Agenda of Ordinary Meeting - Tuesday, 10 May 2022

Maitland City Council I Ordinary Meeting Agenda

Notice is hereby given, in accordance with the provisions of the Local Government Act

1993 that a Meeting of Maitland City Council will be held in the Maitland Senior Citizens

Centre, 15 Grant Street, Maitland 2320 and commencing at 5.30pm, in accordance with

the current Public Health Order.

ORDINARY MEETING

AGENDA

10 MAY 2022

DAVID EVANS

GENERAL MANAGER

Please note:

In accordance with the NSW Privacy and Personal Information Protection Act, you are advised that

all discussion held during the Open Council meeting is recorded for the purpose of verifying the

minutes. This will include any discussion involving a Councillor, Staff member or a member of the

public.

10 MAY 2022

Maitland City Council | Ordinary Meeting Agenda P1

TABLE OF CONTENTS

ITEM SUBJECT PAGE NO

1 INVOCATION ........................................................................... 3

2 ACKNOWLEDGEMENT OF COUNTRY ..................................... 3

3 APOLOGIES, LEAVE OF ABSENCE AND REMOTE

ATTENDANCE .......................................................................... 3

4 DECLARATIONS OF INTEREST ................................................ 3

5 CONFIRMATION OF MINUTES OF PREVIOUS MEETING ....... 3

6 BUSINESS ARISING FROM MINUTES ...................................... 3

7 MAYORAL MINUTE ................................................................. 3

8 WITHDRAWAL OF ITEMS AND ACCEPTANCE OF LATE

ITEMS OF BUSINESS ................................................................ 3

9 PUBLIC ACCESS........................................................................ 3

10 GENERAL MANAGER'S REPORTS ............................................ 3

NIL

11 PLANNING AND ENVIRONMENT ........................................... 4

11.1 DA 2016/2910:1 SECTION 4.55(1A) MODIFICATION TO

RECREATION FACILITY (INDOOR) TO EXTEND HOURS OF

OPERATION, INCREASE CLASS SIZE LIMIT AND INSTALL

PLANT - LOT D IN DP162583, 99 LAWES STREET EAST

MAITLAND RECOMMENDATION - APPROVAL ............................ 4

11.2 REQUEST FOR GATEWAY DETERMINATION - 19 SCOTCH

CREEK RD, MILLERS FOREST - ADDITIONAL PERMITTED

USE .............................................................................................. 24

11.3 APPOINTMENT OF COUNCIL JRPP DELEGATES ......................... 32

12 CULTURE, COMMUNITY AND RECREATION ........................ 34

NIL

10 MAY 2022


13 INFRASTRUCTURE AND WORKS .......................................... 35

13.1 EVENT TRAFFIC & TRANSPORT MANAGEMENT ........................ 35

13.2 BRINGING FORWARD CONSTRUCTION OF HAUSSMAN

DRIVE & RAYMOND TERRACE ROAD - UPDATE ......................... 61

14 STRATEGY, PERFORMANCE AND BUSINESS SYSTEMS ....... 66

14.1 SETTING OF COUNCILLOR FEES 2022/23 AND

COMMENCEMENT OF SUPERANNUATION CONTRIBUTION

PAYMENTS FOR COUNCILLORS ................................................. 66

15 DIGITAL TRANSFORMATION ................................................ 88

NIL

16 WORKPLACE CULTURE AND SAFETY ................................... 88

NIL

17 VIBRANT CITY ....................................................................... 89

17.1 NSW GOVERNMENT E-SCOOTER TRIAL EXPRESSION OF

INTEREST ..................................................................................... 89

18 ITEMS FOR INFORMATION ................................................... 91

18.1 LOCAL TRAFFIC COMMITTEE MEETING MINUTES - APRIL

2022 ............................................................................................. 91

19 NOTICES OF MOTION/RESCISSION .................................... 101

20 QUESTIONS WITH NOTICE .................................................. 101

21 URGENT BUSINESS .............................................................. 101

22 COMMITTEE OF THE WHOLE .............................................. 102

22.1 EASTERN PRECINCT COMMUNITY CENTRES - TENDER FOR

ARCHITECTURAL DESIGN AND DOCUMENTATION

SERVICES ................................................................................... 102

23 COMMITTEE OF THE WHOLE RECOMMENDATIONS ......... 103

24 CLOSURE .............................................................................. 103

10 MAY 2022


PRESENT

1 INVOCATION

2 ACKNOWLEDGEMENT OF COUNTRY

3 APOLOGIES, LEAVE OF ABSENCE AND REMOTE ATTENDANCE

4 DECLARATIONS OF INTEREST

5 CONFIRMATION OF MINUTES OF PREVIOUS MEETING

● The Minutes of the Ordinary Meeting held 26 April 2022 be confirmed.

6 BUSINESS ARISING FROM MINUTES

7 MAYORAL MINUTE

8 WITHDRAWAL OF ITEMS AND ACCEPTANCE OF LATE ITEMS

OF BUSINESS

9 PUBLIC ACCESS

10 GENERAL MANAGER'S REPORTS

Nil

10 MAY 2022


11 PLANNING AND ENVIRONMENT

11.1 DA 2016/2910:1 SECTION 4.55(1A) MODIFICATION TO RECREATION FACILITY

(INDOOR) TO EXTEND HOURS OF OPERATION, INCREASE CLASS SIZE LIMIT

AND INSTALL PLANT - LOT D IN DP162583, 99 LAWES STREET EAST

MAITLAND

RECOMMENDATION - APPROVAL

FILE NO: DA 2016/2910:1

ATTACHMENTS: 1. Locality Plan

2. Acoustic Report (under separate cover)

3. Assessment Report (under separate cover)

4. Conditions of Consent (under separate cover)

5. Submission

RESPONSIBLE OFFICER: Matthew Prendergast - Group Manager Planning &

Environment

Andrew Ashton - Manager Development & Compliance

Kristy Cousins - Coordinator Planning & Development

AUTHOR: Adrian Quinn - Senior Development Planner

APPLICANT: Archispectrum

OWNER: Illamar Management Pty Ltd

PROPOSAL: Section 4.55 (1A) Modification to recreation facility (indoor) to

extend hours of operation, increase class size limit and install

plant

LOCATION: 99 Lawes Street East Maitland, lot D in DP162583

ZONE: B2 – Local Centre

EXECUTIVE SUMMARY

Consent was granted for a recreation facility (indoor) at the Ordinary Council Meeting held on

the 28 February 2017. Conditions were placed on this consent limiting the patron numbers and

hours of operation. An application has now been lodged which seeks to modify two conditions

of consent applying to an existing approval, and to also install plant related to the facility’s

operation. The subject modification proposal originally sought to:

a) Increase class size limit from 25 to 36 (though it is a recommendation of this assessment

that this be limited to 30 to reduce the potential impacts generated by this proposal)

b) Increase hours of operation from the approved 6am-8pm daily to 5am-8pm daily.

c) Regularise an already-installed nitrogen generation plant at rear of premises

Key issues

• One submission was received in objection to the proposed modification, citing operation

outside of consent provisions, noise and car parking impacts as matters of concern.

10 MAY 2022

DA 2016/2910:1 SECTION 4.55(1A) MODIFICATION TO RECREATION FACILITY (INDOOR) TO EXTEND HOURS OF

OPERATION, INCREASE CLASS SIZE LIMIT AND INSTALL PLANT - LOT D IN DP162583, 99 LAWES STREET EAST

MAITLAND

RECOMMENDATION - APPROVAL (Cont.)


• The proposed increase to the patron limit is substantial (44%)

• Significant noise impacts have arisen from the installed plant at the rear of the

premises, which serves the purpose of creating a lower-oxygen environment for reduced

cardiovascular efficiency when training.

• Transport demand will increase as a result of the proposal, with private vehicular

transport being likely the most dominant. 3 dedicated car parking spaces remain

available on the premises and a public car park directly adjacent which contains 63

spaces.

Planning response:

Conditions of consent have been applied to address the impacts of the proposal, with new and

amended conditions of consent, as follows:

- The condition relating to maximum patron numbers will only be increased to 30,

representing a 20% increase instead of the 36 applied for which represented a 44%

increase.

- Acoustic screening will be required to minimise plant noise to 49dBA measured at 3m

from the source (a reduction from current levels of 14dBA).

- A design for the screening will be required to be submitted to Council prior to installation

(for quality control purposes)

- Confirmation of the effectiveness of the screening will be required to be submitted,

prepared by an acoustic consultant.

OFFICER’S RECOMMENDATION

THAT

1. Modification application DA2016/2910:1 to modify recreation facility (indoor) to

extend hours of operation, increase class size limit and install plant at 99 Lawes

Street East Maitland (Lot D DP162583) is approved, subject to the conditions

contained in Attachment 4 of this report.

1. INTRODUCTION

The application is being reported to Council for determination as one (1) submission was

received during the exhibition period. A discussion of the matters raised is included and

addressed in this report.

BACKGROUND

The original proposal was approved at Council meeting of 28th February 2017 with

restrictions on hours of operation and patron numbers due to reliance on public car

parking and competition for this with other businesses in the local centre.

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MAITLAND



It is noted that the single submission arising from the neighbour notification process is

from the same person who made a submission on the original consent.

SITE DESCRIPTION

The site is legally described as Lot D in DP 162583, known as 99 Lawes Street, East

Maitland. The locality plan can be seen in Attachment 1.

PROPOSAL

The proposal is for a modification to recreation facility (indoor) involving minor impact.

The proposal includes:

• Modify condition 4 to permit trading to be extended by 1 hour from 6am-8pm daily to

5am-8pm daily (including running of plant during these times)

• Modify condition 5 to increase the maximum permitted patrons by 11 from 25 to 36

(though it is a recommendation of this assessment that this be limited to 30 to

reduce the potential impacts generated by this proposal)

• Regularise an ‘Altitude training’ nitrogen generator plant (pump) at the lane frontage

of the premises (already installed and operating without consent).

KEY ISSUES

Patron Numbers

The proposed increase to the patron limit by 11 is considered to be substantial (44%

increase). To address this concern, it is recommended that the condition relating to

maximum patron numbers will only be increased to 30, representing a 20% increase

instead of the 36 applied.

Noise

Significant noise impacts have arisen from the installed plant at the rear of the premises,

which serves the purpose of creating a lower-oxygen environment for reduced

cardiovascular efficiency when training. The applicant submitted an Acoustic Report which

recommends that 49dBA is the maximum project noise trigger level. A copy of the acoustic

report can be seen in Attachment 2.

It is therefore recommended that acoustic screening will be required to minimise plant

noise to 49dBA measured at 3m from the source (a reduction from current levels of

14dBA). A design will be required to be submitted to Council prior to installation (for

quality control purposes). Confirmation of the effectiveness of the screening will be

required to be submitted, prepared by an acoustic consultant.

10 MAY 2022



MAITLAND



Car Parking

Car parking demand will increase as a result of the proposal, with 3 dedicated car parking

spaces remaining available on the premises and a public car park directly adjacent which

contains 63 spaces. This issue is addressed further in the submissions section of this

report, detailed assessment can be found in Attachment 3.

CONSULTATION

The main issues raised by the objector are summarised below and comment is

provided. A copy of the submission can be found in Attachment 5.

The issues raised by the objector have been summarised and grouped into themes below.

These have then been addressed for assessment purposes.

1. Submitter concern - Business operating outside of original consent

• My principal concern as the owner of twenty-six adjoining premises, is that the elected

Council who approved the existing Gym on strict terms of occupation including

operational conditions, are completely unaware of changes to that approval and it’s

evolving into something they were intent on avoiding in the first place. …I would think

they would be concerned at what has evolved.

• Many of the businesses in Lawes St / High St are unaware of this unauthorized

development proceeding without Council approval, as Council itself has been unaware of

the work it has not notified anyone of impacts of the development on adjoining business

operations.

• This is not a proposal its up and running well outside its 2016 approval conditions.

Additional is an unlawful CDC with nothing being done about either.

• …it is blatantly obvious that the development is operating in conflict with its current

approval and will continue to do so unabated.

Council response

The subject modification seeks to:

• amend conditions of consent to permit trading from 5am daily (instead of the

approved 6am daily);

• to increase the number of permitted patrons by 11 from 25 to 36; and to

• install (keep) noise-generating plant at the rear of the premises, subject to successful

acoustic screening.

The modification proposal is relatively minor in nature, in the context of the original

consent and a condition of consent will be imposed to only permit an increase to a peak

patronage of 30 (plus 2 staff) as a condition of consent (this is 6 less than that applied for

under the application to modify the development consent).

10 MAY 2022



MAITLAND



The enforcement of operational conditions of consent is a Council compliance matter

separate from the DA modification process.

The CDC fit-out is not considered to be invalid.

The new plant requires consent however, which forms part of this revised application.

Impacts have been considered and managed as part of this modification proposal to a

level that satisfies Council (see section below addressing noise).

The issue of operators trading outside of consent conditions is not sufficient to warrant

refusal of the subject modification as the consent authority must assume that the consent

documentation and conditions will be followed as imposed.

2. Submitter concern - traffic and car parking

• When the gym first opened, patrons occupied 100% of parking from 5am until 9.30am and

again from 4.00pm the car park was overflowing from gym attendees.

• Neither of the neighbours have parking availability. I'm receiving numerous complaints

from my tenants occupying premises alongside the unauthorised development concerning

noise from the project and lack of parking resulting from the work in progress. They are

concerned as to being notified what is occurring at the premises alongside their

businesses and further that acoustic and vibration impacts have not been assessed or

addressed.

• With regard to parking to accommodate the additional usage, many businesses in Lawes

and High St and their customers rely on the carpark which is presently at capacity. It

would be appropriate for Council to notify all business in the area of the proposed

development many of which are not presently aware. That an upgraded Gym is intended

opening next week and parking shortages may significantly impact their customers.

Council response

The consent currently permits up to 25 patrons at one time in a timetabled class with an

average class size of 15 patrons from 6am-9am and 4pm-8pm daily. Class sizes are limited

to 3 patrons through the day-time period for the purposes of minimising car parking

demand at this time. This class size limit is to be increased to 30 as a condition of consent,

representing a 20% increase. This is considered a minor increase in this context, and it is

noted that this is less than the maximum of 36 as applied for. This complies with Council’s

DCP section C.11 ‘Complimentary parking facilities’, whereby neighbouring businesses do

not have a significant overlap in terms of peak hours of operation and competition for on

and off-street public car parking spaces is not significantly increased.

Section C.11 Vehicular access and car parking under Council’s DCP requires car parking on

a gross floor area basis (at a rate of 7.5 spaces per 100m2 GFA). Based on this calculation

and the floor area of 278.5m2 the current proposal would require the provision of 15 car

spaces (as the floor area is not increasing). An existing condition of consent already

10 MAY 2022



MAITLAND



requires the peak morning period to finish by 9am and the peak evening period not

commence until 4pm. This is proposed to change to 5am-9am for the morning period (in

time for 5:15am classes), which is anticipated to result in minimal competition increases

for car parking space at that time.

It is considered that the modified condition 5 (now conditions 5 and 5B) will adequately

satisfy this matter.

3. Submitter concern - Noise from (allegedly unapproved) plant

• I'm receiving numerous complaints from my tenants occupying premises alongside the

unauthorised development concerning noise from the project … acoustic and vibration

impacts have not been assessed or addressed.

• An unapproved Nitrogen generator operating from the early hours of the morning with no

approval and Council is notifying adjoining premises for comment on the proposal.

• Council’s development compliance officer has visited the site and has advised the building

work is being supervised by a private certifier BCA. The building works cannot have a

legitimate CDC as structural works including the installation of a noise generating

Nitrogen generator has been built outside. The private certifier is unaware of this and it is

not included on plans.

• I have consulted with a private certifier who has relayed to me that the work underway is

unlawful and further a complying development certificate cannot be issued because a

number of matters including an increase in floor area.

• Codewise certifiers have contacted the Certifier for the gym on my behalf. They have no

knowledge of Nitrogen generating plant and the plans before them do not include any

details of it.

• The plans do not include any building works outside the internal fit out. There are no

plans or assessment by the Certifier for the placement of a Nitrogen generation

equipment.

• The equipment and enclosure cannot form part of Complying Development and therefore

a Complying development certificate should not be accepted by Council and neither

should a DA be permitted to proceed unless a CDC indicates conformance with planning

requirements, which the development does not meet.

• There is also issues of noise impacting our adjoining premises. We are unaware if acoustic

attenuation has been considered in the building work and would rely on Council assessing

noise and vibration as part of the environmental impacts from the development.

• The Gym has commenced operations well outside its consent conditions and council is

doing nothing about it. This is not as you refer "alleged" it is clearly demonstrated. What's

the sense in notifying adjoining premises of a DA that is already operating and flouting all

planning laws in full view of our Council. It is an absolute joke that Council is assessing

and notifying of a development presently operating outside its consent conditions further

to this a development without a lawful CDC.

10 MAY 2022



MAITLAND



Council response

It is noted that the plant was installed without consent.

The subject modification proposal was amended during assessment to seek consent for

the already-installed nitrogen generator plant, which can be undertaken as no CC is

required for installation of equipment and is effectively seen as a land use only.

An acoustic report was received with the application which showed that noise emission

adjacent to the source was 83dB, declining to <45dB (an acceptable level above

background noise level) at the windows of adjoining residences. It is noted that noise

levels of 63dBA will affect neighbouring commercial premises, which is unacceptable.

Despite the finding of the acoustic report that noise is acceptable for residential receivers,

it is unacceptable that the public lane and commercial premises are subject to noise levels

this high as it affects users of this space including pedestrians and occupants of adjoining

commercial premises, some of whom have their principal and secondary shopfronts

addressing this lane. Levels of 83dB at the source will also discourage a diversity of uses

from establishing in the lane, e.g. creation of new shopfronts, recreation, outdoor seating

(dining), open windows, open-air displays etc.

A stringent but nevertheless justifiable condition of consent will require the nitrogen

generator plant to have acoustic screening/baffling to reduce noise emissions to no

greater than 49dBA at any time, as measured at 3m from the noise source. This is in line

with the ‘project noise trigger level’ for the lane/car park area as per the submitted

acoustic report and when achieved, will be unlikely to cause disruptive exceedances

beyond background noise levels. Council sees this as necessary to maintain amenity in the

lane/car park for businesses and to encourage use of the lane for other uses such as

pedestrian activity, social activity and future developments incorporating physical

activation of the lane.

FINANCIAL IMPLICATIONS

This matter has no direct financial impact upon Council’s adopted budget or forward

estimates.

POLICY IMPLICATIONS

This matter has no specific policy implications for Council.

STATUTORY IMPLICATIONS

Statutory implications relating to assessment of the subject application have been

addressed in the body of the report

10 MAY 2022



MAITLAND



CONCLUSION

Conditions of consent have addressed the key issues and the proposal is considered to

have minimal additional environmental impact (subject to meeting the conditions of

consent).

The proposal complies with all relevant legislation and policy and is recommended for

approval subject to conditions of consent in Attachment 4.

10 MAY 2022



MAITLAND



Planning and Environment

DA 2016/2910:1 SECTION 4.55(1A)

MODIFICATION TO RECREATION

FACILITY (INDOOR) TO EXTEND HOURS

OF OPERATION, INCREASE CLASS SIZE

LIMIT AND INSTALL PLANT - LOT D IN

DP162583, 99 LAWES STREET EAST

MAITLAND


Locality Plan

Meeting Date: 10 May 2022

Attachment No: 1

Number of Pages: 1

10 MAY 2022


OPERATION, INCREASE CLASS SIZE LIMIT AND INSTALL PLANT - LOT D IN DP162583, 99 LAWES STREET EAST MAITLAND



10 MAY 2022






DA 2016/2910:1 SECTION 4.55(1A)

MODIFICATION TO RECREATION FACILITY

(INDOOR) TO EXTEND HOURS OF

OPERATION, INCREASE CLASS SIZE LIMIT

AND INSTALL PLANT - LOT D IN DP162583,

99 LAWES STREET EAST MAITLAND


Acoustic Report

(under separate cover)


Attachment No: 2

Number of Pages: 26

10 MAY 2022






DA 2016/2910:1 SECTION 4.55(1A)







Assessment Report



Attachment No: 3

Number of Pages: 15

10 MAY 2022






DA 2016/2910:1 SECTION 4.55(1A)







Conditions of Consent



Attachment No: 4

Number of Pages: 6

10 MAY 2022






DA 2016/2910:1 SECTION 4.55(1A)







Submission


Attachment No: 5

Number of Pages: 3

10 MAY 2022





Attachment 5 – submission

10 MAY 2022





10 MAY 2022





10 MAY 2022


11.2 REQUEST FOR GATEWAY DETERMINATION - 19 SCOTCH CREEK RD, MILLERS

FOREST - ADDITIONAL PERMITTED USE

FILE NO: RZ21003

ATTACHMENTS: 1. Planning Proposal (under separate cover)

RESPONSIBLE OFFICER: Matthew Prendergast - Group Manager Planning &

Environment

Andrew Neil - Manager Strategic Planning

Adam Ovenden - Coordinator City Planning

AUTHOR: Gary Hamer - Senior Strategic Planner

APPLICANT: Insite Planning

OWNER: Mr. R.J. O’Donohue

PROPOSAL: Amendment to Maitland Local Environmental Plan 2011

Schedule1 – Additional Permitted Uses (APU)

LOCATION: Lot 1 DP 721804, 19 Scotch Creek Rd, Millers Forest

ZONE: RU1 Rural Zone

EXECUTIVE SUMMARY

Council received a request to amend Maitland Local Environmental Plan 2011 (MLEP 2011)

seeking to allow an additional permitted use (APU) for 19 Scotch Creek Road, Millers Forrest.

The purpose of the request is to legitimise an existing use to enable a future development

application to upgrade the existing facilities.

Through consultation with Maitland City Council, it was established that while the use was

listed as an additional use of land within Schedule 3 of the Maitland Local Environmental Plan

1993 (MLEP 1993), a formal development application seeking consent for the use was never

lodged. As part of the process involved in the preparation of the MLEP 2011, additional uses of

land within Schedule 3 of the MLEP 1993 which had not been acted upon were removed from

the LEP. As such, the approved additional use of 19 Scotch Creek Road Millers Forest was not

translated to the current MLEP 2011.

Council staff have prepared a Planning Proposal to amend MLEP 2011 to add an additional

clause to Schedule 1 Additional Permitted Uses enabling use of land at 19 Scotch Creek Road

Millers Forest (the subject site) for sand and gravel processing purposes.

The Planning Proposal to enable the additional permitted use by way of an amendment to MLEP

2011 is provided as Attachment 1 to this report for Council consideration.

10 MAY 2022

REQUEST FOR GATEWAY DETERMINATION - 19 SCOTCH CREEK RD, MILLERS FOREST - ADDITIONAL PERMITTED USE (Cont.)



THAT

1. Pursuant to Section 3.34(1) of the Environmental Planning and Assessment Act

1979, Council submits the planning proposal, to the Department of Planning and

Environment requesting a Gateway Determination.

2. Following issue of a Gateway Determination, Council undertake consultation with

the community and relevant government agencies in accordance with Section 3.34

and Schedule 1 of the Environmental Planning and Assessment Act 1979 and the

conditions of the Gateway Determination.

3. Council requests to utilise delegation functions under Section 3.36 of the

Environmental Planning and Assessment Act 1979 to make the Plan, following

completion of community consultation and adoption of the Planning Proposal.

REPORT

The purpose of the report is to:

1. Seek endorsement to enable an additional permitted use over Lot 1 DP 721804, 19

Scotch Creek Rd, Miller Forest to facilitate for an existing gravel and sand

processing operations as a light industry.

2. Provide a summary of the planning proposal for the site to enable a submission to

the NSW Department of Planning and Environment for a Gateway assessment,

seeking a Gateway determination.

BACKGROUND

The Planning Proposal has been prepared in response to a request from the landowner,

following discussions regarding the existing legal use of the land for the continuation of

the present-day operations. It was established that while the proposed use was listed as

an additional use of land within Schedule 3 of the MLEP 1993, a formal development

application seeking consent for the use was never lodged.

As part of the process involved with preparing the MLEP 2011, Additional uses of land

within Schedule 3 of the MLEP 1993 which had not been acted upon were removed from

the LEP. As such, the one approved additional use of 19 Scotch Creek Road Millers Forest

was not translated to the current MLEP 2011.

10 MAY 2022



Figure 1: Site Location

The intent of the Planning Proposal is to enable with development consent the sand

processing activities which have historically been undertaken on the subject site.

An amendment to the MLEP 2011 is required to achieve the strategic intent.

The Planning Proposal was supported by three studies including:

• Traffic Impact Assessment (Intersect Consultants January 2022)

The assessment was carried out in accordance with the guidelines contained within the

RTA’s Guide to Traffic Generating Developments and includes an assessment of the local

road networks capacity to cater for the development within a 10-year horizon period and

compliance with Maitland Council’s DCP.

Council’s Engineering & Design department reviewed the submitted assessment and

reported that:

“The traffic report has not identified any issues that would impact of the continued

operation of the facility from a traffic perspective. From a traffic perspective, the traffic

report by Intersect Traffic recommends that the proposal can be supported.”

10 MAY 2022



• Noise Impact Assessment & Acoustic Audit (Revere Acoustic Consultants January

2022)

A Noise Impact Assessment has been prepared by Reverb Acoustics to establish

assessment criteria and conduct compliance monitoring at nearest residential receivers

during typical operations of the facility. The site has been in operation for thirty (30) years

and to date no noise related issues have occurred concerning nearby residents. Figure 3

indicates the distance of the existing facility to nearby residences. A list of

recommendations has been created that if in the event there are no compliant matters

should be applied to minimize future disturbances.

Figure 2: Location of nearby residences.

• Preliminary Contamination Assessment (Insite Planning January 2022)

The report documents a Preliminary Contamination Assessment (PCA) of potentially

contaminating activities at 19 Scotch Creek Road (subject site). The Investigation Area for

this PCA encompasses the eastern and central portions of the subject site which cover the

extent of current operations at the site. The site has four potential Areas of Environmental

Concern (AEC) that required assessment. (Refer to Figure 3). These included:

A. Diesel Storage

B. Decommissioned Aquaculture ponds

C. Oil storage

D. Turf farm

10 MAY 2022



Figure 3: Areas of Environmental Concern (AEC’s)

The objective of this assessment is to determine if there are any activities occurring, or

having occurred in the past, that could have contaminated the site and impacted on the

site suitability for use as a sand and gravel processing industry. In this context it is a site

scoping exercise to determine if more intrusive site sampling is required as a second stage

to the PCA.

As part of the assessment a review of the past historical uses, approved consent was

undertaken to develop an AEC (Area of Environmental Concern).

The outcomes of the study concluded that:

• No sites were listed on the NSW Government PFAS Investigation program within

500m of the site.

• No potentially contaminating activities were identified within 500m of the site part

from routine pesticide spraying that is in accordance with the Pesticides Act 1999.

• No ongoing compliance matters have occurred on site regarding contamination on

the site.

The site is located within the rural area of Millers Forest that is dominated by a

combination of turf farming and agricultural activities.

The Planning Proposal will provide an employment generating development to the wider

community and as an existing facility there has been no ongoing issues or compliance

matters.

10 MAY 2022



The proposal provides both strategic merit for the proposal to be forwarded to the

Department of Planning and Environment seeking a Gateway Determination.

The Planning Proposal is included as Attachment 1 to this report.


This matter has no direct financial impact upon Council’s adopted budget or forward

estimates.

POLICY IMPLICATIONS



This report has regard to the provisions of the Environmental Planning & Assessment Act

1979 and the Environmental Planning & Assessment Regulation 2000.

CONCLUSION

The Planning Proposal seeks to amend MLEP 2011 to insert an Additional Permitted Use to

facilitate the sand and gravel processing activities occurring on the site. Council staff have

assessed the information provided and recommend that the Planning Proposal be

submitted to the Department of Planning and Environment requesting a Gateway

Determination.

10 MAY 2022




REQUEST FOR GATEWAY

DETERMINATION - 19 SCOTCH CREEK RD,

MILLERS FOREST - ADDITIONAL

PERMITTED USE

Planning Proposal



Attachment No: 1

Number of Pages: 21

10 MAY 2022


11.3 APPOINTMENT OF COUNCIL JRPP DELEGATES

FILE NO: 35/2 & 35/7

ATTACHMENTS: Nil

RESPONSIBLE OFFICER: David Evans - General Manager

Leah Flint - Group Manager Strategy Performance and

Business Systems

AUTHOR: Matthew Prendergast - Group Manager Planning &

Environment

MAITLAND +10 Outcome 17. An efficient and effective Council

COUNCIL OBJECTIVE: 17.2.1 To maintain effective and appropriate systems to

ensure decision-making is transparent, accessible and

accountable

EXECUTIVE SUMMARY

The Council at its meeting of 25 January determined its delegates for the Hunter Central Coast

Regional Planning Panel. This report advises Council of changes made to the list of delegates.


THAT

1. Council endorse the changes to the delegates for the Hunter Central Coast

Regional Planning Panel.

REPORT

The Council at its meeting of 25 January determined that the Mr Mayor and Cr Halliday

would be the permanent members for the Hunter Central Coast Regional Planning Panel

and that Aaron Cook, Council’s Operations Manager Projects and Contracts and Cr

Garnham would be the alternate members.

Post the meeting of 25 January 2022, Mr Mayor has withdrawn his membership from the

Hunter Central Coast Planning Panel and Aaron Cook, Council’s Operations Manager

Projects and Contracts will join Cr Halliday a member representative on the Panel.

Aaron Cook meets the required expertise for membership of the Regional Planning Panel

in that he is a registered architect.

CONCLUSION

That Council note the changes and endorse Aaron Cook as the permanent member of the

Hunter Central Coast Regional Planning Panel.

10 MAY 2022

APPOINTMENT OF COUNCIL JRPP DELEGATES (Cont.)



This matter has no direct financial impact upon Council's adopted budget or forward

estimates.

POLICY IMPLICATIONS



There are no statutory implications under the Local Government Act 1993 with this matter.

10 MAY 2022


12 CULTURE, COMMUNITY AND RECREATION

Nil

10 MAY 2022


13 INFRASTRUCTURE AND WORKS

13.1 EVENT TRAFFIC & TRANSPORT MANAGEMENT

FILE NO: 2021/309203; 2022/318105

ATTACHMENTS: 1. Local traffic committee April 2022 Item 5.1

Maitland Taste

2. Local traffic committee April 2022 Item 5.2

Maitland River Run

RESPONSIBLE OFFICER: Kevin Stein - Manager Engineering & Design

Andrew Betts - Group Manager Infrastructure & Works

AUTHOR: Scott Henderson - Coordinator Infrastructure Planning

Engineering

MAITLAND +10 Outcome 3. Community and iconic events

COUNCIL OBJECTIVE: 3.2.1 To seek and support major sporting and cultural

events appropriate to the capacity of venues across the

city

EXECUTIVE SUMMARY

Council has received temporary road closure applications for the following events:

• Maitland Taste to be held take place on Friday 20 – Sunday 22 May 2022.

• Maitland River Run to be held take place on Sunday 5 June 2022.

This matter was considered and accepted at the Local Traffic Committee meeting on 7 April

2022. As a Council resolution is required to implement the closures this report seeks Council’s

approval of the temporary road closures and associated traffic management.


THAT Council approve the traffic management plans and road closures for the following

events as detailed in this report.

1. Maitland Taste to be held in The Levee on Friday 20 – Sunday 22 May 2022.

2. Maitland River Run to take place on Sunday 5 June 2022.

10 MAY 2022

EVENT TRAFFIC & TRANSPORT MANAGEMENT (Cont.)


REPORT

Purpose

The purpose of this report is to seek approval for the temporary road closures and accept

the proposed traffic management measures to be implemented for:

• Maitland Taste to be held on Friday 20 – Sunday 22 May 2022.

• Maitland River Run to take place on Sunday 5 June 2022.

Event Traffic Management Proposals

The Local Traffic Committee Report including Event Traffic Management Plans for the two

events are included in the attachments to this report. The proposed temporary road

closures and traffic management recommended for each event are as follows:

The Local Traffic Committee considered these matters at its meeting of 7 April 2022.

Maitland Taste Event Traffic Management

For Maitland Taste the following temporary road closures / traffic controls and parking

restrictions associated with the event be recommended for approval by Council:

1. The following Maitland roads be temporarily closed to vehicular traffic for the set

up and presentation of Maitland Taste from 3.00pm Thursday 19 May to midday

Monday 23 May 2022:

a) High Street between Elgin Street and Bourke Street.

b) Bulwer Street north of Dransfield Lane.

c) Dransfield Lane between Bulwer and Elgin Streets.

2. The installation of the regulatory road closure devices and signs to affect the

proposed temporary road closures also be approved.

Maitland River Run Event Traffic Management

For Maitland River Run the following temporary road closures / traffic controls and parking

restrictions associated with the event be recommended for approval by Council:

1. The following temporary road closures be approved to operate from 6.00am to

12.30pm on Sunday 5 June 2022 during the Maitland River Run event

a. Odd Street from Raglan Street to Hunter Street Maitland.

b. Hunter Street from Carrington Street north to riverbank.

2. Filtered access to be maintained along the eastern side of Hunter Street between

Carrington Street and Odd Street.

3. The installation of the road closure devices and signs to affect the proposed road

closures be approved.

10 MAY 2022



CONCLUSION

The events have been held previously with similar temporary closures and traffic

management measures, some modification and improvements based on feedback from

previous events have been incorporated into the current traffic management plans.

It is recommended that these road closures and traffic management measures be

approved.



estimates.

POLICY IMPLICATIONS




10 MAY 2022



Infrastructure and Works

EVENT TRAFFIC & TRANSPORT

MANAGEMENT

Local traffic committee April 2022 Item

5.1 Maitland Taste


Attachment No: 1

Number of Pages: 8

10 MAY 2022



7 APRIL 2022

Maitland City Council | Local Traffic Committee Meeting Agenda P2

5 GENERAL BUSINESS

5.1 MAITLAND TASTE 2022 - PROPOSED TEMPORARY ROAD CLOSURES

FILE NO: 2021/309203

ATTACHMENTS: 1. Traffic Guidance Scheme

AUTHOR: Kenneth Splatt - Traffic Officer

EXECUTIVE SUMMARY

An event application has been submitted by Maitland Events for Maitland Taste which will be

held from 20 – 22 May 2022 in The Levee, Shared Zone. Maitland Events have proposed to

temporarily close High Street Maitland from Bourke Street to Elgin Street, the north end of

Bulwer Street and Dransfield Lane. The planned temporary road closure devices and signs will

be in place for the duration of this event.


THAT



Monday 23 May 2022:






PURPOSE

To ensure the safe delivery of Maitland Taste, Maitland Events have proposed a series of

traffic and transport measures be implemented for the event.

BACKGROUND

Maitland Taste aims to enhance the economy of Central Maitland, promote The Levee as a

lifestyle precinct, build the reputation of the city’s annual events calendar, and to help

build a sense of community through the delivery of flagship events.

The Taste program will bring the community together to celebrate great food, wine, and

produce that comes from Maitland and the Hunter Region.

The program will include gourmet food and artisan markets, food trucks, cooking

demonstrations, live music, kids’ activities and more, and will also extend into the night

with vibrant lighting installations and pop-up restaurants.

10 MAY 2022



7 APRIL 2022

MAITLAND TASTE 2022 - PROPOSED TEMPORARY ROAD CLOSURES (Cont.)


Each pop-up restaurant will have their own distinct taste and flair and will again operate

into the nighttime in various locations throughout The Levee on Friday and Saturday night.

PROPOSAL

The following Maitland roads are planned to be temporarily closed to vehicular traffic for

the duration of Maitland Taste, including the setting up and deinstallation of the event:

Temporary road closures from 3.00 pm Thursday 19 May to midday Monday 23 May 2022:

1. High Street between Elgin Street and Bourke Street.

2. Bulwer Street north of Dransfield Lane.

3. Dransfield Lane between Bulwer and Elgin Streets.

A Traffic Guidance Scheme for this event has been submitted by Evolution Traffic Control

(refer Maitland Taste Traffic Guidance Scheme).

ASSESSMENT

Event Name: Maitland Taste

Event Dates and Times:

Friday 20 May 2022: 5.00pm – 9.00pm (Including Themed Pop-up Site)

Saturday 21 May 2022: 10.00am – 9.00pm, (Themed Pop-up Sites 12.00pm – 9.00pm)

Sunday 22 May 2022: 10.00am – 3.00pm (No Themed Pop-up sites on Sunday)

Expected Attendance: 10,000 – 12,000 over the three days

In addition to the above road closures, there will be a laneway activation in Coffin Lane.

This will sit as a Class 3 Event and will not require any road closures. Additional Pop-up site

locations are to be confirmed.

Existing Conditions:

PARAMETER DATA

Road Name High Street (The Levee) Maitland

Road Classification Local

Adjacent Land Use Mixed Used

Road Width 3.2 metre travel lane width

Traffic Volumes 263 average daily traffic (2016)

10 MAY 2022



7 APRIL 2022



Parking Controls Motorists are parking between the existing No Stopping

zone near the traffic signs and the ½ hr parking zone.

Speed Limit 10km/h

85th Percentile Speed -

Accident History No crash data in The Levee from Centre for Road Safety

Crashes Map - Maitland

With Proposal:

CONSIDERATIONS COMMENTS INCLUDING IMPACTS

Access Road:

Temporary Road Closures will be in place to manage the

expected high volumes of pedestrians. The road network is

sufficient to manage diversions around the closures.

Parking:

The nearby car parks and local streets provide parking for

attendees. Disability parking is within existing carparks; no

access to disability parking spaces within The Levee.

Traffic Traffic will be managed via road closures and detours.

Traffic controllers will be in place to direct traffic.

Additional requirements as determined by NSW Police.

Speed Speed zone remains unchanged i.e., 40km/h on local road

network around the event.

Active Transport Temporary road closures of event areas allow for

pedestrian environment.

Public Transport Bus routes/ stops: Not affected

Taxis: Not affected.

Freight Transport Service vehicle: Deliveries will be unable to access The

Levee.

Approved freight routes: n/a

10 MAY 2022



7 APRIL 2022



COMMUNITY CONSULTATION

Initial advertisement took place in the Maitland Mercury on Friday 11 February 2022.

Closing date for submissions was Friday 11 March 2022. No submissions were received.

The initial road closure advertisement detailed the proposed road closures from 5.00pm

Thursday 19 May until midnight Sunday 22 May 2022.

An additional advertisement took place in the Maitland Mercury on Friday 11 March 2022.

The new advertisement detailed the new proposed road closure times as 3.00pm Thursday

19 May until midday Monday 23 May 2022. Closing date for submissions is 5.00pm Friday 8

April 2022, so far no submissions have been received.

The extension of the closure hours allows more time for the set up and deinstallation of

Maitland Taste infrastructure.

CONCLUSION

A traffic guidance scheme has been prepared for this event requiring vehicle traffic to

detour around temporary road closures in place. The temporary road closures described

above are to ensure safety of pedestrians attending this annual event.

10 MAY 2022



7 APRIL 2022



Location Map

Street view - The Levee during the Maitland Taste Event

10 MAY 2022



7 APRIL 2022



Street View – Popup in The Levee

10 MAY 2022



7 APRIL 2022



General Business

MAITLAND TASTE 2022 - PROPOSED

TEMPORARY ROAD CLOSURES

Traffic Guidance Scheme

Meeting Date: 7 April 2022

Attachment No: 1

Number of Pages: 1

10 MAY 2022



7 APRIL 2022



10 MAY 2022




EVENT TRAFFIC & TRANSPORT

MANAGEMENT

Local traffic committee April 2022 Item

5.2 Maitland River Run


Attachment No: 2

Number of Pages: 13

10 MAY 2022



7 APRIL 2022


5.2 MAITLAND RIVER RUN 2022 - PROPOSED TEMPORARY ROAD CLOSURES

FILE NO: 2022/318105

ATTACHMENTS: 1. Site Plan River Run- Athletics Track

2. Traffic Control Plan 21-0136 - Hunter St Maitland

3. Traffic Control Plan 21-0137 - James St Maitland


EXECUTIVE SUMMARY

The Maitland River Run will take place on Sunday 5 June 2022 using the same course that was

used successfully for the first-time last year. This recreational running event will start and finish

within the Maitland Regional Athletics Centre and utilise the riverbank pathways.


THAT









PURPOSE

The Traffic Management Plan for the 13th Maitland River Run is submitted to the

Committee for review.

BACKGROUND

Basic 4km Short Course Route

The course will start on the running track within the Maitland Regional Athletics Centre.

Runners will run ¾ of the track in an anti-clockwise direction and then exit the track via a

gate on the western side of the venue. Then

• follow the path to the top of the football stadium, then

• run across James Street onto Odd Street (temporarily closed), then

• run the length of Odd Street to Hunter Street, then

• cross to the western side of Hunter Street and turn north and run along the

northbound lane (western side - delineated by traffic cones), to the access ramp

that connects to the riverbank, then

10 MAY 2022



7 APRIL 2022

MAITLAND RIVER RUN 2022 - PROPOSED TEMPORARY ROAD CLOSURES (Cont.)


• run along the traditional River Run route that leads underneath Belmore Bridge, to

near the Sempill Street carpark, where they will U-turn and run back along the

same route to the Athletics Track, thus completing the 4km leg.

• Runners making their way south back along Hunter Street will again utilise the

northbound lane (western side) of Hunter Street.

Runners will complete 1, 2, 3 or 5 laps of the course. There will also be a separate 1,609m

race using the Athletics Track.

The last runner should complete the course by 12.00 noon. The traffic and infrastructure

affecting public roads could be progressively removed from then.

Notes on course:

1. All sections where there is potential pedestrian conflict expected, will be lined with

a combination of crowd barriers, traffic cones, and/or marker tape.

2. Trained marshals and volunteers will direct pedestrians across the course along the

top of the riverbank.

3. Traffic control points will be manned by accredited traffic controllers.

4. The northbound (western) lane of Hunter Street will be closed to vehicular traffic

between Odd Street and Carrington Street to allow competitors to run north and

south.

Event Start Times

5.30am Event office opens

6.45am Course secured and open for training runs

7.30am Half Marathon starts

8.45am 12km run event

9.45am 8km run/walk event

10.45am 4km run/walk event

11.30am Maitland Mile sprint event

12.00pm Presentation

PROPOSAL

Traffic Control Plans

The planned temporary road closure of Odd Street, Maitland, includes the traffic control

plans:

• Hunter Street Maitland, plan no. 20-0136,

• James Street Maitland, plan no. 21-0137.

These plans are attached to this report.

Accredited Traffic Controllers (ATC)

Marshalling to be undertaken by a combination of:

10 MAY 2022



7 APRIL 2022



• Accredited Traffic Controllers (ATC): - ATC will be responsible for positioning of

signage as per Transport for NSW regulations. ATC will be located at the

intersection of Carrington Street and Hunter Street and at the lane closure point on

Hunter Street opposite Odd Street, to manage the filtered vehicle access along the

eastern side of Hunter Street.

• Trained Course Marshals (CM): - The CM will direct runners and alert traffic of the

presence of runners. They will not direct vehicles.

Key CM and ATC will have two-way radio and mobile phone communication with the Race

Director and Medical Director.

Appropriate warning signs will be placed to notify vehicles of changed traffic conditions

and runners on the roadway. This will include driveways leading from properties along the

course.

The impact on the road network for the broader community should be minimal. The

course is designed to allow the free flow of traffic. No major businesses are affected by the

road closure. Residents impacted by the temporary road closure and/or event will be

notified in advance.

ASSESSMENT

Existing Conditions:

PARAMETER DATA

Road Name Odd Street

Road Classification Local

Adjacent Land Use School sports fields, PCYC, residential

Road Width 6 m carriageway

Traffic/Pedestrian Volumes ADT 214 - Dec 2014

Speed Limit 50 kph

85th Percentile Speed 20.5 kph - Dec 2014

Accident History Nil

10 MAY 2022



7 APRIL 2022



With Proposal:

CONSIDERATIONS COMMENTS INCLUDING IMPACTS

Access Road:

Odd Street connects Hunter Street at its western extremity

to James Street to its east. School playing fields run along

its northern flank. It provides access to mainly off-road

private parking areas along its southern side.

Parking:

On the event day, ample parking will be available in the

various parking areas associated with the Maitland

Regional Athletics Centre.

Traffic impacts The Risk Assessment and Traffic Supplement and Event

management plan – additional information is available on

request.

The temporary closure of Odd Street from 6.00am to

12.30pm on a Sunday will have minimal impact on traffic.

Accredited Traffic Controllers will be located at

intersections where there may be potential conflict

between traffic flow and runners.

Speed A 40m/h temporary speed limit will be in place on Odd

Street Maitland, and the lead in on adjoining streets as

shown on the Traffic Control Plans attached to this report.

Active Transport Pedestrians/cyclists:

Key CM and ATC will have two-way radio and mobile phone

communication with the Race Director and Medical

Director. This will provide broad coordination of crowd

control. Locations of significant activity will be provided

with barrier fencing to control and maintain safety for

competitors and public alike.

Public Transport Bus/ Taxi:

Local and commercial bus companies will be notified of the

event; however, no bus services should be affected.

10 MAY 2022



7 APRIL 2022



Freight Transport Service vehicles: N/A

COMMUNITY CONSULTATION

The organiser, H Events Pty Ltd, will notify affected residents and businesses. The

proposed temporary road closure for this event was advertised in the Maitland Mercury

on Friday 11 March 2022, with submissions due 8 April 2022. No submissions received to

date. A notification was sent on 23 March 2022 to transport, utility, and emergency

organisations.

CONCLUSION

The Maitland River Run event is supported by a Traffic Management Plan. The traffic

management plan has Traffic Guidance Scheme in place for temporary road closures and

Accredited Traffic Controllers to manage traffic at key road intersections. The

management plan provides for a controlled environment for the event to taken place.

10 MAY 2022



7 APRIL 2022



Locality diagram – Maitland River Run 2021

Site photo 1

10 MAY 2022



7 APRIL 2022



Site photo 2

Site Photo 3 – Odd Street looking east from Hunter Street

10 MAY 2022



7 APRIL 2022



General Business

MAITLAND RIVER RUN 2022 - PROPOSED

TEMPORARY ROAD CLOSURES

Site Plan River Run- Athletics Track


Attachment No: 1

Number of Pages: 1

10 MAY 2022



7 APRIL 2022



10 MAY 2022



7 APRIL 2022



General Business

MAITLAND RIVER RUN 2022 -

PROPOSED TEMPORARY ROAD

CLOSURES

Traffic Control Plan 21-0136 - Hunter

St Maitland


Attachment No: 2

Number of Pages: 1

10 MAY 2022



7 APRIL 2022



10 MAY 2022



7 APRIL 2022



General Business

MAITLAND RIVER RUN 2022 -

PROPOSED TEMPORARY ROAD

CLOSURES

Traffic Control Plan 21-0137 - James St

Maitland


Attachment No: 3

Number of Pages: 1

10 MAY 2022



7 APRIL 2022



10 MAY 2022


13.2 BRINGING FORWARD CONSTRUCTION OF HAUSSMAN DRIVE & RAYMOND

TERRACE ROAD - UPDATE

FILE NO: 35/84

ATTACHMENTS: 1. Thornton Network

RESPONSIBLE OFFICER: Andrew Betts - Group Manager Infrastructure & Works

AUTHOR: Jayanta Saha - Acting Manager Engineering & Design

Chris Pinchen - Infrastructure Project Engineer

MAITLAND +10 Outcome 5. Moving around our City

COUNCIL OBJECTIVE: 5.1.2 To deliver improved safety, quality and amenity of

local roads through increased road construction and

maintenance programs

EXECUTIVE SUMMARY

On 8 March 2022 Council resolved to look at the feasibility of bringing forward the construction

of the intersection of Raymond Terrace Road and Haussman Drive, with officers to consider cost

benefits, as well as impacts and cost constraints, and to provide a report back to Council.

Officers have now completed a review of options to accelerate delivery of works, with this

report providing an update on those considerations and the identified path forward.

Subject to completion of successful tender processes and contractor capacity, it is anticipated

that works can be accelerated from the initial program by a maximum of up to six months.


THAT

1. Council note the contents of this report, prepared in response to the resolution of

8 March 2022.

2. Council endorse the bundling of projects to obtain potential economies of scale,

and earlier completion dates for the nominated projects.

REPORT

On 8 March 2022 Council resolved as follows:

1) MCC officers look at the feasibility of bringing forward the construction of the

Intersection of Raymond Terrace Road and Haussman Drive.

2) That MCC officers consider cost benefits as well as impacts and cost constraints. With

a report coming back to council on the 2nd meeting in the month of April.

This report has been prepared in response to the resolution.

10 MAY 2022

BRINGING FORWARD CONSTRUCTION OF HAUSSMAN DRIVE & RAYMOND TERRACE ROAD - UPDATE (Cont.)


Officers have completed detailed considerations, including establishing approximate

timeframes for the programming and delivery of the Haussman Drive and Raymond

Terrace Road intersection, allowing for pre-construction constraints such as design,

Transport for NSW authority approval requirements, utility relocation and land acquisition

– all of which are required to be completed prior to construction works.

Subsequent consideration has been given as to how delivery of the intersection may be

accelerated from the initial program, whilst still ensuring value for money. Whilst pre-

construction processes will continue, design of the intersection along with several other

road projects in Thornton are at a suitable stage to allow Council to include this work in an

expanded market approach.

Officers have determined that bundling a number of upcoming construction projects,

including the Haussman Drive intersection, into a single tender package may provide

benefits to Council potentially including project economies of scale and a response to such

a tender from larger construction companies that may not normally consider smaller

scale, separate works projects.

Five (5) projects have been identified and included in the tender for road construction

works as shown in the attached plan. These projects are summarised below, with

anticipated timeframes for construction delivery and completion. The commencement

dates consider the requirements associated with completion of the necessary pre-

construction works while still allowing for acceleration from the baseline delivery program

of up to six months (pending capacity of the successful tenderer).

Project Description: To commence no

earlier than:

Completion

before:

1 Raymond Terrace Road and Government Road

intersection upgrade including traffic control

signals and a new northern leg

As soon as possible

(September2022)

October

2023

2 Raymond Terrace Road blackspot upgrade

between Government Road and McFarlanes

Road (referred to as Extension Works)

As soon as possible

(September 2022)

June

2023

3 Haussman Drive and Raymond Terrace Road

intersection upgrade including traffic control

signals and lane duplication of Raymond

Terrace Road between Harvest Boulevarde and

Settlers Boulevarde

January 2023 June

2024

4 Haussman Drive Lane duplication between

Raymond Terrace Road and Taylor Avenue

January 2023 June

2024

5 Haussman Drive and Taylor Avenue

intersection upgrade including roundabout

January 2023 June

2024

Subject to compliance with the nominated commencement date constraints, delivery of

projects in advance of the specified completion dates is desirable.

10 MAY 2022



Officers are working toward the call for tender to commence on 10 May 2022 and will

nominate a six-week timeframe due to the large size of the bundled package. Options are

to be incorporated into tender documentation to provide some flexibility to allow a

potential contractor to price a single project, a select number of projects or all the

projects. This approach is expected to provide greater flexibility for both contractors and

Council for project delivery and best value for the use of Council’s limited developer

contribution funds.

CONCLUSION

Following consideration of scope of works and constraints, acceleration of the Haussman

Drive and Raymond Terrace Road intersection is possible, provided that pre-construction

processes are completed in line with expectations and the successful contractor/s have

the resources to execute the multiple work fronts at the earliest possible date.

The awarding of tender/s for the delivery of the works will be a decision of Council,

anticipated to be in late July 2022.


Given the current construction market dynamics, there is a risk that there are insufficient

developer contribution funds available to enable delivery of all this project work. However,

proceeding with a bundled package of projects is expected to provide the best value

outcome for the use of Councils developer contributions funds.

POLICY IMPLICATIONS




The tender process will be undertaken in accordance with the provisions established

under the Local Government (General) Regulation 2021.

10 MAY 2022




BRINGING FORWARD CONSTRUCTION

OF HAUSSMAN DRIVE & RAYMOND

TERRACE ROAD - UPDATE

Thornton Network


Attachment No: 1

Number of Pages: 1

10 MAY 2022



THORNTON

ORIGINAL ISSUEA C.P. 03/05/2022PHONE: (02) 49349700285-287 HIGH STREET

P.O. BOX 220MAITLAND 2320

FAX (02) 49333209DX 21613 MAITLAND

INFRASTRUCTURE & WORKSMAITLAND CITY COUNCIL

DESIGNER

SURVEYOR

RATIO @A3

DATUM

PLAN No.

Sheet ofSHEET REVISION BY DATEDATE OF PLAN

Plotted: 3/05/2022 12:47:33 PM By: CI

1 1PRIORITISED THORNTON ROAD NETWORK PROJECTS

Horizontal Ratio:1:15 000Vertical Ratio: 3615-11A

THORNTON ROAD NETWORKTender ProjectsThorntonN/A

C. Pinchen

A.H.D.

CONCEPT PLAN - NOTFOR CONSTRUCTION

P:\Task Folders 1819\Govt and RT Rd Thornton Inters - 3615\02 DESIGN\11 Overview\3615-11A.dwg

03/05/2022

PRIORITISED THORNTON ROADNETWORK PROJECTS

1 Raymond Terrace Rd and Government RdTraffic Control Signal Intersection (To Tender)

2 Raymond Terrace Rd Blackspot Upgrade (ToTender)

3 Haussman Dr and Raymond Terrace Rd TrafficControl Signal Intersection (To Tender)

4 Haussman Dr Lane Duplication - Two laneseach direction (To Tender)

5 Haussman Dr and Taylor Ave Dual LaneRoundabout Intersection (To Tender)

6 Haussman Dr Lane Duplication - Two laneseach direction (Stage 3 design)

1

2

3

4

5

RAYMOND TERRACE RD

RAYMOND TERRACE RD

MAIN NORTHERN RAILWAY LINE

GO

VER

NM

ENT

RD

THORN

TON

RD

GLENWOOD DR

NEW ENGLAND HIGHWAY

NEW ENGLAND HIGHWAY

RAYMOND TERRACE RD

RAILWAY AV

HAU

SSMAN

DR

6

10 MAY 2022


14 STRATEGY, PERFORMANCE AND BUSINESS SYSTEMS

14.1 SETTING OF COUNCILLOR FEES 2022/23 AND COMMENCEMENT OF

SUPERANNUATION CONTRIBUTION PAYMENTS FOR COUNCILLORS

FILE NO: 35/42

ATTACHMENTS: 1. Local Government Remuneration Tribunal

Determination 2022

RESPONSIBLE OFFICER: Leah Flint - Group Manager Strategy Performance and

Business Systems

AUTHOR: Leah Flint - Group Manager Strategy Performance and

Business Systems

MAITLAND +10 Outcome 17. An efficient and effective Council

COUNCIL OBJECTIVE: 17.2.1 To maintain effective and appropriate systems to

ensure decision-making is transparent, accessible and

accountable

EXECUTIVE SUMMARY

The Local Government Act 1993 requires the Local Government Remuneration Tribunal to report

to the Minister for Local Government by 1 May each year on its determination of categories of

councils and the maximum and minimum amounts of fees to be paid to mayors, councillors,

and chairpersons and members of county councils.

The 2022/23 determination was made on 20 April 2022. The Tribunal found the allocation of

councils into the current categories (as reviewed in 2020) remain appropriate. The Tribunal

further determined a 2% increase in the minimum and maximum fees applicable to each

category.

Additional to the setting of fees, following an amendment to the Local Government Act 1993 last

year, from 1 July 2022 councils may make payments as a contribution to a superannuation

account nominated by their councillors.

The making of superannuation contribution payments for councillors is optional and is at each

council’s discretion. It is recommended that Council formally resolve to make superannuation

payments moving forward, in line with the superannuation guarantee of 10.5%, progressing by

half a percent each year until 1 July 2025 when it will reach 12%.


THAT

1. Council adopt the maximum Mayor and Councillor remuneration fees as listed in

the Local Government Remuneration Tribunal Regional Centre category, effective

from 1 July 2022;

10 MAY 2022

SETTING OF COUNCILLOR FEES 2022/23 AND COMMENCEMENT OF SUPERANNUATION CONTRIBUTION PAYMENTS FOR COUNCILLORS (Cont.)


2. Council commence making superannuation contribution payments for Councillors

from 1 July 2022 at the required superannuation guarantee rate of 10.5% and

progressing over time;

3. If resolved, Council note that superannuation payments will be paid monthly (in

line with payment of fees), into a superannuation account nominated by

Councillors from a scheme or fund to which the Commonwealth Superannuation

Guarantee (Administration) Act applies.

REPORT

The Local Government Act 1993 requires the Local Government Remuneration Tribunal to

report to the Minister for Local Government by 1 May each year on its determination of

categories of councils and the maximum and minimum amounts of fees to be paid to

mayors, councillors, and chairpersons and members of county councils.

The Tribunal has produced its findings in the Annual Report and Determination dated 24

April 2021 (Attachment 1). This review has included a review of fees as well as the

categories of council.

The Tribunal found the allocation of councils into the current categories appropriate,

following the extensive review undertaken in 2020.

Section 242A of the Local Government Act provides that when determining the fees payable

in each of the categories, the Tribunal is required to give effect to the same policies on

increases in remuneration as the Industrial Relations Commission is required to give effect

to under Section 146C of the Industrial Relations Act 1996, when making or varying awards

or orders relating to the conditions of employment of public sector employees.

The Tribunal determined a 2.0% increase in the minimum and maximum fees applicable to

each category. This is also consistent with a 2% increase in rates of pay that will be payable

to employees under the Local Government (State) Award 2020.

The 2022-2023 fees determination by the Tribunal for the Regional Centre category are as

follows:

Category Councillor/Member Annual Fee Mayor/Chairperson Additional

Fee*

Minimum Maximum Minimum Maximum

Regional Centre $14,380 $25,310 $29,920 $62,510

*This fee must be paid in addition to the fee paid to the Mayor as a Councillor (s.249(2)).

In dollar terms, the increase on the maximum councillor annual fee is $500, whilst for the

mayor fee it is $1,230.

10 MAY 2022



The recommendation of this report is that the maximum fee available is applied, in line

with established practice. Maitland City Council is one of the largest councils in the

Regional Centre category and plays a significant role in the continued evolution and

growth of the Greater Newcastle Metropolitan Area.

Further, it is recommended that Council resolve to commence superannuation

contribution payments for Councillors.

Following consultation, amendments were made to the Local Government Act 1993 last year

under which councils may make payments as a contribution to a superannuation account

nominated by their councillors, starting from the financial year commencing on 1 July

2022.

The making of superannuation contribution payments for councillors is optional and is at

each council’s discretion. It is recommended that Council formally resolve to make

superannuation payments moving forward, in line with the superannuation guaranteed of

10.5%, progressing by half a percent each year until 1 July 2025 when it will reach 12%.

It should be noted that councils must not make a superannuation contribution payment

for a councillor if the councillor fails to nominate an eligible superannuation account for

the payment before the end of the month to which the payment relates.

Individual councillors may opt out of receiving superannuation contribution payments or

opt to receive reduced payments. Councillors must do so in writing.

Councils must not make superannuation contribution payments for councillors during any

period in which they are suspended from their civic office or their right to be paid any fee

or other remuneration, or expense, is suspended under the Act.

Councillors are also not entitled to receive a superannuation contribution payment during

any period in which they are not entitled to receive their fee under section 254A of the Act

because they are absent.

CONCLUSION

The Local Government Remuneration Tribunal’s 2022 Annual Report and Determination

recommends revised fees payable to mayor and councillors. The new fees are payable

from 1 July 2022.

Additionally, the Local Government Act has been amended to enable Council’s to make

superannuation contribution payments for councillors, also from 1 July 2022.


The draft Operational Plan 2022/23 includes an allocation for payment of Councillor fees

and superannuation payments.

10 MAY 2022



POLICY IMPLICATIONS




10 MAY 2022



Strategy, Performance and Business

Systems

SETTING OF COUNCILLOR FEES 2022/23

AND COMMENCEMENT OF

SUPERANNUATION CONTRIBUTION

PAYMENTS FOR COUNCILLORS

Local Government Remuneration

Tribunal Determination 2022


Attachment No: 1

Number of Pages: 17

10 MAY 2022



NSW Remuneration Tribunals website

Local

Government

Remuneration

Tribunal

Annual Report and Determination

Annual report and determination under sections 239 and 241 of the Local Government Act 1993

20 April

2022

10 MAY 2022



Local Government Remuneration Tribunal

1

Contents

Executive Summary ____________________________________________________ 2

Section 1 Introduction ________________________________________________ 3

Section 2 2021 Determination __________________________________________ 3

Section 3 2022 Review ________________________________________________ 3

Process ____________________________________________________________ 3

Categorisation _______________________________________________________ 4

Conclusion __________________________________________________________ 7

Section 4 2022 Determinations _________________________________________ 8

Determination No. 1 - Allocation of councils into each of the categories as per

section 239 of the LG Act effective from 1 July 2022 ________________________ 8

Table 1: General Purpose Councils - Metropolitan __________________________ 8

Table 2: General Purpose Councils - Non-Metropolitan ______________________ 9

Table 3: County Councils _____________________________________________ 10

Determination No. 2 - Fees for Councillors and Mayors as per section 241 of the LG

Act effective from 1 July 2022 _________________________________________ 11

Table 4: Fees for General Purpose and County Councils ___________________ 11

Appendices 12

Appendix 1 Criteria that apply to categories ______________________________ 12

10 MAY 2022




2

Executive Summary

The Local Government Act 1993 (LG Act) requires the Local Government Remuneration Tribunal (“the Tribunal”) to report to the Minister for Local Government by 1 May each year on its determination of categories of councils and the maximum and minimum amounts of fees to be paid to mayors, councillors, and chairpersons and members of county councils.

Categories

The Tribunal found the allocation of councils into the current categories appropriate. Criteria for each category is published in Appendix 1. These categories have not changed further to the extensive review undertaken as part of the 2020 review.

Fees

The Tribunal determined a 2 per cent per annum increase in the minimum and maximum fees applicable to each category.

10 MAY 2022




3

Section 1 Introduction

1. Section 239 of the LG Act provides that the Tribunal determine the categories of councils and mayoral offices and to place each council and mayoral office into one of those categories.

2. Section 241 of the LG Act provides that the Tribunal determine the maximum and minimum amount of fees to be paid to mayors and councillors of councils, as well as chairpersons and members of county councils for each of the categories determined under section 239.

3. Section 242A(1) of the LG Act, requires the Tribunal to give effect to the same policies on increases in remuneration as those of the Industrial Relations Commission.

4. The Tribunal can also determine that a council can be placed in another existing or new category with a higher range of fees without breaching the Government’s Wages Policy as per section 242A (3) of the LG Act.

5. The Tribunal’s determinations take effect from 1 July each year.

Section 2 2021 Determination

6. The Tribunal received 18 submissions which included 9 requests for re-categorisation. At the time of making its determination, the Tribunal had available to it the Australian Bureau of Statistics 25 March 2020 population data for FY2018-19. The Tribunal noted the requirement of section 239 of the LG Act that it must determine categories for councils and mayoral offices at least once every 3 years. It noted that the Tribunal had conducted an extensive review in 2020 and decided that the categories would next be considered in 2023.

7. The Tribunal found that the current categories and allocation of councils to these categories remained appropriate. The Tribunal’s finding had regard to the 2020 review, the current category model and criteria and the evidence put forward in the received submissions.

8. In regard to fees, the Tribunal determined a 2 per cent per annum increase in the minimum and maximum fees applicable to each category.

Section 3 2022 Review

Process

9. In 2020, the categories of general purpose councils were determined as follows:

Metropolitan

• Principal CBD

• Major CBD

• Metropolitan Large

• Metropolitan Medium

• Metropolitan Small

Non-Metropolitan

• Major Regional City

• Major Strategic Area

• Regional Strategic Area

• Regional Centre

• Regional Rural

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4

• Rural

10. The Tribunal wrote to all mayors or general managers and LGNSW on 14 October 2021 to advise of the commencement of the 2021 review and invited submissions regarding recategorisation, fees and other general matters. The Tribunal’s correspondence advised that an extensive review of categories was undertaken in 2020 and, as this was only legislatively required every three years, consideration would be next be given in 2023. The correspondence further advised that submissions requesting to be moved into a different category as part of the 2022 review would require a strong case supported by evidence that substantiates that the criteria for the requested category is met.

11. Seven submissions were received from individual councils and one submission was received from LGNSW. The Tribunal noted that several of the submissions had not been endorsed by their respective councils. The Tribunal also met with the President, Chief Executive and Senior Manager of LGNSW.

12. The Tribunal discussed the submissions at length with the Assessors.

13. The Tribunal acknowledged previous and ongoing difficulties imposed by COVID19 and natural disasters on councils.

14. The Tribunal also acknowledged submissions from councils in regional and remote locations that raised unique challenges, such as travel and connectivity, experienced by mayors and councillors in those areas.

15. A summary of the matters raised in the received submissions and the Tribunal’s consideration of those matters is outlined below.

Categorisation

16. Five council submissions requested recategorisation. Three of these requests sought the creation new categories.

Metropolitan Large Councils

17. Penrith City Council acknowledged that categories were not being reviewed until 2023. However, the Council reiterated their previous year’s position and contended that their claim for the creation of a new category of “Metropolitan Large – Growth Centre” continues to be enhanced through their leading role in the Western Sydney City Deal. Council’s submission further stated that the participation in the Deal demonstrated the exponential growth that will occur in the Penrith Local Government Area.

18. Blacktown City Council requested the creation of a new category “Metropolitan Large – Growth Area”. Council stated that the current criteria for “Metropolitan Large” does not reflect the Council’s size, rate of growth and economic influence.

Council based its argument for a new category on the following grounds:

• Significant population growth. Current estimated population of 403,000 with an expected population of 640,000 in 2041.

• Blacktown being critical to the success of the Greater Sydney Region Plan while also being part of the fastest growing district for the next 20 years.

• 4th largest economy in NSW – as of 30 June 2020, Gross Regional Product (GRP) was $21.98 billion, comparatively City of Parramatta was $31.36 billion.

• Undertaking of several transformational projects to increase economy and services. Examples include the redesign of Riverstone Town Centre, Australian Catholic University establishment of an interim campus for up to 700 undergrads

10 MAY 2022




5

with a permanent campus to open by 2024, the $1 billion Blacktown Brain and Spinal Institute proposal and Blacktown International Sports Park Masterplan to provide a first-class multi-sport venue.

• Expansion in provision of services such as childcare, aquatic and leisure centres.

• Diversity of population.

Non-Metropolitan Major Regional City Councils

19. Newcastle Council requested clarification regarding City of Newcastle’s status as either

Metropolitan or Regional, noting that while City of Newcastle is classified as a “Major

Regional City”, the Newcastle Local Government Area is often exempt from both

regional and metropolitan grant funding due to inconsistencies in classification. Council

sought review on the following grounds:

• Size of council area 187km² (in comparison of Parramatta Council 84km²).

• Physical terrain.

• Population and distribution of population.

• Nature and volume of business dealt with by Council.

• Nature and extent of development of City of Newcastle.

• Diversity of communities served.

• Regional, national and international significance of City of Newcastle.

• Transport hubs.

• Regional services including health, education, smart city services and public

administration.

• Cultural and sporting facilities.

• Matters that the Tribunal consider relevant

Regional Centre

20. Tweed Shire Council requested to be reclassified as a “Regional Strategic Area” on the following grounds:

• Proximity to the Gold Coast City and Brisbane.

• Proximity to Sydney via the Gold Coast airport.

• Tweed being the major population and city centre for the Northern Rivers Joint Organisation.

• Tweed being the largest employer and strongest growth area in the Northern Rivers.

Non-Metropolitan Rural Councils

21. Murrumbidgee Council requested recategorisation to “Regional Rural” as they are a product of the merger of the former Jerilderie Shire Council and the former Murrumbidgee Shire Council. Council also suggested that the criteria for “Regional Rural” is amended to:

• Councils categorised as Regional Rural will typically have a minimum residential population of 20,000 or can demonstrate one of the following features….”

o the product of the 2016 amalgamation where two or more Rural classified Local Governments Areas merged.

Findings - categorisation

22. The Tribunal assessed each Council’s submission and found that the current categories and allocation of councils to these categories remained appropriate. The Tribunal’s findings had regard to the 2020 review, the current category model and

10 MAY 2022




6

criteria and the evidence put forward in the received submissions.

23. Having regard to the requirements of sections 239 and 240 of the LG Act, the Tribunal did not find that any council’s submission was strong enough for a change in category or for the creation of a new category.

24. The Tribunal did note, however, that some councils may have a better case for recategorisation at the next major review of categories in 2023.

25. The Tribunal was of the view that the 2023 determination and review of categories as required by s239 (1) of the LG Act will see more requests from councils for recategorisation and possible determination of new categories. The Tribunal and Assessors may benefit from visits to meet regional organisations of councils and direct opportunities for input from Mayors and general managers in this regard.

Fees

26. In determining the maximum and minimum fees payable in each of the categories, the Tribunal is required by section 242A of the LG Act, to give effect to the same policies on increases in remuneration as those that the Industrial Relations Commission is required to give effect to under section 146C of the Industrial Relations Act 1996 (IR Act), when making or varying awards or orders relating to the conditions of employment of public sector employees.

27. Pursuant to section 146C(1)(a) of the IR Act, the current government policy on wages is expressed in the Industrial Relations (Public Sector Conditions of Employment) Regulation 2014 (IR Reg.). The IR Reg. provides that public sector wages cannot increase by more than 2.5 per cent per annum. The Tribunal therefore has the discretion to determine an increase of up to 2.5 per cent per annum.

28. Submissions that addressed fees sought an increase of a maximum of 2.5 per cent per annum or greater. These submissions raised issues such as comparative remuneration, cost of living and increasing workloads. One submission also suggested that higher fees are required to attract a higher standard of candidates to council roles.

29. The LGNSW submission contained 3 parts. The first part of the submission supported

an increase of 2.5 per cent per annum in remuneration, but further argued that the

maximum increase is inadequate and does not address the historical undervaluation of

work performed by mayors and councillors, and the substantial expansion of their

responsibilities and accountability in recently years. LGNSW used the following

economic indexes and wage data in support of their argument:

• Consumer price index (CPI)

• National and state wages cases

• Wage increases under the Local Government (State) Award 2020.

30. The second part of LGNSW’s submission addressed inequity and impacts of low

remuneration. It was supported by the research paper “Councillor perspectives on the

(in)adequacy of remuneration in NSW local government: Impacts on well-being,

diversity and quality of representation” (the “ANU Paper”), written by Associate

Professor Jakimow of the Australian National University. A key finding of the ANU

Paper was that “current remuneration levels are perceived as inadequately reflecting

the extent and nature of council work.” The finding was derived from the undertaking of

10 MAY 2022




7

a survey of councillors and mayors. The paper suggests that there is a disconnect

between workload and remuneration and this was identified as the most frequent

argument for increasing the current rate.

31. The third and final part of LGNSW’s submission compared the minimum and maximum rates of NSW mayor and councillor remuneration to the remuneration of directors and chairpersons of comparable government bodies and not-for-profits, mayors and councillors in Queensland and members of the NSW Parliament. The submission contended that NSW mayor and councillor remuneration is below that of their counterparts.

32. Following the most recent review by the Independent Pricing and Regulatory Tribunal (IPART) the amount that councils will be able to increase the revenue they can collect from rates will depend on their level of population growth. IPART has set a 2022-23 rate peg for each council, ranging from 0.7 to 5.0 per cent. IPART’s rate peg takes into account the annual change in the Local Government Cost Index, which measures the average costs faced by NSW councils, in addition to a population factor based on each council’s population growth.

33. Employees under the Local Government (State) Award 2020 will receive a 2 per cent per annum increase in rates of pay from the first full pay period to commence on or after 1 July 2022.

34. The Tribunal has determined a 2 per cent per annum increase in the minimum and maximum fees applicable to each category.

Conclusion

35. The Tribunal’s determinations have been made with the assistance of Assessors Ms Kylie Yates and Ms Melanie Hawyes.

36. It is the expectation of the Tribunal that in the future all submissions have council endorsement.

37. Determination 1 outlines the allocation of councils into each of the categories as per section 239 of the LG Act.

38. Determination 2 outlines the maximum and minimum fees paid to councillors and mayors and members and chairpersons of county councils as per section 241 of the LG Act.

Viv May PSM


Dated: 20 April 2022

10 MAY 2022




8

Section 4 2021 Determinations

Determination No. 1 - Allocation of councils into each of the categories as per section 239 of the LG Act effective from 1 July 2021

Table 1: General Purpose Councils - Metropolitan

Principal CBD (1) Major CBD (1)

Sydney Parramatta

Metropolitan Large (12) Metropolitan Medium (8)

Bayside Campbelltown

Blacktown Camden

Canterbury-Bankstown Georges River

Cumberland Hornsby

Fairfield Ku-ring-gai

Inner West North Sydney

Liverpool Randwick

Northern Beaches Willoughby

Penrith

Ryde

Sutherland

The Hills

Metropolitan Small (8)

Burwood

Canada Bay

Hunters Hill

Lane Cove

Mosman

Strathfield

Waverley

Woollahra

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9

Table 2: General Purpose Councils - Non-Metropolitan

Major Regional City (2) Major Strategic Area (1) Regional Strategic Area

(1)

Newcastle Central Coast Lake Macquarie

Wollongong

Regional Centre (24) Regional Rural (13)

Albury Mid-Coast Bega

Armidale Orange Broken Hill

Ballina Port Macquarie-Hastings Byron

Bathurst Port Stephens Eurobodalla

Blue Mountains Queanbeyan-Palerang Goulburn Mulwaree

Cessnock Shellharbour Griffith

Clarence Valley Shoalhaven Kempsey

Coffs Harbour Tamworth Kiama

Dubbo Tweed Lithgow

Hawkesbury Wagga Wagga Mid-Western

Lismore Wingecarribee Richmond Valley Council

Maitland Wollondilly Singleton

Snowy Monaro

Rural (57)

Balranald Cootamundra-Gundagai

Junee Oberon

Bellingen Cowra Kyogle Parkes

Berrigan Dungog Lachlan Snowy Valleys

Bland Edward River Leeton Temora

Blayney Federation Liverpool Plains Tenterfield

Bogan Forbes Lockhart Upper Hunter

Bourke Gilgandra Moree Plains Upper Lachlan

Brewarrina Glen Innes Severn Murray River Uralla

Cabonne Greater Hume Murrumbidgee Walcha

Carrathool Gunnedah Muswellbrook Walgett

Central Darling Gwydir Nambucca Warren

Cobar Hay Narrabri Warrumbungle

Coolamon Hilltops Narrandera Weddin

Coonamble Inverell Narromine Wentworth

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10

Rural (57)

Yass

Table 3: County Councils

Water (4) Other (6)

Central Tablelands Castlereagh-Macquarie

Goldenfields Water Central Murray

Riverina Water Hawkesbury River

Rous New England Tablelands

Upper Hunter

Upper Macquarie

Viv May PSM



10 MAY 2022




11

Determination No. 2 - Fees for Councillors and Mayors as per section 241 of the LG Act effective from 1 July 2021 The annual fees to be paid in each of the categories to Councillors, Mayors, Members and Chairpersons of County Councils effective on and from 1 July 2022 as per section 241 of the Local Government Act 1993 are determined as follows:

Table 4: Fees for General Purpose and County Councils

Category

Councillor/Member

Annual Fee ($)

effective 1 July 2021

Mayor/Chairperson

Additional Fee* ($)

effective 1 July 2021

Minimum Maximum Minimum Maximum

General Purpose Councils - Metropolitan

Principal CBD 28,750 42,170 175,930 231,500

Major CBD 19,180 35,520 40,740 114,770

Metropolitan Large 19,180 31,640 40,740 92,180

Metropolitan Medium 14,380 26,840 30,550 71,300

Metropolitan Small 9,560 21,100 20,370 46,010

General Purpose Councils -

Non-Metropolitan

Major Regional City 19,180 33,330 40,740 103,840

Major Strategic Area 19,180 33,330 40,740 103,840

Regional Strategic Area 19,180 31,640 40,740 92,180

Regional Centre 14,380 25,310 29,920 62,510

Regional Rural 9,560 21,100 20,370 46,040

Rural 9,560 12,650 10,180 27,600

County Councils Water 1,900 10,550 4,080 17,330

Other 1,900 6,300 4,080 11,510

*This fee must be paid in addition to the fee paid to the Mayor/Chairperson as a Councillor/Member (s.249(2)).

Viv May PSM



10 MAY 2022




12

Appendices

Appendix 1 Criteria that apply to categories

Principal CBD

The Council of the City of Sydney (the City of Sydney) is the principal central business district (CBD) in the Sydney Metropolitan area. The City of Sydney is home to Sydney's primary commercial office district with the largest concentration of businesses and retailers in Sydney. The City of Sydney’s sphere of economic influence is the greatest of any local government area in Australia.

The CBD is also host to some of the city's most significant transport infrastructure including Central Station, Circular Quay and International Overseas Passenger Terminal. Sydney is recognised globally with its iconic harbour setting and the City of Sydney is host to the city’s historical, cultural and ceremonial precincts. The City of Sydney attracts significant visitor numbers and is home to 60 per cent of metropolitan Sydney's hotels.

The role of Lord Mayor of the City of Sydney has significant prominence reflecting the CBD’s importance as home to the country’s major business centres and public facilities of state and national importance. The Lord Mayor’s responsibilities in developing and maintaining relationships with stakeholders, including other councils, state and federal governments, community and business groups, and the media are considered greater than other mayoral roles in NSW.

Major CBD

The Council of the City of Parramatta (City of Parramatta) is the economic capital of Greater Western Sydney and the geographic and demographic centre of Greater Sydney. Parramatta is the second largest economy in NSW (after Sydney CBD) and the sixth largest in Australia.

As a secondary CBD to metropolitan Sydney the Parramatta local government area is a major provider of business and government services with a significant number of organisations relocating their head offices to Parramatta. Public administration and safety have been a growth sector for Parramatta as the State Government has promoted a policy of moving government agencies westward to support economic development beyond the Sydney CBD.

The City of Parramatta provides a broad range of regional services across the Sydney Metropolitan area with a significant transport hub and hospital and educational facilities. The City of Parramatta is home to the Westmead Health and Medical Research precinct which represents the largest concentration of hospital and health services in Australia, servicing Western Sydney and providing other specialised services for the rest of NSW.

The City of Parramatta is also home to a significant number of cultural and sporting facilities (including Sydney Olympic Park) which draw significant domestic and international visitors to the region.

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13

Metropolitan Large

Councils categorised as Metropolitan Large will typically have a minimum residential population of 200,000.

Councils may also be categorised as Metropolitan Large if their residential population combined with their non-resident working population exceeds 200,000. To satisfy this criteria the non-resident working population must exceed 50,000.

Other features may include:

• total operating revenue exceeding $200M per annum

• the provision of significant regional services to greater Sydney including, but not limited to, major education, health, retail, sports, other recreation and cultural facilities

• significant industrial, commercial and residential centres and development corridors

• high population growth.

Councils categorised as Metropolitan Large will have a sphere of economic influence and provide regional services considered to be greater than those of other metropolitan councils.

Metropolitan Medium

Councils categorised as Metropolitan Medium will typically have a minimum residential population of 100,000.

Councils may also be categorised as Metropolitan Medium if their residential population combined with their non-resident working population exceeds 100,000. To satisfy this criteria the non-resident working population must exceed 50,000



• services to greater Sydney including, but not limited to, major education, health, retail, sports, other recreation and cultural facilities

• industrial, commercial and residential centres and development corridors

• high population growth.

The sphere of economic influence, the scale of council operations and the extent of regional servicing would be below that of Metropolitan Large councils.

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14

Metropolitan Small

Councils categorised as Metropolitan Small will typically have a residential population less than 100,000.

Other features which distinguish them from other metropolitan councils include:

• total operating revenue less than $150M per annum.

While these councils may include some of the facilities and characteristics of both Metropolitan Large and Metropolitan Medium councils the overall sphere of economic influence, the scale of council operations and the extent of regional servicing would be below that of Metropolitan Medium councils.

Major Regional City

Newcastle City Council and Wollongong City Councils are categorised as Major Regional City. These councils:

• are metropolitan in nature with major residential, commercial and industrial areas

• typically host government departments, major tertiary education and health facilities and incorporate high density commercial and residential development

• provide a full range of higher order services and activities along with arts, culture, recreation, sporting and entertainment facilities to service the wider community and broader region

• have significant transport and freight infrastructure servicing international markets, the capital city and regional areas

• have significant natural and man-made assets to support diverse economic activity, trade and future investment

• typically contain ventures which have a broader State and national focus which impact upon the operations of the council.

Major Strategic Area

Councils categorised as Major Strategic Area will have a minimum population of 300,000.


• health services, tertiary education services and major regional airports which service the surrounding and wider regional community

• a full range of high-order services including business, office and retail uses with arts, culture, recreation and entertainment centres


• significant visitor numbers to established tourism ventures and major events that attract state and national attention

• a proximity to Sydney which generates economic opportunities.

Currently, only Central Coast Council meets the criteria to be categorised as a Major Strategic Area. Its population, predicted population growth, and scale of the Council’s operations warrant that it be differentiated from other non-metropolitan councils. Central Coast Council is also a

10 MAY 2022




15

significant contributor to the regional economy associated with proximity to and connections with Sydney and the Hunter Region.

Regional Strategic Area

Councils categorised as Regional Strategic Area are differentiated from councils in the Regional Centre category on the basis of their significant population and will typically have a residential population above 200,000.







Currently, only Lake Macquarie Council meets the criteria to be categorised as a Regional Strategic Area. Its population and overall scale of council operations will be greater than Regional Centre councils.

Regional Centre

Councils categorised as Regional Centre will typically have a minimum residential population of 40,000.


• a large city or town providing a significant proportion of the region’s housing and employment




• the highest rates of population growth in regional NSW



Councils in the category of Regional Centre are often considered the geographic centre of the region providing services to their immediate and wider catchment communities.

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16

Regional Rural

Councils categorised as Regional Rural will typically have a minimum residential population of 20,000.


• a large urban population existing alongside a traditional farming sector, and are surrounded by smaller towns and villages

• health services, tertiary education services and regional airports which service a regional community

• a broad range of industries including agricultural, educational, health, professional, government and retail services

• large visitor numbers to established tourism ventures and events.

Councils in the category of Regional Rural provide a degree of regional servicing below that of a Regional Centre.

Rural

Councils categorised as Rural will typically have a residential population less than 20,000.


• one or two significant townships combined with a considerable dispersed population spread over a large area and a long distance from a major regional centre

• a limited range of services, facilities and employment opportunities compared to Regional Rural councils

• local economies based on agricultural/resource industries.

County Councils - Water

County councils that provide water and/or sewerage functions with a joint approach in planning and installing large water reticulation and sewerage systems.

County Councils - Other

County councils that administer, control and eradicate declared noxious weeds as a specified Local Control Authority under the Biosecurity Act 2015.

10 MAY 2022


15 DIGITAL TRANSFORMATION

Nil

16 WORKPLACE CULTURE AND SAFETY

Nil

10 MAY 2022


17 VIBRANT CITY

17.1 NSW GOVERNMENT E-SCOOTER TRIAL EXPRESSION OF INTEREST

FILE NO: 153/4

ATTACHMENTS: Nil

RESPONSIBLE OFFICER: Rachel MacLucas - Executive Manager Vibrant City

AUTHOR: Matt vanderWall - Manager City Experiences and Economy

Caroline Booth - Coordinator City & Visitor Economy

MAITLAND +10 Outcome 14. Central Maitland, vibrant heart of our City

COUNCIL OBJECTIVE: 14.3.2 To improve visitor experience movement throughout

Central Maitland

EXECUTIVE SUMMARY

This report seeks Council’s support to submit an expression of interest in the recently

announced NSW State Government trial of shared scheme e-scooters.


THAT

1. Council support an expression of interest being lodged for Maitland to participate

in the NSW Government 12 month share scheme e-scooter trial.

2. If Council moves past the EOI process a report will be brought back to Council

recommending next steps.

REPORT

Share scheme e-scooters have become a part of the landscape in cities across the world,

and increasingly across Australia. They provide a simple and cheap alternative to walking

for short to medium distances and can be utilised for point to point transport, tourism

purposes, and a range of other uses.

The NSW Minister for Active Transport has recently formally announced that NSW will be

undertaking a 12 month trial of shared scheme e-scooters commencing in July. NSW is

currently the only State that does not have shared scheme e-scooters and there has been

significant interest from the community to trial and review their suitability for use in NSW.

Council’s Destination Management Plan has an action to ‘Research opportunities and

viability of a range of transport services including smart solutions to connect visitors with

key activities and attractions throughout Maitland and neighbouring LGAs’. Participating in

this trial will give Council and the community the opportunity to assess the viability and

desirability of supporting share scheme e-scooters in Maitland into the future.

10 MAY 2022

NSW GOVERNMENT E-SCOOTER TRIAL EXPRESSION OF INTEREST (Cont.)


Whilst at this point there is still only introductory information available about the trial, it is

understood that Transport for NSW will provide the regulatory framework and conditions,

will assist with data and analytics, will assist with communications and engagement and

will help ‘match make’ areas with a shared scheme provider.

As the shared scheme providers generally have no hard infrastructure, and the scooters

are charged out at a cost to the user, indications currently are that there will be no cost to

Council to participate.

Expressing interest in no way compels Council’s to participate but provides access to the

next phase of information and briefings.

In order to be considered, Council must express interest by Wednesday 11 May.

CONCLUSION

The opportunity for Council to express interest in participating in a 12 month share

scheme e-scooters trial will give Council officers access to the next steps in the process to

be able to determine Maitland’s suitability for the trial. If Council progresses past the

expression of interest, a report will be brought back to Council recommending next steps.



estimates.

POLICY IMPLICATIONS




10 MAY 2022


18 ITEMS FOR INFORMATION

18.1 LOCAL TRAFFIC COMMITTEE MEETING MINUTES - APRIL 2022

FILE NO: 140/5

ATTACHMENTS: 1. LTC Minutes - April 2022

RESPONSIBLE OFFICER: Kevin Stein - Manager Engineering & Design

Andrew Betts - Group Manager Infrastructure & Works

AUTHOR: Scott Henderson - Coordinator Infrastructure Planning

Engineering

MAITLAND +10 Outcome 5. Moving around our City

COUNCIL OBJECTIVE: 5.1.4 To improve the efficiency of movement throughout

the City

EXECUTIVE SUMMARY

The minutes of Maitland City Council’s Local Traffic Committee meeting held Thursday 7 April

2022 are attached for information.


THAT the information contained in this Report be noted.

REPORT

The minutes of Maitland City Council’s Local Traffic Committee Meeting held Thursday 7

April 2022 are attached for information.

The LTC recommended regulatory items contained within these minutes have been

authorised by the General Manager under Council’s Instrument of Delegated Authority,

dated 12 June 2018.

10 MAY 2022

LOCAL TRAFFIC COMMITTEE MEETING MINUTES - APRIL 2022 (Cont.)


Items for Information

LOCAL TRAFFIC COMMITTEE MEETING

MINUTES - APRIL 2022

LTC Minutes - April 2022


Attachment No: 1

Number of Pages: 8

10 MAY 2022



Maitland City Council | Ordinary Meeting

Minutes

LOCAL TRAFFIC COMMITTEE MEETING

MINUTES

7 APRIL 2022

10 MAY 2022



7 APRIL 2022

Maitland City Council | Local Traffic Committee Meeting Minutes Pii

TABLE OF CONTENTS

ITEM SUBJECT PAGE NO

COMMENCEMENT ...................................................................... 1

1 ACKNOWLEDGEMENT OF COUNTRY .............................. 1

2 APOLOGIES AND LEAVE OF ABSENCE ............................ 1

3 CONFIRMATION OF MINUTES OF PREVIOUS MEETING 1

4 BUSINESS ARISING FROM MINUTES .............................. 1

5 GENERAL BUSINESS ......................................................... 2

5.1 MAITLAND TASTE 2022 - PROPOSED TEMPORARY ROAD

CLOSURES ............................................................................. 2

5.2 MAITLAND RIVER RUN 2022 - PROPOSED TEMPORARY

ROAD CLOSURES .................................................................. 3

5.3 THE RIDGE STAGE 3 & STAGE 4 FARLEY - PROPOSED

SIGNAGE AND LINEMARKING ............................................. 4

5.4 THE RIDGE STAGE 5 FARLEY - PROPOSED SIGNAGE AND

LINEMARKING ...................................................................... 5

6 CLOSURE ........................................................................... 6

10 MAY 2022



LOCAL TRAFFIC COMMITTEE MEETING MINUTES 7 APRIL 2022

Page 1

PRESENT Kevin Stein – Maitland City Council (Chairperson)

Alexandra Carruthers – State Member’s Representative

Mark Morrison – Transport for NSW Representative

Sen Const. Margaret Bernard – Maitland Police Representative

John Meldrum – Hunter Valley Buses

Scott Henderson – Maitland City Council

Maddison McKee – Maitland City Council

Janine Chandler – Maitland City Council

Jenifer Davey – Maitland City Council (minute taker)

COMMENCEMENT

The meeting was declared open at 9:35am.

1 ACKNOWLEDGEMENT OF COUNTRY

2 APOLOGIES AND LEAVE OF ABSENCE

Ken Splatt

3 CONFIRMATION OF MINUTES OF PREVIOUS MEETING

COMMITTEE RECOMMENDATION

THAT the minutes of the Local Traffic Committee Meeting held 3 March 2022 be

confirmed.

Moved: Margaret Bernard Seconded: Kevin Stein

4 BUSINESS ARISING FROM MINUTES

Nil

10 MAY 2022



7 APRIL 2022

Maitland City Council | Local Traffic Committee Meeting Minutes P2

5 GENERAL BUSINESS

5.1 MAITLAND TASTE 2022 - PROPOSED TEMPORARY ROAD CLOSURES

FILE NO: 2021/309203

ATTACHMENTS: 1. Traffic Guidance Scheme


EXECUTIVE SUMMARY

An event application has been submitted by Maitland Events for Maitland Taste which will be

held from 20 – 22 May 2022 in The Levee, Shared Zone. Maitland Events have proposed to

temporarily close High Street Maitland from Bourke Street to Elgin Street, the north end of

Bulwer Street and Dransfield Lane. The planned temporary road closure devices and signs will

be in place for the duration of this event.


THAT



Monday 23 May 2022:







THAT



Monday 23 May 2022:






10 MAY 2022



7 APRIL 2022


5.2 MAITLAND RIVER RUN 2022 - PROPOSED TEMPORARY ROAD CLOSURES

FILE NO: 2022/318105

ATTACHMENTS: 1. Site Plan River Run- Athletics Track

2. Traffic Control Plan 21-0136 - Hunter St Maitland

3. Traffic Control Plan 21-0137 - James St Maitland


EXECUTIVE SUMMARY

The Maitland River Run will take place on Sunday 5 June 2022 using the same course that was

used successfully for the first-time last year. This recreational running event will start and finish

within the Maitland Regional Athletics Centre and utilise the riverbank pathways.


THAT










THAT





2. Filtered access to be maintained along the eastern side of Hunter Street

between Carrington Street and Odd Street.



10 MAY 2022



7 APRIL 2022


5.3 THE RIDGE STAGE 3 & STAGE 4 FARLEY - PROPOSED SIGNAGE AND

LINEMARKING

FILE NO: SW/2021/24

ATTACHMENTS: 1. The Ridge Stage 3 & Stage 4 Linemarking and

Signage Plans

AUTHOR: Grace Teeraputtanun - Position Senior Subdivision &

Development Engineer

EXECUTIVE SUMMARY

As part of the new estate works for The Ridge Stage 3 and Stage 4 at Farley, approval is sought

for the line marking of separation lines, holding lines and new signages associated with the new

intersections and shared path infrastructure.


THAT

1. Regulatory line marking and signs for the intersection between Beacher Road and

Daunt Street, the intersection between Daunt Street and Duguid Street and the

intersection between Daunt Street and Font Hill Drive, Farley, as submitted plans

ST3-23, ST3-24 & ST3-25 be approved.

2. Signs associated with the shared path infrastructure on Beacher Road, Farley, as

submitted plans ST3-23, ST3-24 & ST3-25 be approved.


THAT

1. Regulatory line marking and signs for the intersection between Beacher Road

and Daunt Street, the intersection between Daunt Street and Duguid Street and

the intersection between Daunt Street and Font Hill Drive, Farley, as submitted

plans ST3-23, ST3-24 & ST3-25 be approved.

2. Signs associated with the shared path infrastructure on Beacher Road, Farley, as

submitted plans ST3-23, ST3-24 & ST3-25 be approved.

10 MAY 2022



7 APRIL 2022


5.4 THE RIDGE STAGE 5 FARLEY - PROPOSED SIGNAGE AND LINEMARKING

FILE NO: SW/2021/33

ATTACHMENTS: 1. The Ridge Stage 5 Linemarking and Signage Plans

AUTHOR: Grace Teeraputtanun - Position Senior Subdivision &

Development Engineer

EXECUTIVE SUMMARY

As part of the new estate works for The Ridge Stage 5, Farley, approval is sought for new

regulatory signage and line marking associated with the estate.


THAT

1. The regulatory line marking and signage for Emanuel Drive as per the

submitted plans HD118 Drawings ST6-23 & ST6-24 Rev 1 be approved.


THAT

1. The regulatory line marking and signage for Emanuel Drive as per the

submitted plans HD118 Drawings ST6-23 & ST6-24 Rev 1 be approved.

2. The BB line over the front of Lots 614 & 615 to commence and terminate at the

tangible points of that curve and the S1 line in front of Lot 616 be substituted

with a BB such that it is continuous.

10 MAY 2022



LOCAL TRAFFIC COMMITTEE MEETING MINUTES 7 APRIL 2022


2 CLOSURE

The meeting was declared closed at 10.00am.

10 MAY 2022


19 NOTICES OF MOTION/RESCISSION

20 QUESTIONS WITH NOTICE

21 URGENT BUSINESS

10 MAY 2022


22 COMMITTEE OF THE WHOLE

22.1 EASTERN PRECINCT COMMUNITY CENTRES - TENDER FOR ARCHITECTURAL

DESIGN AND DOCUMENTATION SERVICES

FILE NO: 2021/137/2006

ATTACHMENTS: Nil

RESPONSIBLE OFFICER: Andrew Betts - Group Manager Infrastructure & Works

Aaron Cook - Operations Manager Projects & Contracts

AUTHOR: Allison Cronin - Senior Project Architect

MAITLAND +10 Outcome 2. Community and recreation services and

facilities

COUNCIL OBJECTIVE: 2.1.2 To build a range of community, recreation and leisure

facilities based on sound asset management principles

THAT Council move into Confidential Session to discuss this item under the terms of the Local

Government Act 1993 Section 10A(2), as follows: (d) (i) commercial information of a confidential

nature that would, if disclosed prejudice the commercial position of the person who supplied it.

EXECUTIVE SUMMARY

A two-stage selective tender process has been undertaken to progress the design and delivery of

three separate community infrastructure projects within the Eastern Precinct. Expressions of

Interest for the lead design consultant (Architect) were called on 4 November 2021. The EOI

period closed on 14 December 2021 and 14 submissions were received. A total of 3 firms were

shortlisted and invited to prepare a tender for Architectural Design and Documentation

services. The tender period closed on 12 April 2022. The tender assessment process has been in

accordance with a Tender Evaluation Plan and was carried out by a Tender Review Panel.

10 MAY 2022


23 COMMITTEE OF THE WHOLE RECOMMENDATIONS

24 CLOSURE

Agenda of Ordinary Meeting - Tuesday, 10 May 2022

Documents