All India Meet 3. PANKHUDIFOUNDATION.ORG 2 Introduction – Jump To The ~Pankhudi AIM is a moment of confluence, where volunteers from across India gather.

PANKHUDIFOUNDATION.ORG 2

Introduction – Jump To

The ~Pankhudi AIM is a moment of confluence, where

volunteers from across India gather and bring together fun

and enthusiasm, and share the best times, efforts,

progresses and ideas for a better tomorrow. It is an

instance, to rechristen ~Pankhudi’s developments in the

various realms of activities and sketch out future plans, thus

helping the less fortunate children to bring out the best in

them. With the AIM 3 held at Bangalore, ~Pankudi

celebrates and recollects, yet another years efforts and

success, as we foray into the future.

Day 1• Ice Breaking

• Chapter Presentations

• Official Handover

Day 2• Training by Ms. Richa Agrawal

• Our Values, Our Philosophy Volunteer Strategy

Day 3• Training by Mrs. Antoinette Lop

ez & Mr. Srijith Nair

• ~Pankhudi Structure Session

• PR, Web and Design Cells

• Finance Cell Presentation

• Streamlining Goals

Day 4• Trip to Nandhi Hills!

• Closing Comments and Vote of Thanks

• Our hearty thanks to


Ice Breaking Session

Day 1 of AIM started with the introduction of the members of various

chapters to each other.

Members were divided into groups according to their region of birth

viz. North, South, East or West.

Members of each group had to perform some humorous act in a

given time.

It was a good opportunity for the members of different chapters to gel

with members of other zones too.

The West zone presented first. They sang the song ‘Aika Dajiba’,

while Amol danced.

The North zone enacted an incident that happened in AIM 2 with the

names of the persons changed, to inject humour.

The South zone enacted a skit. Conceptualized by Sainagakishore, it

brought Akbar and Birbal to present day and made them solve

problems that exist today.

The East zone presented a play in which Lalu Prasad Yadav attends

a class in a Business Management institute. He is bombarded with

questions from the media and students to which he gives

preposterous answers.

DAY 1

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Chapter Presentations

Mumbai Rashi Vidyasagar, the finance representative of Mumbai

presented their work that took place over the past one year.

Achievements

• A permanent classroom for kids.

• Increase in the number of volunteers

Problems

• Volunteer crunch at times.

• Dependency on foreign volunteers.

• Volunteer attrition.

Delhi Naval Choudhary, the Chapter Representative and Reema Govil,

the Finance Representative of Delhi, presented their work in unison.

Achievements

• Streamlining activities over the period of time

• Increase in the number of volunteers compared

to last year.

DAY 1 - Chapter Presentations

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Problems

• No permanent classroom.

• Lack of support from the village authorities.

• Location of the slum, being on the outskirts,

is a big setback.

Bangalore Yatin Sethi presented the activities of the Bangalore chapter.

Achievements

• Sustained activities.

• Started new activities.

• No monetary issues.

Problems

• Activities limited to the weekends.


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Hyderabad Tanvi Rao and Jyoti Singh, from the Hyderabad chapter presented their work.

Achievements

• Expertise in health camps.

• Success in donation collection drives.

• Sustainability of all activities.

• Increase in the number of volunteers.

• No financial issues.

Problems

• Lack of effective communication.

• Irregular schedule of volunteers.

Pune Amol Nilekar, the outgoing Chapter Representative presented the work

of the Pune chapter.

Achievements

• Started new activities for HIV positive kids.

• Developed new and stronger bonds with other NGOs.

Problems

• Volunteer crunch at times.


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Official Handover The New reps viz. Chapter, Finance, PR and Content for each chapter were officially crowned.

Pune Chapter

DAY 1 - Official Handover

New Rep Outgoing Rep

Chapter Representative Nivedita Ghonge Amol Nilekar

Finance Representative Shrikant Iyer Krunal Desai

Content Representative Rasika Randad, Swati Yedekar __

PR Representative Sainagakishore Srikantham, Unnat Gupta __

Hyderabad Chapter


Chapter Representative Sidhartha Pooboni Surya C. Adavi

Finance Representative Sunil Aagiru Kranthi Karumanchi

Content Representative Tanvi Rao, __

PR Representative Madhura Walvekar, Ramesh Kolluri __

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DAY 1 - Official Handover

Delhi Chapter


Chapter Representative Nitin Sharma Naval Chaudhary

Finance Representative Naval Chaudary Reema Govil

Content Representative Namita Dalmia __

PR Representative Reema Govil __

Mumbai and Bangalore teams are yet to hold elections and elect the New Representatives.

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Training session by Ms. Richa Agrawal ‘~Pankhudi…Looking ahead’ was the theme of discussion.

The discussion started with SWOT analysis.

Every chapter was asked to list down their Strengths, Weaknesses, Opportunities and Threats for a SWOT analysis.

She spoke about the problems ~Pankhudi is facing and might face in the future, and ways to overcome those.

Advised ~Pankhudi to Stream-line its primary goals.

Final outcome of her discussion, “Better do one thing with perfection rather than doing hundred things

without efficiency.”

She conducted a team-building exercise, as a part of which 5 teams were formed.

Groups of size 5/6 were formed.

Every group was given the following material

• A piece of chart paper

• Twelve drinking straws

• Adhesive tape

• Adhesive

• A pair of scissors

• A pen

• 6 cola cups

Every group was asked to build a bridge, covering a distance of four floor feet with the above material.

Day 2

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Rules of the exercise:

• The bridge should be completed within 30 minutes.

• The bridge should look “aesthetically pleasing”.

These bridges prepared by all the teams were analyzed.

The bridge that caught the eye of the judges was prepared by the

following team:

• Surya Adavi

• Aditi Kulkarni

• Preetam Emani

• Jyoti Singh

• Sainagakishore Srikantham

• Senthu

Richa later elaborated about the importance of working in a team.

She spoke about how many I’s make a WE.

Moral – “People can achieve more in a Team.”

Richa was presented with the ~Pankhudi Memento and a

souvenir mug.

Day 2 - Training session by Ms. Richa Agrawal

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Day 2 - Our Values, Our Philosophy Volunteer Strategy

Our Values, Our Philosophy Volunteer Strategy All the members of the Parivaar together had a brainstorming

session on the following topics

• Induction of new volunteers

• Activities to be undertaken

• Fund raising methodologies

• Curbing volunteering attrition

• Streamlining the

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Day 3Training by Mrs. Antoinette Lopez and

Mr. Srijith Nair Mrs. Antoinette Lopez (Anna) and Mr. Srijith have

been working in the social sector for more than a

decade, and we were glad they accepted to

conduct a session for our volunteers.

The duo had given a presentation about Volunteer

management and Fund raising issues.

The session went on as a very informal and high

spirited interaction, with the volunteers bombarding

them with different queries.

Many asked doubts related to the legal hassles in

our activities.

Mr. Nair presented a skeleton plan which helps in

going about for any new activity that we take up.

Both of the speakers were so generous that they

extended their help for issues regarding any

Administrative hassles.

Both Srijith and Anna were presented the

~Pankhudi mementos , the Mugs and

~Pankhudi T-shirts.

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Day 3 - ~Pankhudi Structure Session

~Pankhudi Structure Session The session started with the ~Pankhudi theme song being played.

Namita briefed the parivaar regarding the activities of AIM2.

A briefing regarding the cells and the current ~Pankhudi structure was presented.

Structure decided during AIM2

• Strategy Cell

» President

» Co-Convener

» Treasurer

» Chapter Reps

» Finance Reps

• Finance Cell

» Finance Head

» Finance Reps

» Treasurer

• Publicity Cell

» PR Cell

» Design Cell

» Web Cell

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Day 3 - ~Pankhudi Structure Session

Srinath explained the responsibilities of the Chapter Representatives and Finance Representatives.

Namita read out the All Cell Meet MOM and briefed everyone about the action plans chalked out

during the meet.

Plans about forming New Cells were discussed. It was suggested that a Content cell can help co-ordinate

and link the Teaching material and other content within all the chapters.

New ideas regarding the formation of Core Group were tabled. The functions of the Core group were also

discussed.

It was commonly agreed upon that Legal advice be sought in the formation of the trustee board.

It was decided that a Core group with 7 members would be formed, each member with a term of 3 years.

The existing core group will decide on the new members.

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Day 3 - PR, Web and Design Cells

PR, Web and Design Cells

PR Cell Presentation Surya Adavi presented the various activities of the PR cell.

They were grouped as:

• Volunteer Management

• Newsletter Publication

• Donor Coordination

• Internship Programs

• Inter NGO relations

• External Visibility for ~Pankhudi

The floor was made open for discussion and the suggestions

and ideas were noted down for further scrutiny.

Web Cell Presentation Preetam Emani presented the Web cell activities

They were grouped as:

• Website Management

• New Volunteer Induction Process

• Database Management

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Day 3 - PR, Web and Design Cells

Some members had suggested that the dormant members be removed from the Groups, otherwise it

would make the Database handling complex.

More number of volunteers had come forward to work on the website, and had assured to get their

tech-savvy friends to join this cause.

Virtual volunteering concept was discussed, wherein people who are not able to contribute time for the

Ground activities might lend their time to work online.

Design Cell Presentation Madhukar presented the Design cell ideas

The points were grouped as:

• Website Design and Maintenance

• Design of Publicity material

• Innovative design concepts for Souvenirs and Mementos

Emphasis on the renovation of the website design, and its outlook were highlighted.

Suggestions for using plug-ins for the website were considered a good option, than working on

complex code.

Design of ~Pankhudi publicity material such as the Brochures, Posters and other print material would

be handled by the Design team.

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Day 3 - Finance Cell Presentation

Finance Cell Presentation Aditi Kulkarni briefed about the financial status of ~Pankhudi.

The topics were grouped as:

• Finance handling for Regular activities

• Fund Raising

• Effective Implementation of the Funds

• Short-term, Mid-term and Long-term goals for finance

cell.

It was reiterated that 70% of the Donation amount would be

with the Chapter, while 30% of it would be transferred to the

Central account.

The Resolution Passed in the ACM1 was re-iterated, that

Chapters can borrow money from other Chapter without any

interest, and would need to pay back the amount in a

stipulated time period.

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Day 3 - Streamlining Goals

Streamlining Goals The Parivaar sat down to debate hard about the primary

goal ~Pankhudi should work towards achieving.

Many doubts / queries were raised regarding continuing the

current activities happening in different chapters.

Finally after much deliberation and thought, the team

decided upon the following goal.

“Imparting primary education to slum children using

innovative means.”

It was decided that all the teams are going to lay focus on

Primary Education for kids in Slums.

The teams carrying other activities other than primary

education will slowly phase out and work towards the

Primary aim of ‘Imparting primary education.’

This primary education will be in tandem with the

prescribed syllabus.

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Day 4Trip to Nandhi Hills!

The whole of ~Pankhudi Parivaar went for an excursion to

Nandi Hills, situated 60 km away from Bangalore.

We started at 3.00 AM in a bus, making the maximum noise

the Bangalore city would have ever witnessed at 03 00 hrs

in the morning, and reached the place by 5.15 AM.

We witnessed an amazing sunrise from atop the hills and

were amazed by the beauty and power of the Sun.

All the volunteers were so excited and amazed with the

splendor of the nature around them, that the Camera lens

didn’t find a single second to flex themselves.

After the 3 days brain storming sessions, this trip was the

closing note of the All India Meet 3.

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Day 4 - Closing Comments and Vote of thanks

Closing Comments and Vote of thanks The Bangalore had team presented everyone with a memento

(a coffee mug).

Yatin Sethi, from the host team expressed his gratitude to all

the participants of the AIM3, with a tinge of his regular masti.

Mohana Murali, the Outgoing Chapter Representative of the

Host team, thanked everyone for coming down to Bangalore

and making AIM a big success.

Shahzad Wakeel, Our Beloved President, expressed his

gratitude to everyone and addressed with a few words of

encouragement to continue the good work.

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Our hearty thanks to Bangalore Chapter

Vivek Rajashekar

Manu Gupta

Mohan Murali

Pallavi K

Magesh S

Madhukar

Sowmya H

Sethuraman

Ramkumar Koppu

Chennai

Divya Sethu

Delhi Chapter

Nitin Sharma

Reema Govil

Naval Chaudhary

Namita

Hyderabad Chapter

Surya Adavi

Aparna Kappagantu

Jyoti Singh

Ramesh K

Sunil Kumar

Preetam Emani

Madhura Walvekar

Tanvi J

Nishant Agarwal

Karthik D

Mumbai Chapter

Dilkash Wakeel

Bhupali Gursale

Rashi Vidyasagar

Pune Chapter

Amol Nilekar

Sainagakishore Srikantham

Krunal Desai

Srikanth Iyer

Veni Singh

Central

Shahzad Wakeel

Aditi Kulkarni

Srinath

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Thanx

All India Meet 3. PANKHUDIFOUNDATION.ORG 2 Introduction – Jump To The ~Pankhudi AIM is a moment of confluence, where volunteers from across India gather.

Documents

bangalore chapter

pune chapter day

new activities

problems activities

goals day

present day

ice breaking session

new reps