agenda for the regular meeting of the - Village of Wilmette

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1200 WILMETTE AVENUE WILMETTE, ILLINOIS 60091-0040

AGENDA FOR THE REGULAR MEETING OF THE

PRESIDENT AND BOARD OF TRUSTEES

Village Board Council Chambers – Broadcast only (Village Hall is closed due to the Village President’s Declaration of Local Disaster and

Public Health Emergency Order) 1 Tuesday, April 28, 2020

7 p.m. 1.0 ROLL CALL 2.0 PUBLIC COMMENT 3.0 CONSENT AGENDA

Matters listed for consideration on the Consent Agenda are items of routine business that ordinarily are not debated by the Village Board. Routine business may include adoption of ordinances, introduction of ordinances, land use cases with positive recommendations from a public body, minutes, reports, appointments, and contracts. Matters referred to a Village Board committee will not be acted upon until the assigned committee submits its report and recommendation to the full Village Board. Village Board rules (unless waived by majority vote) require that Ordinances not related to land use cases be “introduced” at one meeting and not considered for “adoption” until a subsequent meeting, at which time they may be discussed.

The Village President will inquire if a member of the Board or member of the public

wishes to discuss any item on the Consent Agenda. If such a request is made, the item will be removed from the Consent Agenda and taken up by the Village Board in the order shown. Thereafter, the Village President will request a motion and second for passage of all remaining items listed. The resulting roll call vote on the Consent Agenda will be applicable to each remaining agenda item. Any item removed from the Consent Agenda is subject to a five-minute time limit. Any agenda item beginning with a 3 is on the Consent Agenda.

1 This meeting will be held remotely by the President and Board of Trustees. The meeting will be broadcast live at

https://www.youtube.com/user/villageofwilmette/live and on Channel 6 and then published on the Village’s website. Members of the public may make public comment in advance of the meeting by emailing their comments to [email protected] or comment may be made during the meeting through YouTube live which will be provided to the Village Board.

https://www.youtube.com/user/villageofwilmette/live

mailto:[email protected]

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3.1 Approval of minutes from the Regular Board meeting held on April 14, 2020. 3.2 Approval of minutes from the Committee of the Whole meeting held on

March 31, 2020. LAND USE COMMITTEE CONSENT AGENDA 3.3 Introduction of Ordinance #2020-O-22 granting special use for a planned

unit development (preliminary plan) pursuant to the Wilmette Zoning Ordinance (1210 Central Avenue); Waiver of rules – Adoption of Ordinance #2020-O-22 granting special use for a planned unit development (preliminary plan) pursuant to the Wilmette Zoning Ordinance (1210 Central Avenue).

FINANCE COMMITTEE CONSENT AGENDA 3.4 Approval of the March 2020 Financial Report. 3.5 Approval of an engagement with PMA Securities, LLC for financial advisor

services for an initial contract term of three (3) years starting in 2020, with an option for two (2) additional one-year terms.

ADMINISTRATION COMMITTEE CONSENT AGENDA 3.6 Adoption of Resolution #2020-R-27 extending the Declaration of

Emergency affecting the public health and wellbeing due to the outbreak of COVID-19 Virus.

3.7 Approval of Economic Relief Grant Expenditures. 3.8 Reappointment of David Farina to the Police Pension Fund Board of

Trustees. 3.9 Reappointment of Todd Ehlman to the Board of Fire and Police

Commissioners.

MUNICIPAL SERVICES COMMITTEE CONSENT AGENDA

3.10 Approval of a contract with Christopher B. Burke Engineering, Ltd., Rosemont, Illinois, in an amount not-to-exceed $401,233 for design services associated with the Neighborhood Storage Project (NSP) Phase 2 at Hibbard Park.

3.11 Adoption of Resolution #2020-R-18 approving a Local Agency Agreement for Federal Participation and Construction Engineering Services Agreement for Federal Participation for the Central Avenue and Downtown Streetscape Project.

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3.12 Approval of a contract in an amount of $1,055,307 with TranSystems Corporation, Schaumburg, Illinois, for Phase III construction inspection services associated with the Central Avenue and Downtown Streetscape Project.

3.13 Approval of a change order in the amount of $48,920 with Raftelis, Charlotte, North Carolina, for implementation of the stormwater utility fee.

3.14 Approval of change order in the amount of $13,904.53 to Contract No. 18009 with IHC Construction Companies LLC, Elgin, Illinois, for the Water Plant Electrical Improvements Project, Illinois Environmental Protection Agency (IEPA) Revolving Loan Fund Project Number L173763.

4.0 REPORTS OF OFFICERS 5.0 REPORT OF LIQUOR CONTROL COMMISSIONER 6.0 STANDING COMMITTEE REPORTS 6.1 LAND USE STANDING COMMITTEE REPORT All items listed on the Consent Agenda. 6.2 FINANCE STANDING COMMITTEE REPORT 6.21 Discussion of First Quarter Financial Report and 2020 projections

related to COVID-19 pandemic. 6.3 ADMINISTRATION STANDING COMMITTEE REPORT All items listed on the Consent Agenda. 6.4 MUNICIPAL SERVICES STANDING COMMITTEE REPORT

6.41 Approval of contract in an amount not-to-exceed $2,344,369 with J. A. Johnson Paving Company, Arlington Heights, Illinois, for the 2020 MFT Road Program.

6.42 Approval of a contract in an amount not-to-exceed $845,072 with Schroeder & Schroeder, Inc., Skokie, Illinois, for the 2020 Alley and Brick Street Reconstruction Program.

6.5 PUBLIC SAFETY STANDING COMMITTEE REPORT No report. 6.6 JUDICIARY STANDING COMMITTEE REPORT No report.

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6.7 REPORTS FROM SPECIAL COMMITTEES 7.0 NEW BUSINESS 8.0 ADJOURNMENT

AGENDA ITEM 3.1 4/14/2020 Not Yet Approved

1200 WILMETTE AVENUE WILMETTE, ILLINOIS 60091-0040

MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD

OF TRUSTEES OF THE VILLAGE OF WILMETTE, ILLINOIS, BROADCAST ONLY (VILLAGE HALL CLOSED DUE TO THE VILLAGE PRESIDENT’S DELCARATION

OF LOCAL DISASTER AND PUBLIC HEALTH EMERGENCY ORDER) ON TUESDAY, APRIL 14, 2020 AT 7 P.M.

President Bielinski called the meeting to order at 7:02 p.m. 1.0 ROLL CALL

President: Bob Bielinski Trustees: Daniel Sullivan Peter Barrow Kathy Dodd Joel Kurzman Gina Kennedy

Senta Plunkett

Staff Present: Michael Braiman, Village Manager Erik Hallgren, Assistant Village Manager Jeffrey Stein, Assistant Village Manager/Corporation Counsel Melinda Molloy, Finance Director Brigitte Berger-Raish, Engineering & Public Works Director John Adler, Community Development Director Peter Skiles, Administrative Services Director Dan Manis, Village Engineer Ryan Kearney, Project Engineer Alexander Arteaga, Management Analyst

President Bielinski explained the Village Board meeting was being broadcast live via the use of Microsoft Teams in order to comply with the shelter in place order issued by Governor JB Pritzker. 2.0 PUBLIC COMMENT Village Manager Michael Braiman said there was one public comment related to

the Service Business Assistance Program, which is on the agenda for later discussion. There was no other public comment.

4/14/2020 Not Yet Approved

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3.0 CONSENT AGENDA Trustee Sullivan moved approval of the Consent Agenda as follows: 3.1 Approval of minutes from the Regular Board meeting held on March 10,

2020. 3.2 Approval of minutes from the Regular Board meeting held on March 24,

2020. LAND USE COMMITTEE CONSENT AGENDA

3.3 Zoning Board of Appeals Report, Case #2020-Z-03, 3527 Greenwood Avenue, regarding a request for a 7.14’ front yard setback variation, a 4.25’ front yard stoop setback variation, a 6.17’ front yard step setback variation, and a 138.51 square foot (6.2%) front yard impervious surface coverage variation to permit the construction of a substantial addition and remodel that is classified as a new home in accordance with the plans submitted; adoption of Ordinance #2020-O-17.

3.4 Approval of an extension for 18 months of Ordinance #2018-O-53, 816 Lake

Avenue, regarding a request for a 2.29’ detached garage height variation to permit the construction of an addition to a legal non-conforming accessory structure in accordance with the plans submitted.

FINANCE COMMITTEE CONSENT AGENDA 3.5 Approval of the January/February 2020 Financial Report. 3.6 Approval of the March 2020 Disbursement Report.

ADMINISTRATION COMMITTEE CONSENT AGENDA 3.7 Adoption of Resolution #2020-R-25 extending the emergency affecting the

public health and wellbeing due to the outbreak of COVID-19 Virus. Trustee Plunkett asked for clarification on the length of the extension for the

emergency declaration. Corporation Counsel Jeffrey Stein said that it is incremental. The declaration can only be extended until the next time the Village Board is able to meet. The original declaration was amended so that is being ratified tonight as well as the extension to the next Board meeting. This will occur until the Stay at Home Order is lifted and the meetings can be held publicly once again.

3.8 Adoption of Resolution #2020-R-26 granting authority to the Village


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Manager to extend the delay in stormwater utility billing for non-single family residential properties.

3.9 Approval of a sixty-three (63) month lease agreement in an amount not-to-

exceed $152,055 to IT Savvy, LLC, Addison, Illinois, for the lease of six Toshiba multifunction copiers.

3.10 Approval of Sales Tax Grant Program Expenditures. 3.11 Adoption of Resolution #2020-R-28 providing for the approval of and the

semi-annual review of closed session minutes. 3.12 Notice of vacancy on the Police Pension Fund Board of Trustees due to the

term expiration of David Farina. 3.13 Notice of vacancy on the Environmental & Energy Commission due to the

term expiration of Michael Kim. 3.14 Notice of vacancy on the Board of Fire and Police Commissioners due to

the term expiration of Todd Ehlman. 3.15 Recommendation of reappointment of David Farina to the Police Pension

Fund Board of Trustees. 3.16 Recommendation of reappointment of Todd Ehlman to the Board of Fire

and Police Commissioners. MUNICIPAL SERVICES COMMITTEE CONSENT AGENDA 3.17 Approval of a one-year contract in an amount not-to-exceed $81,240 with

Crystal Maintenance Services, Inc., Mount Prospect, Illinois, for base custodial services at Village facilities and approval of additional services at the unit prices set forth in the proposal for items such as exterior window washing and biohazard cleaning services on an as-needed-basis and authorization of the Village Manager to exercise two (2) one-year extensions at continuation of fixed pricing and estimated annual cost of $81,240 subject to prior appropriation.

PUBLIC SAFETY COMMITTEE CONSENT AGENDA 3.18 Approval of a two-year contract in an amount not-to-exceed $39,103.50 to

AT&T Corp., Bedminster, New Jersey, to provide hardware and software support to the Police Department’s 911 call-taking system.


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Trustee Kennedy seconded the motion. Voting yes: Trustees Sullivan, Barrow, Dodd, Kurzman, Kennedy, Plunkett and President Bielinski. Voting no: none. The motion carried.

4.0 REPORTS OF OFFICERS No reports. 5.0 REPORT OF LIQUOR CONTROL COMMISSIONER No report. 6.0 STANDING COMMITTEE REPORTS 6.1 LAND USE STANDING COMMITTEE REPORT All items listed on the Consent Agenda. 6.2 FINANCE STANDING COMMITTEE REPORT

6.21 Presentation of FY 2020 General Fund Operating, Engineering Program and Capital Equipment Replacement Fund (CERF) Expense Analysis.

President Bielinski said this would be a presentation on the state of

the Village’s funds in light of the pandemic and the financial impact it may have. He said staff is being diligent in looking at cost saving options and revenue scenario options.

Village Manager Michael Braiman presented expense analysis

information (PowerPoint attached) on the FY 2020 General Fund Operating, Engineering Program and Capital Equipment Replacement Fund (CERF). He started by assuring the Board and community that Wilmette’s financial position is strong, probably the strongest position in decades in terms of the general fund reserve balance, which at 42% of operating expense is well above the 30% Moody’s requires for the Aaa bond rating. However, the Village will need to be prudent with its spending to avoid future financial issues.

President Bielinski said that in the past, the general reserve fund was

much lower, which had a negative impact on credit and bond ratings. He said the reserve fund has increased due to the sound financial management of the Village Board and staff over the last decade.

Mr. Braiman said during the economic downtown in 2008-2009, the

reserves were down under $3 million. He said while the current reserves are nowhere near that figure, the unknowns that lie ahead are of concern. He said the Village will most likely end this year in a


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deficit position so there are some proposed expense savings to help offset the loss.

Trustee Sullivan asked why the reserve is at $15 million which is

approximately $900,000 higher than what was published in the budget. Mr. Braiman said those projections were made in August and September. In the months that occurred after that to the end of the year, there were some larger, non-recurring permits and real estate sales that came in along with lower personnel expenses than projected. He also said it’s been a mild winter so there hasn’t been the need to call the contractual snow removal company as often as normal; so substantial dollars were saved. There were also grant reimbursements that came in earlier than expected.

Trustee Sullivan then asked if the tax levy could have been lowered

in light of the surplus of $900,000. Mr. Braiman said no, because the levy gets matched to projected revenue and expenses, not what is happening in the fiscal year prior. President Bielinski said it’s a balanced budget despite what the reserves are.

Trustee Dodd asked if there is anything we can change in the budget

process to use more up-to-date numbers in December when the tax levy is set.

President Bielinski said the difference lies in a draw-down being a

one-time event and not a recurring event. He went on to say that where you come in on the reserves really doesn’t impact how the budget is prepared because the budget is prepared on a balanced basis unless minor planned amounts are pulled down. He said by design the CERF is built up by non-recurring revenue and then drawn down by vehicle purchases. He said that excluding CERF, the only times we have discussed drawing down the reserves has been in the recent budget cycles because the reserves were actually large enough where discussion about how to spend that money could be had.

Trustee Sullivan said the good news is that we are in a good position,

but he thinks the number has grown 45% since 2016 while revenues have declined. He just wanted to be sure he understood the growth over the last budget cycle. President Bielinski said that we have used the reserves in the budget process recently, but they are non-recurring revenues that you cannot count on. He said that this money cannot be counted on for those reasons.

Mr. Braiman discussed potential savings in the General Fund. He

started with the operating expenditures, such as police, fire, public works, etc., and identified some discretionary items where savings


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could be found. He said cutting back or deferring training and certain public works and community development services, a potential savings of $300,000 could be seen.

Mr. Braiman discussed potential savings in the Engineering program.

He said the street resurfacing and alley maintenance programs are all upcoming. He said we have received very favorable bids to complete the planned projects in this area. He said due to a good bid response, staff recommends proceeding with the planned road program, alley maintenance brick street maintenance program. The street patching will proceed as planned as well. Staff also recommended a 10% reduction to the sidewalk replacement program, deferring mud-jacking for a $7,000 savings. He said that sidewalk replacement could be revisited later in the year as well. Mr. Braiman said that the crack sealing and pavement marking work will be completed as planned. He said traffic calming is recommended to be deferred to 2021. He said curb replacement can be cut 80%, allowing for critical repairs only. Pavement rejuvenation is also recommended for deferral without great impact. All of these deferrals and program modifications will result in an estimated $222,000 in savings.

President Bielinski asked for some Plan B and C scenarios as well,

i.e., capital projects. Mr. Braiman said that unfortunately, the bulk of the capital is Engineering and CERF so there are not a lot of other capital projects to defer. He said they are working on contingency expense savings should the stay-at-home order be extended longer than anticipated.

Trustee Kennedy asked if they are warm weather projects.

Engineering & Public Works Director Brigitte Berger-Raish said the start dates would be early May for street resurfacing, alley maintenance and brick paver maintenance. She said a fall program could potentially be looked at for the brick paver maintenance, but staff prefers the spring and summer for this work. Mr. Braiman said at the April 28 Village Board meeting, these three programs would be further discussed before the final decision is made.

Mr. Braiman then discussed the Capital Equipment Replacement

Fund (CERF). He said that there are some purchases in progress at this time for police squad cars, five pick-up trucks, ambulance and fire utility truck which will need to continue as planned. He said the fire self-contained breathing apparatus; phone system replacement and a public works large dump truck are not recommended for deferral. He said items that can be deferred would be the sidewalk snowplow and the Council Chambers audio/visual replacement. He said these two items can be reviewed again later this year. These


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deferrals total approximately $240,000, which can either be re-allocated to CERF and applied to next year’s program or allocated to the General Fund reserve.

President Bielinski said there would be additional information from

staff that would be forthcoming to the Board. He said the three big engineering items require a decision, as they are summer work projects and bids were favorable. He said revenue scenarios at the next meeting would provide helpful context. He also asked that staff provide a report on where the reserves are at and to estimate revenues. He said the reserves are very solid and the Village is in a much better place than in 2008/2009 when the reserves dipped very low.

Mr. Braiman assured the Board information would be prepared and

distributed for the next meeting. Trustee Dodd said it would be helpful to see the impact these

deferrals will have on the CERF in 2021. She wanted to see if there are items that would be pushed back in the future as a result of deferring these items this year. She thanked staff for their diligence in preparing this information. She went on to say she thought all areas of the budget should be explored, personnel numbers as an example.

Mr. Braiman said that additional contingencies can be addressed

moving forward as appropriate. He said because they don’t know how long the pandemic will go on, staff is not ready to make other recommendations at this time, but continued review of the budget will be ongoing with recommendations to the Board.

Trustee Plunkett said the potential savings on the engineering items

is great and asked if the decisions on spending the bid alternates could be made at a later date. Project Manager Ryan Kearney responded that certain components of the road program will be built later in the year and decisions can be made over the summer; staff will provide additional information on decision timelines for the next Board meeting.

Trustee Kennedy asked why the bidding was so favorable. Ms.

Berger-Raish said timing is critical and possibly the Village bid before all the contractors were tied up. Village Engineer Dan Manis said he has been hearing that contractors aren’t booked up yet and their margins are coming down in the hopes of being busy for the summer. Trustee Kennedy said if we are getting a good deal and there is a huge amount of work to be done, it would be foolish to pass up this opportunity. President Bielinski concurred.


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Trustee Dodd asked if there was opportunity to utilize the savings to

do more work or are the savings in place regardless of COVID-19. Ryan Kearney said due to the MFT funding involved in street resurfacing, IDOT rules allow for removing streets, but new ones cannot be added besides the locations identified for resurfacing or pre-identified for patching if there is additional funding.

Trustee Kennedy asked if this was strictly for asphalt and concrete.

Mr. Kearney said the brick street program utilizes Village funding only so there is more flexibility.

President Bielinski said there may be some optionality in terms of

awarding the contract and deferring the final decision on the alternates for a couple of months.

Trustee Dodd asked if all the bidding was done for street resurfacing

and if the $51,000 potential savings could be spent on more resurfacing. Mr. Kearney said the $51,000 could be applied to patching. IDOT is very strict so there are limitations on what can be done with the savings.

Mr. Braiman said in a normal year, it would be recommended to

spend the remaining $51,000 on patching, but given the uncertainty of the COVID-19 pandemic, that is not the case this year.

There was no further discussion on this topic. 6.3 ADMINISTRATION STANDING COMMITTEE REPORT

6.31 Presentation of COVID-19 Service Business Assistance Program. Assistant Village Manager Erik Hallgren gave an update to the Sales

Tax Rebate Program and said half the funds allotted have been expended to just over 40 businesses. He then gave an overview (PowerPoint attached) of the Service Business Assistance Program, which was designed to provide immediate cash assistance to local businesses that provide convenience services to residents and draw customers to our business districts. He said they wanted to capture the businesses most affected by the governor’s stay-at-home order and provide a bridge to the larger federal and state programs.

President Bielinski said these businesses are important to the vitality

of the Village Business Districts. Mr. Hallgren said there are approximately 104 businesses eligible for

this program. He said these organizations would be entitled to a


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.50% rebate based on annual revenues, which would be verified by tax returns. There would be two rounds to this program; the first with a $1,500 limit. Based upon the performance of the program, a second round of payments may be disbursed. He said any business receiving a rebate from the sales tax rebate program would have their revenue adjusted down to receive a service assistance rebate based upon those non-sales tax services. He said the total cost of the program would be approximately $156,000.

President Bielinski said if the initial payment wasn’t limited, we would

have no idea what the budget would be because the business revenue is unknown. He said instead of accepting applications and determining the budget, the program was designed to disburse an initial payment and then re-evaluate. He said these programs Wilmette has designed are meant as a bridge to the federal and state programs in an effort to provide some relief while awaiting the longer process that goes along with the federal and state funding. He went on to say that staff has received emails and has been in communication with the Family Service Center regarding their eligibility. He said he is fairly certain that if the organization has less than 500 employees, it is eligible under the very same program that we are trying to bridge for the businesses. The federal Paycheck Protection Program (PPP) provides a Small Business Association (SBA) loan in the amount of 2.5 months of average payroll. The loan is 100% forgivable if expended as designated. Family Service Center should be eligible for a significant amount of aid, which staff has forwarded to them. He said larger not-for-profit organizations are being reviewed for a further stimulus bill.

Trustee Barrow said he is on the Board of Family Service Center and

that the Center is aware of the PPP Program and has filed an application through Wintrust and is awaiting a response. He said the Executive Director understands the focus of Wilmette’s program is intended to cover organizations that provide valuable convenience services and are tied to other economic aspects of the Village.

Trustee Sullivan complimented Mr. Hallgren’s work on the Service

Business Assistant Grant program. He said that to put this all into perspective, the SBA PPP program applications are at 951,000 totaling $249 billion, which is 65% of the $350 billion program. He said his bank has processed over 1,000 in applications for over $1 million in loans. He said there are many inspirational stories from businesses who have received these funds. He said these programs are meaningful at all levels and the right thing to do in these current times.


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President Bielinski said the money for this program primarily goes to payroll and keeping people employed. Trustee Sullivan said it also goes to pay rent, utilities, debt obligations and is a flexible program.

Trustee Plunkett asked Mr. Hallgren about the Sales Tax Rebate

Program status. Mr. Hallgren said Wilmette has processed 43 rebates, totaling approximately $188,000. She asked where he expected it to go from there and how the outreach is going. Mr. Hallgren said he thinks 50% is positive progress. He said the normal channels of information are being utilized, and the Community Development Department has also been reaching out to eligible businesses to promote application.

Trustee Barrow asked if the Chamber is doing the same. Mr.

Hallgren said he would follow up and find out what they are doing for outreach. Trustee Barrow then asked why some businesses haven’t applied. Mr. Hallgren said he couldn’t speak directly to why but he said it’s possible they haven’t seen a 15% decline in business as required by the program rules. Other than that, he said he didn’t know. Trustee Barrow asked if he thought having to disclose revenue would be a deterrent to people applying for the Service Business Assistance program. Mr. Hallgren said staff felt the tax returns was the most direct way to establish the revenue.

President Bielinski said that the amount of the grant is directly

correlated to the tax return and the grant is an expenditure of public funds, so it comes with the territory and subject to disclosure to provide a tax return.

Trustee Dodd said she believes there are one or two businesses who

declined to apply for the Sales Tax Rebate program for those reasons and wondered if the rules could be changed to provide a flat amount of $1,500 to the service businesses. President Bielinski said that wouldn’t be fair because many of those businesses don’t qualify for that level. Trustee Dodd suggested ranges of revenue. President Bielinski said the maximum initial benefit is $1,500 which corresponds to $300,000 in revenue. Instead of a tax return submission, a certified letter from an accountant if you are above $300,000 could be used. Trustee Dodd said she is uncomfortable sharing the amount of the sales tax in the Sales Tax Rebate program. President Bielinski said he believes it would be required by law, as it’s a public expenditure. Corporation Counsel Jeffrey Stein said that is correct. He said the payment disclosure would need to be made so the sales tax figure could be figured out for the payment. Mr. Braiman said the way the program is designed, there needs to be a separate expenditure report for approval as an agenda item when payments are disbursed. Trustee Dodd asked if that should be


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changed to be more sensitive. She said sharing it on the monthly disbursement report is prudent, but is it necessary to publish a separate report giving the business name, sales tax and grant payment. Trustee Kennedy said she believes the public would want to know and has the right to that information.

Trustee Kurzman agreed with Trustee Kennedy. He asked what is

the estimate of the top end of the program cost if the program had a second wave. President Bielinski said the max is $156,000. If everyone qualified for the initial $1,500 payment, there would be no second wave.

Trustee Barrow asked about the businesses who declined to apply

to the Sales Tax Rebate program. Mr. Hallgren said there were 126 businesses eligible for the program. Fifty applications have been received and out of those, one withdrew after notification that their financial information would be provided with the disbursement report. Trustee Barrow said this suggests there is no issue with the Sales Tax Program. He said there may be an issue on the service program but he feels the Village should proceed and if an issue comes up, the application requirements can be re-evaluated.

Trustee Plunkett asked if there was an application deadline. Mr.

Hallgren said not at this point in time. Mr. Stein said when there is no longer a declaration of emergency, the program would end unless some action was taken to extend it. Trustee Plunkett said she was thinking about businesses who have yet to apply. President Bielinski said it’s a bridge program and would run through the stay-at-home order at a minimum and maybe a little beyond it. He said the program will be extended so long as the stay-at-home order is in effect. He said that he believes the order will be extended and Mr. Stein concurred.

Trustee Kurzman asked if there was a way to see if these programs

have saved jobs. President Bielinski said that was a requirement of the SBA’s PPP program. He said 75% of those funds need to be expended on payroll and there are rules for bringing back furloughed employees.

There was one public comment via email from Dr. Angela Kalb, a

pediatric dentist in Wilmette. Dr. Kalb wrote in support of a service business grant for professional services such as dentistry due to the gubernatorial shut down of her practice since March 17, 2020. She said funds would be used for payroll and to pay suppliers.

President Bielinski said the email was also included in the agenda

packet.


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There was no further discussion on the Service Business Assistance

Program. 6.32 Presentation of COVID-19 Resident Assistance Programs. Mr. Braiman discussed the Resident Assistance Programs

(PowerPoint attached). He outlined the federal programs, which are comprised of the stimulus payment, the expanded unemployment benefits and the extension of the IRS income tax filing deadline to July 15. He then outlined the state’s assistance programs including the unemployment benefit package, the income tax filing deadline extension and utility assistance. He then went on to discuss the Wilmette assistance programs already in place. He said there is emergency housing assistance funded by the Village for short-term assistance and property tax and rental assistance through Housing Our Own – Wilmette. Both of these programs have eligibility parameters based on income. He said there are also food pantries and a Community Caretaker Program for residents. Mr. Braiman said Wilmette is currently waiving late fees for utility bills, suspending water shut-offs, extending the vehicle sticker deadline to May 15 with late fee enforcement beginning June 15 which can be re-evaluated. He said there are also other fees being waived for building permit extensions as well as the convenience fee for commuter parking.

Trustee Plunkett asked if the Emergency Housing Assistance

program would be expanded. Mr. Braiman said historically the program hasn’t been depleted year after year, but in these circumstances, if that should happen, the program could be re-evaluated to possibly raise the budget. He said if many applications are related to the stormwater utility fee, there is a reserve being built up in that fund so it’s possible to use those funds for emergency assistance as well. He said he thinks there is flexibility to help out as many residents as we can.

There was no further discussion on this program.

6.4 MUNICIPAL SERVICES STANDING COMMITTEE REPORT

6.41 Central Avenue and Downtown Streetscape Project Update. Engineering & Public Works Director Brigitte Berger-Raish gave an

update on the Central Avenue and Downtown Streetscape project (PowerPoint attached). She said the project has been on a roller coaster for the last few months. She said there had been an indefinite deferral because of state funding; however, two weeks ago the Village was notified funds were available so the project will be


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going forward. She said staff has had meetings with the Chamber and some businesses to discuss the schedule and project scope. She said feedback has guided staff to consider a new schedule; watermain construction from October to November and the road and streetscape improvements to begin in February or March and conclude in August 2021. She said the project budget is at $10 million, with the Village’s portion at approximately $5 million. She said more information would be forthcoming at the April 28 Village Board meeting.

President Bielinski said this is a bond funded project spread out over

20 to 30 years. Mr. Braiman concurred. He said that no annual road program monies will be utilized. He said that with the delay in construction, this debt may not be included in the tax levy until FY 2022. President Bielinski said no action was required at the meeting; this was just a heads up on where the project is to date since the last update indicated the project was on hold indefinitely.

Trustee Barrow asked if this grant funding was something that could

be used at a later date. Ms. Berger-Raish said that unfortunately federal funding is such that municipalities need to utilize the funds when offered, as there is no guarantee they will be available in future time periods. She said there are just too many communities in line to obtain funding.

There was no further discussion on this item.

6.5 PUBLIC SAFETY STANDING COMMITTEE REPORT All items listed on the Consent Agenda. 6.6 JUDICIARY STANDING COMMITTEE REPORT No report. 6.7 REPORTS FROM SPECIAL COMMITTEES No reports. 7.0 NEW BUSINESS There was no new business. 8.0 ADJOURNMENT Trustee Sullivan moved to adjourn the meeting at 8:44 p.m., seconded by Trustee

Barrow. All voted aye; the motion carried.


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Respectfully submitted, Karen Norwood Deputy Village Clerk

AGENDA ITEM NO. 3.2 03/31/2020 Not Yet Approved

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1200 Wilmette Avenue

WILMETTE, ILLINOIS 60091-0040

MINUTES OF THE SPECIAL MEETING OF THE PRESIDENT AND BOARD

OF TRUSTEES OF THE VILLAGE OF WILMETTE HELD ON TUESDAY, MARCH 31, 2020, AT 7:00 P.M., BROADCAST ONLY (VILLAGE HALL

CLOSED DUE TO THE VILLAGE PRESIDENT’S DELCARATION OF LOCAL DISASTER AND PUBLIC HEALTH EMERGENCY ORDER)

Members Present: President Bob Bielinski Trustees Daniel Sullivan Peter Barrow Kathy Dodd Joel Kurzman Trustee Kennedy

Senta Plunkett Staff Present: Michael Braiman, Village Manager Erik Hallgren, Assistant Village Manager Jeffrey Stein, Assistant Village Manager/Corporation Counsel Brigitte Berger-Raish, Engineering and Public Works Director Melinda Molloy, Finance Director Peter Skiles, Administrative Services Director Dan Manis, Village Engineer Alex Arteaga, Management Analyst Guests Present Chris Aspegren, Berger Excavating Kyle Berger-Raish, Berger Excavating Lisa Brock, RHMG Engineers Robert Mateja, Jr., Baxter Woodman Matthew Moffitt, Baxter Woodman Darren Olson, Christopher B. Burke Engineering Keith Pfeifer, StormTrap I. Call to Order

President Bielinski called the meeting to order at 7:01 p.m. He then explained the electronic meeting format and how to make public comment


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through YouTube Live.

II. Discussion & Determination of Path Forward Regarding Storm Sewer System Improvements President Bielinski said this discussion is unusual because the project and some of the related contracts have already been approved; however, due to the COVID-19 outbreak, he felt it prudent to discuss the impact and implications the pandemic may have on the project and to determine the path forward. He said staff will provide a presentation with discussion. Village Manager Mike Braiman presented a PowerPoint (attached) which contained the decision points facing the Village Board; whether to proceed with Community Playfield as scheduled on April 6 and whether to proceed now with the engineering design of Hibbard Park for 2021 construction. He said in order to be ready for the 2021 construction date for Hibbard Park, the engineering design must be started at a cost of $400,000. He said that a future determination can be made about proceeding with construction in 2021 after a review of the state of the economy and Village finances is conducted at a later date. He said without the engineering design; however, the project would not be able to move forward at Hibbard Park in 2021. Mr. Braiman said his recommendation is to proceed with both the Community Playfield construction and the engineering design of Hibbard Park. He said this was not a decision made lightly, especially in light of the situation that has evolved with the COVID-19 pandemic. He said after reviewing the analysis, he believes proceeding is in the best long-term interest of the Village. He said he recognizes many residents are facing economic struggle and uncertainty but there are several reasons why he recommends proceeding. He said he is confident the project is safe to build and at this time, he doesn’t foresee any constructability concerns and that there is a preparedness plan in place. He said the Village has already incurred $8 million for this project and debt will need to be issued to repay the reserves, which were used to fund the $8 million. Mr. Braiman said a substantial portion of the stormwater utility fee will be going onto utility billing accounts this year. He also said if we don’t proceed, the Village risks losing $4 million; half from the StormTrap storage fees for Community Playfield vault pieces and the other half for projected construction inflation. He said the risk of not having future access to Community Playfield due to the school district’s concerns and operational schedules was another factor in his recommendation to move forward. Mr. Braiman said if the decision is made to proceed, he would like to re-evaluate the stormwater utility fee for 2020 later this year. He said once debt is issued, the Village will know what is owed and if there is the opportunity to reduce the fee, it will be reviewed later this year. He said he


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would also like to implement a financial assistance program to help residents who are experiencing extended hardship from the pandemic. He also said he recommends delaying collection of the stormwater fee from non-residential properties until the 3rd quarter. Trustee Sullivan asked if it is delayed if people would receive a larger bill retroactive to quarters 1 and 2. Mr. Braiman that is the current plan, but there are other options on how to bill. It could be a lump sum or a payment plan over time and those options could be reviewed in depth after the database is completed. Trustee Sullivan asked when that would be since supporting moving ahead would essentially tell non-residential property owners to expect a large bill in the 3rd quarter. Mr. Braiman said he would like to come back to the board in the 2nd quarter but until the debt is issued, the total amount due will not be known. He said they could use current projections but that it’s possible debt wouldn’t be issued until a little later this year meaning the debt service payment would be smaller at the end of 2020. This would afford flexibility to delay that 3rd quarter bill or to not make it retroactive. Trustee Sullivan asked about the time frame for going to market on the bond. Finance Director Melinda Molloy said they are monitoring the bond market, which looks like it is stabilizing and looking at it now, it looks like waiting until the fall would be better. Mr. Braiman said if Wilmette doesn’t make the non-residential fee retroactive and didn’t charge for the year, an increase of $45 to the residential bills would need to be added. He reiterated that this all depends on the bond market and debt issuance. Trustee Dodd asked if making the decision to delay past the 3rd quarter and to not make it retroactive, would there be an impact on residential bills. Mr. Braiman said he believes so, but it’s too early to make solid projections right now. Trustee Dodd asked if that includes multi-family homes. Mr. Braiman said yes. Trustee Plunkett said residents are not currently paying for any other property other than their own. She said residents are currently not paying more than their own share. Mr. Braiman concurred. He said residents are only paying what was established for their tier in the approved Ordinance. He said the discussions that are being had now are based on what will happen moving forward. Trustee Sullivan asked if residential stormwater utility fee collections are being placed into an escrow account specifically set up for debt service payments. Ms. Molloy said the funds are being accounted for in a separate revenue account in the sewer fund. Engineering & Public Works Director Brigitte Berger-Raish-Raish spoke about the constructability of the project. She said that the pandemic has changed every aspect of the project, including how people will interact with each other and how each will perform their respective jobs. She said


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everyone will follow CDC guidelines and the construction team is absolutely confident that the project can go forward to completion. Under the Governor’s Executive Order, this project is considered essential as are the suppliers for the materials required for construction. She said StormTrap has already produced more than half the pieces necessary and they feel they can continue to produce the rest. She said the work in Phase 1 is considered low risk, as it’s isolated construction, whereby it’s one person in the same truck all day, every day. Social distancing is inherent in this type of construction. She went on to say preparedness discussions are included in the weekly construction and staff meetings to ensure a timely plan to get construction back on track if a temporary shut down occurs. She said that Christopher Burke Engineering and Berger Excavating are well staffed so if one team member falls ill, another team member can step in to continue the construction. Ms. Berger-Raish said the pandemic has allowed an earlier time for full access activities due to school and park closures, which greatly reduces the likelihood of the usage of Birchwood during the school year and also reduces the likelihood of Sunday work. She then said that the project is not without risk; however, she believes the preparations and accommodations that have been made will allow for the project to continue to completion. Trustee Barrow asked Ms. Berger-Raish if the full access portion of the project may begin earlier than anticipated. Ms. Berger-Raish said she was referring to full access activities. She referenced using the upper/northern drive, which when school was in session was inaccessible during school hours. With school being out of session, full access to that drive is now available. She said she estimates being 2-3 weeks ahead of schedule with this unexpected development. Trustee Dodd asked if the 2-3 week timeframe was if schools are back in session after April 30 or not until the fall. Ms. Berger-Raish said that is based on schools being back in session on May 1. She went on to say that if schools are out for the year, that could leave a June or July completion date. Trustee Sullivan asked how large the pieces are that StormTrap has already produced. Ms. Berger-Raish said the pieces are concrete blocks that are large in size and number, which would require a minimum of 2.3 acres of land to store, which no Village facility has and this is too large an area for the Village parks to accommodate. Trustee Dodd asked where the pieces are being stored. Ms. Berger-Raish said at the StormTrap facility where they are manufactured. Trustee Sullivan asked if there was a secondary market for the pieces. Ms. Berger-Raish said they are not an off the shelf product, since they are designed to the project in which they are being used. She said it is possible to re-sell them however. Trustee Sullivan asked what the total cost was. Ms. Berger-Raish said it’s just under $5 million. Assistant Village Manager Erik Hallgren said the $1.18 million that has already been paid is for the pieces already made and that is at the 40%


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mark. He said the Village would not make payment on the remaining pieces until they are delivered and installed. Trustee Sullivan asked if that payment has been made. Ms. Berger-Raish said no, not yet. President Bielinski said the costs have been incurred but not paid. President Bielinski confirmed that the pieces constructed for Community Playfield couldn’t be used at Hibbard or Thornwood because they are made for a specifically shaped reservoir. Ms. Berger-Raish concurred. Trustee Dodd asked if that was also because one reservoir is gravity based and the other two are not. She then asked if there was another gravity-based retention tank out there, is it possible to resell the pieces if desired. Matthew Moffitt from Baxter Woodman said that the difference is not so much gravity versus pump but the internal height. Pieces produced for Community Playfield have three different heights so to be able to reuse them or resell them, they would need to re-design or re-plan the approach to the other two parks to accommodate the height, which would then increase the footprint. This is an issue with the Park District. He said alternatively they’d have to find another municipality or facility wanting to construct a similar structure with those heights and that’s a limiting factor on the reuse and resale of the pieces. Trustee Sullivan said the Village currently owes $1.18 million to StormTrap for the 1,365 pieces already made, and if the project doesn’t move forward, the Village will be required to pay $491,000 to StormTrap for storage of those pieces. He said then the final payment of $3.81 million would then be due. He asked if the project is put on hold and all that has been produced is the 1,365 pieces, does the Village still owe $3.8 million. Mr. Hallgren said the Village would owe the entire balance. Corporation Counsel Jeffrey Stein said the final date is September 30 to pay for all pieces produced and storage fees. He said the Village could halt production prior to that if desired. President Bielinski said he knows that this project by nature separates construction workers. He asked about the confidence level of safety for staff and residents who will be affected by the construction. Ms. Berger-Raish said in a conventional project, there would be a field office for meetings. This project will not have a field office. The consultants and staff will have remote meetings and if meeting in the field, social distancing will be practiced. She said resident interaction has been altered as well. For the homes being inspected for damage prior to the project, they are allowing homeowners to take the pictures and video footage themselves to document the areas they are concerned with. She said if residents want to meet in person, social distance will be maintained. The goal is to make everyone comfortable and maintain the safest practices possible. Trustee Plunkett asked if Ms. Berger-Raish was confident that proper oversight can be maintained without a field office. Ms. Berger-Raish said absolutely. She said with the preparation and number of routine meetings


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that have taken place, it has been seamless and she expects it to continue. Trustee Plunkett asked if the onsite oversight would change. Ms. Berger-Raish said no; there will still be multiple engineers on site to make inspections and measure quantities and to be available for resident concerns. She said the level of oversight isn’t changing, just the methods of communication. Trustee Kurzman asked for an estimate on what has been spent on the project to date, including staff time. Mr. Braiman said that would be addressed in the next two slides. Trustee Dodd asked Ms. Berger-Raish if in the event things get worse with the virus, can the project continue without herself and Village Engineer Dan Manis, should they fall ill. Ms. Berger-Raish said if she was infected and could no longer even work from home and neither could Dan, she has a strong project manager, Ryan Kearney, on staff to work with the consultants for the day-to-day activities. If that was too much on the staff, a consultant could be hired to act as Engineering & Public Works Director to carry the project forward, if necessary. She said she doesn’t foresee that happening. Mr. Braiman gave an overview of the Intergovernmental Agreements (IGA) should the project be suspended. He said there would be no issues with the Park District IGA. He said School District #39’s IGAs are different. There are issues with the scheduling of capital projects which would be problematic for them should the project be shelved and they cannot guarantee access to their parking lot in 2021. He said the options would be to proceed in 2021 without an IGA and using Birchwood Avenue or purchasing a home on Meadow and accessing the parking lot through there. He said those options are problematic for residents however. He said the other option would be to delay Community Playfield to another year and proceed with Hibbard Park in 2021 and revisit the School District to see if they can grant access at that time. Mr. Braiman discussed the private property easement on Meadow Drive. He said work needs to start by May 31 and be completed within 45 days. If we don’t make that date, re-negotiating would need to take place. Some costs have already been incurred and $60,000 is currently being processed for payment to the homeowner. Mr. Braiman said Community Playfield is the most complicated in light of the permissions required from entities and properties adjacent to the worksite. Mr. Hallgren spoke about the financial impacts of delaying construction and showed a slide containing a breakdown of all the different costs. He said costs to be reimbursed in the 2020 bond issue total $7.5 million, which includes $400,000 for the Hibbard Park engineering design. He said there would be some additional costs for storage of the StromTrap pieces in 2020


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($491,000) and into 2021 ($1.8 million). President Bielinski pointed out that the costs for storage in 2020 seem so much lower because they aren’t incurred until September so it’s just a 3-month time period for 2020. Mr. Hallgren went on to discuss future costs of delaying the project, which equated to $2.3 million, which is representative of all three phases. Mr. Hallgren said if the project goes forward, approximately $26.5 million would be incurred for project costs. He then discussed the stormwater utility fee for 2020, which is projected at $144 for the average single-family residential bill. If the project is delayed, the cost could be reduced to $88. President Bielinski said the $144 was based on the previous bond rates, which means the dollar amount may improve with favorable bond market performance. Mr. Hallgren said that the fees would be re-assessed to see if the rate to homeowners could be reduced. Trustee Barrow asked if the $144 rate was the middle range currently. Mr. Hallgren confirmed. Trustee Barrow then asked if with the $26.5 million expenditure is covered by the $144 and if the decrease to $88 is a result of stopping the project. Mr. Hallgren confirmed this as well. Mr. Braiman reminded the Board that the fee of $144 is an annual fee, which means the first quarter installment was $36. He said the same would be true of the $88. He also reminded the Board that the $144 was based on the collection of non-single family residential properties later this year. Trustee Barrow asked if those properties were exempted, could one expect that amount to increase, to which Mr. Braiman agreed. Trustee Dodd said that if the collection is delayed through quarter 2, it would also increase the cost. Mr. Braiman said it would be tied in with how much the first debt service payment would be. Mr. Braiman then asked Ms. Molloy to address the debt issuance. Ms. Molloy said the original plan was to go to market this summer in July but given current conditions and rates, she thinks it might be better to wait until fall to get a better sense of where the market is at. She said in a 2-week time frame, the bond market froze up and rates were coming down after federal government assistance. She said it would be better to wait and see where the rates are in the fall. She said a January 1 debt service payment is likely, but the Village has worked with a financial advisor to have them sculpt the payments so that the initial debt service payment would be manageable. President Bielinski said in essence there would be no principal in early 2021. Ms. Molloy said that is correct. President Bielinski said he would like to be involved in the conversation with bond counsel to be sure the Village is in the best possible position when the financial advisor suggests getting into the market. Ms. Molloy said she has already received responses from the bond counselor and financial advisor RFPs, so things will be moving forward with the Finance Committee to make selections. She said the Village is moving forward with the audit, which has been challenging in this environment. President Bielinski asked if the field work was already completed on the audit. Ms. Molloy said they are working on it


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but given the social distancing, it’s been slow and there are still a few things to wrap up. Trustee Barrow asked President Bielinski if he was to make the decision himself on whether to proceed with the project, how long before there could be an issuance. Ms. Molloy said she didn’t think the Village would be ready before June because the audit must be complete. Trustee Kennedy asked about taxable bonds being as attractive as municipal funding. Ms. Molloy said that they are, but the biggest concern is what will happen with the market in general. She said it is something to be considered as the project goes forward. President Bielinski said the taxable bonds were not so much for the funding of the project but for refundings and the like. Ms. Molloy agreed and said it supplies flexibility for the future. Ms. Molloy discussed revenue sources that could be impacted by the COVID-19 outbreak. She showed a slide with a breakdown of the sources and the possible impact the virus may have. She said that there is no way to predict exactly how they will be affected so she looked at 2008 and 2009 and made some estimations based on those figures. Trustee Sullivan asked how Ms. Molloy came up with a 10% reduction on sales tax. Ms. Molloy said it was purely based on what happened in 2008 and 2009. Trustee Sullivan asked when the impact would be seen in our current sales tax revenue. Ms. Molloy said due to a Gubernatorial Executive Order, eating and drinking establishments are not required to report their first quarter sales tax until May, June, July and August so the Village won’t have a sense of those true numbers until the fall. This is why she couldn’t find a better data point than the 2008 and 2009 figures in making her estimations. Trustee Sullivan said for April 2019 the figure was $363,000, and asked would the Village get the same amount because those are sales receipts for January or December. Ms. Molloy said she looked at 2nd quarter activity in 2019 and the total sales tax revenue for that quarter was $742,000. Mr. Braiman said some of the largest tax generating entities are grocery stores and while they only pay 1% municipal tax, he has read that grocery stores are up 60 to 100% year over year. The increase from the two Jewel stores and the Fresh Market will help buffer the losses Wilmette sees from the other tax generators. Trustee Barrow asked if internet sales taxes were expected to increase. Ms. Molloy said that revenue source is performing well and that Wilmette has received a small portion of the cannabis tax as well. Mr. Braiman said the internet sales tax will increase in 2021 because it will be location based and not state-wide. Trustee Sullivan asked how this was budgeted for. Ms. Molloy said the projections were 2% and they appear to be spot on, despite the state pushing the location-based tax to 2021.


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Trustee Sullivan asked if there has been a slow down in permit fees. Ms. Molloy said her staff has been working diligently to keep up with permit requests and there has been no decline thus far. Mr. Braiman said he believes there was a slight increase in the first quarter but that in the last two weeks, there has been a slow-down. Ms. Molloy said that from her perspective, she has received the permit fees for people who have already submitted the plans; going forward there may be a slowing down on the permits coming in. Trustee Sullivan asked if any residents currently in the middle of the project have asked for a delay because they don’t want contractors in their houses. Mr. Braiman said this is currently occurring. Trustee Sullivan then asked about the real estate transfer taxes. Ms. Molloy said that revenue source is actually up 26% for the first quarter. She said there were 94 transactions, which is 13 more than this time last year. She said the mortgage rates are favorable so this is something that is most likely contributing to an overall increase in transfer tax. Trustee Barrow asked if the fees from Optima were expected to be paid this year. Mr. Braiman said that they are still intending to proceed but with a slight delay and that with this pandemic, this could be subject to change. Mr. Braiman said a $1 million permit fee would make a significant difference in that revenue fund. Trustee Barrow inquired about the delay and asked for an approximate date of when the fees would begin to be paid and the dollar amount for 2020. Mr. Braiman said the full fee would be collected at the time of permit issuance. Therefore, when they pull their permit between now and December 31, 2020, is when the fee will be paid. Trustee Barrow said he thought this should be expedited. Mr. Braiman said if we can, we will. President Bielinski said that he is more worried about sales and income taxes than the permit fees. He said if there are no capital gains due to a poorly performing market, we will see a decrease in income tax. He said it may not be as bad as 2008 or 2009, but possibly comparable to 2018. He said that sales tax is worrisome and more analysis can be done with the limited data available to make some assumptions, but it’s just a best guess at this time. Mr. Braiman said staff is working on identifying tax savings/deferrals and has come up with $750,000 in potential expense savings from operating expenses, engineering capital (2020 Road Program will move forward as planned) and some vehicle expenses through CERF. He said that this will offset some of the revenue losses. He went on to remind everyone that the Sales Tax Rebate Program that was just implemented will utilize part of these savings, which brings a net total to approximately $375,000. He said there has been much interest in that program and a full report on where the program is at will be presented to the Board at a later date. Trustee Sullivan asked what the deferral of $200,000 for trucks would include. Mr. Braiman said that it included the sidewalk snow plow and other


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vehicles that have been approved but not yet purchased. He said it doesn’t mean they won’t be purchased this year; it just means that the purchase is deferred until a better handle is made on the situation. Trustee Sullivan said the vehicles still need to be replaced this year or next. Mr. Braiman concurred and said they are trying to avoid this but for the current situation, it makes sense. President Bielinski concurred and said more conversation will be had going forward. Trustee Sullivan asked if there are lines of credit available and Ms. Molloy said not at this time. He asked if the lines were canceled or if they never existed. Ms. Molloy said it was her understanding that there were lines of credit in early 2000 for specific reasons but they are no longer open. She said in her tenure, a credit line has never been necessary. Mr. Braiman said that the $15 million in reserves is just the General Fund. There is additional liquidity in the Sewer and Water Funds, and North Maine Utilities is still on track to come on-board this summer which will generate additional water fund revenue. He also said a delay in the water main infrastructure project could be made to build up some liquidity until we see how the future budget years shake out. Trustee Sullivan asked what the total liquidity position is for the Village. President Bielinski said the $15 million in reserves is mainly cash. Mr. Braiman said included in that is 1225 Central, which accounts for $630,000. Trustee Sullivan said Ms. Molloy could provide the complete figure later. President Bielinski asked Mr. Braiman about questions he received from the public and trustees. Trustee Plunkett asked if Community Playfield will be fully functional at the end of the summer when it’s complete. Ms. Berger-Raish said it will be fully functional after being connected to the trunk sewer on Wilmette Avenue. Trustee Plunkett asked if once the extra sewers are complete, will it hold at capacity. Ms. Berger-Raish said yes so long as all the pieces are built. She said there are other sewers to be built and connected and that this is only 1/3 of the project. To see the true benefit, the entire project must be complete, including the projects at Thornwood and Hibbard Parks. Trustee Plunkett asked if due to the size of the tank at Community Playfield, does it account for more than 1/3 of the project. Darren Olson from Christopher B Burke Engineering said that the tank volume of Community Playfield accounts for approximately half the total of all site tanks combined. Trustee Dodd asked reps from the construction companies what is happening with projects they have in other municipalities. She specifically wanted to know if they are proceeding. Ms. Berger-Raish said that IDOT is proceeding with planned construction. Darren Olson from Christopher B Burke engineering said said their projects are moving forward. Chris Aspegren from Berger Excavating said that all the projects they have in the municipal market are moving forward, taking advantage of good weather


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opportunities. He said the only projects that have stopped are the hospital facilities, which are additions or improvements and not new construction. Trustee Kurzman asked what the bottom line is on cost to get the project to where it’s at to date. Mr. Braiman said $8 million are the costs incurred. He said the staff time has been significant. Trustee Kurzman asked about consulting fees and study fees. Mr. Braiman said those items were not included in the $7.5 million but those were expended in prior years back to 2018. He said it’s in the 6-figure range. Trustee Bielinski opened up the floor to public comment on this item. Management Analyst Alex Arteaga said there was one emailed comment. Thomas Richter requested the Board to reconsider the stormwater project until an assessment of the COVID-19 economic impact to residents and businesses could be done. There was no other public comment. President Bielinski said he agrees with staff’s recommendation to move forward. He said he doesn’t believe moving forward would cause a safety concern for residents or staff/construction crews. He also said he doesn’t foresee any issue interfering with the ability to get the project constructed given governmental actions to date. He said that if we had to halt construction, there is a contingent plan in place. He said the IGAs are an issue if we delay, as it would cause our partner governmental entities great inconvenience. He said the disruption by COVID-19 could actually be beneficial to the project timeline due to school being out of session because it has freed up the site earlier than expected. He said to delay may cause the school district or park district greater disruption next year because of the setbacks they have already incurred during this COVID-19 shutdown. He said the federal government has been aiding people and business to head off an economic recession and that while there are unknowns ahead, he feels Wilmette is in the position to move forward. He said the construction industry seems to be moving forward as planned in the municipal arena and he thinks Wilmette should proceed ahead as originally planned. Trustee Sullivan said he is fully supportive of the project and moving ahead. He said he has all the confidence in the engineering and construction team to get this project done safely and in a timely manner. He said he is concerned with projections given the current climate and that he hasn’t seen any updated financial statements in 90 days or any updated models. He said he isn’t comfortable with moving ahead without knowing the stormwater utility fee for all institutions and some of the other financial information. He said he has lost confidence in the numbers and thinks the Village should be taking into consideration how this downturn has affected all the revenue sources and financial obligations as a result. He said the Village’s long-term financial state needs to be better reviewed.


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Trustee Plunkett said she is cognizant of people’s current financial issues, but she said that we aren’t paying for the entire stormwater project with this one part of the project. It’s in pieces and she doesn’t believe the Village should halt the process. She said as a resident she is already paying for this project and the incremental increase to her bill isn’t going to be that much higher when Community Playfield is constructed. She said if she is paying for the project, she wants something to show for it. She said funds have been spent to date but no benefit can be seen as of yet. She thinks the residents are owed some type of tangible benefit and that the Community Playfield tank is just under half of the project’s total storage capacity so there will a benefit by just completing this portion. Funds being paid now will yield a benefit with it’s completion. She said there will be time to review what is going on globally and within Wilmette before Hibbard and Thornwood Parks are built. She said she is heartbroken that schools are out and there are no park district programs going on, but the upside is the timing would allow for construction now with the cancellation of future years avoided. She said this is the most complicated part of the project and all the pieces are in place to proceed. She said to delay will cost the residents more in the long run. Trustee Dodd said she is torn. She said she we are talking about when and not if we start this project. She said regardless of tonight’s decision, the Board is committed to doing this project. She said we are in day 10 of the shut down due to the virus and she believes it will go beyond the timeframe the governor has set for the shutdown to expire. She said so much has changed in this first 10 days so predicting the future is difficult. She thinks waiting a week or two to decide is prudent and that there is time to allow for that. She said at that point, it’s possible we might know more about the school closures. She doesn’t believe that’s a significant delay. She said that assuming this shut down goes through mid-May, it would allow for further review and analysis. She said she is concerned with starting the project when the fees for the non-residential properties has not been worked out. She said that it’s 25% of the total project fee responsibility. She is concerned that the sales tax revenue will impact that 25%. She also said she is concerned with beginning construction only to be shut down by an Executive Order due to the further spread of COVID-19. She said that looking globally, other countries have addressed this type of issue where construction has been shutdown and we are 2 weeks behind those places. She said if we are to proceed, possibly build just the school portion to limit the risk. Trustee Kurzman said now is the time to demonstrate support for this project. He said it has taken 30 years to get to this point for west Wilmette compared to 5 years from start to completion for east Wilmette. He said financing this through a utility makes it appear as if this is something extraordinary or different than any other service other residents take for granted when paying property taxes. He said he isn’t thinking through how to rebate residents for roads, police and fire services or sewers in east


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Wilmette so he doesn’t think stopping this project should be contemplated. He said he appreciates residents’ financial and economic challenges, as he is facing those same challenges, but whether the project moves ahead or not, the challenges will be there. The economic hardship is not from this one project, it’s from the overall tax burden. He said Wilmette residents most likely impacted by the hardships are most likely the residents to be helped by the project. He said he is not hearing from residents in these areas other than disbelief of another potential hurdle. He said he is concerned for the construction workers, but he feels this has been satisfactorily addressed. He said the cost increase for a delay is real. He recalled the conveyance option wasn’t called the conveyance option, it was called the $77 million project. He said the Board at that time didn’t delve into the details or educate the public, they just deemed it too expensive. He said he isn’t contesting that decision; he is merely stating the cost to delay will bring the project costs very close to that $77 million figure. He said this Board has been saying they are supportive and agreeable to this project and now is the time to be supportive of west Wilmette and proceed with this stormwater project. Trustee Kennedy said that she is convinced the safety of the workers and community for this project is sound. She said she doesn’t believe the project should be delayed on account of the COVID-19 Virus. She said there is significant economic disruption caused by the virus; however, there is no sign this will change moving forward as far as 2021. She said if delayed, storage costs could possibly be incurred for two years, adding costs to the project and adding nothing to the value received at the end. She is not in favor of raising the cost of the project. She said this is a difficult time but she doesn’t think the fee alone for this project is going to break a resident’s bank. She said hardship cases can be looked at individually if necessary. She said the project should move forward at the most cost-effective manner possible, which means doing it now. She said she agreed with Trustee Plunkett about the disruption to the parks in that right now the parks are closed for the virus anyway, so now is the best time to do a project like this. If we delay, the parks would have to be closed again next year. She said she sees no further reasons to delay the project. She said the virus has not affected the total cost of the project and staff cannot be held responsible for that or for the lack of decision on the non-residential property stormwater fees. She said the Board has “dithered” on making those decisions. She said that should be fast-tracked and the project should proceed as scheduled, possibly on a faster schedule since the parks and school properties are available earlier than expected. Trustee Barrow said he knows Wilmette residents are experiencing extraordinary economic hardship. He said more time is needed to understand the effect all this will have going forward. He said that delaying the project incurs costs but lowers the stormwater utility fee. He questioned if residents’ money is being spent wisely. He said the safety issue has been addressed to his satisfaction. He said he is concerned that the Board is


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acting consistently with how the residents view their own spending. He said that if we delay to 2021, the stormwater utility fee can be reduced by approximately $66. However, he said that means Community Field cannot be completed before 2022 at the earliest due to access issues. He said if another park is started before that, it could be even later. He said doing nothing here, we will incur costs with no benefits to the residents. He said he doesn’t feel that’s prudent. He feels moving forward with this piece of the project is prudent, but the other two parks would need to be re-evaluated before the work is begun. President Bielinski said +/- on the fee is approximately $15 and being prudent is one of the Board’s main responsibilities. However, he said in looking at the modeling, there are not significant differences even taking into account the extreme ranges in viewing institutional properties and their stormwater projects. He said there will be some tweaks necessary and that this issue will occur for every phase of project and each bond issue. He said he feels like staff has a good enough handle on that today. He said there is a question whether this project can go ahead during a more severe lock down. He said using information from Homeland Security, infrastructure spending is one of the least likely areas to be suspended. This project involves health and safety for residents, so the likelihood for project suspension of course exists but is not likely. He said the overall modeling is good enough to approve the project. He also said there is a dedicated revenue stream to which the COVID-19 virus has no impact. Trustee Sullivan asked Trustee Kennedy what she felt the Board should do about the stormwater fee for non-residential and institutional properties. Trustee Kennedy said she didn’t think the Board should wait to make the decision; it should be addressed now. President Bielinski said one of the issues was not having a handle on all the institutional properties. Mr. Braiman said it’s both non-single family and the institutional properties. He said they have the information and have discussed the financial picture at this meeting. He said that on April 28, revisiting the institutional and MWRD detention credits would be pursued. Trustee Sullivan asked if the video meetings would still be allowed. Corporation Counsel Jeffrey Stein concurred. President Bielinski said he expects it will be extended further. He said the most optimistic point of view would be that the middle of May would be the minimum to lift these Executive Orders and the stay at home status. Trustee Sullivan said more meetings should be held to discuss these fees and get them finalized and published. Trustee Dodd asked if there will be a separate motion and vote for the stormwater utility fee delay from the project delay at Community Playfield. Corporation Counsel Stein said if we do nothing right now, the project would proceed status quo. To extend payments to a different quarter, a separate resolution would need to be done at a regular meeting. He said if we didn’t


15

have this meeting, we would be proceeding as planned. President Bielinski said it was premature to direct this action until a conversation is had. Trustee Dodd said she would be comfortable voting on Community Playfield if she knew a further discussion was coming on the non-single family residential properties and institutional properties. President Bielinski said the other moving piece is the Bond issue and market rate. Trustee Kennedy said the market has not exceeded the model projection of 4%. Mr. Braiman said that depending on the outcome tonight, there are options for the April 14 meeting. The first could be to delay collection of those properties until the third quarter. Another option would be to bill the non-residential properties in the second quarter but hold off billing the institutional credited properties, going back to capture them all after the fact. Another option would be to bill them all now and go back and credit based on decisions made. Trustee Plunkett said we could always bill a flat rate and then adjust after the credits are decided. Mr. Braiman said that could be added to the analysis for the April 14 Board meeting. President Bielinski said he feels the majority of the Board is satisfied to move forward and that the questions remaining would be addressed before the next Board meeting. Mr. Braiman said the direction is clear with a previous vote already taken, but if Trustees want another vote, one could be taken. President Bielinski said he didn’t feel that was necessary. There were no further comments or questions.

III. Public Comment There was no public comment.

IV. Other Business There was no other business.

V. Adjournment Trustee Sullivan moved to adjourn the meeting at 9:15 p.m., seconded by Trustee Kennedy. Voting yes: Trustees Sullivan, Barrow, Dodd, Kurzman, Kennedy, Plunkett and President Bielinski. Voting no: none. The motion carried. Respectfully submitted, Karen Norwood Deputy Village Clerk

REQUEST FOR BOARD ACTION AGENDA ITEM: 3.3

Page 1 of 4

SUBJECT: 2019-P-03 1210 Central Avenue – Introduction of and Subsequent Adoption of Ordinance

MEETING DATE: April 28, 2020

FROM: John Adler, Assistant Director of Community Development

None

This item is of an immediate and critical nature because preliminary plan approval is necessary for the applicant to close on the purchase of the International Bank property at 1210 Central Avenue and begin construction of the Project in the timeframe previously established by the Applicant prior to the statewide emergency being declared

Recommended Motion

Introduction of Ordinance #2020-O-22 granting special use for a planned unit development (preliminary plan) pursuant to the Wilmette Zoning Ordinance (1210 Central Avenue); Waiver of rules – Adoption of Ordinance #2020-O-22 granting special use for a planned unit development (preliminary plan) pursuant to the Wilmette Zoning Ordinance (1210 Central Avenue).

Procedural Background

On November 22, 2019 Optima Wilmette submitted an application for a Planned Unit Development (PUD) Preliminary Plan and Special Use to permit the construction of a mixed-use building containing commercial space and approximately 109 dwelling units located in the VC, Village Center, zoning district - Pedestrian Commercial West.

On January 7, 2020 and February 4, 2020, the Plan Commission held the lawfully required public hearing and reviewed Optima’s proposed PUD. On February 4, 2020 the Commission voted 2-5 to recommend denial of the PUD.

On February 25, 2020 and March 10, 2020, the Village Board reviewed the Plan Commission’s recommendation. After several revised applications and proposals from the Applicant, the Village Board voted 5-2 to approve the proposed PUD.

Community Development Department

BUDGET IMPACT:

https://www.google.com/maps/place/1210+Central+Ave,+Wilmette,+IL+60091/@42.0765366,-87.7116402,540m/data=!3m2!1e3!4b1!4m5!3m4!1s0x880fc5385db45ab7:0xfa31179bf04bc4b7!8m2!3d42.0765366!4d-87.7094515

mailto:[email protected]?subject=2701%20Orchard%20Ordinance%20Approval

Page 2 of 4 AGENDA ITEM: 3.3

Approved PUD The approved PUD consists of a mixed-use building containing two underground levels of parking, approximately 5,900 net square feet of commercial space, residential amenity space, and 9 residential units on the ground floor, approximately 100 residential units on floors two through six, and a roof deck on floor seven with enclosed amenity space. More details regarding the modifications made after the Plan Commission review, zoning relief being granted, and public benefits provided are outlined below. Modifications to the proposal after Plan Commission review:

• The second through sixth floors of the building were setback 5’ along Green Bay Road, thus eliminating the front yard setback variation.

• The ground floor setback along Green Bay Road was increased from 5’ to 10’.

• The fifth and sixth floors of the building at the corner of Green Bay Road and Central Avenue were setback an additional 7.5’, resulting in that portion of the building being setback 12.5’ from the Green Bay Road property line.

• The provision of an approximately 25’ by 32.5’ publicly accessible plaza with public art.

• The outdoor dining area off Central Avenue was increased to 20’ wide from 10’.

• The eastern most amenity space and management office was setback 10’ from the originally proposed 0’.

• The ground floor of the building west of the residential entrance was setback 5’ for the portion of the building that contains the relocated amenity space.

• The fence/wall along Central was reduced in height from 7.5’ to a conforming height of 6.5’.

• The Central Avenue ground floor transparency was increased from 34% to a conforming transparency of 89.3% by relocating amenity space from the interior courtyard to the frontage along Central Avenue.

• The elevator housing was reduced in height from 81’ to 79.92’, and relocated 25’ north to reduce its visibility from nearby public rights-of-way.

• The penthouse amenity area was reduced in size by 11.1% (750 square feet) and the proposed pergolas were eliminated.

• The views of the penthouse amenity space were soften by adding trees on the south and east side of the roof.

• The trees on the west side were reduced in height to be no higher than the penthouse amenity space height, as requested by the Plan Commission.

• Hanging vines/landscaping has been proposed at all the balconies.

• A minimum two Green Globes designation for the building will be attained.

• The number of public use parking spaces increased from 23 to 28.

• Two electric car charging stations will be provided in the 28-space public parking area.

• Clear bird friendly glass was proposed on the first three floors of the building.

• The landscaping adjacent to the loading dock has been reduced to allow delivery vehicles to drive through the loading area rather than pulling in and backing out.

• The provision of $120,000 to go towards the Village’s cost of the upcoming Central Avenue/Wilmette Avenue streetscape work.


Identified benefits of the proposed PUD:

• Donation of $1,600,000 towards the development of affordable housing.

• Operation of the 28 commercial parking spaces as a public garage with two publicly accessible electrical vehicle charging stations.

• Publicly accessible plaza with public art.

• Contribution of $120,000 to the Village of Wilmette to help fund streetscape improvements in the Village Center.

• Achieve sustainability certification by Green Globes®. Discussion As explained at March 10th Village Board Meeting, even though a vote for approval had been made, the Village Board would still need to adopt an ordinance granting approval for the Preliminary PUD. Accordingly, Ordinance 2020-O-22 is the ministerial action needed to codify the approval already granted by the Village Board. Additional provisions that are related to the construction of the project or the need to begin operations of the project that are contained in Ordinance 2020-O-22 are as follows:

• Use of the vacant site at 1225 Central Avenue for construction parking.

• Acknowledgement that a permanent easement will be provided, in a separate document, for the Applicant’s use for underground parking.

• The potential issuance of certificates of occupancy on a floor-by-floor basis.

• A leasing office on the Subject Property.

• The allowance for temporary signage to help advertise leasing. Some of the conditions of approval contained in Ordinance 2020-O-22 are as follows:

• The Project will achieve and obtain at least a Two Green Globes® certification for multi-family new construction under Green Globes® NC 2019.

• Bird friendly glass treatments will be applied to the first three floors of the Project.

• Reconstruction of the alley located to the west of the Subject Property. Public benefits identified in Ordinance 2020-O-22 are as follows:

• A contribution of $1,600,000 for potential use to further advance affordable housing within the Village of Wilmette. A contribution of $120,000 for streetscape improvements in the Village Center.

• Construction and maintenance of a public plaza which may be used by the general public. The plaza shall display public art.

• Twenty-eight parking spaces shall be provided for us by the general public. Two of those spaces shall be parking spots that can be used for fee-for-service electric charging stations.

Budget Impact There is no impact to the budget.


Documents Attached 1.0 Ordinance 2020-O-22

1

ORDINANCE NO. 2020-O-22

AN ORDINANCE GRANTING A SPECIAL USE FOR PLANNED UNIT

DEVELOPMENT (PRELIMINARY PLAN) PURSUANT TO THE

WILMETTE ZONING ORDINANCE

(1210 Central Avenue)

WHEREAS, Green Bay Wilmette LLC (“Applicant”), in accordance with Appendix A,

Article 30 of the Wilmette Village Code (“Zoning Ordinance”), applied for a Special Use for

Planned Unit Development (Preliminary Plan)(“Preliminary Plan”) to permit the construction of

a mixed -use building containing approximately 5,900 square feet of commercial space on the

ground floor and approximately 109 dwelling units (“Project”) on property located in the VC,

Village Center zoning district - Pedestrian Commercial West, commonly known as 1210 Central

Avenue, Wilmette, Cook County, Illinois (“Subject Property”), and legally described as follows:

Lot 4 (except the Northwesterly 25 feet thereof) and all of Lot 5 in Block 4 in the Village of

Wilmette in Section 34, Township 42 North Range 13 East of the Third Principal Meridian,

in Cook County, Illinois.

PINs: 05-34-101-034-0000 and 05-34-101-035-0000; and

WHEREAS, the Plan Commission, after giving due and proper notice as required by law, held

a public hearing on January 7, 2020 and February 4, 2020, on the foregoing application; and

WHEREAS, the Plan Commission failed to provide a positive recommendation upon the

Applicant’s original request; and

WHEREAS, at the Village Board of Trustees meetings on February 25, 2020 and March 10,

2020, the Applicant amended its application and its original plans to include the versions of such

plans which are referenced below and collectively referred to in this Ordinance as the “Plans”; and

WHEREAS, the amended application is the same exact subject matter and the same relief

sought by the Applicant as discussed at the Plan Commission, except for certain design changes and

increases to the public benefits offered to the Village of Wilmette by the Applicant; and

1.0

adlerj

Typewritten Text

2

WHEREAS, on March 10, 2020, the Village President and Board of Trustees found that the

Project meets the standards set forth in the Zoning Ordinance for planned unit developments,

including but not limited to the standards contained in Section 30-6.4 and

Section 30-6.6(c)(2)(E) of the Zoning Ordinance, that the exceptions from the regulations of the

VC, Village Center Zoning District which are reflected on the Plans are appropriate in the

context of the Project and meet the standards set forth in Section 30-6.5 of the Zoning Ordinance,

and that the Project will provide substantial public benefit to the Village of Wilmette in the

manner described below; and

WHEREAS, on March 10, 2020, the Village President and Board of Trustees then voted, by

a vote of 5 to 2, to approve the requested special use for planned unit development and approve

the Preliminary Plan with certain conditions imposed and public benefits agreed upon, and they

directed the preparation of this ordinance to approve the special use for planned unit

development and the Preliminary Plan and to codify the conditions imposed and the public

benefits agreed upon between the Applicant and the Village.

NOW, THEREFORE, BE IT ORDAINED by the President and Board of Trustees of the

Village of Wilmette, Cook County, Illinois, as follows:

SECTION 1: The foregoing findings and recitals, and each of them, are hereby made a part

of this Ordinance and are incorporated by reference as if set forth verbatim herein.

SECTION 2: A Special Use for Planned Unit Development in the form of the Preliminary

Plan is hereby granted for the Project which shall be constructed and maintained on the Subject

Property substantially as set forth in the submitted and revised application and as further

conditioned by this Ordinance.

3

Specifically, the Project shall be constructed and maintained on the Subject Property in

accordance with the following provisions:

1. The Project shall be a mixed-use building containing approximately 5,900 net square

feet of commercial space (approximately 8,113 sf gross area including service

corridor), residential amenity space, 109 residential units with 9 residential units on the

ground floor and approximately 100 residential units on floors two through six, a roof

deck on floor seven with enclosed amenity space, and two underground levels of

parking.

2. The Project shall be constructed and maintained substantially as set forth in the

following documents (collectively, “Plans”):

a. Site Plan/Level 1 Floor Plan, labeled PUD-A201, dated March 10, 2020, (“Site

Plan”), attached as Exhibit A;

b. Floor Plans (Levels 2 through 6, Roof and Lower Level Plans), labeled PUD-

A202, PUD-A203 and PUD-A205 through PUD-A209, dated March 10, 2020,

attached as Group Exhibit B;

c. Exterior Elevations and Bird Friendly Design, labeled PUD-A311 – PUD-A312,

dated March 10, 2020 and PUD-APPX-A901 – PUD-APPX-A902, dated March

10, 2020, attached as Group Exhibit C;

d. Landscape & Lighting Plans (grade level and roof level), labeled PUD-A911 and

PUD-A912, dated March 10, 2020, attached as Group Exhibit D; and

e. Building Data, labeled PUD A-001, dated March 10, 2020, attached as

Exhibit E.

3. The Village may provide the Applicant with the use of the Village’s property located at

1225 Central Avenue for construction parking at no cost to the Applicant pursuant to a

license agreement to be entered into between the Village and the Applicant in

connection with the approval of the Final Plan (as defined below). The Applicant

acknowledges that the license agreement may require the Applicant to fence the parking

lot at the Applicant’s expense.

4. The Village shall grant the Applicant a non-exclusive, permanent easement with respect

to that portion of the Central Avenue right-of-way as is generally depicted on the Plans,

at no cost to the Applicant, in connection with the approval of the Final Plan.

5. The Village will issue certificates of occupancy for the Project on a floor-by-floor basis

when such floor meets the standards for the issuance of a certificate of occupancy as

provided by Chapter 8, and the procedure for such issuance as provided in

Section 30-5.12 of Appendix A, of the Wilmette Village Code. The Village also will

issue a certificate of occupancy for the leasing office as described in paragraph 6 below.

4

6. The Applicant shall be entitled to establish and maintain a leasing office on the Subject

Property and to undertake pre-leasing activities at the Project provided the Village has

issued a temporary or permanent partial certificate of occupancy for the leasing office on

the first floor of the Project.

7. The Community Development Director is authorized to allow for temporary signage at

the Subject Property.

SECTION 3: The above approvals are granted subject to the following conditions:

1. The Project shall be constructed, maintained and operated in accordance with this

Ordinance and in accordance with the ordinance that approves the Final Plan. If a

subject matter is not provided for in this Ordinance, the Project shall be constructed,

maintained and operated in accordance with the Plans and the latest version of the

application submitted to the Village. All other subject matters not expressly

provided for in this Ordinance, the Plans or the ordinance that approves the Final

Plan shall be subject to the provisions of the Wilmette Village Code.

2. The Applicant shall construct the Project to achieve and obtain at least a Two Green

Globes® certification for multi-family new construction under

Green Globes® NC 2019.

3. The Applicant shall install and maintain the windows on the first three floors of the

structure with bird friendly glass applications consistent with the LEED Pilot

Credit 55: Bird Collision Deterrence.

4. The Applicant shall obtain approval of final engineering plans from the Village

Director of Engineering and Public Works in accordance with applicable provisions

of the Wilmette Village Code.

5. The Applicant shall reconstruct that portion of the Village alley located immediately

to the west of the proposed structure. The Applicant shall also improve the

pedestrian crosswalks at the intersection of Green Bay Road and Central Avenue by

providing high-visibility crosswalks. Prior to permits being issued, the

specifications for the reconstruction of the alley, the specifications for the high

visibility crosswalk and the specifications for all other public improvements shall be

submitted to the Village Director of Engineering and Public Works for approval.

6. Prior to the issuance of any permits (not including demolition permits) and

development of the Project, the Applicant shall deliver a letter of credit to the

Village, in an amount determined by the Village Director of Engineering and Public

Works in accordance with applicable provisions of the Wilmette Village Code, to

ensure that any public improvements necessary for the construction of the Project

are fully funded and repaired to the Village’s standards.

7. Prior to the issuance of any permits (not including demolition permits) and

development of the Project, other than what has been provided for in this Ordinance,

the Applicant shall submit, within one (1) year, a Final Planned Unit Development

5

application (“Final Plan”) to the Village Zoning Administrator. The Village Zoning

Administrator shall make a determination that the Final Plan is in or is not in

substantial conformance with the Preliminary Plan and applicable provisions of the

Wilmette Village Code, as provided for in the Zoning Ordinance, and shall submit a

report to the Village Board as required by the Zoning Ordinance.

SECTION 4: The above approvals are granted subject to the Applicant providing the Village

of Wilmette the mutually agreed upon public benefits:

1. The Applicant shall make a one-time contribution to the Village of Wilmette, as a

condition to the issuance of building permits (other than demolition permits), in the

amount of one million six hundred thousand dollars ($1,600,000). The Village has

the goal of using this contribution to further advance affordable housing within the

Village of Wilmette. Notwithstanding the foregoing, these funds may be used by the

Village in any manner it determines is appropriate.

2. The Applicant shall make a one-time contribution to the Village of Wilmette, as a

condition to the issuance of building permits (other than demolition permits), in the

amount of one hundred twenty thousand dollars ($120,000). The Village has the

goal of using this contribution to help fund streetscape improvements in the Village

Center. Notwithstanding the foregoing, these funds may be used by the Village in

any manner it determines is appropriate.

3. As shown on the Site Plan (Exhibit A), the Applicant shall construct and maintain an

area at the grade level of the Southeast corner of the Subject Property for the purpose

of providing a plaza accessible to and for the use of the public. This space will

display the 8’ high sculpture, Curves and Voids by David C. Hovey, and benches

as depicted on the Plans and may display art or other public amenities as requested

by the Applicant and approved by the Community Development Director. This

space shall remain in the ownership of the Project owner and shall otherwise be

subject to such rules and regulations as the Applicant may reasonably establish from

time to time (e.g., no skateboarding and no smoking), and be constructed,

maintained and repaired as determined by the Applicant.

4. The Applicant shall provide 28 parking spaces (26 parking spaces and two public

use accessible parking spaces) designated for use by the general public on Lower

Level 1 as shown on Group Exhibit B. Parking for the general public shall be

limited to two (2) hour periods each day (unless otherwise requested by the

Applicant and authorized by the Community Development Director) and shall

otherwise be subject to such rules and regulations as the Applicant may reasonably

establish from time to time (e.g., prohibition of overnight parking, prohibition of use

by valet services and use of towing services when such services are in compliance

with Chapter 24, Article XII of the Wilmette Village Code). Two of the 28 parking

spots shall contain fee-for-service electric charging stations available for use by the

general public to charge electric cars.

6

SECTION 5: All exceptions from the strict application of the Zoning Ordinance to the

Subject Property which are reflected on the Plans or otherwise provided for in this Ordinance are

hereby expressly approved.

SECTION 6: This Ordinance shall be in full force and effect from and after its passage and

approval as required by law.

PASSED by the President and Board of Trustees of the Village of Wilmette, Illinois, on the

28th day of April 2020, according to the following roll call vote:

AYES: None.

NAYS: None.

ABSTAIN: None.

ABSENT: None.

Clerk of the Village of Wilmette, IL

APPROVED by the President of the Village of Wilmette, Illinois, this 28th day of April 2020.

President of the Village of Wilmette, IL

ATTEST:

Clerk of the Village of Wilmette, IL

7

EXHIBIT A

Exhibit A

8

GROUP EXHIBIT B

Group Exhibit B

Group Exhibit B

Group Exhibit B

Group Exhibit B

Group Exhibit B

Group Exhibit B

Group Exhibit B

9

GROUP EXHIBIT C

Group Exhibit C

Group Exhibit C

Group Exhibit C

Group Exhibit C

10

GROUP EXHIBIT D

Group Exhibit D

Group Exhibit D

11

EXHIBIT E

Exhibit E

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Typewritten Text

Agenda Item 3.4

Date: April 28, 2020 To: Michael Braiman, Village Manager From: Melinda Molloy, Finance Director

Subject: Presentation of the March Monthly Financial Report

This agenda item is of an immediate and critical nature to allow for financially informed decisions due to the COVID-19 pandemic. Recommendation The Village Board accept the monthly financial report and direct staff to place it on file. Background Section 6-4.1 of the Village Code reads as follows:

The Village Treasurer shall submit monthly financial reports to the Village Manager and Board of Trustees, clearly reflecting the Village’s assets and liabilities, receipts and disbursements, and expended and unexpended balances of appropriation.

The Finance Director is the appointed Village Treasurer. When presenting the report, the Finance Director typically advises of significant fluctuations in revenues or expenses to the Village’s funds, and discusses the impact on the year-end balance for the particular fund. Each month, the Board will receive two reports:

1. The monthly financial report (follows this memorandum) 2. Monthly disbursements (separate report)

The monthly financial report includes the following:

• General Fund, Sewer Fund, and Water Fund Analysis

• Investments Summary

• YTD Budget Detail - direct output from our MUNIS financial system


MONTHLY FINANCIAL

REPORT Mar 2020

This report provides an overview of monthly activity and year-to-date totals for revenue, expense, and investment.

Finance Department

TABLE OF CONTENTS

Contents

General Fund Summary – Revenue______________________________________________________________________ 1

General Fund Summary – Revenue Actuals per Month ________________________________________________ 5

General Fund Summary – Expense & Reserve Balance ________________________________________________ 6

Sewer Fund Summary – Revenue _______________________________________________________________________ 8

Sewer Fund Summary – Revenue Actuals per Month __________________________________________________ 9

Sewer Fund Summary – Expense & Reserve Balance ________________________________________________ 10

Water Fund Summary – Revenue _____________________________________________________________________ 11

Water Fund Summary – Revenue Actuals per Month ________________________________________________ 13

Water Fund Summary – Expense & Reserve Balance ________________________________________________ 14

Investment Summary __________________________________________________________________________________ 16

Revenue and Expense – March MUNIS Report _______________________________________________________ 17

VILLAGE OF WILMETTE MONTHLY FINANCIAL REPORT

Page 1

General Fund Summary – Revenue

Revenue Analysis – Through the 1st Quarter of 2020, General Fund revenues were meeting budget expectations. Year-end projections will be updated in future reports to account for the impact of the COVID-19 pandemic- see agenda item 6.21 for additional discussion of COVID-related revenue impacts. Property Tax – Property Tax is 30% of the total operating revenue budget. The levy represents a 4.99% increase over the prior year levy. More than half of the increase, $500,000, will be dedicated to road infrastructure work. Another $140,000 of the increase will be used to meet the Village’s obligation to the Public Safety Pensions and to address the unfunded liabilities of the Funds. The first installment of the 2019 property tax levy (collectible in 2020) had a due date of March 3rd. The first installment is based on 55% of the prior year levy. In the 1st Quarter, the Village has received approximately $5.1 million in total. Sales Tax – Sales Tax is 16% of the total 2019 revenue budget. There are three major categories to the sales tax revenue budget. One category is the State mandated sales tax (ST) which is collected from retailers based on the gross receipts of sales of tangible personal property. The rate is 6.25% and the State will remit 1% back to the municipality where the collection of the tax occurred. The Home Rule sales tax (HRST) is a tax that is authorized by a municipality and applies only to purchases made within its jurisdiction. The tax generally does not apply to grocery, drug store and automobile purchases. This tax is also collected by the State, and all of it is remitted back to the authorizing municipality minus an administrative fee. Since 2015, the Village rate is 1%. The Local Use tax (LUT) is for items purchased outside of Illinois for use or consumption within the State. Common examples are catalogue or internet purchases made from companies outside the State. The rate is 6.25% and approximately 1% is remitted to municipalities based on a formula that looks at the municipality population in proportion to the total state population. A change in State Law should result in greater collection of this tax in 2020. All sales tax that the State remits to municipalities is three months in arrears; thus collections through March are from sales in October, November and December. For the 1st Quarter, collectively, sales tax was performing as expected. The charts which follow provide historical perspectives of ST, LUT and HRST collections since January of 2019 along with a 12 month rolling trend line. Beyond the variances in the month-to-month actuals, note that the trend in collections over time as shown in the 12 month rolling line.

General Fund Revenue Summary - 2020 YTD with Comparision to 2019 Actual

Revenues 2020 Budget Mar YTD ActualYTD % of

Budget

Where should we be

YTD?Year End

Actual Mar YTD Actual YTD % of ActualYTD Actual

VarianceProperty Tax 10,374,800 5,117,565 49% 47% 10,374,800 9,654,101 4,919,291 51% 4%Sales Tax 5,409,000 1,433,372 26% 26% 5,409,000 5,299,927 1,449,924 27% -1%Service Charges 3,178,900 673,028 21% 22% 3,178,900 3,282,205 694,198 21% -3%Income Tax 2,919,000 693,177 24% 25% 2,919,000 2,883,115 657,916 23% 5%Utility Tax 2,053,000 591,805 29% 31% 2,053,000 1,986,981 656,853 33% -10%Permits 2,023,500 454,309 22% 18% 2,023,500 3,252,140 581,677 18% -22%Licenses 1,836,500 913,498 50% 56% 1,836,500 1,897,373 1,133,853 60% -19%R.E. Transfer Tax 1,080,000 239,991 22% 16% 1,080,000 1,238,816 231,384 19% 4%Water Fund Transfer 1,050,000 - 0% 0% 1,050,000 1,000,000 - 0% 0%Others 4,240,710 796,980 19% 17% 3,990,710 ↙ 4,752,219 889,797 19% -10%Bond Proceeds - - - 0% - - - Total 34,165,410 10,913,723 32% 31% 33,915,410 35,246,876 11,214,894 32% -3%

2020 2019

2020 Year-End Projection


Page 2

Service Charges – Service charges are approximately 9% of the operating revenue budget. Service charges revenue is mainly comprised of refuse collections, ambulance transport charges, yard waste sticker sales, elevator inspections, and alarm charges. Income Tax – Income Tax is approximately 9% of the operating revenue budget. The State collects this tax and is usually two months in arrears in the distribution of this revenue source. Revenues are distributed on a per capita basis and are highly dependent on the health of the economy. The 2020 Budget was built on an assumption that this revenue source would improve moderately. Year-to-date collections are up approximately 2% from last year. The chart that follows provides a historical perspective of income tax collections and a 12 month rolling trend line.

150,000

170,000

190,000

210,000

230,000

250,000

270,000

Sales Tax

Actual 12 month Rolling Bdgt Est

25,000

35,000

45,000

55,000

65,000

75,000

85,000

95,000

105,000

115,000

125,000

Local UseTax


75,000

95,000

115,000

135,000

155,000

175,000

195,000

Home Rule Tax



Page 3

Utility Tax – Utility Taxes are approximately 6% of the operating revenue budget. The Electricity Excise Tax and the Natural Gas Use Tax (NGUT) are weather driven. The Telecommunication Tax is collected by the State and continues to decline as households shed land lines. Permits- Permit revenue is approximately 6% of the operating revenue budget. Due to recent trends, the 2020 Budget projects a decline in recurring permits from last year. The chart that follows provides a historical perspective of permits revenue, a 12 month rolling trend line and budget estimate. The amounts do not include non-recurring permits.

Licenses- Licenses fees in total are approximately 5% of the operating revenue budget. This category includes Vehicle stickers, Animal, Business, Contractor and Liquor license collections. R.E. Transfer Tax – RETT is 3% of the operating revenue budget. The 2020 Budget projection presumed a decline from last year. For the 1st Quarter, RETT has out performed last year’s collections by 4%. In looking into the details, last year’s total had $59,000 in non-recurring transactions. The real story is the regular transactions of which there are 22 more transactions then the last year and the average sale price increased 8%. Per John Nash with Sotheby’s Realty, “sales for the 1st quarter of 2020 ... were not significantly impacted by covid-19 and the quarantine as the vast majority of these properties were under contract prior to March and

115,000

165,000

215,000

265,000

315,000

365,000

415,000

465,000

515,000

Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Jul-19 Aug-19 Sep-19 Oct-19 Nov-19 Dec-19 Jan-20 Feb-20 Mar-20

Income Tax


55,000

75,000

95,000

115,000

135,000

155,000

175,000

195,000

215,000

235,000

255,000

Permits



Page 4

closings have generally been going through as scheduled. We saw a slow down in sales activity in March, which will be reflected in closings for the 2nd quarter of 2020. Sales for the first quarter, which reflects contracts in late 2019 and the first one to two months of 2020 were strong this year. The number of home sales in the North Shore increased by 27% in the first quarter of 2020. The median sale price was up 2% and the average market time increased by 15%. Needless to say interest rates are all over the place. Loans are a little harder to get right now.

There are some exceptions, but generally lenders are looking for 20% down.” The chart that follows provides a historical perspective of RETT collections (without non-recurring), a 12 month rolling trend line and budget estimate.

Water Fund Transfer – The transfer represents approximately 3% of the total operating revenue budget. The annual Water Fund transfer reflects the profitable operation of our water plant from the sale of wholesale water. The transfer usually does not occur until the 4th quarter after staff can analyze how water sales are performing. Other – The “Other” category of the Village’s General Fund revenues make-up approximately 12% of the total operating revenue budget. Some of the revenue sources included in this category are: Personal Property Replacement Tax (PPRT), E-911 taxes, Hotel tax, Fines & Adjudication, Rental income, Commercial Refuse Franchise fees, Sales of fixed assets, Donations, Grants and Interest Income. In February, the Village received $700 as an initial installment of $3,500 grant from the Metropolitan Mayors Caucus for 2020 Census work. The year-end projection has been revised down $250,000, after backing out the potential additional grant placeholder for the year.

10,000

30,000

50,000

70,000

90,000

110,000

130,000

150,000

170,000

RETT



Page 5

General Fund Summary – Revenue Actuals per Month

General Fund Revenue Summary - 2020, 2019, and 2018 Actual per Month2020 Revenues January February March April May June July August September October November December Total YTD

Property Tax - 1,298,604 3,818,961 5,117,565 5,117,565 Sales Tax 455,151 452,548 525,672 1,433,372 1,433,372 Service Charges 159,893 236,988 276,147 673,028 673,028 Income Tax 247,883 255,388 189,906 693,177 693,177 Utility Tax 195,983 200,406 195,416 591,805 591,805 Permits 221,205 100,725 132,379 454,309 454,309 Licenses 142,557 19,350 751,591 913,498 913,498 R.E. Transfer Tax 76,176 62,835 100,980 239,991 239,991 Water Fund Transfer - - - - - Other 233,042 329,773 234,165 796,980 796,980 Bond Proceeds - - - - - Total 1,731,889 2,956,617 6,225,217 - - - - - - - - - 10,913,723 10,913,723

2019 Revenues January February March April May June July August September October November December Total YTDProperty Tax 13,542 1,447,306 3,458,443 159,146 39,256 - 1,908,112 2,464,298 8,500 107,638 35,340 12,520 9,654,101 4,919,291 Sales Tax 473,300 462,542 514,081 362,882 336,329 389,507 410,193 511,865 476,670 487,963 435,413 439,182 5,299,927 1,449,924 Service Charges 165,630 256,832 271,736 292,096 292,793 270,794 274,791 256,886 272,645 306,954 245,418 375,631 3,282,205 694,198 Income Tax 224,737 270,377 162,802 261,494 543,944 169,872 254,039 182,103 161,170 287,557 187,675 177,345 2,883,115 657,916 Utility Tax 207,037 215,257 234,559 191,293 150,532 138,671 119,786 156,587 143,924 130,680 126,185 172,470 1,986,981 656,853 Permits 246,829 148,243 186,605 258,826 342,030 283,556 208,274 201,965 378,102 703,672 147,244 146,794 3,252,140 581,677 Licenses 66,365 102,915 964,573 451,050 126,011 44,716 42,846 50,358 19,775 11,957 11,298 5,509 1,897,373 1,133,853 R.E. Transfer Tax 49,059 71,364 110,961 133,587 129,414 162,048 141,780 115,196 83,097 68,541 49,893 123,876 1,238,816 231,384 Water Fund Transfer - - - - - - - - - - - 1,000,000 1,000,000 - Other 227,087 301,475 361,235 320,630 429,642 268,543 353,044 305,454 313,639 294,548 381,290 1,195,630 4,752,219 889,797 Bond Proceeds - - - - - - - - - - - - - - Total 1,673,587 3,276,312 6,264,996 2,431,004 2,389,951 1,727,706 3,712,865 4,244,712 1,857,522 2,399,509 1,619,756 3,648,957 35,246,876 11,214,894

2018 Revenues January February March April May June July August September October November December Total YTDProperty Tax 1,844,093 778,258 2,211,358 47,031 36,054 - 805,322 3,443,440 21,620 55,357 49,143 - 9,291,676 4,833,709 Sales Tax 462,528 495,503 605,112 388,028 373,946 445,557 432,681 554,871 547,379 500,356 488,316 438,653 5,732,929 1,563,143 Service Charges 170,537 241,860 267,612 281,195 336,809 385,373 263,725 146,520 255,224 288,614 285,940 356,368 3,279,778 680,009 Income Tax 205,838 297,949 149,786 230,003 371,500 171,619 232,046 170,337 166,242 258,370 186,086 154,240 2,594,015 653,573 Utility Tax 206,168 252,987 213,392 182,755 176,344 142,499 148,530 168,810 156,396 157,287 145,411 185,746 2,136,324 672,547 Permits 209,803 101,169 140,296 409,658 389,465 402,100 457,105 253,302 202,388 282,859 217,742 120,912 3,186,799 451,269 Licenses 145,474 23,753 953,387 387,607 171,049 46,511 30,729 27,945 14,635 15,984 30,394 45,151 1,892,619 1,122,614 R.E. Transfer Tax 91,317 59,082 97,593 188,160 119,535 206,661 110,058 95,925 88,035 52,650 62,661 247,128 1,418,805 247,992 Water Fund Transfer - - - - - - - - - - 950,000 - 950,000 - Other 143,041 282,462 227,868 338,155 418,201 233,268 500,271 144,869 216,879 373,596 451,389 666,640 3,996,638 653,371 Bond Proceeds - - - - - - - - - - - - - Total 3,478,799 2,533,022 4,866,405 2,452,593 2,392,903 2,033,587 2,980,467 5,006,018 1,668,798 1,985,073 2,867,081 2,214,837 34,479,584 10,878,226


Page 6

General Fund Summary – Expense & Reserve Balance

Expenditure Analysis – Through the 1st Quarter of 2020, General Fund expenses were meeting budget expectations. Year-end projections include approximately $300,000 in operating expense reductions and more than $500,000 in COVID-related business assistance grants. No changes have been made for capital related expenses reductions at this time.

Regular Wages – There are no savings to note as of the end of March.

Overtime- While we are tracking below last year’s spending by 17% through the 1St Quarter, it is too soon to make an adjustment to the year-end projection.

Contractual – This category includes memberships, professional services, maintenance of equipment, sanitarian services, medical exams, audit services, GIS services, contractual software support, bank charges, telephone services, special attorney fees, business promotion activities, plan review services, snow removal, landscape services, tree pruning, custodial services, and RED Center services. The year-end projection has been adjusted down $209,000 to reflect budget reduction measures related to permit scanning, hanging baskets installation in the winter, tree illumination services and street light pole painting.

Refuse – This expenditure category includes expenditures for refuse, yard and recycling collection, and landfill tipping fees.

Commodities – Included in this category are expenditures for office supplies, medical supplies, crime prevention supplies, computer parts, general building supplies, small tools, traffic signs, salt, uniforms, materials for landscaping, electricity, gas, and the like. The year-end projection has been adjusted down $8,000 to reflect budget reduction measures related to the deferral of streetscape furniture replacement.

General Fund Expense Summary - 2020 YTD with Comparision to 2019 Actual

Expenditures 2020 Budget Mar YTD ActualYTD % of

Budget

Where should we be

YTD?Year End

Actual Mar YTD Actual YTD % of ActualYTD Actual

VarianceRegular Wages 17,183,850 4,194,831 24% 25% 17,183,850 16,484,904 4,091,055 25% 3%Overtime 808,075 162,331 20% 22% 808,075 1,014,424 194,755 19% -17%Benefits 4,545,740 1,146,614 25% 19% 4,545,740 4,266,812 1,170,157 27% -2%Contractual 2,564,705 521,296 20% 22% 2,355,705 ↙ 2,459,836 577,320 23% -10%Refuse 2,385,870 410,595 17% 20% 2,385,870 2,372,840 407,439 17% 1%Commodities 776,485 202,457 26% 30% 768,485 ↙ 777,770 244,585 31% -17%Contingency 685,000 93,532 14% 10% 785,000 ↗ 51,914 13,394 26% 598%Other 1,834,590 302,697 16% 5% 1,751,590 ↙ 1,760,970 401,621 23% -25%Capital 4,477,885 131,728 3% 30% 4,477,885 3,585,728 35,985 1% 266%CERF current projects 1,437,600 792 0% 5% 1,437,600 625,655 126,209 20%CERF allocation 423,360 - 0% 29% 423,360 423,360 - 0%Capital - Bond 95,000 - 0% 0% 95,000 625,152 17,466 0% -100%Total 37,218,160 7,166,874 19% 22% 37,018,160 34,449,366 7,279,984 21% -2%

2020 2019



Page 7

Contingency – The appropriation for contingency is used for items that were not anticipated at the time the budget was adopted as well an additional allocation to the Public Safety Pension Funds, the Comprehensive Plan and a special assessment from the North Suburban Employee Cooperative (NSEBC). Due to the challenges created by the covid pandemic this work will likely need to be delayed until 2021. Additionally, at this time it appears unlikely that there will be a special assessment from NSEBC, but staff will continue to revaluate though the course of the year. In response to the covid pandemic, the Board has approved emergency assistance for the business community. The year-end projection has been adjusted up $100,000 to reflect the Village’s business assistance program.

Capital - This category captures spending on streets, alleys and brick streets as well as certain equipment purchases.

Other – The major expenditures items included in this category: automotive expense, training, insurance premiums and deductibles, various joint public safety agency contributions, and the hotel tax rebate. The year-end projection has been adjusted down $83,000 to reflect budget reduction measures related to the pause of all non-essential training and lowered automotive expenses tied to reduced usage.

CERF current projects – “CERF” is short for Capital Equipment Replacement Fund. The capital equipment items included in the budget are an ambulance, a large dump truck, a sidewalk snow plow, a utility vehicle, four pick-up trucks, four squad cars, fire SCBA equipment, telephone system replacement, and council chambers audio equipment replacement.

CERF transfer – In the departments of Engineering, Fire and Police there was $423,000 budgeted for transfer to the CERF which will be used to meet the ongoing capital equipment needs for those departments. The allocation is reflected as an expense in each department and revenue in the CERF department.

Capital - Bond - This category captures the spending of the general fund bond issuance from 2017. The bulk of the budget is for the north bridge sidewalk replacement.

General Fund Reserve Balance

2019 Year End un-audited 2020 Budget Est. 2020 Year End un-audited YE RecommendedOperating 12,612,000 11,511,000 12,144,000 CERF 2,398,000 1,278,000 1,434,000 Total 15,010,000 12,789,000 13,578,000 5,207,900


Page 8

Sewer Fund Summary – Revenue

Revenue Analysis Residential Sewer Charges – Sewer charges are tied to water consumption and as such will fluctuate with weather patterns. Also note that because of the quarterly billing process, revenue accounted for in a given month really reflects usage in the three months prior. The first three months are down when compared to last year by approximately 3%. Since consumption has declined over the last couple of year, the 2020 budget is based on a 5% reduction in consumption. There is a 3.8% sewer fee increase in 2020; the rate is $4.40/ccf. The year-end projection will be revisited in next month’s report. Stormwater Charges – The stormwater utility fee is new in 2020. Properties will be charged a flat quarterly fee based on the measured impervious surface known as “ERU” plus a fixed fee. The ERU rate for 2020 is $104 and the fixed fee is $40. The above noted revenue reflects billings to single family properties. The billing of non single family properties will begin in the second or third quarter. Bond/Loan Proceeds – This revenue source is comprised of a low interest rate IEPA loan awarded to the Village for sewer lining work of $820,00 as well as $24 million in bond proceeds to accomplish work associated with the Neighborhood Stormwater Storage Project.

Sewer Fund Revenue Summary - 2020 YTD with Comparision to 2019 Actual

Revenues 2020 BudgetMar YTD

ActualYTD % of

Budget

Where should we be

YTD?Year End

Actual Mar YTD

Actual YTD %

of ActualYTD Actual

VarianceResidential Sewer Charges 5,011,000 831,283 17% 19% 5,011,000 4,633,197 861,249 19% -3%Stormwater Charges 1,557,970 216,070 14% 19% 1,557,970 - - 0%Bond / Loan Proceeds 24,820,000 - 0% 0% 24,820,000 1,216,234 866 0% -100%Total 31,388,970 1,047,353 3% 11% 31,388,970 5,849,431 862,115 15% 21%

2020 2019



Page 9

Sewer Fund Summary – Revenue Actuals per Month

Sewer Fund Revenue Summary - 2020, 2019, and 2018 Actual per Month2020 Revenues January February March April May June July August September October November December Total YTD

Residential Sewer Charges 208,126 326,995 296,162 831,283 831,283 Stormwater Charges 12,140 95,646 108,284 216,070 216,070 Other - - - - - Bond / Loan Proceeds - - - - - Total 220,266 422,641 404,446 - - - - - - - - - 1,047,353 831,283

2019 Revenues January February March April May June July August September October November December Total YTDResidential Sewer Charges 199,698 354,456 307,094 364,870 343,194 296,574 396,181 473,845 458,022 531,870 443,161 464,232 4,633,197 861,249 Other - - - - - - - - - Bond / Loan Proceeds 430 437 - - - - - - - - - 1,215,367 1,216,234 866 Total 200,128 354,893 307,094 364,870 343,194 296,574 396,181 473,845 458,022 531,870 443,161 1,679,600 5,849,431 862,115

2018 Revenues January February March April May June July August September October November December Total YTDResidential Sewer Charges 213,796 356,021 311,581 361,596 351,827 557,108 208,353 498,595 450,405 504,852 449,909 472,861 4,736,905 881,398 Other - - - - - - - - - - - - - - Bond / Loan Proceeds 64 57 62 619 352 402 321 339 38,437 378 403 745,033 786,466 183 Total 213,860 356,078 311,643 362,215 352,179 557,510 208,674 498,934 488,842 505,230 450,312 1,217,894 5,523,371 881,581

Sewer Rates - per ccf (hundred cubic feet of water consumption)2020 4.40 / ccf2019 4.24 / ccf2018 4.24 / ccf2017 4.24 / ccf

Stormwater Rates - New in 2020Fixed Fee $40ERU $104 * Tier 2


Page 10

Sewer Fund Summary – Expense & Reserve Balance

Expenditure Analysis

Regular Wages- There are no savings to note as of the end of March.

Overtime- Costs are down considerably from the same time last year. It is too soon to project savings for the year.

Contractual services – Included in this expenditure category are sewer maintenance, catch basin and sewer line cleaning, GIS services, and contractual services work for sewer main repairs. No adjustment to the year-end projection is warranted at this time. Commodities – This expenditure category includes utility expenses, uniforms, and general materials and supplies. No adjustment to the year-end projection is warranted at this time. Capital – Sewer main repairs, the Rain Ready incentive program, sewer lining facility plan, to vehicle purchases, and electrical improvements to the stormwater pumping station (SWPS). Others – This expenditure category mainly reflects automotive expenses and a small amount of training. Although the rate of spending is lower than expected, no adjustment to the year-end projection has been made at this time. Capital Bond - The budget includes sewer lining work which will be financed by an IEPA loan. Additionally, the budget includes work tied to the Neighborhood Storage Improvement Project.

Sewer Fund Reserve Balance

Sewer Fund Expense Summary - 2020 YTD with Comparision to 2019 Actual

Expenditures 2020 BudgetMar YTD

ActualYTD % of

Budget

Where should we be

YTD?Year End

Actual Mar YTD

Actual YTD %

of ActualYTD Actual

VarianceRegular Wages 699,775 166,259 24% 25% 699,775 581,670 148,718 26% 12%Overtime 23,900 3,418 14% 18% 23,900 34,865 7,878 23% -57%Benefits 260,825 69,933 27% 27% 260,825 223,852 58,364 26% 20%Contractual 548,105 9,430 2% 5% 548,105 525,495 42,532 8% -78%Commodities 96,100 15,066 16% 21% 96,100 105,166 16,847 16% -11%Capital 499,000 8,046 2% 11% 499,000 418,369 - 0%Debt Service 3,928,000 346,221 9% 9% 3,928,000 3,183,440 359,931 11% -4%Other 128,720 26,037 20% 29% 128,720 120,150 32,738 27% -20%Capital - Debt 24,630,000 216,982 1% 3% 24,630,000 4,944,979 67,986 1%Total 30,814,425 861,392 3% 8% 30,814,425 10,137,985 734,994 7% 17%


20192020

2019 Year End (unaudited) 2020 Budget Est. 2020 Year End un audited YE Recommended2,054,000 2,215,700 2,439,000 1,700,990


Page 11

Water Fund Summary – Revenue

Revenue Analysis Residential Water Sales – Water consumption will fluctuate with weather patterns. Also note that because of the quarterly billing process, revenue accounted for in a given month really reflects usage in the three months prior. For the 1st Quarter, revenue is down approximately 2% compared to last year. Of note, after several years of declining consumption, the assumption for the budget was reduced 5%. There is no change to the water fee; the rate is $2.75 per ccf. The year-end projection is not being adjusted at this point in the year.

Wholesale Water Sales – Unlike residential sales, wholesale revenues reflect the prior month’s usage. The wholesale contract mandated a bi-annual rate recalculation in 2019 which resulted in a 5.7% increase and brought the rate to $1.472 per ccf. North Maine Utilities will be a new wholesale customer in 2020 with an expected start date of June. The revenue impact is estimated to $500,000 for half the year. Once they become a customer, the wholesale contract requires a 5% rate reduction. Similar to the residential consumption estimate, the wholesale consumption assumption was reduced 5% based on results from the past several years. For the 1st Quarter, revenue is performing as expected. The year-end projection is not being adjusted.

Water Fund Revenue Summary - 2020 YTD with Comparision to 2019 Actual

Revenues 2020 BudgetMar YTD

ActualYTD % of

BudgetWhere should

we be YTD?Year End

Actual Mar YTD

Actual YTD % of

ActualYTD Actual

VarianceResidential Water Sales 3,211,900 571,440 18% 20% 3,211,900 3,174,103 585,179 18% -2%Wholesale Water Sales 6,070,700 1,118,878 18% 21% 6,070,700 5,246,039 1,061,479 20% 5%Other 270,000 43,647 16% 13% 270,000 315,062 59,719 19% -27%Loan Proceeds 5,000,000 1,025,161 21% 0% 5,000,000 5,221,506 248,083 0% 0%Total 14,552,600 2,759,126 19% 19% 14,552,600 13,956,710 1,954,460 14% 41%

20192020


70,000

80,000

90,000

100,000

110,000

120,000

130,000

Residential Water Consumption

Actual 12 Month Rolling Budget Est


Page 12

Other – This revenue category is comprised of water meter sales, water service connection charges, insurance reimbursements, water meter replacement fee and interest income. In order to replace old water meters in a timely fashion, and attain a 15 year replacement cycle, a new fee was added to residential water bills in January 2016. The Future Meter Replacement Charge is a flat fee that is based on meter size. Bond Proceeds – This revenue source is comprised of an IEPA loan. The Village has been approved for a low interest rate loan of almost $8.8 million for electrical improvement work at the Water Plant.

220,000

270,000

320,000

370,000

420,000

470,000

Wholesale Water Consumption

Actual 12 month Rolling Budget Est


Page 13

Water Fund Summary – Revenue Actuals per Month

Water Fund Revenue Summary - 2020, 2019, and 2018 Actual per Month2020 Revenues January February March April May June July August September October November December Total YTD

Residential Water Sales 148,248 223,535 199,658 571,440 571,440 Wholesale Water Sales 382,695 345,929 390,254 1,118,878 1,118,878 Other 9,360 16,982 17,306 43,647 43,647 Bond / Loan Proceeds - - 1,025,161 1,025,161 1,025,161 Total 540,303 586,445 1,632,378 - - - - - - - - - 2,759,126 2,759,126

2019 Revenues January February March April May June July August September October November December Total YTDResidential Water Sales 142,226 238,260 204,693 243,923 239,715 212,975 271,534 325,277 316,669 357,966 304,832 316,034 3,174,103 585,179 Wholesale Water Sales 374,508 348,686 338,285 370,346 380,999 383,478 632,423 573,113 465,618 379,314 372,492 626,776 5,246,039 1,061,479 Other 10,934 22,589 26,197 26,383 23,839 28,712 27,805 38,036 25,321 32,305 33,792 19,149 315,062 59,719 Bond / Loan Proceeds 89,539 158,544 354,128 280,837 - 155,019 - 744,380 - 3,439,059 5,221,506 248,083 Total 527,668 699,074 727,719 640,652 998,681 906,002 931,762 1,091,445 807,608 1,513,966 711,117 4,401,017 13,956,710 1,954,460

2018 Revenues January February March April May June July August September October November December Total YTDResidential Water Sales 143,855 228,337 199,292 239,906 232,990 363,352 144,070 328,062 298,882 335,811 298,588 308,975 3,122,121 571,484 Wholesale Water Sales 430,359 361,394 365,226 383,645 448,284 454,560 635,654 586,348 445,752 417,352 351,110 370,241 5,249,925 1,156,979 Other 7,240 8,898 9,669 40,578 34,829 30,171 19,904 25,817 28,146 27,688 29,620 41,232 303,793 25,807 Bond / Loan Proceeds - - - - - - - - - - - 714,202 714,202 - Total 581,454 598,629 574,188 664,129 716,103 848,083 799,629 940,227 772,780 780,851 679,318 1,434,650 9,390,041 1,754,271

Residential Rates - per ccf (hundred cubic feet of water consumption)2020 2.75 / ccf2019 2.75 / ccf2018 2.68 / ccf2017 2.61 / ccf

Wholesale Rates - per ccf (hundred cubic feet of water consumption)2020 1.472 / ccf * rate recaculation will occur later this year2019 1.472 / ccf2018 1.392 / ccf2017 1.392 / ccf


Page 14

Water Fund Summary – Expense & Reserve Balance

Expenditure Analysis

Regular Wages- There are no changes projected at this time.

Overtime- These costs through the end of March are lower than last year due to fewer water main breaks. No adjustment to the year-end projection will be made at this time.

Contractual services – Included in this expenditure category are unidirectional main flushing, GIS services, telephone costs, bank and postage fees associated with water billing and contractual services work for water main repairs. Commodities – This expenditure category includes utility expenses, chemicals, laboratory supplies, water meters and parts, uniforms, and general supplies. Capital – High lift pump rebuild, surge suppressors, fire hydrant painting, valve installation, and the purchase of three vehicles are all included in this expenditure category. Transfer – The annual Water Fund transfer reflects the profitable operation of our water plant from the sale of wholesale water. The transfer usually does not occur until the 4th quarter after we can analyze how water sales are performing. Others – Automotive, training, insurance and MWRD user charges are included in this expenditure category. Capital Bond - Electrical improvement work at the Water Plant will be accomplished with a low interest loan from IEPA. The water main replacement work is for Locust Road, Lake Avenue and Central Avenue and will be financed from a bond issuance later in the year.

Water Fund Expense Summary - 2020 YTD with Comparision to 2019 Actual

Expenditures 2020 BudgetMar YTD

ActualYTD % of

BudgetWhere should

we be YTD?Year End

Actual Mar YTD

Actual YTD % of

ActualYTD Actual

VarianceRegular Wages 2,596,125 624,309 24% 25% 2,596,125 2,479,633 633,219 26% -1%Overtime 74,450 10,586 14% 31% 74,450 72,033 18,504 26% -43%Benefits 1,063,985 253,884 24% 27% 1,063,985 938,774 261,446 28% -3%Contractual 430,920 51,017 12% 20% 430,920 478,722 85,540 18% -40%Commodities 985,065 165,916 17% 25% 985,065 814,381 206,601 25% -20%Capital 251,860 16,930 7% 5% 251,860 396,658 19,704 5% 0%Debt Service 2,242,500 59,047 3% 9% 2,242,500 2,329,200 71,459 3% -17%Transfers 1,050,000 - 0% 0% 1,050,000 1,000,000 - 0% 0%Others 305,280 131,994 43% 45% 305,280 266,116 136,929 51% -4%Capital - Bond 7,920,200 63,216 1% 4% 7,920,200 6,595,631 160,081 2% -61%Total 16,920,385 1,376,899 8% 16% 16,920,385 15,371,147 1,593,482 10% -14%


20192020


Page 15

Water Fund Reserve Balance

2019 Year End (unaudited) 2020 Budget Est. 2020 Year End un-audited YE Recommended3,334,000 3,509,700 3,886,000 1,906,180


Page 16

Investment Summary

Net Book Maturity (Par) MarketValue of Value of Value of

Fund Investments Investments Investments

General Fund 17,117,649.04$ 17,117,649.04$ 17,117,649.04$ General Fund - Bond Proceeds 735,584.91 735,584.91 735,584.91 Section 105 Fund 1,312,764.44 1,312,764.44 1,312,764.44 Motor Fuel Tax Fund 779,820.13 779,820.13 779,820.13 Firemen's Pension Fund 43,042,709.22 43,753,070.87 44,434,352.11 Police Pension Fund 43,119,890.91 43,838,172.70 44,770,787.92 Water & Sewer Operating Funds 5,229,632.54 5,229,632.54 5,229,632.54 Sewer Fund -- Bond Proceeds - - - Water Fund -- Bond Proceeds - - -

All Funds Deposits & Investments - March 2020 111,338,051.19$ 112,766,694.63$ 114,380,591.09$

Investment SummaryMarch 31, 2020


Page 17

Revenue and Expense – March MUNIS Report

The pages that follow contain a direct output from the Village’s financial system, MUNIS. The Year-To-Date Budget Report is the primary monthly budget report for revenues and expenses tied to a specific period.

When the report is run for a particular period, an asterisk (*) in the far right column indicates that the expended amounts, plus the encumbrances, exceed the monthly budget allocation. Unless otherwise specified, the monthly budget allocation is 1/12th of the annual budget.

Those Expense line items that have a budget of $30,000 or greater and have Percent Used of greater than 40% (3 months / 12 months plus a buffer of approx. 15%) have been highlighted. The highlighted items reflect that spending is not occurring at a rate of 1/12th per month and does not necessarily mean that there is a budget issue. For example, the purchase of a large item like a vehicle, or entering into a contract for services, or insurance payments that occur at the start of the year will show as highlighted accounts.

VILLAGE OF WILMETTE

YEAR-TO-DATE BUDGET REPORT

Report generated: 04/24/2020 11:30User: waylandtProgram ID: glytdbud

Page 1

AS OF 03/31/2020

FOR 2020 03

ACCOUNTS FOR: ORIGINAL REVISED AVAILABLE PCT1100 GENERAL FUND APPROP BUDGET YTD ACTUAL MTD ACTUAL ENCUMBRANCES BUDGET USE/COL

11000001 GENFUND-NON-DEPT-REVENUE

11000001 300010 PROP. TAXES - CURR -10,419,700 -10,419,700 -5,141,575.05 -3,831,162.12 .00 -5,278,124.95 49.3%*11000001 300020 PROP. TAXES - PRIO -98,100 -98,100 -25,716.23 -2,346.35 .00 -72,383.77 26.2%*11000001 300030 PROP. TAXES-LEVIES 144,000 144,000 50,637.96 15,190.22 .00 93,362.04 35.2%11000001 300040 ROAD & BRIDGE TAX -1,000 -1,000 -911.59 -642.87 .00 -88.41 91.2%*11000001 300100 SALES TAX -3,578,000 -3,578,000 -979,636.10 -365,237.99 .00 -2,598,363.90 27.4%*11000001 300101 HOME RULE SALES TA -1,831,000 -1,831,000 -453,735.55 -160,434.40 .00 -1,377,264.45 24.8%*11000001 300110 INCOME TAX -2,919,000 -2,919,000 -693,176.77 -189,905.94 .00 -2,225,823.23 23.7%*11000001 300120 UTILITY TAX - ELEC -980,000 -980,000 -237,117.43 -71,945.87 .00 -742,882.57 24.2%*11000001 300125 UTILITY TAX - GAS -400,000 -400,000 -211,633.12 -73,320.27 .00 -188,366.88 52.9%*11000001 300135 UTILITY TAX - TELE -673,000 -673,000 -143,054.33 -50,149.74 .00 -529,945.67 21.3%*11000001 300140 WIRELESS 911 TAX -610,000 -610,000 -164,379.16 -54,579.62 .00 -445,620.84 26.9%*11000001 300150 REAL ESTATE TRANSF -1,080,000 -1,080,000 -239,991.00 -100,980.00 .00 -840,009.00 22.2%*11000001 300170 PERSONAL PROP.REPL -274,000 -274,000 -52,286.07 -8,670.79 .00 -221,713.93 19.1%*11000001 300175 FUEL TAX -270,000 -270,000 -64,940.43 -15,026.86 .00 -205,059.57 24.1%*11000001 300176 Hotel Tax -405,700 -405,700 -66,610.33 -22,423.27 .00 -339,089.67 16.4%*11000001 300310 CIRCUIT COURT FINE -35,000 -35,000 -4,884.33 -1,092.89 .00 -30,115.67 14.0%*11000001 300320 LOCALLY COLLECTED -215,000 -215,000 -34,255.00 -8,670.00 .00 -180,745.00 15.9%*11000001 300325 ADJUDICATION COLLE -50,000 -50,000 -13,210.00 -3,645.00 .00 -36,790.00 26.4%*11000001 300330 ANIMAL IMPOUND CHA -3,700 -3,700 -206.00 -106.00 .00 -3,494.00 5.6%*11000001 301000 VEHICLE LICENSES -1,515,000 -1,515,000 -726,202.50 -724,056.00 .00 -788,797.50 47.9%*11000001 301020 ANIMAL LICENSES -1,500 -1,500 -110.00 -10.00 .00 -1,390.00 7.3%*11000001 301030 BUSINESS LICENSES -88,000 -88,000 -80,785.00 -2,540.00 .00 -7,215.00 91.8%*11000001 301035 CONTRACTOR LICENSE -148,000 -148,000 -78,000.00 -13,760.00 .00 -70,000.00 52.7%*11000001 301040 LIQUOR LICENSES -84,000 -84,000 -28,400.00 -11,225.00 .00 -55,600.00 33.8%*11000001 302000 00010 BUILDING PERM -1,025,000 -1,025,000 -232,276.14 -77,242.53 .00 -792,723.86 22.7%*11000001 302000 00150 ROOF PERMITS -11,000 -11,000 -1,053.00 -429.00 .00 -9,947.00 9.6%*11000001 302000 00160 DEMOLITION PE -80,000 -80,000 -18,156.00 -4,578.00 .00 -61,844.00 22.7%*11000001 302000 00170 AIR COND. PER 0 0 -1,404.00 -234.00 .00 1,404.00 100.0%11000001 302000 00180 INSPECTION FE -290,000 -290,000 -49,764.00 -15,756.00 .00 -240,236.00 17.2%*11000001 302005 BUILDING PERMITS-N -100,000 -100,000 -53,728.41 .00 .00 -46,271.59 53.7%*11000001 302010 00010 ELECTRICAL PE -80,000 -80,000 -18,695.65 -5,448.90 .00 -61,304.35 23.4%*11000001 302015 00010 PLUMBING PERM -46,400 -46,400 -10,411.00 -3,082.00 .00 -35,989.00 22.4%*11000001 302020 DRIVEWAY/R.O.W. PE -19,600 -19,600 -3,586.00 -1,302.00 .00 -16,014.00 18.3%*11000001 302022 GRADING PERMITS -93,400 -93,400 -12,882.50 -4,529.00 .00 -80,517.50 13.8%*11000001 302023 PAVEMENT DEGRADATI -120,000 -120,000 -15,273.78 -6,919.60 .00 -104,726.22 12.7%*11000001 302025 DUMPSTER PERMITS -7,300 -7,300 -1,530.00 -450.00 .00 -5,770.00 21.0%*11000001 302030 FENCE PERMITS -15,100 -15,100 -1,638.00 -585.00 .00 -13,462.00 10.8%*11000001 302033 TREE REMOVAL PERMI -13,200 -13,200 -2,510.00 -580.00 .00 -10,690.00 19.0%*11000001 302035 OTHER PERMITS -7,500 -7,500 -1,682.00 -511.00 .00 -5,818.00 22.4%*11000001 302050 PLAN REVIEW FEES -80,000 -80,000 -16,939.00 -6,184.00 .00 -63,061.00 21.2%*

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VILLAGE OF WILMETTE



Page 2

AS OF 03/31/2020

FOR 2020 03


11000001 302060 FILING FEES -20,000 -20,000 -3,833.00 -163.00 .00 -16,167.00 19.2%*11000001 302070 PERMIT PENALTIES -15,000 -15,000 -8,946.59 -4,384.86 .00 -6,053.41 59.6%*11000001 303010 REFUSE COLLECTION -2,491,000 -2,491,000 -512,245.34 -208,443.04 .00 -1,978,754.66 20.6%*11000001 303015 SALES OF YARD WAST -85,500 -85,500 -5,865.75 -5,764.50 .00 -79,634.25 6.9%*11000001 303020 AMBULANCE TRANSPOR -475,000 -475,000 -112,313.11 -57,985.83 .00 -362,686.89 23.6%*11000001 303030 BURGLAR ALARM CHAR -20,000 -20,000 -8,255.00 -550.00 .00 -11,745.00 41.3%*11000001 303050 STREET LIGHT & PAR -20,000 -20,000 -3,389.78 -2,887.75 .00 -16,610.22 16.9%*11000001 303055 TRAFFIC & PARKING 0 0 -19,815.56 .00 .00 19,815.56 100.0%11000001 303057 Professional Servi 0 0 -3,805.38 .00 .00 3,805.38 100.0%11000001 303071 Ethernet Service C -5,000 -5,000 -981.00 -327.00 .00 -4,019.00 19.6%*11000001 303075 FRENCH MARKET SERV -2,200 -2,200 .00 .00 .00 -2,200.00 .0%*11000001 303085 PARK DIST. PERSONN -40,000 -40,000 .00 .00 .00 -40,000.00 .0%*11000001 303100 ELEVATOR INSPECTIO -13,200 -13,200 -5,757.00 -139.00 .00 -7,443.00 43.6%*11000001 303110 MUNICPAL SERV-SHOR -26,000 -26,000 .00 .00 .00 -26,000.00 .0%*11000001 303130 CPR PROGRAM FEES -1,000 -1,000 -600.00 -50.00 .00 -400.00 60.0%*11000001 304010 RENTAL INC.-WILMET -55,000 -55,000 .00 .00 .00 -55,000.00 .0%*11000001 304020 RENTAL INC. - DEPO -48,800 -48,800 -12,221.76 -4,073.92 .00 -36,578.24 25.0%*11000001 304030 RENTAL INC.-3545 L -2,400 -2,400 -600.00 -200.00 .00 -1,800.00 25.0%*11000001 304040 RENTAL INC.-CELLUL -370,000 -370,000 -128,419.71 -58,902.33 .00 -241,580.29 34.7%*11000001 304100 CABLE TV FRANCHISE -545,000 -545,000 -134,831.24 .00 .00 -410,168.76 24.7%*11000001 304105 PEG- CABLE -37,500 -37,500 -9,717.91 .00 .00 -27,782.09 25.9%*11000001 304110 COMMERCIAL REFUSE -90,000 -90,000 .00 .00 .00 -90,000.00 .0%*11000001 309010 SALE OF GENERAL FI -20,000 -20,000 .00 .00 .00 -20,000.00 .0%*11000001 309030 INTEREST FROM PROP -2,000 -2,000 -1,062.26 -698.76 .00 -937.74 53.1%*11000001 309040 HISTORICAL SOCIETY -30,000 -30,000 .00 .00 .00 -30,000.00 .0%*11000001 309099 OTHER INCOME -20,000 -20,000 -16,303.46 -15,414.15 .00 -3,696.54 81.5%*11000001 309995 CASHIER'S OVER / S 0 0 .60 .60 .00 -.60 100.0%*11000001 360000 INTEREST EARNINGS -300,000 -300,000 -68,077.79 -17,881.07 .00 -231,922.21 22.7%*11000001 360013 Police Seizure Int 0 0 -1,433.23 -654.41 .00 1,433.23 100.0%11000001 374200 WATER FUND TRANSFE -1,050,000 -1,050,000 .00 .00 .00 -1,050,000.00 .0%*11000001 375100 POLICE GRANT REVEN -20,000 -20,000 -715.00 .00 .00 -19,285.00 3.6%*11000001 375101 GRANT -250,000 -250,000 -700.00 .00 .00 -249,300.00 .3%*11000001 375101 80109 LOCUST ROAD R -25,970 -25,970 -22,126.53 -22,126.53 .00 -3,843.47 85.2%*11000001 375101 80111 CENTRAL RECON -347,100 -347,100 .00 .00 .00 -347,100.00 .0%*11000001 375101 80113 SKOKIE/LAKE G -43,540 -43,540 .00 .00 .00 -43,540.00 .0%*11000001 375101 80404 GRANT -130,000 -130,000 .00 .00 .00 -130,000.00 .0%*11000001 375105 Police Seizure Rev -20,000 -20,000 .00 .00 .00 -20,000.00 .0%*11000001 375200 FIRE GRANT REVENUE -20,000 -20,000 .00 .00 .00 -20,000.00 .0%*

TOTAL GENFUND-NON-DEPT-REVENUE -34,165,410 -34,165,410 -10,913,723.31 -6,225,217.34 .00 -23,251,686.69 31.9%

11011010 LEGISLATIVE - GENERAL GOVT.

11011010 420010 MEMBERSHIPS 19,000 19,000 3,637.60 .00 .00 15,362.40 19.1%

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=pX%2BtnFU36H3yxdx2CA0ssQkni4F0ONGcnRbBz2YDt%2BWBaxJhLwb92fbpCCW3Caev

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=soJWVAm9NNJnERuLqKhY9qejvncXd3sxiO5MCol21ZzbjT7aihuKOJ5ffTeOuMlw

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=606vFfsqHDnzC9QToLOZ%2BowpbxT%2Fjoy2J5VifrcqEr%2FwNYK4a1zeUE9UtX5mlqVI

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=01pKWfsKa%2BEqq8ptJDWZIqktXrkLfJsb1OwhCOQTD1lv4RqdMHsx4Wx5sDqIIyQS

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=F7lN0AXVCmmbOfD8Ext8wMqn%2FtqTbMWJhWaDic8BI4mq5xnbny5w%2Bw%2FhNGYn0uvc

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=YjdA3aSLOYpSSYOxSKdNB4WVaHdaRUSIPBJ%2B8oxtiKQv9YNKx8BO%2BfGyCbOqY%2B6H

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=3wjLuV86ivPBre497%2F6O2Tc4krjhKYon1mouGtCMWhR4DzEHVw4U%2Fla613OZePb6

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=x6GzV8v8TEq0vFjvBNEwHRwCrAN0hLPkqrH4Z2DrAt5I4qXOeZOyqmwwHjylE%2BqG

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=oJr7AiF9ZpDlE12%2FY42uqVBpyWRKjwfoL2PDM09slLXvcNKQPliudEyYLyq39VR1

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=JOqO6yT3a%2FRsYNWMHrGDRaImk5q9KlUb9JXZTfObf2SHEAzPDWc87ynfh4N16rCL

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=90eFd%2BhOA1IujTvx%2BVqyKT%2F%2BZIqxs1jXogZSMlG8kkqOVra7M6JuNXlnDZuyCaB%2B

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=IQ2JsqE%2BrYHJlfnXNcBPnsHsHVlYDYag1TXUE49B5U63L0KtwwB9G9f4svhtUsK2

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=ggRUTCSUqwE60zQZhtk1vOnLmMOaUWB4DBlF11K%2Fp1xToH3RiPladjF0ip18H400

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=CawZF9yGfemORt1Umvd%2BZPi3mKhN4e%2BBYwfXZEIVh1bVYk2OA%2BLf6AagmQ82nQkO

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=fhg%2BrSIV32zYI43tLjoJg78wHXATuMto0%2BGU%2BJdX070CN8Ip8gsS%2B0evKNVUEEGc

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=M8P3KLdPRb7wzkGb%2BzaNZiWG4jCJ2H5Sz4cXyBoX0wrmeJQ6YVy1oTfZZJOF2hkZ

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=VfcSBF788IC8C%2BgQPDWLZX3UFxd0jHPfVHsLEddegePbTbL7993pnqaxipaUsnDN

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=TTllbhRltmdgtOPGkE6sVF6m65cjIjg69MY%2F8XQ37J70rfaj1ws97vCUh%2BtLzC8t

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=XPYL4VuLU4MFKkw1iKVwP7NDK8efA2s0RflOEUbBbMD0aHE8mL8cPfgJEQt42lkv

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=LH14xQn9fzn1mI%2BgIM4lCOeyaTHM%2F%2FK1jTAZNhA9J6EsPGdvInvPpu69izNzCXZ%2B

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=33jYNUIQRbymHexVFfjFtwFtEDdcj87Rxj2TYmdjyBqyqeTauWaWXor8O2nHedlI

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=oML9YrYps%2BzApHaH2LDAs8sd2rNLfCpM0H0TYhALnOInO%2BjbH8%2F8ISx65UoJniRq

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=%2FEa45JvnitlCyVVlopoC97NMAbmi%2BcycZmYUqjMzxT8X2GfRxDmzXEljovnxur1z

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=aYJaSByv%2FlvHW9hoDSlXlOIV%2F4hpnMoWRqbKC%2FFJewVRuqqYe3VRePAb3mxPE3fZ

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=v8ZY4Imz3OmoNteOvRRTPkOaNrwRZA9pxfKiamZGAGxRUDWJ7Wo3qidRRuhiy%2BRf

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=YjsBMLMJkXm8tA1%2BZKWt49Et%2BREG1wy5cj%2BALgR%2BE%2B1G3GkOu%2FedeVIjZxSU4ljr

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=j7iQU05Y3TOf%2BbG%2FVEt5v36%2B56GiWkGjeINcAhkpUIhip01EC54yN8wyrjfYapWc

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=hXbrjbSCYR8MznlRuJir1mLep26IEzq%2FbR3OLdly0HNE4AuzP49QdYbllBYroEIH

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=gXJfnimCiC6eqgOtKkOtLorNxBdf71WdEmu74QEnPN9ZfuR9KJGgpoSzuyKqry9K

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=NtrnuhA%2FdU0DdmA1eLj5qWnVTKJ8Q0sNbrSt1%2BaBG7wLdBSa6miiE%2B888x7w4qas

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=B6oT%2FN8fUE0WA%2BvA9aTxOAIhK60jcocNzuPc5HCHBGPdtvvGPy2pr2cwzU2zPRM0

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=INyLyZ1vwFrRkIzY1NLI4ujzFvh5z7dYfNFvpBXbaZ54h%2FVRKN6SslrPTPR4Nana

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=XwtPF3FZRfPEK5LecOdRNqCuEgQpok7G1i31JMIrDrMulCrEC6WxBwOvi8xtB71Lj091bvzBik5iku7ciNS1ZA%3D%3D

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=RmLsM%2B3K2Eo8zOlbk5xXfZYFkCJnAxHHGK8%2FIl2yBG73LXnuSF8yy6uNf0c%2FBDu5NXw3LiCYv0Gcw6sQLBv%2FNg%3D%3D

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=3U7i%2Bee0KRsWpfGu5kNnnjWOv5EVNUe7UQpN0sxbdD7gWXpxb1zbjQsV5pFlq4ApvaO7ah6B7ieUoPTnnUfDIQ%3D%3D

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=WVSOqZYwu8QfI%2B3ejE77xtgWKItePBgLUIeYHgll6XVBzwxePjvKBc1VGly%2FBbzPPyE8f9FeML843EEIqrQc0w%3D%3D

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=th%2BsTt2oQhFg7yTC7qsoNltrqmUCtlPWrQwgnEDE4BN3Jx6F2812WgoveGr9KmBp

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=LsPl4UJ8VWddI%2BqXDzEbFZ7PxmJqxwGmBbdyo5j7n2b852JzF0ktkx1Dg%2BJFMeFl

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=IGQfqEzh6LhRRimSBcxt6LZtRPMMGc8qg1YtulI1nuapZTwiVAcZFwwgWscNYczl

VILLAGE OF WILMETTE



Page 3

AS OF 03/31/2020

FOR 2020 03


11011010 420100 ANNUAL AUDIT 13,000 13,000 .00 .00 .00 13,000.00 .0%11011010 441000 INCIDENTALS 2,000 2,000 470.00 .00 .00 1,530.00 23.5%

TOTAL LEGISLATIVE - GENERAL GOVT. 34,000 34,000 4,107.60 .00 .00 29,892.40 12.1%

11041010 ADMINISTRATION - GENERAL GOVT.

11041010 410100 REGULAR WAGES 474,875 474,875 164,805.53 38,125.26 433,435.22 -123,365.75 126.0%*11041010 415000 EMPLOYEE BENEFITS 143,620 143,620 52,216.01 12,603.98 .00 91,403.99 36.4%11041010 420010 MEMBERSHIPS 6,325 6,325 609.00 390.00 .00 5,716.00 9.6%11041010 420020 PROFESSIONAL SERVI 67,390 67,390 17,185.80 8,330.30 42,240.00 7,964.20 88.2%11041010 420040 LEASE / PURCHASE C 9,000 9,000 1,623.13 690.59 1,845.00 5,531.87 38.5%11041010 420200 PRE-EMPLOYMENT EXA 5,500 5,500 2,052.75 793.00 .00 3,447.25 37.3%11041010 430230 SUPPLIES - OFFICE 3,000 3,000 573.90 156.30 .00 2,426.10 19.1%11041010 441000 INCIDENTALS 1,500 1,500 501.50 183.97 .00 998.50 33.4%11041010 442000 TRAINING 11,200 11,200 1,871.88 .00 .00 9,328.12 16.7%11041010 442010 PERSONNEL TRAINING 500 500 .00 .00 .00 500.00 .0%11041010 442020 EMPLOYEE RECOGNITI 9,100 9,100 1,878.00 .00 .00 7,222.00 20.6%11041010 443010 NEWS LETTERS 16,750 16,750 .00 .00 .00 16,750.00 .0%11041010 443020 LEGAL NOTICES 1,500 1,500 .00 .00 .00 1,500.00 .0%11041010 443025 CLASSIFIED ADVERTI 4,200 4,200 .00 .00 .00 4,200.00 .0%

TOTAL ADMINISTRATION - GENERAL GO 754,460 754,460 243,317.50 61,273.40 477,520.22 33,622.28 95.5%

11051210 ADMIN. SERVICES - GEN GOVT.

11051210 410100 REGULAR WAGES 304,100 304,100 67,184.54 19,779.58 200,759.22 36,156.24 88.1%11051210 415000 EMPLOYEE BENEFITS 105,705 105,705 24,262.73 6,914.02 .00 81,442.27 23.0%11051210 420010 MEMBERSHIPS 300 300 .00 .00 .00 300.00 .0%11051210 420020 PROFESSIONAL SERVI 4,750 4,750 1,408.99 675.00 2,819.49 521.52 89.0%11051210 420020 20014 GEOGRAPHIC IN 30,500 30,500 4,645.96 .00 23,229.78 2,624.26 91.4%11051210 420020 20016 ADMINISTRATIV 4,750 4,750 2,163.00 .00 .00 2,587.00 45.5%11051210 421500 CONTRACTUAL HARDWA 10,400 10,400 1,353.15 1,353.15 .00 9,046.85 13.0%11051210 421510 CONTRACTUAL SOFTWA 198,235 198,235 62,642.31 3,986.97 9,210.56 126,382.13 36.2%11051210 421515 PC SOFTWARE SUBSCR 44,725 44,725 .00 .00 44,720.83 4.17 100.0%11051210 421520 CONTRACTUAL INTERN 7,600 7,600 966.69 608.34 .00 6,633.31 12.7%11051210 428020 TELEPHONE SERVICE 2,000 2,000 242.42 104.43 .00 1,757.58 12.1%11051210 428100 COMPUTER COMMUNICA 42,900 42,900 10,086.78 3,362.26 .00 32,813.22 23.5%11051210 430150 SUPPLIES - COMPUTE 17,600 17,600 2,871.11 1,011.29 3,944.14 10,784.75 38.7%11051210 430160 SUPPLIES - COMPUTE 2,000 2,000 1,360.00 .00 .00 640.00 68.0%

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=p0tV6xR%2BxAMNDIf%2BCRm%2BbaudT5bstr72AxfUbLaw1w4O1BUlqPlkJoZExyLbilpi

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=nuTqpP9kabdnVIpVaackdHdv%2BR5tz8FgjOjPW57iUwcGRRPs7FVfGrn%2BIi6glws2

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https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=tvQyD7ZqAKeXlm9sKMjNzqdx4c2nTUIj%2F92Hh2hJ5BIHNL74gqVos0NGkiyZczO2

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=7PUJRg4kTgGFVbILcGlx3%2BWeZodDgRYiS23QTUEb0GRH5QIaTEvHBVArHVbDMh01

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https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=EHhCb%2B6N6Kb%2FUH4KToaqfWqFPi8n0YzN%2B1HYWDMQA9Cy8cEdbc3kBe8%2BPYgs3Shx

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=ak9vmtIxQ4VW%2FIZXtzU1PFugFuwGfRAIOFAWr0QvYGnBl1g3gDyqvFYiwIi9lrud

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=HoXnwB%2F4CZfcRdJmdwSB5xV7SViRaGyplvRAGeYq%2BiB6X24jdWTue95qXNZIxYqT

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=ijdU7zAphIBiBfivGrfBwfSd67zBnZXlK56%2BliD4jj5l%2BP%2Fsw1R%2BDq0kkHFqwCLM

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=QfHElNQhexmV8gwWUsu02m49MzHJg6S%2F3nPVoMNwiuRqnSNNkAnCynj%2FyigbMkkl

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=wAyTM2kMtiuSQZQ8JLIiRsMBLNTs9gO14mzVFSCBSHLdn4WkKVqfOajUhUL1ahJ6

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https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=byzKyauXiQML1nlEpx8XmnWQmKa%2FQRo%2FQ2JY6c7%2BRjCUmclMioqw7bTvXKsDrE%2BB

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=%2BlSc2WyfUHOfgpBGAooGMI24KftasUrqo%2Fi47rLIdJWUQqGnqc%2FuUSWS8sP23ga3

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=L3lybG1q8rFPV8pC723fFkIeV1ElTRYSLPfdIPdlkFDIIyIFJO5bTULOfZSOMXTR

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=GS4tWzjhmZJ9Z5MYkoLl7ZlQklfOGOFHLkQipUIN58LlkY2KzmpsAC8PJXGc9Xvo

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=68Vk5o2cXcsiy%2B9pfxV0ffLG9iFKzV3kIfPgGOg%2BV9s%2BaU8cIPWZpeReBEH9TXv2

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=qoJI23e0jb0hD9eVw%2FLetD6P%2BEIeSH7CLg3z8aHc2KMgsAdZkP%2BNN746FcdgzYE%2F

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=umFVOUS%2F2QWS5dfytsyLcJRXJPM4BBf%2FtQfoxWIrzAaKIT%2F7cuRrbZy3ZN3GHQKn

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=YYcPM4BWoikS2eVxlFVdhWhI9%2B7%2Fl9DPmO%2B%2FjXRnz3dGNEoHtljnf35Fd3qfTKSu3Ac8EGSgoGXKGETOzn1fLQ%3D%3D

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=sZ9r817lwzclTuQxjt08RwjwMiPv0WaWUCO%2FtjUwujuh66kPd5cn9zzGqIs9Je9wdahCtzzN9sDiOtiDNaeEmw%3D%3D

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=JpFiBpv9NmmWjUirSMcAY0g8axbHgnsaNMcji69I1zQlbHNT2QeBqbvHTKOHCvUZ

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=JN2XmzW8iwmCXVIi%2FJMgAUc%2FMV0IQZic61gEUew%2B740fZ8PDTseMLmN42KN4sAKc

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=1IhFObK1tFpN92Yd7sZKEwa6uge9s0VOKKraXL2mbidBkHKDIWdt9JZr3J6Urj3M

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=%2F50q0f9%2FSnC78%2Fl8N3oyehVsHhKO9qsqVsXMX8d83QtQrrNmrcJY7vtYs9Lzx%2Fbw

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=sNyyD6b6um9AJvQ6EyTPnRYr6TL6tiMV8KS0qKFt6sUNMRSfvr7eMug2WMjXwpng

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https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=tIF1mpAAteY9wc1tU563YSmJkGqz%2FwPM9B%2FXpTHTI2f%2BeY2WaWf2CVsJhIuNljNk

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VILLAGE OF WILMETTE



Page 4

AS OF 03/31/2020

FOR 2020 03


11051210 430230 SUPPLIES - OFFICE 500 500 239.89 .00 .00 260.11 48.0%11051210 440500 AUTOMOTIVE EXPENSE 1,400 1,400 450.00 160.00 .00 950.00 32.1%11051210 441000 INCIDENTALS 200 200 45.08 46.08 .00 154.92 22.5%11051210 442000 TRAINING 8,800 8,800 702.20 .00 .00 8,097.80 8.0%11051210 490100 40798 Police Squad 13,750 13,750 7,056.72 6,402.00 5,741.10 952.18 93.1%11051210 490100 50200 OFF. FURN.&EQ 31,200 31,200 24,324.75 .00 .00 6,875.25 78.0%

TOTAL ADMIN. SERVICES - GEN GOVT. 831,415 831,415 212,006.32 44,403.12 290,425.12 328,983.56 60.4%

11061410 FINANCE - GENERAL GOVT.

11061410 410100 REGULAR WAGES 781,650 781,650 210,224.51 67,386.24 635,961.28 -64,535.79 108.3%*11061410 415000 EMPLOYEE BENEFITS 244,140 244,140 74,648.70 22,229.96 .00 169,491.30 30.6%11061410 420010 MEMBERSHIPS 1,600 1,600 .00 .00 .00 1,600.00 .0%11061410 420020 PROFESSIONAL SERVI 33,000 33,000 7,718.75 .00 .00 25,281.25 23.4%11061410 420040 LEASE / PURCHASE C 19,000 19,000 3,906.44 1,844.42 3,690.00 11,403.56 40.0%11061410 420150 BANK CHARGES 80,000 80,000 11,602.69 3,335.28 .00 68,397.31 14.5%11061410 420160 POSTAGE 40,000 40,000 12,118.36 7,580.80 .00 27,881.64 30.3%11061410 421000 CONTRACTUAL SERVIC 20,000 20,000 10,058.67 8,218.67 .00 9,941.33 50.3%11061410 422000 MAINT.-OFFICE EQUI 2,000 2,000 479.88 479.88 .00 1,520.12 24.0%11061410 428000 TELEPHONE SERVICE 30,000 30,000 6,317.92 1,357.74 .00 23,682.08 21.1%11061410 428010 TELEPHONE MAINTENA 5,000 5,000 .00 .00 189.96 4,810.04 3.8%11061410 428020 TELEPHONE SERVICE 25,000 25,000 5,962.50 1,950.00 .00 19,037.50 23.9%11061410 428030 TELEPHONE-LONG DIS 100 100 16.65 7.85 .00 83.35 16.7%11061410 430230 SUPPLIES - OFFICE 20,000 20,000 2,579.28 1,141.61 210.95 17,209.77 14.0%11061410 430250 SUPPLIES - OTHER T 9,000 9,000 182.28 .00 .00 8,817.72 2.0%11061410 441000 INCIDENTALS 500 500 313.31 277.85 .00 186.69 62.7%11061410 442000 TRAINING 4,500 4,500 30.00 .00 .00 4,470.00 .7%11061410 443020 LEGAL NOTICES 1,300 1,300 .00 .00 .00 1,300.00 .0%

TOTAL FINANCE - GENERAL GOVT. 1,316,790 1,316,790 346,159.94 115,810.30 640,052.19 330,577.87 74.9%

11071610 LAW - GENERAL GOVT.

11071610 410100 REGULAR WAGES 188,900 188,900 48,400.26 16,526.92 314,011.44 -173,511.70 191.9%*11071610 415000 EMPLOYEE BENEFITS 34,990 34,990 10,450.72 3,224.44 .00 24,539.28 29.9%11071610 420010 MEMBERSHIPS 2,400 2,400 725.00 625.00 .00 1,675.00 30.2%11071610 420300 CODE REVISION SERV 14,000 14,000 1,625.00 .00 .00 12,375.00 11.6%11071610 420320 SPECIAL ATTORNEY F 46,000 46,000 13,250.54 6,436.24 .00 32,749.46 28.8%11071610 420340 ON-LINE LEGAL RESE 1,025 1,025 .00 .00 .00 1,025.00 .0%

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suarezc

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VILLAGE OF WILMETTE



Page 5

AS OF 03/31/2020

FOR 2020 03


11071610 430220 SUPPLIES - LEGAL 1,500 1,500 29.45 .00 .00 1,470.55 2.0%11071610 441000 INCIDENTALS 150 150 .00 .00 .00 150.00 .0%11071610 442000 TRAINING 4,610 4,610 50.00 .00 .00 4,560.00 1.1%11071610 444000 EXPENSE OF LITIGAT 1,000 1,000 .00 .00 .00 1,000.00 .0%

TOTAL LAW - GENERAL GOVT. 294,575 294,575 74,530.97 26,812.60 314,011.44 -93,967.41 131.9%

11091845 COMMUNITY DEVELOPMENT

11091845 410100 REGULAR WAGES 1,064,075 1,064,075 260,553.39 87,881.47 860,102.26 -56,580.65 105.3%*11091845 410200 OVERTIME WAGES 500 500 .00 .00 .00 500.00 .0%11091845 415000 EMPLOYEE BENEFITS 406,580 406,580 99,891.77 31,472.10 .00 306,688.23 24.6%11091845 420010 MEMBERSHIPS 2,545 2,545 90.00 90.00 .00 2,455.00 3.5%11091845 420020 PROFESSIONAL SERVI 5,450 5,450 2,300.00 950.00 .00 3,150.00 42.2%11091845 420030 Digital Records Co 17,400 17,400 .00 .00 .00 17,400.00 .0%11091845 420400 PLAN REVIEW SERVIC 2,000 2,000 .00 .00 2,000.00 .00 100.0%11091845 421010 Contr. Elevator In 10,000 10,000 2,865.00 795.00 7,135.00 .00 100.0%11091845 422000 MAINT.-OFFICE EQUI 200 200 .00 .00 .00 200.00 .0%11091845 428020 TELEPHONE SERVICE 1,500 1,500 616.86 205.62 .00 883.14 41.1%11091845 430230 SUPPLIES - OFFICE 2,500 2,500 462.32 279.37 .00 2,037.68 18.5%11091845 430250 SUPPLIES - OTHER T 1,385 1,385 2,264.99 2,254.80 .00 -879.99 163.5%*11091845 440500 AUTOMOTIVE EXPENSE 14,050 14,050 3,650.00 1,260.00 .00 10,400.00 26.0%11091845 441000 INCIDENTALS 300 300 .00 .00 .00 300.00 .0%11091845 442000 TRAINING 5,250 5,250 800.00 300.00 .00 4,450.00 15.2%11091845 443020 LEGAL NOTICES 2,000 2,000 216.63 .00 .00 1,783.37 10.8%

TOTAL COMMUNITY DEVELOPMENT 1,535,735 1,535,735 373,710.96 125,488.36 869,237.26 292,786.78 80.9%

11091846 BUSINESS DEVELOPMENT

11091846 410100 REGULAR WAGES 62,075 62,075 15,517.02 5,172.34 46,551.13 6.85 100.0%11091846 415000 EMPLOYEE BENEFITS 28,995 28,995 5,641.54 1,773.75 .00 23,353.46 19.5%11091846 420010 MEMBERSHIPS 1,425 1,425 750.00 .00 .00 675.00 52.6%11091846 420450 BUSINESS PROMOTION 112,750 112,750 2,916.63 1,318.63 24,180.10 85,653.27 24.0%11091846 441000 INCIDENTALS 650 650 274.98 .00 .00 375.02 42.3%11091846 448910 Hotel Tax Rebate 312,000 312,000 .00 .00 .00 312,000.00 .0%11091846 460050 LAND ACQUISITION 27,000 27,000 .00 .00 .00 27,000.00 .0%

TOTAL BUSINESS DEVELOPMENT 544,895 544,895 25,100.17 8,264.72 70,731.23 449,063.60 17.6%

11101060 BOARDS & COMM. - MISC.

11101060 441000 INCIDENTALS 500 500 .00 .00 .00 500.00 .0%

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VILLAGE OF WILMETTE



Page 6

AS OF 03/31/2020

FOR 2020 03


11101060 449010 WILMETTE HOUSING C 3,000 3,000 .00 .00 .00 3,000.00 .0%11101060 449035 HIST. PRESERVATION 1,200 1,200 80.00 .00 .00 1,120.00 6.7%11101060 449040 HUMAN RELATIONS CO 1,750 1,750 .00 .00 .00 1,750.00 .0%11101060 449060 BICYCLE TASK FORCE 2,000 2,000 .00 .00 .00 2,000.00 .0%

TOTAL BOARDS & COMM. - MISC. 8,450 8,450 80.00 .00 .00 8,370.00 .9%

11111060 MUSEUM - MISC.

11111060 410100 REGULAR WAGES 140,450 140,450 35,527.62 12,478.68 105,376.32 -453.94 100.3%*11111060 415000 EMPLOYEE BENEFITS 26,910 26,910 7,121.09 2,230.33 .00 19,788.91 26.5%

TOTAL MUSEUM - MISC. 167,360 167,360 42,648.71 14,709.01 105,376.32 19,334.97 88.4%

11151060 CABLE TV - MISC.

11151060 410100 REGULAR WAGES 98,750 98,750 23,658.49 7,980.21 72,653.40 2,438.11 97.5%11151060 415000 EMPLOYEE BENEFITS 40,160 40,160 9,801.22 3,097.60 .00 30,358.78 24.4%11151060 420010 MEMBERSHIPS 195 195 195.00 .00 .00 .00 100.0%11151060 421512 CONTRACTUAL WEBSIT 4,000 4,000 .00 .00 .00 4,000.00 .0%11151060 422000 MAINT.-OFFICE EQUI 4,000 4,000 300.00 .00 .00 3,700.00 7.5%11151060 428120 HIGH SPEED ETHERNE 5,500 5,500 1,553.27 573.89 .00 3,946.73 28.2%11151060 430230 SUPPLIES - OFFICE 250 250 .00 .00 .00 250.00 .0%11151060 430300 SUPPLIES - VIDEO 2,000 2,000 .00 .00 .00 2,000.00 .0%11151060 441000 INCIDENTALS 300 300 .00 .00 .00 300.00 .0%11151060 442000 TRAINING 600 600 .00 .00 .00 600.00 .0%11151060 448700 RENT - CATV STUDIO 13,200 13,200 .00 .00 .00 13,200.00 .0%11151060 490350 OFFICE FURN. & EQU 7,000 7,000 .00 .00 .00 7,000.00 .0%

TOTAL CABLE TV - MISC. 175,955 175,955 35,507.98 11,651.70 72,653.40 67,793.62 61.5%

11191060 CONTINGENCY - MISC.

11191060 448005 PENSION GEN FUND T 200,000 200,000 .00 .00 .00 200,000.00 .0%11191060 448035 Debt Service Fund 35,000 35,000 .00 .00 .00 35,000.00 .0%11191060 449500 CONTINGENCY - REGU 450,000 450,000 93,532.18 93,532.18 1,803.75 354,664.07 21.2%

TOTAL CONTINGENCY - MISC. 685,000 685,000 93,532.18 93,532.18 1,803.75 589,664.07 13.9%

11202035 ENGINEERING - OTHER PUB. WORKS

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VILLAGE OF WILMETTE



Page 7

AS OF 03/31/2020

FOR 2020 03


11202035 410100 REGULAR WAGES 548,525 548,525 126,127.06 42,386.72 425,546.30 -3,148.36 100.6%*11202035 410200 OVERTIME WAGES 500 500 .00 .00 .00 500.00 .0%11202035 415000 EMPLOYEE BENEFITS 188,250 188,250 44,266.91 13,853.32 .00 143,983.09 23.5%11202035 420010 MEMBERSHIPS 2,980 2,980 2,260.00 275.00 .00 720.00 75.8%11202035 420020 PROFESSIONAL SERVI 40,000 40,000 .00 .00 14,621.22 25,378.78 36.6%11202035 420020 20044 MASTER BIKE P 0 0 270.00 .00 5,720.18 -5,990.18 100.0%*11202035 420400 PLAN REVIEW SERVIC 67,500 67,500 6,411.91 3,976.77 61,088.09 .00 100.0%11202035 420410 Non-Oper. Plan Rev 30,000 30,000 920.00 .00 19,860.02 9,219.98 69.3%11202035 422000 MAINT.-OFFICE EQUI 1,000 1,000 .00 .00 .00 1,000.00 .0%11202035 422100 MAINT.-TRAFFIC SIG 55,600 55,600 4,326.60 2,211.60 25,550.00 25,723.40 53.7%11202035 425000 SIDEWALK REPLACEME 70,000 70,000 .00 .00 .00 70,000.00 .0%11202035 425100 CURB REPAIRS 25,000 25,000 .00 .00 .00 25,000.00 .0%11202035 425200 S.A.M.P. PROGRAM 450,000 450,000 3,320.00 2,320.00 1,432.30 445,247.70 1.1%11202035 425205 STREET PATCHING 92,000 92,000 .00 .00 .00 92,000.00 .0%11202035 425210 PAVEMENT SURFACE R 19,000 19,000 .00 .00 19,000.00 .00 100.0%11202035 425220 PAVEMENT MARKING P 50,000 50,000 .00 .00 .00 50,000.00 .0%11202035 425230 BRICK STREET MAINT 110,000 110,000 .00 .00 207.30 109,792.70 .2%11202035 425240 CRACK SEALING PROG 25,000 25,000 .00 .00 .00 25,000.00 .0%11202035 425245 TRAFFIC CALMING PR 25,000 25,000 .00 .00 17,435.00 7,565.00 69.7%11202035 425250 STREET RESURFACING 1,720,000 1,720,000 17,319.32 8,150.00 20,008.00 1,682,672.68 2.2%11202035 425250 80109 Locust Road R 33,555 33,555 1,573.91 .00 .00 31,981.09 4.7%11202035 425250 80111 CENTRAL AVENU 1,584,870 1,584,870 53,521.36 6,999.49 2,830.18 1,528,518.46 3.6%11202035 425250 80113 STREET RESURF 56,910 56,910 10,568.98 5,173.50 76,822.33 -30,481.31 153.6%*11202035 428020 TELEPHONE SERVICE 2,300 2,300 511.08 170.36 .00 1,788.92 22.2%11202035 430230 SUPPLIES - OFFICE 2,100 2,100 521.07 222.53 69.00 1,509.93 28.1%11202035 430250 SUPPLIES - OTHER T 3,550 3,550 407.96 138.72 138.32 3,003.72 15.4%11202035 440500 AUTOMOTIVE EXPENSE 5,620 5,620 2,120.00 730.00 .00 3,500.00 37.7%11202035 441000 INCIDENTALS 1,800 1,800 386.74 149.87 .00 1,413.26 21.5%11202035 442000 TRAINING 3,900 3,900 226.56 50.00 .00 3,673.44 5.8%11202035 470375 80404 SKOKIE VALLEY 150,000 150,000 .00 .00 .00 150,000.00 .0%

TOTAL ENGINEERING - OTHER PUB. WO 5,364,960 5,364,960 275,059.46 86,807.88 690,328.24 4,399,572.30 18.0%

11233030 STREETS - PUBLIC WORKS

11233030 410100 REGULAR WAGES 1,094,525 1,094,525 247,651.86 80,496.60 739,126.18 107,746.96 90.2%11233030 410200 OVERTIME WAGES 93,875 93,875 24,562.64 4,744.82 .00 69,312.36 26.2%11233030 415000 EMPLOYEE BENEFITS 413,810 413,810 102,568.76 30,474.00 .00 311,241.24 24.8%11233030 420010 MEMBERSHIPS 2,990 2,990 2,015.50 300.00 .00 974.50 67.4%11233030 420020 20015 GPS FLEET MAN 5,100 5,100 1,788.00 894.00 .00 3,312.00 35.1%11233030 420040 LEASE / PURCHASE C 5,000 5,000 1,298.61 274.95 1,107.00 2,594.39 48.1%

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VILLAGE OF WILMETTE



Page 8

AS OF 03/31/2020

FOR 2020 03


11233030 421000 CONTRACTUAL SERVIC 40,150 40,150 .00 .00 18,895.00 21,255.00 47.1%11233030 421200 CONTRACTUAL SNOW R 79,970 79,970 9,780.73 764.71 54,194.27 15,995.00 80.0%11233030 423200 J.U.L.I.E. EXPENSE 8,740 8,740 8,735.76 .00 .00 4.24 100.0%11233030 423300 LNDSCP&MAINT-PUB R 37,900 37,900 .00 .00 900.00 37,000.00 2.4%11233030 426000 RE-ACCREDITATION E 5,500 5,500 .00 .00 .00 5,500.00 .0%11233030 427400 LEASE LEAF PACKERS 10,000 10,000 .00 .00 10,000.00 .00 100.0%11233030 428020 TELEPHONE SERVICE 4,200 4,200 676.92 225.64 .00 3,523.08 16.1%11233030 430050 UNIFORM EXPENSE 9,230 9,230 1,208.70 460.94 .00 8,021.30 13.1%11233030 430130 SUPPLIES - MISC. T 3,125 3,125 .00 .00 .00 3,125.00 .0%11233030 430230 SUPPLIES - OFFICE 3,000 3,000 962.42 479.62 .00 2,037.58 32.1%11233030 430250 SUPPLIES - OTHER T 1,000 1,000 32.50 .00 .00 967.50 3.3%11233030 430410 MATERIALS - TRAFFI 16,400 16,400 468.90 451.98 .00 15,931.10 2.9%11233030 430420 MATERIALS - SALT 133,160 133,160 93,682.41 26,755.65 23,436.48 16,041.11 88.0%11233030 430430 MATERIALS - STREET 42,250 42,250 7,969.89 4,526.12 1,218.00 33,062.11 21.7%11233030 440500 AUTOMOTIVE EXPENSE 454,445 454,445 118,342.61 40,855.14 .00 336,102.39 26.0%11233030 441000 INCIDENTALS 1,300 1,300 378.06 126.08 250.00 671.94 48.3%11233030 442000 TRAINING 8,300 8,300 2,275.00 1,125.00 .00 6,025.00 27.4%11233030 447050 N.I.P.S.T.A. CONTR 1,500 1,500 1,500.00 .00 .00 .00 100.0%11233030 448024 CAPITAL EQPT REPL 159,860 159,860 .00 .00 .00 159,860.00 .0%11233030 490450 70105 SNOW PLOWS 12,500 12,500 .00 .00 .00 12,500.00 .0%11233030 490450 70159 OTHER EQUIP. 0 0 450.08 .00 .00 -450.08 100.0%*

TOTAL STREETS - PUBLIC WORKS 2,647,830 2,647,830 626,349.35 192,955.25 849,126.93 1,172,353.72 55.7%

11243030 REFUSE - PUBLIC WORKS

11243030 427000 REFUSE COLLECTION 1,006,620 1,006,620 167,769.54 83,884.77 838,850.46 .00 100.0%11243030 427100 RECYCLING COLLECTI 777,460 777,460 129,576.30 64,788.15 647,883.70 .00 100.0%11243030 427200 LANDFILL TIPPING F 390,685 390,685 113,249.20 28,312.30 277,435.80 .00 100.0%11243030 427300 YARD WASTE COLLECT 211,105 211,105 .00 .00 211,100.00 5.00 100.0%11243030 430310 SUPPLIES - YARD WA 2,550 2,550 .00 .00 .00 2,550.00 .0%11243030 443041 PROMOTIONAL / EDUC 600 600 .00 .00 .00 600.00 .0%

TOTAL REFUSE - PUBLIC WORKS 2,389,020 2,389,020 410,595.04 176,985.22 1,975,269.96 3,155.00 99.9%

11273030 GARAGE - PUBLIC WORKS

11273030 309050 INSURANCE REIMBURS -3,000 -3,000 -1,694.70 -1,694.70 .00 -1,305.30 56.5%*11273030 310010 GENERAL FUND CONTR -1,128,035 -1,128,035 -248,032.61 -85,625.14 .00 -880,002.39 22.0%*11273030 310030 SEWER FUND CONTRIB -123,620 -123,620 -25,790.00 -8,900.00 .00 -97,830.00 20.9%*

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VILLAGE OF WILMETTE



Page 9

AS OF 03/31/2020

FOR 2020 03


11273030 310040 WATER FUND CONTRIB -153,130 -153,130 -29,580.00 -10,210.00 .00 -123,550.00 19.3%*11273030 410100 REGULAR WAGES 651,525 651,525 162,480.30 54,160.10 487,440.96 1,603.74 99.8%11273030 410200 OVERTIME WAGES 6,000 6,000 260.63 18.62 .00 5,739.37 4.3%11273030 415000 EMPLOYEE BENEFITS 242,190 242,190 60,490.99 18,984.13 .00 181,699.01 25.0%11273030 421000 CONTRACTUAL SERVIC 40,000 40,000 7,921.17 3,735.94 4,983.00 27,095.83 32.3%11273030 422400 Maint. of Emergenc 51,635 51,635 .00 .00 28,661.00 22,974.00 55.5%11273030 422410 MAINT.-RADIOS 4,400 4,400 .00 .00 .00 4,400.00 .0%11273030 423400 VEHICLE WASHING 2,120 2,120 .00 .00 .00 2,120.00 .0%11273030 428020 TELEPHONE SERVICE 1,000 1,000 505.06 192.90 .00 494.94 50.5%11273030 430050 UNIFORM EXPENSE 4,500 4,500 895.05 34.33 71.51 3,533.44 21.5%11273030 430100 SUPPLIES - AUTOMOT 154,700 154,700 41,386.07 13,846.67 4,608.77 108,705.16 29.7%11273030 430110 SUPPLIES - AUTO SH 15,375 15,375 3,618.40 1,481.68 .00 11,756.60 23.5%11273030 430120 SUPPLIES-VEH. STRI 2,200 2,200 538.00 .00 .00 1,662.00 24.5%11273030 430122 SUPPLIES - SQUAD C 3,100 3,100 .00 .00 .00 3,100.00 .0%11273030 430700 GAS & OIL 217,300 217,300 24,479.64 13,249.97 .00 192,820.36 11.3%11273030 430720 MECHANICS' TOOL AL 3,000 3,000 950.00 .00 .00 2,050.00 31.7%11273030 441000 INCIDENTALS 400 400 200.00 .00 .00 200.00 50.0%11273030 442000 TRAINING 3,100 3,100 320.00 320.00 .00 2,780.00 10.3%11273030 446000 LICENSE, TITLE&INS 5,240 5,240 1,052.00 405.50 .00 4,188.00 20.1%

TOTAL GARAGE - PUBLIC WORKS 0 0 .00 .00 525,765.24 -525,765.24 100.0%

11303030 TREE MAINT. - PUBLIC WORKS

11303030 410100 REGULAR WAGES 290,975 290,975 70,849.91 23,646.07 215,360.10 4,764.99 98.4%11303030 410200 OVERTIME WAGES 9,000 9,000 639.18 14.01 .00 8,360.82 7.1%11303030 415000 EMPLOYEE BENEFITS 119,550 119,550 29,002.93 9,182.33 .00 90,547.07 24.3%11303030 421000 CONTRACTUAL SERVIC 2,000 2,000 .00 .00 .00 2,000.00 .0%11303030 424000 TREE PLANTING PROG 49,875 49,875 .00 .00 .00 49,875.00 .0%11303030 424100 TREE PRUNING & REM 231,605 231,605 70,163.25 54,902.75 126,534.25 34,907.50 84.9%11303030 424100 20210 EAB TREE REMO 21,000 21,000 .00 .00 12,250.00 8,750.00 58.3%11303030 428020 TELEPHONE SERVICE 600 600 120.12 40.04 .00 479.88 20.0%11303030 430050 UNIFORM EXPENSE 1,435 1,435 218.32 51.78 .00 1,216.68 15.2%11303030 430400 MATERIALS 2,200 2,200 179.00 179.00 .00 2,021.00 8.1%11303030 440500 AUTOMOTIVE EXPENSE 42,140 42,140 6,520.00 2,250.00 .00 35,620.00 15.5%11303030 442000 TRAINING 1,400 1,400 159.50 159.50 .00 1,240.50 11.4%11303030 490450 70120 Repl. Chain S 2,100 2,100 .00 .00 .00 2,100.00 .0%

TOTAL TREE MAINT. - PUBLIC WORKS 773,880 773,880 177,852.21 90,425.48 354,144.35 241,883.44 68.7%

11333030 STR. LIGHTING - PUBLIC WORKS

11333030 410100 REGULAR WAGES 126,725 126,725 28,705.21 9,306.47 90,305.00 7,714.79 93.9%

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Page 10

AS OF 03/31/2020

FOR 2020 03


11333030 410200 OVERTIME WAGES 6,575 6,575 1,081.17 614.26 .00 5,493.83 16.4%11333030 415000 EMPLOYEE BENEFITS 46,950 46,950 10,790.76 3,200.26 .00 36,159.24 23.0%11333030 421000 CONTRACTUAL SERVIC 5,300 5,300 .00 .00 .00 5,300.00 .0%11333030 422200 MAINT & DISPOSAL-B 1,000 1,000 .00 .00 .00 1,000.00 .0%11333030 422210 Street Light Pole 40,955 40,955 .00 .00 .00 40,955.00 .0%11333030 430050 UNIFORM EXPENSE 600 600 369.46 .00 .00 230.54 61.6%11333030 430075 SUPPLIES 24,400 24,400 6,973.44 3,417.90 .00 17,426.56 28.6%11333030 430124 SUPPLIES - LIGHT P 52,020 52,020 .00 .00 .00 52,020.00 .0%11333030 430500 LEASED LIGHTING PO 22,000 22,000 3,117.90 1,561.30 .00 18,882.10 14.2%11333030 430510 STREET LIGHTING PO 73,000 73,000 14,054.61 6,345.42 .00 58,945.39 19.3%11333030 440500 AUTOMOTIVE EXPENSE 16,860 16,860 4,700.00 1,620.00 .00 12,160.00 27.9%11333030 442000 TRAINING 370 370 370.00 .00 .00 .00 100.0%

TOTAL STR. LIGHTING - PUBLIC WORK 416,755 416,755 70,162.55 26,065.61 90,305.00 256,287.45 38.5%

11342035 BLDG&GRDS - OTHER PUB. WORKS

11342035 410100 REGULAR WAGES 205,600 205,600 51,289.83 17,141.95 155,004.64 -694.47 100.3%*11342035 410200 OVERTIME WAGES 10,575 10,575 2,600.46 592.78 .00 7,974.54 24.6%11342035 415000 EMPLOYEE BENEFITS 105,580 105,580 26,405.88 8,392.94 .00 79,174.12 25.0%11342035 420010 MEMBERSHIPS 500 500 .00 .00 .00 500.00 .0%11342035 421000 CONTRACTUAL SERVIC 91,000 91,000 26,983.76 8,371.99 30,358.39 33,657.85 63.0%11342035 421125 CONTRACTUAL CUSTOD 55,500 55,500 9,154.00 4,577.00 9,154.00 37,192.00 33.0%11342035 423000 HEATING & A/C SYST 53,000 53,000 2,447.63 .00 13,552.37 37,000.00 30.2%11342035 430050 UNIFORM EXPENSE 1,100 1,100 .00 .00 .00 1,100.00 .0%11342035 430140 SUPPLIES - BUILDIN 47,250 47,250 16,613.14 7,136.20 .00 30,636.86 35.2%11342035 430180 SUPPLIES - GROUNDS 2,500 2,500 762.30 .00 .00 1,737.70 30.5%11342035 430270 SUPPLIES - PRINTIN 6,000 6,000 1,060.00 340.00 300.00 4,640.00 22.7%11342035 430350 BUILDING FURNITURE 55,000 55,000 7,627.44 220.52 15,986.71 31,385.85 42.9%11342035 430560 HEATING - GAS 25,000 25,000 1,683.03 871.60 .00 23,316.97 6.7%11342035 440500 AUTOMOTIVE EXPENSE 13,350 13,350 2,430.00 840.00 .00 10,920.00 18.2%11342035 442000 TRAINING 1,000 1,000 .00 .00 .00 1,000.00 .0%

TOTAL BLDG&GRDS - OTHER PUB. WORK 672,955 672,955 149,057.47 48,484.98 224,356.11 299,541.42 55.5%

11401020 F&P COMM - PUB. SAFETY

11401020 410100 REGULAR WAGES 56,900 56,900 18,961.64 3,813.16 49,728.01 -11,789.65 120.7%*11401020 415000 EMPLOYEE BENEFITS 17,980 17,980 6,933.11 1,519.45 .00 11,046.89 38.6%11401020 420020 PROFESSIONAL SERVI 16,000 16,000 877.00 710.00 .00 15,123.00 5.5%

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https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=RL%2Fv2%2F12OxWqDYzRPqSmT84I8ZBzbNvEuwkw9dRzAMpsDTHq%2BKrr41ZesYnSYDQB

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AS OF 03/31/2020

FOR 2020 03


TOTAL F&P COMM - PUB. SAFETY 90,880 90,880 26,771.75 6,042.61 49,728.01 14,380.24 84.2%

11414020 POLICE OPER. - PUB. SAFETY

11414020 410100 REGULAR WAGES 5,097,850 5,097,850 1,232,687.55 411,442.78 3,804,525.24 60,637.21 98.8%11414020 410200 OVERTIME WAGES 300,000 300,000 51,109.73 28,350.70 .00 248,890.27 17.0%11414020 415000 EMPLOYEE BENEFITS 965,900 965,900 227,411.38 67,179.25 .00 738,488.62 23.5%11414020 420010 MEMBERSHIPS 1,690 1,690 1,225.00 .00 .00 465.00 72.5%11414020 420020 PROFESSIONAL SERVI 0 0 60.00 .00 .00 -60.00 100.0%*11414020 420210 MEDICAL EXAMS 16,650 16,650 3,497.00 88.00 .00 13,153.00 21.0%11414020 421300 Cont. Animal Contr 18,000 18,000 2,570.00 995.00 .00 15,430.00 14.3%11414020 422400 MAINT.-EQUIPMENT 51,900 51,900 5,844.01 1,438.20 2,380.00 43,675.99 15.8%11414020 422410 MAINT.-RADIOS 36,500 36,500 7,559.50 2,284.00 20,556.00 8,384.50 77.0%11414020 428020 TELEPHONE SERVICE 1,700 1,700 442.17 147.39 .00 1,257.83 26.0%11414020 430050 UNIFORM EXPENSE 43,400 43,400 9,714.10 2,017.43 .00 33,685.90 22.4%11414020 430170 SUPPLIES - FIRING 9,500 9,500 6,030.55 1,340.42 .00 3,469.45 63.5%11414020 430250 SUPPLIES - OTHER T 14,050 14,050 4,409.54 3,975.89 492.94 9,147.52 34.9%11414020 430450 MATERIALS - CRIME 4,000 4,000 .00 .00 .00 4,000.00 .0%11414020 440500 AUTOMOTIVE EXPENSE 250,750 250,750 46,720.00 16,130.00 .00 204,030.00 18.6%11414020 441000 INCIDENTALS 7,000 7,000 739.97 122.12 .00 6,260.03 10.6%11414020 442000 TRAINING 43,900 43,900 10,836.61 525.00 .00 33,063.39 24.7%11414020 445500 Police Seizure Exp 20,000 20,000 1,039.59 27.18 .00 18,960.41 5.2%11414020 447010 CRIME LAB EXPENSE 39,840 39,840 .00 .00 .00 39,840.00 .0%11414020 447030 N.I.P.A.S. CONTRIB 8,705 8,705 .00 .00 .00 8,705.00 .0%11414020 447040 MAJOR CRIMES TASK 5,600 5,600 .00 .00 .00 5,600.00 .0%11414020 447050 N.I.P.S.T.A. CONTR 7,400 7,400 7,304.00 .00 .00 96.00 98.7%11414020 448024 CAPITAL EQPT REPL 125,690 125,690 .00 .00 .00 125,690.00 .0%

TOTAL POLICE OPER. - PUB. SAFETY 7,070,025 7,070,025 1,619,200.70 536,063.36 3,827,954.18 1,622,870.12 77.0%

11424020 POLICE SERV. - PUB. SAFETY

11424020 410100 REGULAR WAGES 625,975 625,975 138,118.15 45,063.26 405,569.34 82,287.51 86.9%11424020 410200 OVERTIME WAGES 300 300 .00 .00 .00 300.00 .0%11424020 415000 EMPLOYEE BENEFITS 254,745 254,745 61,838.50 19,464.49 .00 192,906.50 24.3%11424020 420010 MEMBERSHIPS 475 475 60.00 .00 .00 415.00 12.6%11424020 420020 PROFESSIONAL SERVI 19,380 19,380 10,450.82 619.91 .00 8,929.18 53.9%11424020 420040 LEASE / PURCHASE C 6,100 6,100 1,221.48 274.95 1,107.00 3,771.52 38.2%11424020 422000 MAINT.-OFFICE EQUI 500 500 .00 .00 .00 500.00 .0%

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Page 12

AS OF 03/31/2020

FOR 2020 03


11424020 426000 RE-ACCREDITATION E 5,600 5,600 4,695.00 .00 .00 905.00 83.8%11424020 426200 POLICE GRANT PROF. 1,500 1,500 .00 .00 .00 1,500.00 .0%11424020 426300 VEHICLE TOWING SER 800 800 .00 .00 .00 800.00 .0%11424020 428020 TELEPHONE SERVICE 1,800 1,800 613.30 232.00 .00 1,186.70 34.1%11424020 428300 LIVESCAN COMMUNIC 3,000 3,000 .00 .00 .00 3,000.00 .0%11424020 430050 UNIFORM EXPENSE 300 300 .00 .00 .00 300.00 .0%11424020 430230 SUPPLIES - OFFICE 8,000 8,000 1,087.85 786.17 .00 6,912.15 13.6%11424020 430250 SUPPLIES - OTHER T 2,000 2,000 .00 .00 .00 2,000.00 .0%11424020 441000 INCIDENTALS 300 300 129.81 129.81 .00 170.19 43.3%11424020 442000 TRAINING 1,200 1,200 39.00 .00 .00 1,161.00 3.3%11424020 445000 CARE OF PRISONERS 1,500 1,500 .00 .00 .00 1,500.00 .0%

TOTAL POLICE SERV. - PUB. SAFETY 933,475 933,475 218,253.91 66,570.59 406,676.34 308,544.75 66.9%

11434020 PUBLIC SAFETY COMMUNICATIONS

11434020 410100 REGULAR WAGES 766,000 766,000 184,858.81 65,104.46 570,475.84 10,665.35 98.6%11434020 410200 OVERTIME WAGES 64,000 64,000 9,203.63 3,698.99 .00 54,796.37 14.4%11434020 415000 EMPLOYEE BENEFITS 286,010 286,010 74,247.65 24,065.25 .00 211,762.35 26.0%11434020 420010 MEMBERSHIPS 170 170 .00 .00 .00 170.00 .0%11434020 420020 PROFESSIONAL SERVI 8,000 8,000 8,009.85 8.45 .00 -9.85 100.1%*11434020 420020 20021 CONTR. FIRE D 242,000 242,000 83,589.17 20,588.00 159,648.00 -1,237.17 100.5%*11434020 421510 C.A.D. SOFTWARE SU 76,500 76,500 37,152.50 .00 .00 39,347.50 48.6%11434020 421510 70450 911 software 6,970 6,970 .00 .00 .00 6,970.00 .0%11434020 422000 MAINT.-OFFICE EQUI 5,600 5,600 .00 .00 .00 5,600.00 .0%11434020 422300 MAINT.-E-911 SYSTE 18,350 18,350 1,286.48 365.10 .00 17,063.52 7.0%11434020 426110 IWIN PROGRAM 9,000 9,000 1,269.56 634.78 .00 7,730.44 14.1%11434020 428105 COMPUTER COMMUNICA 5,500 5,500 1,334.82 444.94 .00 4,165.18 24.3%11434020 430050 UNIFORM EXPENSE 4,000 4,000 619.15 276.00 .00 3,380.85 15.5%11434020 441000 INCIDENTALS 200 200 .00 .00 .00 200.00 .0%11434020 442000 TRAINING 2,300 2,300 571.08 571.08 .00 1,728.92 24.8%

TOTAL PUBLIC SAFETY COMMUNICATION 1,494,600 1,494,600 402,142.70 115,757.05 730,123.84 362,333.46 75.8%

11454020 CROSSING GUARDS - PUB. SAFETY

11454020 410100 REGULAR WAGES 276,075 276,075 64,681.84 27,598.45 198,919.00 12,474.16 95.5%11454020 415000 EMPLOYEE BENEFITS 23,075 23,075 6,498.21 2,131.30 .00 16,576.79 28.2%11454020 430050 UNIFORM EXPENSE 1,000 1,000 .00 .00 .00 1,000.00 .0%11454020 430250 SUPPLIES - OTHER T 500 500 .00 .00 .00 500.00 .0%

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https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=oT2rQ2rYyJUVQVOvIc8eWmEDVpkog3xxTz2gz3JmXNPV5jnysKgu3lQ%2BOwwEsnWr

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AS OF 03/31/2020

FOR 2020 03


TOTAL CROSSING GUARDS - PUB. SAFE 300,650 300,650 71,180.05 29,729.75 198,919.00 30,550.95 89.8%

11515020 FIRE - PUB. SAFETY

11515020 410100 REGULAR WAGES 4,979,825 4,979,825 1,205,028.18 399,865.21 3,680,906.58 93,890.24 98.1%11515020 410200 OVERTIME WAGES 312,750 312,750 69,976.48 33,935.66 .00 242,773.52 22.4%11515020 410300 OFF-DUTY RESPONSE 10,000 10,000 3,157.51 696.26 .00 6,842.49 31.6%11515020 415000 EMPLOYEE BENEFITS 1,092,790 1,092,790 272,616.41 81,457.41 .00 820,173.59 24.9%11515020 420010 MEMBERSHIPS 3,720 3,720 705.00 625.00 .00 3,015.00 19.0%11515020 420040 LEASE / PURCHASE C 5,000 5,000 956.99 274.95 1,107.00 2,936.01 41.3%11515020 420210 MEDICAL EXAMS 18,980 18,980 104.00 .00 .00 18,876.00 .5%11515020 422400 MAINT.-EQUIPMENT 6,190 6,190 .00 .00 .00 6,190.00 .0%11515020 422410 MAINT.-RADIOS 4,350 4,350 3,002.38 .00 .00 1,347.62 69.0%11515020 422420 MAINT.-BREATHING E 6,180 6,180 377.39 .00 .00 5,802.61 6.1%11515020 422430 MAINT.-TELEMETRY E 790 790 .00 .00 .00 790.00 .0%11515020 422440 MAINT.-SPECIAL RES 8,880 8,880 726.53 121.93 .00 8,153.47 8.2%11515020 426000 RE-ACCREDITATION E 1,800 1,800 .00 .00 .00 1,800.00 .0%11515020 428020 TELEPHONE SERVICE 6,400 6,400 1,815.69 606.26 .00 4,584.31 28.4%11515020 430050 UNIFORM EXPENSE 24,750 24,750 2,319.50 1,967.00 289.90 22,140.60 10.5%11515020 430055 PROTECTIVE CLOTHIN 32,300 32,300 1,260.65 302.39 .00 31,039.35 3.9%11515020 430175 SUPPLIES - FIRE HO 6,500 6,500 .00 .00 .00 6,500.00 .0%11515020 430176 SUPPLIES - MEDICAL 18,080 18,080 7,894.16 739.11 .00 10,185.84 43.7%11515020 430177 SUPPLIES - EMERGEN 5,100 5,100 260.32 13.59 96.98 4,742.70 7.0%11515020 430230 SUPPLIES - OFFICE 2,000 2,000 145.68 .00 .00 1,854.32 7.3%11515020 430250 SUPPLIES - OTHER T 8,400 8,400 239.50 44.20 .00 8,160.50 2.9%11515020 430440 MATERIALS - PUBLIC 4,000 4,000 .00 .00 .00 4,000.00 .0%11515020 440500 AUTOMOTIVE EXPENSE 329,420 329,420 63,100.00 21,780.00 .00 266,320.00 19.2%11515020 441000 INCIDENTALS 1,000 1,000 202.81 .00 .00 797.19 20.3%11515020 442000 TRAINING 54,000 54,000 5,452.57 546.95 79.00 48,468.43 10.2%11515020 447050 N.I.P.S.T.A. CONTR 7,305 7,305 7,304.00 .00 .00 1.00 100.0%11515020 447060 M.A.B.A.S. CONTRIB 5,500 5,500 5,000.00 .00 .00 500.00 90.9%11515020 448024 CAPITAL EQPT REPL 137,810 137,810 .00 .00 .00 137,810.00 .0%11515020 448800 RENT - COMMONWEALT 575 575 603.75 .00 .00 -28.75 105.0%*11515020 450045 Fire Truck Debt Re 12,500 12,500 .00 .00 .00 12,500.00 .0%

TOTAL FIRE - PUB. SAFETY 7,106,895 7,106,895 1,652,249.50 542,975.92 3,682,479.46 1,772,166.04 75.1%

11566040 HEALTH

11566040 421050 Sanitarian Service 45,000 45,000 .00 .00 22,500.00 22,500.00 50.0%

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https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=uw%2FZKQq4rR1%2FCxj%2F%2BOMwneUfTPh5ucX58V68pihaKa1kF1T%2B9nteuXlJw4a59a9U

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https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=N6BHZvJR55sAcgFIw5GN85s4xwuS2RSBjXIP0w7leogpQu3m6x2Z0PO0N%2FDgeZO%2F

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=9svPqsYsZrndt%2BlEsUNgGf6WD%2FHyaSI%2Flj2ZQpS7o8GPTkENiOD0PLd6UfYdZl4M

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=p%2BoruPMrQaCOiu3AAQMi9HR7ZV%2B8gg6%2F39gPH%2FYOTuNR1cd3SOVxkbEr65dmWI6F

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VILLAGE OF WILMETTE



Page 14

AS OF 03/31/2020

FOR 2020 03


TOTAL HEALTH 45,000 45,000 .00 .00 22,500.00 22,500.00 50.0%

11910050 LIABILITY & PROPERTY INSURANCE

11910050 450110 PROPERTY/LIABILITY 0 0 1,559.00 1,559.00 .00 -1,559.00 100.0%*11910050 450130 PROPERTY/LIABILITY 30,000 30,000 1,352.65 1,352.65 .00 28,647.35 4.5%

TOTAL LIABILITY & PROPERTY INSURA 30,000 30,000 2,911.65 2,911.65 .00 27,088.35 9.7%

11952070 ENGR. - CAPITAL IMPROVEMENTS

11952070 460050 LAND ACQUISITION 0 0 13,593.29 .00 .00 -13,593.29 100.0%*11952070 470375 80117 NORTH BRIDGE 95,000 95,000 .00 .00 50,832.00 44,168.00 53.5%

TOTAL ENGR. - CAPITAL IMPROVEMENT 95,000 95,000 13,593.29 .00 50,832.00 30,574.71 67.8%

11960070 CAPITAL EQUIPMENT - GEN FUND

11960070 480200 40470 PICK-UP TRUCK 45,000 45,000 .00 .00 30,041.00 14,959.00 66.8%11960070 480200 40475 PICK-UP TRUCK 40,000 40,000 .00 .00 30,041.00 9,959.00 75.1%11960070 480200 40480 PICK-UP TRUC 45,000 45,000 .00 .00 30,041.00 14,959.00 66.8%11960070 480200 40495 PICK-UP TRUC 40,000 40,000 .00 .00 30,041.00 9,959.00 75.1%11960070 480200 40515 PICK-UP TRUC 46,000 46,000 .00 .00 30,336.00 15,664.00 65.9%11960070 480225 40595 LG. DUMP TRU 181,100 181,100 .00 .00 76,264.00 104,836.00 42.1%11960070 480275 40256 Sidewalk Snow 162,000 162,000 .00 .00 .00 162,000.00 .0%11960070 480275 40440 P.W. VEHICLES 0 0 792.11 .00 .00 -792.11 100.0%*11960070 480300 40720 SQUAD #504 46,000 46,000 .00 .00 38,233.00 7,767.00 83.1%11960070 480300 40730 SQUAD #506 46,000 46,000 .00 .00 38,634.00 7,366.00 84.0%11960070 480300 40735 SQUAD #507 46,000 46,000 .00 .00 38,233.00 7,767.00 83.1%11960070 480300 40755 SQUAD #511 46,000 46,000 .00 .00 38,233.00 7,767.00 83.1%11960070 480400 40825 FIRE VEHICLES 270,000 270,000 .00 .00 265,754.00 4,246.00 98.4%11960070 480400 40851 FIRE VEHICLES 70,000 70,000 .00 .00 36,866.78 33,133.22 52.7%11960070 490400 60214 VH Council Ch 80,000 80,000 .00 .00 .00 80,000.00 .0%11960070 490600 70700 OTHER EQUIP. 250,000 250,000 .00 .00 .00 250,000.00 .0%11960070 490650 50250 OTHER EQUIP. 24,500 24,500 .00 .00 .00 24,500.00 .0%

TOTAL CAPITAL EQUIPMENT - GEN FUN 1,437,600 1,437,600 792.11 .00 682,717.78 754,090.11 47.5%

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=qAG%2FZcFgACMNGjiojdQduvsQvPQjDjysziMvtvZLFsVijBGWoD%2BaoeI8wwJE4vHV

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=aJMeyt4OtXKiengmD7SEhlhrkkJX8NCZ7UIELZ8gwfmnuIhrsXqzEyBsKdJipO8p

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=irq0Ki%2F%2FeDxWz49epi00UvQaW6rC09Qjhi9Jbm5VVE8PYPzQFrqxC8OjV9SKXjTj

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=GlIyVeDBQewNpJHFFTf4GUpI2veTKPXYN1axsmpSH%2BwdWOWDDynZZqRTKxq53giJfQvov5ryvmG2P0ldtiP5gQ%3D%3D

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=DoHP3DMSux64rh50hNghDanDOPFpvq0CqrgnMxGAEGNIU6yOsuH5TTtNi8GazxlDI2hij%2B6MyOmc5nlpJ4gmfg%3D%3D

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=G%2Bj%2B5dE5O4QsiQOwrN0zvuWw7MzKEhKzRvvXCKlVdOexHs654ZAVHMewEk8j%2FlBggaYPC%2Bm6vP4T0nADRFlKHQ%3D%3D

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=q8PbO%2FKonLROu%2Bjsd8sj1FTIkRX1FM1OC6Xnxp2Mrl5YIwyHLIKKl2UFP0xAWHf0G817u4h7gt1d5cL%2Bmvbf4A%3D%3D

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=alRspO0uc8%2FotRrTqFbdlz2SWMPry2sO9U7er2nMYaS9fQNbPvncOLt0XtZzl0BlEx%2FZZ1x2Kvg06G2w%2FOd4Yw%3D%3D

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=Q3bnGcseq3mDXVZ95rU%2Bfsw9YtRDiCC1%2BC%2Bg1DIxIVwUpDbqFf2O5T6EPq9uKq2oeRcF0XIVnSJ0JURGrj952g%3D%3D

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=SL3%2BWnM%2BFCFEBCTx9oMcTWGqZ5fxd12uOO3HQNOQNj0ejVNAUXOMpUqsqS7T5kOFP7dN5CDHNaIboeUNrORebw%3D%3D

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=zLXK2CC8%2FNYbBUdUT%2BnIjTPUjU6b%2B%2FE4xB6Rj1584ItExRmA1k9b6%2Fe5sD4Ir%2B0svG6RhMzx5xyu%2FrJXxQfRrw%3D%3D

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=CJsowj1d7rFZcaYvcGEinvqPhC2TFrJgxjWiKr4TfKLqvNcX7ivaXiKFodUBQ4SRd5aAjBDBiUtbRpR4vRg3gw%3D%3D

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=sp0AiAgjEQDWPg%2Bh2MC3y%2BTkRM5zWTsVjpOYeQW34v%2BQdawiQgGIUTISOBOcyR%2BWVh6vVKQu6MJh2KE4N9RY6w%3D%3D

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=cQNkQhp6JPd8gSSZD0Hgb9ds7Pnxul8yOvlZbn%2B3blC3CUxcfP0JYU1UYqNcnIYLxt7W6ki4omFTJIuGQu6otg%3D%3D

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=pUqwNpGC7X8sEOK8UotCMsKKrsqu1kBftmsNLSJb2PGAu9sxYomRZegjlTs4dRpqRZWpUDWAK3WlYsqfF4rv0w%3D%3D

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=CqPSarG%2F7OQaaCBQ9PuGYtRAq8h3xoF00D6o2wiZfDxDWLVFFQyCVGz5geQ497nSwvXsX5jPqqIzaOOc%2BcKOWQ%3D%3D

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=PAEojAKY%2BRgn688bu%2Bpx9xaqYxrdqsXvUD4zYy5IgEm3Fvu%2BQVs6ywldg9Wu7zvJumHnUYO%2BK5cUf9ELe4PTGQ%3D%3D

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=K%2FRdjpPPqojRSFBpRg8Jeuw%2F0vOithM0iUCApzVJDa3Yxm7mFQy1tX6gxuw37jI5G92e0tHp6yIlVUudUAHmbA%3D%3D

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=WTJS5o8QrUV6NxUdINpyG3q7E765cW%2FGcHljfnynb7t3BpmEUnDCVHg7AgDVGU%2Bfs%2BBZiTlPLc9PGSTsG6%2FDfg%3D%3D

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=cUJYvQvTXb552U28tsQIzyZenaULmMubWBWF2Rd8UcP7Kh%2B5aClNwyRRHBLT8LF7gC%2BowhbfrYXZ9BJ72%2FZfIA%3D%3D

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=O%2BXl44JUsUvJlcxV8FYRR1nne8hpN3oOgsMFpYFAPazD1mJkNuy9lVsUjFhaqwIu7%2F50f%2BlBwc%2FxU54We%2BeSJw%3D%3D

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VILLAGE OF WILMETTE



Page 15

AS OF 03/31/2020

FOR 2020 03


TOTAL GENERAL FUND 3,052,750 3,052,750 -3,746,849.24 -3,801,496.60 17,203,037.37 -10,403,438.13 440.8%

TOTAL REVENUES -35,573,195 -35,573,195 -11,218,820.62 -6,331,647.18 .00 -24,354,374.38 TOTAL EXPENSES 38,625,945 38,625,945 7,471,971.38 2,530,150.58 17,203,037.37 13,950,936.25

VILLAGE OF WILMETTE



Page 16

AS OF 03/31/2020

FOR 2020 03

ACCOUNTS FOR: ORIGINAL REVISED AVAILABLE PCT1200 EMPLOYEE INSURANCE FUND APPROP BUDGET YTD ACTUAL MTD ACTUAL ENCUMBRANCES BUDGET USE/COL

12000001 EMPL.INS.-REV

12000001 310010 GENERAL FUND CONTR -2,712,168 -2,712,168 -678,618.27 -222,886.42 .00 -2,033,549.73 25.0%*12000001 310020 MUNIC. GARAGE CONT -105,880 -105,880 -26,213.88 -8,737.96 .00 -79,666.12 24.8%*12000001 310025 PARKING METER FUND -22,280 -22,280 -6,118.50 -2,039.50 .00 -16,161.50 27.5%*12000001 310030 SEWER FUND CONTRIB -118,250 -118,250 -35,048.44 -11,546.02 .00 -83,201.56 29.6%*12000001 310040 WATER FUND CONTRIB -510,310 -510,310 -119,748.86 -40,623.90 .00 -390,561.14 23.5%*

TOTAL EMPL.INS.-REV -3,468,888 -3,468,888 -865,747.95 -285,833.80 .00 -2,603,140.05 25.0%

12900050 EMPLOYEE INSURANCE

12900050 413000 EMPLOYER FLEX CONT 140,420 140,420 35,370.00 11,700.00 .00 105,050.00 25.2%12900050 413010 HEALTH INSUR. PREM 2,168,232 2,168,232 364,889.92 .00 .00 1,803,342.08 16.8%12900050 413020 HEALTH INSUR. PREM 1,090,236 1,090,236 272,594.04 91,253.31 .00 817,641.96 25.0%12900050 414000 GROUP LIFE INSURAN 40,000 40,000 9,585.08 3,143.63 .00 30,414.92 24.0%12900050 414010 UNEMPLOYMENT COMPE 30,000 30,000 .00 .00 .00 30,000.00 .0%

TOTAL EMPLOYEE INSURANCE 3,468,888 3,468,888 682,439.04 106,096.94 .00 2,786,448.96 19.7%

TOTAL EMPLOYEE INSURANCE FUND 0 0 -183,308.91 -179,736.86 .00 183,308.91 100.0%

TOTAL REVENUES -3,468,888 -3,468,888 -865,747.95 -285,833.80 .00 -2,603,140.05 TOTAL EXPENSES 3,468,888 3,468,888 682,439.04 106,096.94 .00 2,786,448.96

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=twlVdNALfrmNwVt6vf9N7EBxM5vbuw1V7y%2FTcZfA9zBHYwn7SIfFjfZVRXpcv08C

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=ro%2F5Yi21Ihd8hra2jce6tu2aBtS6gvUE1Abv3ZuQ0oO3raev1dwS6hGLmUwI4qD0

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=NTIx%2BQ8F9i9BkZkgcWn8eJ%2BSC%2Bp%2BDGMAb%2FORS%2BscNOLPgRnXxhlk1RbtPgw3Ah3H

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=ILXugsPBIqgpqzFjD%2Fcwk%2BLzBz0HKRkge%2BLt7pMsmND5PrA95NLSXMySejVashJW

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=6vxx1z7EbWHmWO%2FmyOnMy7PS0StOPb71cictrUrLKE50tic6NFn6zhXW%2FRtDfakq

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=MfrbJSayH2s7eTRLUrzDlx%2B6Bvq0S1v4iy4H4pFgQYQ8tK%2BwiDtGSDs258BjaOwo

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=yf6ZO3EUQpxGEnv9rxrCxfdRklERzp5sJw7h0v71B1hMrsazWjNN%2FHqiKN80VElF

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=mcMuiZjVijrj3JMBQw%2Bk0suw8m6%2ByDc0PWAUk6iBLlIVPHcd3BS5iwdTR3q75Slo

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=0YvVVobtVBn03fvzBdsFEQOU8YOXoP5ZQaZs729zL7N3gpQEaKvNjacM08md0NDu

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=GAmzPWca%2FE2Hb611zY2q6evk6zmcbNMbQ63FuiX4IBfGak3CL6YAuBHKtyECwGZj

VILLAGE OF WILMETTE



Page 17

AS OF 03/31/2020

FOR 2020 03

ACCOUNTS FOR: ORIGINAL REVISED AVAILABLE PCT1600 GENERAL DEBT SERVICE FUND APPROP BUDGET YTD ACTUAL MTD ACTUAL ENCUMBRANCES BUDGET USE/COL

16000001 BOND DEBT REVENUE

16000001 300010 PROP. TAXES - CURR -3,679,000 -3,679,000 -1,815,376.86 -1,352,698.94 .00 -1,863,623.14 49.3%*16000001 300020 PROP. TAXES - PRIO -37,100 -37,100 -9,469.02 -887.91 .00 -27,630.98 25.5%*16000001 300030 PROP. TAXES-LEVIES 48,000 48,000 15,204.83 4,381.06 .00 32,795.17 31.7%16000001 374100 GENERAL FUND TRANS -35,000 -35,000 .00 .00 .00 -35,000.00 .0%*

TOTAL BOND DEBT REVENUE -3,703,100 -3,703,100 -1,809,641.05 -1,349,205.79 .00 -1,893,458.95 48.9%

16930080 GENERAL DEBT SERVICE

16930080 450010 BOND REGISTRAR FEE 2,000 2,000 .00 .00 .00 2,000.00 .0%16930080 450030 G.O. BOND RETIREME 2,885,000 2,885,000 .00 .00 .00 2,885,000.00 .0%16930080 450060 INTEREST EXPENSE 815,000 815,000 .00 .00 .00 815,000.00 .0%

TOTAL GENERAL DEBT SERVICE 3,702,000 3,702,000 .00 .00 .00 3,702,000.00 .0%

TOTAL GENERAL DEBT SERVICE FUND -1,100 -1,100 -1,809,641.05 -1,349,205.79 .00 1,808,541.05*******%

TOTAL REVENUES -3,703,100 -3,703,100 -1,809,641.05 -1,349,205.79 .00 -1,893,458.95 TOTAL EXPENSES 3,702,000 3,702,000 .00 .00 .00 3,702,000.00

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=xpMgP04V5oWminCbs2%2FmYUk%2BkJsVbcuy9Z2IW9Kny%2BT8eCDIN26sNk%2B5dKP7TLgp

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=sipprig6whd98SJ2Kzc57hzHPQvVAuYevTvg1U%2F5I7R3X9etVO3N9%2BvLLdVnITsr

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=TI487AR%2F2ZSeCm4crhftj8dENuzxKXodyre23EmHXaDcRhR%2FUUVPlHto8xdrV6YR

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=rjBWDX17D2ZyjUE6dprpGs613%2FhfGmNLNYcm8df5cnuRkphryofj2YD%2FvJsrx6Kh

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=6eBFofGD4h7IAoP3j1yQ2qxcbass61ao4DeIUcFM9CnEvy%2BGpnwLk9gG%2BEuIhtNd

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=MFiSE%2FToqLm%2BzSUucrFFbWhFtaKk6OnGvNhKchE9sxvCbpjc8ByHZbfnNrVtjXDx

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=jL7hQm0c5p8k9JHUFQcdGreiGHpvsEpw%2F0VjZ8jlC0dfpUrSu9htvoynz5cIu2g9

VILLAGE OF WILMETTE



Page 18

AS OF 03/31/2020

FOR 2020 03

ACCOUNTS FOR: ORIGINAL REVISED AVAILABLE PCT1900 WORKERS' COMPENSATION FUND APPROP BUDGET YTD ACTUAL MTD ACTUAL ENCUMBRANCES BUDGET USE/COL

19000001 WORK COMP- REVENUE

19000001 310010 GENERAL FUND CONTR -127,350 -127,350 -96,821.40 -1,499.00 .00 -30,528.60 76.0%*19000001 310020 MUNIC. GARAGE CONT -4,660 -4,660 -3,680.00 -60.00 .00 -980.00 79.0%*19000001 310025 PARKING METER FUND -630 -630 -510.00 .00 .00 -120.00 81.0%*19000001 310030 SEWER FUND CONTRIB -5,020 -5,020 -3,940.00 -60.00 .00 -1,080.00 78.5%*19000001 310040 WATER FUND CONTRIB -19,040 -19,040 -14,630.00 -220.00 .00 -4,410.00 76.8%*

TOTAL WORK COMP- REVENUE -156,700 -156,700 -119,581.40 -1,839.00 .00 -37,118.60 76.3%

19920050 WORKERS COMPENSATION

19920050 450120 WORKERS' COMP. INS 114,800 114,800 114,800.00 .00 .00 .00 100.0%19920050 450140 WORKERS' COMP. DED 41,900 41,900 6,252.60 3,310.20 .00 35,647.40 14.9%

TOTAL WORKERS COMPENSATION 156,700 156,700 121,052.60 3,310.20 .00 35,647.40 77.3%

TOTAL WORKERS' COMPENSATION FUND 0 0 1,471.20 1,471.20 .00 -1,471.20 100.0%

TOTAL REVENUES -156,700 -156,700 -119,581.40 -1,839.00 .00 -37,118.60 TOTAL EXPENSES 156,700 156,700 121,052.60 3,310.20 .00 35,647.40

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=PJ8d63WZillAIPqwMhg6MQgK4C2wJyr6XpjYOvamq5617o9CxgsbuCBW4P0Ayihl

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=EhfAOTbxsIu2RjmWhC9hcNQAOaomDv8P%2FvCeALu3YMJYtcQpjllKk4Zwo7O9xDWr

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=8RtfYmSzlh27j8JyCd0G%2BuD%2Fmhy5LwjDXGiNKE14IDtZRU3mrW%2Fokn7PlbtRrynL

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=NNu9%2FAaRc5ngO1ZMSxtwdCj9rGGcXO9%2FwZtUpJaazH%2FISacOlrP3IOsppuvrcwS6

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=afEM8cLHFcwyoHTHJw41ITIqCRb8k00wBEA1aBhf9e%2BHMMDxGWK1xRuaxG6%2FQ2zn

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=99qASOHRYBi8gxY61YUE3VyQopPyzu3IsFli0Mh3zztj2TALJwL0DMxtyvAOWAbm

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=qX3LsT6ioL%2FsB6206pLE3nSo9VUEotZaMMLeDL4D1Wor1wXbgvn11hKoAY8Z65Tt

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VILLAGE OF WILMETTE



Page 19

AS OF 03/31/2020

FOR 2020 03

ACCOUNTS FOR: ORIGINAL REVISED AVAILABLE PCT2200 MOTOR FUEL TAX FUND APPROP BUDGET YTD ACTUAL MTD ACTUAL ENCUMBRANCES BUDGET USE/COL

22000001 MFT REVENUE

22000001 300180 MOTOR FUEL TAX ALL -1,033,400 -1,033,400 -286,508.55 -83,349.78 .00 -746,891.45 27.7%*22000001 360000 INTEREST EARNINGS -4,500 -4,500 -3,046.30 -1,095.22 .00 -1,453.70 67.7%*

TOTAL MFT REVENUE -1,037,900 -1,037,900 -289,554.85 -84,445.00 .00 -748,345.15 27.9%

22632070 MFT - CAPITAL IMPROV.

22632070 470100 80190 INFRASTRUCTUR 1,200,000 1,200,000 .00 .00 .00 1,200,000.00 .0%

TOTAL MFT - CAPITAL IMPROV. 1,200,000 1,200,000 .00 .00 .00 1,200,000.00 .0%

TOTAL MOTOR FUEL TAX FUND 162,100 162,100 -289,554.85 -84,445.00 .00 451,654.85 -178.6%

TOTAL REVENUES -1,037,900 -1,037,900 -289,554.85 -84,445.00 .00 -748,345.15 TOTAL EXPENSES 1,200,000 1,200,000 .00 .00 .00 1,200,000.00

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=ezpuoq1BjTts7kXzn8m2sLarrixqxlOUOMyldX%2B7UCMeBTtywYkG3mESM1gM3sp4

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VILLAGE OF WILMETTE



Page 20

AS OF 03/31/2020

FOR 2020 03

ACCOUNTS FOR: ORIGINAL REVISED AVAILABLE PCT2300 PARKING METER FUND APPROP BUDGET YTD ACTUAL MTD ACTUAL ENCUMBRANCES BUDGET USE/COL

23753001 PMF - CBD - REVENUE

23753001 340010 METER REV.-COMMUTE -66,000 -66,000 -11,936.64 -4,956.19 .00 -54,063.36 18.1%*23753001 340012 METER REV.-COMMUTE -152,000 -152,000 -27,982.84 -9,402.71 .00 -124,017.16 18.4%*23753001 340015 METER REV.-POPLAR- -20,000 -20,000 -3,848.68 -1,299.45 .00 -16,151.32 19.2%*23753001 340040 PERMIT REV.-PARK A -18,300 -18,300 -4,575.00 .00 .00 -13,725.00 25.0%*23753001 340045 Permit Rev. - West -12,000 -12,000 -360.00 .00 .00 -11,640.00 3.0%*23753001 340050 PERMIT REV.-ST. AU -6,500 -6,500 -1,650.00 .00 .00 -4,850.00 25.4%*23753001 340055 PERMIT REV. - 11TH -4,000 -4,000 -1,080.00 -400.00 .00 -2,920.00 27.0%*23753001 340060 PERMIT REV.-MASONI -1,400 -1,400 -230.00 .00 .00 -1,170.00 16.4%*23753001 340070 PERMIT REV.-ATRIUM -1,460 -1,460 -360.00 -60.00 .00 -1,100.00 24.7%*23753001 340090 METRA STATION RENT -3,000 -3,000 -750.00 -250.00 .00 -2,250.00 25.0%*

TOTAL PMF - CBD - REVENUE -284,660 -284,660 -52,773.16 -16,368.35 .00 -231,886.84 18.5%

23753090 PMF - CBD - ENTERPRISE

23753090 410100 REGULAR WAGES 49,250 49,250 12,296.64 4,103.92 37,015.87 -62.51 100.1%*23753090 410200 OVERTIME WAGES 2,250 2,250 34.02 .00 .00 2,215.98 1.5%23753090 415000 EMPLOYEE BENEFITS 23,400 23,400 5,868.01 1,866.13 .00 17,531.99 25.1%23753090 420150 BANK CHARGES 45,000 45,000 7,058.96 2,994.72 .00 37,941.04 15.7%23753090 421175 CONTRACTUAL SERVIC 36,510 36,510 9,982.50 220.00 1,577.50 24,950.00 31.7%23753090 421200 CONTRACTUAL SNOW R 16,480 16,480 5,237.13 1,745.71 7,947.87 3,295.00 80.0%23753090 430140 SUPPLIES - BUILDIN 400 400 85.21 .00 .00 314.79 21.3%23753090 430190 SUPPLIES -GROUNDS 4,370 4,370 .00 .00 .00 4,370.00 .0%23753090 430200 SUPPLIES -GROUNDS 2,000 2,000 .00 .00 1,000.00 1,000.00 50.0%23753090 430515 METRA STATION POWE 5,000 5,000 790.35 400.36 .00 4,209.65 15.8%23753090 430520 PARKING LOT LIGHTI 5,400 5,400 757.31 317.81 .00 4,642.69 14.0%23753090 430560 HEATING - GAS 1,500 1,500 396.60 189.34 .00 1,103.40 26.4%23753090 430800 PARKING METER PART 400 400 .00 .00 .00 400.00 .0%23753090 430810 PARKING METER PART 1,500 1,500 .00 .00 .00 1,500.00 .0%23753090 448510 RENT - COMMUTER LO 47,500 47,500 4,838.63 4,838.63 .00 42,661.37 10.2%23753090 448520 RENT - POPLAR LOTS 2,800 2,800 849.74 849.74 .00 1,950.26 30.3%23753090 448530 RENT - ST. AUGUSTI 2,400 2,400 .00 .00 .00 2,400.00 .0%23753090 448540 RENT - MASONIC TEM 675 675 .00 .00 .00 675.00 .0%

TOTAL PMF - CBD - ENTERPRISE 246,835 246,835 48,195.10 17,526.36 47,541.24 151,098.66 38.8%

23763001 PMF - CTA - REVENUE

23763001 340100 CTA LOT REV.-SLOT -133,000 -133,000 -18,120.68 -4,805.50 .00 -114,879.32 13.6%*

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VILLAGE OF WILMETTE



Page 21

AS OF 03/31/2020

FOR 2020 03

ACCOUNTS FOR: ORIGINAL REVISED AVAILABLE PCT2300 PARKING METER FUND APPROP BUDGET YTD ACTUAL MTD ACTUAL ENCUMBRANCES BUDGET USE/COL

23763001 340110 CTA LOT REV.-COMMU -22,000 -22,000 -4,160.00 -320.00 .00 -17,840.00 18.9%*23763001 340120 CTA LOT REV.-MERCH -4,200 -4,200 -1,296.00 -594.00 .00 -2,904.00 30.9%*23763001 340130 CTA LOT REV.-24 HO -4,000 -4,000 -1,360.00 -320.00 .00 -2,640.00 34.0%*

TOTAL PMF - CTA - REVENUE -163,200 -163,200 -24,936.68 -6,039.50 .00 -138,263.32 15.3%

23763090 PMF - CTA - ENTERPRISE

23763090 410100 REGULAR WAGES 43,925 43,925 10,979.10 3,659.70 32,937.29 8.61 100.0%23763090 410200 OVERTIME WAGES 575 575 .00 .00 .00 575.00 .0%23763090 415000 EMPLOYEE BENEFITS 20,550 20,550 5,080.23 1,614.68 .00 15,469.77 24.7%23763090 420150 BANK CHARGES 7,500 7,500 1,648.63 540.00 .00 5,851.37 22.0%23763090 421000 CONTRACTUAL SERVIC 6,715 6,715 4,560.00 .00 .00 2,155.00 67.9%23763090 421150 CONTRACTUAL GROUND 4,120 4,120 .00 .00 .00 4,120.00 .0%23763090 421200 CONTRACTUAL SNOW R 9,185 9,185 3,115.65 1,038.55 4,234.35 1,835.00 80.0%23763090 430400 MATERIALS 3,750 3,750 .00 .00 511.00 3,239.00 13.6%23763090 448550 RENT - CTA LOTS 64,500 64,500 5,414.01 5,414.01 .00 59,085.99 8.4%

TOTAL PMF - CTA - ENTERPRISE 160,820 160,820 30,797.62 12,266.94 37,682.64 92,339.74 42.6%

23773001 PMF - BURMEISTER - REVENUE

23773001 340200 PERMIT REV.-BURMEI -22,500 -22,500 -4,275.00 -975.00 .00 -18,225.00 19.0%*

TOTAL PMF - BURMEISTER - REVENUE -22,500 -22,500 -4,275.00 -975.00 .00 -18,225.00 19.0%

23773090 PMF - BURMEISTER - ENTERPRISE

23773090 421000 CONTRACTUAL SERVIC 4,525 4,525 1,068.03 169.24 2,865.08 591.89 86.9%23773090 430400 MATERIALS 500 500 .00 .00 .00 500.00 .0%23773090 430520 PARKING LOT LIGHTI 2,100 2,100 255.79 114.14 .00 1,844.21 12.2%

TOTAL PMF - BURMEISTER - ENTERPRI 7,125 7,125 1,323.82 283.38 2,865.08 2,936.10 58.8%

TOTAL PARKING METER FUND -55,580 -55,580 -1,668.30 6,693.83 88,088.96 -142,000.66 -155.5%

TOTAL REVENUES -470,360 -470,360 -81,984.84 -23,382.85 .00 -388,375.16 TOTAL EXPENSES 414,780 414,780 80,316.54 30,076.68 88,088.96 246,374.50

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VILLAGE OF WILMETTE



Page 22

AS OF 03/31/2020

FOR 2020 03

ACCOUNTS FOR: ORIGINAL REVISED AVAILABLE PCT3300 FIREFIGHTERS' PENSION FUND APPROP BUDGET YTD ACTUAL MTD ACTUAL ENCUMBRANCES BUDGET USE/COL

33000001 FIRE PENSION REVENUE

33000001 300010 PROP. TAXES - CURR -2,859,000 -2,859,000 -1,449,956.70 -1,078,765.82 .00 -1,409,043.30 50.7%*33000001 320000 EMPLOYEE PENSION C -464,000 -464,000 -111,173.92 -36,851.65 .00 -352,826.08 24.0%*33000001 360000 INTEREST EARNINGS -3,100,000 -3,100,000 -47,436.55 -3,158.32 .00 -3,052,563.45 1.5%*33000001 360122 LONDON Div. & Cap. 0 0 -6,727.04 .00 .00 6,727.04 100.0%33000001 360200 TREAS.- CHANGE IN 0 0 -110,186.00 .00 .00 110,186.00 100.0%33000001 360210 Corp. Bonds-Mkt. V 0 0 -180,515.00 .00 .00 180,515.00 100.0%33000001 360215 EMRG CHANGE IN MAR 0 0 277,589.00 .00 .00 -277,589.00 100.0%*33000001 360217 LONDON - Change in 0 0 123,692.00 .00 .00 -123,692.00 100.0%*33000001 360220 VANGUARD CHANGE IN 0 0 5,073.00 .00 .00 -5,073.00 100.0%*33000001 360221 Vang. REIT Change 0 0 -17,805.00 .00 .00 17,805.00 100.0%33000001 360230 INT'L EQUITY CHANG 0 0 141,607.00 .00 .00 -141,607.00 100.0%*33000001 360300 GAIN / LOSS - TREA 0 0 -951.38 .00 .00 951.38 100.0%33000001 360317 Gain/Loss Sale of 0 0 4,132.60 .00 .00 -4,132.60 100.0%*33000001 360325 Gain/Loss-Corp.Bon 0 0 12,000.00 .00 .00 -12,000.00 100.0%*33000001 374100 GENERAL FUND TRANS -180,000 -180,000 .00 .00 .00 -180,000.00 .0%*

TOTAL FIRE PENSION REVENUE -6,603,000 -6,603,000 -1,360,657.99 -1,118,775.79 .00 -5,242,342.01 20.6%

33000095 FIRE PENSION EXPENSE

33000095 411000 PENSION PAYMENTS 4,600,000 4,600,000 1,061,601.51 353,867.17 .00 3,538,398.49 23.1%33000095 411010 PENSION CONTRIBUTI 50,000 50,000 .00 .00 .00 50,000.00 .0%33000095 420020 PROFESSIONAL SERVI 150,000 150,000 1,694.22 .00 .00 148,305.78 1.1%33000095 420100 ANNUAL AUDIT 6,000 6,000 .00 .00 .00 6,000.00 .0%33000095 447500 D.O.I. STATE REPOR 8,000 8,000 .00 .00 .00 8,000.00 .0%33000095 447550 OTHER PENSION ADMI 5,000 5,000 795.00 .00 .00 4,205.00 15.9%

TOTAL FIRE PENSION EXPENSE 4,819,000 4,819,000 1,064,090.73 353,867.17 .00 3,754,909.27 22.1%

TOTAL FIREFIGHTERS' PENSION FUND -1,784,000 -1,784,000 -296,567.26 -764,908.62 .00 -1,487,432.74 16.6%

TOTAL REVENUES -6,603,000 -6,603,000 -1,360,657.99 -1,118,775.79 .00 -5,242,342.01 TOTAL EXPENSES 4,819,000 4,819,000 1,064,090.73 353,867.17 .00 3,754,909.27

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=%2BjWe3UbOUIMFKfSMFKJ2aWx3ZuPo1Hi8RtTrLtZAHhepU9nyVOroBcHDmxVfHFuI

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=j2T5TVdWKaSNpW5DkjGGd5U5qa%2FW5D5etl%2BM6S%2FVl1PdDPlM9Me1AJ7KzZzfbwlh

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=hFLpdRccdgZXYpl8G6slejOzmxec0JQ29kPzVrFrg%2B%2BOy6FoVahiVuNfBJN1EiWr

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=g%2ByEsm%2F%2BKuBQxept2yZsuDrQ9MUCIdnFEW4%2FIqeyA5xgQjoNlDObEjG0X4%2BRdMoT

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=1D%2FKtPLit46Mvy5mXo%2FHxrXhqygRtDP2LeRP2x1I0dvaCs8boPPCX4%2B3w%2BAG8pKC

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=dzXKq6z%2B0sGUqjEugCIX85IwqWWgfpF%2B076LIUqGaC0ECd6q51KABVyzkAZoGYGI

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=0WPy1f38jP1QXSHxLUcsIee76StkO8tLDwSrGgJMfi5hWjaqO%2BVJznT27o6qrndb

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=b7apCmfVtjloDnzcilOXisk2qh%2BxtvXxDvJ5so3XSFOZo1USRp%2BZDB1%2Bt3gdGx9%2B

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https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=5yXH%2F95KPZ4Y7g13zhwIDtgC928F6JQhFe6c1tc6oHIM%2FJVZGDfTYE5%2FwpNZJQBy

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=SV1DyDp%2Bp9PrZ5VYPXNE8Wp2ZxjgjEWzIU5Tvu4lxL11T7NMHKbMGBqIQAtNhsHC

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=nOK%2FoTPjLzlb9Rl2M2Q1wyQKADWtf9s8RoSMiUdh6X%2B3qtdOX1rdy2O8VtfKIQZi

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=EB%2FXf9JqH1lxvwB%2Ftr4BYnY4Zn3y%2FUBqKV3SHInNjWdPYvLb4coxxL2XEX%2FEJOD6

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=Nd8mrXaYrfr9pMTWq4XXiJIVdAvzuNoJWebmvTjjDxMn1wwD%2BPJrHC0XG3J3XKwk

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=yuOykL%2FvqDtzQVETvdAZoC9ZDtj6LkCRwQcYZk4FOQslH84WDrzPrQi7BUWIEWwR

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=FNIrME2dgx5xJuG%2FZiOBgsSdGwMHqf74ErLWAuDX4DoczPGRqdduifzjuoLKgCPx

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=DHJLUSxOvgXeH50IAWDvpTVDQkNmag15AeJmCIHeKttF4tfMQXrHOrMxYgBWrpKi

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=idgByXjKPCdiUKoB1dvPZnVMcho8xuOhuyikTgGRj70zTpRcXJfcIAVUmlu9bZgi

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=s3OqY%2FWHoDW8oYxN6C0R271KgB7K9Oc7Z2Skku6chJmtdSlgMf59Rcq6JQp0wMHT

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=YHLmTRASwaHGWa7w8lYUVm4azarKb5P%2BM6GS93GNwWXkR5MsbyYvALAqy%2FSlzkVw

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=3mMnuMK3gIS2CM2q1U%2Bckp2JWpNjyevJWYZTa2ITOCLly%2BephGI82d4VOllMSKM%2F

VILLAGE OF WILMETTE



Page 23

AS OF 03/31/2020

FOR 2020 03

ACCOUNTS FOR: ORIGINAL REVISED AVAILABLE PCT3400 POLICE PENSION FUND APPROP BUDGET YTD ACTUAL MTD ACTUAL ENCUMBRANCES BUDGET USE/COL

34000001 POLICE PENSION REVENUE

34000001 300010 PROP. TAXES - CURR -2,377,000 -2,377,000 -1,175,729.81 -874,699.66 .00 -1,201,270.19 49.5%*34000001 320000 EMPLOYEE PENSION C -490,000 -490,000 -121,492.77 -40,546.81 .00 -368,507.23 24.8%*34000001 360000 INTEREST EARNINGS -3,100,000 -3,100,000 -47,572.54 -2,458.32 .00 -3,052,427.46 1.5%*34000001 360122 LONDON Div. & Cap. 0 0 -6,890.10 .00 .00 6,890.10 100.0%34000001 360200 TREAS.- CHANGE IN 0 0 -116,757.00 .00 .00 116,757.00 100.0%34000001 360210 Corp. Bonds-Mkt. V 0 0 -183,239.00 .00 .00 183,239.00 100.0%34000001 360215 EMERG CHANGE IN MA 0 0 226,755.00 .00 .00 -226,755.00 100.0%*34000001 360217 LONDON - Change in 0 0 126,674.00 .00 .00 -126,674.00 100.0%*34000001 360220 VANGUARD CHANGE IN 0 0 5,265.00 .00 .00 -5,265.00 100.0%*34000001 360221 Vang. REIT Change 0 0 -16,314.00 .00 .00 16,314.00 100.0%34000001 360230 INT'L EQUITY CHANG 0 0 143,824.00 .00 .00 -143,824.00 100.0%*34000001 360300 GAIN / LOSS - TREA 0 0 -447.27 .00 .00 447.27 100.0%34000001 360325 Gain/Loss-Corp. Bo 0 0 12,000.00 .00 .00 -12,000.00 100.0%*34000001 374100 GENERAL FUND TRANS -20,000 -20,000 .00 .00 .00 -20,000.00 .0%*

TOTAL POLICE PENSION REVENUE -5,987,000 -5,987,000 -1,153,924.49 -917,704.79 .00 -4,833,075.51 19.3%

34000095 POLICE PENSION EXPENSE

34000095 411000 PENSION PAYMENTS 4,074,000 4,074,000 916,741.92 305,648.27 .00 3,157,258.08 22.5%34000095 411010 PENSION CONTRIBUTI 50,000 50,000 .00 .00 .00 50,000.00 .0%34000095 420020 PROFESSIONAL SERVI 150,000 150,000 5,002.06 918.15 .00 144,997.94 3.3%34000095 420100 ANNUAL AUDIT 6,000 6,000 .00 .00 .00 6,000.00 .0%34000095 447500 D.O.I. STATE REPOR 8,000 8,000 .00 .00 .00 8,000.00 .0%34000095 447550 OTHER PENSION ADMI 5,000 5,000 795.00 .00 .00 4,205.00 15.9%

TOTAL POLICE PENSION EXPENSE 4,293,000 4,293,000 922,538.98 306,566.42 .00 3,370,461.02 21.5%

TOTAL POLICE PENSION FUND -1,694,000 -1,694,000 -231,385.51 -611,138.37 .00 -1,462,614.49 13.7%

TOTAL REVENUES -5,987,000 -5,987,000 -1,153,924.49 -917,704.79 .00 -4,833,075.51 TOTAL EXPENSES 4,293,000 4,293,000 922,538.98 306,566.42 .00 3,370,461.02

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=cRSIZv9hkXtWshWeShhYvHK0ruZe80obXrr06bacc97JP6SKW56RmehntA3Yj2f9

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=vfRvvXgas2aKjHoDXep%2BrOxubP%2F9%2BoXBz7fitnzGn1NZuCnnm3%2FeG4t9s1TwWvtW

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=ew979vp8N25vu8pnJlTdP2u52LvzP3P0HGQusrrd0wmKTVML64qvqsDvdKD%2B0DyI

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=MoShwVzzeOu6rSnqIV1O6n%2FjBytTNiHmxaoYqi8WP98Bk4S%2FN%2BNSlkA2WtdIOI1m

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=cF7lLYAzC1%2BYweBKPpvgb%2B3gVCvHQPCMHWEgphhfksldFwBarYhUh%2F9BCc%2BUBAMw

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=1X1RGdH065LVhwMwZy0zUTpKPvtn8AoYqwYdkrL1XL59qkAR7h6M53XVFNWdMQu7

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=D05ouPI%2FeBwQE6NXJrltdRg2pFUPxLaL%2F5ip3eRRRbthCdxUeeHEoFPi8VPFBBZ8

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=1gPk2iBJrJ%2FOqVWrgYGVwlaaPfiM0yxRuxz%2BmWtJddjRdSw%2BgbWkzlqssTbhIzX4

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=yd%2FCuRfhjq1cup0akWS2F2Dan%2Fr8Znmhvi%2Bd9z06HvLsPYudtI60jNQuiUz3xkep

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=ex80Zh2RlTzUA5ZJqGd9ICUUKHe%2FMIg562vnZr9NaV3vixanL5OUmB0rMOPtz3QW

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=kBSqwzJol9Au4MI35yHYSNK6RcF%2Fr6Q2Rs3XQ%2FN7wZYMvNO%2FksRxsDgsyNWQ8QB2

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=7jLQb0bbStRHQsbBdNNO1i7adyWmbDQR%2B5KrP4RmwfucT29LL8sOCPOi6yeASUx9

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=HxYrfDIfb0NZhWwyFpHtnnwT6ErBNwcauOaGlWOtHYyhDsgclPm6QoAjl9LGFE%2Fs

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=A2b5%2ByQm933aTwPt0rKJZBEGql0X9jMSzbMLBw3oAP2k3LwZ4Cgd%2Bl6bhUPLHwJz

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=2llkjIO%2FYkQqqbbFDB18CjsoAlJVVaZUmmVo4fqjh117m7Z3OyYJPuHfkQBy%2BUIA

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=clhatfyYwDr2eqIJPvb09WXgixV3I7zD%2BErkq1b27aVfyCtZ0HxGdJMlsbqRPCAN

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=qdMvlDnjgxMJZLviv7mJQbcsmSCgiM%2BCnuO4NewKKahuQKqw8N1aGC8QqgeZoV3N

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=4kVCs1yvMqkaOpTGGPmbVkxfL3w1QSOg9Qgxa2CoxW4Buyi89xbBOSbdOPGvu3TP

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=iYt7od3wApbUfaPSPVQ5IAmTCgUQECsehYbzWvUXE9sPrdApFYArDQjktRvdjDUF

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=dLmQ%2FupI%2F4GjeuBLt0wI62IfdI5YSebPOpoKIMnoJxXsFZHQNIucZ8M3rlOy1aD%2B

VILLAGE OF WILMETTE



Page 24

AS OF 03/31/2020

FOR 2020 03

ACCOUNTS FOR: ORIGINAL REVISED AVAILABLE PCT3500 ILLINOIS MUNICIPAL RETIREMENT APPROP BUDGET YTD ACTUAL MTD ACTUAL ENCUMBRANCES BUDGET USE/COL

35000001 IMRF REVENUE

35000001 310010 GENERAL FUND CONTR -1,495,050 -1,495,050 -371,474.51 -120,260.76 .00 -1,123,575.49 24.8%*35000001 310020 MUNIC. GARAGE CONT -123,600 -123,600 -30,597.11 -10,186.17 .00 -93,002.89 24.8%*35000001 310025 PARKING METER FUND -16,870 -16,870 -4,319.74 -1,441.31 .00 -12,550.26 25.6%*35000001 310030 SEWER FUND CONTRIB -132,760 -132,760 -30,944.68 -10,018.84 .00 -101,815.32 23.3%*35000001 310040 WATER FUND CONTRIB -502,780 -502,780 -119,505.33 -39,374.31 .00 -383,274.67 23.8%*

TOTAL IMRF REVENUE -2,271,060 -2,271,060 -556,841.37 -181,281.39 .00 -1,714,218.63 24.5%

35000095 IMRF EXPENSE

35000095 412000 EMPLOYER IMRF 1,249,690 1,249,690 311,180.14 100,467.46 .00 938,509.86 24.9%35000095 412010 EMPLOYER FICA 700,350 700,350 170,378.11 55,729.45 .00 529,971.89 24.3%35000095 412020 EMPLOYER MEDICARE 321,020 321,020 75,283.12 25,084.48 .00 245,736.88 23.5%

TOTAL IMRF EXPENSE 2,271,060 2,271,060 556,841.37 181,281.39 .00 1,714,218.63 24.5%

TOTAL ILLINOIS MUNICIPAL RETIREME 0 0 .00 .00 .00 .00 .0%

TOTAL REVENUES -2,271,060 -2,271,060 -556,841.37 -181,281.39 .00 -1,714,218.63 TOTAL EXPENSES 2,271,060 2,271,060 556,841.37 181,281.39 .00 1,714,218.63

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=w1V2F3i%2Fs5dGLTHTc%2BcpTnp1BWFnjnED4PArZ03EuDfos4%2FQNnHZIiWjaW43OAlf

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=BH4%2BGZHYMXkZKUyBOVwE%2BFH3ayHm2x5P6PYZoa%2BYyNKFFrBtzBgeqYRurVnZf%2BRE

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=v6LfVCD%2Fos86XymwRnmAWvxakQXk2Y0HK4XG%2BVuCfyZaeC52x%2Bge7CU7q9uZk098

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=qOPdsVoFqpWSWlcM6yHabpzCTQDwpFIwX0Ciz6%2BVItRmwWETTV6i6qGdBmA1iU%2Fk

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=HApkWL9rOnNPP6z7E6PFKOfYrktONOW6DUYVX80Hxl1UOXKKHmKEqk6bJjvLHHX4

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=0IjyjZ2%2BvJpyXa7FVAzkoPrduMjgy16kVoN0EkEFnPDq1sMkfIkiv3%2F5MJ46uVcg

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=htwXAwz0JEM5aME9UpGHHtjnQ7ZVFXlM9R3dpM3kpjLeRIGH082HYB7Coyjjfqj6

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=CWySJUClAwAsetfUq%2BH7p8UUf3HfhkcrI8wQ3aTKeN2uQIq7X1O8xkk%2FSYvkcVKt

VILLAGE OF WILMETTE



Page 25

AS OF 03/31/2020

FOR 2020 03

ACCOUNTS FOR: ORIGINAL REVISED AVAILABLE PCT3900 SECTION 105 FUND APPROP BUDGET YTD ACTUAL MTD ACTUAL ENCUMBRANCES BUDGET USE/COL

39000001 SECTION 105 REVENUE

39000001 310010 GENERAL FUND CONTR -223,600 -223,600 .00 .00 .00 -223,600.00 .0%*39000001 310020 MUNIC. GARAGE CONT -5,200 -5,200 .00 .00 .00 -5,200.00 .0%*39000001 310030 SEWER FUND CONTRIB -5,200 -5,200 .00 .00 .00 -5,200.00 .0%*39000001 310040 WATER FUND CONTRIB -26,000 -26,000 .00 .00 .00 -26,000.00 .0%*39000001 360000 INTEREST EARNINGS -15,000 -15,000 -6,124.27 -1,912.71 .00 -8,875.73 40.8%*

TOTAL SECTION 105 REVENUE -275,000 -275,000 -6,124.27 -1,912.71 .00 -268,875.73 2.2%

39000095 SECTION 105 EXPENSE

39000095 413040 HEALTH INSUR. - RE 0 0 -17,687.85 -42,171.20 .00 17,687.85 100.0%39000095 417500 SECTION 105 MEDICA 300,000 300,000 37,912.94 3,497.19 .00 262,087.06 12.6%

TOTAL SECTION 105 EXPENSE 300,000 300,000 20,225.09 -38,674.01 .00 279,774.91 6.7%

TOTAL SECTION 105 FUND 25,000 25,000 14,100.82 -40,586.72 .00 10,899.18 56.4%

TOTAL REVENUES -275,000 -275,000 -6,124.27 -1,912.71 .00 -268,875.73 TOTAL EXPENSES 300,000 300,000 20,225.09 -38,674.01 .00 279,774.91

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=k3SUpETE3lfUc6D22QMd3%2B2cHThzwZOB18g5KIYeEU1yWDJqxXQAgYljbn7LuqYP

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=svmb8rqTW8yjjBZa0hlEwr8Cynsg6%2BJACZiplMwER5akNLfOUrF8O5nqjtiH%2B3S7

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=mJODJxRLVW9fs0BUOwUOdh4Iz8AeTXxxapRnUnz4RfRiI3RmtCtS4ianth%2F3hl2s

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=9O3RA0vfBvmwi3kFGh5OGPtYKY7CiKrZ9GfgIq%2FHZOCLpPF2JdJTIbe3Fdchn9Dv

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=KvwYFSFeSdgERAtAzWeK78yA%2B%2FHPYUDxJ3ih3rnovJtzYL2M63XdwOFLpcrJqsUa

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=FHsJP%2BoM%2BMxVGFV4V1TXzKoDq1m32s%2Fqxd4birw2I36MDWvZ2qY4AY4Z5SUEb%2Be2

https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=Er15G7rD16w3YYLaXLmAzl3uyq8umRGirJ5KUMl%2FT%2FbFBVfguvDAYyh9xCzx0sbG

VILLAGE OF WILMETTE



Page 26

AS OF 03/31/2020

FOR 2020 03

ACCOUNTS FOR: ORIGINAL REVISED AVAILABLE PCT4000 SEWER FUND APPROP BUDGET YTD ACTUAL MTD ACTUAL ENCUMBRANCES BUDGET USE/COL

40000001 SEWER REVENUE

40000001 350100 RESIDENTIAL SEWER -5,011,000 -5,011,000 -831,283.24 -296,162.07 .00 -4,179,716.76 16.6%*40000001 350105 STORMWATER CHARGES -1,557,970 -1,557,970 -216,040.41 -108,283.83 .00 -1,341,929.59 13.9%*40000001 375000 BOND PROCEEDS -24,000,000 -24,000,000 .00 .00 .00 -24,000,000.00 .0%*40000001 375001 IEPA LOAN -820,000 -820,000 .00 .00 .00 -820,000.00 .0%*

TOTAL SEWER REVENUE -31,388,970 -31,388,970 -1,047,323.65 -404,445.90 .00 -30,341,646.35 3.3%

40807090 SEWER MAINT. - ENTERPRISE

40807090 410100 REGULAR WAGES 699,775 699,775 150,656.93 48,537.34 443,098.34 106,019.73 84.8%40807090 410200 OVERTIME WAGES 10,900 10,900 688.20 496.51 .00 10,211.80 6.3%40807090 415000 EMPLOYEE BENEFITS 258,280 258,280 60,050.01 18,372.35 .00 198,229.99 23.2%40807090 420020 PROFESSIONAL SERVI 23,205 23,205 1,980.17 1,730.17 6,910.00 14,314.83 38.3%40807090 420020 20014 GEOGRAPHIC IN 30,500 30,500 4,645.96 .00 23,229.78 2,624.26 91.4%40807090 421000 CONTRACTUAL SERVIC 100,200 100,200 2,475.00 1,125.00 12,465.00 85,260.00 14.9%40807090 425300 SEWER MAINTENANCE 322,000 322,000 .00 .00 .00 322,000.00 .0%40807090 425310 SEWER-FLOW MONITOR 60,000 60,000 .00 .00 .00 60,000.00 .0%40807090 425320 SEWER-N.P.D.E.S. P 6,000 6,000 .00 .00 .00 6,000.00 .0%40807090 428020 TELEPHONE SERVICE 1,300 1,300 328.92 109.64 .00 971.08 25.3%40807090 430050 UNIFORM EXPENSE 4,400 4,400 543.58 162.80 175.00 3,681.42 16.3%40807090 430130 SUPPLIES - MISC. T 4,000 4,000 756.47 441.72 .00 3,243.53 18.9%40807090 430400 MATERIALS 40,000 40,000 4,805.07 290.79 .00 35,194.93 12.0%40807090 440500 AUTOMOTIVE EXPENSE 123,620 123,620 25,790.00 8,900.00 .00 97,830.00 20.9%40807090 441000 INCIDENTALS 500 500 .00 .00 .00 500.00 .0%40807090 442000 TRAINING 4,600 4,600 246.98 .00 .00 4,353.02 5.4%40807090 470375 80722 RAIN READY PR 70,000 70,000 .00 .00 .00 70,000.00 .0%40807090 470400 80707 Sewer Main Re 337,000 337,000 .00 .00 1,907.70 335,092.30 .6%40807090 470400 80723 SEWER LINING 0 0 8,045.75 .00 10,629.34 -18,675.09 100.0%*40807090 480200 40505 REPL. PICK-UP 26,000 26,000 .00 .00 .00 26,000.00 .0%40807090 480250 40545 SMALL DUMP TR 31,000 31,000 .00 .00 17,520.50 13,479.50 56.5%

TOTAL SEWER MAINT. - ENTERPRISE 2,153,280 2,153,280 261,013.04 80,166.32 515,935.66 1,376,331.30 36.1%

40847090 SEWER - SWPS - ENTERPRISE

40847090 410100 REGULAR WAGES 0 0 15,602.28 5,200.76 46,806.84 -62,409.12 100.0%*

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VILLAGE OF WILMETTE



Page 27

AS OF 03/31/2020

FOR 2020 03

ACCOUNTS FOR: ORIGINAL REVISED AVAILABLE PCT4000 SEWER FUND APPROP BUDGET YTD ACTUAL MTD ACTUAL ENCUMBRANCES BUDGET USE/COL

40847090 410200 OVERTIME WAGES 13,000 13,000 2,729.69 700.00 .00 10,270.31 21.0%40847090 415000 EMPLOYEE BENEFITS 2,545 2,545 9,883.11 3,252.51 .00 -7,338.11 388.3%*40847090 421000 CONTRACTUAL SERVIC 2,500 2,500 .00 .00 600.00 1,900.00 24.0%40847090 422400 MAINT.-EQUIPMENT 2,400 2,400 .00 .00 2,050.00 350.00 85.4%40847090 430075 SUPPLIES 1,500 1,500 2,064.20 .00 .00 -564.20 137.6%*40847090 430260 SUPPLIES - OUTFALL 500 500 .00 .00 .00 500.00 .0%40847090 430540 STORM WATER PUMP S 40,000 40,000 6,020.71 1,313.67 .00 33,979.29 15.1%40847090 430560 HEATING - GAS 5,700 5,700 876.09 464.35 .00 4,823.91 15.4%40847090 470375 80710 Pumps #2 & #3 35,000 35,000 .00 .00 .00 35,000.00 .0%

TOTAL SEWER - SWPS - ENTERPRISE 103,145 103,145 37,176.08 10,931.29 49,456.84 16,512.08 84.0%

40937090 SEWER-DEBT SERVICE-ENTERPRISE

40937090 450010 BOND REGISTRAR FEE 2,000 2,000 .00 .00 .00 2,000.00 .0%40937090 450030 G.O. BOND RETIREME 1,660,000 1,660,000 .00 .00 .00 1,660,000.00 .0%40937090 450040 EPA LOAN RETIREMEN 365,000 365,000 63,496.15 11,700.88 .00 301,503.85 17.4%40937090 450060 INTEREST EXPENSE 1,901,000 1,901,000 282,724.80 94,215.83 .00 1,618,275.20 14.9%

TOTAL SEWER-DEBT SERVICE-ENTERPRI 3,928,000 3,928,000 346,220.95 105,916.71 .00 3,581,779.05 8.8%

40957090 SEWER CAP. IMPROV. -ENTERPRISE

40957090 450020 BOND ISSUANCE COST 200,000 200,000 .00 .00 .00 200,000.00 .0%40957090 460700 80713 ELECTRICAL IM 400,000 400,000 .00 .00 .00 400,000.00 .0%40957090 470400 80703 SEWER LINING 820,000 820,000 .00 .00 .00 820,000.00 .0%40957090 470500 80726 INFRASTRUCTUR 23,210,000 23,210,000 216,982.02 89,406.35 21,122,401.92 1,870,616.06 91.9%

TOTAL SEWER CAP. IMPROV. -ENTERPR 24,630,000 24,630,000 216,982.02 89,406.35 21,122,401.92 3,290,616.06 86.6%

TOTAL SEWER FUND -574,545 -574,545 -185,931.56 -118,025.23 21,687,794.42 -22,076,407.86-3742.4%

TOTAL REVENUES -31,388,970 -31,388,970 -1,047,323.65 -404,445.90 .00 -30,341,646.35 TOTAL EXPENSES 30,814,425 30,814,425 861,392.09 286,420.67 21,687,794.42 8,265,238.49

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VILLAGE OF WILMETTE



Page 28

AS OF 03/31/2020

FOR 2020 03

ACCOUNTS FOR: ORIGINAL REVISED AVAILABLE PCT4100 WATER FUND APPROP BUDGET YTD ACTUAL MTD ACTUAL ENCUMBRANCES BUDGET USE/COL

41000001 WATER REVENUE

41000001 350200 RESIDENTIAL WATER -3,211,900 -3,211,900 -571,440.10 -199,657.50 .00 -2,640,459.90 17.8%*41000001 350210 GLENVIEW WATER SAL -3,946,670 -3,946,670 -800,872.54 -281,627.48 .00 -3,145,797.46 20.3%*41000001 350220 ILL. AMERICAN WATE -1,041,450 -1,041,450 -274,857.73 -92,889.09 .00 -766,592.27 26.4%*41000001 350221 KENILWORTH WATER S -218,070 -218,070 -36,361.34 -13,405.50 .00 -181,708.66 16.7%*41000001 350222 GOLF WATER SALES -36,200 -36,200 -6,785.92 -2,331.65 .00 -29,414.08 18.7%*41000001 350223 NORTH MAIN WATER S -828,310 -828,310 .00 .00 .00 -828,310.00 .0%*41000001 350240 SALES OF WATER - O 0 0 -2,433.50 .00 .00 2,433.50 100.0%41000001 350300 WATER METER SALES 0 0 -5,600.00 -2,650.00 .00 5,600.00 100.0%41000001 350305 WATER METER RPLMNT -50,000 -50,000 -10,339.70 -3,809.42 .00 -39,660.30 20.7%*41000001 350310 WATER SERVICE CONN 0 0 -4,276.00 -1,839.00 .00 4,276.00 100.0%41000001 350410 WATER - OTHER INCO -120,000 -120,000 -1,030.85 -75.00 .00 -118,969.15 .9%*41000001 360000 INTEREST EARNINGS -100,000 -100,000 -19,966.89 -8,932.15 .00 -80,033.11 20.0%*41000001 375000 BOND PROCEEDS -5,000,000 -5,000,000 .00 .00 .00 -5,000,000.00 .0%*41000001 375001 IEPA LOAN 0 0 -1,025,161.38 -1,025,161.38 .00 1,025,161.38 100.0%

TOTAL WATER REVENUE -14,552,600 -14,552,600 -2,759,125.95 -1,632,378.17 .00 -11,793,474.05 19.0%

41818090 WATER PLANT - ENTERPRISE

41818090 410100 REGULAR WAGES 1,504,275 1,504,275 354,272.41 121,101.93 1,187,841.30 -37,838.71 102.5%*41818090 410200 OVERTIME WAGES 35,725 35,725 6,711.89 1,628.42 .00 29,013.11 18.8%41818090 415000 EMPLOYEE BENEFITS 642,460 642,460 152,825.51 49,713.45 .00 489,634.49 23.8%41818090 420020 20071 SCADA SYSTEM 3,000 3,000 .00 .00 .00 3,000.00 .0%41818090 421000 CONTRACTUAL SERVIC 33,600 33,600 8,157.39 5,576.14 7,590.75 17,851.86 46.9%41818090 421125 CONTRACTUAL CUSTOD 7,000 7,000 806.00 403.00 806.00 5,388.00 23.0%41818090 422400 MAINT.-EQUIPMENT 38,000 38,000 243.30 .00 4,170.00 33,586.70 11.6%41818090 428020 TELEPHONE SERVICE 1,500 1,500 .00 .00 .00 1,500.00 .0%41818090 428100 COMPUTER COMMUNICA 460 460 .00 .00 .00 460.00 .0%41818090 430050 UNIFORM EXPENSE 5,800 5,800 1,198.35 352.28 .00 4,601.65 20.7%41818090 430075 SUPPLIES 32,000 32,000 7,789.42 2,575.18 .00 24,210.58 24.3%41818090 430150 SUPPLIES - COMPUTE 1,000 1,000 3,310.55 566.33 .00 -2,310.55 331.1%*41818090 430210 SUPPLIES - LABORAT 19,300 19,300 1,413.30 891.52 9,739.55 8,147.15 57.8%41818090 430475 MATERIALS - EQUIPM 41,000 41,000 7,006.26 4,340.41 52.33 33,941.41 17.2%41818090 430530 WATER PLANT POWER 465,000 465,000 58,519.38 24,810.79 .00 406,480.62 12.6%41818090 430560 HEATING - GAS 40,000 40,000 6,795.93 3,280.18 .00 33,204.07 17.0%41818090 430600 CHEMICALS 155,000 155,000 26,883.36 8,788.08 .00 128,116.64 17.3%41818090 440500 AUTOMOTIVE EXPENSE 16,160 16,160 1,970.00 680.00 .00 14,190.00 12.2%41818090 441000 INCIDENTALS 1,000 1,000 460.12 234.22 .00 539.88 46.0%

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41818090 447070 MWRDGC USER CHARGE 50,000 50,000 9,745.34 .00 .00 40,254.66 19.5%41818090 470530 80805 INFRA-WTRPLNT 40,000 40,000 .00 .00 .00 40,000.00 .0%41818090 470530 80848 INFRASTRUCTUR 0 0 16,930.00 .00 101,842.07 -118,772.07 100.0%*41818090 490500 70903 Laboratory Eq 4,000 4,000 .00 .00 .00 4,000.00 .0%

TOTAL WATER PLANT - ENTERPRISE 3,136,280 3,136,280 665,038.51 224,941.93 1,312,042.00 1,159,199.49 63.0%

41828090 WATER METERING - ENTERPRISE

41828090 410100 REGULAR WAGES 156,500 156,500 39,121.26 13,040.42 117,363.78 14.96 100.0%41828090 410200 OVERTIME WAGES 625 625 .00 .00 .00 625.00 .0%41828090 415000 EMPLOYEE BENEFITS 54,910 54,910 13,346.77 4,165.59 .00 41,563.23 24.3%41828090 421000 CONTRACTUAL SERVIC 13,600 13,600 3,595.00 450.00 .00 10,005.00 26.4%41828090 422520 MAINT.-RESERVOIR & 3,500 3,500 .00 .00 1,150.00 2,350.00 32.9%41828090 422560 MAINT.-STANDPIPE 5,200 5,200 .00 .00 .00 5,200.00 .0%41828090 430050 UNIFORM EXPENSE 700 700 .00 .00 .00 700.00 .0%41828090 430075 SUPPLIES 2,300 2,300 964.97 244.41 .00 1,335.03 42.0%41828090 430280 SUPPLIES - RESERVO 3,000 3,000 3,579.32 1,695.66 .00 -579.32 119.3%*41828090 430900 WATER METERS - COS 20,000 20,000 985.57 .00 .00 19,014.43 4.9%41828090 430910 WATER METERS - PAR 2,200 2,200 .00 .00 .00 2,200.00 .0%41828090 430920 WATER METERS - REP 55,000 55,000 16,910.26 .00 40,125.86 -2,036.12 103.7%*41828090 430930 WATER METERS - AMR 5,000 5,000 .00 .00 .00 5,000.00 .0%41828090 440500 AUTOMOTIVE EXPENSE 13,350 13,350 1,820.00 630.00 .00 11,530.00 13.6%41828090 442000 TRAINING 300 300 .00 .00 .00 300.00 .0%

TOTAL WATER METERING - ENTERPRISE 336,185 336,185 80,323.15 20,226.08 158,639.64 97,222.21 71.1%

41838090 WATER DISTRIB. - ENTERPRISE

41838090 410100 REGULAR WAGES 475,275 475,275 115,012.31 36,649.80 329,847.88 30,414.81 93.6%41838090 410200 OVERTIME WAGES 37,600 37,600 3,874.03 1,055.14 .00 33,725.97 10.3%41838090 415000 EMPLOYEE BENEFITS 201,450 201,450 47,534.37 14,508.98 .00 153,915.63 23.6%41838090 420020 20014 GEOGRAPHIC IN 30,500 30,500 4,659.90 .00 23,299.54 2,540.56 91.7%41838090 421000 CONTRACTUAL SERVIC 120,800 120,800 8,871.44 1,125.00 11,965.08 99,963.48 17.2%41838090 421000 80918 Transmission 21,000 21,000 .00 .00 7,779.00 13,221.00 37.0%41838090 422540 MAINT.-DISTRIBUTIO 30,000 30,000 .00 .00 .00 30,000.00 .0%41838090 428020 TELEPHONE SERVICE 1,300 1,300 328.92 109.64 .00 971.08 25.3%41838090 430050 UNIFORM EXPENSE 4,515 4,515 543.58 162.80 175.00 3,796.42 15.9%41838090 430130 SUPPLIES - MISC. T 6,800 6,800 1,160.83 441.72 .00 5,639.17 17.1%41838090 430400 MATERIALS 71,250 71,250 21,203.13 4,573.24 .00 50,046.87 29.8%

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41838090 430480 MATERIALS - FIRE H 24,800 24,800 .00 .00 23,372.80 1,427.20 94.2%41838090 440500 AUTOMOTIVE EXPENSE 123,620 123,620 25,790.00 8,900.00 .00 97,830.00 20.9%41838090 441000 INCIDENTALS 500 500 14.29 .00 .00 485.71 2.9%41838090 442000 TRAINING 3,400 3,400 1,371.97 .00 .00 2,028.03 40.4%41838090 470550 80306 FIRE HYDRANT 18,860 18,860 .00 .00 .00 18,860.00 .0%41838090 470550 80847 INFRASTRUCTUR 12,000 12,000 .00 .00 .00 12,000.00 .0%41838090 470550 80900 INFRA-WTRMNS- 88,000 88,000 .00 .00 1,939.51 86,060.49 2.2%41838090 480200 40505 REPL. PICK-UP 26,000 26,000 .00 .00 .00 26,000.00 .0%41838090 480250 40545 SMALL DUMPT T 31,000 31,000 .00 .00 17,520.50 13,479.50 56.5%41838090 480275 40446 P.W. VEHICLES 36,000 36,000 .00 .00 .00 36,000.00 .0%

TOTAL WATER DISTRIB. - ENTERPRISE 1,364,670 1,364,670 230,364.77 67,526.32 415,899.31 718,405.92 47.4%

41848090 WATER MISC. - ENTERPRISE

41848090 410100 REGULAR WAGES 384,050 384,050 103,183.05 31,662.87 308,813.02 -27,946.07 107.3%*41848090 415000 EMPLOYEE BENEFITS 117,675 117,675 35,329.32 10,349.96 .00 82,345.68 30.0%41848090 420010 MEMBERSHIPS 2,960 2,960 2,085.50 .00 .00 874.50 70.5%41848090 428000 TELEPHONE SERVICE 36,000 36,000 7,358.03 898.87 .00 28,641.97 20.4%41848090 428010 TELEPHONE MAINTENA 1,500 1,500 .00 .00 .00 1,500.00 .0%41848090 428020 TELEPHONE SERVICE 6,000 6,000 2,331.13 764.52 .00 3,668.87 38.9%41848090 430140 SUPPLIES - BUILDIN 8,000 8,000 1,067.34 .00 .00 6,932.66 13.3%41848090 430350 BUILDING FURNITURE 8,000 8,000 6,335.28 6,272.24 772.65 892.07 88.8%41848090 442000 TRAINING 4,450 4,450 622.00 74.00 .00 3,828.00 14.0%41848090 448000 GENERAL FUND TRANS 1,050,000 1,050,000 .00 .00 .00 1,050,000.00 .0%41848090 450110 PROPERTY/LIABILITY 90,200 90,200 90,200.00 .00 .00 .00 100.0%

TOTAL WATER MISC. - ENTERPRISE 1,708,835 1,708,835 248,511.65 50,022.46 309,585.67 1,150,737.68 32.7%

41858090 WATER BILLING - ENTERPRISE

41858090 410100 REGULAR WAGES 76,025 76,025 12,719.65 4,244.10 93,471.93 -30,166.58 139.7%*41858090 410200 OVERTIME WAGES 500 500 .00 .00 .00 500.00 .0%41858090 415000 EMPLOYEE BENEFITS 47,490 47,490 4,848.22 1,480.23 .00 42,641.78 10.2%41858090 420100 ANNUAL AUDIT 18,000 18,000 .00 .00 .00 18,000.00 .0%41858090 420150 BANK CHARGES 40,000 40,000 9,038.79 3,305.51 .00 30,961.21 22.6%41858090 420160 POSTAGE 17,000 17,000 3,541.81 1,134.44 .00 13,458.19 20.8%41858090 430230 SUPPLIES - OFFICE 8,000 8,000 .00 .00 .00 8,000.00 .0%41858090 430240 SUPPLIES - OFFICE 2,400 2,400 249.39 .00 .00 2,150.61 10.4%41858090 441000 INCIDENTALS 300 300 .00 .00 .00 300.00 .0%

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https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=wxHXoNxel%2BFYG4WkS8pHCcMRAtc%2BTYuer7WRAXZUliGXxQDUK7B0Lni0aooASx8f

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https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=7U4lmjbqIp9JMj14ZVdDQOHIU0qmbLeKRBYfn3yg%2Bbg0jrRjL7yc30UEM3sxlXhY

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https://munisapp.wilmette.com/GasWALive/ua/r/mugwc/glactinq?Arg=--mutoken&Arg=DxWE%2BFnBVHA4kzdW3aJGvV%2BfZfv93AU0ssKeMXo76DeW7X6Rt%2FqKucEZceCO9xnh

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VILLAGE OF WILMETTE



Page 31

AS OF 03/31/2020

FOR 2020 03


41858090 442000 TRAINING 2,000 2,000 .00 .00 .00 2,000.00 .0%

TOTAL WATER BILLING - ENTERPRISE 211,715 211,715 30,397.86 10,164.28 93,471.93 87,845.21 58.5%

41938090 WATER DEBT SERVICE -ENTERPRISE

41938090 450010 BOND REGISTRAR FEE 2,500 2,500 .00 .00 .00 2,500.00 .0%41938090 450020 BOND ISSUANCE COST 20,000 20,000 .00 .00 .00 20,000.00 .0%41938090 450030 G.O. BOND RETIREME 1,980,000 1,980,000 .00 .00 .00 1,980,000.00 .0%41938090 450060 INTEREST EXPENSE 240,000 240,000 59,046.90 19,682.30 .00 180,953.10 24.6%

TOTAL WATER DEBT SERVICE -ENTERPR 2,242,500 2,242,500 59,046.90 19,682.30 .00 2,183,453.10 2.6%

41958090 WATER CAP. IMPROV. -ENTERPRISE

41958090 470530 80842 INFRASTRUCTUR 5,000,000 5,000,000 57,157.08 15,376.04 1,778,098.17 3,164,744.75 36.7%41958090 470550 80950 INFRASTRUCTUR 2,920,200 2,920,200 6,059.27 .00 785,145.11 2,128,995.62 27.1%

TOTAL WATER CAP. IMPROV. -ENTERPR 7,920,200 7,920,200 63,216.35 15,376.04 2,563,243.28 5,293,740.37 33.2%

TOTAL WATER FUND 2,367,785 2,367,785 -1,382,226.76 -1,224,438.76 4,852,881.83 -1,102,870.07 146.6%

TOTAL REVENUES -14,552,600 -14,552,600 -2,759,125.95 -1,632,378.17 .00 -11,793,474.05 TOTAL EXPENSES 16,920,385 16,920,385 1,376,899.19 407,939.41 4,852,881.83 10,690,603.98

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VILLAGE OF WILMETTE



Page 32

AS OF 03/31/2020

FOR 2020 03

ACCOUNTS FOR: ORIGINAL REVISED AVAILABLE PCT5000 FOREIGN FIRE INSURANCE FUND APPROP BUDGET YTD ACTUAL MTD ACTUAL ENCUMBRANCES BUDGET USE/COL

50000001 FOREIGN FIRE REVENUE

50000001 360000 INTEREST EARNINGS 0 0 -2,712.73 -828.68 .00 2,712.73 100.0%

TOTAL FOREIGN FIRE REVENUE 0 0 -2,712.73 -828.68 .00 2,712.73 100.0%

50000095 FOREIGN FIRE EXPENSE - PENSION

50000095 413040 HEALTH INSUR. - RE 0 0 27,000.00 27,000.00 .00 -27,000.00 100.0%*

TOTAL FOREIGN FIRE EXPENSE - PENS 0 0 27,000.00 27,000.00 .00 -27,000.00 100.0%

TOTAL FOREIGN FIRE INSURANCE FUND 0 0 24,287.27 26,171.32 .00 -24,287.27 100.0%

TOTAL REVENUES 0 0 -2,712.73 -828.68 .00 2,712.73 TOTAL EXPENSES 0 0 27,000.00 27,000.00 .00 -27,000.00

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VILLAGE OF WILMETTE



Page 33

AS OF 03/31/2020

FOR 2020 03

ORIGINAL REVISED AVAILABLE PCT APPROP BUDGET YTD ACTUAL MTD ACTUAL ENCUMBRANCES BUDGET USE/COL

GRAND TOTAL 1,498,410 1,498,410 -8,087,274.15 -8,139,645.60 43,831,802.58 -34,246,118.43 2385.5%

** END OF REPORT - Generated by Troy Wayland **


SUBJECT: Financial Advisor Proposals MEETING DATE: April 28, 2020 FROM: Erik Hallgren, Village Manager

Melinda Molloy, Finance Director Budget Impact: Financial Advisor Service fees are typically funded through bond

proceeds. Based upon the $79 million of borrowing projected over the next three (3) years, this cost is projected to be $71.800.

This item is of an immediate and critical nature because the Village needs to issue general obligation bonds in the next several months to replenish cash reserves that were utilized to pay for Phases 1A and 1 of the Neighborhood Storage Project. The estimated time from engagement to issuance is 60 to 90 days Recommended Motion

Move to approve an engagement with PMA Securities, LLC for Financial Advisor Services for an initial contract term of three (3) years starting in 2020, with an option for two (2) additional one-year terms. Background The Village expects to issue approximately $79 million in general obligation bonds to fund several major capital projects over the next three years as follows:

1. $68 million to fund the Westside Neighborhood Stormwater Storage Improvement Project (“WSNSP”), with the debt to be repaid from a new stormwater fee.

2. $1.2 million to fund electrical improvements for the stormwater pump station, with the debt to be repaid from sewer fees.

3. $7.4 million to fund water main replacements (including Central Avenue), water plant improvements and a new automatic meter reading system, with the debt to be repaid from water fees.

4. $2.4 million to fund road, alley and sidewalk improvements for the Central Avenue reconstruction, with debt to be repaid from a property tax levy.

The Village will also review options for refunding outstanding debt.

A critical component of this process is to identify and select a Financial Advisor (“FA”) for the Village to assist with the debt issuance.

Finance Department


The FA will work on the development of a plan of finance, prepare financing schedules, determine the vehicle by which to acquire the bond proceeds. The FA will analyze and report on the advantages and disadvantages of each proposed financing and evaluate the projected cash flow. They will also assist the Village in the selection and formation of a financing team and advise the team on areas of industry specific knowledge that affects the financing and marketing of the project’s debt. The FA will help the Village manage the sale process and assist the Village in coordination with Bond Counsel in closing the financing. In a competitively bid process, the FA prepares the Official Statement (OS) (this is referred to as a prospectus in the private sector) and markets the bond offering throughout the country with the goal of achieving favorable interest rate for the debt. The FA evaluates bids and makes the recommendation to accept or reject the low bid. Discussion Financial Advisor Proposal and Review Process On February 17, 2020 the Village issued a request for proposal (RFP) inviting proposals for Financial Advisor services with a due date of March 10th. The Village posted the RFP on the Village’s website and DemandStar.com. In addition, the Village compiled a list of potential financial advisers from both internal sources and a survey of multiple Chicagoland are municipalities. The notice of the RFP was distributed to the compiled contact list. In response to the RFP the Village received four (4) proposals from the following firms: PMA Securities, LLC, Piper Sandler, Raymond James & Associates, Inc., and Speer Financial Group

The table below summarizes the cost provided by firms:

Note: These fees are based on each issuance.

Submitted proposals were reviewed by staff, and based on staff’s analysis of the proposals, the following firms were invited to interview with a team of five members from the Village.

• PMA Securities, LLC

• Piper Sandler

• Speer Financial Group Interviews were conducted by Village President Bielinski, Finance Committee Chair Kennedy, Finance Director Molloy, Assistant Finance Director Jarog, and Assistant Village Manager Hallgren.

Minimum Fee

Financial Advisor Fees* 8,000,000$ 17,000,000$ 29,000,000$ 100,000,000$

PMA Securities, LLC 8,300$ 15,950$ 26,150$ 65,000$ 1,500$

Piper Sandler 10,800$ 22,950$ 39,150$ 85,000$ 7,500$

Speer Financial, Inc. 13,750$ 20,750$ 33,295$ 112,614$ 10,000$

Raymond James & Associates 15,500$ 24,500$ 36,500$ 107,500$ 7,500$

Bond Issuance Par Value


Of the firms interviewed, the presentations, qualifications and references for each firm were impressive. The Village team felt that the qualifications and expertise of PMA Securities LLC (“PMA”) will especially benefit the Village. PMA is a Midwest firm, headquartered in Naperville, IL, dedicated to serving the municipal marketplace for 35 years. Their public finance professionals have the expertise and dedication required to meet the Village’s financing needs. PMA’s senior staff has extensive experience providing comprehensive financing assistance, debt structuring strategies and execution and long-range financial planning to municipal entities. PMA was ranked the #1 financial advisor to all Illinois issuers for the 12-month period ending June 30, 2019 by Refinitiv. Andrew Kim, Director, Public Finance and Robert Lewis, Senior Vice President/Managing Director, Public Finance demonstrated a sophisticated understanding of the current bond market. PMA serves as a fiduciary maintaining a high level of integrity, commitment and performance to assure all debt transactions serve the greater good of the Village. PMA’s references provided the Village team with confirmation that this firm provides a thorough and complete analysis and provides an excellent service level. Budget Impact Financial Advisor service fees are typically funded from bond proceeds. For additional information on PMA, visit their website at: www.pmanetwork.com Anyone interested in reviewing the proposal submitted by PMA is encouraged to contact Finance Director Melinda Molloy at [email protected].

https://protect-us.mimecast.com/s/aN-7Cn5l2wHm4L3SN1WiS/



Page 1 of 2

SUBJECT: COVID-19 Emergency Declaration MEETING DATE: April 28, 2020 (updated from March 24, 2020 and April 14, 2020)

FROM: Michael Braiman, Village Manager Jeffrey Stein, Assistant Village Manager/Corporation Counsel Budget Impact: See budget impact discussion below

This item is of an immediate and critical nature as it addresses certain actions and regulations needed to promote the health, safety and welfare of the public during the current state of emergency.

Recommended Motion

Adoption of Resolution #2020-R-27 Extending the Declaration of an Emergency Affecting the Public Health and Wellbeing due to the Outbreak of COVID-19 Virus.

Background & Discussion

To date, the Village President has issued, and the Village Board approved and extended, multiple emergency declarations due to the COVID-19 pandemic as follows:

1. March 17, 2020, the Village President issued a Declaration of Local Disaster and Public Health Emergency;

2. March 24, 2020, the Village Board approved that initial declaration when it adopted Resolution 2020-R-17 (“Emergency Declaration”);

3. April 7, 2020, the Village President issued an Amended Declaration of Local Disaster and Public Health Emergency Declaration;

4. April 14, 2020, the Village Board approved that amended declaration when it adopted Resolution 2020-R-25 (“Amended Emergency Declaration”);

Village Manager’s Office



5. April 17, 2020, the Village President issued a Second Amended Declaration of Local Disaster and Public Health Emergency Declaration.

The Village Board’s adoption of Resolution 2020-R-25 on April 14, 2020 makes that the current emergency declaration in effect in addition to the Village President’s Second Amended Declaration of Local Disaster and Public Health Emergency Declaration (collectively referred to as the Current Emergency Declarations”), both of which are set to expire on April 28, 2020.

The Second Amended Declaration, which was issued by the Village President on April 17, contains the same exact content as the Amended Declaration approved by the Village Board on April 14, except it includes the new requirement that face coverings be worn when an individual is working or shopping in an essential business that is open to the public, or when an individual is riding on public transportation. Face coverings can be made of any cloth or material that is reasonably effective to inhibit or restrict the expulsion of droplets that may cause the spread of COVID-19. This requirement only applies when an individual is in an essential business that is open to the public and does not apply to individuals that cannot for health reasons wear such a covering. In addition to the Village’s ability to enforce this provision, a business owner/operator is also given authority to refuse service to anyone not wearing a face covering.

On April 23, 2020, Governor Pritzker announced a Statewide face covering requirement in all public places when a six-foot social distance cannot be maintained. Face coverings will be required in all public indoor spaces, such as stores. The Governor’s requirement applies to all individuals over the age of two who are medically able to tolerate a face covering. The Village’s face covering requirements (described in the above paragraph) will remain in effect until such time that the Governor’s Order takes effect (May 1, 2020). Upon the May 1 effective date of the Governor’s Order, the Village’s face covering requirements will mirror those of the State of Illinois. As of 12:00pm on Friday, April 24, 2020, the official face covering order from the Governor’s Office had yet to be released. Once the order is made public, staff will circulate additional agenda material updating Resolution #2020-R-27 to incorporate the specifics of the Governor’s face covering requirements to ensure consistency with the State.

The Current Emergency Declarations will expire on April 28, 2020, and in order to continue to be in effect, the Village Board must extend it to their next Village Board meeting which is set for May 12, 2020. If for some unforeseen reason the Village Board cannot meet on May 12th, the Amended Emergency Declaration would extend to the date in which the Village Board does meet.

Budget Impact

The business assistance programs contained within the declaration will be funded by General Fund reserves. Documents Attached

1. Resolution #2020-R-27 Extending the Declaration of an Emergency Affecting the Public Health and Wellbeing due to the Outbreak of COVID-19 Virus.

RESOLUTION NO. 2020-R-27

A RESOLUTION EXTENDING THE DECLARATION OF AN EMERGENCY AFFECTING THE PUBLIC HEALTH AND WELLBEING DUE TO THE OUTBREAK

OF COVID-19 VIRUS

WHEREAS, the Village of Wilmette, Cook County, Illinois (the “Village”) is a home

rule municipal corporation as provided in Article VII, Section 6 of the 1970 Constitution of the

State of Illinois and, pursuant to said constitutional authority, may exercise any power and

perform any function pertaining to its government and affairs for the protection of the public

health, safety, morals and welfare; which includes declaring emergencies concerning the

declaration of local disasters or public health emergencies and providing for the authority of

local officials to take such actions as may be necessary to protect the public health, safety and

welfare in the event of a disaster or other local emergency; and

WHEREAS, State of Illinois Governor JB Pritzker issued a Gubernatorial Disaster

Proclamation in response to the outbreak of Coronavirus Disease 2019 (“COVID-19”); and

WHEREAS, Governor Pritzker has issued multiple Executive Orders to help combat the

spread of COVID-19; and

WHEREAS, in order to prevent the spread of COVID-19 in the Village, and to protect

the residents, business community members, employees and officials of the Village from disease

and death, to help assist businesses in the short term to remain viable and open to the public, to

provide the residents with the ability to obtain food items in the safest and most efficient way

possible, and to provide the Village’s business community with the ability to continue to safely

serve patrons as allowed by the Executive Orders, the Village President issued a Declaration of

Local Disaster and Public Health Emergency on March 17, 2020, pursuant to Illinois Municipal

Code Section 5/11-1-6, the Illinois Emergency Management Agency Act Section 3305/11 and

Chapter 2, Article XL of the Village Code; and

2

WHEREAS, on March 24, 2020, the Village Board adopted Resolution 2020-R-17, A

Resolution Declaring an Emergency Affecting the Public Health and Wellbeing due to the

Outbreak of COVID-19 Virus (“Emergency Declaration”) which extended the Village

President’s Declaration of Local Disaster and Public Health Emergency to April 14, 2020; and

WHEREAS, On April 7, 2020, the Village President issued an Amended Declaration of

Local Disaster and Public Health Emergency Declaration which mirrored the existing

Emergency, but also added provisions for the enforcement of social distancing requirements and

prohibitions against gatherings of more than ten people.

WHEREAS, the Amended Declaration of Local Disaster and Public Health Emergency

also authorized the sale of all alcoholic beverages in a sealed container for pickup or delivery

from restaurants within the Village; and

WHEREAS, on April 14, 2020, the Village Board adopted Resolution 2020-R-25, A

Resolution Extending the Emergency Affecting the Public Health and Wellbeing Due to the

Outbreak of COVID-19 Virus (“Amended Emergency Declaration”) which extended the

Amended Declaration of Local Disaster and Public Health Emergency to April 28, 2020 or until

the Village Board could legally and safely conduct its next Village Board Meeting; and

WHEREAS, on April 17, 2020 the Village President issued a Second Amended

Declaration of Local Disaster and Public Health Emergency which mirrored the existing

Amended Emergency Declaration, but also added provisions of requiring individuals to wear a

face covering when inside, whether working or shopping, any business open to the public, or any

time an individual is riding in public transportation; and

WHEREAS, the Village Board desires to further extend the Second Amended

Emergency Declaration until its next scheduled meeting.

3

NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of

the Village of Wilmette as follows:

SECTION ONE: Recitals Incorporation. The above recitals are incorporated into

this section one as if fully set forth.

SECTION TWO: Extension of Local Disaster and Public Health Emergency.

The Amended Emergency Declaration adopted by the Village Board pursuant to Resolution

2020-R-25, and the Second Amended Declaration of Local Disaster and Public Health

Emergency Declaration issued by the Village President on April 17, 2020, are hereby extended

to May 12, 2020, which may be further extended by the Village President if the Village Board

cannot lawfully and safely conduct its meeting. Such an extension shall be made in writing and

delivered to the Village Clerk and each Village Trustee and shall be in effect until the Village

Board can legally and safely conduct a Village Board meeting. The Second Amended

Declaration of Local Disaster and Public Health Emergency is attached as Exhibit A.

SECTION THREE: This Resolution shall be in full force and effect from and after its

passage as provided by law.

ADOPTED by the President and Board of Trustees of the Village of Wilmette, Illinois, on

the 28th day of April 2020 according to the following roll call vote:

AYES: None.

NAYS: None.

ABSTAIN: None.

ABSENT: None.

_________________________ Village Clerk

4

Approved on April 28, 2020 _____________________________ Village President Attest: _____________________________ Village Clerk

EXHIBIT A

SECOND AMENDED DECLARATION OF LOCAL DISASTER AND PUBLIC HEALTH EMERGENCY – VILLAGE OF WILMETTE


Page 1 of 2

SUBJECT: Approval of Economic Relief Grant Expenditures MEETING DATE: April 28, 2020 FROM: Erik Hallgren, Assistant Village Manager

Background

The Village of Wilmette recognizes that coronavirus (COVID-19) has put a substantial burden on the Village’s small business community. The Governor of Illinois issued a ‘Stay at Home’ order that started on Saturday, March 21 and is expected to remain in effect for the duration of the Gubernatorial Disaster Proclamation. This order which requires all “non-essential” businesses to close and prevents other businesses such as restaurants from operating as they typically do (carryout, curbside pick-up, and delivery only), will continue to place economic pressure on the Wilmette business community. To combat the economic impact of COVID-19, the Village Board approved an economic relief program on Tuesday, March 24, 2020 in the amount of $375,000. On Tuesday, April 14, the Village Board approved extending the economic relief program to service based businesses in the Village in the amount of $156,000. Combined the two programs offer $531,000 in grants to local businesses. The intent of the economic relief program is to provide immediate assistance to support small businesses impacted by the current public health crisis. Eligible local businesses can use these grants for short-term financial needs such as payroll, paying vendors, and paying suppliers. The program has the intent of preserving the Wilmette business community and local economy. Discussion

The application process for both programs have been promoted through a variety of means including direct emails, coordination with the Chamber of Commerce, social, media, E-News, press releases, and posting to the Village website. Applications for the sales tax rebate program opened on March 26, 2020 and the applications for the service business grant program opened on April 16, 2020.

Total Economic Relief Program Budget: $ 531,000.00 Total Economic Relief Program Expense: $ 202,611.06

Total Remaining Funds: $ 328,388.94


BUDGET IMPACT:


Included in this request for approval of economic relief grant expenditures are applications that were submitted and processed through April 20, 2020. Applications submitted and processed after this date will be included in future expenditure approval requests. Sales Tax Rebate Grant Program Through Monday, April 20, there were a total of sixty-one (61) applications, which were all reviewed by staff. Fifty (50) applications have been approved for disbursement; Sixteen (16) were approved by the Village Board at the April 14 meeting and this disbursement requests includes thirty-four (34) applications. There has been a total of $196,712.51 approved through the sales tax program, with $110,956.43 included in this disbursement request. Service Business Grant Program Through Monday, April 20, there were a total of ten (10) applications, which were all reviewed by staff. Five (5) applications have been approved for disbursement at a total value of $5,898.55 and are included in this disbursement request The total disbursements included in this request is $116,854.98. Attachment #1 includes a summary of the businesses receiving grants through both programs. Budget Impact

The economic relief grant programs are funded by General Fund reserves. The below chart shows the breakdown of budget and expense for each grant program

Budget Expenses Remaining

Sales Tax Rebate Grant $375,000 $196,712.51 $178,287.49

Service Business Grant $156,000 $5,898.55 $150,101.45

Totals $531,000 $202,611.06 $328,388.94

Attachments

1. Listing of Business Grants 2. Accounts Payable Warrant 040820-1, dated April 8, 2020 - $58,089.41 3. Accounts Payable Warrant 041520-1, dated April 15, 2020 - $43,061.32 4. Accounts Payable Warrant 042220-3, dated April 22, 2020 - $14,704.25

SALES TAX GRANT PROGRAMBusiness Name Amount Disbursement

Yogaview 548.46 040120-2 APPROVEDLove's Yogurt 816.90 040120-2 APPROVEDSalon Fusion 979.30 040120-2 APPROVEDFuel 1,268.00 040120-2 APPROVEDRoss Wetzel Studio 1,458.70 040120-2 APPROVEDBella Cosa Jewelers 1,935.37 040120-2 APPROVEDThai Inbox 3,071.85 040120-2 APPROVEDHanig's Footwear 3,204.77 040120-2 APPROVEDKashian Bros 3,479.37 040120-2 APPROVEDYellow Bird 5,721.35 040120-2 APPROVEDNick's Neighborhood Bar & Grill 7,306.95 040120-2 APPROVEDHomer's Ice Cream, Inc 7,313.78 040120-2 APPROVEDHeart Auto Care 7,829.92 040120-2 APPROVEDNapolita Pizzeria & Wine Bar 9,988.77 040120-2 APPROVEDConvito Café & Market 14,663.67 040120-2 APPROVEDPescadero Seafood & Oyster Bar 16,168.92 040120-2 APPROVEDWilmette Theater 442.05 040820-1Shabahang Royal Carpet 1,016.96 040820-1H. Marion Framing Studio 1,091.21 040820-1Hubba Hubba 1,411.10 040820-1Gordon Salon 1,432.25 040820-1Wilmette Flowers 1,444.45 040820-1JP McCarthy's Pizza & Grill 1,853.75 040820-1Irvings For Red Hot Lovers 2,257.40 040820-1John Plunkett Interiors 2,663.70 040820-1Lambrecht's Jewelers 2,700.65 040820-1Village Audio Video 3,731.75 040820-1Wilmette Auto Body 4,580.30 040820-1Torino Ramen 4,811.61 040820-1The Noodle Café 5,397.55 040820-1Complete Birkenstock 5,942.54 040820-1Depot Nuevo 7,346.10 040820-1The Backyard Barbecue Store 10,966.04 040820-1Akai Hana 10,249.20 041520-1Al's Meat 1,939.05 041520-1Fuenfer Jewelers 6,987.20 041520-1Valley Lodge 10,355.44 041520-1Velosmith 2,936.00 041520-1Ridgeview Grill 6,428.60 041520-1Exhibit 607.15 041520-1Chuck Wagon 597.90 041520-1Mona Lisa Stone & Tile 766.55 041520-1Vibrato 2,194.23 041520-1Akira Sushi 1,295.88 042220-3Alchemy 1,082.21 042220-3Cigary 1,312.19 042220-3DDK Kitchen Design 1,509.53 042220-3Hotcakes 1,242.44 042220-3Morning Glory 1,355.45 042220-3Trendy Taco 1,008.00 042220-3TOTAL 196,712.51$

SERVICE BUSINESS GRANT PROGRAMBusiness Name Amount Disbursement

Salon Fusion 1,500.00 042220-3Center for Oriental Medicine 1,500.00 042220-3Jon Kailey Salon 1,056.42 042220-3OutatTime 342.13 042220-3Wilmette Massage Therapy 1,500.00 042220-3TOTAL 5,898.55$

VILLAGE OF WILMETTE

PAID WARRANT REPORT

Report generated: 04/08/2020 13:41User: pristovniklProgram ID: appdwarr

Page 1

WARRANT: 040820-1 TO FISCAL 2020/04 01/01/2020 TO 12/31/2020

VENDOR NAME DOCUMENT INV DATE VOUCHER PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION

4530 THE BACKYARD BARBECUE STORE 90185 04/06/20 123965 74142 P 04/08/20 11191060 449500 CONTINGENCY - REGULAR 10,966.04 INVOICE: 4530-040620

VENDOR TOTALS 10,966.04 YTD INVOICED 10,966.04 YTD PAID 10,966.04

4522 FUNCTIONALS, INC. 90164 04/06/20 123944 74143 P 04/08/20 11191060 449500 CONTINGENCY - REGULAR 5,942.54 INVOICE: 4522-040620


1938 DEPOT NUEVO 90182 04/06/20 123962 74144 P 04/08/20 11191060 449500 CONTINGENCY - REGULAR 7,346.10 INVOICE: 1938-040620


4526 GORDON IN WILMETTE, INC. 90168 04/06/20 123948 74145 P 04/08/20 11191060 449500 CONTINGENCY - REGULAR 1,432.25 INVOICE: 4526-040620


2597 H. MARION FRAMING STUDIO, INC. 90171 04/06/20 123951 74146 P 04/08/20 11191060 449500 CONTINGENCY - REGULAR 1,091.21 INVOICE: 2597-040620


4527 JULIE A. COHEN 90169 04/06/20 123949 74147 P 04/08/20 11191060 449500 CONTINGENCY - REGULAR 1,411.10 INVOICE: 4527-040620


4523 IRVING'S FOR RED HOT LOVERS 90165 04/06/20 123945 74148 P 04/08/20 11191060 449500 CONTINGENCY - REGULAR 2,257.40 INVOICE: 4523-040620


4528 JOHN PLUNKETT DESIGN, LLC 90170 04/06/20 123950 74149 P 04/08/20 11191060 449500 CONTINGENCY - REGULAR 2,663.70 INVOICE: 4528-040620


4524 KLAVDIA, INC. 90166 04/06/20 123946 74150 P 04/08/20 11191060 449500 CONTINGENCY - REGULAR 1,853.75 INVOICE: 4524-040620

VILLAGE OF WILMETTE

PAID WARRANT REPORT


Page 2




13728 MATTHEW G. LAMBRECHT 90183 04/06/20 123963 74151 P 04/08/20 11191060 449500 CONTINGENCY - REGULAR 2,700.65 INVOICE: 13728-040620


1104 THE NOODLE 90186 04/06/20 123966 74152 P 04/08/20 11191060 449500 CONTINGENCY - REGULAR 5,397.55 INVOICE: 1104-040620


4529 AFSHIN N&S, INC. 90184 04/06/20 123964 74153 P 04/08/20 11191060 449500 CONTINGENCY - REGULAR 1,016.96 INVOICE: 4529-040620


4531 TORINO FOODS, INC. 90187 04/06/20 123967 74154 P 04/08/20 11191060 449500 CONTINGENCY - REGULAR 4,811.61 INVOICE: 4531-040620


4525 BLAIR HOME TECHNOLOGIES, INC. 90167 04/06/20 123947 74155 P 04/08/20 11191060 449500 CONTINGENCY - REGULAR 3,731.75 INVOICE: 4525-040620


24465 WILMETTE AUTO BODY 90172 04/06/20 123952 74156 P 04/08/20 11191060 449500 CONTINGENCY - REGULAR 4,580.30 INVOICE: 24465-040620


4532 WILMETTE FLOWERS, INC. 90188 04/06/20 123968 74157 P 04/08/20 11191060 449500 CONTINGENCY - REGULAR 1,444.45 INVOICE: 4532-040620


44450 WILMETTE THEATRE 90173 04/06/20 123953 74158 P 04/08/20 11191060 449500 CONTINGENCY - REGULAR 442.05 INVOICE: 44450-040620

VENDOR TOTALS 442.05 YTD INVOICED 742.05 YTD PAID 442.05

VILLAGE OF WILMETTE

PAID WARRANT REPORT


Page 3



REPORT TOTALS 59,089.41

COUNT AMOUNT TOTAL PRINTED CHECKS 17 59,089.41

** END OF REPORT - Generated by Lucy Pristovnik **

VILLAGE OF WILMETTE

PAID WARRANT REPORT


Page 1



4538 HANA SEA FOODS, INC. 90344 04/14/20 124126 74208 P 04/15/20 11191060 449500 CONTINGENCY - REGULAR 10,249.20 INVOICE: 4538-041420


2684 JOE SPERA 90345 04/14/20 124128 74209 P 04/15/20 11191060 449500 CONTINGENCY - REGULAR 1,939.05 INVOICE: 2684-041420


4543 ALEKSANDAR DJORDJEVIC 90351 04/14/20 124134 74210 P 04/15/20 11191060 449500 CONTINGENCY - REGULAR 597.90 INVOICE: 4543-041420


4540 MARI-ROSE MCMANUS 90347 04/14/20 124130 74211 P 04/15/20 11191060 449500 CONTINGENCY - REGULAR 607.15 INVOICE: 4540-041420


4539 FUENFER JEWELERS, INC 90346 04/14/20 124129 74212 P 04/15/20 11191060 449500 CONTINGENCY - REGULAR 6,987.20 INVOICE: 4539-041420


4544 MONA LISA STONE & TILE, INC 90352 04/14/20 124135 74213 P 04/15/20 11191060 449500 CONTINGENCY - REGULAR 766.55 INVOICE: 4544-041420


4537 JOHN THANOS 90350 04/14/20 124133 74214 P 04/15/20 11191060 449500 CONTINGENCY - REGULAR 6,428.60 INVOICE: 4537-041420


4542 BAG TAVERN, LLC. 90349 04/14/20 124132 74215 P 04/15/20 11191060 449500 CONTINGENCY - REGULAR 10,355.44 INVOICE: 4542-041420


4541 VELOSMITH BICYCLE STUDIO, INC. 90348 04/14/20 124131 74216 P 04/15/20 11191060 449500 CONTINGENCY - REGULAR 2,936.00 INVOICE: 4541-041420

VILLAGE OF WILMETTE

PAID WARRANT REPORT


Page 2




4545 IAN MARK & JANICE M. SAMBERG 90353 04/14/20 124136 74217 P 04/15/20 11191060 449500 CONTINGENCY - REGULAR 2,194.23 INVOICE: 4545-041420





VILLAGE OF WILMETTE

PAID WARRANT REPORT


Page 1



4547 5B2F, INC. 90451 04/21/20 124234 74345 P 04/22/20 11191060 449500 CONTINGENCY - REGULAR 1,295.88 INVOICE: 4547-042120


4548 ALCHEMY COFFEE HOUSE 90452 04/21/20 124235 74346 P 04/22/20 11191060 449500 CONTINGENCY - REGULAR 1,082.21 INVOICE: 4548-042120


4554 JASON BUSSELL 90459 04/21/20 124242 74347 P 04/22/20 11191060 449500 CONTINGENCY - REGULAR 1,500.00 INVOICE: 4554-042120


4549 CIGARY, INC. 90453 04/21/20 124236 74348 P 04/22/20 11191060 449500 CONTINGENCY - REGULAR 1,312.19 INVOICE: 4549-042120


4550 DDK KITCHEN DESIGN GROUP, INC. 90454 04/21/20 124237 74349 P 04/22/20 11191060 449500 CONTINGENCY - REGULAR 1,509.53 INVOICE: 4550-042120


4551 HOTCAKES IN WILMETTE, INC. 90455 04/21/20 124238 74350 P 04/22/20 11191060 449500 CONTINGENCY - REGULAR 1,242.44 INVOICE: 4551-042120


4555 A&E SALONS PC 90460 04/21/20 124243 74351 P 04/22/20 11191060 449500 CONTINGENCY - REGULAR 1,056.42 INVOICE: 4555-042120


15699 MORNING GLORY LTD 90456 04/21/20 124239 74352 P 04/22/20 11191060 449500 CONTINGENCY - REGULAR 1,355.45 INVOICE: 15699-042120


4556 OUTATIME GAMES ESCAPE ROOM PRODUCTIONS LLC 90461 04/21/20 124244 74353 P 04/22/20 11191060 449500 CONTINGENCY - REGULAR 342.13 INVOICE: 4556-042120

VILLAGE OF WILMETTE

PAID WARRANT REPORT


Page 2




4516 SALON FUSION, LTD. 90462 04/21/20 124245 74354 P 04/22/20 11191060 449500 CONTINGENCY - REGULAR 1,500.00 INVOICE: 4516-042120


4552 THE TRENDY TACO 90457 04/21/20 124240 74355 P 04/22/20 11191060 449500 CONTINGENCY - REGULAR 1,008.00 INVOICE: 4552-042120


4557 WILMETTE MASSAGE THERAPY CENTER, INC. 90463 04/21/20 124246 74356 P 04/22/20 11191060 449500 CONTINGENCY - REGULAR 1,500.00 INVOICE: 4557-042120





REQUEST FOR BOARD ACTION AGENDA ITEMS: 3.10

SUBJECT: Neighborhood Storage Project—Phase 2 Design at Hibbard Park MEETING DATE: April 28, 2020 FROM: Brigitte Berger-Raish, P.E. Director of Engineering and Public Works

Dan Manis, P.E., Village Engineer

BUDGET IMPACT: This agenda item is of an immediate and critical nature as engineering design for Phase 2 Hibbard Park must begin immediately in order for the Neighborhood Storage Project to remain on schedule for 2021 construction to provide flood relief to thousands of Wilmette residents. Recommended Motion Move to approve a contract with Christopher B. Burke Engineering Ltd, Rosemont, IL, in an amount not-to-exceed $401,233 for design services associated with the Neighborhood Storage Project (NSP) Phase 2 at Hibbard Park. Background On April 17, 2018, after a comprehensive review of alternatives and extensive public engagement, the Village Board voted to move forward with the Neighborhood Storage Project. The NSP consists of constructing three underground detention structures and associated relief sewers to improve the effectiveness of the existing storm sewer system west of Ridge Road. The original project was estimated to reduce structure flooding for 71% of the homes inundated by flooding in a ten-year storm event. In July 2018, the Village Board awarded a contract to Christopher B. Burke Engineering Ltd. (CBBEL) for preliminary engineering (30% design) for all three storage facilities as well as design and bidding services for Phase 1. The plan includes underground detention structures per the following schedule:

Phase Location Construction Year Phase 1 Community Playfield 2020 Phase 2 Hibbard Park 2021 Phase 3 Thornwood Park 2022

Phase 2 Engineering Estimate $400,000 Phase 2 Engineering Award $401,233 Over/(Under) Estimate $1,233

Engineering & Public Works Department




In February of 2019, there was general consensus by the Village Board to design the project to optimized standards, which increases project performance by protecting 98-percent of the homes vulnerable to flooding. The incremental cost to construct Phase 2 storm sewer optimization is estimated to be $1.6 million- a final determination of optimization will be made when the construction contract is up for approval later this year. On March 10, 2020, the Village Board executed an Intergovernmental Agreement (IGA) with the Park District for the use of the three parks for stormwater relief projects. Phases 1A (sewer work in the right-of-way) and 1 (Community Playfield) are currently underway. On March 31, 2020 at a Village Committee of the Whole meeting, the Village Board re-affirmed moving forward with the Neighborhood Storage Improvement Project at Community Playfield in 2020, including the engineering design of Hibbard Park. It is the Village’s intent to further review the 2021 and 2022 schedules later this year. Discussion Last year, the Village and Park District worked together on a space/needs review of the Rec Center. In addition, the Park District held a public input session at Hibbard Park and a Public Hearing to gain insight on what was most important to the resident stakeholders. After reviewing several alternative options, the Park Board agreed upon a concept layout for Hibbard Park which consists of a 1-acre footprint vault at 11 feet of depth to provide 10 acre-feet of underground flood storage. See attached preliminary vault footprint. The system will require a pump station to evacuate the lower portion of the StormTrap vault after there is adequate capacity in the storm sewer system following a storm event. The scope of work for Phase 2 engineering design includes the following items:

• Final design for 10 acre-feet of underground stormwater storage at Hibbard Park; • Final design for 3,400 feet of mainline sewer storm sewers on Millbrook Lane, Glenview

Road, Valley View Drive, Thelin Court and Hill Street; • Final design of 1,575 feet of optimized storm sewers on Romona Road and Beverly

Drive (Bid as alternates); • Drainage and landscape plans per the IGA with the Park District; • Final design of pump station and backup generator (permanent or portable) as

determined by the Village and Park District; • Permitting, bidding services, utility and geotechnical coordination and stakeholder

meetings; • Park District coordination and public engagement; and • Easement preparation for temporary and permanent easements required over the

storm sewers and underground storage basins within Hibbard Park as well as for storm sewer work on private property to upsize the storm sewer on Thelin Court.

Schedule The following design schedule is based on construction beginning in the first quarter of 2021 and concluding in the third quarter of 2021.


Task Completion Date Park District Coordination 5/15/2020 65% Plans, Specs and Estimate 6/15/2020 Park District and Public Coordination 7/1/2020 90% Plans, Specs and Estimate 8/3/2020 Permit Submittals (IDOT, MWRD, CCHD, IEPA) 8/3/2020 Park District and Public Coordination 9/1/2020 100% Design Submittal 9/30/2020 Plans out to Bid 10/30/2020 Bid Opening 12/8/2020

While the CBBEL proposal suggests an opportunity for a design/build contract, staff is not recommending that at this time. One of the primary benefits of such a contract is that construction can be expedited to begin earlier than planned. Due to the COVID-19 pandemic, the Village plans to consider whether to proceed with Hibbard Park later this year when additional financial information is available and thus an expedited schedule is not appropriate at this time. Project Budget The fee breakdown is as follows:

Task Description Fee

1 Hibbard Park and Associated Base Storm Sewers $266,411 Park District and Stakeholder Design Contingency $ 60,000

2 Optimization Storm Sewers– Final Design and Bidding Services $ 74,822 TOTAL $401,233

The design fees referenced in this table were included in the overall project cost estimates that were presented to the Village Board at the February 4, 2019 and March 24, 2020 Committee of the Whole meetings. Budget Impact The expense for the engineering design contract will be expensed to the Sewer Fund and reimbursed through a future bond issuance. Documents Attached

1. Proposal from CBBEL for the Neighborhood Storage Project 2. Concept Exhibit for Hibbard Park

CHRISTOPHER B. BURKE ENGINEERING, LTD. 9575 W Higgins Road, Suite 600 Rosemont, Illinois 60018-4920 Tel (847) 823-0500 Fax (847) 823-0520

April 22, 2020 Village of Wilmette 711 Laramie Avenue Wilmette, IL 60091 Attention: Brigitte Ann Berger-Raish, P.E. - Director of Engineering and Public Works Subject: Wilmette West Side Neighborhood Storage Project Final Design Engineering, Permitting and Bidding Services

Hibbard Park (Phase 2) and Optimized Storm Sewer Alignment #1 (CBBEL Project 18-0245) Dear Ms. Berger: Christopher B. Burke Engineering, Ltd. (CBBEL) is pleased to provide this proposal for professional engineering services related to the West Side Neighborhood Storage Project in Wilmette, IL. Included below you will find our Understanding of the Assignment, Scope of Services and Fee Estimate.

UNDERSTANDING OF THE ASSIGNMENT

We understand that Phase 2 of the Village of Wilmette’s (Village) Neighborhood Storage Project is currently scheduled for construction starting in early 2021. This portion of the project includes underground stormwater storage at Hibbard Park and storm sewers on Millbrook Lane, Glenview Road, Valley View Drive, Thelin Court and Hill Street. Additionally, Optimized Storm Sewer Project #1 on Romona Road and Beverly Drive is also included with the Phase 2 project. The proposed stormwater storage in Hibbard Park will allow the optimized storm sewers to provide flood reduction benefits to these areas. CBBEL and Baxter & Woodman have recently completed the Phase 1A and Phase 1 final design engineering. These projects have entered the construction phase and both are scheduled to be completed in 2020 through 2021. As part of the preliminary design work in the Summer of 2019, the Park District held a number of open house meetings regarding the park layout. In August 2019, the Park District agreed upon a concept layout for each Park that included Hibbard Park, which is attached to this proposal. The layout was generated with the input of the Park District architect (Woodhouse Tinucci) to provide the maximum flexibility for potential future facilities expansion for the Community Recreational Center. It consists of an approximately 1-acre footprint with 11 feet of depth to provide 10 acre-ft of underground flood storage in a doubletrap StormTrap system at the north end of Hibbard Park. The layout will minimize tree loss to approximately 8 trees and will leave open the area of potential future facilities expansion.

The system will require a pump station to evacuate the lower portion of the StormTrap vault after there is adequate capacity in the storm sewer system following a storm event. Based on the previous public meetings, it is our understanding that a permanent backup generator is not desired, but a place to pull up a temporary generator next to the pump station will be included in the design. However, scope and fee have been included for design of a backup generator in the event this is necessary. CBBEL will work with the Village Public Works staff to include remote sensing (SCADA or similar) that is compatible with the Village’s existing communications system.

The design of the proposed Hibbard Park stormwater storage, associated storm sewers and optimized storm sewer #1 alignment will be based on the 30% preliminary design plans that are scheduled to be completed in April 2020 by CBBEL and B&W. The design will also include addressing drainage improvements within Hibbard Park, soil design per the recent Park District correspondence and landscape plan in accordance with the recently approved Intergovernmental Agreement (IGA) between the Park District and the Village. The current Scope of Services will include design, permitting, bidding services, utility and geotechnical coordination, stakeholder meetings and easement preparation. Temporary and permanent easements will be required over the storm sewers and underground storage basins within Hibbard Park as well as for storm sewer work on private property to upsize the storm sewer on Thelin Court.

The design work is scheduled to be completed according to the following schedule to begin construction in the first quarter of 2021 and be completed in the third quarter of 2021:

Phase 2 (Hibbard Park) and Optimized Storm Sewer #1 Schedule

Task Completion Date

30% Plans Due with utility coordination 4/1/2020 30% Plan review meeting 4/15/2020 Award Final Design Contract 4/28/2020 Initial Park District Coordination 5/15/2020 65% Plans, Specs and Estimate 6/15/2020 Park District and Public Coordination 7/1/2020 90% Plans, Specs and Estimate 8/3/2020 Permit Submittals (IDOT, MWRD, CCHD, IEPA) 8/3/2020 Park District and Public Coordination 9/1/2020 100% Design Submittal 9/30/2020 Plans out to Bid 10/30/2020 Bid Opening 12/8/2020

SCOPE OF SERVICES

Based on our previous work on the past two phases of the Neighborhood Storage Project, we recommend the following Scope of Services.

Task 1 – Final Design and Bidding Services for Phase 2 - Hibbard Park and Associated Base Storm Sewers:

We understand the improvements to include the construction of a 10 acre-feet doubletrap StormTrap underground storage basin within Hibbard Park located along the west side of Skokie Rd and south of Wilmette Ave. Approximately 4,000 feet of new storm sewer will be constructed to convey the storm water to the proposed basin.

The following improvements are anticipated to be included in proposed Phase 2 of the West Side Neighborhood Storage Project:

• 10 acre-feet Underground StormTrap Storage Basin• 4,000 feet of mainline sewer (36” to 76” x 48” ellip.)

• Millbrook Lane• Glenview Road• Valley View Drive• Thelin Court• Hill Street• East Side of Hibbard Park

• Pump Station with back-up generator*• Reconstruction of Hill Street• Patching/resurfacing of all other streets• Park Amenities/Green Infrastructure (TBD)

Tasks 1a and 1b – Construction Documents

Our team will prepare construction documents consisting of drawings, details, and technical specifications. The set of drawings will contain a General Notes sheet that will list the required material specifications, plan view sheets, section cuts, restoration detail sheets, and detailed construction staging as required. The technical specifications will provide detailed information on each of the work items and materials to be used in the project, including park restoration and landscape design in the March 2020 IGA between the Village and Park District. The pump station design will be incorporated in the plans and specifications, and the design scope is included in Task 1n. We understand the Village’s front-end documents shall be inserted into the WSNSP specifications.

We estimate the following drawings will be prepared to complete the Construction Documents: SHEET NAME SHEETS COVER SHEET WITH INDEX OF SHEETS 1 GENERAL NOTES 3 SUMMARY OF QUANTITIES 3 TYPICAL SECTIONS 5 ALIGNMENT, TIES, BENCHMARKS 4 CONSTRUCTION DETAILS 4 EXISTING CONDITIONS AND REMOVAL PLANS 8 STORM SEWER PLAN AND PROFILES 12 ROADWAY RECONSTRUCTION PLAN AND PROFILES 3 CROSS SECTIONS 6 GRADING AND DETENTION VAULT PLANS 4 STAGING PLANS 4 PARK STORM SEWER PLAN 2 LANDSCAPING PLANS 5 PUMP STATION AND GENERATOR PLANS* 3 PUMP STATION AND GENERATOR DETAILS* 2 GREEN INFRASTRUCTURE PLANS 3 EROSION CONTROL AND LANDSCAPING PLANS 7 EROSION CONTROL AND LANDSCAPING DETAILS 1 TOTAL 80 *hours for pump station design are included in Task 1n Plans will be submitted to the Village and other agencies to review at the Preliminary (65%), Pre-final (90%) and Final (100%) levels. Design of common green infrastructure elements will be included in the construction documents. Common green infrastructure items may include rain gardens, bio-swales, infiltration basins, and/or similar items. We will work with the Village in identifying areas for these improvements within the roadway ROW and on Park District and private property, as available. Complete “green” streetscape design and/or rainwater harvesting systems (with filtration, pumping, and treatment per ILPH) are beyond this scope of services and if these are desired, a separate scope of services would be prepared. Park restoration and amenity improvements are anticipated to be common and reasonable items such as new play fields, fencing, sidewalks/bike paths, etc. The landscape plan for the park is included in the project design in accordance with the IGA. Major improvement items, such as structural facilities, large retaining walls, and green infrastructure outside of the project limits are beyond this Scope of Services.

Task 1c – General Conditions/Staging Our team will prepare a set of General Conditions that includes site-specific instructions for each phase and special requirements with respect to minimizing disruption to the area residents, Park District operations, Community Recreation Center and adjacent properties. An analysis of the sheet pile wall for construction at Hibbard Park noted in the concept plan will be further analyzed during this phase. It is expected that other items to be addressed will include interim completion dates and associated liquidated damages. Task 1d – Bid Proposal Alternates Our team will prepare a bid form for unit prices to be used for fairly pricing additional/deduct work and alternative pricing forms, if needed. Value engineering/cost saving alternatives will be investigated. These may include alternate storm sewer materials, different pavement rehabilitation or reconstruction sections, precast tees vs. traditional manhole structures and others. Task 1e – Engineer’s Opinion of Probable Cost Our team will prepare an engineer’s estimate of probable construction costs for each plan submittal to the Village and at final the final bidding stage. Task 1f – Board Meetings/Neighborhood Meetings CBBEL will make presentations at two Village Board meetings, three Park Board meetings and at a separate neighborhood meeting. PowerPoint presentations and exhibits/boards will be prepared for these meetings. Task 1g – Operation and Maintenance Plans CBBEL will provide an operation and maintenance plan for the storm water facilities per MWRD requirements, manufacturer specifications and Public Works input. Task 1h – Permitting and Utility Coordination Our team will submit and receive approval for all required permits from IEPA, MWRDGC, IDOT and Cook County and the Village for construction and detour routes as necessary. It is anticipated that permitting through MWRD may be required to relocate the existing above-ground detention facilities on Hibbard Park to the proposed underground stormwater storage system. Building on the 30% plans, CBBEL will identify utilities that may have facilities within the project limits and send a Preliminary Utility Request to all known utility companies to obtain pertinent information. Based on the information received from the utility companies, CBBEL will include locations of all facilities on the plans, identify potential conflicts with the proposed project and design the proposed improvements to minimize utility conflicts. It is our understanding that the Village will pothole any utilities as have been done on previous phases of this project. Utility coordination will continue through design to resolve any utility conflicts. Task 1i through 1m – Bidding Assistance During the bidding phase our team will:

Provide a list of qualified contractors to bid on the improvements. Facilitate the pre-bid meeting, site tours, and bid opening. Prepare and submit addenda as needed.

Respond to bid questions during the bidding period. Evaluate bids received. Prepare and submit a memorandum to the Village on

its review, analysis, conclusions, and recommendation associated with the bids received. The memorandum shall also describe, explain, and summarize any variances between the Engineer’s estimate and apparent low bidder’s bid breakdown. Check references submitted.

It is our understanding that the Village may contract with Stormtrap separately for the purchase of the underground storage units. In the event this is the case, CBBEL will assist with this order based on our design plans for the project. Task 1n – Pump Station Design Pump Station Task 1 – Data Collection and Review Existing Conditions: CBBEL will meet on site with Village to review above listed scope of work and review existing conditions. CBBEL will review any available information, record drawings, and sewer atlases the Village may have in its files. CBBEL will coordinate with the utility companies to provide three phase electric service to the pump station. Pump Station Task 2 – Preparation of Preliminary Design Memorandum: This task will include a general description of the proposed pump station improvements and will detail pump station design parameters such as range of pumping flow rate, pumping head, motor horsepower, and general configuration of the wet well, controls, enclosures and site amenities. Pump controls and portable standby generator connections will be housed in a weather-proof standalone aluminum or stainless-steel enclosure on a concrete slab on grade. The preparation of the Preliminary Design Memorandum establishes the design parameters prior to final drawing preparation. Once design parameters and requirements are established by the Design Memorandum and agreed upon, we will proceed with Task 3. One meeting has been assumed for presentation and discussion of the Design Memorandum. Pump Station Task 3 – Preparation of Plans and Specifications: CBBEL will prepare technical specifications and design drawings for the project. The drawings will include a site plan, plan view and sections detailing the work to be performed along with mechanical, electrical and civil details, and provisions for SCADA communication using the Village’s established SCADA provider. The drawings will also include a one-line diagram of the pump power plan and controls, and details of site-specific equipment. Technical specifications will be prepared for all equipment to be included in the project. CBBEL will prepare an opinion of probable construction cost for the pump station improvements. These will be incorporated into the overall project design documents for each submittal. Task 1o – Plats & Easements Temporary and permanent easements will be required over the storm sewers and underground storage basins within Hibbard Park as well as for storm sewer work on private property to upsize the storm sewer on Thelin Court. Survey Task 1 – Hibbard Park Drainage Easement and Legal Description This task will include the following:

1. Initial coordination with Client.

2. Research at the Cook County Recorder’s Office. 3. Office calculations and plotting of field and record data. 4. CAD drafting of the drainage easement exhibit plat for the proposed

easement areas. 5. Write the legal description for the proposed easement areas. 6. Final review and submittal by an Illinois Professional Land Surveyor.

Survey Task 2 – Residential Drainage Easement and Legal Description This task will include the following

1. Initial coordination with Client. 2. Research at the Cook County Recorder’s Office. 3. Office calculations and plotting of field and record data. 4. CAD drafting of the drainage easement exhibit plat for the proposed

easement areas. 5. Write the legal the description for the proposed easement areas. 6. Final review and submittal by an Illinois Professional Land Surveyor.

Task 2 – Final Design and Bidding Services for Optimized Storm Sewer #1 We understand the improvements will include the construction of approximately 1575 feet of new storm sewer will be constructed to convey the storm water to the proposed underground stormwater storage basin at Hibbard Park. CBBEL has recently completed the 30% plans and estimate for this storm sewer alignment. We have assumed the final design plans and permitting may be completed at a separate time and as part of a separate package from the Hibbard Park (Phase 2) final design plans.

Relief Storm Sewers 1,575 feet of mainline storm sewer Patching/resurfacing of Romona Rd Wilmette Ave-520’ south of Wilmette Patching/resurfacing of Beverly Dr Wilmette Ave-1100’ south of Wilmette Green Infrastructure (TBD)

Tasks 2a and 2b – Construction Documents Our team will prepare construction documents consisting of drawings, details, and technical specifications. The set of drawings will contain a General Notes sheet that will list the required material specifications, plan view sheets, section cuts, restoration detail sheets, and detailed construction staging as required. The technical specifications will provide detailed information on each of the work items and materials to be used in the WSNSP. We understand the Village’s front-end documents shall be inserted into the WSNSP specifications. We estimate the following drawings will be prepared to complete the Construction Documents:

SHEET NUMBER OF

SHEETS COVER SHEET WITH INDEX OF SHEETS 1 GENERAL NOTES 3 SUMMARY OF QUANTITIES 1 TYPICAL SECTIONS 2 ALIGNMENT, TIES, BENCHMARKS 2 CONSTRUCTION DETAILS 2 EXISTING CONDITIONS AND REMOVAL PLANS 2 STORM SEWER PLAN AND PROFILES 4 STAGING PLANS 3 LANDSCAPE GREEN INFRASTRUCTURE PLANS 3 EROSION CONTROL AND LANDSCAPING PLANS 2 EROSION CONTROL AND LANDSCAPING DETAILS 2 TOTAL 27 Plans will be submitted to the Village and other agencies to review at the Preliminary (65%), Pre-final (90%) and Final (100%) levels. Design of common green infrastructure elements, as outlined in the Green Infrastructure Plan, will be included in the construction documents. Common green infrastructure items may include rain gardens, bio-swales, infiltration basins and/or similar items. Complete “green” streetscape design and/or rainwater harvesting systems (with filtration, pumping, and treatment per ILPH) are beyond this Scope of Services. Task 2c – General Conditions/Staging Our team will prepare a set of General Conditions that includes site-specific instructions for each phase and special requirements with respect to minimizing disruption to the area residents, Park District operations and adjacent properties. It is expected that these will include interim completion dates and associated liquidated damages. Task 2d – Bid Proposal Alternates Our team will prepare a bid form for unit prices to be used for fairly pricing additional/deduct work and alternative pricing forms, if needed. Value engineering/cost saving alternatives will be investigated. These may include alternate storm sewer materials, different pavement rehabilitation or reconstruction sections, precast tees vs. traditional manhole structures and others. Task 2e – Engineer’s Opinion of Probable Cost Our team will prepare a list of engineer’s estimate of probable construction costs at each phase of the project. Task 2f – Board Meetings/Neighborhood Meetings CBBEL will make presentations at two Village Board meetings and at a separate neighborhood meeting. PowerPoint presentations and exhibits/boards will be prepared for these meetings.

Task 2g – Operation and Maintenance Plans CBBEL will provide an operation and maintenance plan for the storm water system per MWRD requirements, manufacturer specifications and Public Works input. Task 2h – Permitting and Utility Coordination Our team will submit and receive approval for all required permits from IEPA, MWRDGC, and the Village. CBBEL will identify utilities that may have facilities within the project limits and send a Preliminary Utility Request to all known utility companies to obtain pertinent information. Based on the information received from the utility companies, CBBEL will include locations of all facilities on the plans, identify potential conflicts with the proposed project and design the proposed improvements to minimize utility conflicts. If limited information on existing utility locations is available, CBBEL will direct Cardo/TBE Group to physically locate and survey the horizon and vertical locations of the utility in question. We have an allowance for 2-3 potholes. Task 2i through 2m – Bidding Assistance During the bidding phase our team will:

Provide a list of qualified contractors to bid on the improvements. Facilitate the pre-bid meeting, WSNSP site tours, and bid opening. Prepare and submit addenda as needed. Respond to bid questions during the bidding period. Evaluate bids received. Prepare and submit a memorandum to the Village on

its review, analysis, conclusions, and recommendation associated with the bids received. The memorandum shall also describe, explain, and summarize any variances between the Engineer’s estimate and apparent low bidder’s bid breakdown. Check references submitted.

FEE ESTIMATE Our fee estimate is provided in the table below and backup CECS sheets are attached. These design fees were included in the overall project cost estimates that were presented to the Village Board at the February 4, 2019 Committee of the Whole meeting. TASK DESCRIPTION FEE

1 Hibbard Park and Associated Base Storm Sewers $266,411.22 Park District and Stakeholder Design Contingency $ 60,000.00

2 Optimization Storm Sewer 1 – Final Design and Bidding Services

$ 74,821.80

TOTAL $401,233.02

CONVERSION TO DESIGN / BUILD If upon completion of Preliminary (65%) Engineering plans, or at any point during the work under this contract, the Village of Wilmette wishes to convert this contract to a Design/Build Contract, CBBEL offers the services of Burke, LLC, a legal entity closely affiliated with CBBEL. CBBEL will terminate this contract and forfeit any remaining fee on the basis that Burke, LLC, CBBEL and the Village of Wilmette will execute a PRICE AND SCHEDULE GUARANTEE based on the preliminary plans and cost estimate. Burke, LLC will act as the General Contractor / Construction Manager in accordance with the terms and conditions of a mutually acceptable CONSTRUCTION MANAGEMENT CONTRACT. Burke, LLC will work with the Village of Wilmette to develop a mutually acceptable form of contract for construction services.

We will bill you at the hourly rates specified in our current contract for the West Side Neighborhood Storage Project and establish our contract in accordance with those General Terms and Conditions. Direct costs for blueprints, photocopying, mailing, overnight delivery, messenger services and report compilation are included in the fee estimate. These General Terms and Conditions are expressly incorporated into and are an integral part of this contract for professional services. Please note that any requested meetings or additional services are not included in the preceding fee estimate and will be billed at the attached hourly rates.

Please sign and return one copy of this agreement as an indication of acceptance and notice to proceed. Please feel free to contact us anytime.

Sincerely,

Michael E. Kerr, PE President

Encl. Schedule of Charges General Terms and Conditions

THIS PROPOSAL, SCHEDULE OF CHARGES AND GENERAL TERMS AND CONDITIONS ACCEPTED FOR THE VILLAGE OF WILMETTE:

BY:

TITLE:

DATE:

N:\PROPOSALS\ADMIN\2018\Wilmette West Side Neighborhood Storage Project P180245\Hibbard proposal\UPDATED_Hibbard_04172020 (letterhead).docx

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PROPOSED CONFIGURATION

HIBBARD PARK

CONTRACT #2

STAGING AREA

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VILLAGE OF WILMETTE, ILLINOIS

DRAFT HIBBARD PARK - UNDERGROUND DETENTION CONFIGURATION ALTERNATIVES

DRAFT

Cost Estimate of

Consultant Services (Direct Labor Multiple)

Firm Christopher B. Burke Engineering, Ltd. Date 03/24/20

Route PHASE 2 FINAL DESIGN AND BIDDING

Section Overhead Rate 129.05%

County

Job No. Complexity Factor 0

PTB & Item

DBE (2.60+R) TIMES DIRECT SERVICES DBE % OF

DROP ITEM MANHOURS PAYROLL PAYROLL COSTS BY TOTAL TOTAL GRAND

BOX OTHERS TOTAL

(A) (B) (C) (D) (E) (C+D+E) (C+D+E)

Task 1a & b - Construction Documents 702 37,955.41 98,684.07 1,500.00 100,184.07 37.61%

Task 1c - General Conditions/Staging 62 4,161.48 10,819.85 10,819.85 4.06%

Task 1d - Bid Proposal/Alternates 54 3,179.52 8,266.75 8,266.75 3.10%

Task 1e - Engineer's Opinion of Probable Cost 89 4,612.20 11,991.72 11,991.72 4.50%

Task 1f - Board Meeting/Neighborhood Meeting 54 3,771.75 9,806.55 2,000.00 11,806.55 4.43%

Task 1g - Operation and Maintenance Plan 18 1,115.88 2,901.29 2,901.29 1.09%

Task 1h - Permitting and Utility Coordination 214 12,770.30 33,202.78 33,202.78 12.46%

Task 1i to m - Bidding Assitance 24 1,386.42 3,604.69 3,604.69 1.35%

Task 1n- Pump Station Design 365 17,305.59 44,994.53 44,994.53 16.89%

Task 1o- Plats & Easements 91 5,035.34 13,091.88 675.00 13,766.88 5.17%

Management,Administration and QA/QC 78 5,720.04 14,872.10 10,000.00 24,872.10 9.34%

TOTALS 1751 97,013.93 252,236.22 4,175.00 10,000.00 0.00 266,411.22 100.00%

DBE 0.00%

Baxter & Woodman - Coordination and QAQC $10,000.00

Page 1 of 1

Printed 3/24/2020 9:10 PM

BDE 3606 Template (Rev. 10/31/16)

Cost Estimate of

Consultant Services (Direct Labor Multiple)

Firm Christopher B. Burke Engineering, Ltd. Date 03/24/20

Route PHASE 2

Section Overhead Rate 129.05%

County

Job No. Complexity Factor 0

PTB & Item

DBE (2.60+R) TIMES DIRECT SERVICES DBE % OF

DROP ITEM MANHOURS PAYROLL PAYROLL COSTS BY TOTAL TOTAL GRAND

BOX OTHERS TOTAL

(A) (B) (C) (D) (E) (C+D+E) (C+D+E)

Task 2a & b - Construction Documents 303 15,654.06 40,700.56 1,250.00 41,950.56 56.07%

Task 2c - General Conditions/Staging 29 1,975.06 5,135.16 5,135.16 6.86%

Task 2d - Bid Proposal/Alternates 12 667.77 1,736.20 1,736.20 2.32%

Task 2e - Engineer's Opinion of Probable Cost 27 1,293.91 3,364.17 3,364.17 4.50%

Task 2f - Board Meeting/Neighborhood Meeting 18 1,238.70 3,220.62 1,750.00 4,970.62 6.64%

Task 2g - Operation and Maintenance Plan 8 493.54 1,283.20 1,283.20 1.72%

Task 2h - Permitting and Utility Coordination 61 3,450.40 8,971.04 8,971.04 11.99%

Task 2i to m - Bidding Assitance 10 575.87 1,497.26 1,497.26 2.00%

Management,Administration and QA/QC 31 2,274.46 5,913.60 5,913.60 7.90%

TOTALS 499 27,623.77 71,821.80 3,000.00 0.00 0.00 74,821.80 100.00%

DBE 0.00%

Page 1 of 1

Printed 3/24/2020 9:14 PM

BDE 3606 Template (Rev. 10/31/16)

REQUEST FOR BOARD ACTION AGENDA ITEM: 3.11 AND 3.12

SUBJECT: Central Avenue and Downtown Streetscape MEETING DATE: April 28, 2020 FROM: Brigitte Berger-Raish P.E. Director of Engineering and Public Works

Dan Manis, P.E., Village Engineer Total Village Cost IDOT Reimbursement

$5,675,291 $738,715

Net Village Cost $4,936,576

This item is of an immediate and critical nature in order for the Central Avenue and Downtown Streetscape project to be eligible for the June bid letting administered by the State of Illinois. Recommended Motion

Move to adopt Resolution 2020-R-18 approving a Local Agency Agreement for Federal Participation and Construction Engineering Services Agreement for Federal Participation for the Central Avenue and Downtown Streetscape Project. Move to approve a contract in an amount of $1,055,307 with Transystems Corporation, Schaumburg, IL for Phase III construction inspection services associated with the Central Avenue and Downtown Streetscape Project. Background

The Surface Transportation Program (STP) is a federal program that provides funding for local transportation projects. The North Shore Council of Mayors, the agency that administers the STP funds, awarded the Village a federal grant to rebuild Central Avenue from Green Bay Road to Sheridan Road. In addition to the STP grant, the Village was awarded an Illinois Transportation Enhancement Program (ITEP) grant in the amount of $999,100 for downtown streetscape improvements. The Central Avenue and Downtown Streetscape Project were designed as a single project and in the regional program for construction in 2020 and 2021.

The general scope of work for the Central Avenue/Downtown Streetscape project includes the following:

• Road rehabilitation

• Water main replacement (Central Avenue)

• Curb and gutter and sidewalk (if necessary) removal and replacement

• Drainage improvements


BUDGET IMPACT:



Page 2 of 4 AGENDA ITEM: 3.11 AND 3.12

• Pedestrian safety improvements

• Downtown streetscape enhancements

• Village Hall Plaza and Veteran’s Park Improvements

• Traffic signal replacement at Central and Wilmette Avenues

• Green infrastructure Federally funded projects require that the Village follow the standard Phase I (Preliminary Engineering) Phase II (Design Engineering) and Phase III (Construction) sequence. The Illinois Department of Transportation (IDOT) approved the Phase I study for Central Avenue in June 2018. Phase II engineering was awarded by the Village Board in July 2018 and began immediately after agreement approval by IDOT in May 2019. In addition, the Village was required to advance a Phase I study for the Downtown Streetscape in order to build the projects together. As such, in July of 2018, the Village Board approved a locally funded Public Outreach and Concept Design agreement with TranSystems in the amount of $49,657 for an expedited Phase 1 study for the streetscape portion of the project. Results of the public outreach and concept plan development were presented at the May 28, 2019 and June 11, 2019 Village Board meetings. The Village Board provided guidance on streetscape elements to be included in the plans. In July 2019, the Village was awarded $500,000 of additional funding as part of the State of Illinois’ Rebuild Illinois capital plan. While these funds have not yet been released, staff will continue to work with the State to try to get these funds released. Discussion

Resolution 2020-R-18 authorizes the Village President to execute the following IDOT-required standard agreements:

• Local Agency Agreement for Federal Participation

• Construction Engineering Services Agreement for Federal Participation The Local Agency Agreement for Federal Participation outlines the federal and local cost allocations for federal projects. The Construction Engineering Services Agreement for Federal Participation is IDOT’s standard agreement for Phase III construction engineering services. Both agreements are including in Resolution 2020-R-18. Approval of these agreements obligates Village funding for the project after construction contracts are approved by IDOT. Construction Engineering Services The construction engineering scope of work includes the following tasks:

• construction administration

• full-time inspection

• quality assurance/quality control as required per IDOT Standard Specifications

• preparation of reimbursement invoicing

• preparation of IDOT-required documentation

• approval of material cut sheets

• schedule coordination


• monitor contractor’s work

• verification of construction layout

• quantity measurements

• pay estimate preparation

• review/recommendation of IDOT invoicing

• tracking all additional authorization costs

• enforcing IDOT traffic control requirements

• material testing

• coordination of necessary utility relocation

• public notices/communications

• preparation of as-built plans

• audit documentation

Current IDOT requirements for procurement, management and administration of engineering and design-related services using federal funds requires local public agencies to follow a Qualification Based Selection (QBS) selection process. The Request for Qualifications was advertised on the Village and DemandStar websites. The Village received qualification proposals from 14 consulting firms. The proposals were evaluated by a selection committee and scored on criteria which included firm qualifications and experience, technical approach, staff capabilities, specialized expertise and past performance. Per QBS requirements, the evaluation included interviews of the firms with the three highest scored proposals. The interviews resulted in the following final rankings:

Rank Firm

1 TranSystems

2 V3 Companies

3 BLA, Inc

The top-ranked consultant, TranSystems, presented the most detailed proposal, and conveyed the clearest understanding of the project scope and federal process. Consistent with QBS policy, the top-ranked firm provided a final scope of work and associated pricing for staff to review. Based on approved fees for comparable projects, staff determined the proposed fee to be fair and reasonable. The scope of work and fee were also reviewed and approved by IDOT. Therefore, staff recommends awarding the Construction Engineering Services Agreement for Federal Participation to TranSystems in the amount of $1,055,307. Schedule Construction is anticipated to begin in late August 2020 and be complete by October 2021. Water main work on Central Avenue is scheduled for 2020 with streetscape and roadwork to be completed in 2021. Budget Impact

The overall project cost for the Central Avenue and Downtown Streetscape Project is approximately $10 million and will be spent in 2020 and 2021 for construction and construction engineering services. The Village’s share of the project is approximately $4.9 million. The table below demonstrates how the project will be funded:


Funding Source Amount ($)

ITEP Grant $ 999,100

Federal Share $ 4,069,631

Village Share- Roads/Streetscape (General Fund) $ 2,613,260

Village Share- Watermain (Water Fund) $ 2,323,316

Total $ 10,005,307

In addition, the Village was approved for a $500,000 streetscape grant administered through the State’s Department of Commerce and Economic Opportunity. Should the State release these funds in time for the project, the Village’s total project cost would be approximately $4.4 million. As previously discussed by the Village Board, the local share of the project will be funded through a bond issue and applied to future property tax levies and water rates. Documents Attached

1. Resolution 2020-R-18 2. Local Agency Agreement for Federal Participation (BLR 5310) 3. Construction Engineering Services Agreement for Federal Participation (BLR 5611) 4. 2020 CIP Detail Sheet

RESOLUTION NO. 2020-R-18

A RESOLUTION ALLOCATING LOCAL FUNDS FOR THE

CENTRAL AVENUE AND WILMETTE AVENUE IMPROVEMENT PROJECT

WHEREAS, the Village of Wilmette, Cook County, Illinois (the “Village”) is a

home rule municipal corporation as provided in Article VII, Section 6 of the 1970

Constitution of the State of Illinois and, pursuant to said constitutional authority, may

exercise any power and perform any function pertaining to its government and affairs for

the protection of the public health, safety, morals and welfare; and

WHEREAS, the Village desires to improve its infrastructure and can do so by

proceeding with the Central and Wilmette Avenue Improvement Project (“Project”); and

WHEREAS, the Project (described by Section Number 16-00199-00-RS, Job

Number C-91-028-17, and Project Number PWW7(474)), includes reconstruction of

Central Avenue from the Union Pacific Railroad to Sheridan Road, resurfacing of Wilmette

Avenue from the UPRR to Lake Avenue, traffic signal modernization at Central and

Wilmette, new water main, combination sewer manhole rehabilitation, new storm sewer

curb line structures and laterals, and streetscape improvements in the downtown section;

and

WHEREAS, the Village secured from both the federal Surface Transportation

Program and the Illinois Transportation Enhancement Program funding through the North

Shore Council of Mayors to accommodate the project costs (“Federal Funding”) which will

partially fund the Project; and

WHEREAS, in order to obtain the Federal Funding, a local match for funding the

Project by the Village must be budgeted and allocated; and

WHEREAS, this resolution is intended to comply with the Federal Funding

requirements that the local match funds be allocated for this Project; and

WHEREAS, the Village President and Board of Trustees (“Village Board”)

adopted the “Budget Officer System” as provided in sections 8-2-9.1 through 8-2-9.10 of

the Illinois Municipal Code (65 ILCS 5/8-2-9.1 – 65 ILCS 5/8-2-9.10); and

WHEREAS, the Village Board approved funds to partially fund the Project when

it adopted its 2020 Budget.

NOW, THEREFORE, BE IT RESOLVED by the President and Board of

Trustees of the Village of Wilmette as follows:

SECTION ONE: The above recitals are incorporated into this section one as

if fully set forth.

SECTION TWO: The allocation of $4,936,576 to pay for a portion of the Central

Avenue and Wilmette Avenue Improvement Project is hereby approved.

SECTION THREE: The Village Manager or his designee is authorized to

execute all documents and take all actions necessary to carry out the purpose of this

Resolution.

SECTION FOUR: This Resolution shall be in full force and effect from and

after its passage.

ADOPTED by the President and Board of Trustees of the Village of Wilmette,

Illinois, on the 28th day of April 2020 according to the following roll call vote:

AYES: None.

NAYS: None.

ABSTAIN: None.

ABSENT: None.

_________________________

Village Clerk

Approved on April 28, 2020

_____________________________

Village President

Attest:

_____________________________

Village Clerk

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@ � ù. � ù � 0 ç ö î ë + ç è é ý î ö é ñ ç ý ä î ì 0 î õ ç ý � á ç û ý ç ø ÷ ó ð ç ý ö î ô ñ ð é ç õ ð û ý ç ø ÷ ó ð ó î ë ë ç ò é ê ð ÷ è ÷ é ÷ î ë ò ô è ó ÷ è þ ð ' ô ÷ û ï ð è é þ ë î õ ç ý þ ï î é ð ý ÷ î ë î è óñ ð ý ø ÷ ö ð ñ è ð ö ð ñ ñ î ý ì é ç ö ç ï û ë ð é ð é ê ð û ý ç ð ö é ù. . ù � í ý ð ë ÷ ï ÷ è î ý ì à è ÷ è ð ð ý ÷ è � , è é ê ð ð ø ð è é é ê î é ý ÷ ê é æ ç ò æ ü î ì î ö ' ô ÷ ñ ÷ é ÷ ç è ò ç ý þ ç ý ö ç è ñ é ý ô ö é ÷ ç è ç ò þ é ê ð û ý ç ð ö é ò ç ý ü ê ÷ ö ê é ê ÷ ñ û ý ð ë ÷ ï ÷ è î ý ìð è ÷ è ð ð ý ÷ è ÷ ñ ô è ó ð ý é î 3 ð è ü ÷ é ê ) ð ó ð ý î ë û î ý é ÷ ö ÷ û î é ÷ ç è ÷ ñ è ç é ñ é î ý é ð ó õ ì é ê ð ö ë ç ñ ð ç ò é ê ð é ð è é ê ò ÷ ñ ö î ë ì ð î ý ò ç ë ë ç ü ÷ è ) â B *î ô é ê ç ý ÷ G î é ÷ ç è þ é ê ð 0 í * ü ÷ ë ë ý ð û î ì é ê ð - á * á à î è ì ) ð ó ð ý î ë ò ô è ó ñ ý ð ö ð ÷ ø ð ó ô è ó ð ý é ê ð é ð ý ï ñ ç ò é ê ÷ ñ î ý ð ð ï ð è é ù. A ù � ; ÷ ê é æ ç ò æ B î ì * ö ' ô ÷ ñ ÷ é ÷ ç è � , è é ê ð ð ø ð è é ö ç è ñ é ý ô ö é ÷ ç è ê î ñ è ç é ö ç ï ï ð è ö ð ó õ ì é ê ð ö ë ç ñ ð ç ò é ê ð é ü ð è é ÷ ð é ê ò ÷ ñ ö î ë ì ð î ý ò ç ë ë ç ü ÷ è > ? @ �î ô é ê ç ý ÷ G î é ÷ ç è ô ñ ÷ è ý ÷ ê é æ ç ò æ ü î ì î ö ' ô ÷ ý ð ó é ê ÷ ñ î ý ð ð ï ð è é þ é ê ð ÿ � � ü ÷ ë ë ý ð û î ì é ê ð � � � � � î è ì ) ð ó ð ý î ë ) ô è ó ñ ý ð ö ð ÷ ø ð ó ô è ó ð ý é ê ðé ð ý ï ñ ç ò é ê ÷ ñ î ý ð ð ï ð è é ù. ( ù � ; î ÷ ë ý ç î ó ; ð ë î é ð ó B ç ý 3 � á ê ð 0 í * ÷ ñ ý ð ñ û ç è ñ ÷ õ ë ð ò ç ý é ê ð û î ì ï ð è é ç ò é ê ð ý î ÷ ë ý ç î ó ý ð ë î é ð ó ð D û ð è ñ ð ñ ÷ è î ö ö ç ý ó î è ö ð ü ÷ é ê é ê ð ÿ � � 2ý î ÷ ë ý ç î ó î ý ð ð ï ð è é û ý ÷ ç ý é ç ý ð ' ô ð ñ é ÷ è ý ð ÷ ï õ ô ý ñ ð ï ð è é ò ý ç ï é ê ð � � � � � ù ; ð ' ô ð ñ é ñ ò ç ý ý ð ÷ ï õ ô ý ñ ð ï ð è é ñ ê ç ô ë ó õ ð ñ ð è é é ç é ê ðî û û ý ç û ý ÷ î é ð , ä ã á ä ÷ ñ é ý ÷ ö é å ô ý ð î ô ç ò 0 ç ö î ë ; ç î ó ñ î è ó - é ý ð ð é ñ ã ò ò ÷ ö ð ù à è ÷ è ð ð ý & ñ í î ì ï ð è é à ñ é ÷ ï î é ð ñ ñ ê î ë ë õ ð ÷ è î ö ö ç ý ó î è ö ð ü ÷ é êé ê ð ä ÷ ø ÷ ñ ÷ ç è ç ò + ç ñ é ù. 1 ù + ð ý é ÷ ò ÷ ð ñ é ç é ê ð õ ð ñ é ç ò ÷ é ñ 3 è ç ü ë ð ó ð î è ó õ ð ë ÷ ð ò é ê î é ÷ é & ñ ç ò ò ÷ ö ÷ î ë ñ Hî ù î ý ð è ç é û ý ð ñ ð è é ë ì ó ð õ î ý ý ð ó þ ñ ô ñ û ð è ó ð ó þ û ý ç û ç ñ ð ó ò ç ý ó ð õ î ý ï ð è é þ ó ð ö ë î ý ð ó ÷ è ð ë ÷ ÷ õ ë ð ç ý ø ç ë ô è é î ý ÷ ë ì ð D ö ë ô ó ð ó ò ý ç ï ö ç ø ð ý ð óé ý î è ñ î ö é ÷ ç è ñ õ ì î è ì ) ð ó ð ý î ë ó ð û î ý é ï ð è é ç ý î ð è ö ì Iõ ù ê î ø ð è ç é ü ÷ é ê ÷ è î é ê ý ð ð æ ì ð î ý û ð ý ÷ ç ó û ý ð ö ð ó ÷ è é ê ÷ ñ î ý ð ð ï ð è é õ ð ð è ö ç è ø ÷ ö é ð ó ç ò ç ý ê î ó î ö ÷ ø ÷ ë ô ó ï ð è é ý ð è ó ð ý ð ó î î ÷ è ñ é é ê ð ïò ç ý ö ç ï ï ÷ ñ ñ ÷ ç è ç ò ò ý î ô ó ç ý î ö ý ÷ ï ÷ è î ë ç ò ò ð è ñ ð ÷ è ö ç è è ð ö é ÷ ç è ü ÷ é ê ç õ é î ÷ è ÷ è þ î é é ð ï û é ÷ è é ç ç õ é î ÷ è þ ç ý û ð ý ò ç ý ï ÷ è î û ô õ ë ÷ ö � ) ð ó ð ý î ë þ- é î é ð ç ý ë ç ö î ë � é ý î è ñ î ö é ÷ ç è ç ý ö ç è é ý î ö é ô è ó ð ý î û ô õ ë ÷ ö é ý î è ñ î ö é ÷ ç è I ø ÷ ç ë î é ÷ ç è ç ò ) ð ó ð ý î ë ç ý - é î é ð î è é ÷ ý ô ñ é ñ é î é ô é ð ñ ç ý ö ç ï ï ÷ ñ ñ ÷ ç è ç òð ï õ ð G G ë ð ï ð è é þ é ê ð ò é þ ò ç ý ð ý ì þ õ ý ÷ õ ð ý ì þ ò î ë ñ ÷ ò ÷ ö î é ÷ ç è ç ý ó ð ñ é ý ô ö é ÷ ç è ç ò ý ð ö ç ý ó ñ þ ï î 3 ÷ è ò î ë ñ ð ñ é î é ð ï ð è é ñ ý ð ö ð ÷ ø ÷ è ñ é ç ë ð è û ý ç û ð ý é ì Iö ù î ý ð è ç é û ý ð ñ ð è é ë ì ÷ è ó ÷ ö é ð ó ò ç ý ç ý ç é ê ð ý ü ÷ ñ ð ö ý ÷ ï ÷ è î ë ë ì ç ý ö ÷ ø ÷ ë ë ì ö ê î ý ð ó õ ì î ç ø ð ý è ï ð è é î ë ð è é ÷ é ì � ) ð ó ð ý î ë þ - é î é ð þ 0 ç ö î ë � ü ÷ é êö ç ï ï ÷ ñ ñ ÷ ç è ç ò î è ì ç ò é ê ð ç ò ò ð è ñ ð ñ ð è ô ï ð ý î é ð ó ÷ è ÷ é ð ï � õ � ç ò é ê ÷ ñ ö ð ý é ÷ ò ÷ ö î é ÷ ç è I î è ó

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ó ù ê î ø ð è ç é ü ÷ é ê ÷ è î é ê ý ð ð æ ì ð î ý û ð ý ÷ ç ó û ý ð ö ð ó ÷ è é ê ð î ý ð ð ï ð è é ê î ó ç è ð ç ý ï ç ý ð û ô õ ë ÷ ö é ý î è ñ î ö é ÷ ç è ñ � ) ð ó ð ý î ë þ - é î é ð þ 0 ç ö î ë �é ð ý ï ÷ è î é ð ó ò ç ý ö î ô ñ ð ç ý ó ð ò î ô ë é ù. / ù á ç ÷ è ö ë ô ó ð é ê ð ö ð ý é ÷ ò ÷ ö î é ÷ ç è ñ þ ë ÷ ñ é ð ó ÷ è ÷ é ð ï . 1 î õ ç ø ð þ î è ó î ë ë ç é ê ð ý ö ð ý é ÷ ò ÷ ö î é ÷ ç è ñ ý ð ' ô ÷ ý ð ó õ ì - é î é ð ñ é î é ô é ð ñ þ ÷ è ð ø ð ý ì ö ç è é ý î ö é þ÷ è ö ë ô ó ÷ è û ý ç ö ô ý ð ï ð è é ç ò ï î é ð ý ÷ î ë ñ î è ó ë ð î ñ ð ñ ç ò ð ' ô ÷ û ï ð è é ù. C ù � � � � � � + ç è é ý î ö é ñ � ù á ê î é ð D ð ö ô é ÷ ç è ç ò é ê ÷ ñ î ý ð ð ï ð è é ö ç è ñ é ÷ é ô é ð ñ é ê ð ÿ � � � ö ç è ö ô ý ý ð è ö ð ÷ è é ê ð î ü î ý ó ç ò é ê ð ö ç è ñ é ý ô ö é ÷ ç è ö ç è é ý î ö éé ç é ê ð ý ð ñ û ç è ñ ÷ õ ë ð ë ç ü õ ÷ ó ó ð ý î ñ ó ð é ð ý ï ÷ è ð ó õ ì é ê ð � � � � � ù. = ù á ê î é ò ç ý î ý ð ð ï ð è é ñ ð D ö ð ð ó ÷ è J . � � þ � � � ÷ è ò ð ó ð ý î ë ò ô è ó ñ þ ð D ð ö ô é ÷ ç è ç ò é ê ÷ ñ î ý ð ð ï ð è é ö ç è ñ é ÷ é ô é ð ñ é ê ð ÿ � � � ö ð ý é ÷ ò ÷ ö î é ÷ ç è é ê î é Hî ù E ç ò ð ó ð ý î ë î û û ý ç û ý ÷ î é ð ó ò ô è ó ñ ê î ø ð õ ð ð è û î ÷ ó ç ý ü ÷ ë ë õ ð û î ÷ ó þ õ ì ç ý ç è õ ð ê î ë ò ç ò é ê ð ô è ó ð ý ñ ÷ è ð ó þ é ç î è ì û ð ý ñ ç è ò ç ý ÷ è ò ë ô ð è ö ÷ è ç ý î é é ð ï û é ÷ è é ç ÷ è ò ë ô ð è ö ð î è ç ò ò ÷ ö ð ý ç ý ð ï û ë ç ì ð ð ç ò î è ì î ð è ö ì þ î ï ð ï õ ð ý ç ò ö ç è ý ð ñ ñ þ î è ç ò ò ÷ ö ð ý ç ý ð ï û ë ç ì ð ð ç ò ö ç è ý ð ñ ñ þ ç ýî è ì ð ï û ë ç ì ð ð ç ò î ï ð ï õ ð ý ç ò ö ç è ý ð ñ ñ ÷ è ö ç è è ð ö é ÷ ç è ü ÷ é ê é ê ð î ü î ý ó ÷ è ç ò î è ì ò ð ó ð ý î ë ö ç è é ý î ö é þ é ê ð ï î 3 ÷ è ç ò î è ì ö ç ç û ð ý î é ÷ ø ðî ý ð ð ï ð è é þ î è ó é ê ð ð D é ð è ñ ÷ ç è þ ö ç è é ÷ è ô î é ÷ ç è þ ý ð è ð ü î ë þ î ï ð è ó ï ð è é ç ý ï ç ó ÷ ò ÷ ö î é ÷ ç è ç ò î è ì ) ð ó ð ý î ë ö ç è é ý î ö é þ ý î è é þ ë ç î è ç ýö ç ç û ð ý î é ÷ ø ð î ý ð ð ï ð è é ùõ ù , ò î è ì ò ô è ó ñ ç é ê ð ý é ê î è ò ð ó ð ý î ë î û û ý ç û ý ÷ î é ð ó ò ô è ó ñ ê î ø ð õ ð ð è û î ÷ ó ç ý ü ÷ ë ë õ ð û î ÷ ó é ç î è ì û ð ý ñ ç è ò ç ý ÷ è ò ë ô ð è ö ÷ è ç ý î é é ð ï û é ÷ è é ç÷ è ò ë ô ð è ö ð î è ç ò ò ÷ ö ð ý ç ý ð ï û ë ç ì ð ð ç ò î è ì î ð è ö ì þ î ï ð ï õ ð ý ç ò ö ç è ý ð ñ ñ þ î è ç ò ò ÷ ö ð ý ç ý ð ï û ë ç ì ð ð ç ò ö ç è ý ð ñ ñ ç ý î è ð ï û ë ç ì ð ð ç ò îï ð ï õ ð ý ç ò ö ç è ý ð ñ ñ ÷ è ö ç è è ð ö é ÷ ç è ü ÷ é ê é ê ÷ ñ ò ð ó ð ý î ë ö ç è é ý î ö é þ ý î è é þ ë ç î è þ ç ý ö ç ç û ð ý î é ÷ ø ð î ý ð ð ï ð è é þ é ê ð ô è ó ð ý ñ ÷ è ð ó ñ ê î ë ëö ç ï û ë ð é ð î è ó ñ ô õ ï ÷ é ñ é î è ó î ý ó ò ç ý ï æ 0 0 0 þ K ä ÷ ñ ö ë ç ñ ô ý ð ) ç ý ï é ç ; ð û ç ý é 0 ç õ õ ì ÷ è K þ ÷ è î ö ö ç ý ó î è ö ð ü ÷ é ê ÷ é ñ ÷ è ñ é ý ô ö é ÷ ç è ñ ùö ù á ê ð ÿ � � ñ ê î ë ë ý ð ' ô ÷ ý ð é ê î é é ê ð ë î è ô î ð ç ò é ê ÷ ñ ö ð ý é ÷ ò ÷ ö î é ÷ ç è õ ð ÷ è ö ë ô ó ð ó ÷ è é ê ð î ü î ý ó ó ç ö ô ï ð è é ñ ò ç ý î ë ë ñ ô õ î ü î ý ó ñ � ÷ è ö ë ô ó ÷ è ñ ô õ ö ç è é ý î ö é ñ þ ñ ô õ ý î è é ñ î è ó ö ç è é ý î ö é ñ ô è ó ð ý ý î è é ñ þ ë ç î è ñ î è ó ö ç ç û ð ý î é ÷ ø ð î ý ð ð ï ð è é ñ � þ î è ó é ê î é î ë ë ñ ô õ ý ð ö ÷ û ÷ ð è é ñ ñ ê î ë ë ö ð ý é ÷ ò ìî è ó ó ÷ ñ ö ë ç ñ ð î ö ö ç ý ó ÷ è ë ì ù. � ù á ç ý ð ô ë î é ð û î ý 3 ÷ è î è ó é ý î ò ò ÷ ö ÷ è î ö ö ç ý ó î è ö ð ü ÷ é ê é ê ð î û û ý ç ø ð ó û ý ç ð ö é ý ð û ç ý é ù. < ù á ç ý ð ô ë î é ð ð è ö ý ç î ö ê ï ð è é ñ ç è û ô õ ë ÷ ö ý ÷ ê é ñ æ ç ò æ ü î ì ÷ è î ö ö ç ý ó î è ö ð ü ÷ é ê ö ô ý ý ð è é , ë ë ÷ è ç ÷ ñ + ç ï û ÷ ë ð ó - é î é ô é ð ñ ùA � ù á ç ý ð ô ë î é ð é ê ð ó ÷ ñ ö ê î ý ð ç ò ñ î è ÷ é î ý ì ñ ð ü î ð ÷ è é ç î è ì ñ é ç ý ï ü î é ð ý ó ý î ÷ è î ð ñ ì ñ é ð ï ö ç è ñ é ý ô ö é ð ó ü ÷ é ê é ê ÷ ñ ÷ ï û ý ç ø ð ï ð è é ÷ èî ö ö ç ý ó î è ö ð ü ÷ é ê é ê ð ö ô ý ý ð è é , ë ë ÷ è ç ÷ ñ + ç ï û ÷ ë ð ó - é î é ô é ð ñ ùA . ù á ç ö ç ï û ë ì ü ÷ é ê é ê ð ò ð ó ð ý î ë ) ÷ è î è ö ÷ î ë , è é ð ý ÷ é ì ; ð ø ÷ ð ü î è ó à ø î ë ô î é ÷ ç è � ) , ; à � û ý ç ý î ï þ ü ê ÷ ö ê ý ð ' ô ÷ ý ð ñ - é î é ð ñ î è ó ñ ô õ ý ð ö ÷ û ÷ ð è é ñ é ç ô ñ é ÷ ò ì ö ç è é ÷ è ô ð ó ò ð ó ð ý î ë ò ô è ó ÷ è ç è ÷ è î ö é ÷ ø ð û ý ç ð ö é ñ ù A ( + ) ; C ( � ù . � C � î � � / � ó ð ò ÷ è ð ñ î è ÷ è î ö é ÷ ø ð û ý ç ð ö é î ñ î û ý ç ð ö é ÷ è ü ê ÷ ö ê è çð D û ð è ó ÷ é ô ý ð ñ ê î ø ð õ ð ð è ö ê î ý ð ó î î ÷ è ñ é ò ð ó ð ý î ë ò ô è ó ñ ò ç ý é ê ð û î ñ é é ü ð ë ø ð � . A � ï ç è é ê ñ ùA A ù � ; ð ÷ ï õ ô ý ñ ð ï ð è é ; ð ' ô ð ñ é ñ � ) ç ý ý ð ÷ ï õ ô ý ñ ð ï ð è é ý ð ' ô ð ñ é ñ é ê ð ÿ � � ü ÷ ë ë ñ ô õ ï ÷ é ñ ô û û ç ý é ÷ è ó ç ö ô ï ð è é î é ÷ ç è ü ÷ é ê ð î ö ê ÷ è ø ç ÷ ö ð ù- ô û û ç ý é ÷ è ó ç ö ô ï ð è é î é ÷ ç è ÷ ñ ó ð ò ÷ è ð ó î ñ ø ð ý ÷ ò ÷ ö î é ÷ ç è ç ò û î ì ï ð è é þ ö ð ý é ÷ ò ÷ ð ó é ÷ ï ð ñ ê ð ð é ñ ç ý ñ ô ï ï î ý ÷ ð ñ þ ø ð è ó ç ý ÷ è ø ç ÷ ö ð ñ þ ø ð è ó ç ýý ð ö ð ÷ û é ñ þ ö ç ñ é û ë ô ñ ò ÷ D ò ð ð ÷ è ø ç ÷ ö ð þ û ý ç ý ð ñ ñ ý ð û ç ý é þ û ð ý ñ ç è è ð ë î è ó ó ÷ ý ð ö é ö ç ñ é ñ ô ï ï î ý ÷ ð ñ þ î è ó ç é ê ð ý ó ç ö ô ï ð è é î é ÷ ç è ñ ô û û ç ý é ÷ è é ê ðý ð ' ô ð ñ é ð ó ý ð ÷ ï õ ô ý ñ ð ï ð è é î ï ç ô è é � ) ç ý ï å 0 ; � / C A . ñ ê ç ô ë ó õ ð ô ñ ð ó ò ç ý ö ç è ñ ô ë é î è é ÷ è ø ç ÷ ö ÷ è û ô ý û ç ñ ð ñ � ù ÿ � � ÷ è ø ç ÷ ö ð ý ð ' ô ð ñ é ñ é çé ê ð � � � � � ü ÷ ë ë õ ð ñ ô õ ï ÷ é é ð ó ü ÷ é ê ñ ð ' ô ð è é ÷ î ë ÷ è ø ç ÷ ö ð è ô ï õ ð ý ñ õ ì û ý ç ð ö é ùA ( ù � ) ÷ è î ë , è ø ç ÷ ö ð � á ê ð ÿ � � ü ÷ ë ë ñ ô õ ï ÷ é é ç é ê ð � � � � � î ö ç ï û ë ð é ð î è ó ó ð é î ÷ ë ð ó ò ÷ è î ë ÷ è ø ç ÷ ö ð ü ÷ é ê î û û ë ÷ ö î õ ë ð ñ ô û û ç ý é ÷ è ó ç ö ô ï ð è é î é ÷ ç è ç ò î ë ë ÷ è ö ô ý ý ð ó ö ç ñ é ñ þ ë ð ñ ñ û ý ð ø ÷ ç ô ñ û î ì ï ð è é ñ þ è ç ë î é ð ý é ê î è é ü ð ë ø ð � . A � ï ç è é ê ñ ò ý ç ï é ê ð ó î é ð ç ò ö ç ï û ë ð é ÷ ç è ç ò ü ç ý 3ç ý ò ý ç ï é ê ð ó î é ð ç ò é ê ð û ý ð ø ÷ ç ô ñ ÷ è ø ç ÷ ö ð þ ü ê ÷ ö ê ð ø ð ý ç ö ö ô ý ñ ò ÷ ý ñ é ù , ò î ò ÷ è î ë ÷ è ø ç ÷ ö ð ÷ ñ è ç é ý ð ö ð ÷ ø ð ó ü ÷ é ê ÷ è é ê ÷ ñ é ÷ ï ð ò ý î ï ð þ é ê ð ï ç ñ éý ð ö ð è é ÷ è ø ç ÷ ö ð ï î ì õ ð ö ç è ñ ÷ ó ð ý ð ó é ê ð ò ÷ è î ë ÷ è ø ç ÷ ö ð î è ó é ê ð ç õ ë ÷ î é ÷ ç è ç ò é ê ð ò ô è ó ñ ö ë ç ñ ð ó ù ) ç ý ï å 0 ; � / C . ( � à è ÷ è ð ð ý ÷ è í î ì ï ð è é; ð ö ç ý ó � ÷ ñ ý ð ' ô ÷ ý ð ó é ç õ ð ñ ô õ ï ÷ é é ð ó ü ÷ é ê é ê ð ò ÷ è î ë ÷ è ø ç ÷ ö ð ç è é ê ð ð è ÷ è ð ð ý ÷ è û ý ç ð ö é ñ ùA 1 ù � í ý ç ð ö é + ë ç ñ ð ç ô é � á ê ð ÿ � � ñ ê î ë ë û ý ç ø ÷ ó ð é ê ð ò ÷ è î ë ý ð û ç ý é é ç é ê ð î û û ý ç û ý ÷ î é ð � � � � � ó ÷ ñ é ý ÷ ö é ç ò ò ÷ ö ð ü ÷ é ê ÷ è é ü ð ë ø ð � . A � ï ç è é ê ñ ç ò é ê ðû ê ì ñ ÷ ö î ë ö ç ï û ë ð é ÷ ç è ó î é ð ç ò é ê ð û ý ç ð ö é ñ ç é ê î é é ê ð ý ð û ç ý é ï ì õ ð î ô ó ÷ é ð ó î è ó î û û ý ç ø ð ó ò ç ý û î ì ï ð è é ù , ò é ê ð ó ð î ó ë ÷ è ð ö î è è ç é õ ð ï ð é þî ü ý ÷ é é ð è ð D û ë î è î é ÷ ç è ï ô ñ é õ ð û ý ç ø ÷ ó ð ó é ç é ê ð ó ÷ ñ é ý ÷ ö é û ý ÷ ç ý é ç é ê ð ð è ó ç ò é ê ð é ü ð ë ø ð � . A � ï ç è é ê ñ ó ç ö ô ï ð è é ÷ è é ê ð ý ð î ñ ç è î è ó é ê ðè ð ü î è é ÷ ö ÷ û î é ð ó ó î é ð ç ò ö ç ï û ë ð é ÷ ç è ù , ò é ê ð ð D é ð è ó ð ó ó ð î ó ë ÷ è ð ÷ ñ è ç é ï ð é þ é ê ÷ ñ û ý ç ö ð ñ ñ ï ô ñ é õ ð ý ð û ð î é ð ó ô è é ÷ ë é ê ð û ý ç ð ö é ÷ ñ ö ë ç ñ ð ó ù) î ÷ ë ô ý ð é ç ò ç ë ë ç ü é ê ÷ ñ û ý ç ö ð ñ ñ ï î ì ý ð ñ ô ë é ÷ è é ê ð ÷ ï ï ð ó ÷ î é ð ö ë ç ñ ð æ ç ô é ç ò é ê ð û ý ç ð ö é î è ó ë ç ñ ñ ç ò ò ô ý é ê ð ý ò ô è ó ÷ è ùA / ù � í ý ç ð ö é à è ó ä î é ð � ) ç ý í ý ð ë ÷ ï ÷ è î ý ì à è ÷ è ð ð ý ÷ è û ý ç ð ö é ñ é ê ð ð è ó ó î é ð ÷ ñ é ð è � . � � ì ð î ý ñ ò ý ç ï é ê ð ð D ð ö ô é ÷ ç è ó î é ð ç ò é ê ð î ý ð ð ï ð è é ù) ç ý ; ÷ ê é æ ç ò æ B î ì û ý ç ð ö é ñ é ê ð ð è ó ó î é ð ÷ ñ ò ÷ ò é ð ð è � . / � ì ð î ý ñ ò ý ç ï é ê ð ð D ð ö ô é ÷ ç è ó î é ð ç ò é ê ð î ý ð ð ï ð è é ù ) ç ý + ç è ñ é ý ô ö é ÷ ç è û ý ç ð ö é ñé ê ð ð è ó ó î é ð ÷ ñ ò ÷ ø ð � / � ì ð î ý ñ ò ç ý û ý ç ð ö é ñ ô è ó ð ý J . þ � � � þ � � � ç ý ñ ð ø ð è � = � ì ð î ý ñ ò ç ý û ý ç ð ö é ñ ç ø ð ý J . þ � � � þ � � � ò ý ç ï é ê ð ð D ð ö ô é ÷ ç èó î é ð ç ò é ê ð î ý ð ð ï ð è é ù ; ð ' ô ð ñ é ñ ò ç ý é ÷ ï ð ð D é ð è ñ ÷ ç è ñ î è ó ç ÷ è é î ý ð ð ï ð è é î ï ð è ó ï ð è é ñ ï ô ñ é õ ð ý ð ö ð ÷ ø ð ó î è ó î û û ý ç ø ð ó û ý ÷ ç ý é çð D û ÷ ý î é ÷ ç è ç ò é ê ð û ý ç ð ö é ð è ó ó î é ð ù ) î ÷ ë ô ý ð é ç ð D é ð è ó é ê ð ð è ó ó î é ð ï î ì ý ð ñ ô ë é ÷ è é ê ð ÷ ï ï ð ó ÷ î é ð ö ë ç ñ ð æ ç ô é ç ò é ê ð û ý ç ð ö é î è ó ë ç ñ ñ ç òò ô ý é ê ð ý ò ô è ó ÷ è ùA C ù � - ÷ è ë ð * ô ó ÷ é ; ð ' ô ÷ ý ð ï ð è é ñ � á ê î é ÷ ò é ê ð ÿ � � ð D û ð è ó ñ J = / � þ � � � ç ý ï ç ý ð î ì ð î ý ÷ è ò ð ó ð ý î ë ò ÷ è î è ö ÷ î ë î ñ ñ ÷ ñ é î è ö ð é ê ð ì ñ ê î ë ë ê î ø ð î èî ô ó ÷ é ï î ó ð ÷ è î ö ö ç ý ó î è ö ð ü ÷ é ê A + ) ; A � � ù ÿ � � � ð D û ð è ó ÷ è ë ð ñ ñ é ê î è J = / � þ � � � î ì ð î ý ñ ê î ë ë õ ð ð D ð ï û é ò ý ç ï ö ç ï û ë ÷ î è ö ð ù * ö ç û ìç ò é ê ð î ô ó ÷ é ý ð û ç ý é ï ô ñ é õ ð ñ ô õ ï ÷ é é ð ó é ç é ê ð � � � � � � ã ò ò ÷ ö ð ç ò , è é ð ý è î ë * ô ó ÷ é þ ; ç ç ï A � . þ A ( � � - ç ô é ê ä ÷ ý 3 ñ ð è í î ý 3 ü î ì þ - û ý ÷ è ò ÷ ð ë ó þ, ë ë ÷ è ç ÷ ñ þ C A = C 1 � ü ÷ é ê ÷ è ( � ó î ì ñ î ò é ð ý é ê ð ö ç ï û ë ð é ÷ ç è ç ò é ê ð î ô ó ÷ é þ õ ô é è ç ë î é ð ý é ê î è ç è ð ì ð î ý î ò é ð ý é ê ð ð è ó ç ò é ê ð 0 í * & ñ ò ÷ ñ ö î ë ì ð î ý ùá ê ð + ) ä * è ô ï õ ð ý ò ç ý î ë ë ê ÷ ê ü î ì û ë î è è ÷ è î è ó ö ç è ñ é ý ô ö é ÷ ç è î ö é ÷ ø ÷ é ÷ ð ñ ÷ ñ A � ù A � / ùA = ù á ê î é é ê ð ÿ � � ÷ ñ ý ð ' ô ÷ ý ð ó é ç ý ð ÷ ñ é ð ý ü ÷ é ê é ê ð - ì ñ é ð ï ò ç ý * ü î ý ó ß î è î ð ï ð è é ç ý - * ß þ ü ê ÷ ö ê ÷ ñ î ü ð õ æ ð è î õ ë ð ó ç ø ð ý è ï ð è é æ ü ÷ ó ðî û û ë ÷ ö î é ÷ ç è é ê î é ö ç ë ë ð ö é ñ þ ø î ë ÷ ó î é ð ñ þ ñ é ç ý ð ñ þ î è ó ó ÷ ñ ñ ð ï ÷ è î é ð ñ õ ô ñ ÷ è ð ñ ñ ÷ è ò ç ý ï î é ÷ ç è î õ ç ô é é ê ð ò ð ó ð ý î ë ç ø ð ý è ï ð è é & ñ é ý î ó ÷ è û î ý é è ð ý ñ÷ è ñ ô û û ç ý é ç ò é ê ð ö ç è é ý î ö é î ü î ý ó î è ó é ê ð ð ë ð ö é ý ç è ÷ ö û î ì ï ð è é û ý ç ö ð ñ ñ ð ñ ù á ç ý ð ÷ ñ é ð ý ç ý ý ð è ð ü þ û ë ð î ñ ð ô ñ ð é ê ð ò ç ë ë ç ü ÷ è ü ð õ ñ ÷ é ð Hê é é û ñ H 2 2 ü ü ü ù ñ î ï ù ç ø 2 - * ß 2A � ù � ; ð ' ô ÷ ý ð ó ú è ÷ ò ç ý ï ; ð û ç ý é ÷ è � á ç ö ç ï û ë ì ü ÷ é ê é ê ð F ý î è é * ö ö ç ô è é î õ ÷ ë ÷ é ì î è ó á ý î è ñ û î ý ð è ö ì * ö é � ( � , 0 + - = � � � é ê î é ý ð ' ô ÷ ý ð ñ îô è ÷ ò ç ý ï ý ð û ç ý é ÷ è ç ò ð D û ð è ó ÷ é ô ý ð ñ ù ú è ÷ ò ç ý ï ý ð û ç ý é ñ ç ò ð D û ð è ó ÷ é ô ý ð ñ ñ ê î ë ë õ ð ý ð û ç ý é ð ó è ç ë ð ñ ñ é ê î è ' ô î ý é ð ý ë ì ô ñ ÷ è , ä ã á & ñ å ç å -A � ( A ò ç ý ï î ø î ÷ ë î õ ë ð ç è , ä ã á & ñ ü ð õ û î ð ô è ó ð ý é ê ð K ; ð ñ ç ô ý ö ð ñ K é î õ ù * ó ó ÷ é ÷ ç è î ë ý ð û ç ý é ÷ è ò ý ð ' ô ð è ö ì ï î ì õ ð ý ð ' ô ÷ ý ð ó õ î ñ ð ó ô û ç èñ û ð ö ÷ ò ÷ ö ö ç è ó ÷ é ÷ ç è ñ þ î ñ ë ÷ ñ é ð ó ÷ è é ê ð î ö ö ð û é ð ó E ç é ÷ ö ð ç ò - é î é ð * ü î ý ó � E ã - * � ù - û ð ö ÷ ò ÷ ö ö ç è ó ÷ é ÷ ç è ñ î ý ð õ î ñ ð ó ô û ç è é ê ð î ü î ý óý ð ö ÷ û ÷ ð è é 2 ý î è é ð ð & ñ ý ð ñ û ç è ñ ð ñ é ç é ê ð ) ÷ ñ ö î ë î è ó * ó ï ÷ è ÷ ñ é ý î é ÷ ø ð ; ÷ ñ 3 * ñ ñ ð ñ ñ ï ð è é � , + L � î è ó é ê ð í ý ç ý î ï ï î é ÷ ö ; ÷ ñ 3 * ñ ñ ð ñ ñ ï ð è é� í ; * � ùM N � � H ú è ó ð ý é ê ð é ð ý ï ñ ç ò é ê ð F ý î è é ) ô è ó ñ ; ð ö ç ø ð ý ì * ö é � ( � , 0 + - = � / 2 1 ù . � þ K F ý î è é ç ý î ð è ö ÷ ð ñ ï î ì ü ÷ é ê ê ç ë ó ç ý ñ ô ñ û ð è ó é ê ðó ÷ ñ é ý ÷ õ ô é ÷ ç è ç ò ý î è é ò ô è ó ñ ò ç ý ò î ÷ ë ô ý ð é ç ò ÷ ë ð ý ð ' ô ÷ ý ð ï ð è é ý ð û ç ý é ñ K ÷ ò é ê ð ý ð û ç ý é ÷ ñ ï ç ý ð é ê î è ( � ö î ë ð è ó î ý ó î ì ñ ó ð ë ÷ è ' ô ð è é þ ü ÷ é ê ç ô é î è ì

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BLR 05310 (Rev. 10/03/19)Page 6 of 6

ADDENDA NUMBER 2

Construction Engineering Right of Way

Printed 04/23/20

County

Cook

Local Public Agency

Village of Wilmette

Job Number

C-91-028-17

Project Number

PWW7(474)

Job Number Project Number Job Number Project Number

Section Number

16-00199-00-RS

DIVISION OF COST

Federal Funds State Funds Local Public Agency

Type of Work Fund Type Amount % Fund Type Amount % Fund Type Amount % Totals

- Participating Construction STU $3,330,916.00 * $1,427,535.00 BAL $4,758,451.00

- Participating Construction ITEP $999,100.00 ** $249,775.00 BAL $1,248,875.00

- Non-Participating Construction $2,942,674.00 100% $2,942,674.00

- Construction Engineering STU $738,715.00 * $316,592.00 BAL $1,055,307.00

-

-

-

-

-

-

Total $5,068,731.00 Total Total $4,936,576.00 $10,005,307.00

Add

If funding is not a percentage of the total place an asterisk (*) in the space provided for the percentage and explain below:

*Maximum FHWA (STU) participation 70% not to exceed $4,069,631 **Maximum FHWA (STE) participation 80% not to exceed $999,100 Non-Participating Items includes but not limited to Watermain and Wilmette Avenue Resurfacing

NOTE: The costs shown in the Division of Cost table are approximate and subject to change. The final LPA share is dependent on the final Federal and State participation. The actual costs will be used in the final division of cost for billing and reimbursement.

Project Location Map

N

Project Location Map

Central Avenue Union Pacific Railroad (Metra North Line)

To Sheridan Road

Village of Wilmette

PROJECTLOCATION

WILMETTE AVENUE

dwblock

Typewritten Text

ADDENDUM 1

Addendum 4

Grant Accountability and Transparency Act (GATA)

Required Uniform Reporting

The Grant Accountability and Transparency Act (30 ILCS 708), requires a uniform reporting of expenditures. Uniform reports of expenditures shall be reported no less than quarterly using IDOT’s BoBS 2832 form available on IDOT’s web page under the “Resources” tab.

Additional reporting frequency may be required based upon specific conditions, as listed in the accepted Notice of State Award (NOSA). Specific conditions are based upon the award recipient/grantee’s responses to the Fiscal and Administrative Risk Assessment (ICQ) and the Programmatic Risk Assessment (PRA).

PLEASE NOTE: Under the terms of the Grant Funds Recovery Act (30 ILCS 705/4.1), “Grantor agencies may withhold or suspend the distribution of grant funds for failure to file requirement reports” if the report is more than 30 calendar days delinquent, without any approved written explanation by the grantee, the entity will be placed on the Illinois Stop Payment List. (Refer to the Grantee Compliance Enforcement System for detail about the Illinois Stop Payment List: https://www.illinois.gov/sites/GATA/Pages/ResourceLibrary.aspx )

https://insideidot.portal.illinois.gov/sites/businessservices/idotforms/CentralViews/forms.aspx

https://www.illinois.gov/sites/GATA/Pages/ResourceLibrary.aspx

Page 1 of 9 BLR 05611 (Rev. 11/09/17) Printed on 4/21/2020 8:52:37 AM

Local Public Agency Village of Wilmette County Cook Section 16-00199-00-RS Project No. PWW7(474) Job No. C-91-028-17 Contact Name/Phone/E-mail Address Dan Manis (847) 853-7602 [email protected]

L O C A L AGENCY

Construction Engineering Services Agreement

For Federal Participation

CONSULTANT

Consultant TranSystems Corporation Address 1475 E. Woodfield Road Suite #600 City Schaumburg State IL Zip Code 60173 Contact Name/Phone/E-mail Address Lou Beugnet (847)407-5254 [email protected]

THIS AGREEMENT is made and entered into this day of , 2020 between the above Local Public Agency (LPA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with the PROJECT described herein. Federal-aid funds allotted to the LPA by the state of Illinois under the general supervision of the Illinois Department of Transportation (STATE) will be used entirely or in part to finance engineering services as described under AGREEMENT PROVISIONS. WHEREVER IN THIS AGREEMENT or attached exhibits the following terms are used, they shall be interpreted to mean: Regional Engineer Deputy Director Division of Highways, Regional Engineer, Department of Transportation Resident Construction Supervisor Authorized representative of the LPA in immediate charge of the engineering details of the PROJECT In Responsible Charge A full time LPA employee authorized to administer inherently governmental PROJECT activities Contractor Company or Companies to which the construction contract was awarded

Project Description Name 1) Central Avenue 2) Wilmette Avenue Route FAU 1296 Length 1.37 mi Structure No. N/A Termini 1) Union Pacific Railroad to Sheridan Road 2) UPRR to Lake Avenue Description: Construction Engineering Inspection for the reconstruction of Central Avenue and resurfacing, sidewalk, driveway, drainage, water main, streetscaping and traffic signal improvements.

Agreement Provisions I. THE ENGINEER AGREES, 1.

To perform or be responsible for the performance of the engineering services for the LPA, in connection with the PROJECT hereinbefore described and checked below:

a. b. c. d.

Proportion concrete according to applicable STATE Bureau of Materials and Physical Research (BMPR) Quality Control/Quality Assurance (QC/QA) training documents or contract requirements and obtain samples and perform testing as noted below. Proportion hot mix asphalt according to applicable STATE BMPR QC/QA training documents and obtain samples and perform testing as noted below. For soils, to obtain samples and perform testing as noted below. For aggregates, to obtain samples and perform testing as noted below.

NOTE: For 1a. through 1d. the ENGINEER is to obtain samples for testing according to the STATE BMPR “Project

Procedures Guide”, or as indicated in the specifications, or as attached herein by the LPA; test according to the STATE BMPR “Manual of Test Procedures for Materials”, submit STATE BMPR inspection reports; and verify compliance with contract specifications.

zjpucel

Text Box

FAU 1297


e. f. g.

Inspection of all materials when inspection is not provided at the sources by the STATE BMPR, and submit inspection reports to the LPA and the STATE in accordance with the STATE BMPR “Project Procedures Guide” and the policies of the STATE. For Quality Assurance services, provide personnel who have completed the appropriate STATE BMPR QC/QA trained technician classes. Inspect, document and inform the LPA employee In Responsible Charge of the adequacy of the establishment and maintenance of the traffic control.

h. i. j. k. l. m. n.

Geometric control including all construction staking and construction layouts. Quality control of the construction work in progress and the enforcement of the contract provisions in accordance with the STATE Construction Manual. Measurement and computation of pay items. Maintain a daily record of the contractor’s activities throughout construction including sufficient information to permit verification of the nature and cost of changes in plans and authorized extra work. Preparation and submission to the LPA by the required form and number of copies, all partial and final payment estimates, change orders, records, documentation and reports required by the LPA and the STATE. Revision of contract drawings to reflect as built conditions. Act as resident construction supervisor and coordinate with the LPA employee In Responsible Charge.

2. 3. 4. 5. 6. 7. 8. 9. 10.

Engineering services shall include all equipment, instruments, supplies, transportation and personnel required to perform the duties of the ENGINEER in connection with the AGREEMENT. To furnish the services as required herein within twenty-four hours of notification by the LPA employee In Responsible Charge. To attend meetings and visit the site of the work at any reasonable time when requested to do so by representatives of the LPA or STATE. That none of the services to be furnished by the ENGINEER shall be sublet, assigned or transferred to any other party or parties without the written consent of the LPA. The consent to sublet, assign or otherwise transfer any portion of the services to be furnished by the ENGINEER shall not be construed to relieve the ENGINEER of any responsibility for the fulfillment of this AGREEMENT. The ENGINEER shall submit invoices, based on the ENGINEER’s progress reports, to the LPA employee In Responsible Charge, no more than once a month for partial payment on account for the ENGINEER’s work completed to date. Such invoices shall represent the value, to the LPA of the partially completed work, based on the sum of the actual costs incurred, plus a percentage (equal to the percentage of the construction engineering completed) of the fixed fee for the fully completed work. That the ENGINEER is qualified technically and is entirely conversant with the design standards and policies applicable to improvement of the SECTION; and that the ENGINEER has sufficient properly trained, organized and experienced personnel to perform the services enumerated herein. That the ENGINEER shall be responsible for the accuracy of the ENGINEER’s work and correction of any errors, omissions or ambiguities due to the ENGINEER’S negligence which may occur either during prosecution or after acceptance by the LPA. Should any damage to persons or property result from the ENGINEER’s error, omission or negligent act, the ENGINEER shall indemnify the LPA, the STATE and their employees from all accrued claims or liability and assume all restitution and repair costs arising from such negligence. The ENGINEER shall give immediate attention to any remedial changes so there will be minimal delay to the contractor and prepare such data as necessary to effectuate corrections, in consultation with and without further compensation from the LPA. That the ENGINEER will comply with applicable federal statutes, state of Illinois statutes, and local laws or ordinances of the LPA. The undersigned certifies neither the ENGINEER nor I have:

a) employed or retained for commission, percentage, brokerage, contingent fee or other considerations, any firm or person (other

than a bona fide employee working solely for me or the above ENGINEER) to solicit or secure this AGREEMENT;

b) agreed, as an express or implied condition for obtaining this AGREEMENT, to employ or retain the services of any firm or

person in connection with carrying out the AGREEMENT or


c) paid, or agreed to pay any firm, organization or person (other than a bona fide employee working solely for me or the above ENGINEER) any fee, contribution, donation or consideration of any kind for, or in connection with, procuring or carrying out the AGREEMENT.

d) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered

transactions by any Federal department or agency; e) have not within a three-year period preceding the AGREEMENT been convicted of or had a civil judgment rendered against

them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain or performing a public (Federal, State or local) transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property;

f) g)

are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (e) of this certification; and have not within a three-year period preceding this AGREEMENT had one or more public transactions (Federal, State or local) terminated for cause or default.

11. To pay its subconsultants for satisfactory performance no later than 30 days from receipt of each payment from the LPA. 12. To submit all invoices to the LPA within one year of the completion of the work called for in this AGREEMENT or any subsequent

Amendment or Supplement. 13. To submit BLR 05613, Engineering Payment Report, to the STATE upon completion of the work called for in the AGREEMENT. 14. To be prequalified with the STATE in Construction Inspection when the ENGINEER or the ENGINEER’s assigned staff is named as

resident construction supervisor. The onsite resident construction supervisor shall have a valid Documentation of Contract Quantities certification.

15. Will provide, as required, project inspectors that have a valid Documentation of Contract Quantities certification. II. THE LPA AGREES, 1. To furnish a full time LPA employee to be In Responsible Charge authorized to administer inherently governmental PROJECT

activities. 2. To furnish the necessary plans and specifications. 3. To notify the ENGINEER at least 24 hours in advance of the need for personnel or services. 4. To pay the ENGINEER as compensation for all services rendered in accordance with this AGREEMENT, on the basis of the

following compensation formulas:

Cost Plus Fixed Fee Formulas

FF = 14.5%[DL + R(DL) + OH(DL) + IHDC], or FF = 14.5%[(2.3 + R)DL + IHDC] Where: DL = Direct Labor IHDC = In House Direct Costs OH = Consultant Firm’s Actual Overhead Factor R = Complexity Factor FF=Fixed Fee SBO = Services by Others Total Compensation = DL +IHDC+OH+FF+SBO

Specific Rate (Pay per element) Lump Sum 5. To pay the ENGINEER using one of the following methods as required by 49 CFR part 26 and 605 ILCS 5/5-409:


With Retainage

a) For the first 50% of completed work, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LPA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to 90% of the value of the partially completed work minus all previous partial payments made to the ENGINEER.

b) After 50% of the work is completed, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LPA, monthly payments covering work performed shall be due and payable to the ENGINEER, such payments to be equal to 95% of the value of the partially completed work minus all previous partial payments made to the ENGINEER.

c) Final Payment – Upon approval of the work by the LPA but not later than 60 days after the work is completed and reports have been made and accepted by the LPA and the STATE, a sum of money equal to the basic fee as determined in this AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER.

Without Retainage

a) For progressive payments – Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LPA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to the value of the partially completed work minus all previous partial payments made to the ENGINEER.

b) Final Payment – Upon approval of the work by the LPA but not later than 60 days after the work is completed and reports have been made and accepted by the LPA and STATE, a sum of money equal to the basic fee as determined in this AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER.

6. The recipient shall not discriminate on the basis on the basis of race, color, national origin or sex in the award and performance of

any DOT-assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of DOT-assisted contracts. The recipient’s DBE program, as required by 49 CFR part 26 and as approved by DOT, is incorporated by reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as violation of this agreement. Upon notification to the recipient of its failure to carry out its approved program, the Department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31U.S.C. 3801 et seq.).

7. To submit approved form BC 775 (Exhibit C) and BC 776 (Exhibit D) with this AGREEMENT. 8. To certify by execution of this AGREEMENT that the selection of the ENGINEER was performed in accordance with the Local

Government Professional Services Selection Act 50 ILCS 510, the Brooks Act 40USC 11, and Procurement, Management, and Administration of Engineering and Design related Services (23 CFR part 172). Exhibit C is required to be completed with this agreement.

III. It is Mutually Agreed, 1. 2. 3. 4.

That the ENGINEER and the ENGINEER’s subcontractors will maintain all books, documents, papers, accounting records and other evidence pertaining to cost incurred and to make such materials available at their respective offices at all reasonable times during the AGREEMENT period and for three years from the date of final payment under this AGREEMENT, for inspection by the STATE, Federal Highway Administration or any authorized representatives of the federal government and copies thereof shall be furnished if requested. That all services are to be furnished as required by construction progress and as determined by the LPA employee In Responsible Charge. The ENGINEER shall complete all services specified herein within a time considered reasonable to the LPA, after the CONTRACTOR has completed the construction contract. That all field notes, test records and reports shall be turned over to and become the property of the LPA and that during the performance of the engineering services herein provided for, the ENGINEER shall be responsible for any loss or damage to the documents herein enumerated while they are in the ENGINEER’s possession and any such loss or damage shall be restored at the ENGINEER’s expense. That this AGREEMENT may be terminated by the LPA upon written notice to the ENGINEER, at the ENGINEER’s last known address, with the understanding that should the AGREEMENT be terminated by the LPA, the ENGINEER shall be paid for any services completed and any services partially completed. The percentage of the total services which have been rendered by the ENGINEER shall be mutually agreed by the parties hereto. The fixed fee stipulated in numbered paragraph 4d of Section II shall be multiplied by this percentage and added to the ENGINEER’s actual costs to obtain the earned value of work performed. All field notes, test records and reports completed or partially completed at the time of termination shall become the property of, and be delivered to, the LPA.

5.

That any differences between the ENGINEER and the LPA concerning the interpretation of the provisions of this AGREEMENT shall be referred to a committee of disinterested parties consisting of one member appointed by the ENGINEER, one member appointed by the LPA, and a third member appointed by the two other members for disposition and that the committee’s decision shall be final.


6. 7.

That in the event the engineering and inspection services to be furnished and performed by the LPA (including personnel furnished by the ENGINEER) shall, in the opinion of the STATE be incompetent or inadequate, the STATE shall have the right to supplement the engineering and inspection force or to replace the engineers or inspectors employed on such work at the expense of the LPA. That the ENGINEER has not been retained or compensated to provide design and construction review services relating to the contractor’s safety precautions, except as provided in numbered paragraph 1f of Section I.

8. This certification is required by the Drug Free Workplace Act (30ILCS 580). The Drug Free Workplace Act requires that no grantee

or contractor shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of any property or service from the State unless that grantee or contractor will provide a drug free workplace. False certification or violation of the certification may result in sanctions including, but not limited to, suspension of contract or grant payments, termination of a contract or grant and debarment of contracting or grant opportunities with the State for at least one (1) year but no more than five (5) years.

For the purpose of this certification, “grantee” or “contractor” means a corporation, partnership or other entity with twenty-five (25) or

more employees at the time of issuing the grant, or a department, division or other unit thereof, directly responsible for the specific performance under a contract or grant of $5,000 or more from the State, as defined in the Act.

The contractor/grantee certifies and agrees that it will provide a drug free workplace by: (a) Publishing a statement: (1) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a

controlled substance, including cannabis, is prohibited in the grantee’s or contractor’s workplace. (2) Specifying the actions that will be taken against employees for violations of such prohibition. (3) Notifying the employee that, as a condition of employment on such contract or grant, the employee will: (A) abide by the terms of the statement; and (B) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace

no later than five (5) days after such conviction. (b) Establishing a drug free awareness program to inform employees about: (1) the dangers of drug abuse in the workplace; (2) the grantee’s or contractor’s policy of maintaining a drug free workplace; (3) any available drug counseling, rehabilitation and employee assistance program; and (4) the penalties that may be imposed upon an employee for drug violations. (c) Providing a copy of the statement required by subparagraph (a) to each employee engaged in the performance

of the contract or grant and to post the statement in a prominent place in the workplace. (d) Notifying the contracting or granting agency within ten (10) days after receiving notice under part (B) of

paragraph (3) of subsection (a) above from an employee or otherwise receiving actual notice of such conviction. (e) Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation

program by, any employee who is convicted, as required by section S of the Drug Free Workplace Act. (f) Assisting employees in selecting a course of action in the event drug counseling, treatment and rehabilitation is

required and indicating that a trained referral team is in place. (g) Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free

Workplace Act. 9. The ENGINEER or subconsultant shall not discriminate on the basis of race, color, national origin or sex in the performance of this

AGREEMENT. The ENGINEER shall carry out applicable requirements of 49 CFR part 26 in the administration of DOT-assisted contracts. Failure by the ENGINEER to carry out these requirements is a material breach of this AGREEMENT, which may result in the termination this AGREEMENT or such other remedy as the LPA deems appropriate.

10. When the ENGINEER is requested to complete work outside the scope of the original AGREEMENT, a supplemental AGREEMENT

will be required. Supplements will also be required for the addition or removal of subconsultants, direct costs, the use of previously unspecified staff, and other material changes to the original AGREEMENT.

Page 6 of 9 BLR 05611 (Rev. 11/09/17) Printed on 4/21/2020 6:43:04 PM

Agreement Summary

Prime Consultant: TIN Number Agreement Amount TranSystems Corporation 43-0839725 $538,215.00

Sub-Consultants: TIN Number Agreement Amount Bollinger Lach & Associates 36-4263432 $405,264.00 Teska 36-3051497 $60,125.00 MSL 20-5755513 $51,703.00 Sub-Consultant Total: $517,092.00 Prime Consultant Total: $538,214.00 Total for all Work: $1,055,307.00 Executed by the LPA: Village of Wilmette (Municipality/Township/County)

ATTEST:

By: By: Clerk Title:

(SEAL)

Executed by the ENGINEER: ATTEST:

By: By:

Title: Title:

Page 7 of 9Printed on 4/21/20 6:40 PM BLR 05611 (Rev. 11/09/17)

Local Agency: *Firms approved rates on file with IDOT'sBureau of Accounting and Auditing:

Section:Project: Overhead Rate (OH) 129.89 %Job No.: Complexity Factor (R) 0.00

Calendar Days

Cost Plus Fixed Fee Method of Compensation:Fixed Fee 1 ¨ 14.5% [DL + R(DL) +OH(DL) +IHDC]Fixed Fee 2 ¨ 14.5% [(2.3 + R)DL + IHDC]Specific Rate ¨

Lump Sum ¨

Man- Hours

PayrollRate

PayrollCosts (DL)

Services byOthers Profit Total

55 61.31$ 3,372$ 1,124$ 8,876$ 4,425 40.91$ 181,031$ 65,548$ 517,600$

70 63.99$ 4,479$ 1,493$ 11,791$ -$ -$ 405,212$ -$ 405,212$

Public Outreach (Teska) -$ -$ -$ 60,125$ -$ 60,125$ 51,703$ 51,703$

4,550 41.51$ 188,883$ 517,040$ 68,165$ 1,055,307$

16-000199-00-RS

Exhibit A - Construction Engineering

Route: FAU 1296 (Central Ave) FAU 1297 (Wilmette Ave)Village of Wilmette

(Municipality/Township/County)

PWW7(474)C-91-028-17

Cost Estimate of Consultant's Services in Dollars

Element of Work EmployeeClassification Overhead*

In-House Direct Costs

(IHDC)

Project Administration Varies (attached) 4,380$ Construction Observation 235,141$ 35,880$

QA (MSL)

Design Support 5,818$ Cons Obs (BLA) -$

Totals 245,340$ 35,880$

X

Page 8 of 9 BLR 05611 (Rev. 11/09/17) Printed on 4/21/2020 6:45:13 PM

Engineering Payment Report

(Submit with Final Invoice)

Prime Consultant Name TranSystems Corporation Address Schaumburg, IL Telephone (847) 605-9600 TIN Number 43-0839725 Project Information Local Agency Section

Village of Wilmette Section Number 16-00199-00-RS Project Number PWW7(474) Job Number C-91-028-17

This form is to verify the amount paid to the Sub-consultant on the above captioned contract. Under penalty of law for perjury or falsification, the undersigned certifies that work was executed by the Sub-consultant for the amount listed below.

Sub-Consultant Name

TIN Number Actual Payment from Prime Bollinger Lach & Associates 36-4263432 Teska 36-3051497 MSL 20-5755513 Sub-Consultant Total: Prime Consultant Total: Total for all Work

Completed:

Signature and title of Prime Consultant Date Note: The Department of Transportation is requesting disclosure of information that is necessary to accomplish the statutory purpose as outlined under state and federal law. Disclosure of this information is REQUIRED and shall be deemed as concurring with the payment amount specified above.

For information about IDOTs collection and use of confidential information review the department’s Identity Protection Policy.


Exhibit C Federal Qualification Based Selection (QBS) Checklist

Local Public Agency Village of Wilmette_ Section Number 16-00199-00-RS_ Project Number PWW7(474)_ Job Number C-91-028-17_

The LPA must complete Exhibit C, if federal funds are used for this engineering agreement and the value will exceed $25,000. The LPA must follow federal small purchase procedures, if federal funds are used and the engineering agreement has a value less than $25,000.

Form Not Applicable (engineering services less than $25,000)

1. Do the written QBS policies and procedures discuss the initial administration (procurement, management, and administration) concerning engineering and design related consultant services? Yes No

2. Do the written QBS policies and procedures follow the requirements as outlined in Section 5-5 and specifically Section 5-5.06(e) of the BLRS Manual? Yes No

If no, IDOT’s approval date: _ 3. Was the scope of services for this project clearly defined? Yes No 4. Was public notice given for this project? Yes No Due date of submittal: 06/14/2018_ Method(s) used for advertisement and dates of advertisement: Village website RFQ #18139 _ and emails sent to list of consultants on 6/1/2018 over 10 qualifications were received _ 5. Do the written QBS policies and procedures cover conflicts of interest? Yes No 6. Do the written QBS policies and procedures use covered methods of verification for suspension and debarment?

Yes No 7. Do the written QBS policies and procedures discuss the method of evaluation? Yes No Criteria for this project Weighting Criteria for this project Weighting Qualifications & Experience_ 30 % Technical Approach_ 30% Staff Capabilities_ 20 % Specilized Expertise_ 10% Past Performance_ 10 % _ % _ % _ % 8. Do the written QBS policies and procedures discuss the method of selection? Yes No Selection committee (titles) for this project: Engineering & Public Works Director, Village Engineer,_ Purchasing Manager _ Top three consultants selected for this project in order: 1) TranSystems_ 2) V3 Companies_ 3) BLA, Inc._ If less than 3 responses were received, IDOT’s approval date: _ 9. Was an estimated cost of engineering for this project developed in-house prior to contract negotiation? Yes No 10. Were negotiations for this project performed in accordance with federal requirements? Yes No 11. Were acceptable costs for this project verified? Yes No LPA will rely on IDOT review and approval of costs. 12. Do the written QBS policies and procedures cover review and approving for payment, before forwarding the request

for reimbursement to IDOT for further review and approval? Yes No 13. Do the written QBS policies and procedures cover ongoing and finalizing administration of the project (monitoring,

evaluation, closing-out a contract, record retention, responsibility, remedies to violations or breaches to a contract, and resolution of disputes)? Yes No

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26

Central Avenue/Wilmette AveVillage of Wilmette

BLA / TranSystems

2021

Projected Monthly Manpower Schedule

Total Hours2020

Month NumberM

onth

of

11/0

1/19

12/0

1/19

01/0

1/20

02/0

1/20

03/0

1/20

04/0

1/20

05/0

1/20

06/0

1/20

07/0

1/20

08/0

1/20

09/0

1/20

10/0

1/20

11/0

1/20

12/0

1/20

01/0

1/21

02/0

1/21

03/0

1/21

04/0

1/21

05/0

1/21

06/0

1/21

07/0

1/21

08/0

1/21

09/0

1/21

10/0

1/21

11/0

1/21

12/0

1/21

BLA / TranSystems

000

174 212 204 204 174 174 174 174 196 212 212 212 212 208 204 174 174 32940

16 16 8 8 8 16 16 16 12 8 1240

40 40 40 40 40 174 174 174 204 204 204 204 204 204 174 105 222540 40 40 174 174 174 204 204 204 204 204 204 174 160 2200

000

Totals 0 0 0 0 0 0 0 0 0 190 268 252 292 262 254 522 538 560 636 632 628 620 616 612 522 439 7843

Cummulative Manhours 0 0 0 0 0 0 0 0 0 190 458 710 1002 1264 1518 2040 2578 3138 3774 4406 5034 5654 6270 6882 7404 7843

Multiplier

Vehicle Days 24 32 30 35 31 30 64 66 69 78 77 76 75 75 75 63 53 953Vehicle Days

DIRECT COSTS Total Days$65.00 /Day 953 Days Normal Work Week: Days/Month22 days/mo

8 hrs/day 174 hrs/mo

9 hrs/day 196 hrs/mo

9 hrs/day + 1 Sat. 204 hrs/mo

10 hrs /day 220 hrs/mo9 hrs/day + Sat.'s 228 hrs/mo$61,945.00Total Direct Costs

Vehicle Costs $61,945.00

Construction Engineer I

2-24

0.0000

Public Information CoordinatorTranSystems

Resident Engineer IDirector of Construction Engineering BLA, Inc.

Construction Engineer (E2)Construction Engineer (E1)

Bureau of Design and EnvironmentPrepared By: Consultant

Printed 4/21/20 8:56 AM Page 1 of 10 BDE 3608 Template (Unprotected)

PAYROLL ESCALATION TABLEFIXED RAISES

FIRM NAME DATE 4/21/20PRIME/SUPPLEMENT PTB-ITEM# 1Prepared By

CONTRACT TERM 17 MONTHS OVERHEAD RATE 129.89%START DATE 8/1/20 COMPLEXITY FACTOR 0RAISE DATE 4/1/21 % OF RAISE 3%

END DATE 12/31/21

ESCALATION PER YEAR

year First date Last date Months % of Contract0 8/1/20 4/1/21 8 47.06%1 4/2/21 1/1/22 9 54.53%

The total escalation = 1.59%

TranSystems CorporationPrime



FIRM NAME TranSystems Corporation DATE 4/21/20PRIME/SUPPLEMENT PrimePTB-ITEM # 1

ESCALATION FACTOR 1.59%Note: Rates should be capped on the AVG 1 tab as necessary

IDOTCLASSIFICATION PAYROLL RATES CALCULATED RATE

ON FILEEngineer 5 (E5) $70.00 $70.00Engineer 4 (E4) $70.00 $70.00Engineer 3 (E3) $58.55 $59.48Engineer 2 (E2) $45.68 $46.41Engineer 1 (E1) $34.92 $35.47Planner 5 (P5) $60.00 $60.00Planner 4 (P4) $60.00 $60.00Planner 3 (P3) $44.39 $45.10Architect 5 (AR5) $60.00 $60.00Architect 4 (AR4) $60.00 $60.00Architect 3 (AR3) $57.63 $58.55Architect 2 (AR2) $40.16 $40.80Architect 1 (AR1) $34.62 $35.17Environmental Scientist 4 (SC4) $60.00 $60.00Industry Specialist 3 (IS3) $53.18 $54.02Industry Specialist 2 (IS2) $39.14 $39.76Construction Services 4 (CS4) $51.53 $52.35Construction Services 3 (CS3) $40.50 $41.14Technician 5 (T5) $60.00 $60.00Technician 3 (T3) $36.00 $36.57Technician 1 (T1) $20.34 $20.66Administrative 3 (A3) $49.96 $50.75Administrative 2 (A2) $37.53 $38.13Administrative 1 (A1) $24.70 $25.09

PAYROLL RATES



FIRM NAME TranSystems Corporation DATEPRIME/SUPPLEMENT PrimePTB-ITEM # 1

NAME Direct Labor Total Contribution to Prime Consultant

Total 0.00 0.00

Subconsultants


Printed 4/21/20 6:33 PM Page 1 of 1 BDE 3608 Template (Unprotected)

AVERAGE HOURLY PROJECT RATES

FIRM TranSystems CorporationPTB-ITEM# 1 DATE 4/21/20PRIME/SUPPLEMENT Prime

SHEET 1 OF 1

PAYROLL AVG TOTAL PROJ. RATES Project Adminstration Construction Inspection Design Support BLA TeskaHOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd

CLASSIFICATION RATES Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. AvgEngineer 5 (E5) 70.00 0.0 Engineer 4 (E4) 70.00 70.0 1.54% 1.08 40 72.73% 50.91 30 42.86% 30.00 Engineer 3 (E3) 59.48 40.0 0.88% 0.52 40 57.14% 33.99 Engineer 2 (E2) 46.41 2,200 48.35% 22.44 2200 49.72% 23.07 Engineer 1 (E1) 35.47 2,225 48.90% 17.35 2225 50.28% 17.84 Planner 5 (P5) 60.00 0.0 Planner 4 (P4) 60.00 0.0 Planner 3 (P3) 45.10 0.0 Architect 5 (AR5) 60.00 0.0 Architect 4 (AR4) 60.00 0.0 Architect 3 (AR3) 58.55 0.0 Architect 2 (AR2) 40.80 0.0 Architect 1 (AR1) 35.17 0.0 Environmental Scientist 4 (SC4)60.00 0.0 Industry Specialist 3 (IS3) 54.02 0.0 Industry Specialist 2 (IS2) 39.76 0.0 Construction Services 4 (CS4) 52.35 0.0 Construction Services 3 (CS3) 41.14 0.0 Technician 5 (T5) 60.00 0.0 Technician 3 (T3) 36.57 0.0 Technician 1 (T1) 20.66 0.0 Administrative 3 (A3) 50.75 0.0 Administrative 2 (A2) 38.13 15.0 0.33% 0.13 15 27.27% 10.40 Administrative 1 (A1) 25.09 0.0 0.0 0.0 0.0

TOTALS 4550 100% $41.51 55.0 100.00% $61.31 4425 100% $40.91 70.0 100% $63.99 0.0 0% $0.00 0.0 0% $0.00

COMPANY NAME:PTB NUMBER:

TODAY'S DATE:

ITEM ALLOWABLE UTILIZEW.O. ONLY

QUANTITYJ.S. ONLY

CONTRACT RATE TOTAL

Per Diem (per GOVERNOR’S TRAVEL CONTROL BOARD) Up to state rate maximum $0.00 $0.00

Lodging (per GOVERNOR’S TRAVEL CONTROL BOARD) Actual cost (Up to state rate maximum) $0.00 $0.00

Air Fare Coach rate, actual cost, requires minimum two weeks' notice, with prior IDOT approval $0.00 $0.00

Vehicle Mileage (per GOVERNOR’S TRAVEL CONTROL BOARD) Up to state rate maximum $0.00 $0.00

Vehicle Owned or Leased $32.50/half day (4 hours or less) or $65/full day 552 $65.00 $35,880.00

Vehicle Rental Actual cost (Up to $55/day) $0.00 $0.00

Tolls Actual cost $0.00 $0.00

Parking Actual cost $1.00 $0.00

Overtime Premium portion (Submit supporting documentation) $0.00 $0.00

Shift Differential Actual cost (Based on firm's policy) $0.00 $0.00

Overnight Delivery/Postage/Courier Service Actual cost (Submit supporting documentation) $0.00 $0.00

Copies of Deliverables/Mylars (In-house) Actual cost (Submit supporting documentation) $0.00 $0.00

Copies of Deliverables/Mylars (Outside) Actual cost (Submit supporting documentation) $0.00 $0.00

Project Specific Insurance Actual cost $0.00 $0.00

Monuments (Permanent) Actual cost $0.00 $0.00

Photo Processing Actual cost $0.00 $0.00

2-Way Radio (Survey or Phase III Only) Actual cost $0.00 $0.00

Telephone Usage (Traffic System Monitoring Only) Actual cost $0.00 $0.00

CADD Actual cost (Max $15/hour) $0.00 $0.00

Web Site Actual cost (Submit supporting documentation) $0.00 $0.00

Advertisements Actual cost (Submit supporting documentation) $0.00 $0.00

Public Meeting Facility Rental Actual cost (Submit supporting documentation) $0.00 $0.00

Public Meeting Exhibits/Renderings & Equipment Actual cost (Submit supporting documentation) $0.00 $0.00

Recording Fees Actual cost $0.00 $0.00

Transcriptions (specific to project) Actual cost $0.00 $0.00

Courthouse Fees Actual cost $0.00 $0.00

Storm Sewer Cleaning and Televising Actual cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00

Traffic Control and Protection Actual cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00

Aerial Photography and Mapping Actual cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00

Utility Exploratory Trenching Actual cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00

Testing of Soil Samples* Actual cost $0.00 $0.00

Lab Services* Actual cost (Provide breakdown of each cost) $0.00 $0.00

Equipment and/or Specialized Equipment Rental* Actual cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

TOTAL DIRECT COST $35,880.00

*If other allowable costs are needed and not listed, please add in the above spaces provided.LEGENDW.O. = Work OrderJ.S. = Job Specific

Direct Costs Check Sheet

TranSystemsFAU 1296 (Central Ave) - UP RR to Sheridan Rd. 1/8/20

Bureau of Design and Environment

Prepared By: Consultant

PAYROLL ESCALATION TABLE

FIXED RAISES

FIRM NAME DATE 04/21/20

PRIME/SUPPLEMENT PTB-ITEM# 0

Prepared By

CONTRACT TERM 17 MONTHS OVERHEAD RATE 124.68%

START DATE 8/1/2020 COMPLEXITY FACTOR 0

RAISE DATE 1/1/2021 % OF RAISE 3%

END DATE 12/31/2021

ESCALATION PER YEAR

year First date Last date Months % of Contract

0 8/1/2020 1/1/2021 5 29.41%

1 1/2/2021 1/1/2022 12 72.71%

The total escalation = 2.12%

BLA, Inc.

Kerry Field

Printed 4/21/2020 6:44 PM Page 1 of 9 BDE 3608 Template (Rev. 10/19/17)



FIRM NAME BLA, Inc. DATE 04/21/20

PRIME/SUPPLEMENT 0

PTB-ITEM # 0

ESCALATION FACTOR 2.12%

Note: Rates should be capped on the AVG 1 tab as necessary

IDOT

CLASSIFICATION PAYROLL RATES CALCULATED RATE

ON FILE

Director of Constr Engnrg $70.00 $71.48

Resident Engineer I $41.84 $42.73

Construction Engineer II $33.24 $33.94

Public Info Coordinator $32.77 $33.46

PAYROLL RATES




FIRM NAME BLA, Inc. DATE 04/21/20

PRIME/SUPPLEMENT 0

PTB-ITEM # 0

NAME Direct Labor Total Contribution to Prime Consultant

Total 0.00 0.00

Subconsultants



Prepared By: ConsultantCOST ESTIMATE OF CONSULTANT SERVICES

FIRM BLA, Inc. DATE 04/21/20

PTB-ITEM # 0 OVERHEAD RATE 124.68%

PRIME/SUPPLEMENT 0 COMPLEXITY FACTOR 0

DBE OVERHEAD SERVICES % OF

DROP ITEM MANHOURS PAYROLL & DIRECT FIXED BY DBE TOTAL GRAND

BOX FRINGE BENF COSTS FEE OTHERS TOTAL TOTAL

(A) (B) ( C ) (D) (E) (G) (H) (B-G)

Director of Constr Engnrg - - - - - 0.00%

Resident Engineer I 3294 140,740 175,474 25,155 52,074 - 393,443 97.10%

Construction Engineer I - - - - - 0.00%

Public Info Coordinator 124 4,150 5,174 910 1,535 - 11,769 2.90%

- - - - -

Materials QA - - - - - 0.00%

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

Subconsultant DL 0 -

TOTALS 3418 144,890 180,648 26,065 53,609 - - 405,212 100.00%

325,538

DBE 0.00%

COST PLUS FIXED FEE





FIRM BLA, Inc.

PTB-ITEM# 0 DATE 04/21/20

PRIME/SUPPLEMENT 0

SHEET 1 OF 5

PAYROLL AVG TOTAL PROJ. RATES Director of Constr Engnrg Resident Engineer I Construction Engineer I Public Info Coordinator

HOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd

CLASSIFICATION RATES Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg

Director of Constr Engnrg 70.00 0.0

Resident Engineer I 42.73 3,294.0 96.37% 41.18 3294 100.00% 42.73

Construction Engineer II 33.94 0.0

Public Info Coordinator 33.46 124.0 3.63% 1.21 124 100.00% 33.46

0.0

0.0

0.0

0.0

0.0

0.0

0.0

0.0

0.0

0.0

0.0

0.0

0.0

0.0

0.0

0.0

0.0

0.0

0.0

0.0

0.0

0.0

0.0

TOTALS 3418.0 100% $42.39 0.0 0.00% $0.00 3294.0 100% $42.73 0.0 0% $0.00 124.0 100% $33.46 0.0 0% $0.00



Prepared By: Consultant'


FIRM BLA, Inc.


PRIME/SUPPLEMENT 0

SHEET 2 OF 5

PAYROLL AVG Materials QA



Director of Constr Engnrg 70.00

Resident Engineer I 42.73

Construction Engineer II 33.94

Public Info Coordinator 33.46

TOTALS 0.0 0% $0.00 0.0 0% $0.00 0.0 0% $0.00 0.0 0% $0.00 0.0 0% $0.00 0.0 0% $0.00





FIRM BLA, Inc.


PRIME/SUPPLEMENT 0

SHEET 3 OF 5

PAYROLL AVG







TOTALS 0.0 0% $0.00 0.0 0% $0.00 0.0 0% $0.00 0.0 0% $0.00 0.0 0% $0.00 0.0 0% $0.00





FIRM BLA, Inc.


PRIME/SUPPLEMENT 0

SHEET 4 OF 5

PAYROLL AVG







TOTALS 0.0 0% $0.00 0.0 0% $0.00 0.0 0% $0.00 0.0 0% $0.00 0.0 0% $0.00 0.0 0% $0.00





FIRM BLA, Inc.


PRIME/SUPPLEMENT 0

SHEET 5 OF 5

PAYROLL AVG







TOTALS 0.0 0% $0.00 0.0 0% $0.00 0.0 0% $0.00 0.0 0% $0.00 0.0 0% $0.00 0.0 0% $0.00


COMPANY NAME:

PTB NUMBER:

TODAY'S DATE:

ITEM ALLOWABLEUTILIZEW.O. ONLY

QUANTITYJ.S. ONLY

CONTRACT

RATETOTAL

Per Diem (per GOVERNOR’S TRAVEL CONTROL

BOARD)Up to state rate maximum $0.00 $0.00

Lodging

(per GOVERNOR’S TRAVEL CONTROL BOARD)Actual cost (Up to state rate maximum) $0.00 $0.00

Lodging Taxes and Fees

(per GOVERNOR’S TRAVEL CONTROL BOARD)Actual cost $0.00 $0.00

Air FareCoach rate, actual cost, requires minimum two weeks' notice,

with prior IDOT approval$0.00 $0.00

Vehicle Mileage (per GOVERNOR’S TRAVEL

CONTROL BOARD)Up to state rate maximum $0.000 $0.00

Vehicle Owned or Leased $32.50/half day (4 hours or less) or $65/full day 401 $65.00 $26,065.00

Vehicle Rental Actual cost (Up to $55/day) $0.00 $0.00

Tolls Actual cost $0.00 $0.00

Parking Actual cost $0.00 $0.00

Overtime Premium portion (Submit supporting documentation) $0.00 $0.00

Shift Differential Actual cost (Based on firm's policy) $0.00 $0.00

Overnight Delivery/Postage/Courier Service Actual cost (Submit supporting documentation) $0.00 $0.00

Copies of Deliverables/Mylars (In-house) Actual cost (Submit supporting documentation) $0.00 $0.00

Copies of Deliverables/Mylars (Outside) Actual cost (Submit supporting documentation) $0.00 $0.00

Project Specific Insurance Actual cost $0.00 $0.00

Monuments (Permanent) Actual cost $0.00 $0.00

Photo Processing Actual cost $0.00 $0.00

2-Way Radio (Survey or Phase III Only) Actual cost $0.00 $0.00

Telephone Usage (Traffic System Monitoring Only) Actual cost $0.00 $0.00

CADD Actual cost (Max $15/hour) $0.00 $0.00

Web Site Actual cost (Submit supporting documentation) $0.00 $0.00

Advertisements Actual cost (Submit supporting documentation) $0.00 $0.00

Public Meeting Facility Rental Actual cost (Submit supporting documentation) $0.00 $0.00

Public Meeting Exhibits/Renderings & Equipment Actual cost (Submit supporting documentation) $0.00 $0.00

Recording Fees Actual cost $0.00 $0.00

Transcriptions (specific to project) Actual cost $0.00 $0.00

Courthouse Fees Actual cost $0.00 $0.00

Storm Sewer Cleaning and Televising Actual cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00

Traffic Control and Protection Actual cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00

Aerial Photography and Mapping Actual cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00

Utility Exploratory Trenching Actual cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00

Testing of Soil Samples* Actual cost $0.00 $0.00

Lab Services* Actual cost (Provide breakdown of each cost) $0.00 $0.00

Equipment and/or Specialized Equipment Rental* Actual cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

TOTAL DIRECT COST $26,065.00

*If other allowable costs are needed and not listed, please add in the above spaces provided.LEGEND

W.O. = Work Order

J.S. = Job Specific

BLA, INC.

Village of Wilmette - Central Rd./Wilmette Ave.

3/24/2020

Direct Costs Check Sheet

PRINTED 4/21/2020 BDE 436 (Rev. 02/02/17)

1

15 November 2019

To: Todd Bright, [email protected], TranSystems, 847-407-5271

Dave Block, [email protected], TranSystems, 847-407-5313

From: Jodi Mariano, Teska Associates, [email protected], 847 869 2015

Re: Village of Wilmette Central Avenue and Downtown Streetscape Enhancements

Proposal for Phase 3 Community Outreach & Landscape Architectural Design Services

Dear Todd and Dave,

Teska is pleased to present the enclosed proposal to assist TranSystems and the Village of Wilmette with community outreach and landscape architectural design services during the upcoming construction phases for the above-mentioned project.

We are enthusiastic about continuing our work together for this exciting and important project for the Village of Wilmette.

I will continue to manage this assignment on behalf of Teska and am happy to address any questions or clarifications that may arise.

Best,

Jodi Mariano, Principal, Teska Associates | [email protected] | 847 869 2015





2

INTRODUCTION: The intent of the public outreach and landscape architectural design scope items is to support Phase III Engineering tasks with community outreach and construction phase design services. Public outreach items include online and in-person engagement tools that are designed to maintain an open flow of communication between the design/construction team and Wilmette community. Construction phase landscape architectural design services include design support throughout construction to ensure the streetscape installation meets the design intent of the project.

PROJECT STUDY AREA: The study area for this project includes the Central Avenue improvement area and Wilmette Downtown area, generally defined by the following areas:

1. Wilmette Avenue between the UP RR and Lake Avenue, including the roadway and sidewalk spaces located within the public rights of way.

2. Central Avenue between the UPRR and Sheridan Road, including the roadway and sidewalk spaces within the public rights of way and; the Village-owned Veterans park area located at the south side of Central, west of 11th Street.

3. Village Hall Green Enhancements, including the Village-owned areas located between the Village Hall building and the intersection of Central and Wilmette Avenues.

PROJECT SCHEDULE: The following schedule is anticipated:

1. Project letting on April 24, 2020 2. Anticipated pre-construction meeting with contractor and IDOT in mid to late June 2020 3. Anticipate contractor beginning work July 1, 2020 4. Interim completion of Central Avenue downtown and water main in residential section by December 15, 2020 5. Anticipated shut-down between December 15, 2020 and February/March 2021 6. Complete Wilmette Avenue by April 30, 2021 7. Complete streetscape improvements May 1 – June 30, 2021 8. Complete Central Avenue residential Phase 1 and Phase 2 by August 30, 2021

TIMELINE NUMBER OF

WEEKS (46 weeks active construction)

DESCRIPTION OF WORK

April 24, 2020 -- Project letting June, 2020 -- Preconstruction Meeting July 1, 2020 – December 15, 2020 24 Central Ave Downtown / Residential Water Main December 15, 2020 – March 17, 2021 39 Shut down March 18, 2021 – April 30, 2021 6 Wilmette Avenue May 1, 2021 – June 30, 2021 8 Downtown Streetscape July 1, 2021 – August 30, 2021 8 Central Avenue Residential

3

COMMUNITY OUTREACH SCOPE:

1. Digital Communications a. Project Website: Design, monitor and host a project website to be used throughout the duration of this

project. Functions of the website will include an introduction to the project; summary of past planning and design activities and outcomes; project news; calendar; document downloads; and a page devoted to comments and questions. The website will be produced in Wordpress format, or similar. Teska will be available to address community comments that come thru the website and will provide draft responses to Village staff for input prior to responding. The website will be updated weekly to share progress.

b. News Articles: Prepare graphics and narrative summaries to Village staff for inclusion in Village outreach platforms, such as the Village website, e-news, emails and others as appropriate. Articles will be prepared in word format. Graphics will be provided in PDF or JPG format. Articles will be provided to the Village for their use in distributing to the community via regular platforms. Links will be provided to the project website. Four (4) articles are anticipated.

2. Printed Communications a. Streetscape Flyers: Prepare illustrative flyers with information about streetscape construction phasing

and activities. Flyers will be prepared in Adobe products and forwarded to the Village in PDF form. Flyers will be prepared to be printed at standard sheet sizes. Teska requests Village staff assistance to post flyers in highly visible locations, such as Village Hall, Metra Station and participating businesses. Four (4) illustrative flyers are anticipated.

b. Postcard Mailings: Prepare informational postcards with information about the streetscape program, planned meetings and communications. Postcards should be mailed to businesses, property owners and residents prior to construction. Postcards will be prepared in Adobe products and forwarded to the Village in PDF form. Postcards will be prepared to be printed at a standard postcard size. Teska requests Village staff assistance to print, post and mail the postcards. Two (2) informational postcard mailings are anticipated.

3. Face to Face Meetings a. Pre-construction Public Open House Meeting: Attend a preconstruction open house to discuss staging

and construction activities with stakeholders (property owners, businesses, residents). Teska will produce exhibits and graphics that depict final streetscape plans and anticipated construction staging. Participants will be invited to provide information such as contact information, business hours of operation, service and delivery needs and other comments. This information will be collected, summarized and communicated to the Village and contractor. A database containing stakeholder information and a distribution email list will be prepared for the Village’s use in communicating with stakeholders as needed throughout construction. Meeting logistics shall be by the Village. Meeting summaries and follow up will be documented by Teska. One (1) open house meeting is anticipated.

b. Central Elementary School / Resident Group: Attend meetings with Central Elementary School and Central Ave residents. Teska will prepare exhibits and materials that may be used for these events. Meeting logistics shall be by the Village. Meeting summaries and follow up will be documented by Teska. Two (2) meetings are anticipated.

c. Chamber / Village Center Merchant Group: Attend regularly scheduled meetings with the Chamber, Village Center Merchant Group during construction. Work with the Village and Chamber to develop special promotions such as a “Pardon our Dust” Campaign or a “Hard Hat Walking Tour”. Teska would

4

prepare exhibits and materials that may be used for these events. Meeting logistics shall be by the Village. Meeting summaries and follow up will be documented by Teska. Two (2) meetings are anticipated.

d. Drop In Construction Meetings: Participate in bi-weekly scheduled ‘drop in’ construction meetings at a select location within the study area, such as Village Hall or vacant storefront. These meetings would provide current information and allow businesses an opportunity to ask questions and coordinate their operations. Exhibits and meeting materials would be provided. The RE should join Teska at drop-in meetings. Meeting logistics shall be by the Village. Meeting summaries and follow up will be documented by Teska. Twenty Four (24) meetings are anticipated.

CONSTRUCTION PHASE DESIGN SCOPE:

1. Coordination meetings with staff, RE and contractors a. Pre-construction Team Meeting: Attend a meeting to establish construction schedule, phasing and

milestones for review. Answer questions and provide clarifications as required. b. Site Review Meetings: Attend weekly progress meetings. Review work completed to date and

coordination items and layouts for upcoming work. Forty-six (46) site review meetings are anticipated.

2. Deliverables and consultant efforts a. Review Contractor Submittals: Review submittals, including Shop Drawings, testing, products, materials

and mockups as required by the contract documents. Responses to contractor submittals will be issued within three (3) business days. Based on the project documents, shop drawing reviews are anticipated for benches, bike racks, bollards, gateway entrance sign, light pole special, structural soil, trash and recycling receptacles and wayfinding sign. Mockups are anticipated for Veterans Park Paving, sidewalk jointing, gateway entrance sign and wayfinding signs. Eight (8) shop drawing reviews and (4) mockups are anticipated.

b. Field Inspections at Substantial Completion and Final Project Completion: Field Inspection Reports will be provided in PDF format and will identify non-conforming work. Site photographs and drawings will be included in reports as necessary to convey report items. Reports will be issued within five (5) business days. Four (4) Field Inspection reports are anticipated.

c. Prepare and Distribute Punch List: Punch List will be provided in PDF format and will identify non-conforming work clearly with text and graphics as needed to convey punch list items. Site photographs and drawings will be included in reports as necessary. Punch list will be issued within five (5) business days. Two (2) Punch Lists are anticipated.

d. Conduct Warrantee Review: Schedule and conduct a warrantee review (11) months after substantial completion. Prepare a field report that documents warrantee items to be addressed by the Contractor and issue the field report to the Contractor. One (1) Warrantee report is anticipated.

END OF SCOPE

WILMETTE DOWNTOWN STREETSCAPE - PHASE 3Project Fees 11/15/2019

SUBTOTAL

a Design, monitor & host project website (04/2020 - 08/2021, 16 months) 4 $600 60 $7,200 0 $0 $7,800b Prepare news articles (4) 8 $1,200 0 $0 0 $0 $1,200c Prepare streetscape flyers (4) 2 $300 0 $0 12 $1,200 $1,500d Prepare postcard mailings (2) 2 $300 0 $0 4 $400 $700e Attend pre-construction public open house meeting (1) 4 $600 0 $0 4 $400 $1,000f Attend Central Elementary / Resident group meetings (2) 8 $1,200 0 $0 8 $800 $2,000g Attend Chamber / Village Center Merchant group meetings (2) 8 $1,200 0 $0 8 $800 $2,000h Attend biweekly drop-in construction meetings (24) 48 $7,200 0 $0 48 $4,800 $12,000

SUBTOTAL OUTREACH FEES 84 $12,600 60 $7,200 84 $8,400 $28,200REIMBURSABLES (reprographics) $350TOTAL OUTREACH FEES + REIMBURSABLES $28,550

a Attend pre-construction team meeting (1) 2 $300 0 $0 2 $200 $500b Attend site review meetings (46) 92 $13,800 0 $0 92 $9,200 $23,000c Review submittals (8 shop drawing reviews, 4 mockup reviews) 12 $1,800 0 $0 20 $2,000 $3,800d Conduct field inspections (4) 8 $1,200 0 $0 8 $800 $2,000e Prepare punch lists (2) 4 $600 0 $0 10 $1,000 $1,600f Conduct warrantee review (1) 2 $300 0 $0 3 $300 $600

SUBTOTAL DESIGN FEES 120 $18,000 0 $0 135 $13,500 $31,500REIMBURSABLES (reprographics) $75TOTAL DESIGN FEES + REIMBURSABLES $31,575

SUMMARY

TOTAL OUTREACH FEES + REIMBURSABLES $28,550

TOTAL DESIGN FEES + REIMBURSABLES $31,575

TOTAL OUTREACH + DESIGN $60,125

TESKA ASSOCIATES

Associate$100$120

COMMUNITY OUTREACH SCOPE TASKS

Principal/PM Web Designer$150

LANDSCAPE ARCHITECTURAL DESIGN SCOPE TASKS

Engineering/Streets Page 5

Engineering & Public Works _________________________________________________________________________________________________________________________________________

Central Avenue Reconstruction STP & ITEP Grant/Operating & Downtown Streetscape 2020 $ 3,979,100 (Construction & CE) Streets, Sidewalks and Alleys 2021 $ 3,979,100 (Construction & CE) X Critical - Recommended - Contingent on Funding

Original Purchase Date & Cost Unknown Funding History 2019 $634,210 (Phase II Design Engineering – Federal and Local) 2016 $178,556 (Phase I Engineering Study – Local Only) Project Description & Justification The limits of the Central Avenue reconstruction are from Green Bay Road to Sheridan Road. The scope of work includes new curb and gutter, minor drainage improvements, new water main, combined sewer repairs and roadway reconstruction. Sewer point repairs and sewer lining is anticipated to be completed prior to the roadway reconstruction. The limits of the Downtown Streetscape improvements are Wilmette Avenue from Green Bay Road to Lake Avenue, Central Street from Green Bay Road to 11th Street, the Village Green, and Veteran’s Park. The scope of work includes sidewalk and curb repairs, street resurfacing, landscaping and lighting improvements, pedestrian accommodation enhancements, and other streetscape beautification. The Central Avenue reconstruction project will be funded through a federal grant, which includes 70-percent federal participation for phase II engineering and construction and a 30-percent local share. The Downtown Streetscape improvement will be funded through a federal grant, which includes 80-percent federal participation for phase III engineering and construction and 20-percent local share. Following is a summary of costs:

Year Description Total Cost Federal Share Village Share 2020 Total Phase III

(Const. + CE) $3,979,1001 $2,757,6051 $1,221,4962

2021

Total Phase III (Const. + CE)

$3,979,100 $2,757,6051

$1,221,4962

Totals: $7,958,200 $5,515,210 $2,442,992

1 The current maximum authorized federal share for total construction is $4,016,105 STP and $999,104 ITEP funds. This amount also includes $500,000 Capital Bill (State funds) award. 2 Amount the Village will have to pay for construction and construction engineering (CE) after reimbursement is obtained from IDOT for the Federal Share of CE.


$2,142,200 in Water Main replacement is also included as part of this project in the Water fund section of the CIP. Project Update Costs have been updated to reflect current federal authorization. Project Alternative The alternative to using federal funds is to improve the roadway using local funding only. Operating Budget Impact Is this purchase _______ routine or ___X__ non-routine?

NON-ROUTINE Department Budget - Maintenance Costs None Personnel Costs None Training Costs None


SUBJECT: Stormwater Utility Fee Implementation- Change Order MEETING DATE: April 28, 2020 FROM: Michael Braiman, Village Manager

Budget $0 Contract Cost $48,920

Over/(Under) Budget $48,920

This item is of an immediate and critical nature because the costs were incurred by the Village and owed to the contractor. The work being performed by Raftelis has a direct impact upon funding infrastructure improvements already underway. Recommended Motion

Move to approve a change order in the amount of $48,920 with Raftelis, Charlotte, NC, for implementation of the stormwater utility fee. Background On July 23, 2019, the Village entered into a contract with Raftelis to assist in the implementation of the stormwater utility fee to fund the Neighborhood Storage Improvement Project (NSP). The original contract with Raftelis was in the amount of $112,695 and included the following scope:

• Project management

• Data development

• Credit and incentive program development

• Stormwater rate study and financial plan

• Stormwater ordinance development

• Board briefing and public outreach

• Data maintenance and customer service tools and processes

• Go-live with billing

• Post go-live support Effective January 1, 2020 the Village began billing single-family residential properties and has not had to utilize Raftelis for the last bullet point above- ‘Post go-live support’- this has saved approximately $13,000 from the initial implementation contract.


BUDGET IMPACT:



Discussion As the attached letter from Raftelis describes in detail, they will incur nearly 200 hours of unplanned work, totaling $48,920, to finalize the stormwater utility billing database and ensure a successful implementation of the fee. The vast majority of the additional work is a result of problems and inconsistencies with the Cook County GIS parcel data- Raftelis explains the challenges associated with the Cook County data in greater detail at the bottom of page one and top of page two in the attached letter. Budget Impact There are no funds in the FY 2020 Budget for the stormwater funding feasibility study. The expense will be paid from the Sewer Fund reserve and reimbursed by a future bond issuance. Documents Attached

1. Letter from Raftelis dated April 7, 2020 detailing the additional costs 2. July 23, 2019 agenda item for Raftelis stormwater utility fee implementation

Attachment #1- Letter from Raftelis

REQUEST FOR BOARD ACTION Attachment #2- July 23, 2019 Board memo

SUBJECT: Stormwater Utility Fee Implementation

MEETING DATE: July 23, 2019

FROM: Michael Braiman, Assistant Village Manager

Budget $0Contract Cost $112,695

Over/(Under) Budget $112,695

Recommended Motion

Move to approve a contract in the amount of $112,695 with Raftelis, Charlotte, NC, forimplementation of a stormwater utility fee.

Background

On April 17, 2018, the Village Board voted to proceed with a stormwater improvement projectto provide meaningful flood relief for residents who live west of Ridge Road. The project, knownas the Neighborhood Storage Improvement Project (NSP), was optimized by the Village Boardin February 2019 in order to provide flood protection to additional homes. The total cost of theoptimized project is estimated to be $68 million.

The Village intends to issue 30-year general obligation debt to fund the improvements, whichwill have an annual revenue requirement of approximately $4 million. In May 2018, staff issueda Request for Proposals (RFP) for a study to identify stable and sustainable funding methodsfor the debt service associated with the NSP. On July, 24, 2018, the Village Board approved acontract with Raftelis in the amount of $72,093 to complete the stormwater utility feasibilitystudy.

Subsequently, the Village Board received a presentation from Raftelis at a June 13, 2019Committee of the Whole meeting. Raftelis determined that both the sewer fee and stormwaterutility fee were feasible funding options. The consultant recommended the Village pursueimplementation of a stormwater utility fee because of:

Stability over time as compared to the volatility of the sewer fee which is dependent onwater consumption

The correlation between a property’s impervious surface and its impact on the stormsewer system -- the utility fee is considered more equitable than the sewer fee


BUDGET IMPACT:



Based on Rafeltis’ presentation, there was consensus amongst the Village Board to continue consideration of a stormwater utility fee. With the goal to have a funding source is in place by January 1, 2020, the Board authorized staff to move forward with implementation efforts.

Discussion

Given the work completed by Raftelis as part of the feasibility study, staff believes they are best situated to complete the implementation phase of the program. Raftelis submitted a proposed implementation work plan with the following tasks; additional detail regarding each task is available in Attachment #1:

Project management

Data development

Credit and incentive program development

Stormwater rate study and financial plan

Stormwater ordinance development

Board briefing and public outreach

Data maintenance and customer service tools and processes

Go-live with billing

Post go-live support

At the June 13, 2019 Committee of the Whole meeting, the Village Board asked for additional information regarding stormwater utility fees in other local municipalities as well as an example of how a residential utility bill would look after implementation of the proposed stormwater fee. These can be found in Attachments #2 and #3.

Schedule / Next Steps

Major policy decisions that will need to be addressed by the Village Board as part of the implementation phase include the following:

Confirm the fee structure- Initial indications from a majority of the Village Board are thata tiered residential fee structure based on square footage of impervious surface ispreferred (tiers provide for some differentiation among properties, increasing the equityof the fee structure compared with a single flat fee while maintaining some efficiency ofadministration)

How to bill multi-family properties

How to bill tax capped units of government

Structure of an incentive and credits program

With the goal of having a stormwater utility fee in place effective January 1, 2020, the following schedule is contemplated:

September 23rd- Raftelis presentation to the Village Board on key policy considerations

November 12th- Introduction of ordinance implementing a stormwater utility

November 26th- Adoption of ordinance implementing a stormwater utility


Budget Impact

There are no funds in the FY 2019 Budget for the stormwater funding feasibility study. Theexpense will be paid from the Sewer Fund reserve.

Documents Attached

1. Proposal from Raftelis

1

Village of Wilmette Stormwater Utility Implementation Work Plan Raftelis has developed the following implementation work plan for the Village stormwater fee that is hoped to become effective on January 1, 2020. The proposed implementation timeline is shown below.

TASK 1. PROJECT MANAGEMENTThis task covers communication, regular reporting on progress and control of scope, schedule and budget for the project.

TASK 2. DATA DEVELOPMENT

Finalize impervious area dataBuilding on the feasibility study data development, where a statistically significant sample of residential properties was digitized (measured) to estimate the rate base and conduct impacts analyses, the Raftelis team will update the impervious area for the remainder of the service area before calculating the final rates. This includes reviewing non‐sample residential properties and non‐residential properties where the original planimetric data may not consistently capture billable impervious area, and editing the impervious feature polygons. (For residential properties, editing priority will be given to properties that may change tier as a result of the update.) Deliverables will include an impervious area GIS data layer for stormwater billing.

Link up stormwater billing data with the sewer billing systemThe Village currently uses Tyler Technologies’ Munis Utility Billing CIS for sewer billing, and we envision that the stormwater fee would be incorporated into the existing sewer bill. Rates for sewer are monthly but billed quarterly and a similar structure is planned to be in place for stormwater. Raftelis recommends that the stormwater fee be a parcel‐based fee, and the appropriate stormwater fee associated with the parcel must be associated with the sewer account located on that property. There are some parcels that do not receive sewer service or have an existing sewer account to bill for

2

stormwater. For these “stormwater only” accounts, new accounts will have to be loaded into the billing system and account characteristics such as ownership and mailing address will have to be developed and maintained.

The Raftelis team will continue working with Village staff on parcel‐account matching, on which much progress has already been made, and will develop a list of the “stormwater only” accounts for the Village to load into the billing system. Raftelis will work with Village staff and Tyler Technologies to establish a file format and provide a file to be uploaded to the system by Village staff or Tyler Technologies.

TASK 3. CREDIT AND INCENTIVES PROGRAM DEVELOPMENTConcurrent with Task 4, the Raftelis team with work with Village staff to determine whether a credit and incentive program will be implemented, and if so, how it will be structured. Should the Village decide to implement credits, Raftelis will build on the potential credits evaluation from the feasibility study to develop a non‐residential credits program that promotes flood protection and green infrastructure. The basis for these credits may be a low impervious area to lot area ratio, for specific maintenance agreements or best management practices, or for special stormwater education programs.

Because the revenue impacts of a credit program can be highly sensitive to its rules and administration, Raftelis will discuss program options and their potential revenue or rate impacts with staff. We will collaborate on the best approach and recommend one that meets the Village’s stormwater goals, and appropriately acknowledges any customer measures that reduce the Village’s costs of managing and treating stormwater over time. The deliverable will be a written credits policy that outlines which practices can receive credits and under what conditions.

TASK 4. STORMWATER RATE STUDY AND FINANCIAL PLAN

Finalize rate structure detailsBuilding on the feasibility assessment, wherein we recommended an impervious‐area based rate structure with no exemptions or special considerations, Raftelis will work with Village staff to determine additional rate structure details. This includes how multi‐family and multi‐metered properties will be billed, and how tax capped units of government will be billed, in addition to how the credits program will be structured if implemented (from Task 3). Raftelis will assist the Village with finalizing and documenting the rate structure before final fees are calculated.

Finalize stormwater program plan and revenue requirementThe Raftelis team will also refine the Village’s stormwater program plan, if needed, and will finalize the program costs related to existing program and future program needs, including existing staffing and potential staffing requirements, as well as equipment, maintenance efforts, and potential levels of service for the storm sewer system.

The finalized projected program costs for the Village over a five‐year planning period will become the revenue requirements for the fee, and will be incorporated into the financial plan model, which will be finalized under this task.

3

Refine the financial plan based on the final rate structure and rate baseBased on the determined rate structure details, measured impervious area for all properties, and stormwater program plan, Raftelis will finalize the financial plan model and calculate rates. Working with Village staff, Raftelis will refine debt amounts and timing and incorporate the expected debt into the finalized model. The financial plan model will include, as needed, different collection factors or payment patterns by customer group, credit reductions, incentive payments, and fund balance projections. Deliverables will include an open source financial planning and rate model which the Village can use well into the future as the stormwater program continues to evolve.

TASK 5. STORMWATER ORDINANCE DEVELOPMENTAs part of the budgeting process for FY 2020, the Village should adopt a rate ordinance to set rates for one or more fiscal years. Raftelis will assist the Village with developing the rate ordinance necessary. Deliverables will include suggested technical language and examples for an ordinance to establish the rate structure and rates, which can be updated if and when necessary. The Village’s attorney will be responsible for the final language.

TASK 6. BOARD BRIEFING AND PUBLIC OUTREACH

Board BriefingWorking with Village staff, Raftelis will brief the Village Board of Trustees once prior to go‐live of the stormwater fee. The timing of this briefing will be scheduled to allow for the Board to provide input at a maximally key moment in the project such as during the stormwater rate finalization. Input from the Board will be documented and incorporated into the project next steps.

Public Outreach AssistanceRaftelis will work with Village staff to gather citizen input and perform outreach about the stormwater program and fee. We will help prepare exhibits. Raftelis will collaborate with staff to create a public outreach strategy which will include information on identifying key stakeholders, target audiences, messaging, identifying and developing outreach materials, meeting scheduling and participation, and timing of outreach.

Deliverables for this task include the public outreach plan and materials for meetings with stakeholders, meeting notes from which the team can craft program details.

TASK 7. DATA MAINTENANCE AND CUSTOMER SERVICE TOOLS AND PROCESSESOnce a fee is established, the Village will need to consider several new processes to support billing, collections, customer service, data maintenance, appeals, and customer‐driven fee updates. Raftelis will work with the various Village departments that will be responsible for these functions to develop and document streamlined processes that fit into existing Village workflows where possible. Raftelis will interview key staff to understand the existing sewer billing processes and leverage the current workflow and existing relationships between groups, and the current tools in use for stormwater program administration.

We will also work with staff to consider additional tools needed for stormwater billing data maintenance, and for customer service. The unmetered nature of stormwater service makes it more

4

complicated to explain than water or wastewater, but with the right information and tools, Village representatives will be able to clearly describe the billing policy and the basis for any individual customer’s fee. We will create high‐resolution individual property map images in static PDF(s) or through ArcMap, depending on the desired tools and their availability to customer service. Deliverables will include:

Written process flowcharts for stormwater billing and data updates A written policy for stormwater appeals and collections A simple FAQ for customer service staff to follow in explaining stormwater bills A PDF of each non‐residential parcel that has a billable amount of impervious area on it, or a GIS

layer with this data if preferred

Raftelis will work with Village staff to consider processes for regular stormwater data updates, such as changes to impervious area.

TASK 8. GO-LIVE WITH BILLINGRaftelis will support Village staff with go‐live of stormwater billing, including integration into the sewer billing system and responding to questions as necessary to ensure that the initial stormwater billing is smoothly executed.

TASK 9: POST GO-LIVE SUPPORTThe project team will provide six (6) months, (approximately April 2020 through September 2020), or two (2) billing cycles, of support immediately following the stormwater bills being sent to customers. Support may include assistance with billing disputes, messaging, utility billing system interface issues, financial planning, or other utility related efforts. Support will be limited to a total consultant effort level of $13,680. Deliverables for this task are variable and will be at the client’s preference.

FEERaftelis will provide the above services for a total not‐to‐exceed fee of $112,695.

SUBJECT: Water Plant Electrical Improvements Project – Contract Amendment

No. 2


FROM: Nabil Quafisheh, Director of Water Management

BUDGET IMPACT: Change Order Cost $13,904.53

Over/ (Under) Budget $(67,454.27)

This agenda item is of an immediate and critical nature in order to ensure the continuation of the electrical improvement project at the water plant. Completion of this project is critical to ensuring safe and reliable drinking water to customers.

Recommended Motion

Move to approve a change order in the amount of $13,904.53 to contract No. 18009 with IHC Construction Companies LLC, Elgin, IL, for the Water Plant Electrical Improvements Project, Illinois Environmental Protection Agency (IEPA) Revolving Loan Fund Project Number L173763.

Background

On April 10, 2018, the Village Board approved a $7,343,511 contract with IHC for the electrical improvements at the water plant. The project consists of replacing critical electrical infrastructure of the water treatment plant that includes the following:

• Replacement of the main switchgear, Motor Control Centers (MCC): MCC-A1, MCC-A2

and MCC-A3

• Replacement and relocation of MCC-B and MCC-C from the 1956 building to the newly

constructed electrical room

• Replacement of the two backup generators

• Construction of a new building to house the new generators.

• Construction of a small addition to the existing building to accommodate the rearrangementof the electrical room, the installation of new electrical equipment and administrative offices.

• Installation of new Variable Frequency Drive (VFD) for high lift pump #3

• Replacement of the existing VFD of high lift pump #12• Replacement of the motor starter of the 800 HP of high lift pump #9

The Water Management Department has applied and received a low interest loan through the State Revolving Fund (SRF) program managed by the Illinois Environmental Protection Agency (IEPA) at an interest rate of 1.76%.

Water Management Department

Agenda Item No. 3.14

This is the second change order for the project. The Village Board approved amendment #1, change order in the amount of $138,946.31 to contract No. 18009 with IHC Construction Companies LLC on November 26, 2019. The first amendment largely had costs associated with the remediation of a discovered underground fuel storage tank.

Discussion

Work items included in this change order were not reasonably foreseeable because of the complexity of the project and the concealed conditions that the Village was not aware of until discovered during construction. These work items are germane to the original contract because they relate directly to the: discovery of concealed conditions during construction; modifications to the backup generators control sequence; and/or minor modifications to the original construction plans. The table below has a summary of the work orders that have been performed outside the scope of the signed contract:

WCD Description Cost

14 Steel plate at plenum wall $1,642.08

15 Flooring $10,059.50

16 Drywall in Kitchen $2,592.70

17 Modifications to EF Control Sequence $839.74

18 Electrical Office Revisions $(927.44) Total $13,904.53

The Village will benefit directly from these work items included in the change order because:

1. Installation of the steel plate provides structural support to the building;2. The modification of the control sequence will provide more reliable power to the water

plant; and3. The modifications to the original construction plans are expected to enhance the

utilization of the new facility which included additional flooring and drywalls.

Therefore, staff recommends approval of this change order in the amount of $13,904.53 with IHC Construction Companies LLC.

The project is nearing completion and additional change orders of this magnitude are not anticipated.

Budget Impact

If approved, this change order will be charged as follows:

Account Description

Account No.

Original Contract Amount

Change Order #1 Amount

Change Order #2 Amount

Updated Contract Amount

IEPA Contract Budget

Balance Remaining

Electrical Improvement

Project

41958090-470530-80842

$7,343,511 $138,946.31 $13,904.53 $7,496,361.84 $7,563,816.11 $67,454.27

Agenda Item No. 3.14Page 2

The change orders total (amendments 1 &2) to this contract is $152,850.84 which is 2.08% of the original contract value.

Documents Attached

1. CDM Smith Recommendation for Change Order #2.2. Original Construction Contract Award to IHC.

Agenda Item No. 3.14Page 3

Memorandum

To: Nabil Quafisheh, Water Management Director

From: Brandon Diffenderfer, SE

Date: April 21, 2020

Subject: Wilmette WTP Electrical Improvements Project

Change Order No. 2

This memo summarizes proposed Change Order Requests (CORs) submitted by the General Contractor

(IHC)and reviewed by CDM Smith. They have been grouped into Change Order No. 2. The net change is an

increase of $13,904.53, thus increasing the IHC total contract amount from $7,482,457.31 to

$7,496,361.84. These CORs are IEPA SRF loan eligible and will be funded under the IEPA SRF Loan.

The following is a summary table of the CORs:



15 Flooring $10,059.50



18 Electrical Office Revisions $(927.44)

Total $13,904.53

The following paragraphs provide additional information on the proposed changes.

WCD/COR No. 14 – Steel Plate at Plenum Wall

The existing plenum masonry wall in the previous generator garage was in poor condition to place the

new shelf angles to support the floor deck and concrete slab. The poor masonry condition was removed to

the nearest mortar joint and a new steel plate was set in non-shrink grout and anchored to the existing

masonry wall to bring the steel plate to the required elevation. The new floor deck was welded to this

steel plate.

Attachment #1

1

Nabil Quafisheh, Water Management Director

April 21, 2020

Page 2

WCD/COR No. 15 – Flooring The Owner elected to remove and replace the existing floor in the Men’s restroom and Utility Room to

match the new floor in corridor. Additionally, the Owner choose to eliminate the Maintenance Office and

create a new Electrical Office and workspace. As such, the carpet tile was eliminated and replaced with

the resilient floor to match the corridor.

WCD/COR No. 16 – Drywall in Kitchen

The drywall and frame was selected to be installed on the south wall of the new Lunch Room to cover the

inconsistent brick and block infills from previous and new construction to provide a more uniform

appearance.

WCD/COR No. 17 – Modifications to Exhaust Fan Control Sequence

An additional relay was added to create a sequence of operations to control a section of louver associated

with each exhaust fan.

WCD/COR No. 18 – Electrical Office Revisions

The Owner elected to revise the Maintenance Office to create a new Electrical Office work space. The drop

ceiling was removed and paint was added to cover the existing surfaces for a uniform appearance.

CDM Smith has reviewed the change order requests associated with the referenced work change

directives and recommends that the Village proceed with these contract changes.

2

Change Order No. 02 Date of Issuance: April 21, 2020 Effective Date: April 21, 2020

Project: WTP Electrical Upgrades

Owner: Village of Wilmette, Illinois

Owner's Contract No.: IEPA Loan No. L173763

Contract: Wilmette WTP Electrical Upgrades Project

Date of Contract: July 2, 2018

Contractor: IHC Construction Companies, LLC

Engineer's Project No.: 229220

The Contract Documents are modified as follows upon execution of this Change Order: Description:

Work as described in Work Change Directives (WCDs) 014, 015, 016, 017, and 018

Attachments: (List documents supporting change):

WCDs-014, 015, 016, 017 and 018.

CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES:

Original Contract Price: Original Contract Times: Working days Calendar days Substantial completion (days or date): 670 Days May 16, 2020 $ 7,343,511.00 Ready for final payment (days or date): 730 Days July 15, 2020

Increase from previously approved Change Orders No. _01-_____ to No. _01_-____:

[Increase] [Decrease] from previously approved Change Orders No.___01_______ to No.___01_________:

Substantial completion (days): 0 Days $138,946.31 - Ready for final payment (days): 0 Days

Contract Price prior to this Change Order: Contract Times prior to this Change Order:

Substantial completion (days or date): 670 Days May 16, 2020 $ 7,482,457.31 Ready for final payment (days or date): 730 Days July 15, 2020

Increase of this Change Order: [Increase] [Decrease] of this Change Order:

Substantial completion (days or date): 0 Days . $ 13,90453 Ready for final payment (days or date): 0 Days .

Contract Price incorporating this Change Order: Contract Times with all approved Change Orders:


Engineer (Authorized Signature) Owner (Authorized Signature) Contractor (Authorized Signature)

RECOMMENDED: ACCEPTED: ACCEPTED:

By:

By:

By:

Date: April 21, 2020 Date: Date:

Approved by Funding Agency (if applicable): Date: ________________________________

EJCDC No. C-941 (2002 Edition) Page 1 of 1 Prepared by the Engineers' Joint Contract Documents Committee and endorsed by the Associated General

Contractors of America and the Construction Specifications Institute.

Memorandum

To:


From:

Brandon Diffenderfer, SE

Date:

February 27, 2020

Subject: Wilmette WTP Electrical Improvements Project

Change Order No. 2

This memo summarizes proposed Change Order Requests (CORs) submitted by the General Contractor

(IHC)and reviewed by CDM Smith. They have been grouped into Change Order No. 2. The net change is an

increase of $14,498.53, thus increasing the IHC total contract amount from $7,482,457.31 to

$7,496,955.84. These CORs are IEPA SRF loan eligible and will be funded under the IEPA SRF Loan.

The following is a summary table of the CORs:



15 Flooring $10,653.50



18 Electrical Office Revisions $(927.44)

Total $14,498.53

The following paragraphs provide additional information on the proposed changes.

WCD/COR No. 14 – Steel Plate at Plenum Wall The existing plenum masonry wall in the previous generator garage was in poor condition to place the

new shelf angles to support the floor deck and concrete slab. The poor masonry condition was removed to

the nearest mortar joint and a new steel plate was set in non-shrink grout and anchored to the existing

masonry wall to bring the steel plate to the required elevation. The new floor deck was welded to this

steel plate.

1


February 27, 2020

Page 2

WCD/COR No. 15 – Flooring The Owner elected to remove and replace the existing floor in the Men’s restroom and Utility Room to

match the new floor in corridor. Additionally, the Owner choose to eliminate the Maintenance Office and

create a new Electrical Office and workspace. As such, the carpet tile was eliminated and replaced with

the resilient floor to match the corridor.

WCD/COR No. 16 – Drywall in Kitchen The drywall and frame was selected to be installed on the south wall of the new Lunch Room to cover the

inconsistent brick and block infills from previous and new construction to provide a more uniform

appearance.

WCD/COR No. 17 – Modifications to Exhaust Fan Control Sequence An additional relay was added to create a sequence of operations to control a section of louver associated

with each exhaust fan.

WCD/COR No. 18 – Electrical Office Revisions The Owner elected to revise the Maintenance Office to create a new Electrical Office work space. The drop

ceiling was removed and paint was added to cover the existing surfaces for a uniform appearance.

CDM Smith has reviewed the change order requests associated with the referenced work change

directives and recommends that the Village proceed with these contract changes.

2

Change Order No. 02 Date of Issuance: February 27, 2020 Effective Date: February 27, 2020

Project: WTP Electrical Upgrades

Owner: Village of Wilmette, Illinois

Owner's Contract No.: IEPA Loan No. L173763

Contract: Wilmette WTP Electrical Upgrades Project

Date of Contract: July 2, 2018

Contractor: IHC Construction Companies, LLC

Engineer's Project No.: 229220

The Contract Documents are modified as follows upon execution of this Change Order: Description:

Work as described in Work Change Directives (WCDs) 014, 015, 016, 017, and 018

Attachments: (List documents supporting change):

WCDs-014, 015, 016, 017 and 018.

CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES:

Original Contract Price: Original Contract Times: Working days Calendar days Substantial completion (days or date): 670 Days May 16, 2020 $ 7,343,511.00 Ready for final payment (days or date): 730 Days July 15, 2020

Increase from previously approved Change Orders No. _01-_____ to No. _01_-____:

[Increase] [Decrease] from previously approved Change Orders No.___-_______ to No.___-_________:

Substantial completion (days): - Days $138,946.31 - Ready for final payment (days): - Days

Contract Price prior to this Change Order: Contract Times prior to this Change Order:


Increase of this Change Order: [Increase] [Decrease] of this Change Order:

Substantial completion (days or date): 0 Days . $ 14,498.53 Ready for final payment (days or date): 0 Days .

Contract Price incorporating this Change Order: Contract Times with all approved Change Orders:


Engineer (Authorized Signature) Owner (Authorized Signature) Contractor (Authorized Signature)

RECOMMENDED: ACCEPTED: ACCEPTED:

By:

By:

By:

Date: February 27, 2020 Date: Date:

Approved by Funding Agency (if applicable): Date: ________________________________

EJCDC No. C-941 (2002 Edition) Page 1 of 1 Prepared by the Engineers' Joint Contract Documents Committee and endorsed by the Associated General

Contractors of America and the Construction Specifications Institute.

November 4, 2019

Project: Wilmette Water Treatment Plant Electrical Improvements Project

Contract: 17-M-0017

Subject: PCO – 015 Steel Plate at Plenum Wall

Proposal includes prep top of wall to frame, grout, strip forms, and install steel plate at plenum

wall 3/8” x 6” x 17’-6” steel plate install in (2) pieces per direction of Engineer.

We herewith submit our cost proposal in the amount of $ 1,340.03 as an extra to the Lump Sum

Price for the changes to the Work outlined in the above referenced request for proposal.

Refer to the enclosed summary spreadsheet for a detailed breakdown of this proposal.

Feel free to contact me with any questions.

Thank You,

Victor Guzman

Victor Guzman

Project Manager

IHC Construction Companies, LLC

M. (847) 812-7991

Corporate Office: 1500 Executive Drive, Elgin, IL 60123 • Phone: 847-742-1516 • Fax: 847-742-6610

Underground Contractors Office/Warehouse: 840 Church Road, Elgin, IL 60123 • Fax: 847-289-3650 Repair and Fabrication Shop/Yard: 1797 N. LaFox, South Elgin, IL 60177

www.ihcconstruction.com

http://www.ihcconstruction.com/


Change Order Request No. Proposed Change Order Request No.

Description: Steel Plate at Plenum Wall T&M

Village of Wilmette Water Treatment Plant - Electrical Improvements Contract

17-M-0017

Document Reference: Date: 11/4/2019 Description Labor Material / Supply Equipment Subcontract Totals

Qty Unit Prod Hrs rate total rate total rate total

1. Prep Top of Wall (Chip & Clean loose grout), Frame, Pour Grout, Strip Forms, and Install Plate

(1) IHC Laborer 1 hrs 2.00 2.00 91.90 183.80 0.00 0.00 0.00 183.80

(1) IHC Carpenter 1 hrs 2.00 2.00 100.70 201.40 0.00 0.00 0.00 201.40

(5) Bags of Non-Shrink Grout 1 Q 5.00 0.00 0.00 0.00 20.00 100.00 0.00 0.00 100.00

(1) Fab/Furnish 3/8" x 6" x 17'-6" steel plate 1 Q 1.00 0.00 0.00 0.00 0.00 733.01 0.00 0.00 733.01

Sub Totals: NA 4.00 385.20 833.01 0.00 0.00 1,218.21

Comments/Scope: Proposal includes prep top of wall to frame, grout, strip forms, and install steel plate at plenum wall per direction of Engineer. Sales Tax @ 0.00% [N/A] 0.00

Labor Markup @ 10.00% 38.52 Material Markup @ 10.00% 83.30

Equip Markup @ 10.00% 0.00 Subcontract Markup @ 10.00% 0.00 Bond Markup @ 1% [N/A] 0.00 TOTAL PRICE: 1,340.03

Page 1

January 27, 2020

Project: Wilmette Water Treatment Plant Electrical Improvements Project Contract:

17-M-0017

Subject: PCO– 018 Lunch Room Walls - Framing/Gypsum Board

This responds to Request for Proposal (RFP) 011 Lunch Room Gypsum

We herewith submit our cost proposal in the amount of $ 2,592.70 as an extra to the Lump Sum


Refer to the enclosed summary spreadsheet and quote from affected subcontractor for a detailed

breakdown of this proposal.


Thank You,

Victor Guzman

Victor Guzman

Project Manager


M. (847) 812-7991






Change Order Request No. Proposed Change Order Request No. PCO-018

Description: RFP - 011 Lunch Room Walls - Framing/Gypsum Board

Village of Wilmette Water Treatment Plant - Electrical Improvements

Contract 17-M-0017

Document Reference: RFP - 011 Lunch Room Gypsum Date: 1/27/2020

Description Labor Material / Supply Equipment Subcontract Totals


1. Lunch Room Walls - Framing/Gypsum Board

Framing/Gypsum Board (See Proposal) 1 LS 0.0 0.0 0.00 0.00 0.00 0.00 0.00 0.00 2,357.00 2,357.00

Sub Totals: NA 0.00 0.00 0.00 0.00 2,357.00 2,357.00

Comments/Scope: Proposal to provide Framing/Gypsum Board in Lunch Room per RFP - 0

11. Sales Tax @ 0.00% [N/A] 0.00 Labor Markup @ 10.00% 0.00 Material Markup @ 10.00% 0.00 Equip Markup @ 10.00% 0.00 Subcontract Markup @ 10.00% 235.70 Bond Markup @ 1% [N/A] 0.00

TOTAL PRICE: 2,592.70 Page 1

IBUILDERS CORP. 1876 S Kedzie Ave Chicago IL 60623 (708-477-4242)

Date Ticket #

Issued to / Vendor

Customer - Job name

Job/Building Nmber

REQUEST FOR PROPOSAL

DATE OF REQUEST: January 15, 2020 No. 011

OWNER: Village of Wilmette, IL CONTRACTOR: IHC Project: Water Treatment Plant Electrical Improvements Project OWNER’s Contract No. 18009 ENGINEER’s Project No. 9326-229220

You are directed to provide a proposal to complete the proposed change(s) outlined below:

Description:

1. The following revisions shall be made regarding the work in the Lunch room (A-201):

a. Provide costs to provide framing and gypsum board on the south wall of the Lunch room

per the sketch below shown in blue.

Attachments: (List documents supporting change)

• None.

Proposal Requested By: CDM Smith ENGINEER

_______________________________ Brandon

Diffenderfer, SE


DATE OF REQUEST: January 15, 2020 No. 011

Proposed method of determining potential change in Contract Price: Unit Prices Lump Sum Cost of the Work



Description:

1. The following revisions shall be made regarding the work in the Lunch room (A-201):

a. Provide costs to provide framing and gypsum board on the south wall of the Lunch room

per the sketch below shown in blue.


• None.


_______________________________

Brandon Diffenderfer, SE


February 24, 2020


17-M-0017

Subject: PCO– 019 Modifications to EF Control Sequence

This responds to FO-004 EF Control Sequence

We herewith submit our cost proposal in the amount of $ 839.74 as an extra to the Lump Sum





Thank You,

Victor Guzman

Victor Guzman

Project Manager


M. (847) 812-7991






Change Order Request No. Proposed Change Order Request No. PCO-019

Description: FO-004 EF Control Sequence


Contract 17-M-0017

Document Reference: FO-004 EF Control Sequence Date: 2/24/2020



1. Modifications to EF Control Sequence

CMS (See Proposal) 1 LS 0.0 0.0 0.00 0.00 0.00 0.00 0.00 0.00 763.40 763.40

Sub Totals: NA 0.00 0.00 0.00 0.00 763.40 763.40

Comments/Scope: Proposal to provide revisions in Exhaust Fan Control Sequence per FO-004 EF Control Sequence

Sales Tax @ 0.00% [N/A] 0.00 Labor Markup @ 10.00% 0.00 Material Markup @ 10.00% 0.00 Equip Markup @ 10.00% 0.00 Subcontract Markup @ 10.00% 76.34 Bond Markup @ 1% [N/A] 0.00

TOTAL PRICE: 839.74

Page 1

CMS

To: IHC Construction Companies, LLC January 21, 2020

Attn: Victor

Re: Wilmette WTP Electrical Improvements

Field Order 4 REVISED

From : Mike Wagner

Dear Sir,

Attached is our proposal from our Sub, for the TC changes requested above.

The cost is as follows:

Applied Cost $694.00

Mark up @ 10% $69.40

Total Add requested $763.40

If you wish us to proceed, please issue a change order

COMPLETE MECHANICAL SERVICES, INC.

3540 Swenson Ave., St. Charles, IL 60174 P: (630) 584-1182 [email protected]

APPLIED CONTROLS, INC. 30 W. 270 Butterfield Road Unit 115, Warrenville IL 60555 TEL: 630-836-9440 FAX: 630-836-9433

Temperature Control Proposal

TO: Complete Mechanical Services DATE: January 21, 2020 Attn: Mike Wagner PROJECT: Wilmette Water Treatment Plant

We propose to do the work outlined in Field Order 004 for the following price: $877.00

Labor: $814

- Engineering $169 o Two hours to create revised drawings per the new sequence

of operations

- Electrical $291 o Two hours to pull additional wire, install and trim new relays

- Technician $171 o Two hours to program controller to operate per new

sequence of operations

- Project Management $183 o Two hours to order and deliver material

Materials: $63

- 4 x RH2B-ULAC12V $31.00

- 4 x SH2B-05 $15.00

- Construction materials, e.g. wire, fittings $17.00

Our Base Bid proposal does not include:

• Any work on overtime.

• Any items not specifically mentioned in Field Order 004.

(IMPORTANT: This proposal incorporates by reference the terms and conditions on the reverse side hereof). This proposal and alternates listed below are This proposal is valid until: hereby accepted and

Applied Controls is

authorized to proceed with the work. February 21, 2020

APPLIED CONTROLS, INC. Purchaser - Company Name Brian Edwards Signature Signature Name: Name: Brian Edwards

Title: Title: Operations Manager Date:

ACI

TERMS AND CONDITIONS

Applied Controls, Inc. is referred to as ACI herein: By accepting this proposal, by signature or issuance of a purchase order, Purchaser agrees to be bound by the following terms and conditions: 1. Attorney's Fees. Purchaser agrees that he will pay and reimburse ACI for any and all reasonable attorneys' fees which are incurred by ACI in

the collection of amounts due and payable hereunder. 2. Changes. No change or modification of any of the terms and conditions stated herein shall be binding upon ACI unless accepted by ACI in

writing. 3. Compliance With Laws. ACI shall comply with all applicable federal, state and local laws and regulations and shall obtain all temporary

licenses and permits required for the prosecution of the work. Licenses and permits of a permanent nature shall be procured and paid for by the Purchaser. 4. Delays. ACI shall not be liable for any delay in the performance of the work resulting from or attributed to acts or circumstances beyond ACI's

control, including, but not limited to, acts of God, fire, riots, labor disputes, conditions or the premises, acts or omissions of the Purchaser, Owner,

or other Contractors or delays caused by suppliers or subcontractors of ACI, etc. 5. Entire Agreement. This proposal, upon acceptance, shall constitute the entire agreement between the parties and supersedes any prior

representations or understandings. 6. Indemnity. The Parties hereto agree to indemnify each other from any and all liabilities, claims, expenses, losses or damages, including

attorney's fees, which may arise in connection with the execution of the work herein specified and which are caused, in whole or in part, by the

negligent act or omission of the Indemnifying Party. 7. Insurance. Insurance coverage in excess of ACI's standard limits will be furnished when requested and required. No credit will be given or

premium paid by ACI for insurance afforded by others. 8. Invoicing & Payments. ACI may invoice Purchaser monthly for all materials delivered to the job site or to an off-site storage facility and for

all work performed on-site and off-site. Purchaser shall pay ACI at the time purchaser signs this agreement an advance payment equal to 25%

of the contract price, which advance payment shall be credited against the final payment (but not any progress payment) due hereunder and

purchaser agrees to pay ACI additional amounts invoiced upon receipt of the invoice. Waivers of lien will be furnished upon request, as the work

progresses, to the extent payments are received. If ACI's invoice is not paid within 30 days of its issuance, it is delinquent. ACI reserves the right

to require cash payment or other alternative method of payment prior to completion of work if ACI determines, in its sole discretion, that Customer

or Customer's assignee’s financial condition at any time does not justify continuance of the net 30 days payment term. 9. Liability. ACI shall not be liable for any special, indirect or consequential damages arising in any manner from the equipment or material

furnished or the work performed pursuant to this agreement, including loss of revenue, loss of use of equipment or facilities, or economic damages

based on strict liability or negligence.. 10. Materials. If the materials or equipment included in this proposal become temporarily or permanently unavailable for reasons beyond the

control and without the fault of ACI, then in the case of such temporary unavailability, the time for performance of the work shall be extended to

the extent thereof, and in the case of permanent unavailability, ACI shall (a) be excused from furnishing said materials or equipment, and (b) be

reimbursed for the difference between the cost of the materials or equipment permanently unavailable and the cost of a reasonably available

substitute thereof. 11. Occupational Safety and Health. The Parties hereto agree to notify each other immediately upon becoming aware of an inspection under, or

any alleged violation of, the Occupational Safety and Health Act relating in any way to the project or project site. 12. Scope Of Work. This proposal is based upon the use of straight time labor only. Plastering, patching and painting are excluded. "In-line"

duct and piping devices, including, but not limited to, valves, dampers, humidifiers, wells, taps, flow meters, orifices, etc.., if required hereunder to

be furnished by ACI shall be distributed and installed by others under ACI's supervision but at no additional cost to ACI. Purchaser ag rees to

provide ACI with required field utilities (electricity, toilets, drinking water, project hoist, elevator service, etc.) without charge. ACI agrees to keep

the job site clean of debris arising out of its own operations. Purchaser shall not back charge ACI for any costs or expenses without ACI's written

consent. Unless specifically noted in the statement of the scope of work or services undertaken by ACI under this agreement, ACI's obligations under this

agreement expressly exclude any work or service of any nature associated or connected with the identification, abatement, clean up, control, removal,

or disposal of environment Hazards or dangerous substances, to include but not be limited to asbestos or PCBs, discovered in or on the premises.

In the event that ACI encounters any asbestos product or any hazardous material in the course of performing its work, ACI may suspend its work

and remove its employees from the project, until such product or material, and any hazards connected with it are abated. ACI shall receive an

extension of time to complete its work and compensation for delays encountered as a result of such situation and its correction. Any language or

provision of the agreement elsewhere contained which may authorize or empower the Purchaser to change, modify, or alter the scope of work or

services to be performed by ACI shall not operate to compel ACI to perform any work relating to Hazards without ACI's express written consent.

13. Taxes. The price of this proposal does not include duties, sales, use, excise or other similar taxes, unless required by federal, state or local law.

Purchaser shall pay, in addition to the stated price, all taxes not legally required to be paid by ACI or, alternatively, shall provide ACI with acceptable

tax exemption certificates. ACI shall provide Purchaser with any tax payment certificate upon request and after completion and acceptance of the

work. 14. Warranty. ACI warrants its installation to be free from defects in material and workmanship arising from normal usage for a period of (1) one

year from installation. ACI will extend the same warranty terms and conditions, which ACI receives, from the manufacturer of said equipment. For

equipment installed by ACI if Purchaser provides written notice to ACI of any such defect within thirty (30) days after the appearance or discovery of

such defect, ACI shall, at its option, repair or replace the defective equipment. For equipment not installed by ACI if Purchaser returns the defective

equipment to ACI within thirty (30) days after appearance or discovery of such defect, ACI shall, at its option, repair or replace the defective equipment

and return said equipment to Purchaser. All transportation charges incurred in connection with the warranty for equipment not installed by ACI shall

be borne by Purchaser. These warranties do not extend to any equipment which has been repaired by others, abused, altered or misused, or which has

not been properly and reasonably maintained. THESE WARRANTIES ARE IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THOSE OF MERCHANTABILITY AND FITNESS FOR A SPECIFIC PURPOSE.

Field Order No. 004

Date of Issuance: Effective Date: December 24, 2019

Owner: Village of Wilmette Owner’s Contract No.: 18009

Contractor: IHC Construction Companies Inc. Contractor’s Project No.: 18078

Engineer: CDM Smith Inc. Engineer's Project No.: 229220

Project: Electrical Improvements Project Contract Name: Electrical Improvements

Contractor is hereby directed to promptly execute this Field Order, issued in accordance with General Conditions

Paragraph 11.A, for minor changes in the Work without changes in Contract Price or Contract Times. If Contractor

considers that a change in Contract Price or Contract Times is required, submit a Change Proposal before proceeding

with this Work.

Reference: 23 09 15 Drawing H-6

Description:

Revise the control sequence in Section 23 09 15 subsection 3.01.E for exhaust fans EF-1 and EF-2 in the generator

building as follows:

E. Generator Room Exhaust Fans

1. EF-1 & EF-2 a. Exhaust Fans with Exhaust Dampers, paired Intake Dampers, Hand-Off-Auto Switches, and

Thermostats a. All sequences are reversible except as noted. b. Each exhaust fan shall be paired with a damper on the lowest section of the respective intake louver.

These dampers shall open upon either exhaust fan operation or generator operation. c. When the Hand-Off-Auto switch at the ATC panel is in the hand position, the respective fan shall

run and the associated two position exhaust damper shall be open. The damper on the lowest section

of the intake louver paired with the exhaust fan shall be open. d. When the Hand-Off-Auto switch at the ATC panel is in the off position, the respective fan shall be

off and the associated two position exhaust damper shall be closed. The damper on the lowest

section of the intake louver paired with the exhaust fan shall be closed. e. When the Hand-Off-Auto switch at the ATC panel is in the auto position and the temperature sensed

by the space thermostat is above set point, the respective fan shall run and the associated two

position exhaust damper shall be open. The damper on the lowest section of the intake louver paired

with the exhaust fan shall be open. f. When the Hand-Off-Auto switch at the ATC panel is in the auto position and the temperature sensed

by the space thermostat is below set point, the respective fan shall be off and the associated two

position exhaust damper shall be closed. The damper on the lowest section of the intake louver

paired with the exhaust fan shall be closed. 1) EF-1 set point: 85°F (ADJ) 2) EF-2 set point: 90°F (ADJ)

g. Component and Control Summary: 1) EFs 2) Hand-Off-Auto Switches 3) Thermostats 4) Space Temperature Displace

Revise the control sequence in Section 23 09 15 subsection 3.01.F.1.f and g, the set point shall be 60 degrees F (adj).

Attachments:

Specification(s) Drawing(s) / Detail(s)

Date: December 24, 2019 Date:

Copy to: Nabil Quafisheh, Tim Amorella (Village of Wilmette)

None.

ISSUED: RECEIVED:

By: By:

CDM Smith Inc. ( Authorized Signature ) IHC Construction Companies Inc . ( Authorized Signature )

Title: Resident Project Representative Title:

February 24, 2020


17-M-0017

Subject: PCO– 017 Electrical Office Revisions_Rev01

This responds to Request for Proposal (RFP) 010 Electrical Office Revisions

We herewith submit our cost proposal in the amount of $ - 927.44 as a credit to the Lump Sum





Thank You,

Victor Guzman

Victor Guzman

Project Manager


M. (847) 812-7991






Change Order Request No. Proposed Change Order Request No. PCO-017_Rev01

Description: RFP - 010 Electrical Office Revisions


Contract 17-M-0017

Document Reference: RFP - 010 Electrical Office Revisions Date: 2/24/2020 Description Labor Material / Supply Equipment Subcontract Totals


1. Maintenance Office A-207 - Ceiling

Credit for Drop Ceiling (See Proposal) 1 LS 0.0 0.0 0.00 0.00 0.00 0.00 0.00 0.00 (1,400.00) (1,400.00) Painting of Ceiling (See Proposal) 1 LS 0.0 0.0 0.00 0.00 0.00 0.00 0.00 0.00 532.12 532.12

2. Maintenance Office A-207 - Electrical Revisions

Electrical Revisions (See Proposal) 1 LS 0.0 0.0 0.00 0.00 0.00 0.00 0.00 0.00 24.75 24.75

3. Maintenance Office A-207 - HVAC Revisions

HVAC Revisions (See Proposal) 1 LS 0.0 0.0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

Sub Totals: NA 0.00 0.00 0.00 0.00 (843.13) (843.13)

Comments/Scope: Proposal to provide revisions in Maintenance Office A-207 per RFP - 010 Electrical Office Revisio

ns. Sales Tax @ 0.00% [N/A] 0.00 Labor Markup @ 10.00% 0.00 Material Markup @ 10.00% 0.00

Equip Markup @ 10.00% 0.00 Subcontract Markup @ 10.00% (84.31) Bond Markup @ 1% [N/A] 0.00 TOTAL PRICE: (927.44)

Page 1

IBUILDERS CORP. 1876 S Kedzie Ave Chicago IL 60623 (708-477-4242)

Date Ticket #

Issued to / Vendor

Customer - Job name

Job/Building Nmber

ORIGINAL

CHANGE NOTICE CCN # 8 Date: 1/15/2020 Project Name: AA30002 - Wilmette WWTP CO #1 PL Project Number: AA30002 - Wilmette WWTP CO's Page Number: 1

ORIGINAL

Client Address:

Work Description

Provide a credit for removing the following: 1. Six trough lights, including conduit and wire. Utilizing EMT type conduit for above ceiling tile install. Provide costs for the following: 1. Three type B fixtures, conduit, and wire. Utilizing GRC type conduit for open install.

Thank you

We reserve the right to correct this quote for errors and omissions.

Itemized Breakdown

Description Qty Net PriceU Total Mat. LaborU 3/4" CONDUIT - EMT -80 41.92C -33.54 4.40C 3/4" CONN COMP STL - EMT -6 17.17C -1.03 16.25C 3/4" COUPLING COMP STL - EMT -8 20.92C -1.67 11.25C 3/4" CONDUIT - RMC - GALV 60 165.89C 99.53 6.50C 3/4" MEASURE CUT & THREAD LABOR - RMC - GALV 2 0.00C 0.00 25.00C 3/4" 1-H STRAP - EMT - STEEL -9 5.35C -0.48 6.75C 3/4" 2-H STRAP - EMT - STEEL 6 3.35C 0.20 7.50C 3/4" 1-H STRAP - RMC - MALL 8 10.59C 0.85 6.75C 3/4" FLEX - STEEL 18 52.02C 9.36 4.88C 3/4" STL FLEX CONN 12 114.67C 13.76 12.50C 3/4" FLEX - LIQUIDTIGHT METALLIC - GRAY 9 87.10C 7.84 6.19C

CO#8 - Office Revisions:

ORIGINAL

CHANGE NOTICE CCN # 8 Client Address: Date:

Project Name: Project Number: Page Number:

1/15/2020 AA30002 - Wilmette WWTP CO #1 PL AA30002 - Wilmette WWTP CO's 2

Description Qty Net PriceU Total Mat. LaborU 3/4" CONN STRAIGHT - LIQUIDTIGHT DIECAST 6 222.65C 13.36 21.25C #12 THHN/THWN -66 93.65M -6.18 6.44M WIRE CONN RED 0 0.10C 0.00 0.00C 4x 1 1/2" SQ BOX COMB KO -2 45.00C -0.90 28.75C 4" SQ BLANK COVER -2 19.29C -0.39 3.13C 4 9/16x 1 15/16" DEEP CAST BOX W/ 4x 3/4" HUBS - 3 40.11E 120.33 0.56E COVER ROUND BLANK - CI 3 12.07E 36.21 0.08E #8 TO #10x 7/8 PLAS ANCHOR (3/16) 1 0.00C 0.00 7.50C #10x 1 F/H SELF-TAP SCREW 12 0.08C 0.01 3.75C #10x 1 P/H SELF-TAP SCREW 1 0.00C 0.00 3.75C TYPE A -6 120.33E -721.98 0.80E TYPE B 3 91.60E 274.80 0.80E

Totals -35 -189.91

Description Total Hrs.

3/4" CONDUIT - EMT -3.52 3/4" CONN COMP STL - EMT -0.97 3/4" COUPLING COMP STL - EMT -0.90 3/4" CONDUIT - RMC - GALV 3.90 3/4" MEASURE CUT & THREAD LABOR - RMC - GALV 0.50 3/4" 1-H STRAP - EMT - STEEL -0.61 3/4" 2-H STRAP - EMT - STEEL 0.45 3/4" 1-H STRAP - RMC - MALL 0.54 3/4" FLEX - STEEL 0.88 3/4" STL FLEX CONN 1.50 3/4" FLEX - LIQUIDTIGHT METALLIC - GRAY 0.56 3/4" CONN STRAIGHT - LIQUIDTIGHT DIECAST 1.27 #12 THHN/THWN -0.43 WIRE CONN RED 0.00 4x 1 1/2" SQ BOX COMB KO -0.57 4" SQ BLANK COVER -0.06 4 9/16x 1 15/16" DEEP CAST BOX W/ 4x 3/4" HUBS - 1.68 COVER ROUND BLANK - CI 0.24 #8 TO #10x 7/8 PLAS ANCHOR (3/16) 0.07

General Materials -189.91 Material Markup (@ 10.000 %) -18.99

Total Material -208.90

ORIGINAL

CHANGE NOTICE CCN # 8 Date: 1/15/2020

Client Address: Project Name: AA30002 - Wilmette WWTP CO #1 PL Project Number: AA30002 - Wilmette WWTP CO's Page Number: 3

Subtotal 24.75

Final Amount $24.75

JOURNEYMAN (1.97 Hrs @ $100.18) 197.35 #10x 1 F/H SELF-TAP SCREW

0.45

#10x 1 P/H SELF-TAP SCREW

0.04

TYPE A -4.80 TYPE B 2.40 Totals 2.62

Summary

Summary (Cont'd) FOREMAN (0.66 Hrs @ $ 55.00) 36.30

CONTRACTOR CERTIFICATION

Name:

Date:

Signature: I hereby certify that this quotation is complete and accurate based on the information provided.

CLIENT ACCEPTANCE

CCN # 8 Final Amount: $24.75

Name:

Date:

Signature:

Change Order #: I hereby accept this quotation and authorize the contractor to complete the above described work.

CMS

To: IHC Construction Companies, LLC December 10, 2019

Attn: Victor

Re: Wilmette WTP Electrical Improvements

RFP 010

From : Mike Wagner

Dear Sir,

We have examined the above RFP.

We will provide a wall mounted return grille in lieu of the ceiling mounted grille.

We will attach the lay in diffuser, originally provided, directly to a duct elbow which is also

already installed. This type of diffuser can be used as a direct mount. If this is acceptable,

this will be a NO COST change to our contract.

COMPLETE MECHANICAL SERVICES, INC. 3540 Swenson Ave., St. Charles, IL 60174 P: (630) 584-1182 [email protected]


DATE OF REQUEST: November 18, 2019 No. 010



Description:

1. Provide a credit and remove the following items from the scope of work per ASK-2:

a. Drop ceiling in Maintenance Office. b. Six trough lights, including conduit and wire. c. Remove ceiling grid grill dampers for ventilation system.

2. Provide costs for the following as a result of the work noted in ASK-2 and above: a. Paint existing concrete ceiling. b. Three high bay lights to match kitchen, including conduit and wire. c. Add wall flange grill and duct mounted grill for ventilation system.

3. Note the changes to the Maintenance Office (to be Electrical Office) north wall for dimensional

change to accommodate field noted conditions.


• ASK-2 Electrical Office.pdf Dated November 18, 2019.


_______________________________ Brandon

Diffenderfer, SE


April 20, 2020


17-M-0017

Subject: PCO 016 - Flooring This responds to engineers RFP-009 Flooring REV. Contractor has removed demo work from

scope per Alternate #3, as requested per Engineer.

Cost for each Activity described in RFP-009, Flooring:

1: $2,030.60

2: $5,275.60

3: $2,753.30

Refer to the attached spreadsheets for detailed breakdowns. Feel free to contact me with any

questions

Thank You,

Victor Guzman

Victor Guzman

Project Manager


M. (847) 812-7991





DATE OF REQUEST: October 16, 2019 (Revised April 13, 2020) No. 009R1



Description:

1. The following revisions shall be made regarding the work in the Maintenance Office (A-207):

a. Provide credit to remove CPT-1 from the scope of work. b. Provide costs to place RF-1 flooring in room.

2. The following revisions shall be made regarding the work in the Men’s Restroom (A-209): a. Demolish existing vinyl composite tile flooring including wall base down to concrete

slab, prep substrate for new flooring material. b. Provide costs to place RF-1 flooring in room.

3. The following revisions shall be made regarding the work in the Utility Room (A-211): a. Demolish existing wall base, prep substrate for new flooring material. Existing vinyl

composite tile will remain. b. Provide costs to place RF-1 flooring in room.


• None.


_______________________________ Brandon

Diffenderfer, SE





Description: Provide RF-1 in Lieu of CPT-1 in Maintenance Office A-207 per RFP - 009 -#1 Flooring

Village of Wilmette Water Treatment Plant - Electrical Improvements Contract

17-M-0017

Document Reference: RFP - 009 Flooring Date: 12/30/2019 Description Labor Material / Supply Equipment Subcontract Totals


1. Provide RF-1 in Lieu of CPT-1 in Maintenance Office A-207

Consolidated Flooring (See Proposal) 1 LS 0.0 0.0 0.00 0.00 0.00 0.00 0.00 0.00 1,846.00 1,846.00

Sub Totals: NA 0.00 0.00 0.00 0.00 1,846.00 1,846.00

Comments/Scope: Proposal to provide RF-1 in Lieu of CPT-1 in Maintenance Office A-207 per RFP - 009 -#1 Flooring.

Sales Tax @ 0.00% [N/A] 0.00 Labor Markup @ 10.00% 0.00 Material Markup @ 10.00% 0.00

Equip Markup @ 10.00% 0.00 Subcontract Markup @ 10.00% 184.60 Bond Markup @ 1% [N/A] 0.00



Description: Demo and Install RF-1 in in Men's Restroom A-209 per RFP - 009 -#2 Flooring


Contract 17-M-0017

Document Reference: RFP - 009 Flooring Date: 12/30/2019



1. Demo and Install RF-1 in Men's Restroom A-209 per RFP - 009 -#2 Flooring


Sub Totals: NA 0.00 0.00 0.00 0.00 4,796.00 4,796.00

Comments/Scope: Proposal to demo and install RF-1 in Men's Restroom A-209 per RFP - 009 -#2 Flooring.

Sales Tax @ 0.00% [N/A] 0.00

Labor Markup @ 10.00% 0.00 Material Markup @ 10.00% 0.00 Equip Markup @ 10.00% 0.00 Subcontract Markup @ 10.00% 479.60 Bond Markup @ 1% [N/A] 0.00



Description: Demo and Install RF-1 in Utility Room A-211 per RFP - 009 - #3 Flooring REV - Remove Demo from Scope of Work


Contract 17-M-0017

Document Reference: RFP - 009 Flooring Date: 4/20/2020 Description Labor Material / Supply Equipment Subcontract Totals


1. Demo and Install RF-1 in Utility Room A-211 per RFP - 009 -#3 Flooring


Sub Totals: NA 0.00 0.00 0.00 0.00 2,503.00 2,503.00

Comments/Scope: Proposal to install RF-1 in Utility Room A-211 per RFP - 009 -#3 Flooring.

Sales Tax @ 0.00% [N/A] 0.00 Labor Markup @ 10.00% 0.00 Material Markup @ 10.00% 0.00 Equip Markup @ 10.00% 0.00 Subcontract Markup @ 10.00% 250.30 Bond Markup @ 1% [N/A] 0.00

TOTAL PRICE: 2,753.30

Page 1

CONSOLIDATED FLOORING OF CHICAGO 25 W. Official Road, Addison, IL 60101

T: 630.458.8600 C: 630.816.0545 [email protected]

FLOORING PROPOSAL

Date: To: Attention:

From:

Project: Drawings:

December 26, 2019 IHC Victor Guzman Ken Smith, Executive Vice President Christianne George, Project Manager Wilmette WTP CDM Smith - July 2018 - Conformed Set

(847) 812-7991 [email protected]

Alternates / Allowances:

1 ALT #1 Provide RF-1 in lieu of CPT-1 in the Maintenance Office

CPT-1 Mohawk Expedition Inner Core GT336 Color: 978 Mineral Size: 24"x24" $

(1,390.00) RF-1 Johnsonite Eco-Shell Rubber tile HRTEC-XX Color: Mars Rock

DH9 Size: 24"x24"

ALT #1 Total:

$ 3,236.00 $ 1,846.00

2 ALT #2 Demo Existing VCT and replace with RF-1 in the Men's Restroom

Demo Demo existing VCT $ 540.00

Demo existing Base $ 270.00

RF-1 Johnsonite Eco-Shell Rubber tile HRTEC-XX Color: Mars Rock DH9 Size: 24"x24" $

3,641.00 Wall Base Johnsonite 4"H Rubber Base Color: TBD

ALT #2 Total:

$ 345.00 $ 4,796.00

3 ALT #3 Demo existing VCT & Base and replace with RF-1 in the Utility Room

Demo Demo existing VCT $ 540.00

Demo existing Base $ 135.00



ALT #3 Total:

$ 345.00 $

3,043.00

4 ALT #4 Provide RF-1 material only for rooms 209 & 211, no labor included



ALT #4 Total:

$ 252.00 $ 4,634.00

Exclusions: Attic Stock Floor Preparation/Demo Beyond Stated Allowance Dumpster / Disposal Floor Waxing, Sealing, Final Cleaning, Vacuuming, Protection Furniture Moving or Replacement Installation or Removal of Ceramic/Stone/Epoxy/Concrete of any Kind Overtime, Double Time or Shift Work


Protection or Final Cleaning of any newly installed flooring or adjacent spaces

Other to be sent with contract or addenda

Installation of our material around furniture, fixtures, other trades or their debris.

Hauling debris or cleanup of other trades

Adverse conditions that may be discovered after existing floorcovering is removed.

Scraping/Sweeping of construction debris

Warranty is void if abatement chemicals are present. Moisture/pH/Asbestos Testing or Remediation

Qualifications: Consolidated Flooring of Chicago to be consulted and must have final approval of floorcovering schedule. This proposal is considered void after 30 days unless a signed contract has been received by Consolidated Flooring of Chicago Unless noted, we have not viewed the existing job site conditions, and our pricing is based on architectural drawings only. Payment Terms: 50% Deposit required upon Material Order, balance 30 days upon completion.

Approvals:

Consolidated Flooring of Chicago, LLC IHC


DATE OF REQUEST: October 16, 2019 (Revised April 13, 2020) No. 009R1


You are directed to provide a proposal to complete the proposed change(s) outlined below: Description:

1. The following revisions shall be made regarding the work in the Maintenance Office (A-207):

a. Provide credit to remove CPT-1 from the scope of work. b. Provide costs to place RF-1 flooring in room.

2. The following revisions shall be made regarding the work in the Men’s Restroom (A-209): a. Demolish existing vinyl composite tile flooring including wall base down to concrete slab, prep

substrate for new flooring material. b. Provide costs to place RF-1 flooring in room.

3. The following revisions shall be made regarding the work in the Utility Room (A-211): a. Demolish existing wall base, prep substrate for new flooring material. Existing vinyl composite

tile will remain. b. Provide costs to place RF-1 flooring in room.


• None.



_______________________________ Brandon

Diffenderfer, SE




Water Management

Department

SUBJECT: Water Plant Electrical Improvements Project – Construction Contract


FROM: Nabil Quafisheh, Director of Water Management

BUDGET IMPACT: Contract Cost $7,343,511 Over/

(Under) Budget $(427,797)

Recommended Motions

Move to approve a contract in the amount not-to-exceed $7,343,511 with IHC Construction

Companies LLC, Elgin, IL, for the Water Plant Electrical Improvements Project, Illinois

Environmental Protection Agency (IEPA) Revolving Loan Fund Project Number L173763.

Background The Water Plant Electrical Improvements Project was identified as a top priority in the Capital

Improvements Program (CIP) of the Water Plant based on its Asset Management Plan (AMP).

Attachment #2


The project consists of replacing critical electrical infrastructure of the water treatment plant

that includes the following:

• Replacement of the main switchgear, Motor Control Centers (MCC): MCC-A1, MCC-A2 and

MCC-A3

• Replacement and relocation of MCC-B and MCC-C from the 1956 building to the newly

constructed electrical room

• Replacement of the two backup generators

• Construction of a new building to house the new generators.

• Construction of a small addition to the existing building to accommodate the rearrangement

of the electrical room, the installation of new electrical equipment and administrative offices.

• Installation of new Variable Frequency Drive (VFD) for high lift pump #3

• Replacement of the existing VFD of high lift pump #12

• Replacement of the motor starter of the 800 HP of high lift pump #9

Page 1 of 4

The water management department has applied for a low interest loan through the State

Revolving Fund (SRF) program managed by the Illinois Environmental Protection Agency

(IEPA); current interest rate is 1.76% through June 2018. The Project Plan was approved by

the IEPA on October 17, 2017, which is an important step in securing the low interest loan.

Additionally, the department has obtained a construction permit from the IEPA for this project.

Discussion

On March 15, 2018, bids were received from three Contractors as follows (see attachment 1):

Contractor Base Bid Option 1 Option 2 Option 3 Option 4 Option 5 Total

IHC Construction

Elgin, IL $7,000,000 $129,120 $141,671 $23,220 $16,500 $33,000 $7,343,511

J.J. Henderson &

Sons Gurnee, IL

$7,948,000 $99,000 $83,000 $48,000 $13,000 $26,000 $8,217,000

Broadway Electric

Elk Grove Village, IL

$7,343,000 $72,000 $52,000 $31,000 $18,000 $35,000 $7,551,000

Alt Bid 1: HLP 12 VFD, Alt Bid 2: HLP 9 starter, Alt Bid 3: Intelligent MCCs, Alt Bid 4: Vegetated roof generator building, Alt Bid 5: Vegetated roof admin building


In addition to the base bid, optional-bids 1 through 5 are recommended to be awarded in this

contract. The optional bids were removed from the base bid as a provision in case higher than

expected base bids. The Engineer’s opinion of probable construction cost for the base bid and

optional bids 1-5 was $8,500,000.

As indicated above, options 4 & 5 are for vegetated roofs. The new vegetated roofs will be

installed on all the new roof areas to assist in blending the new structures with their

surroundings and extend the life of the roofs.

A mandatory pre-bid meeting was held on February 6, 2018. All the contractors listed above

attended. The lowest bidder was IHC Construction Companies LLC for the base bid and

optional bids selected as shown in the table above. The performance references provided with

the bid were satisfactory and the previous projects completed by IHC were of the same scale

and scope of this project.

Additionally, the Village’s Consultant Engineer prepared an evaluation of IHC’s bid (see

attachment 2). It was determined that IHC has complied with the bidding requirements,

including those of the IEPA SRF loan.

Therefore, staff recommends awarding the Water Plant Electrical Improvement Project to the

lowest responsive, responsible bidder IHC Construction Companies LLC in the amount not-

toexceed $7,343,511.

Illinois Environmental Protection Agency (IEPA) Low-Interest Loan The Village intends to use a low interest loan funded through the IEPA’s revolving low interest

loan program for this project. Although the bid opened in March, the IEPA has to review the bid

documentation and approve the loan prior to the Village’s award of the contract. A loan

agreement with the IEPA is anticipated to be executed sometime in May or June. Upon the

approval of this contract, the Village will issue an Intent to Award Notice to IHC Construction.

Once the loan agreement with the IEPA has been executed, a Notice of Award will then be

issued to the Contractor.

Construction Phase The current projection of the construction schedule is as follows:

Estimated Dates Projected Phase

2nd Q 2018 IEPA loan agreement execution. Equipment

submittals approval process

3rd Q 2018 Excavation and piping

4th Q 2018 Generators and switchgear buildings

construction


1st Q 2019 Piping and cabling

2nd Q 2019 Switchgear and Motor Control Centers

(MCCs) delivery

3rd Q 2019 Generators delivery, equipment transfer

4th Q 2019 Completion of the buildings construction.

Wiring and conduits work

1st Q 2020 Transfer of equipment

2nd Q 2020 Testing and punch-list completion

Budget Impact

If approved, this portion of the project will be charged as follows:

Account Description Account No.

2018/2019 Budget

Contract Amount

Previously Approved Balance

Electrical Improvement

Project

41958090- 470530-80842

$8,400,000 $7,343,511 $628,692* $427,797

Previously, VB approved a contract with CDM Smith for construction management services.

Documents Attached

1. Electrical Improvements Project Bid Tabulation.

2. CDM Smith Recommendation.

3. Electrical Improvements CIP Page.

Village of Wilmette Water Plant Electrical Improvements Project – Bid No. 17-M-0017

IEPA Loan No. L173763

Bid Opening Date: Thursday March 15, 2018 10:30 AM

Contractor Bid Deposit

Base Bid Alt Bid 1* Alt Bid 2* Alt Bid 3* Alt Bid 4* Alt Bid 5* Alt Bid 6*

Joseph J Henderson & Sons,

Inc. $7,948,000 $99,000 $83,000 $48,000 $13,000

$26,000 $130,000

Broadway Electric, Inc. $7,343,000 $72,000 $52,000 $31,000 $18,000

$35,000 $250,000

IHC Construction

Companies $7,000,000 $129,120 $141,671 $23,220 $16,500

$33,000 $90,000

NA NA NA NA NA NA

NA NA

NA NA NA NA NA NA

NA NA

Alt Bid 1: HLP 12 VFD Alt Bid 2: HLP 9 starter Alt Bid 3: Intelligent MCCs Alt Bid 4: Vegetated roof generator building Alt Bid 5:

Vegetated roof admin building Alt Bid 6: generator enclosure no building

fax: + 1 312 346-5228

cdmsmith.com

March 25, 2018

Mr. Nabil Quafisheh

Director of Water Management

Village of Wilmette

Wilmette Water Treatment Plant

200 Lake Avenue, Wilmette, Illinois 60091

Subject: Wilmette Water Treatment Plant (WTP)

Electrical Improvements Project Bid Evaluation

Dear Nabil:

Sealed bids for the referenced project were opened in a public forum on March 15, 2018 at 10:30 A.M. as advertised. Bids were received from three contractors, IHC, Broadway, and JJ Henderson. All bidders provided the required bid security in the amount of ten percent. The total base bid amounts ranged from $7,000,000 to $7,948,000. CDM Smith’s opinion of the probable construction cost of the work included in the base bid was $8,500,000.

The Village of Wilmette and CDM Smith reviewed the bids and determined that the Contractor with the low responsive, responsible bid is IHC Construction Companies, LLC. The bidder has complied with the bidding requirements, including those required by the IEPA, and the bid is less than CDM Smith’s opinion of probable construction cost for the project. Therefore, CDM Smith recommends that the Village of Wilmette award the contract for the WTP Electrical Improvements Project to IHC Construction Companies, LLC. as the low, responsive, responsible bidder, based on its total base bid amount, in accordance with the Instructions to Bidders.

As discussed with the Village, alternate bid items one thru five were accepted. Alternate bid item number six, and the optional bid items will be rejected. As such, CDM Smith recommends that the contract be in the amount of $7,343,511.

Should you have any questions or need additional information, please do not hesitate to contact us.

125 South Wacker Drive, Suite 700 Chicago, Illinois 60606 tel: + 1 312 346-5000

Sincerely,

Amrou Atassi, P.E., BCEE Associate CDM Smith Inc.

Attachments:

March 25, 2018

Page 2

Bid Opening Summary Tabulation

Dun and Bradstreet Report

Mr. Nabil Quafisheh

Village of Wilmette Water Treatment Plant Electrical Improvements Project

Bid Tabulation - Bids received at 10:30 am local time, Thursday, March 15, 2018 Number 1 2 3 Bidder Name IHC Construction

Companies Broadway Electric, Inc. Joseph J. Hendersons

& Sons

Bid Items 1 Base Bid $ 7,000,000 $ 7,343,000 $ 7,948,000

Alternate Bid Items 1 Replacement of HLP-12 VFD $ 129,120 $ 72,000 $ 99,000 2 Replacement of HLP-9 RVSS $ 141,671 $ 52,000 $ 83,000 3 Provide Intelligent Motor Control Centers $ 23,220 $ 31,000 $ 48,000 4 Provide Vegetative Roof Covering on Generator Building $ 16,500 $ 18,000 $ 13,000 5 Provide Vegetative Roof Covering on Administration Building $ 33,000 $ 35,000 $ 26,000 6 Provide Generator Enclosure in lieu of a Generator Building $

(90,000) $ (250,000)

$ 130,000

Optional Bid Items 1 Extended Warranties $ 35,450 $ 24,000 $ 89,130 2 Service and Maintenance Agreements $ 25,000 $ 40,000 $ 38,000 3 Spare Parts $ 34,000 $ 88,800 $ 45,500

Total (Base Bid & Alt. Bids 1-5 only) $ 7,343,511 $ 7,551,000 $ 8,217,000

Village of Wilmette WTP Electrical Improvements

Wilmette BID #17-M-0017 / IEPA Loan No. L173763

MANDATORY QUESTIONS AND REQUIRED DOCUMENTATION

Mandatory Questions

Question IHC

Did Bidder Attend Mandatory Pre-Bid? Yes

Does the Bidder acknowlede receipt of addenda? Yes

Is Bidder currently certified as an MBE or WBE under EPA's DBE Program? No

Required Documentation

Documentation IHC

Bid Form Submitted

Corporate Seal on Appropriate Forms Yes

Bid Security Submitted

Bidder Certification in Compliance with Article 33E to the “Criminal Code of 1961” Submitted

Certification that Bidder will award no sub-agreements, including the procurement of equipment, materials, supplies and services NA (see note 1)

Certification of publication or adequate evidence of proof of publication, including an actual copy of the advertisement from the Chicago Tribune newspaper Submitted

List of all disadvantaged business enterprises (DBE) and non-DBEs that submitted proposals to the Bidder, along with the date of the proposal Submitted

List of DBEs not being utilized and justification for non-utilization Submitted

Certification that Form 6100-2 (DBE Subcontractor Participation Form) has been provided to DBE subcontractors being utilized

Submitted (not required)

Completed and signed Form 6100-3 (DBE Subcontractor Performance Form) Submitted

Completed and signed Form 6100-4 (DBE Subcontractor Utilization Form) Submitted

Certification from Bidder attesting that the Bidder has no controlling or dominating interest

or conflict of interest with the DBEs that are proposed to be utilized Submitted

In the instances where the Bidder does not receive any proposals from DBEs prior to the Bid

opening, certification from Bidder attesting that no proposals were received NA (see note 1)

Bidder Certification Regarding Use of American Iron and Steel Products Submitted

Completed and signed Notice to Labor Unions or Other Organization of Workers Nondiscrimination in Employment Submitted

Completed and signed Form 5700-49 (Certification Regarding Debarment, Suspension and

Other Responsibility Matters) Submitted

Completed and signed Certification Regarding Non-Segregated Facilities Submitted

Notes:

(1) Not required when DBE proposals are received

C:\Users\atassia\Desktop\Projects\Wilmette\Electrical Upgrades\Copy of BP3 Bid Tabulation (004).xlsx 3/26/2018

1

Live Report : IHC CONSTRUCTION COMPANIES, L.L.C.

D-U-N-S® Number: 00-779-9745

Endorsement/Billing Reference: [email protected]

Address 1500 Executive Dr Elgin, IL, US - 60123

Phone 847 742-1516

Fax 773-742-6610

Location Type Headquarters

Web www.ihcconstruction.com

Endorsement : [email protected]

Company Summary

Currency: Shown in USD unless otherwise indicated

Score Bar

PAYDEX® 70 Paying 15 days past due

Commercial Credit Score Percentile

65 Moderate Risk of severe payment delinquency.

Financial Stress Score National Percentile

29

Moderate to High Risk of severe financial stress.

D&B Viability Rating View More Details

Bankruptcy Found No

D&B Rating 1R4

1R indicates 10 or more Employees, Credit appraisal of 4 is limited

Detailed Trade Risk Insight™ D&B Viability Rating

Days Beyond Terms Past 3 Months

1

Days

Dollar-weighted average of 15 payment experiences reported from 12

Companies

Company Profile: G

Financial Data

Trade Payments

Years in Business

Not Available

Available (3+Trade) Large Established

D&B Address

Viability Score : 6

Portfolio Comparison : 8

Data Depth Indicator : B

Company Size

Printed By: Julia Wolfe Date Printed: March 23, 2018

Recent Derogatory Events

Jan-18 Feb-18 Mar-18

Placed for Collection - - -

Bad Debt Written Off - - -

2

D&B Company Overview

This is a headquarters location

Branch(es) or Division(s) exist Y

Manager DWYER, WALTER P, MEMBER

Year Started 1906

Management Control 2002

Employees 175 (50 Here)

Financing SECURED

SIC 1629 , 1542

Line of business Heavy construction, nonresidential cnstn, industrial bldg cnstn, water/ sewer/ utility cnst

NAICS 237110

History Status CLEAR

FirstRain Company News

This Company is not currently tracked for Company News

Powered by FirstRain

Public Filings

The following data includes both open and closed filings

found in D&B's database on this company.

Record Type Number of Records

Most Recent Filing Date

Bankruptcies 0 -

Judgments 0 -

Liens 0 -

Suits 1 07/11/12

UCCs 2 12/30/08

The public record items contained herein may have been

paid, terminated, vacated or released prior to todays date.

Predictive Scores

Currency: Shown in USD unless otherwise indicated

D&B Viability Rating Summary

The D&B Viability Rating uses D&B's proprietary analytics to compare the most predictive business risk indicators and deliver a highly reliable

assessment of the probability that a company will go out of business, become dormant/inactive, or file for bankruptcy/insolvency within the next 12

months. The D&B Viability Rating is made up of 4 components:

3

Compared to All US Businesses within the D&B Da tabase:

Level of Risk: Moderate Risk

Businesses ranked 6 have a probability of becoming no longer viable: 13 % Percentage of businesses ranked 6: 30 %

Across all US businesses, the average probability of be coming no longer viable: 14 %

Compared to All US Businesses within the same M ODEL SEGMENT:

Model Segment : Established Trade Payments

Level of Risk: High Risk

Businesses ranked 8 within this model segment have a probability of becoming no longer viable: 11 % Percentage of businesses ranked 8 with this model seg ment: 13 %

Within this model segment, the average probability of b ecoming no longer viable: 5 %

Data Depth Indicator:

Rich Firmographics

Extensive Commercial Trading Activity

Basic Financial Attributes

Greater data depth can increase the precision of the D&B Viability Rating assessment.

Financial Data

Trade Payments

Years in Business

Not Available

Available (3+ Trade)

Large Established

Company Profile Details:

Financial Data: Not Available

Trade Payments: Available (3+ Trade)

Company Size: Large (Employees: 50+ or Sales: $500K+)

Years in Business: Established (5+)

This information may not be reproduced in whole or in part by any means of reproduction.

Portfolio Comparison Lowest Risk:1 Highest Risk:9

Data Depth Indicator Predictive Data:A Descriptive Data:G

Company Profile

Company Size

Viability Score Lowest Risk:1 Highest Risk:9

4

© 2005-2018 Dun & Bradstreet, Inc.


Page 5 of 82

Water Management

Electrical Improvements Program 2018 $5,000,000 IEPA Loan

Phase I 2019 $3,400,000 Water Fund- Water Plant Facility

Condition

Rating Criticality Rating

1 2 3 4 5

1 Tier 1 Tier 1 Tier 2 Tier 3 Tier 3





Tier 1 Very Low

Risk Include in the CIP > 10 years Include in the CIP 7-10 years Include in the CIP 5-7 Years Tier 2 Low Risk

Tier 3 Medium risk

Tier 4 High Risk Include in the CIP 2-5 Years

Tier 5 Very High

Risk Include in the CIP 1-3 Years

Original Purchase Date & Cost

MCC-B & MCC-C: 1956 – part of 1956 expansion Main Switchgear: 1986 – unknown cost 500 kW generator: 1971 – supports 9 MGD 1100 kW generator: Funding History

1998 – supports 20 MGD

Detailed engineering design and bidding services 2017 $574,282

Project Description & Justification

2018 Construction of the generators building and addition to the water plant, delivery of the

generators, switchgear and Motor Control Centers (MCCs) with some installation of

equipment at a projected cost of $5,000,000

2019 Completion of the construction and installation of the electrical improvements at a

projected cost of $3,400,000

The phase I of the electrical improvements program consists of the following projects:


Replacement of the main switchgear and Motor Control Centers (MCCs):

This project consists of replacing the main switchgear and MCC-A1, MCC-A2 and MCC-A3

(located in the main electrical room) with the addition of automatic transfer controls. The age of

the existing equipment is approximately 30 years and is approaching

the end of their effective life based on the findings of the Water Plant

condition assessment study performed in 2015. If this equipment were

to fail, it would cause complete water plant shut-down. Additionally,

the lead time on design, procurement and installation is relatively long

for such critical equipment as it could take up to 2-3 years to complete

this project. Part of the cost of this project is the challenge of finding

locations for the new equipment while maintaining plant operation.

Summary of the risk assessment of this project is below:

Risk Score Tier 5 Justification

Condition Rating 4 Less than 25% of useful life left

Criticality Rating

5 Will cause complete plant shutdown, long lead time

Replacement of the 1956 Motor Control Centers (MCCs):

This project consists of replacing MCC-B and MCC-C located in the 1956 building. These MCCs

provide power to significant amount of equipment at the plant such

wash water pumps, chemical metering pumps, recycling pumps…etc.

The MCCs have exceeded their useful life and have been determined

to be in poor condition due to the presence of corrosion. If either of

these MCCs were to fail, it will impact enough equipment to

significantly disrupt the operation. The location of these MCCs must

also be evaluated due to safety concerns and climate conditions.


Replacement of Two Backup

Engine Generators:


Condition

Rating 5 Exceeded it useful life, signs of corrosion

Criticality Rating 5

Catastrophic severity level impact including potential violation of regulations


This project consists of replacing the two backup generators at the water plant. The water plant has

two backup generators, 500 kW diesel, installed in 1971, and 1100 kW

natural gas, installed in 1998. The 1100 kW generator could provide power

to sustain a production rate of approximately 19 MGD of water and the 500

kW generator up to 9 MGD of water. Due to its size and the amount of water

that can be produced, the 500 kW generator serves as a backup to the primary

1100 kW generator, providing power during emergency power outages.

The 500 kW generator has exceeded its life expectancy and due to age has

begun to exhibit signs of wear requiring more frequent and costly repairs.

Additionally, due to age, parts typically have to be custom made leading to

longer periods of the generator being out of service and a higher cost of

maintenance.

The 1100 kW generator is of a unique design and model that parts and qualified service technicians

are becoming limited. This generator has had many breakdowns and repairs in recent time. In

addition, the manufacturer of the generator has informed the Village that certain parts will need to

be replaced in the coming years alongside a software upgrade. This replacement could have a

substantial cost and the design of this replacement is still being investigated by the manufacturer

and is not certain to be workable.



Condition Rating 4 The 500 kW generate has exceeded useful life. The 1100 kW has

Less than 25% of useful life left. Many historical maintenance needs

Criticality Rating 4 Will cause complete plant shutdown if power is lost. Due to the

redundancy and that the 500 kW generator would only provide 9

MGD rate, a criticality rating of 4 is justified

Due to the limited space at the water plant, a generator building is proposed to house the two new

generators and an addition to the water plant to stage the phasing of the electrical improvements.

The addition will house the new switchgear, multiple MCCs and have few administrative spaces.

This addition will minimize and shorten the impact on the water plant operation when taking

equipment off the old switchgear and MCCs to the new ones.

The total estimated cost of this project is detailed below:

Cost Type Estimated Amount Comments

Includes 10% contingency and

Construction Contract $7,800,000

3% escalation to 2018


Engineering Construction

$600,000 Preliminary Estimate

Services

Total $8,400,000

The total estimated cost will be updated late August upon the completion of the 90% design. This

cost estimate includes constructing a full generators building. An alternate to reduce cost will be

included in the bid document by minimizing the building to a privacy fence along Lake Avenue.

Project Update

In 2017, the detailed engineering design of these improvements is being performed. Bidding the

project is anticipated in the fall of 2017. Additionally, an application has been submitted for an

IEPA loan under the State Revolving Fund (SRF) loan program and a loan number for the project

has been assigned. Once the project has been awarded, a signed agreement with the IEPA for the

loan will be executed.

Project Alternative

The projects above could be a done separately. However, it is proposed to combine them for the

following reasons:

• Each of these electrical projects is very disruptive on its own to the operation of the water

plant. Performing this work once, will minimize the amount of disruption in the future and

the risks associated with it.

• There is an economy of scale related to combining these electrical projects. In addition to

the savings due to the larger scale of the project, there will be savings associated with

equipment replacement. For example, if the switchgear replacement project was done first,

new breakers for the old generators must be installed to work with this new switchgear.

Then, these new breakers will be replaced again when the generators are replaced.

Combining these projects will eliminate to purchase and replacement these equipment twice

in this example.

• Completing the electrical projects above prior to 2020 when North Main Utility will come

on board is desirable to minimize the impact of this higher demand on operation. The lead

time on these projects is long; could be up to 3 years of design, procurement and

construction.

Operating Budget Impact

Is this purchase _______ routine or __X___ non-routine?


NONROUTINE

Maintenance Costs None

Personnel Costs None

Training Costs None

AGENDA ITEM: 6.21

Page 1 of 4

SUBJECT: 2020 Financial Analysis MEETING DATE: April 28, 2020 FROM: Melinda Molloy, Finance Director Erik Hallgren, Assistant Village Manager

Background

The Village of Wilmette recognizes that coronavirus (COVID-19) will place a significant impact on the financials of the Village. The State of Illinois implemented a ‘Stay at Home’ order that started on Saturday, March 21, 2020 and is expected to remain in effect for the duration of the Gubernatorial Disaster Proclamation, which currently extends through May 31, 2020. This order will place economic pressure on Wilmette and its budget. Staff has conducted an analysis of the potential financial impact on the Village’s major funds and the below analysis shows the outcomes for the Village’s General Fund. Discussion

Revenues

Analyzing the financial implications of COVID-19 is primarily focused on the revenue for the Village. While staff is continuing to gather more information that will provide more precise projections, staff is using a variety of methodologies to provide estimates on the potential impacts to the Village’s different revenue streams. Staff reviewed the original monthly budget projections and then assessed each revenue individually to rank its sensitivity to the downturn and then assigned a projected downturn factor. Those factors ranged from a 3% reduction in revenues up to a 75% reduction in revenues. Additionally, staff developed two different scenarios for the revenue impact based upon the duration of COVID-19 and the accompanying financial implications.

• Scenario #1 assumes the re-opening of the economy starting in the 3rd Quarter

• Scenario #2 assumes the re-opening of the economy starting in the 4th Quarter In both scenarios, the re-opening timeframe does not mean that revenues will go back to original projections, it assumes that there are structural impacts to the Village’s tax base and that there is a gradual recovery of revenues over the remainder of the year and into 2021.



The model also assumes that the Village will continue to receive disbursements of tax revenues on a normal timeline. While the State of Illinois and Cook County have indicated there may be delays of disbursements, neither have provided specific details on those delays. If and when delays are announced, the revenue forecasting model will be updated with that information. Below are several of the specific revenue projection methodologies used for the financial forecast model.

• Sales Tax – Sales tax revenues, including home rules sales tax, were developed from the bottom-up. Staff analyzed the unique business mix of the Village and assigned factors on business type and by month. Overall, staff project a 14% to 16% reduction in sales tax and a 17% to 19% reduction in home rules sales tax in Scenario #1 and Scenario #2 respectively. The reason for the differential between the two sales tax components is that the home rule sales tax does not apply to groceries.

o Scenario #1 March – Grocers up 25%; Restaurants and Retailers down 50% April & May – Grocers up 60%; Restaurants down 75%; Retailers down 100%;

Pharmacy or Hardware 0% June – Grocers up 30%, Restaurants down 60%, Retailers down 50%

o Scenario #2 March – May: Same as Scenario #1 June & July – Grocers up 30%; Restaurants down 75%; Retailers down 100%;

Pharmacy or Hardware 0% August – Grocers up 25%; Restaurants down 60%; Retailers down 50%;

Pharmacy or Hardware 0% September – Grocers up 25%, Restaurants down 40%, Retailers down 50%;

Pharmacy or Hardware 0%

• State Shared Income – For revenues that are distributed by the State such as income tax, local use tax, PPRT, staff took initial guidance from the Governor’s Office of Management and Budget Revenue Revisions, which were released on April 15. The projections show an estimated 8% to 14% range of reduction for income tax depending on the duration of the economic slowdown, a similar impact was applied to PPRT and at this point there is no adjustment to local use tax (use tax is collected on internet sales which theoretically should increase during the pandemic).

• Housing Related Revenues – To determine the potential impact of revenues that are driven by the housing market such as permits, some licenses, and the real estate transfer tax, the Village looked at the economic impact of the great recession from 2007 to 2011. During that timeframe, the Village saw a downturn of 47% in real estate transfer tax and 43% in permits and licenses. The impact on these revenues is not projected to be as significant during this economic slowdown so staff assigned values ranging from 17% to 27% in Scenario #1 and Scenario #2 respectively.

Revenue Outcomes The 2020 budget for General Fund revenues was $34.17 million. During the first quarter of 2020, revenues were tracking in line with that value. The below chart layers in the projected impacts of scenario #1 and scenario #2. Currently, the estimated impact range for the General Fund is a revenue reduction from $2.32 million to $3.11 million.


Revenue Type Projection Scenario #1 Reduction

Scenario #2 Reduction

Grant/Contributions 0.13 - -

Income Tax 2.90 (0.24) (0.41)

Licenses 1.65 (0.05) (0.06)

Other 4.22 (0.45) (0.58)

Permits 2.08 (0.41) (0.58)

Property Tax 10.46 - -

Real Estate Transfer Tax 1.12 (0.24) (0.33)

Sales Tax 5.38 (0.81) (0.95)

Service Charges 3.18 (0.12) (0.21)

Utility Tax 2.00 - -

Water Fund Transfer 1.05 - -

Totals $ 34.17 M $ (2.32) M $ (3.11) M

Total Revenue $ 34.17 M $ 31.85 M $ 31.06 M *in Millions Expenses

In addition to reviewing the Village’s revenues, staff looked closely at expenses and how they will impact the cash position of the Village in 2020. The development of the expense model for the financial analysis included the review of historical spending patterns and the analysis of cash flow projections for major capital outlays. Operating expenditures such as personnel costs, contractual services, commodities, and other expenses tend to follow a similar spending pattern year over year. Staff reviewed a three-year history of spending on these categories to develop the baseline spending for the Village. In addition, staff reviewed the timelines and cash flow projections for major capital outlays such as the Neighborhood Storage Project, Electrical Upgrades at the water facilities, Central Avenue Reconstruction, and major capital/vehicle purchases. These projections were layered in with the baseline spending to develop the projected outflows for the Village. Given the economic uncertainty of COVID-19, staff has identified potential expense savings in the 2020 budget. These savings opportunities attempt to mitigate the impact of the COVID-19 pandemic without major service impacts to our residents. At the April 14, 2020 Village Board meeting staff presented these saving opportunities. These savings totaled $762,000 and include:

• $300,000 in operating expenditures o This item includes savings for street lighting, winter operations, urban forest

management, training, and a variety of other line items

• $220,000 for the engineering program o This item includes bid savings for the street resurfacing program, alley

maintenance, brick street maintenance and the deferral of projects including pavement rejuvenation, traffic calming, and some curb/sidewalk replacement.

o Additional engineering program savings totaling more than $400,000 will be considered in June and July of this year

• $242,000 for capital equipment replacement fund (CERF)


o This item consists of the deferral of the sidewalk snowplow and the council chambers audio visual equipment.

The $300,000 costs savings for operating expenditures have been included in the financial analysis based upon discussions at the April 14, 2020 Village Board meeting. The remaining saving options for the CERF and engineering program have not been included in the financial analysis at this time as those decisions are still pending. If the Village were to implement these savings, it would further minimize the impact of COVID-19 on the Village’s cash balances. Expense Outcomes The 2020 budget for General Fund expenses was $35.54 million. During the first quarter of 2020, expenses were tracking in line with that value. The below chart layers in the projected changes to the operating budget including $300,000 in operating expense reductions and the implementation of the Village’s business assistance grants. Currently, the estimated expense total for 2020 in the General Fund is $35.35 million.

Amount

2020 Budget $ 35.54

2020 Updated Projection $ 35.35

Differential $ (0.19)

Reserve Impact Based upon the projected impacts to revenues and expenses, staff reviewed the impact on the Village’s projected General Fund reserve levels. The below chart shows the projected impacts:

Projection Scenario #1 Scenario #2

2020 Beginning Reserve $ 15.01 $ 15.01 $ 15.01

Revenues $ 34.17 $ 31.85 $ 31.06

Expenses $ (35.35) $ (35.35) $ (35.35)

Projected Ending Reserve $13.83 $ 11.51 $ 10.72

% of Operating Expense 38.9% 32.3% 30.2%

*In millions

Next Steps

From an overall perspective, the Village is strongly positioned to weather an economic slowdown due to COVID-19. The Village’s strong reserve levels and diverse revenue streams provide flexibility to the Village during these uncertain times. However, the extent and duration of the economic slowdown are unknown and Village staff will continue to monitor, analyze, and report to the Village Board as more information is gathered. This data will allow the Village to provide more precise projections and adjust our financial strategy accordingly.

Attachments

1. Presentation of COVID-19 Financial Analysis

FY2020 Financial AnalysisApril 28, 2020

Revenue Assumptions

• Looked at original monthly budget projections• Adjusted projections by factors from 3% to 75% on likelihood of impact

• Impact factors utilized variety of methodologies• Built sales tax from bottom-up; analyzed Wilmette’s unique business mix• Utilized state projections for state distributed revenues • Compared to impacts during Great Recession for market driven revenues

• No shift in timing of revenue distributions from state and county• Indication there may be delays but no firm actions to date

• Two Scenarios• Scenario #1 – Assumes re-opening of economy starting 3rd quarter• Scenario #2 – Assumes re-opening of economy starting 4th quarter

Revenue Outcomes – General Fund

$-

$1.0

$2.0

$3.0

$4.0

$5.0

$6.0

$7.0

P01 P02 P03 P04 P05 P06 P07 P08 P09 P10 P11 P12

Mill

ions

PROJECTED

SCENARIO #1

SCENARIO #2

• Updated projection - $34.17M • Equal to original budget

• Scenario #1 - $31.85M – $2.32M differential• Scenario #2 - $31.06M – $3.11M differential

Expense Methodology

• Operating expense projections based on 3-year trend analysis• Personnel, contractual services, commodities

• Capital expense projections based on project cash flows• Neighborhood Storage Project, Central Avenue, Electric Upgrades

• Cost savings • Included operating expense ($300k);

• Does not include engineering ($220k); and CERF ($242k)

• Village’s business assistance program added to projections

Expense Outcomes – General Fund

• Original budget - $35.54M • Updated projection - $35.35M

$-

$1.0

$2.0

$3.0

$4.0

$5.0

$6.0

P01 P02 P03 P04 P05 P06 P07 P08 P09 P10 P11 P12

Mill

ions

BUDGET

UPDATED

Reserve Projections – General Fund

• Does not include capital expense reduction options

• Similar Analysis for Water and Sewer Funds

• Continue to monitor Village’s cash position

ProjectionScenario

#1

Scenario

#2

2020 Beginning

Reserve$15.01 $15.01 $15.01

Revenues $34.17 $31.85 $31.06

Expenses ($35.35) ($35.35) ($35.35)

Projected Ending

Reserve$13.83 $11.51 $10.72

% of Operating

Expense38.9% 32.3% 30.2%

*In Millions

Next Steps

• Gather data to provide more precise projections

• Update projections on monthly basis

• Continue to evaluate level of risk for revenue streams

• Monitor state and county for shifts in revenue disbursements

• Watch state and federal government for reimbursement opportunities

• Continue to report findings to the Village Board

Date: April 21, 2020

To: Village President & Board of Trustees

From: Michael Braiman, Village Manager

Subject: Engineering Program Analysis- Cost Savings for Consideration

At the April 14, 2020 Village Board meeting, staff presented cost saving options for this year’s engineering program with the intent that contracts for the annual street resurfacing, alley and

brick street maintenance programs would be on the April 28 agenda for approval.

As part of the April 14 discussion, staff identified approximately $220,000 in recommended engineering program savings that would minimally impact the long-term condition of the

Village’s infrastructure. As part of the discussion, the Board requested options for additional savings that could be implemented later this year when the financial impact of COVID-19 may

be better known. Accordingly, the engineering team has identified $459,000 in additional savings that can be considered over the course of the next several months.

The table below summarizes the current staff recommendation as well as the additional

savings and decision timelines. At this time, staff continues to recommend completing all planned work for the street resurfacing, alley maintenance and brick street maintenance

programs with the option to defer portions of the work later this year.

Description Budget Rec’d Revised

Budget

Rec’d Savings

Potential Add’l

Savings

Decision Date on Add’l

Savings/Work

Street Resurfacing 2,750,000 2,699,000 51,000 215,000 June 9

Alley Maintenance 450,000 410,000 40,000 172,000 June 9

Brick Maintenance 110,000 72,000 38,000 18,000 July 14

Street Patching 92,000 92,000 - 23,000 July 14

Sidewalk Repclmnt. 70,000 63,000 7,000 18,000 July 14

Pavement Marking 50,000 50,000 - 13,000 July 14

Curb Replacement 25,000 5,000 20,000 - July 14

Pavement Rejuv. 19,000 - 19,000 - July 14

Crack Sealing 25,000 25,000 - - N/A

Traffic Calming 25,000 1,000 24,000 - N/A

Road Engineering 170,000 170,000 - - N/A

Skokie Valley Trail1 N/A N/A 20,000 - N/A

Totals 3,786,000 3,587,000 219,000 459,000

Yellow highlights = Contracts up for approval on April 28

Gray highlights = Contracts already approved

1 *The Skokie Valley Trail project is predominantly grant funded and the net cost to the Village in 2020

was to be $20,000; the project has been deferred to 2021

Staff intends for the decision points regarding additional savings to be on the June 6 and July

14 Village Board agendas for consideration.

Additional details regarding the above analysis can be found in the attached table prepared by the engineering team. For the Board’s reference, a draft of the street resurfacing and

alley/brick street maintenance April 28 agenda items are also attached. Board members with questions regarding the action items for April 28 are encouraged to contact myself or Director

of Engineering & Public Works Brigitte Berger.

The construction contracts up for approval on April 28 will not be on the Consent Agenda and will follow a 2020 financial forecast presentation to provide additional context to the Village

Board’s deliberations.

Description Budget Rec'd

Revised

Budget

Rec'd

Savings

Potential

Additional

Savings

(only if needed)

Potential Additional Savings Comments Construction Timing Decision Timing

Street Resurfacing $2,750,000 $2,699,000 $51,000 $215,000

Defer Sprucewood Lane (alternate 1) at $88k,

Washington Ave (alternate 2) at $80k and

Sprucewood Drive (base bid) at $47k May to September

4/28 award & 6/9 decision on

additional savings

Alley Maintenance Program $450,000 $410,000 $40,000 $172,000Reduction of full alley at $118k and/or reduction of

1/2 alley (alternate) at $54k June to August

4/28 award & 6/9 decision on

additional savings

Brick Street Maintenance $110,000 $72,000 $38,000 $18,000 25% contract reduction September

4/28 award, 7/14 decision on

additional savings

Street Patching $92,000 $92,000 $0 $23,000 25% contract reduction May - Phase 1

Early Sept - Phase 2

Awarded 3/10, 7/14 decision

on additional savings

Sidewalk Replacment Program $70,000 $63,000 $7,000 $18,000 25% contract reduction April - Phase 1 August -

Phase 2


on additonal savings

Pavement Marking Program $50,000 $50,000 $0 $13,000 25% contract reduction Late September to

Early October


on additional savings

Curb Replacement $25,000 $5,000 $20,000 $0 NA April - Phase 1 August -

Phase 2


to maintain savings

Pavement Surface Rejuvenation $19,000 $0 $19,000 $0 NAAugust

Contracted, 7/14 decision to

cancel contract

Crack Sealing $25,000 $25,000 $0 $0 NALate April or Early May

Awarded 2/25, proceeding with

work

Traffic Calming Program $25,000 $1,000 $24,000 $0 NA NA NA

Road Program Eng. Services $170,000 $170,000 $0 $0 NA NA NA

Skokie Valley Bike Trail* N/A N/A $20,000 $0 NA NA NA

3,786,000 3,587,000 219,000 459,000

*The Skokie Valley Trail project is predominantly grant funded and the net cost to the Village in 2020 was to be $20,000; the project has been deferred to 2021

2020 Engineering Program Cost Saving Options


SUBJECT: 2020 Motor Fuel Tax (MFT) Road Program MEETING DATE: April 28, 2020 FROM: Brigitte Berger-Raish, P.E. Director of Engineering and Public Works

Dan Manis, P.E., Village Engineer Ryan Kearney, P.E., Project Manager

BUDGET IMPACT:

This item is of an immediate and critical nature to prevent further degradation of the Village’s infrastructure; the construction must be performed during warm weather months and approval will provide for the project to start in May and completed by September 2020. Recommended Motion

Move to approve a contract in an amount not-to-exceed $2,344,369 with J.A. Johnson Paving Co., Arlington Heights, IL, for the 2020 MFT Road Program. Background

The purpose of the Road Program is to rehabilitate Village-owned streets that are in very poor condition. The typical scope of work consists of intermittent curb and sidewalk improvements, minor utility repairs, pavement surface removal, pavement patching, hot-mix asphalt (HMA) binder and surface installation, and parkway restoration. In 2019, the Village Board reviewed funding options for the Road Program and determined that an enhanced budget was necessary to improve the overall pavement condition of Wilmette roadways. As such, the Board committed to a $2.75 million Road Program for 2020 as follows:

• Asphalt/Concrete Resurfacing: $2,400,000

• Brick Overlay: $350,000 Note: The brick overlay work, while funded as part of the annual Road Program, has been bid as part of the alley and brick street maintenance contract which can be found in Agenda Item 6.42.

Contract Cost: $2,344,369 Budget: $2,400,000

Over/(Under) Budget ($55,631)






Additionally, the Village is now budgeting separately for necessary engineering services such as soil sampling and surveying to ensure full funding of the annual Road Program. For 2020, this cost is $170,000 and is not part of this contract approval. The chart below displays the total area rehabilitated through this program since 2015:

Road Program History

Item 2015 2016 2017 2018 2019

Streets* (in square feet) 129,469 123,197^ 169,655^ 197,301^ 86,256

Equivalent Miles+ 0.94 0.90 1.24 1.44 0.63

* = These values do not include the roadways rehabilitated by other Village projects. ^ = The value includes a street where the surface was converted back to brick pavers. + = At the Village average street width of 26 feet wide.

The total roadway rehabilitation area for this project is approximately 322,097 square feet. Another 14,567 square feet of roadway will be rehabilitated from asphalt to brick as part of the 2020 Alley & Brick Street Reconstruction Program contract (Agenda Item 6.42) for a total area of 336,664 square feet and equivalence of 2.45 miles which represents nearly 4% of the locally maintained non-brick roadway network. The Road Program is designed and managed by Engineering staff. The Village utilizes pavement evaluation software and field inspections to prioritize roadway rehabilitation needs. The following streets were selected for the 2020 program:

Street From To __________ Greenleaf Ave. 9th St. 4th St. Greenwood Ave. Dartmouth Ave. Hunter Rd. Kenilworth Ave. Locust Rd. Princeton Pl. Maple Ave. 4th St. R&R Tracks Prairie Ave. 15th St. Wilmette Ave. Princeton Pl. End of Pavement Greenwood Ave. Sprucewood Dr. Cul-de-sac Sprucewood Rd. Sprucewood Ln.2 Cul-de-sac Illinois Rd. Washington Ave. 8th St. Sheridan Rd. Washington Ave.1 Sheridan Rd. Michigan Ave. Wilshire Dr. Cul-de-sac Wilshire Dr. E. Wilshire Dr. E. Wilshire Dr. W. Glenview Rd. Wilshire Dr. W. Wilshire Dr. E. Glenview Rd.

1 Alternate 1 Bid 2 Alternate 2 Bid

Discussion

The bid document for the 2020 MFT Road Program was published on the Village website and advertised in the Illinois Department of Transportation (IDOT) Contractor’s Bulletin on March 12, 2020. Bids were opened on April 2, 2020. The project had two (2) qualified bidders. The bid results are summarized below:


Company Base Bid Alternate 1 Alternate 2 Base + Alt. 1 + Alt. 2

J.A. Johnson Paving Co. $2,177,103.76* $79,652.80 $87,612.07 $2,344,368.63

Peter Baker & Son Co. $2,400,774.90 $88,847.40 $101,586.67 $2,591,208.97

Engineers’ Estimate $2,390,334.25 $87,396.50 $87,557.50 $2,565,288.25

* As corrected

J.A. Johnson Paving Co. submitted the lowest qualified bid of $2,344,369 (Base Bid plus Alternate 1 and Alternate 2). J.A. Johnson Paving Co. has previous construction experience in Wilmette, most recently serving as general contractor for the 2018 Road Program. The work at that time was completed to the satisfaction of Engineering staff. Based on their competitive bid and previous work experience, the Engineering and Public Works Department recommends awarding the 2020 MFT Road Program to J.A. Johnson Paving Co. Schedule The 2020 MFT Road Program is scheduled to begin early-May and be completed by end-September 2020. Budget Impact

The 2020 Road Program is allocated to various accounts within the general and motor fuel tax funds. The general fund dollars have dedicated revenues allocated towards the annual road program. Work associated with this contract are a component of the below accounts and are within the FY 2020 budget.

Description 2020

Budget Contract Amount

Account Number

Street Resurfacing (Dedicated General Fund Revenue)

$1,200,000 $1,144,369 11202035-425250

Motor Fuel Tax (MFT) $1,200,000 $1,200,000 22632070-470100

Total $2,400,000 $2,344,369

As discussed on page one, a portion of the 2020 Road Program is allocated to the Forest Avenue brick overlay which is included in Agenda Item 6.42. COVID-19 Consideration: The contract award recommendation is for the entire bid amount; however, the Village Board may choose to reduce the scope of work included in the project. In June, staff will prepare options for up to $215,000 in contract value reductions for Village Board consideration. Options will include deferral of Sprucewood Lane (Alternate 1) at $88,000, Washington Ave (Alternate 2) at $80,000 and Sprucewood Drive (base bid) at $47,000.

Documents Attached

1. Road Program Map 2. Bid Tabulations 3. 2020 CIP Sheets for Road Program

PATCHING*

STREETSVILLAGE LIMIT

LEGEND:

Village of Wilmette

2020 Road Program

Location Map

Designed: RK

Date: 03/31/2020

Sheet 1 of 1

STREETS (Base Bid - Stage 1^):

Greenleaf Ave. (9th St. to 4th St.)Maple Ave. (4th St. to R&R Tracks)Washington Ave. (8th St. to Sheridan Rd.)Wilshire Dr. (Cul-de-sac to Wilshire Dr. E.)Wilshire Dr. E. (Wilshire Dr. W. to Glenview Rd.)Wilshire Dr. W. (Wilshire Dr. E. to Glenview Rd.)

STREETS (Base Bid - Stage 2^):

Greenwood Ave. (Dartmouth St. to Hunter Rd.)Kenilworth Ave. (Locust Rd. to Princeton Pl.)Prairie Ave. (15th St. to Wilmette Ave.)Princeton Pl. (End of Pave to Greenwood Ave.)Sprucewood Dr. (Cul-de-sac to Sprucewood Rd.)

^ = Stage 1 construction shall occur from April 27 to June 19, 2020; Stage 2 construction

shall occur from June 22 to August 21, 2020; all punch list work must be completed

by September 25, 2020.

STREETS (Alternates):

Washington Ave. (Sheridan Rd. to Michigan Ave., Stage 1)

Sprucewood Ln. (Cul-de-sac to Illinois Rd., Stage 2)

PATCHING*:

Green Bay Rd. (Isabella St. to Ashland Ave.) Lake Ave. (Green Bay Rd. to Sheridan Rd.) Park Ave. (Gregory Ave. to Wilmette Ave.) Thornwood Ave. (Illinois Rd. to Dartmouth St.) Wilmette Ave. (Ridge Rd. to 17th St.)

* = Pavement patching is tentative and subject to available funds.

The limits of patching repairs, if any, will be marked out by the Engineer

at some or all of the locations identified above during street construction.

Patching work shall be completed on or before September 25, 2020.


EngineeringandPublicWorks _________________________________________________________________________________________________________________________________________

RoadProgram 2020 $ TBD Dedicated/MFT Streets, Sidewalks, and Alleys 2021 $ TBD

2022 $ TBD 2023 $ TBD

2024 $ TBD X Critical - Recommended - Contingent on Funding

OriginalPurchaseDate&Cost Unknown FundingHistory 2019 $705,657 2018 $1,460,993 2017 $2,096,276 2016 $1,210,511 2015 $1,164,000 2014 $ 848,000 2013 $1,370,000 2012 $1,002,000

Since 2014, the Village Board has worked to increase annual funding of the road program. With the passage of the .75% increase in Home Rule Sales Tax in 2014, approximately $300,000 of the proceeds was to the road program. As part of the FY 2017 Budget, the Village Board committed to an annual $2 million Road Program and increased the property tax rate by 0.90%, as well as the local gasoline tax by $0.03 for street improvements. In 2019, the Engineering Division surveyed all non-brick streets in the Village. These ratings are calculated from data obtained during routine in-house field inspections. The table below, developed by the Department, displays the various pavement surface conditions with their corresponding PCI ratings:

SurfaceCondition PCIRatingExcellent 100 – 86 Good 85-71 Fair 70-56 Poor 55-41 Very Poor 40-26 Serious 25-0


The 2019 condition survey found that the condition of the infrastructure has degraded faster than anticipated. The current overall PCI rating is 56, indicating that the average pavement conditions are “fair” to “poor”. This assessment would indicate that the program, as currently funded, is not adequately maintaining the Village’s roadway assets.

Given the current condition of the Village’s roadway system, the Village Board is holding a series of public meetings to consider how to improve the condition of the roads. Scenarios under consideration include but are not limited to the following:

ProjectDescription&Justification


The purpose of this program is to rehabilitate streets that are owned and maintained by the Village. The Road Program budget funds a variety of construction projects and services, including street resurfacing and reconstruction, surveying, materials testing, and other necessary engineering studies. Background The Village currently maintains approximately 64 miles of non-brick public roadways, made up of the following surface types:

SurfaceType TotalMilesAsphalt Cement (AC) > 47 miles Asphalt Over Brick (ABR) > 5 miles Asphalt Over Concrete (APC) 7 miles Concrete (PCC) < 5 miles

Many of the Village’s roads were built in the post-World War II development boom. From 1998 to 2008, the Village conducted an accelerated street resurfacing program each year to improve the overall average pavement condition to “good”. At the end of the accelerated program in 2008, the Engineering Division recommended reducing the annual funding allocation from $3.1 million to $2 million, which was intended to maintain this condition level. Since 2012, the annual expenditure on street resurfacing has averaged $1.2 million per year. Part of this funding was allocated to federal projects for the Village’s required local contribution (typically 30% of the total construction costs), as well as engineering services necessary for federally-funded street reconstruction projects. This reallocation of funds reduced the number of streets that could be rehabilitated as part of the Road Program. As a result, the overall pavement condition of Village-owned streets has dropped from “good” to “fair/poor”. If this trend continues, the overall pavement condition is expected to reach “poor” status within the next five years. To abate this, staff will focus future grant requests on large-scale resurfacing projects, instead of reconstruction projects like Central Avenue and Locust Road.

PavementRehabilitationStrategy The goal of this program is to rehabilitate streets with the worst pavement surfaces first, as well as to utilize outside funding sources as they become available. In 2013, the Engineering Division began using the pavement evaluation software PAVER™ to help prioritize street rehabilitation needs. This software assigns a numeric value to each street, known as a PCI (pavement condition index) rating, which represents the current condition of the pavement surface. The Department will conduct full roadway inventory inspections every three years, with more frequent evaluations for streets slated for rehabilitation within three to five years. This process will ensure that the street with the worst pavement conditions are rehabilitated first. The scope of work for the street resurfacing projects will include alternate bid options for area patching and additional blocks in order to maximize the program budget.


PolicyforBrickStreetsOverlaidwithAsphaltIn 2002, the Village adopted a policy on rehabilitating brick streets that have been overlaid with asphalt. If the following requirements are met, the project scope of work would include removing the existing asphalt surface and reconstructing the street in brick, one block at a time:

The street must contain original clay fired bricks. The street segment must be included in an annual rehabilitation program. More than 65% of the residents must be in favor of the brick street surface. A minimum of a contiguous three block segment must endorse the brick surface. The renovation plan be completed in shorter segments so the Road Program budget is not

dominated by the rehabilitation of the brick street. This policy was endorsed by the Municipal Services Committee in 2012, 2015, 2016, and 2019. The 700 block of Forest Avenue is currently proposed for brick rehabilitation in 2020. ProjectUpdate The Village Board is in the process of reviewing funding for this program. ProjectAlternativeThe alternative to pavement rehabilitation is patching on an emergency basis. While patching will slow down the progression of potholes, it creates joints in the pavement that will eventually result in further deterioration. The second alternative is not to perform any roadway maintenance, which will result in total pavement failure. Once the roadway base is impacted from lack of maintenance, the road has to be reconstructed typically at three to four times the cost of resurfacing. The Village Board approved a Special Service Areas (SSA) policy in 2016 which allows residents to petition for their street rehabilitation to be accelerated at a shared cost. OperatingBudgetImpactIs this purchase routine__X___or ______non‐routine?

ROUTINE Department Budget General Fund Capital Account Number Description Road Program Account Number 11202035—80100

VILLAGE OF WILMETTE

2020 ROAD PROGRAM (#20023)

SECTION 20-00207-00-PV

BID TABULATION - BASE BID

DATE: APRIL 2, 2020

BASE BID

NO. ITEM NO. ITEMS UNIT QUANTITY UNIT COST TOTAL COST UNIT COST TOTAL COST UNIT COST TOTAL COST

1 20100210 TREE REMOV OVER 15 UNIT 29 $50.00 1,450.00$ 34.00$ 986.00$ 110.00$ 3,190.00$

2 TEMPORARY FENCE EACH 505 $100.00 50,500.00$ 45.00$ 22,725.00$ 100.00$ 50,500.00$

3 20101100 TREE TRUNK PROTECTION EACH 120 $85.00 10,200.00$ 85.00$ 10,200.00$ 150.00$ 18,000.00$

4 TREE ROOT PRUNING EACH 505 $105.00 53,025.00$ 30.00$ 15,150.00$ 90.00$ 45,450.00$

5 TREE CANOPY PRUN 1-10 EACH 56 $90.00 5,040.00$ 75.00$ 4,200.00$ 46.00$ 2,576.00$

6 REM & DISP UNS MATL CU YD 434 $65.00 28,210.00$ 10.00$ 4,340.00$ 50.00$ 21,700.00$

7 TRENCH BACKFILL CU YD 329 $44.00 14,476.00$ 15.00$ 4,935.00$ 1.00$ 329.00$

8 TOPSOIL F & P VAR DP CU YD 170 $37.00 6,290.00$ 10.00$ 1,700.00$ 24.50$ 4,165.00$

9 SEEDING, SPECIAL SQ YD 1,796 $8.00 14,368.00$ 5.00$ 8,980.00$ 5.00$ 8,980.00$

10 SODDING, SPECIAL SQ YD 3,727 $13.00 48,451.00$ 13.00$ 48,451.00$ 14.85$ 55,345.95$

11 28000510 INLET FILTERS EACH 157 $100.00 15,700.00$ 125.00$ 19,625.00$ 210.00$ 32,970.00$

12 AGG SUBGRADE IMPROVE CU YD 184 $55.00 10,120.00$ 10.00$ 1,840.00$ 100.00$ 18,400.00$

13 AGG BASE CSE B CU YD 367 $60.00 22,020.00$ 10.00$ 3,670.00$ 80.00$ 29,360.00$

14 35800100 PREPARATION OF BASE SQ YD 333 $2.50 832.50$ 1.50$ 499.50$ 6.00$ 1,998.00$

15 40600275 BT MATLS PR CT POUND 5,543 $0.50 2,771.50$ 0.01$ 55.43$ 0.01$ 55.43$

16 40600290 BIT MATLS TACK CT POUND 27,092 $0.50 13,546.00$ 0.01$ 270.92$ 0.01$ 270.92$

17 40600982 HMA SURF REM BUTT JT SQ YD 333 $10.00 3,330.00$ 1.00$ 333.00$ 5.00$ 1,665.00$

18 40602978 HMA BC IL-9.5 N50 1.5 TON 2,298 $82.00 188,436.00$ 83.00$ 190,734.00$ 87.00$ 199,926.00$

19 40603080 HMA BC IL-19.0 N50 3.0 TON 349 $75.00 26,175.00$ 80.00$ 27,920.00$ 87.00$ 30,363.00$

20 40604060 HMA SC IL-9.5 D N50 1.5 TON 2,298 $92.50 212,565.00$ 85.00$ 195,330.00$ 87.00$ 199,926.00$

21 40604060 HMA SC IL-9.5 D N50 2.0 TON 661 $98.00 64,778.00$ 85.00$ 56,185.00$ 87.00$ 57,507.00$

22 40800050 INCIDENTAL HMA SURF TON 107 $150.00 16,050.00$ 51.00$ 5,457.00$ 100.00$ 10,700.00$

23 42400200 PC CONC SIDEWALK 5 SQ FT 40,149 $6.25 250,931.25$ 6.50$ 260,968.50$ 5.75$ 230,856.75$


25 DETECTABLE WARNINGS SQ FT 740 $36.00 26,640.00$ 35.00$ 25,900.00$ 30.00$ 22,200.00$

26 44000100 PAVEMENT REM SQ YD 2,076 $19.50 40,482.00$ 10.00$ 20,760.00$ 13.00$ 26,988.00$

27 HMA SURF REM 0.75 SQ YD 3,824 $3.00 11,472.00$ 2.05$ 7,839.20$ 2.20$ 8,412.80$

28 HMA SURF REM 2.75 SQ YD 27,347 $4.00 109,388.00$ 4.50$ 123,061.50$ 5.15$ 140,837.05$

29 COMB CC&G REM & REPL FOOT 10,796 $27.00 291,492.00$ 30.50$ 329,278.00$ 29.00$ 313,084.00$

30 44000600 SIDEWALK REM SQ FT 50,187 $3.00 150,561.00$ 1.10$ 55,205.70$ 1.20$ 60,224.40$

31 44200934 CL B PATCH T2 8 SQ YD 10 $99.00 990.00$ 80.00$ 800.00$ 150.00$ 1,500.00$

32 44200942 CL B PATCH T3 8 SQ YD 20 $93.00 1,860.00$ 70.00$ 1,400.00$ 125.00$ 2,500.00$

33 44200944 CL B PATCH T4 8 SQ YD 123 $86.00 10,578.00$ 70.00$ 8,610.00$ 100.00$ 12,300.00$

34 44201672 CL D PATCH T2 2 SQ YD 59 $40.00 2,360.00$ 45.00$ 2,655.00$ 65.00$ 3,835.00$

35 44201674 CL D PATCH T3 2 SQ YD 77 $35.00 2,695.00$ 32.50$ 2,502.50$ 42.00$ 3,234.00$

36 44201676 CL D PATCH T4 2 SQ YD 349 $30.00 10,470.00$ 27.50$ 9,597.50$ 33.00$ 11,517.00$

37 44201717 CL D PATCH T2 6 SQ YD 28 $50.00 1,400.00$ 60.00$ 1,680.00$ 112.00$ 3,136.00$

38 44201721 CL D PATCH T3 6 SQ YD 78 $51.00 3,978.00$ 58.00$ 4,524.00$ 95.00$ 7,410.00$

39 44201723 CL D PATCH T4 6 SQ YD 304 $52.00 15,808.00$ 56.00$ 17,024.00$ 82.00$ 24,928.00$

40 STORM SEW REM & REPL 10 FOOT 16 $500.00 8,000.00$ 545.00$ 8,720.00$ 250.00$ 4,000.00$

41 STORM SEW REM & REPL 12 FOOT 16 $525.00 8,400.00$ 565.00$ 9,040.00$ 265.00$ 4,240.00$

42 CB TA 4 DIA T1F EACH 6 $4,800.00 28,800.00$ 4,700.00$ 28,200.00$ 3,900.00$ 23,400.00$

43 MAN TA 4 DIA T1F CL EACH 1 $5,000.00 5,000.00$ 6,950.00$ 6,950.00$ 4,700.00$ 4,700.00$

44 INLETS TA T1F EACH 3 $1,900.00 5,700.00$ 1,750.00$ 5,250.00$ 2,800.00$ 8,400.00$

45 FR & GRATES T3 EACH 10 $650.00 6,500.00$ 425.00$ 4,250.00$ 925.00$ 9,250.00$

46 FR & LIDS T1 OL EACH 6 $425.00 2,550.00$ 400.00$ 2,400.00$ 800.00$ 4,800.00$

47 FR & LIDS T1 CL EACH 14 $425.00 5,950.00$ 400.00$ 5,600.00$ 800.00$ 11,200.00$

48 COMB CC&G TM2.12 FOOT 164 $27.00 4,428.00$ 35.00$ 5,740.00$ 35.00$ 5,740.00$

ENGINEER'S ESTIMATE OF COST J.A. JOHNSON PAVING CO. PETER BAKER & SON CO.

2020 ROAD PROGRAM BID TABULATION ‐ BASE BID SHEET 1 OF 2

VILLAGE OF WILMETTE



BID TABULATION - BASE BID

DATE: APRIL 2, 2020

BASE BID



49 COMB CC&G TM MOD FOOT 185 $29.00 5,365.00$ 37.00$ 6,845.00$ 35.00$ 6,475.00$

50 66900200 NON SPL WASTE DISPOSL CU YD 337 $100.00 33,700.00$ 10.00$ 3,370.00$ 55.00$ 18,535.00$

51 MOBILIZATION L SUM 1 $100,000.00 100,000.00$ 125,000.00$ 125,000.00$ 153,600.00$ 153,600.00$

52 70102620 TRAF CONT & PROT 701501 L SUM 1 $50,000.00 50,000.00$ 89,923.00$ 89,923.00$ 19,050.00$ 19,050.00$

53 70102635 TRAF CONT & PROT 701701 L SUM 1 $150.00 150.00$ 1.00$ 1.00$ 500.00$ 500.00$

54 70102640 TRAF CONT & PROT 701801 L SUM 1 $2,500.00 2,500.00$ 1.00$ 1.00$ 500.00$ 500.00$

55 78000100 THPL PVT MK LTR & SYM SQ FT 165 $7.50 1,237.50$ 4.25$ 701.25$ 6.00$ 990.00$

56 78000200 THPL PVT MK LINE 4 FOOT 590 $1.25 737.50$ 0.90$ 531.00$ 1.10$ 649.00$

57 78000400 THPL PVT MK LINE 6 FOOT 2,557 $1.50 3,835.50$ 1.21$ 3,093.97$ 1.50$ 3,835.50$

58 78000600 THPL PVT MK LINE 12 FOOT 994 $2.50 2,485.00$ 2.41$ 2,395.54$ 3.00$ 2,982.00$

59 78000650 THPL PVT MK LINE 24 FOOT 671 $5.00 3,355.00$ 4.25$ 2,851.75$ 6.00$ 4,026.00$

60 CONSTRUCTION LAYOUT L SUM 1 $8,000.00 8,000.00$ 7,500.00$ 7,500.00$ 14,000.00$ 14,000.00$

61 DRAINAGE STR RECONST EACH 3 $1,500.00 4,500.00$ 1,200.00$ 3,600.00$ 2,800.00$ 8,400.00$

62 DRAINAGE STR REMOVED EACH 10 $300.00 3,000.00$ 200.00$ 2,000.00$ 1,500.00$ 15,000.00$

63 RR PROT LIABILITY INS (CTA) L SUM 1 $3,500.00 3,500.00$ 3,000.00$ 3,000.00$ 5,000.00$ 5,000.00$

64 RR PROT LIABILITY INS (UP) L SUM 1 $3,500.00 3,500.00$ 9,000.00$ 9,000.00$ 5,000.00$ 5,000.00$

65 CLEARING & GRUBBING SQ YD 60 $60.00 3,600.00$ 20.00$ 1,200.00$ 20.00$ 1,200.00$

66 SEWER SERVICE R&R EACH 8 $1,900.00 15,200.00$ 2,500.00$ 20,000.00$ 1,500.00$ 12,000.00$

67 STRUCTURE ADJ EACH 71 $350.00 24,850.00$ 375.00$ 26,625.00$ 460.00$ 32,660.00$

68 STRUCTURE ADJ SPL EACH 95 $500.00 47,500.00$ 650.00$ 61,750.00$ 885.00$ 84,075.00$

69 BYPASS PUMPING SPL L SUM 1 $3,000.00 3,000.00$ 5,650.00$ 5,650.00$ 5,500.00$ 5,500.00$

70 BRICK PAVER REM & REP SQ FT 1,375 $14.00 19,250.00$ 13.00$ 17,875.00$ 15.00$ 20,625.00$

71 WOOD FENCE REMOVAL FT 180 $10.00 1,800.00$ 15.00$ 2,700.00$ 15.00$ 2,700.00$

72 HMA SURF REM VAR DP SQ YD 936 $7.00 6,552.00$ 2.00$ 1,872.00$ 7.00$ 6,552.00$

73 BRICK DRWY REM & REPL SQ FT 1,200 $30.00 36,000.00$ 13.00$ 15,600.00$ 15.00$ 18,000.00$

74 PCC DRIVE REM & REPL 6" SQ YD 570 $65.00 37,050.00$ 68.00$ 38,760.00$ 68.00$ 38,760.00$


76 HMA DRIVE REM & REP 3" SQ YD 516 $45.00 23,220.00$ 45.00$ 23,220.00$ 65.00$ 33,540.00$

77 CONCRETE RIBBON FOOT 192 $40.00 7,680.00$ 65.00$ 12,480.00$ 35.00$ 6,720.00$

78 COMB SEW REM & REP 12 FOOT 40 $525.00 21,000.00$ 750.00$ 30,000.00$ 995.00$ 39,800.00$

79 SPRINKLER SYSTEM HEAD EACH 72 $62.00 4,464.00$ 1.00$ 72.00$ 100.00$ 7,200.00$

80 SPRINKLET SYSTEM LINE FOOT 720 $12.00 8,640.00$ 1.00$ 720.00$ 25.00$ 18,000.00$

81 BRICK PAVT PATCH SQ FT 384 $25.00 9,600.00$ 20.00$ 7,680.00$ 16.50$ 6,336.00$

BASE BID TOTALS: 2,390,334.25$ * 2,177,103.76$ 2,400,774.90$

DIFFERENCE BETWEEN ENGINEER'S E.O.C. 0.00% -8.92% 0.44%

Notes:* = CORRECTION: The total "Based Bid" value on the bid sheet submitted by J.A. Johnson, $2,097,700.00, is incorrect. The actual summation is $2,177,103.76.

2020 ROAD PROGRAM BID TABULATION ‐ BASE BID SHEET 2 OF 2

VILLAGE OF WILMETTE



BID TABULATION - ALTERNATE 1

DATE: APRIL 2, 2020

ALTERNATE 1 BID


2 TEMPORARY FENCE EACH 16 $100.00 1,600.00$ 45.00$ 720.00$ 100.00$ 1,600.00$

3 20101100 TREE TRUNK PROTECTION EACH 4 $85.00 340.00$ 85.00$ 340.00$ 150.00$ 600.00$

4 TREE ROOT PRUNING EACH 16 $105.00 1,680.00$ 30.00$ 480.00$ 90.00$ 1,440.00$

5 TREE CANOPY PRUN 1-10 EACH 4 $90.00 360.00$ 75.00$ 300.00$ 46.00$ 184.00$

6 REM & DISP UNS MATL CU YD 7 $65.00 455.00$ 10.00$ 70.00$ 50.00$ 350.00$

7 TRENCH BACKFILL CU YD 7 $44.00 308.00$ 15.00$ 105.00$ 1.00$ 7.00$

8 TOPSOIL F & P VAR DP CU YD 7 $37.00 259.00$ 10.00$ 70.00$ 24.50$ 171.50$

9 SEEDING, SPECIAL SQ YD 78 $8.00 624.00$ 5.00$ 390.00$ 5.00$ 390.00$

10 SODDING, SPECIAL SQ YD 155 $13.00 2,015.00$ 13.00$ 2,015.00$ 14.85$ 2,301.75$

11 28000510 INLET FILTERS EACH 6 $100.00 600.00$ 125.00$ 750.00$ 210.00$ 1,260.00$

12 AGG SUBGRADE IMPROVE CU YD 5 $55.00 275.00$ 10.00$ 50.00$ 100.00$ 500.00$

13 AGG BASE CSE B CU YD 9 $60.00 540.00$ 10.00$ 90.00$ 80.00$ 720.00$

14 35800100 PREPARATION OF BASE SQ YD 8 $2.50 20.00$ 1.50$ 12.00$ 30.00$ 240.00$

15 40600275 BT MATLS PR CT POUND 1,783 $0.50 891.50$ 0.01$ 17.83$ 0.01$ 17.83$

16 40600290 BIT MATLS TACK CT POUND 357 $0.50 178.50$ 0.01$ 3.57$ 0.01$ 3.57$

17 40600982 HMA SURF REM BUTT JT SQ YD 8 $10.00 80.00$ 1.00$ 8.00$ 30.00$ 240.00$

19 40603080 HMA BC IL-19.0 N50 3.0 TON 134 $75.00 10,050.00$ 100.00$ 13,400.00$ 115.00$ 15,410.00$

21 40604060 HMA SC IL-9.5 D N50 2.0 TON 89 $98.00 8,722.00$ 100.00$ 8,900.00$ 115.00$ 10,235.00$

22 40800050 INCIDENTAL HMA SURF TON 2 $150.00 300.00$ 51.00$ 102.00$ 150.00$ 300.00$


24 42400300 PC CONC SIDEWALK 6 SQ FT 340 $7.25 2,465.00$ 7.25$ 2,465.00$ 5.95$ 2,023.00$

26 44000100 PAVEMENT REM SQ YD 793 $19.50 15,463.50$ 13.00$ 10,309.00$ 13.75$ 10,903.75$

29 COMB CC&G REM & REPL FOOT 680 $27.00 18,360.00$ 30.50$ 20,740.00$ 29.00$ 19,720.00$


35 44201674 CL D PATCH T3 2 SQ YD 15 $35.00 525.00$ 32.50$ 487.50$ 42.00$ 630.00$

39 44201721 CL D PATCH T3 6 SQ YD 15 $51.00 765.00$ 58.00$ 870.00$ 95.00$ 1,425.00$



67 STRUCTURE ADJ EACH 2 $350.00 700.00$ 375.00$ 750.00$ 460.00$ 920.00$

70 BRICK PAVER REM & REP SQ FT 25 $14.00 350.00$ 13.00$ 325.00$ 15.00$ 375.00$

72 HMA SURF REM VAR DP SQ YD 24 $7.00 168.00$ 2.00$ 48.00$ 30.00$ 720.00$


77 CONCRETE RIBBON FOOT 24 $40.00 960.00$ 65.00$ 1,560.00$ 35.00$ 840.00$

79 SPRINKLER SYSTEM HEAD EACH 6 $62.00 372.00$ 1.00$ 6.00$ 100.00$ 600.00$

80 SPRINKLET SYSTEM LINE FOOT 60 $12.00 720.00$ 1.00$ 60.00$ 25.00$ 1,500.00$

81 BRICK PAVT PATCH SQ FT 48 $25.00 1,200.00$ 20.00$ 960.00$ 16.50$ 792.00$

ALTERNATE 1 TOTALS: 87,396.50$ 79,652.80$ 88,847.40$

DIFFERENCE BETWEEN ENGINEER'S E.O.C. 0.00% -8.86% 1.66%


2020 ROAD PROGRAM BID TABULATION ‐ ALTERNATE 1 SHEET 1 OF 1

VILLAGE OF WILMETTE



BID TABULATION - ALTERNATE 2

DATE: APRIL 2, 2020

ALTERNATE 2 BID


2 TEMPORARY FENCE EACH 8 $100.00 800.00$ 45.00$ 360.00$ 100.00$ 800.00$

3 20101100 TREE TRUNK PROTECTION EACH 2 $85.00 170.00$ 85.00$ 170.00$ 150.00$ 300.00$

4 TREE ROOT PRUNING EACH 8 $105.00 840.00$ 30.00$ 240.00$ 90.00$ 720.00$

5 TREE CANOPY PRUN 1-10 EACH 2 $90.00 180.00$ 75.00$ 150.00$ 46.00$ 92.00$

6 REM & DISP UNS MATL CU YD 15 $65.00 975.00$ 10.00$ 150.00$ 50.00$ 750.00$

7 TRENCH BACKFILL CU YD 12 $44.00 528.00$ 15.00$ 180.00$ 1.00$ 12.00$

8 TOPSOIL F & P VAR DP CU YD 6 $37.00 222.00$ 10.00$ 60.00$ 24.50$ 147.00$

9 SEEDING, SPECIAL SQ YD 69 $8.00 552.00$ 5.00$ 345.00$ 5.00$ 345.00$

10 SODDING, SPECIAL SQ YD 138 $13.00 1,794.00$ 13.00$ 1,794.00$ 14.85$ 2,049.30$

11 28000510 INLET FILTERS EACH 3 $100.00 300.00$ 125.00$ 375.00$ 210.00$ 630.00$

12 AGG SUBGRADE IMPROVE CU YD 10 $55.00 550.00$ 10.00$ 100.00$ 100.00$ 1,000.00$

13 AGG BASE CSE B CU YD 20 $60.00 1,200.00$ 10.00$ 200.00$ 80.00$ 1,600.00$

14 35800100 PREPARATION OF BASE SQ YD 18 $2.50 45.00$ 1.50$ 27.00$ 30.00$ 540.00$

16 40600290 BIT MATLS TACK CT POUND 1,577 $0.50 788.50$ 0.01$ 15.77$ 0.01$ 15.77$

17 40600982 HMA SURF REM BUTT JT SQ YD 18 $10.00 180.00$ 1.00$ 18.00$ 30.00$ 540.00$

18 40602978 HMA BC IL-9.5 N50 1.5 TON 148 $82.00 12,136.00$ 105.00$ 15,540.00$ 110.00$ 16,280.00$

20 40604060 HMA SC IL-9.5 D N50 1.5 TON 148 $92.50 13,690.00$ 105.00$ 15,540.00$ 110.00$ 16,280.00$

22 40800050 INCIDENTAL HMA SURF TON 5 $150.00 750.00$ 51.00$ 255.00$ 150.00$ 750.00$


24 42400300 PC CONC SIDEWALK 6 SQ FT 330 $7.25 2,392.50$ 7.25$ 2,392.50$ 5.95$ 1,963.50$

28 HMA SURF REM 2.75 SQ YD 1,752 $4.00 7,008.00$ 6.50$ 11,388.00$ 6.75$ 11,826.00$

29 COMB CC&G REM & REPL FOOT 462 $27.00 12,474.00$ 30.50$ 14,091.00$ 29.00$ 13,398.00$


34 44201674 CL D PATCH T3 2 SQ YD 18 $35.00 630.00$ 32.50$ 585.00$ 42.00$ 756.00$

37 44201721 CL D PATCH T3 6 SQ YD 18 $51.00 918.00$ 58.00$ 1,044.00$ 95.00$ 1,710.00$


67 STRUCTURE ADJ EACH 1 $350.00 350.00$ 375.00$ 375.00$ 460.00$ 460.00$

68 STRUCTURE ADJ SPL EACH 6 $500.00 3,000.00$ 650.00$ 3,900.00$ 885.00$ 5,310.00$

72 HMA SURF REM VAR DP SQ YD 53 $7.00 371.00$ 2.00$ 106.00$ 30.00$ 1,590.00$

73 BRICK DRWY REM & REPL SQ FT 160 $30.00 4,800.00$ 13.00$ 2,080.00$ 15.00$ 2,400.00$


76 HMA DRIVE REM & REP 3" SQ YD 98 $45.00 4,410.00$ 45.00$ 4,410.00$ 65.00$ 6,370.00$

79 SPRINKLER SYSTEM HEAD EACH 6 $62.00 372.00$ 1.00$ 6.00$ 100.00$ 600.00$

80 SPRINKLET SYSTEM LINE FOOT 60 $12.00 720.00$ 1.00$ 60.00$ 25.00$ 1,500.00$

ALTERNATE 2 TOTALS: 87,557.50$ 87,612.07$ 101,586.67$

DIFFERENCE BETWEEN ENGINEER'S E.O.C. 0.00% 0.06% 16.02%


2020 ROAD PROGRAM BID TABULATION ‐ ALTERNATE 2 SHEET 1 OF 1


SUBJECT: 2020 Alley and Brick Street Reconstruction Program MEETING DATE: April 28, 2020 FROM: Brigitte Ann Berger-Raish, P.E. Director of Engineering and Public Works

Dan Manis, P.E., Village Engineer Jorge Cruz, P.E., Assistant Village Engineer Ryan Kearney, P.E., Project Manager

BUDGET IMPACT:

This item is of an immediate and critical nature to prevent further degradation of the Village’s infrastructure; the construction must be performed during warm weather months and approval will provide for the project to begin in May and completed by August 2020. Recommended Motion

Move to approve a contract in an amount not-to-exceed $845,072 with Schroeder & Schroeder, Inc., Skokie, IL, for the 2020 Alley and Brick Street Reconstruction Program.

Background

Alley Reconstruction Program The purpose of the Alley Reconstruction Program is to rehabilitate alleys that are in very poor condition. The typical scope of work consists of removing the existing pavement and base and replacement with a new gravel base and 8-inch concrete pavement. The work also includes sewer repairs/installation as needed, driveway apron replacements, intermittent curb and sidewalk repairs, pavement patching and parkway restoration.

The chart below shows the number of alleys constructed per year since 2015.

Number of Alleys Constructed per Year

2015* 2016 2017 2018 2019

5 4.5 4 4 5

* MWRD grant for 4 green alleys

Contract Cost: $845,072 Budget: $939,000

Over/(Under) Budget ($93,928)







The Alley Reconstruction Program is designed and managed by Engineering staff. The Village utilizes field inspections to prioritize alley rehabilitation needs. The program goal is to reconstruct four alleys per year. Wilmette has 225 alleys so four alleys represents nearly 2% of the alley system. In 2019, the Village Board determined that an optimized budget for the 2020 Road Program was necessary to help improve the overall pavement condition of Village-owned streets. In order to increase Road Program funding, only three alleys were included in Base Bid Option 1. The following alleys were selected for the 2020 program: Alley ID Number Entrances Between

212 7th St/6th St Central Ave/Washington Ave 232 9th St/8th St Greenleaf Ave/Linden Ave 613 17th St/16th St Walnut Ave/Forest Ave 6201 (half alley) Alley/17th St Forest Ave/Lake Ave

1 This alley was only included in Base Bid Option 2; the other half the alley was reconstructed in 2016.

Brick Street Reconstruction Program The purpose of the Brick Street Reconstruction Program is to rehabilitate an existing brick street block that was previously overlaid with asphalt and is rated in very poor condition. The typical scope of work consists of removing the asphalt surface, replacing the stone base, re-laying the existing bricks, replacing the concrete curb, intermittent sidewalk repairs, minor sewer repairs, and parkway restoration. The 700 block of Forest Avenue is scheduled for reconstruction in 2020. Although this rehabilitation will be completed by this contract, the work is funded from the Road Program – Street Resurfacing account [11202035-425250]. Of the $2.75 million Road Program for 2020, $350,000 is committed to brick overlay. Please see the road program information which can be found in Agenda Item 6.41 Brick Street Maintenance Program The Brick Street Maintenance Program consists of removing and re-laying areas of settled brick pavers at various locations throughout the Village. The purpose of this program is to improve street rideability and safety. The program addresses severe depressions in the brick streets on a “worst-first” basis. The recommended award value includes the full bid amount of nearly 4,400 square feet of brick pavement. Utility Patching Program The purpose of the Utility Patching Program is to repair areas that have been temporarily patched by the Engineering and Public Works Department crews after repairing sewer lines or water main breaks. Patching work for brick streets will be conducted by this project. Discussion

The bid document for the 2020 Alley & Brick Street Reconstruction Program was advertised and published on the Village website on March 12, 2020. Bids were opened April 2, 2020. The project had six (6) qualified bidders. The bid results are summarized below:


Contractor Base Bid Option 1 Base Bid Option 2

Schroeder & Schroeder, Inc. $ 791,444.00 $ 845,071.50

A Lamp Concrete Contractors $ 892,794.00 $ 977,067.00

Triggi Construction, Inc. $ 951,518.00 $1,013,277.50 *

Landmark Contractors, Inc. $ 993,277.85 $1,061,355.20

Alliance Contractors, Inc. $1,046,067.00 $1,121,014.00

M & J Asphalt Paving Co., Inc. $1,419,487.97 $1,534,412.56 *

Engineers Estimate $ 934,683.00 $ 990,905.00 * As corrected

Schroeder & Schroeder, Inc. submitted the lowest qualified bid of $845,071.50 (Base Bid Option 2). Schroeder & Schroeder has previous construction experience in Wilmette, serving as general contractor for the Curb and Sidewalk Programs since 2015 and the alley program in 2014, 2016, and 2018. These projects were completed to the satisfaction of Engineering staff. Based on their competitive bid and previous work experience, the Engineering and Public Works Department recommends awarding the 2020 Alley & Brick Street Reconstruction Program Base Bid Option 2, which includes an additional half alley, to Schroeder & Schroeder, Inc. Schedule The 2020 Alley and Brick Street Reconstruction Program is scheduled to begin in early-May and be completed by end-August 2020. Budget Impact

The 2020 Alley and Brick Street Reconstruction Program is allocated to various accounts within the general, water, sewer and motor fuel tax funds. A component of the general fund dollars has dedicated revenues allocated towards brick street resurfacing associated with the annual road program. Work associated with this contract are a component of the below accounts and are within the FY 2020 budget.

Description 2020

Budget Contract Amount

Account Number

Alley Maintenance Program $450,000 $409,700 11202035-425200

Street Resurfacing (Dedicated Revenue) $350,000 $339,272 11202035-425250

Brick Street Maintenance $110,000 $67,100 11202035-425230

Utility Street Patching - Sewer $11,000 $11,000 40807090-421000

Utility Street Patching - Water $18,000 $18,000 41838090-421000

Total $939,000 $845,072

Note: An additional $20,000 expense will be incurred later this year for the purchase of bricks.

COVID-19 Consideration: The contract award recommendation is for the entire bid amount; however, the Village reserves the right to reduce the amount of work in the awarded contract until early June. At that time, staff will prepare options for up to $172,000 in contract value reductions for Village Board consideration. Options will include deferral of Alley 212 (full alley) at $118,000 and/or Alley 620 (half alley) at $54,000.


Documents Attached

1. Alley Map 2. CIP Sheet – Alley Program 3. CIP Sheet –Road Program 4. Bid Tabulation

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MAPLE

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LINDEN

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LAUREL

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8TH

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7TH

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7TH

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9TH

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8TH

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CENTRAL

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LAKE

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WASHINGTON

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FOREST

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ELMWOOD

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GREENWOOD

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ASHLAND

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MICHIGAN

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ST.

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6TH

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5TH

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SHERIDAN

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ELMWOOD

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FOREST

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11TH

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WILMETTE

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10TH

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GLENDING

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12TH

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ELMWOOD

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WALNUT

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FOREST

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LAKE

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18TH

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17TH

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15TH

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16TH

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WASHINGTON

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SPENCER

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PARK

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WASHINGTON

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GREEN

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FOREST

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13TH

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WASHINGTON

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WILMETTE

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CENTRAL

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HIGHLAND

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17TH

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16TH

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15TH

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CENTRAL PARK

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LAWNDALE

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17TH ST.

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16TH ST.

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MAPLE

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PRAIRIE

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CATALPA

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PRAIRIE

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CENTRAL

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GREENLEAF

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LINDEN

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OAKWOOD

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10TH

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POPLAR

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AVE.

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AVE.

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ST.

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AVE.

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ST.

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O

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A

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K

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C

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I

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R

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C

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L

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E

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CT.

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AVE.

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AVE.

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AVE.

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AVE.

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BAY

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ST.

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ST.

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DR.

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C

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E

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S

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N

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T

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P

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AVE.

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ST.

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ASHLAND

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GREENWOOD

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ELMWOOD

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RICHMOND LANE

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ASHLAND AVE.

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LAKE

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AVE.

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WILMETTE

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12TH

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N

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N.T.S.

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ALLEY 613

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ALLEY 620 (BASE BID 2 ONLY)

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FOREST AVENUE

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ALLEY 212

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ALLEY 232

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DESIGN: DPS DATE: 4-21-2020 PAGE 1 OF 1 SCALE: NOT TO SCALE

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2020 ALLEY AND BRICK STREET RECONSTRUCTION PROGRAM

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NOTE: BRICK MAINTENANCE PATCHING AND UTILITY PATCHING AT VARIOUS LOCATIONS IN THE VILLAGE AND WILL BE MARKED OUT IN THE FIELD BY ENGINEERING STAFF DURING CONSTRUCTION


Engineering&PublicWorks _________________________________________________________________________________________________________________________________________

AlleyReconstructionProgram Operating Streets, Sidewalks and Alleys X Critical - Recommended - Contingent on Funding OriginalPurchaseDate&Cost Unknown FundingHistory Year Amount Source 2019 $552,100 1 Operating 2018 $529,763 Operating 2017 $587,670 2 Operating 2016 $515,000 Operating 2015 $836,500 3 Operating 2014 $273,000 Operating 2013 $900,000 Bond 2012 $355,000 Operating 1 Storm sewer was installed in 2 of the 5 alleys. 2 Storm sewer was installed in 3 of the 4 alleys. 3 Includes $130,000 from MWRD for green infrastructure improvements. With the passage of the increased Home Rule Sales Tax in 2014, a portion of the proceeds was dedicated for street, sidewalk, and alley programs. As a result of the increased revenue, the Board allocated approximately $515,000 annually with the goal of repairing all failed and poor alleys by 2022. ProjectDescription&JustificationThe purpose of this program is to reconstruct alleys owned and maintained by the Village. The Village currently maintains 226 alleys, made up of the following surface types:

SurfaceType TotalAlleysAsphalt Cement (AC) 110 Concrete (PCC) 111 Green Alleys 4 Brick Alleys 1

2020 $550,000 2021 $567,000 2022 $584,000 2023 $602,000 2024 $620,000


The scope of work for this program consists of designing new alley pavement sections to extend the service life of the alley, minimize the impact to adjacent properties, and improve the drainage in the public Right-of-Way. All alleys are preferred to drain by overland flow. In cases where overland flow cannot not be achieved, however, the drainage designs will utilize storm sewers. The impact of adding storm sewer is significant in terms of cost, so this feature is used as a last resort. PavementRehabilitationStrategy This program rehabilitates alleys on a “worst-first” basis. Similar to the road program, each alley is inspected by the Engineering Division periodically and is assigned a pavement condition index (PCI) rating. These ratings corresponds to the following surface conditions:

SurfaceCondition PCIRatingExcellent 100 – 86 Good 85-71 Fair 70-56 Poor 55-41 Very Poor 40-26 Serious 25-0

The Department will conduct full alley inventory inspections every three years, in addition to more frequent inspections of alleys slated for rehabilitation within the next three to five years. This process will ensure that the alleys with the worst pavement conditions are rehabilitated first. Engineering will select three to four alleys per year for the reconstruction program. The scope of work for this program will include alternate bid options for area patching and additional alleys in order to maximize the program budget. In 2018, the Engineering Division inspected the pavement surfaces of the entire alley inventory. The overall PCI rating was 74, indicating that the average pavement conditions are “good”. This assessment would indicate that the program is adequately managing the Village’s alley assets. At the current funding levels, all “serious” and “very poor” alleys will be completed by 2020. Below is the estimated funding to complete four alleys per year, depending on alley sizes.

Year Construction1 Engineering2 Total2020 $524,000 $26,000 $550,000

2021 $540,000 $27,000 $567,000 2022 $556,000 $28,000 $584,000

2023 $573,000 $29,000 $602,000

2024 $590,000 $30,000 $620,000 1 Construction funding increases 3% annually to account for inflation. 2 Engineering (land survey, environmental, geotechnical, and construction material testing services) is estimated at 5% (alleys require more construction material testing than roads) GreenAlleysIn 2015 the Village of Wilmette received a grant from the Metropolitan Water Reclamation District of Greater Chicago (MWRD) to build four green alleys. Upon review of the project details, cost estimate, and storm water storage benefits, MWRD determined that the project would reduce flooding and the


burden on the combined sewer system during rain events. A grant was awarded in the amount of $130,000 to partially fund the installation of green alleys in Wilmette. The grant contribution of $130,000 reflected the cost differential to incorporate green infrastructure improvements compared to the conventional concrete alley design. The Municipal Services Committee (MSC) discussed the success of the 2015 program which has performed very well during rain events. Residents have reported the green alleys have significantly better drainage than the original asphalt or concrete alleys. The MSC recommended staff seek additional green infrastructure grant funds from MWRD, however staff is still evaluating the operational costs associated with properly maintaining green alleys to ensure they continue to perform optimally. ProjectUpdate The Engineering Division revised the CIP content and updated funding amounts for 2020-2024. ProjectAlternativeThe alternative is to temporarily patch the alleys with cold-mix asphalt, however this material needs to be replaced on a bi-annual or more frequent basis. A hot-mix asphalt or concrete patching program would provide another intermediate option to repair and extend the service life of the alley pavement. The asphalt patching should last about five to ten years on a stable base, whereas the concrete patching lifespan can be decades. OperatingBudgetImpact Is this purchase routine__X___or _____non‐routine?

ROUTINE Department Budget Engineering Account Number Description Alley Replacement Program Account Number 11202035-425200


Engineering&PublicWorks _________________________________________________________________________________________________________________________________________

BrickStreetRepairs 2020 $110,000 Operating Streets, Sidewalks and Alleys 2021 $113,000 2022 $116,000

2023 $119,000 2024 $123,000 X Critical - Recommended - Contingent on Funding

TypesofMaintenance OriginalPurchaseDate&Cost Unknown

FundingHistory 2019 $140,000 Operating 2018 $136,000 Operating 2017 $136,000 Operating 2016 $136,000 Operating 2015 $50,000 Dedicated revenues 2014 $40,000 Dedicated revenues 2013 $40,000 Dedicated revenues 2012 $132,000 Dedicated revenues

ProjectDescription&Justification

This is an annual maintenance program to repair and relay brick pavers that have settled in various locations throughout the Village. In addition, the areas where the edge of pavement has fallen below the gutter line will be repaired. This settlement creates trip hazards, drainage problems, and vehicle damage. In 2020, Village staff will be conducting a condition evaluation of the entire brick street inventory to update patching and complete renovation schedules.

Depression

Rutting

Edge of Pavement Settlement


ProjectUpdateThe funding request for 2020 has been decreased from $140,000 to $110,000 and, $123,000 has been added to 2024. Costs have been updated to reflect an annual 3% price index. ProjectAlternativeThe alternative is to defer maintenance that can lead to increased liability resulting from car damage caused by settled pavers. OperatingBudgetImpact Is this purchase routine__X___or ______non‐routine?

ROUTINE

Department Budget Engineering Account Number Description Brick Street Repair Account Number 11202035-425230

Vilage of Wilmette Bid No. 20030

2020 Alley Brick Reconstruction Bid Tab - Base Bid 1 and 2

BASE BID 1+2

TOTAL Qnty

NO. ITEM NO. ITEMS UNIT QUANTITY Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost

1 20100210 TREE REMOV OVER 15 EACH 1 2,500.00$ 2,500.00$ 2,250.00$ 2,250.00$ 3,480.00$ 3,480.00$ 1,500.00$ 1,500.00$ 2,900.00$ 2,900.00$ 2,900.00$ 2,900.00$ 3,386.16$ 3,386.16$

2 20101000 TEMPORARY FENCE FOOT 1900 5.00$ 9,500.00$ 5.00$ 9,500.00$ 1.00$ 1,900.00$ 5.00$ 9,500.00$ 9.60$ 18,240.00$ 5.00$ 9,500.00$ 7.01$ 13,319.00$

3 20101100 TREE TRUNK PROTECTION EACH 34 175.00$ 5,950.00$ 100.00$ 3,400.00$ 20.00$ 680.00$ 200.00$ 6,800.00$ 200.00$ 6,800.00$ 200.00$ 6,800.00$ 233.53$ 7,940.02$

4 20101200 TREE ROOT PRUNING EACH 28 150.00$ 4,200.00$ 100.00$ 2,800.00$ 20.00$ 560.00$ 125.00$ 3,500.00$ 90.00$ 2,520.00$ 90.00$ 2,520.00$ 105.08$ 2,942.24$

5 20200100 EARTH EXCAVATION CU YD 1059 47.00$ 49,773.00$ 35.00$ 37,065.00$ 46.50$ 49,243.50$ 50.00$ 52,950.00$ 77.10$ 81,648.90$ 30.00$ 31,770.00$ 37.83$ 40,061.97$

6 20900110 POROUS GRAN BACKFILL CU YD 46 40.00$ 1,840.00$ 32.00$ 1,472.00$ 50.00$ 2,300.00$ 50.00$ 2,300.00$ 57.75$ 2,656.50$ 60.00$ 2,760.00$ 52.17$ 2,399.82$

7 21001000 GEOTECH FAB F/GR STAB SQ YD 4278 1.50$ 6,417.00$ 1.00$ 4,278.00$ 2.00$ 8,556.00$ 1.00$ 4,278.00$ 1.70$ 7,272.60$ 1.00$ 4,278.00$ 1.95$ 8,342.10$

8 21101600 TOPSOIL F & P VAR DP CU YD 60 50.00$ 3,000.00$ 50.00$ 3,000.00$ 35.00$ 2,100.00$ 50.00$ 3,000.00$ 70.00$ 4,200.00$ 55.00$ 3,300.00$ 56.05$ 3,363.00$

9 SEEDING, SPECIAL SQ YD 182 7.00$ 1,274.00$ 2.00$ 364.00$ 5.00$ 910.00$ 15.00$ 2,730.00$ 12.00$ 2,184.00$ 31.50$ 5,733.00$ 3.50$ 637.00$

10 SODDING, SPECIAL SQ YD 1468 15.00$ 22,020.00$ 12.50$ 18,350.00$ 14.00$ 20,552.00$ 25.00$ 36,700.00$ 23.10$ 33,910.80$ 34.00$ 49,912.00$ 16.35$ 24,001.80$

11 28000510 INLET FILTERS EACH 15 100.00$ 1,500.00$ 150.00$ 2,250.00$ 10.00$ 150.00$ 150.00$ 2,250.00$ 270.00$ 4,050.00$ 25.00$ 375.00$ 175.15$ 2,627.25$

12 30300001 AGG SUBGRADE IMPROVE CU YD 140 33.00$ 4,620.00$ 36.00$ 5,040.00$ 45.00$ 6,300.00$ 50.00$ 7,000.00$ 54.50$ 7,630.00$ 60.00$ 8,400.00$ 68.90$ 9,646.00$

13 35101500 AGG BASE CSE B CU YD 997 43.00$ 42,871.00$ 36.00$ 35,892.00$ 25.00$ 24,925.00$ 75.00$ 74,775.00$ 60.40$ 60,218.80$ 53.00$ 52,841.00$ 126.41$ 126,030.77$

14 42000300 PCC PVT 8 SQ YD 2611 70.00$ 182,770.00$ 65.00$ 169,715.00$ 70.00$ 182,770.00$ 60.00$ 156,660.00$ 60.00$ 156,660.00$ 69.00$ 180,159.00$ 162.86$ 425,227.46$

15 42300200 PCC DRIVEWAY PAVT 6 SQ YD 665 50.00$ 33,250.00$ 54.00$ 35,910.00$ 66.50$ 44,222.50$ 55.00$ 36,575.00$ 73.75$ 49,043.75$ 66.00$ 43,890.00$ 86.18$ 57,309.70$

16 42400200 PC CONC SIDEWALK 5 SQ FT 2406 6.00$ 14,436.00$ 6.00$ 14,436.00$ 6.50$ 15,639.00$ 6.50$ 15,639.00$ 7.40$ 17,804.40$ 6.50$ 15,639.00$ 10.74$ 25,840.44$

17 42400300 PC CONC SIDEWALK 6 SQ FT 1036 7.00$ 7,252.00$ 6.50$ 6,734.00$ 7.00$ 7,252.00$ 7.50$ 7,770.00$ 8.30$ 8,598.80$ 7.25$ 7,511.00$ 11.40$ 11,810.40$

18 42400800 DETECTABLE WARNINGS SQ FT 120 31.00$ 3,720.00$ 37.00$ 4,440.00$ 35.00$ 4,200.00$ 35.00$ 4,200.00$ 26.75$ 3,210.00$ 15.00$ 1,800.00$ 37.31$ 4,477.20$

19 44000100 PAVEMENT REM SQ YD 2940 14.00$ 41,160.00$ 12.00$ 35,280.00$ 11.00$ 32,340.00$ 10.00$ 29,400.00$ 10.90$ 32,046.00$ 44.00$ 129,360.00$ 25.80$ 75,852.00$

20 44000200 DRIVE PAVEMENT REM SQ YD 692 14.00$ 9,688.00$ 6.00$ 4,152.00$ 10.00$ 6,920.00$ 15.00$ 10,380.00$ 18.55$ 12,836.60$ 20.00$ 13,840.00$ 27.13$ 18,773.96$

21 44000500 COMB CURB GUTTER REM FOOT 1879 6.00$ 11,274.00$ 2.00$ 3,758.00$ 4.00$ 7,516.00$ 8.00$ 15,032.00$ 12.25$ 23,017.75$ 20.00$ 37,580.00$ 11.03$ 20,725.37$

22 44000600 SIDEWALK REM SQ FT 3442 1.00$ 3,442.00$ 1.00$ 3,442.00$ 1.50$ 5,163.00$ 1.75$ 6,023.50$ 2.00$ 6,884.00$ 3.00$ 10,326.00$ 1.80$ 6,195.60$

23 44200929 CL B PATCH T1 8 SQ YD 20 200.00$ 4,000.00$ 175.00$ 3,500.00$ 250.00$ 5,000.00$ 250.00$ 5,000.00$ 468.50$ 9,370.00$ 150.00$ 3,000.00$ 227.73$ 4,554.60$

24 44200934 CL B PATCH T2 8 SQ YD 20 150.00$ 3,000.00$ 90.00$ 1,800.00$ 150.00$ 3,000.00$ 200.00$ 4,000.00$ 466.00$ 9,320.00$ 150.00$ 3,000.00$ 227.73$ 4,554.60$

25 44200942 CL B PATCH T3 8 SQ YD 70 125.00$ 8,750.00$ 90.00$ 6,300.00$ 125.00$ 8,750.00$ 175.00$ 12,250.00$ 188.60$ 13,202.00$ 150.00$ 10,500.00$ 227.73$ 15,941.10$

26 44200944 CL B PATCH T4 8 SQ YD 50 120.00$ 6,000.00$ 80.00$ 4,000.00$ 100.00$ 5,000.00$ 150.00$ 7,500.00$ 242.50$ 12,125.00$ 150.00$ 7,500.00$ 227.73$ 11,386.50$

27 44201670 CL D PATCH T1 2 SQ YD 5 67.00$ 335.00$ 45.00$ 225.00$ 200.00$ 1,000.00$ 105.00$ 525.00$ 36.00$ 180.00$ 109.00$ 545.00$ 381.01$ 1,905.05$

28 44201672 CL D PATCH T2 2 SQ YD 20 50.00$ 1,000.00$ 35.00$ 700.00$ 150.00$ 3,000.00$ 65.00$ 1,300.00$ 34.00$ 680.00$ 59.00$ 1,180.00$ 123.75$ 2,475.00$

29 44201674 CL D PATCH T3 2 SQ YD 20 45.00$ 900.00$ 30.00$ 600.00$ 80.00$ 1,600.00$ 60.00$ 1,200.00$ 32.00$ 640.00$ 59.00$ 1,180.00$ 89.88$ 1,797.60$

30 44201676 CL D PATCH T4 2 SQ YD 20 35.00$ 700.00$ 30.00$ 600.00$ 70.00$ 1,400.00$ 55.00$ 1,100.00$ 30.00$ 600.00$ 59.00$ 1,180.00$ 89.88$ 1,797.60$

31 44201713 CL D PATCH T1 6 SQ YD 5 105.00$ 525.00$ 125.00$ 625.00$ 225.00$ 1,125.00$ 165.00$ 825.00$ 69.00$ 345.00$ 150.00$ 750.00$ 318.13$ 1,590.65$

32 44201717 CL D PATCH T2 6 SQ YD 20 91.00$ 1,820.00$ 90.00$ 1,800.00$ 150.00$ 3,000.00$ 135.00$ 2,700.00$ 67.00$ 1,340.00$ 125.00$ 2,500.00$ 123.63$ 2,472.60$

33 44201721 CL D PATCH T3 6 SQ YD 97 82.00$ 7,954.00$ 80.00$ 7,760.00$ 85.00$ 8,245.00$ 125.00$ 12,125.00$ 65.00$ 6,305.00$ 125.00$ 12,125.00$ 94.76$ 9,191.72$

34 44201723 CL D PATCH T4 6 SQ YD 94 70.00$ 6,580.00$ 70.00$ 6,580.00$ 80.00$ 7,520.00$ 105.00$ 9,870.00$ 63.00$ 5,922.00$ 125.00$ 11,750.00$ 96.97$ 9,115.18$

35 48101202 AGGREGATE SHLDS B CU YD 80 75.00$ 6,000.00$ 38.00$ 3,040.00$ 40.00$ 3,200.00$ 75.00$ 6,000.00$ 135.80$ 10,864.00$ 60.00$ 4,800.00$ 99.67$ 7,973.60$

36 60108206 PIPE UNDERDRAINS T1 6 FOOT 200 50.00$ 10,000.00$ 58.00$ 11,600.00$ 30.00$ 6,000.00$ 60.00$ 12,000.00$ 55.00$ 11,000.00$ 60.00$ 12,000.00$ 67.73$ 13,546.00$

37 60200105 CB TA 4 DIA T1F EACH 1 3,650.00$ 3,650.00$ 6,950.00$ 6,950.00$ 3,000.00$ 3,000.00$ 6,950.00$ 6,950.00$ 3,185.90$ 3,185.90$ 7,500.00$ 7,500.00$ 8,115.12$ 8,115.12$

38 60206905 CB TC T1F OL EACH 2 2,000.00$ 4,000.00$ 2,350.00$ 4,700.00$ 2,500.00$ 5,000.00$ 2,350.00$ 4,700.00$ 2,295.00$ 4,590.00$ 3,500.00$ 7,000.00$ 2,743.96$ 5,487.92$

39 60218400 MAN TA 4 DIA T1F EACH 1 5,000.00$ 5,000.00$ 8,959.00$ 8,959.00$ 4,000.00$ 4,000.00$ 8,950.00$ 8,950.00$ 7,387.80$ 7,387.80$ 7,500.00$ 7,500.00$ 10,450.41$ 10,450.41$

40 60234200 INLETS TA T1F EACH 4 1,800.00$ 7,200.00$ 2,150.00$ 8,600.00$ 2,000.00$ 8,000.00$ 2,150.00$ 8,600.00$ 1,970.75$ 7,883.00$ 3,500.00$ 14,000.00$ 2,510.44$ 10,041.76$

41 60406000 FR & LIDS T1 OL EACH 8 350.00$ 2,800.00$ 400.00$ 3,200.00$ 400.00$ 3,200.00$ 400.00$ 3,200.00$ 545.75$ 4,366.00$ 500.00$ 4,000.00$ 467.06$ 3,736.48$

42 60406100 FR & LIDS T1 CL EACH 4 350.00$ 1,400.00$ 400.00$ 1,600.00$ 400.00$ 1,600.00$ 400.00$ 1,600.00$ 545.75$ 2,183.00$ 500.00$ 2,000.00$ 467.06$ 1,868.24$

43 60600605 CONC CURB TB FOOT 200 32.00$ 6,400.00$ 32.00$ 6,400.00$ 45.00$ 9,000.00$ 35.00$ 7,000.00$ 35.35$ 7,070.00$ 29.00$ 5,800.00$ 37.27$ 7,454.00$

44 60603800 COMB CC&G TB6.12 FOOT 779 26.00$ 20,254.00$ 35.00$ 27,265.00$ 28.00$ 21,812.00$ 25.00$ 19,475.00$ 36.90$ 28,745.10$ 31.50$ 24,538.50$ 41.73$ 32,507.67$

45 60604400 COMB CC&G TB6.18 FOOT 1100 29.00$ 31,900.00$ 35.00$ 38,500.00$ 30.00$ 33,000.00$ 25.00$ 27,500.00$ 24.95$ 27,445.00$ 33.50$ 36,850.00$ 44.09$ 48,499.00$

46 67100100 MOBILIZATION "BASE BID 1" L SUM -$

46 67100100 MOBILIZATION "BASE BID 2" L SUM 1 30,000.00$ 30,000.00$ 8,000.00$ 8,000.00$ 40,000.00$ 40,000.00$ 26,250.00$ 26,250.00$ 49,450.00$ 49,450.00$ 70,000.00$ 70,000.00$ 10,697.69$ 10,697.69$

47 TRAFFIC CONT & PROT "BASE BID 1" L SUM -$

47 TRAFFIC CONT & PROT "BASE BID 2" L SUM 1 20,000.00$ 20,000.00$ 17,000.00$ 17,000.00$ 50,000.00$ 50,000.00$ 15,000.00$ 15,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 8,714.18$ 8,714.18$

48 CLEARING AND GRUBBING SQ YD 40 40.00$ 1,600.00$ 25.00$ 1,000.00$ 24.00$ 960.00$ 50.00$ 2,000.00$ 60.00$ 2,400.00$ 20.00$ 800.00$ 29.04$ 1,161.60$

49 HMA SURF REM VAR DP SQ YD 1667 5.00$ 8,335.00$ 3.00$ 5,001.00$ 6.00$ 10,002.00$ 10.00$ 16,670.00$ 20.00$ 33,340.00$ 10.00$ 16,670.00$ 9.45$ 15,753.15$

50 BRICK PAVT REMOVAL SQ FT 15000 3.00$ 45,000.00$ 3.00$ 45,000.00$ 3.30$ 49,500.00$ 3.00$ 45,000.00$ 3.00$ 45,000.00$ 1.00$ 15,000.00$ 2.63$ 39,450.00$

51 BRICK PAVT INSTALL SQ FT 15000 7.00$ 105,000.00$ 5.85$ 87,750.00$ 6.50$ 97,500.00$ 6.00$ 90,000.00$ 5.85$ 87,750.00$ 5.85$ 87,750.00$ 9.34$ 140,100.00$

52 BRICK PAVER REM & REP SQ FT 250 15.00$ 3,750.00$ 13.50$ 3,375.00$ 15.00$ 3,750.00$ 15.00$ 3,750.00$ 13.50$ 3,375.00$ 13.50$ 3,375.00$ 32.70$ 8,175.00$

53 STRUCTURE ADJ EACH 10 500.00$ 5,000.00$ 485.00$ 4,850.00$ 400.00$ 4,000.00$ 400.00$ 4,000.00$ 248.75$ 2,487.50$ 250.00$ 2,500.00$ 566.31$ 5,663.10$

54 HMA DRIVEWAY PAVT 3 SQ YD 93 100.00$ 9,300.00$ 37.00$ 3,441.00$ 50.00$ 4,650.00$ 75.00$ 6,975.00$ 42.00$ 3,906.00$ 83.00$ 7,719.00$ 174.65$ 16,242.45$

55 LANDSCAPE REST ALLOW "BASE BID 1" UNIT 5,000.00$ -$

55 LANDSCAPE REST ALLOW "BASE BID 2" UNIT 5250 1.00$ 5,250.00$ 1.00$ 5,250.00$ 1.00$ 5,250.00$ 1.00$ 5,250.00$ 0.01$ 52.50$ 1.00$ 5,250.00$ 1.17$ 6,142.50$

56 SPRINKLER SYSTEM HEAD EACH 18 100.00$ 1,800.00$ 250.00$ 4,500.00$ 110.00$ 1,980.00$ 75.00$ 1,350.00$ 100.00$ 1,800.00$ 100.00$ 1,800.00$ 134.28$ 2,417.04$

57 SPRINKLER SYSTEM LINE FOOT 180 20.00$ 3,600.00$ 22.00$ 3,960.00$ 19.80$ 3,564.00$ 25.00$ 4,500.00$ 18.00$ 3,240.00$ 18.00$ 3,240.00$ 4.67$ 840.60$

58 CONSTRUCTION LAYOUT "BASE BID 1" L SUM 10,000.00$ -$

58 CONSTRUCTION LAYOUT "BASE BID 2" L SUM 1 10,000.00$ 10,000.00$ 3,750.00$ 3,750.00$ 15,000.00$ 15,000.00$ 10,000.00$ 10,000.00$ 6,995.00$ 6,995.00$ 6,995.00$ 6,995.00$ 11,559.67$ 11,559.67$

59 DRAINAGE STR REMOVED EACH 4 325.00$ 1,300.00$ 425.00$ 1,700.00$ 400.00$ 1,600.00$ 425.00$ 1,700.00$ 334.10$ 1,336.40$ 250.00$ 1,000.00$ 496.25$ 1,985.00$

60 EDGE SLOPE ADJUSTMENT FOOT 300 5.00$ 1,500.00$ 5.00$ 1,500.00$ 10.00$ 3,000.00$ 7.50$ 2,250.00$ 7.35$ 2,205.00$ 1.00$ 300.00$ 13.63$ 4,089.00$

61 BRICK PAVT PATCH SQ FT 4405 19.00$ 83,695.00$ 12.50$ 55,062.50$ 16.00$ 70,480.00$ 20.00$ 88,100.00$ 12.50$ 55,062.50$ 12.50$ 55,062.50$ 21.02$ 92,593.10$

62 BRICK PAVT PATCH, SPECIAL SQ FT 1100 24.00$ 26,400.00$ 13.00$ 14,300.00$ 15.00$ 16,500.00$ 15.00$ 16,500.00$ 13.00$ 14,300.00$ 13.00$ 14,300.00$ 32.70$ 35,970.00$

63 ARROW BOARD DAY 10 75.00$ 750.00$ 100.00$ 1,000.00$ 100.00$ 1,000.00$ 25.00$ 250.00$ 20.00$ 200.00$ 20.00$ 200.00$ 52.55$ 525.50$

64 CONCRETE RIBBON FOOT 60 50.00$ 3,000.00$ 50.00$ 3,000.00$ 50.00$ 3,000.00$ 25.00$ 1,500.00$ 58.10$ 3,486.00$ 36.00$ 2,160.00$ 37.51$ 2,250.60$

65 CONCRETE VAULT REM EACH 2 1,500.00$ 3,000.00$ 200.00$ 400.00$ 500.00$ 1,000.00$ 500.00$ 1,000.00$ 2,531.00$ 5,062.00$ 2,000.00$ 4,000.00$ 379.49$ 758.98$

66 STRUCTURE RECONSTR EACH 2 1,000.00$ 2,000.00$ 1,650.00$ 3,300.00$ 1,850.00$ 3,700.00$ 1,200.00$ 2,400.00$ 1,280.00$ 2,560.00$ 2,000.00$ 4,000.00$ 1,926.61$ 3,853.22$

67 STRUCTURE ADJ SPECIAL EACH 10 1,000.00$ 10,000.00$ 625.00$ 6,250.00$ 650.00$ 6,500.00$ 750.00$ 7,500.00$ 360.00$ 3,600.00$ 250.00$ 2,500.00$ 794.00$ 7,940.00$

68 STRUCTURE RECONSTR SP EACH 2 1,500.00$ 3,000.00$ 1,550.00$ 3,100.00$ 2,750.00$ 5,500.00$ 1,500.00$ 3,000.00$ 1,666.30$ 3,332.60$ 2,000.00$ 4,000.00$ 2,743.96$ 5,487.92$

69 FR & LIDS T1 SPECIAL EACH 10 500.00$ 5,000.00$ 375.00$ 3,750.00$ 450.00$ 4,500.00$ 500.00$ 5,000.00$ 633.30$ 6,333.00$ 500.00$ 5,000.00$ 467.06$ 4,670.60$

990,905.00$ Base Bid Totals: 845,071.50$ 977,067.00$ 1,013,277.50$ 1,061,355.20$ 1,121,014.00$ 1,534,412.56$

Difference between E.O.C.: -14.72% -1.40% 2.26% 7.11% 13.13% 54.85%

As read: 1,012,972.14$ As sumbmitted: 1,537,639.31$

Please note, Costs in bold are as corrected. Difference: (305.36)$ diff. from corected: (3,226.75)$

Eng. Estimate

Contractors

Schroeder & Schroeder, Inc. A Lamp Concrete Contractors Triggi Construction, Inc. Landmark Contractors, Inc. Alliance Contractors, Inc. M & J Asphalt Paving Co., Inc.