Agenda Ordinary Meeting of Council - Borough of Queenscliffe

Agenda

Ordinary Meeting of Council

Thursday 23 May 2019 at 7:00pm

Queenscliff Town Hall 50 Learmonth Street, Queenscliff

Distribution

Councillors Cr Bob Merriman

Cr Boyce Pizzey

Cr Ross Ebbels

Cr Tony Francis

Cr Susan Salter

Officers Lenny Jenner - Chief Executive Officer

Phillip Carruthers - General Manager Organisational Performance & Community Services

Johann Rajaratnam – General Manager Planning & Infrastructure

In accordance with the Borough of Queenscliffe Local Law No 1, 2010, the information contained within this Agenda is for the confidential and privileged use of Councillors until at least 48 hours prior to this meeting.

THIS MATERIAL DOES NOT NECESSARILY REFLECT THE VIEWS OF COUNCIL

Borough of Queenscliffe Agenda for the Ordinary Meeting of Council 23 May 2019 Page 2 of 31

Council Vision Inspired by the Borough’s Latin motto, ‘Statio Tutissima Nautis’, that translates as “the safest anchorage for seafarers”, our vision for the future is that:

The Borough remains a safe haven defined by its unique heritage, rich culture and significant natural environment. It is a special and restorative place for an involved and caring community and our visitors.

Council acknowledges the traditional owners of this land, the Wadda Warrung people, one of some 25 clans that form part of the Kulin nation. We pay respect to their past and present Elders and their emerging leaders, and extend this respect to all Aboriginal and Torres Strait Islander peoples


1. OPENING OF MEETING ..................................................................................................... 5

2. PRESENT & APOLOGIES .................................................................................................... 5

3. PECUNIARY INTEREST & CONFLICT OF INTEREST DISCLOSURES ......................................... 5

4. LEAVE OF ABSENCE OF COUNCILLOR ................................................................................ 5

5. PUBLIC QUESTION TIME ................................................................................................... 6

5.1 Public Questions Status Update ............................................................................ 6

5.2 Public Questions .................................................................................................. 6

6. CONFIRMATION OF COUNCIL MEETING MINUTES ............................................................. 6

6.1 Ordinary Meeting of Council – 24 April 2019 ......................................................... 6

7. RECORD OF ASSEMBLY OF COUNCILLORS ......................................................................... 6

8. MOTION ON NOTICE ........................................................................................................ 7

8.1 Motion on Notice Status Update .......................................................................... 7

8.2 Motion on Notice ................................................................................................. 7

9. PETITIONS AND JOINT LETTERS......................................................................................... 7

10. FUNCTIONS ATTENDED .................................................................................................... 8

11. COMMUNITY WELLBEING ................................................................................................ 9

12. LOCAL ECONOMY ............................................................................................................. 9

13. ENVIRONMENTAL SUSTAINABILITY .................................................................................. 9

14. PLANNING & HERITAGE .................................................................................................. 10

14.1 Planning Permit Activity Report .......................................................................... 10

15. GOVERNANCE & PERFORMANCE .................................................................................... 16

16. AUTHORISATION OF SIGNING & SEALING OF DOCUMENTS ............................................. 17

16.1 Use of Council Seal - Contract 2019/01 – Widening of Bowen Road, Point Lonsdale Road .................................................................................................................. 17

17. QUESTIONS WITHOUT NOTICE ....................................................................................... 17

17.1 Questions Without Notice Status Update ........................................................... 17

17.2 Questions Without Notice .................................................................................. 17

18. LIST OF COUNCIL MEETINGS ........................................................................................... 17

19. CONFIDENTIAL ITEMS ..................................................................................................... 18

19.1 Confirmation of 24 April 2019 Confidential Minutes ........................................... 18

19.2 Community Grants Reference Group Expression of Interest ................................ 18

19.3 Queenscliffe Economic Development Advisory Committee ................................. 18

20. RATIFICATION OF CONFIDENTIAL ITEMS ......................................................................... 18

21. CLOSE OF MEETING ........................................................................................................ 18

ADJUNCT TO 7 - RECORD OF ASSEMBLY OF COUNCILLORS ...................................................... 19


7.1 Councillor Assembly - Governance & Finance Reference Group Meeting – Monday 15 April 2019 ...................................................................................................... 19

7.2 Councillor Assembly – Avenue of Honour Reference Group Meeting – 16 April 2019 ................................................................................................................... 21

7.3 Councillor Assembly – Thursday 18 April 2019 ................................................... 23

7.4 Councillor Assembly – Wednesday 24 April 2019 ............................................... 25

7.5 Councillor Assembly – Wednesday 24 April 2019 – Public Meeting ..................... 27

7.6 Councillor Assembly – Thursday 2 May 2019 ....................................................... 28

7.7 Councillor Assembly – Thursday 16 May 2019 ..................................................... 30

ADJUNCT TO 5.1 – PUBLIC QUESTIONS STATUS UPDATE (COMMENCING 23 MARCH 2016) ..... 31

ADJUNCT TO 8.1 – MOTION ON NOTICE STATUS UPDATE ....................................................... 31

ADJUNCT TO 17.1 – QUESTIONS WITHOUT NOTICE STATUS UPDATE ....................................... 31


1. OPENING OF MEETING Council acknowledges the traditional owners of this land, the Wadda Warrung people, one of some 25 clans that form part of the Kulin nation. We pay respect to their past and present Elders and their emerging leaders, and extend this respect to all Aboriginal and Torres Strait Islander peoples.

2. PRESENT & APOLOGIES

Present:

Apologies:

3. PECUNIARY INTEREST & CONFLICT OF INTEREST DISCLOSURES

Councillors must disclose a conflict of interest in accordance with Section 79 of the Local Government Act 1989. Councillors: Officers: 4. LEAVE OF ABSENCE OF COUNCILLOR Nil


5. PUBLIC QUESTION TIME

5.1 Public Questions Status Update No Public Questions outstanding.

5.2 Public Questions

In accordance with Council’s Public Question Time Guidelines, questions must be written and received by the Chief Executive Officer prior to 3.00pm on the day of the Ordinary Council meeting. Questions received after this time will be treated as correspondence and a written response provided consistent with Council’s Customer Service Charter. Questions can be lodged online via the Borough of Queenscliffe website, via email, via post or in person by completing a Public Question Time Form. 6. CONFIRMATION OF COUNCIL MEETING MINUTES 6.1 Ordinary Meeting of Council – 24 April 2019 A copy of the previous Minutes of the Ordinary Meeting of Council held on 24 April 2019 was distributed to Councillors under separate cover. Recommendation: That the Minutes of the Ordinary Meeting of Council of the Borough of Queenscliffe held on 24 April 2019, as distributed, be confirmed as an accurate record.

7. RECORD OF ASSEMBLY OF COUNCILLORS Record in accordance with section 80A(1) of the Local Government Act 1989 (see Adjunct to Item 7). Recommendation: That the Record of Assembly of Councillors, as presented in Adjunct to Item 7, be noted.


8. MOTION ON NOTICE 8.1 Motion on Notice Status Update Recommendation: That the Motion On Notice Status Update, as presented in Adjunct to Item 8.1, be noted. 8.2 Motion on Notice No Motions on Notice were received.

9. PETITIONS AND JOINT LETTERS

Nil.


10. FUNCTIONS ATTENDED Council was represented at the following functions: Date Function Attended

16/4/19 Rip Curl Pro Launch Party

17/4/19 Rural Councils Victoria Mayor, Councillors & CEO Forum

23/4/19 Council Listening Post

25/4/19 Councillors laid wreaths at the following ANZAC Day Services:

Dawn Service at the Queenscliff Lighthouse Reserve

Point Lonsdale Service at the Point Lonsdale Cenotaph

Queenscliff Service in the grounds of Fort Queenscliff

26/4/19 G21 Region Alliance Board Meeting

1/5/19 Tourism Greater Geelong & The Bellarine Narrative Workshop

2/5/19 Tourism Greater Geelong & The Bellarine Board Meeting

3/5/19 Launch of the 2019 SacredEdge Festival

3/5/19 Geelong After Dark opening

4/5/19 Queenscliff Lonsdale Yacht Club Annual Presentation Night and Dinner

7/5/19 Geelong Business Network Breakfast

8/5/19 Launch of the 2019 Queenscliffe Literary Festival

9/5/19 G21 Audit and Finance Committee Meeting

9/5/19 Meeting with the CEO & Councillors of Mornington Peninsula Shire to discuss shared priorities

10/5/19 Queenscliff Hub Project Steering Committee Meeting

11/5/19 Opening night of the Queenscliff Literary Festival, ‘Kerry O'Brien in conversation with Maxine McKew’

Recommendation: That the Functions Attended report be received.


11. COMMUNITY WELLBEING No reports to consider.

12. LOCAL ECONOMY No reports to consider.

13. ENVIRONMENTAL SUSTAINABILITY No reports to consider.


14. PLANNING & HERITAGE 14.1 Planning Permit Activity Report

CATEGORY TALLY

Current applications 20

Applications on hold at request of applicant 0

Applications finalised since last report 3

New applications received since last report 10

Development Plan Summary Report 0

Planning Scheme Amendment Summary Report 2

Total number of permit applications under consideration 32

14.1 (a) Current applications

App. No Date Received

Address Proposal Status

2017/059 24/07/2017 Queenscliff Harbour carpark, Wharf Street East, Queenscliff

Construct and display signage Waiting on information from applicant

2018/021 16/03/2018 159 Point Lonsdale Road Point Lonsdale

Lopping and removal of vegetation in a Heritage Overlay where tree controls apply Referral to DELWP

2018/032 23/04/2018 5 Tobin Drive Queenscliff

Removal of vegetation Referral to DELWP

**2018/069 3/08/2018 12 Bethune Street Queenscliff

Construction of two double storey dwellings and front fences and construction of an outbuilding Notice of decision to refuse to grant a permit issued VCAT application for review lodged by applicant VCAT hearing 17 June 2019

2018/076 17/08/2018 2 Gellibrand Street Queenscliff

Alterations to a building (solar panels and flag pole) and external painting of a building individually listed in a Heritage Overlay

Waiting on information from applicant




2018/079 23/08/2018 (Amended 7/02/2019)

81 Nelson Road Queenscliff

Subdivision of land into seven (7) lots, removal of vegetation and works associated with the subdivision

Amended proposal under review

2018/082 28/08/2018 71 Flinders Street Queenscliff

Construction of an outbuilding (storage shed) Public notification Referrals to DELWP & CFA

2018/083 28/08/2018 71 Flinders Street Queenscliff

Construction of an outbuilding (alfresco area) and alterations to an existing building Referral to CFA

**2018/102 2/11/2018 10 Hobson Street Queenscliff

Alterations and additions to an existing retail premises comprising a single dwelling at first floor level within a Commercial 1 Zone and Heritage Overlay area, variation to the site coverage and setback requirements of the Design and Development Overlay – Schedule 1, removal of easement E1 and waiver of the car parking requirements of Clause 52.06 of the Queenscliffe Planning Scheme

Notice of decision to grant a permit issued

**2018/104 5/11/2018 31 Cheshunt Street Point Lonsdale

Construction of a two storey dwelling and front fence Notice of decision to grant a permit issued VCAT application for review lodged by objector VCAT hearing 5 September 2019

**2018/110 18/12/2018 69 Learmonth Street Queenscliff

Construction of a two storey dwelling and front fence in a Heritage Overlay area Under consideration

**2019/001 11/01/2019 4 Wharf Street Queenscliff

Alterations to an existing building in a Heritage Overlay area Public notification

2019/005 8/02/2019 1 Rayleigh Avenue Queenscliff

Subdivision of the land into three (3) lots Under consideration

**2019/008 11/02/2019 1/7 Bellarine Highway Point Lonsdale

Construction of a two storey dwelling Under consideration

2019/010 22/02/2019 5 Carnegie Place & 11 Lonsdale Street Point Lonsdale

Subdivision of the land into two (2) lots and boundary realignment Further information requested 28 February 2019




2019/013 01/03/2019 10 Bailey Street Point Lonsdale

Extensions to an existing single dwelling and variation to the site coverage requirements of Design and Development Overlay - Schedule 4

Public notification (Note: proposed site coverage 41.65%)

**2019/014 20/03/2019 5 Laker Drive Point Lonsdale

Construction of a dwelling and removal of native vegetation Public notification

V 2019/015 03/04/2019 82 Hesse Street Queenscliff

Display business identification signage, external painting and alterations to a building in a Heritage Overlay

Under consideration

2019/016 03/04/2019 9 Williams Road Point Lonsdale

Alterations and extensions to an existing dwelling Public notification Referral to Borough Engineer

2019/017 04/04/2019 76 Hesse Street Queenscliff

Development of a two storey dwelling and fences on a site individually listed in a Heritage Overlay and subdivision of the land into two (2) lots

Public notification Referrals to Heritage Advisor & Borough Engineer

14.1(b) Applications on Hold at Request of Applicant

NO APPLICATIONS TO REPORT

14.1(c) Applications Finalised Since Last Report

App. No Date

Received


**2018/039 9/05/2018 34-38 King Street Queenscliff

Subdivision of the land into two (2) lots, creation of access to a road in a Road Zone Category 1 and the construction of fences and driveways on a site individually listed in a Heritage Overlay

Permit issued (at the direction of VCAT)

**2018/111 19/12/2018 1 Hobson Street Queenscliff

Construction of a two storey dwelling in a Heritage Overlay area Permit issued

2019/009 21/02/2019 3 Winterley Road Point Lonsdale

Construction of a two storey dwelling and front fence Permit issued


14.1(d) New Applications Received Since Last Report



2019/018 12/04/2019 15 Raglan Street Queenscliff

Alterations and extensions to an existing dwelling and replace front fence Public notification

2019/019 15/04/2019 20 Kirk Road Point Lonsdale

Development of a two storey dwelling and removal of native vegetation Further information requested 13 May 2019

2019/020 18/04/2019 5 Loch Street Point Lonsdale

Alterations and extensions to an existing dwelling Public notification

2019/021 08/04/2019 22 Bailey Street Point Lonsdale

Construction of a two storey dwelling and variation to the site coverage requirements of Design and Development Overlay – Schedule 4

Public notification (Note: proposed site coverage 41.65%)

2019/022 24/04/2019 53 King Street Queenscliff

Construction of a front fence and alterations to a dwelling Further information requested 9 May 2019

2019/023 02/05/2019 16 Kirk Road Point Lonsdale

Alterations to an existing dwelling Initial assessment

2019/024 02/05/2019 29 Cheshunt Street Point Lonsdale

Alterations (two storey) to an existing dwelling Public notification

2019/025 02/05/2019 1A Flinders Street Queenscliff

Demolition and construction of a front fence in a Heritage Overlay area Under consideration

2019/026 7/05/2019 13 Crows Nest Place Queenscliff

Construction of a two storey dwelling in a Heritage Overlay area Initial assessment

V 2019/027 13/05/2019 34 Gellibrand Street Queenscliff

Construction of an outbuilding in a Heritage Overlay area Referral to Heritage Advisor

14.1(e) Development Plan Summary Report

NO APPLICATIONS TO REPORT


14.1(f) Planning Scheme Amendment Summary Report

Amend. No. Address Proposal Status

C28 Land parcel CA 2C

SEC1, Queenscliff

Zoning of Commonwealth land (CA) to Public Park and Recreation Zone (PPRZ) Amendment documents drafted.

Discussions with DELWP on progression of the amendment

are underway.

C30 81 Nelson Road,

Queenscliff

Rezone the land at 81 Nelson Road, Queenscliff to Neighbourhood Residential Zone – Schedule 1

(NRZ1) and General Residential Zone – Schedule 1 (GRZ1), apply Design and Development Overlay –

Schedule 3 (DDO3) and Design and Development Overlay – Schedule 5 (DDO5), delete Development

Plan Overlay 1 (DPO1) and subdivide the land into seven (7) lots.

Amendment documents being prepared.

LEGEND ** Objections received Italics Amendment or extension of time request to application previously determined by Council Bold Officer delegation removed V VicSmart application (officer delegation cannot be removed)


Recommendation: That the report be received.


15. GOVERNANCE & PERFORMANCE No reports to consider.


16. AUTHORISATION OF SIGNING & SEALING OF DOCUMENTS

16.1 Use of Council Seal - Contract 2019/01 – Widening of Bowen Road, Point Lonsdale Road At the Ordinary Meeting of Council held on 28 February 2019 Council resolved to sign and seal Contract 2019/01 – Widening of Bowen Road, Point Lonsdale Road Council applied the Common Seal to the above Agreement on 10 May 2019. Recommendation: That Council note the use of the Council Seal.

17. QUESTIONS WITHOUT NOTICE 17.1 Questions Without Notice Status Update No Questions Without Notice outstanding. 17.2 Questions Without Notice 18. LIST OF COUNCIL MEETINGS All Council Meetings are held at the Council Offices, 50 Learmonth Street, Queenscliff unless otherwise indicated.

PUBLIC MEETING to hear submissions to the 2019/20 Draft Budget, 2019/20 Draft Implementation Plan, Draft Rating Strategy, Draft Long Term Financial Plan Thursday 30 June 2019 at 6.00pm PLANNING REVIEW MEETING Thursday 6 June 2019 at 7:00pm (if required) COUNCIL MEETING Thursday 20 June 2019 at 7:00pm


19. CONFIDENTIAL ITEMS Time: _______pm Recommendation: That Council suspend standing orders and commence in-camera meeting, at which time the meeting will be closed to members of the public, to resolve on matters pertaining to the following items: 19.1 Confirmation of 24 April 2019 Confidential Minutes (in accordance with Section 89(2)(i) of the Local Government Act 1989) 19.2 Community Grants Reference Group Expression of Interest (in accordance with Section 89(2)(i) of the Local Government Act 1989) 19.3 Queenscliffe Economic Development Advisory Committee (in accordance with Section 89(2)(i) of the Local Government Act 1989) Time: _______pm Recommendation: That Council cease 'in camera' meeting and resume standing orders. 20. RATIFICATION OF CONFIDENTIAL ITEMS Recommendation: That the decisions made in camera be ratified by Council. 21. CLOSE OF MEETING


ADJUNCT TO 7 - RECORD OF ASSEMBLY OF COUNCILLORS Record in accordance with section 80A(1) of the Local Government Act 1989. 7.1 Councillor Assembly - Governance & Finance Reference Group Meeting – Monday 15 April 2019 Assembly Commenced: 5:00pm Assembly Closed: 6:48pm Assembly Location: Queenscliff Town Hall Attendees:

Cr Bob Merriman

Cr Susan Salter

Mr Lenny Jenner, CEO

Mr Phillip Carruthers, General Manager Organisational Performance & Community Services

Ms Allison Chaloner, Manager Financial Services

Mr Andrew Hermes, Financial & Systems Accountant

Mr Peter McLean, Roads and Infrastructure Engineer

Mr Michael Dowling

Mr Mark Hoysted

Mr John Johnson

Mr David Kenwood

Mr Terry Philp

Mr Andrew Rogers

Mr Andrew Sutherland

Mr James Tippet

Apologies:

Mr Andrew Conlan

Ms Felicity Thyer

Conflict of Interest Disclosures:

Councillors: Nil

Officers: Nil

Agenda Items:

1. Presentation on the Draft Budget Process 2019/20, which includes:


Agenda Items:

a. Draft Implementation Plan 2019/20;

b. Draft Budget 2019/20 (including Strategic Resource Plan);

c. Draft Rating Strategy; and

d. Draft Long Term Financial Plan (LTFP).


7.2 Councillor Assembly – Avenue of Honour Reference Group Meeting – 16 April 2019 Assembly Commenced: 9:30am Assembly Closed: 10:42am Assembly Location: Queenscliff Town Hall Chair: Susan Salter

Attendees:

Cr Susan Salter

Cr Boyce Pizzey

Mr Johann Rajaratnam, General Manager Planning & Infrastructure

Mr Alan Hunter, President Queenscliff Point Lonsdale RSL Sub-branch

Mr Rowan Martin

Mr David Connoley, President Queenscliffe Community Association

Mrs Barbara Clydesdale

Mrs Joan Kenwood

Ms Fay Agterhuis, Principal Point Lonsdale Primary School

Ms Abbey Tatterson, Administration Assistant (secretariat)

Apologies:

Ms Michelle Jepson, Representative Queenscliffe Historical Museum Inc.

Mr Peter Russell

Ms Fiona Dawson, Principal St Aloysius Primary School

Ms Sarah Meehan


Councillors: Nil

Officers: Nil


Agenda Items:

1. Welcome

2. Chair’s Welcome

3. Community engagement as per council resolution

4. Invitation to Matt Crawley

5. Protection of trees

6. Correspondence

7. Other Business

8. Next meeting


7.3 Councillor Assembly – Thursday 18 April 2019 Assembly Commenced: 2.30pm Assembly Closed: 5:04pm Assembly Location: Town Hall Attendees:

Cr Ross Ebbels

Cr Tony Francis

Cr Bob Merriman

Cr Boyce Pizzey

Cr Susan Salter



(2:40pm – 4:05pm; 4:15pm – 5:04pm)


Mr Stuart Hansen, Special Projects Officer (2:30pm – 3:10pm)

Ms Belinda Bennett, Manager Government Relations and Engagement - Barwon South West

Waste and Resource Recovery Group (2:30pm – 3:10pm)

Ms Ashley Pittard, Executive Officer - Barwon South West Waste and Resource Recovery Group

(2:30pm – 3:10pm)

Ms Mia Davison, Acting Director Places & Precincts - Department of Environment, Land, Water and

Planning (3:15pm – 4:00pm)

Mr Steve Hines, Senior Project Officer - Department of Environment, Land, Water and Planning

(3:15pm – 4:00pm)

Apologies:

Ms Dinah O’Brien, Senior Planner


Councillors: Nil Officers: Nil

Agenda Items:

1. Barwon South West Waste and Resource Recovery Group briefing

2. Planning Briefings

3. 4pm: DELWP briefing re Localised Planning Statement for Bellarine

4. MAV Strategic Plan 2019-21


Agenda Items:

5. Better Boating Victoria

6. Queenscliffe Hub update

7. Victoria’s Rating Review


7.4 Councillor Assembly – Wednesday 24 April 2019 Assembly Commenced: 4.05pm Assembly Closed: 5:10pm Assembly Location: Town Hall Attendees:

Cr Ross Ebbels

Cr Tony Francis

Cr Bob Merriman

Cr Boyce Pizzey (4:15pm – 5:10pm)

Cr Susan Salter (4:05pm – 5:05pm)

Mr Lenny Jenner, CEO (4:05pm – 5:05pm)


Mr Johann Rajaratnam, General Manager Planning & Infrastructure (4:05pm – 5:00pm)

Ms Allison Chaloner, Manager – Financial Services

Mr Connor Parker, Coordinator, Community Engagement and Communications

Mr Peter McLean (4:20pm – 4:40pm)

Apologies:

Nil


Councillors: Cr Salter declared a conflict of interest in relation to item 7 Planning Permit Application in that the subject property is adjacent to her personal place of residence and left the chamber between 5:05pm – 5:10pm while the item was discussed.

Officers: The CEO, Lenny Jenner, declared a conflict of interest in relation to item 7 Planning

Permit Application in that he is directly related to the owners of the subject property, and left the chamber between 5:05pm – 5:10pm while the item was discussed.

Agenda Items:

1. Welcome / Introductions

2. Victorian Auditor General – Local Government Performance Reporting Framework

3. Fishermen’s Wharf project update

4. Federal Election update

5. Confidential Matter

6. Council Meeting Agenda


Agenda Items:

7. Planning Permit Application, 50 Stokes Street


7.5 Councillor Assembly – Wednesday 24 April 2019 – Public Meeting Assembly Commenced: 6.00pm Assembly Closed: 7:05pm Assembly Location: Town Hall Attendees:

Cr Ross Ebbels

Cr Tony Francis

Cr Bob Merriman

Cr Boyce Pizzey

Cr Susan Salter




Ms Allison Chaloner, Manager – Financial Services

Mr Andrew Hermes, Financial & Systems Accountant

Ms Alex Tonkin, Graduate Accountant

Mr Connor Parker, Coordinator, Community Engagement and Communications

Apologies:

Nil



Agenda Items:

1. Presentation of draft 2019/20 Implementation Plan and draft 2019/20 Budget


7.6 Councillor Assembly – Thursday 2 May 2019 Assembly Commenced: 12.41pm Assembly Closed: 3:09pm Assembly Location: Town Hall Attendees:

Cr Ross Ebbels

Cr Tony Francis (12:49pm – 3:09pm)

Cr Bob Merriman (12:41 – 12:42pm; 1:13pm – 3:09pm)

Cr Boyce Pizzey

Cr Susan Salter


Mr Phillip Carruthers, General Manager Organisational Performance & Community Services (12:41

– 3:00pm)


Ms Dinah O’Brien, Senior Planner (12.41pm – 1.13pm)

Mr Connor Parker, Coordinator, Community Engagement & Communications (12:41pm – 1:30pm;

2:15pm – 3:09pm)

Apologies:

Nil


Councillors: The Mayor, Cr Merriman, declared a conflict of interest in relation to Item 1 Briefing – Planning Application 2017/071.1 in that he is the president of the applicant organisation, and left the chamber between 12:42pm and 1:13pm while the item was discussed.

Officers: Nil

Agenda Items:

1. Briefing – Planning Application 2017/071.1 - 118 Hesse Street, Queenscliff

2. Hesse Street Revitalisation Project Update

3. Council Lease Policy review process and timing

4. Queenscliffe Hub project steering committee and funding agreement update

5. Destination Queenscliff Update Briefing

6. Northern Arc Health & Wellbeing Hub

7. Insurance Renewal – Councillors & Officer Liability coverage


Agenda Items:

8. VAGO update

9. Sports & Recreation funding

10. 16 May Assembly briefing

11. Ocean Grove Community Association


7.7 Councillor Assembly – Thursday 16 May 2019 Assembly Commenced: 2.30pm Assembly Closed: 6.03pm Assembly Location: Town Hall Attendees:

Cr Ross Ebbels

Cr Tony Francis

Cr Bob Merriman

Cr Boyce Pizzey

Cr Susan Salter




Mr Connor Parker, Coordinator – Community Engagement & Communications (2.30pm – 4.45pm)

Mr Stuart Hansen, Special Projects Officer (5.00pm – 5.55pm)

Ms Carly Douglas, Economic & Community Development Officer (2.35pm – 2.45pm)

Mr Dennis Hately, Barwon Water (2.30pm – 4.30pm)

Mr Mark Haycox, Hassell (2.30pm – 4.30pm)

Apologies:

Nil



Agenda Items:

1. Low Light Briefing

2. Destination Queenscliff Briefing

3. Asset Management Plans update

4. Information update


ADJUNCT TO 5.1 – PUBLIC QUESTIONS STATUS UPDATE (COMMENCING 23 MARCH 2016)

Date Question Action Status

24/4/19 Council records indicate that the lease for Harry’s Kiosk contains the following provision: ‘Public Facilities: Public facilities to be maintained by tenant. Future refurbishment / upgrade of public facilities to be undertaken by tenant to the satisfaction of Council’. Why is Council allocating funds for these works?

The question was taken on notice so that the subject lease agreement could be reviewed prior to responding to the question.

A written response was provided on 14/5/19

See Appendix 1

ADJUNCT TO 8.1 – MOTION ON NOTICE STATUS UPDATE No Motions on Notice outstanding. ADJUNCT TO 17.1 – QUESTIONS WITHOUT NOTICE STATUS UPDATE No Questions Without Notice outstanding.

Agenda Ordinary Meeting of Council - Borough of Queenscliffe

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