JACKSON STATE UNIVERSITY NATIONAL ALUMNI ASSOCIATION, INC. Alumni Chapter or Affinity Group Charter Application Package 1 Revision Date: June 9, 2015 ALUMNI CHAPTER OR AFFINITY GROUP CHARTER APPLICATION PACKAGE Table of Contents Mission Statement ......................................................................................................................................... 2 Vision ............................................................................................................................................................ 2 Core Values................................................................................................................................................... 2 How to Start a Chapter .................................................................................................................................. 2 Detailed Checklist ......................................................................................................................................... 3 Petition To Establish A Recoginized Alumni Chapter Or Affinity Group ................................................... 6 New Alumni Chapter Or Affinity Group Charter Application ..................................................................... 7 Charter Member Contact Form ..................................................................................................................... 9 Definitions................................................................................................................................................... 10 Checklist ..................................................................................................................................................... 10 Charter Requirements ................................................................................................................................. 11 Sample Chapter Report Form ..................................................................................................................... 12 Sample Chapter Installation Program ......................................................................................................... 14 Sample News Release ................................................................................................................................. 15 Sample Chapter Bylaws .............................................................................................................................. 16
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JACKSON STATE UNIVERSITY NATIONAL ALUMNI ASSOCIATION, INC.
Alumni Chapter or Affinity Group Charter Application Package
How to Start a Chapter .................................................................................................................................. 2
Charter Requirements ................................................................................................................................. 11
Sample Chapter Report Form ..................................................................................................................... 12
Sample Chapter Installation Program ......................................................................................................... 14
JACKSON STATE UNIVERSITY NATIONAL ALUMNI ASSOCIATION, INC.
Alumni Chapter or Affinity Group Charter Application Package
2 Revision Date: June 9, 2015
MISSION STATEMENT
The mission of The Jackson State University National Alumni Association, Inc. (JSUNAA) is to support
and advance the interest of the University.
VISION
Our vision is that all alumni are inspired and empowered to commit and connect to the University.
CORE VALUES
Advocacy: We are leaders in advancing the quality and stature of Jackson State University. We
encourage volunteer and philanthropic support of the University.
Education: We value students and are dedicated to their support and development. We believe in
lifelong learning.
Diversity: We value and engage diverse Jackson State University constituents.
Community: We create and foster open communication between all Jackson State University
stakeholders (alumni, students, faculty/staff, friends and supporters) to build and maintain strong
relationships.
Service: We are committed to improving our local communities through community service
involvement.
Interdependence: Led by self-governed volunteers, we are the voice of Jackson State University alumni.
Innovation: We are entrepreneurial; we are actively seeking to identify and create new opportunities.
Excellence: We commit to the highest quality in all our endeavors (honesty, integrity, and
accountability).
HOW TO START A CHAPTER OR AFFINITY GROUP
So you’re interested in starting an Alumni Chapter or Affinity Group? The purpose of an Alumni Chapter
or Affinity Group is to foster a spirit of loyalty and to promote the general welfare of JSUNAA and the
University. The Alumni Chapter or Affinity Group exists to support the parent organization’s goals, and
to strengthen the ties between alumni, the University, the community, and the parent organization.
There are several steps in starting an Alumni Chapter or Affinity Group for The Jackson State University
National Alumni Association, Inc.
JACKSON STATE UNIVERSITY NATIONAL ALUMNI ASSOCIATION, INC.
Alumni Chapter or Affinity Group Charter Application Package
3 Revision Date: June 9, 2015
DETAILED CHECKLIST
ACTION RESPONSIBLE
PARTY
1. CONTACT THE NATIONAL OFFICE Interested Group
Contact the Department of Alumni and Constituency Relations (DACR) at Jackson
State University, P.O. Box 17820, Jackson, MS 39217 (601.979.2281) to express your
interest in serving as a contact person for a particular area.
a) DACR will provide the Interest Group with a list of alumni in the specified
geographical area, a Charter Application Package and the name of the assigned
Regional Vice President (RVP).
b) The Contact Person for the Interest Group will work with DACR and the RVP to
coordinate the application process and an informational meeting. Documents are also available online at www.jsunaa.org and www.jsums.edu/alumni
2. DETERMINE FEASIBILITY Interested Group
It is important to determine the need for an Alumni Chapter or Affinity Group in your
area. Additionally, be sure to determine that there are a sufficient number of members
and potential members to support the formal structure of an Alumni Chapter or
Affinity Group (at least 10, preferably more).
a) Establish proposed boundaries of the new chapter. Keep in mind: Travel time to
meetings and proximity of other chapters.
b) Determine current membership in your area by asking the national office for a
printout of members within the proposed boundaries.
c) Determine potential membership by collecting the name and contact information
of individuals who might be interested in joining the Alumni Chapter and Affinity
Group.
3. ORGANIZE INFORMATIONAL MEETING Interested Group
Invite Alumni to an informal gathering to determine interest and possible leadership in
the proposed Alumni Chapter or Affinity Group. This is a great time to ask
individuals to pay membership dues if they have not already done so. The Department
of Alumni and Constituency Relations (DACR) will send materials including
membership applications for this event upon request.
4. UNDERSTAND REQUIREMENTS Interested Group
The Alumni Chapter or Affinity Group shall coordinate activities throughout the
year that focus on supporting the University’s continued success through student
recruitment, alumni retention and expansion, financial support, public relations
and community outreach.
The Alumni Chapter or Affinity Group shall plan at least 8 meetings per year in
addition to its various activities and events.
The Alumni Chapter or Affinity Group President (or designee) shall attend each
regular meeting held by the Board of Directors in accordance with Article VII,
Section 5 of the JSUNAA Constitution.
The Alumni Chapter or Affinity Group shall submit an annual report detailing its
activities for the year.
JACKSON STATE UNIVERSITY NATIONAL ALUMNI ASSOCIATION, INC.
Alumni Chapter or Affinity Group Charter Application Package
4 Revision Date: June 9, 2015
5. IDENTIFY POTENTIAL MEMBERSHIP
Select a minimum of ten (10) JSUNAA financially-active members to start the
Alumni Chapter or Affinity Group. Membership shall be renewed annually to
remain active in JSUNAA, Inc.
a) If persons identified are not already financially active members, each member is
required to pay $50 annual alumni dues to gain active status in the Alumni
Association at the national level.
b) Upon receipt of membership dues, the Association will issue the appropriate
membership cards. The Alumni Chapter or Affinity Group may establish its own
local dues requirements.
c) Until final approval of the Charter, the new members will be considered
“Members-At-Large”.
Interested Group
6. ELECT LEADERSHIP Interested Group
Elect the following officers based on the JSUNAA Constitution:
1. President
2. 1st Vice President
3. 2nd Vice President
4. Treasurer
5. Financial Secretary
6. Secretary
7. Assistant Secretary Appointed officers may include the Parliamentarian, Sergeant at Arms, Chaplain,
Reporter, Fundraising Chair, Student Recruitment Chair and other committee
chairpersons as deemed necessary.
7. COMPLETE CHARTER APPLICATION PACKAGE Interested Group
a) Petition To Establish A Recognized Alumni Chapter Or Affinity Group (p 6)
b) Charter Application (p 7-8)
c) Officer/Charter Members Contact Form (p 9)
d) Alumni Chapter or Affinity Group Bylaws
8. SUBMIT CHARTER APPLICATION PACKAGE AND FEES Interested Group
Complete Charter Application Package and return to DACR with a copy to the
appropriate Regional Vice President and the Chapter President of the nearest Alumni
Chapter.
a) Submit membership application and payment (or proof of payment) for all Charter
members.
b) Submit payment for $200 for the Alumni Chapter or Affinity Group which is
required to be submitted with the group’s application for Charter: $100 for
national assessment; and $100 for regional assessment.
c) Make checks or money orders for assessments and membership payable to the
Jackson State University National Alumni Association, Inc., and mail payment,
along with completed Charter Application Package, to the Department of Alumni
and Constituency Relations, Jackson State University, P.O. Box 17820, Jackson,
MS 39217. Note:
Affinity Group application packages shall be forwarded to the Mississippi Regional Vice
President. A copy to the Chapter President is not required.
Alumni Chapter Application Packages shall be forwarded to the appropriate Regional
Vice-Present by the DACR, based on Geographical Location.
JACKSON STATE UNIVERSITY NATIONAL ALUMNI ASSOCIATION, INC.
Alumni Chapter or Affinity Group Charter Application Package
5 Revision Date: June 9, 2015
9. REVIEW PROCESS FOR CHARTER APPLICATION PACKAGE JSUNAA
Acknowledge receipt of Charter Application Package via written communication to
the designated lead of the Interest Group.
Regional Vice
President
Review proposed bylaws and advise the Regional Vice President of necessary
corrections required for final approval.
Const. and Bylaws
Committee
Present Request to Charter New Alumni Chapter or Affinity Group to the
JSUNAA Board of Directors for review at either the next Fall Council Meeting or the
Mid-Winter Council Meeting (whichever comes first).
Regional Vice
President
Vote to approve or disapprove New Charter at Council Meeting. The RVP will advise
the interested group of any adverse conditions for the charter, if disapproved and
advise the DACR Staff of the action taken.
Board of Directors
Send Letter of Approval or Disapproval to the Interest Group contact person with
copy to the JSUNAA Board of Directors. The letter shall include a copy of the
complete Charter Application Package.
If approved, the new members will then be placed in the appropriate membership
category. If disapproved, the members will be considered “Members-At-Large”. If approved, the Contact Person for the Interest Group will work with DACR and the
RVP to determine a mutually agreeable installation date and time. (Installations have
been held in libraries, churches, community centers, schools, restaurants or hotels
where the atmosphere is conducive to the ceremony.)
Regional Vice
President
10. CONDUCT CHAPTER INSTALLATION CEREMONY ALL
JACKSON STATE UNIVERSITY NATIONAL ALUMNI ASSOCIATION, INC.
Alumni Chapter or Affinity Group Charter Application Package
6 Revision Date: June 9, 2015
PETITION TO ESTABLISH A RECOGINIZED ALUMNI CHAPTER OR
AFFINITY GROUP
Date:
To: Jackson State University National Alumni Association, Inc. and
Jackson State University Department of Alumni and Constituency Relations
Re: Petition to Establish a Recognized Alumni Chapter or Affinity Group (check one)
We, the undersigned members in good standing of the Jackson State University National Alumni
Association, Inc., do hereby petition as witnessed by the signatures attached, the JSUNAA Board of
Directors to constitute an Alumni Chapter or Affinity Group of this Association, which will include the
following defined area to further the interests of members consistent with the purpose and objectives of
the Society.
Proposed
Chapter or
Group Name
Purpose or
Area of
Interest
Alumni Chapter
To the best of my knowledge, this geographical area-of-interest is not currently addressed
by any existing JSUNAA Alumni Chapter (additional supporting data may be attached)
Affinity Group
To the best of my knowledge, this subject area-of-interest is not currently addressed by
any existing JSUNAA Alumni Chapter (additional supporting data may be attached)
President Signature Printed Name Elected Position
First Vice President Signature Printed Name Elected Position
Second Vice President Signature Printed Name Elected Position
Treasurer Signature Printed Name Elected Position
Financial Secretary Signature Printed Name Elected Position
Secretary Signature Printed Name Elected Position
Assistant Secretary Signature Printed Name Elected Position
Signature Printed Name Charter Member
Signature Printed Name Charter Member
Signature Printed Name Charter Member
JACKSON STATE UNIVERSITY NATIONAL ALUMNI ASSOCIATION, INC.
Alumni Chapter or Affinity Group Charter Application Package
7 Revision Date: June 9, 2015
NEW ALUMNI CHAPTER OR AFFINITY GROUP CHARTER
APPLICATION
Please complete all pertinent fields and submit application to the DACR in the Department of Alumni and
Constituency Relations and to the appropriate Regional Vice-President (RVP). The information provided
will be reviewed by the RVP and the DACR for completeness and approval.
If approved, the applicant will be notified by their RVP and the initiation of the Chapter Charter will
commence.
Applicant Information:
Name of Person Coordinating Chapter Development: ______________________ Class Year: (Or Years Attended)