Allotment Retention of Quarters

Master Circular No. 49

Government Of IndiaMinistry of Railways

Developed by West Central Railway

CONTENTS

No. Subject1 Introduction

2.1 Backdrop of Railway Quarters2.2 Interchange of pool of Quarters2.3 Allotment of quarters when two staffs marry each other3.1 Out of turn allotment3.2 Allotment of quarters to handicapped staffs

3.3 Allotment of quarters to staffs suffering of heart ailment canceretc

4Allotment to eligible dependents/specified relations of Retired/Deceased Rly employees appointed on compassionategrounds

5 Allotment to compassionate appointee undergoing inductiontraining

6 Actions to be taken in case of subletting

7 Checks/ Inspections by the Estate Officers/AllotmentAuthorities

8 Retention of quarters by Rly employees on transfer/retirementetc

8.1 - Permanent Transfers8.2 - Special provision in respect of transfer to NF Railway

8.3- Special provision in respect of N.Rly employees posted inNew Delhi/ Delhi area on transfer to the Railway Board'sOffice

8.4 - An employee trasnfer from one electrified suburban area toanother station in the same electrified suburban area

8.5 - Retention of Railway accommodation by the Railway AuditStaff

8.6 - Retention of railway quarters by apprentices8.7 - Temporary Transfer8.8 - Deputation_and aecondment in India8.9 - Deputation abroad

8.10 - Training8.11 - Leave including Extraordinary leave8.12 - Leave on Medical ground8.13 - Maternity Leave8.14 - Leave Preparatory to Retirement8.15 - Leave granted to staffs who retire under the provision of FR 56 (i)

8.16 - Retention by State Govt./UTs employees on repatriation8.17 - Leave ex.India8.18 - Study Leave8.19 - Retirement8.20 - Resignation/dismissal/removal8.21 - Death8.22 - On expiry of the permissible/permitted period8.23 - Delegation by GMs/CAO to Authority in field under them8.24 - The Re-employed doctors9 Procedure to deal with unauthorised occupation of Rly quarters

10 Orders for entitlement of type of quarters, hiring for residentialpurpose and licence fee

11,12 &13

General Disclaimer

14 List of Railway Boards letters on which the MC is based15 Other Railway Boards Orders on the Subject16 Link to Chapter 17 of IREM Vol.II

Master Circular No. 49

Allotment of Quarters and Retention thereof on Transfer etc

At present instructions/orders regarding allotment of quarters and/or retention thereof,in the event of transfer from one station to another are contained in a number of letters issuedby this Ministry from time to time. It has been decided to consolidate all of them in onesingle Master Circular, for the purpose of facility and convenience.

2.1 One of the benefits to which the Railway employees are entitled is provision of residentialaccommodation, on payment of a standard rent, which is at subsidised rates. As per extantpolicy, separate pools of allotment are maintained for essential and non-essential staff*Actual classification as per local condition has been left to the discretion of Zonal RailwayAdministrations. While doing so, the Zonal Railways Administration is required to keep inmind the need for special consideration in respect of certain classes of Railway staff, forinstance, women and Harijan employees, who for traditional reasons, require specialprotection in the matter of residential accommodation. They need special dispensationparticularly when employed at small stations, where adequate housing facilities do nototherwise exist.

(Ref: No. E(&)57 LG 5-1 dated 21.02.1958)

2.2 If, in any case, a quarter belonging to a particular pool is allotted to the eligible dependentof an employee working in a different department, thereby causing a shortfall in the quota ofquarter in that pool, the deficiency so caused in that pool of quarters should be made good atthe earliest available opportunity, in order that the balance is restored at the earliest.

(No. E (G) 85 QR 1-14 dated 18.08.1986)

2.3 Allotment of quarters to gazetted and non-gazetted staff, where two employees ofopposite sexes in occupation of two separate quarters at the same station, allotted under nor-mal rules, marry one another, shall be regulated as under: -

a) No Railway employee (Gazetted or non-gazetted), shall be allotted a railwayquarter if the spouse has already been allotted a quarter at the same station, unlesssuch quarter is surrendered. This will, however, not apply where the husband and wifeare residing separately in pursuance of an order of judicial separation made by anycourt.

(b) Where two employees in occupation of separate quarters at the same stationallotted under railway rules, marry one another, they will, within one month of themarriage surrender one of the residences.

(c) Where two employees (husband, and wife) are in occupation of separateresidences at the same station, one allotted under Railway Rules and another from adifferent pool on account of the allottee being an employee of another GovernmentDepartment, any one of them shall surrender his/her residence within one month ofthe marriage.

(d) If a residence is not surrendered as required under (b) or (c) above, the allotmentof the Railway residence shall be deemed to have been cancelled on the expiry ofsuch period.

(e) In the event of either of the two employees (husband & wife) being transferred toanother station, he/she (as the case may be), shall be entitled for allotment of Railwayquarter under the relevant rules,

(Ref. No. E (G) 66 QR 1-44 dated 02.07.1974)

3.1 Out of turn allotment, wherever conceded, should be done strictly on the basis of date ofregistration in the out of turn register to be maintained for the purposes. Placing of anemployee in the out of turn list, however, is left to the discretion of the competent authority,based on merits of each case.

3.2 Requests from the handicapped persons appointed on the Railways under special schemesshould also be entertained for registration in the out of turn register on merits of each case,with due regard to the degree of their disability.

(Ref. No. E (G) 66 QR 1-21 dated 12.10.1966)

3.3 Heart ailment, having the following symptoms, should be included for ad-hoc allotmenton medical grounds. The concession should, however, be restricted to self-ailment only, asindicate below: -

"Heart ailment having symptoms of Grade III and Grade IV which includes seriousdisabilities like Angina Grade III and IV congested Cardiac Failure Grade III and IVor Malignant Hypertension with symptoms of Grade III and IV.”

With regard to eligibility for ad-hoc allotment on other medical grounds, such asPulmonary T.B, and Cancer, illness of parents and other members of the family should beexcluded, only the illness of the Government servant himself and/or members of his/herfamily i.e. wife/husband and the children, should alone be considered for the concession ofad-hoc allotment on these two grounds.

Existing 5% reservation of vacancies in general pool for, ad-hoc allotment on medicalgrounds and physical handicap would continue.

(Ref. No. E (G)85 QR 1-8 dated 05.06.1986)

4. Requests from eligible dependents/specified relations of retired Railway employees and ofdeceased Railway employees who are appointed on compassionate grounds, may beconsidered by the competent authority only in cases where the compassionate appointmentshave been made within the prescribed period of 12 months. In case, the compassionateappointee had remained in occupation of the Railway accommodation unauthorisedly beyondthe permitted period, that in itself would not confer any right in favour of the compassionateappointee in the matter of regularisation of the Railway accommodation in his/her name.Further the Railway Administration should also initiate eviction proceedings soon after theprescribed period for retention of accommodation is over. The special dispensation allowedin favour of the eligible wards of retired/deceased employees and their scope is to be

confined only to such of the wards, as are regular employees. Thus the casual labour and thesubstitutes with or without temporary status are excluded from their scope. The requests areto be considered as under: -

(i) When a railway employee who has been allotted railway accommodation retiresfrom service or dies while in service, his/her son, daughter, wife, husband or fathermay be allotted railway accommodation on out of turn basis provided that the saidrelation was a railway employee eligible for railway accommodation and had beensharing accommodation with the retiring or deceased railway employee for at least sixmonths before the date or retirement or death and had not claimed H.R.A. during thatperiod. The same residence might be regularised in the name of the eligible relation ifhe/she was eligible for a residence of that type or higher type. In other cases a resi-dence of the entitled type or a type next below is to be allotted.

(ii) Provided that in case where the retiring employee, including those who takevoluntary retirement, or any member of his family, owns a house in the place ofhis/her pasting, the specified relative will not be eligible for allotment of railwayquarter on out of turn basis.

Note: (i) Orders regarding non-drawal of house rent allowance are applicable only in caseswhere the dependent is employed in the station where the Railway employee has beenallotted railway accommodation.

(ii) The concession of ad-hoc allotment would not be available in the case of a dependentwho secures employment in the Railway after the date of retirement of parent or during theperiod of re-employment.

(iii) Type ‘A’ accommodation may be regularised in the case of eligible dependent on hisrequest, even if, the employee is eligible for Type 'B' or higher type of accommodation.

(iv) The concession of ad-hoc allotment to the eligible dependent would not be available incase any other dependent is already in occupation of Government accommodation.

(v) Ad-hoc allotment of lower type of accommodation has to be restricted to the same area orad join-ing area where retired employee is having the accommodation. However, licencefee/damages rent will have to be paid by the retired employee as per relevant rules/extantinstructions if there is delay in allotment of alternative accommodation due to restriction ofallotment of such colony.

(vi) The date of regularisation should be from the date of cancellation in case the eligibledependent is already in Eailway service and is entitled for regularieation and not from thedate of issue of the orders, which was the practice being followed till now,

(vii) Where arrears are due from retired Railway employee, a statement indicating arrearsdue, should be furnished to the dependent and he should be asked to furnish documentaryevidence/certificate regarding payment of licence fee/damages from the office where theretired employee was working during the period in case recovery has already been made andif not he should be asked to make payment of the amount. This should be a condition of ad-hoc allotment and should be made clear in the letter sanctioning ad-hoc allotment.

(viii) The said employee, who has been sharing accommodation with the retiring or deceasedemployee, is not eligible for HRA. It should be ensured that no out of turn allotment ofaccommodation is made to such employee, in case he/she has been drawing HRA bysuppressing the fact that he/she was sharing the accommodation allotted to his/her father son/husband/wife."

(Ref: Letters No. E (G)85 QR 1-9 dated 15.01.1990, E (G) 90 QR 1-11 dated15.05.1991 & 01.07.1991, E (G) 67 QR 3-6 dt. 12.02.1988, E (G) 90 QR 1-18 dt.

26.05.1991 and E (G) 85 QR 3-2 dt. 29.08.1986)

5. In case of appointment on compassionate grounds, Railway accommodation may beregularised where such appointee possessing minimum educational qualification undergoesinduction training provided other conditions regarding eligibility etc. are fulfilled.

It is, however, clarified that such an allotment shall be purely temporary, and on ad-hoc basis, provided such induction training is regularised as regular appointment in duecourse. In case the trainee employee fails to qualify in the final examination and issubsequently discharged from service, his/her allotment of quarter shall be cancelled.

(Ref: Letter No. E (G) 88 QR 1-5 dated 21.06.1990)

6. For subletting the railway quarters to outsiders, the following action shall be taken:-

i) Where a railway employee has sublet the quarter fully to an outsider, he should betaken up, and eviction proceedings should be started against the sublettee to get thequarter vacated expeditiously;

ii) Where a railway employee has sublet a portion of the accommodation to anoutsiders for a consideration, the same should be got vacated the allotted to anotherrailway employee; and

iii) Where a part of the accommodation is shared by the allottee with another railwayemployee, with due permission of the competent authority, no action need be taken.

Further, the staff found violating the above instructions, after proper warning, should becharged penal/Market rent as the case may be - pending finalisation of the BAR or evictionproceedings. Departmental action is also required to be taken against Railway servants insuch cases.

(Ref. No. 8 (8)79 RN 2-117 dt. 09.04.1980 & E (D&A) 86 RG 6-34 dt. 10.04.1986)

7. The Estate Officers/Allotment Authorities on the Railways, etc., should carry out checks/inspections every six months to ensure that the houses are occupied by the allottee railwayservants only and are not sublet to outsiders in contravention of the extant instructions.

(Ref. No. E (G) 86 QR 1-6 dt. 50.09.1986)

8. Retention of Railway quarters by railway employees on occurrence of various events suchas transfer, retirement, etc. is regulated as under: -

8.1 Permanent Transfers

a) A Railway employee on transfer from one station to another whichnecessitates change of residence, may be permitted to retain the railwayaccommodation at the former station of posting for a period of 2 months onpayment of normal rent or single flat rate of licence fee/rent. On request by theemployees, on educational or sickness account, the period of retention of rail-way accommodation B»y be extended for a further period of 6 months onpayment of special licence fee, i.e double the flat rate of licence fee/rent.Further extension beyond the aforesaid period may be granted on educationalground only to cover the current academic session on payment of speciallicence fee.

b) Where the request made for retention of railway quarter is on grounds ofsickness of self or a dependent member of the family of the railway employee,he will be required to produce the requisite Medical Certificate from theauthorised Railway Medical Officer for the purpose.

c) In the event of transfer during the Bid-school/college academic session, thepermission to be granted by the competent authority for retention of railwayaccommodation in terms of Item (a) above will be subject to his production ofthe necessary certificates from the concerned school/college authority.

8.2 Special provision in respect of employees transferred to N.F. Railway.

a) A Hallway employee who has all India transfer liability or, in theexigencies of public service, is posted on transfer to the N.P. Railway,excluding Katihar Division, will be permitted to retain railwayaccommodation allotted to him/her at the last station of his/her posting, onpayment of normal rent/single flat rate of licence fee/rent for the first twomonths and thereafter at 1-^ times the normal rent/flat rate of licence fee/rent.However, officers posted subsequently to Katihar Division will continue to getthis benefit on personal basis.

b) Staff posted to the Katihar Division of N.F. Railway will be governed bythe rules and orders, as applicable to the generality of railway employees inregard to retention of quarters and payment of licence fee/rent therefor. Theeligibility to these concessions of staff initially posted on transfer to N.F.Railway Divisions other than Katihar, will cease if and when they are postedto any station in Katihar Division.

8.3 Special provision in respect of Northern Railway employees posted in NewDelhi/ Delhi area on transfer to the Railway Board's Office.

An employee of the Northern Railway posted to Ministry ofRailways(Railway Board) at New Delhi/Delhi area may be permitted to retainthe Northern Railway quarter at New Delhi/ Delhi area for a period of 4

months on payment of normal rent/ flat rate of licence fee/rent. Furtherretention for another two months on the grounds of sickness or for 4 monthson the grounds of education of children may be allowed subject to conditionsset forth in para 8.1 above. This will be subject to :-

a) That the employee on transfer to Board's office immediately applies forallotment of General Pool accommodation; and

b) That when an allotment is made by the Directorate of Estates the employeeaccepts the allotment and moves to the accommodation within the permissibleperiod.

8.4. An employee posted at a station in the electrified suburban area of a Railway mayon transfer to another station in the same electrified suburban area, may be permittedto retain the Railway quarters at the former station on payment of normal rent/flat rateof licence fee/rent provided:-

a) The Railway administration is satisfied and certifies that the concernedemployee can conveniently commute from the former station to the newstation for performance of duty without lose of eficiency; and

b) The employee is not required to reside in an earmarked Railway quarter.

8.5 Retention of Railway accommodation by the Railway Audit Staff.

The Railway Audit Staff on transfer away from the railway concerned, may bepermitted to retain the railway quarter for a period of two months on payment ofnormal rent/flat rate of licence fee. In the event of retirement and death, the eligibilityfor retention of Railway accoaaaodation by retired Railway Andit Staff and familiesof the deceased Railway Andit Staff will be as unders-

a) Retirements - For a period of four months from the date of retirement onpayment of normal rent/flat rate of licence fee/rent and the next four Monthson educational or sickness account on payment of special licence fee, i.e.,double the normal rent or double the flat rate of licence fee/rent.

b) Death - The family of & railway audit staff who dies while in service maybe permitted to Setain the railway quarter for a period of six months onpayaent of normal rent/flat rate of licence fee/rent from the date immediatelyafter the date of death of an employee.

8.6 Retention of railway quarters by apprentices.

A serving employee who is selected as an apprentice either departmentally orthrough the R.R.B. may be allowed to retain the Railway quarters at the station fromwhere he/she proceeds on training, during the period of hie/her apprenticeship.

Note: (i) All transfers should be treated as permanent trasnfers unless the orders of transferthemselves specifically indicate that the transfers are "temporary”.

ii) In the case of house owning employees the normal rent means the rent required to be paidby the house owning employees in terms of the Ministry of Railway’s letter No. E (G)77 QR1-53 dates 11.07.1984 and E (G) 87 QR 1-21 dated 18.03.1988.

iii) A member of family means husband or wife, as the case may be, and child/children only.Dependent relatives such as widow mother,, dependent brother or sister are not to be includedfor the purpose of these concessions.

iv) The current academic session refers to annual academic couose onding with annualexamination and not till the results thereof are announced. It does not also mean the totalduration of any course of study; for example, in respect of 5 years degree course, the currentacademic session means first or second or third year of the course, as the case may be, andnot the total 5 years.

An employee will have to furnish proper certificates from the recognised institution.Certificates for attending any part time coarse or any course not recognised by the EducationDepartment of the State is not acceptable for the purpose of retention of railway quarter oneducational ground.

v) In case an eaployee requests for retention of quarter on the ground of sickness of self or afamily member a ad also on account of education of a child/children, the permissible periodsfor retention of quarter on the ground of eickness and/or education irill run concurrently, andnot in separate spells.

8.7 Temporary Transfer

a) During the entire period of ‘temporary’ transfer an employee may bepermitted to retain the quarters at fonier place oi* posting on payment ofnormal rent/flat rats of licencf fee/rent. Temporary transfer should not,however, be ordered for a period of more than 4 months unless there arepressing circumstances.

b) Semporary transfers of non-gazetted employees initially for u period inexcess of 4 months or by extension of the temporary transfer for periodsaggregating more than 4 Months should be ordered personnally by an autho-rity not lower than the Divisional Railway Manager. In respect of Gazettedemployees, such temporary transfers should be ordered with the approval ofthe General Manager.

c) In cases where temporary transfer is converted into permanent one, therailway employee may be allowed to retain the railway accommodation at theold duty station for further period as admissible on permanent transfer onpayiient of rent as prescribed therefore, from the date on which the employeeis informed of the permanent transfer. This period will be over and above theperiod already allowed to the employee on temporary transfer.

d) The Railway Administrations should review all cases of temporary transferwell before expiry of the period of 4 months of temporary transfer and iecidewhether the temporary transfer already ordered should continue to betemporary or be converted into a permanent one, to ensure that in the cases

where temporary transfers are converted into permu,ient ones, the total periodof retention of Railway quarters on payment of normal rent flat rate of licencefee/rent is normally restricted to a period of 6 months.

Note: If an employee already on temporary transfer to a station is again transferred to yetanother station either on temporary or on permanent lusis, the permissible period of retentionof railway quarte e's as applicable in the case of temporary or permanent transfer will countfrom the date of transfer of the employee fxom the station concerned, for the purpose ofretention of quarter at the original station. In the case of permanent fcransfer of an enpioyeeto another station from the station where she/he was on temporary transfer, the limit of sixmonths as in para 7 (a) above, for retention of quarters at the original station on normal rentflat rate of licence fee/rent will not apply.

8.8 Deputation_aad aecondment in India

a) An eaployee on deputation to another Ministry/Department of Central orState Government in India may be permitted to retain the Railway quarter onthe terms and conditions as applicable in the case of permanent transfer.

Services in any public sector undertaking/company under any Ministry/Department of Central or State Governments excluding the public sectorundertakings under the Minis tyr of Railways, will toe treated as service ondeputation for the the purpose of retention of quarters; and

b) In the case of deputation and secondment to public sector undertakingsunder the Ministry of Railways e.g. RITES, IRCON, COFOIS, CRFS, IRFS,RCT, IRWO, CONCOR, the instructions issued from time to time willcontinue to apply.

8.9 Deputation abroad

An employee on deputation abroad may be permitted to Aetain the railwayquarters as follows:

a) For the entire period of his deputation abroad provided family passagefacility is not availed of.

b) In case an employee avails of the family passage concession he/she aay bepermitted to retain the quarters for a period of 2 months or upto the date ofdeparture of family in India, whichever is earlier.

Note: i) "Deputation abroad" means transfer of an employee for service abroad, during whichperiod, pay and allowances of the eaployee is charged to Government of India revenues.

ii) Railway employees posted abroad in the Indian Missions against posts pay and allowancesof which are borne by the Ministry of Railways will be treated as on permanent transfer forthe purpose of retention of quarter in India.

8.10 Training

a) An employee deputed for training in any railway or non-railway trafcAnginstitute/place or to attend seminar, conference, etc., may be permitted toretain the railway quarters for the period of training, seminar, etc. on paymentof normal rent/flat rate of licence fee/rent.

b) An employee deputed for training abroad under any aided scheme such asColombo Plan, etc. or at Government expenses may be permitted to retain therailway quarters for the entire period of deputation for training abroad.

c) When an employee already transferred from a station is deputed for trainingin India or abroad during the permissible period for retention of Hallwayquarters at the old station, the period of retention of quarters as admissible ontransfer will be automatically got extended by the period of deputation fortraining. The rent to be charged for the period of deputation for training willbe normal rent/flat rate of licence fee/rent, if the training commences from adate within the first two months of transfer and special licence fee if itcommences after the first two months.

8.11 Leave including Extraordinary leave

a) A Railway employee in occupation of railway quarter may be permitted,while on leave for a period not exceeding 120 days, to retain the quarter forthe period of leave on payment of normal rent/flat rate of licence fee/rentprovided the authority sanctioning the leave certifies that the employeeconcerned is likely to be posted back to old station on expiry of his leave.

b) When an employee takes leave (LAP) before he/she is ordered to betransferred, he/she may be permitted to retain the quarter for the period ofleave upto the date of transfer/ relief on payment of normal rent/flat rate oflicence fee/ rent and thereafter he/she may be allowed retention of the quarteras applicable in case of transfer on payment of tent, as specified therefor.

c) When an employee takes leave after he/she is transferred/ relieved he/shemay be permitted to retain the railway quarters at the old station for the periodpermission in case of transfer counted from the date of relief on payment ofrent, as specified therefor. The period of retention of quarter permissible incase of leave will not be allowed in addition.

8.12 Leave on Medical ground

a) An employee on medical leave may be permitted to retain the quarter forthe full period of leave on payment of normal, rent/flat rate of licence fee/rent.

b) When an employee already on medical leave is ordered to be transferred toanother station, retention of Railway quarter will be permitted for the period ofmedical leave on normal rent/flat rate of licence fee/rent and thereafter forperiods as admissible on transfer on payment of rent as specified in case oftransfer.

c) Then an employee already relieved on transfer to another station takes leaveon medical ground, the period for retention of Railway quarter on transfer willautomatically get extended by the period of sanctioned medical leave. Duringthe period of medical leave normal rent/ flat rate of licence fee/rent should becharged if the medical leave la taken from a date within the first two monthsof transfer and double the flat rate of licence fee etc. if it is taken after the firsttwo months.

8.13 Maternity Leave

An employee granted maternity leave may be permitted to retain the railway quarterfor the period of maternity leave plue any leave granted in continuation thereofsubject to a maximum of 5 months.

8.14 Leave Preparatory to Retirement

An employee granted leave preparatory to retirement may be Remitted toretain the railway quarter for the full period of leave on average pay subject to amaximum of 180 days.

8.15 Leave granted to employees who retire under the provision of FR 56 (i)

An employee who retiree from service under the provision of PR 56 (i) may bepermitted to retain the railway quarter during the period of earned leave, notexceeding 4 months sanctioned preparatory to retirement, on payment of normal rent.The concession regarding retention of railway quarters after retirement will not beavailable to such a retired employee, in addition.

8.16 Retention by State Government/Union Territories employees onrepatriation

An employee of the State Government/Union Territory on deputation with theIndian Railways may, on repatriation to the parent Government/Department bepermitted to retain the railway quarter for a period of 2 months from the date of reliefon payment of normal rent.

8.17 Leave ex.India

An employee on leave ex-India not exceeding 180 days may be permitted toretain the quarter on payment of normal rent/ flat rate of licence fee/rent for the entireperiod, provided the entire period of leave or any portion thereof is spent outside Indiaand the competent authority certifies that the employee will be reposted to place ofposting on expiry of the leave period.

8.18 Study leave

a) In case the officer is in occupation of accommodation below hisentitlement, for the entire period of study leave on payment of normal rent.

b) In case the officer is in occupation of his entitled type accommodation, forthe period of study leave but not exceeding six months on payment of normalrent provided that where the study leave extends beyond six months he may be

allotted alternative accommodation,, one type below his entitlement, on theexpiry of six months or from the date of commencement of the study leave ifhe so desires.

c) In case the officer does not want to shift to the house below his entitlement,he will be charged special licence fee for the entire period of study leave afterthe initial 6 months for which only normal rent should be charged.

8.19 Retirement

A Railway employee on retirement including voluntary retirees may hepermitted to retain the railway accommo-dation for a period of 4 months on paymentof normal rent/ flate rftte of licence fee/rent and the next 4 months on educational orsickness account on payment of special licence fee, i.e., double the normal rent ordouble the flat rate of licence fee/rent. This is also applicable to audit staff doingrailway audit work.

8.20 Resignation/dismissal/removal

An employee who resigns froia service or is dismissed or removed fromservice may be permit fed to retain the railway quarter for a period of one month onlyto payment of normal rent/flat rate of licence fee.

8.21 Death

The family ofa railway employee who dies while in service may be permittedto retain the raiolway quarter ffor a period of 6 months on payment of normal rent/flatrate of licence fee/rent from the date immdiately after the date of death of anemployee. This alos applies to audit staff doing railway audit work

8.22 On expiry of the permissible/permitted period indicated in all the above cases,the allotment of quarter in the name of the employee at the old station will be deemedto have been terminated automatically. Retention of quar-ter by the employee afterexpiry of the permissible period will be treated as unauthorised. Poring the period ofunauthorised occupation the employee should be required to pay damages rate of rentin respect of the railway quarter. Realisation of damages rate of rent should not beponded on the ground that the employee has appealed or the case of the employee hasbeen referred to the Ministry of Railways for regularisation of the excess period ofretention. If the appeal of the employee succeeds he will be allowed refund as due.

8.23 The General Managers of Railway Administration and the Chief AdministrativeOfficers of Projects/Organisation etc., may assign the work relating to granting ofpermission for retention of quarters to one or more officers in the Headquarters/Divisions as considered necessary. Thesd officers will be responsible forimplementing the orders regarding retention of quarters issued from time to timewithin the parameters laid down by this Ministry. If several officers are assigned thiswork in Headquarters/Divisions, an officer of appropriate level should be entrustedwith the work of periodically overseeing and co-ordinating the work done by lowerauthority/authorities.

(No.G (G) 85 QR 1-9 dated 15.01.1990)

8.24 The re-employed doctors be allowed to retain the railway accommodation duringthe period of their re-employment. However, the facility of retention of railwayaccommodataion after retirement can be given to retiring doctors only once i.e. eitherafter their noraal retirement or after

(E (G) 89 QR 2-15 dated 20.12.1989)

9. For unauthorised retention of railway accoaimodation Railway Administration should takefollowing steps to discourage Railway employees: -

(i) ‘No Claim' certificate should not be given unless the employee after retirement hasvacated the railway quarter and cleared all his arrears of rent, electricity and othercharges, etc.

(ii) While the retirement/death gratuity or special contribution to P.R., as the case maybe, should be withheld in full for non-vacation of railway quarters not only aftersuperannuation but in all cases cessation of service, namely, voluntary retirement,death etc. Further the amount withheld should remain with the Administration onlyinform of cash without conversion into any type of security lest the very purpose ofwithholding full D.C.R.G. should get defeated. It may also please be kept in view thatthe gratuity shonlil be released as soon as the quarter is vacated so that there is neitherany hardship to the retired employee or its family nor there ia any claim for paymentof interest on withheld gratuity for reasons of any administrative lapse.

(iii) One set of post-retirement passes should be disallowed for every month ofunauthorised retention of Railway quarters by retired officers/staff. The concernedretired officer/ staff may be allowed the priviledge of poet-retirement passes after theperiod during which the forfeited passes would have been admissible, is over. A showcause notice to this effect may be issued to the retired employee before disallowingthe pass.

(Ref. No. E (5) 8l QR 1-51 dated 24.04.1982, 04.06.1985, and 17.01.1985and E (G) 90 QR 5-6 dated 01.12.1990)

10. In addition, separate orders also exist about:-

a) i) Entitlement of various types of house accommodation based on the revisedpay scales recommended by Fourth Pay Commission.

No. 88/LM(B)/21/79 dated 24.07.1989 - Annexure 'A'.

ii) Entitlement of running staff for allotment of quarters.

No.92/LM(B)/21/26 dated 15.09.1992 - Annexure ‘B'

No.81/W2/21/10/Polioy Dated 17.06.1986 - Annexure 'B (i)'.

iii) Hiring of accommodation for residential use of officers -Policy regarding.

No.92/LM/B/22/1 dated 08.05.1992 - Annexure ‘C'

b) Rates of licence fee (standard rent) for residential accommodation all over thecountry - Implementation of the recommendations of the IV Pay Commission.

i) No. F (X) l-87/11/6 dated 25.09.1987)ii) No. F (X) I-87/11/6 dated 26.07.1988)iii) No. F (X) 1-86/11/9 dated 07.07.1989) Annexure 'D'iv) No. F (X) 1-86/11/9 dated 01.04.1989)v) No. F (X) l-86/11/9 dated 15.05.1991)vi) No. F (X) l-8f/11/5 dated 15.07.1992)

11. While referring to this circular, the original circulars referred to herein should be read fora proper appreciation. This circular is only a consolidation of the instructions issued so farand should not be treated as substituting the originals. In case of any doubt, the originalcircular should be relied upon as authority.

12. The instructions contained in the original circulars mentioned herein have onlyprospective effect unless specifically indicated otherwise in the said circulars.

13. If any circular on the subject, which has not been superceAed has been missed inpreparing this consolidated circular, the said circular which has not been taken intoconsideration due to oversight, should be treated as valid and operative.

List of LettersThe consolidation has been made from the following circulars: -

S.N Reference Dated1. No. E (G) 57 LG 5-1 21.01.19582. No. E (G) 66 QR 1-21 12.10.19663. No. E (G) 73 QR 1-44 02.07.19744. No. E (G) 79 RN 2-117 09.04.19805. No. E (G) 81 QR 1-51 24.04.19826. No. E (G) 81 QR 1-51 04.01.19837. No. E (G) 81 QR 1-51 17.01.19858. No. E (D&A) 86 RG 6-34 10.04.19869. No. E (G) 85 QR 1-8 05.06.198610. No. 81/W2/21/10/Policy 17.06.198611. No. E (G) 85 QR 1-18 18.08.198612. No. E (G) 85 QR 3-2 29.08.198613. No. E (G) 85 QR 1-6 30.09.198614. No. F (X) I-87/11/6 25.09.198715. No. E (G) 87 QR 3-6 12.02.198816. No. F (X) I-87/11/6 26.06.198817. No. F (X) I-87/11/9 01.04.198918. No. F (X) I-87/11/9 07.07.198919. No. 88 /LM(B)/21/79 24.07.198920. No. E (G) 89 QR 2-15 20.12.198921. No. E (G) 85 QR 1-9 15.01.1990

(RBE No. 7/90)22. No. E (G) 88 QR 1-3 21.06.199023. No. E (G) 90 QR 3-6 31.12.199024. No. E (G) 90 QR 1-11 15.03.199125. No. E (G) 90 QR 1-18 01.03.199126. No. F (X)I-86/11/9 31.05.199127. No. E (G) 90 QR 1-11 01.07.199128. No. 92/LM/B/22/1 08.05.1992

GOVERNMENT CF INDIA/BHARAT SARKARMINISTRY OF RAILWAYS/RAIL MANTRALAYA

(RAILWAY BOARD)

No.88/LM(B)/2l/79 New Delhi, datad 24/7/1939

Thie General Managers,All Indian Railways,(Including Production Units)

The General Menager,Metropolitan Transport Project, Calcutta.

The Chief Administrative Officer(R),Metropolitan Transport Project,Delhi, Bombay and Madras'.

The General Manager,Rail Coach Factory, Kapurthala,

The Director General,R.P. S. O., Luck.now.

The Principal, Railway Staff College, Baroda.The Chief Administrative' Officer, D.C.W., pafciala.W. & A.P. Dangalore.

Sub: - Entitlement of various types of house accommodation based on the revisedpay scales rocornrncndec by Fourth Pay Commission.

Conseciuent on the revision of pay scales by the Fourth Pay Commission, therevised entitlements for allotment of quarters, in supersession of Board's circularNo.81/W2/21/10 dated 5.6.1981, will be as under: -

NOTE: No existing type-IV or oilier type of quarters will be transferred from non-gazetted pool to gazetted pool merely because the number of Class-III staff,eligible for such quarters in accordance with the above instructions happens tobe less than the number of available quarters.

Category of staff/officers and pay scales Entitlementi) All Group ‘D' Staff. Type-Iii) All Group 'C’ staff in the scales of pay, the minimum of whichis below Rs. 1320/- p.m.

Type-II

iii) All Group 'C' staff in scales of payRs.1320 - 2040Rs.1350 - 2200Rs.1400 - 2300Rs.1400 - 2500

Type-III

iv) All Group ‘C’ staff in the scales of pay Rs. 1600-2660 and Rs.1640-2900.

Type-III

v) All Group ‘C’ staff in scales of pay Rs. 2000-3200Rs. 2375-3500 and all scales of pay the minhimum of which is Rs.2000.- and above.

Type-IV

vi) (a) All Assistant Officers. (b) Senior Scale Oficers getting pay below Rs. 3700/- p.m.

Type-IV

vii) Senior scale officers drawing Rs. 3700/- p.m. and above. Type-Vviii) J.A. Grade Officers and S.A. Grade Officers. Type-V

Sd/-(V.K. Kaul)

Director Land Management,Railway Board.

GOVERNMENT CF INDIA/BHARAT SARKARMINISTRY OF RAILWAYS/RAIL MANTRALAYA

(RAILWAY BOARD)

No.92/LM(B)/21/26. New Delhi, dated: 15. 9.1992

The General Managers,All Indian RailwaysIncluding Production Units,

Director Generel/R.D.S.O. Lucknow.

General Manager/Metro Railway, Calcutta.

Chief Admn. Officer, M.T.P., Bombay.

C.P.M., M.T.P., Madras.

Chief Engineer(C)11, M.T.P., Delhi.

Sub: - Entitlement of running staff for allotment of quarters.

Consequent to adoption of the revisoci pay scales recommended by the Fourth PayCommission, it has become necessary to modify the existing instructions on the above notedsubject. Accordingly, in partial modification of this Ministry's letter.No.91/W2/21/ 10/Policydated 17.6.1986 the revised entitlements for allotment of quarters in respect of running staffshall be as under: -

Category Pay Scale TypeI. i. Second firemen 825-1200

ii. Asstt. Guard/Brakesmen 950-1400iii. First Firemeniv. Diesel Assistantv. Elect. Assistant

950-1500II

II. i. Shu;nterii. Goods Guard 1200-2040iii. Goods Driveriv. Passenger Guard 1350-2200v. Mail Guard 1400-2600

III

III. i. Passener Driover 1600-2660ii. Mail Driver 1640-2900 IV

2. This issues wiith the concurrence of Finance Directorate of Ministry of Railways.

Sd/-(V.K. Gupta)

Director Land ManagementRailway Board.

No.92/LM(B)/21/26. Nevw Delhi, dated .15.9.1992.

Copy to :-

1. F.A. & C.A.O., All Indian Railways.2. The Director of Audit, All Indian Railways.

Sd/-for Financial Commissioner/Railways.

Copy to:

PC-IV, E(F&A)II and F(X)l branches of Board's office.

MKS

GOVERNMENT OF INDIAMINISTRY OF TRANSPORT

DEPARTMBNT OF RAILWAYS(RAILWAY BOARD)

No. 81/W2/21/10/ Policy Naw Delhi, dated: ---17.6.1986

The General Managers,All Indian railways(including CLW, DLW, ICF, W&AP and DCW).

The General Manager, Metro Railway, Calcutta.Chief Administarative Officxer, M.T.P., Bombay.Chief Project Manager, M.T.P., Madaras.Chief Engineer (Cons.) II, MTP, Delhi.The Director General,R.D.S.O.,Lucknow.

Sub: Entitlement to allotment of Quarters to running staff.

Reference Board’s letter No. 81/W2/21/10 dated 5.6.81, laying down the entitlementsfor allotment of Quarters to railway employees. In the case of running staff, since 30% of thebasic pay should alos be reckoned as Pay for purposes of determining the eligibility forallotment of quarters in terms of Board’s letter No. E(P&A) II/83/RS-3 dated 26.3.83, theentitlement for allotment of qua4rters in the case of running staff would be as under:

Category Scales EntitlementsI.1. Firemen ‘C’ Rs. 210-2702. Assistant Guard Rs. 225-3083. Assistant Guard (SG) Rs. 260-3504. Fireman ‘C’ (SG) Rs.260-3505. Firaaan 'B' Rs.260-3506. Firemen ‘A’/ Dsl. Asstt./ AE Driver

Rs. 290-350

Type II

7. Shunter Rs. 290-400II.1. Goods Guard Gr. ‘C’ Rs. 330-5302. Shunting Driver

Rs. 330-5603. Goods Driver ‘C’ Rs. 330-5604. Goods Guard ‘B’ Rs. 330-5605. Passenger guard ‘A’ Rs. 425-6006. Passenger Guard ‘A’ Spl. Rs. 425-6407. Goods driver ‘B’ Rs. 425-64008. Guard ‘A’ Spl. (SG) Rs. 455-700

Type III

III.1. Driver ‘A’ Motorman Rs.550-700

2. Driver ‘A’ Spl./Motorman Rs. 550-7503. Driver ‘A’ Spl./(SG) Rs.700-900

Type IV

2. As far as recovery of rent for Railway Quarters is concerned, 30% of basic pay wouldcontinue to be3 reckoned as pay for this purpose as per the instructions contained in para 1(iii) of Board’s letter no. PC-III/75/RA/1 dated 22.3.76 and para 3.23 (I) of Board’s letter No.E(P&A) II-80/RS-10 dated 17.7.81.

3. This issues with the concurrence of the Finance Directorate of the Department ofRailways.

Sd/-(Arimardan Singh)

Jt. Director Civil Engg. (G),Railway Board.

GOVERNMENT OF INDIAMINISTRY OFF RAILWAYS

(Railway Board)

No. 92/LM/B/22/1 Dated: 08.05.1992

The General Manager,All Indian Railways andProduction Units and r.D.S.O.

Sub:- Hiring of accoinnodation for residential use of officers - Policy regarding.

Under Para 1917 of Engineering Code (1989 addition) hiring, by the administration,of a private building, for use as a residence by a Gazetted Officer, requires prior sanction ofthe Railway Board. Detailed guidelines on the subject have been issued from time to time. Inorder to consolidated them at one place, in supersession of all previous orders on the subject,instructions contained here-in after nay be followed for the purpose.

2. Period of lease:

2.1 The period of lease must be for at least three years.

2.2. The intention of the aforesaid provision is that the rents for houses once leased shouldnot be increased atleast for a period of three years.

2.3 Extention of lease beyond the period of three years on same terms and conditions nay,however, be considered for shorter periods also, if necessary.

2.4 Lease agreement nay provide for termination of lease by administration on astipulated notice. This is to cover the cases of transfer etc. of officers when the housesnay be no longer required.

2.5 The actual clauses to be provided in the agreement nay, however, be decided inconsultation with the Law Officer keeping the Railway's interest protected within thebroad frame work of these instructions.

3. Ceiling limit of rent:

3.1 Following ceiling limit would be applicable for various grades of officers dependingupon the places.

Grade/Scale DelhiBombayCalcutta

AhmedabadMadrasHyderabadBangalore andother 'A' Classcities

B - I B- II 'C' andother placesnotcategorisedas such

Rs Rs Rs Rs RsS.A. Grade andabove.

2100 1900 1700 1600 1500

J.A. Grade 1900 1700 1500 1400 1400Sr. Scale,Jr. ScaleIncludingClass-IIOfficers. 1800 1400 1300 1200 1200

3.2 The above ceilings are the upper-most limits within which the actual rentals should befixed by the Railways in consultation with their Finance.

3.3 Excess over the ceiling limit, if any, shall be borne by the Officers (for whom thehouses are taken on lease) and recovered from their salary, in addition to theprescribed 7% of pay.

4. Payment of advance rent/Broakerage etc.

4.1 In no case any brokerage will be payable by the Railways.

4.2 Payment of any advance rent should be discouraged.

4.3 However, if payment of advance rent becomes inescapable, it should be limited uptomaximum of three months' rent subject to adjustment before last three months ofexpiry of the leasing period with concurrence of F.A&CAO and approval of GeneralManager.

5. General guide!ines :

5.1 Approval to the proposals for leasing of accommodation for any new location for thefirst time would be issued from the Board on proposals being received from theRailways duly vetted by their Finance.

5.2 The proposals formulated by Railways should invariably Indicate the following andthe justification for the same:

a) The actual number of houses to be taken on lease at a particular station.

b) The quantum of House Rent Allowance payable to different categories ofofficers at the station in question vis-a-vis rent proposed.

c) Actual rentals to be paid, keeping in view the provisions of para 3.2 above,local factors and the relative importance of the locations.

5.3 Nunber of houses to be leased should be limited to the barest minirruro at theZonal/Divisional Headquarters. Proposals for these stations should clearly indicate thefollowing in addition to that given in para 5.2 above.

a) Total nunber of residences available for officers;

b) Nunber of units under construction (specifying as to when they would beconpleted and available for allotment);

c) Total nunber of officers requiring such accomnodation in each category; and

d) The shortfall indicating how this has been met in the inroediate past.

5.4 Once such a proposal is approved by the Board as .regards nunber of houses beingleased at a specific ceiling in a particular place, the Railway nay continue to hirehouses at such stations provided that the ceilings, in respect of nunber of houses andrent, as approved by the Board for these places, are not exceeded. While sanctioningsuch a hiring, the Railway will critically examine the proposal in consultation withtheir local finance so as to ensure that need for such hiring still exists.

6. This issues with the concurrence of Associate Finance of Ministry of Railways.

Sd/-(S.K. Jagdhari)

Executive Director/Land Management.

Railway Board.

GOVERNMENT OF INDIA (--------------------------)MINISTRY OF RAILWYS (RAIL MANTRALAYA)

(RAILWAY BOARD

No. P(X)I-87/11/6. New Delhi, dated.25.09.1987

The General Managers,All Indian Railways including CLW, DLW & ICF.

The Director General, R.D.S.O., Luckno.

The General Secretary, I.R.C.A., New Delhi,

The Railway Liaison Officer, New Delhi,

The Generl Manager (Constr.) N. F. Railway, Guwahati,

The Chairman, Railway Recruitment Board, Allahabad/Chandigarh/Bhopal/J&Y/Ajmer/Patna/Bhuvaneshwar/Ahmedabad/trivandrum.

The Principal, Indian Railway Institute of Signal Engineering & Telecommunications,Secunderabad.

The Principal, Railway Staff college, Baroda.

The Principal, Indian railway Institute of Advanced Track technology, Poona.

The Deputy Director, Rail moverments, Moghal Sarai.

The C.A.O.R., Metropolitan Transport Project, Madras/ Bombay/New Delhi.

The General Manager, Wheel & Axle Plant, 18, Miller’s Road, Bangalore.

The General manager, M.T.P., Calcutta.

The Chief Administrative Officer, Central Organisation for Modernisation of Workshops,Railway Office Complex, Tilak Bridge, New Delhi-2

Addl. General manager, Railway electrification, aallahabad.

The Chief Engineer, Railway electrification, Nagpur.

The Chief Administrative Officer, D.C.W., Patiala.

The Oficer on Special Duty, R.C.F., Kapuprthala.

Sub: Fixation of flat rate of licence fee (standard rent) for residentialaccommodation all over the country Implementation of the recommendationsof the Ivth Pay Commission.

The revised patterns of rent for various types of railway accommodation, as decidedby Ministry of Railwys, are indicated below: -

(i) Presently, standard rent for each type of railway quarter is pooled on ZonalRailway basis and the same is fixed at 6% of total cost of quarter in that class or tenper cent of pay whichever is lower. This system is proposed to be abolished. Instead,standard rent will now be fixed in flat rates for each type of quarter throughout therailways. Considering the fact that the range of plinth area under each type varieswidely, each group of Railway quarters has been proad-banded in various sub-groupsand flat rates fixed for each of them. A statement shewing category ofaccommodation, standard plinth area, proposed area for slab range of each group andrevised standared rent for each sub-group is enclosed. These rates are also applicablefor transit flats.

(ii) thee are a few houses in various Railways where the standard plinth area are verymuch larger than those prescribed by the Board. Railways may review the position and re-classify such houses after necessary addition/alterations as called for.

(iii) As regards sub-standard houses the existing assessed rent may be incr3easedby10% and rounded off to the next rupee.

(iv) Regarding leased accommodation, persons occupying the same are now requiredto pay 10% of pay or actual rent paid to house-owner whichever is less. It has been decidedthat for leased accommodation standard rent will be 7.1/2 of fevised pay of the officer oractual rent paid to house-owner whichever is less.

(v) the revised flat rates of standard rent and other changes, as envisaged in sub-paras(I), (iii) & (iv) above, will be effective from 1.7.87 i.e., from the salary bill for July, 987. Theperiodical revision of standard rent for Railwy accommodation will henceforward beundertaken after everyu three years instead of five years as at present. The next revision, willtherefore, fall due on .7.1990.

2. the railways may revise their rent roll on the bsis of the enclosed statement. Based onthe particular type and the range of plinth area, the rates of rent to be recogered maybeintimated to the Bill Preparing Officers.

Immediate action may alos please be taken to recover the standard rent accordinglyunder advise to Board.

3. The receipt of this letter may please be acknowledged.

Hindi version will follow.

Sd/-(AUROBINDO GHOSH)

Jt. Director, Finance (X) LR,Railwy Board.

Statement indicating the formula for fixation fo flat rate of licene fee for differenttypes fo accommodation.(enclosure to Railway Board’s letter no. F(X) I-87/11/6 dt.25.9.87)

Type ofAccommodation

Standard plintharea

Proposed area for slabrange of each group

Revised rentproposed

Type I 34 Sq. mt. Upto 2525-3030-35above 35

Sq. mt. “ ”“ ““ “

20.0024.0028.0032.00

Type II 45 Sq.mt. Up to 4545-5050-55above 55

Sq. mt. “ ”“ ““ “

40.0045.0050.0055.00

Type III 55.75 Sq.mt Up to 6060-6565-70above 70

Sq. mt. “ ”“ ““ “

60.0065.0070.0075.00

Type IV 83.60 Sq.mt Up to 8080-9090-100100-120above 120

Sq. mt. “ ”“ ““ ““ “

85.0095.00105.00125.00160.00

Type V 139.35 Sq.mt.+ 18.60 each asservants quarter &garage.

Up to 150150-200200-250250-300300-350350-400400-450above 450

Sq. mt. “ ”“ ““ ““ ““ ““ ““ “

200.00250.00350.00400.00500.00600.00600.00600.00

Note: For servant quarters and garages allotted independent of the regular accommodation,the following flat rates may also be recovered:

(i) Servant quarter – Rs. 10 per month

(ii) Garage _ Rs. 5 per month.

• also includes Officers Transit Flats.

**************************

GOVERNMENT OF INDIAMINISTRY OF RAILWYS

(RAILWAY BOARD)

NO. F(X)I-87/11/6 New Delhi, dt. 26.07.1988

The General Managers;

Sub: Fixation ofo flat rate of licence fee (standard rent) for residentialaccommodationall over the country – Implementation of the recommendationsof the Ivth Pay Commission.

CORRIGENDUM

Ref: Board’s letter of even no. dt.19.05.88

----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

In para 1 of the letter referred ot above for words 10 percent of “basic pay”substitute works – 10 percent of “monthly emoluments”

Sd/-(Pani Ram)

Dy. Director, Finance (Exp),Railway Board.

GOVERNMENT OF INDIAMINISTRY OF RAILWYS

(RAILWAY BOARD)

NO. F(X)I-86/11/6 New Delhi, dated. 07.07.1989

The General Managers;

Sub: Retention of Railwy quarters overstayal in residenceafter cancellation oof allotment, etc.

Instructions have been ssued vide Board’s letters of even number dated 25.09.87 and1.4.89 fixing flat rate of licxwence fee’ (standard rent) and damages rates respectively.

2. Instructions were also issued earlier vide Board’s letters No. E (G) 83 RN2-7 dated21.7.84, E (G) 83-RN2-6 dt. 17.12.83 and 27.8.84 permitting retentioj oof railway quartersbyrailway employees on transfer, deputation, retirement, etc. and retention of railway quarters atold station of posting by employes posted to N.F. railway. In tehe instructions the rentrecoverable has been defined as ‘double the assessed rent’ or ‘double the nornal rent’ or ’10percent of the emoluments’, whichever is the highest. In view of the new concepts of ‘flatrate’ of licence ffe and damage rates that has now come into use, it has been decided that infuture the term double the assessed rent’ or ‘double the normal rent’ or ’10 percent of theemoluments whichever is the highest’ shall be categorised as ‘special licence fee’ and it willbe at the rate of double the ‘flat rate of licence fee’. Other charges such as service charges,garden charges, charges for furniture, electrical appliances, etc., wherever leviable, shallcontinue to be levied in addition.

3. Accordingly, the Board have decied that the expression ‘assessed rent’, ‘double theasessed rent’ or ‘double the normal rent or 10 percent of the emoluments ane ‘market rate oflicence fee’, wherever occurring in the instructions issued by the Board rate of licence fee’‘special licence fee’, and ‘damages rate’ respectively.

4. These orders shall come into force retrospeotivosly from 1.7.87.

5. Please acknowledge receipt of this letter.

Sd/-(Dipali Khanna)

Jt. Director. Finance (Exp.) L.R.Railway Board.

GOVERNMENT OF INDIAMINISTRY OF RAILWYS

(RAILWAY BOARD)

No. F (X) I-86/11/9 New Delhi, dated. 01.04.1989

Sub: Charging of danages for unauthorised occupation of RssidentialAccommodation-implementation of, the recommendationsof the 4th Pay Commission.

In terms of Board's letter No.F(X)I/72/RN3/1 dt.25.9.76 market rent is recovered at 5-times, 4 -times 5-times and 2-times the assessed rent or 10 per cent of the emolumentswhichever is higher depending upon the classification of city/ town.

Board have reconsidered the entire issue in the light of the latest instructions issued bythe Ministry of Urban Development vide their OM .No. 18011 (12)/73-POL/III dated27.8..87 and have decided thpt:

i) The instructions issued vide Board's letter No.F(X)l-72/RN3/1 dt.23.9.76 arehereby withdrawn.

ii) A damage rate of Rs.15/-per sq.m. of Plinth Area in respect of types A to D(types I to IV) abd Rs. 16/- per sq.m. of the ‘Plinth Area’ in respect o types Eand above (type V and abovfe) is fixed. In addition, garden charges and othercharges as ae applicable will also abe recovered.

iii) The above rates of damages will be valid for a period of 2 years (upto 13.3.91)and revised rates will be prescribed thereafter by the Board and' intimated tothe Railways.

iv) The rate of damages as above would be effective from the date of issue ofthese orders. All pending cases prior to the date of issue of these orders may ibe disposed of based on the pre-revised orders.

The term “market rate” will no more be applicable for charging/recovery ofdamages.

v) Receipt of this letter may please be acknowledged.

Sd/-(Dipali Khanna)

Joint Director, Finance (Exp.) LR.Railway Board.

Government of India (Bharat Sarkar)Ministry of Railways (Rail Mantralaya)

(Railway Board)

No.F(X)I-86/11/9. New Delhi, dated : 31.05.1991

As per Standard list Nos.I to III.

Sub: Revision of rates of damages for -unauthorisedoccupation of Railway accommodation.

In partial modification of this Ministry's letter No, P(X)I-86/11/9 dated 1.4,89regarding damages rates for unauthorised occupation of residential accommodation, it hasnow been decided to revise the rates of damages from the present rate of Rs.15/- per sq. m. ofplinth area per month to Rs.50/- per sq.m. in respect of Types A to D (Types I to IV) andfrom Rs.16/- per sq.m, of plinth area to Rs.34/- per sq.m. per month in respect of Type E andabove (Type V and above) for Class 'A' cities.

2. As far as other cities are concerned, the rates of damages oiruclated vide Board letterquoted above shall remain in force.

5. These instructions shall take effect from 1.6.91. Prior to 1.6.91 damages rates inrespect of class 'A’ cities will be charged as per instructions issued vide letter of even numberdated 1.4.89. Cases of unauthorised occupation occnring before that date but continuingbeyond 1,^,91 shall be decided in accordance with the instructious contained in this letter.

4. All other clauses of this Miniistry's letter of even number dt.1.4.89 shall remainunchanged..

Sd/-(Saroj Rajware)

Jt.Director, Finance (X) LR.Railway Board.

GOVERNMENT OFF INDIAMINISTRY OF RAILWAYS

(RAILWAY BOARD)

No. F (X) I-89/11/3 New Delhi. Dated: 15.07.1992

As per Standard Lists –I, II & III.

Sub: Revision of flat rate of licence fee (Standard Rent)for residential accommodation all over theIndian Railways w.e.f. 1.7.90.

In partial modification of this Ministry’s letter No. F (X) I-87/11/6 dt. 25.09.1984, ithas been decided to revise the flat rate of licance fee for residential accommodationn all overthe Indian Railays as shown in Annexure-I

2. The revised rates of licence fee would be effective from 1.7.90. It is desired thatimmediate actionn may please be taken to recover revised licence fee in acordance with theseorders in respect of Railway acommodation all over the country.

3. While realisation of revised licence fe from the month of July, 1992 onwards shouldbe started immediately, the arrears should be recovered in not more than eight monthlyinstalments.

4. There may be some vewry old type of house3s where the ratio of living area (workedout on the basis of yardstick prescribed by Ministry of Urban Development) to plinth area isless than 0.70. Such cases, if considered necessary, may be referred to Board forconsideration.

5. As regards sub-standard houses, there will be no increase in the licence fee.

6. For leased accommodation, standard rent will be 7.1/2% of the emoluments of theofficer or the actual rent paid to the house owner, whichever is less.

7. The next revision would fall due on 1.7.93.

8. Immediate action may please be taken to give effect to these orders and compliancereported.

9. Receipt of this letter may please be acknowledged.

Sd/-(PANI RAM)

Dy. Director, Finance (Exp.)Railway Board.

ANNEXURE-I

Statement showing the revised flat rate of licence fee for different types ofaccommodation (Enclosure to letter No. F (X) I-89/11/3 dt.

***********Type Standard plinth area Slab range Revised rent

w.e.f. 1.7.1990(Rs.)

Up to 25 sq.m. 2825-30 “ ” 3030-35 “ ” 36

I 34 sq.m.

Above 35 “ ” 39Up to 45 sq.m. 65

45-50 “ ” 6950-55 “ ” 76

II 45 sq.m.

Above 55 “ ” 80Up to 60 sq.m. 81

60-65 “ ” 8465-70 “ ” 91

III 55.75 sq.m.

Above 70 “ ” 95Up to 80 sq.m. 160

80-90 “ ” 17090-100 “ ” 180

100 - 120 “ ” 220

IV 83.60 sq.m

Above 120 “ “ 240Up to 150 sq.m. 398150 - 200 “ ” 464200 - 250 “ ” 596250 - 300 “ ” 729300 – 350 “ “ 861

V 139.35 sq.m. + 18.60 each asservant quarter & garage

Above 350 “ “ 1060

(* also includes officers transit flats)

NOTE: For servant quarters and garages allotted independent of the of the regularaccommodation, the following rates may also be recovered.

i) Servant quarter : Rs.15/- per month

ii) Garage : Rs. 8/- per month