1 AIMS Pre-Test Training Spring 2010
Dec 17, 2015
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Agenda
Test Training Packet Contents
Responsibilities of the Site Test Coordinator
Procedures for Test Administration
Responsibilities of Test Administrators
Receiving and Returning Test Materials
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Test Training Packet
Power Point HandoutCritical Dates for Testing 2010 Security AgreementPaper copy of Testing Incident Report –
electronic to be used upon needTesting Accommodations Guideline for
2010Checklist for Test Administrators
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Critical Dates for HS Writing/Reading
Delivery of W/R to Sites Feb. 11 -12 W/R Short-Add Window Closes Feb. 10 10:00 AM AIMS Writing Test Feb. 23 AIMS Reading Test Feb. 24 T-Form Short Order Feb. 24 4:00 PM AIMS Writing Make-up (T-form) Mar. 2 AIMS Reading Make-up (T-form) Mar 3 AIMS W/R Check-in of Tests Mar. 1 - 4
(A copy of this is in your test packet)
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Critical Dates for HS Math/Sci/Stan 10
Delivery of Math, Science & Stanford 10 to Schools Mar. 24 - 25 AIMS and Stanford 10 short order window closes Mar. 29 4:00
PM AIMS Math Test Apr. 7 AIMS Math T & S forms short order window closes Apr. 7 4:00 PM Stanford 10 (9th grade) Test Apr. 7 AIMS Science Test (no make-up) Apr. 8 AIMS Math Make-up April 13 AIMS Check-In of Math, Science, Stan 10 Apr. 9 - 16
* Please note, April 14, Wednesday , is a full length school day
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SiteTest Coordinators
Are responsible for all AIMS and Stanford 10 testing in all schools within district
Serve as the liaison between district test coordinator and school for all AIMS and Stanford 10 testing issues
General Responsibilities
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Responsibilities Before Testing
Communicate testing scheduleHelp to determine which students will testTrain test administrators and proctorsArrange for pencils, dictionaries, thesauri, and
other testing materials to be suppliedObtain signed copies of the Test Security
Agreement
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Responsibilities Before Testing
Schedule testing activitiesCommunicate testing scheduleDetermine which students will testTrain Test AdministratorsSelect testing sites/classroomsArrange for pencils, dictionaries, thesauri,
and other testing materials supplied by the schools
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Responsibilities Before Testing
Implement and maintain test security procedures
Communicate security procedures Inventory test materials and place
additional order if necessaryFollow up on questions from Test
Administrators as needed
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Responsibilities During Testing
Monitor all assessment activitiesCheck-out test materials at the beginning
of each test dayCheck-in test materials at the end of each
test dayMaintain an accurate inventory of test
materials
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Responsibilities During Testing
Report any testing incidents as soon as possible to Cindy Hurley
In the event of an incident, allow student to finish test session
Package all materials as instructed by CHCall to arrange return of testsEnsure materials are ready for scheduled check-
in and arrive on time
Contact number for all testing: 225-5418
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Testing Incident Report
Contact C.H. as soon as have been told or seen a breach of testing protocol. She will tell you if you will need to fill out a Testing Incident Report TIR).
Copy of TIR in packet.
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HS Students to Be Tested
All students in Grades 9 and above will participate in testing as described in the following slides
Only students with significant cognitive disabilities and whose current IEP designates them as eligible for an alternative assessment, AIMS A, are excluded from AIMS or Stanford 10 testing
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Students to Be Tested
AIMS HS High school students test by cohort Cohort 2009 – 5th year HS students Cohort 2010 – Generally 12th Grade Cohort 2011 – Generally 11th Grade Cohort 2012 – Generally 10th
Grade Cohort 2013 – Generally 9th Grade
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Students to Be Tested
AIMS HS Writing, Reading, Mathematics All students in Cohort 2012 Students in Cohort 2011, 2010 or
below who have not earned “Meets the Standard”
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Students to Be Tested
AIMS HS Writing, Reading, Mathematics Students in Cohort 2011, 2010 or
below who want to move from “Meets the Standard” to “Exceed the Standard” may retest
To qualify for the tuition waiver, students must “Exceed” by the end of their Junior year.
To qualify for the tuition waiver, students must “Exceed” by the end of their Junior year.
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Students to Be Tested
AIMS HS Science All students in Cohort 2012 who did not
test on science in Spring 2009 Students in Cohort 2013 who are
enrolled in a life science course may participate
Students take AIMS HS Science only once
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Students to Be Tested
Stanford 10 Students in Grade 9 (Cohort 2013)
are expected to test Students may be administered a
make-up test
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Students to Be Tested
Not Enrolled Students AIMS testing is available upon request
at local public schools for home school students and private school
Stanford 10 testing is not available for not enrolled students
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Students to Be Tested
General Guidelines Create lists of all students testing Share these lists with the appropriate
test administrators and proctors Use (and keep) sign-in/sign-out
sheets for high school students
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Test Administration Schedules
February Testing AIMS HS Writing
February 23 (make-up March 2)1 session of 2 – 2 ½ hours
AIMS HS ReadingFebruary 24 (make-up March 3)1 session of 2 hours
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Test Administration Schedules
April Testing AIMS HS Mathematics
April 7 (make-up April 13)2 sessions of 90 minutes each
AIMS HS ScienceApril 8 (no make-up)1 session of 2 hours
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Test Administration Schedules
All AIMS tests and Stanford 10 tests are untimedTimes are provided for planning purposes onlyStudents must be allowed to finish testing even if
the scheduled time for the test has elapsedThere are breaks scheduled within all days of
AIMS and Stanford 10 testing -refer to TAD and TCM for details
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Test Security
All school personnel in contact with AIMS and/or Stanford 10 tests must sign a Test Security Agreement (TSA) and adhere to test security procedures
Signed TSA kept for 6 yrs. at school TSA from the principal is to be returned to Cindy.Copy of TSA in packet
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Test Security
It is unethical and will be viewed as a test security violation for any person to: Examine, read, or review the content of
any portion of the test Disclose or allow to be disclosed the
content of any portion of the test before, during, or after test administration
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Test Security
It is unethical and will be viewed as a
test security violation for any person to:
Discuss any AIMS (or Stanford 10) test item before, during, or after test administration
Allow students access to test questions or writing prompt prior to testing
Allow students to share information during the test administration
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Test Security
It is unethical and will be viewed as a
test security violation for any person to:
Allow students to use scratch paper during AIMS testing (scratch paper ok for Stanford 10)
Read any part of the test to students except as indicated in the test administration directions (or as permitted as part of a standard accommodation)
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Test Security
It is unethical and will be viewed as a test security violation for any person to: Influence students’ answers Change students’ answer choices Review students’ answers, including the
writing rough draft and writing final copy Photocopy, transcribe, or in any way
duplicate any part of AIMS (or Stanford 10) test books
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Test Security
It is unethical and will be viewed as a test security violation for any person to: Fail to return all AIMS test materials,
including unused documents Participate in, direct, aid, counsel, assist
in, encourage, or fail to report any violations of these test administration security procedures
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Arrangements Prior to Testing
The training of Test Administrators and Proctors must include Test security procedures Test administration procedures Correct use of testing accommodations Use of Pre-ID labels and hand-bubbling
student demographic data Procedures for handling unexpected or
unusual situations
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Arrangements Prior to Testing
District Test Coordinator is responsible for assigning Test Administrators and, if needed, Proctors to each testing room
District Test Coordinator is responsible for the training of all Test Administrators and Proctors
The appropriate AIMS Test Administration Directions or Stanford 10 Directions for Administering must be available to Test Administrators prior to testing
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Arrangements Prior to Testing
The training of Test Administrators and Proctors must include Test security procedures Test administration procedures Correct use of testing accommodations Use of Pre-ID labels and hand-bubbling
student demographic data Procedures for handling unexpected or
unusual situations
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Special Circumstance Students with an injury that makes
writing or bubbling responses difficult Eligible for certain standard
accommodations See page 6 of Testing Accommodations:
Guidelines for 2009-2010
In Case of Injury
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Test Administrators (and Proctors) must be employees of the school
Test Administrators must attend pre-test training that includes test administration procedures and test security procedures
Test Administrators must read and sign a Test Security Agreement
Test Administrators must read and be familiar with the test directions prior to testing
Before Testing
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Test Administrators must read Testing Accommodations: Guidelines for 2009-2010 in advance of the testing dates
Test Administrators are responsible for seeing that Students who qualify for testing
accommodations receive them Students who do not qualify for
accommodations are not affected
Before Testing
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Before Testing
Test Administrators must prepare the room Comfortable -- good lighting, good
ventilation Free from distractions Arrange desks/tables so that students
cannot easily see others’ answer documents and so that the Test Administrator can walk by each student
Clear unneeded materials from the desks/tables
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Before Testing
Test Administrators must make available to students only authorized resources Dictionaries and thesauri must be
available for all AIMS Writing tests Only authorized materials may remain
posted in the room (see page 11 of HS TAD) All other visual aids that could assist
students while testing must be removed or covered completely
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Before Testing
Test Administrators (or other designated adults) are responsible for affixing Pre-ID labels in the proper location on answer documents for AIMS and Stanford 10
Do not make marks on labels
Only one label per content area…if make mistake will need to bubble in information
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Before Testing
Test Administrators (or other designated adults) are responsible for bubbling student demographic data on answer documents for students without Pre-ID labels Directions for bubbling student demographic
data are included in all Test Administration Directions
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Test Administrators must follow the directions and read the script exactly as stated in the Test Administration Directions or in the Directions for Administering
Last year this issue caused the greatest number of invalidations for TUSD
During Testing
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During Testing
Test Administrators must monitor testing Move unobtrusively about the room Check that students are progressing through
the test Answer student questions that pertain only to
the clarification of test directions Do not translate, reword, or explain any test
prompts, test questions, or answer choices Do not assist students in answering test
questions
45
Students may not have access to any electronic devices including computers, calculators, cell phones, portable music players, etc.
During Testing
46
Disruptive students and students suspected of cheating Allow to continue to test May be moved to a different testing location
so that other students may continue to test undisturbed
Subject to disciplinary procedures established by the school after completion of testing
Document as many details as possible and report to School then District Test Coordinator
During Testing
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Students who leave the room during testing While students should remain in the testing
room during the entire testing session, students may be allowed to go to the restroom, if necessary, during testing Only one student may leave at a time Collect student’s test materials before the
student leaves the room and give back upon student’s return
During Testing
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Students who leave school during testingof AIMS or Stanford 10
If student has not finished a testing session, the Test Administrator should inform the student that he/she will not be permitted to finish that testing session when he/she returns to school
Student may participate in other testing sessions upon returning to school
During Testing
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Students who leave school during testing
Document date and time student left, the content area or testing session in progress, reason for leaving during testing
Attach a copy of this documentation to the student’s test report
During Testing
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Test Administrators must confirm that all students have finished each testing session before moving on
Test Administrators must follow the direction of their Test Coordinator for students who need more time to finish Students must be allowed to finish one testing
session before moving on to the next A testing session must be completed within the
school day
During Testing
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During Testing for Math
Steps for ensuring Rapid Response Reports for graduating students
Verify that graduating students test on Form G (red cover) or Form S (pink cover) The correct form letter must be marked on the
students’ answer documents If NOT marked…will NOT be scored
Verify that non-graduating students test on Forms A, B, C, D, (purple cover) or T (lavender cover)
NEWNEW
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After Testing
Test Administrators should inspect each test book and answer document Student name on front of test book and answer
document Test books and answer documents in separate
stacks Pre-ID label affixed or demographic data
bubbled Form bubbled on answer document All marks on answer documents in No. 2 (2.5)
pencil only
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After Testing
Test Administrators should inspect each test book and answer document Student name on front of test book and answer
document Test books and answer documents in separate
stacks Pre-ID label affixed or demographic data
bubbled Form bubbled on answer document All marks on answer documents in No. 2 (2.5)
pencil only
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Test Administrators must record the use of standard accommodations in section K of the AIMS demographics data grid
After Testing
NEWNE
W
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After Testing
Standard Accommodations For each content area where a standard
accommodation was used, mark the appropriate numbered bubble
Use the key found in the TAD – Pgs. 42 & 43 If a student did not receive any standard
accommodation, then leave all bubbles in section K blank
NEWNEW
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Example: Student used word-for-word dictionary only on science test.
After Testing
NEWNEW
ELL/FEPo Complete this section for
students who received a standard accommodation due to classification of ELL/FEP
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Example: Student used word-for-word dictionary only on science test.
After Testing
NEWNEW
ELL/FEPo Complete this section for
students who received a standard accommodation due to classification of ELL/FEP
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After Testing
NEWNEW
IEP/504o Complete this section for
students received a standard accommodation due to their IEP or 504 Plan
Example: Student has an IEP and is also ELL. Student used a word-for-word dictionary and also marked answers directly in test book for reading test.
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Receiving Test Materials
February Testing AIMS Writing and Reading
February 11 -12 delivered to schools Will email coordinators when tests are on their way
April TestingAIMS Math and Stanford 10 March 24 – 25 delivered to schools Will email coordinators when tests are on their way
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Receiving Test Materials
Materials will be shipped in dual-purpose boxes
Keep all boxes for return shipping White boxes will be used for School Test
Coordinator’s Kits Brown boxes will be used for test
materials Each box of the shipment will be hand-
numbered
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Receiving Test Materials
AIMS Materials to Expect: 4 Test books: one each for writing, reading,
math, and science 4 answer documents: one each for writing,
reading, math and science Braille and large print as needed Labels Test Administration Directions Test Coordinator Manual
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Receiving Test Materials for Math
Forms G and S of HS Mathematics test are for graduating students only
Rapid Response Reports can be produced for only students who tested on Forms G and S
All HS students use the same HS Mathematics answer document
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Receiving Test Materials
Special Circumstance for Math HS Mathematics for students
graduating May 2010 These students must test on Form G
(red cover) or Form S (pink cover make-up form)
The correct form letter must be marked on the students’ answer documents
If NOT marked…will NOT be scored
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Receiving Test Materials
Stanford 10
One test book for each student One answer document for each student Centimeter rulers Math Reference Sheet Braille and large print as needed
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Open Box 1- retrieve packing List. Make sure quantity of materials matches your needs – If not must short order with Cindy
by March 29 @3:00 PM
Then Verify materials in all boxes received match the Packing List – if errors, note on packing list and notify Cindy
Inventorying Test Materials
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Maintain an accurate inventory of all materials at you school
Test books and answer documents are to be stored in a secure location at all times
Test materials to be checked out and returned DAILY
Inventorying Test Materials
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Return of Answer Documents
Special Circumstance Test materials contaminated with blood, vomit,
or other bodily fluids Contaminated test materials cannot be
scored Student responses must be transferred to
clean documents Securely destroy contaminated test
materials and indicate on packing list
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Return of Answer Documents
Special Circumstance
Students who did not respond directly on a standard answer document (used Braille, large print, or certain accommodations) Student responses must be transferred to a
standard answer document See “Transferring Student Responses” in
TAD pgs. 44 & 45 for detailed procedures
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Return of Answer Documents
Before packaging answer documents for return, it is critical that you ensure:
All answer documents are accounted for No answer document is stuck inside a test
booklet Labels are affixed correctly – no writing on
labels If no label provided, then student
demographics are bubbled in Any accommodations that we/re used are
bubbled in
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Separate the answer documents by test content and cohort – use colored paper in between each stack
Writing and Reading separated by cohort Math separated by cohort – special instructions on
next slide - Science separated by either 2013 or 2012 cohort Stanford 10 kept separated All unused answer documents kept separated but
included with rest of answer documents
Return of Answer Documents
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HS Math for Graduating Students
Steps for ensuring Rapid Response Reports for graduating students Verify that form letter (G or S) is correctly
marked on all HS Mathematics answer documents
Create separate groups for graduating students (tested on Forms G or S) and for all other students (tested on Forms A, B, C, D, or T)
Critical
Information
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Return of Nonscorable Materials
Test Booklets, unused labels, teacher manuals, etc. are considered nonscorable
All test materials must be returnedOrganize the nonscorable test materials
by test content and typeWhat you return needs to match what you
received
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Score Reports
Due dates for reports Writing and Reading
April 22 Math Rapid Response for graduating seniors only
May 14 Rest of Math & Science
May 21 Principals will be notified by email when scores arrive Upon arrival confirm reports were received for all students who
tested Closing dates for corrections: 5/28 W/R, 7/30 Math & Stan 10 Private school and home schooled students need to be notified
when score reports are available
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Score Reports
Student Report (2 copies)only one content area per report
1 copy for student’s permanent record 1 copy to be sent home
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Score Reports
English/Spanish AIMS Parent Guide1 copy per student
Available electronically on Test Coordinator Web page
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Score Reports
Revised Guide to Test Interpretation More information about AIMS testing More information about information included
in test reports More information on how to interpret results More information on how to use results
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Need to Remember
Must adhere to ALL test datesTeachers can not choose to carry over
uncompleted sessions to other days – regardless of reason
Have a system to determine how many students were tested and make sure number of answer documents aligns with the number tested
Invalidations may only be determined by district test coordinator
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Make note of dates for return of materials…must adhere to these dates
Be sure to check email for any periodic updates
Testing protocol includes following the direction and guidelines set forth by the test coordinator
If it is written in the test directions there is no excuse for “I didn’t know that” or “No one told me that”