Al Muñoz, CFCM, PMP, Dept. of Agriculture Date May 15, 2014 Time 11:15 – 12:15 Strategic Sourcing: Strategy & Tactics for Shaping Better Collaborations
Jan 16, 2016
Al Muñoz, CFCM, PMP, Dept. of Agriculture
Date May 15, 2014
Time 11:15 – 12:15
Strategic Sourcing: Strategy & Tactics for Shaping Better Collaborations
Agenda
• Strategic Sourcing
• Specific Techniques
• The Case for a Strategic Approach
Introduction
• Who’s in the room?
Question
Is “your” agency still buying in the dark?
Strategic Sourcing
• Three Main Themes (OMB Memo M-13-02)– Saving Money– Reduced Workforce Burden– Increase achievement of socio-economic
goals
Some Techniques
• Co-sourcing– Pooling of multiple requirements into fewer
contract actions so there’s less work
• Consolidation– Pooling of multiple requirements for the
specific purpose of achieving bulk or volume discounts
Some Techniques
• Standardization– Using consistent requirements to meet
similar needs so there’s less work
• Localization– Custom, scaled-back standards to meet
lesser, and less costly needs
Case Study – Agency Help Desk
• Multiple agencies with disparate help desk contracts and budgets banded together to find a common solution.
• In addition to savings, banding together allowed them to purchase features that separately they were not able to reach for because of budget constraints.
Case Study – Agency Help Desk
• By leveraging the contracted services, smaller partners now get Help Desk Services 24/7, 365 days a year and a standard help desk software package that produces comprehensive call volume statistics.
• Smaller partners weren’t including enhanced features in their prior contracts because they could not afford them.
Case Study – Agency Help Desk
• Successful vendor partnered with software company to provide a comprehensive package.
• Lowered their cost, enhanced their capabilities, made them a more valuable choice.
Need for Strategic Choices
• Contracting has changed from a administrative, transactional process
• Strategic sourcing – forward looking, information based and involves both technical and acquisition staff as well as industry partners
Strategic Sourcing for Everyone
• Communication – first and throughout the process
• New approaches– Not just strategy– New techniques– New ways of looking at business problems– New technologies
Communication
• Communication throughout the process is the key.– Start to finish and continuing through
close-out
• Prior to solicitation, anyone, including program managers and users may meet with potential offerors to exchange general information and conduct market research related to an acquisition.
Communication
• Communication is more restricted during solicitation, during which time the CO is the focal point, and ends with receipt of proposals.
• Any information directly affecting proposal preparation must be shared with all potential offerors.
In a nutshell
Government contracting of the future will be about interacting with industry more meaningfully, and about designing effective solutions together…
…not about buying or selling in the dark.