Alternative Methods.city Government of Manila

7/31/2019 Alternative Methods.city Government of Manila

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DIRECT CONTRACTING Applicability: Goods

Conditions: Items of proprietary nature from proprietary source

Critical components from a specific supplier to hold acontractor to guarantee its project performance

Items sold by an exclusive manufacturer or dealer no other suppliers selling it at lower prices no suitable substitute can be obtained at more

advantageous terms to the Government

Deleted the word plant Resolution No. 11 - 2009


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REPEAT ORDER

Applicability: Goods

Conditions:

1. Same or lower unit prices, provided that such pricesare still the most advantageous to the GOP after priceverification

2. No splitting of contracts

3. Availed of within 6 mos. from the contract effectivitydate stated in the NTP arising from the original

contract, except in cases duly approved by the GPPB4. Not to exceed 25% of the quantity of each item

5. Original contract awarded through competitive bidding


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Resolution No. 09 2009, dated 17 Dec. 2009

General Guidelines:

Decision to resort to shopping/small value procurement

done in context of APP

Splitting of contracts is strictly prohibited

After approval, BAC may delegate execution to theappropriate bureau, committee or support unit.

SHOPPING & SMALL VALUE


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Resolution No. 09 2009, dated 17 Dec. 2009

Procedural Guidelines:

RFQ should indicate the following:

a. Specification;b. Quantity;

c. ABC;

d. Terms and conditions of the item to be

procured; ande. Manner by which price quotation must be

submitted (i.e. open or sealed quotations)



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Procedural Guidelines

Information relating to examination, evaluation &comparison of price quotations shall be keptconfidential & should not be disclosed to any otherparty except to those officially concerned until award

Post RFQ for 7 cd in the website of PhilGEPS andprocuring entity concerned, if available, and at anyconspicuous places;

Exceptions: When there is an unforeseen contingency requiring

immediate purchase under Sec. 52.1(a)

RFQs with ABCs equal to Php 50,000.00 and below.



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Procedural Guidelines:

Post awards in the website of PhilGEPS and procuringentity, if available, and at any conspicuous place exceptthose with ABCs equal to Php. 50,000.00 and below

Procuring entity must validate whether it is entering intoa contract with a technically, legally and financiallycapable supplier, contractor or consultant by requiringthe submission of relevant documents or through other

means.



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Simultaneous negotiations

Submission of best and final offer on a specified date

Successful offer to be selected: Meet minimum technical specifications Does not exceed ABC

Observers shall be invited in all stages

NEGOTIATED PROCUREMENTTWO FAILED BIDDINGS


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Applicability: ALL

Conditions: Imminent danger to life or property during a state of

calamity When time is of the essence arising from natural or

man-made calamities Other causes where immediate action is necessary:

To prevent damage to or loss of life or property To restore vital public services, infrastructure

facilities, and other public utilities

Negotiate with any supplier, contractor, or consultantwith technical, legal, and financial capability

NEGOTIATED PROCUREMENTEMERGENCY CASES


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Applicability: ALL

Conditions: Rescinded or terminated contract

Immediate action is necessary: To prevent damage to or loss of life or property To restore vital public services, infrastructure

facilities, and other public utilities

Negotiate starting with the 2nd

LCB or HRB at thebidders original bid price, then to the next ifnegotiation fails

If negotiation fails, invite a short list of at least 3 to

submit bids and negotiate starting with the LCB or HRB

NEGOTIATED PROCUREMENTTAKE OVER OF CONTRACTS


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Applicability: ALL

Condition:

HOPE has determined that PE does not have

procurement proficiency or capability to undertake aparticular procurement

Actions available:

Request other GOP agencies to undertake such

procurement for them Recruit and hire consultants or procurement agents to

assist them directly and/or train their staff in themanagement of the procurement function

NEGOTIATED PROCUREMENTPROCUREMENT AGENTS


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ALL awards should be posted, except Shopping and Small Value Procurement with ABC of

PhP50,000 and below

Bid security NOT necessary, except in Limited Source

Bidding

Performance and warranty securities necessary,except:

Shopping [Sec. 52]

Emergency Cases [Sec. 53.2] Small Value Procurement [Sec. 53.9]

Lease of Real Property [Sec. 53.10]

Procurement from UN agencies [Sec. 53.13]


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Alternative Methods.city Government of Manila

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