AGENDA - Reno–Tahoe International Airport Planning and...Center Office Remodel at Reno-Tahoe International Airport [Construction] g. Staff Report on the Airfield Maintenance Shop

BOARD OF TRUSTEES PRESIDENT/CEO *** Shaun Carey, Chair Marily M. Mora, A.A.E *** Lisa Gianoli, Vice Chair EXECUTIVE VICE PRESIDENT/COO **** Carol Chaplin, Secretary Dean E. Schultz, A.A.E **** Jenifer Rose, Treasurer GENERAL COUNSEL Nat Carasali Ann Morgan, Fennemore Craig ** Daniel Farahi CLERK OF THE BOARD Richard Jay Claire Johnson

Jessica Sferrazza * Art Sperber * Chair of Planning & Construction Committee ** Vice Chair of Planning & Construction Committee *** Member of Planning & Construction Committee **** Alternate on Planning & Construction Committee

AGENDA RENO-TAHOE AIRPORT AUTHORITY

PLANNING & CONSTRUCTION COMMITTEE MEETING

DATE & TIME: Tuesday, May 15, 2018

9:30 a.m. (or Immediately Following Adjournment of Finance & Business Development Committee Meeting)

LOCATION: Reno-Tahoe International Airport Administrative Offices, Conference Rooms A/B Reno, Nevada Items 2 and 4 are action items for the Committee to consider. The Committee may discuss a matter when it is brought up, but no action may be taken on it unless it has been specifically included on an agenda as an action item. AGENDA:

1. Roll Call

2. Approval of Meeting Minutes from April 10, 2018

3. Public Comment (Limited to 3 Minutes per Person) 4. Items to be Presented to the Planning and Construction Committee for Review and

Recommendation to the Board:

a. #18(05)-25 Authorization for the President/CEO to Award a Contract for the Administration Restroom Remodel Project, with K7 Construction Inc., in the Amount of $234,900

Planning and Construction Committee Meeting May 15, 2018 Page 2 of 4

b. #18(05)-26 Authorization for the President/CEO to Award a Contract for the Hertz Roof Replacement Project, with Kodiak Roofing, in the Amount of $114,193

c. #18(05)-27 Authorization for the President/CEO to Award a Construction

Contract for the Purchasing Office Relocation and Emergency Operations Center Office Remodel Project at Reno-Tahoe International Airport, with K7 Construction, Inc., in the Amount of $115,375

d. #18(05)-28 Authorization for the President/CEO to Execute a Professional

Services Agreement for Design Services for the Terminal Elevators Modernization and New Elevator Installation Project at Reno-Tahoe International Airport, with Vertical Transportation Excellence, in the Amount of $359,499

e. #18(05)-29 Authorization for the President/CEO to Award a Construction

Contract for the Terminal Mini Warehouse Asphalt Rehabilitation 2018 Project at Reno-Tahoe International Airport, with West Coast Paving, Inc., in the Amount of $346,000

f. #18(05)-30 Authorization for the President/CEO to Execute Amendment No. 4

(Terminal Mini Warehouse Asphalt Rehabilitation – 2018 Project) to the Professional Services Agreement for 2018 Annual Construction Management Services for the Airport Capital Improvement Plan at Reno-Tahoe International and Reno-Stead Airports, with Atkins North America, in the Amount of $60,900, for a Total of $1,916,600

g. #18(05)-32 Authorization for the President/CEO to Execute a Professional

Services Agreement for Design Services for the Runway 16R-34L Reconstruction Project at Reno-Tahoe International Airport, with Wood Rodgers, Inc., in the Amount of $4,345,000

5. Items to be Presented to the Planning and Construction Committee for Approval:

a. None.

6. Items to be Presented to the Planning and Construction Committee for Discussion:

a. Runway 8-26 Reconstruction at Reno-Stead Airport.

7. Project Status Items to be Presented to the Planning and Construction Committee for

Information: a. Staff Report on the Terminal Access Road Rehabilitation at Reno-Stead Airport

[Construction] b. Staff Report on the Runway 8-26 Reconstruction at Reno-Stead Airport

[Construction]

Planning and Construction Committee Meeting May 15, 2018 Page 3 of 4

c. Staff Report on the Aircraft Parking Apron – Concrete Pads Project at Reno-Stead Airport [Construction]

d. Staff Report on the Runway 16R-34L Reconstruction at Reno-Tahoe International Airport [Construction]

e. Staff Report on the Gentry Way Road Reconstruction at Reno-Tahoe International Airport [Construction]

f. Staff Report on the Purchasing Office Relocation & Emergency Operations Center Office Remodel at Reno-Tahoe International Airport [Construction]

g. Staff Report on the Airfield Maintenance Shop – Large Bay Expansion at Reno-Tahoe International Airport [Construction]

h. Staff Report on the Terminal Mini Warehouse AA/BB/CC Improvement Project at Reno-Tahoe International Airport [Construction]

i. Staff Report on the Gate 170 Access Road Reconstruction at Reno-Tahoe International Airport [Construction]

j. Staff Report on the Ready Return Car Wash Equipment Replacement Project at Reno–Tahoe International Airport [Construction]

k. Staff Report on the Rental Car Facilities Asphalt Rehabilitation Project at Reno-Tahoe International Airport [Construction]

l. Staff Report on the 800 MHz Radio System (Phase 2) Project at Reno–Tahoe International Airport [Construction]

m. Staff Report on the Terminal Elevator Modernization and New Elevator Installation Project at Reno-Tahoe International Airport [Construction]

n. Staff Report on the Pavement Management System Program at Reno-Tahoe International Airport [Construction]

o. Staff Report on the Disadvantaged Business Enterprise (DBE) - Disparity Study being Conducted at Reno-Tahoe International Airport and Reno-Stead Airport

p. Staff Report on the Master Plan Project at Reno-Tahoe International Airport [Planning]

q. Staff Report on the Geographic Information System Project at Reno-Tahoe International Airport [Planning]

8. General Member Comments, Questions & Items for Future Committee Meetings

9. Public Comment (Limited to 3 Minutes per Person)

10. Adjournment

Items will not necessarily be considered in the sequence listed. This meeting may be continued if all of the items are not covered in the time allowed. If the meeting is to be continued, the time and place will be announced at the end of the portion of the meeting to be continued. Supporting Material: The designated contact to obtain supporting material is Claire Johnson, Clerk of the Board, P.O. Box 12490, Reno, NV, 89510 or 775-328-6410. Supporting material is also available at the Reno-Tahoe Airport (Administrative Offices) and at the scheduled meeting. Members of the public who are disabled and require special accommodations or assistance at the meeting are requested to notify the Clerk of the Board in writing at P.O. Box 12490, Reno, Nevada 89510 or by calling (775) 328-6410 prior to the meeting date.

THIS NOTICE HAS BEEN POSTED AT THE FOLLOWING LOCATIONS:

Planning and Construction Committee Meeting May 15, 2018 Page 4 of 4 1. Airport Authority Administrative Offices – 2001 E. Plumb Lane, Reno 3. Reno City Hall – One East First Street, Reno 2. Washoe County Administrative Offices – 1001 E. 9th Street, Reno 4. Sparks City Hall – 431 Prater Way, Sparks

*** These draft minutes have not yet been approved and are subject to revision at the next regularly scheduled meeting. ***

RENO-TAHOE AIRPORT AUTHORITY BOARD OF TRUSTEES PLANNING & CONSTRUCTION COMMITTEE

Minutes from the Meeting April 10, 2018

9:30 a.m.

In Attendance: Art Sperber, Trustee* Shaun Carey, Trustee**

Lisa Gianoli, Trustee** Carol Chaplin, Trustee *** Jenifer Rose, Trustee *** Richard Jay, Trustee

Ann Morgan, Fennemore Craig Marily Mora, President/CEO Dean Schultz, Executive Vice President/COO Dan Bartholomew, VP of Planning, Engineering, & Environmental Management Mike Scott, Manager of Reno-Stead Airport Lora Robb, Senior Manager of Properties

Gary Probert, Manager of Engineering & Construction Lissa Butterfield, Senior Airport Planner Lacy Glodowski, Administrative Assistant III

Joe Mamola, Atkins North America Emma Crossman, Sierra Nevada Construction Tyler Scranton, Sierra Nevada Construction Will Hellickson, Road and Highway Builders, LLC

Fred Telling, Reno Air Racing Association Tony Logoteta, Reno Air Racing Association Lisa-Kaye Bryan * Denotes Planning Committee chair ** Denotes Planning Committee member *** Denotes Planning Committee alternate

TOPICS DISCUSSED 1. ROLL CALL

Roll was called. 2. APPROVAL OF MEETING MINUTES FROM MARCH 6, 2018

A motion was made by Trustee Lisa Gianoli, seconded by Trustee Shaun Carey, and the Committee unanimously approved the minutes from the March 6, 2018 meeting.

3. PUBLIC COMMENT

RTAA Planning and Construction Committee Minutes of April 10, 2018 Meeting Page 2 of 5 None. 4. ITEMS TO BE PRESENTED TO THE PLANNING AND CONSTRUCTION

COMMITTEE FOR REVIEW AND RECOMMENDATION TO THE BOARD

a. #18(04)-19 AUTHORIZATION FOR THE PRESIDENT/CEO TO AWARD A CONSTRUCTION CONTRACT FOR THE GATE 170 ACCESS ROAD RECONSTRUCTION PROJECT AT RENO-TAHOE INTERNATIONAL AIRPORT, WITH SIERRA NEVADA CONSTRUCTION, IN THE AMOUNT OF $134,007

Staff gave a presentation requesting the Committee’s recommendation for

Board approval for the President/CEO to Award a Construction Contract for the Gate 170 Access Road Reconstruction Project at Reno-Tahoe International Airport, with Sierra Nevada Construction (SNC), in the Amount of $134,007.

Trustee Sperber commented that the explanation of the Other Direct Costs

($80,000) was explained well. A significant portion of the $80,000 is savings due to a very competitive proposal from SNC and the money could be used as contingencies for unforeseen costs. Trustee Sperber stated that in the future with larger contracts, when possible, he would like to see the engineer’s cost estimates be more in line with actual costs. This would allow additional money to be used in other Capital Improvement Projects. Staff stated that the savings are reallocated to other projects, generally at the mid-year budget review, and the funds do not go unused.

A motion was made by Trustee Carey, seconded by Trustee Gianoli, and the Committee unanimously recommended this item [#18(04)-19] go to the Board for approval at the upcoming Board meeting.

5. ITEMS TO BE PRESENTED TO THE PLANNING AND CONSTRUCTION

COMMITTEE FOR APPROVAL a. None.

6. ITEMS TO BE PRESENTED TO THE PLANNING AND CONSTRUCTION COMMITTEE FOR DISCUSSION

a. Runway 8-26 Reconstruction at Reno-Stead Airport. Staff gave a presentation on the status of the Runway 8-26 Reconstruction

project at Reno-Stead Airport. Trustee Sperber inquired as to whether the critical path schedule with more detail

has been submitted for approval. Staff stated that yes it has been submitted and has been approved.

RTAA Planning and Construction Committee Minutes of April 10, 2018 Meeting Page 3 of 5

Trustee Carey inquired about the material in the subgrade and if there were any surprises in terms of its composition. Staff stated that the material is currently being tested to see if it can be reused as an alternative material for base material in another project.

Trustee Carey asked how the pilots are doing with the construction. Staff stated that they are in communication with them on a regular basis. Also, temporary guidance signs have been put up. Due to runway closures, there are different taxi routes and these signs have helped the pilots know where to go. There haven’t been any negative comments made regarding the construction.

Trustee Gianoli commented on the fact that she appreciates all the time, information, and coordination that is happening to keep this project on schedule.

Trustee Carey asked how the contractor is doing. Will Hellickson of Road and Highway Builders stated that the project is going very well and they are pleased with the current status of the project in regard to the schedule.

Fred Telling with the Reno Air Racing Association (RARA) expressed his appreciation and gratification to staff for their attention to detail, and the coordination with tenants and the contractor to keep this project on schedule.

7. PROJECT STATUS ITEMS TO BE PRESENTED TO THE PLANNING AND

CONSTRUCTION COMMITTEE FOR INFORMATION

a. Staff Report on the Terminal Access Road Rehabilitation at Reno-Stead Airport [Construction]

This item was summarized in the monthly Project Status Report which was included in the monthly Board Packet. Furthermore, staff provided a brief status update under the prior agenda item.

b. Staff Report on the Runway 8-26 Reconstruction at the Reno-Stead Airport [Construction] This item was summarized in the monthly Project Status Report which was included in the monthly Board Packet. As there were no additional updates or questions regarding the information submitted, this item was not discussed further.

c. Staff Report on the Aircraft Parking Apron – Concrete Pads Project at Reno-Stead Airport [Construction] This item was summarized in the monthly Project Status Report which was included in the monthly Board Packet. As there were no additional updates or questions regarding the information submitted, this item was not discussed further.


d. Staff Report on the Gate 170 Access Road Reconstruction at Reno-Tahoe International Airport [Construction] This item was summarized in the monthly Project Status Report which was included in the monthly Board Packet. As there were no additional updates or questions regarding the information submitted, this item was not discussed further.

e. Staff Report on the Ready Return Car Wash Equipment Replacement Project at

Reno-Tahoe International Airport[Construction] This item was summarized in the monthly Project Status Report which was included in the monthly Board Packet. As there were no additional updates or questions regarding the information submitted, this item was not discussed further.

f. Staff Report on the Rental Car Facilities Asphalt Rehabilitation Project at Reno-

Tahoe International Airport. [Construction] This item was summarized in the monthly Project Status Report which was included in the monthly Board Packet. As there were no additional updates or questions regarding the information submitted, this item was not discussed further.

g. Staff Report on the 800 MHz Radio System (Phase 2) Project at Reno-Tahoe

International Airport [Construction]

This item was summarized in the monthly Project Status Report which was included in the monthly Board Packet. As there were no additional updates or questions regarding the information submitted, this item was not discussed further.

h. Staff Report on the Terminal Elevator Replacement and New Elevator

Installation Project at Reno-Tahoe International Airport [Construction]


i. Staff Report on the Pavement Management System Program at Reno-Tahoe

International Airport [Construction] This item was summarized in the monthly Project Status Report which was included in the monthly Board Packet. As there were no additional updates or questions regarding the information submitted, this item was not discussed further.


j. Staff Report on the Disadvantaged Business Enterprise (DBE) - Disparity Study being Conducted at Reno-Tahoe International Airport and Reno-Stead Airport. This item was summarized in the monthly Project Status Report which was included in the monthly Board Packet. As there were no additional updates or questions regarding the information submitted, this item was not discussed further.

k. Staff Report on the Master Plan Project at Reno-Tahoe International Airport [Planning]


l. Staff Report on the Geographic Information System Project at Reno-Tahoe International Airport [Planning] This item was summarized in the monthly Project Status Report which was included in the monthly Board Packet. As there were no additional updates or questions regarding the information submitted, this item was not discussed further.

8. GENERAL MEMBER COMMENTS, QUESTIONS AND ITEMS FOR FUTURE COMMITTEE MEETINGS None. 9. PUBLIC COMMENT

None.

10. ADJOURNMENT

The meeting was called to order at 9:45 a.m. and was adjourned at 10:18 a.m. AS: DB/lg

*** These draft minutes have not yet been approved and are subject to revision at the next regularly scheduled meeting. ***

Board Memorandum Reno-Tahoe Airport Authority

Date: May 9, 2018 Memo: #18(05)-25 To: Chairman & Board Members For: May 17, 2018 Board Meeting From: Marily M. Mora, A.A.E., President/CEO Subject: AUTHORIZATION FOR THE PRESIDENT/CEO TO AWARD A

CONTRACT FOR THE ADMINISTRATION RESTROOM REMODEL PROJECT, WITH K7 CONSTRUCTION INC., IN THE AMOUNT OF $234,900

STAFF RECOMMENDATION Staff recommends that the Board authorize the President/CEO to award a contract with K7 Construction for the remodel of the Administration Restrooms in the amount of $234,900. PURPOSE The purpose of this action is to request authorization for the President/CEO to award a construction contract with K7 Construction for the remodel of four (4) restrooms located in the Reno-Tahoe Airport Authority (RTAA) Administration Office area. This action is in support of the RTAA Strategic Priority #5 – Provide a Positive Environment and Experience for All, as adopted in the RTAA Fiscal Year (FY) 2014-2018 Comprehensive Strategic Plan. BACKGROUND These restrooms serve the Boardroom and all the surrounding administrative offices used by RTAA staff, tenants and outside agencies. The original restrooms were built in 1980 and received a small change when the partitions were relocated for Americans with Disabilities Act (ADA) purposes. These restrooms are outdated and subject to extensive wear and tear over thirty-eight (38) years of use and are in need of a complete remodel. The scope of work includes replacement of water closets, urinals, flush valves and faucets with water saving units. In addition, this project will install energy saving LED lights and replace wall/floor tile and counter tops. During the remodel, new partitions will be located to incorporate a better universal design for improved accessibility. DISCUSSION The contract documents were issued for bid, with advertisements placed in the Reno Gazette-Journal and the Nevada Government eMarketplace (NGEM) system. A pre-bid meeting was held on February 9, 2018 and the bid opening was held on March 3, 2018, with the following results:

Administration Area Restroom Remodel # 18(05)-25 May 17, 2018 Board Meeting Page 2 of 3

Contractor Bid Price K7 $234,900 Building Solutions $248,920 Bruce Purves $255,881 Reyman Bros $264,000 Permian Builders $266,526 Sullivan Structures $279,210 Simerson Construction $290,000 Shaheen Beauchamp Builders $312,000 Houston Smith Construction $315,000 Q&D Construction $347,000

The low, responsive, and responsible bidder is K7 Construction in the amount of $234,900. COMPANY BACKGROUND K7 Construction is owned and operated locally in Reno, NV and has been in business as a licensed general contractor since 1998 with a corporate office located at 5985 Home Gardens Drive Unit #D in Reno. K7 has completed several construction projects of this type and scope for both the private and public sectors. FISCAL IMPACT This project is estimated to cost $259,100 based on the low responsive bid outlined above, an increase of $129,700 above the approved FY 2016-2017 Mid-Year Analysis estimate of $129,400. This project will be funded from the RTAA’s General Purpose Fund. The table below outlines the revised cost estimate for this project:

Project Elements Estimated Costs Design $ 12,400 Construction 234,900 Contingency 11,800 Total Costs $ 259,100

With the recent increase in demand for construction services, building contractors in our region have more demand for services than they can reasonably handle. Therefore, quotes for new work have increased significantly since the original project cost estimate was prepared. The additional funding of $129,700 is available from savings associated with the postponement of the roofing project at the Terminal Mini-Warehouse, Building C & D of $130,800. COMMITTEE COORDINATION This item is scheduled to be presented at the May 15, 2018 Planning and Construction Committee meeting.

Administration Area Restroom Remodel # 18(05)-25 May 17, 2018 Board Meeting Page 3 of 3 RECOMMENDATION It is hereby recommended that the Board adopt the following motion: “It is hereby moved that the Board authorizes the President/CEO to award a contract for the Administration Restroom Remodel Project, with K7 Construction Inc., in the amount of $234,900, and authorizes the President/CEO, or her designee to sign.” MMM/to/cj


Date: May 9, 2018 Memo #18(05)-26 To: Chairman & Board Members For: May 17, 2018 Board Meeting From: Marily M. Mora, A.A.E., President/CEO Subject: AUTHORIZATION FOR THE PRESIDENT/CEO TO AWARD A

CONTRACT FOR THE HERTZ ROOF REPLACEMENT PROJECT, WITH KODIAK ROOFING, IN THE AMOUNT OF $114,193

STAFF RECOMMENDATION Staff recommends that the Board authorize the President/CEO to award a contract with Kodiak Roofing for the installation of a single ply membrane roof at the Hertz Service Center on National Guard Way in the amount of $114,193. PURPOSE The purpose of this action is to request authorization for the President/CEO to award a construction contract with Kodiak Roofing for the installation of a single ply membrane roof at the Hertz Service Center, which will protect the structure of the building, Reno-Tahoe Airport Authority (RTAA) tenants and their assets. This action is in support of the RTAA Strategic Priority #4 – Facilitate Economic Development at Both Airports and Strategic Priority # 5 – Provide a Positive Environment and Experience for All, as adopted in the RTAA Fiscal Year (FY) 2014-2018 Comprehensive Strategic Plan. BACKGROUND The Hertz Service Facility, originally built in 1980, reverted back to the RTAA in 2011 and at that time a facilities assessment was performed by Applied Management Engineering (AME). As a result of this survey, the Hertz roof was deemed to be past its useful life and staff verified this opinion in 2015. This roof is 7,248 sq. ft. of an older Asphalt Hot Bitumen built up type, which makes it difficult to find and repair leaks. The roof was installed in the early 1980s. This is the last of the rental car service facility roofs that need to be replaced and this project will complete this phase of work before the next generation of facility improvements is needed. DISCUSSION The contract documents were issued for bid, with advertisements placed in the Reno Gazette-Journal and the Nevada Government eMarketplace (NGEM) system.

Hertz Service Center Roof Replacement # 18(05)-26 May 17, 2018 Board Meeting Page 2 of 3 A pre-bid walk through was held on January 17, 2018, with 7 contractors attending, and the bid opening was held on March 1, 2018, with the following results:

Contractor Bid Price

Western Single Ply * $103,113 Kodiak Roofing $114,193

* RTAA Purchasing deemed Western Single Ply (WSP) non-responsive as WSP

supplied only a 5% bid bond versus the 10% required in the bid document. Therefore, the low responsive and responsible bidder is Kodiak Roofing in the amount of $114,193. COMPANY BACKGROUND Kodiak Roofing has been in Reno since 1996 with a corporate office located at 8825 Washington Blvd. Roseville, California and a branch office at 1890 Purina Way Sparks, Nevada 89431. Kodiak Roofing has completed numerous roofing projects for the RTAA in the last 15 years. FISCAL IMPACT This project is estimated to cost $127,084 based on the low responsive bid outlined above, an increase of $59,309 above the approved FY 2017-2018 Budget estimate of $67,775. This project will be funded from the Customer Facility Charge (CFC) program assessed to rental car customers of $1.25 per rental transaction day. The table below outlines the revised cost estimate for this project:

Project Elements Estimated Costs Design $ 7,500 Construction 114,193 Contingency 5,391 Total Costs $ 127,084

With the recent increase in demand for construction services, roofing contractors in our region have more demand for services than they can reasonably handle. Therefore, quotes for new work have increased significantly since the original project cost estimate was prepared. CFC funds, the source of funding for this project, are segregated and designated for the construction and repair and maintenance of the RTAA owned rental car facilities. Despite a number of CFC funded projects underway in 2018, including the Rental Car Service/Storage Lot Rehabilitation and Car Wash Equipment Replacement in the Quick-Turnaround-Facility, the RTAA has existing CFC funds available to fund the additional

Hertz Service Center Roof Replacement # 18(05)-26 May 17, 2018 Board Meeting Page 3 of 3 project costs of $59,309 for this roofing project without an impact or delay to other rental car projects. COMMITTEE COORDINATION This item is scheduled to be presented at the May 15, 2018 Planning and Construction Committee meeting. RECOMMENDATION It is hereby recommended that the Board adopt the following motion: “It is hereby moved that the Board authorizes the President/CEO to award a contract for the Hertz Roof Replacement Project, with Kodiak Roofing, in the amount of $114,193 and authorizes the President/CEO, or her designee to sign.” MMM/to/cj


Date: May 9, 2018 Memo: # 18(05)-27 To: Chairman and Board Members For: May 17, 2018 Board Meeting From: Marily M. Mora, A.A.E., President/CEO Subject: AUTHORIZATION FOR THE PRESIDENT/CEO TO AWARD A

CONSTRUCTION CONTRACT FOR THE PURCHASING OFFICE RELOCATION AND EMERGENCY OPERATIONS CENTER OFFICE REMODEL PROJECT AT RENO–TAHOE INTERNATIONAL AIRPORT, WITH K7 CONSTRUCTION, IN THE AMOUNT OF $115,375

STAFF RECOMMENDATION Staff recommends the Board authorize the President/CEO to award a construction contract for the Purchasing Office Relocation and Emergency Operations Center (EOC) Office Remodel Project at Reno-Tahoe International Airport (RNO), with K7 Construction, in the amount of $115,375. PURPOSE The purpose of this action is to request authorization for the President/CEO to award a construction contract for the Purchasing Office Relocation and EOC Office Remodel Project at RNO to K7 Construction. This action is in support of the Reno-Tahoe Airport Authority (RTAA) Strategic Priority # 5 – Provide a Positive Environment and Experience for All, as adopted in the RTAA Fiscal Year (FY) 2014-2018 Comprehensive Strategic Plan. BACKGROUND The Purchasing Office Relocation and EOC Office Remodel project is located northwest of the air cargo facilities on Vassar Street. Currently, the Purchasing Office is located in a standalone modular building fronting Vassar Street and is occupied by three (3) RTAA employees. The building is located outside the Airport security fence and in an area with heavy pedestrian and vehicle traffic. The primary objective for relocating the Purchasing functions is to provide a more secure facility and equal protection for all RTAA employee offices. Relocating Purchasing into the EOC Office building provides the added benefit of co-locating the Purchasing and Materials Management divisions which work closely together. The proposed new location for Purchasing is within the existing EOC Office building. The EOC building is a secured facility located off Vassar Street, behind the Pro Collision Center building, which is also owned by the RTAA. The EOC building currently houses Airport Communications, Airside Operations, and Materials Management. There are two (2) vacant offices, two (2) shower rooms, and a large unisex bathroom which can be repurposed to accommodate Purchasing. Beginning in June 2017, the Engineering Division prepared multiple options to accommodate the Purchasing Office Relocation within the EOC building. A final plan was approved in August 2017. The approved plan includes the conversion of the unisex restroom and one of the shower rooms into a reception area, an office, and a file/copy room. New restroom fixtures would be added to the

Purchasing Office Relocation & EOC Office Remodel – Construction Contract # 18(05)-27 May 17, 2018 Board Meeting Page 2 of 3 remaining shower room to create a full bathroom (toilet, sink, and shower), and the two vacant offices would receive minor cosmetic changes, including new carpet and paint. On August 31, 2017, a Professional Services Agreement (PSA) was executed with Architects +, LLC through an Adminstrative Award of Contract in the amount of $17,350 for the creation of construction documents. Documents included demolition, new construction, electrical, plumbing, mechanical, finishes, etc. In addition, Architects + prepared a Statement of Probable Cost and will provide some construction management services. The Statement of Probable Cost was $76,240.

Based on Nevada Revised Statutes (NRS) 338.13862 - Public Works requirements and a probable cost of under $100,000, a formal bidding process was not required. As a result, Engineering selected five (5) qualified contractors to provide bids on the project in February 2018. All bid proposals exceeded $100,000. In order to comply with NRS and with RTAA Purchasing Policy, the bids were set aside and the project was issued for formal bid in April 2018. DISCUSSION The Purchasing Office Relocation & EOC Office Remodel Project was publicly advertised on April 9, 2018 and consisted of a Base Bid and Bid Alternative No. 1. The Base Bid included the offices, file/copy room, and reception area. Bid Alternate No. 1 included the shower room to full bathroom conversion. The RTAA intends to award the contract for the Base Bid and Bid Alternate No. 1, provided the total is within the available funding allocation for construction. Bids from two (2) contractors were opened on April 30, 2018: Table 1 – Bid Tabulation

Bidder Base Bid Bid Alt #1 Total Bruce Purves Construction $105,182 $20,803 $125,985 K7 Construction $87,475 $27,900 $115,375 Engineer’s Estimate $76,240

The low, responsive, and responsible bidder is K7 Construction (K7) in the amount of $115,375 for both the Base Bid and Bid Alternate No. 1. The RTAA’s budget for construction is $118,000. With K7’s total bid being within the RTAA’s budgeted amount, the award is based on both the Base Bid and Bid Alternate No. 1. The bids were reviewed for conformance with the bid requirements, and recommendation is made to award the construction contract to K7 Construction. The contract provides an overall duration of 60 calendar days for completion. Construction is scheduled to occur starting in early June 2018 and be completed in early August 2018. Construction Management services shall be provided by Architects +, RTAA’s Engineering Division, and RTAA’s Facilities & Maintenance Department. In addition, the City of Reno will be performing inspections throughout the building permit process. The construction contract and other project costs are tabulated in Table 2 – Project Estimate at Completion:

Purchasing Office Relocation & EOC Office Remodel – Construction Contract # 18(05)-27 May 17, 2018 Board Meeting Page 3 of 3

Table 2 – Project Estimate at Completion Design / Pre-Construction

Services

Construction Management Construction Other Direct Costs

& Reserve Estimate At Completion

$17,350 $0 $115,375 $2,275 $135,000

Other Direct Costs include, but are not limited to, permits, utility company fees, environmental testing, legal advertisements, printing, and administrative costs. Environmental remediation is a standard exclusion from the contract and is not anticipated for this project. The project shall be in accordance with applicable federal, state, and local requirements. COMPANY BACKGROUND K7 Construction, established in 1998, is a locally owned company with its offices in Reno, Nevada. Work associated with this project is expected to be performed by the staff based in the Reno/Sparks area and will primarily utilize locally based subcontractors and material suppliers. K7 has performed work on previous projects at Reno-Tahoe International and Reno-Stead Airports. K7 has performed work at other airports and provides services in northern Nevada and the Lake Tahoe and Truckee areas. K7 specializes in remodeling and new construction in both commercial and residential construction. FISCAL IMPACT The construction contract in the amount of $115,375 is funded by Capital Improvement Program (CIP) FY 2017-2018 with a total program budget of $135,000. COMMITTEE COORDINATION This item is scheduled to be presented at the May 15, 2018 Planning and Construction Committee meeting. RECOMMENDED MOTION It is hereby recommended that the Board adopt the following motion: “It is hereby moved that the Board authorizes the President/CEO to award a construction contract for the Purchasing Office Relocation & Emergency Operations Center Office Remodel Project at Reno-Tahoe International Airport, with K7 Construction, in the amount of $115,375, and authorizes the President/CEO or her designee to sign.” MMM/gp/cj

RENO – TAHOE INTERNATIONAL AIRPORT PURCHASING OFFICE RELOCATION SITE LOCATION

EXISTING FLOOR PLAN

PROPOSED FLOOR PLAN

Vassar St.

Term

inal

Ave

AirComm

Building AA

Cargo


Date: May 9, 2018 Memo: # 18(05)-28 To: Chairman and Board Members For: May 17, 2018 Board Meeting From: Marily M. Mora, A.A.E., President/CEO Subject: AUTHORIZATION FOR THE PRESIDENT/CEO TO EXECUTE A

PROFESSIONAL SERVICES AGREEMENT FOR DESIGN SERVICES FOR THE TERMINAL ELEVATORS MODERNIZATION & NEW ELEVATOR INSTALLATION PROJECT AT RENO–TAHOE INTERNATIONAL AIRPORT, WITH VERTICAL TRANSPORTATION EXCELLENCE, IN THE AMOUNT OF $359,499

STAFF RECOMMENDATION Staff recommends the Board authorize the President/CEO to execute a Professional Services Agreement for design services for the Terminal Elevator Modernization & New Elevator Installation Project at Reno-Tahoe International Airport (RNO), with Vertical Transportation Excellence, in the amount of $359,499. PURPOSE The purpose of this action is to request authorization for the President/CEO to execute a Professional Services Agreement for design services for the Terminal Elevator Modernization & New Elevator Installation Project at RNO with Vertical Transportation Excellence (VTX). This action is in support of the Reno-Tahoe Airport Authority (RTAA) Strategic Priority # 5 – Provide a Positive Environment and Experience for All, and the Guiding Principals of Safety and Security and Customer Service, as adopted in the RTAA Fiscal Year (FY) 2014-2018 Comprehensive Strategic Plan. BACKGROUND This project consists of providing design services for the modernization of four existing elevators and installation of one new elevator in the Terminal Building at RNO. The two existing passenger elevators (“Arrivals” and “Administration”) to be modernized were originally installed as part of the 1979-1980 Terminal Building and Concourse improvements. Located at the main entrance to the RTAA Administrative Offices, the “Administration” elevator provides the only Title II of the Americans with Disabilities Act (ADA) of 1990 compliant access to the Administrative Offices where public meetings are routinely held. The “Arrivals” elevator is located near the two downward escalators, east of the Mountain House Diner and the Meet & Greet Waiting Area. The “Arrivals” elevator is used by arriving passengers who do not wish to or cannot use the nearby stairs or escalators. The other two existing elevators to be modernized are located on Concourse “B” and “C” and were installed in 1992 and 1991, respectively. The Concourse elevators provide ADA compliant access to the apron for passenger loading and unloading of turboprop aircraft which are not accessible by existing jet bridges.

Terminal Elevators Modernization and New Elevator Installation # 18(05)-28 May 17, 2018 Board Meeting Page 2 of 4 Modernization of the four existing elevators consists of replacement of the cabs, doors, lifting systems, controls, electrical, lighting, communication, fire alarm, and access controls systems. The existing machine rooms, hoistway, hoistway walls, pits, rails, and beams will remain in place. The new elevator installation will be an “Arrivals” elevator to be located near the two downward escalators, east of the Mountain House Diner and the Meet & Greet Waiting Area. The new “Arrivals” elevator will be installed adjacent to the existing “Arrivals” elevator to provide redundancy. Currently, when the existing “Arrivals” elevator is out of commission, elevator access for arriving passengers is assured only with the assistance of the Transportation Security Administration (TSA). During these emergency situations, TSA staff open up a temporary contraflow path through the checkpoint, thereby allowing arriving passengers to use one of the “Departures” elevators at the south end of the checkpoint to reach the first floor of the terminal. The new elevator installation consists of the construction of a new hoistway, pit, complete elevator assembly, related equipment and systems including, electrical, lighting, communication, fire alarm, and access controls systems. The existing “Arrivals” machine room will be modified to accommodate both the existing “Arrivals” (primary) and the new “Arrivals # 2” (secondary) equipment. This project has been initiated as part of the ongoing maintenance and renewal program for the Terminal Building facility. The design work consists of evaluation of the existing systems, operational requirements, system configuration, and recommendations for equipment replacement. The design will be based on the June 2017 Terminal Elevators Replacement and New Elevator (TERNE) Program Study prepared by H+K Architects for the RTAA. The TERNE study provides a basis of design for the modernization of the four existing elevators and the location of the new elevator. Specific project requirements and design features for the project will be developed in collaboration with project stakeholders as part of the design process. The design services shall include construction phasing plans to accommodate ongoing passenger operations in the Terminal Building and Concourses during construction. The design shall be in accordance with industry standards and other applicable federal, state, and local requirements. DISCUSSION The Terminal Elevator Modernization and New Elevators Installation Project was publicly advertised through a Request for Qualifications (RFQ) on January 16, 2018, and Statement of Qualifications (SOQ) were received on February 15, 2018 from the following four firms: • H+K Architects • OAC Services Inc. • Paul Cavin Architect LLC • Vertical Transportation Excellence (VTX)

An evaluation committee, comprised of RTAA staff reviewed the submittals. The committee selected VTX as the most qualified firm for this project. The evaluation was based on the qualifications and experience requirements stipulated in the RFQ.

Terminal Elevators Modernization and New Elevator Installation # 18(05)-28 May 17, 2018 Board Meeting Page 3 of 4 This Professional Services Agreement for the Terminal Elevators Modernization and New Elevator Installation project provides for design services, consisting of construction documents (plans & specifications), bidding services, and construction services. Specific tasks include, data gathering, review of maintenance and repair records, field survey, construction phasing plans, operational plan, client review, cost estimates, constructability assessment, development of the design and bid package, bidding services, construction services, commission and benchmark testing, and project close out. Upon completion of the design, the construction documents will be issued for permits and construction bids. The construction contract will be brought separately for Board approval at a later date. Program Management/Construction Management services are not included and will be procured separately. The program budget and other project costs are tabulated in the following Table 1 – Project Estimate at Completion:

Table 1 – Project Estimate at Completion

Pre-Design Design Construction Construction Management

Other Direct Costs & Reserve

Estimate At Completion

$25,000 $359,499 $1,810,000 $200,000 $55,501 $2,450,000 Other Direct Costs include, but are not limited to, permits, utility company fees, environmental testing, legal advertisements, printing, and administrative costs. Environmental remediation is a standard exclusion from the contract and is not anticipated for this project. The Estimate At Completion (EAC) is a preliminary estimate for budgetary purposes only. This estimate will be revised with the content of the design documents, construction schedule, and actual construction bids. The EAC amount is currently used for programming of funds in the Passenger Facility Charge (PFC) Application #13 budgets. COMPANY BACKGROUND VTX specializes in elevator/escalator consulting and is focused on the design, renovation, modernization, performance testing and commissioning of elevators/escalators. VTX’s headquarters are located in Phoenix AZ. They have created a design team using local consultants from Reno which include the Dubè Group Architect, Dinter Engineering Company (electrical) and MMI Engineering (mechanical). VTX has completed elevator projects at 13 airports as well as at government, healthcare, education, commercial, retail and transit locations. FISCAL IMPACT The Professional Services Agreement in the amount of $359,499 is funded by PFC Application #13 with a total program budget of $2,450,000. COMMITTEE COORDINATION This item is scheduled to be presented at the May 15, 2018 Planning and Construction Committee meeting.

Terminal Elevators Modernization and New Elevator Installation # 18(05)-28 May 17, 2018 Board Meeting Page 4 of 4 RECOMMENDED MOTION It is hereby recommended that the Board adopt the following motion: “It is hereby moved that the Board authorizes the President/CEO to execute a Professional Services Agreement for the Terminal Elevator Modernization & New Elevator Installation Project at Reno-Tahoe International Airport, with Vertical Transportation Excellence, in the amount of $359,499, and authorizes the President/CEO or her designee to sign.” MMM/gp/cj

RENO – TAHOE INTERNATIONAL AIRPORT TERMINAL ELEVATORS REPLACEMENT & INSTALLATION – SITE LOCATION EXHIBIT


Date: May 9, 2018 Memo: # 18(05)-29 To: Chairman and Board Members For: May 17, 2018 Board Meeting From: Marily M. Mora, A.A.E., President/CEO Subject: AUTHORIZATION FOR THE PRESIDENT/CEO TO AWARD A

CONSTRUCTION CONTRACT FOR THE TERMINAL MINI WAREHOUSE ASPHALT REHABILITATION 2018 PROJECT AT RENO–TAHOE INTERNATIONAL AIRPORT, WITH WEST COAST PAVING INC., IN THE AMOUNT OF $346,000

STAFF RECOMMENDATION Staff recommends the Board authorize the President/CEO to award a construction contract for the Terminal Mini Warehouse Asphalt Rehabilitation Project at Reno-Tahoe International Airport (RNO), with West Coast Paving, in the amount of $346,000. PURPOSE The purpose of this action is to request authorization for the President/CEO to award a construction contract for the Terminal Mini Warehouse Asphalt Rehabilitation Project at RNO to West Coast Paving. This action is in support of the Reno-Tahoe Airport Authority (RTAA) Strategic Priority # 4 – Facilitate Economic Development at Both Airports and Strategic Priority # 5 – Provide a Positive Environment and Experience for All, and the Guiding Principle of Safety and Security, as adopted in the RTAA Fiscal Year (FY) 2014-2018 Comprehensive Strategic Plan. BACKGROUND The Terminal Mini Warehouse project is located at the south and east corner of Vassar and Telegraph Streets and is considered landside. The Terminal Mini Warehouse Asphalt Rehabilitation area contains the pavement area surrounding three buildings known as Buildings AA, BB and CC. The AA and CC commercial buildings are the largest and most profitable commercial buildings in the area but have some of the poorest pavement conditions. During rainy periods, tenants must park their vehicles in areas not assigned to them as their assigned parking spaces are underwater. The proposed asphalt pavement to be reconstructed consists of driveways, parking areas and pedestrian paths. The existing pavement is beyond its useful life and has deteriorated to a point where life safety is an issue, continued repair and maintenance are ineffective, and flooding is a regular occurance. The pavement surface is irregular creating tripping hazards. During wet and freezing weather, ice ponds create a potential for slip and falls. Areas with inadequate drainage experience water back up into the buildings. The RTAA has replaced carpets due to flood damage and has concerns about tenant safety. Reconstruction of the three pavement areas and the addition of a valley gutter are recommended by the ongoing Pavement Management Program (PMP) report prepared annually by Stantec. The 2016 PMP report determined the Pavement Condition Index (PCI) for the pavements in the Terminal Mini Warehouse project range from 0 to 22 on a scale of 0-100, with 0 being the low. If adjusted to a 2018 rating, the scores would range from 0 to 14. A rating of 0-10 represents a “failed” pavement

Terminal Mini Warehouse Asphalt Rehabilitation – Construction Contract # 18(05)-29 May 17, 2018 Board Meeting Page 2 of 3 and 11-25 represents a “serious” rating. As a result, the recommendation is for complete reconstruction. The Terminal Mini Warehouse project consists of three individual project areas combined into one contract. The Building AA-BB project area consists of approximately 32,850 square feet (SF) of asphalt pavement reconstruction. The Building CC project area consists of approximately 29,430 SF of asphalt pavement reconstruction. The Concrete Valley Gutter project includes approximately 575 linear feet of valley gutter construction. The Building AA-BB and Building CC projects will correct the tripping and slipping hazards and the Concrete Valley Gutter project will correct the flooding issues. A Professional Services Agreement (PSA) was issued by Administrative Award of Contract in January 2018 to Kimley-Horn and Associates for design services, including generation of plans, specifications, and contract documents. Contract documents were issued for bids in April 2018. The contract documents include demolition plans, improvement plans, construction phasing plans, and other typical sections. The project consists of the Base Bid only, and there are no alternate bid items. The contract documents include construction phasing plans, and an operational plan accommodating tenant staging areas during construction. Stakeholder outreach has been conducted with the tenants of Buildings AA, BB, and CC. Construction efforts shall be in accordance with applicable federal, state, and local requirements. DISCUSSION The Terminal Mini Warehouse Asphalt Rehabilitation Project was publicly advertised on April 5, 2018, and bids were opened on April 26, 2018. Bids were received from the following contractors: Table 1 – Bid Tabulation

Bidder Base Bid Granite Construction $472,000 Sierra Nevada Construction $445,007 Q&D Construction $349,169 West Coast Paving $346,000 Engineer’s Estimate $435,000

The low, responsive, and responsible bidder is West Coast Paving in the amount of $346,000. The basis of award for the contract is for the Base Bid; there are no alternate bid items. The bids were reviewed for conformance with the bid requirements, and recommendation is made to award the construction contract to West Coast Paving. The contract provides an overall duration of 42 calendar days for completion. The project consists of two phases. Phase 1, with a project duration of 28 days, consists of work adjacent to Building CC and between Buildings AA and BB. Phase 2, with a project duration of 14 days, consists of the work to the valley gutter to the west of Building AA. Construction is scheduled to occur starting in early June and be completed in late July 2018.

Terminal Mini Warehouse Asphalt Rehabilitation – Construction Contract # 18(05)-29 May 17, 2018 Board Meeting Page 3 of 3 Construction Management services shall be procured separately with Amendment No. 4 (Work Order 18-05) to the 2018 Construction Management (CM) Professional Services Agreement with Atkins North America, pending approval by the Board of Trustees. The construction contract and other project costs are tabulated in the following Table 2 – Project Estimate at Completion:

Table 2 – Project Estimate at Completion Design / Pre-Construction

Services

Construction Management Construction Other Direct Costs

& Reserve Estimate At Completion

$49,995 $60,900 $346,000 $82,225 $539,120

Other Direct Costs include, but are not limited to, permits, utility company fees, environmental testing, legal advertisements, printing, and administrative costs. Environmental remediation is a standard exclusion from the contract and is not anticipated for this project. COMPANY BACKGROUND West Coast Paving (WCP) is a locally owned company with its main office in Reno, Nevada. Work associated with this project is expected to be performed by the staff based in the Reno/Sparks area and will primarily utilize locally based subcontractors and material suppliers. WCP has not performed any previous projects at Reno-Tahoe International or Reno-Stead Airports. WCP has performed work at other airports and provides services in northern Nevada and the Lake Tahoe and Truckee areas. WCP has extensive personnel and equipment resources and prior experience in asphalt pavement projects, phasing construction work, and coordinating facility closures around existing operations. FISCAL IMPACT The construction contract in the amount of $346,000 is funded by Capital Improvement Program (CIP) FY 2016-2017 (carry over) and FY 2017-2018. The program budget is $539,120, with $437,125 allocated for construction. COMMITTEE COORDINATION This item is scheduled to be presented at the May 15, 2018 Planning and Construction Committee meeting. RECOMMENDED MOTION It is hereby recommended that the Board adopt the following motion: “It is hereby moved that the Board authorizes the President/CEO to award a construction contract for the Terminal Mini Warehouse Asphalt Rehabilitation Project at Reno-Tahoe International Airport, with West Coast Paving, in the amount of $346,000, and authorizes the President/CEO or her designee to sign.” MMM/gp/cj

Building CC

RENO – TAHOE INTERNATIONAL AIRPORT TERMINAL MINI WAREHOUSE – AA/BB/CC PAVEMENT AREA

Vassar Street Section CC (29,430 SF)

Bui

ldin

g A

A

Section BB (32,850 SF)

Bui

ldin

g B

B

Section AA (600 LF)


Date: May 9, 2018 Memo: # 18(05)-30 To: Chairman & Board Members For: May 17, 2018 Board Meeting From: Marily M. Mora, A.A.E., President/CEO Subject: AUTHORIZATION FOR THE PRESIDENT/CEO TO EXECUTE

AMENDMENT NO. 4 (TERMINAL MINI WAREHOUSE ASPHALT REHABILITATION – 2018 PROJECT) TO THE PROFESSIONAL SERVICES AGREEMENT FOR 2018 ANNUAL CONSTRUCTION MANAGEMENT SERVICES FOR THE AIRPORT CAPITAL IMPROVEMENT PLAN AT RENO-TAHOE INTERNATIONAL AND RENO-STEAD AIRPORTS, WITH ATKINS NORTH AMERICA, IN THE AMOUNT OF $60,900, FOR A TOTAL OF $1,916,600

STAFF RECOMMENDATION Staff recommends that the Board authorize the President/CEO to execute Amendment No. 4 (Terminal Mini Warehouse Asphalt Rehabilitation – 2018 Project) to the Professional Services Agreement (PSA) for 2018 Annual Construction Management (CM) Services for the Airport Capital Improvement Plan (ACIP) at Reno-Tahoe International and Reno-Stead Airports, with Atkins North America, in the amount of $60,900, for a total of amount $1,916,600. PURPOSE The purpose of this action is to request authorization for the President/CEO to execute Amendment No. 4 to the PSA for 2018 Annual CM Services at Reno-Tahoe International Airport and Reno-Stead Airport. This action is in support of the Reno-Tahoe Airport Authority (RTAA) Strategic Priority # 4 – Facilitate Economic Development at Both Airports and Strategic Priority # 5 – Provide a Positive Environment and Experience for All, and the Guiding Principle of Safety and Security, as adopted in the RTAA Fiscal Year (FY) 2014-2018 Comprehensive Strategic Plan. BACKGROUND In order to implement the construction of capital projects, the RTAA has retained Atkins North America to provide CM services. These services augment RTAA staffing for specialized technical services and seasonal construction periods. Construction Management services are industry standards and are required by Federal Aviation Administration (FAA) regulations to ensure proper administration, inspection, and quality assurance for federally funded construction projects. The CM services include, but are not limited to, program administration, project management, client coordination, agency coordination, pre-construction services, design review, cost estimates, project controls (cost and schedule), bid evaluation, contract administration, construction management, owner’s representation, construction inspection, materials testing, survey controls, quality assurance, and other related tasks.

2018 CM Services – Amendment No. 4 # 18(05)-30 May 17, 2018 Board Meeting Page 2 of 4 A Request for Qualifications (RFQ) was advertised in September 2015 for 2016-2018 Construction Management Services, with the option to extend the agreement for calendar years 2019 and 2020. On September 24, 2015, a total of three firms submitted Statements of Qualifications (SOQ) in response to the advertised RFQ. The RTAA Selection Committee reviewed the submittals and ranked the firms based on qualifications. The Selection Committee determined Atkins North America (Atkins) as the most qualified firm based on their experience in construction management, previous airport project experience, and available resources. The Professional Services Agreement (PSA) for 2018 Construction Management Services was approved at the December 2017 Board meeting (Board Memo #17(12)-59, dated December 6, 2017). Subsequently, Amendment No. 1 was approved at the February 2018 Board meeting (Board Memo #18(02)-10, dated January 31, 2018), Amendment No. 2 was approved at the March 2018 Board meeting (Board Memo #18(03)-18, dated February 28, 2018), and Amendment No. 3 was approved by Administrative Award of Contract (dated April 19, 2018). A summary of Board and Administrative actions associated with the PSA for the 2018 Annual Work Plan for CM services with Atkins North America is provided in Table 1 - 2018 Annual Work Plan. The Agreement contains provisions to accommodate changes in project scope and the addition of new work orders. This allows for fees to be negotiated on a project specific basis, with the ability to add or modify services as project scope and schedules are developed. DISCUSSION This amendment adds Construction Management (CM) services to the Atkins 2018 Annual Work Plan for:

• Work Order 18-05 Terminal Mini Warehouse Asphalt Rehabilitation (RNO) The services consist of owner’s representation, construction management, project administration, a resident engineer, quality assurance, survey controls, construction inspection, materials testing, contract administration, and tenant coordination. The services and corresponding fee negotiations for the above Work Order 18-05 are based on the duration of construction and the content of the design for the project. These additional services are in conformance with the standard provision in the Board approval for construction contracts: “Construction Management Services will be retained by a separate amendment to the agreement for 2018 Annual CM Services, with Atkins North America. The following Table 1 – 2018 Annual Work Plan, itemizes the individual project specific work orders contained in the initial agreement and subsequent amendments, including this pending Amendment No. 4:

2018 CM Services – Amendment No. 4 # 18(05)-30 May 17, 2018 Board Meeting Page 3 of 4

Table 1 - 2018 Annual Work Plan Work Order Project Funds Board Approval PM/CM Fee

18-01 (RNO &

RTS)

Project Programming and Admin. Services

Airport Improvement Program (AIP) Grant

December 14, 2017 # 17(12)-59 $46,000

Amendment No. 1 18-02 (RTS) Runway 8-26 Reconstruction Airport Improvement

Program (AIP) Grant February 8, 2018

#18(02)-10 $1,621,200

Amendment No. 2 18-03 (RNO)

Rental Car Facilities Asphalt Rehabilitation

Customer Facility Charge (CFC)

March 7, 2018 #18(03)-18 $167,500

Amendment No. 3

18-04 (RNO)

Gate 170 Access Road Reconstruction

Capital Improvement Program (CIP)

April 19, 2018 AAOC $21,000

Amendment No. 4

18-05 (RNO)

Terminal Mini Warehouse Asphalt Rehabilitation

Capital Improvement Program (CIP) Pending $60,900

Total $1,916,600 COMPANY BACKGROUND Atkins North America has a local office of approximately 35 members in Reno, Nevada and is headquartered in Tampa, Florida. The work associated with this project will be performed by personnel based in Reno. Atkins has performed CM services at both RNO and RTS Airports since 2006. The local Atkins personnel have extensive experience in airfield pavement construction, phasing airport construction work, and specific inspection and materials testing staff for projects at both RNO and RTS Airports. Additionally, their North American Aviation Group has extensive expertise and resources in all aspects of aviation related capital projects. FISCAL IMPACT Amendment No. 4 for $60,900 will be funded by the Capital Improvement Program (CIP). The program budget for the Terminal Mini Warehouse Asphalt Rehabilitation budget is $539,120. The current 2018 Annual Work Plan for CM services of $1,855,700 is increased by Amendment No. 4 in the amount of $60,900, for a total of $1,916,600. COMMITTEE COORDINATION This item is scheduled to be presented at the May 15, 2018 Planning and Construction Committee meeting.

2018 CM Services – Amendment No. 4 # 18(05)-30 May 17, 2018 Board Meeting Page 4 of 4 RECOMMENDATION It is hereby recommended that the Board adopt the following motion: “It is hereby moved that the Board authorizes the President/CEO to execute Amendment No. 4 (Terminal Mini Warehouse Asphalt Rehabilitation) to the Professional Services Agreement for 2018 Annual Construction Management Services for the Airport Capital Improvement Plan at Reno-Tahoe International and Reno-Stead Airports, with Atkins North America, in the amount of $60,900, for a total of amount $1,916,600.” MMM/gp/cj

Building CC

RENO – TAHOE INTERNATIONAL AIRPORT TERMINAL MINI WAREHOUSE – AA/BB/CC PAVEMENT AREA

Vassar Street Section CC (29,430 SF)

Bui

ldin

g A

A

Section BB (32,850 SF)

Bui

ldin

g B

B

Section AA (600 LF)


Date: May 9, 2018 Memo: # 18(05)-32 To: Chairman and Board Members For: May 17, 2018 Board Meeting From: Marily M. Mora, A.A.E., President/CEO Subject: AUTHORIZATION FOR THE PRESIDENT/CEO TO EXECUTE A

PROFESSIONAL SERVICES AGREEMENT FOR DESIGN SERVICES FOR THE RUNWAY 16R-34L RECONSTRUCTION PROJECT AT RENO–TAHOE INTERNATIONAL AIRPORT, WITH WOOD RODGERS, INC., IN THE AMOUNT OF $4,345,000

STAFF RECOMMENDATION Staff recommends the Board authorize the President/CEO to execute a Professional Services Agreement for the Runway 16R-34L Reconstruction Project at Reno-Tahoe International Airport (RNO), with Wood Rodgers, Inc., in the amount of $4,345,000. PURPOSE The purpose of this action is to request authorization for the President/CEO to execute a Professional Services Agreement (PSA) for the Runway 16R-34L Reconstruction Project at RNO to Wood Rodgers, Inc. This action is in support of the Reno-Tahoe Airport Authority (RTAA) Strategic Priority # 1 – Increase Air Service and Strategic Priority # 4 – Facilitate Economic Development at Both Airports, and the Guiding Principal of Safety and Security, as adopted in the RTAA Fiscal Year (FY) 2014-2018 Comprehensive Strategic Plan. BACKGROUND Runway 16R-34L is RNO’s primary runway for passenger and cargo airlines. The existing keel section (center 50 feet) of the runway is Portland Cement Concrete Pavement that has deteriorated and is at the end of its useful life. The runway was previously rehabilitated in 1994 and is approximately 11,000 feet long by 150 feet wide, and was last rehabilitated in 1994. The concrete pavement has performed well over the last twenty-four years; however, it is approaching the end of its design life and requires extensive maintenance. Significant ongoing repair and maintenance efforts are becoming less effective in preserving the required level of service for the pavement to handle air service demands. The Pavement Condition Index (PCI) of the keel section, as reported in the 2016 Pavement Management System Report, ranges from a low of 26 to a high of 59 with an average of 43. Adjusting the PCI to a construction date of 2019 lowers the average PCI to approximately 33 with a Pavement Condition Rating of Very Poor. The Runway 16R-34L Reconstruction project consists of multiple components. The components are listed below with a description following. The list below is based on runway location and not a proposed sequence. Phasing and sequencing will be developed as part of the design process.

• Runway 16R-34L o Keel Section o Outboard Sections o Asphalt Shoulders

Runway 16R-34L Reconstruction - Professional Services Agreement # 18(05)-32 May 17, 2018 Board Meeting Page 2 of 5

o Asphalt Blast Pads • Runway 16L-34R

o Asphalt Shoulders o Asphalt Blast Pads

• Runway 16R o Medium Intensity Approach Lighting System with Runway Alignment Indicator

Lights (MALSR) • Runway Incursion Mitigation (RIM) – three separate locations

o Taxiway A o Taxiway C o Taxiway J

• East Airfield Lighting Vault (ALV) • Magnetic Variation (MagVar) Changes

Runway 16R-34L The keel section is the center 50 feet of the runway where aircraft taxi, land, and takeoff. The keel section is the main portion of the runway and therefore experiences the greatest level of wear and tear. The keel area to be reconstructed consists of a 50 foot section that runs the entire length (11,000 feet) of the runway, approximately 61,100 square yards (SY). The outboard sections of the runway are the outer 50 foot sections on either side of the keel section. These areas receive less utilization, except at taxiway crossings and near the landing zones. The investigation phase of the design work will identify which outboard panels need to be replaced. It is estimated that approximately 46,400 SY will be replaced. The asphalt shoulders which 25 feet in width, are the surfaces bordering both sides of the concrete runway. The asphalt has deteriorated and requires complete reconstruction, approximately 110,000 SY. The blast pads (150 feet x 200 feet) are located at the ends of the runway and are constructed of asphalt to reduce any erosion during takeoff due to jet blast. The asphalt blast pads have deteriorated and will be reconstructed, approximately 40,000 SY. The current end of Runway 34L is configured as an overrun, with a length of approximately 1,150 linear feet, and will be reconfigured as a blast pad. Runway 16L-34R The asphalt shoulders which are 25 feet in width bordering the outside of the runway have deteriorated and will be reconstructed, approximately 90,000 SY. The blast pads (150 feet x 200 feet) at the ends of the runway have deteriorated and will be reconstructed, approximately 40,000 SY. Runway 16R The Medium Intensity Approach Lighting System with Runway Alignment Indicator Lights (MALSR) on Runway 16R will be replaced at the request of the Federal Aviation Administration (FAA). The MALSR is owned by the FAA and will be replaced through an FAA reimbursable agreement. The MALSR is located at the end of Runway 16R along the extended centerline. It

Runway 16R-34L Reconstruction - Professional Services Agreement # 18(05)-32 May 17, 2018 Board Meeting Page 3 of 5 consists of a combination of light bars (flashing and steady burn), provides visual information to pilots on runway alignment, height perception, and horizontal references to the runway, and is the transition from instrument flight to visual flight for landings. Runway Incursion Mitigation (RIM) The FAA has identified three (3) Runway Incursion Mitigation (RIM) areas with a high priority for correction. RIMs are areas of pavement with complex or confusing geometries such that a pilot can accidently enter a runway inappropriately. The three locations are at Taxiway A at the south end of the Airport near the Runway 34L approach, at Taxiway C on the east side of the Airport just south of the Atlantic Aviation apron, and Taxiway J at the east side of the Airport just north of the Atlantic Aviation apron. The Taxiway A and Taxiway C locations have been designated as Hot Spots by the FAA, because at least one runway incursion has been documented at those locations. East Airfield Lighting Vault (ALV) The current Airfield Lighting Vault (ALV) on the east side of the Airport is subject to flooding, is too small, and contains outdated equipment. A new location, free of flooding, is needed. The new east ALV will include a new building and new electrical equipment for the airfield. Completion of this phase will provide better reliability to the electrical system for the airfield. A replacement west ALV was constructed in 2010 and is in good condition. Magnetic Variation (MagVar) Magnetic north is constantly moving, very slowly, to the east. As a result, the bearings of a runway which are based on magnetic north are also slowly moving. Over time, the runway bearings change to a new bearing and need to be updated. When this occurs, all signage and pavement markings are changed, and publications with the FAA and the airport documents are updated. For Reno-Tahoe International Airport, where all the runways are parallel or perpendicular to each other, all three runways should be updated at the same time to avoid confusion. Airfield updates will include over 50 signs and almost 40 pavement markings to address the heading changes from 16-34 to 17-35 and from 7-25 to 8-26. In order to qualify for FAA Airport Improvement Program (AIP) funding, MagVar changes must be included as part of a larger runway project and cannot be a standalone effort. Design services for the full project shall include construction phasing plans, an operational plan accommodating runway and taxiway closures, potential threshold displacements, and contingency plans for aircraft operations during construction. This is a high priority project on the RTAA Airport Capital Improvement Plan (ACIP) and design is funded by a FAA Airport Improvement Program (AIP) grant received in 2017. The grant, in the amount of $5,961,034, is funded through the RTAA’s entitlement funds, and any remaining amounts will be allocated toward construction. The design shall be in accordance with FAA Advisory Circulars and other applicable federal, state, and local requirements. DISCUSSION The Request for Qualifications (RFQ) for design services was publicly advertised and Statements of Qualifications (SOQ) were received on January 25, 2018, from the following firms: • AECOM • Berger/ABAM

Runway 16R-34L Reconstruction - Professional Services Agreement # 18(05)-32 May 17, 2018 Board Meeting Page 4 of 5 • Dyer Engineering Consultants • Jacobs • Michael Baker International • RS&H • Stantec • Wood Rodgers, Inc.

An evaluation committee, comprised of RTAA staff reviewed the submittals. The committee selected Wood Rodgers as the most qualified firm for this project. The evaluation was based on the qualifications and experience requirements stipulated in the Request for Qualifications. This Agreement provides for design services, consisting of construction documents (plans & specifications), bidding services, and construction services. Specific tasks include field surveys, geotechnical investigation, construction phasing, operational plans, client review, cost estimates, development of the design and bid package, bidding services, construction services, and project close out. There will be extensive stakeholder outreach and coordination with Airport users, the FAA Tower, and in particular with the passenger airlines, air cargo carriers and general aviation pilots. Upon completion of the design, the construction documents will be issued for bids and a subsequent grant application submitted to the FAA for AIP grant funding. The grant application will also include reimbursement for the MALSR equipment. The construction contract will be brought separately for Board approval at a later date. Program Management/Construction Management services are not included and will be procured separately. COMPANY BACKGROUND Wood Rodgers, Inc. operates a local office of approximately 90 staff members in Reno and is headquartered in Sacramento, California. All of the work associated with this project will be performed by the staff based in Reno. Wood Rodgers, Inc. has performed numerous similar airfield pavement design projects for various Commercial (Part 139) and General Aviation airports in Nevada and California. The firm designed the plans for the Runway 8-26 Reconstruction project at Reno-Stead Airport and recently completed the designs for the Runway 16L-34R Touchdown Area Reconstruction at RNO and the Taxiway C Reconstruction projects at both Reno-Tahoe International and Reno-Stead Airports. Local Wood Rodgers, Inc. personnel have extensive experience in conducting airfield design, geotechnical investigations, phasing construction work, and coordinating airport operations during construction projects. FISCAL IMPACT The project, due to the size of the project, will be funded by multiple AIP grants. The RTAA has received a design grant in the amount of $5,961,034. Any remaining funds may be reprogrammed for the construction efforts. The FAA eligible share is $4,073,438 (93.75%) and the RTAA share is $271,562 (6.25%). The RTAA share will be funded with Passenger Facility Charge (PFC) collections as approved in PFC Application No. 13. The overall program for the project including construction, project management and soft costs is estimated at $59,490,000.

Runway 16R-34L Reconstruction - Professional Services Agreement # 18(05)-32 May 17, 2018 Board Meeting Page 5 of 5 COMMITTEE COORDINATION This item is scheduled to be presented at the May 15, 2018 Planning and Construction Committee meeting. RECOMMENDED MOTION It is hereby recommended that the Board adopt the following motion: “It is hereby moved that the Board authorizes the President/CEO to execute a Professional Services Agreement for the Runway 16R-34L Reconstruction Project at Reno-Tahoe International Airport, with Wood Rodgers, Inc., in the amount of $4,345,000, and authorizes the President/CEO or her designee to sign.” MMM/gp/cj

RENO–TAHOE INTERNATIONAL AIRPORT RUNWAY 16R-34L KEEL SECTION RECONSTRUCTION (PHASE 1)

TERMINAL BUILDING

RUNWAY 16R-34L KEEL & OUTBOARD

RUNWAY 7-25

TAXIWAY B TAXIWAY A

RUNWAY 16R-34L KEEL SECTION RECONSTRUCTION CONSTRUCTION (PHASE 1)

BLAST PADS (4)

MALSR – RUNWAY 16R

RIM IMPROVEMENTS (3)

EAST ALV MAG VAR – RWY 7-25 RWY 16R-34L & 16L-34R

RWY 16L-34R OUTBOARD

Page 1 / 14

RENO-TAHOE AIRPORT AUTHORITY PLANNING AND CONSTRUCTION COMMITTEE

PROJECT STATUS REPORT MAY 2018

Reno-Stead Airport Projects

Terminal Access Road Rehabilitation (Stead) A Request for Qualifications (RFQ) for design services was issued on September 19, 2017, and Statements of Qualifications (SOQ) from Consultants were received on October 19, 2017. A total of six (6) firms submitted SOQs for this solicitation. An Evaluation Committee met on November 29, 2017 to review the SOQs and selected NCE as the most qualified consultant. A pre-proposal meeting was conducted on December 19, 2017 with NCE and RTAA staff, in preparation for the fee proposal request. The Professional Services Agreement (PSA) for design services was negotiated based on the stipulated services. The PSA with NCE, in the amount of $220,000 was approved by the Board at the February 2018 Board meeting (Board Memo # 18(02)-08). The Terminal Access Road rehabilitation project consists of reconstruction of approximately 1,000 linear feet of two lane road (Texas Ave. 29,200 square feet),and 240 linear feet of Florida Ave (6,150 square feet), just south of the Stead Terminal Building. The project scope has been modified to include reconstruction of portions of Alpha Ave. and Maryland Ave. Currently, the site improvements also include a new 50 space (15,000 square feet) asphalt parking lot, drainage, lighting, and landscaping. The design work consists of surveying, demolition of existing asphalt pavement and curb, geotechnical investigation, new asphalt pavement, curb and gutter, concrete swales, storm drain, utility relocation, lighting, signage, landscaping, and irrigation for the roadway and parking areas. The ultimate design and capacity of the parking area will require coordination with the City of Reno Engineering and Planning Departments in order to conform to certain municipal provisions. Specific project requirements and design features for the project will be developed in collaboration with project stakeholders, as part of the design process. The design services shall include construction phasing plans to accommodate vehicle operations and contingency plans for tenant, aerial fire-fighting, military, and special event operations during construction. The design kickoff meeting was conducted on March 15 with design to be completed late summer 2018 and issued for bids in winter 2018. Construction is scheduled for spring 2019, to avoid construction around Air Races and cold fall temperatures during asphalt paving operations. NCE has commenced design. The geotechnical investigation work is completed as is the topographic survey. They have begun looking at different parking lot options and are in the process of setting up a meeting with the City of Reno Engineering and Planning Departments to discuss. Runway 8-26 Reconstruction (Stead) A Request for Qualifications (RFQ) was solicited in October 2016 for the selection of a Consultant for design services. Statements of Qualifications (SOQ) were received from submitting firms on November 18, 2016. The Evaluation Committee met on December 21, 2016 to review the SOQs and selected Wood Rodgers Inc. as the most qualified consultant. A pre-proposal meeting was conducted on January 6, 2017 with the Consultant and RTAA Staff. The Professional Services Agreement (PSA) for design services was subsequently negotiated with Wood Rodgers, and the PSA and Sponsor

Planning & Construction Committee Project Status Report – May 2018

Page 2 / 14

Certification was then submitted for FAA review. The agreement for design services was approved at the February 2017 Board meeting (Board Memo # 17(02)-08). The project consists of providing design services for the Runway 8-26 Reconstruction project. The existing asphaltic concrete (AC) runway has deteriorated and is at the end of its useful life. Runway 8-26 is 7,608 feet long by 150 feet wide and was previously rehabilitated in 1993. The runway reconstruction area is approximately 126,800 square yards of asphalt pavement. The work consists of removal of existing asphalt pavement, excavation, stabilizing fill, base material, utility relocation, runway pavement, AC over-runs, gravel shoulders, drainage, lighting, signage, markings, and related appurtenances. Specific project requirements and design features for the project were developed in collaboration with project stakeholders, as part of the design process. The design services included construction phasing plans to accommodate aircraft operations and contingency plans for aircraft, aerial firefighting, military, and special event operations, such as the Air Races, during construction. This project is funded by a Federal Aviation Administration (FAA) grant, as part of the Airport Improvement Program (AIP). The estimated budget for the total program, including the Sponsor share, construction, and soft costs, is $21,900,000. The AIP grant offer of $20,531,250 was issued by the FAA and accepted by the RTAA on September 21, 2016. The design is in accordance with FAA Advisory Circulars, AIP Required Contract Provisions, and other applicable federal, state, and local requirements. The geotechnical investigation and field survey work was conducted from April 17 to 21, 2017. The geotechnical work consisted of several test pits (3 ft. x 3 ft. excavations) in the Runway 8-26 pavement, and required a five-day runway closure. Runway 14-32 remained in service during that time. The Runway 8-26 closure was coordinated with the Stead Airport Manager and Stead Airport users. Pilots were notified, and the proper Notice to Airman (NOTAM) was published. The geotechnical report was finalized, and the 30% design package was submitted for RTAA Engineering review on May 26, 2017. The Basis of Design Report was reviewed with the design team on June 23, 2017, which included initial construction phasing plans. The first project stakeholder meeting was conducted on July 26, 2017 with the Stead Airport Manager, RTAA Engineering, and representatives from the Stead Airport Users Group, Reno Air Racing Association (RARA), Aviation Classics, Bureau of Land Management (BLM), and Nevada Army National Guard (NVARNG). The initial construction phasing concepts were presented to these airport users for coordination of aircraft operations during the closure of Runway 8-26 for construction. The Basis of Design Report was finalized on July 17, 2017 and design work proceeded using the criteria established in this report. Stakeholder outreach and coordination continued with additional stakeholders as the construction phasing plans were fully developed. A Stakeholder outreach session was conducted at the RTS Terminal Building on September 23, 2017, to provide information to RTS tenants on the proposed project scope and schedule. The 60% design review meeting was conducted on August 30, 2017. The 90% design review meeting was conducted on November 7, 2017. The final design package was issued for bids on December 7, 2017. The Pre-Bid meeting was conducted on January 4, 2018, and bids were opened on January 18, 2018.


Page 3 / 14

The construction contract with Road and Highway Builders, in the amount of $15,120,120 was approved by the Board at the February 2018 Board meeting (Board Memo # 18(02)-09). A Pre-Construction meeting was conducted on February 20, 2018, and construction began on March 5. The contract includes construction blackout periods for Pylon Racing School from June 9 to 10, 2018, and for the National Championship Air Races from September 4 to 17, 2018. Road and Highway Builders is required to have a usable pavement surface on Runway 8-26 prior to the Air Races. Construction activities include installation of construction safety barricades, asphalt removal, and excavation. On March 27, 2018 the contractor completed the pavement demolition on either side of Runway 14-32. The contractor is excavating the remaining non-conforming material in preparation of reconstructing the runway section. Pavement demolition moved to the west end of Runway 8-26 and is working towards the east. The contractor has completed the removal of all the asphalt on Runway 8-26 and Taxiways A (west end), A1, A3, A4, and B with the exception of Runway 8-26 at the Taxiway A2 intersection. Taxiway A2 must remain in service until the construction on either side of Runway 14-32 (Phase A and B) and Taxiway B (Phase C) are complete. The west end of Runway 8-26 has been excavated and the structural section has begun to be rebuilt. Asphalt paving is scheduled from May 7 to May 16 for Phases A, B, and C, the areas adjacent to Runway 14-32, and Taxiway A and B. With the paving completion of Phases A, B, and C, Runway 14-32 will reopen without restrictions by June 1, 2018. The project is on schedule. Aircraft Parking Apron – Concrete Pads (Stead) A Request for Qualifications (RFQ) was solicited in January 2016 for the selection of a Consultant for design services. Statements of Qualifications (SOQ) were received from five (5) submitting firms on February 11, 2016. The Evaluation Committee met on March 3, 2016 to make a selection of the most qualified consultant. Dyer Engineering Consultants was determined to be the most qualified consultant by the Evaluation Committee. The Professional Services Agreement (PSA) for design services was subsequently negotiated with the Consultant. The agreement with Dyer Engineering Consultants, in the amount of $218,000, was approved at the April 2016 Board meeting (Board Memo # 16(04)-06). The project consists of providing design services for constructing several Portland Cement Concrete Pavement (PCCP) aircraft parking pads (approximately 60,000 square feet) in the existing asphaltic concrete (AC) aircraft parking apron. The location and configuration of the concrete pads were determined as part of the schematic design phase. As part of the design process, specific project requirements and design features for the project were developed in collaboration with project stakeholders. The design services included construction phasing plans to accommodate aircraft taxiing, parking, and contingency plans for aircraft and special event operations during construction. The design work was initially funded by the RTAA Special Purpose Fund, pending reimbursement from a subsequent Airport Improvement Program (AIP) grant. The Federal Aviation Administration (FAA) requested a grant pre-application covering design and construction in March 2016. An updated grant application was submitted on February 3, 2017, after the construction bid opening on January 26, 2017. The estimated budget for this program including design, construction, and administration is $2,775,000. An AIP grant for the design portion of the project was issued by the FAA for $258,750 on June 27, 2016. The design is in accordance with FAA Advisory Circulars and other applicable federal, state, and local requirements.


Page 4 / 14

The design work is 100% complete, and the construction documents have been reviewed by the FAA for final approval. The construction package was issued for bids on January 4, 2017 and the bid opening date was January 26, 2017. The construction contract with Q&D Construction, in the amount of $2,223,055 was approved by the Board (Board Memo #17(02)-06, dated February 1, 2017) at the February 2017 Board meeting. The Department of Transportation issued a DOT Grant Award Notice on May 17, 2017, identifying the RTAA as the recipient of a grant for $2,475,000. The AIP grant offer from the FAA Airports District Office (ADO) was received on June 22, 2017, providing complete funding for the construction contract. Due to the late date in receiving the grant, the construction schedule was modified to begin construction in spring 2018. The proposed schedule modification was coordinated with the FAA ADO. This will accommodate the construction schedule constraints due to the Air Races in September, and a subsequent winter shutdown. The modified schedule will allow for completion of the project in late spring 2018, prior to the seasonal BLM firefighting operations in early summer. The Pre-Construction meeting was conducted on December 14, 2017, and a Notice To Proceed for procurement was issued to the Contractor on January 2, 2018. The Notice To Proceed for construction was issued for February 26, 2018 with a contract completion date of May 26, 2018. Construction activities include installation of construction safety barricades, asphalt removal, and excavation. Q&D has completed demolition of all asphalt, excavation, reconstruction of the aggregate base sections and asphalt pads. They have begun pouring concrete. The concrete pads are of such size to require each pad to the poured in multiple phases. All pads have had at least one phase of concrete pours. The final concrete pour is scheduled for May 26, 2018. They will follow up with asphalt patches around each pad and pavement striping and markings.

Reno-Tahoe International Airport Projects

Communication Line Replacement-North Ground Transportation (RNO) The backbone communication line from the main Communication Room located in the northwest corner of Concourse C to the Air Cargo Carriers and the Federal Inspection Services building needs to be relocated to accommodate upcoming construction. The current location of the underground communication line is in the center of the North Ground Transportation (NGT) parking lot and less than 12 inches below the surface of the parking lot. The next phase (Phase 3) of the NGT parking lot’s pavement rehabilitation project will begin construction in the summer of 2018 but requires the communication line to be relocated prior to starting. Phase 2 of the NGT pavement rehabilitation project installed a conduit for the relocation of the communication line. This project (Phase 3) relocates the communication line from the old conduit to the recently constructed conduit to allow construction of the Phase 3 NGT pavement rehabilitation project. PK Electric (PKE) was selected to perform design services for this project from the RTAA 2017 Annual A/E Services pre-qualification list of engineering consultants. The Professional Services Agreement (PSA) for engineering services was subsequently negotiated based on the stipulated services. The PSA with PKE, in the amount of $47,700 was issued by administrative award. The construction package was issued for bids on May 3, 2018 and bids will be opened on May 24, 2018. The construction contract is anticipated to be presented to the Board of Trustees for


Page 5 / 14

consideration of approval at the June 2018 Board meeting. A Notice to Proceed is anticipated for July 2018 and construction is expected to be completed by early September 2018. This project is funded by the RTAA FY 2017-18 Capital Improvement Project (CIP) with a program budget including construction, construction management and soft costs of $190,000. Airport Communications Center Systems Replacement (RNO) The Reno-Tahoe Airport Authority relies heavily on an Airport Communications Center to dispatch Security, Police, Fire, Operations, and Maintenance personnel. The center hosts a variety of systems and technologies including: telephone, two-way radio, fire alarm monitoring, security access and control, video surveillance, criminal justice information, flight information, paging, emergency notification, computer-aided dispatch, and emergency management systems. These technologies are made available to communications specialists through an elaborate analog video, keyboard, and mouse switching technology. The core technologies are entering their ninth year of operation and have become increasingly difficult to operate and support. This project will provide for the design, acquisition, and installation of replacement technology. The project will consist of two phases: planning and construction. Phase One, the planning and design phase will involve the use of a design consultant to conduct needs analysis, design, and bid preparation documents, as well as to provide guidance through the acquisition process. Phase Two, the construction phase will involve the installation, testing, and training necessary to implement the new technologies, as well as contract project management and quality control and assurance services. On February 18, 2016, a Request for Proposals was issued seeking design and construction oversight services for the replacement and upgrade of the equipment for Phase One. Three qualification proposals were received and the selection committee found the Faith Group, LLC to be the most qualified of the consultants. A Professional Services Agreement (PSA) for engineering services was subsequently negotiated based on the stipulated services. The PSA with the Faith Group, in the amount of $295,866 was approved at the September 2016 Board Meeting (Board Memo # 16(09)-33). A Notice to Proceed was issued late September 2016. The project scope expanded as the realization that additional construction would be required to build a new AirComm control room to keep AirComm operational during the replacement and upgrade of the equipment. As the scope expanded the Technology and Information Services department realized that the endeavor was outside their core proficiencies and requested the Engineering and Construction division to assume the project. Engineering took the project over in April and is reviewing the current status of the project with the Faith Group and the stakeholders. The project will be restarted by the end of May 2018 with new rough order of magnitude cost estimates and design schedules.

Runway 16R-34L Reconstruction-Design (RNO) The existing Portland Cement Concrete Pavement (PCCP) runway has deteriorated and is at the end of its useful life. Runway 16R-34L is approximately 11,000 feet long by 150 feet wide and was previously rehabilitated in 1994. The runway keel (38 feet wide) reconstruction area is approximately 46,444 square yards and the outboard reconstruction area is approximately 22,000 square yards of


Page 6 / 14

PCCP. The project also includes reconstruction of Asphaltic Concrete (AC) shoulders for Runways 16R-34L and 16L-34R (approximately 202,000 square yards), associated runway asphalt blast pads (approximately 17,780 square yards), replacement of the runway centerline, edge, threshold, and Runway End Identifier Lights (REIL) lighting, replacement of Precision Approach Path Indicators (PAPI), replacement of Runway 16R Approach Lighting System (MALSR), Runway Incursion Mitigation (RIM) improvements, Magnetic Variation (MagVar) improvements, and replacement of the East Airfield Lighting Vault (ALV) building, electrical distribution equipment, airfield lighting controls system (ALCS), utilities, and related site work. A Request for Qualifications (RFQ) for design services was issued on December 15, 2017, and Statements of Qualifications (SOQ) from Consultants were received from eight (8) firms on January 25, 2018. The Evaluation Committee met on March 14, 2018 to make a selection of the most qualified consultant. Wood Rodgers, Inc. was determined to be the most qualified consultant by the Evaluation Committee. A pre-proposal meeting was held on March 28 with Wood Rodgers, Inc. and RTAA staff, in preparation for the fee proposal request. The Professional Services Agreement (PSA) for design services will be negotiated based on the stipulated services. Specific project requirements and design features for the project will be developed in collaboration with project stakeholders, as part of the design process. The design services will include construction phasing plans to accommodate aircraft operations and contingency plans for commercial and general aviation aircraft, Nevada Air National Guard (NANG), and special event operations, such as the Burning Man and Air Races during construction. This project is funded by a Federal Aviation Administration (FAA) grant, as part of the Airport Improvement Program (AIP). The AIP design grant offer of $5,961,034 was issued by the FAA and accepted by the RTAA on August 16, 2017. The design will be in accordance with FAA Advisory Circulars, AIP Required Construction Provisions, and other applicable federal, state, and local requirements. The estimated budget for the total program, including the Sponsor share for construction and soft costs, is $65,036,875. The design phase of the Runway 16R-34L Reconstruction program consists of the overall design of the proposed improvements and shall be structured into three subsequent construction phases. Design – Package A consists of the design of Runway 16R-34L keel rehabilitation, blast pads rehabilitation for both Runways 16R-34L & 16L-34R, MALSR 16R replacement and Runway Incursion Mitigation (RIM) improvements. Design – Package B consists of Runway 16R-34L outboard sections rehabilitation, asphalt shoulders rehabilitation for both Runways 16R-34L & 16L-34R and addressing the Magnetic Variation (MagVar) improvements. Design – Package C consist of the east Airport Lighting Vault (ALV) replacement. The Professional Services Agreement with Wood Rodgers Inc. is scheduled for approval at the May Board meeting (Board Memo #18(05)-32). Design services are anticipated to begin by early June. The first tasks are data gathering, geotechnical investigation and field surveying. Runway 16R-34L will be closed June 11-17, 2018 for the geotechnical investigation work, field surveying and data gathering. In preparation of the closure, RTAA staff has scheduled individual webinar meetings with each airline, along with a meeting to include Air Cargo, General Aviation tenants, Nevada Air National Guard, Atlantic Aviation, and Dassault to discuss the closure and the logistics of all users using the shorter Runway 16L-34R.


Page 7 / 14

Gentry Way Road Reconstruction (RNO) This project consists of reconstructing the asphalt concrete pavement on Gentry Way. The roadway is approximately 1,050 feet long by 24 feet wide (25,200 sf). A portion of the roadway (800 linear feet (lf)) has deteriorated, is at the end of its useful life, and requires full reconstruction. The remaining 250 lf was reconstructed in 2004 and requires a slurry seal. The reconstruction work consists of removal of existing asphalt pavement, excavation, stabilizing fill, base material, asphalt pavement, and related appurtenances. CFA, Inc. was selected to perform design services for this project from the RTAA 2018 Annual A/E Services pre-qualification list of engineering consultants. The Professional Services Agreement (PSA) for engineering services was subsequently negotiated based on the stipulated services. The PSA with CFA, in the amount of $31,200 was issued by administrative award. The design portion of the project is funded by the RTAA FY 2016-2017 Capital Improvements Project budget, with a total amount of $55,000. The Notice To Proceed for design work was issued on March 13, 2018. CFA completed the construction bid package and the project went out for public bid advertising on May 3 with the bid opening on May 24. The construction contract is anticipated to be presented at the June 2018 Board meeting for consideration of approval. Construction is anticipated to begin in July 2018 with a 30 day construction schedule. Specific project requirements and design features for the project will be developed in collaboration with project stakeholders, as part of the design process. The design services shall include construction phasing plans to provide continued vehicle access through Gate 215 to the GA West Hangar tenants. Purchasing Office Relocation & Emergency Operations Center (EOC) Office Remodel (RNO) The purpose of the Purchasing Office Relocation project is to relocate the Purchasing Department from their existing modular office to the secured AVA/EOC building on Vassar St. The Purchasing Office Remodel project consists of interior improvements to reconfigure offices, restroom, and shower facilities to create 3 offices, a reception area, a file room and a restroom. The project is approximately 1,100 square feet, located in the AVA building off of Vassar St. at the Reno-Tahoe International Airport. Architects + was selected to perform design services for this project from the RTAA 2017 Annual A/E Services pre-qualification list of architect consultants. The Professional Services Agreement (PSA) for engineering services was subsequently negotiated based on the stipulated services. The PSA with Architects +, in the amount of $17,350 was issued by administrative award. The total project program is funded by the RTAA FY 2017-2018 Capital Improvements Project budget, with a total amount of $135,000. The Notice To Proceed for design work was issued on August 31, 2017, the design kick off meeting was conducted on September 29, 2017, and the bid package was issued on February 20, 2018. The architect’s probable cost estimate was $73,500. With a sizable cushion under $100,000, the threshold limit considered a Public Works project and requiring a public bid process, the RTAA selected 5 contractors to bid the project. Two bids were received on March 13, 2018 with the low apparent bid of $118,715. The construction package was re-advertised for bids as a Public Works project on April 9 and bids were opened on April 30, 2018. The construction contract with K7 Construction in the amount of $115,375, will be presented to the Board of Trustees for consideration of approval at the May 2018 Board meeting (Board


Page 8 / 14

Memo #18(05)-28). A Notice to Proceed is anticipated for early June and construction is expected to be completed early September 2018. Airfield Maintenance (AFM) Shop – Large Bay Expansion (RNO) The Airfield Maintenance Shop (AFM) – Large Bay Expansion Program Study will establish facilities requirements, operational issues, design criteria, and generate a budgetary cost estimate for the proposed AFM Mechanics Shop Large Bay Expansion. The additional service bay will accommodate large Aircraft Rescue and Fire Fighting (ARFF), snow removal, and AFM vehicles, and include a bridge crane to install ancillary components onto equipment chassis. The new bay would be a high volume space and will include related building systems and specialty mechanic equipment. The Program Study will evaluate site and building configurations and provide cost comparisons to facilitate selection of a preferred alternative for design and construction. H+K Architects was selected from the RTAA 2017 Annual A/E Services pre-qualification list of architect consultants. The Professional Services Agreement (PSA) for engineering services was subsequently negotiated based on the stipulated services. The PSA with H+K Architects, in the amount of $25,000 was issued by administrative award. A kick-off meeting for the program study was held on March 28, 2018. H+K has prepared three options with stakeholder meetings beginning late May. This project is funded by the RTAA FY 2017-18 Capital Improvement Project (CIP). Terminal Mini Warehouse AA/BB/CC (RNO) The Terminal Mini Warehouse project consists of pavement rehabilitation and drainage improvements at the Terminal Mini Warehouse site located at Vassar Way and Telegraph St. The existing asphalt concrete has deteriorated and is at the end of its useful life. In addition, drainage issues cause localized ponding. The total area of reconstruction is approximately 65,000 sf. The reconstruction work consists of removal of existing asphalt pavement, excavation, stabilizing fill, asphalt pavement, valley gutter, pavement markings, and related storm drainage improvements. Kimley-Horn was selected to perform design services for this project from the RTAA 2017 Annual A/E Services pre-qualification list of engineering consultants. The Professional Services Agreement (PSA) for engineering services was subsequently negotiated based on the stipulated services. The PSA with Kimley-Horn, in the amount of $49,995 was issued by administrative award. The project is funded by the RTAA FY 2016-2017 and FY 2017-2018 Capital Improvements Project budgets, with a total program amount of $539,120. The Notice To Proceed for design work was issued on January 23, 2018, the design kick off meeting was conducted on January 26, 2018, and the construction bid package was issued April 2018. The construction contract is anticipated to be presented at the May 2018 Board meeting for consideration of approval, with construction to begin in June 2018 with a 30 day construction schedule. Specific project requirements and design features for the project were developed in collaboration with project stakeholders, as part of the design process. The design services included construction phasing plans to provide continued vehicle access to the mini warehouse tenants. The construction package was issued for bids on April 5, and bids were opened on April 26. Bids were received from four contractors with the low responsible bidder being West Coast Paving.


Page 9 / 14

The construction contract with West Coast Paving in the amount of $346,000 will be presented to the Board of Trustees for consideration of approval at the May 2018 Board meeting (Board Memo #18(05)-29). A Notice To Proceed is scheduled for early June, and construction is expected to be completed in late July 2018. Construction Management services shall be procured separately and presented at the May 2018 Board Meeting. This project is funded by the RTAA FY 2017-2018 Capital Improvements Project budget, in the amount of $529,120. Gate 170 Access Road Reconstruction (RNO) This project consists of providing design services for the Gate 170 Access Road Reconstruction project. The existing asphaltic concrete (AC) roadway has deteriorated and is at the end of its useful life. The roadway is approximately 770 feet long by 24 feet wide. The pavement reconstruction area is approximately 2,100 square yards of asphalt pavement. The work consists of removal of existing asphalt pavement, excavation, stabilizing fill, base material, utility relocation, asphalt pavement, and related appurtenances. The existing curb and gutter will remain in place. Dyer Engineering was selected to perform design services for this project from the RTAA 2017 Annual A/E Services pre-qualification list of engineering consultants. The Professional Services Agreement (PSA) for engineering services was subsequently negotiated with Dyer Engineering, in the amount of $30,000 and issued by administrative award. Specific project requirements and design features for the project were developed in collaboration with project stakeholders, as part of the design process. The design services included construction phasing plans to provide emergency vehicle access and accommodate aircraft operations on the adjacent south apron during construction. The construction package was issued for bids on February 22, 2018. A Pre-Bid meeting was conducted on March 15, 2018, and bids were opened on March 22, 2018. The construction contract with Sierra Nevada Construction in the amount of $134,007 was approved by the Board of Trustees at the April 2018 Board meeting (Board Memo # 18(04)-19). Reconstruction of the access road at Gate 170 started April 23 and was completed on May 8, 2018. The construction was uneventful with no over excavation required and minimal impacts with the lack of access through the gate. The RTAA request angled aircraft push backs by Southwest Airlines worked with minimal jet blast to the contractor. This project was funded by the RTAA FY 2017-2018 Capital Improvements Project budget, in the amount of $266,000. Ready Return Car Wash Equipment Replacement (RNO) This project consists of providing design services for the Rental Car Quick Turnaround Area (RAC QTA) - Ready Return Car Wash Equipment Replacement project. The existing five-bay car wash equipment was installed in 2002, as part of the construction of the RAC QTA facility. Equipment replacement has been scheduled as part of the ongoing maintenance and renewal program for the facility. The design work consists of an evaluation of the existing system, operational requirements, system configuration, and recommendations for equipment replacement. The Consultant shall generate overall design, performance specifications, and issue construction documents for bid.


Page 10 / 14

A Request for Qualifications (RFQ) for design services was issued on June 8, 2017, and Statements of Qualifications (SOQ) from Consultants were received on July 11, 2017. Petty and Associates was the sole submitting firm and was determined to be qualified to perform the requested services. A pre-proposal meeting was conducted on October 3, 2017 with RTAA Engineering and the Consultant, in preparation for the fee proposal preparation. The Professional Services Agreement (PSA) for design services has been negotiated based on the stipulated services. The subsequent PSA with Petty and Associates, in the amount of $92,000, was approved at the December 2017 Board meeting (Board Memo # 17(12)-58). Specific project requirements and design features for the project were developed in collaboration with project stakeholders, as part of the design process. The design services included construction phasing plans to accommodate ongoing rental car operations in the RAC QTA facility during construction. The Notice To Proceed for design work was issued on January 28, the design kick off meeting was conducted on February 12, 2018, and a site inspection meeting with the contracted maintenance operator (CBRE) was held on March 20, 2018. The design is expected to be completed and issued for bids mid-summer 2018, and the construction schedule and phasing will be coordinated to accommodate rental car operations and equipment procurement. Rental Car Facilities Asphalt Rehabilitation (RNO) A Request for Qualifications (RFQ) for design services was issued by RTAA Purchasing in April 2015, and Lumos and Associates was determined to be the most qualified consultant to perform the requested services. The Professional Services Agreement (PSA) for design services with Lumos and Associates for rental car (RAC) remote parking lots, Hertz Lot-1A and Enterprise (National/Alamo) Lot-5B, was approved for $79,605 (Board Memo # 15(11)-43, dated November 4, 2015). Due to the scope of the repair and reconstruction of Lots 1A and 5B, the project was subsequently assigned to RTAA Engineering for the bidding and construction phases. The remaining RAC remote parking lots for Hertz, Avis, and Enterprise were later incorporated into the asphalt reconstruction program, in order to provide comparable pavement conditions for all RAC companies. The additional design work was provided for under the existing PSA with Lumos and Associates by Amendment No.1, and approved for $60,385 (Board Memo #17(04)-15, dated April 5, 2017), for a total of $139,990. The pavement rehabilitation consists of a combination of asphalt reconstruction, patching, and slurry seal in the various parking lots. Additionally, there is a requirement by the City of Reno for installation of limited landscaping along Terminal Way, adjacent to the RAC facilities. Specific project requirements and design features for the project will be developed in collaboration with project stakeholders, as part of the design process. The design services shall include construction phasing plans to accommodate ongoing rental car operations in the remote RAC parking facilities. This project is funded by the Customer Facility Charge (CFC) program, in the amount of $2,424,000. The construction package was issued for bids on January 31, 2018 with the Pre-Bid meeting conducted on February 13, 2018. The bid opening date was February 22, 2018and the construction contract with Sierra Nevada Construction was approved at the March 2018 Board meeting (Board memo # 18(03)-18). A preconstruction meeting occurred on March 20, 2018, the Notice To Proceed was issued on


Page 11 / 14

April 2, 2018, and construction is expected to be completed at the end of June 2018. The construction schedule and phasing will be coordinated to accommodate rental car operations. Phase 1 consisting of parking lot reconstruction at the Hertz overflow lot (north end), the northeast corner of Enterprise and the Avis lot was paved the week on May 7. During the demolition of phase 1 an abundant amount of fine grained clay soils were encountered requiring over excavation. The end amount was greater than anticipated at a cost of approximately $100,000. The removal of the clay soils will extend the service life of the new pavement. Landscape work on the west edge of the Hertz lot, adjacent to Terminal Way began the week of May 7. Amendment No. 2 to the Lumos and Associates PSA was approved at the March 2018 Board Meeting (Board Memo # 18(03)-16). The amendment provides for additional design services for the Rental Car Services (RAC) facilities parking lot asphalt rehabilitation project. Subsequent discussion with the RAC representatives in the fall of 2017 resulted in a Memorandum of Understanding (MOU) between the RTAA and the various RAC companies. Contained in the MOU were provisions for construction of a new 78,000 square foot asphalt parking lot, (a.k.a. Hertz Lot), to provide for additional vehicle staging capacity, and reallocation of parking areas among the rental car companies. RTAA Engineering was directed to determine the additional project scope, stipulate the additional engineering services, and negotiate a fee as Amendment No. 2 to the existing PSA with Lumos and Associates. The additional services include surveying, geotechnical investigation, Basis of Design Report, schematic design, design development, construction documents, bid services, and construction support services. Amendment No. 2 for the amount of $84,130 was approved at the March Board meeting (Board Memo # 18(03)-16) with a Notice To Proceed on March 20, 2018. The design is expected to be completed and issued for bids June 2018, and construction is scheduled for August 2018. Construction and phasing plans will be coordinated with the RAC companies to accommodate rental car operations. Project funding is through the Rental Car Customer Facility Charge (CFC). Terminal Elevator Replacement and New Elevator Installation (RNO) The Professional Services Agreement (PSA) with H+K Architects for the Program Study for the Terminal Elevators Replacement & New Elevator Installation project, in the amount of $25,000, was approved by Administrative Award on November 3, 2016. The Program Study determined project parameters with stakeholders to generate baseline facility requirements for the replacement of (4) four existing elevators and the installation of (1) one new elevator. The Program Study was initiated with a Project Kick off meeting on November 22, 2016. This meeting included the Consultant’s field inspection of the site and elevator equipment. The meeting also included stakeholder coordination with various RTAA Divisions. A Basis of Design Report was prepared summarizing project requirements, operation and maintenance issues, preferred locations, design objectives, architectural and engineering design criteria, regulatory requirements, proposed alternates, building materials, constructability, and budgetary cost estimates. The draft report was reviewed by RTAA Stakeholders, and the final report was issued on June 30, 2017. The recommendations in the study were the basis for project scope definition for the purpose of stipulating the design services for the preferred alternate. Field verification of existing building


Page 12 / 14

foundation locations and clearances for new construction were completed on September 15, 2017. The Program Study allocation of $25,000 was funded as part of the overall PFC # 13 budget of $2,450,000 for this project. A Request for Qualifications (RFQ) was issued on January 16, 2018 for the selection of a Consultant for design services. Statements of Qualifications (SOQ) were received from submitting firms on February 15, 2018. The Evaluation Committee met on March 19, 2018 to review the Statement of Qualifications and selected Vertical Transportation Excellence (VTX) as the most qualified consultant. A Pre-Proposal meeting was conducted between RTAA staff and the Consultant, in preparation for subsequent fee negotiations. The PSA for design services with VTX is being presented for consideration of approval at the May 2018 Board meeting. (Board Memo #18(05)-28) in the amount of $359,499. Pavement Management System Program (RNO) The Request for Qualifications (RFQ) for design and inspection services was publically advertised in November 2017 and Statements of Qualifications (SOQ) were received on December 7, 2017. An evaluation committee comprised of RTAA staff met on January 4, 2018 and determined Stantec as the most qualified firm for this project. A pre-proposal meeting was conducted with the Consultant and RTAA staff, for preparation of the fee proposal request. The Professional Services Agreement (PSA) for design services was negotiated based on the stipulated services. The RFQ was structured for the Consultant to provide services for 2018, with options for two additional years of service for 2019 and 2020, at the discretion of the RTAA, for a potential total of up to three years. The agreement for calendar year 2018 with Stantec, in the amount of $270,000 was approved by the Board at the February 2018 Board meeting (Board Memo # 18-(02)-07). Design kick off meetings for the Landside and the Airside projects occurred on March 26, 2018. Stantec will be providing a project scope to fit the budgets for each project. The Landside project consists of the Ground Transportation Center – Phase 3 pavement reconstruction project with a total program cost (design, CM and construction) approximately $600,000. The project is located in the parking lot north of baggage claim and west of the Federal Inspection Service (FIS) building. The project consists of reconstruction of approximately 50,000 sf of pavement. Phase 3 is the final pavement reconstruction project within the Ground Transportation Center. The Airside projects consist of the North Apron and Taxiway “L” Maintenance projects with a total program cost (design, CM and construction) of $800,000. The north apron project is located adjacent to Concourse C on the north side of the building. The area is roughly 145,000 sf of concrete and is one of the final apron projects to be reconstructed. The Taxiway “L” project consists of crack sealing, joint sealing and spall repairs. Taxiway “L” was reconstructed in 2001. Construction packages will be packaged separately for both the Landside and Airside projects to allow contractors with specialties to bid on a single project. Stantec anticipates construction bid packages to be issued for bids in June 2018, with Board consideration of approval in July 2018 and construction in September and October 2018. The Pavement Management System (PMS) services consist of airfield pavement inspections (2018 annual update), airfield pavement repairs and rehabilitation (2018 design work – Phase 13), landside pavement inspections (2018 annual update), and RNO landside pavement rehabilitation (2018 design work). The program is funded from the Fiscal Year (FY) 2017-18 Capital Improvements Budget.


Page 13 / 14

Airfield and Landside pavement inspections were completed at Reno-Tahoe and Reno-Stead Airports in April 2018. The next phase will propose different alternatives that fit within the budget and let RTAA determine their priorities. The airfield and landside designs are expected to be completed in late summer 2018, with construction to occur in fall. The Pavement Management System database and reports will be subsequently updated late 2018.

2018 Airfield Pavement Repairs - An RTAA stakeholder coordination meeting was conducted on November 13, 2017 to review the Airside Pavement Management System (PMS) and discuss capital project requests for the upcoming FY 2018-2019 budget.

2018 Landside Pavement Repairs - An RTAA stakeholder coordination meeting was conducted on October 24, 2017 to review the Landside Pavement Management System (PMS) and discuss capital project requests for the upcoming FY 2018-2019 budget.

Disadvantaged Business Enterprise (DBE) - Disparity Study (RNO) Disparity studies are used to establish Disadvantaged Business Enterprise resource metrics for federally funded programs. The proposed study will quantify the availability of DBE resources and the actual utilization in contracts conducted by agencies. The potential differential between availability and utilization (i.e. “disparity”) will be examined to evaluate participation levels in contracts subject to DBE guidelines. The RTAA entered into an Inter-Local Agreement (Board Memo #15(02)-05, dated February 4, 2015) with other public agencies (Consortium) for the purpose of conducting a Disparity Study. Joint participation allows the costs of the study to be pro-rated to the various agencies based on their history of capital projects. The participating agencies are McCarran International Airport (Clark County), Regional Transportation Commission of Southern Nevada (RTC – Southern Nevada), Regional Transportation Commission of Washoe County (RTC – Washoe County), and Reno-Tahoe Airport Authority (RTAA). The overall cost of the study is $689,215, with the RTAA share being $110,608. BBC Consulting was retained by the Consortium to conduct the Disparity Study. The program initiation meetings were held in southern Nevada on August 10th and 11th and in northern Nevada (RTIA) on August 12th of 2015. A procurement outreach session, facilitated by the Governor’s Office of Economic Development (GOED) was conducted on October 15, 2015 at Truckee Meadows Community College (TMCC). A public hearing for the disparity study was conducted on October 21, 2015 at the Regional Transportation Commission (RTC) – Washoe County. The Disparity Study consists of thirteen separate project tasks including, public outreach, data gathering, market analysis, and evaluation of DBE availability and utilization. The Consultant has analyzed DBE utilization data from recent construction projects by the participating agencies. The project timeline of fourteen months has been extended an additional 60 days in order to conduct additional stakeholder outreach. Under the revised schedule, the draft report was submitted on September 30, 2016. A cursory review of the draft report with the RTAA Engineering Division was conducted by BBC Consulting on October 6, 2016. Additional comments from the RTAA and participating agencies are being coordinated with BBC Consulting in order to finalize the report. A review meeting with the consultant and the Consortium was conducted on July 17, 2017. Review comments from the Consortium were discussed with BBC Consulting and additional analysis will be conducted by BBC regarding DBE availability. A presentation on the Disparity Study was given to the


Page 14 / 14

Board at the March Board meeting. The anticipated completion date for the final report is tentatively scheduled for July 2018. Airport Master Plan April efforts on the Reno-Tahoe International Airport Master Plan project focused on the development of the financial feasibility analysis, the identification of short, mid, and long-term development projects and preliminary drafting of the airport layout plan set. A Board Workshop was held on Thursday, May 3, 2018 to discuss the financial findings. Next steps include completion of the Facilities Implementation Plan-Financial Feasibility Analysis draft chapter and a series of public meetings in late May. The final Master Plan Working Group meeting will be held on May 24 and two open houses will be held on May 24 (3:30 p.m. to 6:00 p.m.) and May 25 (9:00 a.m. to 3:00 p.m.). The May 24 open house will be primarily advertised to the general public, while the May 25 open house will be primarily targeted towards Airport Authority and Tenant employees. The content will be identical at both of those meetings. Geographic Information System (GIS) Since the new Airport Authority GIS went live in April 2017, Planning staff continues to work with the consultant, Arora Engineers, to test and implement the six (6) contracted GIS applications: a Data Viewer tool, an Airspace surfaces visualization application, a Signage and Markings tool, an Electronic Document Discovery (eDOC) application, a Properties and Leasehold Management tool, and a Mobile Data Collection tool. Planning staff presented all six (6) applications to the Management Roundtable team in April, and full organizational roll-out followed. In collaboration with Human Resources, Planning staff developed an organization-wide training program. To date, a total of twelve (12) training sessions have been held.