AIESEC in LAU EB16 Applications

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Word from the EB

LC LAU 2016 structure

Application process

Application questionnaire

Page 5-12Individual Job Descriptions

“Even though the future seems far away, it is actually beginning right now.”- The Legendaries’ journey started one year ago, and here comes the time for us to step back and empower other people to take the entity forward. The term was not easy, and it won’t be easy, and the road is full of obstacles that require you to challenge yourself and act upon it. However, the experience is one of its kind; it is an amazing experience full of laughs, tears, memories, and friends that would shape your life. Although it is hard for us to let go and write our final words, we have the full trust that AIESEC in LAU is in good hands. We would like to thank you all for your commitment and dedication to the organization.

It is your time now, what would you do?

LCP

LCVP Talent Management

LCVP Marketing & Public Relations

LCVP Finance & External Relations

LCVP OGX GCDP LCVP OGX GIP LCVP ICX GCDP

General Role

o Attending and participating actively in EB meetings.o Participates in EB Team Days.o Accountable for other EB members common/collaborativeworko Regularly attends and participates in EB Synergy meetingso Participates in EB initiatives.o Abides by the EB/LC culture.o Acts as a role model for the other EB/LC members.o Representation of AIESEC in LAU in the National Plenary ofAIESEC in Lebanono Delivering 15 hours per week of office hours, excluding EBand Functional Meetings.

o Regular Reporting to the LCP Concerning EB/ LC/ Functional matters.o Submitting LCP Needs and performing the assigned tasks on time.o Shifting Focuses and Strategies if requested by the LCP.o Respecting deadlines set by the LCP.o Accountability to plans and goalso Perform other related job duties according to area of impact and responsibility.o Constant communication with the respective MCVP.o Regular Meetings with the MC Responsible for his/her functional area.o Respecting MC Deadlines.

Accountability

A position in the Executive Board (EB) of a Local Committee holds a very strategic role within the AIESEC’s organizational structure. Itis an intense experience, under both Team Member and Team Leader Programs, holding the responsibility for continuing theoperations, the growth and the impact of the entity serving and representing daily in action the vision, the values and the impact ofthe whole organization. Holding and managing operations and valuable resources of the organization, such as the human resources,the global network etc., towards organizational achievement and leadership development, an EB member develops both onpersonal and professional perspective.

LC accountability

o Responsible for the work and development of his /herfunctional area.o Responsible for the strategic planning and implementation ofthe LC.o Supporting LC management in terms of tools, materials,trainings, etc.o Keeping LC aware of the national and internationalopportunitieso Reporting to the EB on what is happening in the LCo Acts as a role model for the LC members

Functional accountability

o Coaching, Supporting and tracking his/her LeadershipBody creating their Term Plano Coaches the LC members in his/her functional area.o Regular Coaching to his Function through Functionalmeetings and learning eventso Held Accountable in front of his EB and LC membersfor his/her Functional Goalso Participates in the transition that his/her predecessorprovides.o Provides the transition for his/her successor

Key responsibilities

o Strategic planning and creation for the program.o Ensures continuous program development.o Tracking and follow up on the function [EXPA and members performance].o Responsible for the function processes coaching.o Provide databases for needed functional resourceso Establish a healthy team culture and facilitate proper working environmento Final responsible and accountable for the functional results and condition.o Positioning OGX GCDP internally and externally.o Provide functional supporting documents and knowledgeo Ensuring that the program is aligned with the national direction.o Responsible of quality XP delivered to their members and TL.o Responsible for OGCDP LC strategy implementationo Responsible for OGCDP pipeline managemento Contribute to the functional requirements from supportive functions when needed.o Identify methods and proper approaches for continuous process improvemento Working on international relationships and LC-to-LC partnerships to guarantee the delivery of the program.o Responsible for managing crisis's including EP's cases and gap in processes.o Responsible for Quality experience delivery for GCDP EPso Responsible for the implementation of OPSo Acts as final decision maker/ responsible for the functional area.

15 hours/week

Time required

# realizations% relative growthAbsolute growth 15-16Conversion rate RA-Ma, MA-RENPS# of partner countries

Key performance indicators

Key responsibilities

Strategic planning and creation for the program.o Ensures continuous program development.o Tracking and follow up on the function [EXPA and members performance].o Responsible for the function processes coaching.o Provide databases for needed functional resourceso Establish a healthy team culture and facilitate proper working environmento Final responsible and accountable for the functional results and condition.o Positioning OGX GCDP internally and externally.o Provide functional supporting documents and knowledgeo Ensuring that the program is aligned with the national direction.o Responsible of quality XP delivered to their members and TL.o Responsible for OGCDP LC strategy implementationo Responsible for OGCDP pipeline managemento Contribute to the functional requirements from supportive functions when needed.o Identify methods and proper approaches for continuous process improvemento Brainstorm and develop initiatives and approaches for IGCDP enhancement.o Handle and manage International Relations and general program partnershipso Management of crises and overall stakeholder satisfactiono Build the culture and behaviors of customer centricity across the functional area.o Develop iGCDP products portfolio to increase relevance and societal impact of the program.o Establish and sustain strong international positioning and partnerships to ensure positioning of AIESEC in LAU in the respective area.o Synergize with VP finance for Project budgeting and interns expenseso Acts as final decision maker/ responsible for the functional area.

15 hours/week

Time required

# realizations% relative growthAbsolute growth 15-16Conversion rate RA-Ma, MA-RENPS# of partner countries# of partner NGOs% self-sustainability # sustainable projects created

Key performance indicators

Key responsibilities

o Ensuring alignment with the national and global direction when it comes to all oGIP productso Responsible for developing and implementing new strategies to overcome the bottlenecks and optimize the processes of OGX GIP.o Approaching the appropriate channels and implementing new smart techniques to penetrate and invade the targeted internal market.o Positioning OGX GIP internally and externally.o Working on international relationships and LC-to-LC partnerships to guarantee the delivery of the program.o Collaborating with other entities to stay tuned with the latest techniques in OGX GIP across all LCs and to boost the performance of OGX GIP in our LC.o Ensuring the delivery of our product to our stakeholders in the best quality.o Complete understanding of the values of the product and constantly educating the members/MM/EPs/Targeted Market with these valueso Constantly and proactively looking for opportunities for OGX GIP to perform better results.o The final responsible for managing all OGX GIP operations and strategies and for their outcomes.o Responsible for the products portfolio management and creation.

15 hours/week

Time required

# realizations% relative growthAbsolute growth 15-16Conversion rate RA-Ma, MA-RENPS# of partner countries

Key performance indicators

Key responsibilities

o Ensure local alignment with the national direction of talent managemento Ensure implementation of the membership criteria according to legislated guidelines and procedures.o Analyze capacity needs to determine the proper action steps for need fulfillment through TM practices (talent development, goal setting, recruitment, etc…).o Provide the sufficient talent capacity from TMP/TLP that enables the delivery of the planned GCDP/GIP XPs, as well as other functional operations for the supportive sectoro Set, manage and ensure the delivery of the local education cycle according to timeline to support functional areas to carry out their functional activities efficiently.O Set, manage and develop performance management system enabling proper talent tracking and review across all LC’s sectors.o Manage and ensure the delivery of the TMP/TLP value propositions to all participants across the LC.o Ensure synergy with OGX to enhance the post experience delivery summit and reintegration, as well as with IGCDP to enhance IPS delivery.o Ensure that all roles, JDs and structures are enabling for high TXP quality to maintain high retention rate, through taking active role in functional structure creationo Create and deliver middle management transition and manage middlemanagement cycles o Set the proper strategies to push for successive XPs and ensuretheir implementation according to timeline.o Ensure the implementation of LEAD framework for all middle managers to boost the quality of TLP XPso Ensure internal communication within the local chapter to increase the membership engagement and awareness of their entity’s news and updates.

15 hours/week

Time required

# TMP completed# TLP completedRetention rateNPSNo. of applicants per TLP roleLC productivity% of Team minimums delivery

Key performance indicators

Key responsibilities

o Support programs’ responsible sectors with promotional campaigns to meet needed resultso Facilitate the promotion in the global plenary for the LC iGCDP projects and TNs

o Opportunity Marketingo guarantee the alignment of TN forms to make it more attractive in

the Opportunity portalo Drive traffic to online platforms (website, social media and EXPA) in order to promote for the diverse programs and setting the right expectations and packaging

o Targeted attractiono Management of system signups as potential leads

o Showcase experiences delivered and impact createdo Showcase entity partnerships and collaborationso Initiate needed PR activities to enhance our market reach and preserve the organizational imageo Ensure the presence of the local chapter in on-campus events and manage partnerships with student –run organizations and associations.o Generate media partnerships to expand the local committee’s reputation as the youth voice within its student market.o Enhance the overall positioning of the local chapter within the AIESEC network using the needed practices and according to organizational needs.o Enhance the local chapter understanding to its student market through research, analysis and segmentation to provide accurate targeting and prospecting.o Ensure the local alignment with the national direction of marketing & PR of AIESEC in Lebanon

15 hours/week

Time required

# sign-ups#applications per opportunityTN match rateTN match time# applyConversion rate (sign-up>apply)Website visits

Key performance indicators

Key responsibilities

o Responsible for ensuring effective cash flow tracking in the LC.o Responsible for Budgeting activities of the LC.o Responsible for ensuring effective investments in the LC.o Responsible for Finding cost cutting solutions for the LC's expenses.o Submitting financial reports and LC growth reports.o Enhancing the quality for logistical interns' needs.o Tracking the current LC status and goalso Ensure accurate documentation of all cash transactions and presence of supporting documents.o Creating a rewarding system for the LC along with VP TM.o Ensuring the legal status of the entity and its documents.o Responsible for Tracking of all LC assets and inventory.o Responsible for Reserves Management of the LC.o Synergizing with different functions to ensure functional needs deliveryo Setting fundraising targets for the LCo plan, budget and financially track fundraising events in synergy with LCVP Marketing and PRo formulate a research about possible grants offered that the LC can apply to o follow up with fundraising opportunities or fund options introduced by the MCVP BD & finance

15 hours/week

Time required

% deviation budget-actual# cost cutting solutions implemented% self-sustainability of iGCDP projectsAmount money raised

Key performance indicators

Timeline

1. CV where you will put detailed information about you, your experience, languages [max. 1 page pdf format]2.Application questionnaire [full general section + minimum 1 specific section] [max. 7 pages pdf format]3.Endorsement letters : Collect at least 2 endorsement letters with contact details of authors and signature. [pdf format]

• One from one someone you worked with as Team Member/Team Leader • One from an external stakeholder that have cooperated with you in your AIESEC Experience(Non-AIESECer)

Requirements

19.10.2015 3.11.201501.11.2015 4.11.2015-7.112015

Application is to be submitted in PDF format before 30.10.2015, 11:59pm to [email protected] and [email protected] rename the PDF file as [EB2016_Positions of application_Name].

Submission

Personal

Please use your creativity to present the following points mentioned below through a document, a video, graphs & charts or any other channel in your mind.Guidelines:• Name+Last Name /Date and Place of birth/Nationality/Permanent Address /Email Mobile• Please attach your recent picture • Achievements and Experience in AIESEC • Local / National / International Conference and seminars attended • Additional Achievements experiences in your career (Other than AIESEC)• Technical Specification (All advanced knowledge software + IT based, courses taken in business studies, etc…)

1. Who are you and why are you applying for the position of LCVP 2014 position? What will be your unique contribution?2. Please list out your 3 strengths of personality which you believe can make you suitable as LCVP 2016, and 3 weaknesses which

would have bad impact if you were elected as LCVP 2016. How will you ensure that they will not be a problem?3. Mention one value you have as a person. How can you add this value to your team?

Self- assessment

1. Evaluate the current state of the LC in across all functional areas. 2. What should be the three main priorities of the LC for the term 2016? Please, describe them briefly and offer three reasons

why?3. How do you envision the AIESEC <LC name> in 2017 (taking into consideration the following aspects: results, human resources,

culture, impact and relevance with the external reality). How do you see the role of the next term in leading the LC in 2017?

EB role specific

GCDP OGX

1. What do you envision for OGCDP and how are you going to implement this (illustrate with a monthly timeline)2. How are you going to decrease the cut down ratio between RA MA and MA RE Detailed plan(timeline)3. Write down 3 initiatives to optimize the operations and how are you going to implement this. (Detailed plan needed).4. Mention three strategies to ensure maximal EP satisfaction and high rates of re-integration.

1. Mention 3 strategies to grow your market share in the Non Corporate Sector?2. How would you ensure proper alignment of the local projects to the national Direction?3. What do you think are the factors that lead to a Successful, and self-sustainable project?4. How would you ensure Growth in IGCDP process, state 3 strategies that will ensure the same relative growth rate in your term?

Elaborate. (Hint: Use numerical examples), while maintaining a Quality in every process? ( Be elaborative)

GCDP ICX

1. What is the value proposition of OGX GIP in AIESEC in Lebanon? What kind of impact can it have on Lebanon? And how can you personally relate to it?

2. Kindly deliver a SWOT analysis for the current reality of OGX GIP in AIESEC in Lebanon.3. What are your focuses of OGX GIP in the term 2016? Please mention your strategies to implement these focuses4. What is your vision for OGX GIP for the term 2016?

GIP OGX

You can fill in a minimum of 1 preference and a maximum of 3 preferences.

Talent Management1. Kindly analyze the current state of Talent management in AIESEC LAU using SWOT format, and accordingly mention at least three

strategies you are going to implement in your term to ensure the development of the weakness, and elimination of the threats2. The core sector has decided that the target for 2016 is 600 realizations. Describe the sufficient talent capacity broken down to:

Number of members per functional areaNumber of TLP roles per functional areaEducation delivered per functional areaContribution margin of the member to total realization target

3. What will be your key focuses in 2016? What strategies are you going to implement for these focuses?4. According to the following format:

Initiative/project description Objectives MoS Desired resultMention at least one initiative or project that would aid in:a. Better support for GCDP and GIP to drive operationsb. TXP Quality

1. What are you proposing to expand exposure and awareness of AIESEC's Brand in your Market?2. Give your analysis about the past 2 years external youth trends and upcoming trends in Lebanon. And how can our LC

accommodate to those trends?3. How can we enhance our reach across different stakeholders?4. What are your PR focuses for the upcoming year? Provide the reason, implementation steps and key synergy points with other

functions.

Marketing and PR

1. How could you calculate the expenses for the next term and reflect them on the appropriate LC financial status?2. Mention the cost cutting solutions that you will use for the term 2016 other than "Host families, AIESEC hostels and collecting

accommodation fees from the interns"3. Conduct a detailed research about funds opportunities offered, which can be applied to by your LC.4. Design a fundraising event (agenda, setting and target audience) which can be held in the year 2016. Outline the benefits of

the chosen events and provide a simple budget for it.

Finance

wish