AIESEC - Company Booklet

1. About AIESEC

60 years activating youth leadership

The AIESEC way

2. AIESEC VUB

Our local working Current projects

3. AIESEC and partners

4. Global Internship Program

5. Partnerships Case Studies

6. Appendixes

Partnership Proposal | Page 2


AIESEC AIESEC The AIESEC way


About AIESEC About AIESEC 60 years activating youth leadership

AIESEC is the international platform for young people to discover and develop their

potential to have a positive impact in society. AIESEC’s core activity is a unique

leadership development program (AIESEC Experience) which is comprised of

international internships, leadership opportunities, various activities in teams and

projects and personal and professional development conferences.

AIESEC is present in the whole wide world, in over more than 106 countries. It

consists of an international network of 1100 universities worldwide, providing

more than 6.500 leadership opportunities annually. Developing 80.000 high-

potential students into globally minded, responsible leaders is our goal and giving

them cultural knowledge by taking care of 4,500 traineeships annually.

AIESEC in Belgium has more than 400 members from 12 Universities. Over 50

students go abroad for internships and over 200 international interns join

companies and organizations in Belgium. There are more than 100 companies and

organizations partnering with AIESEC in Belgium to connect to our network.

The AIESEC Experience is the leadership development program that we offer to

all our members. This same platform also serves to connect our partner

organizations to the talented young people within AIESEC.


AIESEC VUBAIESEC VUBOur local working

AIESEC VUB is the youngest Local Committee of the 12 committees in Belgium,

and today, we are already the highest performing team in exchanges!

Since August 2007, AIESEC VUB has provided internships for 14 foreign students

in Brussels, and has sent more than 10 VUB students to countries like India,

Nigeria, Brazil and Venezuela.

We organize many different projects on the VUB campus, such as the Go Abroad

Food Fair and the Brussels Skills School. Next to that, we organize events related

to current global issues. Last year, our teams worked on themes like social

entrepreneurship in developing countries, the BRIC countries and the geopolitical

conflict in Georgia.

AIESEC VUB currently consists of 40 motivated and dynamic members, and we

are constantly looking for more students who are willing to join and discover their

potential with AIESEC !


AIESEC VUBAIESEC VUBCurrent projects

AIESEC VUB goes Nepal 2010

AIESEC VUB goes Nepal 2010 is a non-profit project, initiated and carried out by 14

students. We aim to have a positive impact on the lives of Nepali orphans.

In order to make our plan a reality, we are reaching out to businesses, family and

friends. We offer the opportunity to help! We sincerely hope you consider sponsoring

our project.

Your contributions may take any form and will be targeted at supporting Nepali

orphanages.

Why should you help us? What is in it for you?

It is a simple matter of building your brand image. By donating to our cause

you show the world that you reach out to those in need.

you demonstrate a fair amount of corporate social responsibility. You make it

a point to actively manage your impact on children, communities and the

standard of living.

by donating, you give something back. Undoubtedly some organization have

been a help to you at one point in time. This is your chance to give back, to

help the less fortunate, this is charity.

And last but not least, you gain considerable tax benefits.

For more information about the details of this project contact:

Ellen Clement

Vice President External Relations

0498.190.778

[email protected]


mailto:[email protected]

AIESEC PartnersAIESEC Partners

AIESEC, as an international platform for development, makes sure that every

stakeholder involved in its activities lives an enriching, learning and development

experience through the interaction with its well-established global learning

environment and the AIESEC network. Indeed, even if the focus is put on the

member, every AIESEC activity is designed so that every stakeholder taking part

(members, partners, students, society...) benefits from it, in one way or another. This

benefit is usually articulated around four main areas:

living a personal and professional development

having a positive impact in society

connecting to a global network

going through an international experience.

At the same time, we attract and cultivate young people with global mindsets and

give organizations an incredible opportunity to interact with young people from all

corners of the globe. Indeed, while benefiting from the development and learning

experience AIESEC can provide partners also access additional value that

AIESEC's platform facilitates:

improvement of the employer brand;

access to top local, national and international top talent;

support key issues; and

gather youth insights.

Talent development :

AIESEC gives your company the opportunity to be a part of our efforts to develop

leaders of tomorrow. Every year AIESEC recruits university students to work

voluntarily to facilitate in exchanging foreign and local graduates to traineeships

globally.

AIESEC recruits members every year through our presence at a number of

universities internationally. Companies have the opportunity to become


involved during recruitment to promote their respective business to university

students. Such involvement includes promotion of companies through

AIESEC marketing materials.

Through skills training sessions/workshops in our National Conferences you

build the competencies in this group of AIESEC members.

By supporting AIESEC in the development of tools and processes that will

allow us to develop AIESECers with a professional perspective. E.G.

Competency model, supported by Unilever.

Benefits for your organization

Direct involvement with young, dynamic students, who could be your future

employees who are in line with your company values and ways of working.

Opportunities for company employees to develop their own skills through

training and mentoring AIESEC members

Opportunity to position your company as an employer of choice amongst the

world’s youth


GLOBAL INTERNSHIP PROGRAMGLOBAL INTERNSHIP PROGRAMBasic information

The Exchange Program is the main program developed and run by AIESEC

globally and it consists in offering working and cultural experiences for young

people in the AIESEC network.

Access to International Talent: Global Exchange Program

Exchange Partnerships are a customized talent acquisition and employer branding

solution that enables your organization to source top talent. From throughout the

AIESEC global network through the AIESEC exchange program. AIESEC will work

with your organization to identify specific talent requirements and develop a strategy

to meet your needs.

Types of internships:

Management Traineeship: Marketing, Finance, Accounting, Business Administration, Project Management, Organizational Management,Human Resources.

Technical Traineeship: Software Development and Programming, Web Development and Management, System Analysis and Design.

Development Traineeship: Community Development and Social Issues

Educational Traineeship: Teaching and Education

Exchange General Benefits:

- Cost-effective Recruitment of Youth Top Talent

- Assistance for Seasonal Loads and Special Short term Projects

- Contribution to Your Diversity Management Strategic Plan

- Talent from Target market

- Work permit exemption and fast visa process

- A Hassle Free Solution for Your International Placement

Your Investment: €1.200 per intern


GLOBAL INTERNSHIP PROGRAMGLOBAL INTERNSHIP PROGRAMTIMELINE

ActionBest case scenario timeline

Worst case scenario timeline

1 AIESEC contacts the company in question and establishes main features of the collaboration. The corporation defines profiles, job descriptions, working conditions and remuneration of interns. The company assigns a person from within the organization, who is responsible for all actions implied by the AIESEC partnership.

START

2 AIESEC promotes the defined opportunity in the target countries and pre-screens the applicants according to the required profile. This is an internal pre-screening of candidates before a review board of interviews and tests.

2 weeks 3 weeks

3 AIESEC presents a set of pre-screened candidates. You as a company decide on the most appropriate candidate.

Supplementary testing (online interviews, phone interviews, interviews at offices in the sending countries) can be conducted.

In the end, the organization informs AIESEC about the selected candidates and AIESEC informs the all the applicants about the decision.

1 week 3 weeks

4 AIESEC has a work permit exemption so our interns do not need work permit for a maximum period of 1 year. Visa obtaining procedures are conducted by AIESEC. (However, you as a company are involved all throughout the process, supplying an invitation letter.)

AIESEC keeps contact with the incoming interns and ensures appropriate reception of the intern.

2 weeks 4 weeks

5 International intern’s arrival in Belgium6 Reception and integration of the intern:

1) Cultural preparation before coming to Belgium 2) Pick up from the airport and welcome package3) Taking intern to his first day of work 4) Finding accommodation before arrival or support in searching after arrival 5) Support in getting a SIM card and opening a bank account6) Scheduling appointment at the commune and going there with the trainee 7) Education about commune registration process 8) Support for any challenges that might appear during internship 9) National events for integration in Belgian culture (min 6 events/year) 10) Opportunity of attending integration events organized by our local chapters around Belgium 11) Seminars/ workshops

Period of the traineeship – between 2-18 monthsTotal estimated amount of time 5 weeks 10 weeks

GLOBAL INTERNSHIP PROGRAMGLOBAL INTERNSHIP PROGRAMAdministrational agreements


Between the partner and the AIESEC intern:

The Employment contract with Fixes Duration or The empathy contract:

The partner is recommended to use one of these two types of contracts. The choice

between one and the other depends entirely on what the organization is advised by

its Social Secretariat or social advisor.

The employment contract with fixed duration

These contracts are the ones used usually in many organizations as typical

employment contracts with fixed duration. In French, it is named “contrat à durée

determine”, and in Dutch, “arbeidsovereenkomst voor bepaalde duur”.

The empathy contract

It is a learning contract that commits a company with a trainee for a specific period of

time. This type of contract states that the company is taking this person, receives a

monthly allowance with no fringe benefits (only the point of social security is covered

as an extra benefit, but aside from that, nothing else), and the ending and starting

dates of this traineeship. A learning/development plan has to be designed for the

trainee which can be the job description or could be designed by filling in a template

provided by e.g. Bruxelles formation for the Brussels Region. This plan might have to

be validated by latter institution.

The empathy contract should be in a Belgian official language. That means, if the

trainee is working in the Flanders Region, then the company must use a

‘Beroepsinlevings’ contact. If the trainee is working in the Walloon Region, then the

company must use a “Convention de stage” our “d’immersion professionnelle”

contract. For the Brussels Region, both can be used.

AIESEC in Belgium can provide a template for such contract in both languages that

its partners can use.

Between the AIESEC intern and the AIESEC entity:


The exchange participant (EP) acceptance note

This document is an AIESEC internal document where the intern, or the exchange

participant, commits to the internship he/she has just been matched to. This contract

binds the intern, an AIESEC member, to the exchange program. If he/she breaks

the contract before the realization (him/her being actually in the internship country)

without a valid reason, he/she will not be able to go through the AIESEC exchange

program anymore and AIESEC will provide another intern to its partner.

Between the partner and the AIESEC entity:

The internship job questionnaire

The internship job questionnaire is a sponsorship contract where the partner

supports a not-for-profit organization, AIESEC, that is thereby 100% deductible

(different from e.g. an interim contract which is NOT deductible).

In addition to the job description and the profile the partner is looking for, the last

page of the document is a contract stating the commitments of AIESEC and the

partner in the exchange partnership.

As well, the partner and the intern should receive a document called ‘organization

statement of understanding’ that underlines the responsibilities of each

stakeholder involved in the exchange program. Last but not least, the partner

should also fill in evaluation forms provided by AIESEC.

The intern’s salary

The intern coming to Belgium through the AIESEC exchange program needs to

receive a minimum salary determined by the ‘convention collective/collectieve

arbeidsovereenkomst’ of the sector in which the intern will work, with a minimum of €

1.200,00 netto. This amount represents the minimum amount an intern requires to

cover accommodation, transportation and general living expenses in Belgium.

Social security


According to the Belgian law, every employee or intern has to be covered by social

security which implies that he/she and his/her employer has to pay a social security

fee and taxes. These, due to the living standards of Belgium, are quite high.

However, they can be reduced for internships and may be even lower with an

Empathy contract (to be confirmed by a social secretariat or social advisor).

Visa and work permit

Since AIESEC internships are a form of employment, the visa type that all interns

should issue is a TYPE D VISA, which is a working visa. Getting a work permit is a

long and expensive procedure that for non-EU nationals can take between 6 months

to 1 year. However, thanks to its good relationship with the Ministry of Foreign Affairs

and the Ministry of Labour, AIESEC has a Work Permit Exemption for the visa

application, which makes the process faster. However, it implies that the internship

cannot exceed 12 months. The visa process can take between 1 day and 3 months

depending on the country of residence of the intern.

For this process, the partner has to provide the intern with a support letter in order

for him/her to go through the visa application process.

All internationals (EU or non-EU) need to register to their local Town Hall ( in French,

Maison Communcale; in Dutch, Gemeentehuis – where they will live during their

internship) within 8 days after their arrival in the country. This due to the fact that

only Belgium-issued identification is valid to stay in this country for over 3 months.

For EU citizens

Nationals from the European Union do not need a visa to come into the country as

they are privileged with free mobility. That means that once they come into the

country they only need to go through the procedure of registration for a Residence

Permit

Other countries that benefit from the free mobility agreement are Nationals under the

Schengen agreement: Iceland, Liechtenstein, Monaco, Norway and Switzerland. For

these countries, no visa application is necessary. Only the registration procedure is

required.


When the intern is a student from France, Luxembourg or the Netherlands,

companies can cover their expenses without the need of a contract or the

covering of social security and taxes. However, it is necessary that, for this case,

the intern presents a letter from the university stating that he/she needs this

internship to obtain his/her degree and that the status of the intern is consulted with

a Social Secretariat or social advisor. The university should be recognized for having

the right to issue any papers stating that. Because this person is indeed, and intern,

then the money they pay this person in an allowance and this person is not the

headcount.

How much for an intern?

Intern’s netto minimum salary required by AIESEC

(according to Belgian living standard) € 1.200,00

Social Security

For Employment Contract with Fixed Duration 13%

For Empathy Contract

to be checked with social secretariat or social advisor

Taxes

For Employment Contract with Fixed Duration 25%

For Empathy Contract

to be checked with social secretariat or social advisor

(according to which social secretariat you work with, the charges for the Empathy

Contract can be less than the charges for the Employment Contract with fixed

duration)

Basic AIESEC administration fee € 1.200,00


PARTNERSHIP CASE STUDIESPARTNERSHIP CASE STUDIES

Deutsche Post World Net – DHL is the world’s leading express and logistics COMPANY NAME. Today the partnership entails:

- 80+ internships in 4 continents annually- Diverse talent from over 32 countries- High retention rate- AIESEC as strategic source of international talent

Microsoft has partnered with AIESEC for many years. Today the partnership focuses primarily on the EMEA region:

- 16+ internships annually- Microsoft Online Dialogues - gathering opinion of youth from

around the world on various technological and social issues

UBS is one of the world’s leading financial firms. UBS has partnered with AIESEC since 1967. Many of AIESEC’s leaders have joined UBS throughout the partnership and today:

- 70+ AIESEC alumni from all over the world work with UBS just in Switzerland

- UBS sponsors AIESEC’s Finance Learning Network- 50+ interns planned for 2007/08 through internship program

that is being highly developed

Alcatel is the leader in fixed and mobile broadband networks. As a technology COMPANY NAME Alcatel has a growing need of talent from emerging markets. AIESEC’s global network has enabled a successful partnership:

- Over 30 interns annually- Majority coming from emerging markets (Eastern Europe,

China, India, Brazil)- 75% management, 25% technology internships

Electrolux is a world leading producer of home appliances and equipment. Over the past 3 years, Electrolux has developed a very strong employer brand among the AIESEC audience. The partnership with AIESEC has become Electrolux’s primary source of young international talent with:

- 25 internships annually- 62% retention rate- Great source of diversity – over 35 countries are involved

PricewaterhouseCoopers is the leading professional services firm globally. Thanks to its 30-year history, the PwC-AIESEC Partnership has evolved into a unique relationship where two global organizations connect on many different levels:

- Local partnerships in over 60 countries- 60+ internships annually, hundreds of AIESEC alumni in

PwC- Extensive advisory support on global and local level- Continuous support from the top leadership team of PwC

(CEO, Global Managing Partner People, Global Finance Leader)



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