AGENDA FOR THE BOARD OF COMMISSIONERS REGULAR MEETING THURSDAY, AUGUST 22, 2019 – 5:00 P.M. FWHS ADMINISTRATIVE OFFICE BOARD ROOM 1201 EAST 13 TH STREET, FORT WORTH, TEXAS I. Regular Session – Call to Order. II. Public Comments/Certificates/Announcements. – Regular Hours, 8-5, M-F resume on Tuesday, September 3, 2019 III. Consent Agenda: The Statutory Consent Agenda includes non-controversial and routine items that the Board may act upon with a single vote. A Board member may pull any item from the Consent Agenda for discussion and action as part of the Regular Agenda. IV. Regular Agenda: The Board will individually consider & take action on any or all of the following items. A. National Public Housing Museum. B. Review of 2020 Agency Plan. C. Development and Asset Management Presentation – RAD Properties. D. Consider a resolution approving the refinance of The Standard at Boswell Marketplace development. [2019.33] TAB 9 E. Consider a resolution approving revision to the Housing Choice Voucher Program Administrative Plan and the Admissions & Continued Occupancy Policy concerning the Screening and Eviction for Drug Abuse and other Criminal Activity (SEDACA) policy. [2019.34] TAB 10 A. Consideration of the approval of Minutes from the Regular Meeting of July 18, 2019. TAB 1 B. Correspondence Highlights and Communications from Letters, Newspapers, Magazine and Electronic Media sources from the previous month. TAB 2 C. Monthly Status Reports – 1. Executive Department: President’s Report; Human Resources, Public Affairs & Procurement 2. Assisted Housing: Department Summary, Forecasting Tool 3. Development.: Department Summary 4. Asset Management: Affordable Housing Site Reports 5. Finance & Administration: Department Summary, Budget & Grants Variance, HCV Key Performance, Investment Portfolio, 6. Housing Operations & Client Services: Department Summary, Job Development; Homeownership, Family Self-Sufficiency, Special Programs TAB 3-8
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AGENDA FOR THE BOARD OF COMMISSIONERS REGULAR … · – Regular Hours, 8-5, M-F resume on Tuesday, September 3, 2019 III. Consent Agenda: The Statutory Consent Agenda includes non-controversial
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AGENDA FOR THE BOARD OF COMMISSIONERS REGULAR MEETING THURSDAY, AUGUST 22, 2019 – 5:00 P.M.
FWHS ADMINISTRATIVE OFFICE BOARD ROOM 1201 EAST 13TH STREET, FORT WORTH, TEXAS
I. Regular Session – Call to Order. II. Public Comments/Certificates/Announcements. – Regular Hours, 8-5, M-F resume on Tuesday, September 3, 2019 III. Consent Agenda: The Statutory Consent Agenda includes non-controversial and routine items that the
Board may act upon with a single vote. A Board member may pull any item from the Consent Agenda for discussion and action as part of the Regular Agenda.
IV. Regular Agenda: The Board will individually consider & take action on any or all of the following
items.
A. National Public Housing Museum. B. Review of 2020 Agency Plan. C. Development and Asset Management Presentation – RAD Properties. D. Consider a resolution approving the refinance of The Standard at Boswell
Marketplace development. [2019.33] TAB 9
E. Consider a resolution approving revision to the Housing Choice Voucher Program Administrative Plan and the Admissions & Continued Occupancy Policy concerning the Screening and Eviction for Drug Abuse and other Criminal Activity (SEDACA) policy. [2019.34]
TAB 10
A. Consideration of the approval of Minutes from the Regular Meeting of July 18, 2019.
TAB 1
B. Correspondence Highlights and Communications from Letters, Newspapers, Magazine and Electronic Media sources from the previous month.
TAB 2
C. Monthly Status Reports – 1. Executive Department: President’s Report; Human Resources, Public
Affairs & Procurement 2. Assisted Housing: Department Summary, Forecasting Tool 3. Development.: Department Summary 4. Asset Management: Affordable Housing Site Reports 5. Finance & Administration: Department Summary, Budget & Grants
Development; Homeownership, Family Self-Sufficiency, Special Programs
TAB 3-8
FWHS Agenda for August 22, 2019 – Page Two V. Executive Session: Closed as Authorized by Texas Open Meetings Act, Exceptions to Requirement
that Meetings Be Open, Sections 551.071-551.090, as applicable. §551.072 Deliberate the possible purchase, exchange, lease, or value of real property. 1. Katy Lofts Development 2. Cavile Redevelopment 3. Butler Update 4. Riverside & Berry §551.071 Consultation with an attorney. §551.074 Deliberation on personnel matters. 1. QuadCo VI. Reconvene regular session for any final action, decision or vote with regard to any matter considered
in the Executive Session. VII. Adjourn. The Board of Commissioners of Fort Worth Housing Solutions reserves the right to adjourn into Executive Session pursuant to chapter 551 of the Texas Government
Code [TGC] at any time during the course of this meeting to discuss any of the matters listed on this agenda, as authorized by TGC Sections 551.071(Consultation
with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about (Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), and 551.086 (Economic Development). Before any closed meeting is convened, the Presiding Officer will publicly identify
the section or sections of the Act authorizing the closed meeting. All final votes, actions or decisions will be taken in open meeting.
This facility is wheelchair accessible. For accommodations or sign interpretive services, please call Chris Key at (817) 333-3402 or through Relay Texas at 711 at least 48 hours in advance. If the notification is not received within 48 hours, the agency will make a reasonable attempt to provide the necessary accommodations.
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MINUTES
BOARD OF COMMISSIONERS MEETING FORT WORTH HOUSING SOLUTIONS
A Regular Meeting of the Board of Commissioners of Fort Worth Housing Solutions was held at the FWHS Administrative Office Board Room, 1201 East 13th Street, Fort Worth, TX 76102, Fort Worth, at 5:00 p.m. on Thursday, the 18th day of July, 2019. Roll call of the Commissioners was as follows: PRESENT: Terri Attaway, Chair, presiding Richard M. Stinson, Vice Chair Brittany Hall, Commissioner Michael Ramirez, Commissioner Danny Scarth, Commissioner ABSENT: None Also attending were Mary-Margaret Lemons, President; Heather Raiden, General Counsel; Brian Dennison, Sr. VP of Development & Asset Management; Riza Nolasco, VP Finance & Administration; Selarstean Mitchell, VP Assisted Housing; Sonya Barnette, VP of Housing Ops & Client Services; Margaret Ritsch, Public Affairs Director; Kelvin Noble, Procurement Director; Kurt Joye, IT Manager; Sylvia Hartless, Sr. Staff Attorney; Jose Torres, Controller; C. Don Babers, consultant; Darlene Watkins, Purpose Built Design Owner/Principal Designer; Deborah Washington, Butler resident; Angela Goodwin, Asst. to Commissioner Scarth; and Chris Key, Executive Assistant. I. REGULAR SESSION – CALL TO ORDER. Terri Attaway, Chair called the regular meeting to order at 5:00 p.m. II. PUBLIC COMMENTS/PRESENTATIONS/CERTIFICATES/ANNOUNCEMENTS. Ms. Lemons that staff will try to arrange business next year to skip the July Board Meeting which
matches the City of Fort Worth schedule. She reported that a NAHRO Merit Award went FWHS in recognition of assistance given evacuees of Hurricane Harvey. She also reminded the Board that they are invited to the FWHS Summer Music Camp finale on September 25 at 12:30 at the I.M. Terrell Auditorium.
Mr. Babers commended FWHS staff on organizing an outstanding week-long series of
workshops to plan the application for a HUD Choice Neighborhood Implementation grant for Cavile and the surrounding neighborhood. He believes the workshops covering many segments of stakeholders will encourage positive support for the grant.
III. CONSENT AGENDA: The statutory consent agenda includes non-controversial and
routine items that the Board may act upon with a single vote. A. Consideration of the Minutes from the Regular Meeting on June 20, 2019. B. Communications and Correspondence. C. Monthly Status Reports.
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Consent Agenda: MOVED FOR APPROVAL: Stinson MOTION SECONDED: Ramirez MOTION CARRIED UNANIMOUSLY. IV. REGULAR AGENDA:
A. DEVELOPMENT AND ASSET MANAGEMENT PRESENTATION.
Mr. Dennison distributed an update of the closing schedule for the rest of 2019. Wind River is set to close next week and then Villas of Park will be next and there will be four more closings by the end of 2019. FWHS has received the go ahead from HUD on Cavile Demolition/Disposition plan including 298 Tenant Protection vouchers for tenants living at Cavile now. Coordinating the move will be Ms. Barnette’s team which will begin relocation with 45 residents this week. The lottery method like the one used at Butler for relocation will be employed. Measures will be taken to ensure site security as residents leave Cavile.
B. CONSIDER A RESOLUTION TO EXECUTE A CONTRACT FOR ELECTRONIC DOCUMENT MANAGEMENT/WORKFLOW SOFTWARE SERVICES. [Resolution 2019.31, Resolution No. 3000]
MOVED FOR APPROVAL: Ramirez MOTION SECONDED: Hall MOTION CARRIED UNANIMOUSLY.
This contract with Global Solutions Group is for a 3-year period plus two 1-year renewals to
be no more than $365,400.00 for the entire five years. The goal of this effort is to go paperless as much as possible and eliminate the need for the large 2-story filing system in place now. Would like to have a kiosk for auto check-ins if possible. This would relieve some of the traffic in Reception.
C. CONSIDER A RESOLUTION APPROVING A POOL OF TEMPORARY STAFFING
VENDORS FOR VARIOUS POSITIONS ON AN AS NEEDED BASIS. [Agenda Item 2019.32, Resolution No. 3001]
MOVED FOR APPROVAL: Scarth MOTION SECONDED: Hall MOTION CARRIED UNANIMOUSLY. There was a contract in place for a pool of temporary staffing vendors but that has expired.
This pool of vendors was chosen because they can assist with a variety of positions from entry-level to professional/degreed.
V. EXECUTIVE SESSION: CLOSED AS AUTHORIZED BY THE TEXAS OPEN MEETINGS ACT, EXCEPTIONS TO REQUIREMENT THAT MEETINGS BE OPEN, SECTIONS 551.071-551.090, AS APPLICABLE.
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§551.072 Deliberate the possible purchase, exchange, lease, or value of real property. 1. Katy Lofts Development 2. Cavile Redevelopment 3. Butler Update §551.071 Consultation with an attorney. §551.074 Deliberation on personnel matters. VI. RECONVENE REGULAR SESSION FOR ANY FINAL ACTION, DECISION OR VOTE
WITH REGARD TO ANY MATTER CONSIDERED IN THE EXECUTIVE SESSION. The open session was reconvened at 5:34 p.m. VII. ADJOURN. The meeting was adjourned by the Chair at 6:00 p.m. August 22, 2019 Terri Attaway, Chairperson Date August 22, 2019 Mary-Margaret Lemons, President Date
FWHS COMMUNICATIONS COVER SHEET
Board Meeting Date: August 22, 2019 Subject: TAB 2 COMMUNICATIONS: TAB 2 Letters/fliers – Newspaper, magazine, e-zine, etc. articles – 1. Display ad from the August 5, 2019 Fort Worth Star-Telegram to notify the public that the
Agency Plan can be reviewed and the Agency Plan Hearing is set for September 19, 2019 at 6:00 p.m. in the FWHS Auditorium.
2. Summer Edition of the DRC Homecomer with several mentions of FWHS – Page 2 – Selarstean Mitchell in the DRC Board List Page 5 – Some information from FWHS in the “Did You Know” section Page 7 – Picture of Ms. Mitchell, 2nd Row, Far Right Page 8 – Story regarding a young resident at Palm Tree Apartments
FWHS MONTHLY STATUS REPORTS COVER SHEET
Board Meeting Date: August 22, 2019 Subject: TABS 3-8 STATUS REPORTS: Department Reports 1. Executive Department TAB 3 a. President’s Report b. Human Resources c. Procurement d. Public Affairs 2. Assisted Housing (Vouchers & Admissions) TAB 4
a. Department Summary b. Forecasting Tool
3. Development TAB 5 a. Department Summary 4. Asset Management TAB 6
a. Affordable Housing Site Reports 5. Finance & Administration (Accounting, Finance, IT) TAB 7 a. Department Summary b. Budget and Grants Variance c. HCVP Key Performance d. Investment Portfolio 6. Housing Operations & Client Services TAB 8
a. Department Summary b. Public Housing Activities
PRESIDENT’S REPORT July 2019 Past 30 Days – Activities: Conferences/Events/Trainings or Continuing Education:
Texas Association of Affordable Housing Providers Conference KERA Interview
City/County Meetings:
Meeting with Gyna Bivens, Fernando Costa, C. Donald Babers – Cavile/Stop Six Coordination
Meeting with Fernando Costa – Cavile/Stop Six Other Meetings:
Butler Advisory Committee Meeting Cavile Community Neighborhood Initiative Meeting – Health RAD call-in meetings Cavile Community Neighborhood Initiative Meeting – Youth Cavile Community Neighborhood Initiative Public Meeting Cavile Community Neighborhood Initiative – Next Steps Meeting with Cady Seabaugh, McCormick, Baron, Salazar Meeting with Jeremis Smith Urban Theory Meeting Meeting with TCC Chancellor Giovannini CNI Grant Meeting Meeting with Michael Mallick Cavile Community Frontline Meeting Cavile Team Meeting
Human Resources Report Period Ending July 31, 2019
Fort Worth Housing Solutions
New Hires Position Start Date Department
N/A N/A N/A N/A
Terminations Position Term Date Department
Christina Roach Communication Specialist 07/18/2019 Public Affairs
Reassignments, Transfers & Promotion
From Position To Position Department(s)
N/A N/A N/A N/A
FMLA and LOA Department Return to Work Position
Wilton McCray Special Programs Intermittent Housing Counselor
Jerry Juliano Asset Management 07/28/2019 Modernization & Construction Coordinator
FWHS NUMBER OF EMPLOYEES: 84
QuadCo Management Solutions
New Hires Position From Property Start Date Property
Vincent Capito Lead Maintenance 07/01/2019 Carlyle Crossing
Charles Matthews Assistant Maintenance 07/31/2019 Stallion Pointe
Reassignments, Transfers & Promotion
From Position From Property To Position To Property
Nicole McClane Assistant Manager JA Cavile Business Manager JA Cavile
Luis Mercado Assistant Maintenance JA Cavile Lead Maintenance Wind River
FMLA and LOA Position End FMLA Property
N/A N/A N/A N/A N/A
QUADCO NUMBER OF EMPLOYEES: 74
Public Affairs Board Report
August 2019
Presented at THA conference: “Protecting Your Agency’s Reputation” Created online training platform for property managers with PBV units Assisted Mary-Margaret Lemons with KERA interview about Cavile Managed WFAA and NBC5 inquiries about Cavile and Butler Developed paid social media campaign #SpeakUpStopSix to drive participation
in public meetings Developed new website content about 1) Butler’s future, and 2) Butler’s history Developed and distributed July/August e-newsletter with letter from president and
news about Cavile redevelopment, Landlord Spotlight Award, Barbara Holston Education Fund and success story about former Cavile resident enrolled at Texas Wesleyan. Total readers: 443.
Participated in monthly CLPHA Communications Working Group conference meeting
Increased Facebook followers by 135 to a total of 3,336. Highest-performing Facebook post: #SpeakUpStopSix Twitter posts generated 2,093 impressions. Highest-performing post: Thanks to
Perry Pillow and @aatcfw for helping us identify available units for HCV
FWHS Procurement Department SummaryJuly 2019
Department Requestor Name Description Current Status Expected Board Date Last Update
DAM Melvlyn Tasks for Engr Services RPCA's & Enviro Screen tasks from the approved vendors pool to date for all RAD projects (all projects still on-going as needed basis). N/A 8/9/2019
DAM Doug Tasks for Design Architect Procurement awaits to receive specs & drawings from the architect and Doug Bell in the D&AM Dept. N/A 8/9/2019
IT Kurt RFP for Document Imaging Demo's for top three (3) firms were completed and sucessful. Consensus meeting held to select Global Jul-19 8/9/2019
Finance Riza RFP for Banking Services Capital One/FWHS working on contract documents for signature(s) N/A 8/9/2019
QUADCO Jerry IFB for Waterproofing / Sealant at Hunter Plaza
D&AM is working with Architect firm since January 2019 on a scope of services, drawings & specs to be provided to Procurement for a solicitation, thereafter. N/A 8/9/2019
DAM Tyler RFQ for Professional Engineering Services
Contract Modification 1 was issued to approved Engineering firms Harris Kocher Smith, KAI Texas, and Multatech. Contract terms extended until July 19, 2020. N/A 8/7/2019
HR Heather RFP Broker Services for Employee Benefits
HR Dept. was notified that contract ends Sept. 22, 2019. Procurement is waiting on a scope of services to release a new solicitaiton. A contract modification will be issued to extend until January 2020, Legal provided memo for contract extention.
August 8/7/2019
HCV Selarstean RFP for Debt CollectionsContract expired June 27, 2019. Procurement team meeting with HCV Department on revised scope for services on 8/8/19. Procurement will issue a new solictation. Estimated release date week of 8/15/2019.
N/A 8/7/2019
DAM Vickie SOB for Structural Engr. Svcs.
HKS firm provided D&AM Dept. the Engineer's report for Candletree on 8/9/19 for Building 15 foundation repairs. Scope of work to be provided for repairs based on the report for contractors to bid, thereafter.
N/A 8/7/2019
DAM Brian IFB for Roof Repairs at Beach Street
Procurement reviewing scope of work received from D&AM Dept., Procurement to review and set up timeline for IFB Oct/Nov 8/7/2019
DAM Brian Labor Compliance Consultant Procurement reviewing scope of services received from D&AM Dept., Procurement to discuss at P-Team meeting with D& AM Oct/Nov 8/7/2019
DAM Scott Disposition of Property Procurement reviewing list of items to sale/dispose of received from D&AM Dept., Oct/Nov 8/7/2019
DAM Brian Construction RFPProcurement reviewing list of items/services to bid received from D&AM Dept., Procurement to assist D&AM on how to prepare applicable scope of services for an RFP, thereafter.
Nov 8/7/2019
DAM Vickie Irrigation Repairs @ Candletree Apartments
Small Order Bid - Pre-bid meeting was held at Candletree on 8/12/19, there were no attendees. Addendum 1 has been issued to extend the due date from 8/16/19 to 8/21/19. A second pre-bid will be held on 8/14/19.
N/A 8/7/2019
Assisted Housing Program Monthly Report
HCV % MAINSTREAM %
Allocated 5,104 100
Leased 4,675 91.59% 89 89%
GENDER
Male 648 14% 24 27%
Female 4,080 87% 65 73%
RACE
Black 3,691 79% 63 71%
White 984 21% 26 29%
Asian 42 0.9% 0 0%
Nat American 12 0.3% 0 0%
ETHINICITY
Hispanic 406 9% 6 7%
DISABLED
Disabled Under 61 1,165 25% 59 66%
Disabled 61 Over 922 20% 30 34%
AGE
18‐35 1,226 26% 9 10%
36‐61 2,387 51% 50 56%
Over 61 1,116 24% 30 34%
AVG INCOME $11,558.00 $12,785.00
Assisted Housing Program Monthly ReportMonth Ending: July 31, 2019
Assisted Housing Department Monthly Activities August 1, 2019
Continued to work with HUD concerning Housing Choice Voucher Program budget shortfall.
Continued planning with IT Department for enhanced business operations technology, including kiosk, online recertifications, tablets for inspections, and call center.
Worked on plans for Cavile Relocation. Issued 14 Tenant Protection Vouchers.
Completed draft of Agency Annual Plan and Five Year Plan.
Agency received National Association of Housing and Redevelopment Officials Merit Award for the support the Assisted Housing Department provided for Hurricane Harvey evacuees.
Conducted new Landlord Orientation‐ 13 potential new landlords attended.
Conducted mandatory meetings for Marine Creek Apartments assisted residents.
Resumed and expanded Landlord Advisory Committee.
Vice‐President of Assisted Housing presented at the North Texas Housing Association on landlord recruitment and retention.
Vice‐President of Assisted Housing presented at the MHMR Homeless Advisory Committee on the impact of the HCVP budget shortfall on homeless programs.
Vice‐President of Assisted Housing completed Lean Lead project concerning Part 58 Environmental Reviews with the City of Fort Worth.
Vice‐President of Assisted Housing participated in the following board meetings:
Barbara Holston Education Fund Board Meeting
DRC Homeless Solutions Board Meeting
TX004 HCV Leasing and Spending Projection
TYT Guide TYT Videos
PHA Name PHA Number TX004**This PHA has PBV activity.**
ACC Current Year(2019)
Year 2(2020)
Year 3(2021)
Success Rate 60%Annual
Turnover Rate6.1% 2020
Beginning ACC Vouchers
5,463 5,761 5,761Year 2 (2020) Rebenchmark
100.0%
PIC EOP % as of 5/31/2019 (434 EOPs)
8.66%
UML % of ACC (UMA)
89.3% 84.4%
Funding Components
Current Year(2019)
Year 2(2020)
Year 3(2021)
Year 3 (2021) Rebenchmark
100.0%HAP Exp as %
All Funds 106.5% 100.3%
Initial BA Funding
(net offset)$38,001,133 $41,681,732 $42,959,499
Year 2 (2020) % 'Excess'
Reserves Offset0.0%
% leased in 30 days
20%HAP Exp as %
of Eligibility only109.7% 100.3%
Offset of HAP Reserves
$0 $0 $0Year 3 (2021) %
'Excess' Reserves Offset
0.0%% leased in 30
to 60 days25%
Set Aside Funding
$0 $0% leased in 60
to 90 days35%
Projected 12/31 Total HAP Reserves
-$2,527,799 -$127,636
New ACC Units Funding
$0 $1,150,131 $0 Year 1 (2019) 79.0%% leased in 90
to 120 days20%
HAP Reserves as % of ABA (Start: 2.9%)
-6.7% -0.3%
Total ABA Funding Provided
$38,001,133 $42,831,863 $42,959,499 Year 2 (2020) 80.0%% leased in 120
TX004 has a cost per UML of $64.35 compared to its Earnings/UML & Size peer group of $58.29 (a difference of 9.4%) and its state peer group (of all PHAs in the state) of $52.32 (a difference of 18.7%).
Based on the most recent, official (end of fiscal year) UNP, TX004 has a projected 2019 Calendar Year-End (CYE) UNP of ($240,011) (or -6.7% of CY 2019 Earned Admin Fees) and a 2020 CYE UNP of ($581,538) (or -16.6% of CY 2020 Earned Admin Fees).
Administrative Fees Analysis
HUD-Reconciled Excess Cash v PHA RNP (12/31/2018)
Utilization Report: HCV Utilization Report May 2019
Housing Authority of Fort Worth
2019
ACC/Funding Information Funding
Proration/OffsetLevels
Program Projection Variables Leasing and Spending Outcomes: Current and Following Year Projections
Time from Issuance to HAP Effective Date(Current: 2.55 months)
8/8/19 - Had a conference call with the HA and HUD partners today. The UML and HAP expenses in columns D and E were copied over from a Two-Year Tool emailed by the HA staff yesterday afternoon, as these totals include additonal retroactive payments that have been made since the last VMS update. We added some potential further retroactive expenses to column S, and estimated the amounts included there based on the changes total HAP in prior months from the time of our last conference call to now. The 27 vouchers on the street in column F in July was the estimate provided by the HA during the call. The 15 issuances per month in column F after that are for additional VASH vouchers. The additions included in column G are for project basing some VASH and for PBV AHAPs coming under HAP. The attrition rate used was decided on during earlier calls. We did adjust the success rate and time to lease variables during this call. We removed the new increment funding for newly awarded Tenant Protection Vouchers (TPVs) from cell C11. None of the TPVs have been leased yet, and we will make sure to exclude the TPV UMLs and HAP expenses from future months too. The TPV funding needs to be kept out of the shortfall award calculation and should not reduce the projected shortfall because that funding must be maintained separately to lease up the TPVs and not be used to cover the general shortfall, so we are keeping the TPV funding, UMLs, and HAP expenses excluded. Finally, we adjusted the expected rate of increase in the per unit cost (PUC) in column M to have the PUC increase by $3.50 per month through the end of the year, in keeping with the average rate of change so far in 2019, which has been a bit higher than we previously anticipated.
PBV.RAD.SPV Check
Graphs
HUD Page 2 8/12/2019
FORT WORTH HOUSING AUTHORITY DEVELOPMENT & ASSET MANAGEMENT DEPARTMENT (DAM)
For the Month Ending: July 31, 2019
Development & Asset Management Page 1 of 2
DEVELOPMENT ACTIVITIES
RAD INITIATIVES HAP received for all Convert In-Place RAD conversions. Preparing financing plan submissions once CNA, environmental reviews, and investor/lender approvals are completed and received. Site RAD Status HAP Contract
Cambridge Court Updating PCNA & resubmitting financing plan
Overton Park Approvals received; financing plan to be submitted
Wind River
Closed 07/30/2019 Began 08/01/2019
Scattered Sites
Researching Sec 18 process for disposition of property & transfer of assistance to another site
BUTLER RAD CONVERSIONS Pending Butler CHAPS - Katy Station Lofts (15 RAD), Alliance (26 RAD), Coventry (42 RAD), and The Henderson (19 RAD
Site RAD Status HAP Contract Status
Notes
Stallion Pointe
Closed 12/27/2017 Began 01/01/2018
Penn Place
Closed 03/27/2018 Began 04/01/2018
Alton
Closed 09/27/2018 Began 10/01/2018
Campus Closed 10/31/2018 Began 12/01/2018
Standard at Boswell
Closed 07/26/2018 Began 08/01/2018
Harmon Place
Closed 07/26/2018 Began 08/01/2018
Palladium
Closed 04/11/2018 Began 05/01/2019
Villas Eastwood Terrace
Closed 05/31/2019 Began 05/31/2019
Patriot Pointe
Closed 04/11/2019 Delayed
Stallion Pointe
Closed 06/06/2019 Delay
FORT WORTH HOUSING AUTHORITY DEVELOPMENT & ASSET MANAGEMENT DEPARTMENT (DAM)
For the Month Ending: July 31, 2019
Development & Asset Management Page 2 of 2
Post Oak East Pending lender agreement for submission of financing
Aventine Projected 2019, Quarter 4
Pending environmental and CAN reports for financing plan submission.
Villas by the Park Projected 08/31/2019
Projected 09/01/2019
RCC received.
Carlyle Crossing On hold pending submission of financing plan
HUNTER PLAZA RAD CONVERSIONS [Completed]
Site RAD Status HAP Contract
Status Notes
McAlister Closed 09/28/2018 Began 10/01/2018 Western Center Closed 11/26/2018 Began 12/01/2018 Sedona Village Closed 03/19/2019 Began 04/01/2019 Avondale Closed 07/18/2017 Began 09/01/2017 Hunter Plaza Closed Began 10/01/2014
WORKFORCE HOUSING INITIATIVES
Site Developer Status Standard River District
Ojala Under construction
Highpoint Urban Living
Ojala Acquisition complete
Katy Station Lofts
Vickery at Main. Pending CHAP. Bond reservation returned 12/2018. Re-negotiating development terms w/ project partners
Other Development Activities:
1. Consultants in the process of completing property condition assessments and environmental
studies on all convert in-place and convert to existing developments in advance of expected RAD application submissions in 2019.
2. Application for Section 18 – Demolition / Disposition of Cavile Place Apartments – has been submitted by CVR Consultants, and approved by HUD. Tenant Protection Vouchers have also been approved by HUD for Cavile residents’ relocation.
3. Application for Choice Neighborhood Implementation Grant being spearheaded by CVR Consultants for the Cavile Place / Stop Six area. Development Partner – McCormack Baron Salazar – plus CVR and FWHS teams are working diligently following the CNI NOFA.
FORT WORTH HOUSING SOLUTIONS – FINANCE AND ADMINISTRATION Month Ended: July 31, 2019
ACCOUNTING AND FINANCE:
2018 Year-End Close Out and Audit
o The audit process continued during the month. Executed additional engagement and management representation letters and continued sending information to the auditors as required. Requested extension in submitting the Comprehensive Annual Financial Report to the Government Finance Officers Association of USA and Canada for consideration in the Excellence in Financial Reporting award.
RAD – DUNS/SAM Registration o All RAD properties require this; therefore, the department continues to obtain this number and
register the entities in SAM. Additionally, these entities are being registered in the HUD Multi-family business partner registration system for financial reporting purposes. Responded to questions and provided additional information to SAM as requested.
Sources and Uses of Development Funds/RAD Initial Funding Tool o Continued to assist with RAD Initial Funding Tool and gathered information for the FWHS Sources
and Uses of Development Funds schedule.
HCV Shortfall o Accounting continued to assist monitoring the HCV HAP funds.
INFORMATION TECHNOLOGY:
IT Plan Implementation o Microsoft Surface Tablets for HQS Inspectors
The devices are ready for the Inspectors to use. Training on how to use them is scheduled for August 19-20, 2019 in the IT Training/Computer room.
o “My Housing Portal” IT started this portal’s integration process. This will upgrade the two existing portals and
add the online recertification process. Waiting for ECS to install the software.
o Infrastructure and Cloud Services All users have been moved to the new VDI. Continued to monitor and resolve issues with
the new system.
o Electronic Document Management/Workflow Software The Board approved the award of the contract in July 2019. Procurement is working on
finalizing the contract.
EIV User Access o Continued to assist the property management companies with RAD properties in accessing the
EIV system.
Visitor Management System o IT is gathering information about the system, which will allow FWHS to better manage the
clientele visits to the Administrative Office for appointments and other business.
FORT WORTH HOUSING SOLUTIONS – FINANCE AND ADMINISTRATION Month Ended: July 31, 2019
QUADCO MANAGEMENT SOLUTIONS, INC.
o Continued to assist QuadCo with bank related issues and accounting in general. o Continued to assist QuadCo in transitioning the management of properties to other property
management companies. STAFF DEVELOPMENT/OTHERS:
o Interviewed applicants for the Accountant position o Barbara Holston Education Fund board meeting o North Texas Housing Association meeting o Summer Music Camp – I.M. Terrell o Conference Call with AMCAL – Avondale payables to QuadCo o Siddons Place cash flow meeting o ECS Admin Suite Webinar
INCOME BUDGET BUDGET ACTUAL FAV/(UNFAV) $ FAV/(UNFAV) % EXPLANATIONS
Management Fees 1,714,071 857,036 713,455 (143,580) -16.75% Various Income not yet earned. Fund Transfer From (To) Other Sources 5,014,770 2,507,385 1,148,075 (1,359,310) -54.21% Distribution to Cover COCC and HCV 2019 current DeficitFees for Service 81,725 40,863 67,238 26,375 64.55% HR & Procurement ServicesInterest Earned 3,000 1,500 40,132 38,632 2575.47% Texpool Interest.Other Income 361,011 180,506 448,137 267,631 148.27% Subsidy Holdback, 10% of actual is held back. HR FeesRental of Office Space 15,400 7,700 8,200 500 6.49% TCHC rent.
TOTAL INCOME 7,189,977 3,594,989 2,425,237 (1,169,752) -32.54%
EXPENSES BUDGET BUDGET ACTUAL FAV/(UNFAV) $ FAV/(UNFAV) %
Administrative Expenses 3,636,223 1,818,112 1,580,601 237,511 13.06%Salary expenses will fluctuate subject to the number of pay periods per month and vacancies filled at various times.
INCOME BUDGET BUDGET ACTUAL FAV/(UNFAV) $ FAV/(UNFAV) %
1 Admin Fees Earned 284,316 142,158 136,152 (6,006) -4.22%79% proration rate between 01/2019 and 06/2019 and a fix rate of $79.54 for Mod-Rehab unit leased
2 HAP Revenue 2,364,356 1,182,178 1,215,191 33,013 2.79%HAP revenue fluctuates through the year according toavailability of funds.
4 Other Income 7,831 3,916 (147) (4,063) -103.75%6 TOTAL INCOME 2,656,503 1,328,252 1,351,196 22,945 1.73% Overall income increase
EXPENSES BUDGET BUDGET ACTUAL FAV/(UNFAV) $ FAV/(UNFAV) %
# Administrative Expenses 213,780 106,891 100,141 6,750 6.31%Salary expenses will fluctuate subject to the number of pay periods per month and vacancies filled at various times.
Year to Date Net Operating Income (Deficit) (3,577) (6,000) (8,623) (61,736) (33,510) (81,289) (81,289) (81,289) (81,289) (81,289) (81,289) (81,289) (81,289)
Calendar Year - 2018 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD
HCV HAP Account:Restricted Net Position (56,244) (219,491) (417,692) (119,005) (359,715) (622,027) (644,147) (644,147) (644,147) (644,147) (644,147) (644,147) (56,244)
ABA at Beginning of Month 3,168,948 3,168,946 3,209,573 3,204,373 3,176,155 3,424,496 19,352,491
Program Reserves @ Beginning of Month - - 497,400 497,400
PHA Income 2,851 4,984 9,911 3,946 22,918 15,970 60,580
Total HAP Funds Available at Beginning of Month - - - - - - - - - - - - -
HOUSING OPERATIONS AND CLIENT SERVICES BOARD REPORT Month Ending July 2019
Housing Choice Voucher Homeownership Statistics Report – July 2019
Program Management
Total HCV Homeownership Vouchers Allocated Unlimited HCV Homeowners Vouchers Used (reconciled closings number)
175
Closing Without Voucher 30 Total HCV Closings to Date 205
# Closing This Month 3 # Closing Year-To-Date 11
Program Participant Pipeline & Activities
Fast Track Participants 16 Short Term Buyers 116 Long Term Buyers – Referred to Homebuyer Club 190 Clients Not Yet Assigned Status
Total in Program Pipeline 332
Clients With Purchase Contracts Pending 4 Clients Searching for a Property 7 Clients Working with a Lender 16
Canceled
Contracts and Foreclosures
Homeownership Contracts Canceled to Date 58 Foreclosures Pending 0 Foreclosures Final 1
Client Closing and Home
Information
Name FSS Y/N
Closing Date
Purchase Price
Loan Amount
Location Zip
Code
Interest Rate
Using Voucher
Y/N Neferaten McBean
Y 7/11/19 $175,000 $163,308 76137 5.125% Y
Alison Moblin Y 7/11/19 $227,000 $222,888 76131 5.125% Y Nicole Rogers N 7/25/19 $227,000 $213,500 76179 5% Y
Homeownership
Activities
HOUSING OPERATIONS AND CLIENT SERVICES BOARD REPORT Month Ending July 2019
Family Self-Sufficiency Program Report – July 2019
Program Management
Mandated Program Size 31 Graduates this Month 2 New Mandated Program Size 29 Current Program Size (HCVP + PH + RAD) 249 Percentage of Mandatory Slots Filled 859% Completed to Date 316 New Contracts this Month (HCVP + PH +RAD) 17 New Contracts (YTD) 72
Participants Demographics
& Activities
HCVP Participants 241 Public Housing Participants 6 RAD 2 Participants w/ Escrow 129 Percentage of Participants w/ Escrow 54%
FSS Workshops Attendees Career Opportunities 7/10/2019 10 Budgeting 7/24/2019 12
Canceled Contracts
Contracts Canceled & Escrow Forfeited 0 Contracts Canceled & Escrow Forfeited (YTD) 10 Contracts Canceled with No Escrow 3 Contracts Completed (Graduated) 2 Total of Contracts Canceled this Month: Term + Grad 5 Total of Canceled Contracts: Term + Grad (YTD) 49
Escrow Amount Activity
New Escrow Accounts Established this Month 3 New Escrow Accounts Established (YTD) 30 Escrow Forfeited to FWHS this Month $0.00 Escrow Forfeited to FWHA (YTD) $39,804.83 Escrow Paid Out this Month $14,174.41 Escrow Paid Out (YTD) $113,029.83
Graduate Information
Name Client No. Escrow Amount ($) Homeownership?
Young, Kisha 050468 $5,309.48 N Wilson, Tiffany 063530 $8,864.93 N FSS Graduates (YTD) 23
PIC Reporting
Current Active FSS Contracts in PIC 188 Current Active Escrow w/ Progress Reports 89
FSS Activities
Ongoing Admin. Office lobby events (employment & other service providers)
HOUSING OPERATIONS AND CLIENT SERVICES BOARD REPORT Month Ending July 2019
0 50 100 150 200 250 300
New Employers Identified
Residents referred to employment
Residents employed
Employment/Job Fairs
Residents employed from Job Fairs
Residents partipating in job fairs
Job Readiness Trainings Held
Residents participating in job readiness training
Section 3 Information Sessions
Number in Attendance
Employment Report
Current Cumulative
0 50 100 150 200 250 300 350 400
Directions Home
COC-Shelter Plus
SRO
VASH
HCC
Special Progams Monthly Unit Allocation Utilization
Leased Units Allocated Units #REF!
HOUSING OPERATIONS AND CLIENT SERVICES BOARD REPORT Month Ending July 2019
DISABLED Disabled 61 Over 5 7 5 2 0 Disabled Under 62 64 64 16 3 9
AGE 18-35 26 7 3 3 6
36-61 38 60 21 10 14 Over 61 5 7 6 5 0
AVG INCOME 10,508 8,800 8,947 6,970 8,083
HOUSING OPERATIONS AND CLIENT SERVICES BOARD REPORT Month Ending July 2019
Traditional & Affordable Housing Demographics
Traditional Public Housing
Affordable Housing (Public Housing)
Public Housing Units 712 % 143 %
Leased 423 59% 143 100%
GENDER
Male 55 13% 27 18%
Female 368 87% 116 82%
RACE
Black 350 83% 106 74%
White 67 16% 31 22%
Asian 4 Less than
1% 3 2%
Native American 2 Less than
1% 0 0%
Hawaiian 0 0% 3 2%
ETHNICITY
Hispanic 55 13% 12 1%
DISABLED
Disabled 61 Over 42 10% 15 13%0
Disabled Under 62 80 19% 39 27%
AGE
18-35 198 47% 52 36%
36-61 169 40% 72 50%
Over 61 56 13% 19 14%
AVG INCOME $9,609.00 $16,051.00
HOUSING OPERATIONS AND CLIENT SERVICES BOARD REPORT Month Ending July 2019
0 5 10 15 20 25 30 35
Child Care Referral
Financial Literacy
Individual Financial Counseling
Service Provider Letter of Agreement
NON ITSP Seeking Services
New ITSP
Healthcare Referral
Economic Dev. Referral to Employer
Training (parenting, household,life skills
Transportation Referral
High Needs Clients (Unemployed)
Literacy Enrolled
GED/ High School Enrolled
Job Skills Assessments
ROSS Grant Requirments-Cavile
0 200 400 600 800 1000 1200
Door Count
Reference Questions
Impromptu Sessions
Early Literacy Computer Sessions
Red Swan Senior Citizens Focus Group
On Request Story Times
Children's Programs
Cool Library
Cool Library
HOUSING OPERATIONS AND CLIENT SERVICES BOARD REPORT Month Ending July 2019
EnVision Center Program
EnVision Center-meetings Youth Entrepreneur Program at MLK FW Action plan Youth STEM Program Youth Entrepreneur Program @MLK Center Connect Homes Grant Program Marketing/Meetings
o Choice Neighborhood Implementation Grant Meeting o Youth STEM Camp o EnVision Center Youth Summer Camp
Ongoing Cavile Projects
Case Management ROSS program enrollment
0 1 2 3 4 5 6 7 8
FWISD Student/Parent Concerns
Eviction Prevention
Eviction Repayment Plan
Food Pantry Families Served
Education/Voc./Job Trng Compl
Move out of Public Housing
Data- Cavile
Page 1 of 1
FORT WORTH HOUSING SOLUTIONS
AGENDA ITEM COVER SHEET
Board Meeting Date: August 22, 2019
Agenda Item No.: 2019.33, TAB 9
Person Responsible: Brian Dennison, Sr. Vice President of Development & Asset Management
Subject: Refinance of The Standard at Boswell Marketplace
Background:
The Standard at Boswell Marketplace is located at 8861 Old Decatur Road. Developed with Ojala Holdings with a 2016 9% LIHTC award, the 128-unit project was completed in October 2018 containing 10 market rate units and 12 RAD units, in addition to 106 affordable units for qualifying residents at 50% and 60% AMI rents. This Resolution will allow the partnership to acquire permanent financing post-construction completion and stabilization.
Issues/Concerns:
This particular Fannie Mae product will allow for an improved interest rate (4.05% vs. 5.15%) from the initially proposed permanent financing conversation option.
Funding Source:
The Standard at Boswell Marketplace is financed by 9% low income housing tax credits and a $1,000,000 soft loan from Trinity River Public Facility Corporation, which would be supplemented by this permanent loan.
Recommendation:
It is recommended that the FWHS Board of Commissioners approve the actions outlined in the Resolution.
Attachments:
Resolution
2
Fort Worth Housing Solutions
Resolution No.________
RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF FORT WORTH DBA FORT WORTH HOUSING SOLUTIONS (FWHS) AUTHORIZING SUCH ACTIONS NECESSARY OR CONVENIENT TO FACILITATE THE REFINANCE OF THE STANDARD AT BOSWELL MARKETPLACE (THE "PROJECT"). WHEREAS, FWHS acquired the site on which the Project is located (collectively, the “Land”); WHEREAS, FWHS and The Standard at Boswell Marketplace, LP (the “Partnership”) entered into a ground lease (the "Ground Lease") granting site control of the Land to the Partnership; WHEREAS, In order to refinance the Project, the Partnership desires to refinance existing indebtedness with permanent financing in the amount of up to $10,000,000.00 (the “Permanent Financing”) from Capital One, National Association (“CONA”); WHEREAS, In connection with the Permanent Financing, FWHS desires to enter into a Multifamily Deed of Trust, Assignment of Leases and Rents, Security Agreement and Fixture Filing, and other related certifications, assignments, agreements and documents, all upon such terms and conditions as FWHS deems reasonable (collectively, the “Loan Documents”); NOW, THEREFORE BE IT RESOLVED THAT IN CONNECTION WITH THE REFINANCE OF THE PROJECT: That the President of FWHS and/or her designee is hereby authorized to review, approve and execute all certificates, affidavits, agreements, documents and other writings (collectively the "Agreements") the President shall deem to be necessary or desirable in the consummation of the transactions herein contemplated; and FURTHER RESOLVED, That all acts, transactions, or agreements undertaken prior hereto by the President of FWHS or her designee, in connection with the foregoing matters are hereby ratified and confirmed as the valid actions of FWHS, effective as of the date such actions were taken; and FURTHER RESOLVED, That the President is hereby authorized and directed for and on behalf of, and as the act and deed of FWHS, to take such further action in the consummation of the transactions herein contemplated and to do any and all other acts and things necessary or proper in furtherance thereof, as the President shall deem to be necessary or desirable, and all acts heretofore taken by the designee of the President to such end are hereby expressly ratified and confirmed as the acts and deeds of FWHS. These resolutions shall be in full force and effect from and upon adoption. August 22, 2019 Terri Attaway, Chairperson Date August 22, 2019 Mary-Margaret Lemons, President Date
Page 1
FORT WORTH HOUSING SOLUTIONS
AGENDA ITEM COVER SHEET
Board Meeting Date: August 22, 2019
Agenda Item No.: 2019.34, TAB 10
Person Responsible: Selarstean Mitchell, Vice President of Assisted Housing
Subject: SEDACA Revision
Background:
The Housing Choice Voucher Program Administrative Plan (AP), and the Admissions and Continued Occupancy Policy (ACOP) contain policies that govern the Housing Choice Voucher Program and Public Housing and are subject to revisions as necessary. We are recommending revisions to the Housing Choice Voucher Program AP and the Public Housing ACOP concerning the Screening and Eviction for Drug Abuse and other Criminal Activity (SEDACA) policy. A copy of the SEDACA policy with highlighted changes is attached.
Issues/Concerns:
The revised SEDACA wound disqualify fewer applicants; however, landlords may still have their own leasing criteria.
Funding Source:
Not applicable.
Recommendation:
Staff recommends that the Board of Commissioners approves revisions to the HCVP Administrative Plan and the ACOP concerning SEDACA.
Attachments:
Revised SEDACA with revisions highlighted.
Fort Worth Housing Solutions
Resolution No._____________ RESOLUTION APPROVING REVISIONS TO THE HOUSING CHOICE VOUCHER PROGRAM ADMINISTRATIVE PLAN, AND THE ADMISSIONS AND CONTINUED OCCUPANCY POLICY CONCERNING THE SCREENING AND EVICTION FOR DRUG ABUSE AND CRIMINAL ACTIVITY POLICY. WHEREAS, The U.S. Department of Housing and Urban Development (HUD) requires Public Housing Agencies to adopt a Housing Choice Voucher Program Administrative Plan (AP), and a Public Housing Admissions and Continued Occupancy Policy (ACOP) that establish local policies that govern the administration of the Housing Choice Voucher Program and Public Housing, respectively; and WHEREAS, HUD requires any revisions to the AP and ACOP be approved by the Board of Commissioners; and WHEREAS, The AP and the ACOP contain the Screening and Eviction for Drug Abuse and Criminal Activity (SEDACA) policy; and WHEREAS, Fort Worth Housing Solutions desires to amend the SEDACA policy as noted on the attached revised policy.. NOW, THEREFORE, BE IT RESOLVED THAT: The Board of Commissioners of Fort Worth Housing Solutions hereby approves the attached revision to the Screening and Eviction for Drug Abuse and Criminal Activity policy as part of the Housing Choice Voucher Program Administrative Plan, and the Admissions and Continued Occupancy Policy. August 22, 2019 Terri Attaway, Chairperson Date August 22, 2019 Mary-Margaret Lemons, President Date
SCREENING AND EVICTION FOR DRUG ABUSE AND OTHER CRIMINAL ACTIVITY
(SEDACA) POLICY
I. INTRODUCTION
The Final Rule for Screening and Eviction for Drug Abuse and other Criminal Activity (SEDACA) published in the Federal Register on May 24, 2001 amends the 1996 Extension Act and the 1998 Quality Housing and Work Responsibility Act for the public housing and Section 8 assisted housing programs.
The SEDACA amendments give public housing agencies (PHAs) and assisted housing owners the tools for adopting and implementing fair, effective, and comprehensive policies for screening out program applicants and for evicting or terminating assistance of persons who engage in illegal drug use, alcohol abuse, or other criminal activity. Fort Worth Housing Solutions (FWHS) will adhere to SEDACA as set forth in this policy. FWHS shall consider the requirements of FWHS Violence Against Women Act (VAWA) policy when enforcing the SEDACA policy.
II. ADMINISTRATION
A. The provisions for the implementation of this policy shall be reflected in the terms and conditions of the Lease Agreement and the Admissions Policy for all residents of Public Housing and the Housing Choice Voucher (formerly Section 8) Administrative Plan for voucher applicants/participants.
B. FWHS designated staff shall be responsible for obtaining all criminal history reports. The
applicant/tenant shall not be charged for any costs incurred by obtaining said reports. C. FWHS program staff shall be responsible for obtaining relevant information from the applicant,
resident, participant, former landlord, neighbors, informants, newspaper, police incident reports, or other reliable sources deemed appropriate by FWHS.
D. All information received shall be examined and evaluated by appropriate FWHS staff.
E. Applications shall be withdrawn in a fair and consistent manner to ensure the procedure does not
discriminate on the basis of race, color, religion, sex, national or ethnic origin, familial status, disability, or actual or perceived sexual orientation or gender identity.
F. Eviction and termination procedures are to be fair and consistent. Public housing residents are permitted due process through the Grievance Policy as established under the Admissions and Occupancy Policy. Housing Choice Voucher (HCV) participants are permitted due process through FWHS Informal Hearing Policy as established under the HCV (Section 8) Administrative Plan.
G. The SEDACA policy will be posted on the agency’s bulletin board and website, and upon request copies
will be made readily available to applicants, residents, and/or program participants. III. SCREENING
A. Applicants
FWHS will screen all public housing and Housing Choice Voucher (HCV) applicants and members of the applicant household 18 years of age or older to determine if any household member is currently engaging in, or has engaged in, one or more of the following:
(1) Drug-related criminal activity;
Persons who have been evicted from any federal housing assisted program for drug related activity.
Persons who have been convicted of drug related criminal activity that includes the illegal manufacture, sale, or production of methamphetamine on the premises of any federal assisted or other property.
Evidence of a drug-related criminal activity which includes the illegal manufacture, sale, distribution or use of a drug or the possession of a drug with an intent to manufacture, sell, distribute or use the controlled substance.
(2) Violent criminal activity;
A history of any violent criminal activity that includes the use, attempted use, or threatened use of physical force substantial enough to cause or be reasonably likely to cause serious bodily injury or property damage.
(3) Other criminal activity that would threaten the health, safety, or right to peaceful
enjoyment of the premises by other residents.
For public housing only, a history of any other criminal activity by a household that is defined as a felony by local law enforcement.
(4) Other criminal activity that would threaten the health or safety of the PHA owner or any
employee, contractor, subcontractor or agent of the PHA or owner who is involved in the housing operations.
Acts of verbal or physical confrontation or violence towards management, maintenance or security personnel.
(5) Alcohol abuse
A history of alcohol abuse or pattern of abuse, by any household member that may threaten the health, safety or right to peaceful enjoyment of the premises by other residents.
B. Residents/Participants
(1) FWHS reserves the right to apply the screening criteria to Public Housing residents, Housing
Choice Voucher participants, and members of their household 18 years of age or older at any time the housed family has requested to add a member (18 years of age or older) to the household.
(2) FWHS reserves the right to conduct a criminal background check on all household members
18 years of age or older annually if permitted in the Admissions and Occupancy Policy and the HCVP Administrative Plan.
(3) If at any time during program participation, FWHS has reasonable cause (e.g., newspaper
articles, credible informants, police reports or any other information) to believe that a household member is engaging in drug-related or other criminal activity, which would pose a threat to the health, safety, or right to peaceful enjoyment of the premises by other residents or agency employees, the agency will run a criminal background check on all household members 18 years of age or older.
IV. INELIGIBILITY FOR ADMISSIONS & CONTINUED OCCUPANCY
A. The existence of any of the following behavior by applicant, tenant, program participant, live-in aide, guest, any household member, or other person under the tenant’s/ participant’s control, regardless of the tenant’s/participant’s knowledge of the household members’ guest’s, or other person’s behavior, shall require the denial and/or termination of assistance. Corroborating evidence may be used prior to conviction including but not limited to police testimony, eye-witness testimony, defendant’s admission and other documentation with a preponderance of evidence of guilt.
(1) Manufacturing or producing methamphetamine on the premises of federally assisted
housing. (2) Any household member who is currently subject to any registration requirement under a state
sex offender registration program. (3) Current abuse of alcohol or use of illegal drugs.
B. Any of the following conduct committed by an applicant, tenant or participant, household member or guest, will result in denial and/or termination of assistance:
(1) Murder (2) Kidnapping (3) Rape or crimes of sexual assault (4) Indecency with a child
(5) Arson However, at the sole discretion of the Vice President of Resident and Community Services and/or the Vice President of Assisted Housing, exceptions may be given based on the totality of the circumstances including corrective actions taken in accordance with the Re-entry policy set forth herein, and other FWHS policies.
C. Any type of felony drug-related criminal activity by the applicant/tenant, program participant,
household member, or guests within the past five (5) years will result in denial of admission or continued occupancy in FWHS housing programs. The five-year period begins on the date of the offense. The term “drug-related criminal activity” means:
The manufacture, sale, distribution, or use of an illegal drug, or;
The possession with the intent to manufacture, sell, or distribute illegal drugs.
Eviction from Federally Assisted Housing for drug-related criminal activities. An otherwise-eligible family who was evicted from federally-assisted housing for drug-related criminal activity may be admitted if the household member engaged in the criminal activity satisfactorily meets
evidence of rehabilitation as described in Section IV.E, or if the circumstances leading to the eviction no longer exist (e.g. the individual involved in drugs is no longer in the household).
D. Any of the following types of conduct committed by an applicant/tenant, program participant,
household member, or guests within five (5) years will result in denial of admission or continued occupancy in FWHS housing programs. The five-year period begins on the date of the offense. Conviction of a crime is not required in order for assistance to be denied or occupancy to be terminated. Corroborating evidence, including but not limited to police testimony, eye-witness testimony, admission of guilt, and other documentation with a preponderance of evidence of guilt, may be considered.
(1) Manslaughter; (2) Robbery; (3) Illegal possession/discharge/display/carrying of firearm or illegal weapon/deadly
weapon;
(4) Assault, aggravated assault, assault by threat, stalking; and
(5) Physical violence to persons or property, or criminal activity that has as one of its elements the use, attempted use, or threatened use of physical force against the person or property of another.
E. Admission for Public Housing or Housing Choice Voucher Program may be denied if during screening
process an applicant has evidenced a pattern over last 5 years history of continuing conduct/acts, regardless of type or severity which may interfere with the health, safety or right to peaceful enjoyment of the premises by others, unless the family has provided satisfactory evidence of rehabilitation. Such conduct includes:
(1) A pattern of past conduct of illegal use of controlled substances; and;
(2) Past conduct of abuse or pattern of abuse of alcohol;
(3) A pattern of theft or fraud; (4) A pattern of burglary or automobile theft;
(5) Threatened abuse or violent behavior towards FWHS staff, management, maintenance, or
security personnel. (6) Acts of prostitution and/or a pattern of prostitution.
This section also applies to current tenants of public housing and program participants in the Housing Choice Voucher Program.
F. Satisfactory evidence of rehabilitation may include the following:
(1) Evidence of completion of an appropriate substance abuse rehabilitation program and no additional involvement in such behavior for past 12 months.
(2) Results of current drug testing, showing no positive test results for at least past 12 months.
(3) For Public Housing, evidence of a stable rental and/or financial history for one to five years.
(4) Certification by a parole or probation officer demonstrating current compliance with parole or probation requirements.
(5) Certification of completion of any relevant behavior modification/counseling course.
(6) Reports and/or letters from social service agencies or case managers who have been working
with the applicant for the past twelve (12) months. The applicant/participant may provide any other written documentation from any reliable source that may be deemed appropriate for determination of eligibility. FWHS will be the final judge of what constitutes adequate and credible documentation.
G. Admissions and continued occupancy eligibility criteria for applicants and participants in permanent supportive housing programs with active case management will be based on the requirements of the permanent supportive housing programs. Eligibility will be denied for the following reasons:
(1) Manufacturing or producing methamphetamine on the premises of federally assisted housing.
(2) Any household member who is currently subject to any registration requirements under a
state sex offender registration program.
V. RE-ENTRY
Consideration will be given to ex-offenders transitioning back into the community from incarceration, allowing them to reunite with their families in public or assisted housing under the following circumstances: A. The ex-offender must be referred in writing by an office of the Department of Probation and Parole and
be under their supervision. B. The ex-offender must engage in active case management by an agency that works with ex-offenders.
Family members with whom the ex-offender plans to reunite may also be required to engage in case management.
C. The ex-offender must demonstrate evidence of rehabilitation that is acceptable to the housing authority. D. The ex-offender must either be the spouse, parent, grandparent, child, grandchild or sibling of the head of
household. E. The addition of the ex-offender to the household must not result in a need to increase the bedroom size
of the family. F. The ex-offender must not have committed any crimes that would disqualify the person from admission to
a FWHS housing program. G. The ex-offender must not currently abuse alcohol, use illegal drugs, or be involved in any illegal activity.
VI. DENIAL/EVICTION/TERMINATION PROCESS
A. Written withdrawal, eviction, and termination of assistance notices are issued in accordance with FWHS Occupancy Policy, Public Housing Lease, or the HCV Administrative Plan.
B. Eviction and termination procedures are to be fair and consistent. Public housing residents are
permitted due process through the Grievance Policy as established under the Admissions Policy. HCV participants are permitted due process through FWHS Informal Hearing Policy as established under the HCV Administrative Plan.
VII. RECORDS MANAGEMENT
A. FWHS will use criminal records from law enforcement agencies to screen applicants for admission to public and assisted housing programs.
B. FWHS may disclose criminal records to officers, employees or authorized representatives of FWHS
who have job-related need to have access to the information. C. All criminal reports received will be maintained in a confidential manner. D. If the applicant is determined to be eligible, the criminal history report shall be shredded in
accordance with policies outlined in the Admissions and Continued Occupancy Policy and HCV Administrative Plan. If the applicant is denied housing, the criminal history report shall be shredded upon completion of the hearing or due process procedure when a final decision has been made.
E. When an applicant has been denied assistance, a public housing resident has been evicted, or a HCV
participant’s rental assistance has been terminated, the agency will document the circumstances of the criminal report, and the date the report was destroyed in the client file.
F. Legal penalties for misuse are contained in Section 411.085 of the Texas Government Code. Misuse
or improper dissemination of the above information will be grounds for termination of employment.
VIII. DEFINITIONS OF CRIMINAL HISTORY
Adult means a person who is 18 years of age or older, or who has been convicted of a crime as an adult under any Federal, State, or tribal law. * * * * * Covered housing is public housing, project-based assistance under Section 8 (including new construction and substantial rehabilitation projects), and tenant-based assistance under Section 8. * * * * * Covered person, for purposes of 24 CFR 5, subpart I, and parts 966 and 982, means a tenant, any member of the tenant’s household, a guest or another person under the tenant’s control. * * * * * Criminal history is defined as: Criminal background histories that show activity by the applicant, household members, live-in aide, or guests in drug-related criminal activity; criminal activity involving crimes of physical violence to persons or property; or activity that has as one of its elements the use, attempted use, or threatened use of physical force against a person or property of another; other criminal or drug-related criminal activity which leads to a reasonable cause to believe the person’s behavior would adversely affect the health, safety, or welfare of other tenants or neighbors, current use by applicant or household members of illegal controlled substances; or pattern of illegal use by the applicant or household members of a controlled substance, or abuse or pattern of abuse of alcohol, which may interfere with the health, safety, or right to peaceful enjoyment of the premises by others. * * * * *
Currently engaging in is with respect to behavior such as illegal use of a drug, other drug-related criminal activity, or other criminal activity, currently engaging in means that the individual has engaged in the behavior recently enough to justify a reasonable belief that the individual’s behavior is current. ** * * * Drug means a controlled substance as defined in section 102 of the Controlled Substances Act (21 U.S.C. 802). Drug-related criminal activity means the illegal manufacture, sale, distribution, or use of a drug, or felony possession or possession of a drug with intent to manufacture, sell, distribute the drug. * * * * * Five-year period refers to the five (5) years from the date of an offense. Guest, only for purposes of 24 CFR part 5, subparts A and I, and parts 882, 960, 966, and 982, means a person temporarily staying in the unit with the consent of a tenant or other member of the household who has express or implied authority to so consent on behalf of the tenant. The requirements of parts 966 and 982 apply to a guest as so defined. * * * * * Household, for purposes of 24 CFR part 5, subpart I, and parts, 960, 966, 882, and 982, means the family and PHA-approved live-in aide. * * * * * Law enforcement agency is the National Crime Information Center (NCIC), police departments and other law enforcement agencies that hold criminal conviction records. * * * * * Other person under the tenant’s control, for the purposes of the definition of covered person and for parts 5, 882, 966, and 982 means that the person, although not staying as a guest (as defined in this section) in the unit, is, or was at the time of the activity in question, on the premises (as premises is defined in this section) because of an invitation from the tenant or other member of the household who has express or implied authority to so consent on behalf of the tenant. Absent evidence to the contrary, a person temporarily and infrequently on the premises solely for legitimate commercial purpose is not under the tenant’s control. Premises, for purposes of 24 CFR part 5, subpart I, and parts 960 and 966, means the building or complex or development in which the public or assisted housing dwelling unit is located, including common areas and grounds. * * * * * Owner means the owner of federally assisted housing or owner participating in a tenant-based assistance program. * * * * * Responsible entity for the Section 8 project-based voucher program (part 983 of this title) and the Section 8 moderate rehabilitation program (part 882 of this title), responsible entity means the PHA administering the program under and Annual Contributions Contract with HUD. For all other federally assisted housing, the responsible entity means the owner of the housing. ** * * * Violent criminal activity means any criminal activity that has as one of its elements the use, attempted use, or threatened use of physical force substantial enough to cause, or be reasonably likely to cause, serious bodily injury or property damage.
Fort Worth Affordability, Inc.
BOARD OF DIRECTORS AGENDA FOR AN ANNUAL MEETING
IMMEDIATELY FOLLOWING THE REGULAR MEETING OF FORT WORTH HOUSING SOLUTIONS
THURSDAY, AUGUST 22, 2019 – 5:00 P.M. FWHS ADMINISTRATIVE OFFICE BOARD ROOM 1201 EAST 13TH STREET, FORT WORTH, TEXAS
I. Call to order.
II. Approval of the minutes from the Annual Meeting held June 20, 2019.
III. Consider a resolution approving the refinance of The Standard at Boswell Marketplace development.
[FA 2019.13]
IV. Adjourn.
This facility is wheelchair accessible. For accommodations or sign interpretive services, please call Chris Key at (817) 333-3402 or through Relay Texas at 711 at least 48 hours in advance. If the notification is not received within 48 hours, the agency will make a reasonable attempt to provide the necessary accommodations.
Fort Worth Affordability, Inc. June 20, 2019 Page 1
MINUTES
BOARD OF DIRECTORS MEETING FORT WORTH AFFORDABILITY, INC.
An Annual Meeting of the Board of Directors of Fort Worth Affordability, Inc. was held immediately following the Regular Meeting of Fort Worth Housing Solutions at the FWHS Administrative Office Board Room, 1201 East 13th Street, Fort Worth, TX 76102, Fort Worth, at 5:00 p.m. on Thursday, the 20th day of June, 2019. Roll call of the Directors was as follows: PRESENT: Terri Attaway, President, presiding Richard M. Stinson, Vice President Brittany Hall, Director Michael Ramirez, Director ABSENT: Danny Scarth, Director Also attending were Mary-Margaret Lemons, President; Heather Raiden, General Counsel; Brian Dennison, Sr. VP of Development & Asset Management; Selarstean Mitchell, VP Assisted Housing; Sonya Barnette, VP of Housing Ops & Client Services; Phat Pham VP of Asset Management; Margaret Ritsch, Public Affairs Director; Kelvin Noble, Procurement Director; Sylvia Hartless, Sr. Staff Attorney; Jose Torres, Controller; Ramon Guajardo, Ramel Co.; C. Don Babers, consultant; Deborah Washington, citizen; and Chris Key, Executive Assistant. I. CALL TO ORDER. Terri Attaway, President, called the meeting to order at 5:14 p.m. II. ELECTION OF OFFICERS. DIRECTOR RAMIREZ MOVED THAT TERRI ATTAWAY BE NOMINATED AS
PRESIDENT, RICHARD M. STINSON AS VICE PRESIDENT AND MARY-MARGARET LEMONS AS SECRETARY/TREASURER.
SECONDED: Hall MOTION CARRIED UNANIMOUSLY. III. APPROVAL OF THE MINUTES FROM THE SPECIAL MEETING HELD MAY 23, 2019. MOTION FOR APPROVAL: Ramirez SECONDED: Stinson MOTION CARRIED UNANIMOUSLY. IV. CONSIDER A RESOLUTION CONTINUING THE DEVELOPMENT OF VILLAS BY THE
PARK BY APPROVING THE CONVERSION OF 27-UNITS TO THE RENTAL ASSISTANCE DEMONSTRATION PROGRAM AND ALL OTHER ACTIONS NECESSARY TO COMPLETE THE TRANSACTION. [Agenda Item FA 2019.12, Resolution No. 2999]
Fort Worth Affordability, Inc. June 20, 2019 Page 2
MOTION FOR APPROVAL: Stinson SECONDED: Hall MOTION CARRIED UNANIMOUSLY.
This item was discussed during the Regular FWHS Meeting.
V. ADJOURN.
The meeting was adjourned at 5:15 p.m.
August 22, 2019 Terri Attaway, President Date
August 22, 2019 Mary-Margaret Lemons, Secretary/Treasurer Date
Fort Worth Affordability, Inc. AGENDA ITEM COVER SHEET
Board Meeting Date: August 22, 2019
Agenda Item No.: FA 2019.13, TAB 12
Person Responsible: Brian Dennison, Sr. Vice President of Development & Asset Management
Subject: The Standard at Boswell Marketplace Refinance
Background:
The Standard at Boswell Marketplace is located at 8861 Old Decatur Road. Developed with Ojala Holdings with a 2016 9% LIHTC award, the 128-unit project was completed in October 2018 containing 10 market rate units and 12 RAD units, in addition to 106 affordable units for qualifying residents at 50% and 60% AMI rents. This Resolution will allow the partnership to acquire permanent financing post-construction completion and stabilization.
Issues/Concerns:
This particular Fannie Mae product will allow for an improved interest rate (4.05% vs. 5.15%) from the initially proposed permanent financing conversation option.
Funding Source:
The Standard at Boswell Marketplace is financed by 9% low income housing tax credits and a $1,000,000 soft loan from Trinity River Public Facility Corporation, which would be supplemented by this permanent loan.
Recommendation:
It is recommended that the FWAI Board of Commissioners approve the actions outlined in the Resolution.
Attachments:
Resolution
1
RESOLUTION NO. __________ A RESOLUTION BY THE BOARD OF DIRECTORS OF FORT WORTH AFFORDABILITY, INC. (“FWAI”) AUTHORIZING FWAI TO EXECUTE ANY AND ALL DOCUMENTS, OR TAKE ANY OTHER ACTION, THAT IS NECESSARY OR DESIRABLE TO:
1. FACILITATE THE REFINANCE OF THE STANDARD AT BOSWELL MARKETPLACE (THE
“PROJECT”); 2. CAUSE THE STANDARD AT BOSWELL MARKETPLACE, LP (THE “PARTNERSHIP”) TO
EXECUTE PERMANENT FINANCING DOCUMENTATION TO FACILITATE THE REFINANCE OF THE PROJECT;
3. CAUSE FWAI TO ACT AS GUARANTOR UNDER THE FINANCING DOCUMENTS (AS DEFINED BELOW); AND
4. CAUSE FWAI AND/OR THE GENERAL PARTNER AND/OR THE PARTNERSHIP TO EXECUTE ANY SUCH FURTHER DOCUMENTATION AS NECESSARY OR DESIRABLE TO ALLOW THE CONSUMMATION OF THE TRANSACTIONS DESCRIBED HEREIN.
WHEREAS, FWAI is the sole member of Boswell Marketplace GP, LLC (the “General Partner”); and
WHEREAS, The General Partner is the sole general partner of the Partnership;
WHEREAS, In order to refinance the Project, the Partnership desires to enter into certain loan documents with Capital One, National Association (“CONA”) in connection with a loan in the original principal amount of up to $10,000,000.00 (the “Permanent Financing”), including but not limited to loan agreements, promissory note, deed of trust, and other certifications, assignments and such other documents, all upon such terms and conditions as the Partnership deems reasonable (collectively, the “Loan Documents”); and
WHEREAS, In connection with the transactions contemplated herein, the Partnership, General Partner and FWAI are required to enter into various documents which will evidence the same, including, but not limited to the Loan Documents and other security agreements, fixture filing statements, indemnity agreements, guaranties, development agreements, certificates, directions, approvals, waivers, notices, instruments and other communications as may be required by the parties (all of such documents collectively, the "Financing Documents");
NOW, BE IT RESOLVED, That all of the documents, instruments, or other writing executed by FWAI (both individually and in a representative capacity as identified in these resolutions), in consummation of the transactions herein described (both individually and in a representative capacity as identified in these resolutions), including, but not limited to, (i) the Financing Documents and (ii) any and all such additional documents executed to consummate the transactions contemplated herein (collectively, the "Transaction Documents") shall be in form and substance approved by the Executing Officer (as such term is hereinafter defined), both individually and in a representative capacity as identified in these resolutions, his/her approval of each such instrument to be conclusively evidenced by his/her execution thereof; and it is further, RESOLVED, That FWAI (both individually and in a representative capacity as identified in these resolutions), review, execute and approve all other documents necessary to effectuate the foregoing transactions, all on such terms and containing such provisions as the Executing Officer shall deem appropriate, and the approval of the terms of each such instrument herein described by the Executing Officer shall be conclusively evidenced by his/her execution and delivery thereof; and it is further RESOLVED, That the authorization of FWAI, Partnership and/or General Partner to enter into the Transaction Documents and that execution and delivery in the name and on behalf of FWAI and/or
2
General Partner and/or the Partnership, by any of the officers of FWAI of the Transaction Documents, in the form as so executed and delivered is hereby approved, ratified and confirmed; and it is further RESOLVED, That any officer of FWAI (each an "Executing Officer"), acting alone without the joinder of any other officer, is hereby authorized and directed for and on behalf, and as the act and deed of FWAI and/or General Partner and/or the Partnership, to execute and deliver all other documents and other writings of every nature whatsoever in connection with the development of the Project, including but not limited to, the Transaction Documents, as the Executing Officer deems necessary in order to carry into effect the intent and purposes of these resolutions, and any other instruments approved by the Executing Officer (acting in a representative capacity as identified in these resolutions, acting individually and on behalf of the General Partner), executing same, his/her approval of each such instrument to be conclusively evidenced by his/her execution thereof, and to take such other action in the consummation of the transactions herein contemplated as the Executing Officer acting shall deem to be necessary or advisable, without the necessity of attestation by the secretary or other officer or director, and any and all acts heretofore taken by the Executing Officer to such end are hereby expressly ratified and confirmed as the acts and deeds of FWAI and/or General Partner and/or Partnership, effective as of the date such action was taken; and it is further RESOLVED, That action by any of the officers of FWAI, and any person or persons designated and authorized so to act by any such officer, to do and perform, or cause to be done and performed, in the name and on behalf of FWAI and/or General Partner and/or the Partnership, or the execution and delivery, or causing to be executed and delivered, such other security agreements, financing statements, notices, requests, demands, directions, consents, approvals, waivers, acceptances, appointments, applications, certificates, agreements, supplements, amendments, further assurances or other instruments or communications, in the name and on behalf of FWAI or otherwise, as they, or any of them, may deem to be necessary or advisable in order to carry into effect the intent of the foregoing resolutions or to comply with the requirements of the instruments approved or authorized by the foregoing resolutions is hereby approved, ratified and confirmed; and it is further
RESOLVED, That the Board of Directors finds the actions authorized by these resolutions may reasonably be expected to directly or indirectly benefit FWAI; and it is further
RESOLVED, That the Partnership be promptly notified in writing by the Secretary or any other officer of FWAI or any change in these resolutions, and until it has actually received such notice in writing, the Partnership is authorized to act in pursuance of these resolutions.
August 22, 2019 Terri Attaway, President Date August 22, 2019 Mary-Margaret Lemons, Secretary/Treasurer Date