AGENDA City Council Regular Meeting€¦ · 4. RECOGNITION A. In Recognition of Accomplishment: Commander Dan Ranous Graduation from the FBI National Academy 5. AUDIENCE PARTICIPATION

AGENDA City Council Regular Meeting October 01, 2019 - 7:00 PM.

An informational packet containing all agenda material is available for public inspection on our website at www.cityofevans.org. The agenda is posted on the bulletin board adjacent to the Council Chambers.

1. CALL TO ORDER

2. PLEDGE

3. ROLL CALL

Mayor: Brian Rudy Mayor Pro-Tem: Mark Clark Council: Alicia Johnson Laura Speer Tammy Mortenson Amanda Castle Fred Neal

4. RECOGNITION A. In Recognition of Accomplishment: Commander Dan Ranous Graduation from

the FBI National Academy

5. AUDIENCE PARTICIPATION

The City Council welcomes you here and thanks you for your time and concerns. If you wish to address the City Council, this is the time set on the agenda for you to do so. When you are recognized, please step to the podium, state your name and address then address City Council. Depending on the number of speakers on any given topic, your comments may be limited to two (2) minutes. The City Council may not respond to your comments this evening, rather they may take your comments and suggestions under advisement and your questions may be directed to the appropriate staff person for follow-up. Thank you!

6. APPROVAL OF AGENDA

7. CONSENT AGENDA

The consent agenda is reserved for matters which are considered to be routine and uncontroversial. Any item may be removed from the consent agenda and placed on the regular agenda at the request of the Mayor or a City Council member.

A. Approval of the September 17, 2019 City Council Meeting Minutes

8. OLD BUSINESS A. Continuation of the Public Hearing on the First Amended Consolidated Service

Plan for the North Suburban Metropolitan District

If you would like to address City Council, please place your name on the sign-up sheet

located at the back of the City Council Chambers. You will be recognized to speak during the

"audience participation" portion of the agenda.

http://www.cityofevans.org/

9. NEW BUSINESS A. Public Hearing: Consideration of the 2020 Operating and Capital Budget

Resolution No. 21-2019 – Adopting 2020 Budget Ordinance No. 705-19 – 2020 Budget Appropriations

B. Resolution No. 22-2019 – Adoption of the 2020 City Fee Schedule for the City of Evans

C. Consideration of Resolution 23-2019: A Resolution Amending Section VII (B) of the City of Evans’ Public Record Policy Regarding Fees

D. Consideration of Resolution 24-2019 A Resolution Regarding Petition for Annexation Filed by Solstice Holdings, LLC in Connection with the Peakview Development and Setting the Matter for a Public Hearing

E. Consideration of Award of Bid: 2019 Ashcroft Heights Channel Improvements Contract

F. Consideration of Ordinance Number 706-19 An Ordinance Amending the City Code Regarding the Offense of Criminal Trespass

10. REPORTS

A. City Manager

B. City Attorney

11. AUDIENCE PARTICIPATION (general comments)

Please review the Audience Participation section listed at the beginning of the agenda for procedures on addressing City Council.

12. EXECUTIVE SESSION A. To Determine the City’s Position Regarding Matters that are Subject to

Negotiations, Developing Strategy for Negotiations, and Instructing Negotiators Regarding 37th Street Utilities Project, Pursuant to C.R.S. 24-6-402(e)

13. ADJOURNMENT

CITY OF EVANS – MISSION STATEMENT

“To deliver sustainable, citizen-driven services for the health, safety, and welfare of the community.”

It is the policy of the City of Evans that all programs and activities shall be accessible to, and usable by, persons with disabilities. Persons needing assistance shall contact the Safety & Risk Management Manager at the City of Evans. Please provide three to five business day’s advance notice so we can adequately meet your needs.

CITY COUNCIL AGENDA REPORT

DATE: October 1, 2019

AGENDA ITEM: 4.A

SUBJECT: In Recognition of Accomplishment: Commander Dan Ranous Graduation from the FBI National Academy

PRESENTED BY: James L. Becklenberg, City Manager

Rick D. Brandt, Chief of Police

AGENDA ITEM DESCRIPTION: In 2018 Commander Dan Ranous was nominated by the Chief of Police to attend the FBI National Academy. Upon completing a thorough background check, he was selected to attend in July 2019, the class designated Session #277. The FBI National Academy, which was started in 1935, is a professional course of study for U.S. and international law enforcement managers nominated by their agency heads because of demonstrated leadership qualities. The 10-week program—which provides coursework in intelligence theory, terrorism and terrorist mindsets, management science, law, behavioral science, law enforcement communication, and forensic science—serves to improve the administration of justice in police departments and agencies at home and abroad and to raise law enforcement standards, knowledge, and cooperation worldwide. Commander Ranous now joins the ranks of less than 1% of law enforcement officers worldwide to have achieved this prestigious accomplishment.

FINANCIAL SUMMARY:

None

RECOMMENDATION: None

SUGGESTED MOTIONS: N/A

ATTACHMENTS:



AGENDA ITEM: 7.A

SUBJECT: Approval of the September 17, 2019 City Council Meeting Minutes

PRESENTED BY: Karen Frawley, City Clerk

AGENDA ITEM DESCRIPTION: Approval of minutes

FINANCIAL SUMMARY: N/A

RECOMMENDATION: N/A

SUGGESTED MOTIONS: “I move to approve the minutes as presented.”

ATTACHMENTS: September 17, 2019 City Council Meeting Minutes

MINUTES City Council Regular Meeting

September 17, 2019 - 7:00 PM.

1. CALL TO ORDER Mayor Rudy called the meeting to order at 7:00 p.m.

2. PLEDGE

3. ROLL CALL

Mayor: Brian Rudy Mayor Pro-Tem: Mark Clark Council: Alicia Johnson Laura Speer Tammy Mortenson Amanda Castle Fred Neal

4. AUDIENCE PARTICIPATION

Nancy Critchfield of Wreaths Across America addressed Council regarding the upcoming Wreaths Across America program on December 14th at 10 a.m.

5. APPROVAL OF AGENDA Mayor Pro-Tem Clark made the motion, seconded by Council Member Castle to approve the agenda as presented. The motion passed with all voting in favor thereof.

6. CONSENT AGENDA

A. Approval of the September 3, 2019 City Council Meeting Minutes Mayor Pro-Tem Clark made the motion, seconded by Council Member Speer to approve the consent agenda as presented. The motion passed with all voting in favor thereof.

7. NEW BUSINESS A. Consideration of the Development Agreement for Hunter’s Reserve – First

Filing, Replat B

Mr. Becklenberg informed the Council that this project approved a while ago and this is the last step in the particular homes.

Randy Ready, Assistant City Manager, gave a summary of the project. The property had an oil well on it that has since been abandoned and plugged properly and now it makes the tract developable. There is a fifty-foot radius around that old well that the can not be developed on. Council Member Neal stated that he appreciates asking for the additional setbacks. Council Member Speer asked how far down the cap is so when they are digging basements, there won’t be any issues with that old well. Randy stated that the old lateral lines have been removed and there is concrete that goes as deep as forty-four hundred feet deep into the earth. Council Member Speer asked if the people who are purchasing the homes have any form of notification they are within the vicinity of a capped well? Randy stated that it is clearly noted on the final plat which is recorded. Council Member Castle made the motion, seconded by Council Member Johnson to approve the Hunter’s Reserve – First Filing, Replat B Development Agreement and authorize the Mayor to sign the Development Agreement. The motion passed with all voting in favor thereof.

B. Consideration of Award of Bid: 2019 Asphalt Treatment Project Mr. Becklenberg informed the Council that this is the final phase of the pavement management program. Mark Oberschmidt, City Engineer, presented on the contract and project. Council Member Speer stated that she agrees with Council Member Neal that if we are going to tear up a street that we could use it to do a different street instead, so we are not tearing up what was just chip sealed. She also is very excited what is marked as number one. Council Member Neal stated that he would like to see part of 11th Avenue without it affecting the sewer line, that would be great. Council Member Speer made the motion, seconded by Council Member Neal to award the 2019 Asphalt Surface Treatment Contract to Vance Brothers, Inc and to authorize the Mayor’s signature on an agreement in the amount not to exceed $220,000.00. The motion passed with all voting in favor thereof.

C. Consideration of Award of Bid: 2019 Wastewater Treatment Plant Lagoon Dewatering Mr. Becklenberg informed the Council that when the new plant was designed and constructed, we knew we would have to periodically have to dewater the lagoons essentially pulling the sludge off.

Todd Hepworth, Civil Engineer, presented on the project and bid process. Council Member Neal stated that he is assuming that the water that has been recycled through the plant can’t be discharged in the river. Robbie Porsch, Wastewater Superintendent, stated that the process that Veris will be using will leave very little water that has to be run back through the facility. Council Member Castle made the motion, seconded by Council Member Speer to award the 2019 Wastewater Treatment Plant Lagoon Dewatering Project Contract to Veris Environmental, LLC and to authorize the Mayor’s signature on a contract in an amount not to exceed $250,000.00. The motion passed with all voting in favor thereof.

D. Resolution No. 20-2019 – Resolution Authorizing the Sale of City Property According to the City Asset Disposal Policy Mr. Becklenberg informed the Council that this is a request to use policy established by Council several years ago for disposing of surplus property, in this case it is a police patrol vehicle. Rick Brandt, Chief of Police, presented a summary on this item. Staff is requesting approval to decommission the vehicle and send it to auction. Council Member Neal stated that after taking a look at the repair record, it looks like it has been in the shop more than it has been on the road and believes the sooner the city can dispose of it, the better off we are. Council Member Speer stated that replacing tires is pretty standard when they are on the road that much, that it did have other issues also. Council Member Johnson made the motion, seconded by Mayor Pro-Tem Clark to approve Resolution Number 20-2019. The motion passed with all voting in favor thereof.

8. REPORTS

A. City Manager

Mr. Becklenberg informed the Council that there is nothing further tonight.

B. City Attorney

Dan Krob informed the Council that Scott will be back for the next meeting.

9. AUDIENCE PARTICIPATION (general comments)

There was no audience participation.

10. ADJOURNMENT The meeting was adjourned at 7:27 p.m.

CITY OF EVANS – MISSION STATEMENT

“To deliver sustainable, citizen-driven services for the health, safety, and welfare of the community.”

It is the policy of the City of Evans that all programs and activities shall be accessible to, and usable by, persons with disabilities. Persons needing assistance shall contact the Safety & Risk Management Manager at the City of Evans. Please provide three to five business day’s advance notice so we can adequately meet your needs.



AGENDA ITEM: 8.A

SUBJECT: Continuation of the Public Hearing on the First Amended Consolidated Service Plan for the North Suburban Metropolitan District

PRESENTED BY: James L. Becklenberg, City Manager Randy Ready, Assistant City Manager

AGENDA ITEM DESCRIPTION: Dixie Water submitted a revised draft service plan and financials for the North Suburban Metro

District earlier this summer. During the August 5 City Council Work Session Rod Guerrieri,

representing Dixie Water, made a brief introductory presentation on the district and the proposed

changes to the service plan. The presentation to Council focused on “big-picture” information

about the District and the revised service plan, including what is being proposed, the proposed new

District boundaries, why the new owners wish to proceed with a revised service plan, and why

they believe that the revisions are in the best interest of the City.

Staff and the Ehlers municipal financial advisor firm reviewed a draft Amended Service Plan and

Financial Plan for the District and provided a set of comments and questions on September 9.

On September 26 Dixie Water responded to the comments and provided another draft of the

Service Plan.

However, staff and Dixie Water will not be prepared in time for an October 1 public hearing.

That hearing needs to be continued to November 4 in order for staff, the financial consultant and

Dixie Water to understand the responses to our questions and comments and to schedule another

work session with City Council that will go into more detail about the provisions in the revised

service plan.

RECOMMENDATION: Staff recommends that the public hearing to consider approval of the Amended Service Plan be

continued to the November 4, 2019 City Council meeting.

SUGGESTED MOTIONS: “I move to continue the public hearing to consider approval of the Amended Service Plan for the

North Suburban Metro District to the November 4, 2019 City Council meeting.”

“I move to deny the continuance of the public hearing to consider approval of the Amended Service

Plan to the November 4, 2019 City Council meeting.”



AGENDA ITEM: 9.A

SUBJECT: 2020 Operating and Capital Budget Resolution No. 21-2019 – Adopting 2020 Budget Ordinance No. 705-19 – 2020 Budget Appropriations

PRESENTED BY: James L. Becklenberg, City Manager Jacque Troudt, CPA, Finance Director

AGENDA ITEM DESCRIPTION: The 2020 Operating and Capital Budget was reviewed by the Finance Committee on September 3, 2019, and by the City Council at the September 17, 2019 work session meeting. The draft budget document has been distributed to the City Council electronically, with hard copy presented at the City Council meeting. The budget document may also be accessed through the City’s website on the finance department page. Supplemental, line-item detail of the budget is also available through the same channels. The City Council, by resolution, shall adopt an annual budget and shall make annual appropriations pursuant to procedures outlined by State Law and as required by the City of Evans Home Rule Charter (Section 8.5). The revenues, expenditures (or expenses in the enterprise funds), and transfers have been previously reviewed by the City Council.

This budget continues Evans’ commitment to conservative fiscal policy with a focus on long term

sustainability. Accomplishments in the 2020 budget include the following:

Targeted service enhancements in critical areas like street maintenance, parks and mowing,

nuisance and zoning code enforcement, and traffic safety.

Contractual service increases required to honor previous commitments.

Manageable capital plan for necessary improvements and upgrades to City equipment and

infrastructure.

Make essential investments to ensure that the City keeps up with existing service demands.

Funding for a continued pool of merit-based pay raises to help retain and attract high

quality employees.

Per the City Council’s Financial Policies, the 2020 budget is balanced, reflects similar service

levels to prior years and meets or exceeds, in most cases, operating reserve requirements.

Economic Outlook

The 2020 budget is proposed against a backdrop of a strong economy. According to the Office of

State Planning and Budgeting (OSPB), Colorado’s economic expansion is projected to continue

at moderate levels from the high levels experienced in recent years. Strong employment and

wage growth support the labor force and encourage consumer spending. The tight labor market is

also constraining business growth as employers struggle to attract and retain talented employees.

Inflation is slowing, primarily due to lower energy costs and housing price growth.

The National economy continues to grow, but at a slower rate. Job growth is continuing, but at a

moderate pace. The real estate market has started to see some price stabilization, with economic

forecasts suggesting continued tight inventory and more modest, but still positive increases in

value. Relatively tight inventory positions Evans well for capturing some of the region’s housing

demand as the City has available property already annexed and zoned for residential

development.

Finally, the oil and gas industry continues to be a large contributor to the Evans economy and is

forecast to continue into 2020. Not only does the City receive direct benefits of this large

industry, but the indirect revenue from retail sales contributes to the City’s tax base.

Revenue Trends

Although several revenue categories account for the total revenue in the General Fund, as one can

see from the graph below, almost three quarters of the revenue is derived from taxes. Taking a

closer look at tax revenue, 53 percent is from sales tax revenue.

Overall, the General Fund Revenue is projected to increase from 2019 in the 2020 budget. Below

is a discussion of the projected changes in the major revenue categories.

Sales Tax Revenue: Starting in 2019, an accounting change was made to the manner in which sales

tax on food is accounted. Accordingly, a new fund was created to receive this revenue resulting

License & Permits10%

Intergov11%

Charges for

Services3%

Fines & Forfeitures

3%

Other1%

Sales Tax53%

Property Tax6%

Building Use Tax8%

Oil/Gas Taxes4%

Other Taxes1%

Taxes72%

General Fund Revenue Sources2020 Proposed Budget

Total Revenue = $15.6 Million

in a reduction in the sales tax revenue recognized in the General Fund. The total city-wide tax

budget for 2020 anticipates a 13 percent increase from 2019 budget. The strong collection of sales

tax revenue in both the general retail and oil and gas sectors is expected to continue on a positive

trend throughout 2020. The majority of the intergovernmental revenue category is also sales taxes

from the retail area shared with the City of Greeley. Although this revenue source saw a slight

decrease in 2018 due to the loss of one of the businesses in the sales tax sharing area; 2019, 2020

and future years in the forecast anticipate a modest increase as the remaining businesses are

projected to trend upwards in sales.

Property Tax Revenue: 2019 property tax collections increased sharply from $559,000 in 2018 to

$901,000 in 2019 due to valuation derived from oil and gas production. While revenue levels

remain high for future years, a slight decrease of less than one percent is projected for 2020.

Oil/Gas Taxes: State severance and federal mineral lease taxes are distributed to the City and

represent the oil and gas category of taxes. The past several years have seen large swings in this

revenue source with the 2014 collections doubling from 2013, then falling off by almost 70 percent

in 2017. 2019 revenues are up from 2018, to a revenue level of $1.1 million. In an effort to smooth

out these large swings, the City budgets for a minimal amount of revenue and considers any

additional collections as one-time revenue. State revenue forecasts suggest that severance tax

collections could drop 48 percent in the next year, as a global economic slowdown has the potential

to impact commodity prices.

License and Permits: The largest source of revenue within this category is building permits. As

the City has seen an increase in building activity over the past several years and anticipates

construction of planned development, the building permit revenue is projected to increase 64% or

approximately $294,000 for 2020. The long-term forecast anticipates development levels to remain

consistently high with the build out of development plans.

General Fund total revenue is expected to increase by 4% over the 2019 projected budget due to

increases in major revenue streams. This increase allows for an opportunity to include service

enhancements of approximately $600,000 and maintain a balanced budget for 2020. The additions

to the 2020 budget will support the City operations in achieving goals and initiatives.

Budget Goals Several goals were established for the 2020 budget as outlined below:

1. Targeted service enhancements. With a need to focus on emerging priorities, the budget

includes recommendations to enhance the service levels in critical areas. An additional

$250,000 will be transferred from the General Fund in order to accomplish additional

street maintenance, and $210,000 is proposed to be used for replacement of the City

Complex building roof. Structural changes are also proposed in the parks department and

nuisance and zoning code enforcement department where three positions will be added to

increase capacity and efficiency of operations. The 2020 budget also includes the addition

of two dedicated Traffic Control police officers. Past experience has demonstrated a

decrease in accidents and emphasis on overall traffic safety when officers are assigned to

this function.

2. Make essential investments to ensure that the City keeps up with existing service

demands. The 2020 budget recommends modest increases in funding for initiatives that

will increase efficiency, meet unavoidable basic needs, and fund specific City requests for

additional service levels.

3. Provide funding for a continued pool of merit-based pay raises. In order to retain and

attract high quality employees, the City’s budget includes funding in all departments for

our merit-based pay raise package. This merit-based pool has remained structurally

unchanged for many years and allows employees to receive up to a three percent increase

in salary annually, awarded on job performance.

2020 Budget

Below is a summary of the 2020 proposed budget with the major funds reflected individually and

the minor funds consolidated to show a total City budget.

Fund

(in thousands)

General Water Waste Water Storm

Drainage

Others Total

Beginning Balance $ 8,277 $ 3,469 $ 7,572 $ 151 $ 9,318 $ 28,787

Revenue 16,689 7,104 5,732 7,742 6,341 43,608

Operating Exp (16,407) (5,604) (4,228) (930) (1,368) (28,537)

Capital Exp (210) (1,272) (1,187) (1,159) (5,345) (9,173)

Net Results ____72 228 317 5,653 (372) 5,898

Ending Balance $ 8,349 $ 3,697 $ 7,889 $ 5,804 $ 8,946 $ 34,685

Key policy for the proposed budget for each of the major funds shown in the table are described

in the remaining section of the transmittal letter.

General Fund Strategies

Several strategies were used in order to meet the budget goals outlined for the 2020 Operating and

Capital Budget. These strategies are listed below:

1. Level supplies and services base budgets. In the 2018 budget, all departments were

asked to provide for a two percent decrease in supplies and services. In order to fulfill the

budget goals for 2019, departments were reallocated one percent of the previous

reduction. For the 2020 budget, departments have been asked to operate at the 2019

funding level unless increases were necessary to maintain existing service levels.

Examples of those increases included in the budget are listed in the table below.

Insurance (workers compensation, property/casualty) $110,000

Weld County Dispatch Communications $51,164

Technology support and licensing $35,956

Riverside Park field and concession costs $17,500

Utility increases $10,000

2. The Asset Management Plan is funded to include the items with critical needs for replacement.

Each item originally scheduled for replacement in the five-year plan was scrutinized and only urgent

needs are addressed in the 2020 budget. The others were postponed for consideration in future years.

3. Capital projects are limited to the most pressing projects. Although the five-year capital plan

listed several projects and equipment for replacement, the replacement of the City Complex roof

was identified as the highest priority. Remaining high priority capital needs will be funded in future

years as budget allows.

Unfunded Needs – The highest priority unfunded needs for this budget related to long term

planning and capital. If unanticipated revenue is realized in 2020, we will look for ways to fund

these items. They are listed in the table below.

Community Complex parking lot resurface $350,000

Technology system component replacement (server, switches, etc.) $160,000

Phone system replacement $ 60,000

Long Range Plan implications of the recommended budget

The General Fund five-year long-range plans reflect total revenues exceeding total expenditures

for all years except 2022 and 2024. The City utilizes conservative budgeting practices to ensure

revenues are not overly reliant on one source and is assuming only realistic and known levels of

development to be completed each year, especially for future years. The two years which show

negative net results of operations are within two percent of total operating expenditures for that

year. Given the conservative method by which the City budgets for oil and gas revenue, staff

considers net results in a year more than two years in the future balanced. The practice of

continually updating forecasts would allow ample time for expenditures adjustments, should the

City face a projected budget deficit in a given year.

Below is a table showing the General Fund five-year long-range plan revenues, expenditures and

excess fund balance.

(in thousands) 2020 Bud 2021 Proj 2022 Proj 2023 Proj 2024 Proj

Beginning Balance $ 8,277 $ 8,350 $9,068 $8,868 $8,972

Revenue 16,689 16,824 16,294 16,987 16,968

Operating Exp (16,407) (16,105) (16,494) (16,882) (17,298)

Capital Exp (210) - - - -

Net Results 72 719 (201) 105 (330)

Ending Balance $ 8,350 $ 9,068 $8,868 $8,972 $8,642

Minimum Reserve

(50%) $ 8,103 $ 8,203 $8,052 $8,247 $8,441

Available Funds $ 247 $ 865 $ 815 $ 725 $ 201

General Fund Reserves

Preservation of current General Fund reserves is a priority for the five-year planning period. In

2018, the City Council increased the reserve amount in the fund from 25% to 40%. Given

uncertainty in the oil and gas industry, due in part to recent legislation, City Council increased the

reserve once more, to 50%. The new reserve is identified for the following uses: economic

downturn, loss of major sales tax generator, natural disaster, and development or investment

opportunities. For each of the years 2020 through 2024, the 50% reserve requirement is met.

Because of our conservative revenue budgeting methods and healthy reserve balance, the City is

able to use any unanticipated revenues to fund priority one-time projects as the revenue is collected

throughout the year.

Enterprise Funds

The City has worked over the past several years toward self-sufficiency for the City’s three

enterprise funds (water, waste water and storm drainage). The 2020 budget includes increases in

operating supplies and services expenditures within these funds of two percent. The slight increase

is primarily due to minimal increase in our contractual services. Still coming is the increase in the

cost to treat the City’s potable water paid to Greeley. We have not received a final amount for

2020, but preliminary notices suggest an increase of eight percent over 2019.

This cost increased ten percent in 2019, 11 percent in 2018 and seven percent in 2017, representing

a 28 percent increase in operating costs within the last three years. The increasing costs to treat

water continues to be a challenge for the City as we move into the future. Balancing this along

with unfunded capital needs in the water fund will require future policy discussions. Challenges

within the storm drainage fund relate to the need for increased operations and maintenance in order

to comply with federal permitting requirements, and an increased capital and infrastructure plan.

On the revenue side, the utility funds have seen rate increases in the last several years as

recommended through several studies. Major cost drivers for these increases include major

maintenance, cost of water treatment from Greeley, new waste water plant construction to meet

effluent regulations and capacity needs, and other major capital infrastructure projects. As

mentioned above, more work needs to be done specifically in the water supply and capital

infrastructure areas of water and storm drainage.

Key Capital Projects The 2020 capital projects for each governmental and enterprise fund are summarized below:

Fund Project Budget

General Fund Evans Community Complex roof replacement $210,000

Conservation Trust Fund Village Park Tennis Court repair and resurface 55,000

Driftwood Park playground replacement 90,000

Street Impact Two Rivers intersection improvement with traffic signal 375,000

Traffic signal at 34th Street and 35th Avenue 75,000

23rd Avenue extension to 42nd Street 200,000

47th Avenue widening 1,000,000

Capital Projects - Streets Street resurfacing 850,000

37th Street Overlay- 23rd Avenue to Railroad 1,800,000

23rd Avenue extension to 42nd Street 250,000

County Road 33 improvement 130,000

Capital Projects – Food Tax 47th Avenue widening 500,000

Water Fund NISP Water Storage Project 400,000

Greeley system expansion fee contingency (reserve) 436,646

Irrigation controller replacements 50,000

North Point non-potable irrigation backflow 35,000

Central Weld water feasibility study 50,000

Future water demand analysis 50,000

South Evans- utility feasibility study 50,000

Tuscany Non-potable system 200,000

Waste Water Fund Annual sewer line maintenance 190,000

WWTP solids handling and dewatering 250,000

South Evans- utility feasibility study 50,000

11th Avenue sewer line expansion- design 47,000

Ashcroft Draw sewer line realignment- survey and design 50,000

Decommissioning study wastewater treatment plant 100,000

Plant Structure & Equipment Maint./replacement planning 500,000

Storm Drainage Fund 37th Street Storm line- Railroad to Boulder 255,000

Ridge at Prairie View 23rd Avenue outfall 487,000

Railroad detention pond improvements 85,000

Highway 85 Storm improvements- St Vrain Street 96,000

39th Street French drains 52,000

Highway 85 Storm improvements- 31st Street 184,000

Budget Process

Staff continues to be heavily involved in the budget process resulting in a higher level of staff

awareness, knowledge, and accountability. Process teams were developed for revenue, payroll,

supplies and services, asset management, and capital programs. These teams worked with the

departments to review and prepare the budgets while providing for an independent review. The

goal for each of these teams is to increase the level of analysis that goes along with developing the

budget and train the team for next year. An additional benefit is the increased number of city

employees who have a significantly greater understanding of the City finances and operations. The

increased awareness usually leads to more accurate information in the community.

Conclusion

The 2020 budget sets the stage for continued responsible growth and improvement for the Evans

community. Continued emphasis on planning for much needed major infrastructure projects within

the streets and utility funds will remain a theme throughout the future years. Economic

development strategies will also play a key role in providing resources for these initiatives. The

long-term sustainability of the City depends on thoughtful analysis and City Council policy

consideration. With continued economic development, community support, and City Council

leadership, I am confident that Evans will achieve its vision as a growing city with small town

roots, providing a safe, family-friendly community.

FINANCIAL SUMMARY: Details of all financial items are available for Council or Citizens upon request from the Finance Department by contacting Jacque Troudt at 970-475-1127 or [email protected].

RECOMMENDATION:

Staff recommends adoption of the resolution and approval of the ordinance.

SUGGESTED MOTIONS:

"I move to adopt Resolution No. 21-2019 and approve Ordinance No. 705-19 on First Reading”

"I move to deny adoption of Resolution No. 21-2019 and Ordinance No. 705-19 on First Reading"

ATTACHMENTS: ATTACHMENT A: 2020 budget public hearing presentation ATTACHMENT B: Resolution 21-2019 ATTACHMENT C: Ordinance 705-19 ATTACHMENT D: 2020 Budget Book

CITY OF EVANS, COLORADO

RESOLUTION NO. 21-2019

A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES

FOR EACH FUND, AND ADOPTING A BUDGET FOR THE CITY OF

EVANS, COLORADO, FOR THE CALENDAR YEAR BEGINNING THE

1ST DAY OF JANUARY, 2020 AND ENDING ON THE LAST DAY OF

DECEMBER, 2020

WHEREAS, the City Council of the City of Evans, Colorado, has appointed the City

Manager to prepare and submit a proposed 2020 budget to said governing body at the proper time;

and

WHEREAS, the City Manager has submitted a proposed 2020 budget to the governing

body at October 1, 2019 for its consideration; and

WHEREAS, upon due notice, published in accordance with the law, said proposed budget

was open for inspection by the public at a designated place, a public hearing was held on October

1, 2019 and interested taxpayers were given the opportunity to file or register objections to said

proposed budget; and

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF

EVANS, COLORADO:

Section 1. That estimated revenues and transfers in for 2020 for each fund are as follows:

General Fund $16,689,172

Cemetery Perpetual Care 4,156

Fire Impact 175,002

Street Impact 723,173

Parks Impact 543,048

Police Impact 27,323

Conservation Trust 211,276

Refuse Collection 793,787

Capital Projects – Streets 2,783,910

Capital Projects – Parks 5,209

Capital Projects – Food Tax 1,067,900

Waterworks 7,103,867

Waste Water 5,731,687

Storm Drainage 7,741,696

Cemetery Endowment 6,000

Section 2. That estimated expenditures and transfers out for 2020 for each fund are as

follows:



Fire Impact 175,002

Street Impact 1,650,000



Capital Projects – Streets 3,380,000

Capital Projects – Food Tax 500,000





Section 3. That the 2020 Budget as submitted, amended, hereinabove summarized by fund,

and summarized in Exhibit “A” be and the same is approved and adopted as the budget of the City

of Evans, Colorado, for the year stated above.

Section 4. That the 2020 Budget hereby approved and adopted shall be signed by the

Mayor of the City of Evans, Colorado, and made a part of the public records of the City of Evans,

Colorado.

PASSED, SIGNED, APPROVED AND ADOPTED at a regular meeting of the City

Council of the City of Evans on this 1st day of October, 2019.


By:

Mayor

ATTEST:

City Clerk

CITY OF EVANS, COLORADO ORDINANCE NO. 705-19

AN ORDINANCE APPROPRIATING MONEY TO DEFRAY EXPENSES AS PROVIDED IN THE 2020 BUDGET

WHEREAS, it is necessary to appropriate sums from the revenues and fund balances

provided in the budget to and for the purposes described below, so as not to impair the operations of the City.

NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANS, COLORADO:

Section 1. That the following sums are hereby appropriated from the revenues and fund balances of each fund for the purposes stated:


Emergency Contingency -


Fire Impact 175,002

Street Impact 1,650,000

Parks Impact -

Police Impact -



Capital Projects-Streets 3,380,000

Capital Projects-Parks -

Capital Projects-Food Tax 500,000





58,000

PASSED and APPROVED at a regular meeting of the City Council of the City of Evans

on this 1st day of October, 2019.


By:

Mayor

ATTEST:

City Clerk

2

PASSED, APPROVED AND ADOPTED ON SECOND READING this 15th day of

October, 2019.


By:

Mayor

ATTEST:

City Clerk

2020 BUDGET GOALS

Continue current service levels within a balanced, five-year financial forecast planning period.

Targeted service enhancements: Additional street maintenance

Community Complex roof repair

Parks/Trees/Mowing improvements

Nuisance and Zoning Code Enforcement

Traffic Safety

Financial and Police Evidence Security

RECOMMENDED SERVICE

ENHANCEMENTSAnnual Cost Revenue Offset Description

$218,000 $250,000 Traffic Unit Officer (addition of 2 FTEs) and Over-hire

41,065 - Full-time funding for Property Custodian

36,000 33,000 Code Enforcement Restructuring (addition of 1 FTE)

70,000 - Parks Department Staffing (addition of 2 FTEs)

27,000 - Finance Reorganization – Accounts Payable Clerk additional hours

50,800 - Increased hours for Assistant City Attorney, & part time support

117,965 117,965 Storm Drainage Engineer (Storm Drainage Fund)

$560,830 $400,965

Ongoing Cost= $159,865

Beginning Fund Balance $8,277

Revenue & Transfers In 16,689

Personnel (10,173)

Supplies & Services (4,720)

IGA- Fire District (524)

Asset Management & Capital (351)

Transfer for Pavement Maintenance (850)

Total Operating Expenditures (16,617)

Net Results of Operations 72

Ending Fund Balance $8,350

Minimum Target Reserve (50%) $8,103

Available Fund Balance $247

GENERAL FUND SUMMARY(in thousands)

GENERAL FUND FIVE YEAR OUTLOOK2019

Projected

2020 2021 2022 2023 2024

Beginning Fund

Balance

$11,121 $8,277 $8,350 $9,068 $8,868 $8,972

Revenues 16,062 16,689 16,824 16,294 16,987 16,968

Expenditures 18,906 16,617 16,105 16,494 16,882 17,298

Net Results (2,844) 72 719 (201) 105 (330)

Ending Fund

Balance

$8,277 $8,350 $9,068 $8,868 $8,972 $8,642

CAPITAL PROJECTS BY FUNDFUND AMOUNT PROJECTS

GENERAL FUND $210,000 Replacement of City Complex roof

CONSERVATION TRUST FUND 145,000 Tennis court, and Driftwood park playground

CEMETERY PERPETUAL CARE 20,000 Entrance improvement and landscaping

STREET IMPACT FUND 1,650,000 Traffic signals, 23rd Ave extension, 47th Ave widening

CAPITAL PROJECTS- STREETS 3,030,000 37th St resurfacing, annual street resurfacing, 23rd Ave

extension, CR 33 improvements

CAPITAL PROJECTS- FOOD TAX 500,000 47th Ave widening

WATER WORKS FUND 1,271,646 NISP, Tuscany Non-potable, irrigation controllers, water

demand and feasibility studies

WASTE WATER FUND 1,187,000 Sewer line maintenance, solids handling and

dewatering, Ashcroft Draw sewer line

STORM DRAINAGE FUND 1,159,000 First tier in Storm drainage priority improvements

TOTAL $9,172,646

WATER FUND SUMMARY

Water Fund 2019 2020

(in thousands) Projected Budget

Operating Revenues $5,435 $5,629

Operating Expenses (4,826) (4,950)

Net Revenues over (under) expenses 608 679

Transfer for Major Maintenance & Water Conservation (595) (601)

Net Operations after transfers 13 78

Annual Water Rights Net Revenue 20 20

System maintenance & expansion revenue 2,672 2,056

System maintenance & expansion expenses (6,204) (1,926)

Annual Net (3,531) 130

Total Water Fund Cash Balance $3,470 $3,697

WASTE WATER FUND SUMMARY

Waste Water Fund 2019 2020


Operating Revenues $1,685 $1,687

Operating Expenses (1,616) (1,671)Net Operating Revenues over (under) expenses 69 16

Major maintenance revenues 2,130 2,279

Major maintenance expenses (2,759) (2,392)Major Maintenance Annual Net (630) (113)

System expansion revenue 2,179 1,765

System expansion expenses (1,340) (1,351)System Expansion Annual Net 839 414

Total Waste Water Fund Cash Balance $7,572 $7,889

STORM DRAINAGE FUND SUMMARY

Storm Drainage Fund 2019 2020


Operating Revenues $907 $906

Operating Expenses (430) (395)Operating Income (loss) 477 511

Other Income (expense) - 6,318

Plant investment fees 46 86

Capital Outlay (1,810) (1,159)Increase (decrease) in cash (1,287) 5,756

Total Storm Drainage Fund Cash Balance $151 $5,907

REFUSE FUND SUMMARY

Refuse Fund 2019 2020

(in thousands) Projected BudgetBeginning Fund Balance $457 $413

Total Revenues 760 794Total Expenditures (768) (797)

Transfers Out (36) (40)Excess revenue over (under) expenditures (44) (43)

Total Refuse Fund Cash Balance $413 $370

2020 TOTAL CITY BUDGET

Fund (in thousands )

General Water Waste

Water

Storm

Drainage

Others Total

Beginning Balance $ 8,277 $ 3,469 $ 7,572 $ 151 $ 9,318 $ 28,787

Revenue 16,689 7,104 5,732 7,742 6,341 43,608

Operating Exp (16,407) (5,604) (4,228) (827) (1,368) (28,434)

Capital Exp (210) (1,272) (1,187) (1,159) (5,345) (9,173)

Net Impact 72 228 317 5,756 (372) 6,001

Ending Balance $ 8,349 $ 3,697 $ 7,889 $ 5,907 $ 8,946 $ 34,788

Questions?



AGENDA ITEM: 9.B

SUBJECT: Resolution No. 22-2019 – Adoption of the 2020 City Fee Schedule

for the City of Evans

PRESENTED BY: James L. Becklenberg, City Manager Jacque Troudt, CPA, Finance Director

AGENDA ITEM DESCRIPTION: Attached are a Resolution and an Exhibit that, if approved, would adopt the 2020 Fee Schedule. The fees were established with the following taken into consideration: The Consumer Price Index for Denver-Aurora-Lakewood which was 2.731% at the end of 2018, actual market conditions, and legal constraints. As a part of the budget process, the Revenue Process team met with each department to discuss rates and revenues. Changes to the fee schedule include updates to recreation team fees and reorganization of the sections included in the fee schedule.

FINANCIAL SUMMARY:

These rates are built into the revenue structure for the 2020 budget adoption. Details of all financial items are available for Council or Citizens upon request from the Finance Department by contacting Jacque Troudt at 970-475-1127 or [email protected].

RECOMMENDATION: Staff recommends adoption of the resolution that establishes the fee structure for 2020.

SUGGESTED MOTIONS:

"I move to adopt Resolution No. 22-2019”

"I move to deny adoption of Resolution No. 22-2019 "

ATTACHMENTS: ATTACHMENT A: Resolution 22-2019 ATTACHMENT B: 2020 Proposed fee schedule ATTACHMENT C: 2019-2020 comparative fee schedule



A RESOLUTION ESTABLISHING THE 2019 FEE SCHEDULE

FOR THE CITY OF EVANS

WHEREAS, the City has established fees for various services and licenses, and

WHEREAS, it is in the best interest of the City to adopt all fees by resolution to provide

for an efficient manner in which to establish charges for such services.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF

EVANS, COLORADO:

Section 1. The following fees are hereby adopted by the City of Evans with the following

conditions:

1. Fees specified in any Ordinance shall supersede the fee specified in this Resolution.

2. A fee specified in another Resolution shall be superseded by this Resolution if such

other Resolution predates this Resolution.

3. A fee adopted by a Resolution dated subsequent to this Resolution shall supersede the

fee specified by this Resolution.

4. The fees adopted by this Resolution shall supersede all Administrative Orders as to

fees, whether adopted prior to or subsequent to the date of this Resolution.

Section 2. The following fees listed on Attachment “B” are hereby established.

PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council of the

City of Evans on this 1st day of October, 2019.


By

Mayor Brian Rudy

ATTEST:

Karen Frawley, City Clerk

Per page (b&w) 1.00Per page (color) 2.10Per page (computer lab printing) 0.25Public Records 0.2511”x17” or smaller 5.0024”x36” 15.0036”x42” or larger 20.00

Return Check Fee 26.00Notary Seal Stamp 2.00Project Plans (Large, < 20 pages) 36.00Project Plans (Large, > 20 pages) 47.00Project Plans (Small, < 20 pages) 21.00Project Plans (Small, > 20 pages) 31.00Refuse (Trash) Collection Per unit/month 12.25Research of Files Cost of staff time after first hour 33.58/ HourCDs (Public Records Request) 10.00

Evans Community Complex Meeting RoomsClass II: per hour 30.00Class III: per hour 55.00Class II: per hour 25.00Class III: per hour 40.00Security Fee 250.00Class II: per hour 40.00Class III: per hour 55.00Security Fee 400.00Class II: per hour 65.00Class III: per hour 90.00Security Fee 500.00Class II: per hour 50.00Class III: per hour 70.00Weekend: (16 hours & Gym Supervision) 700.004 hour & Gym Supervision 240.008 hour & Gym Supervision 400.00Class II: per hour 140.00Class III: per hour 190.00Security Fee 650.00

Outdoor Setup 100.00

Riverside Cultural Center Meeting RoomsClass III: per hour 130.00Security Fee 500.00Class III: per hour 100.00Security Fee 450.00Class III: per hour 65.00Security Fee 400.00

Boardroom - 20 capacity Class III: per hour 50.00

Damage Deposits & Additional FeesRental with alcohol- damage deposit, 6 hour maximum/must stop serving an hour before end of rental time 400.00Rental without alcohol- damage deposit 200.00

TV & DVD 25.00Microphone 10.00ECC audio/visual 50.00RLCC audio/visual 75.00

Set Up Feeper hour, for RLCC rentals or extra time for ECC rentals 30.00

Additional Security Fee Per hour, for rentals exceeding 8 hours 100.00Kitchen Rental Per hour 25.00

Reservation Fees due at time of reservation (up to 12 months in advance). Full payment due no later than 60 days before rental.

Non-refundable, non-transferrable (will be deducted from total rental fee) or full rental fee, whichever is less.

250.00

Gymnasium with cover - 575 capacity

Xerox Copies (personal)

Printed Maps

Council Room (96 capacity)

Banquet Hall (1/4) - 55 capacity Activity Room - 55 capacityDance Studio - 55 capacity

Banquet Hall (1/2) - 110 capacity

Banquet Hall - 220 capacity

Gymnasium without cover - Athletic events/programs only




Equipment Rental

Class III: Private Groups - Parties, Receptions and other private events

City of Evans 2020 Fee Schedule

2020 Dept Recommendation

General Fees

Facility Rentals

Class I: City of Evans sponsored or co-sponsored event or program may use the facility at no cost (with the provision that a staff member be

Class II: Non Profit agencies must show certificate or non profit 501(c); Civic and Service organizations; Religious organizations

Late fee: A 10% late fee will be assessed if payment is received 59-46 days prior to rental date. An additional 10% late fee will be assessed if payment is received 45-31 days prior to rental date. If payment is not received 30 days prior to the rental date, the City reserves the right, in its sole discretion, to cancel the event.

Park/Equipment/Ballfield RentalPark Pavilion - Resident 50.00Park Pavilion - Non-resident 75.00Riverside Ball Park - Tournament (4 fields) with Supervisor per day, not to exceed 12 hours 900.00Additional fee, after 12 hours per hour 50.00Ball Field Lights per hour, per field 50.00Additional Field Prep per hour, per field 50.00Additioinal Field Maintenance per hour, per person 30.00Bag of drying agent per bag 25.00Merchandise Booth Fee per event 150.00200' Temporary Fence per field 100.00Soccer/Football Field Prep Per prep 180.00

Eight Hours 500.00Sixteen Hours 750.00

Adults (16+) each 2.50Seniors (60+) & Youth (6-15) each 2.005 and under each 0.50Seniors/Youth 40.00Adult 50.00Government / Non-profit / Chamber Members 30.00Seniors/Youth 25.00Adult 32.00

4 Punch Card Passes - ECC No age limit 10.00

RecreationRecreation Day Camp - First Child – Full session 4 week session 500.00Additional Child 4 week session 475.00Recreation Day Camp per week 175.00Recreation Day Camp All Summer 1200.00Additional Child All Summer 1150.00Adult Sports Per team 250.00-700.00Youth Sports (Kindergarten- 2nd grade) 40.00Youth Sports (Grades 3-6 ) 50.00Youth Jersey 15.00Youth Dance $3-4/classLate fee for after deadline registration (based on availability) 10.00Outside Agency Player 27.00Adult Fitness Classes $4-5/class

Per class 3.00Per session 15.00-20.00

Animal License Fees1 yr. - non-fertile 10.002 yr. - non-fertile 15.003 yr. - non-fertile 20.001 yr. - fertile 15.002 yr. – fertile 25.003 yrs. - fertile 30.00Replacement Tag 5.00Animal Variance Fee 50.00

Delinquent Business and Tax License or Special Event Sales Tax License

Delinquent as set forth in Chapters 3.04500 and 3.04510 of Municipal Code

50.00

Sales & Use Tax Vendor's AllowancePer monthly or quarterly filing period, and return must be received by due date

3.33%, not to exceed $100.00

Interest related to refund due to an overpayment of Sales or Use Taxes

Not to exceed.75% per month or 9% per annum

Late filing penaltyLate as set forth in Chapter 3.04820 of the Municipal Code and calculated on the estimated taxes due per delinquent return

greater of $15 or 15%

Interest on delinquent taxes and late penaltiesAs set forth in Chapter 3.04.830 of the Municipal Code

shall not exceed .75% per month or 9 % per annum

Penalty interest

On remittance of Sales or Use taxes that are delinquent by more than thirty (30) calendar days from the due date as set forth in Chapter 3.04.840 of the Municipal Code

accrued at rate of .75% per month or 9 % per annum, with total interest and

penalty interest not to exceed one and one-half percent (1.5%) per month or

eighteen percent (18%) per annum

Special penalties for fraud as set forth in Chapter 3.04.870 of the Municipal Code

greater of $250.00 or 25% of the tax deficiency

Special penalties repeated enforcementas set forth in Chapter 3.04.870 of the Municipal Code


Recreation – Admissions – Evans Community Complex

ECC

30 Punch Card passes - ECC


Senior Fitness Classes

Sales & Use Tax Penalties & Interest Rates

Soccer/Football Tournaments with supervisor

Liquor License FeesRetail Liquor Store 22.50Drugstore 22.50Beer/Wine 48.75Club 41.25Hotel/Restaurant 75.00Hotel/Restaurant with optional premises 75.00Tavern 75.00Race Track 75.00Arts 41.25Brew Pub 75.00Optional Premises 75.003.2% Beer 3.75Special Events Permit Per application 100.00Manager Registration (H/R & Tavern) 75.00Corp/LLC change background investigations 100.00

Liquor License FeesAnnual Renewal 100.00Late Renewal 500.00New License 1000.00Transfer of Ownership 750.00Change of Location 750.00Temporary Permit 100.00Bed & Breakfast Permit 25.00Applicant Packet Deposit 25.00Hotel & Restaurant Mini Bar Permit 325.00

Alcoholic Beverage Tastings Permit75.00 Application

25.00 renewalBackground check (In-state) 20.00/ personPolice Fingerprint Fee 20.00/ person

Occupational Tax Fees3.2% Beer Per year, $100 late fee after February 15th 450.00Retail Liquor Store Per year 450.00Drugstore Per year 450.00Beer/Wine Per year 450.00Club Per year 450.00Hotel/Restaurant Per year 1600.00Tavern Per year 1600.00Brew Pub Per year 1600.00Optional Premises Per year 1600.00Racetrack Per year 1600.00Arts Per year 1600.00

Open Air Market FeesOne year license (to be paid by licensee) Per year 350.00Temporary permit 100.00Daily vendors license Per day per space 100.00Annual vendors license Per year per space 50.00

Private Security FeesAnnual fee for persons, firms and corporations Per calendar year 50.00Annual fee for Employee/Agent-New Application Per application year 50.00Annual fee for Employee/Agent-Renewal Application Per application year 30.00

Business Licenses/FeesBusiness and Tax License One Calendar Year 25.00Temporary Business and Tax License 90 days 100.00Adult Business Per year 2025.00

One Day 25.00One Week 50.00One Month 75.00Quarterly 100.00

Background check for Temporary Vendor (in-state) per person 50.00Background check for Temporary Vendor (out-of-state) per person 100.00Refuse Hauler One Calendar Year 400.00Pawn Broker One Calendar Year 80.00Accommodation One Calendar Year 5.50

Annual License Fee 25.00Per space for the first 25 spaces 2.00Each additional space after 25 0.50

Mobile Home Park/Community License Transfer Fee 10.00

Temporary Vendor

Mobile Home Park/Community

CemeteryGrave Space - Adult 20% to Perpetual Care - Per Space 1400.00Opening & Closing - Adult 20% to Perpetual Care 1100.00Grave Space - Cremains 20% to Perpetual Care - Per Space 1400.00Opening & Closing - Cremains 20% to Perpetual Care 550.00Grave Space - Infant 20% to Perpetual Care 500.00Opening & Closing - Infant 20% to Perpetual Care 450.00Columbarium (Niche & O/C) Includes niche & O/C, per niche 1200.00Engraving Name, DOB, DOD 350.00Additional engraving One line of personal information 200.00Second or additional lines 200.00Disinterment - Adult 2500.00Disinterment- Infant 1250.00Disinterment - Cremains 500.00Disinurnment - Columbarium Costs (replace niche front and/or engraving 500.00Charge for Weekend & Holiday - Adult 2x Adult Opening & Closing 1800.00Charge for Weekend & Holiday - Cremains 2x Cremains Opening & Closing 850.00Charge for Weekend & Holiday - Infant 2x Infant Opening & Closing 900.00Delayed Arrival at Cemetery 300.00/hourTransfer of Deed Administrative Cost 50.0090 day hold for burial space (nonrefundable) 150.00

Indigent Burial100% of the allotted amount designated by State of Colorado/Social Services

Municipal CourtMunicipal Court Costs 25.00Surcharges 50.00Payment Plan Fee 30.00Juror’s Fee 10.00Jury Fee 6.00OJW - City 20.00Bench Warrant Fee 60.00

Development/ Engineering Review FeesAnnexation Agreement Direct Costs 500.00Annexation Petition 250.00Development Agreement Direct Costs 500.00Escrow Deposit As determined/Direct Cost Pass ThruFiling Fee -Vested Property Right 250.00Final Plat 500.00Corrected or Amended Plat Each additional submittal 250.00Grading Permit Fee Undeveloped property < 10,000 sf 75.00Grading Permit Fee Undeveloped property > 10,000 sf 150.00Infill and Redevelopment Application 500.00Landscaping Application 250.00Lot Line Adjustments 300.00Minor Replats 300.00Neighborhood Development Plan 750.00Post-Review DRT Meeting 200.00Pre Application Meeting 200.00Preliminary Plan 750.00Public Improvements Agreement Direct Costs 750.00PUD Amendment Application 750.00PUD Plan Agreement Direct Costs 500.00PUD Plan Application 1000.00R.O.W. / Easement Vacation 200.00Recording, Postage and Advertising Fees Direct Costs 65.00

Development/ Engineering Review Fees

Resubmittal Fee50% of original (total) filing fee costs for every submittal after the 3rd round of review 50% of Original Total Filing Fee

Sign Permit Application Fee 100.00Site Plan Review 750.00Sketch Plan 500.00Telecommunications Filing Fee 275.00Use by Special Review 750.00Variances 500.00Zoning Amendments 750.00

Building & Construction FeesBuilding/Fire Code Appeal 300.00Construction Code Appeal 300.00Mobile, Modular & Factory Built Housing Building Permit Fee 800.00Mobile Homes & Manufactured Homes at previously occupied sites such as existing mobile home parks & manufactured home communities

Regardless of valuation, plus electrical permit fee 300.00

$1.00 up to & including $500 25.00$500.01 to $2,000 - for the first $500 25.00For each $100 valuation or fraction thereof to and including $2,000

3.34

$2,000.01 to $25,000 for the first $2,000 75.00For each additional $1,000 valuation or fraction up to and including $25,000

13.00

$25,000.01 to $50,000 for the first $25,000 400.00For each additional $1,000 valuation or fraction up to and including $50,000

10.00

$50,000.01 to $100,000 for the first $50,000 650.00For each additional $1,000 valuation or fraction up to and including $100,000 7.00

$100,000.01 to $500,000 for the first $100,000 1,000.00For each additional $1,000 valuation or fraction up to and including $500,000 5.63

$500,000.01 to $1,000,000 for the first $500,000 3,250.00For each additional $1,000 valuation or fraction up to and including $1,000,000

4.90

$1,000,000.01 and up for the first $1,000,000 5,700.00For each additional $1,000 valuation or fraction thereof

4.00

Building Administration, Inspection and Review Fees Administration Fees 50.00Electronic Submittal (Application, Plans, Applicable Supplemental Materials)

5% Discount of Construction Fee

Plan Review Fees New Construction/Addition and Remodel 50% of Const. Fee CostNew Residential Plan New Plan Review, Pre re-write 700.00(Plan Review Fees to be paid at time of submittal). Stock Plans/Rewrites 50.00Use of Outside Consultants Actual Costs + 3% Admin

Building Administration, Inspection and Review Fees Pre-Inspection / Courtesy Inspection For inspections requested prior to submittal for

building permit, business license, sales tax license, or liquor license.

65.00

Inspections outside of normal business hours (minimum charge - 2 hours)

Per hour or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, hourly wages and fringe benefits of the employees involved

75.00

Reinspection fees (minimum charge - 1 hour) Per hour or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, hourly wages and fringe benefits of the employees involved

75.00

Inspections for which no fee is specifically indicated (minimum charge - 1 hour)


75.00

Mobile Home Pre-inspections; to be used for inspection of pre-1976 mobile homes prior to being relocated to or within the City of Evans

Plus 36 cents for each mile traveled to and from the inspection site or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, hourly wages and fringe benefits of the employees involved*

300.00

Building Pre-inspection; to be used for inspection of structures prior to being relocated to or within the City of Evans


350.00

House Moving/Relocation Permit; to be used for the actual moving of structures as outlined in the Municipal Code

Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, hourly wages and fringe benefits of the employees involved*

600.00

*This fee is in addition to all other fees established for Building, Fire and Electrical Codes.

Building Permit-All Other Occupancies--Total Valuation

Valuations are based on the semi-annual Building Data Value Table (BVDT) as established by International Code Council (ICC)

Neighborhood Services/Code Enforcement FeesAdministrative Citation 1st Offense 150.00 Per 1.17.130 EMCAdministrative Citation 2nd Offense 500.00 Per 1.17.130 EMCAdministrative Citation 3rd Offense 999.00 Per 1.17.130 EMCMowing/Clean Up of Cited Property Per Hour/Per Person (Minimum 2 hours) 100.00

Abatement Through Contractor Service Rental of Equipment or Hired Labor ChargeActual cost + 15% Abatement Charge

per 1.16.050 of the EMCGraffiti Removal Per Hour (minimum 1 hour) 75.00

Public Right-of-Way – Construction PermitFor excavation of 25 square feet or less (width x length) 65.00

For excavations larger than 25 square feetFor each additional 25 square feet or fraction thereof

13.50

Police ServicesFingerprinting Per card 20.00VIN Verifications Per vehicle 30.00Records Search / Clearance Letter Per person per address 15.00

First 5 pages 5.00Each additional page 1.00

Digital Photo CD Reproductions Each 20.00Digital Recording CD Reproductions Each 20.00Color Photos Reproductions Each - 6 photos per page 10.00Vehicle Release Authorization Each 26.00

New 75.00Annual 25.00Quarterly 25.00

Police Reports

Sex Offender Registration

Per page (b&w) 1.00 1.00Per page (color) 2.10 2.10Per page (computer lab printing) 0.25 0.25Public Records 0.25 0.2511”x17” or smaller 5.00 5.0024”x36” 15.00 15.0036”x42” or larger 20.00 20.00

Return Check Fee 26.00 26.00Notary Seal Stamp 2.00 2.00Project Plans (Large, < 20 pages) 36.00 36.00Project Plans (Large, > 20 pages) 47.00 47.00Project Plans (Small, < 20 pages) 21.00 21.00Project Plans (Small, > 20 pages) 31.00 31.00Refuse (Trash) Collection Per unit/month 12.25 12.25Research of Files Cost of staff time after first hour 30.00/ Hour 33.58/ HourCDs (Public Records Request) 9.00 10.00

Evans Community Complex Meeting RoomsClass II: per hour 30.00 30.00Class III: per hour 55.00 55.00Class II: per hour 25.00 25.00Class III: per hour 40.00 40.00Security Fee 250.00 250.00Class II: per hour 40.00 40.00Class III: per hour 55.00 55.00Security Fee 400.00 400.00Class II: per hour 65.00 65.00Class III: per hour 90.00 90.00Security Fee 500.00 500.00Class II: per hour 50.00 50.00Class III: per hour 70.00 70.00Weekend: (16 hours & Gym Supervision) 700.00 700.004 hour & Gym Supervision 240.00 240.008 hour & Gym Supervision 400.00 400.00Class II: per hour 140.00 140.00Class III: per hour 190.00 190.00Security Fee 650.00 650.00

Outdoor Setup 100.00 100.00

Riverside Cultural Center Meeting RoomsClass III: per hour 130.00 130.00Security Fee 500.00 500.00Class III: per hour 100.00 100.00Security Fee 450.00 450.00Class III: per hour 65.00 65.00Security Fee 400.00 400.00

Boardroom - 20 capacity Class III: per hour 50.00 50.00

Damage Deposits & Additional FeesRental with alcohol- damage deposit, 6 hour maximum/must stop serving an hour before end of rental time 400.00 400.00Rental without alcohol- damage deposit 200.00 200.00

TV & DVD 25.00 25.00Microphone 10.00 10.00ECC audio/visual 50.00 50.00RLCC audio/visual 75.00 75.00

Set Up Fee per hour, for RLCC rentals or extra time for ECC rentals 30.00 30.00

Additional Security Fee Per hour, for rentals exceeding 8 hours 100.00 100.00Kitchen Rental Per hour 25.00 25.00

Reservation Fees due at time of reservation (up to 12 months in advance). Full payment due no later than 60 days before rental.

Non-refundable, non-transferrable (will be deducted from total rental fee) or full rental fee, whichever is less.

250.00 250.00

Park/Equipment/Ballfield RentalPark Pavilion - Resident 50.00 50.00Park Pavilion - Non-resident 75.00 75.00Riverside Ball Park - Tournament (4 fields) with Supervisor per day, not to exceed 12 hours 900.00 900.00Additional fee, after 12 hours per hour 35.00 50.00Ball Field Lights per hour, per field 50.00 50.00Additional Field Prep per hour, per field 50.00 50.00Additioinal Field Maintenance per hour, per person 30.00 30.00Bag of drying agent per bag 35.00 25.00Merchandise Booth Fee per event 150.00 150.00200' Temporary Fence per field 75.00 100.00Soccer/Football Field Prep Per prep 180.00 180.00

Eight Hours 500.00 500.00Sixteen Hours 650.00 750.00

Adults (16+) each 2.50 2.50Seniors (60+) & Youth (6-15) each 2.00 2.005 and under each 0.50 0.50Seniors/Youth 40.00 40.00

Class III: Private Groups - Parties, Receptions and other private events

2020 Fee Schedule2020 Dept Recommendation

General Fees

Facility Rentals

Class I: City of Evans sponsored or co-sponsored event or program may use the facility at no cost (with the provision that a staff member Class II: Non Profit agencies must show certificate or non profit 501(c); Civic and Service organizations; Religious organizations

Late fee: A 10% late fee will be assessed if payment is received 59-46 days prior to rental date. An additional 10% late fee will be assessed if payment is received 45-31 days prior to rental date. If payment is not received 30 days prior to the rental date, the City reserves the right, in its sole discretion, to cancel the event.

Soccer/Football Tournaments with supervisor

Recreation – Admissions – Evans Community Complex

ECC




Equipment Rental

Gymnasium with cover - 575 capacity

Xerox Copies (personal)

Printed Maps

City of Evans

2019 Dept Recommendation

Council Room (96 capacity)Banquet Hall (1/4) - 55 capacity Activity Room - 55 capacityDance Studio - 55 capacity



Gymnasium without cover - Athletic events/programs only

Adult 50.00 50.00Government / Non-profit / Chamber Members 30.00 30.00Seniors/Youth 25.00 25.00Adult 32.00 32.00

4 Punch Card Passes - ECC No age limit 10.00 10.00

RecreationRecreation Day Camp - First Child – Full session 4 week session 485.00 500.00Additional Child 4 week session 460.00 475.00Recreation Day Camp per week 165.00 175.00Recreation Day Camp All Summer 1200.00 1200.00Additional Child All Summer 1150.00 1150.00Adult Sports Per team 250.00-400.00 250.00-700.00Youth Sports (Kindergarten- 2nd grade) 38.00 40.00Youth Sports (Grades 3-6 ) 48.00 50.00Youth Jersey 15.00 15.00Youth Dance $3-4/class $3-4/classLate fee for after deadline registration (based on availability) 10.00 10.00Outside Agency Player 27.00 27.00Adult Fitness Classes $4-5/class $4-5/class

Per class 3.00 3.00Per session 18.00 15.00-20.00

Animal License Fees1 yr. - non-fertile 10.00 10.002 yr. - non-fertile 15.00 15.003 yr. - non-fertile 20.00 20.001 yr. - fertile 15.00 15.002 yr. – fertile 25.00 25.003 yrs. - fertile 30.00 30.00Replacement Tag 5.00 5.00Animal Variance Fee 50.00 50.00

Delinquent Business and Tax License or Special Event Sales Tax License

Delinquent as set forth in Chapters 3.04500 and 3.04510 of Municipal Code

49.00 50.00

Sales & Use Tax Vendor's Allowance Per monthly or quarterly filing period, and return must be received by due date

3.33%, not to exceed $100.01 3.33%, not to exceed $100.00

Interest related to refund due to an overpayment of Sales or Use Taxes

Not to exceed .75% per month or 9% per annum .75% per month or 9% per annum

Late filing penaltyLate as set forth in Chapter 3.04820 of the Municipal Code and calculated on the estimated taxes due per delinquent return

greater of $15 or 15% greater of $15 or 15%

Interest on delinquent taxes and late penalties As set forth in Chapter 3.04.830 of the Municipal Code



Penalty interest

On remittance of Sales or Use taxes that are delinquent by more than thirty (30) calendar days from the due date as set forth in Chapter 3.04.840 of the Municipal Code



eighteen percent (18%) per annum



eighteen percent (18%) per annumSpecial penalties for fraud as set forth in Chapter 3.04.870 of the Municipal

Codegreater of $250.00 or 25% of the tax

deficiencygreater of $250.00 or 25% of the tax

deficiency

Special penalties repeated enforcement as set forth in Chapter 3.04.870 of the Municipal Code



Liquor License FeesRetail Liquor Store 22.50 22.50Drugstore 22.50 22.50Beer/Wine 48.75 48.75Club 41.25 41.25Hotel/Restaurant 75.00 75.00Hotel/Restaurant with optional premises 75.00 75.00Tavern 75.00 75.00Race Track 75.00 75.00Arts 41.25 41.25Brew Pub 75.00 75.00Optional Premises 75.00 75.003.2% Beer 3.75 3.75Special Events Permit Per application 100.00 100.00Manager Registration (H/R & Tavern) 75.00 75.00Corp/LLC change background investigations 100.00 100.00

Liquor License FeesAnnual Renewal 100.00 100.00Late Renewal 500.00 500.00New License 1000.00 1000.00Transfer of Ownership 750.00 750.00Change of Location 750.00 750.00Temporary Permit 100.00 100.00Bed & Breakfast Permit 25.00 25.00Applicant Packet Deposit 25.00 25.00Hotel & Restaurant Mini Bar Permit 325.00 325.00

Alcoholic Beverage Tastings Permit 75.00 Application 25.00 renewal

75.00 Application 25.00 renewal

Background check (In-state) 20.00/ person 20.00/ personPolice Fingerprint Fee 20.00/ person 20.00/ person

Occupational Tax Fees3.2% Beer Per year, $100 late fee after February 15th 450.00 450.00Retail Liquor Store Per year 450.00 450.00Drugstore Per year 450.00 450.00Beer/Wine Per year 450.00 450.00Club Per year 450.00 450.00Hotel/Restaurant Per year 1600.00 1600.00Tavern Per year 1600.00 1600.00Brew Pub Per year 1600.00 1600.00Optional Premises Per year 1600.00 1600.00Racetrack Per year 1600.00 1600.00Arts Per year 1600.00 1600.00

Open Air Market Fees

Senior Fitness Classes

Sales & Use Tax Penalties & Interest Rates



One year license (to be paid by licensee) Per year 350.00 350.00Temporary permit 100.00 100.00Daily vendors license Per day per space 100.00 100.00Annual vendors license Per year per space 50.00 50.00

Private Security FeesAnnual fee for persons, firms and corporations Per calendar year 50.00 50.00Annual fee for Employee/Agent-New Application Per application year 50.00 50.00Annual fee for Employee/Agent-Renewal Application Per application year 30.00 30.00

Business Licenses/FeesBusiness and Tax License One Calendar Year 25.00 25.00Temporary Business and Tax License 90 days 100.00 100.00Adult Business Per year 2025.00 2025.00

One Day 25.00 25.00One Week 50.00 50.00One Month 75.00 75.00Quarterly 100.00 100.00

Background check for Temporary Vendor (in-state) per person 50.00 50.00Background check for Temporary Vendor (out-of-state) per person 100.00 100.00Refuse Hauler One Calendar Year 400.00 400.00Pawn Broker One Calendar Year 80.00 80.00Accommodation One Calendar Year 5.50 5.50

Annual License Fee 25.00 25.00Per space for the first 25 spaces 2.00 2.00Each additional space after 25 0.50 0.50

Mobile Home Park/Community License Transfer Fee 10.00 10.00

CemeteryGrave Space - Adult 20% to Perpetual Care - Per Space 1050.00 1400.00Opening & Closing - Adult 20% to Perpetual Care 900.00 1100.00Grave Space - Cremains 20% to Perpetual Care - Per Space 1050.00 1400.00Opening & Closing - Cremains 20% to Perpetual Care 450.00 550.00Grave Space - Infant 20% to Perpetual Care 500.00 500.00Opening & Closing - Infant 20% to Perpetual Care 450.00 450.00Columbarium (Niche & O/C) Includes niche & O/C, per niche 950.00 1200.00Engraving Name, DOB, DOD 350.00 350.00Additional engraving One line of personal information 200.00 200.00Second or additional lines 200.00 200.00Disinterment - Adult 2500.00 2500.00Disinterment- Infant 1250.00 1250.00Disinterment - Cremains 500.00 500.00Disinurnment - Columbarium Costs (replace niche front and/or engraving 500.00 500.00Charge for Weekend & Holiday - Adult 2x Adult Opening & Closing 1800.00 1800.00Charge for Weekend & Holiday - Cremains 2x Cremains Opening & Closing 850.00 850.00Charge for Weekend & Holiday - Infant 2x Infant Opening & Closing 900.00 900.00Delayed Arrival at Cemetery 150.00 300.00/hourTransfer of Deed Administrative Cost 50.00 50.0090 day hold for burial space (nonrefundable) 150.00 150.00

Indigent Burial 100% of the allotted amount designated by State of Colorado/Social

100% of the allotted amount designated by State of Colorado/Social

Municipal CourtMunicipal Court Costs 25.00 25.00Surcharges 50.00 50.00Payment Plan Fee 30.00 30.00Juror’s Fee 10.00 10.00Jury Fee 6.00 6.00OJW - City 20.00 20.00Bench Warrant Fee 60.00 60.00

Development/ Engineering Review FeesAnnexation Agreement Direct Costs 500.00 500.00Annexation Petition 250.00 250.00Development Agreement Direct Costs 500.00 500.00Escrow Deposit As determined/Direct Cost Pass Thru As determined/Direct Cost Pass ThruFiling Fee -Vested Property Right 250.00 250.00Final Plat 500.00 500.00Corrected or Amended Plat Each additional submittal 250.00 250.00Grading Permit Fee Undeveloped property < 10,000 sf 75.00 75.00Grading Permit Fee Undeveloped property > 10,000 sf 150.00 150.00Infill and Redevelopment Application 500.00 500.00Landscaping Application 250.00 250.00Lot Line Adjustments 300.00 300.00Minor Replats 300.00 300.00Neighborhood Development Plan 750.00 750.00Post-Review DRT Meeting 200.00 200.00Pre Application Meeting 200.00 200.00Preliminary Plan 750.00 750.00Public Improvements Agreement Direct Costs 750.00 750.00PUD Amendment Application 750.00 750.00PUD Plan Agreement Direct Costs 500.00 500.00PUD Plan Application 1000.00 1000.00R.O.W. / Easement Vacation 200.00 200.00Recording, Postage and Advertising Fees Direct Costs 65.00 65.00

Development/ Engineering Review FeesResubmittal Fee

50% of original (total) filing fee costs for every submittal after the 3rd round of review 50% of Original Total Filing Fee 50% of Original Total Filing Fee

Sign Permit Application Fee 100.00 100.00Site Plan Review 750.00 750.00Sketch Plan 500.00 500.00Telecommunications Filing Fee 275.00 275.00Use by Special Review 750.00 750.00Variances 500.00 500.00Zoning Amendments 750.00 750.00

Temporary Vendor

Mobile Home Park/Community

Building & Construction FeesBuilding/Fire Code Appeal 300.00 300.00Construction Code Appeal 300.00 300.00Mobile, Modular & Factory Built Housing Building Permit Fee 800.00 800.00Mobile Homes & Manufactured Homes at previously occupied sites such as existing mobile home parks & manufactured home communities

Regardless of valuation, plus electrical permit fee 300.00 300.00

$1.00 up to & including $500 25.00 25.00$500.01 to $2,000 - for the first $500 25.00 25.00For each $100 valuation or fraction thereof to and including $2,000

3.34 3.34

$2,000.01 to $25,000 for the first $2,000 75.00 75.00For each additional $1,000 valuation or fraction up to and including $25,000

13.00 13.00

$25,000.01 to $50,000 for the first $25,000 400.00 400.00For each additional $1,000 valuation or fraction up to and including $50,000

10.00 10.00

$50,000.01 to $100,000 for the first $50,000 650.00 650.00For each additional $1,000 valuation or fraction up to and including $100,000 7.00 7.00

$100,000.01 to $500,000 for the first $100,000 1,000.00 1,000.00For each additional $1,000 valuation or fraction up to and including $500,000 5.63 5.63

$500,000.01 to $1,000,000 for the first $500,000 3,250.00 3,250.00For each additional $1,000 valuation or fraction up to and including $1,000,000

4.90 4.90

$1,000,000.01 and up for the first $1,000,000 5,700.00 5,700.00For each additional $1,000 valuation or fraction thereof 4.00 4.00

Building Administration, Inspection and Review Fees Administration Fees 49.00 50.00Electronic Submittal (Application, Plans, Applicable Supplemental Materials)

5% Discount of Construction Fee 5% Discount of Construction Fee

Plan Review Fees New Construction/Addition and Remodel 50% of Const. Fee Cost 50% of Const. Fee CostNew Residential Plan New Plan Review, Pre re-write 700.00 700.00(Plan Review Fees to be paid at time of submittal). Stock Plans/Rewrites 50.00 50.00Use of Outside Consultants Actual Costs + 3% Admin Actual Costs + 3% Admin

Building Administration, Inspection and Review Fees Pre-Inspection / Courtesy Inspection For inspections requested prior to submittal for

building permit, business license, sales tax license, or liquor license.

65.00 65.00

Inspections outside of normal business hours (minimum charge - 2 hours)


75.00 75.00

Reinspection fees (minimum charge - 1 hour) Per hour or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, hourly wages and fringe benefits of the employees involved

75.00 75.00

Inspections for which no fee is specifically indicated (minimum charge - 1 hour)


75.00 75.00

Mobile Home Pre-inspections; to be used for inspection of pre-1976 mobile homes prior to being relocated to or within the City of Evans


300.00 300.00

Building Pre-inspection; to be used for inspection of structures prior to being relocated to or within the City of Evans


350.00 350.00

House Moving/Relocation Permit; to be used for the actual moving of structures as outlined in the Municipal Code

Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, hourly wages and fringe benefits of the employees involved*

600.00 600.00

*This fee is in addition to all other fees established for Building, Fire and Electrical Codes.

Neighborhood Services/Code Enforcement FeesAdministrative Citation 1st Offense 150.00 Per 1.17.130 EMC 150.00 Per 1.17.130 EMCAdministrative Citation 2nd Offense 500.00 Per 1.17.130 EMC 500.00 Per 1.17.130 EMCAdministrative Citation 3rd Offense 999.00 Per 1.17.130 EMC 999.00 Per 1.17.130 EMCMowing/Clean Up of Cited Property Per Hour/Per Person (Minimum 2 hours) 99.00 100.00

Abatement Through Contractor Service Rental of Equipment or Hired Labor Charge Actual cost + 15% Abatement Charge per 1.16.050 of the EMC

Actual cost + 15% Abatement Charge per 1.16.050 of the EMC

Graffiti Removal Per Hour (minimum 1 hour) 74.00 75.00

Public Right-of-Way – Construction PermitFor excavation of 25 square feet or less (width x length) 65.00 65.00

For excavations larger than 25 square feet For each additional 25 square feet or fraction thereof

13.50 13.50

Police ServicesFingerprinting Per card 20.00 20.00VIN Verifications Per vehicle 30.00 30.00

Building Permit-All Other Occupancies--Total Valuation

Valuations are based on the semi-annual Building Data Value Table (BVDT) as established by International Code Council (ICC)

Records Search / Clearance Letter Per person per address 15.00 15.00First 5 pages 5.00 5.00Each additional page 1.00 1.00

Digital Photo CD Reproductions Each 20.00 20.00Digital Recording CD Reproductions Each 20.00 20.00Color Photos Reproductions Each - 6 photos per page 10.00 10.00Vehicle Release Authorization Each 26.00 26.00

New 75.00 75.00Annual 25.00 25.00Quarterly 25.00 25.00

Police Reports

Sex Offender Registration

2020 Fee Schedule

Evans City Council

10/1/2019

2020 Fee Schedule Changes

• Recreation Day Camp - $15 increases to 4 week session, and weekly

session costs

• Recreation team fees – up to $300 increase in team fee range

• Cemetery fees – increases in grave space, opening and closing fees

• Slight reorganization of fee schedule for ease in reading

Business License Fee Comparison

• 2019 Budget Comment from Council

• Current recommendation – remain at $25/ annually

• Fees range from $0-$50

• Most communities renew annually

• Average of 21 communities reviewed = $25/ annual fee



AGENDA ITEM: 9.C

SUBJECT: Consideration of Resolution 23-2019: A Resolution Amending Section VII (B) of the City of Evans’ Public Record Policy Regarding Fees



AGENDA ITEM DESCRIPTION: This resolution amends the official policy, rules and fees for the copying and research and

retrieval of public records. H.B. 14-1193 allows for increases to the hourly rate every five years. Under this bill, the City must provide the first hour of staff time spent responding to an

open records request under the Colorado Open Records Act (CORA) at no charge. Thereafter, the City can charge up to $33.58 per hour (formerly $30.00 per hour) for staff time and 25

cents per page, provided it has adopted a resolution establishing such charges and duly posted the fees involved. This resolution is being presented in order to comply with H.B. 14-1193.

FINANCIAL SUMMARY:

This resolution implements the permitted increase for inflation of the amount that the City may

charge as an hourly rate after the first hour for research and retrieval of public records.

RECOMMENDATION: Staff recommends this resolution be adopted.

SUGGESTED MOTIONS: “I move to adopt Resolution No 23-2019, A resolution amending section VII (B) of the City

of Evans’ Public Record Policy Regarding Fees.”

“I move to not adopt Resolution No. 23-2019, a resolution amending section VII (B) of the

City of Evans’ Public Record Policy Regarding Fees.”

ATTACHMENTS: Resolution Number 23-2019



A RESOLUTION AMENDING SECTION VII(B) OF THE CITY OF EVANS’ PUBLIC

RECORD POLICY REGARDING FEES

WHEREAS, the City Council of the City of Evans, Colorado, pursuant to Colorado statute

and the Evans City Charter, is vested with the authority of administering the affairs of the City of

Evans, Colorado; and

WHEREAS, the City Council of the City of Evans established a CORA Policy pursuant

to the Colorado Open Records Act (CORA), § 24-72-201 et. seq., C.R.S. (2014); and

WHEREAS, pursuant to CORA, a municipality may charge a fee for staff time spent on

research and retrieval after the first hour; and

WHEREAS, initially HB 14-1193 set the maximum fee at $30.00 per hour and adjusted

for inflation every 5 years; and

WHEREAS, the City Council desires to implement the rate adjustment permitted by

CORA and increase the staff rate to $33.58 per hour.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY

OF EVANS, COLORADO AS FOLLOWS:

1. Section VII(B) of the City of Evans Public Record Policy shall be amended by removing

the strikethrough language and adding the underlined language to read in its entirety as follows:

B. Research and Retrieval Fees. The City reserves the right to charge a research and

retrieval fee of $30.00 $33.58 per hour for any staff time in excess of one hour devoted to searching

for the requested information. A greater fee may be assessed if professional assistance is needed

to retrieve the requested information or to review the information, including but not limited to any

actual attorney fees incurred in the performance of a privilege review and the creation of a privilege

log. A deposit equal to the estimated costs of responding to a records request shall be submitted to

the City prior to any search being commenced.

2. Severability. If any article, section, paragraph, sentence, clause, or phrase of this

Resolution is held to be unconstitutional or invalid for any reason such decision shall not affect

the validity or constitutionality of the remaining portions of this Resolution. The City Council

hereby declares that it would have passed this resolution and each part or parts thereof irrespective

of the fact that any one part or parts be declared unconstitutional or invalid.

3. Repeal. Existing resolutions or parts of resolutions covering the same matters embraced

in this Resolution are hereby repealed and all resolutions or parts of resolutions inconsistent with

the provisions of this Resolution are hereby repealed.

PASSED AND ADOPTED AT A REGULAR MEETING OF THE CITY COUNCIL OF

THE CITY OF EVANS ON THIS 1st DAY OF October, 2019.

ATTEST: CITY OF EVANS, COLORADO

__________________________________ BY: ______________________________

Karen Frawley, City Clerk Brian Rudy, Mayor



AGENDA ITEM: 9.D

SUBJECT: Consideration of Resolution 24-2019 A Resolution Regarding Petition for Annexation Filed by Solstice Holdings, LLC in Connection with the Peakview Development and Setting the Matter for a Public Hearing

PRESENTED BY: James L. Becklenberg, City Manager Scott Krob, City Attorney

AGENDA ITEM DESCRIPTION: As Council knows, the Peakview development is working its way through the land development

process with the City. In the course of doing so, the parties discovered that as a result of a land

swap between two previous property owners (and perhaps a surveying error), a portion of the

Peakview property was left out of the previous annexation to the City. To correct this matter,

Peakview is seeking to annex the small piece that was left out. The current owner/developer of

Peakview, Solstice Holdings, has submitted an annexation petition asking the City to annex the

omitted piece. The first step from the City’s side is to accept the petition and set the matter for a

hearing within the next 30 to 60 days to enable the City to determine whether the property is

eligible to be annexed (has the required 1/6 contiguity with the City, commonality of interests with

the City, etc.). The City Council will not actually make those determinations until the hearing you

are setting tonight. The hearing must be held no less than 30 nor more than 60 days from tonight.

FINANCIAL SUMMARY: N/A

RECOMMENDATION: Staff recommends approval of resolution setting the Peakview annexation for hearing.

SUGGESTED MOTIONS: “I move to approve Resolution Number 24-2019 as presented.”

ATTACHMENTS: Resolution 24-2019


CITY COUNCIL


A RESOLUTION REGARDING PETITION FOR ANNEXATION FILED BY

SOLSTICE HOLDINGS, LLC IN CONNECTION WITH THE PEAKVIEW

DEVELOPMENT AND SETTING THE MATTER FOR A PUBLIC HEARING

WHEREAS, Solstice Holdings, LLC, a Colorado limited liability company (“the

Petitioner”), filed with the City Clerk a Petition For Annexation dated _________, 2019

(“the Petition”); and

WHEREAS, the City Council of the City of Evans reviewed such Petition at its

meeting held on September 17, 2019;

FINDINGS

The City Council hereby finds and concludes that the Petition substantially complies

with Section 31-12-107(1), C.R.S., and that a public hearing should be held to determine if

the proposed annexation complies with Section 31-12-104 and Section 31-12-105, C.R.S.,

or such parts thereof as may be required to establish eligibility under the terms of Section

31-12-101, C.R.S., et seq.

NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE

CITY OF EVANS, COLORADO, AS FOLLOWS:

That a public hearing shall be set for ______[Note: This date must be more than 30

and less than 60 days after the effective date of this Resolution]___________, 2019

beginning at _____ P.M. or as soon thereafter as the matter may be heard, with such hearing

to be conducted at the Evans City Council Chambers, 1100 37th Street, Evans, Colorado.

The purpose of such hearing shall be to consider the Petition for Annexation and to

determine whether the statutes referred to above have been complied with, whether the

property is eligible for annexation, and whether the area proposed to be annexed meets the

requirements of Section 31-12-104 and 31-12-105, C.R.S.

MOVED, SECONDED AND ADOPTED BY THE CITY COUNCIL OF THE

CITY OF EVANS, COLORADO THIS 1ST DAY OF OCTOBER, 2019.

Votes Approving: ________

( S E A L ) Votes Opposed: ________

Absent: ________

Abstained: ________

THE CITY OF EVANS, COLORADO

_________________________ By:___________________________

Karen Frawley Brian Rudy

City Clerk Mayor



AGENDA ITEM: 9.E

SUBJECT: Consideration of Award of Bid: 2019 Ashcroft Heights Channel Improvements Contract

PRESENTED BY: Jim Becklenberg, City Manager

Randy Ready, Asst. City Manager

Todd Hepworth, Civil Engineer

AGENDA ITEM DESCRIPTION: The Ashcroft Heights Channel is a drainage facility that runs south from the Greeley/Evans

border along the western boundary of the Ashcroft Heights subdivision, providing necessary

stormwater conveyance to the area (see area map attached as Exhibit A).

The Channel was regraded in 2011, at which time six (6) drop structures were installed along its

length. Subsequent storm events in 2012 occurred prior to the Channel’s vegetative cover taking

hold. These storm events caused significant erosion along the Channel floor and erosive cutting

around the concrete drop structure walls. The Channel no longer serves its purpose to slow and

control water flow. With its surface integrity and flow control measures interrupted, the natural

course and momentum of the water conveyed by the Channel only continues to break the

remaining structure down further. Channel flooding occurs during severe storm events. The

damage has also rendered the channel a hazard for neighborhood children and unmaintainable, as

lawnmowers are unable to safely access the overgrown channel due to the damage.

The 2011 improvements were made without any agreement between the City and the

Homeowners Association (HOA) regarding access to the property, ownership of the

improvements, or future maintenance of the concrete “check dam” structures the were

constructed at the time. However, the City shares an interest in the health and function of the

Channel with the Ashcroft Heights Homeowners Association, which owns the land it is built on.

The HOA approached the City about the work it had done and requested that the City repair the

channel and structures that had been installed without contractual agreement or permission. The

City and the HOA negotiated a settlement of this issue whereby the City will repair and restore

the structures and surrounding reinforcements to their original designed condition and maintain

the structures for three years, after which the HOA will be entirely responsible for the channel,

the improvements, and all future maintenance. This arrangement is documented in the attached

agreement (Exhibit B) between the City and the HOA that was approved by City Council and

signed on February 7, 2019.

Staff has reviewed the Channel location, original design, and damaged condition and developed

reconstruction plans that will restore the Channel’s health and function and help prevent future

erosion and breakdown in the following ways:

• Erosion damage to the channel will be restored with imported fill material,

• The drop structures will be extended up the channel slopes with grouted riprap,

• The effectiveness on the drop structures will be enhanced with the construction of

stilling basins formed with riprap and concrete ecology blocks, and

• Erosion control will be implemented with erosion control blankets and reseeding.

To the greatest extent practicable, the Channel’s vegetative cover will remain in place to prevent

similar damage from any future storms prior to this project’s seeding taking hold.

The City released a Request for Proposals (RFP) for Ashcroft Channel Drop Structures

Reconstruction on September 9, 2019, with proposals to be received by September 24, 2019. The

solicitation requested a bottom-line price for all aspects of the project. Seven (7) bids were

received in response to the RFP.

Colt & Steel, Inc., of Broomfield Colorado, provided the lowest bid for this project with a total

projected cost of $109,508.16 (bid tabulation attached as Exhibit C). The next lowest bidder was

H&H Excavation, Inc., with a total projected cost of $180,751.20. The engineering estimate of

the cost of this project was $147,650.

The scope of work proposed within this project is a specialty of the low bidder (Colt & Steel,

Inc.), and staff has confirmed that the contractor is capable and responsive based on

conversations with provided references.

FINANCIAL SUMMARY:

$160,000 in funding has been set aside for this project in the City’s stormwater fund budget. No

budget revisions are necessary to complete this maintenance project since the low bid is well

within the budgeted funds set aside for this project.

RECOMMENDATION: With a low bid within the funds earmarked in the storm drainage fund for this maintenance

project, staff recommends approval of a contract with Colt & Steel, Inc. in the amount of

$109,508.16 to reconstruct the Ashcroft Heights Channel drop structures as described above and

in the project contract. Staff further recommends a 10% contingency amount ($10,492), to be

accessed only with City Manager approval to address any unforeseen circumstances in Geo-tech

and Sub-grade stability. The agreement would have a total not to exceed amount of $120,000.

SUGGESTED MOTIONS: “I move to award the 2019 Ashcroft Heights Channel Drop Structures Reconstruction contract in

the amount of $109,508.16 with a not to exceed amount of $120,000 to Colt & Steel, Inc., and to

authorize the Mayor’s signature on the project contract.”

“I move to deny the 2019 Ashcroft Heights Channel Drop Structures Reconstruction project

contract.”

ATTACHMENTS:

Exhibit A: Colt & Steel, Inc., Bid Tabulation

Exhibit B: Project Location Map

Exhibit C: Site Improvement Agreement with Ashcroft Heights HOA

Ashcroft Channel Drop Structures Reconstruction ¯

Date: 9/10/2019

n

Greeley

34thSt

StampedeDr

29th Ave

AnchorDr

SiennaAve

TuscanySt

Park View Dr HarborLn

47th Ave

32nd St

35th Ave

37th St

47th Ave

37th St

Ann K HeimanElementarySchool

Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community

Map Disclaimer: This map was designed and intended for City of Evans use only; it is not guaranteed to survey accuracy.This map is based on the best information available on the date shown on this map. The City of Evans makes nowarranties or guarantees, either expressed or implied, as to the completeness, accuracy or correctness of this map, noraccepts any liability arising from any incorrect, incomplete, or misleading information contained therein. Anyreproduction or sale of this map, or portions thereof, is prohibited without the express written authorization by the Cityof Evans.

Project Location

n School

32nd St

Cody Ave

Milan St

Site Improvement And Access Easement Agreement A1ha-vft Height~ Homoowne.-s Association

THIS AGRJ~EMEN'f is c.nterod into this ,_},_ .day of ~ ~::-1§ £'>....R~~f::"i .... ~• 2019 bclwccn lhe City of Evart~, Colorado, a Colorado home rule city ("'1he City"') and Ashcroft Ht~ig~t~ Homwwn<--rs A~ia.ti..:;n, ("'the HOA.,.'} "i-lJCaJ.cd- ai 4'-..6 E. ~• Sttett. Loveland, Colorado, 80537, collectively "the Partic.,".

WH.F.ll-f.AS. th<; J t<>A is the owner of rea:l fYiOPC'1Y located ·w~bu-, tk houndancs of the City and described on t:xhihit A, attached hereto ("the Property.,); and

WHEREAS, th,~ H:OA desires the Cily to constn;.ct improwmcnts ("the "lmpmvemrots"} focati:d on lhc Property and described on Exhibii' B, attached hcT'ciO and mcorpomted by rdcn.-m~ hercit;: and

WJJ!:R.EAS, ~ City bc-Jicves l.futt it is in t~ ~i(: intc.rcs( to cooomit;t the Improv~'ll1ents,, provided that the HOA assumes all responsibility for ongoing maintenance, repair and replacement once the lmprr,vcmcnts are complt:h..>tt, ,md

WHEREAS, in order for the City ·to construct the Improvements, it is necessary for the HOA to grant thr, City certain a{"'.ccss to the ~Y-

NOW, THEREFORE, the Parties, in considcratior, of their mutual obligations, agree as follows:

I. TEMPORARY ACCESS AGRRl<:MF.N'J'

The HOA grants the City and its employees and contractors a temporary blanket access casement across the Property and surrounding areas for the purposes of construction, installation, inspection, maintenance, and repair of the hnprovcmcnts.

2. CONSTRUCTION AND COMPLETION OF THE IMPROVEMENTS

The City agrees to construct the Jmprovcments substantially as described in Exhibit B, and anticipates such construction will be completed within nine months of the date of this Agreement. The HOA shall have the right to select the type of grass installed as part of the project.

Upon completion of the Improvements, the City shall provide the HOA a Notice of Completion of the Improvements, accompanied by a bill of sale conveying any interest of the City in the Improvements to the HOA.

3. ONGOING MAINTENANCE, REPAIR AND REPLACMENT OF THE IMPROVEMENTS

Foff owing completion of the Improvements by the City and conveyance of the Improvements to the HOA, the City shall be responsible for maintenance of the Improvements for a period of three years, after which the HOA shall be solely responsible for maintenance, repair and replacement of the Improvements, and the City shall have no further obligations or liability in connection with the Property or the Improvements. City maintenance responsibilities during the initial three years shall exclude maintenance of landscaping and turf mowing in the vicinity of the Improvements.

4. HOA RESPONSIBILITY FOR INSTALLMENT OF RESTRICTOR PLATES

The HOA agrees to install all pond outlets and rcstrictor plates per Ashcroft Heights Phase I plans dated October 28, 1999. Installation shall occur within nine months of the date of this agreement. Inspection and approval of the pond outlets and restrictor plates by the City shall occur as soon as possible after completion of instal1ation of the same.

4. LIMITATION OF LIABILITY

The IIOA acknowledges that the City's construction of the Improvements on the Property is done in furtherance of the general public's health, safety and welfare, and that no specific relationship with, or duty of care to the HOA or third parties is created or assumed by the Improvements. Nor is any immunity waived, as is more specifically set forth at Section 24-10-10 I, ct seq. C.R.S., Colorado Governmental lmmunity Act.

No one, individually or otheIWise, other than the Parties hereto, shall acquire, as a result of this Agreement, any rights, claims or obligations from or against the City, its agents, employees or officers. Actions by the City against the HOA to enforce any provision of this Agreement shall be at the sole discretion of the City Council of the City. No third parties shall have any right to require any action by the City pursuant to this Agreement; and this Agreement shall not create a liability on the part of or be a cause of action against the City for any personal or property damage that may result to any third parties from the failure of the City to perfonn or construct the Improvements.

S. ENFORCEMENT AND REMEDIES

A. Breach of Agreement

In the event of a breach of this Agreement, remedies available to the Parties shall be limited to specific perfonnance of the obligations set forth in this Agreement.

B. Non-Waiver

The failure of the City to take timely action with respect to any breach of any term, covenant or condition hereof shall not be deemed to be a waiver of such performance by the HOA, or a waiver of any subsequent breach of the same or any other term, covenant or condition herein contained.

6. BINDING EFFECT AND ASSIGNMENT

2

This Agreement shall be binding on the parties hereto, their respective successors and assigns and shall be deemed to constitute a covenant running with the Property. The HOA and any such successor and assign shall be jointly and severally liable for pcrfonnancc of this Agreement. No assignment of the rights or obligations contained within this Agreement arc permitted without the written consent of the City.

7. ENTIRE AGREEMENT

This Agreement shall constitute the entire agreement between the parties. No subsequent amendment hereto shall be valid unless made in writing· and properly executed by the parties hereto.

8. NOTICE

Any notice given under the tcnns of this Agreement shall be made in writing, and shall be deemed made upon personal service or upon mailing by United States Mail, postage prepaid and addressed as follows:

City Manager City of Evans 1100 3 7'h Street Evans, Colorado 80620

Ashcroft Heights 446 E. 4th Street Loveland, Colorado 80537

9. APPLICAPABLE LAW, JURISDICTION, VENUE AND SEVERABILITY

This Agreement is to be governed and construed according to the laws of the State of Colorado. Any action or claim filed to enforce this Agreement or relating directly or indirectly to the provisions, performance or enforcement of this Agreement shall be filed in the District Court of Weld County, State of Colorado. In the event that any provision of this Agreement is held to be in violation of the City's ordinances or the laws of the State of Colorado or the United States and thereby rendered unenforceable, such unenforceable provision shall be ineffective without invalidating the remaining provisions of this Agreement.

ASHCROFT HEIGHTS HOMEOWNERS ASSOCIATION

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CITY OF EV ANS, COLORADO

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1.5.3 BID SCHEDULE: ASHCROFT HEIGHTS CHANNEL DROP STRUCTURES RECONSTRUCTION

Item I Description Quantitv I Units UnitCost I Total ASHCROFT HEIGHTS CHANNEL DROP STRUCTURES RECONSTRUCTION

1 IMOBILIZATION / DEMOBILZATION I 1 I LS S 4,285.55 s 4,285.55 Mobilization I S 4,285.55

DROP STRUCTURE #1 2A SALVAGE & REPLACE EXISTING RIP-RAP 9 CY $ 29.31 $ 263.79 2B ECOLOGY BLOCKS 15 EA s 98.48 s 1,477.20 2C GROUT CUTOFF WALL. 4' DEEP X 8" TO 14" WIDTH 40 LF $ 40.78 $ 1,631.20 20 GROUTED RIP-RAP. 12" LAYER OF D50=12" ROCK 47 SY s 92.72 s 4.357.84 2E RIP-RAP BLANKET. INCLUDING SALVAGED MATERIALS. 14" THICK. D50=8" 52 SY $ 57.76 $ 3,003.52

DROP STRUCTURE #1 SUBTOTAL $ 10,733.55

DROP STRUCTURE #2 3A SALVAGE & REPLACE EXISTING RIP-RAP 10 CY $ 29.31 s 293.10 38 ECOLOGY BLOCKS 30 EA s 98.48 s 2,954.40 3C GROUT CUTOFF WALL. 4' DEEP X 8" TO 14" WIDTH 40 LF $ 40.78 s 1,631.20 3D GROUTED RIP-RAP. 12· LA YER OF D50= 12" ROCK 49 SY $ 11008 s 5,393.92 3E RIP-RAP BLANKET, INCLUDING SALVAGED MATERIALS. 14" THICK. 050=8" 79 SY $ 47.69 s 3,767.51


DROP STRUCTURE #3 4A SALVAGE & REPLACE EXISTING RIP-RAP 9 CY $ 29.31 $ 263.79 48 ECOLOGY BLOCKS 30 EA $ 98.48 s 2,954.40 4C GROUT CUTOFF WALL. 4· DEEP X 8" TO 14" WIDTH 38 LF $ 42.93 $ 1,631.34 40 GROUTED RIP-RAP. 12" LAYER OF D50=12" ROCK 50 SY $ 124.85 $ 6,242.50 4E RIP-RAP BLANKET INCLUDING SALVAGED MATERIALS, 14" THICK. D50=8" 74 SY $ 52.28 $ 3 868.72


DROP STRUCTURE #4 5A SALVAGE & REPLACE EXISTING RIP-RAP 9 CY $ 29.31 s 263.79 58 ECOLOGY BLOCKS 30 EA $ 98.48 $ 2,954.40 5C GROUT CUTOFF WALL. 4' DEEP X 8" TO 14" WIDTH 36 LF $ 42.97 $ 1,546.92 5D GROUTED RIP-RAP, 12" LAYER OF D50•12" ROCK 45 SY $ 104.59 $ 4,70655 SE RIP-RAP BLANKET, INCLUDING SALVAGED MATERIALS. 14" THICK. D50=8" 77 SY $ 44.77 $ 3,447.29

DROP STRUCTURE #4 SUBTOTAL $ 12,91895

DROP STRUCTURE #5 SA SALVAGE & REPLACE EXISTING RIP-RAP 9 CY $ 29.31 $ 263.79 6B ECOLOGY BLOCKS 26 EA $ 98.48 $ 2,560.48 6C GROUT CUTOFF WALL, 4' DEEP X 8" TO 14" WIDTH 36 LF $ 42.97 $ 1 548.92 6D GROUTED RIP-RAP 12" LAYER OF 050=12" ROCK 44 SY s 116.86 $ 5,14184 6E RIP-RAP BLANKET. INCLUDING SALVAGED MATERIALS. 14" THICK. D50•8" 66 SY $ 42.27 $ 2,789.82

DROP STRUCTURE #5 SUBTOTAL $ 12 30285

DROP STRUCTURE #8 7A SALVAGE & REPLACE EXISTING RIP-RAP 9 CY $ 29.31 $ 263.79 78 ECOLOGY BLOCKS 26 EA $ 98.48 $ 2 560.48 7C GROUT CUTOFF WALL 4' DEEP X 8" TO 14" WIDTH 36 LF s 42.97 $ 1 546.92 70 GROUTED RIP-RAP 12" LA YER OF D50= 12• ROCK 44 SY $ 101.89 $ 4483.16 7E RIP-RAP BLANKET. INCLUDING SALVAGED MATERIALS. 14" THICK. 050•8" 86 SY $ 42.27 $ 2 789.82

DROP STRUCTURE #6 SUBTOTAL $ 11,64417

CHANNEL RESTORATION 8 IMPORT BORROW 900 I CY IS 24.15 $ 21735.00 9 EROSION CONTROL BLANKET 1.700 SY s 2.90 $ 4930.00 10 HYDROSEED & MULCH 0.25 ACRE $ 7,828.84 s 1 957.21

CHANNEL RESTORATION SUBTOTAL $ 28.622.21 NOTE TO BIDDERS: Total S 109.508.16

X Bid winner will be based on the Total Bid. X Placing ecology blocks includes all excavation, grading, compaction of existing soils for bedding minimum 6" depth at 95% relative density, backfill and compaclion X Grout culoff walls are unreinforced and may be 3,500 psi concrete or grout poured against native soils or with kicker/looter X The contractor shall be responsible for damage or disturbances to any existing improvemenls in lhe area of construction including. but not

limited to, sprinkler systems, adjoining roadway asphalt. existing concrete pathway/ curt> & gutter and existing grasses. This work shall be incidental 10 conslruction X lmpon Borrow - Soil capable of suppor1ing nalive seed planting. preferrably Unified Soil Classification "CL· X Erosion Control Blanket - Per UDFCD DCM Vol 3, EC-6 & Table RECP-1: • Erosion Coolrol Blanket & Open Weave Texble - 36 month expected longevity X Unit Price descriptions are as follows: LS= Lump Sum; EA• Each; SY= Square Yard: CY • 27 Cubic Feet; 1 TON= 2000 LBS; Acre=43.560SF

The undersigned, n awarded the Contract. at lhe prices shown in the bid, agrees to complete the worl< within Thirly (30) woncing days after the Notica to Proceed is issued.

Dale

Official Address· Golt&l;leel 2150 W 6th Ave Suite G Broomfield CO 80020

9/24/2019

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Company Colt & Steel Corp

----- :y..,, }-./ •. ,. Signature

Estimator Tille



AGENDA ITEM: 9.F

SUBJECT: Consideration of Ordinance Number 706-19 An Ordinance Amending the City Code Regarding the Offense of Criminal Trespass


Rick Brandt, Chief of Police

Scott Krob, City Attorney

AGENDA ITEM DESCRIPTION: The existing Evans City Code makes it a criminal offense (second degree criminal trespass) for

someone to go upon the property of another person without permission, if that property is

“enclosed”, but is somewhat unclear regarding property belonging to another that is not enclosed.

This proposed amendment makes it clear that it is a criminal offense (third degree criminal

trespass) to go onto the property of another person without permission, even if the property is not

enclosed.

FINANCIAL SUMMARY: No financial impact is anticipated

RECOMMENDATION: Staff recommends approval of the ordinance

SUGGESTED MOTIONS: I move to approve Ordinance No. 706-19

ATTACHMENTS: Ordinance Number 706-19


ORDINANCE NO. 706-19

AN ORDINANCE AMENDING SECTION 9.24.050 OF THE EVANS MUNICPAL

CODE TO CLAIRIFY ELEMENTS OF CRIMINAL TRESPASS

WHEREAS, the City Council of the City of Evans, Colorado (the “City Council”),

pursuant to Colorado statute and the Evans City Charter, is vested with the authority of

administering the affairs of the City of Evans, Colorado (the “City”); and

WHEREAS, City staff periodically reviews and recommends to City Council

revisions to the City of Evans Municipal Code (the “Code”) in order to clarify or update

sections of the Code; and

WHEREAS, Section 9.24.050 concerning criminal trespass, previously limited

criminal trespass to second degree criminal trespass in instances where a person unlawfully

enters or remains inside an enclosed premise or common areas of certain non-residential

areas; and

WHEREAS, the City intends to expand the municipal criminal trespassing offense

to include third degree trespassing when a person unlawfully enters or remains in or upon

the premises of another, not necessarily limited to an enclosed area; and

WHEREAS, the City desires to add subsection B to Section 9.4.050 of the Evans

Municipal Code to include third degree criminal trespass.

NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE

CITY OF EVANS, COLORADO AS FOLLOWS:

1. Section 9.24.050 shall be amended by removing the strikethrough language and

adding the underlined language, including subsection B, to read in its entirety as follows:

9.24.050 – Criminal Trespass.

A. A person commits the crime of second degree criminal trespass if he or she

unlawfully enters or remains in or upon premises of another which are enclosed in a

manner designed to exclude intruders, or which are fenced; of or if such person

knowingly and unlawfully enters or remains in or upon the common areas of a hotel,

motel or condominium or apartment building.

B. A person commits the crime of third degree criminal trespass if such person

unlawfully enters or remains in or upon premises of another.

2. Severability. If any article, section, paragraph, sentence, clause, or phrase of this

Ordinance is held to be unconstitutional or invalid for any reason such decision shall not

affect the validity or constitutionality of the remaining portions of this Ordinance. The

City Council hereby declares that it would have passed this ordinance and each part or parts

thereof irrespective of the fact that any one part or parts be declared unconstitutional or

invalid.

3. Repeal. Existing ordinances or parts of ordinances covering the same matters

embraced in this ordinance are hereby repealed and all ordinances or parts of ordinances

inconsistent with the provisions of this ordinance are hereby repealed except that this repeal

shall not affect or prevent the prosecution or punishment of any person for any act done or

committed in violation of any ordinance hereby repealed prior to the effective date of this

ordinance.

INTRODUCED AND PASSED AT A REGULAR MEETING OF THE CITY

COUNCIL OF THE CITY OF EVANS ON THIS ____TH DAY OF ____________,

2019.


__________________________________ BY: ______________________________


PASSED AND ADOPTED ON A SECOND READING THIS ___ DAY OF

____________, 2019.


__________________________________ BY: ______________________________


City Managers Weekly City Council Update September 27, 2019 Communications • Staff produced PowerPoint for State of the City

• Staff produced video for State of the City • Staff produced written article for State of the City • Staff launched Evans PD Twitter account

Human Resources/Risk Management

Staff continues to spend a significant amount of time on recruitment, selection and placement. Listed below is a summary of recent progress and upcoming activity.

• Video Testing and Oral Board interviews were conducted last week for the POST certified Police Officer vacancies and the next phase of the process is underway with top candidates.

• Michael Schluter has filled the Seasonal Code Enforcement Officer and began his first day on September 18.

• John Martinez filled the Parks Maintenance Technician position and began his first day on September 19.

• Assistant Wastewater Superintendent applications are currently being screened. • Video Testing is scheduled for next week for the Police Recruit positions. • Interviews are being scheduled on October 1 for the Assistant City Attorney

vacancy. • Interviews for the PW Maintenance Technician positions are scheduled for next

week. • Staff continues to recruit for a part-time custodian and various recreation

positions.

Recreation

Planning

Neighborhood Services

• Seasonal Code Enforcement Officer training was completed early this week, and proactive enforcement of nuisance code violations is underway.

• Preparations for the cleanup event were made including placement of station signs. Traffic Impacts/ Closures

• Staff is waiting to hear from XCEL about streetlight installations, which will create short term one lane closures during the installation on 35th Avenue in Mid-October.

• 37th St. Utility Project (Sanitary sewer installation, 17th Ave. to 11th Ave.) Traffic control measures have been removed, and traffic returned to normal the week of Sept. 23. (Waterline installation, 23rd Ave. to 17th Ave.). Traffic control measures allowing for one lane of east bound and west bound traffic will continue east of 23rd Avenue.

• 49th St. Aerial Sewer Crossing Replacement – Traffic control devices set up Sept. 19-20. Sept. 23, start of one lane closure with flaggers with a full street closure scheduled for 10:00 am to facilitate removal of ex. sewer crossing, full closure anticipated for four (4) hours on Friday 9/27.

37th Street Utility Improvement Project

• Sanitary Sewer - Two remaining connections to existing lines will occur in October after conclusion of the Evans Ditch water season

• The waterline installation project has started at the intersection of 23rd Ave./37th St. and is proceeding east.

35th Ave Widening

• We are waiting on the light poles for the east side that is scheduled to occur in mid October

• Irrigation work and planting will be occurring through the end of next week. This has been delayed by the contractor having to replace some electric work they had already completed. This is delaying completion of the sidewalk.

• We are developing a punch list and working with the contractor and streets to finalize the project and remove some old striping that is no longer neede on the north side of the intersection.

• A walk through of the project will occur in the near future. 31st Street Access Improvements

• Storm sewer is mostly complete with inlets to be completed. we are expecting completion of curb installation this week and sidewalk next week

• Plans for the Kum & Go Access are approved and out to bid.

• We have coordinated staking the access with Kum & Go to make sure it drains properly.

• All the curb, gutter and sidewalk should be completed this week. • Sturgeon Electric and Comcast are on site this week to underground the electric

and cable lines so that the power pole in the middle of the new road can be removed and paving can commence.

Engineering • 2019 Asphalt Patch Project construction Began September 3rd. Work has progressed to the Ashcroft Height’s Subdivision on Cody Avenue and Santa Fe Drive.

• Staff is working on preparing the 2019 Pavement Marking Project. • Staff is working on the development of an RFQ for Construction Manager at Risk

(CMAR) teams to design / construct complicated drainage (and in the future others) projects

• Staff will investigate painting cross walks along Florence Avenue near Ann Heiman as part of the 2019 Pavement Marking Project.

• Staff is planning to coordinate traffic calming designs for the 4 elementary schools as problems at these locations are being brought to our attention by neighbors around the schools. We will meet with the respective principals and Evans PD to coordinate over the next few weeks.

• Staff is working with Greeley/GET to look at the intersection of 32nd Street and 11th Avenue to see if we can reduce the number of traffic signal cycles that the GET bus 5 must wait to make a left-hand turn to go north on 11th Avenue.

• Staff received seven bids for the Ashcroft Channel upgrades ranging from $109,508.16 to $327,540.50. Staff is reviewing the three (3) low bidders and will make a recommendation for the 10/1/2019 City Council meeting

• Staff continues to work on development reviews as they are received. • Staff is coordinating signal timing with Greeley and Kellar Engineering for the

proposed traffic signal at 34th St and 35th Avenue. Staff has received updated plans from Kellar and will review and work with Kellar to finalize the plans and get them ready for bidding in November/ Dececember.

• Evans Ditch flume project – Staff is reviewing consultants report and will prepare a recommended alternative to proceed with a final design.

• 49th St. Sanitary Sewer Replacement project – The updated construction schedule calls for a start on September 18 and completion on October 11, 2019. The crane will be delivered on Friday 9/27. Work began on the demolition of the existing pipe this week.

• Neville’s Crossing Non-Potable Direct Supply - Planning and design work in progress for a connection of the City’s potable water supply to the non-potable pump station. Purpose is to increase the non-potable pressure during the shoulder seasons.

• Water Efficiency Report – Staff continues to collect and forward data to Clearwater Solutions for their use in preparation of the Water Efficiency Report

• 17th Ave. Waterline Installation and the Bay at the Landings Inlet Replacement. Contracts were sent to Coffey Engineering and Surveying this week. We anticipate kick off meeting the week of October 7th.

• 37th St. Overlay Project – Staff is preparing a Request for Proposals for the preparation of construction plans and bidding documents for the pavement rehabilitation of 37th St. from 23rd Ave. to Hwy 85 the continuing east of 85 to the railroad tracks.

• 37th St. Storm Sewer Extension from State St. to Boulder – Staff is discussing existing storm sewer infrastructure within the work zone with the consultant for the most beneficial connection of the proposed extension.

• Chip sealing operations began on 11th Avenue and should be completed in about two weeks.

Parks • Staff performed an interment at the Cemetery on 9/26/19. • Staff continue with the implementation of Baseline Irrigation central control

system. • Staff switched all GLIC fed irrigation systems to potable water. • Turf and native mowing are on schedule.

PW Operations • Staff are preparing for the first weekend of City Clean-up. • Staff continue with street sweeping. • Staff are replacing damaged and faded street signs. • GLIC has shut down for the season and staff have switched those systems back to

potable water. • Staff completed 15 work orders and responded to 10 phone inquiries for items

related to water meters, high usage and new meter installation. Wastewater Operations

• Staff continue to hydro clean the sanitary sewer line in the Sunny View neighborhood.

• Staff put a third clarifier in service at the treatment plant to help combat slow solids settling.

• Staff participated in a 1-year landscaping warranty walk. • Seasonal grounds maintenance is ongoing. • The Ashcroft Draw aerial crossing sewer line replacement project is underway and

staff has been assisting as required.

AGENDA City Council Regular Meeting€¦ · 4. RECOGNITION A. In Recognition of Accomplishment: Commander Dan Ranous Graduation from the FBI National Academy 5. AUDIENCE PARTICIPATION

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