Page 1 of 3 KALAMAZOO COUNTY GOVERNMENT In the Pursuit of Extraordinary Governance… BOARD OF COMMISSIONERS NOTICE AND AGENDA FOR December 1, 2020 PLEASE TAKE NOTICE that a regular meeting of the Kalamazoo County Board of Commissioners is scheduled for Tuesday, December 1, 2020 at 5:00 PM virtually due to COVID-19, for the purpose of considering the following items: ITEM 1 CALL TO ORDER ITEM 2 INVOCATION/REFLECTION ITEM 3 PLEDGE OF ALLEGIANCE ITEM 4 ROLL CALL ITEM 5 APPROVAL OF MINUTES ITEM 6 PUBLIC COMMENT ITEM 7 ADDITIONS/DELETIONS/CHANGES TO THE AGENDA ITEM 8 APPROVAL OF THE AGENDA ITEM 9 COMMUNICATIONS/REPORTS A. September & October Investment Reports - emailed November 19 B. Justice Facility Presentation - Ms. Tracie Moored & Jerry VanderVeen C. Business Priorities (Housing) - Chair Hall, Vice‐Chair Seals & Ms. Tracie Moored D. Business Priorities (Equity) - Chair Hall, Vice‐Chair Seals & Ms. Tracie Moored E. Business Priorities (Building Projects) - Chair Hall, Vice‐Chair Seals & Ms. Tracie Moored F. Business Priorities (Budget) - Chair Hall, Vice‐Chair Seals & Ms. Tracie Moored G. Letter Regarding Morrow Dam Spillway Gate Failure - Chair Hall ITEM 10 CONSENT AGENDA Recommendation for Approval of Transfers & Disbursements 2020-2236 Request for Approval of Accounts Payable & Payroll Disbursements Administration 2020-2222 Request for Approval of Addendum 13 to Service Order 1 and Addendum 14 to Service Order 1 Master Agreement with RICOH
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KALAMAZOO COUNTY GOVERNMENTIn the Pursuit of Extraordinary Governance…
BOARD OF COMMISSIONERSNOTICE AND AGENDA FOR
December 1, 2020
PLEASE TAKE NOTICE that a regular meeting of the Kalamazoo County Board of Commissioners is scheduled for Tuesday, December 1, 2020 at 5:00 PM virtually due to COVID-19, for the purpose of considering the following items:
ITEM 1 CALL TO ORDERITEM 2 INVOCATION/REFLECTIONITEM 3 PLEDGE OF ALLEGIANCEITEM 4 ROLL CALLITEM 5 APPROVAL OF MINUTESITEM 6 PUBLIC COMMENTITEM 7 ADDITIONS/DELETIONS/CHANGES TO THE AGENDA ITEM 8 APPROVAL OF THE AGENDAITEM 9 COMMUNICATIONS/REPORTSA. September & October Investment Reports - emailed November 19B. Justice Facility Presentation - Ms. Tracie Moored & Jerry VanderVeenC. Business Priorities (Housing) - Chair Hall, Vice‐Chair Seals & Ms. Tracie MooredD. Business Priorities (Equity) - Chair Hall, Vice‐Chair Seals & Ms. Tracie MooredE. Business Priorities (Building Projects) - Chair Hall, Vice‐Chair Seals & Ms. Tracie MooredF. Business Priorities (Budget) - Chair Hall, Vice‐Chair Seals & Ms. Tracie MooredG. Letter Regarding Morrow Dam Spillway Gate Failure - Chair HallITEM 10 CONSENT AGENDA
Recommendation for Approval of Transfers & Disbursements2020-2236 Request for Approval of Accounts Payable & Payroll Disbursements
Administration2020-2222 Request for Approval of Addendum 13 to Service Order 1 and Addendum 14 to Service Order
1 Master Agreement with RICOH
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Circuit Court2020-2153 Request for Approval of the Grant Agreement with Michigan Supreme Court State Court
Administrative Office for the Swift and Sure Sanctions Probation Program2020-2154 Request for Approval of FY2021 Contract with the Michigan Supreme Court State Court
Administrative Office Mental Health Court Grant Program to Assist in Funding the 9th Circuit Court Juvenile Mental Health Court
2020-2156 Request for Approval of Subcontract Agreement with the State Court Administrative Office Byrne Justice Assistance Grant to Assist in Funding the Men's Drug Treatment Court Program
District Court2020-2060 Request for Approval of Net Cost Agreement and First and Second Amendment to Net Cost
Agreement for Substance Use Disorder Services with Southwest Michigan Behavioral Health (SWMBH)
Equalization2020-2177 Request for Approval of the Interlocal Agreement for Kalamazoo County to Approve the
Designated Assessor for the Period January 1, 2021 through December 31, 2025.
Finance2020-2212 Request for Approval of Various Budget Adjustments and Position Transfers (Housekeeping)
Health & Community Services2020-2144 Request for Acceptance and Signature of FY21 County Veteran Service Fund Grant Award
Letter2020-2187 Request for Approval and Signature of Contract between Housing Resources, Inc. for COVID-19
Isolation and Quarantine Collaborative2020-2189 Request for Approval and Signature of Contract with Southwest Michigan Behavioral Health
(SWMBH)
Human Resources2020-2239 Request for Approval to Partner with Midwest Employers to Provide Excess Insurance
Coverage for Workers' Compensation
Sheriff2020-2171 Request for Approval of Police Protection Agreement with Comstock Township 2020-2172 Request for Approval of Police Protection Agreement with Ross Township 2020-2173 Request for Approval of Police Protection Agreement with Texas Township
Board of Commissioners2020-2217 Request for Approval and Signature of 2020 Memorandum of Agreement between Kalamazoo
County and Michigan State University for Services provided by MSU Extension
NON‐CONSENT AGENDA ITEMS ITEM 11 PROCLAMATIONS2020-2251 Request for Approval of a Resolution Authorizing of Legal Action to Acquire Property located
on Gourdneck Lake Adjacent to Prairie View ParkITEM 12 PUBLIC COMMENT
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ITEM 13 COUNTY ADMINISTRATOR'S REPORT ITEM 14 CHAIRPERSON'S REPORTITEM 15 VICE CHAIRPERSON'S REPORTITEM 16 MEMBERS' TIME (FOR ITEMS NOT ON THE AGENDA) ITEM 17 ADJOURNMENT
MEETINGS OF THE KALAMAZOO COUNTY BOARD OF COMMISSIONER MEETINGS ARE OPEN TO ALL WITHOUT REGARD TO RACE, SEX, COLOR, AGE, NATIONAL ORIGIN, RELIGION, HEIGHT, WEIGHT, MARITAL STATUS, POLITICAL AFFILIATION, SEXUAL ORIENTATION, GENDER IDENTITY OR DISABILITY. KALAMAZOO COUNTY WILL PROVIDE NECESSARY REASONABLE AUXILIARY AIDS AND SERVICES, SUCH AS SIGNERS FOR THE HEARING IMPAIRED AND AUDIO TAPES OF PRINTED MATERIALS BEING CONSIDERED AT THE MEETING/HEARING, TO INDIVIDUALS WITH DISABILITIES AT THE MEETING/HEARING UPON FOUR (4) BUSINESS DAYS' NOTICE TOTHE COUNTY. INDIVIDUALS WITH DISABILITIES REQUIRING AUXILIARY AIDS OR SERVICES SHOULD CONTACT THE COUNTY BY EMAILING: [email protected] Please click the link below to join the webinar:https://us02web.zoom.us/j/84940522509Or iPhone one-tap : US: +13017158592,,84940522509# or +13126266799,,84940522509# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 301 715 8592 or +1 312 626 6799 or +1 646 558 8656 or +1 253 215 8782 or +1 346 248 7799 or +1 669 900 9128 Webinar ID: 849 4052 2509 International numbers available: https://us02web.zoom.us/u/kgjksViJq
KALAMAZOO COUNTY DOWNTOWN JUSTICE FACILITYDESIGN REVIEW
2020 DECEMBER 01
TowerPinksterHOK
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KALAMAZOO COUNTY GOVERNMENTIn the Pursuit of Extraordinary Governance…
BOARD AGENDA REQUEST FORM
PROPOSED FOR BOARD MEETING OF: December 1, 2020DEPARTMENT: Board of CommissionersPREPARED BY: Dina Sutton
SUBJECT: Business Priorities (Housing)
SPECIFIC ACTION REQUESTED:Business Priorities (Housing)
DESCRIPTION OF ACTION (dollar amount, purpose):(dollar amount, purpose)
TIME FRAME OF ACTION:
FUNDING SOURCE & BUDGET CHANGES: (Federal, State, or Local)
PERSONNEL IF REQUIRED:
NEW OR RENEWAL:
ANY OTHER PERTINENT INFORMATION:
PROCUREMENT INFORMATION:
CONTACT PERSON:
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Tracy Hall, Chair, District 3Michael Seals, Vice Chair, District 4Tracie Moored, Administrator/Controller, 269-383-8843
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KALAMAZOO COUNTY GOVERNMENTIn the Pursuit of Extraordinary Governance…
BOARD AGENDA REQUEST FORM
PROPOSED FOR BOARD MEETING OF: December 1, 2020DEPARTMENT: Board of CommissionersPREPARED BY: Dina Sutton
SUBJECT: Business Priorities (Equity)
SPECIFIC ACTION REQUESTED:Business Priorities (Equity)
DESCRIPTION OF ACTION (dollar amount, purpose):(dollar amount, purpose)
TIME FRAME OF ACTION:
FUNDING SOURCE & BUDGET CHANGES: (Federal, State, or Local)
PERSONNEL IF REQUIRED:
NEW OR RENEWAL:
ANY OTHER PERTINENT INFORMATION:
PROCUREMENT INFORMATION:
CONTACT PERSON:
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Tracy Hall, Chair, District 3Michael Seals, Vice Chair, District 4Tracie Moored, Administrator/Controller, 269-383-8843
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KALAMAZOO COUNTY GOVERNMENTIn the Pursuit of Extraordinary Governance…
BOARD AGENDA REQUEST FORM
PROPOSED FOR BOARD MEETING OF: December 1, 2020DEPARTMENT: Board of CommissionersPREPARED BY: Dina Sutton
SUBJECT: Business Priorities (Building Projects)
SPECIFIC ACTION REQUESTED:Business Priorities (Building Projects)
DESCRIPTION OF ACTION (dollar amount, purpose):(dollar amount, purpose)
TIME FRAME OF ACTION:
FUNDING SOURCE & BUDGET CHANGES: (Federal, State, or Local)
PERSONNEL IF REQUIRED:
NEW OR RENEWAL:
ANY OTHER PERTINENT INFORMATION:
PROCUREMENT INFORMATION:
CONTACT PERSON:
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Tracy Hall, Chair, District 3Michael Seals, Vice Chair, District 4Tracie Moored, Administrator/Controller, 269-383-8843
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KALAMAZOO COUNTY GOVERNMENTIn the Pursuit of Extraordinary Governance…
BOARD AGENDA REQUEST FORM
PROPOSED FOR BOARD MEETING OF: December 1, 2020DEPARTMENT: Board of CommissionersPREPARED BY: Dina Sutton
SUBJECT: Business Priorities (Budget)
SPECIFIC ACTION REQUESTED:Business Priorities (Budget)
DESCRIPTION OF ACTION (dollar amount, purpose):(dollar amount, purpose)
TIME FRAME OF ACTION:
FUNDING SOURCE & BUDGET CHANGES: (Federal, State, or Local)
PERSONNEL IF REQUIRED:
NEW OR RENEWAL:
ANY OTHER PERTINENT INFORMATION:
PROCUREMENT INFORMATION:
CONTACT PERSON:
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Tracy Hall, Chair, District 3Michael Seals, Vice Chair, District 4Tracie Moored, Administrator/Controller, 269-383-8843
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KALAMAZOO COUNTY GOVERNMENTIn the Pursuit of Extraordinary Governance…
BOARD AGENDA REQUEST FORM
PROPOSED FOR BOARD MEETING OF: December 1, 2020DEPARTMENT: Board of CommissionersPREPARED BY: Dina Sutton
SUBJECT:
Letter Regarding Morrow Dam Spillway Gate Failure
SPECIFIC ACTION REQUESTED:Letter Regarding Morrow Dam Spillway Gate Failure
DESCRIPTION OF ACTION (dollar amount, purpose):(dollar amount, purpose)
TIME FRAME OF ACTION:
FUNDING SOURCE & BUDGET CHANGES: (Federal, State, or Local)
PERSONNEL IF REQUIRED:
NEW OR RENEWAL:
ANY OTHER PERTINENT INFORMATION:
PROCUREMENT INFORMATION:
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CONTACT PERSON:Tracy Hall, Chair, District 3
Mr. David FoxEagle Creek Renewable Energy116 N State StreetNeshkoro, WI 54960
November 2, 2020
Mr. Fox:
We, the undersigned, represent the Kalamazoo River region impacted by the Morrow Dam spillway gate failure. We are reaching out to express our grave concern over the lasting ecological and safety implications on our communities from the release of excessive sediment overflow, resulting from the failed reservoir spillway gate replacement in October 2019.
The implications on the river’s vegetation, fish and wildlife is likely to be long lasting. Those who have long enjoyed the river for recreational and purposes, have observed potential decreases in fish populations and aquatic plant life.
Habitat for aquatic insects, crawfish, baitfish, muscles, fish, and turtles are now covered in sludge. So long as the river contains this sediment sludge, it will continue to wreak havoc on the wildlife and the ecology of the river.
The sentiment flowing downriver has created dangerous conditions for those who enjoy the river for recreation, has created sediment islands, inlet mound blockages, impassable recreational launch areas, and conditions that would make it difficult for public safety to perform rescues in cases of emergencies.
Although spillgate repairs are underway and “a limited quantity” of sediment will be removed immediately upstream of the dam and three short term modifications of required minimum downstream flows, we do not feel this will be enough to adequately repair damage caused many miles downstream, mostly through the heart of Kalamazoo County and our communities. We need reassurance that more than a “limited quantity” of sediment will be remediated.
There is still an unknown environmental toll taken by the disrupted sentiment released from a dormant state and the potential toxic or pollutant material discharged into our communities. It is imperative that independent or government regulatory bodies regularly test segments of the river to monitor levels of potential dangerous contaminate toxins. It is also vital that our communities be made aware of what contaminates (if any) are observed in high levels and we understand any ecological and safety implications of such releases on our population and the wildlife.
As part of the conditional permit issuance, STS Hydropower developed a Mitigation Plan, which included deployment of targeted sediment control measures and onsite monitoring of permitted activities by an environmental monitor. We would ask for further understanding of these monitoring practices.
We understand that as part of the Mitigation Plan, a combination of shoreline containment, turbidity curtain checks and fiber coir log will be placed. Regular users of the river still observe excessive
sediment spillage downriver, even after curtain measures were in place months prior. Incremental improvements are not acceptable.
We urge Eagle Creek Renewable Energy to quickly meet all clean-up requirements and return any impacted segment of the Kalamazoo River to its previous state. It is imperative the ecological habitat be restored.
It is also imperative there is a clear understanding of any sediment contamination that occurred at unsafe levels and any impacted communities be notified and apprised of plans to remediate.
We ask that detailed information and prompt updates related to any sediment contamination, remediation and monitoring be provided to all impacted communities.
We look forward to hearing back from you.
Best regards,
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KALAMAZOO COUNTY GOVERNMENTIn the Pursuit of Extraordinary Governance…
BOARD AGENDA REQUEST FORM
PROPOSED FOR BOARD MEETING OF: December 1, 2020DEPARTMENT: Administrative ServicesPREPARED BY:
Amanda Morse - Deputy County Administrator, Internal Services
SUBJECT:
Request for Approval of Accounts Payable & Payroll Disbursements
SPECIFIC ACTION REQUESTED:Request for Approval of Accounts Payable & Payroll Disbursements
DESCRIPTION OF ACTION (dollar amount, purpose):An accounts payable claims list totaling $3,245,709.97 is presented for review. Of this total, the Board of Commissioners is asked to approve claims totaling $3,025,776.66. Claims presented in the Brownfield Redevelopment Authority Fund (247), Child Care Fund (292), Tax Reversion Fund (516), Drains Fund (601), Delinquent Tax Revolving Fund (620), Trust and Agency Fund (701) and Special Assessment Drains Fund (801) are included for transparency only and are excluded from Board of Commissioner approval because of statute or the nature of the funds.
Payroll disbursements totaling $2,571,654.99 are presented for the November 13th and November 30th payrolls.
TIME FRAME OF ACTION:With the exception of the disbursements detailed in the Disbursement Budget policy as well as those detailed in statute, checks will be released on December 2nd.
FUNDING SOURCE & BUDGET CHANGES: N/A
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PERSONNEL IF REQUIRED:N/A
NEW OR RENEWAL:N/A
ANY OTHER PERTINENT INFORMATION:N/A
PROCUREMENT INFORMATION:N/A
CONTACT PERSON:Amanda Morse, Deputy County Administrator, 269-384-8148
11/19/2020
1
11:39:18AM
Page:kcclm015.rpt KALAMAZOO COUNTY CLAIMS LIST
COMMISSION MEETING OF 12/01/2020
Account Vendor Description Invoice Amount PO NumCkGrp
101-000 GENERAL FUND
265.04 6,301.65BRADLEY, JASON 2020-0410FH BOND RETURN 2020-0410FHw
265.04 4,702.00SKILES, VALERIE 2018-1777FH BOND RETURN 2018-1777FHw
Sub Total 101-000 GENERAL FUND 11,003.65
101-101 BOARD OF COMMISSIONERS
957.57 239.96MORSE, AMANDA REIMBURSEMENT FOR ZOOM CHARGES 10/31/20c
Sub Total 101-101 BOARD OF COMMISSIONERS 239.96
101-102 COUNTY ADMINISTRATION
730.00 96.76STAPLES CONTRACT &, COMMERCIAL INC COUNTY OFFICE SUPPLIES 8060215142c
Sub Total 842-000 LAKE LEVEL REVOLVING FUND 1,224.70
Total 842 LAKE LEVEL REVOLVING FUND 1,224.70
Grand Total 3,245,709.97
40Page:
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KALAMAZOO COUNTY GOVERNMENTIn the Pursuit of Extraordinary Governance…
BOARD AGENDA REQUEST FORM
PROPOSED FOR BOARD MEETING OF: December 1, 2020DEPARTMENT: Administrative ServicesPREPARED BY: Dina Sutton
SUBJECT:
Request for Approval of Addendum 13 to Service Order 1 and Addendum 14 to Service Order 1 Master Agreement with RICOH
SPECIFIC ACTION REQUESTED:Request for Approval of Addendum 13 to Service Order 1 and Addendum 14 to Service Order 1 Master Agreement with RICOH
DESCRIPTION OF ACTION (dollar amount, purpose):Extend the current contract for mail services.
TIME FRAME OF ACTION:For the period of January 1, 2021 through December 31, 2021.
FUNDING SOURCE & BUDGET CHANGES: Fund 633 Central Stores and charged back to various departments.
PERSONNEL IF REQUIRED:n/a
NEW OR RENEWAL:Renewal
ANY OTHER PERTINENT INFORMATION:n/a
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PROCUREMENT INFORMATION:A Request for Information (RFI) was issued in August of 2016 to obtain creative solutionsto meet the copying and mail processing needs. Submittals included continuingoperation as-is separating our copying services from our mailing services with twoseparate vendors, and contracting only copy services and managing mailing servicesinternally. A cost benefit analysis and review of submittals was performed and it wasdetermined that the current business model with RICOH was the most cost effective andbest solution. As 2020 is the last year for an extension, a cost benefit analysis is beingreviewed in 2020.
CONTACT PERSON:Amanda Morse, Deputy County Administrator, 269-384-8148
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KALAMAZOO COUNTY GOVERNMENTIn the Pursuit of Extraordinary Governance…
BOARD AGENDA REQUEST FORM
PROPOSED FOR BOARD MEETING OF: December 1, 2020DEPARTMENT: Circuit CourtPREPARED BY: Sara Green; Problem-Solving Court Administrator
SUBJECT:
Request for Approval of the Grant Agreement with Michigan Supreme Court State Court Administrative Office for the Swift and Sure Sanctions Probation Program
SPECIFIC ACTION REQUESTED:Request for Approval of the Grant Agreement with Michigan Supreme Court State Court Administrative Office for the Swift and Sure Sanctions Probation Program
DESCRIPTION OF ACTION (dollar amount, purpose):Request for Approval of the Grant Agreement with Michigan Supreme Court State Court Administrative Office for the Swift and Sure Sanctions Probation Program and for Circuit Court Administrator, Thom Canny to serve as the Authorizing Official for the contract in the State of Michigan’s DocuSign system. The State Court Administrative Office will reimburse up to $60,000 for expenses under this grant.
TIME FRAME OF ACTION:October 1, 2020-September 30, 2021
FUNDING SOURCE & BUDGET CHANGES: State
PERSONNEL IF REQUIRED:None
NEW OR RENEWAL:
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Renewal
ANY OTHER PERTINENT INFORMATION:This grant does not support indirect costs. These costs are covered by the General Fund.
PROCUREMENT INFORMATION:N/A
CONTACT PERSON:Sara Green, Problem Solving Courts Administrator, 269-383-6469
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KALAMAZOO COUNTY GOVERNMENTIn the Pursuit of Extraordinary Governance…
BOARD AGENDA REQUEST FORM
PROPOSED FOR BOARD MEETING OF: December 1, 2020DEPARTMENT: Circuit CourtPREPARED BY: Sara Green; Problem-Solving Court Administrator
SUBJECT:
Request for Approval of FY2021 Contract with the Michigan Supreme Court State Court Administrative Office Mental Health Court Grant Program to Assist in Funding the 9th Circuit Court Juvenile Mental Health Court
SPECIFIC ACTION REQUESTED:Request for Approval of FY2021 Contract with the Michigan Supreme Court State Court Administrative Office Mental Health Court Grant Program to Assist in Funding the 9th Circuit Court Juvenile Mental Health Court
DESCRIPTION OF ACTION (dollar amount, purpose):Request for Approval of FY2021 Contract with the Michigan Supreme Court State Court Administrative Office Mental Health Court Grant Program to Assist in Funding the 9th Circuit Court Juvenile Mental Health Court in an amount up to $50,000 and for the Circuit Court Administrator, Thom Canny, to serve as the Authorizing Official for the contract in the State of Michigan’s DocuSign system.
TIME FRAME OF ACTION:October 1, 2020-September 30, 2021
FUNDING SOURCE & BUDGET CHANGES: State
PERSONNEL IF REQUIRED:None
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NEW OR RENEWAL:Renewal
ANY OTHER PERTINENT INFORMATION:This grant does not support indirect costs. These costs are covered by the General Fund.
PROCUREMENT INFORMATION:NA
CONTACT PERSON:Sara Green, Problem Solving Courts Administrator, 269-383-6469
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KALAMAZOO COUNTY GOVERNMENTIn the Pursuit of Extraordinary Governance…
BOARD AGENDA REQUEST FORM
PROPOSED FOR BOARD MEETING OF: December 1, 2020DEPARTMENT: Circuit CourtPREPARED BY: Sara Green; Problem-Solving Court Administrator
SUBJECT:
Request for Approval of Subcontract Agreement with the State Court Administrative Office Byrne Justice Assistance Grant to Assist in Funding the Men's Drug Treatment Court Program
SPECIFIC ACTION REQUESTED:Request for Approval of Subcontract Agreement with the State Court Administrative Office Byrne Justice Assistance Grant to Assist in Funding the Men's Drug Treatment Court Program
DESCRIPTION OF ACTION (dollar amount, purpose):Request for Approval of Subcontract Agreement with the State Court Administrative Office Byrne Justice Assistance Grant to Assist in Funding the Men's Drug Treatment Court Program in an amount not to exceed $135,000 and for the Circuit Court Administrator, Thom Canny, to serve as the Authorizing Official for the contract in the State of Michigan’s DocuSign system.
TIME FRAME OF ACTION:October 1, 2020-September 30, 2021
FUNDING SOURCE & BUDGET CHANGES: Federal
PERSONNEL IF REQUIRED:None
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NEW OR RENEWAL:Renewal
ANY OTHER PERTINENT INFORMATION:This grant does not support indirect costs. These costs are covered by the General Fund.
PROCUREMENT INFORMATION:NA
CONTACT PERSON:Thom Canny, Administrator
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KALAMAZOO COUNTY GOVERNMENTIn the Pursuit of Extraordinary Governance…
BOARD AGENDA REQUEST FORM
PROPOSED FOR BOARD MEETING OF: December 1, 2020DEPARTMENT: District CourtPREPARED BY: Lynn Kirkpatrick
SUBJECT:
Request for Approval of Net Cost Agreement and First and Second Amendment to Net Cost Agreement for Substance Use Disorder Services with Southwest Michigan Behavioral Health (SWMBH)
SPECIFIC ACTION REQUESTED:Request for Approval of Net Cost Agreement and First and Second Amendment to Net Cost Agreement for Substance Use Disorder Services with Southwest Michigan Behavioral Health (SWMBH)
DESCRIPTION OF ACTION (dollar amount, purpose):Request for Approval of Net Cost Agreement and First and Second Amendment to Net Cost Agreement for Substance Use Disorder Services with Southwest Michigan Behavioral Health (SWMBH) in the amount of $40,000 to support:
- OWI Court: $26,500 - Young Adult Diversion Court: $5,000 - General Probation: $8,500
This renewal grant helps fund the 8th District Court's specialty Court Programs it provides funding for drug testing, counseling services, ignition interlock services, program supplies, incentives and trainings.
TIME FRAME OF ACTION:Grant runs from Oct. 1, 2020 through Sept. 30, 2021
KALAMAZOO COUNTY GOVERNMENTIn the Pursuit of Extraordinary Governance…
BOARD AGENDA REQUEST FORM
PROPOSED FOR BOARD MEETING OF: December 1, 2020DEPARTMENT: EqualizationPREPARED BY: Mathew Hansen
SUBJECT:
Interlocal Agreement for Kalamazoo County to Approve the Designated Assessor for the period January 1, 2021 through December 31, 2025.
SPECIFIC ACTION REQUESTED:Approve the Interlocal Agreement for Kalamazoo County to Approve the Designated Assessor for the period January 1, 2021 through December 31, 2025.
DESCRIPTION OF ACTION (dollar amount, purpose):Public Act 660 of 2018 was approved by Governor Snyder on December 28,2018 and amended the Property Tax Act. The act states: ”Beginning December 31, 2020, every county shall have a designated assessor on file with the State Tax Commission.”
The Designated Assessor is the individual selected and agreed to by the County Board of Commissioners and a majority of the assessing districts within that county, subject to final approval of the State Tax Commission.
Aaron Powers of WCA Assessing has agreed to serve as the Designated Assessor for Kalamazoo County.
TIME FRAME OF ACTION:NA
FUNDING SOURCE & BUDGET CHANGES: NA
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PERSONNEL IF REQUIRED:NA
NEW OR RENEWAL:New
ANY OTHER PERTINENT INFORMATION:NA
PROCUREMENT INFORMATION:NA
CONTACT PERSON:Amanda Morse, Deputy County Administrator, 269-384-8148
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KALAMAZOO COUNTY GOVERNMENTIn the Pursuit of Extraordinary Governance…
BOARD AGENDA REQUEST FORM
PROPOSED FOR BOARD MEETING OF: December 1, 2020DEPARTMENT: FinancePREPARED BY: Jenna LeRoy, Financial Reporting Manager
SUBJECT:
Request for Approval of Various Budget Adjustments and Position Transfers (Housekeeping)
SPECIFIC ACTION REQUESTED:Request for Approval of Various Budget Adjustments and Position Transfers (Housekeeping)
DESCRIPTION OF ACTION (dollar amount, purpose):Request for approval of various budget adjustments and transfers:
*Excess salary audit
*Budget adjustment for increase in insurance liability
*Budget adjustment to Law Enforcement Millage revenue to reflect actual collections.
*Budget adjustment to contractual services for Communications.
*Budget adjustment to align budgets with projected expenditures for the Clerk/Register of Deeds.
*Budget adjustment to correctly align budgets for employee training at the Sheriff's Department
*Budget adjustment to the Local Housing Assistance fund to reflect payment of fund
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balance/true up of annual millage collection to the Public Housing Commission.
*Budget adjustment to the General Grants Fund to reflect the general CARES grants provided by the State in 2020.
*Budget adjustment to the deposits activity to reflect estimated restitution payouts in 2020.
*Budget adjustment to the Special Assessment Drains fund to account for actual expenditures for 2020.
*Budget adjustment to the Lake Level fund to account for actual expenditures for 2020.
*Budget adjustment to the Library Trust fund to reflect penal fine collections and distributions.
TIME FRAME OF ACTION:12/2/2020
FUNDING SOURCE & BUDGET CHANGES: See attachment
PERSONNEL IF REQUIRED:ELIMINATION:Fund & Activity Position # Position Title Band FTE Salary Range Effective Date
101-136 10359-001Financial Services Director K11 1.0
$68,432.00-$83,948.80 1/1/20
101-136 10388-001Attorney Magistrate II K12 1.0
$75,649.60-$92,830.40 1/1/20
101-136 10222-001Probation Services Director K10 1.0
RESERVE FOR FUTURE USE RESERVES 101-943-897.01 Decrease (235,000) TRANSFER TO FUND 603 INSURANCE 101-954-999.02 Increase 235,000 TRANSFER FROM FUND 101 INSURANCE 603-000-699.01 Increase 235,000 INSURANCE INSURANCE 603-000-911.00 Increase 163,600 RESERVE FOR FUTURE USE INSURANCE 603-000-897.01 Increase 71,400
CARRYOVER NON DEPT REVENUE 104-130-402.01 Decrease (78,500) LOCAL COMMUNITY STABILIZATION SHARE REVENUES 104-130-441.00 Increase 63,500 DELINQUENT REAL PROPERTY TAX REVENUES 104-130-407.00 Increase 13,700 PAYMENT IN LIEU OF TAXES REVENUES 104-130-425.00 Increase 1,300
CONTRACTUAL SERVICES COMMUNICATIONS 101-103-808.00 Increase 10,000 RESERVE FOR FUTURE USE RESERVES 101-943-897.01 Decrease (10,000)
ELECTION SERVICES ELECTIONS 101-190-808.48 Decrease (80,000) CONSOLIDATED ELECTIONS ELECTIONS 101-190-957.09 Increase 80,000 PRINTING COUNTY ID PROGRAM 101-216-727.00 Decrease (1,000) POSTAGE COUNTY ID PROGRAM 101-216-728.00 Decrease (1,000) COPY CHARGES COUNTY ID PROGRAM 101-216-729.00 Decrease (500) INTERNAL COMMUNICATIONS COUNTY ID PROGRAM 101-216-849.00 Increase 2,500 PRINTING & BINDING CLERK/REGISTER 101-219-727.00 Decrease (2,000) EQUIPMENT MAINTENANCE CLERK/REGISTER 101-219-931.00 Decrease (1,100) MOBILE DEVICE REIMBURSEMENT CLERK/REGISTER 101-219-724.00 Increase 600 POSTAGE CLERK/REGISTER 101-219-931.00 Increase 2,500 PRINTING & BINDING AUTOMATION FUND 256-000-727.00 Decrease (2,000) OFFICE SUPPLIES AUTOMATION FUND 256-000-730.00 Decrease (9,700) MICROFILM PROCESSING AUTOMATION FUND 256-000-731.02 Decrease (5,000) RECORDS CONVERSION AUTOMATION FUND 256-000-808.85 Decrease (25,000) TRAVEL AUTOMATION FUND 256-000-860.00 Decrease (600) EQUIPMENT MAINTENANCE AUTOMATION FUND 256-000-931.00 Decrease (4,500) EMPLOYEE TRAINING AUTOMATION FUND 256-000-956.00 Decrease (6,000) MISCELLANOUS AUTOMATION FUND 256-000-957.00 Decrease (500) NEW EQUIPMENT AUTOMATION FUND 256-000-958.00 Decrease (75,000) SPECIAL PROJECTS AUTOMATION FUND 256-000-957.34 Decrease (375,000) INTERNAL COMMUNICATIONS AUTOMATION FUND 256-000-849.00 Increase 6,700 CONSTRUCTION AUTOMATION FUND 256-000-967.15 Increase 496,000 PREVIOUSLY GENERATED FUNDS AUTOMATION FUND 256-000-554.00 Decrease (600)
EMPLOYEE TRAINING SHERIFF-ADMIN/SUPPORT 104-301-956.00 Increase 6,600 EMPLOYEE TRAINING SHERIFF-FIELD OPERATIONS 104-303-956.00 Increase 20,000 EMPLOYEE TRAINING SHERIFF-JAIL 104-302-956.00 Decrease (26,600)
CARRYOVER LOCAL HOUSING ASSISTANCE F225-000-402.01 Increase 293,100 HOUSING COMMISSION APPROPRIATION LOCAL HOUSING ASSISTANCE F225-000-969.05 Increase 293,100
UNSPECIFIED GRANTS GENERAL GRANTS 233-999-680.02 Increase 732,900 APPROPRIATION GENERAL GRANTS 233-999-969.00 Increase 732,900
RESERVE FOR FUTURE USE SPECIAL ASSESSMENT DRAINS 801-000-897.01 Decrease (935,000)
DRAIN EXPENSES SPECIAL ASSESSMENT DRAINS 801-000-957.07 Increase 1,339,400 PREVIOUSLY GENERATED FUNDS SPECIAL ASSESSMENT DRAINS 801-000-554.00 Decrease (796,200) DRAIN REVENUE SPECIAL ASSESSMENT DRAINS 801-000-672.07 Increase 1,200,600
DRAIN EXPENSES LAKE LEVEL FUND 841-000-957.07 Increase 5,000 DRAIN REVENUE LAKE LEVEL FUND 841-000-672.07 Increase 5,000
PENAL FINE DISTRIBUTION LIBRARY TRUST FUND 721-000-905.01 Increase 81,000 PENAL FINES LIBRARY TRUST FUND 721-000-484.01 Increase 81,000
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KALAMAZOO COUNTY GOVERNMENTIn the Pursuit of Extraordinary Governance…
BOARD AGENDA REQUEST FORM
PROPOSED FOR BOARD MEETING OF: December 1, 2020DEPARTMENT: Health & Community ServicesPREPARED BY: James A. Rutherford
SUBJECT:
Request for Acceptance and Signature of FY21 County Veteran Service Fund Grant Award Letter
SPECIFIC ACTION REQUESTED:HCS Administration requests acceptance and signature of the FY21 County Veteran Service Fund Grant Award Letter.
DESCRIPTION OF ACTION (dollar amount, purpose):The FY21 CVSF Grant will be used to hire a new Veterans Services Specialist. There are three projects included in this year’s application: Salary and Fringes, Office Setup, and Training for the new VSS. The requested amount for the grant is $68,652.45. The grant year is from October 1, 2020 through September 30, 2021
TIME FRAME OF ACTION:October 1, 2020 through September 30, 2021
FUNDING SOURCE & BUDGET CHANGES: State (Michigan Veterans Affairs Agency) - FY21 County Veteran Service Fund Grant
PERSONNEL IF REQUIRED:CREATION:Fund & Activity Position # Position Title Band FTE Salary Range Effective Date 281-008-704.00 10682-TBD
Veterans Services Specialist K6 1.0
$39,436.80 - $48,380.80 11/17/20
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NEW OR RENEWAL:Renewal - The HCS Veterans Service Office has received this grant the past two fiscal years.
ANY OTHER PERTINENT INFORMATION:The MVAA Grant does not allow indirect to be charged. The County General Fund willhave to absorb the indirect cost for this new grant. Maximus does not have the historical data for this new grant.
The current Veterans Affairs, Veterans Burial, and Soldiers & Sailors Relief, indirect cost from Maximus are $58,902 and 100% covered by the County General Fund.
PROCUREMENT INFORMATION:Procurement is not applicable.
CONTACT PERSON:Lisa Henthorn, Deputy County Administrator, 269-383-8901
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KALAMAZOO COUNTY GOVERNMENTIn the Pursuit of Extraordinary Governance…
BOARD AGENDA REQUEST FORM
PROPOSED FOR BOARD MEETING OF: December 1, 2020DEPARTMENT: Health & Community ServicesPREPARED BY: James A. Rutherford
SUBJECT:
Request for Approval and Signature of Contract between Housing Resources, Inc. for COVID-19 Isolation and Quarantine Collaborative
SPECIFIC ACTION REQUESTED:HCS Administration is requesting approval and signature of a contract between Housing Resources, Inc. and the County by and through HCS for COVID-19 Isolation and Quarantine Collaborative
DESCRIPTION OF ACTION (dollar amount, purpose):The purpose of the contract is to provide hotel placement services for individuals in need of isolation and quarantine due to the COVID-19 pandemic.
TIME FRAME OF ACTION:October 1, 2020 through December 31, 2020
FUNDING SOURCE & BUDGET CHANGES: Funding part of the CPBC Emergency Response Public Health Crisis Responseapproved for expenses outlined in contract 2 a-d.
PERSONNEL IF REQUIRED:N/A
NEW OR RENEWAL:Renewal. A previous contract existed between HRI and the County from June 22, 2020 through September 30, 2020.
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ANY OTHER PERTINENT INFORMATION:Indirect does not apply to this Isolation and Quarantine Collaborative during the pandemic.
PROCUREMENT INFORMATION:No funds are being exchanged, only HRI has offered to partner with HCS in this endeavor.
CONTACT PERSON:Lisa Henthorn, Deputy County Administrator, 269-383-8901
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KALAMAZOO COUNTY GOVERNMENTIn the Pursuit of Extraordinary Governance…
BOARD AGENDA REQUEST FORM
PROPOSED FOR BOARD MEETING OF: December 1, 2020DEPARTMENT: Health & Community ServicesPREPARED BY: James A. Rutherford
SUBJECT:
Request for Approval and Signature of Contract with Southwest Michigan Behavioral Health (SWMBH)
SPECIFIC ACTION REQUESTED:HCS Administration request approval and signature of contract renewal between Southwest Michigan Behavioral Health (SWMBH) and HCS-Personal Health Division and HCS-Maternal Child Health Division to continue providing services through our HIV/Communicable Disease and Healthy Babies Healthy Start (HBHS) programs. HIV/Communicable Disease will continue to provide training, education, and testing. HBHS will continue to provide case management services to Kalamazoo County pregnant women linking mental health and substance use services.
DESCRIPTION OF ACTION (dollar amount, purpose):This is a renewal agreement with SWMBH. • HIV/Communicable Disease will receive an allocation of $10,800.00.• Healthy Babies Healthy Start will receive an allocation of $87,000.00, which includes continuation of an existing position.
TIME FRAME OF ACTION:10/01/2020 through 09/30/2021
FUNDING SOURCE & BUDGET CHANGES:
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Local - SWMBH
PERSONNEL IF REQUIRED:CONTINUATION:Fund & Activity Position # Position Title Band FTE Salary Range Effective DateH00820-70400-70400/281-008
10202-013HBHS Care CoordinatorK6 1.0
$39,436.80-$48,380.80 10/01/2020
NEW OR RENEWAL:Renewal
ANY OTHER PERTINENT INFORMATION:
Indirect for the Aids Prevention Program
County General Fund $36,956Grant $11,000
Indirect for the Southwest Michigan Behavioral Health Program
County General Fund $ 2,000Grant $11,000
PROCUREMENT INFORMATION:Procurement is not applicable to this contract renewal
CONTACT PERSON:Lisa Henthorn, Deputy County Administrator, 269-383-8901
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KALAMAZOO COUNTY GOVERNMENTIn the Pursuit of Extraordinary Governance…
BOARD AGENDA REQUEST FORM
PROPOSED FOR BOARD MEETING OF: December 1, 2020DEPARTMENT: Human ResourcesPREPARED BY: Kristine Cunningham, Human Resources
SUBJECT:
Request for Approval to Partner with Midwest Employers to Provide Excess Insurance Coverage for Workers' Compensation
SPECIFIC ACTION REQUESTED:Approval to partner with Midwest Employers to provide excess insurance coverage for workers' compensation.
DESCRIPTION OF ACTION (dollar amount, purpose):Kalamazoo County is self-insurance for workers' compensation and must also have excess insurance for certain claims. For the plan year 2021, our partner, Nulty Insurance Group, was able to secure a reasonable insurance plan through Midwest Employers.
This plan will provide excess coverage after $550,000 per claim for all classifications except police. The excess coverage for the police will be $600,000. We also have a clause for an aggregate maximum for the year of $1,322,122, which means if all of our claims reach that amount, the excess carrier covers the balance of all claims that plan year.
The annual cost for this coverage is $73,998, this is an increase of approximately 20%
It should be noted that a major part of the reason for the increase is COVID-19. Employers with first responders are seeing increases in work related claims due to COVID-19, so the insurance carriers are increasing rates to match the increase in claims.
TIME FRAME OF ACTION:
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1/1/2021 - 12/31/2021
FUNDING SOURCE & BUDGET CHANGES: Employee Benefits Fund
PERSONNEL IF REQUIRED:N/A
NEW OR RENEWAL:Renewal
ANY OTHER PERTINENT INFORMATION:We do not sign a contract for excess coverage, Nulty will accept the proposal on our behalf once approved by the Board.
PROCUREMENT INFORMATION:Our broker, Nulty Insurance Group, requested proposals from various carriers. We received only one other quote for a price of $100,000+ (Safety National). Two other carriers (Bridge Excess and US Specialty) would not even quote the coverage due to us being a public employer with first responders.
KALAMAZOO COUNTY GOVERNMENTIn the Pursuit of Extraordinary Governance…
BOARD AGENDA REQUEST FORM
PROPOSED FOR BOARD MEETING OF: December 1, 2020DEPARTMENT: SheriffPREPARED BY: Jim VanDyken, Undersheriff
SUBJECT:
Request for Approval of Police Protection Agreement with Ross Township
SPECIFIC ACTION REQUESTED:Request for Approval of Police Protection Agreement with Ross Township
DESCRIPTION OF ACTION (dollar amount, purpose):Request for Approval of Police Protection Agreement with Ross Township
TIME FRAME OF ACTION:January 1, 2021 - December 31, 2021
FUNDING SOURCE & BUDGET CHANGES: Revenue will be recorded in General Fund
PERSONNEL IF REQUIRED:CREATION:
Fund & Activity Position # Position Title Band FTESalary Range Effective Date
101-303 10570-004Deputy/COII - Ross F19 1.0
$24.01 - $34.10 1/1/2021
NEW OR RENEWAL:
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Renewal
ANY OTHER PERTINENT INFORMATION:N/A
PROCUREMENT INFORMATION:N/A
CONTACT PERSON:Jim VanDyken, Undersheriff
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KALAMAZOO COUNTY GOVERNMENTIn the Pursuit of Extraordinary Governance…
BOARD AGENDA REQUEST FORM
PROPOSED FOR BOARD MEETING OF: December 1, 2020DEPARTMENT: SheriffPREPARED BY: Jim VanDyken, Undersheriff
SUBJECT:
Request for Approval of Police Protection Agreement with Texas Township
SPECIFIC ACTION REQUESTED:Request for Approval of Police Protection Agreement with Texas Township
DESCRIPTION OF ACTION (dollar amount, purpose):Request for Approval of Police Protection Agreement with Texas Township
TIME FRAME OF ACTION:January 1, 2021 - December 31, 2021
FUNDING SOURCE & BUDGET CHANGES: Revenue will be recorded in the General Fund
PERSONNEL IF REQUIRED:CREATION:
Fund & Activity Position # Position Title Band FTESalary Range Effective Date
101-303 10437-101Deputy/COII - Texas NF19 1.0
$21.61 - $30.69 1/1/2021
101-303 10437-104Deputy/COII - Texas F19 1.0
$24.01 - $34.10 1/1/2021
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NEW OR RENEWAL:Renewal
ANY OTHER PERTINENT INFORMATION:N/A
PROCUREMENT INFORMATION:N/A
CONTACT PERSON:Jim VanDyken, Undersheriff
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KALAMAZOO COUNTY GOVERNMENTIn the Pursuit of Extraordinary Governance…
BOARD AGENDA REQUEST FORM
PROPOSED FOR BOARD MEETING OF: December 1, 2020DEPARTMENT: MSU ExtensionPREPARED BY: Julie Pioch
SUBJECT:
Request for Approval and Signature of 2020 Memorandum of Agreement between Kalamazoo County and Michigan State University for Services provided by MSU Extension
SPECIFIC ACTION REQUESTED:Request for Approval and Signature of 2020 Memorandum of Agreement between Kalamazoo County and Michigan State University for Services provided by MSU Extension
DESCRIPTION OF ACTION (dollar amount, purpose):MSU Extension requests KCBOC approval and signature of the 2020 Memorandum of Agreement (MOA). The MOA defines the specific financial and programmatic relationship that exists between Kalamazoo County and Michigan State University to provide Michigan State University Extension programs and education for county residents.
County funding will support the MSU Extension office location, 0.8 FTE Clerical support staff, operational expenses and pay a base assessment of $190,300.
MSU will provide coordination and educational programming for 4-H Youth Development and consumer horticulture programs and provide educational programming in the areas of Health and Nutrition, Agriculture and agribusiness, community and economic development and natural resources.
TIME FRAME OF ACTION:January 1, 2021 to December 31, 2021
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FUNDING SOURCE & BUDGET CHANGES: County General Fund - Departmental Operating funds
PERSONNEL IF REQUIRED:N/A
NEW OR RENEWAL:Renewal
ANY OTHER PERTINENT INFORMATION:N/A
PROCUREMENT INFORMATION:N/A
CONTACT PERSON:Lisa Henthorn, Deputy County Administrator, 269-383-8901
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KALAMAZOO COUNTY GOVERNMENTIn the Pursuit of Extraordinary Governance…
BOARD AGENDA REQUEST FORM
PROPOSED FOR BOARD MEETING OF: December 1, 2020DEPARTMENT: Board of CommissionersPREPARED BY: Dina Sutton
SUBJECT:
Request for Approval of a Resolution Authorizing of Legal Action to Acquire Property located on Gourdneck Lake Adjacent to Prairie View Park
SPECIFIC ACTION REQUESTED:Request for Approval of a Resolution Authorizing of Legal Action to Acquire Property located on Gourdneck Lake Adjacent to Prairie View Park
DESCRIPTION OF ACTION (dollar amount, purpose):(dollar amount, purpose)
TIME FRAME OF ACTION:
FUNDING SOURCE & BUDGET CHANGES: (Federal, State, or Local)
PERSONNEL IF REQUIRED:
NEW OR RENEWAL:
ANY OTHER PERTINENT INFORMATION:
PROCUREMENT INFORMATION:
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CONTACT PERSON:Tracy Hall, Chair, District 3
Kalamazoo County Board of Commissioners
Authorization of Legal Action to Acquire Property located on Gourdneck Lake Adjacent to Prairie View
Park
WHEREAS, on January 28, 1963, in response to Kalamazoo County having filed a condemnation action to acquire a parcel of land located on Gourdneck Lake adjacent to the County-owned property now known as Prairie View Park in the Township of Schoolcraft , the County entered into a Settlement Agreement with the then ten named owners of the lakefront parcel, generally described as Lots #18 and 19 of the unrecorded plat of Point Gloria, Gourdneck Lake, and its appurtenant easement ("the Property"); and
WHEREAS, pursuant to the 1963 Agreement, the County dismissed the pending condemnation action, and granted the then-owners access to the Property through the Park gate and across Park property, including the issuance of keys for access when the Park is closed to the public, and the then ten owners of the Property agreed (a) not to rent or assign the Property to any person or persons who were not parties to the Agreement, and (b) to give the County a "first option" to purchase the Property; and
WHEREAS, the last surviving owner of the Property who was a signatory to the 1963 Agreement died in March 2019; and
WHEREAS, in the years following the 1963 Agreement, the use of the Property by the original ten owners and their families, and their access through the Park when it is closed to the public, has proven to be problematic; and
WHEREAS, having privately-owned property surrounded on three sides by County- owned Park property and accessible only through the public Park is inconsistent with the public mission of the County Parks system; and
WHEREAS, since the original owners' interest in the Property has ended, and the purpose of the 1963 Settlement Agreement has been satisfied, the County desires to complete its intent to acquire the Property for public Park purposes; and
WHEREAS, there is a public necessity for the County to acquire the Property and to incorporate it into Prairie View Park,
NOW, THEREFORE, BE IT RESOLVED that the County of Kalamazoo intends to acquire the above-described Property, and authorizes and directs the County's legal counsel and the County Administrator
to take all necessary steps and pursue any remedies available at law to acquire the Property, whether by enforcement of the 1963 Settlement Agreement, or by eminent domain, including obtaining an appraisal, making a good faith offer to purchase the Property, and filing legal action in the Circuit Court.
STATE OF MICHIGAN ))SS
COUNTY OF KALAMAZOO )
I, Timothy A. Snow, County Clerk/Register, do hereby certify that the foregoing is a true copy of a Proclamation adopted by the Kalamazoo County Board of Commissioners at a regular session held on December 1, 2020.
___________________________Timothy A. Snow,County Clerk/Register of Deeds