AL-HUDA INTERNATIONAL WELFARE FOUNDATION RAMADAN RATION 2019 PROJECT COMPLETION REPORT Report Presented to: 1) Board of Directors 2) All Director 3) Related Department Heads Prepared By; Report Reviewed By: Naeem Akhtar Babar Abdul Majeed Motiwala (Manager Social Welfare) (Vice President) Director SWD Naeema Mawaz 2019
37
Embed
AL-HUDA INTERNATIONAL WELFARE FOUNDATION RAMADAN … · Every year Al-Huda SWD free distributing Ramadan Ration Food few days before of Ramadan ul Mubarak. We are distributing Ramadan
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
AL-HUDA INTERNATIONAL WELFARE FOUNDATION
RAMADAN RATION 2019
PROJECT COMPLETION REPORT
Report Presented to:
1) Board of Directors
2) All Director
3) Related Department Heads
Prepared By; Report Reviewed By:
Naeem Akhtar Babar Abdul Majeed Motiwala
(Manager Social Welfare) (Vice President)
Director SWD Naeema Mawaz
2019
Al-Huda International Welfare Foundation Ramadan Ration 2019, Project Completion Report.
SUMMARY OF THE PROJECT
Organisation Name Al- Huda International Welfare Foundation
Project Title Ramadan Ration Distribution Project 2019
Project Sector
Check all Applicable Sectors Education Environment, Water and Sanitation Healthcare Gender and Development Livelihood Development Emergency, Relief and Rehabilitation
Humanitarian Support
Project Location
Country: Pakistan
Province: Punjab, KPK, Sind, Baluchistan and Azad Jamu Kashmir
District:
Project Duration Duration (months/years):
TWO Months and Fourteen Days
Start Date: February 15, 2019
End Date: April 29, 2019
Beneficiaries Men Women Children Total # Families
88,640 11,080
Al-Huda International Welfare Foundation Ramadan Ration 2019, Project Completion Report.
PART A: NARRATIVE REPORT 1. PROJECT OVERVIEW
Each year, in the holy month of Ramadan, Al-Huda follows the Sunnah of Holy Prophet (S.A.W) by intensifying welfare activities. Food for Sheri and Iftar is provided at hospitals and madras’s. Before starting of Ramadan, so that they can survive in the holy month of Ramadan and they spent their time in Ibadat and reciting of Holy Quran. The main objective of Al-Huda Ramadan Project is providing the ration Bags, to widows, orphans, most needy and deserving people, and bring them closer to Quran as AL-Huda slogan “Quran for all in very hand in every heart”. Every year Al-Huda SWD free distributing Ramadan Ration Food few days before of Ramadan ul Mubarak. We are distributing Ramadan Food Ration among the whole population of needy and deserving peoples O’ you who have believed, decreed upon you is fasting as it was decreed upon Those before you that you
may become God-conscious. (Al-Baqarah 2:183) The month of Ramadan is upon us; the Prophet (peace be upon him) mentioned in this good hadith (narration of the sayings or actions of the Prophet) that when the month of Ramadan comes, the gates of Paradise are opened and the doors of the Hell-fire are closed and that the devils are chained. (Ahmad and An-Nasa )
2. PROJECT DESCRIPTION
Ramadan Ration distribution project for the year 2019 is the yearly based activity which Al- Huda International Welfare Organization is performing from last many years. With the past experience the organization has developed a great experience and understanding the needs of deserving in the communities. The target area of this specific activity
Sr.No Region/Branch Sr.No Region/Branch
1 Multan Region 23 Dhok Hassu
2 Lahore Rawalpindi
Allama Iqbal Town, 24 Rawalpindi 5th road
Garden Town Branch 25 Dhoke Farman Ali (RWP)
3 Rahim Yar Khan 26 Dhoke Syedain (RWP)
27 Dhoke Syedain (RWP)
4 Nowshera 28 Bagh e sardaran Kashmir colony
5 Peshawar 28 Dhoke Jumma (RWP)
6 Swat 29 Falcon (RWP) & Gujar Khan
7 Quetta/Baluchistan 30 Misriyal Branch
Mansehra 31 Askari 10 RWP
8 Mansehra 32 Askari 10 RWP
9 Sindu Balakot 33 Al_Huda Head Office for Widows
10 Urban Balakot Other Punjab
11 Nardoba Abbottabad 34 Hassan Abdal
12 Gali Banya Abbottabad 35 Talagang
AJK 36 Sargodha
13 Bagh (AJK) 37 Attock
14 Main Rawalakot Karachi Region
15 Muzaffarabad 38 Badin
16 Mirpur 39 Tharparkar
17 Khirak(AJK) 40 Thatta
18 Deer Kot Branch Bagh (AJK) 41 MirPur Khas
Muree 42 Sanghar
19 Murree (Sunny Bank) 43 Hyderabad
20 Murree Bhorban Rawat 44 Sajawal
21 Murree (Birote) 45 Shukarpur
22 Tauheed Abad (Nathia Gali) 46 Larkana
47 Karachi
Main Regions Islamabad
Khyber PukhtunKhawa & Quetta
Al-Huda International Welfare Foundation Ramadan Ration 2019, Project Completion Report.
To conduct this activity, following steps are adopted for keeping in view the delicate Transparency and high level of professionalism;
a. Meeting for items selection
The board of directors conducted a meeting in the month of February 2019 to give approval for
selection of items its quantity, quality, the process of distribution and selection process of vendors.
b. Meeting for price setting
In continuation of process, the board of directors conducted another meeting in the same month of
February 2019 for the fixation of maximum and minimum prices of the items to be procured.
c. Awareness and Communication of Project
In the same meeting for price fixation, call for Awareness and Communication about project and
collection of donations against Ramadan Ration distribution is announced and all Main Head office,
regional offices and branch offices were asked to spread the information in their respected
communities. Flyers were designed, printed and circulated to conduct the activity.
Al-Huda International Welfare Foundation Ramadan Ration 2019, Project Completion Report.
d. Allocation of ration bags
Before the process of procurement a delicate activity of allocation of ration bags were done to
finalize the distribution of Ramadan Ration bags to deserving personals and families. We collect the
demand from academic department and the allocation is made accordingly. All the regional and sub
offices took part in the activity of distribution.
Following is the area wise table of allocation for bags;
ALLOCATION RAMADAN RATION 2019
Sr.No Region/Branch
2019
Allocation
03-4-2019
Sr.No Region/Branch
2019
Allocation
03-4-2019
Main Regions Rawalpindi
1 Multan Region 1000 25 Rawalpindi 5th road 100
2 Lahore Region 26 Dhoke Farman Ali (RWP) 70
Allama Iqbal Town, 600 27 Dhoke Syedain (RWP) 50
Garden Town Branch 400 28 Dhoke Syedain (RWP) 50
3 Rahim Yar Khan 600 29 Bagh e sardaran Kashmir colony 50
AL-HUDA INTERNATIONAL WELFARE FOUNDATION ISLAMABAD
RATION ALLOCATION IN LAST THREE YEARS (BAGS)
Total:
AJK
50
50
Grand Total:
Khyber PukhtunKhawa & Quetta
Mansehra
Muree
Islamabad
Rawalpindi
Al-Huda International Welfare Foundation Ramadan Ration 2019, Project Completion Report.
e. Procurement Process
The board of directors of Al-Huda International Welfare Organization took a bold step of adopting
the policy of “Dissemination of Benefit to Locals”. According to this policy services of local vendors
of ;
1. Karachi,
2. Multan,
3. Rahimyar Khan,
4. Islamabad, and
Were utilized. Proper quotations were called from these and a transparent process of competition
and finalization of vendors made. After the selection of vendors, Purchase Orders were released for
the supply of items in the required quantities in their locality.
Pre-Packing Verification Visit
Before the packing and distribution a verification process was done in presence of our internal
auditor. The packing location was visited and items of purchase order were properly checked,
verifying their expiry dates and weights were confirmed.
Pictorial Visit;
Al-Huda International Welfare Foundation Ramadan Ration 2019, Project Completion Report.
Al-Huda International Welfare Foundation Ramadan Ration 2019, Project Completion Report.
Year PKR-(M)
Sep-10 1.60
Aug-11 6.70
Jul-12 11.60
Jul-13 13.66
Jul-14 20.30
Jul-15 17.79
Jun-16 24.00
May-17 21.30
May-18 21.85
May-19 28.28
RAMADAN RATION GRAPH 2011-2019
0.00
5.00
10.00
15.00
20.00
25.00
30.00
Aug
-11
De
c-11
Apr
-12
Aug
-12
De
c-12
Apr
-13
Aug
-13
De
c-13
Apr
-14
Aug
-14
De
c-14
Apr
-15
Aug
-15
De
c-15
Apr
-16
Aug
-16
De
c-16
Apr
-17
Aug
-17
De
c-17
Apr
-18
Aug
-18
De
c-18
Apr
-19
Pak
Ru
pe
es
in M
illio
ns
Years
f. Distribution method
For the distribution of Ramadan Ration for the year 2019, the area wise allocation table was used.
The representatives of Al-Huda International Welfare Organization were made focal person and
they utilized their regional and sub-offices for distribution.
The cost of distribution were put into the price of the package, in few cases in the area of Peshawar
(KPK), the charges of transportation were paid for further trickle down distribution for sub- offices.
At the time of distribution all the personals were instructed to prepare a distribution report
(standard format provided) showing their;
Name,
Address,
CNIC,
Mobile No and
Original Signature or Thumb Impression
These reports should be supported copies of CNIC of all recipients and by pictures of the activity.
3. Achievements
3.A.1. Activities and Results The project has been concluded in a very short period of time of Two Months and Fourteen days. Starting from February 15, 2019 and all the distributions were made till April 29-2019, The important feature of this activity is that a large area is covered with the minimum use of resources, efficient timings and incurring of extremely low administrative costs.
Al-Huda International Welfare Foundation Ramadan Ration 2019, Project Completion Report.
3.A.2. Target Population/Beneficiaries The total beneficiaries from this project are around 11,080 Families or 88,640 personals with roughly equal gender breakup. All the beneficiaries are local residents of Target areas. Each beneficiary received a package of;
Al-Huda International Welfare Foundation Ramadan Ration 2019, Project Completion Report.
3.B. The Detail And Pictorial Information of Location Wise Distribution of Ramadan Ration 2019 Islamabad Region
Sr.No Region/Branch 2019
Allocation
1 Lahore
Allama Iqbal Town, Lahore 600
Garden Town Branch 400
Sub Total: 1000
Khyber PukhtunKhawa & Quetta
2 Peshawar 680
3 Nowshera 600
4 Swat 220
5 Quetta/Baluchistan 300
Sub Total: 1800
Mansehra
6 Mansehra 70
7 Sindu Balakot 50
8 Urban Balakot 50
9 Nardoba Abbottabad 50
10 Gali Banya Abbottabad 50
11 Haripur 50
Sub Total: 320
AJK
12 Bagh (AJK) 100
13 Main Rawalakot 100
14 Muzaffarabad 150
15 Mirpur 150
16 Qumi Kot 0
17 Khirak(AJK) 50
18 Deer Kot Branch Bagh (AJK) 50
Sub Total: 600
Muree
19 Murree (Sunny Bank) 50
20 Murree Bhorban Rawat 50
21 Murree (Birote) 50
22 Tauheed Abad (Nathia Gali) 50
Sub Total: 200
Islamabad
23 Dhok Hassu 75
Sub Total: 75
Rawalpindi
24 Rawalpindi 5th road 100
25 Dhoke Farman Ali (RWP) 70
26 Dhoke Syedain (RWP) 50
27 Dhoke Syedain (RWP) 50
28 Bagh e sardaran Kashmir colony 50
28 Dhoke Jumma (RWP) 100
29 Falcon (RWP) & Gujar Khan 200
30 Misriyal Branch 100
31 Askari 10 RWP 50
32 Askari 10 RWP 75
33 Al_Huda Head Office for Widows 130
Sub Total: 975
4970
Other Punjab
34 Hassan Abdal 120
35 Talagang 30
36 Sargodha 160
37 Attock 200
510
5480
Total:
Total:
Total:
ISLAMABAD REGION
AL-HUDA INTERNATIONAL WELFARE FOUNDATION
ALLOCATION SUMMARY SHEET RAMADAN RATION DISTRIBUTION
PLAN 2019
Al-Huda International Welfare Foundation Ramadan Ration 2019, Project Completion Report.
Pictorial View Islamabad Region
Al-Huda International Welfare Foundation Ramadan Ration 2019, Project Completion Report.
Al-Huda International Welfare Foundation Ramadan Ration 2019, Project Completion Report.
Al-Huda International Welfare Foundation Ramadan Ration 2019, Project Completion Report.
Al-Huda International Welfare Foundation Ramadan Ration 2019, Project Completion Report.
Al-Huda International Welfare Foundation Ramadan Ration 2019, Project Completion Report.
Al-Huda International Welfare Foundation Ramadan Ration 2019, Project Completion Report.
Peshawar
S.no Area Location Coordinator Date of DistributionNo. of Ration
Bags
Total No of
Bags in
Area
planned
Regional OfficeAtif Ullah + Ihtesham Ullah + M Bilal +
Javed AminFriday, April 26, 2019 200
Gul Bahar
Branch
Atif Ullah + Ihtesham Ullah + M Bilal +
Javed AminFriday, April 26, 2019 100
Sam Ghakhey Ihtesham Ullah + Atif Ullah + Hashmat Monday, April 29, 2019 100
52 حکیم جو پار عمر کوٹ حکیم جو پار عبدالمالک 100 46
150 کنری عمر کوٹ بوستان چوک حنیفہ باجی 150 47
60 ٹنڈو جان محمد گوٹھ محمد یوسف سموں عبدالحکیم 80 48
40 میرپورخاص نیو مسلم بستی ٹنڈوجان محمد محمد ابراہیم شیخ 50 49
150 عبدہللا فصیحی میرپورخاص میرپورخاص میرپورخاص شازیہ محمود 50
118 شکارپور آرائین شگفتہ بھٹو، 51
100 شکارپور سھتہ گوٹھ میمونہ رفیق 52
68 شکارپور شکارپور شکارپور رضوانہ مبینہ 53
50 محراب پور سیال آباد حفظہ عبد الوہاب 54
40 خیرپور پیروسن منگریو ماروی / شانزہ 55
3162
فاروق سیال آباد
عبدہللا فصیحی
ٹنڈوجان محمد
فاروقسھتہ گوٹھ
ماتلی
عبدہللا فصیحی
راجو خانانی
فاروق احمد / زہیر
ملک
سنی گھنی
فاروق احمد / زہیر
ملک
یعقوب شیخ
فاروق احمد
رمضان راشن 2019 )سندھ پروجیکٹ(
سلیمان ھالو
محمد مٹھن جت
لنواری شریفزہیر ملک
حاجی مکھو
ابراہیم سموں
بدین سٹی
کھوسکی
مفتی عبدہللا / عاطرآمرنو
مٹھی
کھڈائی
مفتی عبدہللا / عاطر
Al-Huda International Welfare Foundation Ramadan Ration 2019, Project Completion Report.
(RATION DISTRIBUTION PICTOGRAPHY OF DIFFERENT AREAS OF KARACHI REGION) Karachi City
Al-Huda International Welfare Foundation Ramadan Ration 2019, Project Completion Report.
Interior Sindh Mirpur Khas
Al-Huda International Welfare Foundation Ramadan Ration 2019, Project Completion Report.
Tando Jan Muhammad
Al-Huda International Welfare Foundation Ramadan Ration 2019, Project Completion Report.
3.C. Completion of Targets Set
Alhamdulillah,
The project was concluded on April 29, 2019.
Major Achievements is the implementation of Projects at all levels of Regions and their respected Branches.
The reports were awaited from all locations.
Payments to all Vendors were made on time.
The process of deliveries and distribution were 95% Ninety percent smooth. 4. CHALLENGES
There were few challenge faced during the implementation of the project.
The target for delivery date was set as Five days before First day of Ramadan 2019.
On time deliveries to multiple locations and distribution to beneficiaries.
Selection of new vendors who are well aware of Income tax and capable of distribution to multiple locations.
Implementation of Project as per AL-Huda S.O.P’s 5. SUSTAINABILITY OF RESULTS
The project of Ramadan Ration distribution for the year 2019 has been completed satisfactorily. All different stages of activity were observed professionally for timely execution and ensuring that the no deserving should left from the benefits of this activity. All the regions and branches made extensive efforts to complete the distribution before First of Ramadan. 95% of the activity was completed before the target date. In the results the beneficiaries from the activity are satisfied by on time receiving of the packages and the quality of the product.
6. Project Impact The project has a very solid and positive impact on the daily life of the Deserving and Needy. Most of the families received the support got the relief from arranging food during the holy month of Ramadan. There are relieved from worries and got a very good opportunity of praying (Ibaadat) and ask forgiveness from Almighty ALLAH
Prepared By: Reviewed By: Naeem Akhtar Babar Abdul Majeed Motiwala (Manager Social Welfare) (Vice President)