Colin Ratcliff; Clerk 19 April 2017 Agenda – Meeting of South Stoke Parish Council Thursday 26 April 2018 at 7.30pm in South Stoke Village Hall Members of South Stoke Parish Council are summoned to a Meeting of South Stoke Parish Council, to be chaired by Councillor McMillan. 1. Apologies for absence. 2. Declaration of Interests by Councillors on any items on the Agenda. 3. Public Forum - an opportunity for members of the public to express their point of view on any item on the agenda. With the Chairman’s permission, a member of the public may express their point of view on specific items of business. Ten minutes are reserved for this. 4. To approve minutes of the meeting of 19 March 2018 5. Chairman’s announcements 6. To receive a report from the police – PCSO Mark Bell 7. Planning Applications – to discuss and agree Council’s response to the following planning applications: 7.1. P18/S0297/HH - Manor House The Street South Stoke RG8 0JS: Amended by plans M B/P/05 B and 06A which remove rooflights in street elevation and add one in the garden elevation. 7.2. P18/S0359/LB - The Coaching Barn Littlestoke Manor Little Stoke: As per amended plans received 4 April 2018 8. To review status of CIL demands (AS) 9. To receive reports from the representative of Oxfordshire County Council and South Oxfordshire District Council. (Appendix A) 10. Community Hall Project – to receive an update on activities (BU). 11. Housing Development Project Working Group – to receive an update on activities and consider a report following a meeting with Savills representatives. (RM) 12. Amenities Charity – to receive an update on activities (GD). 13. Finance 13.1. To approve the payments report and note receipts for March 2018 (Appendix B) 13.2. To note the reconciled bank account and reserves balances as at 31 March 2018 (Appendix C) 13.3. To consider writing off a bad debt of £30 for Scott Griffiths of 24 Sports unpaid since November 2017. 14. To consider applying for a Resilient Communities Fund Grant for a pump (GD) 15. To consider adoption of Telephone Kiosk in Cross Keys Road (RM) (Nov 2016 – previous action closed) (Appendix D)
25
Embed
Agenda Meeting of South Stoke Parish Council … · P18/S0359/LB - The Coaching Barn Littlestoke Manor Little Stoke: As per amended plans received 4 April 2018 ... 17/598 Community
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
Colin Ratcliff; Clerk 19 April 2017
Agenda – Meeting of South Stoke Parish Council
Thursday 26 April 2018 at 7.30pm in South Stoke Village Hall
Members of South Stoke Parish Council are summoned to a Meeting of South Stoke Parish Council, to be chaired by Councillor McMillan.
1. Apologies for absence.
2. Declaration of Interests by Councillors on any items on the Agenda.
3. Public Forum - an opportunity for members of the public to express their point of view
on any item on the agenda. With the Chairman’s permission, a member of the public
may express their point of view on specific items of business. Ten minutes are reserved
for this.
4. To approve minutes of the meeting of 19 March 2018
5. Chairman’s announcements
6. To receive a report from the police – PCSO Mark Bell
7. Planning Applications – to discuss and agree Council’s response to the following
planning applications:
7.1. P18/S0297/HH - Manor House The Street South Stoke RG8 0JS: Amended by plans
M B/P/05 B and 06A which remove rooflights in street elevation and add one in the
garden elevation.
7.2. P18/S0359/LB - The Coaching Barn Littlestoke Manor Little Stoke: As per amended
plans received 4 April 2018
8. To review status of CIL demands (AS)
9. To receive reports from the representative of Oxfordshire County Council and South
Oxfordshire District Council. (Appendix A)
10. Community Hall Project – to receive an update on activities (BU).
11. Housing Development Project Working Group – to receive an update on activities and
consider a report following a meeting with Savills representatives. (RM)
12. Amenities Charity – to receive an update on activities (GD).
13. Finance
13.1. To approve the payments report and note receipts for March 2018
(Appendix B)
13.2. To note the reconciled bank account and reserves balances as at 31 March
2018 (Appendix C)
13.3. To consider writing off a bad debt of £30 for Scott Griffiths of 24 Sports
unpaid since November 2017.
14. To consider applying for a Resilient Communities Fund Grant for a pump (GD)
15. To consider adoption of Telephone Kiosk in Cross Keys Road (RM) (Nov 2016 – previous
action closed) (Appendix D)
Colin Ratcliff; Clerk 19 April 2017
16. To review progress on actions from previous Parish Council meetings and agree any
revision of actions on the action list.
17. To receive items of correspondence and agree actions arising
17.1. To consider response to a request for a Police Local Forum (C1)
17.2. To consider areas for deep clean by Biffa on 23-25 May (GD) (C2)
18. Matters for future discussion
19. To confirm the date and time of the next Meeting: Monday 21 May 2018 at 7.30pm in
South Stoke Village Hall (Annual Council Meeting).
Signed: Dated: Page | 339
MINUTES OF THE MEETING OF SOUTH STOKE PARISH COUNCIL
South Stoke Village Hall 19:30 Monday 19 March 2018 Members Present: Chairman Roy McMillan (RM) Vice Chairman Bryan Urbick (BU) Members Andrew Scrivener (AS) Officers Present: Clerk Colin Ratcliff (CR) Public and Press: None
18/36 Apologies for absence Mick Walsh (MW) Gareth Dean (GD) 18/37 Declaration of Interests by Councillors on any items on the Agenda None 18/38 Public Forum None 18/39 To approve minutes of the meeting of 19 February 2018 Resolved: That the minutes be approved and signed by the Chairman. 18/40 Chairman’s announcements RM apologised for his delay in actioning several items, which had been largely due to family
issues. 18/41 Planning Applications – to discuss and agree Council’s response to the following planning
applications: 1 P18/S0359/LB, P18/S0571/FUL - The Coaching Barn Littlestoke Manor Little Stoke: The Barn has
been called "the coaching barn" since 1920. Proposal to make a space to coach people, mainly children, in Arts and Country skills. The Horticultural team would run courses. The outside will not change but there is a need to insulate from the inside. All Beams would be kept exposed.
Resolved: That the council recommend approval 18/42 To note SODC planning decisions:
1 P18/S0215/HH -Tudor Barn Cross Keys Road South Stoke Granted
2 P18/S0153/LB - Annexe Fullbrook House The Street South Stoke Granted Noted 18/43 To review status of CIL demands No change from previous report, Topsham and Fifield expected in April 18/44 To receive reports from the representative of Oxfordshire County Council and South Oxfordshire
District Council. Appendix A refers. BU stated he was keeping an eye on Cllr. Bulmer’s £15,000 budget for when a
process was clear.
Signed: Dated: Page | 340
18/45 Community Hall Project – to receive an update on activities. BU said several ideas from the architect had been reduced to two for quantity surveying. A small
interim village consultation would then take place with a fuller consultation on final ideas prior to a full planning application.
18/46 Housing Development Project Working Group – to receive an update on activities. There was a meeting planned for the following day with the Diocese. BU suggested discussing with
them options regarding reducing or removing the risk of the cost to get to a planning application by use of a locally supported Community Interest Company.
18/47 Amenities Charity – to receive an update on activities. GD was not present. RM had chaired their recent meeting where he had brought to their
attention the (verbal) legal advice received by SSPC. He had recommended they take their own legal advice, which the AC is planning to do and to write to the Charity Commission regarding the issues raised. The AC had agreed to take over the consideration of a memorial for Jacqui Bertrand, an offer of a donation to cover the cost had apparently been made to them.
18/48 Finance
1 To approve the payments report and note receipts for February 2018 Resolved: That the report be approved.
2 To note the reconciled bank account and reserves balances as at 28 February 2018 Resolved: Noted
3 To review expenditure against budget as at 14 March 2018 No issues
4 To consider a pay increase for the clerk from 1 April 2018 of 2% in line with national pay agreements.
Resolved: That the proposal be approved. 18/49 To confirm continued memberships for 2018-19 of OALC (£112.55) and Community First
Oxfordshire (£55) Resolved: To renew both memberships 18/50 To consider provision of posts at The Slipway This related to an email from Chris Bertrand regarding replacement of posts.
Resolved: That the request be approved 18/51 To consider applying for a Resilient Communities Fund Grant for a pump As GD was not present – to be deferred to next meeting 18/52 To review progress on actions from previous Parish Council meetings and agree any revision of
actions on the action list. See list below - new comments being in bold. 18/53 To receive items of correspondence and agree actions arising
1 Future of the local 134 bus service RM reported that some concessionary grant issues had been raised by OCC but that this had now
been resolved. No further action required
Signed: Dated: Page | 341
18/54 Matters for future discussion None 18/55 Next Meeting – confirmed as Thursday 26 April 2018 at 19:30 in South Stoke Village Hall. RM reminded all that their reports were required as soon as possible (before 25 March) for the
Parish Annual Meeting on 12 April The Chairman declared the meeting closed at 20:48 Abbreviations (where used): AC Amenities Charity (South Stoke Village Hall and Recreation Ground Charity) AONB Area of Outstanding Natural Beauty CIL Community Infrastructure Levy OCC Oxfordshire County Council PCSO Police Community Support Officer SODC South Oxfordshire District Council SSPC South Stoke Parish Council TPO Tree Protection Order
Signed: Dated: Page | 342
Minute Item Action/Progress Action By
Complete/ review date
Status
Housing Development Project Working Group
[previous completed actions deleted] 19/2/18 See minute 18/21 19/3/18 See minute 18/56
RM
Unknown
Open
Network Rail & Electrification Infrastructure
The line between Didcot and Reading is now electrified. Gantry consultation: [previous completed actions deleted] 16/10/17 Meeting due on 19 October 20/11/17 Meeting held with NWR –public consultation potentially Spring 2018.
BU
Unknown
Open
Better Road Safety
Summary – SSPC are seeking to improve road safety through the village in discussion with OCC. [previous completed actions deleted] 20/11/17 Larger signs outstanding, MW has asked OCC about speed check area signs. Will be assisting PCSO in Community Speed Check. Lines have been repainted at the crossroads “on the prairie”, but OCC Highways had advised that a staggered junction would not be possible. 15/1/18 MW is setting dates with PCSO Mark Bell for speed checks 19/2/18 Still seeking dates
MW
April 2018
Open
Parish Tree Management
The number of location of trees on public land to be identified. RM agreed to continue his work mapping all trees within public areas of the greater part of the Village.
RM
Unknown
Open
17/598 Community Hall Project Working Group
[previous completed actions deleted] 19/2/18 See minute 18/22 19/3/18 See minute 18/45
BU
April 2018
Open
17/599 Dovecot Manor Farm
Repairs to Dovecot [previous completed actions deleted] 15/1/18 RM has chased with SODC, they now say it must go through Historic England instead. 19/2/18 With help from Mrs Gatto, RM had now obtained further photos and details of infrastructure problems. RM queried the need to consult with the owners prior to sending this
Signed: Dated: Page | 343
Minute Item Action/Progress Action By
Complete/ review date
Status
information to Historic England’s “At risk register”. It was agreed that RM should send a courtesy copy to Mr Millar. 19/3/18 RM has written to Historic England
RM
Unknown
Open
17/606
Grass cutting Quotes
Ad-Hoc grass cutting 21/8/17 GD to obtain quotes 18/9/17 GD getting further contacts 20/11/17 GD meeting Graham Ambler soon 18/12/17 Ongoing
GD
April 2018
Open
17/596 Footpaths Evidence Gathering for designated footpaths Three paths to be researched. [previous completed actions deleted] 15/1/18 RM has forms and will complete the submissions as resolved by council. 19/2/18 Forms submitted to OCC 19/3/18 questions received from OCC to be answered
RM
April 2018
Open
17/624 The Park Meeting with the School to discuss options for the Park. [previous completed actions deleted] 16/10/17 Approaches made 18/12/17 School would like a section for games, other activities and wildlife area Further details on hold pending other actions re Tennis Club. Potential tennis courts / club – JV to obtain estimates for two courts to allow better consideration of costs and consider the way forward.
GD/MW JV
April 2018
Open Open
17/684 Electric vehicle charging points
18/12/17 – GD to draft letter for SODC 19/2/18 Ongoing
GD April 2018 Open
18/13/5 General Data Protection Regs.
15/1/18 Commence use of dedicated SSPC email accounts by all councillors before May 19/2/18 Ongoing
BU April 2018 Open
18/31 Memorial Bench
Memorial bench for Jacqui Bertrand. 19/2/18 GD to research cost and suppliers 19/3/18 Taken over by the AC - NFA
Closed
Signed: Dated: Page | 344
Minute Item Action/Progress Action By
Complete/ review date
Status
18/34 Potential Casual Vacancies
19/2/18 RM to submit newsletter article 19/3/18 No expressions of interest had yet been received, but RM had approached several Parishioners who were considering it. Official notice to be done
RM CR May 2018 Open
18/34 Rubbish Bin 19/2/18 CR to check with SODC re putting lidded bin in place 19/3/18 Awaits reply from SODC
CR April 2018 Open
18/50 Provision of posts at The Slipway
19/3/18 approved – GD to liaise with Chris Bertrand
GD April 2018 Open
APPENDIX A
Page 1 of 2
REPORT TO GORING DIVISION PARISH COUNCILS APRIL 2018
FROM CLLR KEVIN BULMER GENERAL OCC REPORT GOVERNMENT MINISTER SIGNS £215M GROWTH DEAL FOR OXFORDSHIRE Housing Minister Dominic Raab visited Heyford Park near Bicester last month to sign a deal to deliver a £215m investment in transport infrastructure and affordable housing in Oxfordshire. The Minister met Councillor Yvonne Constance, the county council's Cabinet Member for Environment and Economy. The deal was signed by all six members of the Oxfordshire Growth Board: Oxfordshire County Council, Oxford City Council, Cherwell District Council, West Oxfordshire District Council, Vale of White Horse District Council and South Oxfordshire District Council. March also saw the Oxfordshire Growth Board announce the first year of projects to be funded by an initial release of £30m for infrastructure projects as part of the Deal agreement. Government road money is for major improvements and cannot be used for day-to-day maintenance, but the investment will help to improve the overall standard of the road network. HOUSING INFRASTRUCTURE FUND (HIF) On 21 March the Government announced 44 bids which have made it through to stage 2 of its Housing Infrastructure Fund (HIF) to fund major infrastructure projects. Two of the three HIF bids submitted by OCC last autumn on behalf of Oxfordshire made it through and will now progress to a co-development stage:
Didcot Garden Town – £171m is sought for transport improvements including a Didcot Science Bridge and A4130 dual carriageway, a new river crossing at Culham and Clifton Hampden Bypass. This would support the delivery of over 22,000 homes in Didcot, Culham, Harwell and Berinsfield. Additionally, up to £70m of cycle and other sustainable transport improvements are proposed for inclusion in the bid plan. West Oxfordshire Garden Village – £135m is sought for further upgrades to the A40, building on existing schemes and based on the approved A40 Long Term Strategy including development of the Rapid Transit network and additional highway capacity on A40 transport corridor. This would support the delivery of over 10,000 homes in Witney & Carterton, and around Eynsham.
Detailed business plans will now be developed for the £300 million of transport infrastructure investment behind these two bids. The Growth Board partners expect to hear this autumn whether or not the two bids going through have ultimately succeeded.
COUNCILLOR PRIORITY FUND As announced in last month’s report, all Oxfordshire County Councillors now have a £15k budget to allocate to highways or community projects within their parishes. LIVE WELL OXFORDSHIRE WEBSITE CAMPAIGN The OCC Adult Social Care Team is running a campaign to raise awareness of its Live Well Oxfordshire website. Live Well Oxfordshire brings together over 2,000 services and activities in one easy to search online directory – from residential care homes and care services that help people stay living at home, to transport services to get them out and about and new hobbies to enjoy. Residents can find useful information and advice on a range of subjects – all aimed at giving them greater choice and control over the support and services they, or a loved one, need. Details here: www.oxfordshire.gov.uk/livewell
POTHOLE FUND BOOSTED TO REPAIR ROADS AFTER WINTER DAMAGE Central Government has announced that local roads badly affected by recent winter weather will benefit from a further £100 million to help repair any potholes and other storm damage, Transport Secretary Chris Grayling announced on26 March. Nationally, this money will help repair almost 2 million potholes as well as help protect the roads from any future severe weather. This is on top of the £75 million in government funding already given to councils from the Pothole Action Fund this year, as well as the additional £46 million boost for highways authorities announced just before Christmas. Around 7 million potholes across the UK will be filled due to this money, announced in the 2016 Budget. Oxfordshire’s share of these funds comes to nearly £3m. FORMER COUNTY COUNCIL DEPUTY LEADER DIES Statement from the leader of the county council, Councillor Ian Hudspeth: "It was with great sadness that we have learned that Rodney Rose, the deputy leader of Oxfordshire County Council until last year, died last month. I will miss him greatly as a friend and colleague. I worked closely with Rodney for many years. He was a tireless and dedicated local councillor representing Charlbury and Wychwood. As a long-serving member of the Cabinet, he had wide-ranging responsibilities for council services. He was a tireless champion of Oxfordshire’s fire and rescue service. He represented the county council on several major projects that will benefit Oxfordshire, including the east-west rail scheme and the planned flood alleviation scheme around west Oxford. These will be his legacy as a public servant. On behalf of everyone at Oxfordshire County Council who knew and worked with him, I send his family our deepest condolences CONTACT DETAILS Address:Councillor Kevin Bulmer, County Hall, New Road, Oxford OX1 1ND Email/Tel:[email protected]. 07803005680 Twitter:Kevin Bulmer @bulmer_kevin