Page 1 of 14 AGENDA NEW BRUNSWICK ASSOCIATION OF OCCUPATIONAL THERAPISTS ANNUAL GENERAL MEETING Thursday, June 18, 2015 12:00 pm to 2:00 pm Teleconference Number: 1-888-299-2873 Conference Room Number: 619 445 616# 1. Call to Order 2. Adoption of the agenda Motion: That the agenda be adopted. 3. Additions to the agenda 4. Time for the meeting 5. Approval of minutes from October 24, 2014 Motion: That the minutes of the Annual General Meeting held in Bathurst on October 24, 2014 be approved. 6. President’s Report Motion: That the president’s report be received. It seems like just yesterday that I spoke to you at our AGM in October. With the re- alignment of our financial year, our AGM was only 7 short months ago! Because of this change in timeline, our council felt it would make most sense to extend the “one year” term of office for council, to run from our last AGM until our next AGM, in June 2016. During my last address, I identified 3 areas that would guide my focus during my term as president: 1. Membership Engagement 2. Board Governance
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Transcript
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AGENDA
NEW BRUNSWICK ASSOCIATION OF OCCUPATIONAL THERAPISTS
ANNUAL GENERAL MEETING
Thursday, June 18, 2015
12:00 pm to 2:00 pm
Teleconference Number: 1-888-299-2873
Conference Room Number: 619 445 616#
1. Call to Order
2. Adoption of the agenda
Motion: That the agenda be adopted.
3. Additions to the agenda
4. Time for the meeting
5. Approval of minutes from October 24, 2014
Motion: That the minutes of the Annual General Meeting held in Bathurst
on October 24, 2014 be approved.
6. President’s Report
Motion: That the president’s report be received.
It seems like just yesterday that I spoke to you at our AGM in October. With the re-
alignment of our financial year, our AGM was only 7 short months ago! Because of this
change in timeline, our council felt it would make most sense to extend the “one year”
term of office for council, to run from our last AGM until our next AGM, in June 2016.
During my last address, I identified 3 areas that would guide my focus during my term as
president:
1. Membership Engagement
2. Board Governance
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3. Develop/Finalize the NBOAT 2015-18 Strategic Plan
Below is an update on these three initiatives.
MEMBERSHIP ENGAGEMENT
Council and staff have worked hard to develop a new platform for communication that
will better meet the needs of our members. Our new website is the main “hub” for
NBAOT communications and we continue to work to improve functionality and add
more resources to make it the “go to” for information and resources. We are also trying
to stream line communications through our new NBAOT e-news, which allows a
summary of key topics to be consolidated with links to information on our website.
As other issues arise, we also continue to look for ways to engage our membership and
keep them informed. This past year, during the impending changes to the provincial
convalescent equipment program, we used teleconferences to communicate, clarify and
hear member’s apprehensions. We also created a survey to help us advocate for the
concerns of our members. On this front, Ellen and I continue to collaborate with the
Canadian Red Cross to ensure your voices are heard. Please continue to fill out the
surveys and share your experiences!
We will continue to look for new ways to keep our members informed and engaged in the
issues affecting Occupational Therapists in NB.
BOARD GOVERNANCE
This year we have been putting a focus on defining roles and responsibilities of council,
as well as reviewing and updating all our NBAOT policies and procedures. These tasks,
although tedious, will ensure clear direction for council and members moving forward
and lay a solid foundation to build upon.
We are also updating staff contracts to ensure NBAOT, as a contractee has a clear,
formalized relationship with all contractors with a contract that describes and defines
each party’s rights and obligations. This will ensure our association is meeting standards
for hiring contract staff, as well as defining clear roles, responsibilities and expectations
for all services paid for by NBAOT.
STRATEGIC PLAN
We have completed the development of the 2015-2018 Strategic plan. This should be
posted on our website soon. Council has been using this plan to guide our actions, and
will continue to give updates on our progress.
Along with the three initiatives above, we have also been actively recruiting for a new
NBAOT Executive Assistant. We hope to have someone in place to support our work in
the next few months. I would like to thank our members for their patience during this
transition. Ellen is working very hard to keep the communications flowing!
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I am sad to report will also be recruiting for a new government representative. Mary
Haché’s term comes to an end this AGM and she will not be renewing. I want to
personally thank Mary for her many contributions to NABOT and our profession!
We are also still actively recruiting 2 new council positions for president-elect and
member-at-large regulatory. If you are interested, please reach out to council.
I would like to thank all NBAOT members for allowing me to represent you and our
profession! It has been a rewarding experience. In conclusion I will leave you with the
same sentiment I shared at our last AGM: As a professional body with 2 large mandates
(regulation, professional), in order for us to advance these mandates and our profession
in NB, we all need to work together. I realize many of you are very busy and do not feel
you have time to commit to another committee, but I ask you all to consider what small
part you CAN play in advancing OT in NB?
Respectfully submitted,
Kerrie Luck, President
7. Treasurer and Finance Committee Report
Motion: That the Treasurer and Finance Committee report be received.
Position Treasurer
Activities completed
Activités achevées
Meeting with Executive Director to review Treasurer
role and discuss general goals.
Reviewed financial documents prepared by Executive
Director.
Current activities
Activités courantes
Preparing meeting for Finance Committee for 2015-
2016.
Reviewing documents in preparation for AGM.
Financial tasks as needed (e.g., signing cheques, etc.)
Future activities
Activités futures
Quarterly meetings of Finance Committee to review
quarterly reports prior to subsequent Council
meetings.
Continue to review/revise/create financial policies to
make operational processes easier to follow, clearer,
and efficient.
Develop guidelines that will be helpful for
committees.
Issues for council
Questions pour le
Conseil
None.
Other
Autres
Since I started my term as Treasurer on Nov. 1, I feel I’m still
orienting to its roles and responsibilities. My goal is to
continue to the good work that the previous treasurer,
Melissa Friel, has done with our Executive Director, Ellen
Snider, towards making NBAOT’s operations more
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organized and efficient, while learning more about this
important aspect of NBAOT.
As we transition to a new financial calendar, please keep in
mind that the financial documents for this AGM reflect a
“truncated” year (i.e., they represent 7 months of activity, not
12). This will even itself out by next year.
Please contact me if you have any questions or suggestions.
Thank you!
8. Auditor’s Report (Grant Thornton)
Motion: That the auditor’s report for 2014-2015 be received.
Will be tabled at the AGM.
9. Motion to reinstate our auditor
Motion: That Grant Thornton, Chartered Accountants, be appointed
auditors for the financial year 2015-2016.
10. Motion to reinstate our lawyer
Motion: That the law firm of Stewart McKelvey of Moncton be appointed
as lawyer for 2015-2016.
11. Registrar and Registration Committee Reports
Motion: That the Registrar and the Registration Committee reports be
received.
11.1 Registrar Report
MEMBERSHIPS
Current membership number (as this is written May 17) stands at a total of 358. This
includes 333 individual members, 2 provisional members, 2 life members, 7 temporary
members, and 14 non-practicing members. A total of 15 new applications were received
and approved by the Registration Committee since September 1, 2014. The renewal
process went very smoothly this year. We plan to set up an online renewal process in
2016.
There are 7 professional corporations registered on the Corporations Register. NBAOT
legislation states that all occupational therapy professional corporations must be
registered on the Corporations Register. If you have recently incorporated your private
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practice please contact the Registrar to complete this process.
PROVINCIAL LEVEL ACTIVITIES
The Registrar’s tasks include registration of new applicants/renewing members on both
the general Register and the Corporations Register after presenting them to the
Registration Committee for approval, responding to requests for information on
regulation, completing regulatory histories and documentation for therapists applying to
other provinces under the Labour Mobility Support Agreement. The Registrar attends
meetings of the Executive Committee, the Council, the Registration Committee and the
New Brunswick Regulators. Support to the Complaints Committee is provided as needed.
Occupational Therapy in New Brunswick is a self-regulated profession. There is specific
legislation passed by the provincial government that helps the Association with
regulation. The current version of this legislation (the “Act”) is under review by the
Minister of Health. It is hoped that it will be passed through government as a private
member’s bill in the fall of 2015. The next step will be to write the regulations governing
practice that extend from this legislation.
NATIONAL LEVEL
NBAOT is a data provider for the Canadian Institute of Health Information (CIHI) annual
publication that describes the Canadian occupational therapy workforce.
NBAOT is also a member of the Association of Canadian Occupational Therapy
Regulatory Organizations (ACOTRO). As the NBAOT board representative to ACOTRO,
I attend board meetings and meetings for project work. Along with the Ontario Registrar,
I will be doing a presentation on Professional Boundaries at the annual ACOTRO session
at the CAOT conference, being held this year in Winnipeg.
ACOTRO launched the SEAS (Substantial Equivalency Assessment System) on May 1,
2015. This is an evaluation system that will assess the education and competency of
Internationally Educated Occupational Therapists (IEOT) The objective of this
evaluation is to ensure that anyone approved for entry to practice as an occupational
therapist in Canada has an educational background and competency level that is
substantially equivalent to that of an occupational therapist educated in this country. Any
new applicants that are IEOTs will be directed to the ACOTRO website to complete the
process before being eligible to apply for membership with NBAOT. Please consult
ACOTRO’s website for further information on this project. www.acotroacore.org.
In closing, I look forward to another year as your Registrar and to meeting with you by
teleconference in June. Please feel free to contact me with any questions or concerns.