AIESEC in Austria 15 16 MC VP Application booklet 2nd round

Be a part of AIESEC in Austria!

Dear Applicant

CONGRATULATIONS FOR DOWNLOADING THE AIESEC IN AUSTRIA MC VP 2015 – 2016 APPLICATION PACKAGE AND TAKING THE FIRST STEP TOWARDS YOUR POSSIBLE LIFE CHANGING EXPERIENCE IN

AUSTRIA.

BEING IN THE MC OF AN ENTITY IS A BIG HONOUR , BUT IT COMES AS WELL WITH GREAT RESPONSIBILITY.

AS MC VP, YOU HAVE THE GREAT HONOUR TO SERVE THE ENTITY YOU ARE LEADING, WHILE GIVING THE GENERAL DIRECTION AND SHAPING YOUR FUNCTIONAL AREA AND AIESEC IN AUSTRIA AS A

WHOLE.

THE MC MOMENTUM TERM (2014 – 2015) IS A TERM THAT IS FOCUSED ON MAKING THINGS HAPPEN, STRONG IMPLEMENTATION IN ORDER TO ACHIEVE UNSEEN PERFORMANCE. SHIFTING OUR

FOCUS TOWARDS OBTAINING EXTERNAL RELEVANCE IN AUSTRIA, WE ARE AIMING TO BECOME A RECOGNIZED ORGANIZATION FOR THE LEADERSHIP WE DEVELOP IN YOUNG PEOPLE IN AUSTRIA.

BUT NOW THE QUESTIONS STANDS: WHAT WILL BE THE NEXT MC TEAM ALL ABOUT? IT’S UP TO YOU TO SHAPE IT!

ON BEHALF OF MC MOMENTUM, WE WISH YOU THE BEST OF LUCK IN THE APPLICATION PROCESS!

United, we fulfill our promises to customers and deliver more

valuable development experiences, which brings a shift in Austrian

mindset.

This is what makes us relevant and recognized as a youth

leadership provider.

General Info

AUSTRIA IS A SMALL BUT BEAUTIFUL COUNTRY IN THE HEART OF EUROPE. THERE IS SPECTACULAR

SCENERY AROUND EVERY CORNER: VINEYARDS, ANCIENT CASTLES AND VENERABLE ABBEYS OVERLOOKING

THE DANUBE, WOODED HILLS RISING OUT OF THE LUSH FARMLAND, LAKES DOTTED WITH SAILBOATS AND

RINGED BY SOARING MOUNTAINS, ALPINE PEAKS AND THEIR ICY WORLD OF GLACIERS REACHING FOR THE

SKY.

THE TOWNS ARE AS VARIED AS THE COUNTRYSIDE AROUND THEM: HISTORIC CITIES WHERE

ARCHITECTURAL MASTERPIECES FROM THREE OR FOUR CENTURIES FACE ONE ANOTHER ACROSS NARROW

LANES OR SWEEPING SQUARES, MARKET TOWNS THAT HAVE BARELY CHANGED SINCE THE MIDDLE AGES,

MOUNTAIN VILLAGES WITH NEAT LITTLE HOUSES.

Facts

AUSTRIA, OFFICIALLY THE REPUBLIC OF AUSTRIA IS A LANDLOCKED COUNTRY OF ROUGHLY 8.4

MILLION PEOPLE IN CENTRAL EUROPE. IT IS BORDERED BY GERMANY AND SLOVAKIA AND HUNGARY

TO THE EAST, SLOVENIA AND ITALY TO THE SOUTH, AND SWITZERLAND AND LIECHTENSTEIN TO THE

WEST. THE TERRITORY OF AUSTRIA COVERS 83,872 SQUARE KILOMETERS AND HAS AN ALPINE

TEMPERATURE AND CLIMATE. AUSTRIA'S TERRAIN IS HIGHLY MOUNTAINOUS DUE TO THE PRESENCE

OF THE ALPS; ONLY 32% OF THE COUNTRY IS BELOW 500 METERS (1,640 FT), AND ITS HIGHEST

POINT IS 3,797 METERS (12,457 FT). THE MAJORITY OF THE POPULATION SPEAKS GERMAN,

WHICH IS THE OFFICIAL LANGUAGE. ANOTHER LOCAL OFFICIAL LANGUAGES ARE CROATIAN,

HUNGARIAN AND SLOVENE.

AIESEC IS PRESENT IN FIVE CITIES – GRAZ, LINZ, INNSBRUCK, SALZBURG AND VIENNA – WITH 4 ENTITIES IN VIENNA. THE MC OFFICE IS ALSO ALLOCATED IN VIENNA.

Life in Austria

WHILE BEING A SMALL COUNTRY WITH ABOUT

8,4 MILLION INHABITANTS, AUSTRIA STILL

FEATURES A RICH CULTURAL, NATURAL AND

ECONOMICAL SCENE RANGING FROM SNOWY

MOUNTAINS TO WORLD CLASS ORCHESTRAS AND

FROM FINE DESERT CUISINE TO HIGH-TECH

INDUSTRY. AS A MEMBER OF THE MC YOU WILL

BE LIVING AND WORKING IN THE CAPITAL OF

AUSTRIA, VIENNA, ONE OF THE CITIES WITH THE

HIGHEST QUALITY OF LIFE WORLDWIDE. DURING

THE TERM, YOU WILL GET THE CHANCE TO TRAVEL

TO OTHER REGIONS OF AUSTRIA FOR LC VISITS OR

CONFERENCES.

TO SUPPORT YOUR STAY, ALL FULL TIME POSITIONS WILL BE SUPPORTED BY AIESEC IN AUSTRIA TO COVER

ACCOMMODATION AND FOOD (AVERAGE PRICES IN AUSTRIA YOU CAN FIND here).

MC structure

CURRENTLY THE MC OF AIESEC IN AUSTRIA CONSISTS OF ONE PRESIDENT AND SEVEN VPS

WHICH ARE SPLIT UP BY PROGRAM AND FUNCTIONAL RESPONSIBILITIES. THE MAIN ROLES

ARE OG GCDP & GIP, IC GIP & GCDP , TM, LCD, FINANCE & LEGAL, CR, PR &

MARKETING. NEXT TO THE MAIN ROLES OTHER ROLES KNOWLEDGE MANAGEMENT,

ALUMNI MANAGEMENT, INTERNAL COMMUNICATION, INFORMATION MANAGEMENT

WILL BE DISTRIBUTED AMONG ALL VPS. ADDITIONALLY TO THESE ROLES FACILITATION

ACTIVITIES ARE SPLIT UP AMONG THE VPS AND NSTS. ALL THE MEMBERS OF THE MC ARE

WORKING FULL TIME, BEING EXPECTED TO INVEST A MINIMUM 40 HOURS/WEEK IN

AIESEC.

THE OPEN POSITIONS FOR THE SECOND ROUND ARE: MC VP IGCDP, MC VP OGX, MC VP PRM, MC VP FINANCE & LEGAL.

Financial/Legal structure

AIESEC IN AUSTRIA IS, ACCORDING TO AUSTRIAN LAW, AN ASSOCIATION. EVERY LC RESEMBLES AN OWN INDEPENDENT ASSOCIATION. THE MEMBERS OF AIESEC IN AUSTRIA ARE BOTH, PHYSICAL

MEMBERS AS WELL AS THE LCS.

THE MC IS FINANCED BY THREE MAIN SOURCES OF INCOME:

NATIONAL PARTNERS: COMPANIES WHO ARE PARTICIPATING IN NATIONAL ACTIVITIES LIKE CONFERENCES AND/OR ARE TN TAKERS, WHICH HAVE BEEN RAISED BY THE MC

MC SERVICING FEE: A FIXED ANNUAL FEE WHICH IS SPLIT UP AMONG THE LCS AND GUARANTEES BASIC SERVICES AND MINIMUM EXISTENCE FOR THE MC

EXCHANGE FEE: IN OCTOBER 2010, A NEW ADDITIONAL MODEL HAS BEEN INTRODUCED WHICH YIELDS 30% OF EVERY INCOME DONE WITH EXCHANGE IN THE COUNTRY FOR THE MC. ON

THE OTHER SIDE, THE MC ALSO ONLY GETS 30% OF THE EXCHANGE INCOME FROM MC PARTNERS (30% FOR THE SERVICING LC AND 40% FOR THE RESERVES).

IN THE MC TEAM, THE CULTURE IS ONE OF HARD WORK, INNOVATION AND SPEED, ACTING UPON THE NEEDS OF THE MARKET AND TRYING TO SATISFY THESE NEEDS WHILE MAINTAINING A VERY HIGH

LEVEL OF QUALITY. WHILE BEING IN THIS TEAM, YOU SHOULD EXPECT TO REPRESENT AIESEC IN DIFFERENT ENVIRONMENTS, A LOT OF STRATEGY DELIVERY AND IMPLEMENTATION ANALYSIS AND A

GREAT EXERCISE OF COMMUNICATION SKILLS.

MCP

iGIP iGCDP OGX PRM TM&LCD Fin&L CR

MC living situation

MC MEMBERS ARE PROVIDED WITH GREAT LIVING STANDARDS CONSISTING OF ACCOMMODATION (2 MC FLATS AT THE MOMENT – EXPECT TO SHARE A ROOM DURING THE TERM), FREE PUBLIC

TRANSPORTATION FOR ONE YEAR IN VIENNA (STARTING FROM 1ST OF JULY), CELL PHONE COSTS ARE COVERED, VERY WELL EQUIPPED MC OFFICE AND A DECENT SALARY OF 340 EUROS PER MONTH,

WHICH IS SUFFICIENT TO COVER LIVING COSTS IN VIENNA.

MC Transition timeline

1st part of MC VP transition will start from MCVP current from 10th of March until the 1st of May, this part of the transition will be done online and is a general

preparation about country reality and Functional areas.

Euroxpro in Portugal is a important part of the transition (conference fee will be covered, depending of number of MC members there is possibility that small part

of the fee will be covered personaly; transportation to the conference is not covered by MC budget)

Latest expected date for the MC elect team to be physically in Vienna is 10th of May. There is no financial support for period from 10th of May until 1st of June, In

June there will be financial support provided for the MC elect team of max 340 Euros per person. For the Period from 10th of May until 1st of July cell phone costs as

well as public transportation costs will not be covered.

MC VP transition

9th of March – 10th of May Online transition

23rd – 29th of Marh EuroXpro in Portugal

10th of May MC elect latest expected arrival in Vienna

11th – 13th of May NatCo Premeeting in Vienna

14th – 17th of May NatCo Conference ( MC VP elects will be FACIs)

26th – 30th of May MC 2 MC Transition

3oth of May – 4th of June Individual transition (MC VP current to MC VP elect)

4th of June – 8th of June MC elect Planning Days

Application procedure 1. WRITTEN APPLICATION

DEADLINE FOR SUBMITTING YOUR APPLICATION PACKAGE: 26TH OF FEBRUARY 2015, 23:59 GMT+1.

SEND YOUR APPLICATION PACKAGE TO [email protected] AND [email protected].

THE APPLICATION PACKAGE MUST INCLUDE:

- APPLICATION FORM – MAXIMUM 12 PAGES ( NOT INCLUDING THE COVER PAGE) - CV - 360 DEGREE FEEDBACK REPORT/PRINT SCREEN REALIZED ON THE FOLLOWING PLATFORM:http://www.selfstir.com

IN ORDER TO HAVE IT, YOU WILL NEED TO FIRST CREATE AN ACCOUNT. AFTERWARDS , IN YOUR ACCOUNT, MY DASHBOARD, YOU WILL NEED TO START A NEW SURVEY. START BY SELECTING

CONTEXT – WORK, THEN CONTINUE WITH CHOOSING THE FOLLOWING COMPETENCIES: Accountability - Responsibility

Adaptability – Flexibility

Compassion – Empathy

Self – awareness

Personal Integrity – Inspiring Trust

Engagement

Communication

Please do not select more or others since this will increase the necessary time to fill in for the responders.

After your own self assessment, you will need to invite at least 3 raters in order to obtain the report . Once the 3 raters have filled in, you can see

and download the report.

- 2 ENDORSEMENT LETTER (IF YOU ARE INTERNATIONAL, YOU WILL NEED AN ADDITIONAL ENDORSEMENT LETTER COMING FROM THE MC OF THE COUNTRY YOU ARE CURRENTLY

REPRESENTING) - A 3 MINUTE VIDEO PRESENTING YOURSELF AS AN INDIVIDUAL, NOT FOR THE POSITION YOU ARE APPLYING FOR - A 7 MINUTE VIDEO PRESENTING YOUR PLAN YOU FUNCTIONAL AREAS YOU APPLIED FOR

TIMELINE OF APPLICATIONS, 2ST ROUND: APPLICATION OPENED: 26TH OF JANUARY 2015 APPLICATION CLOSING: 26TH OF FEBRUARY 2015 APPLICATION SCREEENING: 27THTH AND 28TH OF FEBRUARY 2015

ANNOUNCEMENT OF SCREENING RESULTS* - 1ST OF MARCH 2015

***SCREENING IS DONE BY A COMMITTEE MADE OUT OF LCPS AND MCP AND AIMS TO ELIMINATE APPLICATIONS WHICH FAIL TO RESPECT: VISION, COHERENCY, ALL QUESTIONS COMPLETE

AND IN ENGLISH; FORMAL AND FORMAT CRITERIA.***

VOTE OF CONFIDENCE* : 6TH OF MARCH 2015

***VOTE OF CONFIDENCE IS GIVE BY THE PLENARY DURING THE BOP MEETING BASED ON THE APPLICATION FORM.***

INTERVIEWS*: 8TH OF MARCH – 9TH OF MARCH 2015

***ALL THE APPLICANTS WHO GOT THE VOTE OF CONFIDENCE WILL BE ASKED ON THE 6TH OF MARCH TO ARRANGE THEIR INTERVIEWS WHICH WILL TAKE PLACE FROM 8TH MARCH ONWARDS

DEPENDING ON NUMBER OF APPLICANTS.***

TASK: 3 DAYS AFTER THE INTERVIEW

FOR PREPARATION OF APPLICANTS, MC MOMENTUM WILL BE AVAILABLE ON THE FOLLOWING DATES FOR CONSULTANCY:

10TH FEBRUARY - 24TH OF FEBRUARY 2015

FOR CONSULTANCY MEETINGS WITH THE MC VPS, CHECK THE MC VP APPLICATIONS EVENT ON OUR FACEBOOK PAGE, AUSTRIA MC TEAM. THERE YOU WILL FIND THE LINKS WHERE YOU

CAN BOOK THE MC VPS FOR CONSULTANCY SPACE.

PLEASE BOOK 48H IN ADVANCE THE TIMESLOTS AND, WHEN BOOKING, SEND US YOUR QUESTIONS IN THE NOTES SECTION OF THE BOOKING.

In case you get selected, there are some conferences and events meant to prepare you for an ideal start:

EUROXPRO 2015, PORTUGAL, 23RD – 29TH OF MARCH

NATCO 2015, AUSTRIA, MAY 14TH TILL 17TH

INDIVIDUAL TRANSITION, STARTING IN MARCH

TEAM2TEAM TRANSITION, AUSTRIA, MAY

MC PLANNING DAYS, AUSTRIA, JUNE

International applicants

THE HISTORY OF THE MC OF AIESEC IN AUSTRIA FEATURES A LONG LIST OF INTERNATIONAL MC MEMBERS.

AS AN INTERNATIONAL APPLICANT, YOU ALSO NEED THE FOLLOWING DOCUMENTS FOR A SUCCESSFUL APPLICATION IN AIESEC IN AUSTRIA:

ADDITIONAL ENDORSEMENT LETTER FROM YOUR CURRENT AIESEC COUNTRY’ MC

COPY/SCAN OF YOUR PASSPORT OR ID CARD IN THE CASE OF EU CITIZENS

FURTHER INFORMATION AND LITERATURE

IN ORDER TO BE FIT TO FILL OUT THE APPLICATION FORM AND STAND THE Q&A, IT WILL BE NECESSARY TO COLLECT ADDITIONAL INFORMATION. WE RECOMMEND THE FOLLOWING THREE SOURCES:

AIESEC IN AUSTRIA NATIONAL TEAM (MC AND NST), THE LCPS AND THE RESPECTIVE LC VPS.YOU CAN FIND THE CONTACT DATA here

OTHER COUNTRY’S MCS, AI: YOU CAN GET FRESH IDEAS AND GCPS BY GATHERING INFORMATION FROM DIFFERENT ENTITIES

AIESEC IN AUSTRIA DOCUMENTS CAN BE FOUND here.

GENERAL MC PROFILE

AIESEC Experience PREVIOUS LEADERSHIP POSITION REQUIRED

Personal competencies

UNDERSTANDING OF EXPERIENCE IN

THE AIESEC WAY LC AND TEAM MANAGEMENT

BRAND EXPERIENCE DESIGN OF AND PARTICIPATION IN PLANNING PROCESSES

AIESEC SUB-SYSTEMS COACHING

LEARNING ENVIRONMENTS TRAINING/FACILITATION

AIESEC XP AND ISSUE-BASED AIESEC XP REPRESENTATION OF AIESEC TO STAKEHOLDERS

LEADERSHIP DEVELOPMENT MODEL CHANGE MANAGEMENT

AIESEC 2015 AND BEYOND CONFERENCE EXPERIENCE

AIESEC IN AUSTRIA AND AIESEC GLOBAL

ORGANIZATIONAL DIRECTION AND STRATEGIC DIRECTION

XPP

PERSONAL COMPETENCIES

HIGH LEVEL OF SELF-AWARENESS AND CONFIDENCE ABILITY TO WORK IN AND LEAD INTERNATIONAL TEAMS

CLEAR LINKAGE BETWEEN PERSONAL AND ORGANIZATIONAL VISION AND VALUES ABILITY TO INSPIRE, GIVE DIRECTION, FOCUS AND BUILD CONSENSUS

ACTIVE AND CONSTANT LEARNER WITHIN/OUTSIDE OF AIESEC ACCOUNTABILITY (ACCEPTANCE OF RESPONSIBILITY FOR OWN ACTIONS AND

RESULTS)

STRATEGIC AND ANALYTICAL THINKING RESULT-ORIENTATION (KEEPING TRACK OF AND FOCUS ON OUTCOMES OF

ACTIONS)

EFFICIENCY (PRIORITY MANAGEMENT, PERSONAL/TEAM, PLANNING, COMMUNICATION, DELEGATION, WORKING ON MULTIPLE PRIORITIES/FIELDS)

TAKING INITIATIVE (INITIATING CHANGE AND INNOVATION)

EMPATHY (ABILITY IDENTIFY & UNDERSTAND FEELINGS AND CONCERNS OF OTHERS) AWARENESS OF SOCIETY AND STATE OF THE WORLD

INNOVATION AND CREATIVITY IN FINDING SOLUTIONS FOR COMPLEX CHALLENGES OPEN-MINDEDNESS AND ADAPTABILITY (PERSONALLY AND CULTURALLY)

OVERALL MC ROLES

CONFERENCE MANAGEMENT

AGENDA AND CONFERENCE MANAGEMENT FOR ALL NATIONAL CONFERENCES

ASSURE MEMBERS EDUCATION ON THE AIESEC WAY IN NATIONAL MEETINGS

DESIGN AND TRACK CONFERENCE CYCLE AT NATIONAL AND LOCAL LEVEL

COMMISSION (THE TEAM OF THE LCPS/LC VPS IN ONE FUNCTIONAL AREA) MANAGEMENT

BI WEEKLY VIRTUAL MEETINGS

QUARTERLY PHYSICAL MEETINGS

INDIVIDUAL CALLS WEEKLY AND CONSULTANCY WHENEVER NEEDED

REPRESENTATION

REPRESENTATION OF AIESEC IN AUSTRIA ON INTERNATIONAL AND NATIONAL LEVEL.

REPRESENTATION OF AIESEC IN AUSTRIA ON RELEVANT EXTERNAL EVENTS.

INFORMATION MANAGEMENT

KEEP IS-INFRASTRUCTURE UP-TO-DATA

PROVIDE TRAINING ON THE USAGE OF EXPERIENCE.AIESEC.ORG AND OTHER

INFORMATION-CHANNELS USED IN AIESEC IN AUSTRIA

KNOWLEDGE MANAGEMENT

MAINTENANCE AND DEVELOPMENT OF KM INFRASTRUCTURE IN THE MC AND

BETWEEN ENTITIES

KNOWLEDGE MANAGEMENT IN THE FUNCTIONAL AREA

MANAGEMENT OF TRANSITION PROCESSES IN THE MC AND SUPPORT FOR LC EBS

INTERNAL COMMUNICATION

MANAGEMENT OF INTERNAL NEWSLETTER

COORDINATION OF USAGE OF DIFFERENT COMMUNICATION CHANNELS

CREATING COMMUNICATION GUIDELINES FOR LOCAL COMMITTEES WITH THE MC

ALUMNI MANAGEMENT

MANAGEMENT OF RELATIONS WITH THE AIESEC ALUMNI AUSTRIA (AAA)

WORKING WITH ALUMNI FOR PROJECTS, PRODUCTS OR CAMPAIGNS

CREATE AND IMPLEMENT A LONG TERM NATIONAL ALUMNI STRATEGY

COORDINATION OF THE LOCAL ALUMNI RESPONSIBLE

Incoming Exchange GCDP EXCHANGE MANAGEMENT

ENSURE QUALITY AND QUANTITY OF EXCHANGE EXPERIENCES

CONSTANT TRACKING, EVALUATION AND REPORTING OF EXCHANGE PERFORMANCE OF ALL

LEVELS

SUPPORT LCS IN MATCHING, TRACKING AND DELIVERY

EDUCATION AND SKILL BUILDING AROUND EXCHANGE AND LEADERSHIP PROCESSES

IDENTIFY AND REALIZE NATIONAL AND INTERNATIONAL COOPERATION OPPORTUNITIES

STRATEGIC MANAGEMENT OF IGCDP PROCESSES

OPPORTUNITIES’ AUDITING ON THE PLATFORM

PROVIDE LC COACHES WITH RELEVANT INFORMATION REGARDING PERFORMANCE

EXCHANGE QUALITY STRATEGY DEVELOPMENT AND MANAGEMENT

ENSURE THE EDUCATION AND IMPLEMENTATION OF XPP

ENSURE THAT EXCHANGE IS LEGAL IN THE COUNTRY

STANDARDS AND SATISFACTION IMPLEMENTATION AND MONITORING NATIONAL EXCHANGE STRATEGY DEVELOPMENT

DEVELOP, EDUCATE AND IMPLEMENT GCDP STRATEGIES THAT WILL LEAD TO

SUSTAINABLE GROWTH

BUILD STRATEGIES THAT WILL IMPROVE GCDP PERFORMANCE OF ALL LCS

MANAGE NATIONAL MEETINGS RELATED TO EXCHANGE

MANAGE NATIONAL PROJECTS IN GCDP

EDUCATION RELATED TO EXCHANGE

UPDATE GCDP TRAINING MATERIALS ACCORDING GROWTH MODEL BASED ON TIERS

PROMOTE THE MATERIALS DEVELOPED AT REGIONAL AND INTERNATIONAL LEVEL

BRING GCDP RELATED CONTENT IN NATIONAL/LOCAL CONFERENCES

SUPPORT LCS WITH EDUCATION REGARDING EXPERIENCE.AIESEC.ORG AND THE NEW

CUSTOMER FLOWS FOR GCDP NATIONAL PROJECT MANAGEMENT

PROVIDE LCS WITH FRAMEWORK FOR PROJECT PLANNING, IMPLEMENTATION (DELIVERY)

AND TRACKING

TRACK ALL GCDP PROJECTS IN THE COUNTRY

LEAD RESPONSIBLE FOR IGCDP (DOWNSCALING AND MONITORING)

ENSURE ENTITY 2 ENTITY PARTNERSHIPS FOR CO-DELIVERY AND EFFICIENCY IN MATCHING

AND DELIVERY

SEEK FOR GRANT OPPORTUNITIES AND APPLY FOR GRANTS WITH RELEVANT

STAKEHOLDERS TO ENSURE FINANCIAL SUSTAINABILITY

GLOBAL FRIEND RESPONSIBLE (HOSTING SYSTEM) TO ENSURE FINANCIAL SUSTAINABILITY

IMPLEMENT MARKET RESEARCH & ANALYSIS PROCESSES (EX. SEGMENTATION) TO TARGET

NGOS AND RAISE GCDP OPPORTUNITIES WITH THEM BASED ON MASTER ISSUES PRODUCT DEFINITION AND DEVELOPMENT

REFRESH THE BRAND AND SUB-PRODUCTS ACCORDING TO GLOBAL TRENDS AND CHANGES

MADE ON IPM, EUROXPRO AND IC

PROVIDE LCS WITH ALL NECESSARY MATERIALS AND TOOLS TO USE SUB-PRODUCTS FOR

RAISING STRATEGIES

Public Relations & Marketing

ROLE:

THE MC VP PR & MARKETING IS RESPONSIBLE FOR BRANDING, EXTERNAL

REPRESENTATION AND MARKETING OF THE THREE CORE PROGRAMS OF AIESEC IN AUSTRIA.

THIS INCLUDES A WIDE FIELD OF TASKS AND REQUIRES COOPERATION AND SYNERGIES WITH

OTHER AREAS:

MARKETING:

BEING A BRAND GUARDIAN: ENSURING RESPECT OF BRAND GUIDELINES, NATIONAL

ALIGNMENT, UNIFIED MESSAGING AND QUAITY OF VISUAL MATERIALS.

CREATING, DEVELOPING & IMPLEMENTING CAMPAIGNS FOR 3 CORE PROGRAMS:

1.YOUTH TALENT (MC VP TM & LCD)

2. GLIOBAL TALENT (WITH MC VP OGX)

3. GLOBAL CITIZEN (WITH MC VP OGX)

CREATION AND EXECUTION OF B2B MARKETING STRATEGIES, AIMED TO BOOST IGIP

COMPANY SIGN UPS (WITH MC VP IGIP)

CREATION AND IMPLEMENTATION OF STRATEGIES FOR SHOWCASING AUSTRIA THROUGH

IGCDP (WITH MC VP IGCDP)

PROVIDING ADVICE AND FEEDBACK FOR NATIONAL AND LOCAL CAMPAIGNS FOR CR

EVENTS (Y2B, CAREER DAYS, MEET THE EXECUTIVE)

EXPANDING PHYSICAL AND VIRTUAL REACH OF AIESEC IN AUSTRIA TO INCREASE THE

NUMBER OF NEW CUSTOMERS

ENSURING AND TRACKING QUALITY OF EXPERIENCES DELIVERED TO CUSTOMERS (WITH

MC VP OGX AND MC VP TM&LCD)

DIGITAL MARKETING

DEVELOPING AND EXECUTING ONLINE MARKETING STRATEGIES

MANAGING NATIONAL MARKTING FUND FOR ONLINE ADVERTISING (GOOGLE ADS,

FACEBOOK ADS, LINKEDIN ADS)

FURTHER DEVELOPMENT OF NATIONAL AND LOCAL ONLINE CHANNELS AND SOCIAL MEDIA

PLATFORMS (FACEBOOK, LINKEDIN, YOUTUBE)

NATIONAL BLOG MANAGEMENT: PROVIDING EVERGREEN, USEFUL AND QUALITATIVE

CONTENT

OPTIMIZING TRAFFIC FLOW OF USERS ACROSS AND BETWEEN MULTIPLE CHANNELS

PUBLIC RELATIONS:

SEEKING OUT AND RAISING STRATEGICAL PARTNERSHIPS (THE UN, NGOS, STUDENT

RELATED ORGANISATIONS,ETC.)

MAINTAINING CURRENT PARTNERSHIPS (MARKETING ROCKSTARS, MARKETING NATIVES)

COMMISSION MANAGEMENT:

COORDINATION OF ALL NATIONAAL CAMPAIGNS AND ACTIVITIES

ENSURING ALIGNMENT IN ALL MARKETING & PR ACTIVITIES : ADAPTING NATIONAL

STRATEGIES TO THE LOCAL LEVEL, PROVIDING GUIDELINES AND SUPPORT FOR

IMPLEMENTATION

PROVIDING EDUCATION FOR LC VPS

KNOWLEDGE MANAGEMENT IN THE AREA THROUGH EDUCATION HUB TO ENSURE

SMOOTH TRANSITION AND MINIMIZE KNOWLEDGE LOSS

MEDIA RELATIONS:

ENSURING MEDIA COVERAGE OF ACTIVITIES IN ONLINE AND OFFLINE MEDIA

FURTHER DEVELOPMENT OF EXISTING STRUCTURES AND RESOURCES IN THE AREA

(COLLECTION OF PRESS CONTACTS, DEVELOPING AND IMPLEMENTING PLAN FOR

TARGETING MEDIA ETC.)

SEEKING OUT AND RAISING MEDIA PARTNERSHIPS

EVALUATION AND SHOWCASING OF MEDIA PUBLICATIONS

OTHER :

WEBSITE MAINTENANCE AND FURTHER DEVELOPMENT

DESIGN OF MATERIALS (PRINT MATERIALS, VIDEOS)

Outgoing Exchange

CUSTOMER EXPERIENCE MANAGEMENT

ENSURE CUSTOMER SATISFACTION FOR GLOBAL CITIZEN AND GLOBAL TALENT

DRIVE CONSTANT INNOVATION IN CUSTOMER SERVICING PROCESS FOR BOTH GLOBAL

TALENT AND GLOBAL CITIZEN

CREATE AND MANAGE PARTNERSHIPS WITH EXTERNAL ORGANIZATIONS WHICH WILL

ADD VALUE TO OUR CUSTOMERS

CONSTANT TRACKING, EVALUATION, AUDITING AND REPORTING OF CUSTOMER

SATISFACTION IN THE AREA

CONDUCT EDUCATION (COMMISSION TRAININGS AND UPDATES, 1ON1 EDUCATION)

TO VPS AND BUILD A CUSTOMER CENTRIC CULTURE IN THE COMMISSION AND THE

LCS

TRACK AND MANAGE ENTITY CONTROL BOARD (ECB)

WORK ON FIRE-FIGHTING FOR ANY CUSTOMER ISSUES AND ALSO SOLVE ICB CASE IF

THERE ARE ANY

SUPPLY AND DEMAND ALIGNMENT

DEVELOP UNDERSTANDING OF SUPPLY & DEMAND FOR GLOBAL TALENT AND

GLOBAL CITIZEN SUB-PRODUCTS

RUN RESEARCH TO FIND OUT THE DIFFERENT

UNIVERSITIES/INSTITUTIONS/ORGANIZATIONS/COMMUNITIES WHICH HAVE THE

POTENTIAL FOR GLOBAL TALENT & GLOBAL CITIZEN

PARTNERSHIP MANAGEMENT (RESEARCH, ESTABLISHMENT, PROVIDING PROMOTION

SUPPORT FOR PRM AND ENSURING DELIVERY) WITH OTHER AIESEC ENTITIES TO

ENSURE FAST MATCHING, QUALITY TNS AND STANDARDS PROVIDED TO OUR EPS

WORK WITH MARKETING TO DEVELOP THE RIGHT MESSAGES AND CHANNELS FOR

PROMOTION TO RECRUIT THE RIGHT EPS

SPECIALIZED UNITS

IDENTIFY WHICH SPECIALIZED UNITS ARE MOST SUITABLE FOR THE UPCOMING YEAR

TO FOCUS ON IN ORDER TO FULLY ESTABLISH THEM.

CREATE AND SUPPORT A GROWTH MODEL SPECIALIZED FOR SU S THAT ARE ALREADY

OPERATING.

MANAGE AND COORDINATE THE FORMING PROCESS OF SPECIALIZED UNIT (FOR

THOSE THAT ARE ONLY FOCUSED ON OGX)

RUN EDUCATION CYCLE WHICH FOCUSES ON OGX KNOWLEDGE FOR SPECIALIZED

UNITS

MAIN PERSON FROM MC IN TRACKING AND COACHING SPECIALIZED UNIT THAT JUST

(PLAN TO) OPERATE IN OGX

PROCESS OPTIMIZATION

INCREASE EFFICIENCY OF THE OGX PROCESS FOR BOTH GLOBAL TALENT AND

GLOBAL CITIZEN

CREATE A GROWTH PLAN FOR GCDP BOOSTING THE RESULTS. (PROJECT BASED

GCDP RECRUITMENT)

RESPONSIBLE FOR CONVERSION RATES THROUGHOUT THE CUSTOMER FLOW (FOR EX. “SIGN UP” TO “IN PROGRESS” / “IN PROGRESS” TO “MATCH”)

DEVELOP PROCESSES WHICH WILL INCREASE THE EFFICIENCY OF MEMBERS IN

DRIVING EXCHANGES (INCREASE EXCHANGE/MEMBER RATIO)

CREATE A STRATEGY TO FACILITATE AND BOOST OUT IXP EXPERIENCES

CUSTOMIZATION OF THE OGX PROCESSES ACCORDING TO THE VALUE PROPOSITION

OF EACH GLOBAL CITIZEN AND GLOBAL TALENT SUB-PRODUCTS LEAD MANAGEMENT

ADAPT AND DEVELOP FURTHER THE LEAD FRAMEWORKS OF GIP AND GCDP

ACCORDING TO THE LEADERSHIP DEVELOPMENT MODEL

CREATE AN IMPLEMENTATION PLAN AND TRACKING METHOD FOR LCS TO MAKE USE

OF IT. (ALIGNMENT OF EXPERIENCES THROUGHOUT THE ENTITY)

COORDINATE WITH ENTITY PARTNERSHIPS BOTH INCOMING AND OUTGOING

PREPARATIONS FOR AN ENSURED CO-DELIVERY OF THE PROGRAM.

Finance & Legal MC FINANCIAL MANAGEMENT

BUDGET CREATION, MANAGEMENT AND ANALYSIS

FINANCIAL DOCUMENTATION AND ACCOUNTING IN THE MC

CONSTANT COST AND REVENUE CONTROL (BUDGET AND CASH FLOW MANAGEMENT)

PROVIDING INFORMATION AND SCENARIOS FOR STRATEGIC DECISIONS

LONG TERM FINANCIAL MANAGEMENT, RESERVES PLANNING AND MANAGEMENT

EXTERNAL AND INTERNAL ACCOUNTABILITY (REPORTING, EXTERNAL AND INTERNAL

AUDIT PREPARATION)

BANK MANAGEMENT (FORMALITIES, ONLINE BANKING)

HANDLING OF AI COUNTRY BALANCE AND DISTRIBUTION OF MC/AI FEES AND TCS

ASSURE THAT FINANCIAL PART OF GLOBAL MEMBERSHIP CRITERIA IS MET

NATIONAL CONTROLLING OBLIGATIONS

CONSULT, SUPPORT AND CONTROL FINANCIAL MANAGEMENT AND ACCOUNTING OF

LCS

COORDINATE EDUCATION TO ENSURE SHORT AND LONG TERM SUSTAINABILITY

WITHIN THE LCS

COORDINATE NATIONAL IMPLEMENTATION OF STRATEGIES AND COLLABORATION

AMONGST THE LC VPS (COMMISSION)

COORDINATE AND ADVICE ON THE PROPER USAGE OF INTERNAL FUNDS (INVESTMENT

FUND)

CONTROL AND SUPPORT PROPER AUDITS IN ALL LCS

COORDINATION AND SUPPORT NATIONAL FUNDS RESEARCH & APPLICATIONS

ASSURE PROPER KNOWLEDGE MANAGEMENT AND LEARNING ON FINANCE AND

LEGALITY

KNOWLEDGE MANAGEMENT OF TRANSITION PROCESSES IN THE MC AND SUPPORT

FOR LC EBS

MANAGE AND TRACK THE FINANCE NATIONAL SUPPORT TEAM ACCORDING TO KEY

AREAS OF DEVELOPMENT AND STRATEGIES OUTLINED IN PLANNING

TRACK MC INVENTORY (OFFICE & FLATS)

COORDINATE ALL LOGISTICAL MATTERS CONCERNING THE MC MEMBERS (FLATS, PHONES, TRANSPORTATION)

LEGAL MANAGEMENT

ENSURE LEGAL PRESENCE OF ALL MC MEMBERS

ENSURE LEGALITY OF AIESEC IN AUSTRIA WITHIN THE AUSTRIAN LAW

KEEP AIESEC IN AUSTRIA COMPENDIUM UP TO DATE

PROVIDE LEGAL ADVICE ON VISA PROCESSES FOR LCS

Conference Management

CONFERENCE MANAGEMENT OF ALL NATIONAL CONFERENCES ACCORDING TO THE

CONFERENCE CYCLE

CONSULT, SUPPORT AND IF NECESSARY, CONTROL CONFERENCE FINANCES

SUPPORT AND EMPOWER THE DEVELOPMENT OF THE AGENDA

DESIGN AND CONSTANTLY TRACK THE CONFERENCE PLAN AND THE

IMPLEMENTATION BY THE ORGANIZING COMMITTEE

TRACK AND PROVIDE CONSTANT ON-SITE ASSISTANCE TO ALL MATTERS

ENSURE A SUCCESSFUL CONFERENCE AND THE SATISFACTION OF ALL STAKEHOLDERS

Are you ready?

CONGRATULATIONS! YOU NOW KNOW ALL IMPORTANT FACTS YOU NEED FOR A SUCCESSFUL APPLICATION! BEFORE YOU HAND IT IN, CHECK IF YOU HAVE DONE THE FOLLOWING STEPS:

APPLICATION FORM WRITTEN

2 ENDORSEMENTS LETTERS

VIDEOS UPLOADED

360 DEGREE FEEDBACK REPORT/PRINT SCREEN REALIZED ON THE FOLLOWING PLATFORM:http://www.selfstir.com

CV WRITTEN

ADDITIONAL DOCUMENTS NEEDED, FOR INTERNATIONAL APPLICANTS: PASSPORT COPY, ENDORSEMENT LETTER

TALKED TO THE MC IN AUSTRIA

TALKED TO THE LCS IN AUSTRIA

MARKED THE IMPORTANT DATES IN THE CALENDAR

TALKED TO FRIENDS AND FAMILY ABOUT IT

CHECKED VISA IF PLANNING TO ATTEND THE ELECTION CONFERENCE

Thank you for going through the application booklet.

We are waiting to receive your application!