AGENDA - SRA 11N STUDENT REPRESENTATIVE ASSEMBLY€¦ · AGENDA - SRA 11N STUDENT REPRESENTATIVE ASSEMBLY Sunday, February 5, 2012, 1:00 p.m. Council Chambers, GH 111 Hamilton, ON

AGENDA - SRA 11N

STUDENT REPRESENTATIVE ASSEMBLY Sunday, February 5, 2012, 1:00 p.m.

Council Chambers, GH 111 Hamilton, ON

PROCEDURE Call of the Roll, Adoption of Agenda, Playing of National Anthem, Announcements from the Chair, Adoption of Minutes 11I, 11K, 11K p.2 and 11M, Delegations from the Floor, Report Period, Information Period, Question Period, Business Arising from the Minutes, Business, Committee Business, New Business, Call of the Roll, Time of Next Meeting, Adjournment REPORT PERIOD 1. Nursing Caucus Ayaan Mohamed 2. Science Caucus Andrea Somers 3. Social Sciences Caucus Ryan Sparrow 4. Bylaws and Procedures Commissioner Jean-Marc Metrailler 5. Services Commissioner Alasdair Rathbone 6. Executive Board Matthew

Dillon-Leitch 7. President Matthew

Dillon-Leitch 8. Changes to Fee Schedule Thompson BUSINESS ARISING FROM THE MINUTES 1. Close Nominations for the Ad-Hoc Committee on Democratic

Reform Erl

BUSINESS 1. Open Nominations for Executive Board Dillon-Leitch 2. Close Nominations for Executive Board Dillon-Leitch 3. End the Ban Campaign Sayani-Mulji COMMITTEE BUSINESS 1. Operating Policy 2.2 – Employment Wages Granat

2. Operating Policy 1.3.3 - Vlog Guidelines Kuzman 3. Operating Policy 1.3.4 - Communication Strategy Kuzman MOTIONS 1. Moved by Erl, seconded by ____ that the Assembly close nominations for two (2) SRA

seats and one (1) MSU seat for the Ad-Hoc Committee on Democratic Reform. 2. Moved by ___, seconded by ____ that the Assembly open nominations for two (2) SRA

seats on the Executive Board. 3. Moved by ___, seconded by ____ that the Assembly close nominations for two (2) SRA

seats on the Executive Board. 4. Moved by Sayani-Mulji, seconded by Granat that the MSU endorse and participate in the

End the Ban Campaign, to be housed in the Operations Committee and carried out in conjunction with the Feminist Alliance McMaster.

5. Moved by Simon Granat to amend Operating Policy 2.2 as circulated and attached. 6. Moved by Kuzman that the SRA approve operating policy 1.3.3 Vlog Guidelines. 7. Moved by Kuzman that the SRA approve operating policy 1.3.4 Communication Strategy.

Student Representative Assembly Meeting 11N Sunday, February 5, 2012 at 1:00 p.m.

Council Chambers, GH 111

Call to Order at 1:38 p.m. CALL OF THE ROLL Present Abdelrahman, Al-Amad, A. Ali, Bifano, Bober-Inoue, Daniel, Dillon-Leitch, Dravtez, Erl,

Ferguson, Galan, Golendukhin, Granat, Jamieson, Khaja, Kuzman, Metrailler, Rathbone, Recoskie, Sayani-Mulji, Sayed-Rahman, Somers, Sparrow, Zuchowski

Absent Excused Absent Campbell, Dhawan, Mohamed, Mohamed, Thompson Late Ahmad, Napeloni, Saeed Others Present Dave Moore (MSUAA), James Dowdall (Elections Committee – MSU Member), Naomi

Pullen (SASS Observer), Kristen Thomson (MES CRO), Andrew Richardson (MSU Member, Former VP Administration), Alexandra Sproule (MSU Member), Siobhan Stewart (MSU President-Elect), A. Tutolo (Recording Secretary)

Chair Jeff Wyngaarden ADOPTION OF AGENDA Moved by Recoskie, seconded by Al-Amad to adopt the agenda as circulated. Vote to Adopt Agenda

Passes Unanimously ANNOUNCEMENTS FROM THE CHAIR

The Speaker welcomed Ayrton Dravetz to the Business caucus. The Speaker announced that Sarah Ali had resigned her SRA seat in the Social Sciences caucus and that Andrew Marlowe and Joshua Weiner had vacated their seats on the Nursing and Health Sciences caucuses, respectively, for absenteeism. As a result, Marlowe and Wiener’s seats on the Executive Board are also vacant. The Speaker asked if it was the SRA’s pleasure that the seats be formally declared vacant and that the Elections Committee be directed to hold by-elections within 15 business days in accordance with the MSU Constitution.

Moved by Granat, seconded by Zuchowski to that the Speaker formally declare the SRA vacancies and that the Elections Committee be directed to hold by-elections.

Motion Carried.

• The vacancies were formally declared and the by-elections so ordered. ADOPTION OF MINUTES 11I, 11K, and 11K p.2 and 11M Moved by Ferguson, seconded by Recoskie that the SRA adopt the minutes of the Student Representative Meetings 11I, 11K, and 11K p.2 and 11M.

SRA 11N Page 2 February 5, 2012

Vote on Motion

In Favour: 19 Opposed: 0 Abstentions: 3 Abstained: Kuzman, Bifano, Granat

Motion Passes REPORT PERIOD 1. Science Caucus – Andrea Somers presented

Somers summarized the report. 2. Social Sciences – Ryan Sparrow presented

Sparrow delivered the report verbally. Questions

Kuzman asked Sparrow if the caucus was working on any new projects. Sparrow reported that their caucus had reported in December, and with the Holiday break there was no further work done, so there was nothing to report on.

3. Bylaws and Procedures Commissioner – Jean-Marc Metrailler presented

Metrailler summarized the report. Questions

Somers asked about the FYC Advocacy Chair bylaws. Metrailler stated they are rough bylaws, and revisions will be brought to the next meeting.

Moore asked if there will be a consolidated package available for review in March for all the housekeeping changes. Metrailler agreed to bring all changes to the March 2012 SRA meeting.

4. Services Commissioner – Alasdair Rathbone presented

Rathbone summarized the report.

5. Executive Board – Matthew Dillon-Leitch presented

Dillon-Leitch summarized the report. 6. President – Matthew Dillon-Leitch presented

Dillon-Leitch summarized the report. 7. Changes to Fee Schedule - Dave Moore summarized

Dave Moore spoke on behalf of Duncan Thompson and explained that most of the fee adjustments for 2012-2013 reflect an increase according to the Consumer Price Index as required under Bylaw 5. He drew attention to an exception, noting that the increase in the Athletics & Recreation Building Fund Fee from $2.79 to $4.45 was approved by a referendum in April 2003. The timing was set to be after the MUSC term loan was retired.


INFORMATION PERIOD

Sayani-Mulji reported on an LGBTQ Event and Panel happening on Thursday evening from 7pm to 9pm, in the Atrium. Posters will be emailed shortly.

Kuzman noted that today is the last day to nominate professors for teaching awards. The University Affairs committee is looking for additional people to help for new projects.

Granat reported on the Community Tax project, which gets students to help submitting taxes for anyone who makes under $25,000 a year at no cost.

Sparrow noted the blast furnace closed at Dofasco, which in turn will mean thousands of workers will be laid off.

Sayani-Mulji noted that the career night for labour studies was successful and the tuition rally was also successful as it empowered students and their voices were heard.

Rathbone noted Dillon-Leitch spoke to the Kinesiology Society, which is looking forward to working further with the MSU.

QUESTION PERIOD

None. BUSINESS ARISING FROM THE MINUTES 1. Close Nominations for the Ad-Hoc Committee on Democratic Reform Moved by Erl, seconded by Metrailler that the Assembly close nominations for two (2) SRA seats and one (1) MSU seat for the Ad-Hoc Committee on Democratic Reform.

Erl noted that two SRA seats and one MSU seats are still vacant and encouraged the Assembly for nominations if interested in participating.

Vote on Motion

In Favour: 23 Opposed: 0 Abstentions: 2 Abstained: Erl, Galan

Motion Passes Moved by Erl, seconded by Jamieson to set parameters to be one minute for opening statements, and two minutes for questions per candidate pooled, for both MSU and SRA seats. Vote on Parameters

Passes Unanimously

Candidates for One (1) MSU seat Kelby Miles Kristin Thompson Alexandra Sproule Daniel nominated Vivek Govardhanam

Candidates spoke within allotted time. Assembly voted by secret ballot


Candidate Votes No Confidence Kelby Miles 1 Kristin Thompson 17 Alexandra Sproule 8 Vivek Govardhanam 1 Abstain 0

Kristin Thompson won the MSU seat on the Ad-Hoc Committee on Democratic Reform. Candidates for Two (2) SRA seats

Chris Erl Neha Dhawan Simon Granat Dillon-Leitch nominated Jamieson - accepted


Candidate Votes No Confidence Dhawan 4 Erl 15 Granat 16 Jamieson 19 Abstain 0

Granat and Jamieson won the SRA seats on the Ad-Hoc Committee on Democratic Reform. BUSINESS 1. Open Nominations for Executive Board

Moved by Dillon-Leitch, seconded by Zuchowski that the Assembly open nominations for two (2) SRA seats on the Executive Board.

Vote on Motion

In Favour: 26 Opposed: 0 Abstentions: 1 Abstained: Al-Amad

Motion Passes Nominations:

Goldendukhin nominated Galan – accepted Goldendukhin nominated Abdelrahman - accepted Sayed-Rahman nominated Granat – accepted Sayed-Rahman nominated Sayani-Mulji - declined Bifano nominated Zuchowski - accepted Rathbone nominated Khaja - accepted Sayed-Rahman nominated Sparrow - declined


Saeed nominated Metrailler – accepted 2. Close Nominations for Executive Board

Moved by Dillon-Leitch, seconded by Jamieson, that the Assembly close nominations for two (2) SRA seats on the Executive Board.

Vote on Motion

In Favour: 24 Opposed: 0 Abstentions: 3 Abstained: Sparrow, Al-Amad, Sayed-Rahman

Motion Passes Moved by Sparrow, seconded by Sayani-Mulji to set parameters to be one minute for opening statements only. Vote on Parameters

In Favour: 5 Opposed: 13 Abstentions: 6 Opposed: Dillon-Leitch, Ferguson, Ali, Rathbone, Bifano, Kuzman, Daniel, Somers, Jamieson, Zuchowski, Saeed,

Dravtez, Bober-Inoue Abstain: Erl, Granat, Galan, Ahmad, Galan, Abdelrahman

Motion Fails Moved by Zuchowski, seconded by Ferguson to set parameters to be one minute for opening statements, and two minutes for questions per candidate pooled. Vote on Parameters

In Favour: 15 Opposed: 4 Abstentions: 4 Opposed: Erl, Al-Amad, Sayani-Mulji, Sayed-Rahman

Abstain: Granat, Galan, Ahmad, Sparrow Motion Passes


Candidate Votes No Confidence Galan 7 Ahmad 8 Granat 9 Recoskie 1 Khaja 10 Metrailler 25 Abstain 0

Khaja and Metrailler won the seats on the Executive Board.


3. End the Ban Campaign Moved by Sayani-Mulji, seconded by Granat that the MSU endorse and participate in the End the Ban Campaign, to be housed in the Operations Committee and carried out in conjunction with the Feminist Alliance McMaster.

Sayani-Mulji spoke on the End the Ban Campaign and noted his process in consulting with Feminist Alliance Campaign, SHEC and Diversity Services. Sayani-Mulji also noted other relevant information on the campaign and how the MSU can incorporate their own materials into the campaign.

Sayani-Mulji distributed a letter from the Canadian AIDS Society addressed to Duncan Thompson which expressed an interest in collaborating with the SRA to End the Ban.

Granat spoke on national representation directly associated with AIDS Canada, and stressed how important this would be as our voices would be heard worldwide. Granat also brought forward an informal petition with over 1000 signatures from students supporting the campaign.

Ferguson asked Granat if there were student numbers on the petition that would enable confirmation that the signatories are MSU members. Granat responded that there are no student numbers on the petition.

Kuzman asked Granat to read the preamble on the petitions. The Speaker noted that given the absence of student numbers the MSU would not be able to confirm that

the signatories are MSU members. Erl noted Members of Parliament from Hamilton Central, Mountain and Stoney Creek would be able to

produce a letter showing their support for the End the Ban Campaign. Sayani-Mulji noted it is important to establish and build connections with additional Members of

Parliament, such as Mr. David Sweet. for additional support on the campaign. Ferguson noted that she appreciates work of Operations Committee, but that the Assembly should keep

in mind the purpose of Operations Committee, which is supervising the operating policies. Ferguson mentioned that there was a reason that the services did not want to be part of this campaign. Ferguson noted that we do not have to join an external campaign to make a difference, we can have the campaign run our way and can make just as much as an impact.

Metrailler noted that the Operations committee shouldn't be spending their time in taking personal opinions and using the MSU and students to house them. There are a lot of issues that affect students and there are appropriate actions to reconsider our partnership with them.

Sparrow read paragraph 3 in the letter. Saeed noted that removing the ban would not be an effective strategy. Zuchowski ceded Andrew Richardson. Richardson spoke on the matter that the Queer Students

Community Center was not mentioned. They should be consulted on a consistent basis. Queer students are more considered about their dignity. He noted that he has been an advocate for queer students for several years and those he has spoken with are not happy with the MSU getting into this issue. Richardson felt the motion should be defeated.

Somers asked Sayani-Mulji if it would not be up to CFS to distribute materials. Sayani-Mulji responded that logo can be removed and the material can be edited the way we like to craft our own campaign.

Sparrow ceded to Sayani-Mulji. Sayani-Mulji noted that he spoke to QSCC, and executive members were unanimously in agreement with the campaign.

Kuzman asked Saeed to summarize his statement. Saeed noted that we should not be lobbying for a complete removal of the ban but rather a one-year deferral. Saeed spoke on the highly conservative climate of Health Canada, and with this, we should be taking a pragmatic approach.

Khaja ceded Andrew Richardson. Richardson noted that he cannot speak on the QSCC’s behalf, but many queer students are not interested in the MSU endorsing the campaign via external means.

Granat questioned how students would feel if we voted down the campaign. Granat also noted that we need a national voice.

Dillon-Leitch noted that we all agreed that this is an issue that everyone agreed upon in the last meeting. Thompson also contacted the AIDS Society, but was told that the AIDS Society would have they will have to check with CFS before making changes to the campaign.

Al-Amad noted that this issue seems to be vibrating throughout the nation.


Kuzman noted that per the MSU Constitution it is our responsibility to facilitate communication with students. The Assembly should pursue lobbying in a more strategic way. She agreed with Saeed over the 1 year deferral idea. She asked Ferguson about housing our own campaign with SHEC and whether she would be able to provide info on how participation would compare. She noted that it is important that QSCC avoid taking a political stance.

Ferguson noted that we can accomplish the same message with an internal campaign to educate students.

Sayani-Mulji noted we can customize this campaign to as we see fit. Granat reiterated we will have better national expression. Khaja clarified that we are not against the students that signed the petition. Al-Amad noted there will be newspaper articles written on this campaign and encouraged members to

vote in favour this campaign. Ali noted her considerable amount of experience on lobbying. Ali mentioned that the MSU is part of OUSA

and CASA, and the primary reason for her opposition to the motion is because of the broader campaign’s affiliation with CFS.

Al-Amad noted he would like the assembly to avoid being emotional and ceded remaining speaking rights to Sayani-Mulji.

Sayani-Mulji noted he does not care who houses the campaign; it is about bringing together students to voice opinions. He stressed that certain members of the assembly are making this more difficult than necessary.

Stewart explained that her initial reaction to the petition was to be supportive, but as she learned more about the proposed approach and partnerships she had concerns as Diversity Services director about the way it was being framed. She stressed that it is important to students to make their own informed decision. She is in agreement with the Union taking on its own campaign.

Daniel asked in the event that this motion does not go through, what are the next steps. Sayani-Mulji responded that other options would be explored, such as approaching the AIDS Society. Al-Amad noted the campaign is totally customizable and ceded speaking rights to Stewart. Stewart agreed with issue and noted that the MSU should be presenting pros and cons of the information

as it should represent all of the sides of the argument. Kuzman noted that this campaign affiliation with CFS is not the sole reason that the SRA is debating this;

however we should consider the Constitution. She noted that it is important to listen to the MSU President-Elect.

Kuzman stressed that the MSU can emulate the campaign and still contribute to the potency of the argument.

Granat spoke directly to Kuzman’s point and noted that the campaign would have national representation.

Saeed noted that if we give students the opportunity to create this campaign, it will be successful. Sayani-Mulji stated that it is not prudent to trust a student to come up with a policy, as we have experts

to consult. Erl called for a roll call vote.

Vote on Roll Call Vote

In Favour: 10 Opposed: 4 Abstentions: 9 Opposed: Ferguson, Jamieson, Amad, Bifano

Abstained: Dillon-Leitch, Ali, Rathbone, Recoskie, Kuzman, Khaja, Daniel, Zuchowski, Galan, Goldendukhin, Dravetz, Bober-Inoue

Motion Passes


Vote on Motion In Favour: Abdelrahman, Al-Amad, Erl, Goldendukhin, Granat, Napeloni, Sayani-Mulji, Sayed-Rahman, Sparrow

Opposed: A. Ali, Bifano, Bober-Inoue, Dhawan, Dillon-Leitch, Dravetz, Ferguson, Galan, Jamieson, Metrailler, Recoskie, Saeed, Somers, Zuchowski

Abstained: Ahmad, Khaja, Kuzman, Rathbone Motion Fails

COMMITTEE BUSINESS 1. Operating Policy 2.2 - Employment Wages Moved by Granat to amend Operating Policy 2.2 as circulated and attached.

Granat noted to review the memo attached to the agenda for further information. Vote on Motion

In Favour: 21 Opposed: 0 Abstentions: 0

Motion Passes 2. Operating Policy 1.3.3 - Vlog Guidelines Moved by Kuzman that the SRA approve operating policy 1.3.3 Vlog Guidelines.

Granat asked Kuzman if she has looked into where the camera comes from, where it is going to be posted, and how it is going to be implemented.

Kuzman noted that members have access to the MSU camera and the policy on its use through the Student Life Development Coordinator. In addition, other concerns are addressed in the policy itself.

Ferguson spoke on editing and addressing the Speaker’s job description as it will not change the pay outcome. Ferguson also noted that the MSU is in the midst of completing the full time staff review, and the pay scale being looked at.

Daniel asked about the article regarding posting videos (section 9). Kuzman responded that this policy does not have strict posting guidelines, and there are other acceptable venues to post the Vlogs.

Somers noted she believes it is a positive step. Kuzman noted the Speaker was consulted about this, and feels comfortable with this change in the job

description. Moved by Dillon-Leitch, seconded by Ferguson to recess for 15 minutes

Passes Unanimously

Recessed at 4:00 p.m. Called to Order at 4:15 p.m. CALL OF THE ROLL Present Ahmad, A. Ali, Bifano, Bober-Inoue, Daniel, Dillon-Leitch, Dravtez, Erl, Ferguson, Galan,

Goldendukhin, Granat, Jamieson, Khaja, Kuzman, Metrailler, Rathbone, Recoskie, Saeed, Somers, Zuchowski

Absent Excused


Absent Abdelrahman, Al-Amad, Campbell, Dhawan, Mohamed, Mohamed, Napeloni, Sayani-Mulji, Sayed-Rahman, Sparrow, Thompson

Late Others Present Dave Moore (MSUAA), James Dowdall (Elections Committee – MSU Member), Naomi


Chair Jeff Wyngaarden

Rathbone asked for clarification for the Speaker approving Vlogs before being published. Kuzman noted section 1.1 of the policy, which states that caucuses wishing to pursue additional blogs do not have to comply with the standards of this policy.

Granat stated a desire to postpone this motion because a few edits to the policy should be made. Bifano noted that Kuzman put a lot of effort to this policy. She stressed that the policy is a guideline and

should be read in conjunction with visual identity guide. Metrailler noted that he is okay with adopting this policy now and then amending it later if problems

arise. Daniel asked about the numbering format. Kuzman noted that small edits will be addressed immediately. Somers ceded to Bergen. Bergen asked about reviewing of the script. Kuzman reiterated the policy and

the process. She also noted that the Speaker is to review each Vlog so that no members violate bylaws. Ferguson noted that it is not necessary to postpone the motion as there was ample time to review and

critique. Granat noted he does not want to pass half-feasible policy. Granat asked the Speaker if a member would

be in violation of this policy if they did not post a Vlog. Kuzman noted a report schedule 6.4.1 and also noted that visual communication is effective.

Vote on Motion

In Favour: 17 Opposed: 1 Abstentions: 3 Opposed: Granat

Abstained: Erl, Ahmad, Dravetz Motion Passes 3. Operating Policy 1.3.4 - Communication Strategy Moved by Kuzman that the SRA approve operating policy 1.3.4 Communication Strategy.

Kuzman read the policy and reported that it provides a guide to approach students. Granat asked what substantial changes have been made. Kuzman noted that wording has been cleaned up, and The Silhouette section has been edited.

Vote on Motion

In Favour: 24 Opposed: 1 Abstentions: 3 Abstained: Dhawan, Granat, Ahmad

Motion Passes


NEW BUSINESS Moved by Saeed, seconded by Granat to open nomination for one (1) SRA seat on the External Affairs committee.

Vote on Consideration

In Favour: 24 Opposed: 0 Abstentions: 0 Motion Passes

Vote on Motion

In Favour: 24 Opposed: 0 Abstentions: 0 Motion Passes

Dillon-Leitch commended members of the Assembly for staying through the meeting and working through a difficult decision.

Dillon-Leitch noted that the MSU will be pursuing an information campaign through SHEC, and there will also be an article in the President’s Page about the End the Ban Campaign.

TIME OF NEXT MEETING

Sunday, February 26, 2012 6:30p.m.

Council Chambers, GH 111

CALL OF THE ROLL Present Ahmad, A. Ali, Bifano, Bober-Inoue, Daniel, Dillon-Leitch, Dravtez, Erl, Ferguson, Galan,

Goldendukhin, Granat, Jamieson, Khaja, Kuzman, Metrailler, Rathbone, Recoskie, Saeed, Somers, Zuchowski

Absent Excused Absent Abdelrahman, Al-Amad, Campbell, Dhawan, Mohamed, Mohamed, Napeloni, Sayani-

Mulji, Sayed-Rahman, Sparrow, Thompson Late Others Present Dave Moore (MSUAA), James Dowdall (Elections Committee – MSU Member), Naomi


Chair Jeff Wyngaarden ADJOURNMENT Moved by Zuchowski, seconded by Dillon-Leitch that the meeting adjourn.

Passes Unanimously


Adjourned at 5:00 p.m. /at

Dear Assembly Members,

Here is an update on what the science caucus has been working on since I last gave a

report.

As mentioned at the previous SRA meeting, we have been in communication with iSci in

regards to the concerns addressed by assembly members about the space in the third floor

of Thode Library that is an iSci specific space. Thank you to Rodrigo Narro Perez, the

MSS-iSci Liaison for offering clarification in this regard. He specified that there are two

spaces in Thode, Thinkspace and iStudy, the former is free to book for all students while

the latter is iSci specific. The unique nature of the iSci program, in its heavily group-

based approach as well as 24 unit classes, necessitates this type of workspace.

Again on the subject of iSci, we have continued to look into the potential for having an

iSci seat on the SRA. Originally we were considering forgoing a science seat in favour of

integrating iSci into the assembly but according to Bylaw 3 section 9.4 it would be under

our jurisdiction to create a caucus for any academic division that includes at least one

hundred (100) members of the MSU. Since iSci has only been in existence for three years

they are not currently large enough (at only 95) so we are looking into having an ex-

officio position in place for next year with the hopes of having an iSci voting member in

future years.

The Science caucus has continued an open dialogue with the McMaster Science Society

(MSS), which has been mutually beneficial. We have discussed academic issues and have

found that the best line of communication has been set by the MSS’s VP internal to

Alison Sills in order to avoid bringing up the same issue multiple times. In the coming

term we will be co-hosting a closed forum with the MSS as well as an event that will

address the need for experiential education in the Faculty of Science.

Presently, the Science caucus has been giving class talks surrounding Presidentials,

Teaching Awards and the job opportunities available within the MSU. Ms. Daniel has

compiled a list of all of the large science classes this term and we will be discussing a

divide and conquer method in the coming caucus meeting.

.

REPORT From the office of the…

Science Caucus

TO: Members of the Student Representative Assembly

FROM: Andrea Somers

SUBJECT: SRA Report

DATE: Monday January 30, 2012

Finally, the Science Caucus is planning on releasing our second issue of The Scientist this

year featuring submissions from our own caucus as well as anyone else that would like to

write something. Again we will be stylizing the issue with the help of Underground.

If you have any questions or comments feel free to address them to me now or via e-mail.

Andrea Somers

SRA Science Caucus Leader

Hello Assembly,

The Bylaws and Procedures Committee has started our weekly meetings which will be held at

4:30pm on Fridays. Here is an update of what we have been working on since last reporting:

External Affiliation

As you all should know, unfortunately due to unclear wording in the text, the constitutional

amendment that the Assembly voted to send to referendum had to be withdrawn. The committee

is looking into options of having this issue brought back forward. I do not like the way our

current OUSA and CASA Bylaw are set-up and would like to see them combined into a more

comprehensive external affiliation bylaw.

I also want to ensure that we have procedures in our documents which say how we must join

external lobbying organizations (it is my preference that it be done through referendum, but if the

assembly disagrees, I still want whatever method we agree upon to be written down somewhere).

A possibility at this point is what some members have suggested, which is to bring the changes

in through a bylaw so they can be “tested” before pursuing a full constitutional change.

President’s and Academic Affairs Council

Working with Mr. Dillon-Leitch and Ms. Ali, the committee has helped codify the current

practice where the Student Academic Council has been split into the President’s Council and the

Academic Affairs Council. This ensures that the activities of these two groups are at least

following some sort of structure in a bylaw, and ensures we are not breaking our bylaws by not

holding SAC meetings. Since these are new bylaws, I would be more than happy to hear

suggestions from members on how to improve them, once we see what works and what doesn’t.

Minutes

The committee has been discussing a couple of things related to SRA minutes. We approved a

bylaw change which will codify that the responsibility of reviewing minutes lies with the

Speaker. This was done because, a) it is in the Speaker’s job description, and b) we felt that it

.


Bylaws & Procedures Commissioner


FROM: Jean-Marc Metrailler, SRA Bylaws &Procedures Commissioner

DATE: February 5th 2012

was better to have someone who is not an assembly member reviewing the minutes to avoid any

potential bias. By having this change codified in the bylaws it also allows for the Speaker’s hours

to be properly adjusted in following years to compensate for the increased workload. This

change will be brought to the assembly soon.

Also related to minutes, I have been working on a request by Mr. Saeed to codify a timeframe for

when minutes from an SRA meeting must be posted on the MSU website. The committee has

reached a sort of consensus that a timeframe would be useful, but we are unsure as to whether

this change would go into a job description or into a bylaw. I will continue to speak with the

General Manager and the Administrative Assistants and will report back to the assembly on this

matter once their full opinions have been solicited.

That’s about it! Thanks for reading.

Jean-Marc Metrailler

SRA Bylaws & Procedures Commissioner McMaster Students Union [email protected]

https://130.113.30.79/owa/redir.aspx?C=f7a09620584f4a43adea608cba75f386&URL=mailto%3asrabylaws%40msu.mcmaster.ca

Dear SRA,

There are many projects currently going on in the Services Committee. The Services

Review is coming along. Questions for PTM’s, as well as proposed questions for the survey are

being sent to PTMs this week.

Currently we are still held up on the PAC Operating Policy. We are attempting to provide

a system for poster approval that accommodates both free speech and the right of students to an

inclusive environment where they feel safe. This may include a more detailed flow chart for the

appeals process.

Recently we received a detailed report on different Women’s Centres across the nation.

This report was produced by a third year Women’s Studies course and was provided by Ryan

Sparrow. It will be used in conjunction with consultation with our Services, appropriate

University Services, and relevant groups to provide background or a report on the feasibility of a

Women’s Centre or analogous services on the McMaster campus.

Meeting times are currently irregular and will likely occur twice a week as there is

currently no meeting time that does not exclude multiple committee members. A regular time

will be set by this Sunday and I will be able to report this to you.

Yours truly,

Alasdair Rathbone

SRA Services Commissioner ’11-12

SRA Kinesiology

.


Services Commissioner


FROM: Alasdair Rathbone, SRA Services Commissioner

DATE: February 1st, 2011

Vice President Finance 1 February 2012 Duncan Thompson

Dear Members of the SRA,

The memo below is the changes that you will see to next year’s student fees as administered by the

MSU and the University. The changes below constitute the smallest possible raise to the fees as outlined

by our bylaws. (Specifically Bylaw 5: Financial Affairs) The bylaw also states that the MSU May increase

its membership beyond CPI fee by up to $3 in any given year or $8 in any 3 year period. However after

discussion with Maggie Gallagher and John McGowan we all agree that the union is currently in a

position where we do not need to increase the fees above CPI. The annual average change in CPI for

Ontario is 3.1%. This information was released by Stats Canada on January 20th, 2012 and can be viewed

online at their website should you so wish.

Fee Component 2011-2012 2012-2013

Fee before rounding. (3.1%) & Notes

MSU Operating Fund 117.28 120.92

120.91568

MSU Health Plan 55.00 56.71

56.70500

MSU Dental Plan 110.00 113.41

113.41000

93.3 CFMU-FM 16.77 17.29

17.28987

Marmor 8.73 9.00

9.00063

WUSC 1.41 1.45

1.45371

HSR Bus Pass 126.15 126.15

145% of adult monthly pass

Incite 0.91 0.94

0.93821

OPIRG-McMaster 7.24 7.46

7.46444

MUSC 0.60 0.62

0.61860

Solar Car Project 1.03 1.06

1.06193

Engineers Without Boarders 0.35 0.36

0.36085

Student Services Fee 4.19 4.32

4.31989

Administrative Services Fee 1.12 1.15

1.15472 Athletics & Recreation Building Fund Fee 2.79 4.45

Per April 2003 referendum

Athletics & Recreation Activity Fee 107.37 110.70

110.69847

Student Health Services Fee 54.94 56.64

56.64314

The above chart, generously provided by Mr. Moore, is a helpful view of the changes and notes

associated. Please have a look through it to get a good understanding of the change in fees. Each fee

corresponds to fees collected under bylaw 5 Financial Affairs.

If you have questions about any fee changes please feel free to let me know and I would be glad to

answer them to the best of my ability. If your question is on a fee that we do not administer I’d be happy

to put you in touch with those who are in charge of that particular fee. Please feel free to e-mail me or

drop by at your convenience.

Best,

Duncan Thompson

Wage Review:

Business Editor

Report of the Standing Committee on

Finance

Simon Granat, SR

Chair

10.11

48th

sitting of the SRA

https://www.msumcmaster.ca/studentGovernment/repassembly/generalInformation/overview.htm

Table of Contents Consideration Process………...…………………...…..…....1

Background and Consideration….….…………….....……..1

Recommendation…………………………...…….….……..1

Standing Committee on Finance

June 2011 to April 2011

CHAIR

Simon Granat, SR

VICE CHAIR

Andrew Wallace

MEMBERS

Adnan Ahmad, SR

Jeremy Bober-Inoue, SR

Maria Daniel, SR

The Standing Committee on Finance respectfully submits the following wage review report for

the job of Business Editor to the Executive Board.

Consideration Process

The committee heard testimony from the Vice President Finance, the Executive Editor and the

former Senior Business Editor. The Executive Editor’s testimony was provided in writing. When

hearing testimony from the former business editor, who is the chair, he relinquished his seat and

made it clear that his testimony should have no more sway than that of any other witness. After

hearing testimony, the witnesses answered questions from the committee, unless testimony was

given in writing. On three occasions the committee requested a job description for the Business

Editor be provided from the Vice President Administration. No job description for the Business

Editor was produced. Also, the committee took into account the current wage structure of the

McMaster Student Union, and the position’s current hourly allotment.

History of the Position and Current Wage:

The Business Editor job was created in 2009 by Simon Granat and Santino Marinucci. At the

time there were only three other student run business publications in Canada, and the Silhouette’s

Business Section was the first to be folded in a university newspaper in Canada. In the past the

section has had interviews with prominent CEOs and financial leaders, including former Prime

Minister Paul Martin, and Nokia CEO Stephen Elop. Its first year, the section printed in the last

half of the year, in 2010. In that year, there was no formal wage for either business editor.

The Business section was continued the following year, 2010-11. As Senior Business Editor,

Mr. Granat was paid through the Distribution wage, which was substantially lower than other

Silhouette wages. Mr. Marinucci was paid after the fact with a stipend.

The Business Editor is responsible for getting and organizing volunteers, editing their work,

laying out all articles in their section, submitting photo requests, networking with outside

organizations as required and writing stories. Regardless of the amount of volunteers in a

particular week, the business editor has the responsibility of ensuring content for their section

every week. Operating Policy 1.3.1 the Silhouette was amended to include roles for the Business

Editor. Since then, the interim wage for the Business Editor has currently been set at 14 hours

per week at $11.40 per hour.

Discussion

The committee’s concerns were balancing the amount of work the editor must do, in terms of

filling pages against the responsibility of being an editor for a section. After deliberation over the

course of two consecutive meetings about what the job’s responsibilities are, the committee

unanimously recommended to keep the wage at the current level.

Recommendations

The Standing Committee on Finance respectfully submits the following policy considerations to

the Student Representative Assembly and all relevant committees there-in:

1. The business editor wage remains unchanged at 14 hours per week at $11.40 per hour.

2. That the Standing Committee on Finance move to amend Operating Policy 2.2-Wages,

such that the business editor wage is reflected pursuant to recommendation 1.

3. The Vice President Administration produce a job description for the Business Editor.

Approved 95Q (Feb 11/96) Revised 98K (Nov.22/98) Revised 02Q (Mar 30/03) EB 08-01 (May22/08) Revised SRA 10P (Mar 27/10) Revised 96L (Dec 1/96) Revised 98R (Mar.21/99) Revised 04J (Nov 7/04) Revised SRA 08E – (June 14/08) Revised 96Q (Mar 23/97) Revised 99F (Sept. 26/99) Revised 04R (Mar 20/05) Revised SRA 08I (Oct 19/08) Revised 97J (Oct. 19/97) Revised 99N (Feb. 6/00) Revised 05O (Feb 12.06) Revised SRA 08R (Mar 25/09) Revised 97R (Mar. 15/97) Revised 00B (Apr.28/00) Revised 06E (July 15/06) Revised SRA 09E (Jul 11/09) Revised 98I (Oct. 25/98) Revised 00K (Dec. 3/00) Revised 06F (Sept 17/06) Revised SRA 09F (Sept 20/09) Revised 96F (Sept. 8/96) Revised 00P (Mar. 4/01) Revised EB06-25 (Jan 24/07) Revised SRA 09H (Oct18/09) Revised 96P (Mar. 2/97) Revised 01H (Oct. 28/01) Revised EB06-27 (Feb 7/07) Revised SRA 10B (April 25/10) Revised 97D (June 8/97) Revised 01O (Mar. 3/02) Revised EB06-28 (Mar 7/07) Revised SRA 10C (June 19/10) Revised 97K (Nov. 2/97) Revised 02B (Apr. 21/02) Revised EB07-03 (June 13/07) Revised SRA 10D (July 10/10) Revised 98A (Apr. 5/98) Revised 02D (July 28/02) Revised 08D (Apr 6/08) Revised SRA 10N (Feb 27/11)

Operating Policy 2.2 – Employment Wages

Department Position Remuneration Hours Term Level

Administration Web Page Editor $11.40 35 Per hour (summer) Level 3

$11.40 14 Per hour (academic) Level 3

Network Assistant $10.90 14 Per hour Level 4

Reception Clerk $10.40 Variable Per hour Level 5

Accounting Clerk $12.40 Variable Per hour Level 1

Welcome Week Promotion

Coordinator (2 weeks only) $10.40

25 Per hour Level 5

Public Relations Assistant $10.40 15 Per hour Level 5

Video Editor $10.40 10 Per hour Level 5

Research Assistant $10.40 10 Per hour Level 5

Education Advocacy Coordinator $11.40 Variable Capped Per hour (summer) Level 3

8 Per hour (academic) Level 3

Silhouette Managing Editor $11.40 15 Per hour Level 3

ANDY Senior Editor $11.40 14 Per hour Level 3

News Editor $11.40 14 Per hour Level 3

Photo Editor $11.40 14 Per hour Level 3

Production Editor $11.40 14 Per hour Level 3

Sports Editor $11.40 14 Per hour Level 3

Op/Ed Editor $11.40 14 Per hour Level 3

Inside Out Editor $11.40 14 Per hour Level 3

Entertainment Editor $10.90 12 Per hour Level 4

Music Editor $10.90 12 Per hour Level 4

Assistant Sports Editor $10.90 12 Per hour Level 4

Assistant News Editor $10.90 12 Per hour Level 4

Photographer $10.90 12 Per hour Level 4

Multimedia Editor $10.40 12 Per hour Level 5

Assistant Inside Out Editor $10.90 12 Per hour Level 4

Website Editor $10.40 10 Per hour Level 5

Distribution Coordinator $10.40 6 Per hour Level 5

Business Editor $11.40 14 Per hour Level 3

EFRT Program Director $12.40 12 Per hour Level 1

Public Relations Coordinator $800.00 Honorarium

Training/Orientation

Coordinator $800.00

Honorarium

Scheduling Coordinator $800.00 Honorarium

Standard First Aid Instructor $11.90 Variable Per hour Level 2

Child Care Centre Teacher’s Assistant $11.40 Variable Per hour Level 3

Twelve Eighty Shift Supervisor $11.90

Variable Per hour Level 2

Kitchen Shift Supervisor $11.90

Variable Per hour

Level 2

Kitchen Staff $10.40 Variable Per hour Level 5

Barback $10.40 Variable Per hour Level 5

Door Staff $10.90 Variable Per hour Level 4

Catering $10.90 Variable Per hour Level 4

Servers $9.05 Variable Per hour Level 6

Bartender $9.05 Variable Per hour Level 6

Promotions Coordinator $11.40 Variable Per hour Level 3

Administrative Assistant $10.40 Variable Per hour Level 5

Union Market Assistant Manager $11.40 12 Per hour (academic) Level 3

CSRs $10.40 Variable Per hour Level 5

Elections Chief Returning Officer $11.40 Variable Capped Per hour (summer) Level 3

16 Per hour (academic) Level 3

Deputy Returning Officer $10.90 12 Per hour (academic) Level 4

Poll Clerks $10.40 Variable Per hour Level 5

Compass Internal Coordinator $11.40 10 Per hour Level 3

Shift Supervisor $11.40 10 Per hour Level 3

CSRs $10.40 Variable Per hour Level 5

Campus Events Assistant Director $11.40 15 Per hour (summer) Level 3

$11.40 Variable Per hour (academic) Level 3

Charity Ball Coordinator $1,500.00 Honorarium

Event Representative $10.40 Variable Per Hour Level 5

Poster/Promotion Staff $10.40 Variable Per hour Level 5

Welcome Week Events

Representative $10.40

Variable

Per hour Level 5

Street Team Promotion

Coordinator $11.40

Variable

Per hour Level 3

AVTEK Productions Stage Hand $10.40 Variable Per hour Level 5

Stage Manager Level 1 $10.40 Variable Per hour Level 5



Administrative Assistant $10.40 Variable Per hour Level 5

CFMU Music Director $10.90 14 Per hour Level 4

Spoken Word Coordinator $10.90 14 Per hour Level 4

Production Assistant $10.90 6 Per hour Level 4

Promotions Assistant $10.90 6 Per hour Level 4

Sports Director $10.90 6 Per hour Level 4

Underground

Media & Design Administrative Assistant $10.40

12

Per hour Level 5

Receptionist $10.40 12 Per hour Level 5

Student Graphic Designer $10.40 12 Per hour Level 5

MACgreen Director $11.40 Variable Capped Per hour (summer) Level 3


MACycle Co-op Director $11.40 35 Per hour (summer) Level 3

$11.40 16 Per hour (academic)

Business Coordinator $150.00 6.5 Honorarium

Programs Coordinator $150.00 6.5 Honorarium

Shop Coordinator $150.00 6.5 Honorarium

Marmor Executive Editor $11.40 16 Per hour Level 3

Production Editor $10.90 12 Per hour Level 4

Photo Editor $10.90 12 Per hour Level 4

Copy Editor $10.90 12 Per hour Level 4

Assistant Photo Editor $10.90 12 Per hour Level 4

SCSN Director $11.40 20 Per hour (summer) Level 3


CRA Coordinator $10.90 8 Per hour Level 4

Newsletter & Promotions

Coordinator $10.90

8 Per hour Level 4

Community Resource Assistant $10.40 6 Per hour Level 5

SRA Speaker $11.40 Variable Capped Per hour (summer) Level 3

10 Per hour (academic)

Bylaws & Procedures

Commissioner $10.90

6 Per hour Level 4

External Affairs Commissioner $10.90 6 Per hour Level 4

Finance Commissioner $10.90 6 Per hour Level 4

Operations Commissioner $10.90 6 Per hour Level 4

Services Commissioner $10.90 6 Per hour Level 4

University Affairs Commissioner $10.90 6 Per hour Level 4

Clubs Assistant Administrator $10.40 8 Per hour Level 5

Maroons Coordinator $11.40

20 Per hour (summer) Level 3

11.40 12 Per hour (academic)

Shinerama/Terry

Fox Campaign Coordinator $11.40

20 Per hour (summer) Level 3

$11.40

5 Per hour (Sept 1 – Oct

31

Diversity Services Director $11.40

Variable Capped

16

Per hour (summer)

Per hour (academic) Level 3

$11.40 Per hour Level 3

Bridges Coordinator

10

CLAY Coordinator $11.40 5

Per hour (Nov 1 – Jan

31) Level 3

$11.40 15

Per hour (Feb 1 – May

31) Level 3

PAC Coordinator $11.40 Variable Capped Per hour (summer) Level 3

8 Per hour (academic)

SHEC Coordinator $11.40 Variable Capped Per hour (summer) Level 3


SWHAT

Coordinator

$11.40

Variable Capped

Per hour (summer)

Level 3


TAC Coordinator $11.40

Variable Capped

8

Per hour (summer)

Per hour (academic) Level 3

Horizons Coordinator $11.40 5

Per hour (Feb 1 – Apr

30) Level 3

$11.40 15

Per hour (May 1 – Aug

31) Level 3

MAC Bread Bin Director $11.40 Variable Capped Per hour (summer) Level 3


Program Coordinator $10.90 8 Per hour Level 4

Farm Stand Director $11.40 8

Per hour (Apr 1 – Nov

30) Level 3

Queer Students

Community Centre

(QSCC) Coordinator $11.40

Variable Capped Per hour (summer) Level 3


Variable Capped – Student managers under this category may work for up to 100 hours in the summer as approved by

their direct supervisor.

Operating Policy 1.3.3- Vlog Guidelines

1. Purpose

1.1 To outline the criteria that should be met by MSU Vlogs appearing on the MSU website (where space allows) and on MSU Twitter.

2. Definitions

I Vlogs (A Video Blog)

II Caucus: The members of the SRA representing an academic division

III SLDC: Student Life Development Coordinator

3. Administration

3.1 Vlogs shall be completed by individual caucuses on a rotational basis after every SRA meeting, as per a schedule pre approved by the SRA.

3.2 The VP (Administration) shall compile a Vlog rotation schedule. The document should be completed and disseminated by the first SRA meeting in September.

4. Content

4.1 Vlogs shall include information in the following priority:

4.1.1 Special orders of the day

4.1.2 Important business that the SRA has completed (e.g. major expenditures, organizational changes, policy statements)

4.1.3. Reports that contain information of interest to the MSU membership at large (e.g. Vice President Education report on elections, President report on the status of website renovations)

4.1.4. Opportunities available to all MSU students (e.g. MSU job opportunities, Advocacy team plans, SRA or Committee seat vacancies)

4.1.5 Content of special interest to one or more academic division(s) (caucuses)

4.1.7. Information or deliberations relating to closed session portions of a meeting should not be included in the Vlog

5. Format

5.1. Vlogs should be three to four (3-4) minutes in length at the maximum (aim for three 3 minutes if possible).

5.2. Vlogs should begin with the MSU logo, and MSU approved font and colours in accordance with the MSU Visual Identity Guide.

5.3 Opening title should be kept consistent, at, “SRA Vlog, brought to you by (insert caucus here)” .

5.4 Ending credits should end with the SRA logo, and MSU approved font and colours, in accordance with the MSU Visual Identity Guide.

5.5 Closing title should be kept consistent at, “Thanks for watching! E-mail us if you have any questions at (insert caucus e-mail here).”

5.6 Should annotations be used throughout the video to mark what is being discussed, they should be placed in a maroon box in the upper left corner with all words capitalized.

5.7 Tags for the video could be any number of the following: McMaster University, MSU, McMaster Students Union, Mac, Hamilton, Canada, Student Representative Assembly, SRA, Students, Student Government.

6. Logistics

6.1. Position the camera so the whole face is in the frame, and about 2/3 of the speaker’s torso.

6.2. When exporting videos, choose the highest quality.

6.3. When Students are using the MSU camera rather than a computer to film Vlogs, SRA members should comply with the camera sign out policy: see the SLDC.

6.4. Vlogs should be filmed with caucus members, on a fair Vlog rotation schedule (see 3.2).

6.4.1 Should an individual member feel uncomfortable being viewed in a Vlog, they may contribute to Vlog production in an alternate capacity (i.e. editing).

6.5. Caucuses should send a script of what is to be included in the Vlog, via e-mail to the speaker, for editing by the Tuesday after the SRA meeting. The speaker shall ensure that the content does not violate any by-laws or operating policies.

6.6. The speaker will e-mail the caucus with either an approval or, in the event that the speaker takes issue with the script, the speaker will provide the caucus with recommendations for script modifications.

6.6.1 If the caucus receives recommendations for modification, the caucus shall incorporate the modifications and proceed to film the Vlog.

6.6.2 The Vlog shall reflect the content of the script that has been approved by the speaker.

6.7 Once the Vlog is complete, the caucus shall send the Vlog to the Speaker who will send it to the SLDC.

6.8. The SLDC shall upload the Vlog onto the MSU YouTube channel.

6.9. The Vlog should be completed and sent to the Speaker no later than the Friday following the SRA meeting .

7. Editing

7.1 SRA members who require editing technology can access video editing software at the Mills Memorial Library, in the Lyons New Media Centre

8. Promotions and Advertising

8.1. After uploading the Vlog onto the MSU YouTube channel, it shall be posted onto the following media by the SLDC:

8.1.1. MSU Website (Where space allows)

8.1.2 MSU Twitter

9. Other acceptable venues to post the Vlog are personal accounts on the following media:

9.1 Personal Twitter Accounts

9.2 Personal Facebook Accounts

9.3 LearnLink

9.4 Avenue2Learn

9.5 MacInsiders

9.6 The Silhouette (online)

9.7 Modes of communication used by individual caucuses such as electronic newsletters or during open forums

Operating Policy 1.3.4- Communication Strategy

1. Purpose 1.1 This strategy sets out a framework for communication with student leaders and the general student body to disseminate reliable information on a timely basis in response to program closures, labour disputes or any matter deemed substantial or immediately important to the well-being of students. It is a minimum standard for communications and in no way precludes additional communications strategies.

2. Definitions:

I MSU (The McMaster Students Union)

II SRA (Student Representative Assembly)

III UA (University Affairs)

IV “Information Sessions”: An announcement made by the Vice-President (Education) or a member of the UA Committee at an MSU event to inform students as to where information may be obtained about important time-sensitive issues.

V SOCS (Society of Off Campus Students)

VI IRC (Inter-Residence Council)

VII FLIRC (Residence Floor Leaders- Inter Residence Council)

VIII In-Hall Meeting: A regularly scheduled meeting within the Inter- Residence Council, attended by FLIRC and Residence Representatives, usually following a Proper.

IX FYC (First Year Council)

3. MSU Clubs

3.1 The President, in consultation with the Vice-President (Education), shall draft a letter advising students where information will be

posted, and ask that the club President share this information with their respective club membership..

3.1.2 The Vice-President (Education) shall request that the Clubs administrator e-mail this letter to the respective President of each MSU-recognized club.

4. Faculty Societies

4.1 The President, in consultation with the Vice-President (Education), shall draft a letter advising students where information will be posted, and e-mail this letter to the respective VP (Academic) or President of each McMaster University Faculty Society.

4.1.1 The Societies indicated in Section 4.1 shall include, but are not limited to: 4.1.1.2 Society of Arts & Science Students (SASS) 4.1.1.3 Bachelor of Health Sciences Society (BHSS) 4.1.1.4 DeGroote Commerce Society (DCS) 4.1.1.5 McMaster Kinesiology Society 4.1.1.6 McMaster Engineering Society (MES) 4.1.1.7 McMaster Humanities Society (MHS) 4.1.1.8 McMaster Science Society (MSS) 4.1.1.9 McMaster Social Sciences Society (MSSS) 4.1.2 McMaster Undergraduate Nursing Students Society (MUNSS)

5. SOCS and IRC

5.1 At a regularly scheduled meeting of The Presidents Council, the President shall communicate via verbal statement as to where students may obtain information. The statement shall request that individuals present at this meeting, disseminate this information to their constituents.

5.2 The president, or a designate, may also choose to make a Delegation from the Floor presentation at a meeting of the IRC and request that the information be shared at residence building in-hall meetings.The delegation will also request that during the

in-hall meeting, reps ask that their FLIRCS inform students living in residence about this information.

6. FYC

6.1 The President, in consultation with the Vice-President (Education), shall draft a letter advising students where information will be posted, and e-mail this letter to the FYC President asking that the information be shared with his or her constituents.

7.` Campus Television Screens

7.1 The Vice-President (Education) shall compile a document setting out where information will be posted, and circulate it to McMaster Hospitality Services and the MSU Underground Media & Design, for display on Centro and residence television screens, respectively. 7.2 Prior to submission to McMaster Hospitality Services, the Vice-President (Education) shall contact the Director of McMaster Hospitality Services to confirm that the information is eligible for posting on Centro television screens.

7.3 As additional television screens are installed on campus, this policy shall be read to include those posting opportunities.

8. Informational Sessions

8.1 When the MSU learns of a labour dispute, program closure or any matter deemed substantial or immediately important to the well being of students, the UA Committee shall obtain a list of all upcoming MSU events.

8.2 The UA Committee shall determine, on an issue-by-issue basis, at which events information dissemination sessions might be appropriate for this purpose.

8.3 The UA Committee, in consultation with the Vice-President (Education) shall develop an outline of the verbal announcement to be made at MSU events and schedule for the Vice-President

(Education), UA Commissioner, or person(s) appointed by the UA Commissioner to make announcements.

9. Vlog

9.1 Members of the UA Committee shall work with the Vice-President (Education) to create a Vlog which will inform students as to where they may obtain information. 9.2 The Vlog shall be created and disseminated in accordance with the Vlog Guidelines Operating Policy.

10. The Silhouette

10.1 When the MSU learns of a labour dispute, program closure, or any matter deemed substantial or immediately important to the well being of students, the VP (Education) may obtain an advertisement in the next issue of the Silhouette and every subsequent issue of the Silhouette for up to 3 months, or in the case of a labour dispute, until the labour dispute has been resolved. The frequency of advertisements in the Silhouette shall occur at the discretion of the VP (Education).

10.2 The advertisement in the Silhouette shall inform students as to where they may obtain information regarding a program closure, labour dispute or any matter deemed substantial or immediately important to the well being of students.

11. MSU Website

11.1 When the MSU learns of a labour dispute, program closure or any matter deemed substantial or immediately important to the well being of students, the VP(Education) shall release an announcement on the MSU website as to where students may obtain information regarding any one of these issues.

12. Poster Media Campaign

12.1 When the MSU learns of a labour dispute, program closure or any matter deemed substantial or immediately important to the well being of students, the VP (Education) may work with the UA Committee to develop a Poster Media Campaign. Posters will

be created and disseminated at the discretion of the VP (Education). Any posters used to disseminate information to students should follow the MSU Visual Identity Guide. 12.2 Any project or initiative launched by the MSU should consider utilizing a Poster Media Campaign.

AGENDA - SRA 11N STUDENT REPRESENTATIVE ASSEMBLY€¦ · AGENDA - SRA 11N STUDENT REPRESENTATIVE ASSEMBLY Sunday, February 5, 2012, 1:00 p.m. Council Chambers, GH 111 Hamilton, ON

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