Agenda Edmonds City Council FINANCE COMMITTEE - ZOOM VIRTUAL ONLINE MEETING EDMONDS CITY COUNCIL MEETINGS WEB PAGE, HTTP://EDMONDSWA.IQM2.COM/CITIZENS/DEFAULT.ASPX, EDMONDS, WA 98020 SEPTEMBER 14, 2021, 6:00 PM Edmonds City Council Agenda September 14, 2021 Page 1 THIS MEETING IS HELD VIRTUALLY USING THE ZOOM MEETING PLATFORM. TO VIEW OR LISTEN TO THE COMMITTEE MEETING IN ITS ENTIRETY, PASTE THE FOLLOWING INTO A WEB BROWSER USING A COMPUTER OR SMART PHONE: HTTPS://ZOOM.US/J/95798484261 OR JOIN BY DIAL-UP PHONE: US: +1 253 215 8782 WEBINAR ID: 957 9848 4261 COUNCIL COMMITTEE MEETINGS ARE WORK SESSIONS FOR THE COUNCIL AND CITY STAFF. COMMITTEE MEETING AGENDAS DO NOT INCLUDE AUDIENCE COMMENTS OR PUBLIC HEARINGS. 1. CALL TO ORDER 2. COMMITTEE BUSINESS 1. 2021 September Budget Amendment (15 min) 2. Proposed Amendments to PFD Charter (40 min) 3. July 2021 Monthly Financial Report (10 min) ADJOURN
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Agenda
Edmonds City Council
FINANCE COMMITTEE - ZOOM VIRTUAL ONLINE MEETING
EDMONDS CITY COUNCIL MEETINGS WEB PAGE, HTTP://EDMONDSWA.IQM2.COM/CITIZENS/DEFAULT.ASPX, EDMONDS, WA
98020
SEPTEMBER 14, 2021, 6:00 PM
Edmonds City Council Agenda September 14, 2021
Page 1
THIS MEETING IS HELD VIRTUALLY USING THE ZOOM MEETING PLATFORM. TO VIEW OR LISTEN TO THE COMMITTEE MEETING IN ITS ENTIRETY, PASTE THE FOLLOWING INTO A WEB BROWSER USING A COMPUTER OR SMART PHONE:
HTTPS://ZOOM.US/J/95798484261 OR JOIN BY DIAL-UP PHONE: US: +1 253 215 8782 WEBINAR ID: 957 9848 4261
COUNCIL COMMITTEE MEETINGS ARE WORK SESSIONS FOR THE COUNCIL AND CITY STAFF. COMMITTEE MEETING AGENDAS DO NOT INCLUDE AUDIENCE COMMENTS OR PUBLIC HEARINGS.
1. CALL TO ORDER
2. COMMITTEE BUSINESS
1. 2021 September Budget Amendment (15 min) 2. Proposed Amendments to PFD Charter (40 min) 3. July 2021 Monthly Financial Report (10 min)
ADJOURN
City Council Agenda Item Meeting Date: 09/14/2021 2021 September Budget Amendment Staff Lead: Dave Turley Department: Administrative Services Preparer: Marissa Cain Background/History Amend the 2021 Ordinance No. 4230 Staff Recommendation Staff recommends that Council add the 2021 September Budget Amendment to the Consent Agenda on September 21st for the approval of Ordinance No. XXXX amending the 2021 Budget. Attachments: 2021 September Amendment Exhibits 2021 September Budget Amendment Ordinance
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Budget Amendment for:Item Description:
Department:Division:Title:Preparer:
Budget Amendment Type
How is this amendment funded?
What is the nature of the expenditure? One-Time
Is the Expenditure Operating or Capital? Operating
Revenue Increase (Decrease)Account Number 2021 2022 2023 2024 2025
-$ -$ -$ -$ -$ - - - - - - - - - -
Total Revenue Increase (Decrease) -$ -$ -$ -$ -$
Ending Fund Balance Increase (Decrease)Account Number 2021 2022 2023 2024 2025001.000.39.508.00.00.00 (20,000)$ -$ -$ -$ -$
- - - - - - - - - -
Total Ending Fund Balance Increase (Decrease) (20,000)$ -$ -$ -$ -$
September 14th, 2021
The following is an adjustment to the Civil Service Budget for the unforseen expenditures as follows:
1. An increase in the cost of pre-employment medical screenings. We anticipate 4 new officer exams in 2021 at $1,155 each. A separate Decision Package was submitted for the 2022 Budget with the related ongoing costs.
2. An increase in costs related to the recruitment process of the new Police Chief using Public Safety Testing. Costs incurred include a $7,000 placement fee and $3,146 for a background investigation.
3. An increase in costs related to the Assessment Center for Assistant Police Chief recruiting using Public Safety Testing. Estimated $2,000 in testing and $8,000 for the assessment center. 4. Regular Public Safety Testing quarterly fees of about $833 for Q3 & Q4.
Human Resources
001 GENERALCivil Service Fund Name:Sr. HR Analyst
Emily Wagener
New Item For Council To Consider
Date of Discussion or Budget Approval?
100% Ending Fund Balance
DescriptionProfessional Services
Description
DescriptionProfessional Services
1
New Item for Council to Consider (September 2021)2.1.a
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Budget Amendment for:
Item Description:
Department:
Division:
Title:
Preparer:
Budget Amendment Type
How is this amendment funded?
What is the nature of the expenditure? On-Going
Is the Expenditure Operating or Capital? Operating
Total Expenditure Increase (Decrease) -$ -$ -$ -$ -$
Revenue Increase (Decrease)Account Number 2021 2022 2023 2024 2025
-$ -$ -$ -$ -$ - - - - - - - - - -
Total Revenue Increase (Decrease) -$ -$ -$ -$ -$
Ending Fund Balance Increase (Decrease)Account Number 2021 2022 2023 2024 2025
-$ -$ -$ -$ -$ - - - - - - - - - -
Total Ending Fund Balance Increase (Decrease) -$ -$ -$ -$ -$
Fill out on-going costs & revenues
September 14th, 2021
In June of 2021, the HR Analyst Position moved from part-time to full-time on a temporary basis in order to meet the increased staffing needs of the city. It has been determined that this change in FTE would most benefit the city as a permanent position change. This decision package is to approve the permanent change to salary and benefits for the Senior HR Analyst Position in 2021 by reallocating budget from the vacant S&D Coordinator position.
- - - - - Total Ending Fund Balance Increase (Decrease) -$ -$ -$ -$ -$
September 14th, 2021
The Tree Fund was created with Ordinance No. 4218, which requires payments into the fund through the tree code’s fee-in-lieu program to be spent on either tree planting or the purchase of open space. Fund 118 was established via Ordinance 2396 in 1983, and has been virtually dormant for years. It has been determined the best use of the funds in the Memorial Tree Fund would be to repurpose them for the new Tree Fund. This decision package is to add the authority to transfer the funds out of the Memorial Tree Fund into the new Tree Fund.
Parks & Recreation
MULTIPLE FUNDSFund Name:Tree Fund Transfer
Marissa Cain
New Item For Council To Consider
Date of Discussion or Budget Approval?
100% Ending Fund Balance
DescriptionInterfund Transfer
DescriptionInterfund Transfer
DescriptionEnding Fund BalanceEnding Fund Balance
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Budget Amendment for:Item Description:
Department:Division:Title:Preparer:
Budget Amendment Type
How is this amendment funded?
What is the nature of the expenditure? On-Going
Is the Expenditure Operating or Capital? Operating
- - - - - Total Ending Fund Balance Increase (Decrease) 6,034,447$ -$ -$ -$ -$
DescriptionEnding Fund BalanceEnding Fund Balance
Description
DescriptionGO Bonds ProceedsGO Bonds Proceeds
September 14th, 2021
On August 10th, 2021, Council approved the issuing of new bonds for the Civic Park Construction ($1,634,447) and Building Maintenance ($4,400,000). This decision package accounts for the receipt of the bond proceeds into their respective funds.
Multiple
MULTIPLE FUNDSFund Name:Issuance of new Bonds
Marissa Cain
Previously Discussed By Council
Date of Discussion or Budget Approval? August 10th, 2021
100% Ending Fund Balance
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Department:Division:Title:Preparer:
Budget Amendment Type
How is this amendment funded?
What is the nature of the expenditure? One-Time
Is the Expenditure Operating or Capital? Operating
- - - - - Total Ending Fund Balance Increase (Decrease) -$ -$ -$ -$ -$
September 14th, 2021
This decision package adds authority to the budget to transfer $25,000 from the General Fund into the Risk Management Reserve Fund.
Administrative Services
MULTIPLE FUNDSFinance Fund Name:Risk Management Reserve Fund Transfer
Marissa Cain
Previously Discussed By Council
Date of Discussion or Budget Approval?
100% Ending Fund Balance
DescriptionInterfund Transfer
DescriptionInterfund Transfer
DescriptionEnding Fund BalanceEnding Fund Balance
8
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1
ORDINANCE NO. XXXX
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 4230 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE.
WHEREAS, previous actions taken by the City Council require Interfund Transfers
and increases in appropriations; and
WHEREAS, state law requires an ordinance be adopted whenever money is
transferred from one fund to another; and
WHEREAS, the City Council has reviewed the amended budget appropriations and
information which was made available; and approves the appropriation of local, state, and federal
funds and the increase or decrease from previously approved programs within the 2021 Budget;
and
WHEREAS, the applications of funds have been identified;
THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO
ORDAIN AS FOLLOWS:
Section 1. Section 1. of Ordinance No. 4230 amending the budget for the fiscal
year 2021 is hereby amended to reflect the changes shown in Exhibits A, B, C, and D adopted
herein by reference.
2.1.b
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Section 2. Effective Date. This ordinance, being an exercise of a power specifically
delegated to the City legislative body, is not subject to referendum, and shall take effect five (5)
days after passage and publication of an approved summary thereof consisting of the title.
APPROVED: MAYOR, MIKE NELSON
ATTEST/AUTHENTICATE:
CITY CLERK, SCOTT PASSEY
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
BY
JEFF TARADAY
FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO.
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SUMMARY OF ORDINANCE NO. _________
of the City of Edmonds, Washington
On the ____ day of ___________, 2021, the City Council of the City of Edmonds, passed Ordinance No. _____________. A summary of the content of said ordinance, consisting of the title, provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 4230 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE.
The full text of this Ordinance will be mailed upon request.
City Council Agenda Item Meeting Date: 09/14/2021 Proposed Amendments to PFD Charter Staff Lead: Dave Turley Department: Administrative Services Preparer: Dave Turley Background/History The Edmonds Public Facilities District has proposed changes to the Edmonds Public Facilities District Charter. These amendments are being submitted for consideration and ultimately formal approval by Council. Staff Recommendation Staff recommendation is for the Finance Committee to either approve these amendments and place
them on the Consent Agenda for Council approval, or recommend a date for the EPFD to make a
presentation in front of full Council.
Narrative: Staff from the EPFD will present proposed charter amendments for review by the Finance Committee. Attachments: DRAFT Resolution #2021-01 - Requesting Amendments to Edmonds PFD Charter PFD Charter - City Ordinance Granting Charter - as amended (draft 8-25-2021-2)
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August 26, 2021
Edmonds Public Facilities District
RESOLUTION NO. 2021.01
A RESOLUTION OF THE BOARD OF DIRECTORS OF EDMONDS PUBLIC FACILITIES
DISTRICT AUTHORIZING AMENDMENTS TO ARTICLES V AND VI OF THE DISTRICT’S
CHARTER.
WHEREAS, the District Board desires to improve the efficiency of its governance and oversight
of the administration and operations of Edmonds Center for the Arts; and
WHEREAS, the District has identified sections in the Charter that could be more efficient with
minor amendments; and
WHEREAS, the District Board has been notified and presented with the proposed the
amendments consistent with the provisions of Section 8 of the existing District Charter.
WHEREAS, any proposed amendments to the District’s Charter must be submitted to Edmonds
City Council for consideration and possible approval by ordinance of the City Council:
NOW, THEREFORE, BE IT RESOLVED by the Edmonds Public Facilities District, Snohomish
County, Washington, as follows:
Section A. Recommended amendments to District Charter. The Board of Directors of
Edmonds Public Facilities District hereby submits its recommendations to its Charter as set forth
in the draft Amended and Restated District Charter in Attachment A to this Resolution to
Edmonds City Council for consideration and approval.
ADOPTED by the Board of the Edmonds Public Facilities District, Snohomish County,
Washington, at a regular meeting thereof held on the 26th day of August, 2021.
RESOLVED this ___ day of ________________, 2021.
By Board Member:
____________________________________
David Brewster Dated
Board President
by Board Member:
____________________________________
Ray Liaw Dated
Board Vice President
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EDMONDS
PUBLIC FACILITIES
DISTRICT
CHARTER
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AMENDED AND RESTATED CHARTER
of the
EDMONDS PUBLIC FACILITIES DISTRICT
2.2.b
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TABLE OF CONTENTS
Page
ARTICLE I NAME 1
Section 1.01 Name 1
ARTICLE II NATURE AND PURPOSES 2
Section 2.01 Nature of the District 2 Section 2.02 Purposes 2 Section 2.03 Limitations on Liability 2 Section 2.04 Mandatory Disclaimers 2
ARTICLE III PERPETUAL EXISTENCE 3
Section 3.01 Perpetual Existence 3
ARTICLEN POWERS; INDEMNIFICATION 3
Section 4.01 Power 3 Section 4.02 Indemnification 4
ARTICLEV BOARD OF DIRECTORS; EXECUTIVE DIRECTOR;
ATTORNEY .4
Section 5.01 Board Powers 4 Section 5.02 Board Composition 5 Section 5.03 Board Officers 5 Section 5.04 Removal of Board Members 5 Section 5.05 Executive Director 5 Section 5.06 Conflict of Interest 6 Section 5.07 Attorney 6
ARTICLE VI MEETINGS 6
Section 6.01 Board Meetings 6 Section 6.02 Board Quorum and Concurrence 6 Section 6.03 Open Public Meetings 6 Section 6.04 Minutes 6
ARTICLE VII BYLAWS 6
Section 7.01 Bylaws 6
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ARTICLE VIII AMENDMENT TO CHARTER 7
Section 8.01 Proposals to Amend Charter 7 Section 8.02 Board Consideration of Proposed Amendments 7
Section 8.03 Vote Required for Proposals to Amend the Charter 7 Section 8.04 City Council Approval of Proposed Charter Amendments 7
ARTICLE IX COMMENCEMENT 7
Section 9.01 Commencement 7
ARTICLEX DISSOLUTION 7
Section 10.01 Dissolution 8
ARTICLE XI MISCELLANEOUS 8
Section 11.01 Liberal Construction and Severability 8
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AMENDED AND RESTATED CHARTER
of the
EDMONDS PUBLIC FACILITIES DISTRICT
WHEREAS, the City Council (the "Council") of the City of Edmonds, Washington
(the "City") has determined that it is in the best interests of the City and its citizens to
create a public facilities district coextensive with the boundaries of the City and to explore
the possible acquisition, construction, operation, promotion and financing of a convention
center, conference center, special events center and/or related parking and other facilities
within the City (the "Regional Center"); and
WHEREAS, Laws of Washington, 1999, Chapter 165, codified as Chapter 35.57 of
the Revised Code of Washington (the "Act") authorizes the Council, as the legislative
authority of a city located in a county with a population of less than one million, to create a
public facilities district coextensive with the boundaries of the City for the purposes, inter
alia, of acquiring, constructing, operating, promoting and financing a Regional Center; and
WHEREAS, pursuant to Ordinance No. 3358 of the City, passed on April 24, 2001,
the City authorized and approved the creation of a public facilities district, designated as
the Edmonds Public Facilities District (the "District"), coextensive with the boundaries of
the City, to assist in the possible acquisition, construction, operation, promotion and
financing_ of a Regional Center;
NOW, THEREFORE, this Charter is hereby granted to and approved by the
District.
ARTICLE I
NAME
Section 1.01 Name. The name of the public facilities district shall be the "Edmonds
Public Facilities District."
ARTICLE II
2.2.b
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NATURE AND PURPOSES
Section 2.01 Nature of the District. The District shall be a public facilities district
organized pursuant to the Act and Ordinance No. 3358. The boundaries of the District shall
be coextensive with the boundaries of the City. The District shall be a municipal
corporation, an independent taxing "authority" within the meaning of Article VII, Section I
of the Constitution of the State of Washington (the "Constitution"), and a "taxing district"
within the meaning of Article VII, Section 2 of the Constitution. The District shall be an
entity independent of and separate from the City.
Section 2.02 Purposes. The purpose of the District shall be to provide a separate
Legal entity pursuant to the Act and Ordinance No. 3358 to acquire, construct, own,
remodel, maintain, equip, re-equip, repair, finance and operate a Regional Center (as
hereinafter defined) and to carry on any other related activities in connection with the
foregoing. "Regional Center" shall mean a convention, conference or special events center,
or any combination of facilities, and related parking facilities, serving South Snohomish
County, Washington, constructed, improved or rehabilitated after the effective date of
Chapter 165, Laws of 1999, at a cost of at least ten million dollars, including debt service.
These purposes are hereby declared to be public purposes. No part of the revenues of the
District shall inure to the benefit of its directors or officers, or to any private person.
Section 2.03 Limitations on Liability. All debts, liabilities and other obligations
incurred by the District ("Obligations") shall be satisfied: (a) in the case of Obligations
which, by their terms, are not payable from a special or limited source of funds,
exclusively from the revenues, assets and properties of the District, and (b) in the case of
Obligations which, by their terms, are payable from a special or limited source of funds,
exclusively from such revenues, assets and properties of the District as shall be specifically
pledged thereto or otherwise identified as being the source of payment thereof. No creditor,
claimant or other person shall have any right of action against or recourse to the City or its
revenues, assets or properties on account of or with respect to any such Obligations, or
otherwise on account of or with respect to any acts or omissions of the District or its
officers, employees or agents.
Section 2.04 Mandatory Disclaimers. A disclaimer in substantially the following
form shall be posted in a prominent place accessible to the public in the District's principal
office and any other administrative offices. It shall also be printed or stamped on all
contracts, bonds and other documents that evidence or create any Obligation which, by its
terms, is not payable from a special or limited source of funds.
The Edmonds Public Facilities District is a public facilities district
established pursuant to Ordinance No. 3358 of the City of Edmonds,
Washington, and the laws of the State of Washington, including, but not
limited to, Chapter 35.57 of the Revised Code of Washington. All debts,
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liabilities and other obligations incurred by the District shall be satisfied
exclusively from the revenues, assets and properties of the District. No
creditor, claimant or other person shall have any right of action against or
recourse to the City of Edmonds, the State of Washington, or any other
political subdivision of the State of Washington on account of or with
respect to any debts, liabilities or other obligations of the District, or
otherwise on account of or with respect to any acts or omissions of the
District or its officers, employees or agents.
In addition, a disclaimer in substantially the following form shall be printed or
stamped on all contracts, bonds and other documents that evidence or create any
Obligation which, by its terms, is payable from a special or limited source of funds.
The Edmonds Public Facilities District is a public facilities district
established pursuant to Ordinance No. 3358 of the City of Edmonds,
Washington, and the laws of the State of Washington, including, but not
limited to, Chapter 35.57 of the Revised Code of Washington. The
obligations of the District with respect to
[describe the contract, bond or other document] shall be and remain
special, limited obligations of the District payable solely from [describe the
particular revenues, assets or properties of the District from which the
obligations are payable]. In no event shall such obligations be payable from
or secured by any revenues, assets or properties of the District other than
those described in the preceding sentence, or by any revenues, assets or
properties of the City of Edmonds, the State of Washington or any other
political subdivision of the State of Washington. No creditor, claimant or
other person shall have any right of action against or recourse to the City of
Edmonds, the State of Washington, or any other political subdivision of the
State of Washington on account of or with respect to any debts, liabilities
or other obligations of the District, or otherwise on account of or with
respect to any acts or omissions of the District or its officers, employees or
agents.
ARTICLE III
PERPETUAL EXISTENCE
Section 3.01 Perpetual Existence. The District shall have a perpetual existence
until dissolved in accordance with this Charter and the Act.
ARTICLE IV
POWERS; INDEMNIFICATION
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Section 4.01 Powers. Except as otherwise provided herein, the District shall have and may
exercise all lawful powers conferred upon public facilities districts as of the date hereof by
the laws of the State of Washington, including the Act, or as hereafter granted to the
District by statute. Such powers shall include, but are not limited to, the following:
(a) To hire employees, staff, and services, to enter into contracts, to direct
agents and services acquired pursuant to interlocal agreement, and to sue and be sued;
(b) To acquire and transfer real and personal property by lease, sublease,
purchase or sale;
(c) To acquire, construct, own, remodel, maintain, equip, re-equip, repair,
finance and operate a Regional Center, and to ·develop, promote and advertise such
Regional Center, and to exercise all powers reasonably necessary to fulfill its charge as
defined by ordinance, charter and state statute;
(d) To impose fees and charges for the use of its facilities, and to accept and
expend or use gifts, grants and donations.
(e) To impose charges, fees and taxes authorized by the Act, provided;
however, that no such taxes shall be imposed without either a public vote or the prior
consent and approval of the City by ordinance;
(f) To contract with public or private entities for the operation or management
of its public facilities; and ·
(g) To issue its general obligation bonds and revenue bonds pursuant to the Act.
Section 4.02 Indemnification. To the extent permitted by law, the District shall
protect, defend, hold harmless and indemnify any director, officer, employee or agent of
the District who is a party or threatened to be made a party to a proceeding by reason
related to that person's conduct as a director, officer, employee or agent of the District,
against judgments, fines, penalties, settlements and reasonable expenses (including
attorneys' fees) incurred by him or her in connection with such proceeding, if such person
acted in good faith and reasonably believed his or her conduct to be in the District's best
interests and if, in the case of any criminal proceedings, he or she had no reasonable cause
to believe that his or her conduct was unlawful. The indemnification and protection
provided herein shall not be deemed exclusive of any other rights to which a person may
be entitled as a matter of law or by contract or by vote of the Board of Directors. The
District may purchase and maintain appropriate insurance covering such risks.
ARTICLE V
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BOARD OF DIRECTORS; EXECUTIVE DIRECTOR
Section 5.01 Board Powers. All powers of the District shall be exercised by or in
the name of the Board of Directors (the "Board"). The powers of the Board shall include,
but are not limited to, the following:
(a) To establish and implement the policies and programs of the District, and
the procedures for the management and administration of the District's affairs;
(b) To appoint and remove, at the pleasure of the Board, the District's officers,
agents and employees, and to prescribe their respective powers and duties consistent with
the provisions hereof;
(c) To borrow money and incur indebtedness in accordance with the Act; and
(d) To provide for the investment of the District's funds.
Section 5.02 Board Composition. The Board shall be composed of five (5)
members appointed by the Council to four (4) year terms. However, of the initial members,
one shall be appointed for a one-year term1, one shall be appointed for a two-year term,
one shall be appointed for a three-year ter1m and the remainder shall be appointed for
four-year terms. Two of the members of the Board shall be appointed at the sole discretion
of the Council so long as neither appointee is a member of the Council. Three of the
members of the Board shall be appointed by the Council based upon the recommendations
of local organizations that may include, but are not limited to, the Edmonds Chamber of
Commerce, local economic development organizations and local labor councils. Following
appointment of initial members, members of the Board shall be appointed by the Council
based upon the recommendations of the Edmonds Center for the Arts or its successor
organization consistent with the requirements of RCW 35.57.010 . Board members need
not be residents of the City of Edmonds. A vacancy or vacancies on the Board shall be
deemed to exist in case of the death, disability, resignation, or removal, or forfeiture of
membership. A vacancy caused by resignation shall be deemed to exist upon the effective
date of the resignation, with no formal acceptance thereof necessary. A Board member
may be removed by the affirmative vote of the Board when the member fails to attend
three consecutive meetings of the Board without approval from the Board. Vacancies on
the Board shall be filled by appointment in accordance with the above provisions. Any
person selected to fill a vacancy on the Board shall serve the balance of the term of the
person being replaced.
No member of the Board shall serve more than eight (8) consecutive years as a member of
the Board (the "Term Limit"); except when a member is appointed mid-term to fill a
vacant position the appointee may serve out this partial term and then be eligible to serve
two (2) additional four (4) year terms; and except that members of the Board serving four
(4) year terms at the time the District adopts the Term Limit shall be permitted to serve the
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remainder of their current terms unless they resign, or are removed, pursuant to this
Charter.
Section 5.03 Board Officers. The Board shall include three or more officers. The
same person shall not occupy both the office of President and any office responsible for the
custody of funds and maintenance of finances and accounts. The initial officers of the
Board shall be the President, the Vice-President/Secretary and the Treasurer. The Treasurer
shall be the City of Edmonds Finance Director and shall serve as an ex officio member of
the Board. Additional officers may be provided for in the Bylaws of the District. The
President shall be the agent of the District for purposes of receiving service of process;
provided, that the Bylaws may designate additional officers of the District as agents to
receive or initiate process. The District may contract with the City for the services of the
City Administrative Services Director as custodian of the District's funds.
Section 5.04 Removal of Board Members. The Council may by resolution
remove any or all Board members, with or without cause; provided, that on the date of or
prior to such removal the Council shall appoint a replacement for each member removed in
accordance with the provisions hereof. A copy of the resolution removing a Board member
and a letter signed by the Mayor of the City advising such member of his or her removal
shall be delivered to such Board member promptly following the adoption of any such
resolution.
Section 5.05 Executive Director. The Board may appoint an Executive Director.
The Executive Director shall be the chief administrative officer of the District and shall be
subject to supervision by the Board. The Executive Director shall have such powers and
perform such duties as may be prescribed from time to time by the Board, and shall be
entitled to notices of all meetings of the Board; provided, however, that the Executive
Director shall not be entitled to be present during any discussions relating to his or her
employment or performance unless permitted by the Board or as required by law. The
Executive Director shall be the agent of the District for purposes of receiving service of
process The Executive Director shall have primary responsibility for all matters involving
day-to-day operations of the District, and shall make recommendations to the Board on
practices, policies and programs of the District. The District may contract with the City for
the services of an Executive Director. In the absence of an Executive Director, all powers
otherwise delegated to the Executive Director may be exercised by the President of the
Board.
Section 5.06 Conflict of Interest. No member of the Board nor the Executive
Director shall be beneficially interested, directly or indirectly, in any contract, sale, lease or
purchase which may be made by, through or under supervision of such official, in whole or
in part, or which may be made for the benefit of his or her office, or accept, directly or
indirectly, any compensation, gratuity or reward in connection with such contract from any
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other person beneficially interested therein. This section shall not apply to any remote
interest of any such official.
Section 5.07 Attorney. The Board may be represented by the’ City Attorney of
the City of Edmonds, provided, however, that the Board may, in the event of conflict,or
engage separate legal counsel of its choosing. Any potential conflicts of interest involving
the City Attorney shall be determined and resolved by reference to Title 1 of the Rules of
Professional Conduct, as that Title now exists or may be amended.
ARTICLE VI
MEETINGS
Section 6.01 Board Meetings. Regular Board meetings shall be held on the fourth
irst Thursday of each month or as set forth by separate Board Resolution. There shall be at
least one Regular Board meeting in each calendar quarter of the yearJanuary and first
Thursday of June of each year. Special Board meetings shall be held from time to time as
determined necessary by the Board. Board Meetings shall be conducted pursuant to the
Open Public Meetings Act.
Section 6.02 Board Quorum and Concurrence. A quorum to commence a Board
meeting shall be no fewer than three (3) members. The Bylaws of the District may
prescribe Board quorum restrictions that equal or exceed the quorum restrictions imposed
in this Section. Board members present either in person or virtually at a duly convened
meeting may continue to transact business notwithstanding the withdrawal of enough
members to leave less than a quorum; provided, any action shall be approved by at least
three (3) members. Board concurrence may be obtained at any regular or special meeting
by an affirmative vote of a majority of the Board members voting on the issue; provided,
that such majority shall include not less than three (3) votes. Voting by telephone or by
proxy shall not be permitted.
Section 6.03 Open Public Meetings. Notice of meetings shall be given in a
manner consistent with the Open Public Meetings Act, Laws of Washington 1971,
Extraordinary Session, Chapter 250, codified as Chapter 42.30 of the Revised Code of
Washington, as supplemented and amended. In addition, the District shall provide
reasonable notice of meetings to any individual specifically requesting it in writing. The
District shall define in its Bylaws the opportunity for public comment to be granted at
Board meetings.
Section 6.04 Minutes. Copies of the minutes of all regular or special meetings of
the Board shall be available to any person or organization that requests them as required by
State law; provided, however, that minutes with respect to closed executive sessions need
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not be made available. The minutes of all Board meetings shall include a record of
individual votes on all matters requiring Board concurrence.
ARTICLE VII
BYLAWS
Section 7.01 Bylaws. The Board shall adopt Bylaws to provide additional rules,
that are not inconsistent with this Charter, governing the District and its activities.
ARTICLE VIII
AMENDMENT TO CHARTER
Section 8.01 Proposals to Amend Charter. Any Board member may introduce a
proposal to amend the Charter at any regular meeting or special meeting of the Board.
Section 8.02 Board Consideration of Proposed Amendments. If notice of a
proposal to amend the Charter and information, including the text of the proposed
amendment and a statement of its purpose and effect, is provided to members of the Board
fifteen (15) days prior to any regular Board meeting or any special meeting of which thirty
(30) days advance notice has been given, then the Board may vote on the proposal at the
same meeting at which the proposal is introduced. If such notice and information is not so
provided, the Board may not vote on the proposal until the next regular meeting or a
special meeting of which thirty (30) days advance notice has been given, and in each case
at least fifteen (15) days prior to which meeting such notice and information is provided to
Board members. The Board may waive the notice time periods set forth in this Section
upon the affirmative vote of the Board. Amendments to the proposal within the scope of
the original proposal will be permitted at the meeting at which the vote is taken.
Section 8.03 Vote Required for Proposals to Amend the Charter. Resolutions of
the Board approving proposals to amend the Charter shall require an affirmative vote of a
majority of the Board members voting on the issue; provided, that the total number of
Board members voting on any such proposal shall equal at least four.
Section 8.04 City Council Approval of Proposed Charter Amendments.
Proposals to amend the Charter that are approved by the Board shall be submitted to the
Council for consideration. The Charter may be amended only by ordinance of the Council.
After the District has been created, no amendments shall be undertaken to this Charter
except pursuant to a proposal of the Board.
ARTICLE IX
COMMENCEMENT
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Section 9.01 Commencement. The District shall commence its existence effective
upon the adoption of Ordinance No. 3358. This Charter shall be effective as of the
effective date of City of Edmonds Ordinance No. 3361.
ARTICLEX
DISSOLUTION
Section 10.01 Dissolution. The District may be dissolved pursuant to an ordinance
passed by the Council and in such manner as may be required by State law; provided,
however, that the District shall not be dissolved so long as it has any outstanding
Obligations. Upon dissolution of the District and the winding up of its affairs, title to all
remaining property and assets of the District shall vest in the City to be used for public
purposes consistent with the powers granted to the City under Title 35A RCW, and, in the
event of donated funds or property, consistent with the terms, if any, of such donation.
ARTICLE XI
MISCELLANEOUS
Section 11.01 Liberal Construction and Severability. This Charter shall be
liberally construed in order to affect its purposes. If any section or part of this Charter is
ultimately ruled invalid or illegal by a court of competent jurisdiction, such invalidity or
illegality shall not affect the remaining sections or parts of this Charter.
THIS CHARTER IS EXECUTED AS OF THIS ______DAY OF __________, 2021.
CITY OF EDMONDS
BY:_________________________________
MAYOR
ATTEST/AUTHENTICATED
____________________________, City Clerk
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APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
BY:_____________________________
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City Council Agenda Item Meeting Date: 09/14/2021 July 2021 Monthly Financial Report Staff Lead: Dave Turley Department: Administrative Services Preparer: Sarah Mager Background/History N/A Staff Recommendation Review and move to full council on consent. Narrative July 2021 Monthly Financial Report Attachments: July 2021 Monthly Financial Report
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CITY OF EDMONDS
MONTHLY BUDGETARY FINANCIAL REPORT
JULY 2021
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Fund
No. Title
2021 Amended
Budget
7/31/2020
Revenues
7/31/2021
Revenues
Amount
Remaining % Received
001 GENERAL FUND 42,450,777$ 22,424,193$ 25,583,320$ 16,867,457$ 60%