of Donation 14 C. Request to Consider Approval for Award of Contractor Consultant Proposals 15 D. Request to Consider Approval of #1910 CATERING-CAT Request for Proposal 19 E. Request to Consider Approval of #1910 IMPREM-CAT Request for Proposal 24 F. Request to Consider Approval of Interlocal Agreement with TASB for Risk Management Fund, Vendor and Expenditure 37 G. Request to Consider Approval of Interlocal Agreement with National Cooperative Purchasing Alliance 45 H. Request to Consider Approval of JJAEP Memorandum of Understanding 2019-2020 49 9. Request to Consider Approval of Nominating a Candidate for a Position on the Board of Directors for the Brazoria County Appraisal District - Business Action Item 66 10. Request to Review and Consider Approval, Purpose and Principles for the School Boundary Advisory Committee for Alvin ISD Attendance Zones - Operations Action Item 68 11. Request to Consider Approval of FFAC (LOCAL) Policy Revisions - Operations Action Item 71 12. Request to Consider Approval of Employment of Personnel - Personnel Action Item 74 13. Superintendent's Report 14. Future Agenda Items 15. Adjournment If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a closed or executive meeting or session of the Board of Trustees is required, then such closed or executive meeting or session as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq., will be held by the School Board at the date, hour, and place given in this Notice or as soon after the commencement of the meeting or session concerning any and all purposes permitted by the Act, including, but not limited to the following sections and purposes: Texas Government Code Section: 551.071 Private consultation with the board’s attorney. 551.072 Discussing purchase, exchange, lease, or value of real property.
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ALVIN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES
REGULAR BOARD MEETING
October 8, 2019
Official Agenda
7:00 PM
1. Call Meeting to Order and Establish Quorum
2. Invocation
3. Pledge of Allegiance
4. Introduction of Greeters 3
5. Commendations 4
6. Presentations
A. Keep Texas Beautiful Youth / Educator Award 7
B. Templeton Demographics / Enrollment Projection Forecast 8
7. Open Forum - Information Only
8. Consent Agenda - Action Items
A. Request to Consider Approval of Board Minutes 9
B. Request to Consider Approval of Donation 14
C. Request to Consider Approval for Award of Contractor Consultant Proposals 15
D. Request to Consider Approval of #1910 CATERING-CAT Request for Proposal 19
E. Request to Consider Approval of #1910 IMPREM-CAT Request for Proposal 24
F. Request to Consider Approval of Interlocal Agreement with TASB for Risk Management Fund,
Vendor and Expenditure
37
G. Request to Consider Approval of Interlocal Agreement with National Cooperative Purchasing
Alliance
45
H. Request to Consider Approval of JJAEP Memorandum of Understanding 2019-2020 49
9. Request to Consider Approval of Nominating a Candidate for a Position on the Board of
Directors for the Brazoria County Appraisal District - Business Action Item
66
10. Request to Review and Consider Approval, Purpose and Principles for the School Boundary
Advisory Committee for Alvin ISD Attendance Zones - Operations Action Item
68
11. Request to Consider Approval of FFAC (LOCAL) Policy Revisions - Operations Action Item 71
12. Request to Consider Approval of Employment of Personnel - Personnel Action Item 74
13. Superintendent's Report
14. Future Agenda Items
15. Adjournment
If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a
closed or executive meeting or session of the Board of Trustees is required, then such closed or executive meeting or
session as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq., will be
held by the School Board at the date, hour, and place given in this Notice or as soon after the commencement of the
meeting or session concerning any and all purposes permitted by the Act, including, but not limited to the following
sections and purposes:
Texas Government Code Section:
551.071 Private consultation with the board’s attorney.
551.072 Discussing purchase, exchange, lease, or value of real property.
551.073 Discussing negotiated contracts for prospective gifts or donations.
551.074 Discussing personnel or to hear complaints against personnel.
551.075 To confer with employees of the school district to receive information or to ask
questions.
551.076 Considering the deployment, specific occasions for, or implementation of, security
personnel or devices.
551.082 Considering the discipline of a public school child, or complaint or charge against
personnel.
551.083 Considering the standards, guidelines, terms, or conditions the board will follow, or will
instruct its representatives to follow, in consultation with representatives of employee
groups.
551.084 Excluding witnesses from a hearing.
Should any final action, final decision, or final vote be required in the opinion of the School Board with
regard to any matter considered in such closed or executive meeting or session, then the final action, final decision,
or final vote shall be either:
(a) In the open meeting covered by the Notice upon the reconvening of the public meeting; or
(b) at a subsequent public meeting of the School Board upon notice thereof; as the School Board shall
determine.
Alvin Independent School District
October 8, 2019
To AISD Board of Trustees
Agendum
Greeters
Category Greeters
Resource Personnel Renae Rives, Communications
Attachments None
Rationale The greeters for the evening are members of the Wilder
Elementary News Crew. The Wilder News Crew consists of 5th grade students from Wilder Elementary that meet weekly and
work on a monthly feature story to appear on the Wilder
website. Mrs. Gwinn, Wilder Librarian, wanted the students to have a voice for the Wilder community, while also keeping
writing as one of the focus points last year.
Teresa Joseph
Janelle D'Souza
Reinier Antonio
Varun Bala Sneha Kunwor
Jetro Gonzales
Arnav Ahuja Alejandra Andrade
Allison Salcedo
Jazmyne Burgess
Budget Implications
None
Recommendation or
Proposed Motion
None
3
Alvin Independent School District October 8, 2019
To AISD Board of Trustees
Agendum
Student & Faculty Commendation
Category Recognition
Resource Personnel Carol Nelson, Superintendent Renae Rives, Communications
Attachments None
Rationale
Student Commendations
Fairview Jr. High Band
The Fairview Jr. High band was named a National Winner in the 2019 Mark of Excellence/National Wind Band Honors
project. They are winners in both Class A and in the New Music
Division. The Mark of Excellence is a national music competition that recognizes music programs and their
ensembles for high standards in performance. The Foundation
for Music Education sponsors this project. Ensembles are judged by nationally respected adjudicators, with the top
quarter being named as National Winners and the second
quarter being named as Commended Winners. The project
received 320 entries in all classifications this year, and has had entries from 38 states. Our band's performance was said to
represent the very highest level of music teaching, learning, and
performing. Seanna Helton
Abby Ptak
Lucas Neace Alexis Sanchez
Band Directors: Jeremy Kitchens, Rebecca Capritto
National Merit Scholarships: After taking the PSAT exam in the fall of 2018, one Alvin ISD
student has been named a National Merit Semifinalists and is
moving on in the scholarship competition. 13 students have been named National Merit Commended Students and two have
received National Hispanic Recognition.
National Merit Semifinalist: Rowan Ostrowicki – Shadow Creek HS
National Merit Commended: Khari-Alexis Bing - Manvel High School
4
Alexander Cessna – Shadow Creek HS
Divyaa Cherian – Shadow Creek HS Sajan Dayal – Shadow Creek HS
Ami Dongchau – Shadow Creek HS
Terreance Ellis – Shadow Creek HS
Melinda He – Shadow Creek HS Jenn Landicho – Shadow Creek HS
Carson Parker – Shadow Creek HS
Christopher Pham – Shadow Creek HS Elizabeth Ren – Shadow Creek HS
Nikita Singh – Shadow Creek HS
Preksha Vaghela – Shadow Creek HS
National Hispanic Recognition:
Kevin Gonzalez Leal - Manvel High School
Jaden Massey - Manvel High School Isabel Cordova – Shadow Creek High School
Page 4 Public Hearing & Regular Board Meeting September 10, 2019
ITEM #11 – REQUEST TO CONSIDER APPROVAL OF REQUIRED ADVANCED FUNDING AGREEMENT WITH TXDOT FOR INTALLATION OF THE TRAFFIC SIGNAL ON FM 1462 AND CR 185 FOR NELSON ELEMENTARY
Construction of turn lanes at traffic
signal on FM 1462 and CR 185 to
support traffic safety necessary to
support AISD’s new Nelson
Elementary School as defined by the
engineers Traffic Impact Analysis.
Trustee Scheibel made a motion to
approve the required Advanced
Funding Agreement with TxDot for
Installation of Traffic signal on FM
1462 and CR 185 for Nelson
Elementary and authorize the
Superintendent or her designee to
execute the final agreement.
Trustee Wennerstrom seconded the
motion. Motion carried
unanimously (7-0).
ITEM #12 – REQUEST TO CONSIDER APPROVAL OF LISTING TAX RESALE PROPERTY CONSISTING OF +/-4.1 ACRE TRACE LOCATED ON EAST HIGHWAY 6
Approval was requested for approval
to declare the excess +/-4.1 acre
property on East Highway 6 as
surplus and authorize disposal of
the property.
A professional services agreement
will be used to select a licensed real
estate agent to coordinate sale.
Trustee Harris made a motion to
approve the listing of +/-4.1 acres of
real property located on East
Highway 6 in Alvin and authorize
the Superintendent or her designee
to procure a Professional Service
Contract with a real estate broker
and negotiate the sale and
conveyance of the property. Trustee
Pickren seconded the motion.
Motion carried unanimously (7-0).
ITEM #13 – REQUEST TO CONSIDER APPROVAL OF CLASS SIZE WAIVER
A waiver was needed for class size
due to the anticipation of exceeding
the 22:1 ratio on one or more
classrooms at the elementary
schools, due to rapid growth in the
District.
Trustee Wennerstrom made a
motion to approve the class size
waiver. Trustee Tonini seconded
the motion. Motion carried
unanimously (7-0).
ITEM #14 – REQUEST TO CONSIDER APPROVAL OF EMPLOYMENTS
As presented
Trustee Tonini made a motion to
approve all employments as
presented. Trustee Pickren
seconded the motion. Motion
carried unanimously (7-0)
ITEM #15 – SUPERINTENDENT’S REPORT
Superintendent Nelson highlighted
recent and upcoming district
activities.
ITEM #16 – FUTURE AGENDA ITEMS
No future agenda items were
requested.
ITEM #17 – ADJOURNMENT
Trustee Humbird made a motion to
adjourn. Trustee Scheibel seconded
the motion.
Meeting was adjourned at 7:59 p.m.
Attest:
________________________________
Earl Humbird, President
________________________________
Tiffany Wennerstrom, Secretary
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On October 2, 2019 the Alvin
Independent School District Board
of Trustees met for a Workshop
Meeting at 12:00 noon in the
Central Administration Building,
AISD, Alvin, Texas, with the
following members present:
Earl Humbird, Nicole Tonini, Cheryl Harris, Tiffany Wennerstrom and Julie Pickren. Vivian Scheibel and Regan Metoyer Peterson were unable to attend the meeting. Superintendent Nelson and other administrative staff were in attendance as well. ITEM #1 - CALL TO ORDER
President Humbird called the
meeting to order stating that a
quorum of Board members were
present, notice was duly posted,
and the meeting was called to order
in accordance with the Texas Open
Meetings Act, Texas Government
Code Section 551.001.
ITEM #2 – DISCUSS
INFORMATIONAL ITEMS
RELATED TO UPCOMING (October
8, 2019) BOARD AGENDA
The October 8, 2019 Board agenda
was reviewed and discussed.
ITEM #3 – ADJOURNMENT
President Humbird made a motion
to adjourn the meeting. Trustee
Wennerstrom gave a second to the
motion. Motion carried
unanimously (5-0).
Meeting was adjourned at 12:26
p.m.
Attest:
________________________________
Earl Humbird, President
________________________________
Tiffany Wennerstrom, Secretary
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13
Alvin Independent School District October 8, 2019
To AISD Board of Trustees
Agendum
Request to Consider Approval of Donation
Category Business/Action
Resource Personnel
Dr. Daniel Combs, Chief Financial Officer
Attachments
Rationale
Mary Marek Elementary received a donation from Marek PTO. The
amount of the donation is $10,070.00 to be used for 24 Dell laptop
computers and 2 Belkin charging stations.
District Goal(s) Fiscal Responsibility
Budget
Implications
Increase to available activity funds
Recommendation
or Proposed
Motion
That Board approve the donation of $10,070.00 from Marek
PTO.
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Alvin Independent School District October 8, 2019
To AISD Board of Trustees
Agendum
Request to Consider Approval for Award of Contractor Consultant Proposals
Category Business
Resource Personnel Patrick Miller, Chief of Operations
Attachments
Memo from Mickie Dietrich, Director of Purchasing
Rationale
Sixteen (16) proposals were received for service commodity
codes as classified under the Contractor Consultant Proposals (1910CS RFP) for a one year non-exclusive award
with the option to renew for an additional two years.
District Goal(s) Fiscal Responsibility
Budget Implications
None
Recommendation or
Proposed Motion
That Board approves the Federal Programs Contracts and
Contracted Services as presented.
15
301 E. House St. ♦ Alvin, TX 77511 ♦ 281-824-0567 ♦ FAX 281-585-4567
Attachments Copy of SBAC Purpose, Procedures, and Principles; Proposed
timeline for process.
Rationale This action will provide guidelines for the process of
determining boundaries for Alvin ISD attendance zones.
District Goal(s) Facilities & Parental/Community Involvement
Budget Implications
None
Recommendation or Proposed Motion
That the Board approve the Purpose and Principles for the School Boundary Advisory Committee for Alvin ISD
attendance zones so that the SBAC may begin work.
68
School Boundary Advisory Committee (SBAC)
Purpose
The purpose of boundary revisions is to optimize school facility usage, and to accommodate
growth patterns throughout the district. The SBAC will develop attendance boundary
recommendations for secondary and elementary schools, to be approved by the Alvin ISD
Board of Trustees.
Procedures for Boundary Change
Committee meetings will be held with the purpose of developing attendance boundary
recommendations. There will be four committee meetings where community delegates,
trustees, district personnel as well as the demographer will be present. The interested
public is invited to attend. Through this process final recommendations will be developed
and presented to the school board for approval. The meeting schedule is as follows:
Monday, October 21, 2019 6:30 -8:00 PM at Manvel Jr. High Cafeteria
Monday, November 4, 2019 6:30 – 8:00 PM at Manvel Jr. High Cafeteria
Monday, November 18, 2019 6:30 – 8:00 PM at Manvel Jr. High Cafeteria
Monday, December 9, 2019 6:30 – 8:00 PM at Manvel Jr. High Cafeteria
Community Online Comment: An online comment section will be provided for all Alvin ISD
stakeholders to state their opinions and thoughts on the proposed boundary changes
Tuesday, December 10, 2019 SBAC Presentation and a recommendation to the Alvin ISD Board of
Trustees
Tuesday, January 14, 2019 Board meeting will include finalized boundary recommendations and a
request for approval by the Alvin ISD Board of Trustees
Decision Principles
Where feasible, boundaries shall support the neighborhood school concept by
combining geographically proximate neighborhoods or developments into school
attendance boundaries.
Where feasible, existing physical boundaries included but not limited to: roadways,
creeks, drainage ditches, utility easements, and similar elements shall be utilized as
boundaries.
Assignment of students shall be made based on building capacity and growth
projections. Attention will be given to the unique needs of the student population at
a given campus, which may not be reflected in numbers alone.
Inter-district transfers for employees who reside outside of the boundaries of Alvin
ISD continue to serve as an incentive to attract the most qualified staff. Placement
of these students will be made based on the employee workplace, and building
capacity and growth projections.
The district does not draw boundary lines for the purpose of creating a particular
demographic or socio-economic attendance zone, all students are equally important.
69
School Boundary Advisory Committee (SBAC) 2019-2020 TIMELINE
Secondary Schools Jr High #8 Aug-21
HS #4 Aug-22
Elementary Schools EC Mason Aug-21
ELEM #21 Aug-22
DATE LOCATION
10/21/2019 Manvel Junior High School Cafeteria
11/4/2019 Manvel Junior High School Cafeteria
11/18/2019 Manvel Junior High School Cafeteria
11/19 /19- 12/08/2019 Website Notification
12/9/2019 Manvel Junior High School Cafeteria
12/10/2019 Tommy King Administration Building
1/14/2020 Tommy King Administration Building
DESCRIPTION
SBAC Meeting #4 6:30 -8:00
Board Meeting: Committee Presentation and Committee
Recommendation
Board Meeting: Approval of Boundary Recommendations
SBAC Meeting #2 6:30 -8:00
SBAC Meeting #3 6:30 -8:00
Online Community Input/Feedback
SBAC Meeting #1 6:30 -8:00
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Alvin Independent School District October 8, 2019
To AISD Board of Trustees
Agendum
Request to Consider Personnel Items – FFAC (Local) Policy Revisions
Category Federal and Special Programs/Action
Resource Personnel Carol Nelson, Superintendent Dr. Loree Bruton, Assistant Superintendent of Federal & Special
Programs
Kim Alvarez, Director of Human Resources
Attachments
FFAC (Local) Proposed
Rationale The proposed change for FFAC Local is to update the local policy
to stock epinephrine for our schools for emergency purposes. A physician has signed a prescription to stock epinephrine for our
school district and we have a company who has provided these
injectors free of charge.
Authorized and trained individuals on campus may administer
an unassigned epinephrine auto-injector at any time to a person experiencing anaphylaxis on a school campus.
Administration regulations designate a coordinator to manage
policy implementation and address annual training of school personnel.
The District will provide notice to parents regarding the epinephrine program, including notice of any change to or
discontinuation of this program.
District Goal(s) Teachers and Staff
Budget Implications
None
Recommendation or
Proposed Motion
That Board approval be granted for FFAC (Local) Policy Revision
as requested.
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Alvin ISD 020901 WELLNESS AND HEALTH SERVICES FFAC MEDICAL TREATMENT (LOCAL)
1 of 2 PROPOSED REVISIONS 9-6-19 FFAC(LOCAL)-B11 to X
PROPOSED REVISIONS Procedures shall be established by the administration to ensure that proper attention is given to any student who becomes ill during the course of a school day.
Emergency procedures shall be established by the administration to ensure proper attention for any student injured at school. Rec-ords shall be maintained on all accidents that require the attention of a medical doctor.
Each year, students and parents shall complete and sign a form that provides emergency information and authorizes school officials to obtain emergency medical treatment, as provided by law.
The District shall not purchase nonprescription medication to ad-minister to a student.
No employee shall give any student prescription medication, non-prescription medication, herbal substances, anabolic steroids, or dietary supplements of any type, except as provided below.
Employees authorized by the Superintendent or designee may ad-minister to students:
1. Prescription medication in accordance with legal require-ments. [See FFAC(LEGAL)]
2. Nonprescription medication, upon a parent’s written request, when properly labeled and in the original container.
3. Herbal substances or dietary supplements provided by the parent and only if required by the individualized education program or Section 504 plan of a student with disabilities.
The District authorizes school personnel who have agreed in writing and been adequately trained to administer an unas-signed epinephrine auto-injector in accordance with law and this policy. Administration of epinephrine shall only be permit-ted when an authorized and trained individual reasonably be-lieves a person is experiencing anaphylaxis.
Authorized and trained individuals may administer an unas-signed epinephrine auto-injector at any time to a person expe-riencing anaphylaxis on a school campus.
The District shall ensure that at each campus a sufficient number of personnel are trained to administer epinephrine so that at least one trained individual is present on campus dur-ing all hours the campus is open. In accordance with state rules, the campus shall be considered open for this purpose
Student Illness
Accidents Involving Students
Emergency Treatment Forms
Purchasing Medication
Administering Medication
Provided by Parent
Epinephrine
On Campus
72
Alvin ISD 020901 WELLNESS AND HEALTH SERVICES FFAC MEDICAL TREATMENT (LOCAL)
2 of 2 PROPOSED REVISIONS 9-6-19 FFAC(LOCAL)-B11 to X
during regular on-campus school hours and whenever school personnel are physically on site for school-sponsored activi-ties.
The Superintendent shall develop administrative regulations designating a coordinator to manage policy implementation and addressing annual training of school personnel in accord-ance with law; procedures for auto-injector use; and acquisi-tion or purchase, maintenance, expiration, disposal, and avail-ability of unassigned epinephrine auto-injectors at each campus.
In accordance with law, the District shall provide notice to par-ents regarding the epinephrine program, including notice of any change to or discontinuation of this program.
Except as permitted by Education Code 38.016, an employee shall not:
1. Recommend to a student or a parent that the student use a psychotropic drug;
2. Suggest a particular diagnosis; or
3. Exclude the student from a class or a school-related activity because of the parent’s refusal to consent to psychiatric eval-uation or examination or treatment of the student.
Maintenance, Availability, and Training
Notice to Parents
Psychotropics
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Alvin Independent School District
October 8, 2019
To AISD Board of Trustees
Agendum
Request to Consider Personnel Items – Requested Personnel
Category Personnel/Action
Resource Personnel Carol Nelson, Superintendent of Schools
Johnny Briseño, Ed.D., Executive Director of Human Resources
Syreeta Presley, Director of Human Resources
Attachments Memo related to personnel
Rationale Requested personnel actions
District Goal(s) Teachers and Staff
Budget Implications
None
Recommendation or
Proposed Motion
That Board approval be granted for requested personnel