AGENDA - dpsnc.net · 7/16/2020 · AGENDA. Durham Public Schools Board of Education . Work Session . July 16, 2020 . 5:00 PM . 1. Call to Order 2. Moment of Silence 3. Oath of Office

AGENDA Durham Public Schools Board of Education

Work Session July 16, 2020

5:00 PM

1. Call to Order

2. Moment of Silence

3. Oath of Office – Xavier Cason

4. Agenda Review and Approval

5. Board Work Session Minutes • June 10, 2020

6. General Public Comment

7. Consent Items a. Year-Round Calendar 2020-21

8. Operational Services

a. Contract with AT&T to provide Monthly Internet Service for Remote Learning Connectivity

b. Budget updates

9. Academics and Student Support Services a. Re-Opening Update

10. Summary of Follow-Up Items

11. Closed Session

• Consider confidential personnel matters protected under G.S. 143-318.11(a) (6) and G.S. 115C-319.3.

• Consult with the attorney to preserve the attorney-client privilege information pursuant to G.S. G.S. 143-318.11

• Approve Closed Session Minutes dated June 25, 2020

12. Adjournment

Mission Statement Our mission is to embrace, educate, and empower

every student to innovate, serve, and lead.

Date: July 16, 2020

Durham Public Schools Board of Education Work Session

PRECIS

Agenda Item: Minutes

Staff Liaison Present: Nicole Smith Phone#: 919-560-2502

Main Points:

Minutes for approval:

• June 10, 2020 – Work Session

Fiscal Implications: N/A

Purpose

Information/Discussion Action Consent

Reviewed by: Finance __________ Attorney _________

MINUTES DURHAM PUBLIC SCHOOLS

BOARD OF EDUCATION WORK SESSION June 10, 2020

Durham Public Schools Board of Education held its Work Session on Thursday, June 10, 2020, at approximately 5:04 p.m. via Zoom video conferencing Board Members Present: Mike Lee (Chair), Bettina Umstead (Vice-Chair), Xavier Cason, Steven Unruhe, Natalie Beyer, Minnie Forte-Brown and Matt Sears Administration Present: Dr. Pascal Mubenga (Superintendent), Tanya Giovanni (Chief of Staff), Dr. Nakia Hardy (Deputy Superintendent of Academic Services), Julius Monk (Chief Operating Officer), Arasi Adkins (Assistant Superintendent of Human Resource Services), Dr. Julie Spencer (Assistant Superintendent of Research and Accountability), Dr. Stacy Stewart (Assistant Superintendent of School Transformation) and Paul LeSieur (Chief Finance Officer).

Attorney Present: Ken Soo Recorder: Nicole Smith, Executive Assistant to Board of Education Spanish Interpreters Present: Members of the Multilingual Resource Center were available to translate. Call to Order

Matt Sears called the meeting to order and asked for a moment of silence. He then offered Chair Mike Lee the opportunity to make a few comments. Chair Lee stated there have been several emails and calls to encourage the discontinuance of the MOU the district has with the Durham County Sheriff’s Office regarding Student Resource Officers in the schools. He acknowledged the efforts and said we understand the calls for this action. For far too long black and brown people have been the subject to police brutality rooted in racism and white supremacy. Not all police officers are bad, and we have seen a rise in people wanting to do harm to our people across the nation. He stated he is the father of three children attending Durham Publics Schools and thinks about their future and safety every single day even when they're not in school. We still we are willing to listen to the community and develop a viable solution that aligns with keeping our students and staff safe and securing our buildings. He is a solution driven leader and is aware of what the problems are, hear the concerns, and is willing to listen to solutions.

3. Agenda Review

Matt Sears called for a review of the agenda and if everyone had access to the agenda. Chair Lee added an item to reappoint a member of the Durham Technical Community College Board of Trustees. It can be the last item before the Summary of Follow-ups (#9). Natale Beyer motioned for the agenda to be approved as amended. Minnie Forte-Brown seconded, and the motion passed unanimously via roll call vote.

Board of Education Work Session Minutes June 10, 2020

4. Work Session Minutes dated May 7, 2020 Xavier Cason motioned to approve the minutes dated May 7, 2020. Natalie Beyer seconded, and the motion passed unanimously via roll call vote. Chair Lee introduced Ed Croom to present Dr. Pascal Mubenga with the CCRESA Superintendent of the Year Award. Dr. Pascal Mubenga gave words of thanks.

5. General Public Comment

There were 811 public comments submitted. Most of them were regarding removing SROs from the schools. They have been posted on the DPS website for review. William Sudderth read one comment from Dr. D. Anderson regarding COVID-19. Minnie Forte-Brown read a letter from Aissa Dearing, former student from JD Clement Early College High School. The subject of her letter was also in support of removing SROs from schools. Natalie Beyer asked that thoughts and prayers be sent to the family of the Creekside student who passed away due to complications from COVID-19.

6. Consent Items

a) 7000B Policies b) School Nutrition Services – Produce Bid Extension c) Specialty School Calendars d) Continuing Resolution for FY 2020-21 e) Approval for Selection of New Audit Firm

Chair Lee motioned to approve the consent items as listed. Steve Unruhe seconded, and the motion passed unanimously via roll call vote.

7. Chief of Staff

a) 7600 Policies – Second Reading Tanya Giovanni reviewed a PowerPoint detailing the following: Initial Language Draft Policy 7600 From May 20. She recalled this living wage policy is not a policy that is included in NCSBA's standard policy so when a draft was provided, Jeff Koweek, Arasi Adkins, and Tanya Giovanni worked on the wording and reviewed it with the policy working group. The slide showed the initial language that was created. Another thought process behind this was to make sure that in meeting any living wage rate that the district wouldn't have to RIF any staff members to meet that. She advised there was a lot of discussion around structuring and she received a lot of feedback board members and understand their passion for this policy. She also took a very hard look at it and tried to make sure that we met the policy desires of the board as stated in the living wage policy and the fiscal responsibility needs of the board. After that board meeting when this policy was initially


discussed, she was tasked with going back and trying to rework the language. She reviewed information from resources like the Living Wage Institute, other living wage policies and policy groups think tanks all around the country. Tanya Giovanni submitted the language for the board's consideration and will make any other adjustments that the board may desire and to hear any other discussions. Minnie Forte-Brown asked Tanya Giovanni to read the final language out loud. Natalie Beyer appreciated the time to research and make the language stronger. She shared there was a vigorous debate in the county to get the $15/hr. living wage request. It wasn’t a favorable vote by one. Bettina Umstead motioned for approval. Mike Lee seconded, and the motion passed unanimously via roll call vote.

8. Academic and Student Support Services

a) Graduation Requirement Dr. Nakia Hardy reviewed a PowerPoint presentation detailing the following: Rationale

Remove Barriers to Graduation Student Choice Regional Competitiveness Post-Secondary Readiness

Dr. Laverne Mattocks-Perry reviewed the following slides: Process (Beginning for Grades 9-12 – 20202021 school year)

Team discussion of benefits and potential consequences Research conducted on neighboring districts; implications for DPS COVID-19

parameters Policy Revisions

District Comparisons Promotion and Graduation Standards (Grade level, Current Standards # of Credits and

Proposed Standards # of Credits Priority 1: Increase Academic Achievement

1C: Strategy 1, 2, 3, 4 and 5 Next Steps Upon Approval

Communication to Students and Families Policy Revision Training: Principals, Counselors and Career Development

Coordinators Student Advisement

Matt Sears asked board members for any questions or comments. He stated since this is a policy adjustment, he asked Ken Soo if second reading is a requirement or if it is possible to waive that requirement if the administration is requesting approval now. Ken Soo said since there are so many new policies, he’s unclear about the policy on policy development specifies about readings so you can simply suspend that policy for the evening to adopt this policy. Matt Sears said it


sounds like we might be stuck in an infinite loop, but we will try to move this forward if we have the support this evening. He again asked board members for any questions or comments. Minnie Forte-Brown stated she was happy we are considering and hopefully approving a change in the number of hours credit hours our children need to graduate. It does not mean that we're lowering graduation requirements but trying to be on par with many of the systems that are the most prominent in the state particularly Chapel Hill which has maintained the number one status for academic standing in the state of North Carolina for years. They require 22 credit hours and children are overwhelmingly going to college and doing well. She feels it makes sense for DPS to lower the graduation requirement to decrease the barrier for children graduating. Additionally, she stated it doesn't mean that students can’t take 30 hours if they choose to. The district promotes secondary education and the desire for our students to go beyond that. She said she will be voting in favor of this.

Xavier Cason was thankful for the report and the suggestion. He said he’s a longtime proponent of freshman academies in high schools there are so many cases where those 9th graders come in and need remediation. This gives them room for that without punishment so this would really give the freshman academies more flexibility on the other end of the spectrum. The average student who is looking for more academic points on their resumes and so forth. He suggested calling this a minimum graduation requirement since it is mentioned every now and then in the document provided. Bettina Umstead like referring to it as a minimum requirement. She asked what the marketing and messaging would look like. What is the message we want to communicate around this change? Dr. Nakia Hardy said some of the key messages are flexibility and allowability to increase our partnership that we have with college and career which allows our students flexibility to take the technical courses with a technical community college. We are working on and have been working prior to the closure to have more offerings of those courses even on our high school campuses and make it easier for our high school students to have access to those to those courses. In addition, we all have the opportunity for students to take courses at other institutions of higher education as well and we want to make sure that students also have the flexibility and choice that we discuss with our pathways. Those pathways are considerably important whether it's a CTE pathway or an arts pathway to really allow our students that choice to stay connected and engaged in high school. That is going to help continue to prepare our graduates postsecondary whether they go into the armed forces, a four-year college or university or employed somewhere here in Durham or across the country. Bettina Umstead thinks that messaging is so important when we started this conversation, she felt like we just want to have less credits to graduation and that's not actually what you're saying and but changing how we market in the message that called the minimum requirements talked about how it gives opportunities for students to engage in higher education. It is important to make sure the message is not misinterpreted as lowering expectations for students. Natalie Beyer appreciated the work done. She has some unreadiness about it and concerns with going back to the 22-credit diploma. She wants us to be honest with our community stating if a student stays on track with the block schedule, they can get 32 credits in our high schools. Only requiring 22 credits feels like we're dumbing it down and telling them that they don't have to


work as hard. She also hopes that administration would bring some analysis of the 22-credit diploma and how many of those the district is currently awarding. When the initiative was previously passes it was to be used in rare occasions for kids that were having significant social trauma. We believe that all our students are capable, and we do want them college ready. She is concerned with how this is in the best interest of students when they can fail three classes freshman year and still move on to the next grade level. Chair Lee feels like this initiative will give students who may have made mistakes an opportunity to recover and gradate with the required amount of credits. It will offer motivation and having that ability to still graduate even though mistakes were made. It encourages forward movement and promotes the message that the student is not going to lose, and the district will support their efforts. Steve Unruhe thanked the administration for bringing this forward and thinks this is the right thing to do. He feels like we are trying to oversell it and it's a relatively small change that will affect a relatively small number of students. So, what we're really talking about is trying to open a door for students who are struggling in high school. He feels like this effects a fairly specific group of young people who have a struggle in high school and have gotten their life straightened enough to be able to make it up this far to get to 26 credits and helping them move on to what's next and I think that's I think it's the right thing to do. Matt Sears opened the floor for a motion but asked Ken Soo to confirm the policy on suspending the policy that states there should be two readings before adopting. Ken Soo said the vote must be two thirds in order to suspend the policy and adopt change. Dr. Nakia Hardy provided more information regarding the timing. She acknowledged it will be at the pleasure of the board however, because we are recommending that it would be implemented at the beginning of the upcoming school year as much lead time as possible is needed to work with our students would be a benefit. Dr. Pascal Mubenga agreed that the initiative should not be oversold per Steve Unruhe. He provided examples of student scenarios that offer clarity regarding how this initiative would be beneficial. Steve Unruhe said that he’s open to Natalie Beyer’s suggestions of conducting a second reading in two weeks then passing this initiative after the second reading. Chair Lee motioned to waive the first reading and adopt the Graduation Requirement initiative as a second reading. Minnie Forte-Brown seconded, and motion passed unanimously.

b) Traditional School Calendar

Dr. Nakia Hardy presented a PowerPoint presentation detailing the following changes since last presented:

COVID-19 Legislation All school districts shall adopt a calendar that includes 190 days of instruction An additional five instructional days


Remote learning days Revised Calendar Recommendation Calendar Summary

She is recommending that the board approves the revised Traditional School Calendar. Chair Lee asked when the Christmas Holiday Break was on this revised calendar. Dr. Hardy advised it began on December 21st and ends January 4th. Students will return on Tuesday, January 5th. Natalie Beyer thanked the administration for their hard work on this and she knows it's been a scramble to figure out. She mentioned there's some chatter about something that North Carolina General Assembly did that said that we could have five days at the start of school, and they couldn't involve remote learning at all. She asked if this has been corrected to Dr. Hardy’s knowledge or do we need parents to advocate to get that corrected. Dr. Hardy stated they provided the window for when remote learning days could begin. She thinks the challenge has been the communities and families are thinking districts can't have a remote day thinking that we may not begin the year in remote learning due to COVID-19. The two are not necessarily intertwined since the remote learning days that we do have in the calendar will provide an opportunity for us to utilize remote learning and teachers will provide opportunities for students to complete their assignments in terms of how we return to school in August. Additional guidance is being received this week from the Department of Health and Human Services and the local health department. Bettina Umstead needed clarification on if the remote learning days occur during work days. Dr. Hardy said yes, this is true. Staff can take leave on a work day is they need to as long as the work for the students is still being provided. Steve Unruhe commented on how crazy this whole process seems to have been in North Carolina. The district has so few options the state gave us that this is the best calendar that could be created. He offered his sympathies to our teachers and other school staff. People are once more been asked to do more work the same amount of money so he hates the calendar in every possible way but still thinks is the best one we could come up with. He appreciates the administration for trying to thread this needle. Natalie Beyer moved to approve the 2020-2021 Traditional Calendar as presented. Betting Umstead seconded and the motion passed unanimously via roll call vote.

c) Virtual Learning

Dr. Nakia Hardy stated that virtual learning is increasing at a rapid pace across the state and nation and hold great promise as an instructional strategy to customize and expand learning opportunities. She presented a PowerPoint presentation detailing the following:


Agenda Virtual Option for all Students

Advanced Academic Opportunities Equity Across Schools Flexible Programming Increased Graduation Rate

Collaborative Planning Online Learning Options Face-to-Face and Blended Learning

Next Steps Building Content Professional Learning Registration and Enrollment Official Launch SY 2020-21

Dr. Nakia Hardy acknowledged and thanked Dr. Julie Pack and Dr. Al Royster for their work and contributions to this initiative. Steve Unruhe said he thought it was great and we should move forward. Natalie Beyer thanked everyone for thinking outside of the box and trusts this will be a high-quality option for our families. She also likes that it is K-12 and feels it will be a good fit. Bettina Umstead is excited this is working already and feels it is a huge project to undertake for K-12. Will there be caps for this in the 2020-21 school year? Dr. Hardy said the teacher to student ratio will be considered to ensure the best academic support. Best practices and district partners will be used. Steve Unruhe wanted to give a should out to the 8th grade teacher in the pilot program. It happens to be his daughter. Chair Lee clarified that Ignite will be a standard platform. There is more being done to ensure that existing learning resources can still be used. Dr. Hardy advised that we will continue to have additional communication with our staff I think it's so important and our teachers have done a phenomenal job in a really short amount of time during the closure and used all of the resources and tools available to them and one of the reasons that we have moved forward with canvas as the learning management system is it was the only platform to ensure that anything created whether it was using a social media tool like as Moto or confirming none of our teachers would lose the content to make sure that we show our teachers through the professional learning how to integrate the content that they have created into canvas. We also are going to have the ability to create hub courses with all the materials from our digital resources that the board has approved so they would not have to manually add those. It really is going to provide seamless integration that continues to work within structure.


Natalie Beyer asked if there was going to be a survey of our teachers that may be at risk and can not teach face-to-face. Will they be considered for some of the positions that support Ignite Academy? Dr. Hardy said they will work closely with human resources to rationalize those types of opportunities. Minnie Forte-Brown expressed the need for change because of the times. There needs to be flexibility. Steve Unruhe knows several the teachers who have written expressing concerns. He wants to caution us not to dismiss the concerns that are being raised and address them as best we can as soon as we can.

d) COVID-19 Update

Dr. Nakia Hardy stated the beginning of this presentation is really going to anchor us and information regarding our current status and she took the opportunity to introduce Susan Thompson. She is representing Durham County Public Health as part of the membership on our reentry task force. She's been a public health nurse for over 15 years. For eight years she worked as a state consultant in communicable disease and Epidemiology and has worked for four years as a state hepatitis C coordinator. She was also worked as a communicable disease program manager at the Durham County Public Health Department for three years before moving into our school health program and she now currently serves as the school health program coordinator. Dr. Hardy reviewed a PowerPoint presentation detailing the following: As of May 28th, total COVID-19 confirmed cases, 1437. It is now 2336 confirmed

cases. Rate of Cases per 1000 in the population Case Data Review

Natalie Beyer asked what the Health Department is doing to communicate with the Hispanic community through outreach and if there any ways the district can amplify any messaging to help spread the word. Susan Thompson replied indicating our health education department is partnering with others in the community to develop and distribute information to this community that is culturally appropriate and of course in Spanish language. They also partnered with organizations that reach out to the Hispanic community and when we are contacting these cases we educate as well as provide the information they need to manage medically. Dr. Nakia Hardy continued to review the PowerPoint presentation: Re-Entry Plan Focus

Registration and Enrollment Processes Calendar and Daily Operations Before and After School Care


Transportation Mass Gatherings Cleaning and Disinfecting Illness Management

Team Updates Next Steps: Department of Health and Human Services Update at June Board Meeting

Natalie Beyer said the team has done a yeoman's work of navigating through uncertainty and she knew a lot of them were on the call with the Durham Association of educators last week where there was considerable discussion of how we can make sure that our folks are safe. She asked if we have plan for testing and tracing or do we need a plan that would have us be able to regularly test staff and students on a regular basis. Is that something that we're going to work with the health community to do too? Do we need to advocate for more testing and material? Dr. Mubenga responded indicating we're getting some guidance from the State Board of Education and with Mr. Jenkins at the Health Department. It's going to depend on available desk space and because we are still in the discussion phase is going to depend on the costs and the availability. Matt Sears said he was concerned about our workforce and he is confident that we're not making an assumption that everyone is just readily available because teachers are people with families and young children and unless the entire childcare support system is fully open and available he doesn't see our workforce being fully available. He asked for any insight because it would be greatly appreciated.

Dr. Mubenga responded indicating Mr. Sears has a good point. Everyone is struggling at the state and national level. He participated in a conference call today with other superintendents and they realize when it comes to screening, nurses may not be available during this pandemic. He will continue communicating with the board as information comes available. A “living” document has been created that will act as a point of reference for any updates. There is no solution at this point. Natalie Beyer expressed additional concerns with guaranteeing the health and safety of our students and staff. Dr. Mubenga said there will be a Plan A and Plan B that will detail recommended courses of actions that we can all live with. Bettina Umstead gave thanks for all the hard work that has been done. It is hard work that no one could anticipate having to do. Minnie Forte-Brown commented on the need to be flexible and take it one day at a time.

e) Contract for Online Enrollment

Dr. Nakia Hardy, Dr. Julie Spencer and Dr. Debbie Pitman reviewed a PowerPoint presentation detailing the following:


Online Enrollment Vendor Selection Process

Request for Quotes Vendor Product Presentations Vendor Ratings Vendor Recommendation

Online Enrollment Recommendation: PowerSchool Group, LLC The contract was presented to the board for action. Matt Sears thanked the team for their hard work and dedication. Chair Lee said he appreciated this work and this process has been a long time coming. This online registration resource is going to answer a lot of questions that we've been getting like How to sign my child up? How do I register my child since the buildings are closed? He mentioned the strides that DPS is making with Ignite Academy, online registration, becoming a 1:1 district and obtaining hot spots for the students who need them. DPS is continuing to push the envelope and he is pleased with the work being done. Xavier Cason had a question regarding pricing and that it seemed that it was based on quantity of student and why the quantity of students was listed at that number if it was based on ADM. Dr. Pittman responded indicating they launched looking to be able to welcome new kindergarten families knowing that that was the urgent need. New families that are not currently in our system and then we were anticipating how many new families in addition to kindergarten the we typically welcome every year. That's our best guess number and the team felt very good that was a good launching number and it would cover our needs for this year, and we'll learn more through the year as we implement. Natalie Beyer praised all the work being done. She also said it sounds like there will need to be some training. If there needs to be work done during the summer break, how will those employees be compensated for the extra work. Dr. Julie Spencer answered indicating the employees that will most likely be using the platform are the 11 or 12-month employees (administrators and data managers). The program is very intuitive and will not be an extensive multi-day training. The forms accessible in this platform will be available in Spanish. Bettina Umstead thinks this is a good step. She asked if the forms can be completed electronically by families. Dr. Pitman said yes. Bettina Umstead asked where the funding is coming from to support this initiative. Dr. Julie Spencer replied indicating there have been many reductions in testing hey hence the testing for the year was canceled thus her department had additional funds that were available. The first year, the contract is a little more expensive and so her department will be able to absorb that as well as be able to maintain for subsequent years within their budget with some of the other efficiencies that have been created in the department. Bettina Umstead asked how is the district marketing this information to the community? Dr. Pitman replied indicating the marketing campaign for this platform is still being finalized.


However, placed on our kindergarten webpage on DPS site, is an invitation for any new family interested in kindergarten to fill out a form that says on line is coming if they’re interested DPS will keep their name and contact information and when the application goes live, they will receive an email notifying them it’s up and time to enroll. Matt Sears asked if there is a back-up plan since nothing is flawless. Is there a place where walk-in will be accepted in case there is an issue? Dr. Pitman advised that as of right now there is no back up plan. The challenge is accepting copies/originals of personal documents from the families. Dr. Julie Spencer added that one of the next steps is developing an assistance plan for families on the technical side. The team is aware they will have to create a back up plan for extenuating circumstances. Bettina Umstead motioned to approve the Contract for Online Enrollment. Natalie Beyer seconded, and the motion passed unanimously via roll call vote.

Chair Lee stated there are four seats the district appoints on the Board of Trustees at Durham Technical Community College. The term is four years for each seat. Mr. Chuck Wilson is requesting his reappointment and the board vote on this. Minnie Fort-Brown motioned to approve the reappointment of Chuck Wilson to the Durham Technical Community College Board of Trustees. Natalie Beyer seconded, and the motion passed unanimously via roll call vote.

9. Summary of Follow-up Items

Dr. Nakia Hardy stated there was one follow up item noted regarding the communication around the diploma credit that was approved and making sure that was identified as the minimum requirement and then in terms of COVID-19 Re-entry that we continue to provide updates to the board.

10. Closed Session

At approximately 7:57 p.m., Natalie Beyer moved to go into Closed Session for the reasons stated on the agenda. Steve Unruhe seconded, and the motion passed unanimously via roll call vote.

Reconvened Open Session

The open session reconvened at approximately 8:40 p.m.

Natalie Beyer made a motion to approve the personnel reports dated June 10, 2020. Steve Unruhe seconded, and the motion passed unanimously via roll call vote.

10. Adjournment


Having no further business, the meeting adjourned at approximately 8:42 p.m.

Mike Lee Pascal Mubenga, Ph.D. Chair, Board of Education Superintendent

Date: July 16, 2020

Durham Public Schools Board Work Session

PRECIS

Agenda Item: 2020-21 Year-Round Calendar

Staff Liaison Present: Dr. Nakia Hardy Phone#: (919) 560-3874 Jamie Stroud

Main Points:

• The administration requests approval of aligning the 2020-21 Year-Round calendar with the 2020-21 Traditional calendar.

• This change would allow both Traditional and Year-Round schools to have a student start date of August 17.

Fiscal Implications:

• None Purpose



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AUGUST August 11-14—Teacher Workdays

August 17—First day for students

SEPTEMBER September 7 - Labor Day

September 28—Workday (Yom Kippur)

OCTOBER October 16– End of Quarter

October 19—Workday/Remote Learning

NOVEMBER November 3 - Workday/Remote Learning

November 11 - Veteran’s Day November 25-27 - Thanksgiving Holiday

DECEMBER December 21-31—Winter Break

JANUARY January 1-New Year’s Day

January 4—Remote Learning

January 15—End of Quarter

January 18- Martin Luther King, Jr. Holiday

January 19—Workday/Remote Learning

FEBRUARY February 15—Workday/Remote Learning

MARCH March 26—End of Quarter

March 29-31—Spring Break

APRIL April 1-2—Spring Break

MAY May 13 - Workday (Eid al-Fitr)

May 31 - Memorial Day

JUNE June 4 - Last student day

June 7 —Teacher workday

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DURHAM PUBLIC SCHOOLS — 2020/2021 TRADITIONAL CALENDAR

FIRST DAY LAST DAY AUGUST 17, 2020 JUNE 4, 2021

First/Last Day of School A Annual Leave

H Holiday End of Quarter

W Workday WR Workday/Remote Learning

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Date: July 16, 2020

Durham Public Schools Policy Work Session

PRECIS

Agenda Item: Service agreement with AT&T to Provide Monthly Internet Service for Remote Learning Connectivity

Staff Liaison Present: Dr. Julius Monk Phone: 919-560-3822 Mr. Benjamin Brown 919-560-2654

Main Points:

Overview of service, pricing, and schedule. Recommendation for hotspot data service agreement (attached Service Agreement with

AT&T to Provide Monthly Internet Service for Remote Learning Connectivity).

Recommendation: Administration recommends that the Board of Education authorize staff to enter into an agreement with AT&T to provide internet service via hotspots between July 2020 and June 30, 2021, with a total contract value not to exceed $1,650,000, including cost of the hotspots and monthly per unit service costs of $30.50 plus tax for unlimited data and $20.50 plus tax for 10GB of data.

Fiscal Implications: Utilization of CARES Act funding

123

Attorney KS

Consent Action Discussion

Finance PL

Purpose

Information

Reviewed by:

Systems Readiness and Implementation For 1:1Technology Update

Benjamin Brown, Executive Director of ITSpecial Called Board Meeting

July 16, 2020

2018-2023 DPS STRATEGIC PLANPRIORITY 1: INCREASE ACADEMIC

ACHIEVEMENT

Goal 1D: By 2023, 100 percent of all teachers, leaders, and staff will use technology as a tool for accelerating and personalizing student learning.

Strategy Implemented:Strategy 5 - Ensure that our technology and infrastructure are supported with sufficient networking capacity

PROCUREMENT PROCESS

● Requested quotes from three (3) contract vendors○ AT&T (Statewide IT contract vendor)○ Kajeet○ Verizon (Statewide IT contract vendor)

● Received quotes from:○ AT&T○ Verizon

COMPARISON OF PROPOSALSAT&T PricingHotspot(one-time cost per device) MiFi -$0.99 per device

Monthly Unlimited $25.0010 GB $15.00Access MYLAN (CIPA Management)

• $5.50 monthly• No setup fee

Potential Student Cost:• Monthly Wireless services

Unlimited: $30.50 plus tax• Service cost per month

for 10 GB: $20.50 plus tax• Student/User =

$21.49 – $31.49

Additional

• Allows DPS to change plans as needed,

• Allows DPS to additional hotspots

• There is no activation or cancellation fees associated with this service

• AT&T white glove onsite setup

Verizon PricingHotspot(one-time cost per device)

• Jetpack - $60.00 • 8800 Jetpack – 149.00

Monthly Unlimited $15.00

Cyber Reef

• $12 Basic setup fee x 6000 = $72,000.00

• Free services for 6 months• Customer will be billed at

the rate of $5/line/month.

Potential Student Cost:• Monthly Wireless services

(minimum of 6 months) = $90• Device cost = $60-$150

Projected cost per • Student/User = $150-$240

Additional Information

• DCPS must maintain a minimum of 5,000 unit activations at all times on this service plan.

• Should DCPS fall below 5,000 active devices specific to this initiative, DCPS must move to a contracted unlimited data service plan starting at $37.99 (State of North Carolina contract pricing).

PRICE Previous Pricing New Pricing

Hotspot(one-time cost per device) $0.99 $0.99

Monthly Unlimited $35.99 $25.00

10 GB X $15.00

Access MYLAN $9.99 $5.50

Service cost per month for Unlimited: $45.98 plus tax

Service cost per month Unlimited: $30.50 plus taxService cost per month for 10 GB: $20.50 plus tax

FEATURES (with a 12-month commitment):• There is no activation or cancellation

fees associated with this agreement.• Plans can be mixed to accommodate

district and student needs (monthly Unlimited or 10GB) based upon actual usage.

• Access MYLAN -• Initial 30-day Promo with no billing

incurred.• White Glove preparation for setup

and configuration.• The flexibility to purchase more

devices or deactivate devices as needed.

AT&T Pricing Offer:

PROJECTED NUMBER OF HOTSPOTS

• The Spring Remote Learning Survey indicated 5,473hotspots were needed to provide students with internet access for remote learning.

• The quote from AT&T is for an initial purchase of 6,000 devices, with the ability to increase as necessary.

• Schools to identify and distribute hotspots to students in need.

ESTIMATED COST OF SERVICE RANGE FOR INITIAL DEVICE PURCHASE

● If all 6,000 devices are activated using the 10 GB data plan, the estimated monthly service cost will be $123,000.00 plus tax (or $1,353,000.00 for 11 months of service).

● If all 6,000 devices are activated using the Unlimited data plan, the estimated monthly service cost will be $150,000.00 plus tax (or $1,650,000.00 for 11 months of service).

NOTE: The initial 6,000 devices will be setup using the 10 GB plan, and IT will conduct monthly audits and make plan adjustments based upon actual use.

KEY POINTS TO CONSIDER• This offer will allow flexibility through data plan adjustments which will allow

the ability to be fiscally responsible while still meeting the instructional needs of students.

• The initial 6,000 devices will be setup using the 10 GB plan, and IT will conduct monthly audits and make plan adjustments based upon actual use.

• DPS will have the option to activate or deactivate, as well as purchase additional hotspots as needed.

• There is no activation or cancellation fees associated with this agreement.• AT&T white glove onsite setup.• A one-time device price of $0.99 per unit.• 30 days of free service.

RECOMMENDATION

Administration recommends that the Board of Education authorize staff to enter into an agreement with AT&T to provide internet service via hotspots between July 2020 and June 30, 2021, with a total contract value not to exceed $1,650,000, including cost of the hotspots and monthly per unit service costs of $30.50 plus tax for unlimited data and $20.50 plus tax for 10GB of data.

QUESTIONS

STATE OF NORTH CAROLINA

DURHAM COUNTY

DURHAM COUNTY BOARD OF EDUCATION/AT&T

SERVICE AGREEMENT WITH AT&T TO PROVIDE MONTHLY INTERNET SERVICE FOR REMOTE LEARNING CONNECTIVITY

A. The Durham Public Schools, hereinafter referred to as the “Participating Entity,” and the AT&T Corp., hereinafter referred to as “Contractor,” agree to the following from the execution of this agreement until June 30, 2021:

1. Equipment, Services and Compensation. AT&T shall provide an initial 6,000 AT&T

Unite Express 2 or Moxee mobile hotspot devices for the use of Wireless Broadband Connectivity with AccessMyLAN at the following unit costs of: a. Unite Express 2 or Moxee mobile hotspot = $0.99/device b. Mobile Select Individual 10 GB = $15.00 per device/month or Unlimited Data =

$25.00 per device/month c. AccessMyLAN = $5.50 per device/month d. Use of more than 10 GB of data per month for devices on the 10 GB plan will not

result in additional charges, however, AT&T reserves the right to throttle data speeds to a device that exceeds the plan amount.

e. The Participating Entity may change between the two data plans specified above for any device covered by this agreement at any time. The applicable billing rate will be applied as of the date the Participating Entity changes the plan.

f. The Participating Entity may add or remove, one or more devices, at any time without impacting the pricing on the remainder of the units.

2. Termination for Convenience. The Participating Entity may terminate this Agreement at

any time at its complete discretion. The parties agree that there shall be no penalties, reversion to pre-discount pricing, or other costs associated with the termination of the agreement, except reimbursement for any services provided through the date of termination.

3. Terms and Methods of Payment. Contractor shall submit to the Participating Entity

monthly invoices itemized by service provided, the date(s) that services were provided, and the amount owed. Invoices should be sent to Mr. Benjamin Brown, 1817 Hamlin Road, Durham, NC 27704, for review and approval.

4. Agreement Funding. It is understood and agreed between Contractor and the

Participating Entity that the Participating Entity’s payment obligation under this Agreement is contingent upon the availability of appropriated funds from which payment for Agreement purposes can be made. Total price of hotspots, services, and other charges under this agreement shall not exceed One Million Six Hundred Fifty Thousand Dollars ($1,650,000.00) unless the Durham Public Schools Board of Education votes to increase the maximum total price at a regular or special meeting of the Board.

5. Monitoring and Auditing. Contractor shall cooperate with the Participating Entity, or

with any other person or agency as directed by the Participating Entity, in auditing this Agreement. Contractor shall provide auditors retained by the Participating Entity with access to any records and files related to the provision of services under this Agreement.

The Participating Entity agrees that its auditors will maintain the confidentiality of any identified and actual trade secrets of Contractor accessed during an audit conducted under this Agreement.

6. Confidentiality of Student Information. Contractor agrees that all student records or personally identifiable information contained in student records that may be obtained in the course of providing services to the Participating Entity under this agreement shall be subject to the confidentiality and disclosure provisions of applicable federal and state statutes and regulations as well as the Participating Entity’s policies. All student records shall be kept in a secure location preventing access by unauthorized individuals. Contractor shall not forward to any person other than parent or the Participating Entity any student record or personally identifiable information obtained from a student record (including, but not limited to, the student’s identity) without the written consent of the Participating Entity. Upon termination of this Agreement, Contractor shall turn over to the Participating Entity all student records or personally identifiable information about students obtained by Contractor while providing services under this Agreement. Nothing in this Agreement gives Contractor any right to access any student records or personally identifiable information.

7. Relationship of Parties. Contractor shall be an independent contractor of the Participating Entity, and nothing herein shall be construed as creating a partnership or joint venture; nor shall any employee of Contractor be construed as an employee, agent, or principal of the Participating Entity.

8. Compliance with Applicable Laws. Contractor shall comply with all applicable laws and regulations in providing services under this Contract. In particular, Contractor shall not employ any individuals to provide services to the Participating Entity who are not authorized by federal law to work in the United States. Contractor represents and warrants that it is aware of and in compliance with the Immigration Reform and Control Act and North Carolina law (Article 2 of Chapter 64 of the North Carolina General Statutes) requiring use of the E-Verify system for employers who employ twenty-five (25) or more employees and that it is and will remain in compliance with these laws at all times while providing services pursuant to this Agreement. Contractor shall also ensure that any of its subcontractors (of any tier) will remain in compliance with these laws at all times while providing subcontracted services in connection with this Agreement. Contractor is responsible for providing affordable health care coverage to all of its full-time employees providing services to the Participating Entity. The definitions of “affordable coverage” and “full-time employee” are governed by the Affordable Care Act and accompanying IRS and Treasury Department regulations.

9. Restricted Companies List. Contractor represents that as of the date of this Agreement, Contractor is not included on the Final Divestment List created by the North Carolina State Treasurer pursuant to N.C. Gen. Stat. § 147-86.58. Contractor also represents that as of the date of this Agreement, Contractor is not included on the list of restricted companies determined to be engaged in a boycott of Israel created by the North Carolina State Treasurer pursuant to N.C. Gen. Stat. § 147-86.81.

10. Anti-Nepotism. Contractor warrants that, to the best of its knowledge and in the exercise of due diligence, none of its sales staff or others that would directly benefit from this Agreement are immediate family members of any member of the Durham County Board of Education or of any principal or central office staff administrator employed by the Participating Entity. For purposes of this provision, “immediate family” means spouse, parent, child, brother, sister, grandparent, or grandchild, and includes step, half, and in-law relationships. Should Contractor become aware of any family relationship covered by this provision or should such a family relationship arise at any time during the term of

this Agreement, Contractor shall immediately disclose the family relationship in writing to the Superintendent of Schools. Unless formally waived by the Participating Entity, the existence of a family relationship covered by this Agreement is grounds for immediate termination by Participating Entity without further financial liability to Contractor.

11. Applicable School Board of Education Policies. Contractor acknowledges that the Durham County Board of Education has adopted policies governing conduct on Participating Entity property and agrees to abide by any and all relevant Board policies while on Participating Entity property. The Contractor acknowledges that Board’s policies are available on the Participating Entity’s website.

12. Agreement Modifications. This agreement may be amended only by written amendments duly executed by and between the Participating Entity and Contractor.

13. North Carolina Law. North Carolina law will govern the interpretation and construction of the Agreement.

B. The parties agree that in all other respects, the Contract remains unchanged and all of its terms remain in full force and effect and as a binding Contract between the parties.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their corporate names by their duty authorized officers, upon the conditions stated above this ___th day of July 2020. AT&T CORP. DURHAM COUNTY

BOARD OF EDUCATION _______________________________________ _____________________________________ By:___________________________ Dr. Pascal Mubenga Name: _______________________ Superintendent Title: ________________________ 2110753

Date: July 16, 2020

Durham Public Schools Board of Education

PRECIS Agenda Item: Budget Development Update Fiscal Year (FY) 2020-21

Staff Liaison Present: Paul LeSieur Phone#: 560-3544 Alex Modestou 560-3619

Main Points:

• Information received from State and County regarding funding for the FY 2020-21. • Coronavirus Relief Funds • Impact on FY 2019-20 budget due to COVID-19 school closure. • Budget Risks moving into FY 2020-21. • Required approval of use of Federal CARES Act funding.

Fiscal Implications: Without approval to use the Federal CARES ACT funding below, staff will not be able to procure and pay for items needed this summer for the opening of schools. These Allocations have been or will be received from DPI in the next month: Received: PRC 125 Child Nutrition Funding – Approved for use PRC 163 K-12 Emergency Relief Fund – Approved for use PRC 124 Computer and Other Electronic Devices for Students – Need Approval PRC 126 Computer and Other Electronic Devices for Staff – Need Approval PRC 128 Purchase of Internet Devices and other Connectivity Devices – Need Approval Not Received: PRC 121 Supplemental Summer Funding (Jump Start) PRC 122 Contract Funds for Psychologists and Social Workers PRC 123 Nondigital Resources PRC 132 Grants for Exceptional Children

• Purpose


Reviewed by: Finance ___PL_______ Attorney _________

Budget Development UpdateFY 2020-2021

July 16, 2020

State Budget Update No full 2020 Appropriations Act from the North Carolina General

Assembly, but mini bills signed into law regarding salary schedules and enrollment growth funding for 2020-21.

No increase in pay classified employees included in any bills signed into law.

Teachers and other certified instructional staff as well as assistant principals will receive step increases (if eligible) based on the 2019-20 state salary schedules.

All teachers and certified instructional support staff employed as of 10/01/2020 will receive a one-time $350 bonus in their October paycheck.

No teacher performance bonuses will be issued in FY 2020-21.

No change in principal pay for FY 2020-21. Principals who received a one-time performance bonus in October 2019 will receive the same bonus in October 2020.

Employer contribution for retirement increasing from 19.7% to 21.68%, and employer health insurance increasing slightly from $6,306 to $6,326.

No major cuts at this time, other than reallocations to fund enrollment growth and school business systems modernization.

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Coronavirus Relief Funds Summary

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Summary of COVID-Related Appropriations

Allotment Category Program Report Code Brief Description Allotment

CARES Act Funds 163 Intended to assist LEAs during the novel coronavirus pandemic $11,886,810

State COVID-19 Relief 154

Supplemental funding to support enterprise programs, and additional

COVID-19 related costs in FY 2019-20 (custodial, printing/binding, etc.)

$857,371

Coronavirus Relief Funds

(Cannot be used to address

revenue shortfalls)

121"Jump Start" summer learning funds

(replaces state funding for RTA summer learning camps)

$1,889,676

122 Contracted mental health support services

TBD (likely less than $200K)

124 Student computers and devices $780,843

125 School nutrition - support for emergency feeding in response to COVID-19 $1,621,707

126 Personnel Computers and Devices $104,613

128

Home and community WIFI(at this point only allowed to use to

purchase hotspots devices, not for actual internet connectivity)

$194,592

129 Learning Management System <$30,000

132 Grants for Exceptional Children Services TBD (likely less than $200K)

Enterprise Funds Update The mid-March school closure due to COVID-19 dramatically

impacted the fiscal position of both Child Nutrition and Community Education (Before/Afterschool Care programs)

For Child Nutrition, which is funded via USDA grant revenue and meal receipts, the mid-March school closure led to a $2.8M reduction in revenue.

Filling the $2.8M Child Nutrition revenue hole required using all $857K in state COVID-19 funds for Child Nutrition, utilizing all available PRC 125 funds to cover emergency COVID-19 feeding expenses, backing out $948K in indirect cost charges, and allocating $1M from an available $1.8M in Child Nutrition fund balance.

Due to the reduction in Child Nutrition fund balance, cashflow requirements, and uncertainty in revenues and operations, we cannot charge indirect cost in FY 2020-21, which further impacts the overall local budget.

For Community Education, the school closure in mid-March led to a revenue loss of approximately $700,000, which had to be absorbed via a reduction in Community Education ‘fund balance’ due to the overwhelming revenue shortfall in CN.

Current fund balances in both Child Nutrition and Community Education cannot support revenue shortfalls that would result in the event of an extended school closure in FY 2020-21.

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Local Budget Update The DPS budget proposal for FY 2020-21 passed by the Board of Education on

March 26th included a request for $18.9M in additional local funding intended to cover:

Anticipated salary/benefit and fixed cost increases and local supplements increases.

Additional staffing needs for Students with Disabilities, English learners, professional school counselors, and overall staffing needs based on significant enrollment growth.

A $15 per hour minimum wage for all classified employees.

Additional annual capital outlays to support improved routine building maintenance.

Additional charter school pass-through funding based on anticipated charter school enrollment.

Based on the County Manager’s Proposed of $3.24M in additional annual operating funds and $2M in additional annual capital outlay funding for FY 2020-21, DPS sent a revised request of $6.04M in additional annual operating funds based fiscal obligations in FY 2020-21.

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Local Budget Update - Continued

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DPS Budget Obligations for FY 2020-21

Description CostSustaining funds for locally funded FY 2019-20 Classified Salary Increases $800,000Reduced reliance on fund balance used to support enrollment growth $750,000EC Staffing Requirements currently funded from fund balance $1,000,000Additional EC Pre-K classrooms for FY 2020-21 $750,000Anticipated reduction in local fines and forfeitures revenue $700,000Health Insurance ($6,306 to $6,326) $100,000Retirement (19.7% to 21.68%) $1,300,000Utility and Insurance Cost Increases $450,000

DPS Obligations for FY 2020-21 $5,850,000

Charter Schools: Additional pass-through funds based on estimated FY 2020-21 DPS and charter enrollment of 33,132 and 7,421 students respectively $187,946

Total Core Requirements for DPS and Charter Schools $6,037,946

Durham County Manager's Annual Operating Appropriations Increase $3,239,608

Anticipated Annual Operating Budget Shortfall for FY 2020-21* $2,798,338

*Does not include any salary increases, the $2.6M gap between requested and proposed increase annual capital outlay appropriations needed for routine building maintenance, additional costs for enhanced school cleaning/disinfecting & PPE, or technology (device and internet connectivity) requirements stemming from COVID- 19

Local Budget Update & State Impact Durham County Commissioners did not adjust the $3.24M increase in annual

operating funds based on the revised request for $6.04M to support budget obligations in FY 2020-21.

The $2.8M gap between County approved funding increases and budget obligations will need to be filled primarily by fund balance appropriation if DPS is to maintain current service levels.

However, the Board of County Commissioners appropriated $1.9M in additional funds to increase the DPS minimum wage to $14 per hour, as part of a two-year phase in to a $15 per hour minimum wage in FY 2021-22.

The living wage increase will have positive impact on hundreds of custodians, child nutrition workers, substitute teachers, and before/after school care workers.

DPS did not receive any local funds to support pay increases other than living wage adjustments for our lowest wage earners.

Funding step increases for locally-paid certified teachers will cost approximately $800,000 and issuing one time $350 bonuses for locally paid teachers will cost approximately $200,000. This $1M unfunded cost is in addition to the $2.8M gap between DPS obligations and additional county funding.

DPS will likely need to appropriate additional funds from the local fund balance to cover costs associated with school operations during the pandemic.

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Local Fund Balance Update During the school closure in FY 2019-20, DPS conserved as much of our

resources as possible in anticipation of revenue shortfalls due to COVID-19

Savings from a freeze on non-essential non-salary expenditures and a hiring freeze for most non-instructional vacancies since mid-March will likely allow us to increase the local unassigned fund balance from $8.3M to approximately $10M or $11M as of June 30th, 2020.

This figure is still preliminary as we continue to collect receivables and work through our FY 2019-20 close-out.

However, DPS will need to appropriate at least $4M in local fund balance to fill the gap between core budget requirements for FY 2020-21 and Durham County approved funding, as well as for local costs associated with state legislation.

Additional local fund balance appropriation is likely required to cover costs associated with school operations during COVID-19.

Reducing the local fund balance to less than $5M or $6M would put DPS in a precarious financial position

A $6M local unassigned fund balance represents only two weeks of local expenditures.

Local fund balance is also needed to cover potential state and federal revenue shortfalls, in additional to local revenue shortfalls, and other unforeseen or emergency situations.

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Budget Risk (abridged) Uncertainty in costs associated with school reopening (transportation,

custodial, operational, and other logistical requirements, PPE, staffing needs, etc.).

Uncertainty in student enrollment.

Adverse state legislative impact (potential reductions in basic educational allotments).

Lack of support for potential revenue shortfalls in enterprise programs.

Further drop-off in local fines and forfeiture revenues.

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Discussion

10

Date: July 16, 2020

Durham Public Schools Board Work Session

PRECIS

Agenda Item: DPS Re-Opening Update

Staff Liaison Present: Dr. Pascal Mubenga Phone#: 919-560-3874 x.21023

Main Points: Staff will provide an update regarding our Re-Opening Plan. Fiscal Implications: None Purpose



Version 1: July 10, 2020

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Spark Reopening: Accelerating Student Learning in the New Normal of 2020-21 The worldwide COVID-19 pandemic transformed public education in North Carolina and the United States. Durham Public Schools was one of the first public school districts in North Carolina to close its campuses and make the transition to blended remote learning to prevent the coronavirus’s spread. Along with the rest of the state, DPS changed its approach to teaching and learning in the blink of an eye. Due to the pandemic’s sudden onset and a persistent digital divide, and following guidance from the State Board of Education, DPS offered supplementary instruction to our students through online instruction as well as pre-printed material. Equity was a fundamental concern: no student could be penalized due to their level of access to technology. Working with the Spark Reopening Task Force of administrators, teachers, and health professionals, DPS leaders now have the opportunity to shape proactively and intentionally learning and teaching for the 2020-21 school year, rather than react to an unprecedented crisis. Our students deserve an entire school year of high-quality instruction from engaged educators, along with the support of school counselors, social workers, and other district professionals. Whatever shape the pandemic takes this fall, we must be prepared to move our students forward academically and socio-emotionally. This must be a year of progress and discovery, one that fulfills the Durham Public Schools vision of igniting limitless potential.

An Important Note This plan for reopening is a living document. Scientists and public health officials are always learning more about COVID-19, and the spread of the disease will be greatly affected by local, state, and national public policies. As conditions or official recommendations change, we will update this plan.

Three Scenarios All North Carolina school districts are required by Governor Roy Cooper to plan for three possible scenarios for the reopening of school in the 2020-21 school year.


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• Plan A: Minimal Social Distancing

Plan A assumes that COVID-19 has plateaued or even subsided. All schools would be fully open for students, but there would be some modifications to practices to reduce the opportunity for community spread of the virus. Face coverings, entry screenings, and social distancing when possible would be required, but there would be minimal restrictions of movement.

• Plan B: Increased Social Distancing Plan B assumes that more significant measures are required to reduce the spread of COVID-19, requiring building occupancy at 50 percent of capacity and bus occupancy at 33 percent of capacity. Operational constraints would be based on current health and safety guidelines to mitigate risk. There would be mandatory social distancing and restriction of movement. As part of developing Plan B, DPS has been proactive and intentional in prioritizing in-person learning opportunities for those grade levels and specific student populations particularly at risk such as students with IEPs and English learners.

• Plan C: Remote Instruction Only Plan C does not permit in-person instruction. Instead, all learning would be provided remotely. This presents the lowest health and safety risk at school, but also poses the greatest concern for engaging students in active learning.

The Governor will determine the baseline for North Carolina school districts. School districts may choose to operate at that level or a more restrictive Plan, but not a less restrictive Plan. For example, if the Governor declares North Carolina schools to be in Plan B, DPS may operate under Plan B or Plan C.

Governing Principles for DPS Through each plan, DPS prioritizes the following four governing principles.

• To the greatest and safest extent possible, provide face-to-face instruction for our most vulnerable students.

• Comply with requirements of the state Department of Health and Human Services and Department of Public Instruction.

• Comply with other orders of state, county, and city government. • Recognize and address operational limiting factors such as transportation

capacity, classroom space, adequate funding, and staff availability. The academic needs of our students will drive our decision making. The operational constraints that we operate under—which will be greatly affected by the severity of COVID-19—will provide guard rails on those decisions. Durham Public Schools must provide the most robust learning environment possible within the safest environment possible for students and staff.


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In determining that appropriate balance we are following: • North Carolina Department of Health and Human Services: Strong Schools NC

Public Health Toolkit (K-12) Interim Guidance • North Carolina Department of Public Instruction: Lighting Our Way Forward:

North Carolina’s Guidebook for Reopening Public Schools • Orders of Durham County Government and the City of Durham • Recommendations of the Durham County Department of Public Health

In particular, recommendations from NCDHHS are also informed by the federal Centers for Disease Control and Prevention. Three key factors in the CDC’s guidance on reopening schools are being actively developed by the Daily Operations subcommittee of the Spark Reopening Task Force:

• Screening students and employees upon arrival for symptoms and history of COVID-19 exposure

• Promotion of healthy hygiene practices such as hand washing and face coverings • Social distancing

Health & Safety Factors for DPS

Operational Design


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Plan A: Minimal Social Distancing Plan A would be the least restrictive plan; however, there would still be scheduling and operational changes to reduce the opportunity for spread of COVID-19. Due to the progress of the COVID-19 pandemic, DPS plans to open on Plan B (and is authorized to do so under the Governor’s executive orders, even if the Governor were to determine that the state could open under Plan A). However, these social distancing measures are a baseline to build from for Plan B and would be in place if DPS were able to move to Plan A during the school year. Scheduling

• Social distancing would be required only where individuals might congregate, such as hallways, lobbies, cafeterias, restrooms, and locker rooms.

• The cafeteria would be closed for full capacity, with the possibility of delivering food to classrooms and outside areas.

• Entry and dismissal locations would be spread out across the campus. • Assemblies would be closed for full capacity. • Some electives, special classes, and other services would be provided by adults

moving from classroom to classroom rather than students. Health and Safety

• Social distancing markings would be provided in common areas. • Nonessential visitors and activities involving external groups would be limited. • Staff would monitor arrival and dismissal to discourage congregating. • DPS will strongly encourage cloth face coverings, providing personal protective

equipment where necessary or available. • DPS will update all student care plans and identify alternative learning

arrangements or work re-assignments for students and staff self-identified at high risk for severe illness due to COVID-19.

Cleaning and Hygiene • DPS will provide adequate supplies to support handwashing and sanitizing, and will

teach, reinforce, and monitor them. • DPS will establish a schedule for ongoing and routine cleaning and disinfection of

high-touch areas with EPA-approved cleaning supplies. • Common classroom materials would be limited to small groups and disinfected

between uses. Symptom Monitoring and Illness Management

• Any person entering a school building will receive a symptom screening. • Staff or students will be required to stay home if they have tested positive for

COVID-19, show symptoms, or have had close contact with a person with COVID-19.

• Signage will be posted reminding people with symptoms not to enter.


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• Dedicated isolation spaces will be identified in each building for symptomatic individuals.

• DPS will notify the Durham County Department of Public Health of any confirmed COVID-19 cases.

• Remote learning options will be provided for students unable to be at school due to illness or exposure.

Plan B for Durham Public Schools: Moderate Social Distancing In-person Learning for Pre-K Through Eighth Grade and Remote Learning for Ninth Through Twelfth Grades The State Department of Public Instruction offered multiple suggestions for school districts to consider in implementing their versions of Plan B to reduce the number of students on campus at any one time to 50 percent of campus capacity. Options that other school districts have chosen or are exploring include half-days, rotating days, and rotating weeks. As a middle ground between fully in-person and fully remote instruction, any Plan B presents instructional and logistical challenges. DPS has adopted a plan that allows for full in-person learning for our youngest students in pre-Kindergarten through eighth grade, as well as other students requiring in-person instruction such as those with IEPs and English learners; a powerful, personalized Ignite Online Academy for pre-K-8 students and educators seeking remote instruction; and a similarly robust online learning program for students in grades 9-12. Why This Plan?

• All students, from pre-Kindergarten through twelfth grade, greatly benefit from in-person instruction. However, this effect is strongest in our younger, most dependent students. With a majority of DPS’s students receiving free or reduced-price lunch, and with working families relying on school support for daily supervision, meals, and instruction, we must take every opportunity to provide in-person instruction if it is safe to do so.

• Under Plan B, the number of students in school at any one time must be cut by at least 50 percent. Providing remote instruction for high school students frees up high school spaces to be repurposed for middle and elementary students, spreading them out and allowing full-day instruction for them.

• Remote and online instruction will be significantly improved in the 2020-21 school year.

o The Durham Public Schools Board of Education has committed to providing every student with a Chromebook laptop and will work with partners to ensure that every student who need it has internet connectivity at home. With this one-to-one device initiative in place, DPS teachers will be able to support and engage our students at home while holding them accountable for new learning.


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o Through Ignite Online Academy, remote students will receive daily, live instruction taught by qualified DPS teachers on a consistent schedule.

o Supported by Ignite Online Academy, DPS high schools will lead online learning for their students with a combination of live and small group instruction as well as social-emotional, advising, independent learning, and extracurricular activities.

The number of students choosing Ignite Online Academy will affect the extent to which high school spaces will be needed for elementary and middle school instruction. While the need for daily instruction for our youngest and most vulnerable students drove the choice of this plan, DPS recognizes that our high school students are also vulnerable, and we are continuing to work to identify ways to ensure that they remain engaged and receive socio-emotional support during the COVID-19 pandemic. Protecting Our Students and Staff in Plan B In addition to the social distancing and protective measures from Plan A, Plan B requires the following changes for in-person instruction. Mass Gatherings

• DPS will comply with all local and state mandates to reduce capacity in confined indoor and outdoor spaces.

• We will provide virtual options for all traditional mass gathering events to reduce in-person contact, such as arts events, staff meetings, open houses, and professional learning.

• When athletic workouts resume, they will be initially limited to outdoor non-contact skill development and conditioning activities. Masks will be required except when breathing would be inhibited, and locker and weight rooms will be closed.

Student Enrollment and Registration • Families will be allowed to submit all required documentation, submit free/reduced

lunch forms, identify transportation needs, and complete DPS forms entirely online beginning in mid-July.

• Families needing in-person assistance may do so by appointment. Illness Prevention and Management

• All students, staff, and visitors will be screened with a questionnaire and temperature scan before entering a building. A safe and separate health care support room and guidance will be provided for people determined to have been potentially exposed to COVID-19.

• School nurses will educate staff, family and students; provide daily availability on-site or virtually; and provide case management and referrals to students and staff as needed.


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Cleaning and Disinfecting • Over the summer, all furniture, wall fixtures, restroom fixtures, restroom tiles and

grout, and tile floors and showers will be disinfected. Air filters and ceiling tiles will be replaced. Based on CDC requirements and guidelines, classroom rugs, foam floor mats and other difficult-to-disinfect items and furniture will be removed.

• Schools will be disinfected daily by custodial staff, with hand sanitizer and CDC-approved disinfecting supplies available in each room.

• Buses will be disinfected between routes and at the end of each day. • Breaks will be scheduled throughout the day for handwashing and disinfecting. • Shared classroom materials will be limited and disinfected between use.

Daily Operations • Classroom capacities will be reduced to allow for six-foot social distancing. • School bus capacities will be reduced by 66 percent. • Breakfast and lunch will be served in classrooms for in-person instruction. Food

services will be provided at designated distribution sites for remote learners.

Plan C: Fully Remote Learning If state and local health authorities determine that it is unsafe to reopen DPS campuses, DPS will move to a 100-percent online learning model. As described above in Plan B, there would be significant improvements in online instruction from the previous school year. Through the district’s one-to-one technology initiative, every student will have access to online instruction through a Chromebook and internet connectivity. In addition, DPS has standardized on Canvas as its main Learning Management System, which will support consistent online instruction for all students (while still allowing teachers to use other systems in conjunction with Canvas). DPS’s investments in devices, support personnel, and training will improve online teaching and learning regardless of the amount of in-person instruction we are able to provide in 2020-21. If DPS is required to enter Plan C, we will work with teachers and administrators to implement the same learning opportunities for all students that we will offer in Plan B through Ignite Online Academy and at our high schools.

Next Steps • Durham Public Schools is proud to be partnering with FHI 360 to launch an online

social-emotional learning hub with a wealth of resources to help families support their students during this difficult time.

• DPS is also launching a public community engagement platform that will give families and DPS employees the opportunity to provide feedback on the plan, suggest additional resources to support students and staff, and review supporting information.

• DPS and its elected leaders will continue to advocate for adequate state funding to support teaching and learning during a time of unprecedented challenges.


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• DPS will continue to work with the Durham County Department of Public Health; the State Department of Public Instruction; other city, county, and state leaders; and local volunteers, businesses, and partners to ensure that our students and staff are safe, healthy, and fully engaged in our ongoing mission:

Durham Public Schools embraces, educates, and empowers every student to innovate,

serve, and lead.

AGENDA - dpsnc.net · 7/16/2020 · AGENDA. Durham Public Schools Board of Education . Work Session . July 16, 2020 . 5:00 PM . 1. Call to Order 2. Moment of Silence 3. Oath of Office

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