AGENDA CLARK COUNTY COMBINED HEALTH DISTRICT BOARD OF HEALTH August 20, 2020 6:00 p.m. 1. Call Meeting to Order 2. Roll Call 3. Minutes of the July 16, 2020 Meeting 4. Activity Reports: A. Nursing Division (Christina Conover) B. Environmental Division (Larry Shaffer) C. Early Childhood (Lori Lambert) D. Women, Infants, & Children (Emily Hawke) E. Vital Statistics (Shannon Hackathorne) F. Financial Report (Lindsey Hardacre) G. Legislative Update (Charles Patterson) 5. Monthly Vouchers (Lindsey Hardacre) A. Payment Approval B. Transfers/Advances, if necessary 6. Special Report – none 7. Old Business - none 8. New Business A. Water Pollution Control Loan Fund Request to OEPA (Larry Shaffer) B. Sewage Treatment Systems Permit Fees Certification (Larry Shaffer) C. Sewage Variance Request – 2373 Old Selma Road (Larry Shaffer) D. Low Income Birth Certificates (Shannon Hackathorne) E. Substance Abuse Coalition Mini Grant Submission (Christina Conover) F. Springfield Foundation Grant Submission (Christina Conover) G. Appropriations (Lindsey Hardacre) H. Update to Emergency Preparedness Coordinator Job Description (Charles Patterson) 10. Health Commissioner’s Comments 11. Executive Session – if necessary 12. Additional Business – if necessary 13. Next Meeting Date – Thursday, September 17, 2020 Adjournment
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Transcript
AGENDA
CLARK COUNTY COMBINED HEALTH DISTRICT BOARD OF HEALTH
August 20, 2020 6:00 p.m.
1. Call Meeting to Order
2. Roll Call
3. Minutes of the July 16, 2020 Meeting
4. Activity Reports: A. Nursing Division (Christina Conover) B. Environmental Division (Larry Shaffer) C. Early Childhood (Lori Lambert) D. Women, Infants, & Children (Emily Hawke) E. Vital Statistics (Shannon Hackathorne) F. Financial Report (Lindsey Hardacre) G. Legislative Update (Charles Patterson)
5. Monthly Vouchers (Lindsey Hardacre) A. Payment Approval B. Transfers/Advances, if necessary
6. Special Report – none
7. Old Business - none
8. New Business A. Water Pollution Control Loan Fund Request to OEPA (Larry Shaffer) B. Sewage Treatment Systems Permit Fees Certification (Larry Shaffer) C. Sewage Variance Request – 2373 Old Selma Road (Larry Shaffer) D. Low Income Birth Certificates (Shannon Hackathorne) E. Substance Abuse Coalition Mini Grant Submission (Christina Conover) F. Springfield Foundation Grant Submission (Christina Conover) G. Appropriations (Lindsey Hardacre) H. Update to Emergency Preparedness Coordinator Job Description
(Charles Patterson)
10. Health Commissioner’s Comments
11. Executive Session – if necessary
12. Additional Business – if necessary
13. Next Meeting Date – Thursday, September 17, 2020
Adjournment
Clark County Combined Health District Board of Health Minutes
July 16, 2020 President Catherine Crompton called the July 16, 2020 Clark County Combined Health District Board of Health meeting to order at 6:00p.m. Board members present: Catherine Crompton, Marianne Potina, Dala DeWitt, William Scarff and Dana King. Board members absent: Valerie Moore and Bernadette deGuzman. Staff present: Charles Patterson, Health Commissioner; Larry Shaffer, Director of Environmental Health; Christina Conover, Director of Nursing; Lori Lambert, Early Childhood Director; Emily Hawke, WIC Director; Shannon Hackathorne, Administrative Assistant to the Health Commissioner; Lindsey Hardacre, Fiscal Officer; Rick Holbrook, IT Technician and Kyle Trout, Communications Coordinator. Others present: Craig Ousley, Enon Sand & Gravel; Ryan Hillard, HSTS Designer and Mr. and Mrs. Britton, citizens. Minutes: The minutes of the June 18, 2020 Board of Health meeting were approved as submitted. Activity Report Nursing: Ms. Conover said we have spent significant time in June working on the COVID-19 response. She said in June we had the opportunity to partner with Dole to do mass testing. She said this month we have ventured into community testing. She said as testing has been more available through the labs we have an opportunity to make testing more accessible to our community members. She said we decided to venture out from the local Health Department point of view and did a pop up testing clinic at Hayward Middle School on July 8, 2020. She said we had approximately 470 people go through that clinic and were able to split the specimens using CompuNet and the Regional Lab to lessen the turnaround time. She said we had some learning experiences as well as successes. She said we did our second pop up testing clinic at Perrin Woods yesterday which was a great turnout with approximately 900 people coming through. She said our last scheduled pop up testing clinic is next week at Burnett Plaza. She said the clinics are helpful for people who want to be tested for various reasons including those who are symptomatic, curious or need testing to return to work. She said it also helps us with thinking through and preparing for the possibility of mass events such as vaccinations. Ms. Conover said 2020 was intended to be a great year for expansion of reproductive health and while we believe that will still happen there have been some challenges. She said the first local stretch was opening the clinic in Southern Village. She said that is still under renovation, however, we are much closer. She said we have been able to go back to the jail to continue services, however, they have asked that we back out while doing the pop up COVID-19 testing clinic so we will resume those services in August. She said our partners have been through training for services in Montgomery County and as of July 15, 2020 they have started to see clients under the new reproductive health program. She said the next piece is us going to Montgomery County which has been delayed due to the location being part of a corrections facility and the restrictions in place. She said we are planning to begin services there around August 10, 2020. Ms. Conover said we are continuing to ramp up immunizations and expect our numbers to increase around the last week of July. She said with the uncertainty around school reopening plans it has been hard to plan for vision and hearing screenings. Ms. Conover said the grant programs as far as health promotion are moving along. She said we are waiting on a couple notices of award and though we do not anticipate any concerns, it is always a nice reassurance once we receive those. Ms. DeWitt asked how many of the 470 from the Hayward pop up testing clinic were positive. Ms. Conover said we had a low positivity rate with only six (6) positives out of the 470. She said we did some comparison with other clinics such as in Greene County as they are comparable in size and we had a higher positivity rate, however, they had a bigger clinic.
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Dr. Crompton said she attended the clinic yesterday to see how things worked. She said going with a critical eye as a Board member she was very impressed. She said it was great to see the amount of people from the community and she ended up volunteering. She shared an e-mail from a friend who volunteered at the event that said “what a terrific group, everywhere I went I found committed caring and enthusiastic people”. She said she was very proud to be part of the Health District and thanked the staff for all their hard work. Ms. Conover said we have staff from all divisions helping with the testing clinics which has been a great team building experience. Environmental Health: Mr. Shaffer said we have received about 200 more complaints, comments and requests for assistance with compliance to the Director of Health’s COVID-19 orders. He said many of the orders have been extended indefinitely while the State of Emergency remains in effect. He said several of the local school districts have submitted their restart plans and we have been helping with those. He said the Clark County Fair has submitted a plan which includes scaling the fair back to five (5) days, doing without many of the traditional things like rides and entertainment that are not directly related to youth fair projects, and rethinking how livestock shows and auctions are done with social distancing in mind. Mr. Shaffer said the Ohio Department of Health suspended mosquito testing this year because of a hiring freeze due to COVID-19. He said the CDC is testing approximately 250 of approximately 1,000 mosquito pools submitted to the Ohio Department of Health (ODH) weekly and we were second in the State behind Franklin County to find West Nile Virus. He said it was found in a mosquito pool in Park Layne collected in late May. He said this is very early to find the virus and we responded by going door to door looking for breeding sites, talking with residents and advising we were going to spray in the evening. He said it has been dryer for the last several weeks and we are seeing mosquito counts holding or falling depending on location. Early Childhood: Ms. Lambert said we continue to meet our families virtually. She said we met approximately 400 families last month between Help Me Grow and Moms & Babies First. She said we are still struggling to enroll African American moms in the Moms & Babies First program so the current enrolled moms with the Community Health Workers came up with an incentive program. She said they felt a small Walmart gift card with a t-shirt, some cleaning supplies and diapers would help entice a few moms to join. She said we put the incentive program out two (2) weeks ago and have already had three (3) moms join. WIC: Ms. Hawke said we received an update that the USDA extended all currently active waivers. She said the waivers were extended through September, which means we will continue to meet clients over the phone and do the drive thru issuance of benefits while we work towards a safe transition to in-person appointments. Ms. Hawke said next month is Breastfeeding Awareness Month also known as BAM. She said to celebrate BAM we are planning a drive thru event to promote the importance of giving infants human milk for the health of mom and baby. She said attendees will drive thru to meet our breastfeeding staff who will provide information and materials. Vital Statistics: Ms. Hackathorne said there is nothing new or unusual with the report this month. She shared that as a follow up to last month our vital statistics division almost doubled the number of certificates we issued from May to June. Financial Report: Ms. Hardacre said overall our expenditures went down by $24,000.00, however, our General Revenue Fund went up by $20,000.00. She said we were advised that COVID-19 expenses cannot come from a federal grant, therefore, we will see some more expenditures throughout the general fund in the upcoming months. She said this is because we are hoping to be reimbursed from FEMA for these expenditures. She referred to the audit questionnaire in the Board packet and asked the Board members to complete those and place in the envelope to be returned to the auditor. She said they are wrapping up our audit now and we hope to see that final report in the next couple months. Legislative Update: Mr. Patterson referred to the proposed bill by Senator Tim Shaffer in the Board packet. He said this is an interesting bill that he would like the Board to take a few minutes to read over. He said he believes we are well represented on our Board with health professionals, a hospital representative, dentist, doctor, business man and a veterinarian, but this bill is pushing Boards of Health in some counties who do not even have a physician in the county to change the makeup of their Board of Health. He said they are trying to give the Board of Health with the new makeup the authority to override the Director of Health’s order in that county. He said he wanted to bring this to the Board’s attention as this one could easily pass. He said there are many other bills, however, a majority of them will not go forward.
Clark County Combined Health District Board of Health Minutes July 16, 2020 3
Vouchers: Ms. Hardacre presented the bills.
R 62-20 A resolution approving payment of the bills from June 1, 2020 through June 30, 2020. Motioned by: Ms. Potina Seconded by: Ms. DeWitt Dr. deGuzman Absent Mr. Scarff Yes Ms. Potina Yes Ms. Moore Absent Dr. Crompton Yes Ms. DeWitt Yes Dr. King Yes Motion carried. Special Report: none Old Business: none New Business: Dr. Crompton advised that we have two (2) variance requests this evening and with the Board’s approval moved items 8F1 and 8F2 forward in the agenda. Sewage Variance Request – Enon Sand & Gravel: Mr. Shaffer said Enon Sand & Gravel is located at 1780 Enon Road. He said they are asking for a variance from Ohio’s sewage rules to allow for the installation of a holding tank instead of installing a soils based treatment system. He said most commercial septic systems are under authority of the Ohio Environmental Protection Agency (EPA), however, the Ohio EPA allows us to have authority over commercial systems that receive less than 1,000 gallons per day. He said the household rules only allow for the use of a holding tank if the tank is part of a local health department operation and maintenance program, has a high water level alarm, a planned pumping schedule, meets isolation distances for a septic system and is temporary in nature. He said the temporary nature is meant to be relatively short term such as waiting for dryer soil conditions to install a septic system after winter. He said Enon Sand & Gravel plans meet the requirements of a holding tank except for a much longer temporary period of years instead of months. He referred to the diagrams, public health ethics review and a copy of the request for variance included in the Board packet. He said the Mad River Township Trustees have been advised of the request for variance and have not offered any comment. He said Mr. Craig Ousley from Enon Sand & Gravel is here to discuss the request and answer questions. Mr. Craig Ousley said they want to establish the septic holding tank instead of the traditional soil based system because they have been actively mining that way through dredge for the sand and gravel. He said it is forecasted that in the next five (5) to seven (7) years they will move that way and tear down the existing office building and maintenance garage attached. He said rather than going long term and re-installing a new system they believe a septic holding tank will be the best option for them for the short term. He said they have several holding tanks in surrounding counties and have not had any issues. He said they are on a routine pumping schedule, have high water alarms and believe they can protect the health and safety of the environment. He said the system they currently have is fairly close to the dredge area and there are some erosion issues so they wanted to push this through as quickly as possible to be sure that does not fall in the lake and they can abandon the system properly and migrate to the new septic holding tank. He said prior to contacting the Health District he was working with Ohio EPA Southwest District and they concur after exploring all options including checking suitability for any sewer lines they may be able to tie in. He said they explained to the Ohio EPA that they plan to actively mine in the area within the next few years as well. Dr. Crompton asked how many gallons the tank holds. Mr. Ousley said the holding tank is designed for 2,700 gallons, however, it will only be filed to 75% capacity. Dr. Crompton asked how often it needs to be pumped. Mr. Ousley said that is to be determined. He said they have an established contract with Dooley Septic Pro and they have been servicing their tanks and have a good reputation with customers and the City of Springfield. He said they are going to work with Dooley Septic Pro to have them there more frequently than scheduled initially and will likely back off at some point. He said their employee situation varies with people in and out of the office, however, it is anywhere from six (6) to fifteen (15) employees on any one day. He said the Ohio regulations indicate they have to design the system to accommodate 20 gallons per day per person. He said that is how they have set it up, however, they believe that is very conservative and do not anticipate there will be 20 gallons per person used.
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He said the only thing hooked up is the toilet facilities and sinks so there is nothing else that would be in the waste stream, which he has also indicated to the City of Springfield. Dr. Crompton asked about the number of cars in the parking lot. Mr. Ousley said many of those are their road crew. He said they start their day there to pick up equipment. Mr. Shaffer said Enon Sand & Gravel has been on the property for more than 50 years and he cannot recall any environmental issues. Mr. Ousley said their main office is in Sharonville with facilities all over southwest Ohio, eastern Indiana and northern Kentucky. He said they are a third generation family owned business with nearly 1,200 employees who live in the communities too and they want to protect the health and safety of the environment. R 63-20 A resolution approving a household sewage treatment system rules variance at 1780 Enon Road, Springfield, OH (Parcel # 0100600032000123) allowing a sewage holding tank to be installed in lieu of a soils based treatment system provided; that the tank meets the requirements of OAC 3701-29-12, the tank is installed to meet required isolation distances, the tank is equipped with a high water alarm, the tank is pumped clean by a registered sewage pumper no less often than to be maximum 75% full, the tank is monitored by the local health department’s Operation and Maintenance Program, and the tank is pumped, crushed, and filled no later than seven years after approval of the installation is made with the responsible party signing a Hold Harmless
Agreement. Motioned by: Ms. DeWitt Seconded by: Dr. King Ms. Moore Absent Ms. Potina Yes Dr. Crompton Yes Dr. deGuzman Absent Mr. Scarff Yes Dr. King Yes Ms. DeWitt Yes Motion carried. Sewage Variance Request – 1000 Lisa Court: Mr. Shaffer said 1000 Lisa Court is in a pocket of unincorporated area in Moorefield Township just west of the Springfield Country Club and is surrounded by the City of Springfield. He said this property is the last on the street to not have a home built on it likely because of the difficulty coming up with an approvable design for a household sewage treatment system because of the poor nature of the soils and very high seasonable water table. He said most of the other homes were built in the 70’s, 80’s and 90’s and this like many areas in our community is ideal for public sewer that is not available. He referred to the diagrams, public health ethics review and copy of the request for variance included in the Board packet. He said the Moorefield Township Trustees have been advised of the request for variance and have not offered any comment. He said Mr. Ryan Hillard is a respected septic system designer and has an idea for a septic system based on an Environmental Protection Agency design which utilizes a sewage aerator with a UV disinfection module discharging to a bottomless sand filter that has an overflow pipe to the creek that runs beside the property. He said the State of Ohio sewage rules require that buried sand filters have a liner. He noted that sand filters are many times used with standard septic tanks that do not have a UV disinfection module. He said Mr. and Mrs. Britton, the prospective buyers are here with Mr. Ryan Hillard to explain what is being requested and answer any questions. Mr. Ryan Hillard said Mr. and Mrs. Britton came to him with a soils test that showed the soil is very difficult. He said when that happens they have other options. He said they looked into public sewer that is not far away, however, it is across private property and the City of Springfield would not allow them access to that sewer. He said they went to the Ohio EPA, but did not meet the general permit criteria for pretreatment rules to discharge to a creek so they applied for a specific permit for this site. He said the Ohio EPA advised that in other areas with these challenges people use intermittent sand filters. He said they are going to pretreat the water like they are discharging to the creek and spread it out over an in-ground sand filter. He said the water will be treated in the sand filter again before it reaches the ground water. He said they have a high ground water table which is the reason they have to vary from the rule. He said this water will be treated with an aerator, disinfected with a UV light and will gain treatment in the sand filter, spread-out in the ground and eventually end up in the creek. He said they have multiple technologies to ensure they do not have a health concern.
Clark County Combined Health District Board of Health Minutes July 16, 2020 5
Dr. Crompton asked if the system is agreeable to how we handle septic systems. Mr. Shaffer said the difference is in most systems that use a sand filter the effluent comes from the septic tank to the sand filter and then to a soil based system because it needs further treatment before it is released into the ground. He said in this case there is no possibility of the soil based system because of the high water table so the idea is to pretreat the effluent to discharging standards and then disperse to a sand filter. He said if there happens to be need for overflow it would go to the creek. Mr. Hillard said high water table is not constant and only during certain periods of time. He said it is not something out of the ordinary, but we do not fit inside the rules set to protect us in that situation. He said we are trying to work with the technology we have and not condemn the property. Mr. Shaffer said when they talked about applying for a general aerator permit, there is a general permit issued to Clark County for all of us to be able to install an aerator, however, there are certain conditions where we cannot install and aerator and this happens to be one of the instances. He said they could not get an aerator under a general permit so they applied for a specific permit, however, the conditions to hold an aerator permit are very stringent and require monthly testing and would be nearly impossible for the average homeowner to keep up so that is not an option. Mr. Britton thanked the Board for their consideration. He said this is a beautiful lot and that has been empty for a long time and they would love to see a beautiful home there. Mr. Patterson asked when the effluent is treated and goes to the sand filter will it still have potentially organic matter in it. Mr. Hillard said it should not. He said it is in an aerator pretreatment unit that holds all the materials in and then when the pump kicks on it will pump through a UV disinfectant light and there should be no organics left. Mr. Patterson asked if there is any opportunity that during seasonal high water any septic water will be discharging from the sand filter. Mr. Hillard said it could and would be the water that comes out the treatment unit. He said the water table will not be at ground level so it will go into the sand filter. He said the sand filter will be saturated during a period of time during the year. He said the water will be distributed on top of the sand and will quickly mix with water that is already there. He said they will put an overflow pipe up high to give it a spot to release to, which will be across the property to the creek. Mr. Scarff asked what the maintenance requirement is down the road. Mr. Hillard said they are currently using the pretreatment systems in many areas and they require a maintenance contract with the service provider, the UV light has to be replaced every so many years and it is their standard pretreatment discharging unit they use countywide when they run into a system that needs to discharge. Dr. King asked if there is a restriction on the size or gallons. Mr. Hillard said it will be sized accordingly to the number of gallons per day coming from the house. He said this is a three (3) bedroom home so it would be 360 gallons per day. Mr. Patterson said as a clarifying question if a house was there today would it have qualified under the general permit. Mr. Shaffer said it would because it would be a replacement system not a new system. He said it would qualify and would not require a sand filter and would directly discharge to the creek. Mr. Patterson said the sand filter is a secondary treatment system being put in place to try to allow the possibility of building a house. Mr. Hillard said we would fit within the rule with less treatment than what we are proposing because there are different rules for new construction. Mr. Shaffer said the sand filter would be the third option for treatment. He said the aerator would be the first, the UV disinfection would be the second and the sand filter would be the bonus third treatment. Mr. Patterson said the sand filter is only for when it discharges. Mr. Hillard said that is correct. He said there is a biologic process that happens in sand and if there is any residual bacteria it will be treated. He said any water that is coming out of the sand filter is effectively treated twice. Mr. Patterson said in our operation program we inspect a random number of those under service contracts and asked if we sample the effluent. Mr. Shaffer said he is not sure if we sample it unless it is a direct discharging system. Mr. Hillard said direct discharging systems have a sampling protocol and any system gets a sampling port when we are discharging from a treatment unit directly to a storm drain, water creek or a yard. Mr. Patterson asked if this system will get a sampling port. Mr. Hillard said there is a spot where the water will come out of the treatment unit before it goes to the sand filter to be tested. He said they can test at the overflow sand filter as well. He said there is also an inspection port in the sand filter. Mr. Patterson said sand filters are technology that have been used by other counties for many years just not one that we have seen a lot in Clark County. Mr. Hillard said they see them a lot in commercial applications. He said when a system gets beyond Health Department regulation and goes to EPA regulation they suggest using sand filters. He said there are some counties who have high water tables and they handle them by using sand filters.
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Dr. Crompton said she likes that it will have testing ports because she has learned that many of these aeration and UV systems do not always work and risk organics getting into our waterway. She asked if there is a protocol for checking aerators. Mr. Hillard said they are checked once a year. Mr. Patterson said under the requirements for installation this system requires a service contract. Mr. Hillard confirmed that it requires a semi-annual contract. He said the unit has fail safes for every mechanical component and if something is not running within the design parameter it sends an alarm. Dr. Crompton asked for staff recommendation. Mr. Shaffer said we do not see any reason not to approve the variance at this time. R 64-20 A resolution approving a household sewage treatment system rules variance at 1000 Lisa Court,
Springfield, OH (Parcel # 2200200001420005) allowing a household sewage treatment system to be installed with a buried sand filter without a polyvinyl chloride liner with the responsible party signing a Hold Harmless Agreement.
Motioned by: Ms. DeWitt Seconded by: Mr. Scarff Ms. Moore Absent Ms. Potina Yes Dr. King Yes Dr. deGuzman Absent Dr. Crompton Yes Ms. DeWitt Yes Mr. Scarff Yes Motion carried. City of Springfield Testing Contract: Mr. Patterson said we have been working with the City of Springfield to assist us as a partner in the testing clinics Ms. Conover talked about. He said the private lab tests are $75.00 each and to do as many as we have we are splitting the testing between the free regional lab in Dayton, which does not have the capacity and the private lab. He said we are requesting permission to enter into an agreement with the City of Springfield that states tests for residents living in low to moderate income areas can be purchased by the community development block contract funds. He said in addition there is some money to allow us to buy tents, chairs and supplies we are using. He said we sent 178 tests from the first clinic through CompuNet and only 113 qualified for the low to moderate income area. He said we started sending more to the regional free lab for the second week in hopes of having enough low to moderate income area residents to pay for both. R 65-20 A resolution authorizing the Health Commissioner to negotiate and execute a contract with the
City of Springfield for COVID-19 testing in low to modern income areas. Motioned by: Dr. King Seconded by: Ms. Potina Dr. deGuzman Absent Ms. Moore Absent Ms. Potina Yes Dr. King Yes Dr. Crompton Yes Mr. Scarff Yes Ms. DeWitt Yes Motion carried. Temporary Leave Buyout Policy: Mr. Patterson said we are trying to do a lot of things with one policy so if the Board is uncomfortable with any part we can separate them out. He said COVID-19 has put us in a situation where not all of our employees haven taken normal leave such as vacation, personal and compensatory leave. He said in this time we do have some difficulty keeping morale up and we are hesitant to tell employees they have reached their maximum leave accrual and will lose leave. He said we are asking the Board to adopt these temporary changes to allow us to move forward. Mr. Patterson said in this policy we are first asking the Board to acknowledge the Families First Coronavirus Response Act (FFCRA) which says if our staff need to be off for quarantine or isolation that we will cover that over and above their sick leave up to two (2) weeks. He said the second section of the policy gives employees who are at or near their maximum accrual the option to buyout up to two (2) weeks of vacation leave to keep them under
Clark County Combined Health District Board of Health Minutes July 16, 2020 7
their maximum accrual which allows them to continue earning their leave. He said the third section of the policy gives employees who are at or near their maximum accrual the option to buyout up to twenty four (24) hours of personal leave. He said our policy states you can accrue 24 hours with eight (8) hours earned on January 1, May 1 and September 1. He said we had some employees on May 1, 2020 who had not had a chance to use their personal leave with 24 hours still on the books and we did not feel it was fair to take that leave from them because they had not been able to take time off. He said the fourth section of the policy references compensatory leave. He said our policy states employees can earn up to 60 hours of compensatory leave and this policy will double that to 120 hours temporarily and extend the time to use the leave throughout next year. He said we do not want leave balance to get out of hand, but we do not want employees to lose their leave. He said this will be a temporary policy with most ending January 1, 2021, however, there is a possibility that we will need to ask for an extension depending on how things continue. Ms. DeWitt asked if other agencies in our area are doing something similar. Mr. Patterson said we are not sure, however, it seems most agencies are working remotely and have been able to take leave. Dr. Crompton said she knows just from her smaller office that employees are stressed and believes this is something that we can do to support staff during this response. R 66-20 A resolution approving the COVID-19 leave and temporary leave buyout policy as submitted at
the July 16, 2020 Board of Health meeting. Motioned by: Ms. Potina Seconded by: Ms. DeWitt Ms. DeWitt Yes Ms. Potina Yes Dr. Crompton Yes Dr. deGuzman Absent Mr. Scarff Yes Dr. King Yes Ms. Moore Absent Motion carried. Annual Report Acceptance: Ms. Hackathorne referred to the report included in the Board packet. She said we kept the report the same as last year highlighting the divisions and programs. She thanked Ms. Emma Smales and the health planners for their work creating the report. She said the full reports for each division are available on our website. R 67-20 A resolution accepting the 2019 Clark County Combined Health District Annual Report as
submitted at the July 16, 2020 Board of Health meeting. Motioned by: Ms. Potina Seconded by: Dr. King Mr. Scarff Yes Dr. deGuzman Absent Ms. Potina Yes Ms. Moore Absent Dr. Crompton Yes Ms. DeWitt Yes Dr. King Yes Motion carried. Position Upgrades: Ms. Conover said Ms. Sharon Carlisle is currently in a Secretary position, however, she is also a Certified Medical Assistant so we are asking to upgrade her position to take advantage of that certification. She said Ms. Carlisle works largely in the reproductive health program and will provide both clerical support and Medical Assistant support working with the Nurse Practitioner. Ms. Conover said Ms. Cheyenne Taylor is a Public Health Nurse 1 and has completed her first year and is competent in all of her programs, therefore, we are asking to upgrade her to a Public Health Nurse 2 R 68-20 A resolution approving position upgrades, agenda items 8D1 and 8D2, as written.
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R 68-20-8D1 A resolution approving a position upgrade for Sharon Carlisle from Secretary 1 to Medical Assistant 1, effective July 27, 2020. R 68-20-8D2 A resolution approving a position upgrade for Jessica Cheyenne Taylor from Public Health Nurse 1 to Public Health Nurse 2 effective July 27,
2020. Motioned by: Dr. King Seconded by: Mr. Scarff Ms. Potina Yes Ms. DeWitt Yes Dr. King Yes Ms. Moore Absent Mr. Scarff Yes Dr. Crompton Yes Dr. deGuzman Absent Motion carried. Creating Healthy Communities Grant Submission: Ms. Conover said we are asking for permission to submit the Creating Healthy Communities grant proposal for the next year. R 69-20 A resolution authorizing the Health Commissioner to do all things necessary including submitting
the grant and negotiating and executing all related contracts for the Creating Healthy Communities grant.
Motioned by: Ms. DeWitt Seconded by: Dr. King Dr. deGuzman Absent Mr. Scarff Yes Ms. Potina Yes Ms. Moore Absent Dr. Crompton Yes Ms. DeWitt Yes Dr. King Yes Motion carried. Interim Health Planning Supervisor: Ms. Conover said Ms. Emma Smales our Health Planning Supervisor is due to have a baby this month and while she is on maternity leave we are asking for permission to appoint Ms. Leslie Stine as interim Health Planning Supervisor. She said Ms. Stine will serve as a point of contact to keep the projects going, which is extra time and responsibility. R 70-20 A resolution authorizing the appointment of an interim Health Planning Supervisor during the
leave of absence of the permanent Health Planning Supervisor. Motioned by: Mr. Scarff Seconded by: Ms. Potina Ms. Potina Yes Ms. DeWitt Yes Dr. King Yes Ms. Moore Absent Mr. Scarff Yes Dr. deGuzman Absent Dr. Crompton Yes Motion carried. Health Commissioner’s Comments: Mr. Patterson said we tested over 900 people yesterday and in this morning’s huddle he shared with staff a couple personal e-mails from people who went through the clinic and thought it was efficient and the staff were happy, courteous and kind. He said yesterday was about near perfect as we could get. He said we were very close on staffing and the couple hours Dr. Crompton spent with us were critical to give staff breaks. He said we also had a couple volunteers from the community including Ms. Anna Jean Sauter’s mother and aunt who worked all day. He said he told staff during the huddle how proud he was and that he has not been as happy as he was yesterday in months. He said everything clicked, everyone did their job
Clark County Combined Health District Board of Health Minutes July 16, 2020 9
including the community by showing up, the press, the Governor and the National Guard. He said everything just lined up. He said we are going to try a drive thru clinic next week so that will be another challenge, however, the team has already met and started planning for that. He said one of the biggest honors was when the National Guard leader said they were signing up for next week because the clinic was ran so well. Mr. Patterson said it has been a bit of a roller coaster ride, but we are happy to report the Dole outbreak is near being closed out. He said that mass testing event was very important to keep the outbreak under control and we are very proud of the hard work of staff putting that together. He said he is lucky enough to be the leader of the team and gets many compliments from the community and tries to always pass them along to the team. He said while we were out doing the testing clinics we also had staff in the office working short staffed answering phones and keeping things going. Mr. Patterson said it is great having the Governor’s support and we are now on the website for pop up clinics. He shared a story of a citizen who said they saw the clinic on the website so they came and were and able to get in and out within seven (7) minutes. Ms. DeWitt said she watches the weekly Facebook Live updates with President Williams and believes that was very helpful in reaching out to the community about testing in addition to being a helpful update on COVID-19. Mr. Patterson said we have the opportunity to co-host with President Williams every other week. He said what people do not see is three (3) of our staff members dealing with the questions and talking points. He said our communication team does a great job, and that is what our team is with all of the support making things happen. He said the partnership that we further developed with President Williams and the NAACP has been beneficial with the COVID-19 response and will continue as we work through the many other ills we will address in the future. Dr. Crompton said last month we discussed creating a statement against racism. She said it is a weighty subject that does not get enough attention during a pandemic and by 2021 she would like to have something put together by the Board. The next regular Board of Health meeting will be held Thursday, August 20, 2020 at 6:00 p.m. at 529 E. Home Road, Springfield, Ohio. With no further business to come before the Board, meeting adjourned at 7:16 p.m. _______________________________ _______________________________ Charles A. Patterson, Secretary Catherine Crompton, President Clark County Combined Health District Clark County Combined Health District Board of Health Board of Health
8260-810-744000 6 FT WATER BENCH TO CAPTURE WATER THE PLASTIC LUMBER STORE LLC 700.00
8260-810-744000 6 FT WATER BENCH TO CAPTURE WATER THE PLASTIC LUMBER STORE LLC 500.00
Total For Dept 810 CCCHD 5,538.00
Total For Fund 8260 HEALTH - CHC 5,538.00
Fund 8261 REPRODUCTIVE HEALTH AND WELLNESS (RHW)
Dept 810 CCCHD
8261-810-721000.CCHD8100076 CONTRACEPTIVES CAPITAL WHOLESALE DRUG 56.31
8261-810-721000.CCHD8100076 SUPPLIES - CONTRACEPTIVES CAPITAL WHOLESALE DRUG 63.81
8261-810-744000.CCHD8100074 CONTRACT SERVICES - TESTING CHGS CENTER FOR DISEASE DETECTION LLC 315.50
Total For Dept 810 CCCHD 435.62
Total For Fund 8261 REPRODUCTIVE HEALTH AND WELLNESS (RHW)435.62
18
Fund Totals:
128,935.32
1,107.37
748.03
4,392.87
2,600.00
7,846.50
3,115.49
6,446.40
17.00
3,956.39
9,336.78
1,203.72
9,952.00
779.56
114.84
385.46
4,246.50
775.00
3,300.05
1,879.00
5,538.00
435.62
197,111.90
19
1
Shannon Hackathorne
From: Kelly Stickney
Sent: Monday, August 10, 2020 3:49 PM
To: Shannon Hackathorne
Subject: OIC & Project Woman
Shannon, Here is the breakdown for the last several years: 2017 $823.50 2018 $621.00 2019 $729.00 I will wait to hear back from you on how we are moving forward. Thanks!
Kelly Stickney, Registrar
Clark County Combined Health District 529 E. Home Road Springfield, OH 45503 Phone: 937-390-5609 Fax: 937-342-5503 Email: [email protected] Website: www.ccchd.com
Please help us serve you better by taking a few minutes to complete the survey found with this link: https://www.surveymonkey.com/r/CCCHDCustomer
NET OF REVENUES/APPROPRIATIONS - FUND 8262 24,094 24,094
TOTAL ESTIMATED REVENUE - ALL FUNDS 8,483,651 8,952,253
TOTAL APPROPRIATIONS - ALL FUNDS 8,230,901 8,660,118
NET OF REVENUES/APPROPRIATIONS - ALL FUNDS 252,750 292,135
44
Clark County Combined Health District (CCCHD) Position Description
An Equal Opportunity Employer
Position Title:
QUALIFICATIONS (Examples of acceptable qualifications.)
Emergency Preparedness Coordinator I
Pay Grade:
Non-Exempt: Exempt:
Classified: Unclassified:
Created: jt/042214 EPC I posi on descrip on is current as of 06/06/2018
529 East Home Road
Springfield, OH 45503
Division: Nursing
Immediate Supervisor: Health Commissioner
Positions Supervised:
LICENSURE OR CERTIFICATION REQUIREMENTS
Maintain current and appropriate licensure or certification.
EQUIPMENT OPERATED (The following are examples only and are not intended to be all inclusive.)
INHERENTLY HAZARDOUS OR PHYSICALLY DEMANDING WORKING CONDITIONS
Is exposed to possible injury due to unclean or unsanitary conditions; is exposed to possible injury from hazardous waste; has contact with potentially violent or emotionally distraught persons; may be required to transport and lift awkward size boxes and containers; occasionally lifts objects 10 pounds or less; occasionally carries objects up to 30 pounds or less. Note: In accordance with the U.S. Department of Labor (DOL) physical demands strength ratings, this is considered sedentary work. In cases of emergency, unpredictable client situations, and/or district needs, may be required to lift, push, pull and/or carry objects heavier than DOL strength ratings recommend.
Valid driver’s license. Ability to communicate effectively in written and oral form. Position requires a Bachelor’s degree from an accredited college or university. Preference will be given to individuals with edu-cation, training or experience in Public Health, Emergency Preparedness or similar field.
Standard office equipment and software.
19
None
Page 1 of 3
Clark County Combined Health District (CCCHD)
Page 2 of 3
ESSENTIAL FUNCTIONS OF THE POSITION (JOB DUTIES in order of importance for purposes of 42 USC 12101)
Job Description Title: Emergency Preparedness Coordinator I
60%
Emergency Preparedness and Response Coordination: Complete and submit deliverables as outlined by Ohio Department of Health and the Public Health Emergency Preparedness Grant. Incorporate Incident Command System into all facets of the agency and facilitate training for staff. Develop and maintain a local Health Alert Network. Create and maintain the agencies Emergency Response Plan-Basic, as well as all Annexes, Attach-ments and Appendices. Contribute to the creation and maintenance of the Regional and County Preparedness and Response Plan. Participate in local and regional meetings to ensure coordination and collaboration of pre-paredness activities. Compile meeting minutes and maintain documentation of strategies, activities and respon-sibilities to include West Central Ohio Healthcare Coalition, Metropolitan Medical Response System (MMRS), state wide coordinators meeting, Regional Emergency Preparedness Coordinator meeting, exercise planning, Local Emergency Planning Committee (LEPC) and Fire Chiefs Association. Facilitate local preparedness activi-ties through Clark County Health Care Coalition. Work with Clark County EMA and other healthcare and re-sponse partners. Solve problems under emergency conditions. Maintain situation awareness. Manage infor-mation related to an emergency. Use principles of crisis and risk communication during emergencies. Report information potentially relevant to the identification and control of an emergency through the chain of command. Coordinate, plan and conduct public-health-related emergency preparedness and response training, periodic disaster drills and exercises with applicable county departments, other government agencies and community agencies involved in public health emergency preparedness and response, as well as the general public. Col-laborate with the Regional Public Health Coordinator and the Regional Healthcare Coordinator for local plan-ning. Review and identify gaps in local response plans as often as needed but at least annually. Provide docu-mentation that collaboration takes place. Participate in state-sponsored site visits, meetings and training activi-ties when requested, including but not limited to the Ohio Department of Health sponsored May Planners meet-ing. Provide representation, guidance and assistance as needed as local, regional and state planning partners for the purpose of developing and supporting local and regional partnerships and coalitions. Support Medical Reserve Corps (MRC). Expected to carry cell phone for 24/7 communication ensuring prompt response in emerging situations. Knowledge in ICS, HICS, HSEEP and FEMA reimbursement. Responsible for CCCHD ICS training and maintenance. Knowledge with MARC's radios, incident action plans, after action reports, pod and drop sites. Develop and maintain relationships with stake holders.
30%
Assists in preparation of grants, Prepares grant compliance and summary reports, Monitors grant expenditures and budgets, Records mileage and time at consultation site. Complete PHEP requirements that are notdeliverable based. Knowledge in accreditation standards such as CMS and PHAB and knowledge in OTRAC and disaster declaration.
10%
Safety Committee: Directs activities and meetings of the Safety Committee. The committee conducts fire and tornado drills, reviews and revises safety procedures, organizes staff training, performs facility safety checks, maintains respiratory protection program, directs staff with maintaining safety data sheets, and performs other safety related work as required and/or directed. Maintain blood borne pathogen responsibilites.
Clark County Combined Health District (CCCHD)
Page 3 of 3
OTHER DUTIES AND RESPONSIBILITIES
MINIMUM ACCEPTABLE CHARACTERISTICS (* Indicates developed after employment.)
Job Description Title: Emergency Preparedness Coordinator I
Participates in Health District disaster preparedness activities; may be required to report for work outside normal working hours during an emergency.
Projects a positive and professional image to clients, the public and CCCHD staff; maintains confidentiality requirements in accordance with CCCHD personnel and HIPAA policies.
Follows all Clark County Combined Health District safety policies and procedures. Performs other duties as assigned or required, attends staff meetings; and participates in department development. Demonstrates regular and predictable attendance. Commit to ongoing demonstration of advancement within the competencies identified in Attachment A.
*Safety practices and procedures. *Agency policies and procedures. *Agency goals and objectives. English grammar and spelling. Records management.
Use of modern office equipment and software. Motor vehicle operation. Problem solving skills.
Carry out instructions in written, oral or picture form. Deal with problems involving few variables within familiar context. Recog-nize unusual or threatening conditions and take appropriate action. Read, copy, and record figures accurately. Add, subtract, multiply, and divide whole numbers. Copy records precisely without error. Complete routine forms. Maintain records according to established procedures. Prepare routine correspondence. Understand a variety of written and/or verbal communications. Communicate effectively. Develop and maintain effective working relationships. Answer routine telephone inquiries.
A copy of this form is to be placed in the employee's personnel file.
Job Description – Attachment A
1
Revised 10182016/CC
Competency Expectations for Clark County Combined Health District Employees
This attachment describes Competency Expectations for Position: Emergency Preparedness Coordinator CCCHD uses the Council on Linkages Core Competencies for Public Health Professionals (Core Competencies), as these are considered to be the national standard guiding the development of the current and future workforce. The Core Competencies are a consensus set of skills for the broad practice of public health, as defined by the 10 Essential Public Health Services. Developed by the Council on Linkages between Academia and Public Health Practice, the Core Competencies reflect foundational skills desirable for professionals engaging in the practice, education and research of public health. Core Competencies tools can be referenced at the Public Health Foundation (PHF): http://www.phf.org/resourcestools/pages/core_public_health_competencies.aspx (Note: when password requested, click “cancel”, wait, and site will load) The Core Competencies are organized into eight (8) domains reflecting skill areas within public health, and three tiers representing career stages for public health professionals. Domains:
1. Analytical/Assessment Skills 2. Policy Development/Program Planning Skills 3. Communication Skills 4. Cultural Competency Skills 5. Community Dimensions of Practice Skills 6. Public Health Sciences 7. Financial Planning and Management Skills 8. Leadership and Systems Thinking Skills
Tiers: __X__Tier 1 – Front Line Staff / Entry Level: Tier 1 competencies apply to public health professionals who carry out the day‐to‐day tasks of public health organizations and are not in management positions. Responsibilities may include data collection and analysis, fieldwork, program planning, outreach, communications, customer service, and program support.
o At CCCHD, staff assessed as Tier 1 includes all employees not specified as Tier 2 or 3 as noted below. ____Tier 2 – Program Management/Supervisory Level: Tier 2 competencies apply to public health professionals in program management or supervisory roles. Responsibilities may include developing, implementing and evaluating programs, supervising staff; establishing and maintaining community partnerships; managing timelines and work plans; making policy recommendations; and providing technical expertise.
o At CCCHD, staff assessed as Tier 2 includes members of the Administrative Team who are not Core Management Team members, Health Educators, Epidemiologist, Nurse 3, Sanitarian 3
____Tier 3 – Senior Management/Executive Level: Tier 3 competencies apply to public health professionals at a senior management level and leaders of public health organizations. Responsibilities include oversight of major programs or operations of the organization, setting a strategy and vision for the organization, creating a culture of quality within the organization, and working with the community to improve health.
o At CCCHD, staff assessed as Tier 3 includes Core Management Team (Health Commissioner, Administrative Assistant to the Health Commissioner, four (4) Division Directors, and Accreditation/Emergency Response Coordinator.)
Other competencies to be considered of Public Health workers include other organization‐wide competencies, discipline‐specific competencies, and program‐specific competencies.
Job Description – Attachment A
2
Revised 10182016/CC
Organization‐wide Competencies other than the Core Competencies include:
_X__Public Health Preparedness Capabilities, Centers for Disease Control and Prevention: The capabilities represent a national public health standard for state and local preparedness that better prepares state and local health departments for responding to public health emergencies and incidents and supports the accomplishment of the 10 Essential Public Health Services. http://www.cdc.gov/phpr/capabilities/DSLR_capabilities_July.pdf _X__The National Standards for Culturally and Linguistically Appropriate Services in Health and Health Care (the National CLAS Standards) are intended to advance health equity, improve quality, and help eliminate health care disparities by providing a blueprint for individuals and health care organizations to implement culturally and linguistically appropriate services. https://www.thinkculturalhealth.hhs.gov/clas/standards
Discipline‐Specific Competencies include the following: ____Public Health Nursing, Quad Council Competencies for Public Health Nurses: http://www.phf.org/resourcestools/Pages/Public_Health_Nursing_Competencies.aspx (Note: when password requested, click “cancel”, wait, and site will load)
____Health Education, National Commission for Health Education Credentialing, Inc.: http://www.nchec.org/assets/2251/hespa_competencies.pdf
____Environmental Health, Environmental Health Competency Project Recommendations: http://www.cdc.gov/nceh/ehs/Corecomp/CoreCompetencies.htm#Part2
____Epidemiologists, Competencies for Applied Epidemiologists in Governmental Public Health Agencies (AECs): http://www.cdc.gov/appliedepicompetencies/index.html
____Registered Dietitian (RD) or Registered Dietitian Nutritionist (RDN), and the Dietetic Technician, Registered (DTR) or Nutrition and Dietetics Technician, Registered (NDTR), Essential Practice Competencies for CDR Credentialed Nutrition and Dietetics Practitioners https://www.cdrnet.org/competencies ____International Board Certified Lactation Consultation (IBCLC) http://iblce.org/wp‐content/uploads/2013/08/clinical‐competencies.pdf ____Certified Lactation Counselor https://www.alpp.org/index.php/scope‐of‐practice/scope‐practice‐clc ____Informatics, Competencies for Public Health Informaticians: http://www.cdc.gov/informaticscompetencies/pdfs/phi‐competencies.pdf (page 16 of 20) ____Administrative Support Professionals Competency Framework: http://www.exec.gov.nl.ca/exec/hrs/learning_and_development/pdf/AdministrativeCompetencyFramework.pdf (pages 7‐10) __X _Other:
Program‐Specific Competencies are determined by CCCHD program management and are under constant revision which will be clarified during orientation and probation period of the new employee.
Clark County Combined Health District (CCCHD) Position Description
An Equal Opportunity Employer
Position Title:
QUALIFICATIONS (Examples of acceptable qualifications.)
Emergency Preparedness Coordinator II
Pay Grade:
Non-Exempt: Exempt:
Classified: Unclassified:
Created: jt/042214 EPC II posi on descrip on is current as of 06/06/2018
529 East Home Road
Springfield, OH 45503
Division: Nursing
Immediate Supervisor: Health Commissioner
Positions Supervised:
LICENSURE OR CERTIFICATION REQUIREMENTS
Maintain current and appropriate licensure or certification.
EQUIPMENT OPERATED (The following are examples only and are not intended to be all inclusive.)
INHERENTLY HAZARDOUS OR PHYSICALLY DEMANDING WORKING CONDITIONS
Is exposed to possible injury due to unclean or unsanitary conditions; is exposed to possible injury from hazardous waste; has contact with potentially violent or emotionally distraught persons; may be required to transport and lift awkward size boxes and containers; occasionally lifts objects 10 pounds or less; occasionally carries objects to 10 pounds or less. Note: In accordance with the U.S. Department of Labor (DOL) physical demands strength ratings, this is considered sedentary work. In cases of emergency, unpredictable client situations, and/or district needs, may be required to lift, push, pull and/or carry objects heavier than DOL strength ratings recommend.
Valid driver’s license. Ability to communicate effectively in written and oral form. Position requires a Bachelor’s degree from an accredited college or university and two years experience in public health, emer-gency management or similar field.
Standard office equipment and software.
21
None
Page 1 of 3
Clark County Combined Health District (CCCHD)
Page 2 of 3
ESSENTIAL FUNCTIONS OF THE POSITION (JOB DUTIES in order of importance for purposes of 42 USC 12101)
Job Description Title: Emergency Preparedness Coordinator II
60%
Emergency Preparedness and Response Coordination: Complete and submit deliverables as outlined by Ohio Department of Health and the Public Health Emergency Preparedness Grant. Incorporate Incident Command System into all facets of the agency and facilitate training for staff. Develop and maintain a local Health Alert Network. Create and maintain the agencies Emergency Response Plan-Basic, as well as all Annexes, Attach-ments and Appendices. Contribute to the creation and maintenance of the Regional and County Preparedness and Response Plan. Participate in local and regional meetings to ensure coordination and collaboration of pre-paredness activities. Compile meeting minutes and maintain documentation of strategies, activities and respon-sibilities to include West Central Ohio Healthcare Coalition, Metropolitan Medical Response System (MMRS), state wide coordinators meeting, Regional Emergency Preparedness Coordinator meeting, exercise planning, Local Emergency Planning Committee (LEPC) and Fire Chiefs Association. Facilitate local preparedness activi-ties through Clark County Health Care Coalition. Work with Clark County EMA and other healthcare and re-sponse partners. Solve problems under emergency conditions. Maintain situation awareness. Manage infor-mation related to an emergency. Use principles of crisis and risk communication during emergencies. Report information potentially relevant to the identification and control of an emergency through the chain of command. Coordinate, plan and conduct public-health-related emergency preparedness and response training, periodic disaster drills and exercises with applicable county departments, other government agencies and community agencies involved in public health emergency preparedness and response, as well as the general public. Col-laborate with the Regional Public Health Coordinator and the Regional Healthcare Coordinator for local plan-ning. Review and identify gaps in local response plans as often as needed but at least annually. Provide docu-mentation that collaboration takes place. Participate in state-sponsored site visits, meetings and training activi-ties when requested, including but not limited to the Ohio Department of Health sponsored May Planners meet-ing. Provide representation, guidance and assistance as needed as local, regional and state planning partners for the purpose of developing and supporting local and regional partnerships and coalitions. Support Medical Reserve Corps (MRC). Expected to carry cell phone for 24/7 communication ensuring prompt response in emerging situations. Knowledge in ICS, HICS, HSEEP and FEMA reimbursement. Responsible for CCCHDICS training and maintenance. Knowledge with MARC's radios, incident action plans, after action reports, pod and drop sites. Develop and maintain relationships with stake holders.
30%
Assists in preparation of grants, Prepares grant compliance and summary reports, Monitors grant expenditures and budgets, Records mileage and time at consultation site. Complete PHEP requirements that are not deliverable based. Knowledge in accreditation standards such as CMS and PHAB and knowledge in OTRACand disaster declaration.
10%
Safety Committee: Directs the activities and meetings of the Safety Committee. The committee conducts fire and tornado drills, reviews and revises safety procedures, organizes staff training, performs facility safety checks, maintains respiratory protection program, directs staff with maintaining safety data sheets, and per-forms other safety related work as required and/or directed. Maintain blood borne pathogen responsibilites.
Clark County Combined Health District (CCCHD)
Page 3 of 3
OTHER DUTIES AND RESPONSIBILITIES
MINIMUM ACCEPTABLE CHARACTERISTICS (* Indicates developed after employment.)
Job Description Title: Emergency Preparedness Coordinator II
Participates in Health District disaster preparedness activities; may be required to report for work outside normal working hours during an emergency.
Projects a positive and professional image to clients, the public and CCCHD staff; maintains confidentiality requirements in accordance with CCCHD personnel and HIPAA policies.
Follows all Clark County Combined Health District safety policies and procedures. Performs other duties as assigned or required, attends staff meetings; and participates in department development. Demonstrates regular and predictable attendance. Commit to ongoing demonstration of advancement within the competencies identified in Attachment A.
*Safety practices and procedures. *Agency policies and procedures. *Agency goals and objectives. English grammar and spelling. Records management.
Use of modern office equipment and software. Motor vehicle operation. Problem solving skills.
Carry out instructions in written, oral or picture form. Deal with problems involving few variables within familiar context. Recog-nize unusual or threatening conditions and take appropriate action. Read, copy, and record figures accurately. Add, subtract, multiply, and divide whole numbers. Copy records precisely without error. Complete routine forms. Maintain records according to established procedures. Prepare routine correspondence. Understand a variety of written and/or verbal communications. Communicate effectively. Develop and maintain effective working relationships. Answer routine telephone inquiries.
A copy of this form is to be placed in the employee's personnel file.
Job Description – Attachment A
1
Revised 10182016/CC
Competency Expectations for Clark County Combined Health District Employees
This attachment describes Competency Expectations for Position: Emergency Preparedness Coordinator CCCHD uses the Council on Linkages Core Competencies for Public Health Professionals (Core Competencies), as these are considered to be the national standard guiding the development of the current and future workforce. The Core Competencies are a consensus set of skills for the broad practice of public health, as defined by the 10 Essential Public Health Services. Developed by the Council on Linkages between Academia and Public Health Practice, the Core Competencies reflect foundational skills desirable for professionals engaging in the practice, education and research of public health. Core Competencies tools can be referenced at the Public Health Foundation (PHF): http://www.phf.org/resourcestools/pages/core_public_health_competencies.aspx (Note: when password requested, click “cancel”, wait, and site will load) The Core Competencies are organized into eight (8) domains reflecting skill areas within public health, and three tiers representing career stages for public health professionals. Domains:
1. Analytical/Assessment Skills 2. Policy Development/Program Planning Skills 3. Communication Skills 4. Cultural Competency Skills 5. Community Dimensions of Practice Skills 6. Public Health Sciences 7. Financial Planning and Management Skills 8. Leadership and Systems Thinking Skills
Tiers: __X__Tier 1 – Front Line Staff / Entry Level: Tier 1 competencies apply to public health professionals who carry out the day‐to‐day tasks of public health organizations and are not in management positions. Responsibilities may include data collection and analysis, fieldwork, program planning, outreach, communications, customer service, and program support.
o At CCCHD, staff assessed as Tier 1 includes all employees not specified as Tier 2 or 3 as noted below. ____Tier 2 – Program Management/Supervisory Level: Tier 2 competencies apply to public health professionals in program management or supervisory roles. Responsibilities may include developing, implementing and evaluating programs, supervising staff; establishing and maintaining community partnerships; managing timelines and work plans; making policy recommendations; and providing technical expertise.
o At CCCHD, staff assessed as Tier 2 includes members of the Administrative Team who are not Core Management Team members, Health Educators, Epidemiologist, Nurse 3, Sanitarian 3
____Tier 3 – Senior Management/Executive Level: Tier 3 competencies apply to public health professionals at a senior management level and leaders of public health organizations. Responsibilities include oversight of major programs or operations of the organization, setting a strategy and vision for the organization, creating a culture of quality within the organization, and working with the community to improve health.
o At CCCHD, staff assessed as Tier 3 includes Core Management Team (Health Commissioner, Administrative Assistant to the Health Commissioner, four (4) Division Directors, and Accreditation/Emergency Response Coordinator.)
Other competencies to be considered of Public Health workers include other organization‐wide competencies, discipline‐specific competencies, and program‐specific competencies.
Job Description – Attachment A
2
Revised 10182016/CC
Organization‐wide Competencies other than the Core Competencies include:
_X__Public Health Preparedness Capabilities, Centers for Disease Control and Prevention: The capabilities represent a national public health standard for state and local preparedness that better prepares state and local health departments for responding to public health emergencies and incidents and supports the accomplishment of the 10 Essential Public Health Services. http://www.cdc.gov/phpr/capabilities/DSLR_capabilities_July.pdf _X__The National Standards for Culturally and Linguistically Appropriate Services in Health and Health Care (the National CLAS Standards) are intended to advance health equity, improve quality, and help eliminate health care disparities by providing a blueprint for individuals and health care organizations to implement culturally and linguistically appropriate services. https://www.thinkculturalhealth.hhs.gov/clas/standards
Discipline‐Specific Competencies include the following: ____Public Health Nursing, Quad Council Competencies for Public Health Nurses: http://www.phf.org/resourcestools/Pages/Public_Health_Nursing_Competencies.aspx (Note: when password requested, click “cancel”, wait, and site will load)
____Health Education, National Commission for Health Education Credentialing, Inc.: http://www.nchec.org/assets/2251/hespa_competencies.pdf
____Environmental Health, Environmental Health Competency Project Recommendations: http://www.cdc.gov/nceh/ehs/Corecomp/CoreCompetencies.htm#Part2
____Epidemiologists, Competencies for Applied Epidemiologists in Governmental Public Health Agencies (AECs): http://www.cdc.gov/appliedepicompetencies/index.html
____Registered Dietitian (RD) or Registered Dietitian Nutritionist (RDN), and the Dietetic Technician, Registered (DTR) or Nutrition and Dietetics Technician, Registered (NDTR), Essential Practice Competencies for CDR Credentialed Nutrition and Dietetics Practitioners https://www.cdrnet.org/competencies ____International Board Certified Lactation Consultation (IBCLC) http://iblce.org/wp‐content/uploads/2013/08/clinical‐competencies.pdf ____Certified Lactation Counselor https://www.alpp.org/index.php/scope‐of‐practice/scope‐practice‐clc ____Informatics, Competencies for Public Health Informaticians: http://www.cdc.gov/informaticscompetencies/pdfs/phi‐competencies.pdf (page 16 of 20) ____Administrative Support Professionals Competency Framework: http://www.exec.gov.nl.ca/exec/hrs/learning_and_development/pdf/AdministrativeCompetencyFramework.pdf (pages 7‐10) __X _Other:
Program‐Specific Competencies are determined by CCCHD program management and are under constant revision which will be clarified during orientation and probation period of the new employee.