AGENDA ELMHURST PARK DISTRICT REGULAR BOARD MEETING Administrative Office 375 West First Street May 22, 2017 7:00 p.m. 1. CALL TO ORDER ............................................................................................. 7:00 p.m. a. Commissioner Attendance via Electronic Means 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL ........................................................................................................ Quorum 4. ADDITIONS/DELETIONS/CHANGES TO AGENDA...................................... None 5. REMARKS/CORRESPONDENCE FROM VISITORS..................................... None 6. COMMITTEE REPORTS ...................................................................................... Noted * a. Gateway * b. Lizzadro 7. UPCOMING COMMITTEE MEETINGS........................................................... Noted a. Sugar Creek Golf Course – May 23, 2017 and June 27, 2017 b. Gateway – June 8, 2017 c. PEP – June 15, 2017 8. CONSENT AGENDA ....................................................................................... Approved * a. Approval of May 8, 2017 Annual Meeting Minutes * b. Approval of May 8, 2017 Regular Meeting Minutes * c. Approval of May 8, 2017 Closed Meeting Minutes * d. Voucher Lists * e. Disposal Ordinance O-07-17 9. BOARD BUSINESS a. Unfinished Business (Old): * 1) Committee Appointments ....................................................................... Approved b. New Business: * 1) Program and Service Report – Compensation Study Results ...................... Noted * 2) Courts Plus 2017 HVAC Replacement Project Bid .............................. Approved 10. COMMISSIONER INFORMATION ITEMS a. Announcements * b. Future Agenda 11. STAFF ANNOUNCEMENTS 12. CLOSED SESSION:........................................................................................... 8:11 p.m. a. Pursuant to 5ILCS 120/2(c)(5) for the discussion of “the purchase or lease of real property for the use of the District.” 13. ADJOURNMENT............................................................................................... 9:24 p.m. Any person requiring a reasonable accommodation to participate in this Park District activity should call (630) 993-8900 and ask for our ADA Compliance Officer, Monday through Friday from 8-5 p.m. within 48 hours prior to the meeting. Requests for a qualified interpreter require five (5) days’ advance notice. Please turn off all cellular telephones prior to the meeting. Cellular telephones will interfere with the audio recording of the Park Board Meeting. *Written information on item included in packet.
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AGENDA ELMHURST PARK DISTRICT REGULAR … · property for the use of the District.” 13. ADJOURNMENT ... I. Call to Order -JSL II. Approval of the Minutes of November 17,2016
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AGENDA ELMHURST PARK DISTRICT REGULAR BOARD MEETING
Administrative Office 375 West First Street
May 22, 2017 7:00 p.m.
1. CALL TO ORDER ............................................................................................. 7:00 p.m. a. Commissioner Attendance via Electronic Means 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL ........................................................................................................ Quorum 4. ADDITIONS/DELETIONS/CHANGES TO AGENDA ...................................... None 5. REMARKS/CORRESPONDENCE FROM VISITORS ..................................... None 6. COMMITTEE REPORTS ...................................................................................... Noted * a. Gateway * b. Lizzadro 7. UPCOMING COMMITTEE MEETINGS ........................................................... Noted a. Sugar Creek Golf Course – May 23, 2017 and June 27, 2017 b. Gateway – June 8, 2017 c. PEP – June 15, 2017 8. CONSENT AGENDA ....................................................................................... Approved * a. Approval of May 8, 2017 Annual Meeting Minutes * b. Approval of May 8, 2017 Regular Meeting Minutes * c. Approval of May 8, 2017 Closed Meeting Minutes * d. Voucher Lists * e. Disposal Ordinance O-07-17 9. BOARD BUSINESS a. Unfinished Business (Old): * 1) Committee Appointments ....................................................................... Approved b. New Business: * 1) Program and Service Report – Compensation Study Results ...................... Noted * 2) Courts Plus 2017 HVAC Replacement Project Bid .............................. Approved 10. COMMISSIONER INFORMATION ITEMS a. Announcements * b. Future Agenda 11. STAFF ANNOUNCEMENTS 12. CLOSED SESSION:........................................................................................... 8:11 p.m.
a. Pursuant to 5ILCS 120/2(c)(5) for the discussion of “the purchase or lease of real property for the use of the District.”
13. ADJOURNMENT ............................................................................................... 9:24 p.m. Any person requiring a reasonable accommodation to participate in this Park District activity should call (630) 993-8900 and ask for our ADA Compliance Officer, Monday through Friday from 8-5 p.m. within 48 hours prior to the meeting. Requests for a qualified interpreter require five (5) days’ advance notice. Please turn off all cellular telephones prior to the meeting. Cellular telephones will interfere with the audio recording of the Park Board Meeting. *Written information on item included in packet.
Agenda #6a
Gateway Special Recreation Association Board Meeting
Thursday, May 11,, 2017
3:00 PM
Oakbrook Family Recreation Center 1450 Forest Gate Road Oakbrook, IL 60523
I. CALL TO ORDER
II. OPEN FORUM
III. BOARD MEMBER COMMENTS
IV. COMMUNICATIONS
V. OMNIBUS AGENDA
All items on the Omnibus Agenda are considered to be routine in nature by the Gateway Board and
will be enacted in one motion. There will not be separate discussion of these items unless a Board
member so requests, in which event the item will be removed from the Omnibus Agenda and
considered separately.
A. Approval of April, 2017 Regular Meeting Minutes
B. Approval of May, 2017 Check Register
C. Approval of May, 2017 Treasurer’s Report
VI. REPORTS
A. RGA Monthly Report
VII. OLD BUSINESS
A. Gateway 2017/2018 Budget
B. Election of Board Officers (President, Treasurer, Secretary)
VIII. NEW BUSINESS
A. Gateway Supply Budget (Spending/Needs)
B. Annual Goals and Objectives Discussion: The Service Provider (RGA) shall incorporate these ideas
and input and present its draft goals and objectives for the next fiscal year at the May
Gateway Board Meeting.
IX. OPEN FORUM
X. ADJOURNMENT
Items listed on the agenda will be discussed and considered by the Board. The Board welcomes public comment
on the agenda items during discussion
Gateway Special Recreation is subject to the requirements of the Americans with Disabilities Act of 1990.
Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to
allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the
meeting or the facilities, are requested to contact Cindy Szkolka, at 630‐993‐8910 or at [email protected] promptly
to allow the Board to make reasonable accommodations for those persons.
GATEWAY SPECIAL RECREATION ASSOCIATION
BOARD OF DIRECTOR’S MEETING
APRIL 13, 2017
I. Call to Order: President Cindy Szkolka called the Gateway Special Recreation Association Board
of Director’s Meeting to order at 3:00pm on April 13, 2017 at the Oakbrook Family Recreation
Center, 1450 Forest Gate Road in Oakbrook, Illinois. A Quorum was present.
Roll Call: Board Members present: Jim Pacanowski, Burr Ridge; Sharon Peterson, Countryside;
Pleasant Dale; Jim Berg, Westchester; John Fenske, Willowbrook; Scott Nadeau, York Center
Absent: None
Staff Present: Ray Graham Staff: Mike Baig
Visitors: Patty Purpura, Westchester Park District; Jillian Schneider, RGA Staff
II. Open Forum: None
III. Board Member Comments: None
IV. Communications: None
V. Omnibus Agenda: Motion was made by Karen Spandikow, Oakbrook; to approve the Omnibus
Agenda and motion seconded by Sharon Peterson, Countryside.
A. Approval of March 2017 Regular Meeting Minutes B. Approval of April 2017 Check Register C. Approval of April 2017 Treasurer’s Report Matt Russian voiced a correction to the agenda incorrectly stating March 2016, instead of 2017.
On a voice vote, the motion passed unanimously.
VI. Reports:
A. Mike Baig reviewed the monthly report and stated they are doing well and numbers are up.
They had a successful Spring Break camp, the softball numbers are excellent and they have
numerous full programs. Summer staffing needs are still being assessed depending on what
returning employees are available. Vehicle 192 had some minor issues with the rubber padding
in between the entry doors. There may also be a parking brake issue. Mike will advise as
information becomes available. Brochures have been distributed and this is the earliest they
have ever been available. Basketball teams they went downstate had great trips and a lot of fun.
Jillian was able to post a live feed of games via Facebook which was exciting for families. Ryan K
has been chosen to represent team Illinois for the National Competition in Seattle during the
summer of 2018. Jillian detailed the highlights of the successful Spring Break Camp and the Luck
of the Irish event.
VII. Old Business:
A. GSRA Contract- Terms and language of the proposed contract were reviewed noting
corrections from legal counsel. During the review process, President Szkolka noted that
Denise Rau is no longer working with RGA and a new Program Director will be hired in the
future.
Motion was made by Jim Pacanowski, Burr Ridge; to approve the Gateway Special
Recreation Association Contract including the discussed corrections and motion seconded
by Scott Nadeau, York Center.
On a voice vote, the motion passed unanimously.
B. Day Camp 2016 Transportation Billing- President Szkolka heard back from Ray Graham and
the bill that was received and paid was indeed the final and all-inclusive bill for all of 2016
summer transportation.
C. Fundraising-Jillian Schneider was interested in raising funds specifically for 6 Ipads, 2 for
each summer camp. After attending the ITRS seminar, she noted that Ipads have become an
increasingly usable tool for various apps, incentives, etc. She would like to start fundraising
now with hopes to have the Ipads by summer 2018. She was interested in holding a 50/50
raffle. Jim Pacanowski noted that, historically, RGA fundraising has been geared towards
RGA and not Gateway specific programs. The estimated cost would be roughly $3000. Matt
Russian suggested purchasing the Ipads now for this upcoming summer, especially since
there is roughly $3000 remaining in the day camp transportation line item for last year.
Discussion followed about various line items and what may need to be done specifically with
regards to the budget. It was also mentioned that 50/50 raffles may not be the most
appropriate option and/or allowable by local regulations. John Fenske mentioned that the
upcoming Willowbrook 5K will be making a donation of proceeds to Gateway. Jillian
reiterated that this would be the most pressing need as the Ipads will also be used as a tool
to help bring youth into other programs due to current technology trends.
VIII. New Business:
A. 2017-18 Budget- President Szkolka noted that there is a small change in the first budget
draft under salary expense numbers that did not affect the overall totals. The correct total
should be $177,928 and not the $125,434 listed. She also mentioned that the Gateway
contract amount of $457,507 includes a 1.5% increase plus $9200 printing charges for the
brochure and $11,207 for new vehicles. The Board also received Gateway budget proposals
that included increases of 1%, 1.5%, 2%, and 2.5%. Additional changes to ‘One on One Aides’
moving from $8000 to $10,712 and the service contract moving from $441,421 to $446,300
needed to get updated. A question was raised and brief discussion ensued regarding
contract totals being equal throughout the two budget documents with the differentiation
being ‘brochure printing’ and the fact that it is included in the overall cost in the Gateway
service contract budget number. The Gateway budget previously had a specific line item for
printing as it was handled separate of RGA operations. The possible fund balances at the
end of FY18 were detailed and each line item was reviewed. President Szkolka will ask Gary
Kasanders to make the discussed changes for review at next month’s meeting. Gateway
staff will bring requests to next month’s meeting with regards to specific items for
“supplies” line item.
B. 2016-17 Audit- Motion was made by Jim Pacanowski, Burr Ridge; to approve the proposal by
Knute & Associates to complete the annual Gateway audit for FY17, FY18, and FY19 for a
cost of $3800, $3850, and $3900 respectively and motion was seconded by Sharon
Peterson, Countryside.
On a voice vote, the motion passed unanimously.
D. Facility Request Chart- In the past, member agencies were mapped out per season in a
“master schedule” format to highlight usage and openings. This mapping may allow for
additional usage to take place if specific facilities are open of which Gateway was unaware.
As Gateway programming is currently heavy in Elmhurst, this may be an opportunity to
schedule programs at new locations.
C. Election of Officers- Brief discussion occurred regarding levels of interest in
becoming/remaining as an officer. President Szkolka would be open to remaining as
President but would be open to offering the position to someone else. Matt Russian is
willing to remain as Secretary or become Treasurer. Scott Nadeau would be open to serving
in any open position, especially as the Treasurer and learning the specifics from Gary
Kasanders before his impending retirement. Official elections will take place at the May
meeting.
(Items C and D were not heard in order of agenda)
IX. Open Forum: Mike Baig mentioned that RGA seemed to be missing payment for fall one on one
services. It was found that the bill in question was in the stack of bills that was being sent out at
the conclusion of the meeting after acquiring the appropriate signatures.
X. Adjournment: Jim Pacanowski, Burr Ridge; made a motion to adjourn the meeting, seconded
by Jim Berg, Westchester. Motion passed on a voice vote. Meeting adjourned at 4:40pm.
LIZZADRO MUSEUM OF LAPIDARY ART
A SPECIAL MEETING OF
THE BOARD OF DIRECTORS
THURSDAY MAY 18,2017 - 7:00PM
AGENDA
I. Call to Order - JSL
II. Approval of the Minutes of November 17,2016
Ill. Review of the 2016 Financial Statements- JSL, Jr
IV. Appointment of Nominating Committee- JSL
Martin Hare, Joe Lizzadro, Jeffrey Moy
V. Appointment of Executive Committee- JSL
John Nicholas, ·John Lizzadro, Jr, ~artin Hare, John Lizzadro, Sr., Louis Lizzadro
VI. Museum Activities 2016 - DA
VII. Other Business
A. Grants - DA
VIII. Adjournment
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Agenda #6b
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CALL AND NOTICE OF A SPECIAL MEETING
OF THE BOARD OF DIRECTORS OF
THE LIZZADRO MUSEUM OF LAPIDARY ART
NOTICE IS HEREBY GIVEN, That a special meeting of the Board of Directors of
THE LIZZADRO MUSEUM OF LAPIDARY ART, an Illinois not-for-profit corporation, will
be held at the Lizzadro Museum of Lapidary Art, 220 Cottage Hill A venue, Wilder Park,
Elmhurst, illinois, at the hour of7:00 P.M. on Thursday, May 18, 2017, for the purpose of
reviewing the 2016 Financial Statement and to transact such other business as may properly
come before the meeting.
Dated April 7, 201 7
MINUTES OF THE ANNUAL MEETING
OF BOARD OF DIRECTORS OF
THE LIZZADRO MUSEUM OF LAPIDARY ART
The annual meeting of the Board of Directors of THE LIZZADRO MUSEUM OF LAPIDARY ART, an Illinois not-for-profit corporation, was held at the Lizzadro Museum, 220 Cottage Hill Avenue, Elmhurst, Illinois, on Thursday, November 17, 2016, at 7:00p.m., pursuant to call and notice to all Directors.
The meeting was called to order at 7:00P.M. by Chairman JohnS. Lizzadro, Sr. Directors present were; Angela L. Anderson, Karen Stuben (School District 205), Mary Kies (Elmhurst Park District), JohnS. Lizzadro, Jr., Louis L. Lizzadro, Steven Morley (City of Elmhurst), John Nicholas and Joseph F. Lizzadro. Dorothy Asher and Jeffrey Moy were unable to attend.
Chainnan Lizzadro announced that he had received a letter of resignation from David Carlquist. It was moved, seconded and carried to accept Mr. Carlquist's resignation.
He next introduced Martin Hare of Oak Brook, Illinois, to fill the unexpired term of Mr. Carlquist. It was moved, seconded and carried to approve the appointment of Mr. Hare to the Board of Directors.
It was then moved, seconded and carried to approve the minutes of the Board meeting of May 19,2016, as written.
Joseph Lizzadro reported on the Nominating Committee Meeting which was held on October 24, 2016. The Committee consisted of Jeffrey Moy and Joseph Lizzadro. Mr. Lizzadro then presented the following slate of officers for the Corporation for 201 7 as recomtnended by the Committee; being:
John S. Lizzadro, Sr. JohnS. Lizzadro, Jr. Joseph F. Lizzadro Louis L. Lizzadro
President/Executive Director Vice President Secretary Treasurer
It was moved, seconded and carried to elect the individuals offered by the Nominating Committee as officers of the Corporation, who shall serve until the next annual meeting of the Board of Directors or until their respective successors have qualified.
He also presented the following slate of officers for the Board of Directors; being:
John S. Lizzadro, Sr. Joseph F. Lizzadro
Chairman of the Board Secretary of the Board
It was moved, seconded and carried to elect the individuals offered by the Nominating Committee, who shall serve until the next annual meeting of the Board of Directors or until their respective successors have qualified.
Joseph Lizzadro then presented a resolution concerning a contribution to the Museum's Pension Plan. It was moved, seconded and carried to adopt the following resolution:
RESOLVED, and it is hereby authorized and directed, that the treasurer, or other appropriate officer of the corporation, pay to the Trustees of the LIZZADRO MUSEUM OF LAPIDARY ART PENSION PLAN AND TRUST, a sum equal to ten percent (10%) of the total compensation of the employees eligible and participating in the Plan for the year ending December 31, 2016, under the applicable provisions of the Internal Revenue Code.
JohnS. Lizzadro, Jr., presented the operating budget. Operating income for 2017 is budgeted at $313,500. In addition to operating income, the budget calls for a $90,000 grant from the Joseph Lizzadro Family Foundation. In detail, Gift Shop sales are budgeted at $165,000. Grant proposals are budgeted into income at $32,000. Admissions for 201 7 are expected to be $50,000. General Contributions are $45,000.
Projected expenses for 2017 total $373,675. The budgeted expenses for salaries and wages are $125,100. A line item to update the web site is budgeted at $15,000. Building maintenance is increased to $25,000. After sotne questions and suggestions from Board Members and further discussion, it was moved, seconded and carried to approve the budget as presented.
In the absence of Museun1 Director Dorothy Asher, Chainuan Lizzadro circulated her written report and commented on the 2016 year-to-date report of Museum activities.
Attendance, 10 month year-to-date, fell from 23,332 in 2015, to 21,596 in 2016. The decrease was attributed to the Championship Rings exhibit in 2015, which brought in large numbers of visitors, and reduction in number of Special exhibits. Total Membership is 284 compared to 303 last year.
Grants received to date for 2016 include $12,500 from the City of Elmhurst; and $20,000 from the Institute of Museum and Library Services. This IMLS grant was earmarked for the new Museum video. This was shown at the recent Members' Night event.
The conventions and shows to be attended in 2017 were reviewed. After some discussion, it was moved, seconded and carried to approve attendance and displays for the following gem and mineral shows:
Chicagoland Gem & Mineral Show - May Denver Gem & Mineral Show - September Greater Detroit Gem & Mineral Show - October
Chairman Lizzadro next discussed the proposed new building to replace the existing Museum building. He comtnented that search for an acceptable location is ongoing, not ruling out the removal of the existing building and constructing a new building on this site. Storm water concerns may require that the moat surrounding the existing building be filled.
A list of certain assets of the Museum was presented for review and approval to deaccessioning, then to be sold in the Museum's gift shop. After some discussion and review of the items, it was moved, seconded and carried to approve the following resolution.
WHEREAS, The LIZZADRO MUSEUM OF LAPIDARY ART has identified certain assets of the corporation which is wishes to deaccession and offer for sale in its gift shop, not, therefore,
BE IT RESOLVED, That the following list of assets of the LIZZADRO MUSEUM OF LAPIDARY ART are herewith deaccessioned effective the date of this meeting being Novetnber 17, 2016.
LM-373 Butterfly LM-376 Butterfly LM-383 Butterfly LM-386 Agate Bowl LM-388 Butterfly LM-717 Medvedev Pendant LM-718 Medvedev Pendant LM -719 Medvedev Pendant LM-720 Medvedev Pendant LM-72 I Medvedev Pendant
Joseph Lizzadro next introduced a list of certain assets of the Museum which should be distributed to the Joseph Lizzadro Family Foundation. He specified that the original numbering of these items as Museutn items dating back to the first listings was incorrect, and that Joseph Lizzadro Sr.'s collection of Lapidary Art was intended to reside in the Foundation, but to be displayed at the Museum. After sotne discussion, it was moved, seconded and carried to approve the following resolution.
WHEREAS, The LIZZADRO MUSEUM OF LAPIDARY ART has identified certain assets of the corporation which it wishes to distribute to the JOSEPH LIZZADRO FAMILY FOUNDATION; and
WHEREAS, Article I, Section 1.06 of the LIZZADRO MUSEUM OF LAPIDARY ART's By Laws specify that distribution of property and assets of the corporation is limited to organizations or institutions which are exen1pt under Section 501 (c)(3) of the Internal Revenue Code; and
WHEREAS, The JOSEPH LIZZADRO FAMILY FOUNDATION qualifies as exempt under Section 501 ( c )(3) of the Internal Revenue, and is desirous of receiving certain assets ofLIZZADRO MUSEUM OF LAPIDARY ART to further its educational programming; now, therefore,
. " . ,
BE IT RESOLVED, That the following list of assets ofthe LIZZADRO MUSEUM OF LAPIDARY ART are hereby approved for distribution to the JOSEPH LIZZADRO FAMILY FOUNDATION effective the date of this meeting of the Board of Directors, being November 17, 2016.
LM-335 Ivory Kabuki Player (Japan) LM-336 Ivory Camel and Rider
LM-443A Ivory Organ Grinder Lf\1-495 Jade Tsung
Mayor Morley reported on activities of the City of Elmhurst, focusing on stonn water retention and handling issues. Mary Kies distributed materials relative to the activities of the Elmhurst Park District.
There being no further business to come before the meeting, it was adjourned at 8:25P.M.
APPROVED:
John S. Lizzadro, Sr. Chainnan of the Meeting
Joseph F. Lizzadro Secretary of the Meeting
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68304 5/12/2017 00021 COMMONWEALTH EDISON 30990501 ELECTRIC SERVICE/207 N. HAMPS 17.02 50190502 ELECTRIC SERVICE/EE FIELDS 130.87 60270501 ELECTRIC SERVICE/447 W. ARMITI 34.25
68330 5/12/2017 00080 MCMASTER-CARR SUPPLY COMPANY 26484812 27311866 27754811
68331 5/12/2017 06660 MELESIO, NIMFA 05082017
68332 5/12/2017 08891 MENARDS-MLRS PARK, ATIN: FRONT EN 73403
Page: 6
PO# Description/Account Amount
Total : 1,000.00
1/2X1/2 SB. ELBOW 9.99 GAS CAN 19.99 3/4" X 2 1/2" 9.99 6PK ROLLER BRUSHES 9.99 4" BRUSH/PAINT PAIUGAL YLW PAl 42.97 "2246" SINGLE CUT KEY 24.90 DUCT TAPE/ADHESIVE 21 .97 SCREW BIT PIECE 9.99 GAL BRWN INTERIOR PAINT/6PK R 47.98 BOX I 100 SCREWS 7.29 KEYS 6.73 SQUEEGEE 19.99
Total : 231.78
HAMMER OLYMPIC BAR 555.20 Total : 555.20
SUBSTITUTE TEACHING-PIANO 204.00 Total : 204.00
MANSION INSURANCE 350.00 Total : 350.00
TRAVEL EXPENSE REIMBURSEMEI 34.93 Total: 34.93
HEX L-KEY 7.84 CABINET LOCKS FOR TIME CLOCK 6.93 WCC VACUUM CLEANER 486.50
Total: 501 .27
REIM~EMENT-ANNUAL MEETII 49.99 .~. Total : 49.99
PAINT/PRIMER/BRUSHES 45.73
Page: 6
vchlist
05/10/2017 1 :35:05PM Voucher List
Elmhurst Park District
Bank code: epd
Voucher Date Vendor Invoice
68332 5/12/2017 08891 08891 MENARDS-MLRS PARK, ATIN: FRON. (Continued)
68333 5/12/2017 01683 METRO NORTH INDUSTRIAL, TIRE & SUP 92005
68334 5/12/2017 09862 MILWAUKEE FOOD & CITY TOURS 2652
68350 5/12/2017 09811 SLIDECARE, LLC 35662 RESURFACE INTERIOR-SMALLEY F 7,677.00
Lvcv\-v 51, u Total : 7,677.00
68351 5/12/2017 00052 SMG SECURITY SYSTEMS, INC 313307 ALARM SYSTEMS MAINT-REPAIRN 198.00 Total : 198.00
68352 5/12/2017 07249 STARFISH AQUATICS INSTITUTE 14640 SINGLE SITE/ COMBINED SITE STA 4,650.00 14759 STARGUARD BOOKS/CAP FOLDER 1,633.35 14776 SWIM INSTRUCTOR CAP FOLDER~ 3,211.87
68398 5/19/2017 00019 CITY OF ELMHURST-WATER 21 200505 WATER CHARGES/EE POOL 136.18 57780512 WATER CHARGES/DEPOT 29.18 95420505 WATER CHARGES/ELDRIDGE 260.06
Total : 425.42
68399 5/19/2017 00120 CJC AUTO PARTS 921121 #11 004 PARTS 31.68 Total: 31.68
68400 5/19/2017 02407 CLAUSS BROTHERS, INC. 25220 MAJORIE DAVIS PLOT PROJECT AF 32,544.00
~·~~ Total: 32,544.00
68401 5/19/2017 00010 COMCAST 86040507 MONTHLY INTERNET SERVICE WA 64.90
Page: 3
vchlist Voucher List Page: 4 05/17/2017 9:07:28AM Elmhurst Park District
Bank code : epd
Voucher Date Vendor Invoice PO# Description/Account Amount
68401 5/19/2017 00010 00010 COMCAST (Continued) Total : 64.90
68403 5/19/2017 03292 CONSTELLATION NEW ENERGY, INC 0039280185-260 ELECTRIC SERVICE/WCC 1,807.99 0039280242-645 ELECTRIC SERVICE/EE 962.41 0039280273-793 ELECTRIC SERVICE/CRESTVIEW T 82.63 0039280325-T98 ELECTRIC SERVICE/ADMIN 846.34 0039280409-751 ELECTRIC SERVICE/BERENS 4,426.25 0039280546-767 ELECTRIC SERVICE/CRESTVIEW 150.40 0039280573-775 ELECTRI C SERVICE/BUTTERFIELD 821.04 0039297244-4KH ELECTRIC SERVICE/SALT CREEK 79.55 0039312290-880 ELECTRIC SERVICE/DEPOT 102.40 0039312299-4L3 ELECTRIC SERVICE/MANSION 709.52 0039312302-098 ELECTRIC SERVICE/WILD MEADO\ 99.15 0039312407-151 ELECTRIC SERVICE/YC 810.17 0039312492-285 ELECTRIC SERVICE/GLOS 54.07 0039312504-660 ELECTRIC SERVICE/HUBETTE 96.94 0039313668-535 ELECTRIC SERVICE/COURTS PLU~ 12,017.02 0039353040-343 ELECTRIC SERVICE/CONSERVATO 301.56 0039353316-646 ELECTRIC SERVICE/COURTS PLU~ 202.30 0039385185-066 ELECTRIC SERVICE/ABBEY 351.41
NATURAL GAS SERVICE/BU 159.70 NATURAL GAS SERVICE/CRESTVIE 75.60 NATURAL GAS SERVICE/ELDRIDGE 109.56 NATURAL GAS SERVICE/447 W. AR 57.86 NATURAL GAS SERVICE/ABBEY 149.47
Total : 806.24
CONCESSIONS 284.75 Total: 284.75
PAYPHONE SERVICE/ELDRIDGE Pf 78.00 Total: 78.00
ART IN THE PARK TABLE COVERS 29.99 Total: 29.99
FLOWERS 92.90 Total: 92.90
OFFICE-DESK SUPPLIES 67.42 Total: 67.42
11010 HYDRO CYLINDER 456.12 AFAC SEED 400.00
Total: 856.12
KID ROCK/TOT ROCK SPRING 201 i 1,946.00 Total: 1,946.00
#11061 SAFETY LANE 23.00 #11 015 SAFETY LANE 23.00 #11069 SAFETY LANE 23.50 #11035 SAFETY LANE 23.00 #11 018 SAFETY LANE 23.50 #11024 SAFETY LANE 23.00 #11 078 SAFETY LANE 23.00
E L M H U R S T P A R K D I S T R I C T B O A R D O F P A R K C O M M I S S I O N E R S M E M O R A N D U M
DATE: May 22, 2017 TO: Board of Park Commissioners FROM: James W. Rogers, Executive Director Nimfa S. Melesio, Administrative Office Manager RE: DISPOSAL ORDINANCE O-07-17
ISSUE Prior to the disposing or selling of the District’s personal property, the Board must approve an ordinance specifying the property being disposed and the method(s) of disposal. DISCUSSION In accordance with State Law (as specified in the Park District’s Administrative Policy Manual – Chapter 1: Section 5.4 and Section 8-22 of the Park Code), if the District owns personal property that is no longer necessary, useful to, or in the best interest of the District, three-fifths of the Board may authorize the disposal, trade in, donation, or sale of the property in any designated manner (with or without advertising the sale) by passage of an ordinance. Disposal of any equipment will be in compliance with local, county, and state regulations. RECOMMENDATION That the Board of Park Commissioners approve Ordinance O-07-17 for the disposal of listed items and authorizes the Park Board President and Secretary to execute said ordinance. Thank you. Attachment: Ordinance O-07-17
ELMHURST PARK DISTRICT ORDINANCE NUMBER O-07-17
AN ORDINANCE AUTHORIZING AND PROVIDING FOR THE SALE OR OTHER CONVEYANCE OF SURPLUS PERSONAL PROPERTY OF THE ELMHURST PARK DISTRICT, DUPAGE AND COOK COUNTIES, ILLINOIS.
* * * * * * * * * * * * * WHEREAS, the Elmhurst Park District, DuPage and Cook Counties, Illinois ("Park
District") owns the following office, electronic, computer, building, vehicular, maintenance, exercise, and recreational equipment: Items to be disposed: Twelve (12) posts from Berens Park north tennis courts, Six (6) nets from Berens Park north tennis courts, Six (6) center tie down straps from Berens Park north tennis courts, One (1) park bench from Eldridge Park, Two (2) office chairs from Music Rooms 2 and 3, One (1) desk chair; Two (2) structures (house and garage) and contents located at 207 Hampshire, One (1) structure (house) and contents located at 447 Armitage; One (1) two-drawer filing cabinet; Twenty-two (22) Youth Chairs; One (1) four-drawer filing cabinet; and
WHEREAS, pursuant to Section 8-22 of the Park District Code (70 ILCS 1205/8-22) ("Code"), every park district is authorized to sell or convey any personal property that in the opinion of three-fifths of the members of the Board of Park Commissioners then holding office is no longer necessary, useful to, or for the best interests of the park district; and
WHEREAS, the Board of Park Commissioners of the Park District ("Board") has reviewed a staff report finding that the Equipment is no longer necessary, useful to or for the best interests of the Park District and recommending its disposal, sale, donation or trade and the Board concurs with the findings and recommendations contained in the staff report. NOW, THEREFORE, IT IS HEREBY ORDAINED by the Board of Park Commissioners of the Elmhurst Park District, DuPage and Cook Counties, Illinois, as follows:
Section 1. The Board finds that all of the recitals contained in the preamble to this Ordinance are true and correct and does hereby incorporate them in this Ordinance by this reference.
Section 2. The Board finds that the Equipment is no longer necessary, useful to or for the best interests of the Park District and declares it to be for the best interests of the Park District and its residents to dispose of the Equipment in the terms set forth in the staff report.
Section 3. The Board authorizes and directs the Executive Director of the Park District to take such action necessary to dispose of the Equipment as herein authorized.
Section 4. This Ordinance shall be in full force and effect after its adoption as provided by law. Adopted this 22nd day of May, 2017, by the affirmative vote of three-fifths of the members of the Board of Park Commissioners.
Ayes:
Nayes:
Absent:
President, Board of Park Commissioners of the Elmhurst Park District
ATTEST: Secretary, Board of Park Commissioners of the Elmhurst Park District (S E A L)
STATE OF ILLINOIS ) )SS. COUNTY OF DUPAGE )
SECRETARY'S CERTIFICATE
I, do hereby certify that I am Secretary of the Board of Park Commissioners of the Elmhurst Park District, DuPage and Cook Counties, Illinois, and as such official, I am keeper of the records, ordinances, files and seal of said Park District; and,
I HEREBY CERTIFY that the foregoing instrument is a true and correct copy of:
AN ORDINANCE AUTHORIZING AND PROVIDING FOR THE SALE OR OTHER CONVEYANCE OF SURPLUS PERSONAL PROPERTY OF THE ELMHURST PARK DISTRICT, DUPAGE AND COOK COUNTIES, ILLINOIS.
adopted at a duly called Regular Meeting of the Board of Park Commissioners of the Elmhurst Park District, held at Elmhurst, Illinois, in said District at 7:00 p.m. on the 22nd day of May, A.D. 2017.
I FURTHER CERTIFY that the deliberations of the Board on the adoption of said ordinance were conducted openly, that the vote on the adoption of said ordinance was taken openly, that said meeting was called and held at a specified time and place convenient to the public, that notice of said meeting was duly given to all of the news media requesting such notice, that said meeting was called and held in strict compliance with the provisions of the Open Meetings Act of the State of Illinois, as amended, and with the provisions of the Park District Code of the State of Illinois, as amended, and that the Board has complied with all of the provisions of said Act and said Code and with all of the procedural rules of the Board.
IN WITNESS WHEREOF, I hereunto affix my official signature and the seal of the Elmhurst Park District at Elmhurst Illinois this 22nd day of May , 2017
James W. Rogers, Secretary, Board of Park Commissioners Elmhurst Park District
(S E A L)
Agenda #9a (1)
E L M H U R S T P A R K D I S T R I C T B O A R D O F P A R K C O M M I S S I O N E R S M E M O R A N D U M
DATE: May 22, 2017 TO: Board of Park Commissioners FROM: James W. Rogers, Executive Director RE: 2017-18 COMMITTEE APPOINTMENTS
Listed below are proposed committee appointments for 2017-2018. Committee descriptions were distributed at the May 8, 2017 Annual Park Board meeting. The list includes a short description of each committee, and date/meeting time of the committee. Per Board policy, Board approval is required for these appointments. Park/City/School Committee Committee – (two Board members and Executive Director: Graf, Sheehan, Rogers) Meets every other month on the second or third Monday at 7:30 a.m. in alternating Park/City/School facilities to discuss topics of mutual interest. Elmhurst Art Museum – (one Board member serving as ex-officio: Ennis) Oversees the operation of the Elmhurst Art Museum. Meetings are held on an “as needed” basis at the Art Museum. Ethics Committee – (two Board members, one resident: Kies, Ubriaco, Matheney plus Ethics Officer Attorney Paine) Per the Gift Ban Act, the Board created an Ethics Board to enforce the provisions of the law. The committee shall meet as needed to perform its duties. Finance/Audit Committee – (two Board members: Morissette-Moll, Graf) Monitors District finances, supervises the annual audit and reviews check registers weekly with Friday approval to release vouchers to vendors weekly. Also meets on other financial issues on an “as needed” basis such as an annual meeting with the Board’s auditor. Gateway SRA Board – (one staff member: Szkolka plus one alternate, Brady) Coordinates the operation of the Gateway Special Recreation Association. Meetings held the second Thursday of each month. Human Resource Committee – (Board President & Vice-President: Spaeth, Graf) Coordinates the Executive Director’s yearly evaluation. The committee reports to the Board relative to the progress being made in the various areas the Board has asked the Executive Director to address.
Legislative Committee – (one Board member: Ubriaco) Reports as needed on legislation affecting parks and recreation through the Illinois General Assembly. Lizzadro Museum of Lapidary Art Board – (one Board member: Kies) Oversees the operation of the Lizzadro Museum of Lapidary Art. Meetings are held at the Lizzadro Museum in May and November. Park/School Joint Committee – (Board Vice-President and Executive Director: Spaeth, Rogers) Discusses topics of mutual interest, based on the Intergovernmental Agreement, to the Park and School Districts. A meeting is held in January to review the prior year. Other meetings can be called as needed. People for Elmhurst Parks Foundation – (one Board member and staff member: Morissette-Moll, Felkamp, O’Neill (alternate) Coordinates various fundraisers and improvement projects on behalf of the District. Meets the third Thursday of the month in the Administrative Office Boardroom. Policy Review Committee – (two Board members and Executive Director: Kies, Ennis, Rogers) The Board of Commissioners may request the Board President to direct committee members to meet to review various Board policies and recommend action to the full Board. Senior Citizens Commission – (one staff member: Srail) Advises and makes recommendations to the City Council on issues relating to senior citizens and assists seniors in obtaining help from governmental and local agencies. Sugar Creek Golf Course Administrative Board – (one Board member, one staff member, one community member, plus one more representative in even years: Ubriaco, McDermott, Mark Exiner, Charlie Van Slyke) Oversees the operation of Sugar Creek Golf Course. Meets on the fourth Tuesday each month at 6:30 p.m. at Sugar Creek Golf Course Clubhouse or as needed. Veterans Memorial Commission – (one staff member: Monell) Oversees the operation, maintenance and programming of the Veterans Memorial. Meets on a semi-regular basis at 7 p.m. at City Hall. Youth Commission – (one staff member: Nelson) Advises and makes recommendations to the City Council on issues affecting Elmhurst youth. RECOMMENDATION That the Board of Park Commissioners approve the proposed committee appointments as listed above. Thank you.
Agenda #9b (1)
E L M H U R S T P A R K D I S T R I C T
B O A R D O F P A R K C O M M I S S I O N E R S M E M O R A N D U M
DATE: May 22, 2017 TO: Board of Park Commissioners FROM: James W. Rogers, Executive Director Christi Jacobson, Director of Human Resources Julie Bruns, Division Manager – Human Resources & Risk Management RE: PROGRAM AND SERVICE REPORT: COMPENSATION STUDY RESULTS ISSUE To address the Strategic Plan Theme of Improvement Through Collaboration and Innovation: Objective B: Excellence in Innovative Operational Management, Initiative One: Complete a work analysis/staffing review to determine the best allocation of labor dollars, a comprehensive review of the District’s salary classification structures was undertaken to ensure fair, equitable and competitive wages. DISCUSSION A compensation analysis was originally planned to occur with the staffing analysis in 2014-15; however, it was cost prohibitive to complete at that time. Therefore, staff deferred the project and the Board approved it as part of the 2016 Budget. The purpose of this analysis was to review the District’s salary classification structures to ensure fair, equitable and competitive wages. Staff prepared a Request for Proposal (RFP) to solicit firms to complete the analysis, and in May 2016, advertised availability of the RFP on the District’s website and in the Daily Herald. Utilizing a qualifications based selection process, staff reviewed proposals and interviewed and selected the best firm to complete the Study. At the July 25, 2016 Board meeting, staff recommended, and the Park Board approved, the expenditure to hire GovHR, LLC of Northbrook, IL. To kick-off the project, GovHR held a meeting with Human Resources staff, followed by employee meetings and interviews to gather more details about positions and responsibilities. A salary survey of comparable Districts was also conducted to gauge market ranges. GovHR compiled the data and recently completed the Study. Staff is currently reviewing the information and assessing report outcomes, including any impact to the 2018 Budget in order to determine next steps and timelines for implementation. At the May 22, 2017 meeting, Joellen Earl, CEO of GovHR, will provide an overview of the process and results. RECOMMENDATION That Ms. Earl of GovHR present an overview of the Compensation Study and respond to Commissioners’ questions. Thank you.
Agenda #9b (2)
E L M H U R S T P A R K D I S T R I C T B O A R D O F P A R K C O M M I S S I O N E R S M E M O R A N D U M
DATE: May 22, 2017 TO: Board of Park Commissioners FROM: James W. Rogers, Executive Director Brian McDermott, Director of Enterprise Services Greg Utaski, Division Manager - Facilities and Grounds Enterprise Services RE: COURTS PLUS 2017 HVAC REPLACEMENT PROJECT
ISSUE In the District’s ongoing effort to maintain the highest quality facilities and services, staff recommends the replacement of Heating Ventilation and Air Conditioning (HVAC) equipment that has reached the end of its useful life. This project addresses Strategic Plan themes Fiscal Agility: Take Care of What We Have and Improvement Through Collaboration and Innovation: Excellence in Innovative Management. DISCUSSION Staff met with the local U.S. Communities Trane representatives to review the replacement two HVAC units serving Kids Plus on the upper level and Fit 4 Life on the lower level. Both HVAC systems are the oldest in the facility at over 20-years old and have reached the end of their useful life. The Turnkey Replacement and Upgrade proposal submitted by Trane for this work includes design and development drawings, Professional Project Management, provision and installation of all equipment, complete Owner training with operation & maintenance manuals, and a 5-year extended Parts and Labor Warranty. The total cost of the proposal for the work is $51,780. Funds for this work in the amount of $69,000 have been budgeted and are available in the 2017 Capital Improvement Plan utilizing Enterprise Services reserves. The U.S. Communities Master Intergovernmental Cooperative Purchasing Agreement (MICPA) was competitively bid nationwide by a public entity in order to provide the best value and performance for HVAC services, products and installation for all public agencies across the country. The process by which this contract was bid meets the Illinois State Statute for cooperative purchasing the MICPA (attached) was agreed to by all park districts when initially registering.
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The District previously participated in the MICPA for completion of the 2016 HVAC Improvement Projects at Courts Plus. Trane completed the work in a professional manner, communicated with District staff during completion of the project and value engineering facilitated a reduction of the final cost by $1,500. Staff reviewed the Illinois Department of Labor web site (IDOL) and found no issues. RECOMMENDATION That the Board of Park Commissioners awards the U.S. Communities Cooperative Contract for the Courts Plus 2017 HVAC Replacement Project to Trane of Willowbrook, IL in the amount of $51,780 and authorizes the Executive Director to execute said contract. Thank you. Attachment: MICPA US Cooperative Contract #30-505970-76-001
Comprehensive Solutions 7100 S. Madison St. Willowbrook, IL 60527 USA Tel (630) 734-3200 Fax (630) 323-9040 www.trane.com
April 12, 2017
Mr. Greg Utaski
Division Manager-Facilities & Grounds
Enterprise Services
Elmhurst Park District
186 West Avenue
Elmhurst, IL 60126
Subject: Courts Plus RTU Replacement
US Communities Cooperative Contract # 30-505970-17-001
Dear Mr. Utaski,
We at Ingersoll Rand/Trane wish to thank you for the opportunity to present our proposal on
the above-mentioned RTU Replacement Services at your facility. Our proposal is based upon
a Turnkey Replacement and Upgrade of the existing RTU system at the above address and our
walk through of the facility. We shall utilize the US Communities Cooperative for the
purchasing vehicle for this replacement and upgrade.
Existing Condition:
The existing facility requires the replacement of (1) Trane 17.5 ton down flow and (1) 15 ton
Carrier down flow constant volume packaged Roof Top Units. The existing units set on a roof
curb and is vertically ducted to a duct roof penetration and then distributed throughout the
facility. These units are approximately 20 plus years old and are need of replacement and
upgrading. The RTU’s are connected to a Niagra DDC control system.
Trane Comprehensive Solution Proposal
Proposed HVAC Solution
Replace the (2) existing RTU units with new packaged rooftop units:
1. Furnish and install a new roof curb adaptor as required
2. Demo the existing unit and remove from jobsite
3. Install supply and return ductwork connections as needed
4. Install new packaged roof top units onto new curb adaptors
5. Provide for proper sealing of both curb and unit
6. Re-connect existing power wiring from new units to existing electrical disconnects.
7. Re-install existing space temperature sensors.
8. Connect to the existing DDC control system
9. Disconnect supply and return ductwork from existing units and reconnect to new
rooftop units.
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10. Factory start-up of new rooftop units.
11. Demolish and dispose of existing HVAC units
12. Test and balance of air side systems.
13. Re-use existing smoke detectors
14. 5 year Extended Parts and Labor Warranty on all new Trane equipment.
Exclusions for all of the above Options:
Asbestos abatement
Premium time
Permits and fees
Upgrading existing non-compliant code issues outside of our Scope of Work
Unforeseen conditions
Permits and fees
Temporary services
As with all of our Projects, we provide as a value added service to Elmhurst Park District the
following items:
Included are design and development drawings developed by our in-house staff
Professional Project Management that includes project scheduling and phasing along
with our Commissioning Services all performed by our in-house personnel
Complete Owner training with O&M documentation for a smooth transition for plant
operations. As with all of our projects, we shall provide operational training to
maintenance personnel on the practical aspects of the design, operation and
maintenance of the mechanical system(s), user level troubleshoots and warranty repair
procedures. Three (3) O&M Manuals of all equipment installed will be provided. These
manuals will detail maintenance requirements and intervals
The Units have a delivery of 6 to 8 weeks from authorization to proceed
Scheduling: Upon Notice to Proceed, the program can be implemented as follows:
Engineering and equipment release 2 weeks
Equipment delivery 6 to 8 weeks
Installation will occur in over a single day with a second day for start-up if