•HUB OF THE SOUTHWEST• Holbrook, AZ 86025 Fax 928-524 … · Holbrook, AZ 86025 Holbrookcity(wci.holbrook.az.us Telephone 928-524-6225 Fax 928-524-2159 OUR MISSION The City of

•HUB OF THE SOUTHWEST• 465 I" A venue P.O. Box 970 Holbrook, AZ 86025 Holbrookcity(wci.holbrook.az.us Telephone 928-524-6225 Fax 928-524-2159

OUR MISSION

The City of Holbrook Government exists to provide ethical and responsible local government.

AGENDA

REGULAR CITY COUNCIL MEETING

March 27, 2018

6:00P.M.

Pursuant to ARS 38-431.02, notice is hereby given to the Holbrook City Council, and to the General public, that a meeting, which is open to the public, will be held on above-mentioned date, in the City Council Chambers, at 465 First Avenue, Holbrook, Arizona. Some of the members of the City Council may choose to participate in this meeting telephonically. The City Council may adjourn into executive session, which will not be open to the public, to discuss certain matters in accordance with ARS 38-431.03. Electronic versions of this agenda can be found at www.ci.holbrook.az.us.

The items on the following agenda are for discussion or consideration and possible action:

1) CALL TO ORDER:

2) ROLL CALL:

3) PLEDGE OF ALLEGIANCE/INVOCATION:

4) PUBLIC ANNOUNCEMENTS AND PRESENTATIONS {Please limit to 10 minutes). A. Proclamation "Child Abuse Prevention and Awareness Month". B. Proclamation "Happy Holbrook Month". C. Presentation from Holbrook Little League.

D. Presentation from Navajo County on Ready, Set Go Program.

5) CALL TO THE AUDIENCE FOR ITEMS ON THE AGENDA: The City Council welcomes public comment at this time only for items listed on this Agenda. There is a five minute time limit per citizen.

6) CONSENT AGENDA A. Claims/payment approval for March 8, 2018 thru March 21, 2018:

Documentation for claims is available at City Hall. B. Minutes of the regular meeting held on November 14, 2017. C. Minutes of the regular meeting held on March 13, 2018.

7) SUMMARY OF CURRENT EVENTS: Mayor: Council Members: Manager: Finance Director: Police Chief:

8) OLD BUSINESS: A. Overview of Council Policies and Procedures and/or Charter review.

9) NEW BUSINESS: A. Discussion/possible action regarding request to expend funds to Fireworks

Productions for fireworks in the amount of $12,800.00-Manager Sullivan. B. Discussion/possible action regarding proposal from Selimaj, LLC for Capital

Improvement Projects-Mayor Tyler. C. Discussion/possible action regarding Access Easement agreement with

NARBHA Institute, Inc.-City Clerk Reyes.

10) EXECUTIVE SESSION: A. Pursuant to ARS 38-431.03(A) (3), the Council may adjourn into executive

session for discussion or consultation or legal advice with the City Attorney for any item listed on the agenda.

11) POST EXECUTIVE SESSION:

12) CALL TO THE AUDIENCE FOR ITEMS NOT ON THE AGENDA: The City Council welcomes public comment at this time for items not listed on this Agenda. There is a three minute time limit per citizen.

Citizens may complete one Request to Speak "Public Comment" card per night aod submit it to the City Clerk before or during the Council meeting. During this time, any member of the public may come forward aod address the City Council on any issue within the jurisdiction of the Council. Public Comment time is reserved for citizen comments regarding non-agendized items. Speakers are limited to 3 minutes per speaker to address the Council during "Public Comment" time. Members of the City Council may not discuss items that are not specifically identified on the agenda. Therefore, pursuaot to A.R.S. § 38-431.0 I (H), action taken as a result of public comment will be limited to directing City staff to study the matter, responding to aoy criticism, or scheduling the matter for further consideration aod decision at a later date. Items on the agenda will not be heard or discussed in Call to the Public. Video or audio tapes or other overhead visual aids are not allowed during these public appearaoces. All speakers should begin their remarks by stating their name aod address for the record.

13) SUBMISSION OF WRITTEN PETITION TO THE COUNCIL FOR ITEMS NOT ON THE AGENDA:

Requests by citizens to have an item discussed on the City Council Agenda should be addressed to the Mayor and presented on the "Request & Petition of citizens to City of Holbrook Council form" during the Submission of Written Petition to the Council at a regular meeting. Once this form is submitted, the Council will consider the petition and response shall be given within 31 days per the Holbrook City Charter Article II, Section 2.18.

14) ADJOURNMENT:

Dated this 21st day of March 2018.

~~'!tl!:Plfr~ According to the Arizona Open Meeting Law, the City Council may only discuss matters listed on the City Council agenda. Matters discussed by the public during public appearances cannot be discussed by the City Council unless they are specifically listed on this agenda. Speaker's visual aids or recorded tapes are not allowed. Members of the public shall refrain from making personal, impertinent or slanderous remarks and from becoming boisterous while addressing the City Council or while attending the meeting. Unauthorized remarks from the audience, clapping, stomping of feet, yelling or any similar demonstrations are also prohibited. Violations of these rules may result in removal from the City Council meeting. Individual members of the public body may respond to criticism made by those who have addressed the public body.

t

ISta

Date: March 2018

To: Community Leaders

From: C.J. Wischmann, Buena Vista Children's Council Coordinator

Reference: Child Abuse Prevention Month

Once again I am asking your community to proclaim the month of April 2018 as Child Abuse Prevention month.

Thank you for your past support, and your continued awareness of how important it is to prevent child abuse in our local areas.

Attached is the format that you have used in the past. And thank you again.

C.J. Wischmann

Proclamation Apri/2018 "Child abuse prevention & awareness Month" WHEREAS, Buena Vista Children's Services, Inc. is a community based, grassroots, nonprofit organization that offers child abuse prevention awareness, children's advocacy and child care recruitment services for the Department of Economic Security, Education & Professional Development, in Navajo, Apache and Yavapai counties; and

WHEREAS, every child is entitled to be loved, cared for, secure and safe, and it is the responsibility of our society to protect every child's inalienable right to life, liberty and the pursuit of happiness; and

WHEREAS, the hidden epidemic of child abuse, which crosses all boundaries of income, race, religion and ethnicity, continues to be one of our most serious public health issues, with over 90 percent of abuse perpetrated by people that children know, love and trust; and

WHEREAS, children who survive abuse endure lasting physical, mental and emotional scars, including feelings of shame, self-doubt, poor self-image, the inability to trust others, learning disabilities, sleep disturbances, dating violence, difficulty in trust and coping skills, and eating, speech or post-traumatic stress disorders; and

WHEREAS, child abuse and neglect can be reduced by providing safe havens and emotional, social, legal and financial support for victims and at-risk families; and by holding offenders accountable, we can ensure that all of Arizona's children grow to their full potential as healthy citizens; and

WHEREAS, providing the proper support and enhancing a child's understanding ofhisor her own selfworth are crucial components in providing a bright future and raising healthy Arizona children;

NOW THEREFORE IT BE PROCLAIMED, that the CityofHoll:lrrk, through its Mayor and Town Council does hereby proclaim the month of April 2018, as "Child Abuse Prevention & Awareness Month" and urge all citizens to cherish our children and protect them from harm.

PASSED, ADOPTED AND APPROVED by the Holbrook City Council on March 27, 2018

Bobby Tyler, Mayor

Attest:

Cher Reyes, CMC, CPM City Clerk

Proclamation Whereas, on behalf of the citizens of Holbrook, we join in celebrating the month of "Happy Holbrook". Due to current affairs a month in honor of happiness is in order, and

Whereas, the Holbrook Council declares a "Month of Happiness" asking citizens to embrace exuberant behavior, a spirit of optimism, and dedicate themselves to spending the thirty days soaking up happiness, and

Whereas, a Month of Happiness will help recognize simple pleasures, like a smile. The more in tune with one's happiness, the more one is inspired to commit good deeds, and

Whereas, everyone coming together to honor happiness, will set a positive attitude for the future, and

Whereas, mental health is a worldwide issue, and happiness increases confidence, and self-esteem, which leads to success, and a healthy lifestyle, and

Whereas, this City is committed to working to support the welfare, happiness, and success of its citizens,

NOW, THEREFORE, be it resolved, that the Holbrook City Council does hereby proclaim April 2018 to be

"HAPPY HOLBROOK MONTH"

AND, that annually every April be known as Happy Holbrook Month,

IN OBSERVANCE THEREOF, the Holbrook City Council calls upon the citizens of Holbrook to join in recognizing all those associated with making this endeavor a reality, and wishing them all the very best, and happiness in the future.

IN WITNESS WHEREOF, I have hereunto set my hand and cause the Seal of the City of Holbrook to be affixed on this 27th day of March 2018.

Bobby Tyler, Mayor

CITY OF HOLBROOK

INVOICE APPROVAL REPORT

BYGLNUMBER 03/08/2018 THRU 03/21/2018

TOTAL $148,954.90

CITY OF HOLBROOK Invoice Register- Detail Input Dates: 3/8/2018-3/21/2018

Invoice Seq Type Description Invoice Date Total Cost Terms Payment Due Date 1099 PO Number GL Posting Period GL Account Number

Part Number Quantity

03/1412018

21240 ADVANCED IN FOR SYSTEMS 14227 Invoice UTILITY BILLING 03/14/2018 None

1.00

Total14227:

Total 21240 ADVANCED IN FOR SYSTEMS

21240 ADVANCED INFOR SYSTEMS 14227 2 Invoice UTILITY BILLING 03/14/2018 None

1.00

Total14227·

Total21240 ADVANCED INFOR SYSTEMS:

21086 AMRRP-INSURANCE 40000920-03 Invoice INSURANCE

03114/2018 None

1.00

Totai40000920-03052018·

Total21086 AMRRP-INSURANCE:

2690 BROWN & BROWN LAW OFFICE ADJ-LCR-15 Invoice ATTORNEY FEES

03/14/2018 Nonemployee

1.00

Total ADJ-LCR-1590:

Total 2690 BROWN & BROWN LAW OFFICE:

22031 CABLEONE 115938839

030118 Invoice INTERNET 03/1412018 None

1.00

Total 030118:

Total22031 CABLEONE 115938839:

22031 CABLEONE 115938839

030118 2 Invoice INTERNET

03/14/2018 None

1.00

Total 030118

Total22031 CABLEONE 115938839:

Unit Price

160.42

Extended Price Freight!Misc

03/06/2018 160.42 Open Terms 03/18 002-092-5042

160.42

03/0612018

03/18 002-092..5042

00

160.42

160.42

320.84 Open Terms

320.84 320.84 00

54,887,00

7,522.18

555.38

284.75

320.84

320.84

03105/2018 54,887.00 Open Terms 03/18 001-004-5051

54,887.00 00

54,887.00

54,887.00

03112/2018 7,522.18 Open Terms 03/18 004-092-5041

7,522.18

03/01/2018

03/18 001-004-5048

555.38

03/01/2018

03/18 006-014-5048

284.75

.00

7,522.18

7,522.18

555.38 Open Terms

00

555.38

555.38

284.75 Open Terms

.00

284.75

284.75

Page 1

Mar 22, 2018 03:24PM

D1scount Date Discount Amount Recurring Payment

00 No

00 No

00 No

00 No

00 No

00 No

CITY OF HOLBROOK Invoice Register- Detail Page 2 Input Oates: 3/8/2018-3/21/2018 Mar22, 2018 03:24PM

Invoice Seq Type Description Invoice Date Total Cost Terms Discount Date Discount Amount Payment Due Date 1099 PO Number Gl Posting Period Gl Account Number Recurring Payment

Part Number Quantity Unit Price Extended Price Freight/Mise

22031 CABLEONE 115938839

030118 3 Invoice INTERNET 03/01/2018 189.38 Open Terms 00 03/14/2018 None 03/18 002-092-5048 No

1.00 189.38 189.38 .00

Total 030118: 189.38

Total22031 CABLEONE 115938839: 189.38

22031 CABLEONE 115938839


1.00 83.23 83.23 00

Total 030118: 83.23

Total 22031 CABLEONE 115938839: 83.23

22031 CABLEONE 115938839


1.00 203.22 203.22 00

Total 030118 203.22

Total22031 CABLEONE 115938839 203.22

22031 CABLEONE 115938839


1.00 121.22 121.22 00

Total 030118: 121.22

Total 22031 CABLEONE 115938839· 121.22

22031 CABLEONE 115938839


1.00 138.73 138.73 .00

Total 030118: 138.73

Total22031 CABLEONE 115938839 138.73

22031 CABLEONE 115938839


1.00 93.18 93.18 .00

Total 030118: 93.18

Total 22031 CABLE ONE 115938839: 93.18

4071 DANA KEPNER CO.

CITY OF HOLBROOK

Invoice Seq Type Description

Invoice Register- Detail

Input Dates: 3/8/2018- 3/21/2018

Invoice Date Total Cost Terms Payment Due Date 1099 PO Number GL Posting Period GL Account Number

Part Number Quantity Unit Price Extended Price FreighVMisc

9806751-00 Invoice PARTS 03/07/2018 1,357.39 NET 20 0312712016 None 03/18 002-092-5026

1.00 1,357.39 1,357.39 .00

Totai9806751-00: 1,357.39

Total 4071 DANA KEPNER CO.: 1,357.39

4771 ESSENTIAL DATA CONTROL SYSTEM

2030 Invoice PROFESSIONAL SERVICES 03/0712018 3,625.00 NET 7 03/14/2018 Nonemployee 03/18 002-092-5041

1.00 3,625.00 3,625.00 00

Total 2030: 3,625.00

Total4771 ESSENTIAL DATA CONTROL SYSTEM: 3,625.00


2031 Invoice PROFESSIONAL SERVICES 03/09/2018 4,750.00 NET 7 03/1612018 Nonemployee 03/18 002-092-5071

1.00 4,750.00 4,750.00 00

Total2031: 4,750.00



2032 Invoice PARTS 03/09/2018 4,750.00 NET 7 03/1612018 Nonemployee 03/18 002-092-5071

1.00 4,750 00 4,750.00 .00

Total 2032: 4,750.00


22690 GILLESPIE, SHAR

031318 Invoice Recreation Class 03/13/2018 140.00 Open Terms 03/14/2018 None 03/18 001-031-5571

1.00 140.00 140.00 .00

Total 031318: 140.00

Total 22690 GILLESPIE, SHAR: 140.00

6048 HILL BROTHERS CHEMICAL CO.

4445049 Invoice CHLORINE 03/02/2018 1,300.02 NET 7

03114/2018 None 03/18 002-092-5026

1.00 1,300.02 1,300.02 00

Total 4445049: 1,300.02

Total 6048 HILL BROTHERS CHEMICAL CO. 1,300.02

21380 HOLBROOK FIRST STEP

Page: 3

Mar 22, 2018 03:24PM

Discount Date Discount Amount

Recurring Payment

.00

No

00

No

.00

No

00

No

00

No

.00

No

CITY OF HOLBROOK Invoice Register- Detail

Input Dates: 3/8/2018- 3/21/2018 Page 4

Mar 22, 2018 03·24PM

Invoice Seq Type Description Invoice Date Total Cost Terms Discount Date Discount Amount Payment Due Date 1099 PO Number GL Posting Period GL Account Number Recurring Payment

Part Number Quantity

030118 1 Invoice PROFESSIONAL SERVICES 03/14/2018 None

1.00

Total 030118:

Total 21380 HOLBROOK FIRST STEP

20796 HOLBROOK VETERINARY CLINIC 022818 Invoice Animal Control Supplies

03/14/2018 None

1.00

Total 02281 B:

Total 20796 HOLBROOK VETERINARY CLINIC:

6363 HUBBARD, RAMONA CASE CR20 Invoice Restitution

03/14/2018 None

1.00

Total CASE CR2018002:

Total 6363 HUBBARD, RAMONA:

223641AAI

IAAI-2018 1 Invoice AZ CHAPTER DUES 03114/2018 None

1.00

TotaiiAAI-2018:

Total 22364 IAAI:

7283 KONICA-MINOLTA

QUOTE#524 Invoice Bizhub C659 03/14/2018 None

1.00

Total QUOTE#52417-P:

Total 7283 KONICA-MINOL TA:

22010 LARSON WASTE

Unit Price Extended Price Freight/Mise

03101/2018 230.00 Open Terms 03/1 B 006-014-5049

230.00 230.00 00

164.87

154.04

100.00

230.00

230.00

02/28/2018 164.87 Open Terms 03/18 001-048-5026

164.87 .00

164.87

164.87

03/13/2018 154.04 Open Terms

03/18 001-000-4710

154.04 00

154.04

154.04

03101/2018 100.00 Open Terms 03/18 001-060-5043

100.00 .00

100.00

100.00

03107/2018 10.113.97 NET? 03/18 001-004-5071

10,113.97 10,113.97 .00

10,113.97

10,113.97

480156 Invoice COMMERCIAL WASTE AGREEMENT 03/0212018 13,663.00 Open Terms 03114/2018 None 03118 002-090-5049

1.00 13,663.00 13,663.00 00

Total 480156: 13,663.00

Total 22010 LARSON WASTE 13,663.00

20787 LANG, SHANNON

No

No

No

No

No

No

DO

DO

00

00

.00

.00

CITY OF HOLBROOK Invoice Register- Detail Page: 5 Input Dates: 3/8/2018- 3/21/2018 Mar 22, 2018 03:24PM



022718 Invoice Rec Deposit Refund 02/27/2018 50.00 Open Terms .00 03/14/2018 None 03/18 001-031-5047 No

1.00 50,00 50.00 00

Total 022718: 50.00

Total 20787 LANG, SHANNON: 50.00

8270 MOHAVE ENVIRONMENTAL LAB 84268 Invoice ANALYSIS 03/07/2018 175.00 Open Terms .00 03/14/2018 None 03/18 002-092-5041 No

1.00 175.00 175.00 .00

Total 84268: 175.00

Total8270 MOHAVE ENVIRONMENTAL LAB: 175.00

8270 MOHAVE ENVIRONMENTAL LAB 84275 Invoice ANALYSIS 03/07/2018 90.00 Open Terms 00 03/14/2018 None 03/18 002-092-5041 No

1.00 90.00 90.00 .00

Total84275 90.00

Total8270 MOHAVE ENVIRONMENTAL LAB: 90.00

22419 PATTERSON, KRISTIE

030718 1 Invoice REC DEPOSIT REFUND 03/07/2018 50.00 Open Terms 00 03/14/2018 None 03/18 001-031-5047 No

1.00 50.00 50.00 00

Total 030718: 50.00

Total22419 PATIERSON, KRISTIE: 50.00

10530 SAM'S CLUB 6604

030118 1 Invoice SUPPLIES 03/01/2018 113.37 Open Terms 00 03/14/2018 None 03/18 001-004-5026 No

1.00 113.37 113.37 .00

Total 030118: 113.37

Total10530 SAM'S CLUB 6604: 113.37

10530 SAM'S CLUB 6604

030118 2 Invoice SUPPLIES 03/01/2018 41.14 Open Terms 00 03/14/2018 None 03/18 001-020-5026 No

1.00 41.14 41.14 00

Total 030118: 41.14

Total10530 SAM'S CLUB 6604 41.14

11447 SUN RIDGE SYSTEMS INC.

CITY OF HOLBROOK lnvo'1ce Register- Oelail Page 6 Input Oates: 3/a/201 a- 3/21/201 a Mar 22, 2018 03'.24PM

Invoice Seq Type Description Invoice Date Total Cost Terms Discount Date Discount Amount Payment Due Date 1099 PO Number GL Posting Period GL Account Number Recurring Payment Part Number Quantity Unit Price Extended Price Fre·lght!Misc

5104 1 Invoice SUPPORT SERVICES 03/12/2018 5,50a.oo NET 7 00 03/19/2018 None 03/1a 001-050-5047 No 1.00 5,5oa.oo 5,508.00 00

Total 5104: 5,50a.oo

Total11447 SUN RIDGE SYSTEMS INC.: 5,508.00

3380 UNJSOURCE ENERGY SERVICES 03121a Invoice GAS UTILITIES 03/12/2018 20.18 Open Terms .00 03/14/2018 None 03/18 002-092-5048 No

1.00 20.18 20.1a .00

Total 031218: 20.1a

Total 3380 UNISOURCE ENERGY SERVICES: 20.18

3380 UNISOURCE ENERGY SERVICES 031218 2 Invoice GAS UTILITIES 03/12/2018 84.00 Open Terms 00 03/14/2018 None 03/18 007 -Oa7 -5048 No

1,00 84.00 84.00 .00

Total 03121a: 84.00


3380 UNISOURCE ENERGY SERVICES 031218 3 Invoice GAS UTILITIES 03/12/201a 153.31 Open Terms .00

03/14/2018 None 03/18 001-085-5048 No 1.00 153.31 153.31 .00

Total 03121a: 153.31

Total 33aO UNISOURCE ENERGY SERVICES: 153.31

3380 UNISOURCE ENERGY SERVICES 031218 4 Invoice GAS UTILITIES 03/12/2018 19.58 Open Terms .00

03/14/2018 None 03/18 001-093-5048 No 1.00 19.58 19.58 .00

Total 031218: 19.58


3380 UNISOURCE ENERGY SERVICES 031218 5 Invoice GAS UTILITIES 03/12/2018 61.47 Open Terms .00

03/14/2018 None 03/18 001-093-5048 No 1.00 61.47 61.47 .00

Total 031218: 61 .47


3380 UNISOURCE ENERGY SERVICES

CITY OF HOLBROOK Invoice Register - Detail Page 7 Input Dates: 3/8/2018 • 3/21/2018 Mar 22, 2018 03:24PM

Invoice Seq Type Description Invoice Date Total Cost Terms Discount Date Discount Amount Payment Due Date 1099 PO Number GL Posting Period Gl Account Number Recurring Payment

Part Number Quantity Unit Price Extended Pnce FreighUMisc

031218 6 Invoice GAS UTILITIES 03/12/2018 99.33 Open Terms 00 03/14/2018 None 03/18 001-084-5048 No

1.00 99,33 99.33 00

Total 031218: 99.33


3380 UNISOURCE ENERGY SERVICES 031218 7 Invoice GAS UTILITIES 03/12/2018 407.06 Open Terms 00

03/14/2018 None 03/18 001-060-5048 No 1.00 407.06 407.06 00

Total 031218: 407.06



03/14/2018 None 03/18 001-060-5048 No 1.00 137.98 137.98 .00

Total 031218: 137.98



03/14/2018 None 03/18 001-048-5048 No 1.00 342.61 342.61 .00

Total 031218: 342.61


3380 UNISOURCE ENERGY SERVICES 031218 10 Invoice GAS UTILITIES 03/1212018 239.37 Open Terms .00

03/14/2018 None 03118 006-014-5048 No 1.00 239.37 239.37 .00

Total 031218: 239.37

Total 3380 UNISOURCE ENERGY SERVICES· 239.37

21716 VESCO

INY-0065905 1 Invoice MAINTENANCE 03/01/2018 276.00 Open Terms .00 03114/2018 None 03/18 006-014-5049 No

1.00 276.00 276.00 .00

TotaiiNY-0065905: 276.00

Total21716 VESCO: 276.00

Total 03/14/2018· 112,776.2

3/14/2018 Gl Period Summary

CITY OF HOLBROOK

Invoice Seq Type

Payment Due Date 1099 Part Number

GL Period Amount

03/18 112,776.22

Grand Totals: 112,776.22

Invoice Register - Detail

Input Dates: 3/8/2018-3/21/2018

Invoice Date Total Cost GL Posting Period GL Account Number

Description PO Number

Quantity Unit Price Extended Price Freight/Mise

Terms

Page 8

Mar 22, 2018 03:24PM

Discount Date Discount Amount Recurring Payment

CITY OF HOLBROOK Invoice Register- Detail Page: 9 Input Dates: 3/8/2018-3/21/2018 Mar 22, 2018 03:24PM

Invoice Seq Type Description Invoice Date Total Cost Terms D'1scount Date Discount Amount Payment Due Date 1099 PO Number GL Posting Period GL Account Number Recurring Payment


03/2112018

1340 ARIZONA PUBLIC SERVICE

031418 Invoice STREETLIGHTS 03/14/2018 3,505.03 Open Terms 00 03/21/2018 None 03/18 007-087-5048 No

1.00 3,505.03 3,505.03 .00

Total 031418: 3,505.03

Total1340 ARIZONA PUBLIC SERVICE 3,505.03

2590 BRADCO

69929 1 Invoice FUEL 03/13/2018 1,849.94 Open Terms 00 03/21/2018 None 03/18 001-040-5027 No

1.00 1,849.94 1,849.94 .00

Total 69929: 1,849.94

Total 2590 BRADCO: 1,849.94

2590 BRADCO

30962 1 Invoice FUEL 03/15/2018 103.64 Open Terms 00 03/21/2018 None 03/18 001-004-5027 No

1.00 103.64 103.64 00

Total 30962: 103.64

Total 2590 BRADCO: 103.64

2590 BRADCO

30962 2 Invoice FUEL 03/15/2018 143.10 Open Terms 00 03/21/2018 None 03118 001-031-5027 No

1.00 143.10 143.10 .00

Total 30962: 143.10


2590 BRADCO


1.00 78.02 78.02 00

Total 30962: 78.02


2590 BRADCO

30962 4 Invoice FUEL 03/15/2018 1,385.49 Open Terms 00 03/21/2018 None 03118 001-050-5027 No

1.00 1,385.49 1,385.49 .00

Total 30962· 1,385.49

Total 2590 BRACCO: 1 ,385.49

CITY OF HOLBROOK Invoice Register - Detail Page: 10 Input Dates: 3/8/2018- 3/21/2018 Mar 22, 2018 03:24PM

Invoice Seq Type Description Invoice Date Total Cost Terms Discount Date Discount Amount Payment Due Date 1099 PO Number Gl Posting Period GL Account Number Recurring Payment

Part Number Quantity Unit Price Extended Price FreighUMisc

2590 BRADCO

30962 5 Invoice FUEL 03/15/2018 132.48 Open Terms 00 03/2112018 None 03/18 001-060-5027 No

1.00 132.48 132.48 00

Total 30962: 132.48


2590 BRADCO


1.00 103.56 103.56 .00

Total 30962: 103.56


2590 BRADCO

30962 7 Invoice FUEL 03/15/2018 156.13 Open Terms .00 03/21/2018 None 03/18 001-085-5027 No

1.00 156.13 156.13 .00

Total 30962: 156.13


2590 BRADCO


1.00 674.00 674.00 00

Total 30962: 674.00


2590 BRADCO


1.00 209.84 209.84 .00

Total 30962: 209.84


2590 BRADCO


1.00 800.96 800.96 .00

Total 30962: 800.96


2590 BRADCO

CITY OF HOLBROOK Invoice Register - Detail Page: 11 Input Oates 3/B/2018- 3/2112018 Mar 22, 2018 03:24PM


Part Number Quantity Unit Price Extended Price FreighUMisc

30962 11 Invoice FUEL 03/1512018 61.51 Open Terms 00 03/21/2018 None 03118 001-099-5027 No

1.00 61.51 61.51 00

Total30962 61.51

Total 2590 BRADCO 61.51

22018 DICKINSON WRIGHT MARISCAL,

1238671 Invoice PROFESSIONAL SERVICES 03/08/2018 160.00 Open Terms .00 03/2112018 None 03/18 001-004-5041 No

1.00 160.00 160.00 00

Total1238671: 160.00

Total22018 DICKINSON WRIGHT MARISCAL,· 160.00

22018 DICKINSON WRIGHT MARISCAL,

1238670 Invoice PROFESSIONAL SERVICES 03/08/2018 2,080.00 Open Terms 00 03/2112018 None 03118 001-004-5041 No

1.00 2,080.00 2,080.00 .00

Total1238670: 2,080.00

Total 22018 DICKINSON WRIGHT MARISCAL,: 2,080.00

4771 ESSENTIAL DATA CONTROL SYSTEM 2033 Invoice PROFESSIONAL SERVICES 03/19/2018 1,972.50 NET? 00

03/26/2018 Nonemployee 03118 002-092-5041 No 1.00 1,972.50 1,972.50 .00

Total 2033: 1,972.50

Total4771 ESSENTIAL DATA CONTROL SYSTEM 1,972.50

21051 FORD, DOUGLAS P,

031418 Invoice 03/14/2018 133.00 Open Terms .00 03/21/2018 None 03118 002-0002520 No

1,00 133.00 133.00 00

Total 031418 133.00

Total 21051 FORD, DOUGLAS P.: 133.00

3353 FRONTIER COM LONG DISTANCE 031518 Invoice UTILITIES 03115/2018 71.27 NET? 00

03/22/2018 None 03/18 001-050-5048 No 1.00 71.27 71.27 .00

Total 031518: 71.27

Total3353 FRONTIER COM LONG DISTANCE: 71.27

5580 GRAINGER

CITY OF HOLBROOK Invoice Register- Detail Page· 12 Input Dates: 3/8/2018-3/21/2018 Mar 22, 2018 03:24PM

Invoice Seq Type Description Invoice Date Total Cost Terms Discount Date Discount Amount Payment Due Date 1099 PO Number GL Posting Period GL Account Number Recurring Payment Part Number Quantity Unit Price Extended Price Freight/Mise

9722880060 Invoice JAIL REPAIR PARTS 03/09/2018 2,793.91 Open Terms .00 03/21/2018 None 03/18 001-050-5071 No

1.00 2,793.91 2,793.91 00

Total 9722880060: 2,793,91

Total5580 GRAINGER: 2,793.91

20823 GUTIERREZ

031418 lnvmce WATER DEPOSIT REFUND 03/14/2018 65.07 Open Terms 00 03/21/2018 None 03/18 002-0002520 No

1.00 65.07 65.07 00

Total 031418: 65.07

Totai20823 GUTIERREZ: 65.07

6917 JCS PARTNERS LLC DEPOSIT-R Invoice WATER DEPOSIT REFUND 03/14/2018 242.30 Open Terms .00

03/21/2018 None 03/18 002-0002520 No 1.00 242.30 242.30 .00

Total DEPOSIT-REFUND: 242.30

Totat6917 JCS PARTNERS LLC· 242.30

20841 LARSON REPAIR

6030 Invoice GLASS 03/13/2018 130.00 Open Terms 00 03/21/2018 None 03/18 007-087-5024 No

1.00 130.00 130.00 .00

Total6030: 130.00

Total20841 LARSON REPAIR· 130.00

8270 MOHAVE ENVIRONMENTAL LAB 84371 Invoice ANALYSIS 03/15/2018 155.00 Open Terms 00 03/21/2018 None 03/18 002-092-5041 No

1.00 155.00 155,00 00

Total 84371: 155.00

Total8270 MOHAVE ENVIRONMENTAL LAB 155.00

8690 NAVAJO COUNTY FINANCE 2018-000000 Invoice Jail Fees 03/15/2018 5,985.88 Open Terms .00

03/21/2018 None 03/18 001-050-5050 No 1.00 5,985.88 5,985.88 00

Total 2018-000000041: 5,985.88

Total8690 NAVAJO COUNTY FINANCE: 5,985.88

8690 NAVAJO COUNTY FINANCE

CITY OF HOLBROOK Invoice Register - Detail Input Oates 3/B/2018- 3/21/2018

Page: 13

Mar 22, 2018 03:24PM

Invoice Seq Type Description Invoice Date Total Cost Terms Discount Date Discount Amount Payment Due Date 1099 PO Number GL Posting Period GL Account Number Recurring Payment Part Number Quantity Unit Price Extended Price Freight/Mise

2018-000000 1 Invoice MEDICAL FEES 03/15/2018 875.00 Open Terms 03/21/2018 None 03/18 001-050-5050

1.00 875.00 875.00 .00

Totai2018-000000041A:

Total8690 NAVAJO COUNTY FINANCE:

8690 NAVAJO COUNTY FINANCE 2018-000000 Invoice BOOKING FEES

03/21/2018 None

1.00

Total 2018-000000041 B:

Total8690 NAVAJO COUNTY FINANCE:

22598 Nu Yoga

031518 Invoice RECREATION PROGRAM 03/21/2018 Nonemployee

1.00

Total 031518

Total 22598 Nu Yoga:

20444 REIDHEAO CUSTOM FARMING, INC.

1786 Invoice SLUDGE HAULING 03/21/2018 None

1.00

Total1786

Total 20444 REIDHEAD CUSTOM FARMING, INC.:

21520 RUSSELL, FLOYD

031618 Invoice WATER DEPOSIT REFUND 03/21/2018 None

1.00

Total 031618:

Total21520 RUSSELL, FLOYD

22605 WILLIAMS, AMBER

031218 Invoice RENTAL DEPOSIT REFUND 03/2'!/201 8 None

1.00

Total 031218:

Total22605 WILLIAMS, AMBER:

13165 YOUNG, KRISTEN

1,375.00

240.00

10,440.00

150.00

50.00

875.00

875.00

03/15/2018 1,375.00 Open Terms 03/18 001-050-5050

1,375.00 00

1,375.00

1,375.00

03/21/2018 240.00 Open Terms 03/18 001-031-5571

240,00 .00

240.00

240.00

03/20/2018 10.440.00 Open Terms

03/18 002-092-5049

10,440.00 00

10,440.00

10,440.00

03/16/2018 150.00 Open Terms

03/18 002-0002520

150.00 00

150.00

150.00

03/12/2018 50.00 Open Terms

03/18 001-031-5047

50.00 .00

50.00

50.00

No

No

No

No

No

No

00

00

.00

.00

00

00

CITY OF HOLBROOK

Invoice Seq Type Payment Due Date 1099

Part Number

Invoice Register- Detail Input Dates: 3/a/201 a- 3/21/201 a

Page 14 Mar 22, 201a 03:24PM

Description Invoice Date Total Cost Terms Discount Date Discount Amount PO Number GL Posting Period Gl Account Number Recurring Payment

Quantity Unit Price Extended Price Freight/Mise

03141a 1 Invoice WATER DEPOSIT REFUND 03/14/201a

03/18 002·0002520

56.10

56.10 Open Terms 00 03/2112018 None

Total 03141a:

Total13165 YOUNG, KRISTEN:

Total 03/21/201a

3/21/201a Gl Period Summary

GL Period Amount

03/1a 36,178.73

Grand Totals: 36,17a.73

Grand Totals:

Report Gl Period Summary

Gl Period Amount

03118

Grand Totals:

Vendor number hash·

Vendor number hash - split:

148,954.95

148,954.95

Total number of invoices· Total number of transactions:

Terms Description

NET?

NET 20

Open Terms

Grand Totals:

1.00

589748

a32055

45

73

56.10 00

56.10

56.10

36,178.73

14a,954_9

Invoice Amount Discount Amount Net Invoice Amount

32,090.76 .00 32,090.76 1,357.39 .00 1 ,357.39

115,506.80 00 115,506.ao

14a,954.95 .00 14a,954.95

No

465 I 51 A venue P.O. Box 970 Holbrook, AZ 86025 [email protected] Telephone 928-524-6225 Fax 928-524-2159

AMENDMENT/ADDENDUM TO REGULAR CITY COUNCIL MEETING

NOVEMBER 14, 2017 6:00P.M.


OLD BUSINESS:

B. ADDENDUM-Discussion/possible action regarding the Strategic Planning SessionCouncil.

NEW BUSINESS:

A. AMENDED-Discussion/possible action regarding announcement of the 5th Annual Mayor's Summit being host by the City of Holbrook for an amount not to exceed $1200.00.

F. ADDENDUM-Discussion/possible action to address the issue of graffiti in the City of Holbrook-Councilmember Dixon.

Posted this 13th day of November 20

•HUB OF THE SOUTHWEST•

465 P' A venue P.O. Box 970 Holbrook, AZ 86025 Holbrookcity01ci.holbrook.az.us Telephone 928-524-6225 Fax 928-524-2159

OUR MISSION


AGENDA


NOVEMBER 14, 2017

6:00P.M.

Pursuant to ARS 38-431.02, notice is hereby given to the Holbrook City Council, and to the general public, that a meeting, which is open to the public, will be held on above-mentioned date, in the City Council Chambers, at 465 First Avenue, Holbrook, Arizona. Some of the members of the City Council may choose to participate in this meeting telephonically. The City Council may adjourn into executive session, which will not be open to the public, to discuss certain matters in accordance with ARS 38-431.03. Electronic versions of this agenda can be found at www.ci.holbrook.az.us.


1) CALL TO ORDER:

2) ROLL CALL:


4) PUBLIC ANNOUNCEMENTS AND PRESENTATIONS (Please limit to 10 minutes). A. Introduction of Navajo County Manager Glenn Kephart. B. Presentation from Holbrook AYSO.

5) CALL TO THE AUDIENCE FOR ITEMS ON THE AGENDA: The City Council welcomes public comment at this time only for items listed on this Agenda. There is a five minute time limit per citizen.

6) CONSENT AGENDA A. Claims/payment approval for October 19, 2017 thru November 7, 2017:

Documentation for claims is available at City Hall. Page 4


8) OLD BUSINESS: A. Discussion regarding current policies and procedures pertaining to the Holbrook

City Cemetery-Councilmember Peterson. Page 41

9) NEW BUSINESS: A. Announcement of the 5th Annual Mayor's Summit being hosted by City of

Holbrook for an amount not to exceed $1200.00. Page 48 B. Discussion/possible action regarding acceptance of 2017-18 Susteen Outreach

Mobile Forensics Grant-Chief Jackson. Page 49 C. Ordinance 17-06, amending the City of Holbrook Personnel Policy, Residency

Requirements, 1st reading. Page 51 D. Discussion/possible action regarding Memorandum of Understanding between

Northern Arizona Council of Governments, Area Agency on Aging and the City of Holbrook-Vice-Mayor Carlisle and Councilmember Wischmann. Page 53

E. Discussion/possible action regarding cancellation of November 28, 2017 and December 26, 2017 due to Thanksgiving and Christmas Holidays.




12) CLAIMS/PAYMENT APPROVAL-HOLBROOK TRIBUNE: $0


Citizens may complete one Request to Speak "Public Comment" card per night and submit it to the City Clerk before or during the Council meeting. During this time, any member of the public may come forward and address the City Council on any issue within the jurisdiction of the Council. Public Comment time is reserved for citizen comments regarding non-agendized items. Speakers are limited to 3 minutes per speaker to address the Council during "Public Comment" time. Members of the City Council may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to A. R. S. § 3 8-431.01 (H), action taken as a result of public comment will be limited to directing City staff to study the matter, responding to any criticism, or scheduling the matter for further consideration and decision at a later date. Items on the agenda will not be heard or discussed in Call to the Public. Video or audio

tapes or other overhead visual aids are not allowed during these public appearances. All speakers should begin their remarks by stating their name and address for the record.



15) ADJOURNMENT:

D•ted th;, 8th d•y of No~mbe< ~

According to the Arizona Open Meeting Law, the City Council may only discuss matters listed on the City Council agenda. Matters discussed by the public during public appearances cannot be discussed by the City Council unless they are specifically listed on this agenda. Speaker's visual aids or recorded tapes are not allowed. Members of the public shall refrain from making personal, impertinent or slanderous remarks and from becoming boisterous while addressing the City Council or while attending the meeting. Unauthorized remarks from the audience, clapping, stomping of feet, yelling or any similar demonstrations are also prohibited. Violations of these rules may result in removal from the City Council meeting. Individual members of the public body may respond to criticism made by those who have addressed the public body.

2

3

4 5

MINUTES OF THE REGULAR MEETING OF THE HOLBROOK CITY COUNCIL HELD ON NOVEMBER 14,2017

6 CALL TO ORDER: 7

8 Councilmember Wischmann called the meeting to order at 6:00p.m.

9 ROLL CALL:

10 Vice-Mayor Wade Carlisle (arrived late, excused), Councilmembers C.J. Wischmann,

11 Richard Peterson, Earl Kester and Francie Payne. Mayor Tyler was absent and

12 unexcused.

13 PLEDGE OF ALLEGIANCE/INVOCATION:

14 The pledge was led by and the invocation was given by.

15 CITY STAFF:

16 Manager Randall Sullivan, Chief of Police Mark Jackson, Human Resources/Personnel

17 Director Pat Nichols, Events Coordinator Kathleen Smith and City Clerk Cher Reyes.

18 PUBLIC ANNOUNCEMENTS AND PRESENTATIONS:

19 1. County Manager Glen Kephart introduced himself to the Council. Mr. Kephart stated

20 that he started at the County as the Public Works Director June of 2016 and is looking

21 forward to his position now as County Manager.

22 2. Holbrook AYSO was not present for presentation.

23 CALL TO THE AUDIENCE:

24 CONSENT AGENDA:

25 Councilmember Kester made a motion to approve the consent agenda, claims/payment

26 approval for October 19, 2017 thru November 7, 2017. Councilmember Peterson

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seconded and the consent agenda was approved unanimously.

2 SUMMARY OF CURRENT EVENTS:

3 MAYOR:

4 COUNCIL:

5 1. Councilmember Wischmann reported that he had looked at streetlights between

6 8:30 and 10 pm. and found 29 not working.

7 2. Councilmember Wischmann reported that he has been interacting with the Police

8 Department over the last 3-4 weeks. Councilmember Wischmann stated that the

9 Department doesn't get enough recognition, the officers are overworked and underpaid

10 and he feels this needs to be addressed at the strategic planning session.

11 3. Councilmember Payne reported that it is going to cost the County $118,000 for the

12 Old Courthouse roof with asbestos removal being the majority of the cost.

13 Councilmembers Payne asked that the Manager try to include an amount in the budget

14 to share the costs with the Countyo

15 MANAGER:

16 1. Manager Sullivan reported that 60 runners participated in the Zombie Run.

17 2. Manager Sullivan reported that the Spooktacular event had a good turnout.

18 3. Manager Sullivan reported that the cart hangars at the Golf Course have been

19 completed and are they are already full.

20 4. Manager Sullivan reported that he has completed fmancials thru October and that

21 the Sales Tax revenue is up 2.5%.

22 5. Manager Sullivan reported that the field work for the audit has been completed.

23 6. Manager Sullivan reported that the last run of sprinkler heads will be placed

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tomorrow.

2 7. Manager Sullivan reported that 2 grants have been submitted to Arizona Game and

3 Fish for proposed fish pond.

4 8. Manager Sullivan reported that 2 new businesses have opened-Trinabops and

5 Someburritos.

6 9. Chief Jackson thanked Councilmember Wischmann for his comments and stated

7 that he appreciates all his officers.

8 10. Chief Jackson reported that the Spooktacular was a good venue.

9 11. Chief Jackson reported that he is working on filling positions, 1 is in the academy

10 and he is hoping to have 2 ready for academy in December.

11 Vice-Mayor Carlisle arrived at 6:16 p.m.

12 OLD BUSINESS:

13 A. Manager Sullivan stated that Staff met with Councilmember Peterson and that Parks

14 Supervisor John Guttery was present. Manager Sullivan stated that it was determined

15 to present to Council to get rid of Perpetual Care and perhaps have a 3 tier structure for

16 pricing which would include In City limits, Out of City limits and one in between perhaps

17 for person who used to live here and have since moved away. Manager Sullivan stated

18 that it costs $230.00 to open and close a grave and $43,000 per year to upkeep the

19 cemetery which does not include mowing or equipment. Manager Sullivan stated that

20 in speaking with Mr. Guttery the new section which will be built out will have about 162

21 new spaces which at 20 burials per year average will last 8 years. Manager Sullivan

22 stated that the existing spaces in the cemetery should last about 6 years. Manager

23 Sullivan stated that a letter has been sent to the William's to inquire about possibility of

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expanding north and to Dr. Maestas inquiring about the large piece of property in front

2 of old hospital. Manager Sullivan stated that the old NPC site has also been

3 considered for possible expansion. Manager Sullivan stated that a School District map

4 has been included in packet for Council to look at for possible boundaries. Manager

5 Sullivan stated that cemetery rules and regulations will also be revised and given to

6 each person who purchases a plot. Manager Sullivan stated that City Clerk Reyes is

7 going to look into buying back some plots. Manager Sullivan stated that wooden boxes

8 will be allowed for burial in the new regulations as long as a vault is used. Manager

9 Sullivan stated that records after 1997 are computerized. Manager Sullivan stated that

10 the cost of exhumation was removed from rules and regs since it is on the cost sheet

11 already. Manager Sullivan stated that cleaning of cemetery is included in new

12 regulations as being held in the fall before Veteran's Day and spring before Memorial

13 Day. Manager Sullivan stated that the rules were also changed to allow for upright

14 headstones. Councilmember Payne stated that she has spoken to residents and area

15 residents and some are not in favor of School District Boundaries but rather something

16 closer in and she would like some consideration of narrowing the boundary.

17 Councilmember Wischmann asked what it was we are trying to avoid. Manager

18 Sullivan stated that we weren't trying to avoid anything but the rates were revised to

19 align with other cities on pricing. Manager Sullivan stated that it was felt that City

20 residents should get some benefit for living here for their rate. Councilmember

21 Wischmann stated that the only taxes we have in the city is sales tax and he doesn't

22 see what the concern as the cemetery is a final resting place for people and we don't

23 need to make money on it. Councilmember Wischmann stated that if someone wants

(188)

to bury in Holbrook they shouldn't have to pay more because they live 1/10 of a mile out

2 of the City. Councilmember Kester asked if we owned land behind the American

3 Legion. Manager Sullivan stated that we did and in theory it should be able to be used

4 but it was used for a transfer site at one time so remediation may have to be done.

5 Councilmember Peterson stated that the reason that this was brought up is because

6 the price different between resident and non-resident. Councilmember Peterson stated

7 that we don't have a property tax but residents do pay franchise fees for living in

8 Holbrook for APS, Verizon, etc. Councilmember Peterson stated that he was thinking

9 none residents should perhaps pay a fee 10-20% more than residents for cemetery

10 plots. Vice-Mayor Carlisle stated that the reason the price was increased four years

11 ago was that people were being buried here because we were lower priced than other

12 cities and it started to fill up our cemetery. Vice-Mayor Carlisle stated that we needed

13 time to figure out where we could expand so the price increase was put into place

14 hoping to slow burials. Councilmember Dixon stated that not everyone pays franchise

15 fees as they may not have cable or telephone. Councilmember Dixon asked about

16 plots that had dibs on them but weren't paid for. Both City Clerk Reyes and Manager

17 Sullivan replied that the plots have to be paid for to reserve them but the opening and

18 closing can be paid at time of use. Manager Sullivan stated if the plots were purchased

19 a long time ago that is what Staff is suggesting to try to purchase back. Manager

20 Sullivan stated that he would like the areas inside/outside City limits hashed out, the

21 numbers for the plots and any changes they want on Rules and Regulations.

22 Councilmember Payne suggested $475.00 for not in town residents and $575 for those

23 outside the School District Boundaries. Councilmember Wischmann stated that he

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would like to see statistical data on how many calls we get from people from out of town

2 who have no ties to Holbrook. Vice-Mayor Carlisle stated that we should do a 15 mile

3 radius of Holbrook and outside the 15 mile radius. Councilmember Dixon asked how

4 resident will be determined because if it by zip code they could still be non-residents

5 due to P.O. boxes. City Clerk Reyes replied by physical address. Councilmember

6 Dixon stated that he liked the changes to the Rules and Regulations. Vice-Mayor

7 Carlisle instructed Staff to add Mausoleum to the Rules and Regulations before

8 bringing back to Council for review.

9 B. City Clerk Reyes reported that the Mayor, the Vice-Mayor and Councilmember

10 Wischmann have indicated that they cannot be in attendance at the planned Strategic

11 Plan meeting. Councilmember Payne stated that all the Council needs to come

12 together to plan. Councilmember Dixon agreed. Councilmember Wischmann stated to

13 cancel the meeting as the Mayor and Vice-Mayor are needed in attendance.

14 Councilmember Peterson stated that perhaps instead of planning a 2 day session

15 Council should just do one big chunk on a Friday night. Councilmember Wischmann

16 made a motion to cancel the Strategic Planning session. Councilmember Dixon

17 seconded and the motion carried unanimously. Council asked that the item be placed

18 on the next agenda.

19 NEW BUSINESS:

20 A. Manager Sullivan stated that Mayor Tyler had instructed City Clerk Reyes to invite

21 and post this and create this summit and he would like Council to ratify it as there is no

22 money budgeted. Vice-Mayor Carlisle asked who was included in the Summit. City

23 Clerk Reyes stated that there were 120 Dignitaries from Arizona and New Mexico on

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the invitation list. Ms. Reyes stated that the Mayor had attended the Summit last year

2 at which time he told the group Holbrook would host this year. Councilmember

3 Wischmann stated that he believes $1200 is a cheap way to present ourselves and he

4 believes any time we are asked to host something it is valuable. Councilmember Dixon

5 asked what the funds are for. City Clerk Reyes stated that the money is for the meals

6 and cost will be based on RSVP's. Councilmember Dixon stated that things that put us

7 on the map are important. Councilmember Peterson stated that he did not like the way

8 it was handled as he did not know when the Mayor planned to inform us that he had

9 obligated the City. Councilmember Peterson stated that there is no Mayor's

10 discretionary fund. Councilmember Peterson stated that the Council did not attend the

11 last meeting. Councilmember Peterson stated that the Mayor is speaking about

12 Economic Development at the Summit and he is not sure that he is the one to be doing

13 this. Councilmember Peterson stated that it was not well organized and asked if the

14 Human Rights Commission from the Tribe was paying a portion of the costs.

15 Councilmember Peterson stated that this item is on the agenda by chance not because

16 the Mayor put it on and that the event could've been held without Council's knowledge.

17 Councilmember Payne asked Manager Sullivan how much was in Council's budget for

18 remained of the year and Manager Sullivan stated $55 and we could probably take the

19 funds from Administration Travel. Councilmember Kester stated that the horse was put

20 in front of the card and the Mayor overstepped his boundaries. Councilmember

21 Wischmann stated that City Staff has known for a couple of months and he does not

22 believe that this is at the last moment. Councilmember Wischmann stated that we

23 always find money for projects if it is needed. Councilmember Payne stated that she

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does not believe there is a problem with the Summit but if the Mayor made this promise

2 it did need to come to the Council to be approved as he cannot do that without Council

3 approval. Councilmember Payne stated that it needs to be made clear that no a one of

4 Council has the power to spend money without the Council approval. Councilmember

5 Payne made a motion to approve up to $1500 for the Mayor's Summit. Councilmember

6 Wischmann seconded and the vote carried on a 5 for 1 against vote with

7 Councilmember Peterson casting the nay vote.

8 B. Chief Jackson asked that the Council accept grant funds form the Susteen

9 Community Outreach Mobile Forensics Grant in the amount of $4000.00. Chief

1 o Jackson stated that this grant will be used for cell phone forensics software with total

11 cost of $4995.00. Chief Jackson stated that there is money in the impound fees to

12 cover the $995.00 Match for the grant. Chief Jackson stated that this software allows

13 the Department to exam cell phones without sending them to another agency.

14 Councilmember Dixon made a motion to accept the grant in the amount of $4000 with

15 the City matching $995. Councilmember Wischmann seconded and the motion carried

16 unanimously.

11 C. Vice-Mayor Carlisle presented Ordinance 17-06 for its first reading captioned as

18 follows:

19 AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF HOLBROOK, 20 ARIZONA, AMENDING THE CITY OF HOLBROOK PERSONNEL POLICY 21 ESTABLISHING AN EFFECTIVE DATE; AND PROVIDING FOR REPEAL AND 22 SEVERABILITY. 23 Manager Sullivan stated that the Personnel Policy hasn't been revised since 2008 and

24 he is recommending this change to help broaden the employee base for the Police

25 Department. Manager Sullivan stated that the description of reasonable distance will

(192)

be given to the Personnel Director and leave it for the Emergency Personnel for

2 water/wastewater will still have to live within 20 mile radius be able to respond within 1 o 3 minutes for emergencies. Councilmember Wischmann asked if employees must live

4 within 20 mile radius and be able to respond within 10 minutes does this mean they

5 have 10 minutes to leave their home or 10 minutes to arrive at the scene. Manager

6 Sullivan stated that for emergency water and wastewater calls we try to be there within

7 10 minutes. Councilmember Peterson stated that he did not like at the discretion of as

8 this could be deemed discriminatory and he would rather have set rules in place.

9 Manager Sullivan stated we could just add Water/Wastewater Personnel.

10 Councilmember Dixon asked Manager Sullivan to clarify his answer. Manger Sullivan

11 stated that verbiage could be added. Vice-Mayor Carlisle asked if he had verbiage he

12 would suggest. Manager Sullivan stated he was just going to add that 10 minutes for

13 emergencies for Water/Wastewater Personnel and strike the discretion portion. City

14 Clerk Reyes stated that the Ordinance will need to be re-done and brought back to

15 Council. Vice-Mayor Carlisle asked why this was being done. Chief Jackson stated that

16 a lot of his applicants live in Winslow or which is not within the 20 mile limit and they are

17 good applicants and want to work in Holbrook. Vice-Mayor Carlisle stated that Council

18 needs to determine whether or not they want to allow employees to live outside City

19 limits. Councilmember Dixon stated that precedent has already been set as Officer

20 Mitchell lived in Snowflake and Parra in Joseph City. Councilmember Wischmann

21 stated that is a mute issue as immediate personnel will already be working and the

22 others would be back up. Vice-Mayor Carlisle asked if they wanted to strike the entire

23 first paragraph that relates to distance then. Councilmember Wischmann stated that

(193)

Water/Wastewater will not be backup personnel and you can't wait 30 minutes to come.

2 Vice-Mayor Carlisle stated that other than what is listed in the Charter the Personnel

3 should be told they must be here within a designated time limit and if they can't they

4 can't apply for that job. Vice-Mayor Carlisle asked Staff to get Council something that

5 says that.

6 D. Vice-Mayor Carlisle stated that the reason this was on the agenda is because it was

7 their understanding that Carlos would be used for welfare checks for the senior's after

8 Carla lost funding from NAGOG. Manager Sullivan stated that some individuals

9 decided to keep Senior Center services and others determined to stay with NAGOG

10 and receive meals on wheels. Manager Sullivan stated that those who stayed with

11 Senior Center were getting welfare checks from the Senior Center and those who

12 chose to go with NAGOG were to get follow-up from NAGOG in the form of a phone

13 call. Vice-Mayor Carlisle stated that this was the problem that the individual no longer

14 gets the personal contact but rather a phone call. Vice-Mayor Carlisle stated that they

15 get their food mailed to them every 2 weeks so all they lost out on was the personal

16 contact. Vice-Mayor Carlisle stated that he wanted to have a memorandum of

17 understanding with NAGOG so that Carlos can still make personal contact with all the

18 individuals whether they get services from Senior Center or NAGOG. Manager Sullivan

19 stated that was fine and he had spoken to Carla about it and there is some

20 administrative paperwork that will need to be completed and he believes the City is just

21 going to have to help her out. Councilmember Wisch mann stated that they had made it

22 very clear that Carlos was a City employee not a NAGOG employee and that he drove a

23 City van not a NAGOG van and they also made it clear that the phone calls from

(194)

NAGOG would not be sufficient. Councilmember Wischmann stated they had made it

2 very clear that only the meals piece was going to be discontinued and that Carlos and

3 Carla would not be out anything and Carlos would continue to make contact with all

4 those persons so that law enforcement would not have to be called out for welfare

5 checks. Councilmember Wischmann stated that he was shocked that Carlos was still

6 working for the City but doing other items. Councilmember Wischmann stated that

7 there is no one in the City that is paying for Carlos' work, the City is paying for it.

8 Councilmember Wischmann stated that those who are getting home delivered meals

9 from the Senior Center are paying the Senior Center not the City. Councilmember

10 Wischmann stated that he knows it was very clear that Carlos would actually visit the

11 people so they would not be left alone. Councilmember Wischmann stated that it was

12 not going to cost anybody and its not going to cost anybody reports. Councilmember

13 Wischmann stated that he honestly thought Carlos was a City of Holbrook employee

14 and he did not think Carla would be the person who would write his evaluation.

15 Councilmember Wischmann asked if there has been an evaluation of what he is doing.

16 Manager Sullivan replied that Carla has done them in the past. Councilmember

17 Wischmann asked if there has been anything in the last year. Manager Sullivan

18 answered he believed so. Councilmember Peterson said it sounded like we want to

19 have a City Employee to visit persons whether they get food from Senior Center or

20 NAGOG and asked if we need to make a motion to do such. Vice-Mayor Carlisle stated

21 that we need to enter into the MOU with NAGOG so that they can legally give us those

22 names and without this they will not give us names. Councilmember Peterson made a

23 motion to enter into the MOU. Councilmember Wischmann seconded. Councilmember

(195)

Dixon asked about Carla's letter 2nd paragraph from the bottom on page 1, since the

2 contract is no longer in place are they assuming these duties be performed without

3 funding to support these services? Manager Sullivan stated that by passing the MOU

4 he will be working with Carla on getting the reports and if she needs more funding for

5 paperwork the City will help them out. Vice-Mayor Carlisle called for the question and

6 the motion carried unanimously.

7 E. Councilmember Wisch mann made a motion to cancel the November 28, 2017 and

8 December 26, 2017 meetings due to the Holidays. Councilmember Kester seconded.

9 Councilmember Payne asked about the planning session and was told that if we are

10 given dates a special meeting could be held to determine planning session meeting

11 date. Vice-Mayor Carlisle called for the question and the motion carried unanimously.

12 Council took a five minute recess at 8:06p.m.

13 F. Councilmember Dixon stated that as he drives about town he sees areas of town that

14 are plagued by graffiti. Councilmember Dixon gave a short power point presentation of

15 areas that contain graffiti; Lisitzky Park (worse place for graffiti), Hermosa by the KOA,

16 old laundromat by Empty Pockets, Hunt Park. Councilmember Dixon stated that it is

17 the same style of graffiti over and over. Councilmember Dixon stated that the Police

18 Department has been abating graffiti and commended them for their efforts but these

19 areas have not been abated for several months. Councilmember Dixon stated that he

20 wants graffiti addressed every day and he would like the parks and city property

21 patrolled daily for the detection of graffiti saying ideally the police department could do it

22 on the 1 0 pm to 6 am shift. Councilmember Dixon stated that he doesn't want any

23 citizen waking up to this and it is unacceptable to him. Councilmember Dixon continued

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saying upon detecting graffiti the police officer shall contact the property owner to make

2 them aware of said graffiti, however, it is up to the property owner whether or not to

3 pursue prosecutions. Councilmember Dixon stated that whether or not the property

4 owner wishes to pursue prosecution, the police shall still investigate and properly

5 document the crime. Councilmember Dixon stated that if the graffiti is found to be on or

6 in city property the officer shall notify the appropriate city department so that the graffiti

7 can be immediately abated. The police department and other city departments may

8 work together to abate said graffiti. Councilmember Dixon concluded saying the that

9 ultimate responsibility of the detection and abatement of graffiti within the city limits

1 o rests with the City Manager and that failure to detect and abate said graffiti in a timely

11 manner may result in disciplinary action. Councilmember Peterson asked

12 Councilmember Dixon if he contacts Manager Sullivan when he sees graffiti and then a

13 week later sees the same graffiti. Councilmember Dixon replied he does not talk to the

14 City manager but he has talked to Mr. Kelley who told him sometimes they do a report

15 and they don't. Councilmember Peterson stated that he sees property that is not being

16 taken care of or properly secured if he talks to the City Manager it gets taken care of

17 rapidly. Councilmember Peterson stated that he would prefer to say that we have this

18 problem City Manager and Police Chief and these are the things we want done.

19 Councilmember Peterson stated that personnel matters are taken up in other

20 documents and does not think we need to threaten something here or add something to

21 the personnel policy. Councilmember Peterson stated the would like to identify the

22 problem which is what Councilmember Dixon has done, ask the City Manager and

23 Police Chief to come back with a plan and ask what resources they need.

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Councilmember Dixon stated that he believes there has been a consistent failure to

2 address this. Councilmember Peterson stated that perhaps when it comes back we will

3 have more of a hands on with City employees about looking for this but reminded

4 Councilmember Dixon that Council is semi-City employees and it's up to them when

5 they see a problem to bring it to the Manager's attention right away. Councilmember

6 Payne stated that the problem has been identified, the Police Department can look,

7 Parks Department, Street Department and anyone else including City Council

8 members. If you see something let them know. Councilmembers Payne asked is there

9 something better than the sandblaster to remove the graffiti. Chief Jackson stated that

10 the sand blaster is good for concrete and spray paint is what is used to cover up.

11 Councilmember Payne suggested that everything Councilmember Dixon pointed out be

12 abated by next Council meeting and then the City Manager and Police Chief tell us how

13 they are going to keep it clean. Councilmember Wischmann added and what resources

14 will be needed to do it. Chief Jackson stated that it would be simple for him if one

15 person was assigned for the City to do this and it was done on a daily basis as it will not

16 take long to do. Councilmember Dixon responded to the comment regarding

17 disciplining the City Manager and said that Council does have the authority to do such

18 but that is not what he is suggesting. Councilmember Dixon stated that what he is after

19 tonight is that nobody wakes up to this, destroy the graffiti and find out who is doing it

20 and hold them accountable. Councilmember Dixon stated there needs to be an

21 investigation not just a report taken. Councilmember Peterson asked Manager Sullivan

22 if he and the Chief could have a plan of action by the December 12 meeting. Manager

23 Sullivan that it is pretty straightforward. Councilmember Peterson said that his

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suggestion to Council is to have them come back next meeting with a plan and the

2 resources that will be needed. Vice-Mayor Carlisle listed the four points that need to be

3 included in the plan as with the slogan "Nobody should wake up to this": 1. Identification

4 of the graffiti, 2 remediation in timely manner with a time frame for abatement listed 3

5 private property notification and abatement. If they do not allow abatement pass to code

6 enforcement officer who needs to follow up on it. Police should document case no

7 matter what. 4. Resources and budget. Vice-Mayor Carlisle stated that # 5 should be

8 that Council also needs to do their part and stay on top of it.

9 EXECUTIVE SESSION:

10 POST EXECUTIVE SESSION:


12 ADJOURNMENT:

13 There being no further business to come before the Council at this time Councilmember

14 Wischmann made a motion to adjourn. Councilmember Dixon seconded and the

15 meeting was adjourned at 8:44 p.m.

16

17

18

19

Wade Carlisle, Vice-Mayor

20 I hereby certify that the foregoing minutes are a true and correct copy of the minutes of

21 the regular meeting of the Holbrook City Council held on November 14, 2017. I further

22 certify that the meeting was duly called and held and that a quorum was present.

23

24

25

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Cher Reyes, CMC, CPM, City Clerk

"HUB OF THE SOUTHWEST" 4(J:i I ' 1

"\ I'Cll uc 1)0. !lox 970 llolbruok. A/. sr,o..J5 II u I hrook.c i I yjH ijwl b1:()< 1 k. a/ 11' lclcpl]()!lC '!2~-524-il225 I ~'' 'l2k-'i24-21 'i')

ADDENDUM TO REGULAR CITY COUNCIL MEETING

MARCH 13, 2018 6:00P.M.


NEW BUSINESS:

B. Discussion/possible action regarding request for an emergency purchase of a pump for the Romero Liftstation from James, Cooke and Hobson in the amount not to exceed $8998.00-Manager Sullivan.

Posted this 12th day of March 2018.

"HUB OF THE SOUTHWEST" 465 l" A venue P.O. Box 970 I lolbrook. AZ 86025 !.:1 o I b_rookc it y(a!.ci. holhmr?k .az. us Telephone 928-524-6225 Fax 928-524-2159

OUR MISSION


AGENDA


March 13, 2018

600 P.M.

Pursuant to ARS 38-431.02, notice is hereby given to the Holbrook City Council, and to the General public, that a meeting, which is open to the public, will be held on above-mentioned date, in the City Council Chambers, at 465 First Avenue, Holbrook, Arizona. Some of the members of the City Council may choose to participate in this meeting telephonically. The City Council may adjourn into executive session, which will not be open to the public, to discuss certain matters in accordance with ARS 38-431.03. Electronic versions of this agenda can be found at www.ci.holbrook.az.us.


1) CALL TO ORDER:

2) ROLL CALL:


4) PUBLIC ANNOUNCEMENTS AND PRESENTATIONS (Please limit to 10 minutes). A. Proclamation "Week of the Young Child".

5) CALL TO THE AUDIENCE FOR ITEMS ON THE AGENDA

The City Council welcomes public comment at this time only for items listed on this Agenda. There is a five minute time limit per citizen.

6) CONSENT AGENDA A. Claims/payment approval for February 22, 2018 thru March 7, 2018:

Documentation for claims is available at City Hall. B. Special event liquor license Holbrook Elks, April 6, 2018. C. Special event liquor license-Our Lady of Guadalupe Church, April 21, 2018. D. Minutes of the regular meeting held on October 10, 2017.


8) OLD BUSINESS A. Overview of Council Policies and Procedures and/or Charter review.

9) NEW BUSINESS: A. Discussion/possible action regarding an intergovernmental agreement with

Holbrook Fire Department and the Arizona State Forestry Division-Fire Chief Rose.





Citizens may complete one Request to Speak "Public Comment" card per night and submit it to the City Clerk before or during the Council meeting. During this time, any member of the public may come forward and address the City Council on any issue within the jurisdiction of the Council. Public Comment time is reserved for citizen comments regarding non-agendized items. Speakers are limited to 3 minutes per speaker to address the Council during "Public Comment" time. Members of the City Council may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to A.R.S. § 38-431.0 I (H), action taken as a result of public comment will be limited to directing City staff to study the matter, responding to any criticism, or scheduling the matter for further consideration and decision at a later date. Items on the agenda will not be heard or discussed in Call to the Public. Video or audio tapes or other overhead visual aids are not allowed during these public appearances. All speakers should begin their remarks by stating their name and address for the record.



14) ADJOURNMENT:

Dated this 7th day of March 2018.

According to the Arizona Open Meeting Law, the City Council may only discuss matters listed on the City Council agenda. Matters discussed by the public during public appearances cannot be discussed by the City Council unless they are specifically listed on this agenda. Speaker's visual aids or recorded tapes are not allowed. Members of the public shall refrain from making personal, impertinent or slanderous remarks and from becoming boisterous while addressing the City Council or while attending the meeting. Unauthorized remarks from the audience, clapping, stomping of feet, yelling or any similar demonstrations are also prohibited. Violations of these rules may result in removal from the City Council meeting. Individual members of the public body may respond to criticism made by those who have addressed the public body.

2

3 MINUTES OF THE REGULAR MEETING OF THE 4 HOLBROOK CITY COUNCIL HELD ON MARCH 13,2018 5

6 CALL TO ORDER: 7

8 Vice-Mayor Carlisle called the meeting to order at 6:00 p.m.

9 ROLL CALL:

10 Vice-Mayor Wade Carlisle, Councilmembers C.J. Wischmann, Richard Peterson, Tim

11 Dixon, Earl Kester and Francie Payne. Mayor Tyler was absent and excused due to a

12 personal meeting.

13 PLEDGE OF ALLEGIANCE/INVOCATION:

14 The pledge was led by Councilmember Payne and the invocation was given by Gloria

15 Montoya of Daystar.

16 CITY STAFF:

17 Manager Randall Sullivan, Director of Administration/Human Resources Pat Nichols,

18 Events Coordinator Kathleen Smith, Administrative Assistant Lisa Maestas and City

19 Clerk Cher Reyes.

20 PUBLIC ANNOUNCEMENTS AND PRESENTATIONS:

21 Kate Dobler-AIIen from First Things First stated that the City of Holbrook, Navajo

22 County, the Holbrook School District and Northland Pioneer College in conjunction with

23 the National Association for the Education of Young Children are proclaiming the week

24 of April 21-26, 2018 at Week of the Young Child. Ms. Dobler-AIIen stated that these

25 organizations are working to improve early learning opportunities as well as help

26 establish policies. Councilmember Dixon asked for Ms. Dobler-AIIen to explain the

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policies. Ms. Dobler-AIIen stated that one such policy could be for an employer to

2 support existing employees who have a need for childcare or flexible work hours.

3 Councilmember Payne made a motion to adopt the proclamation. Councilmember

4 Dixon seconded and the week of April 21-26, 2018 was proclaimed the "Week of the

5 Young child".


7 CONSENT AGENDA:

s Councilmember Payne made a motion to approve the consent agenda Claims/payment

9 approval for February 22, 2018 thru March 7, 2018, special event liquor license,

10 Holbrook Elks, April 6, 2018, Special event Liquor License, Our Lady of Guadalupe

11 Church, April 21, 2018 and minutes of the regular meeting held on October 10, 2017.

12 Councilmember Dixon seconded and the consent agenda was approved unanimously.

13 SUMMARY OF CURRENT EVENTS:

14 MAYOR:

15 COUNCIL:

16 Councilmember Peterson reported that there are Board positions available on for the

17 Historical Society. Councilmember Peterson also reported that the Society is

18 increasing sales and visitor counts at the Historic Court House remain high.

19 MANAGER:

20 1. Manager Sullivan reported that the Chief of Police is working the road tonight and

21 that is why he is not in attendance at meeting.

22 2. Manager Sullivan reported that the Fire Chief is at a meeting and that is why he is

23 not in attendance at meeting.

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3. Manager Sullivan reported that Lance Spencer and himself have met with ADEQ

2 and have mapped out a plan for remediation of the leak which occurred at the plant.

3 4. Manager Sullivan reported that a building permit has been issued for a LaQuinta and

4 they hope to break ground by April 1. Manager Sullivan stated there were some minor

5 details to be worked out.

6 5. Manager Sullivan reported that crews are still finding more leaks on W. Erie from

7 that hammer that occurred in the line.

8 6. Manager Sullivan reported that he had met with ADOT regarding safety

9 improvements on McLaws Rd. Manager Sullivan reported that all of S. Whiting will

10 become a 35 mph speed zone and he is hoping to install guard rail on the curve.

11 7. Manager Sullivan reported that met with ADOT liaisons regarding their 5 year plan

12 and that the bypass in not included in the plan.

13 8. Manager Sullivan reported that the soccer field is almost ready for seeding of grass.

14 9. Manager Sullivan reported that the City will be obtaining new street and stop signs

15 through a NAGOG Sign Inventory grant.

16 OLD BUSINESS:

17 City Clerk Reyes began Charter review on Ordinance, Resolutions and fee increases.

18 Councilmember Dixon asked that she site Statute that the information came from. City

19 Clerk Reyes stated that she did not have that information with her and the review was

20 discontinued.

21 NEW BUSINESS:

22 A. Manager Sullivan stated that Chief Rose had asked him to request the Council enter

23 into the same agreement with State Forestry Division that they have operated under for

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the last few years. Manager Sullivan stated that this agreement allows for the Fire

2 Department to be reimbursed if they are called to assist in a large fire such as the

3 Rodeo-Chedisky or the Wallow Fired. Councilmember Dixon voiced concerns that the

4 term of the agreement was 10 years. Councilmember Dixon also was concerned that

5 perhaps our Fire Department needed more or additional training to be able to handle

6 these types of incidents. Some discussion was held on whether the Fire Fighters are

7 reimbursed for their hourly time. Councilmember Payne asked Manager Sullivan to do

8 some research on the pay. Councilmember Payne made a motion to approve the IGA

9 and to include a clause that Manager bring it back to Council every 2 years for review.

10 Councilmember Dixon seconded and the motion carried unanimously.

11 B. Manager Sullivan reported that one of the trash pumps at Romero Lift Station has

12 gone out. Mr. Sullivan stated that Water/Wastewater Supervisor Spencer had obtained

13 quotes for a replacement and he is recommending JCH in the amount of $8998.00.

14 Manager Sullivan stated that it is not an emergency situation yet but if the other pump

15 goes out it will be. Vice-Mayor Carlisle asked in the new pump would have the same

16 impeller as the old one. Manager Sullivan stated it would. Councilmember Wischmann

11 asked if the CIP funds which are collected on monthly utility billing would be used to pay

18 for the pump. Manager Sullivan stated that he would prefer to pay for it with regular

19 Operating and Maintenance funds and save the CIP funds for a larger project.

20 Councilmember Dixon asked how long these pumps last normally. Manager Sullivan

21 replied between 3-5 years. Councilmember Dixon made a motion to approve the

22 purchase in the amount of $8998.00 plus tax from JCH. Councilmember Wischmann

23 seconded and the motion carried unanimously

(283)

EXECUTIVE SESSION:

2 POST EXECUTIVE SESSION:


4 ADJOURNMENT:

5 There being no further business to come before the Council at this time Councilmember

6 Dixon made a motion to adjourn. Vice-Mayor Carlisle seconded and the meeting was

7 adjourned at 6:41 p.m.

8 9

10

II

Wade Carlisle, Vice-Mayor

12 I hereby certify that the foregoing minutes are a true and correct copy of the minutes of

13 the regular meeting of the Holbrook City Council held on March 13, 2018. I further

14 certify that the meeting was duly called and held and that a quorum was present.

15

16

17

(284)


fireworks Froductions ot Arizona

17o;,+ S5+th St Chandler, ,AZ 85226

Ottice +80-9+8-0090- fax +80-+2)-5+)0

FIREWORKS SHIP SHOW CONTRACT

This fireworks contract is between FP A, Ltd. an Arizona corporation DBA Fireworks Productions of Arizona, CFP A), and City of Holbrook.

FP A is in the business of selling fireworks, and City of Holbrook wants FP A to provide fireworks for City of Holbrook's benefit. The parties therefore agree as follows:

I. Fireworks. FPA will provide fireworks for a display on Wednesday, July 4, 2018. The display will substantially comply with the program set forth in Exhibit A.

2. Contract Price. City of Holbrook will pay FP A the sum of $12,800.00 (the 'Contract Price') as consideration for the fireworks display. Payment will be made as follows:

a. 50% of the Contract Price upon the signing of this contract or no later than May 1S'h, 2018;

b. The balance of the Contract Price within twenty days after the completion of the Fireworks Display.

City of Holbrook agrees to pay interest at the rate of 2_% per month on any delinquent balance until the debt is paid in full. In the event that City of Holbrook fails to perform its obligations and responsibilities pursuant to this contract and it becomes necessary for FPA to enforce its rights by hiring an attorney, City of Holbrook will be responsible for, in addition to any other sums for which it is found responsible, all attorney fees and costs incurred by FPA in collecting said sums.

3. Prepay Incentive. If Citv of Holbrook prepays the Contract Price in full by May 15, 2018, FPA will add an additional $500 in fireworks.

4. Permits. City of Holbrook will apply for and secure, at its cost, all permits, licenses, and approvals required by all applicable local, state, or federal laws and regulations as well as any imposed or required by local police or fire departments.

5. Insurance. FPA will secure at the City of Holbrook's cost (included in the contract price) general liability insurance coverage needed to display fireworks on the display date. City of Holbrook will be responsible for the deductible of up to $2500.00 maximum; if a claim is filed.

6. Display Site. City of Holbrook will procure and furnish a place suitable for the fireworks display. The site will be sufficient to accommodate spectator viewing areas, vehicle parking areas, and the Display Site. 'Display Site' means the discharge site, the fallout site, and the required separation distance from mortars to the spectator viewing areas in compliance with the most recent edition of the National Fire Protection Association 1123 Code for Fireworks Display.

7. Cancellation. The parties acknowledge that, if City of Holbrook cancels this contract, FP A will suffer damages. They further acknowledge that those damages will be uncertain

as to amount and difficult to prove. In the event that City of Holbrook does cancel this contract, therefore, FP A will be entitled to recover, not as a penalty, but as liquidated damages, an amount set forth below:

a. If cancellation occurs no more than 30 days before the Original Date, an amount equal to I 0% of the Contract Price;

8. Not a Partnership. This agreement shall not be construed so as to create a partnership, joint venture, employment, or agency relationship between the parties.

9. Acts of God. In the event of fire, accident, strike, act of God, terrorism or other causes beyond the reasonable control of either party that prevent performance of either or both parties' obligations under this contract each party hereby releases the other from any and all obligations hereunder, except for liabilities that may have already accrued to such time.

10. Indemnifications and Liability. Each party will hold harmless and indemnify the other from any demands, claims, causes of action or liability arising from damage to or destruction of real or personal property or bodily or personal injuries, whether arising from tort, contract, or otherwise, that occur directly from the failure of the indemnifying party to comply with its obligations and responsibilities as set forth in this contract, including attorney fees and costs. Neither party shall, under any circumstances, be entitled to recover any consequential, incidental, exemplary, special or punitive damages from the other party, including, without limitation, loss of income or profits.

11. Whole Agreement. This written contract, including Exhibit A, is the entire agreement between the parties. No statement, promise, or inducement made by either party or agent of either party that is not contained in this written contract will be valid or binding. This contract may not be enlarged, modified, or altered, except in writing signed by both parties.

(Authorized Signature)

Title: President

Date: March 8. 2018

City of Holbrook

(Authorized Signature) Title: __________ _

Date: ___________ _

EXHIBIT A

CITY OF HOLBROOK

July 4, 2018

Total Aerial Effects 2153

Total Shells 553 Total in Basins 1600

Set Piece: 1- 4' x 8' American Flag

Falls: !;! -Sets

Aerial Display: A large assortment of brilliantly-colored shells, including Chrysanthemums, Rings,

Various Shapes, Waves, Crowns, Peonies, Strobes, Double Rings, Brocade Crowns, Diadems, and Crossettes in gorgeous Reds, Yellows, Blues, Greens, Silvers, and Golds.

Your Aerial Display will contain a total of 486 aerial shells.

1 'h" - 11 FPA Premier Specialty Basins

3" - 20 Titanium Salutes

3" - 144 Chinese Fancy's & Specials


4" - 36 Designer Specials


5" - 18 Designer Pattern Specials


6" - 18 Designer Pattern Specials


GRANDE FINALE: Your celebration will close in spectacular excitement as multiple styles of brilliantly

colored shells, rocket skyward growing and glowing in breath-taking Blues, Golds, Greens, Silvers, Yellows, Purples and Red.

Your Grande Finale consists of 67 aerial shells:

Your Grande Finale: 42 - 3" shells, 20- 4" shells, ~- 6" shells and ~- 8" shells.

Designed b!J' Fireworks /roductions of Arizona

Fireworks F roductlons of Arizona 17034 S. 541h St. Chandler, AZ 85226

[email protected]

DATE

3/8/18

Phone# (480) 948-0090 I Fax# (480) 423-5430

CUSTOMER

City of Holbrook P.O. Box 970

Holbrook, AZ 86025

PURCHASE ORDER# TERMS

Date due is

DESCRIPTION

Fireworks Display 1.3G-4'" of July SALES TAX INCLUDED

DUE DATE SHOW DATE (S)

5/15/18 7/4/18

QUANTITY RATE

$12,800.00 6.3%

50% Deposit due 5/15/18- Pre-pay incentive of $6,400.00 5% if paid in full by 5/15/18

Remaining balance due 7/25/18 $6,400.00

We Appreciate Your Business! Total:

Invoice Invoice#

8746

DETAILS

4'" of July

AMOUNT

$12,800.00 0.00

$6,400.00

$6,400.00

$12,800.00

Accounts not paid by the due date may be charged a monthly service charge of 2 percent or the maximum allowed by law

SEUMAJ, LLC CONSULT\NG

C\P JT\P DEVELOPMENT & MANAGEMENT PROGRAM SELIMAJ, LLC DEVELOPS City of HOLBROOK, Az s-Year Capital Improvement Program

SEL\MAJ, LLC CONSULT\NG

C\P fT\P DEVELOPMENT & MANAGEMENT PROGRAM (151

C -CAPITAL I -IMPROVEMENT P -PROJECTS

&

T-TRANSPORTATION I -IMPROVEMENT P -PROJECTS

(THE PROCESS1 1ST- IDENTIFY /1 2"d- PRIORITIZE /1 3'd -AUTHORIZE

SELIMAJ, LLC CONSULTING

[Contract]

SELIMAJ, LLC DEVELOPS City of HOLBROOK, Az

s-Year Capital Improvement Program "Schedules"

[IS] C -CAPITAL ................................................................................................................... The "Process"

"Agencies requesting expenditure authority for Capital Projects submit a s-yearfacilities plan each July 1, consisting of the forthcoming fiscal year and the following 4 years".

I-IMPROVEMENT ...................................................................................................... The "Program" "State & Local agencies requesting funding for Capital Improvement Projects must submit a cppy ofthe summary s-yearCapital Budget Plan".

-PROJECTS ............................................................................................................. The "Proposal" "J'rovide Improvement Project(s) description and justification request explanation forms to the State's Division".

[THE PROCESS]

""'llltENTIFY ............................................................................................................. The "Planning" ~'Oencv 1'1 must Identify all "Need, Emergency & Want" types of CIP's from each

.'n>irtm1ent programs, in order to Identify the matching Federal Funding Program.

PRIORITIZE ............................................................................................... The "Programming" Prioritize the "Need, Emergency & Want" types of CIP's of each

epa1rtni'i\fR\t program, as required for assistance from Federal Funding Programs.

Th "D I' . " ·:ii.'.'r"''"'"""'""""'"""""""'""""""'"'""'""""""""""""""" e . e wenng ,..,u,:rte.l 1ze1tneFinal "Need, Emergency & Want" types of CIP's of each

n'rnnr~ required for submittal t() the Federal Funding Program.


SELIMAJ, LLC DEVELOPS City of HOLBROOK, Az s-Year Capital Improvement Program "Process" C -CAPITAL .............................................................................................. Planning

[C ont<•ct] I -\MPRO VE"IEN< . . . . . . . . . . . . . . . . . . . . . . . . . .• . . . . . . . . . . . . . . . . . . . . . . . . . ................. p,ogcom mio9

P -PROJECTS ......................................................................................... Delivering


2018 YI!AR

CITY OF HOLBROOK'S CIP PROJECT DEVELOPMENT PROCESS

"PLANNING"

Z019YI!AR

APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY

(D) CIP's- Continued"Asses!lment

•" Fin1llze- Flnll CIP



"PLANNING"

Z018Y~ Z019YEAR '

c_A_P_R_I_L __ M_A_Y __ JU_N_E __ J_u_~_v __ A_U_G_u_s_T __ S_EP_T_E_M_B_E_R1-0-C_T_O_B_E_R __ N_o __ v_E_M_e __ E_R ____ D_EC_E_M_B_E_R_c_J_A_N_u_A_R_Y __ F_E_B_R_u_A_R_Y ___ M_A_R_C _H __ A __ P_R ___ '_L ____ M_A_Y __ J_u_N ___ ·-------·-~---U--LYI PLANNING- CIP IDENTIFICATION PIIDC .. I

1ST· M~tlngswithCityCouncil, To initiate the IDENTIFICATION of City's list most important

type of "Need, Emergence & Want"CIP projects.

:zND - Meetings with dty Manager, To initiate the IDENTIFICATIO'N of City Department's liSt of most'important

Type of "Need, Emergency 8t Want" CIP projects.


ZOtBYEAR


"PLANNING"

ZOtBYEAR

APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER JANUARY FEBRUARY MARCH MAY JUNE JULY L_-------------+---------------L-------------- - --------+------------ - ----

s'" CIP- Public Review Period

''" Fin11i11:1- Fin ill CIP


2018YI!AR


"PLANNING"

2019 YI!AR

APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY '-----------------------------'-------------1-------------

DBUVUINCI - CIP AUTHORIZATION PROCUI

tH • Mee~ings_ V(Jtt. Oty~aul'l_sil, To Approve the ,6,UniO_F{IZAT1C)f(:O,,_City's

Final CIP proj~ct~ li~;- ' '<, "''

•'" Raquest Expenditure Authority



"PROGRAMMING"

2021 FISCAL VIAll

1" YEAR OP PROCI!SS 2"0 YEAR OP PROCESS

Quign Development r--------Pians a<~o

Project's Construction Development

"'n·SiteN ,.

Project's c,nstructlon Development

'"Post Design, As-Built!." &.Closeout


SEPTEMBER OCTOBER NOVEMBER DECEMBER


"DELIVERING" -ANNUALs-YEAR CIP

JANUARY FEBRUARY

(D)' CIP's- Continued'Asse,sment

MARCH APRIL

.~

Fin1lize- Fin1l CIP

MAY JUNE JULY


SELIMAJ, LLC MANAGE City of HOLBROOK, Az. s-Year Capital Improvement Project "References" ~-FAST Act- Fixing America's Surface Transportation ....................................................... Pg ~ 2. -Assessing Potential for Inland Port success, Clare Kirkland ............................................ Pg 2

Assessing Potential for Inland Port Success Clare Kirkland Director, Regina Regional Economic Development Authority, Canada

ABSTRACT

Many communities are pursuing economic development opportunities related to expansion of containerized trade. Four necessary conditions for success are postulated [value to shippers or carriers, major rail carrier commitment, capability of accommodating growth, and public agency support] and tested against seven cases, four judged successes, and three judged failures. Three cases in development are then assessed as to their likely success. Within the limited number of cases and the limited analysis completed the postulated conditions for success appear necessary.

1. INTRODUCTION

Containerization has grown to become the dominant method of ocean transport for all but bulk goods. As we pass the 50'h anniversary of the initial1956 shipment. even relatively low-value grain, oilseed, and pulse exports are moving from bulk hopper car shipments to containers. As this trend in agriculture transportation emerged and as successful container ports were established in consumer and industrial goods markets, rural cities have begun to focus on the potential for success as inland container ports.

This paper exam·mes the prospect for success by rural cit'1es seeking to become inland ports in North America. Bulk agricultural commodities move in large volumes. If even modest portions of these volumes were to convert to container shipping, inland port capacity would require significant expansion.

This paper then has the perspective of regional economic growth. If this transition continued which locations are most likely to succeed? How can a city succeed? What separates the winners from losers where inland ports have been established for consumer and industrial goods? This paper starts with a hypothesis that successful establishment of an inland port requires meeting a set of necessary conditions: a. Offer clear and significant value to shippers or carriers b. Obtain clear commitment from a major rail carrier c. Offer a location that is capable of accommodating the growth envisioned by

shippers and carriers d. Ensure public sector agency support and investment

ASSESSING POTENTIAL FOR INLAND PORT SUCCESS

Cases Considered

The ten cases examined with respect to the listed conditions in alphabetic order are: 1. Alliance Texas Logistics Park 2. California Integrated Logistics Center 3. County of Grande Prairie 4. Globalllllntermodal 5. Joliet Arsenal Development Authority 6. Port of Huntsville 7. Port of Quincy 8. Richards Gebaur Inland Trade Corridor 9. Stark County Neomodal 10. Venture Kamloops

These cases fall into three types: successes. failures, and those in development where success or failure remains to be determined. All are inland ports. Some include airfreight infrastructure and services thus making them multi-modal ports, while most are simply ports for train operations and container transfer to and from trucks.

2. SUCCESSES

The successful cases vary in terms of the scale of metropolitan markets; two are part of the Chicago metropolis of nearly 10 million people. Alliance Texas is located within the 6 million-population Dallas Fort Worth area. The Huntsville area ·In contrast has a less than 200,000 population. The four cases in this group include:

• Alliance Texas Logistics Park • Globalllllntermodal • Joliet Arsenal • Port of Huntsville

Alliance Texas: Alliance Gateway, Forth Worth Alliance Airport, BNSF Logistics Park Alliance Texas

Alliance Texas may be considered the most successful of the cases studied. From a greenfield location about 20 years ago a $multi-billion inland port, industrial park, and air freight complex has grown. The catalyst for this success seems to have been the decision by the City of Dallas in the mid-1980s to purchase the inner-city rail yards of the Santa Fe [later the Burlington Northern Santa Fe, or BNSF] railroad for use as a terminal for the Dallas Area Rapid Transit system. BNSF then faced the need to relocate, choosing to build a modern new terminal at Roanoke about 20 miles away.

Roanoke was a favorable location due to the vision and property available through Hillwood, a Perot Company. Hillwood offered their 17,000-acre site with

2

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land for a rail yard along BNSF's lines north of Fort Worth, large-scale industrial development to the east, which would expand BNSF's customer base, and also land for a private freight airport. a first for a major North American city. The new BNSF facility, the industrial park, and the airfreight facility opened a few years later in the late 1980s.

Now, 15 years later, the success of this venture, known as Alliance Texas is obvious. Alliance Texas reports that in 2005 the BNSF facility handled about 570,000 TEUs and the airport handled about 220,000 tonnes of airfreight.

Fort Worth Alliance Airport is now an airfreight-sorting hub for both Southwest Airlines and FedEx. American Airlines operates a maintenance centre and the FAA has located a Flight Standards Office on site.

The Alliance Gateway industrial park includes more than 40 clients including: LG Electronics, Ford, General Mills, Safeway, etc. The Union Pacific [UP] railway runs by on the east side but does not include a local rail yard like BNSF.

Alliance Texas reports that more than $4B in private investment has occurred and that more than 18,000 direct jobs have been created. While they suggest only $140M in pubic investment was required it is obvious that significant investments in the highway infrastructure were required. And, as noted above, the City of Dallas investment in their DART system provided the impetus for BNSF's relocation to initiate the whole development.

The Alliance Texas case supports this paper's hypothesis. The action of the City of Dallas and the business offer from Hillwood provided a clear business case for BNSF to relocate and commit to develop a new facility. Hillwood clearly offered capacity to accommodate any reasonable prospect for growth by BNSF and its clients and the Dallas Fort Worth metro area. Given the scale of the development and the supporting infrastructure required it is obvious that local government, State agencies, and Federal agencies such as the FAA all facilitated and supported this development.

Global Ill lntermodal: UP Global Ill, CenterPoint lntermodal CenterRochelle

The two cases in the Chicago area have similar backgrounds. Both the Global Ill facility operated by UP near Rochelle, Illinois and the Joliet Arsenal facility operated by BNSF near Joliet. Illinois were driven by rail road needs for intermodal terminal capacity. The Chicago metropolitan area includes more trade activity than any other inland City in North America and possibly the world. In addition to the traffic destined to and originating in the area. the two major western USA rail companies BNSF and UP interchange large amounts of traffic with rail companies operating in the eastern USA.

UP reports that the Global Ill "facility provides the capacity necessary to improve the efficient interchange of shipments to and from rail connections, and expedite the operations of over 25 trains and 3,000 containers/trailers daily. The consolidation of operational functions between the Rochelle Global Ill facility and Union Pacific's other Chicago-area intermodal facilities allows us to greatly improve transit times and create competitive new services for customers, designed to better meet their international and domestic intermodal requirements."

3


The Global Ill name refers to the fact that Rochelle, Illinois was not the first but the third choice of UP in part because it is about 80 miles from the centre of Chicago. UP tried first to develop their Global I facility in West Chicago, or their Global II facility in Elburn, both centres closer to Chicago. When the public agencies in these cities proved unable to support expansion to handle future traffic, UP selected Rochelle, which had worked for 20 years to capture such an opportunity.

Like Alliance Texas, Global Ill lntermodal development was led by a major property developer, in this case, CenterPoint Properties. CenterPoint reports they "managed the construction of the Union Pacific Railroad's 1,230-acre intermodal facility in Rochelle, IL, the largest intermodal fac"1lity in the Midwest. Th.IS project was completed in two phases in less than two years and was delivered ahead of schedule and under budget in August 2003."

Just north of Global Ill lntermodal, CenterPoint also manages a 365-acre warehouse and distribution park named CenterPoint lntermodal Center-Rochelle [CIC - Rochelle]. "Up to 5 million square feet" of total building space is available, CIC-Rochelle reports, and the park is located ""Inside Foreign Trade Zone 176 granted to the Greater Rockford Airport Authority."

CenterPoint also confirms the role of public agencies stating they "worked closely w"ith the Union Pacific, the City of Rochelle, the Department of Commerce and Community Affairs (DCCA) and the Illinois Department of Transportation (IDOT) to secure funding for public improvements on and around the site."

Other property developers such as Martin, Goodrich and Waddell are also developing adjacent properties. Growth has just stated, as UP reported 2005 traffic was only 103,000 containers.

Joliet Arsenal: CenterPoint lntermodal Center-Elwood, BNSF Logistics Park Chicago

As the name suggests this case involves a munitions facility. Joliet Arsenal was established for World War 2, then decommissioned in the mid-1970s and declared excess by the US Army in the early 1990s. The Joliet Arsenal Development Authority [JADA] was established by the State of Illinois to "help create quality job opportunities and boost economic development in the Will County area."

In 2000, JADA received the first transfer of land for development of the CenterPoint lntermodal Center- Elwood, which they describe as "One of the largest private developments ever undertaken in the United States, ·It encompasses 2,200 acres with a total investment approaching $1 billion." The major companies in CICEiwood are Wai-Mart, DSC Logistics, Georgia Pacific, Potlatch, and Sanyo.

The largest part of the CIC-Eiwood project became the 625-acre BNSF Logistics Park Chicago. Opening in 2002, traffic has grown steadily to a reported 450,000 containers in 2005 and almost 700,000 in 2006.

Pubnc agency support was critical in this case. CenterPoint reports "the redevelopment of the former Joliet Arsenal, brought together virtually all levels of government, more than a dozen public agencies and private industry to benefit the community under a common plan." and "Significant improvements have been made not only to area infrastructure, but also to the region's environment. Through $35 million in grants, new water and sewer systems have been constructed to clean up

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contaminated water in the community and serve park tenants and area residents. Similarly, $125 million is being used for essential roadway components of the development and other infrastructure."

These two cases can be judged successes. Facing strong growth in global conta·lner traffic both UP and BNSF sought an opportunity to build greater capacity into their systems. Based on this value, development agencies in Rochelle and Joliet had committed railways and a development partner in CenterPoint Propert"1es and other smaller players. In both cases the developers attest to the important role played by public agencies.

Port of Huntsville: Huntsville International Airport, Jetplex Industrial Park, and International lntermodal Center

This case is similar in structure to Alliance Texas with the combination of Class intermodal terminal, airport. and industrial land development. Both were initiated nearly 20 years ago, however. Huntsville is not located near a major metropolitan center and took far longer to develop.

The public agency role is perhaps most important in this case. In the early 1960s, the City of Huntsville and Madison County established the Huntsville & Madison County Airport Authority as a government corporation to manage relocation of the Huntsville airport and to develop industrial business on 3000 acres of cotton field.

For the next 20 years development efforts prove difficult. Then beginning in the mid-1980s auto makers begin to invest in the region. Norfolk Southern [NS] chose not to invest in an intermodal center in anticipation of this growth, but did agree to operate if the Airport Authority financed construction. The International lntermodal Center opened for rail traffic in 1986. Airfreight development was also pursued with limited success until Panelpina, the Swiss freight forwarder choose the Port of Huntsv·llle in 1991.

This case appears to refute proponents who favor "build it and they will come" strategies. Development occurred many years later. The Port of Huntsville success did not occur until after automakers established plants and then hundreds of associated businesses developed to supply and service these leading companies. The Alabama Automotive Manufacturing Association reports more than 200 plants were operating in Alabama by 2005.

This is a case where publ.lc agencies invested without a clear market need but survived to take advantage of opportunity that arose 20 years later. Once growth in manufacturing was established NS became a committed partner. Then Panelpina committed as a major airfreight carrier. The Port of Huntsville certainly offers industry scope for expansion with 4000 acres in the Jetplex Park alone.

3. FAILURES

The cases judged failures following analysis are distinctly different; each of the cases listed below is in an area with a unique geography and economy:

• California Integrated Logistics Center

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• Port of Quincy • Stark County Neomodal

California Integrated Logistics Center

The Tioga Group, a transportation and logistics consultancy has completed significant work for the Southern California Associat"1on of Governments and is the source for information on this case. Tioga reports that the cities of Stockton and Fresno studied the feasibility of establishing inland container ports and concluded there was insufficient market need to offer prospect of success.

The City of Shafter on the other hand proceeded without formal feasibility analysis on the argument that they were adjacent both BNSF and UP lines, near the source of cotton, citrus, almond, and pistachio exporters, and near the import and distribution centres for Target. IKEA, Walmart, and Sears.

The City of Shafter tried to float a revenue bond to finance construction of an intermodal terminal. Lacking adequate sources of revenue or the support of either BNSF or UP this initiative failed. Tioga reports that the City of Shafter now has about $5M in State support to finance building a siding on the BNSF in an attempt to establish the nucleus of their vis.lon.

Despite proximity to significant export and import flows along two railways and two interstate highways, the City of Shafter has not established a compelling value proposition for any major carrier or shipper. Certainly there is plenty of room for growth, but despite the support of City and State agencies, failure is the outcome in this case.

Port of Quincy

The Port of Quincy is a cooperative venture by local governments in the vicinity of Quincy, Washington. Three commissioners govern the Port and in the mid-1980s proposed an intermodal facility, completed a feasibility study in the mid-1990s, and purchased 320 acres for industrial develop adjacent to the BNSF raH line ·m 2001. By 2005, the Port of Quincy was successful in obtaining more than $5M in Federal and State assistance to build or upgrade the needed infrastructure.

BNSF has not invested in expanding their facilities or pursuing the use of Quincy to relieve container system congestion in the Tacoma-Seattle port.

The reg·lonal advantage of low-cost electric"ity helped attract Microsoft and Yahoo to establish new server-farm facilities, but this is unrelated to development of an inland port. Despite establishing Northwest Container Services as the operator, no significant warehouse or distribution investments have occurred. As with the City of Shafter example, available land and strong public agency support has proved inadequate. All three levels of government have invested significantly over the last decade to no avail. Lacking a compelling value proposition or a willing carrier failure is the outcome.

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Stark County Neomodal

The Stark County Development Board is part of NEOTEC, a regional economic development partnership including Ashtabula, Columbiana, Mahoning, Portage, Stark, Summit and Trumbull counties. Stark County Development Board began pursuit of an intermodal terminal in the late 1980s. By 1995, they were successful in building a new 28-acre intermodal facility with financial support from the Federal Highway Administration and the Ohio Department of Transportation. NEOTEC administers Foreign Trade Zone 181, which includes the Neomodal facility.

No Class I railway has committed to use the facility although Canadian National [CN] did use the facility intermittently. Neomodal is served directly by the secondary company Wheeling & Lake Erie Railways. Class I railway commitment seems unlikely given rail company investments in the other four major cities in the region: Cleveland, Pittsburgh, Columbus, and Toledo.

Lacking a clear market value proposition Neomodal has no committed Class I railway, and no significant interest from major warehouse or distribution companies. Hence despite the support of agencies from three levels of government, failure is the outcome.

Ports in Development

Three significant initiatives were discovered in various stages of development. Although judgment of success or failure would be premature, the following cases are offered for assessment in light of the above conclusions drawn about success and failure:

• County of Grande Prairie • Richards Gebaur Inland Trade Corridor • Venture Kamloops

County of Grande Prairie

Grande Prairie is a city located in farming and forestry land in northwest Alberta. The County of Grande Pra·lrie began pursuit of an intermodal terminal in the 1990s by first setting aside more than 100 acres for construction of a facility. The local rail line was abandoned by its Class I carrier but acquired by an ambit'1ous short l'me operator. Alberta Infrastructure reports they provided $9M in 2001 for intermodal terminal infrastructure on the County s·1te.

Based on this support the County next applied to the national agency Western Diversification for funding to support implementation. In 2006 CN bought back the branchline from the short line operator. The County of Grande Prairie sought letters of support from shippers indicating willingness to convert from transloading elsewhere to direct container loading at Grande Prairie based on CN service. The major shippers are pulse and grain processors as well as Weyerhaeuser, Cantor, and Ainsworth in the forest products industries.

Implementation funding from Western Diversification awaits confirmation of shipper support.

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Richard Gebaur Inland Trade Center

This case involves the conversion of a World War 2 air force base about 20 miles south of Kansas City. Whereas the conversion of the US Army facility at Joliet, Illinois had the broad cooperation expressed above by CenterPoint Properties, this Kansas City case is one of protracted legal battles and community dissension. The Air Force converted the base to reserve status in the mid-1970s and declared about 1300 acres surplus. The Port Authority of Kansas City Missouri was established in 1977 to, among other things, pursue development of the Richards Gebaur site as an industrial park and transportation hub.

In 1985, Kansas City was ceded the airport property for development of a pubic airport. Over the next decade about $12M in Federal airport development support was provided but the venture consistently lost money. Facing these losses, Kansas City decided to redevelop the airport and adjacent property as a logistics park. Newpapers record the ensuing civil litigation and community dissension since.

The Port of Kansas City Missouri does have the support of a Class I railway, Kansas City Southern [marketed as "NAFT A ", which is Kansas City Southern and three acquired raHways]. but no investment from Kansas City Southern '1s forthcoming to date.

Pressing on despite legal hurdles, the Port of Kansas City Missouri chose CenterPoint Properties to acquire, invest $200M and develop the site. The latest status as expressed in a Kansas City Star article on Feb 1, 2007 was "further negotiations over price and costly environmental cleanup issues have stalled final approval by the City Council, which a few weeks ago had been scheduled to vote on the matter."

Venture Kamloops

Venture Kamloops is the economic development agency for the City of Kamloops in British Columbia. Witnessing the growth of container movements in the nearby port of Vancouver, and observing that many local shippers truck their product to port for transloading into export containers, Venture Kamloops decided to assess the feasibility of constructing an intermodal terminal to facilitate container loading locally and to encourage those trucking into distant USA markets to use rail container services instead.

The feas·lbHity study completed in 2006 concluded "an opportunity exists to develop an intermodal container facility" designed as "a mixed-use facility" for "lumber reload from truck to railcar for North American markets" and for "containers to export markets." Both CN and Canadian Pacific Railway [CP] operate main lines through Kamloops. Venture Kamloops reports that neither CN nor CP has committed to a new facility citing lack of shipper support. In response, Venture Kamloops is "forming an industry steering group of community leaders and stakeholders to plan, partner and promote the inland intermodal container facility in Kamloops."

Based on the lessons learned from the previously described four successes and three failures what can be said of the prospects of these three cases in various stages of development?

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Grande Prairie appears to have all the necessary conditions for success except the most important. If shippers chose to load containers locally instead of transloading at distant points. and if this imbalanced export trade could competitively access empty containers, modest success seems possible. No large-scale port development appears in any way feasible.

Venture Kamloops is in the same position as Grande Prairie regarding the need to provide a proposition that compels shippers to load containers directly rather than truck to Vancouver and USA destinations. They also suffer the same trade imbalance that makes sourcing empty containers difficult. However, Kamloops may have an additional advantage. It is well located to act as an inland train assembly location to relieve congestion at the Port of Vancouver. Either success at convincing local shippers to convert to conta·lner use, or success at providing inland intermodal services to Vancouver interests could be sufficient to launch a successful venture.

Kansas City reports they are among the top three truck or rail terminal locations in the USA. Given the Kansas City Southern connections into Mexico and CenterPoint's successes at Rochelle and Joliet, and given the apparent resolution of legal impediments, the Richards Gebaur project is near to having all four necessary conditions for success.

4. CONCLUSIONS

The four cases judged successes clearly met the four postulated necessary conditions. The three failures seem clearly due to inability to offer s·lgnificant value to shippers or carriers. Could this be explained by scale problems? Are the three failures cases located in centers simply too small to succeed?

Certainly rail traffic is essential as Huntsville demonstrates. Huntsville had the infrastructure in place for many years before success occurred as a result of the growing auto plant economy in the region.

Huntsville is an ideal example to address Field of Dreams proponents ["build it and they will come"]. as the traffic that eventually led to success arose due to business factors independent of Huntsville's infrastructure availability.

All four cases of success involved offering considerable scope for expansion. Even with the growth to date at these successful locations more land is available.

It does not appear that the communities and interests involved in the three fa.llures could have done anyth.lng different to assure success. No amount of promotion or provision of infrastructure can overcome lack of a compelling value proposition to shippers or carriers. Assessment of this fact would have saved what appear to be unrecoverable infrastructure investments.

The three cases of projects in development all seem to suggest potential for success. The Richards Gebaur case being distinctly different from the two smaller Canadian cities.

In all three cases, the missing condit'1on ·Is adequate shipper or carrier commitment. The Richards Gebaur case also addressees the question of succeeding based on shipper or carrier support without public support. Public agency support seems essential. The Global Ill lntermodal case in Rochelle succeeded only because UP's earlier efforts in other communities closer to Chicago failed due to lack of

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public agency support. Where a community and its leaders oppose an inland port project, the lesson is investment moves to other competitive locations.

10

0 Federal Highway Administration 2

FAST Act • Signed by President Obama on December 4, 2015

• First long-term authorization act in a decade

• Result of bipartisan cooperation and compromise

• Provides 5 years of funding certainty for infrastructure planning and investment

·Authorizes $305 8 (all modes) over FY 2016-2020

• $70 8 in transfers to keep the Highway Trust Fund solvent; fully "paid for'' (offset) by unrelated savings


$305 B (all modes) over FY2016-2020 Program

Federal Transit Administration

Pipeline and Hazardous Materials Administration

Federal Railroad Administration

5-Year Funding (billions)

$226.3

61.1

3.2

0.4

4:7

10.3


Key Highway Facts • $226.3 B for highways over five years (FY 2016-2020)

• $225.2 B in contract authority • $1.1 B from the General Fund

• Builds on the program structure and reforms of MAP-21

• Continued focus on accelerating project delivery

·Adds a new freight formula and expands freight network

• Adds a new discretionary program for nationally significant freight and highway projects

• Provides a new tribal self-governance option


Highway contract authority grows each year

Highway Authorizations from Trust Fund (billions) $50 $47.1

$40

$30

$20

$10

$0 +--FY2015 FY2016 FY2017 FY2018 FY2019 FY2020



Growth Varies by Program

Congestion Mitigation & Air Quality Improvement

Railway~Highway Crossings Program

National Highway Freight Program

2,405

235

1,249

+15.6

··.: . +3.3

0.0

+6.1

-+:5.7

+6.8

+9.5

NEW +100.0


92°/o of Highway Funds Are Apportioned Grade Crossings

Rec Trails

Transportation Alternatives

Metro Planning

National Highway Freight Program

$207.4 B over 5 years


Changes to NHPP and STP

- Changes

STP • Renamed: Surface Transportation Block Grant Program (STBG) • Eligibilities restated with none eliminated; new eligibilities for TIFIA

costs, State P3 office, V21 communication equipment

• In border States, up to 5% for infrastructure projects eligible under the SAFETEA-LU border program

• More suballocation: +1 %/year up to 55% (vs. 50% today)

• Set-asides for Transportation Alternatives and Recreational Trails (see next slide)

0 Federal Highway Administration 1 0

Changes to TAP, CMAQ, and HSIP Changes

CMAQ • Installation of V21 communication equipment eligible • Port-related equipment & vehicles eligible under PM2.5 set-aside • Reduction of PM2.5 set-aside for low population density States (under

certain conditions)



National Highway Freight Program 1 NEW

• $1.2 B I year (average), apportioned to States by formula

• Eligible activities include construction, operational improvements, freight planning and performance measures

• Highway focus, but <1 0% for rail/port/intermodal projects

• States required to have freight plans to obligate NHFP funds (beginning December 4, 2017)

• Federal share is determined under 23 USC 120

• Repeals special Federal share for freight projects


FASTLANE Grants I NEW (Nationally Significant Freight & Hwy. Projects)

• $900 M/year (average) for competitive grants or TIFIA loans for projects >$100M (reduced for States wl small programs)

• Eligible activities: • Highway freight projects on National Highway Freight Network • NHS highway/bridge projects, projects in National Scenic Areas • Freight rail/intermodal/port projects (:::::$500 M over 5-year period) • Rail-highway grade crossing or grade separation projects

• States, large MPOs, Tribes, localities, and FLMAs may apply

• OST selects projects; Congress has 60 days to disapprove

• Set-asides for rural areas and projects below cost threshold


Other Freight Provisions • Freight policy goals and multi-modal national freight strategic plan

• State freight plans (required) & advisory committees (encouraged)

• National multimodal freight network

• National Highway Freight Network, to include: • Primary Highway Freight System (PHFS); initially 41 K miles • Critical rural freight corridors identified by States • Critical urban freight corridors with State-MPO consultation • Portions of Interstate System not included in the PHFS

• Primary Highway Freight System re-designated every 5 years (with up to 3% growth)



Federal Lands & Tribal Programs

Federal Lands Access Program

Nationally Significant Federal Lands and Tribal Projects (General Fund) I NEW

260

100

+4.0

+100

f~ Federal Highway Administration 17

Federal/Tribal Lands Program Changes • Tribal Transportation Program

• Less funding for BINFHWA oversight; more funding for tribal bridges • New annual reporting by Tribes

• Federal Lands Transportation Program • New partners: Bureau of Reclamation and other independent agencies • Dedicated funds for Park Service, Fish & Wildlife, Forest Service I F '

• Emergency Relief • Clarified eligibility for debris removal on ERFO-eligible facilities • Access program facilities no longer eligible for 1 00% Federal share

• Nationally Significant Federal Lands & Tribal Projects I N • Discretionary grants for large Federal and tribal lands projects • All funds subject to appropriation


Tribal Self-Governance Program 1 N • More responsibility and flexibility for participating Tribes

• Tribe assumes responsibility for use of highway/transit funding • Tribe receives significant flexibility in use of funds • Funding must be used for the authorized purpose

• To participate, Tribe must demonstrate three FYs of financial stability and capability in financial and program management

• DOT and Tribal relationship/terms specified in multi-year compact

• Under annual agreement, Tribe plans, consolidates, and receives-• Full Tribal share funding • Tribal transit formula funding • Discretionary/competitive grant funding administered by DOT

• DOT to initiate negotiated rule within 90 days; NPRM in 21 months



RDT&E Funding Program

Technology & Innovation Deployment Program Accelerated Implementation of Pavement Tech.

Intelligent Transportation Systems Research

Bureau of Transportation Statistics

Flexible funding in HRD, TIDP, and ITS programs

Change from FY

2015 $112.5.0*

J'f,~~a .· ·····~'JL [;1,~,~· .•.... to 1iG;9}~'

67.4* [12.0]

+7.8

24.0 i :~,o

1 00.0* 0.0

26.0 0.0

[$6rj'~~+ +; . i -,~U:~.L~ 'r-- :-, ',' ' '>

200.0 -24.7



Planning & Performance • More consultation and participation

• Enables participation by public ports, private transportation providers • Encourages MPO consultation with other types of planning activities

• Changes to selection criteria for MPO officials

• Other changes to planning and performance • TIPs/STIPs/long-range plans must include facilities that support

intercity transportation • New planning considerations: resiliency/reliability, stormwater

mitigation, and enhancement of travel/tourism • Long-range State plan must describe perf. measures and targets • Consequence (reporting) for State making insufficient progress

toward freight targets


Accelerating Project Delivery A major theme of the FAST Act, with 18 separate provisions in the highway title alone.

The Act-

• Adds New Flexibilities • Section 4(f) exemption for some bridges • Authorizes taking of nesting swallows in at-risk bridges

• Refines Existing Provisions • Narrows concurrence requirement for PEL • Pilot for substitution of State law for NEPA


Accelerating Project Delivery, cont'd ·Adds to Procedural Requirements

· Requires a schedule, a checklist, and response to project initiation

• Adds some new specific time frames for notices and reviews

• Builds on Existing Activities · Requires permitting dashboard (but covers all EISs & EAs)

• DOT to maximize use of authority to delegate project oversight to States on both a project and programmatic basis



TIFIA and Ferry Boat Programs • Changes to TIFIA (beyond 71% funding cut)

• New eligibilities for transit-oriented development (TOO), capitalizing rural projects fund in a SIB

• Lower min. cost ($1 0 M) for local govt. applicants and for TOO • TIFIA now eligible under NHPP, STBG, Nationally Significant

Freight and Highway Projects • No more requirement to redistribute uncommitted TIFIA funds • Reserves at least $2 M to be used in lieu of fee payment by

applicants for loans for projects costing less than $75 M

• Changes to ferry program · Formula now gives more weight to number of ferry passengers · After 4 years, FHWA withdraws unobligated Ferry program funds

(and distributes them to other eligible recipients)


Tolling/HOV • Tolling-

• Technical clean up of statutory language • Requires same treatment on certain toll facilities for over-the-road

buses and transit buses • Must consult MPO on toll placement/amount for HOT lanes on

Interstate facilities within metropolitan planning area

• ISRRPP - Expiration timeframe for provisional approvals: • Those in place before FAST Act expire 1 year after enactment of FAST

Act (with possible 1-year extension) • New ones (post-FAST) expire after 3 years (w/possible 1 yr. extension)

·Allows waiver of sanctions for degraded HOV operation under certain conditions


Highway Design • On NHS, design "shall consider" (previously "may take into

account"}-• constructed/natural environment • environ., scenic, aesthetic, historic, community, & preservation impacts • access for other modes • cost savings via flexibility in current design guidance/regulations 1

• DOT to consider AASHTO Highway Safety Manual, NACTO Urban Street Design Guide

• Encouragement for States/MPOs to adopt standards for Fed. projects that accommodate motorized and non-motorized users

• Locality may use different roadway publication than State (with State approval) in certain circumstances


Other Provisions • Specifically allows multiple similar bridge projects to be

handled ("bundled") into a single project

• DOT to designate national electric vehicle charging and hydrogen, natural gas, and propane fueling corridors

• Encouragement of vegetation management practices that improve habitat and forage for pollinators

• State may opt for Federal share <1 00% for Appalachian Development Highway System (ADHS) projects

RECITALS:

ORDINANCE N0.17-03

AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF HOLBROOK, ARIZONA, AUTHORIZING AN EASEMENT FROM THE CITY OF HOLBROOK TO NARBHA, INSTITUTE, INC. FOR THE PURPOSE OF ACCESS; NAMELY THE PROPERTY MORE FULLY DESCRIBED IN EXHIBIT "A" ATTACHED HERETO.

WHEREAS, the City of Holbrook desires to allow NARBHA access to their facility located at 993 Hermosa, more fully described in Exhibit "A" attached hereto; and

WHEREAS, an ordinance is required by the Holbrook City Charter, section 7.05(£) to authorize an easement of any real property owned by the City.

ENACTMENTS

NOW, THEREFORE, be it ordained by the Mayor and Council of the City of Holbrook, Arizona, as follows:

SECTION 1. The property more full described in exhibit "A" attached hereto, will be conveyed to NARBHA as an easement from the City of Holbrook.

SECTION 2. The Mayor is authorized to sign all documents necessary to obtain the easements for the City of Holbrook.

PASSED AND ADOPT/4~ THE MAY~ (jOUNCIL OF THE CITY OF HOLBROOK, ARIZONA, this day of l!J..()lJJ,r , 2017.

Bobby Tyler, Mayor ATTEST:


APPROVED AS TO FORM:

Marlene Pontrelli, City Attorney

When Recorded, Return To: City of Holbrook c/o Dickinson Wright PLLC 1850 North Central Avenue, Suite 1400 Phoenix, Arizona 85004 Attention: Marlene Pontrelli

ACCESS EASEMENT

THIS ACCESS EASEMENT (this "Easement") is made and entered into as of the day of March, 2018, by the CITY OF HOLBROOK, an Arizona municipal corporation ("Grantor"), and THE NARBHA INSTITUTE, INC., an Arizona nonprofit corporation ("Grantee").

RECITALS

WHEREAS, Grantor is the owner of that certain real property described in Exhibit "A" attached hereto and incorporated herein (the "Grantor Property").

WHEREAS, Grantee is the owner of that certain real property described in Exhibit "B" attached hereto and incorporated herein (the "Grantee Property").

WHEREAS, Grantor wishes to establish an access easement for reasonable vehicular and pedestrian ingress and egress across the Grantor Property to the Grantee Property, subject to and in accordance with the terms and conditions herein contained, in the location identified on Exhibit "C", and which is depicted on Exhibit "D" (the "Easement Area"), both of which exhibits are attached hereto and incorporated herein.

AGREEMENTS

NOW, THEREFORE, for good and valuable consideration the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:

1. Grant of Easement: Subject to the provisions hereof, Grantor hereby grants, for the use and benefit of the Grantee Property, a non-exclusive easement (the "Access Easement") for reasonable vehicular and pedestrian access, ingress and egress by Grantee and its agents, employees, contractors, licensees, tenants and invitees (collectively, "Permittees") over the Easement Area. The easement granted herein shall be used and enjoyed by Grantee and its Permittees in a reasonable manner.

2. Nonexclusive: The use and enjoyment of the Easement Area by Grantee and its Permittees is nonexclusive, such that Grantor and its Permittees and grantees shall have the right to use the Easement Area for the same purpose.

Page I of5

3. No Rights in Public: Nothing contained herein shall be construed as creating any rights in the general public or as dedicating for public use any portion of the Grantor Property, the Grantee Property or the Easement Area.

4. Indemnification/Insurance:

(a) Grantee agrees to indemnifY, pay defend, protect and save and hold harmless Grantor, its elected officials, agents, employees and attorneys of, for, from and against all claims, liabilities, obligations, damages and expenses (including reasonable attorneys' fees) relating to or caused in whole or in any part by accidents, injuries, death, loss or damage of or to any person or property arising from or in any manner relating to the use by Grantee or its Permittees of the Easement Area.

(b) Liabilitv Insurance: Grantee agrees to carry commercial general liability insurance insuring against claims for bodily injury, personal injury, death or property damage (including contractual liability arising under the indemnity contained in Paragraph 3(a) above), occurring on or about the Easement Area with combined single limit coverage of not less Two Million Dollars ($2,000,000.00) per occurrence. The insurance required under this Easement may be brought within the coverage of so-called blanket or master policies of insurance. The policy of commercial general liability insurance shall name Grantor as an additional insured. Such policy of insurance shall be primary and not contributing with any policy or policies of insurance maintained by Grantor or its Permittees.

(c) Waiver of Subrogation: Grantee and Grantor hereby waives its rights of recovery (and the subrogation rights of its insurers) against the other for any damage or loss which would be covered by a "Causes of Loss-Special Form" policy of insurance or which is actually covered by a policy of property insurance (or a program of self-insurance) maintained by such owner, regardless of whether such damage or loss shall have been caused by the acts or omissions of the other party.

5. Term: Subject to the further provisions hereof, this Easement and the Access Easement hereby established shall be perpetual unless amended, cancelled or terminated by the written consent of all record owners of the Grantor Property and Grantee Property.

6. Improvements: Either party shall have the right, but not the obligation, to make improvements to the Easement Area provided that party pays for such costs.

7. Relocation: Grantor reserves the right to relocate the Easement Area to another portion of the Grantor Property, provided Grantee's ability to access the Grantee Property is not unreasonably disrupted, and further provided that if Grantee does any improvements to the Easement Area that Grantor shall improve the new

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location of the Easement Area to the same or better condition as the current location.

8. Successors and Assigns: This Easement shall run with the land and be binding upon and inure to the benefit of the parties hereto and their respective successors, assigns, heirs, and personal representatives.

9. Governing Law: The laws of the State of Arizona shall govern the interpretation, validity, performance, and enforcement of this Easement.

10. Incorporate Recitals: The recitals are hereby incorporated herein by reference and made a part hereof.

11. Proper Authority. Both parties represent and acknowledge that each has full power and authority, and has taken all necessary action to execute, deliver and consummate this Easement and to perform all the terms and conditions hereof to be performed by it.

[SIGNATURES AND ACKNOWLEDGEMENTS APPEAR ON PAGES FOLLOWING]

Page3 ofS

IN WITNESS WHEREOF, Grantor and Grantee have executed this Easement as of the date first written above.

CITY OF HOLBROOK, an Arizona municipal corporation

By: _________ _ Name: _________ _ Its: __________ _

ATTEST:

Cher Reyes CMC, CPM, City Clerk

APPROVED AS TO FORM:

Marlene Pontrelli City Attorney

STATE OF ARIZONA ) ) ss

~C~o~u~n~tr~o~f~---------------)

The foregoing instrument was acknowledged before me this __ day of March, 2018, by ilie ,of --------------:for and on behalf thereof.

Notary Public My Commission Expires:

Page 4 ofS

THE NARBHA INSTITUTE, INC., an Arizona nonprofit corporation

By: _________ _ Name: __________ _ Its: -------------

STATE OF ARIZONA

County of

) ) ss )

The foregoing instrument was acknowledged before me this __ day of March, 2018, by ______________ .,the ,of ______________ , for and on behalf thereof.

Notary Public My Commission Expires:

Page 5 of5

Exhibit "C"

Legal Description of Easement Area

EASEMENT DESCRIPTION

A 60.00 foot wide strip over a portion of that parcel described as "EXHIBIT A" in Instrument No. 2008-01120, Records of Navajo County, Arizona (NCR), situated in the northeast quarter of Section 32, Township 18 North, Range 21 East, Gila and Salt River Meridian, Navajo County, Arizona, lying 30.00 feet on each side of the following described centerline:

COMMENCING for reference at a found PK nail with illegible tag at the northwest corner of that parcel described in Instrument No. 2008-11097, NCR;

Thence South 00°15'57" West, 221.84 feet along the west line of said parcel to the POINT OF BEGINNING;

Thence South 79°27'46" West, 270.51 feet;

Thence North 89°19'16" West, 163.55 feet to a point on the west line of said parcel described as "EXHIBIT A" in Instrument No. 2008-01120, and the POINT OF TERMINUS, from which a 2" brass cap at the northwest comer of said parcel lies North 00°12' 14" East, 871.59 feet.

CONTAINING 989 square feet, more or less, as shown on the attached exhibit drawing which is made a part hereof by this reference.

Prepared by: James A. Folkers, RLS Woodson Engineering & Surveying, Inc. 124 N. Elden Street Flagstaff, Arizona 8600 I Project No. 116538 EXPIRES 12-31-2017

PHOENIX 54224- I 425445v3

Exhibit "0"

Depiction of Access Easement

S89"42'55"E - 1329.87' r-·--~z~e~~~s:~~p--------~~~~=---~~~------~

I • I

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,~ lo lj

a::: len I~ w I> I<(

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0 IU I I I

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b 0 z POINT OF

COMMENCEMENT

SHADED AREA CONTAINS 989 sa. FT.

0 75 150 300

1111 ~1~1 I SCALE: 1" = 150'

NE COR SEC 32 2" B~S CAP "LS 5704"

PK NAIL W/ILLEGIBLE TAG

EXPIRES 12-31-2017

CAP MKD "16630"

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EASEMENT

•HUB OF THE SOUTHWEST• Holbrook, AZ 86025 Fax 928-524 … · Holbrook, AZ 86025 Holbrookcity(wci.holbrook.az.us Telephone 928-524-6225 Fax 928-524-2159 OUR MISSION The City of

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