Public comments or dialogue from the audience are not allowed regarding specific agenda topics unless requested by the Board Chairperson; however, an opportunity for public input is available at the beginning of each meeting during Delegations and Petitions. AGENDA CHIPPEWA VALLEY TECHNICAL COLLEGE DISTRICT BOARD ORGANIZATIONAL AND REGULAR BOARD MEETING DATE: Monday, July 13, 2015 TIME: 12:00 p.m. – Organizational/Regular Meeting LOCATION: Chippewa Valley Technical College – RCU Community Center 620 West Clairemont Avenue Eau Claire WI 54701 Call to Order The following statement will be read: “I wish to call the organizational and regular meeting of the Chippewa Valley Technical College District Board to order. This is an open meeting with notices mailed to the news media and other interested parties and posted at the Chippewa Valley Technical College campuses/centers in Chippewa Falls, Eau Claire, Menomonie, River Falls, and Neillsville on July6, 2015.” 1. Roll Call: Ron Bartels, Colleen Bates, Dawn Garcia, Ramona Mathews, Daniel Ostermann, Russell Ratsch, Paul Schley, Gwen Southard, and John Walton. 2. Review and Approval of Agenda Organizational Meeting A. Oaths of Office – Russell Ratsch, Paul Schley, Gwen Southard page(s) 4 B. Election of Officers page(s) 5-6 (1) Chairperson (2) Vice-Chairperson (3) Secretary (4) Treasurer C. Public Depository Designation page(s) 6 D. Board Memberships page(s) 7 (1) Association of Community College Trustees (ACCT) (2) Wisconsin Technical College District Boards Association (3) Alliance for Strong Communities E. Representatives for Committees of the WTC District Boards Association page(s) 7-10 (1) Board of Directors – No Appointment (Mathews, President) (2) Standing Committees
58
Embed
AGENDA CHIPPEWA VALLEY TECHNICAL COLLEGE … · 620 West Clairemont Avenue . ... (ACCT) (2) Wisconsin Technical ... National Association, qualified as a public depository under Chapter
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Transcript
Public comments or dialogue from the audience are not allowed regarding specific agenda topics unless requested by the Board Chairperson however an
opportunity for public input is available at the beginning of each meeting during Delegations and Petitions
AGENDA CHIPPEWA VALLEY TECHNICAL COLLEGE DISTRICT BOARD
ORGANIZATIONAL AND REGULAR BOARD MEETING
DATE Monday July 13 2015
TIME 1200 pm ndash OrganizationalRegular Meeting
LOCATION Chippewa Valley Technical College ndash RCU Community Center 620 West Clairemont Avenue Eau Claire WI 54701
Call to Order
The following statement will be read ldquoI wish to call the organizational and regular meeting of the Chippewa Valley Technical College District Board to order This is an open meeting with notices mailed to the news media and other interested parties and posted at the Chippewa Valley Technical College campusescenters in Chippewa Falls Eau Claire Menomonie River Falls and Neillsville on July6 2015rdquo
1 Roll Call Ron Bartels Colleen Bates Dawn Garcia Ramona Mathews Daniel Ostermann Russell Ratsch Paul Schley Gwen Southard and John Walton
2 Review and Approval of Agenda
Organizational Meeting A Oaths of Office ndash Russell Ratsch Paul Schley Gwen Southard page(s) 4
B Election of Officers page(s) 5-6 (1) Chairperson (2) Vice-Chairperson (3) Secretary (4) Treasurer
C Public Depository Designation page(s) 6
D Board Memberships page(s) 7 (1) Association of Community College Trustees (ACCT) (2) Wisconsin Technical College District Boards Association (3) Alliance for Strong Communities
E Representatives for Committees of the WTC District Boards Association page(s) 7-10 (1) Board of Directors ndash No Appointment (Mathews President)
G Board StructureMonthly Meeting DateTimeAgendaLocation page(s) 7
H Annual Board Retreat page(s) 7
I Annual Board Evaluation
Regular Board Meeting
3 Delegations and Petitions
4 ReportsForums
SUGGESTED RESOLUTIONS page(s) 11-12
5 Consent Agenda - The following matters may be acted upon by the Board utilizing a single vote Individual items which any Board member wishes to address in greater detail or as a separate item on the regular agenda may be removed from the Consent Agenda upon request
A Minutes of the Regular Board Meeting of June 18 2015 page(s) 13-18
B Personnel Matters 1) Employment
Adjunct Instructors as listed page(s) 19 Julie Furst-Bowe Vice President of Instruction 81715 Melissa Henderson Radiography Instructor 8515 Hope Saeger Nursing Instructor 8315 Rachel Swatloski Success Coach-ACT for Healthcare 61515
A Approval of Resolution Awarding the Sale of $1500000 page(s) 31-43 General Obligation Promissory Notes Series 2015B
B Approval of Three-Year Facility Plan page(s) 44-58
7 Board Chairpersonrsquos Report
A ACCT Annual Conference ndash October 14-17 2015 ndash San Diego CA
B Board Representative for Summer Graduation ndash Thursday July 23 430 pm Memorial High School Auditorium reception immediately following
8 Presidentrsquos Report
A LegislativeCommunity Update
9 Announcements andor Requests
10 PlusDelta Evaluation
11 Adjournment
c Steve Weld Paul Gabriel News Media CVTC District
Posted 7615 Chippewa Valley Technical CollegemdashChippewa Falls Campus Eau Claire Campus Menomonie Campus Neillsville Center and River Falls Campus
Special accommodations for people with disabilities will be made for the Public Board meetings Please call Candy Johnson 715-833-6500 to request accommodations 24 hours in advance of the meeting
Chippewa Valley Technical College 620 West Clairemont Avenue Eau Claire WI 54701 715-833-6500 President Bruce A Barker
SAMPLE ndash SAMPLE ndash SAMPLE ndash SAMPLE
OATH OF OFFICE
MEMBER OF THE DISTRICT BOARD
CHIPPEWA VALLEY TECHNICAL COLLEGE Eau Claire
STATE OF WISCONSIN ) ) ss
COUNTY OF EAU CLAIRE)
I the undersigned who have been appointed to the office of Technical College
District Board Member for the Chippewa Valley Technical College but have not yet
entered upon the duties thereof swear that I will support the Constitution of the United
States and the Constitution of the State of Wisconsin and will faithfully discharge the
duties of said office to the best of my ability So help me God
Signature
Name of Board Member
Subscribed and sworn to before me this ___ day of ________ 2015
Notary Public Wisconsin My commission expires___________________
B ndash Election of Officers
(1) Chairperson nominated as chairperson
moved seconded by that nominations be closed and that a unanimous ballot be cast for as chairperson of the Board
OR
nominated as chairperson nominated as chairperson nominated as chairperson moved that nominations for chairperson be closed
Seconded by
(2) Vice-Chairperson nominated as vice chairperson
moved seconded by that nominations be closed and that a unanimous ballot be cast for as vice chairperson of the Board
OR
nominated as vice-chairperson nominated as vice-chairperson nominated as vice-chairperson moved that nominations for vice-chairperson be closed
Seconded by
(3) Secretary nominated as secretary
moved seconded by that nominations be closed and that a unanimous ballot be cast for as secretary of the Board
OR
nominated as secretary nominated as secretary nominated as secretary moved that nominations for secretary be closed
Seconded by
(4) Treasurer nominated as treasurer
moved seconded by that nominations be closed and that a unanimous ballot be cast for as treasurer of the Board
OR
nominated as treasurer nominated as treasurer nominated as treasurer moved that nominations for treasurer be closed
Seconded by
C ndash Public Depository Designation
Motion by __________ seconded by _________ that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that US Bank National Association qualified as a public depository under Chapter 34 of the Wisconsin Statutes shall be and is hereby designated until further action as a public depository for all public monies into the hands of the treasurer of the Chippewa Valley Technical College District Eau Claire County State of Wisconsin and
BE IT FURTHER RESOLVED that withdrawal or disbursement from the above-named depository shall be as provided in s66042 of the Wisconsin Statutes that in accordance therewith all checks shall be signed by the following persons Chairperson Treasurer and ___________________ Secretary and shall be so honored and
BE IT FURTHER RESOLVED that in lieu of their personal signature(s) the following facsimile signatures which have been adopted by them as shown below s s s may be affixed on such order check(s) that the above-named depository shall be fully warranted and protected in making payment on any order check bearing such facsimile(s) notwithstanding that the name may have been placed thereon without the authority of the designated person or persons and
BE IT FURTHER RESOLVED that a certified copy of this resolution shall be delivered to the above-named depository and said depository may rely on this resolution until changed by lawful resolution and a certified copy of such resolution has been given to the Cashier of the above-named depository
D ndash Board Memberships (1) Association of Community College Trustees (ACCT) (2) Wisconsin Technical College District Boards Association (3) Alliance for Strong Communities
E ndash Representatives for Committees of WTC District Boards Association
(1) Board of Directors Delegate - NO APPOINTMENT Mona Mathews serves as President
(2) Standing Committees (See committee descriptions on pages 8-10)
F ndash CVTC Foundation Board Liaison 2014-2015 Liaison ndash Dan Ostermann 2015-2016 ___________________________________
G ndash Monthly Meeting DateTimeAgendaLocation
2014-2015 3rd Thursday of the Month (530 pm) 2015-2016 __________________________________
I ndash Annual Board Retreat
District Boards Association Standing Committees
a Bylaws Policies and Procedures The Bylaws Policies and Procedures Committee as set forth in Article IX of the Bylaws reviews the Associations Bylaws Policies and Procedures and recommends changes to the Board of Directors when appropriate
The Committee has additional specific assignments 1) At the Board of Directors request develop a select list of major
issues on which the Board of Directors may request member consideration
2) At the request of the Board of Directors committee chair or an individual unit member of the Association review a proposed resolution or proposed change in the corporate bylaws policies or procedures for the purpose of recommending whether the proposed language will accomplish the desired effect andor whether the proposed change would require amendment of any other portion of the corporate bylaws policies or procedures
b Legislative The legislative Committee has the following objectives
1) Serve as the cornerstone of the Associations legislative interaction 2) Review analyze and recommend positions on state and federal
legislation 3) Communicate with other Association members college presidents
and Wisconsin Technical College System Board on specific position and action required onby a bill
4) Develop and maintain effective relations with state and federal legislators
5) Provide information and coordinate activities for individuals who will testify when necessary
6) Coordinate with other groups on joint legislative efforts
C Program The Program Committee will assist in establishing the quarterly in-service programs
1) Research and identify in-service needs of the Wisconsin Technical College District Boards Association
2) Establish an annual in-service topic agenda 3) Assist and advise the staff in planning and developing the quarterly
in-service programs 4) Evaluate the effectiveness of the Associations in-service programs
d Human Resources The Human Resources Committee has responsibility for
1) Reviewing labor-related legislation that affects member districts 2) Creating a coordinated bargaining focus for member districts 3) Serving as the catalyst in group goal setting and the
implementation of bargaining strategies 4) Serving as the vehicle to better educate district board members on
labor negotiations and labor relations 5) Developing cost containment strategies and alternatives 6) Promoting effective faculty and staff recruitment and retention
strategies to meet technical college human resources needs in an increasingly competitive labor market
e MarketingPublic Relations amp Awards The MarketingPublic Relations amp Awards Committee has responsibility for identifying and recognizing
1) Board Member of the Year 2) Technical Education Champion (TECh) Award recipients 3) Media Award recipients 4) Legislator recognition 5) Outgoing officers 6) Other individuals who have contributed to vocational technical and
adult education Wisconsin Technical Colleges and the Wisconsin Technical College District Boards Association and
7) Distinguished Alumni of the Year
The Committees role includes marketing and public relations with the expressed purpose of serving as the coordinating vehicle with the Systems Statewide Marketing Committee The Committee is also charged with marketing the Wisconsin Technical College District Boards Association to district board members and through Association activities the Committee makes the public aware of the benefits of the Wisconsin Technical College System
f lnterdistrictlnteragency Cooperation The lnterdistrictlnteragency Cooperation Committee has the following purposes
1) To promote a dialog among district boards concerning multipleshydistrict policy andor program initiatives that best promote the mission of Wisconsin Technical Colleges
2) To promote identification of and education about initiatives that will likely result in significant resource savings if pursued on a multipleshydistrict basis or between districts and external agencies or other partners
3) To realize the leverage presented by pooled purchasing across districts or in conjunction with other agencies or partners without eroding district-level decision making and control concerning such purposes
4) To identify and promote opportunities in furtherance of the Technical Colleges missions that take advantage of cross-agency partnerships
5) To share knowledge among AssociatiQn members concerning best practices and new ways of doing business while maximizing the good stewardship of college resources
SUGGESTED RESOLUTIONS ndash ORGANIZATIONAL AND REGULAR MEETING ndash 71414
C ndash Public Depository Designation
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that US Bank National Association qualified as a public depository under Chapter 34 of the Wisconsin Statutes shall be and is hereby designated until further action as a public depository for all public monies into the hands of the treasurer of the Chippewa Valley Technical College District Eau Claire County State of Wisconsin and
BE IT FURTHER RESOLVED that withdrawal or disbursement from the above-named depository shall be as provided in s66042 of the Wisconsin Statutes that in accordance therewith all checks shall be signed by the following persons Chairperson Treasurer and ___________________ Secretary and shall be so honored and
BE IT FURTHER RESOLVED that in lieu of their personal signature(s) the following facsimile signatures which have been adopted by them as shown below
s s s
may be affixed on such order check(s) that the above-named depository shall be fully warranted and protected in making payment on any order check bearing such facsimile(s) notwithstanding that the name may have been placed thereon without the authority of the designated person or persons and
BE IT FURTHER RESOLVED that a certified copy of this resolution shall be delivered to the above-named depository and said depository may rely on this resolution until changed by lawful resolution and a certified copy of such resolution has been given to the Cashier of the above-named depository
Item 5 ndash Consent Agenda
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the following consent agenda items are approved as presented and recommended
Minutes of the June 18 2015 Regular meeting
Personnel Matters ndash Employment Adjunct Instructors as listed Julie Furst-Bowe Vice President of Instruction 81715 Melissa Henderson Radiography Instructor 8515 Hope Saeger Nursing Instructor 8315 and Rachel Swatloski Success Coach-ACT for Healthcare 61515 Retirements Roxanne Gilbertson Office Assistant-Human Resources 71715
Financial Report Payroll Direct Deposit in the amount of $164165058 Accounts Payable Checks in the amount of $388797384 Refund in the amount of $35321431 Bank Transfers in the amount of $180854313 and Direct Deposit Travel in the amount of $5024591 drawn on the Chippewa Valley Technical College District for the various amounts and the Financial Reports for June 2015 as presented
Twenty-five (25) contracts for services are approved as recommended and presented on the attached list
Item 6A ndash Approval of Resolution Awarding the Sale of $1500000 General Obligation Promissory Notes Series 2015B
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the Resolution Awarding the Sale of $1500000 General Obligation Promissory Notes Series 2015B be approved as presented
Item 6B ndash Approval of Three-Year Facility Plan
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED that the Chippewa Valley Technical College District Board approves the three-year facility plan as presented and also approves submitting the plan to the Wisconsin Technical College System State Board as required by Administrative Bulletin 04-01
ITEM 5A ndash MINUTES
PUBLIC HEARING AND REGULAR MEETING OF THE CHIPPEWA VALLEY TECHNICAL COLLEGE DISTRICT BOARD
CVTC Business Education Center ndash Room 100A
June 18 2015
The Public Hearing was called to order at 530 pm by Chairperson Ramona Mathews She indicated that the purpose of the public hearing is to provide the public with an opportunity to react to the budget that has been prepared by the CVTC District Board administration faculty and staff
Present Ron Bartels Colleen Bates Dawn Garcia Ramona Mathews Daniel Ostermann Russell Ratsch Gwen Southard Jennifer Vogler Bruce Barker Tom Huffcutt Candy Johnson Margo Keys Lynette Livingston Jon Brutlag Paul Schley Lisa Voisin Kirk Moist Tracy Drier Tom Lange Pam Haller Tam Burgau Andrew Dowd and Terry Nichols
Dr Dickens reviewed the strategic goals for FYrsquo16 quality program alignment student success cohesive culture and business and community partnerships
Mr Moist reviewed the FYrsquo16 budget and discussed the various revenue sources He indicated CVTC is receiving $18322299 in property tax relief from Act 145 our total tax levy is $19134193 which is an increase of $350000 over FYrsquo15 Property taxes on a $100000 house increased 12 centsmdashfrom $8962 to $8974 He indicated the Residential Construction program (funded by a GPR grant) is returning to River Falls A new Organizational Leadership program is starting in the fallmdashit will be delivered in one-credit four-week blocks online Due to a decrease in FTEs there are some reductions programs and staffing that will occur
The public hearing adjourned at 612 pm
The regular board meeting was called to order at 612 pm by Chairperson Ramona Mathews She indicated with was an open meeting with notices mailed to the news media and other interested parties and posted at the Chippewa Valley Technical College campusescenters in Chippewa Falls Eau Claire Menomonie River Falls and Neillsville on June 17 2015
1 Roll Call Present Ron Bartels Colleen Bates Dawn Garcia Ramona Mathews Daniel Ostermann Russell Ratsch Gwen Southard and Jennifer Vogler Absent John Walton
Also present Bruce Barker Tom Huffcutt Candy Johnson Margo Keys Lynette Livingston Jon Brutlag Paul Schley Lisa Voisin Kirk Moist Tracy Drier Tom Lange Pam Haller Tam Burgau Andrew Dowd and Terry Nichols
2 Mr Barker indicated that in the personnel matters in the consent agenda Erick Hassel is incorrectly listed as a resignation His status is a layoff effective 123115 Mr Ostermann indicated that in the May 21 2105 minutes Mr Bartels first name is misspelled Motion by Ms Vogler seconded by Ms Garcia to approve the agenda as amended Ayes All Nays None Motion carried
3 There were no reports or forums
4 Mr Brutlag thanked Ms Vogler for her service on the board and wished her luck in the Nicolet district He indicated that in the May minutes there was a statement that unions didnrsquot exist anymore at CVTC He clarified that to say unions still exist but they chose not to certify or bargain He brought forth a concern about language in the nonrenewal notices regarding layoff vs resignation He thanked the board members for their service
5 Motion by Ms Garcia seconded by Mr Ratsch that the following resolution be adopted (as amended)
Minutes of the May 21 2015 Regular meeting (amended to read ldquoRonrdquo Bartels not ldquoRongrdquo Bartels)
Personnel Matters Employment Adjunct Instructors as listed Gina Bloczynski Nursing Instructor 8315 Justin Borgwardt Residential Construction Instructor 7115 Jeffrey Pepper Organizational Leadership Instructor 7115 Joel Raney Faculty Developer 7615 Shayne VanderBent Marketing Outreach Coordinator 52615 and Kelly Wenzel Nursing Instructor 8315 Resignations Christine Eggers Nursing Assistant Instructor 8115 Erick Hassel Auto Collision and Repair Instructor 123115 (amended to layoff not resignation) Joe Kauffman Financial Aid Manager 71715 and Jon Wantoch Agriscience Instructor-Agronomy 63015 Retirement Diane Peterson Life Science Instructor 63015
Financial Reports Payroll Direct Deposit in the amount of $266023970 Accounts Payable Checks in the amount of $193095434 Refunds in the amount of $11387217 Bank Transfers in the amount of $201943680 and Direct Deposit Travel in the amount of $8224602 drawn on the Chippewa Valley Technical College District for the various amounts and the Financial Reports for May 2015 as presented
Eleven (11) contracts for services are approved as recommended and presented on the attached list Ayes All Nays None Motion carried
6 Action Items
A Lisa Voisin Director from Robert W Baird reported they received seven bids for the $4000000 general obligation promissory notes Series 2015A The winning bid was from Piper Jaffray with an interest rate of 15589 percent This is a good interest rate based on CVTCrsquos Aa1 rating from Moodyrsquos CVTCrsquos debt service rate is at 12 percent which is within board policy of 10 to 15 percent The funds from this borrowing will be used to purchase instructional equipment and facilities improvement Motion by Ms Vogler seconded by Ms Garcia that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the Resolution Awarding the Sale of $4000000 General Obligation Promissory Notes Series 2015A be approved as presented Ayes All Nays None Motion carried
(A true copy of the resolution as adopted is attached hereto and incorporated herein by reference)
B Mr Moist indicated this was the second and final borrowing for the 2015-2016 year He indicated $1200000 will be used to purchase capital equipment and $300000 will be used for facilities improvements Motion by Mr Bartels seconded by Ms Bates that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the Resolution Authorizing the Issuance of Not to Exceed $150000 General Obligation Promissory Notes Series 2015B and Setting the Sale Therefor be approved as presented Ayes All Nays None Motion carried
(A true copy of the resolution as adopted is attached hereto and incorporated herein by reference)
C Mr Moist presented the reserves and designations for FYrsquo16 Motion by Mr Ratsch seconded by Ms Bates that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the following reserves and designations are hereby created and authorized for Fiscal Year 2016
GENERAL FUND Reserve for Encumbrances - a reserved portion of the fund balance equal to the outstanding encumbrances as of June 30 2015 which is projected to be $606235 and shall not exceed 10 percent of the budgeted expenditures over the next fiscal year
Designated for Operations - a designated portion of the unreserved fund balance which provides for fluctuations in operating cash balances The reserve will be $9662746 as of June 30 2015 A portion of this in the amount of $634034 has been earmarked to establish a reserve when the District converts to self-insurance for health
SPECIAL REVENUE FUND ndash NONAIDABLE Reserve for Student Organizations - a reserved portion of the fund balance which has been specified for use in carrying out student-related activities at some future time It is projected to be $915202 as of June 30 2015
Reserve for Student Financial Assistance - a reserved portion of the fund balance which will provide matching funds for student financial aids It is projected to be $19043 as of June 30 2015
CAPITAL PROJECTS FUND Reserve for Encumbrances - a reserved portion of the fund balance equal to the outstanding encumbrances as of June 30 2015 which is projected to be $2118110
Reserve for Capital Projects - a reserved portion of the fund balance for paying the cost of acquiring equipment constructing new buildings and making other capital improvements The reserve will be the remaining fund balance after the
reserve for encumbrances has been finalized It is estimated to be $2494029 as of June 30 2015
DEBT SERVICE FUND Reserve for Debt Service - a reserved portion of the fund balance which will provide for debt obligations maturing prior to January 1 2016 It is projected to be $255756 as of June 30 2015 and shall not exceed 25 percent of the budgeted expenditures over the next fiscal year Ayes All Nays Motion carried
D Mr Barker asked if there were any questions regarding the FYrsquo16 budget that was presented earlier at the public hearing There were no questions Motion by Ms Vogler seconded by Ms Bates that the following resolution be adopted
WHEREAS the notice of the public hearing on the proposed 2015-16 budget of the Chippewa Valley Technical College District was published in the Eau Claire Leader-Telegram on June 3 2015 as a Class I Legal Notice and
WHEREAS the District Board has held pursuant to s 6590 Wis Stats a public hearing on the proposed 2015-16 budget on June 18 2015 in Eau Claire Wisconsin at Chippewa Valley Technical College RCU Community Center (100A) 620 West Clairemont Avenue at 530 pm
NOW THEREFORE BE IT RESOLVED that the Chippewa Valley Technical College District Board hereby adopts pursuant to Wis Adm Code TCS 705 the 2015-2016 District budget by fund type and function within a fund type as stated in the budget document which is hereby made a part of this resolution Ayes All Nays None Motion carried
E Mr Barker indicated that the Foundation Board recently approved new naming rights opportunities for the Energy Education Center The District Board has the final approval Motion by Ms Southard seconded by Mr Ratsch that the following resolution be adopted
WHEREAS Chippewa Valley Technical Collegersquos Commemorative Philanthropic Naming Opportunity Policy allows opportunities to recognize and honor individuals businesses and groups for providing funding to support CVTC buildings facilities rooms and equipment and
WHEREAS the named individuals and organizations are strong supporters of Chippewa Valley Technical College and have pledged amounts toward the Energy Education Center qualifying them for naming opportunities
THEREFORE BE IT RESOLVED by the Chippewa Valley Technical College District Board that in accordance with the Collegersquos Commemorative Philanthropic Naming Opportunity Policy the following naming opportunities are approved as presented
IndividualOrganization EEC Area
CVTC Alumni Association FacultyStudent Interactive Conference Room
Hi-Crush Partners LP Computer Lab 2
The Electric Cooperatives of Wisconsin Smart Grid Control Room
Ayes All Nays None Motion carried
7 Board Chairpersonrsquos Report
A The Boards Association Summer Conference is scheduled for July 16-18 in Janesville Ms Johnson indicated that Ms Mathews Ms Garcia and Mr Ratsch will attend Anyone else interested in attending should let Ms Johnson know as soon as possible
B Ms Mathews asked if the July 13th organizational and regular board meeting could be held earlier in the day The Board agreed to meet at noon on the 13th
8 Presidentrsquos Report
A Dr Keys presented the following report on tuition remission to the Board
OUT-OF-STATE TUITION REMISSION
2014-15 (0615)
District CVTC FTEs Allow Credits
435000 6525
State Requested Actual Credits Name Amount Variance
Country Credits Attempted
No requests
Total 0 $ - 0 0
B Mr Barker reported on the following items
State Budget ndash The State budget has not been passed yet The Joint Finance Committee removed the proposed tuition freeze from the budget they capped outcome-based funding at 30 percent and they delayed action on the System Office shared services proposal
The WTCS presidents met to plan their initiatives for the year Mr Barker is on the External Partnerships Committee and will continue to be the WLDI liaison
Over 160 middle and high school students are enrolled in and attending various Tech Camps
Momentum West sponsored a FAM Tour (FAM = Familiarity) for six members of the Site Selectors Guild Mr Barker spoke to the group at a dinner on how CVTC can help Mr Ostermann attended the closing meeting and said it was an excellent session
On June 15 and 16 80+ CVTC leaders (management staff department chairs and program directors) participated in a strategic planning retreat
The process for finding a Vice President of Instruction is moving along First and second interviews have been held and a decision should be made soon
9 Ms Mathews encouraged Board members to complete the PlusDelta evaluation form
10 There were no announcements or requests
11 Motion by Mr Bartels seconded by Mr Ratsch to adjourn to Executive Session to discuss Wis Stats 1985(1)(c) ndash considering employment promotion compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility (presidentrsquos evaluation) Ayes All Nays None Motion carried The meeting adjourned to closed session at 716 pm
12 The Board returned to open session at 728 pm Motion by Ms Southard seconded by Ms Vogler to adjourn Ayes All Nays None Motion carried The meeting adjourned at 728 pm
Recorded by Submitted by
Candace S Johnson Gwen Southard Secretary Executive Assistant to the President Chippewa Valley Technical College District Board
Date
Chairperson Secretary
ITEM 5B ndash PERSONNEL MATTERS
Chippewa Valley Technical College Adjunct Instructors to be Employed for Classes that Begin
06012015 through 07312015
Anderson Ronald
Baker Juliana
Bieze Andrew
Biluk Evelyn
Briggs William
Christensen Renee
Craker Molly
Eggers Christine
Ferrara Christi
Finstad Denise
Count = 30
Frame Susan
Graese Jody
Hanke James
Kohel Trent
Ledin Nicolas
Lewallen Ryan
Lewis Trenton
Lloyd Karen
Mayer Jill
Meinen Theresa
Michaud Steven
Neibauer Lynette
Neihart John
Quaschnick Walter
Reese Wade
Reidt Chrystal
Shervey Randy
Wagner John
Wantoch Jonathon
Zwiefelhofer Adam
ITEM 5C ndash FINANCIAL REPORTS
CHIPPEWA VALLEY TECHNICAL COLLEGE
063015
PAYROLL
Pay Date Payroll Number Net Pay
Electronic Payments 6122015 12 $ 77240797
Electronic Payments 6262015 13 86924261
Total Net Pay $ 164165058
BANK TRANSFERS
Date Transfer Number Transfer Totals
WDR - Withholdings 612015 3513 $ 6312877
IRS - 941 Deposit 612015 3514 31937366
Special Pay Plan Retirement Trust (Pelion) 612015 3515 484051
US Bank Health Care Spending Contributions 682015 3516 623300
WDR-Wage Attachment Payment 6122015 3517 10478
US Bank Health Care Spending Contributions 6122015 3518 944814
Empower Retirement 6122015 3519 1075527
Mid-America 6122015 3520 2803019
WDR - Withholdings 6152015 3521 6054684
IRS - 941 Deposit 6152015 3522 29962968
Special Pay Plan Retirement Trust (Pelion) 6152015 3523 407943
Minnesota Life Insurance Company 6202015 3524 2045237
WI DOR 6202015 3525 59068
DWD Unemployment Insurance 6232015 3526 195998
Madison National Life 6262015 3527 473457
WDR-Wage Attachment Payment 6262015 3528 8831
US Bank Health Care Spending Contributions 6262015 3529 646914
Empower Retirement 6262015 3530 1075527
Mid-America 6262015 3531 2853019
IRS - 941 Deposit 6292015 3532 35090842
Special Pay Plan Retirement Trust (Pelion) 6292015 3533 427131
WDR - Withholdings 6302015 3534 5686685
Wisconsin Retirement System (WRS) 6302015 3535 50853872
EBC Reimbursements amp Admin Fees for Flex 6302015 3536 820705
Bauer Bui It Tire Center Inc 10341277 16-JUN-15 $1244160 Bell Lumber amp Pole Company 10340719 02-JUN-15 $2948 00 Blackhawk Technical College 10340732 02-JUN-15 $5480 92
FOR VALUE RECEIVED the undersigned sells assigns and transfers unto
(Name and Address of Assignee)
(Social Security or other Identifying Number of Assignee)
the within Note and all rights thereunder and hereby irrevocably constitutes and appoints
______________________________________ Legal Representative to transfer said Note on
the books kept for registration thereof with full power of substitution in the premises
Dated _____________________
Signature Guaranteed
(eg Bank Trust Company (Depository or Nominee Name)
or Securities Firm)
NOTICE This signature must correspond with the
name of the Depository or Nominee Name as it
appears upon the face of the within Note in every
particular without alteration or enlargement or any
change whatever
(Authorized Officer)
43
ITEM 6B ndash APPROVAL OF THREE-YEAR FACILITY PLAN
CHIPPEWA VALLEY TECHNICAL COLLEGE
3 YEAR FACILITIES PLAN
2014-2017
44
Section 1 ndash Executive Summary
The Chippewa Valley Technical College staff meet regularly with representatives of business and industry to identify current and anticipated occupational and workplace trends and with other educational institutions to make the best use of public resources
CVTCrsquos long-range Facilities Plan is flexible as circumstances and situations change in the District the plan is modified to reflect those changes The plan is the blueprint that charts the future course of CVTCs facilities and capital resources The plan specifies the nature of action and it also assigns a priority to each element within it
Strategic facilities planning that supports the Collegersquos business plan has become increasingly critical for long-term financial and organizational well-being It is clear that the facilities need to be managed and upgraded continuously in both the near-term and the long-term if we are to have a meaningful role in helping the College strengthen its mission and undertake new initiatives The facilities long-range planning is to be based on future alternative educational curriculum and instructional program scenarios In deciding on new renovated or leased facilities the needs of the District citizens must be balanced with the program development process and the Collegersquos resources
In the development of facilities for the delivery of College instructional programs and services the following criteria will be used
Facilities will be designed to provide adequate space and flexibility to ensure that needed curriculum service and delivery system modifications can be accommodated New construction and remodeling will be completed on a timely basis
Identify events that would trigger changes in floor-space needs by type and amount and produce an action plan
New construction and remodeling must ensure appropriate data and electrical infrastructures to accommodate computer and related technologies
Areas must be adequate to provide appropriate storage of instructional equipment and to provide for individual student learning space
Open concept construction techniques should be adopted to facilitate future changes in instructional programs and service delivery to improve cost efficiency
Strategically locate student lounge areas and quiet study spaces throughout the campus to better address the needs for part-time commuter students both day and evening and the student population in general
Implementation of the facilities design phase in construction or renovation should occur only after thorough assessment and programming The purpose of this assessment is to recognize the effects of the environment on students staff and the public while also ensuring that the overall facilities master plan complements the college vision student enrollment and the finances of the college
In order to meet the needs of the college and its mission current architectural literature will be consulted for trends in design for educational facilities
CVTC will apply a whole-building approach to sustainability in five areas identified by the US Green Building Council as key for its Leadership in Energy and Environmental Design (LEED) certification sustainable site development water savings energy efficiency materials selection and indoor environmental quality
45
The Facilities staff will develop guidelines and implement a plan for the management of the life cycle of the physical facilities Issues of code compliance applicable standards and government regulations will be addressed
When a project reaches the design phase the project scope and the requirements are already established through the project assessment programming process
The design phase is where most problems are resolved to minimize changes during construction
Proper execution of the programming and the building mechanical system ensures adequate indoor air quality (HVAC) a comprehensive fire protection design ADA compliance adequate lighting provisions for safety and security and space utilization efficiency
During the programming phase the mission the goals and the objectives are identified and decisions are made on how the mission will be accomplished
During 2014-2017 the Chippewa Valley Technical College anticipates potential capital expenditures up to
$ 31593777 for new or additional buildings
$ 6111528 for remodeling of existing buildings
$ 5890000 for capital improvements
Significant projects contemplated during this 3 year planning period include
The addition of an Energy Education Center to provide additional classrooms and instructional labs for expanded program offerings will thereby increase the number of graduates ready to work in energy occupations It provides new labs dedicated to emerging sustainable energy sources and state-of-the-art equipment to teach the skills and competencies needed by the next generation of workers along with needed improvements in the existing building infrastructure
The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants Once curriculum and approvals have been completed final design will determine appropriate location and remodel options
An expansion of the River Falls campus is under consideration There is currently a team in place to study the needs of the local area which will in turn dictate future program offerings The addition would accommodate growing needs to support programs such as Business Management Marketing Management Human Resources and Residential Construction
An upgrade of the Business Education Center HVAC systems serving the east end of the building is being planned
HVAC equipment upgrades security access controlvideo upgrades roof restorations boiler replacements and parking lot repaving are also being planned
46
The majority of the work planned has been identified through the use of the following planning guidelines
Match existing infrastructure (HVAC electrical plumbing structure bay sizes) with requirements of program space needs
Continue development of a building zone concept to strengthen user way-finding efficiency and appropriate relationships of spaces
Avoid major investments in areas of the building that have a less certain future use
This process is a continuation of the multi-phased Facilities Master Plan study that was started in 2001 and updated in 2005 and again in 2012 This living document has been updated to reflect work that has been addressed since the original list of campus deficiencies was developed and also to outline projects planned for the next 3 years
47
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
G Board StructureMonthly Meeting DateTimeAgendaLocation page(s) 7
H Annual Board Retreat page(s) 7
I Annual Board Evaluation
Regular Board Meeting
3 Delegations and Petitions
4 ReportsForums
SUGGESTED RESOLUTIONS page(s) 11-12
5 Consent Agenda - The following matters may be acted upon by the Board utilizing a single vote Individual items which any Board member wishes to address in greater detail or as a separate item on the regular agenda may be removed from the Consent Agenda upon request
A Minutes of the Regular Board Meeting of June 18 2015 page(s) 13-18
B Personnel Matters 1) Employment
Adjunct Instructors as listed page(s) 19 Julie Furst-Bowe Vice President of Instruction 81715 Melissa Henderson Radiography Instructor 8515 Hope Saeger Nursing Instructor 8315 Rachel Swatloski Success Coach-ACT for Healthcare 61515
A Approval of Resolution Awarding the Sale of $1500000 page(s) 31-43 General Obligation Promissory Notes Series 2015B
B Approval of Three-Year Facility Plan page(s) 44-58
7 Board Chairpersonrsquos Report
A ACCT Annual Conference ndash October 14-17 2015 ndash San Diego CA
B Board Representative for Summer Graduation ndash Thursday July 23 430 pm Memorial High School Auditorium reception immediately following
8 Presidentrsquos Report
A LegislativeCommunity Update
9 Announcements andor Requests
10 PlusDelta Evaluation
11 Adjournment
c Steve Weld Paul Gabriel News Media CVTC District
Posted 7615 Chippewa Valley Technical CollegemdashChippewa Falls Campus Eau Claire Campus Menomonie Campus Neillsville Center and River Falls Campus
Special accommodations for people with disabilities will be made for the Public Board meetings Please call Candy Johnson 715-833-6500 to request accommodations 24 hours in advance of the meeting
Chippewa Valley Technical College 620 West Clairemont Avenue Eau Claire WI 54701 715-833-6500 President Bruce A Barker
SAMPLE ndash SAMPLE ndash SAMPLE ndash SAMPLE
OATH OF OFFICE
MEMBER OF THE DISTRICT BOARD
CHIPPEWA VALLEY TECHNICAL COLLEGE Eau Claire
STATE OF WISCONSIN ) ) ss
COUNTY OF EAU CLAIRE)
I the undersigned who have been appointed to the office of Technical College
District Board Member for the Chippewa Valley Technical College but have not yet
entered upon the duties thereof swear that I will support the Constitution of the United
States and the Constitution of the State of Wisconsin and will faithfully discharge the
duties of said office to the best of my ability So help me God
Signature
Name of Board Member
Subscribed and sworn to before me this ___ day of ________ 2015
Notary Public Wisconsin My commission expires___________________
B ndash Election of Officers
(1) Chairperson nominated as chairperson
moved seconded by that nominations be closed and that a unanimous ballot be cast for as chairperson of the Board
OR
nominated as chairperson nominated as chairperson nominated as chairperson moved that nominations for chairperson be closed
Seconded by
(2) Vice-Chairperson nominated as vice chairperson
moved seconded by that nominations be closed and that a unanimous ballot be cast for as vice chairperson of the Board
OR
nominated as vice-chairperson nominated as vice-chairperson nominated as vice-chairperson moved that nominations for vice-chairperson be closed
Seconded by
(3) Secretary nominated as secretary
moved seconded by that nominations be closed and that a unanimous ballot be cast for as secretary of the Board
OR
nominated as secretary nominated as secretary nominated as secretary moved that nominations for secretary be closed
Seconded by
(4) Treasurer nominated as treasurer
moved seconded by that nominations be closed and that a unanimous ballot be cast for as treasurer of the Board
OR
nominated as treasurer nominated as treasurer nominated as treasurer moved that nominations for treasurer be closed
Seconded by
C ndash Public Depository Designation
Motion by __________ seconded by _________ that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that US Bank National Association qualified as a public depository under Chapter 34 of the Wisconsin Statutes shall be and is hereby designated until further action as a public depository for all public monies into the hands of the treasurer of the Chippewa Valley Technical College District Eau Claire County State of Wisconsin and
BE IT FURTHER RESOLVED that withdrawal or disbursement from the above-named depository shall be as provided in s66042 of the Wisconsin Statutes that in accordance therewith all checks shall be signed by the following persons Chairperson Treasurer and ___________________ Secretary and shall be so honored and
BE IT FURTHER RESOLVED that in lieu of their personal signature(s) the following facsimile signatures which have been adopted by them as shown below s s s may be affixed on such order check(s) that the above-named depository shall be fully warranted and protected in making payment on any order check bearing such facsimile(s) notwithstanding that the name may have been placed thereon without the authority of the designated person or persons and
BE IT FURTHER RESOLVED that a certified copy of this resolution shall be delivered to the above-named depository and said depository may rely on this resolution until changed by lawful resolution and a certified copy of such resolution has been given to the Cashier of the above-named depository
D ndash Board Memberships (1) Association of Community College Trustees (ACCT) (2) Wisconsin Technical College District Boards Association (3) Alliance for Strong Communities
E ndash Representatives for Committees of WTC District Boards Association
(1) Board of Directors Delegate - NO APPOINTMENT Mona Mathews serves as President
(2) Standing Committees (See committee descriptions on pages 8-10)
F ndash CVTC Foundation Board Liaison 2014-2015 Liaison ndash Dan Ostermann 2015-2016 ___________________________________
G ndash Monthly Meeting DateTimeAgendaLocation
2014-2015 3rd Thursday of the Month (530 pm) 2015-2016 __________________________________
I ndash Annual Board Retreat
District Boards Association Standing Committees
a Bylaws Policies and Procedures The Bylaws Policies and Procedures Committee as set forth in Article IX of the Bylaws reviews the Associations Bylaws Policies and Procedures and recommends changes to the Board of Directors when appropriate
The Committee has additional specific assignments 1) At the Board of Directors request develop a select list of major
issues on which the Board of Directors may request member consideration
2) At the request of the Board of Directors committee chair or an individual unit member of the Association review a proposed resolution or proposed change in the corporate bylaws policies or procedures for the purpose of recommending whether the proposed language will accomplish the desired effect andor whether the proposed change would require amendment of any other portion of the corporate bylaws policies or procedures
b Legislative The legislative Committee has the following objectives
1) Serve as the cornerstone of the Associations legislative interaction 2) Review analyze and recommend positions on state and federal
legislation 3) Communicate with other Association members college presidents
and Wisconsin Technical College System Board on specific position and action required onby a bill
4) Develop and maintain effective relations with state and federal legislators
5) Provide information and coordinate activities for individuals who will testify when necessary
6) Coordinate with other groups on joint legislative efforts
C Program The Program Committee will assist in establishing the quarterly in-service programs
1) Research and identify in-service needs of the Wisconsin Technical College District Boards Association
2) Establish an annual in-service topic agenda 3) Assist and advise the staff in planning and developing the quarterly
in-service programs 4) Evaluate the effectiveness of the Associations in-service programs
d Human Resources The Human Resources Committee has responsibility for
1) Reviewing labor-related legislation that affects member districts 2) Creating a coordinated bargaining focus for member districts 3) Serving as the catalyst in group goal setting and the
implementation of bargaining strategies 4) Serving as the vehicle to better educate district board members on
labor negotiations and labor relations 5) Developing cost containment strategies and alternatives 6) Promoting effective faculty and staff recruitment and retention
strategies to meet technical college human resources needs in an increasingly competitive labor market
e MarketingPublic Relations amp Awards The MarketingPublic Relations amp Awards Committee has responsibility for identifying and recognizing
1) Board Member of the Year 2) Technical Education Champion (TECh) Award recipients 3) Media Award recipients 4) Legislator recognition 5) Outgoing officers 6) Other individuals who have contributed to vocational technical and
adult education Wisconsin Technical Colleges and the Wisconsin Technical College District Boards Association and
7) Distinguished Alumni of the Year
The Committees role includes marketing and public relations with the expressed purpose of serving as the coordinating vehicle with the Systems Statewide Marketing Committee The Committee is also charged with marketing the Wisconsin Technical College District Boards Association to district board members and through Association activities the Committee makes the public aware of the benefits of the Wisconsin Technical College System
f lnterdistrictlnteragency Cooperation The lnterdistrictlnteragency Cooperation Committee has the following purposes
1) To promote a dialog among district boards concerning multipleshydistrict policy andor program initiatives that best promote the mission of Wisconsin Technical Colleges
2) To promote identification of and education about initiatives that will likely result in significant resource savings if pursued on a multipleshydistrict basis or between districts and external agencies or other partners
3) To realize the leverage presented by pooled purchasing across districts or in conjunction with other agencies or partners without eroding district-level decision making and control concerning such purposes
4) To identify and promote opportunities in furtherance of the Technical Colleges missions that take advantage of cross-agency partnerships
5) To share knowledge among AssociatiQn members concerning best practices and new ways of doing business while maximizing the good stewardship of college resources
SUGGESTED RESOLUTIONS ndash ORGANIZATIONAL AND REGULAR MEETING ndash 71414
C ndash Public Depository Designation
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that US Bank National Association qualified as a public depository under Chapter 34 of the Wisconsin Statutes shall be and is hereby designated until further action as a public depository for all public monies into the hands of the treasurer of the Chippewa Valley Technical College District Eau Claire County State of Wisconsin and
BE IT FURTHER RESOLVED that withdrawal or disbursement from the above-named depository shall be as provided in s66042 of the Wisconsin Statutes that in accordance therewith all checks shall be signed by the following persons Chairperson Treasurer and ___________________ Secretary and shall be so honored and
BE IT FURTHER RESOLVED that in lieu of their personal signature(s) the following facsimile signatures which have been adopted by them as shown below
s s s
may be affixed on such order check(s) that the above-named depository shall be fully warranted and protected in making payment on any order check bearing such facsimile(s) notwithstanding that the name may have been placed thereon without the authority of the designated person or persons and
BE IT FURTHER RESOLVED that a certified copy of this resolution shall be delivered to the above-named depository and said depository may rely on this resolution until changed by lawful resolution and a certified copy of such resolution has been given to the Cashier of the above-named depository
Item 5 ndash Consent Agenda
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the following consent agenda items are approved as presented and recommended
Minutes of the June 18 2015 Regular meeting
Personnel Matters ndash Employment Adjunct Instructors as listed Julie Furst-Bowe Vice President of Instruction 81715 Melissa Henderson Radiography Instructor 8515 Hope Saeger Nursing Instructor 8315 and Rachel Swatloski Success Coach-ACT for Healthcare 61515 Retirements Roxanne Gilbertson Office Assistant-Human Resources 71715
Financial Report Payroll Direct Deposit in the amount of $164165058 Accounts Payable Checks in the amount of $388797384 Refund in the amount of $35321431 Bank Transfers in the amount of $180854313 and Direct Deposit Travel in the amount of $5024591 drawn on the Chippewa Valley Technical College District for the various amounts and the Financial Reports for June 2015 as presented
Twenty-five (25) contracts for services are approved as recommended and presented on the attached list
Item 6A ndash Approval of Resolution Awarding the Sale of $1500000 General Obligation Promissory Notes Series 2015B
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the Resolution Awarding the Sale of $1500000 General Obligation Promissory Notes Series 2015B be approved as presented
Item 6B ndash Approval of Three-Year Facility Plan
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED that the Chippewa Valley Technical College District Board approves the three-year facility plan as presented and also approves submitting the plan to the Wisconsin Technical College System State Board as required by Administrative Bulletin 04-01
ITEM 5A ndash MINUTES
PUBLIC HEARING AND REGULAR MEETING OF THE CHIPPEWA VALLEY TECHNICAL COLLEGE DISTRICT BOARD
CVTC Business Education Center ndash Room 100A
June 18 2015
The Public Hearing was called to order at 530 pm by Chairperson Ramona Mathews She indicated that the purpose of the public hearing is to provide the public with an opportunity to react to the budget that has been prepared by the CVTC District Board administration faculty and staff
Present Ron Bartels Colleen Bates Dawn Garcia Ramona Mathews Daniel Ostermann Russell Ratsch Gwen Southard Jennifer Vogler Bruce Barker Tom Huffcutt Candy Johnson Margo Keys Lynette Livingston Jon Brutlag Paul Schley Lisa Voisin Kirk Moist Tracy Drier Tom Lange Pam Haller Tam Burgau Andrew Dowd and Terry Nichols
Dr Dickens reviewed the strategic goals for FYrsquo16 quality program alignment student success cohesive culture and business and community partnerships
Mr Moist reviewed the FYrsquo16 budget and discussed the various revenue sources He indicated CVTC is receiving $18322299 in property tax relief from Act 145 our total tax levy is $19134193 which is an increase of $350000 over FYrsquo15 Property taxes on a $100000 house increased 12 centsmdashfrom $8962 to $8974 He indicated the Residential Construction program (funded by a GPR grant) is returning to River Falls A new Organizational Leadership program is starting in the fallmdashit will be delivered in one-credit four-week blocks online Due to a decrease in FTEs there are some reductions programs and staffing that will occur
The public hearing adjourned at 612 pm
The regular board meeting was called to order at 612 pm by Chairperson Ramona Mathews She indicated with was an open meeting with notices mailed to the news media and other interested parties and posted at the Chippewa Valley Technical College campusescenters in Chippewa Falls Eau Claire Menomonie River Falls and Neillsville on June 17 2015
1 Roll Call Present Ron Bartels Colleen Bates Dawn Garcia Ramona Mathews Daniel Ostermann Russell Ratsch Gwen Southard and Jennifer Vogler Absent John Walton
Also present Bruce Barker Tom Huffcutt Candy Johnson Margo Keys Lynette Livingston Jon Brutlag Paul Schley Lisa Voisin Kirk Moist Tracy Drier Tom Lange Pam Haller Tam Burgau Andrew Dowd and Terry Nichols
2 Mr Barker indicated that in the personnel matters in the consent agenda Erick Hassel is incorrectly listed as a resignation His status is a layoff effective 123115 Mr Ostermann indicated that in the May 21 2105 minutes Mr Bartels first name is misspelled Motion by Ms Vogler seconded by Ms Garcia to approve the agenda as amended Ayes All Nays None Motion carried
3 There were no reports or forums
4 Mr Brutlag thanked Ms Vogler for her service on the board and wished her luck in the Nicolet district He indicated that in the May minutes there was a statement that unions didnrsquot exist anymore at CVTC He clarified that to say unions still exist but they chose not to certify or bargain He brought forth a concern about language in the nonrenewal notices regarding layoff vs resignation He thanked the board members for their service
5 Motion by Ms Garcia seconded by Mr Ratsch that the following resolution be adopted (as amended)
Minutes of the May 21 2015 Regular meeting (amended to read ldquoRonrdquo Bartels not ldquoRongrdquo Bartels)
Personnel Matters Employment Adjunct Instructors as listed Gina Bloczynski Nursing Instructor 8315 Justin Borgwardt Residential Construction Instructor 7115 Jeffrey Pepper Organizational Leadership Instructor 7115 Joel Raney Faculty Developer 7615 Shayne VanderBent Marketing Outreach Coordinator 52615 and Kelly Wenzel Nursing Instructor 8315 Resignations Christine Eggers Nursing Assistant Instructor 8115 Erick Hassel Auto Collision and Repair Instructor 123115 (amended to layoff not resignation) Joe Kauffman Financial Aid Manager 71715 and Jon Wantoch Agriscience Instructor-Agronomy 63015 Retirement Diane Peterson Life Science Instructor 63015
Financial Reports Payroll Direct Deposit in the amount of $266023970 Accounts Payable Checks in the amount of $193095434 Refunds in the amount of $11387217 Bank Transfers in the amount of $201943680 and Direct Deposit Travel in the amount of $8224602 drawn on the Chippewa Valley Technical College District for the various amounts and the Financial Reports for May 2015 as presented
Eleven (11) contracts for services are approved as recommended and presented on the attached list Ayes All Nays None Motion carried
6 Action Items
A Lisa Voisin Director from Robert W Baird reported they received seven bids for the $4000000 general obligation promissory notes Series 2015A The winning bid was from Piper Jaffray with an interest rate of 15589 percent This is a good interest rate based on CVTCrsquos Aa1 rating from Moodyrsquos CVTCrsquos debt service rate is at 12 percent which is within board policy of 10 to 15 percent The funds from this borrowing will be used to purchase instructional equipment and facilities improvement Motion by Ms Vogler seconded by Ms Garcia that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the Resolution Awarding the Sale of $4000000 General Obligation Promissory Notes Series 2015A be approved as presented Ayes All Nays None Motion carried
(A true copy of the resolution as adopted is attached hereto and incorporated herein by reference)
B Mr Moist indicated this was the second and final borrowing for the 2015-2016 year He indicated $1200000 will be used to purchase capital equipment and $300000 will be used for facilities improvements Motion by Mr Bartels seconded by Ms Bates that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the Resolution Authorizing the Issuance of Not to Exceed $150000 General Obligation Promissory Notes Series 2015B and Setting the Sale Therefor be approved as presented Ayes All Nays None Motion carried
(A true copy of the resolution as adopted is attached hereto and incorporated herein by reference)
C Mr Moist presented the reserves and designations for FYrsquo16 Motion by Mr Ratsch seconded by Ms Bates that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the following reserves and designations are hereby created and authorized for Fiscal Year 2016
GENERAL FUND Reserve for Encumbrances - a reserved portion of the fund balance equal to the outstanding encumbrances as of June 30 2015 which is projected to be $606235 and shall not exceed 10 percent of the budgeted expenditures over the next fiscal year
Designated for Operations - a designated portion of the unreserved fund balance which provides for fluctuations in operating cash balances The reserve will be $9662746 as of June 30 2015 A portion of this in the amount of $634034 has been earmarked to establish a reserve when the District converts to self-insurance for health
SPECIAL REVENUE FUND ndash NONAIDABLE Reserve for Student Organizations - a reserved portion of the fund balance which has been specified for use in carrying out student-related activities at some future time It is projected to be $915202 as of June 30 2015
Reserve for Student Financial Assistance - a reserved portion of the fund balance which will provide matching funds for student financial aids It is projected to be $19043 as of June 30 2015
CAPITAL PROJECTS FUND Reserve for Encumbrances - a reserved portion of the fund balance equal to the outstanding encumbrances as of June 30 2015 which is projected to be $2118110
Reserve for Capital Projects - a reserved portion of the fund balance for paying the cost of acquiring equipment constructing new buildings and making other capital improvements The reserve will be the remaining fund balance after the
reserve for encumbrances has been finalized It is estimated to be $2494029 as of June 30 2015
DEBT SERVICE FUND Reserve for Debt Service - a reserved portion of the fund balance which will provide for debt obligations maturing prior to January 1 2016 It is projected to be $255756 as of June 30 2015 and shall not exceed 25 percent of the budgeted expenditures over the next fiscal year Ayes All Nays Motion carried
D Mr Barker asked if there were any questions regarding the FYrsquo16 budget that was presented earlier at the public hearing There were no questions Motion by Ms Vogler seconded by Ms Bates that the following resolution be adopted
WHEREAS the notice of the public hearing on the proposed 2015-16 budget of the Chippewa Valley Technical College District was published in the Eau Claire Leader-Telegram on June 3 2015 as a Class I Legal Notice and
WHEREAS the District Board has held pursuant to s 6590 Wis Stats a public hearing on the proposed 2015-16 budget on June 18 2015 in Eau Claire Wisconsin at Chippewa Valley Technical College RCU Community Center (100A) 620 West Clairemont Avenue at 530 pm
NOW THEREFORE BE IT RESOLVED that the Chippewa Valley Technical College District Board hereby adopts pursuant to Wis Adm Code TCS 705 the 2015-2016 District budget by fund type and function within a fund type as stated in the budget document which is hereby made a part of this resolution Ayes All Nays None Motion carried
E Mr Barker indicated that the Foundation Board recently approved new naming rights opportunities for the Energy Education Center The District Board has the final approval Motion by Ms Southard seconded by Mr Ratsch that the following resolution be adopted
WHEREAS Chippewa Valley Technical Collegersquos Commemorative Philanthropic Naming Opportunity Policy allows opportunities to recognize and honor individuals businesses and groups for providing funding to support CVTC buildings facilities rooms and equipment and
WHEREAS the named individuals and organizations are strong supporters of Chippewa Valley Technical College and have pledged amounts toward the Energy Education Center qualifying them for naming opportunities
THEREFORE BE IT RESOLVED by the Chippewa Valley Technical College District Board that in accordance with the Collegersquos Commemorative Philanthropic Naming Opportunity Policy the following naming opportunities are approved as presented
IndividualOrganization EEC Area
CVTC Alumni Association FacultyStudent Interactive Conference Room
Hi-Crush Partners LP Computer Lab 2
The Electric Cooperatives of Wisconsin Smart Grid Control Room
Ayes All Nays None Motion carried
7 Board Chairpersonrsquos Report
A The Boards Association Summer Conference is scheduled for July 16-18 in Janesville Ms Johnson indicated that Ms Mathews Ms Garcia and Mr Ratsch will attend Anyone else interested in attending should let Ms Johnson know as soon as possible
B Ms Mathews asked if the July 13th organizational and regular board meeting could be held earlier in the day The Board agreed to meet at noon on the 13th
8 Presidentrsquos Report
A Dr Keys presented the following report on tuition remission to the Board
OUT-OF-STATE TUITION REMISSION
2014-15 (0615)
District CVTC FTEs Allow Credits
435000 6525
State Requested Actual Credits Name Amount Variance
Country Credits Attempted
No requests
Total 0 $ - 0 0
B Mr Barker reported on the following items
State Budget ndash The State budget has not been passed yet The Joint Finance Committee removed the proposed tuition freeze from the budget they capped outcome-based funding at 30 percent and they delayed action on the System Office shared services proposal
The WTCS presidents met to plan their initiatives for the year Mr Barker is on the External Partnerships Committee and will continue to be the WLDI liaison
Over 160 middle and high school students are enrolled in and attending various Tech Camps
Momentum West sponsored a FAM Tour (FAM = Familiarity) for six members of the Site Selectors Guild Mr Barker spoke to the group at a dinner on how CVTC can help Mr Ostermann attended the closing meeting and said it was an excellent session
On June 15 and 16 80+ CVTC leaders (management staff department chairs and program directors) participated in a strategic planning retreat
The process for finding a Vice President of Instruction is moving along First and second interviews have been held and a decision should be made soon
9 Ms Mathews encouraged Board members to complete the PlusDelta evaluation form
10 There were no announcements or requests
11 Motion by Mr Bartels seconded by Mr Ratsch to adjourn to Executive Session to discuss Wis Stats 1985(1)(c) ndash considering employment promotion compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility (presidentrsquos evaluation) Ayes All Nays None Motion carried The meeting adjourned to closed session at 716 pm
12 The Board returned to open session at 728 pm Motion by Ms Southard seconded by Ms Vogler to adjourn Ayes All Nays None Motion carried The meeting adjourned at 728 pm
Recorded by Submitted by
Candace S Johnson Gwen Southard Secretary Executive Assistant to the President Chippewa Valley Technical College District Board
Date
Chairperson Secretary
ITEM 5B ndash PERSONNEL MATTERS
Chippewa Valley Technical College Adjunct Instructors to be Employed for Classes that Begin
06012015 through 07312015
Anderson Ronald
Baker Juliana
Bieze Andrew
Biluk Evelyn
Briggs William
Christensen Renee
Craker Molly
Eggers Christine
Ferrara Christi
Finstad Denise
Count = 30
Frame Susan
Graese Jody
Hanke James
Kohel Trent
Ledin Nicolas
Lewallen Ryan
Lewis Trenton
Lloyd Karen
Mayer Jill
Meinen Theresa
Michaud Steven
Neibauer Lynette
Neihart John
Quaschnick Walter
Reese Wade
Reidt Chrystal
Shervey Randy
Wagner John
Wantoch Jonathon
Zwiefelhofer Adam
ITEM 5C ndash FINANCIAL REPORTS
CHIPPEWA VALLEY TECHNICAL COLLEGE
063015
PAYROLL
Pay Date Payroll Number Net Pay
Electronic Payments 6122015 12 $ 77240797
Electronic Payments 6262015 13 86924261
Total Net Pay $ 164165058
BANK TRANSFERS
Date Transfer Number Transfer Totals
WDR - Withholdings 612015 3513 $ 6312877
IRS - 941 Deposit 612015 3514 31937366
Special Pay Plan Retirement Trust (Pelion) 612015 3515 484051
US Bank Health Care Spending Contributions 682015 3516 623300
WDR-Wage Attachment Payment 6122015 3517 10478
US Bank Health Care Spending Contributions 6122015 3518 944814
Empower Retirement 6122015 3519 1075527
Mid-America 6122015 3520 2803019
WDR - Withholdings 6152015 3521 6054684
IRS - 941 Deposit 6152015 3522 29962968
Special Pay Plan Retirement Trust (Pelion) 6152015 3523 407943
Minnesota Life Insurance Company 6202015 3524 2045237
WI DOR 6202015 3525 59068
DWD Unemployment Insurance 6232015 3526 195998
Madison National Life 6262015 3527 473457
WDR-Wage Attachment Payment 6262015 3528 8831
US Bank Health Care Spending Contributions 6262015 3529 646914
Empower Retirement 6262015 3530 1075527
Mid-America 6262015 3531 2853019
IRS - 941 Deposit 6292015 3532 35090842
Special Pay Plan Retirement Trust (Pelion) 6292015 3533 427131
WDR - Withholdings 6302015 3534 5686685
Wisconsin Retirement System (WRS) 6302015 3535 50853872
EBC Reimbursements amp Admin Fees for Flex 6302015 3536 820705
Bauer Bui It Tire Center Inc 10341277 16-JUN-15 $1244160 Bell Lumber amp Pole Company 10340719 02-JUN-15 $2948 00 Blackhawk Technical College 10340732 02-JUN-15 $5480 92
FOR VALUE RECEIVED the undersigned sells assigns and transfers unto
(Name and Address of Assignee)
(Social Security or other Identifying Number of Assignee)
the within Note and all rights thereunder and hereby irrevocably constitutes and appoints
______________________________________ Legal Representative to transfer said Note on
the books kept for registration thereof with full power of substitution in the premises
Dated _____________________
Signature Guaranteed
(eg Bank Trust Company (Depository or Nominee Name)
or Securities Firm)
NOTICE This signature must correspond with the
name of the Depository or Nominee Name as it
appears upon the face of the within Note in every
particular without alteration or enlargement or any
change whatever
(Authorized Officer)
43
ITEM 6B ndash APPROVAL OF THREE-YEAR FACILITY PLAN
CHIPPEWA VALLEY TECHNICAL COLLEGE
3 YEAR FACILITIES PLAN
2014-2017
44
Section 1 ndash Executive Summary
The Chippewa Valley Technical College staff meet regularly with representatives of business and industry to identify current and anticipated occupational and workplace trends and with other educational institutions to make the best use of public resources
CVTCrsquos long-range Facilities Plan is flexible as circumstances and situations change in the District the plan is modified to reflect those changes The plan is the blueprint that charts the future course of CVTCs facilities and capital resources The plan specifies the nature of action and it also assigns a priority to each element within it
Strategic facilities planning that supports the Collegersquos business plan has become increasingly critical for long-term financial and organizational well-being It is clear that the facilities need to be managed and upgraded continuously in both the near-term and the long-term if we are to have a meaningful role in helping the College strengthen its mission and undertake new initiatives The facilities long-range planning is to be based on future alternative educational curriculum and instructional program scenarios In deciding on new renovated or leased facilities the needs of the District citizens must be balanced with the program development process and the Collegersquos resources
In the development of facilities for the delivery of College instructional programs and services the following criteria will be used
Facilities will be designed to provide adequate space and flexibility to ensure that needed curriculum service and delivery system modifications can be accommodated New construction and remodeling will be completed on a timely basis
Identify events that would trigger changes in floor-space needs by type and amount and produce an action plan
New construction and remodeling must ensure appropriate data and electrical infrastructures to accommodate computer and related technologies
Areas must be adequate to provide appropriate storage of instructional equipment and to provide for individual student learning space
Open concept construction techniques should be adopted to facilitate future changes in instructional programs and service delivery to improve cost efficiency
Strategically locate student lounge areas and quiet study spaces throughout the campus to better address the needs for part-time commuter students both day and evening and the student population in general
Implementation of the facilities design phase in construction or renovation should occur only after thorough assessment and programming The purpose of this assessment is to recognize the effects of the environment on students staff and the public while also ensuring that the overall facilities master plan complements the college vision student enrollment and the finances of the college
In order to meet the needs of the college and its mission current architectural literature will be consulted for trends in design for educational facilities
CVTC will apply a whole-building approach to sustainability in five areas identified by the US Green Building Council as key for its Leadership in Energy and Environmental Design (LEED) certification sustainable site development water savings energy efficiency materials selection and indoor environmental quality
45
The Facilities staff will develop guidelines and implement a plan for the management of the life cycle of the physical facilities Issues of code compliance applicable standards and government regulations will be addressed
When a project reaches the design phase the project scope and the requirements are already established through the project assessment programming process
The design phase is where most problems are resolved to minimize changes during construction
Proper execution of the programming and the building mechanical system ensures adequate indoor air quality (HVAC) a comprehensive fire protection design ADA compliance adequate lighting provisions for safety and security and space utilization efficiency
During the programming phase the mission the goals and the objectives are identified and decisions are made on how the mission will be accomplished
During 2014-2017 the Chippewa Valley Technical College anticipates potential capital expenditures up to
$ 31593777 for new or additional buildings
$ 6111528 for remodeling of existing buildings
$ 5890000 for capital improvements
Significant projects contemplated during this 3 year planning period include
The addition of an Energy Education Center to provide additional classrooms and instructional labs for expanded program offerings will thereby increase the number of graduates ready to work in energy occupations It provides new labs dedicated to emerging sustainable energy sources and state-of-the-art equipment to teach the skills and competencies needed by the next generation of workers along with needed improvements in the existing building infrastructure
The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants Once curriculum and approvals have been completed final design will determine appropriate location and remodel options
An expansion of the River Falls campus is under consideration There is currently a team in place to study the needs of the local area which will in turn dictate future program offerings The addition would accommodate growing needs to support programs such as Business Management Marketing Management Human Resources and Residential Construction
An upgrade of the Business Education Center HVAC systems serving the east end of the building is being planned
HVAC equipment upgrades security access controlvideo upgrades roof restorations boiler replacements and parking lot repaving are also being planned
46
The majority of the work planned has been identified through the use of the following planning guidelines
Match existing infrastructure (HVAC electrical plumbing structure bay sizes) with requirements of program space needs
Continue development of a building zone concept to strengthen user way-finding efficiency and appropriate relationships of spaces
Avoid major investments in areas of the building that have a less certain future use
This process is a continuation of the multi-phased Facilities Master Plan study that was started in 2001 and updated in 2005 and again in 2012 This living document has been updated to reflect work that has been addressed since the original list of campus deficiencies was developed and also to outline projects planned for the next 3 years
47
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
B Approval of Three-Year Facility Plan page(s) 44-58
7 Board Chairpersonrsquos Report
A ACCT Annual Conference ndash October 14-17 2015 ndash San Diego CA
B Board Representative for Summer Graduation ndash Thursday July 23 430 pm Memorial High School Auditorium reception immediately following
8 Presidentrsquos Report
A LegislativeCommunity Update
9 Announcements andor Requests
10 PlusDelta Evaluation
11 Adjournment
c Steve Weld Paul Gabriel News Media CVTC District
Posted 7615 Chippewa Valley Technical CollegemdashChippewa Falls Campus Eau Claire Campus Menomonie Campus Neillsville Center and River Falls Campus
Special accommodations for people with disabilities will be made for the Public Board meetings Please call Candy Johnson 715-833-6500 to request accommodations 24 hours in advance of the meeting
Chippewa Valley Technical College 620 West Clairemont Avenue Eau Claire WI 54701 715-833-6500 President Bruce A Barker
SAMPLE ndash SAMPLE ndash SAMPLE ndash SAMPLE
OATH OF OFFICE
MEMBER OF THE DISTRICT BOARD
CHIPPEWA VALLEY TECHNICAL COLLEGE Eau Claire
STATE OF WISCONSIN ) ) ss
COUNTY OF EAU CLAIRE)
I the undersigned who have been appointed to the office of Technical College
District Board Member for the Chippewa Valley Technical College but have not yet
entered upon the duties thereof swear that I will support the Constitution of the United
States and the Constitution of the State of Wisconsin and will faithfully discharge the
duties of said office to the best of my ability So help me God
Signature
Name of Board Member
Subscribed and sworn to before me this ___ day of ________ 2015
Notary Public Wisconsin My commission expires___________________
B ndash Election of Officers
(1) Chairperson nominated as chairperson
moved seconded by that nominations be closed and that a unanimous ballot be cast for as chairperson of the Board
OR
nominated as chairperson nominated as chairperson nominated as chairperson moved that nominations for chairperson be closed
Seconded by
(2) Vice-Chairperson nominated as vice chairperson
moved seconded by that nominations be closed and that a unanimous ballot be cast for as vice chairperson of the Board
OR
nominated as vice-chairperson nominated as vice-chairperson nominated as vice-chairperson moved that nominations for vice-chairperson be closed
Seconded by
(3) Secretary nominated as secretary
moved seconded by that nominations be closed and that a unanimous ballot be cast for as secretary of the Board
OR
nominated as secretary nominated as secretary nominated as secretary moved that nominations for secretary be closed
Seconded by
(4) Treasurer nominated as treasurer
moved seconded by that nominations be closed and that a unanimous ballot be cast for as treasurer of the Board
OR
nominated as treasurer nominated as treasurer nominated as treasurer moved that nominations for treasurer be closed
Seconded by
C ndash Public Depository Designation
Motion by __________ seconded by _________ that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that US Bank National Association qualified as a public depository under Chapter 34 of the Wisconsin Statutes shall be and is hereby designated until further action as a public depository for all public monies into the hands of the treasurer of the Chippewa Valley Technical College District Eau Claire County State of Wisconsin and
BE IT FURTHER RESOLVED that withdrawal or disbursement from the above-named depository shall be as provided in s66042 of the Wisconsin Statutes that in accordance therewith all checks shall be signed by the following persons Chairperson Treasurer and ___________________ Secretary and shall be so honored and
BE IT FURTHER RESOLVED that in lieu of their personal signature(s) the following facsimile signatures which have been adopted by them as shown below s s s may be affixed on such order check(s) that the above-named depository shall be fully warranted and protected in making payment on any order check bearing such facsimile(s) notwithstanding that the name may have been placed thereon without the authority of the designated person or persons and
BE IT FURTHER RESOLVED that a certified copy of this resolution shall be delivered to the above-named depository and said depository may rely on this resolution until changed by lawful resolution and a certified copy of such resolution has been given to the Cashier of the above-named depository
D ndash Board Memberships (1) Association of Community College Trustees (ACCT) (2) Wisconsin Technical College District Boards Association (3) Alliance for Strong Communities
E ndash Representatives for Committees of WTC District Boards Association
(1) Board of Directors Delegate - NO APPOINTMENT Mona Mathews serves as President
(2) Standing Committees (See committee descriptions on pages 8-10)
F ndash CVTC Foundation Board Liaison 2014-2015 Liaison ndash Dan Ostermann 2015-2016 ___________________________________
G ndash Monthly Meeting DateTimeAgendaLocation
2014-2015 3rd Thursday of the Month (530 pm) 2015-2016 __________________________________
I ndash Annual Board Retreat
District Boards Association Standing Committees
a Bylaws Policies and Procedures The Bylaws Policies and Procedures Committee as set forth in Article IX of the Bylaws reviews the Associations Bylaws Policies and Procedures and recommends changes to the Board of Directors when appropriate
The Committee has additional specific assignments 1) At the Board of Directors request develop a select list of major
issues on which the Board of Directors may request member consideration
2) At the request of the Board of Directors committee chair or an individual unit member of the Association review a proposed resolution or proposed change in the corporate bylaws policies or procedures for the purpose of recommending whether the proposed language will accomplish the desired effect andor whether the proposed change would require amendment of any other portion of the corporate bylaws policies or procedures
b Legislative The legislative Committee has the following objectives
1) Serve as the cornerstone of the Associations legislative interaction 2) Review analyze and recommend positions on state and federal
legislation 3) Communicate with other Association members college presidents
and Wisconsin Technical College System Board on specific position and action required onby a bill
4) Develop and maintain effective relations with state and federal legislators
5) Provide information and coordinate activities for individuals who will testify when necessary
6) Coordinate with other groups on joint legislative efforts
C Program The Program Committee will assist in establishing the quarterly in-service programs
1) Research and identify in-service needs of the Wisconsin Technical College District Boards Association
2) Establish an annual in-service topic agenda 3) Assist and advise the staff in planning and developing the quarterly
in-service programs 4) Evaluate the effectiveness of the Associations in-service programs
d Human Resources The Human Resources Committee has responsibility for
1) Reviewing labor-related legislation that affects member districts 2) Creating a coordinated bargaining focus for member districts 3) Serving as the catalyst in group goal setting and the
implementation of bargaining strategies 4) Serving as the vehicle to better educate district board members on
labor negotiations and labor relations 5) Developing cost containment strategies and alternatives 6) Promoting effective faculty and staff recruitment and retention
strategies to meet technical college human resources needs in an increasingly competitive labor market
e MarketingPublic Relations amp Awards The MarketingPublic Relations amp Awards Committee has responsibility for identifying and recognizing
1) Board Member of the Year 2) Technical Education Champion (TECh) Award recipients 3) Media Award recipients 4) Legislator recognition 5) Outgoing officers 6) Other individuals who have contributed to vocational technical and
adult education Wisconsin Technical Colleges and the Wisconsin Technical College District Boards Association and
7) Distinguished Alumni of the Year
The Committees role includes marketing and public relations with the expressed purpose of serving as the coordinating vehicle with the Systems Statewide Marketing Committee The Committee is also charged with marketing the Wisconsin Technical College District Boards Association to district board members and through Association activities the Committee makes the public aware of the benefits of the Wisconsin Technical College System
f lnterdistrictlnteragency Cooperation The lnterdistrictlnteragency Cooperation Committee has the following purposes
1) To promote a dialog among district boards concerning multipleshydistrict policy andor program initiatives that best promote the mission of Wisconsin Technical Colleges
2) To promote identification of and education about initiatives that will likely result in significant resource savings if pursued on a multipleshydistrict basis or between districts and external agencies or other partners
3) To realize the leverage presented by pooled purchasing across districts or in conjunction with other agencies or partners without eroding district-level decision making and control concerning such purposes
4) To identify and promote opportunities in furtherance of the Technical Colleges missions that take advantage of cross-agency partnerships
5) To share knowledge among AssociatiQn members concerning best practices and new ways of doing business while maximizing the good stewardship of college resources
SUGGESTED RESOLUTIONS ndash ORGANIZATIONAL AND REGULAR MEETING ndash 71414
C ndash Public Depository Designation
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that US Bank National Association qualified as a public depository under Chapter 34 of the Wisconsin Statutes shall be and is hereby designated until further action as a public depository for all public monies into the hands of the treasurer of the Chippewa Valley Technical College District Eau Claire County State of Wisconsin and
BE IT FURTHER RESOLVED that withdrawal or disbursement from the above-named depository shall be as provided in s66042 of the Wisconsin Statutes that in accordance therewith all checks shall be signed by the following persons Chairperson Treasurer and ___________________ Secretary and shall be so honored and
BE IT FURTHER RESOLVED that in lieu of their personal signature(s) the following facsimile signatures which have been adopted by them as shown below
s s s
may be affixed on such order check(s) that the above-named depository shall be fully warranted and protected in making payment on any order check bearing such facsimile(s) notwithstanding that the name may have been placed thereon without the authority of the designated person or persons and
BE IT FURTHER RESOLVED that a certified copy of this resolution shall be delivered to the above-named depository and said depository may rely on this resolution until changed by lawful resolution and a certified copy of such resolution has been given to the Cashier of the above-named depository
Item 5 ndash Consent Agenda
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the following consent agenda items are approved as presented and recommended
Minutes of the June 18 2015 Regular meeting
Personnel Matters ndash Employment Adjunct Instructors as listed Julie Furst-Bowe Vice President of Instruction 81715 Melissa Henderson Radiography Instructor 8515 Hope Saeger Nursing Instructor 8315 and Rachel Swatloski Success Coach-ACT for Healthcare 61515 Retirements Roxanne Gilbertson Office Assistant-Human Resources 71715
Financial Report Payroll Direct Deposit in the amount of $164165058 Accounts Payable Checks in the amount of $388797384 Refund in the amount of $35321431 Bank Transfers in the amount of $180854313 and Direct Deposit Travel in the amount of $5024591 drawn on the Chippewa Valley Technical College District for the various amounts and the Financial Reports for June 2015 as presented
Twenty-five (25) contracts for services are approved as recommended and presented on the attached list
Item 6A ndash Approval of Resolution Awarding the Sale of $1500000 General Obligation Promissory Notes Series 2015B
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the Resolution Awarding the Sale of $1500000 General Obligation Promissory Notes Series 2015B be approved as presented
Item 6B ndash Approval of Three-Year Facility Plan
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED that the Chippewa Valley Technical College District Board approves the three-year facility plan as presented and also approves submitting the plan to the Wisconsin Technical College System State Board as required by Administrative Bulletin 04-01
ITEM 5A ndash MINUTES
PUBLIC HEARING AND REGULAR MEETING OF THE CHIPPEWA VALLEY TECHNICAL COLLEGE DISTRICT BOARD
CVTC Business Education Center ndash Room 100A
June 18 2015
The Public Hearing was called to order at 530 pm by Chairperson Ramona Mathews She indicated that the purpose of the public hearing is to provide the public with an opportunity to react to the budget that has been prepared by the CVTC District Board administration faculty and staff
Present Ron Bartels Colleen Bates Dawn Garcia Ramona Mathews Daniel Ostermann Russell Ratsch Gwen Southard Jennifer Vogler Bruce Barker Tom Huffcutt Candy Johnson Margo Keys Lynette Livingston Jon Brutlag Paul Schley Lisa Voisin Kirk Moist Tracy Drier Tom Lange Pam Haller Tam Burgau Andrew Dowd and Terry Nichols
Dr Dickens reviewed the strategic goals for FYrsquo16 quality program alignment student success cohesive culture and business and community partnerships
Mr Moist reviewed the FYrsquo16 budget and discussed the various revenue sources He indicated CVTC is receiving $18322299 in property tax relief from Act 145 our total tax levy is $19134193 which is an increase of $350000 over FYrsquo15 Property taxes on a $100000 house increased 12 centsmdashfrom $8962 to $8974 He indicated the Residential Construction program (funded by a GPR grant) is returning to River Falls A new Organizational Leadership program is starting in the fallmdashit will be delivered in one-credit four-week blocks online Due to a decrease in FTEs there are some reductions programs and staffing that will occur
The public hearing adjourned at 612 pm
The regular board meeting was called to order at 612 pm by Chairperson Ramona Mathews She indicated with was an open meeting with notices mailed to the news media and other interested parties and posted at the Chippewa Valley Technical College campusescenters in Chippewa Falls Eau Claire Menomonie River Falls and Neillsville on June 17 2015
1 Roll Call Present Ron Bartels Colleen Bates Dawn Garcia Ramona Mathews Daniel Ostermann Russell Ratsch Gwen Southard and Jennifer Vogler Absent John Walton
Also present Bruce Barker Tom Huffcutt Candy Johnson Margo Keys Lynette Livingston Jon Brutlag Paul Schley Lisa Voisin Kirk Moist Tracy Drier Tom Lange Pam Haller Tam Burgau Andrew Dowd and Terry Nichols
2 Mr Barker indicated that in the personnel matters in the consent agenda Erick Hassel is incorrectly listed as a resignation His status is a layoff effective 123115 Mr Ostermann indicated that in the May 21 2105 minutes Mr Bartels first name is misspelled Motion by Ms Vogler seconded by Ms Garcia to approve the agenda as amended Ayes All Nays None Motion carried
3 There were no reports or forums
4 Mr Brutlag thanked Ms Vogler for her service on the board and wished her luck in the Nicolet district He indicated that in the May minutes there was a statement that unions didnrsquot exist anymore at CVTC He clarified that to say unions still exist but they chose not to certify or bargain He brought forth a concern about language in the nonrenewal notices regarding layoff vs resignation He thanked the board members for their service
5 Motion by Ms Garcia seconded by Mr Ratsch that the following resolution be adopted (as amended)
Minutes of the May 21 2015 Regular meeting (amended to read ldquoRonrdquo Bartels not ldquoRongrdquo Bartels)
Personnel Matters Employment Adjunct Instructors as listed Gina Bloczynski Nursing Instructor 8315 Justin Borgwardt Residential Construction Instructor 7115 Jeffrey Pepper Organizational Leadership Instructor 7115 Joel Raney Faculty Developer 7615 Shayne VanderBent Marketing Outreach Coordinator 52615 and Kelly Wenzel Nursing Instructor 8315 Resignations Christine Eggers Nursing Assistant Instructor 8115 Erick Hassel Auto Collision and Repair Instructor 123115 (amended to layoff not resignation) Joe Kauffman Financial Aid Manager 71715 and Jon Wantoch Agriscience Instructor-Agronomy 63015 Retirement Diane Peterson Life Science Instructor 63015
Financial Reports Payroll Direct Deposit in the amount of $266023970 Accounts Payable Checks in the amount of $193095434 Refunds in the amount of $11387217 Bank Transfers in the amount of $201943680 and Direct Deposit Travel in the amount of $8224602 drawn on the Chippewa Valley Technical College District for the various amounts and the Financial Reports for May 2015 as presented
Eleven (11) contracts for services are approved as recommended and presented on the attached list Ayes All Nays None Motion carried
6 Action Items
A Lisa Voisin Director from Robert W Baird reported they received seven bids for the $4000000 general obligation promissory notes Series 2015A The winning bid was from Piper Jaffray with an interest rate of 15589 percent This is a good interest rate based on CVTCrsquos Aa1 rating from Moodyrsquos CVTCrsquos debt service rate is at 12 percent which is within board policy of 10 to 15 percent The funds from this borrowing will be used to purchase instructional equipment and facilities improvement Motion by Ms Vogler seconded by Ms Garcia that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the Resolution Awarding the Sale of $4000000 General Obligation Promissory Notes Series 2015A be approved as presented Ayes All Nays None Motion carried
(A true copy of the resolution as adopted is attached hereto and incorporated herein by reference)
B Mr Moist indicated this was the second and final borrowing for the 2015-2016 year He indicated $1200000 will be used to purchase capital equipment and $300000 will be used for facilities improvements Motion by Mr Bartels seconded by Ms Bates that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the Resolution Authorizing the Issuance of Not to Exceed $150000 General Obligation Promissory Notes Series 2015B and Setting the Sale Therefor be approved as presented Ayes All Nays None Motion carried
(A true copy of the resolution as adopted is attached hereto and incorporated herein by reference)
C Mr Moist presented the reserves and designations for FYrsquo16 Motion by Mr Ratsch seconded by Ms Bates that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the following reserves and designations are hereby created and authorized for Fiscal Year 2016
GENERAL FUND Reserve for Encumbrances - a reserved portion of the fund balance equal to the outstanding encumbrances as of June 30 2015 which is projected to be $606235 and shall not exceed 10 percent of the budgeted expenditures over the next fiscal year
Designated for Operations - a designated portion of the unreserved fund balance which provides for fluctuations in operating cash balances The reserve will be $9662746 as of June 30 2015 A portion of this in the amount of $634034 has been earmarked to establish a reserve when the District converts to self-insurance for health
SPECIAL REVENUE FUND ndash NONAIDABLE Reserve for Student Organizations - a reserved portion of the fund balance which has been specified for use in carrying out student-related activities at some future time It is projected to be $915202 as of June 30 2015
Reserve for Student Financial Assistance - a reserved portion of the fund balance which will provide matching funds for student financial aids It is projected to be $19043 as of June 30 2015
CAPITAL PROJECTS FUND Reserve for Encumbrances - a reserved portion of the fund balance equal to the outstanding encumbrances as of June 30 2015 which is projected to be $2118110
Reserve for Capital Projects - a reserved portion of the fund balance for paying the cost of acquiring equipment constructing new buildings and making other capital improvements The reserve will be the remaining fund balance after the
reserve for encumbrances has been finalized It is estimated to be $2494029 as of June 30 2015
DEBT SERVICE FUND Reserve for Debt Service - a reserved portion of the fund balance which will provide for debt obligations maturing prior to January 1 2016 It is projected to be $255756 as of June 30 2015 and shall not exceed 25 percent of the budgeted expenditures over the next fiscal year Ayes All Nays Motion carried
D Mr Barker asked if there were any questions regarding the FYrsquo16 budget that was presented earlier at the public hearing There were no questions Motion by Ms Vogler seconded by Ms Bates that the following resolution be adopted
WHEREAS the notice of the public hearing on the proposed 2015-16 budget of the Chippewa Valley Technical College District was published in the Eau Claire Leader-Telegram on June 3 2015 as a Class I Legal Notice and
WHEREAS the District Board has held pursuant to s 6590 Wis Stats a public hearing on the proposed 2015-16 budget on June 18 2015 in Eau Claire Wisconsin at Chippewa Valley Technical College RCU Community Center (100A) 620 West Clairemont Avenue at 530 pm
NOW THEREFORE BE IT RESOLVED that the Chippewa Valley Technical College District Board hereby adopts pursuant to Wis Adm Code TCS 705 the 2015-2016 District budget by fund type and function within a fund type as stated in the budget document which is hereby made a part of this resolution Ayes All Nays None Motion carried
E Mr Barker indicated that the Foundation Board recently approved new naming rights opportunities for the Energy Education Center The District Board has the final approval Motion by Ms Southard seconded by Mr Ratsch that the following resolution be adopted
WHEREAS Chippewa Valley Technical Collegersquos Commemorative Philanthropic Naming Opportunity Policy allows opportunities to recognize and honor individuals businesses and groups for providing funding to support CVTC buildings facilities rooms and equipment and
WHEREAS the named individuals and organizations are strong supporters of Chippewa Valley Technical College and have pledged amounts toward the Energy Education Center qualifying them for naming opportunities
THEREFORE BE IT RESOLVED by the Chippewa Valley Technical College District Board that in accordance with the Collegersquos Commemorative Philanthropic Naming Opportunity Policy the following naming opportunities are approved as presented
IndividualOrganization EEC Area
CVTC Alumni Association FacultyStudent Interactive Conference Room
Hi-Crush Partners LP Computer Lab 2
The Electric Cooperatives of Wisconsin Smart Grid Control Room
Ayes All Nays None Motion carried
7 Board Chairpersonrsquos Report
A The Boards Association Summer Conference is scheduled for July 16-18 in Janesville Ms Johnson indicated that Ms Mathews Ms Garcia and Mr Ratsch will attend Anyone else interested in attending should let Ms Johnson know as soon as possible
B Ms Mathews asked if the July 13th organizational and regular board meeting could be held earlier in the day The Board agreed to meet at noon on the 13th
8 Presidentrsquos Report
A Dr Keys presented the following report on tuition remission to the Board
OUT-OF-STATE TUITION REMISSION
2014-15 (0615)
District CVTC FTEs Allow Credits
435000 6525
State Requested Actual Credits Name Amount Variance
Country Credits Attempted
No requests
Total 0 $ - 0 0
B Mr Barker reported on the following items
State Budget ndash The State budget has not been passed yet The Joint Finance Committee removed the proposed tuition freeze from the budget they capped outcome-based funding at 30 percent and they delayed action on the System Office shared services proposal
The WTCS presidents met to plan their initiatives for the year Mr Barker is on the External Partnerships Committee and will continue to be the WLDI liaison
Over 160 middle and high school students are enrolled in and attending various Tech Camps
Momentum West sponsored a FAM Tour (FAM = Familiarity) for six members of the Site Selectors Guild Mr Barker spoke to the group at a dinner on how CVTC can help Mr Ostermann attended the closing meeting and said it was an excellent session
On June 15 and 16 80+ CVTC leaders (management staff department chairs and program directors) participated in a strategic planning retreat
The process for finding a Vice President of Instruction is moving along First and second interviews have been held and a decision should be made soon
9 Ms Mathews encouraged Board members to complete the PlusDelta evaluation form
10 There were no announcements or requests
11 Motion by Mr Bartels seconded by Mr Ratsch to adjourn to Executive Session to discuss Wis Stats 1985(1)(c) ndash considering employment promotion compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility (presidentrsquos evaluation) Ayes All Nays None Motion carried The meeting adjourned to closed session at 716 pm
12 The Board returned to open session at 728 pm Motion by Ms Southard seconded by Ms Vogler to adjourn Ayes All Nays None Motion carried The meeting adjourned at 728 pm
Recorded by Submitted by
Candace S Johnson Gwen Southard Secretary Executive Assistant to the President Chippewa Valley Technical College District Board
Date
Chairperson Secretary
ITEM 5B ndash PERSONNEL MATTERS
Chippewa Valley Technical College Adjunct Instructors to be Employed for Classes that Begin
06012015 through 07312015
Anderson Ronald
Baker Juliana
Bieze Andrew
Biluk Evelyn
Briggs William
Christensen Renee
Craker Molly
Eggers Christine
Ferrara Christi
Finstad Denise
Count = 30
Frame Susan
Graese Jody
Hanke James
Kohel Trent
Ledin Nicolas
Lewallen Ryan
Lewis Trenton
Lloyd Karen
Mayer Jill
Meinen Theresa
Michaud Steven
Neibauer Lynette
Neihart John
Quaschnick Walter
Reese Wade
Reidt Chrystal
Shervey Randy
Wagner John
Wantoch Jonathon
Zwiefelhofer Adam
ITEM 5C ndash FINANCIAL REPORTS
CHIPPEWA VALLEY TECHNICAL COLLEGE
063015
PAYROLL
Pay Date Payroll Number Net Pay
Electronic Payments 6122015 12 $ 77240797
Electronic Payments 6262015 13 86924261
Total Net Pay $ 164165058
BANK TRANSFERS
Date Transfer Number Transfer Totals
WDR - Withholdings 612015 3513 $ 6312877
IRS - 941 Deposit 612015 3514 31937366
Special Pay Plan Retirement Trust (Pelion) 612015 3515 484051
US Bank Health Care Spending Contributions 682015 3516 623300
WDR-Wage Attachment Payment 6122015 3517 10478
US Bank Health Care Spending Contributions 6122015 3518 944814
Empower Retirement 6122015 3519 1075527
Mid-America 6122015 3520 2803019
WDR - Withholdings 6152015 3521 6054684
IRS - 941 Deposit 6152015 3522 29962968
Special Pay Plan Retirement Trust (Pelion) 6152015 3523 407943
Minnesota Life Insurance Company 6202015 3524 2045237
WI DOR 6202015 3525 59068
DWD Unemployment Insurance 6232015 3526 195998
Madison National Life 6262015 3527 473457
WDR-Wage Attachment Payment 6262015 3528 8831
US Bank Health Care Spending Contributions 6262015 3529 646914
Empower Retirement 6262015 3530 1075527
Mid-America 6262015 3531 2853019
IRS - 941 Deposit 6292015 3532 35090842
Special Pay Plan Retirement Trust (Pelion) 6292015 3533 427131
WDR - Withholdings 6302015 3534 5686685
Wisconsin Retirement System (WRS) 6302015 3535 50853872
EBC Reimbursements amp Admin Fees for Flex 6302015 3536 820705
Bauer Bui It Tire Center Inc 10341277 16-JUN-15 $1244160 Bell Lumber amp Pole Company 10340719 02-JUN-15 $2948 00 Blackhawk Technical College 10340732 02-JUN-15 $5480 92
FOR VALUE RECEIVED the undersigned sells assigns and transfers unto
(Name and Address of Assignee)
(Social Security or other Identifying Number of Assignee)
the within Note and all rights thereunder and hereby irrevocably constitutes and appoints
______________________________________ Legal Representative to transfer said Note on
the books kept for registration thereof with full power of substitution in the premises
Dated _____________________
Signature Guaranteed
(eg Bank Trust Company (Depository or Nominee Name)
or Securities Firm)
NOTICE This signature must correspond with the
name of the Depository or Nominee Name as it
appears upon the face of the within Note in every
particular without alteration or enlargement or any
change whatever
(Authorized Officer)
43
ITEM 6B ndash APPROVAL OF THREE-YEAR FACILITY PLAN
CHIPPEWA VALLEY TECHNICAL COLLEGE
3 YEAR FACILITIES PLAN
2014-2017
44
Section 1 ndash Executive Summary
The Chippewa Valley Technical College staff meet regularly with representatives of business and industry to identify current and anticipated occupational and workplace trends and with other educational institutions to make the best use of public resources
CVTCrsquos long-range Facilities Plan is flexible as circumstances and situations change in the District the plan is modified to reflect those changes The plan is the blueprint that charts the future course of CVTCs facilities and capital resources The plan specifies the nature of action and it also assigns a priority to each element within it
Strategic facilities planning that supports the Collegersquos business plan has become increasingly critical for long-term financial and organizational well-being It is clear that the facilities need to be managed and upgraded continuously in both the near-term and the long-term if we are to have a meaningful role in helping the College strengthen its mission and undertake new initiatives The facilities long-range planning is to be based on future alternative educational curriculum and instructional program scenarios In deciding on new renovated or leased facilities the needs of the District citizens must be balanced with the program development process and the Collegersquos resources
In the development of facilities for the delivery of College instructional programs and services the following criteria will be used
Facilities will be designed to provide adequate space and flexibility to ensure that needed curriculum service and delivery system modifications can be accommodated New construction and remodeling will be completed on a timely basis
Identify events that would trigger changes in floor-space needs by type and amount and produce an action plan
New construction and remodeling must ensure appropriate data and electrical infrastructures to accommodate computer and related technologies
Areas must be adequate to provide appropriate storage of instructional equipment and to provide for individual student learning space
Open concept construction techniques should be adopted to facilitate future changes in instructional programs and service delivery to improve cost efficiency
Strategically locate student lounge areas and quiet study spaces throughout the campus to better address the needs for part-time commuter students both day and evening and the student population in general
Implementation of the facilities design phase in construction or renovation should occur only after thorough assessment and programming The purpose of this assessment is to recognize the effects of the environment on students staff and the public while also ensuring that the overall facilities master plan complements the college vision student enrollment and the finances of the college
In order to meet the needs of the college and its mission current architectural literature will be consulted for trends in design for educational facilities
CVTC will apply a whole-building approach to sustainability in five areas identified by the US Green Building Council as key for its Leadership in Energy and Environmental Design (LEED) certification sustainable site development water savings energy efficiency materials selection and indoor environmental quality
45
The Facilities staff will develop guidelines and implement a plan for the management of the life cycle of the physical facilities Issues of code compliance applicable standards and government regulations will be addressed
When a project reaches the design phase the project scope and the requirements are already established through the project assessment programming process
The design phase is where most problems are resolved to minimize changes during construction
Proper execution of the programming and the building mechanical system ensures adequate indoor air quality (HVAC) a comprehensive fire protection design ADA compliance adequate lighting provisions for safety and security and space utilization efficiency
During the programming phase the mission the goals and the objectives are identified and decisions are made on how the mission will be accomplished
During 2014-2017 the Chippewa Valley Technical College anticipates potential capital expenditures up to
$ 31593777 for new or additional buildings
$ 6111528 for remodeling of existing buildings
$ 5890000 for capital improvements
Significant projects contemplated during this 3 year planning period include
The addition of an Energy Education Center to provide additional classrooms and instructional labs for expanded program offerings will thereby increase the number of graduates ready to work in energy occupations It provides new labs dedicated to emerging sustainable energy sources and state-of-the-art equipment to teach the skills and competencies needed by the next generation of workers along with needed improvements in the existing building infrastructure
The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants Once curriculum and approvals have been completed final design will determine appropriate location and remodel options
An expansion of the River Falls campus is under consideration There is currently a team in place to study the needs of the local area which will in turn dictate future program offerings The addition would accommodate growing needs to support programs such as Business Management Marketing Management Human Resources and Residential Construction
An upgrade of the Business Education Center HVAC systems serving the east end of the building is being planned
HVAC equipment upgrades security access controlvideo upgrades roof restorations boiler replacements and parking lot repaving are also being planned
46
The majority of the work planned has been identified through the use of the following planning guidelines
Match existing infrastructure (HVAC electrical plumbing structure bay sizes) with requirements of program space needs
Continue development of a building zone concept to strengthen user way-finding efficiency and appropriate relationships of spaces
Avoid major investments in areas of the building that have a less certain future use
This process is a continuation of the multi-phased Facilities Master Plan study that was started in 2001 and updated in 2005 and again in 2012 This living document has been updated to reflect work that has been addressed since the original list of campus deficiencies was developed and also to outline projects planned for the next 3 years
47
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
SAMPLE ndash SAMPLE ndash SAMPLE ndash SAMPLE
OATH OF OFFICE
MEMBER OF THE DISTRICT BOARD
CHIPPEWA VALLEY TECHNICAL COLLEGE Eau Claire
STATE OF WISCONSIN ) ) ss
COUNTY OF EAU CLAIRE)
I the undersigned who have been appointed to the office of Technical College
District Board Member for the Chippewa Valley Technical College but have not yet
entered upon the duties thereof swear that I will support the Constitution of the United
States and the Constitution of the State of Wisconsin and will faithfully discharge the
duties of said office to the best of my ability So help me God
Signature
Name of Board Member
Subscribed and sworn to before me this ___ day of ________ 2015
Notary Public Wisconsin My commission expires___________________
B ndash Election of Officers
(1) Chairperson nominated as chairperson
moved seconded by that nominations be closed and that a unanimous ballot be cast for as chairperson of the Board
OR
nominated as chairperson nominated as chairperson nominated as chairperson moved that nominations for chairperson be closed
Seconded by
(2) Vice-Chairperson nominated as vice chairperson
moved seconded by that nominations be closed and that a unanimous ballot be cast for as vice chairperson of the Board
OR
nominated as vice-chairperson nominated as vice-chairperson nominated as vice-chairperson moved that nominations for vice-chairperson be closed
Seconded by
(3) Secretary nominated as secretary
moved seconded by that nominations be closed and that a unanimous ballot be cast for as secretary of the Board
OR
nominated as secretary nominated as secretary nominated as secretary moved that nominations for secretary be closed
Seconded by
(4) Treasurer nominated as treasurer
moved seconded by that nominations be closed and that a unanimous ballot be cast for as treasurer of the Board
OR
nominated as treasurer nominated as treasurer nominated as treasurer moved that nominations for treasurer be closed
Seconded by
C ndash Public Depository Designation
Motion by __________ seconded by _________ that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that US Bank National Association qualified as a public depository under Chapter 34 of the Wisconsin Statutes shall be and is hereby designated until further action as a public depository for all public monies into the hands of the treasurer of the Chippewa Valley Technical College District Eau Claire County State of Wisconsin and
BE IT FURTHER RESOLVED that withdrawal or disbursement from the above-named depository shall be as provided in s66042 of the Wisconsin Statutes that in accordance therewith all checks shall be signed by the following persons Chairperson Treasurer and ___________________ Secretary and shall be so honored and
BE IT FURTHER RESOLVED that in lieu of their personal signature(s) the following facsimile signatures which have been adopted by them as shown below s s s may be affixed on such order check(s) that the above-named depository shall be fully warranted and protected in making payment on any order check bearing such facsimile(s) notwithstanding that the name may have been placed thereon without the authority of the designated person or persons and
BE IT FURTHER RESOLVED that a certified copy of this resolution shall be delivered to the above-named depository and said depository may rely on this resolution until changed by lawful resolution and a certified copy of such resolution has been given to the Cashier of the above-named depository
D ndash Board Memberships (1) Association of Community College Trustees (ACCT) (2) Wisconsin Technical College District Boards Association (3) Alliance for Strong Communities
E ndash Representatives for Committees of WTC District Boards Association
(1) Board of Directors Delegate - NO APPOINTMENT Mona Mathews serves as President
(2) Standing Committees (See committee descriptions on pages 8-10)
F ndash CVTC Foundation Board Liaison 2014-2015 Liaison ndash Dan Ostermann 2015-2016 ___________________________________
G ndash Monthly Meeting DateTimeAgendaLocation
2014-2015 3rd Thursday of the Month (530 pm) 2015-2016 __________________________________
I ndash Annual Board Retreat
District Boards Association Standing Committees
a Bylaws Policies and Procedures The Bylaws Policies and Procedures Committee as set forth in Article IX of the Bylaws reviews the Associations Bylaws Policies and Procedures and recommends changes to the Board of Directors when appropriate
The Committee has additional specific assignments 1) At the Board of Directors request develop a select list of major
issues on which the Board of Directors may request member consideration
2) At the request of the Board of Directors committee chair or an individual unit member of the Association review a proposed resolution or proposed change in the corporate bylaws policies or procedures for the purpose of recommending whether the proposed language will accomplish the desired effect andor whether the proposed change would require amendment of any other portion of the corporate bylaws policies or procedures
b Legislative The legislative Committee has the following objectives
1) Serve as the cornerstone of the Associations legislative interaction 2) Review analyze and recommend positions on state and federal
legislation 3) Communicate with other Association members college presidents
and Wisconsin Technical College System Board on specific position and action required onby a bill
4) Develop and maintain effective relations with state and federal legislators
5) Provide information and coordinate activities for individuals who will testify when necessary
6) Coordinate with other groups on joint legislative efforts
C Program The Program Committee will assist in establishing the quarterly in-service programs
1) Research and identify in-service needs of the Wisconsin Technical College District Boards Association
2) Establish an annual in-service topic agenda 3) Assist and advise the staff in planning and developing the quarterly
in-service programs 4) Evaluate the effectiveness of the Associations in-service programs
d Human Resources The Human Resources Committee has responsibility for
1) Reviewing labor-related legislation that affects member districts 2) Creating a coordinated bargaining focus for member districts 3) Serving as the catalyst in group goal setting and the
implementation of bargaining strategies 4) Serving as the vehicle to better educate district board members on
labor negotiations and labor relations 5) Developing cost containment strategies and alternatives 6) Promoting effective faculty and staff recruitment and retention
strategies to meet technical college human resources needs in an increasingly competitive labor market
e MarketingPublic Relations amp Awards The MarketingPublic Relations amp Awards Committee has responsibility for identifying and recognizing
1) Board Member of the Year 2) Technical Education Champion (TECh) Award recipients 3) Media Award recipients 4) Legislator recognition 5) Outgoing officers 6) Other individuals who have contributed to vocational technical and
adult education Wisconsin Technical Colleges and the Wisconsin Technical College District Boards Association and
7) Distinguished Alumni of the Year
The Committees role includes marketing and public relations with the expressed purpose of serving as the coordinating vehicle with the Systems Statewide Marketing Committee The Committee is also charged with marketing the Wisconsin Technical College District Boards Association to district board members and through Association activities the Committee makes the public aware of the benefits of the Wisconsin Technical College System
f lnterdistrictlnteragency Cooperation The lnterdistrictlnteragency Cooperation Committee has the following purposes
1) To promote a dialog among district boards concerning multipleshydistrict policy andor program initiatives that best promote the mission of Wisconsin Technical Colleges
2) To promote identification of and education about initiatives that will likely result in significant resource savings if pursued on a multipleshydistrict basis or between districts and external agencies or other partners
3) To realize the leverage presented by pooled purchasing across districts or in conjunction with other agencies or partners without eroding district-level decision making and control concerning such purposes
4) To identify and promote opportunities in furtherance of the Technical Colleges missions that take advantage of cross-agency partnerships
5) To share knowledge among AssociatiQn members concerning best practices and new ways of doing business while maximizing the good stewardship of college resources
SUGGESTED RESOLUTIONS ndash ORGANIZATIONAL AND REGULAR MEETING ndash 71414
C ndash Public Depository Designation
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that US Bank National Association qualified as a public depository under Chapter 34 of the Wisconsin Statutes shall be and is hereby designated until further action as a public depository for all public monies into the hands of the treasurer of the Chippewa Valley Technical College District Eau Claire County State of Wisconsin and
BE IT FURTHER RESOLVED that withdrawal or disbursement from the above-named depository shall be as provided in s66042 of the Wisconsin Statutes that in accordance therewith all checks shall be signed by the following persons Chairperson Treasurer and ___________________ Secretary and shall be so honored and
BE IT FURTHER RESOLVED that in lieu of their personal signature(s) the following facsimile signatures which have been adopted by them as shown below
s s s
may be affixed on such order check(s) that the above-named depository shall be fully warranted and protected in making payment on any order check bearing such facsimile(s) notwithstanding that the name may have been placed thereon without the authority of the designated person or persons and
BE IT FURTHER RESOLVED that a certified copy of this resolution shall be delivered to the above-named depository and said depository may rely on this resolution until changed by lawful resolution and a certified copy of such resolution has been given to the Cashier of the above-named depository
Item 5 ndash Consent Agenda
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the following consent agenda items are approved as presented and recommended
Minutes of the June 18 2015 Regular meeting
Personnel Matters ndash Employment Adjunct Instructors as listed Julie Furst-Bowe Vice President of Instruction 81715 Melissa Henderson Radiography Instructor 8515 Hope Saeger Nursing Instructor 8315 and Rachel Swatloski Success Coach-ACT for Healthcare 61515 Retirements Roxanne Gilbertson Office Assistant-Human Resources 71715
Financial Report Payroll Direct Deposit in the amount of $164165058 Accounts Payable Checks in the amount of $388797384 Refund in the amount of $35321431 Bank Transfers in the amount of $180854313 and Direct Deposit Travel in the amount of $5024591 drawn on the Chippewa Valley Technical College District for the various amounts and the Financial Reports for June 2015 as presented
Twenty-five (25) contracts for services are approved as recommended and presented on the attached list
Item 6A ndash Approval of Resolution Awarding the Sale of $1500000 General Obligation Promissory Notes Series 2015B
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the Resolution Awarding the Sale of $1500000 General Obligation Promissory Notes Series 2015B be approved as presented
Item 6B ndash Approval of Three-Year Facility Plan
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED that the Chippewa Valley Technical College District Board approves the three-year facility plan as presented and also approves submitting the plan to the Wisconsin Technical College System State Board as required by Administrative Bulletin 04-01
ITEM 5A ndash MINUTES
PUBLIC HEARING AND REGULAR MEETING OF THE CHIPPEWA VALLEY TECHNICAL COLLEGE DISTRICT BOARD
CVTC Business Education Center ndash Room 100A
June 18 2015
The Public Hearing was called to order at 530 pm by Chairperson Ramona Mathews She indicated that the purpose of the public hearing is to provide the public with an opportunity to react to the budget that has been prepared by the CVTC District Board administration faculty and staff
Present Ron Bartels Colleen Bates Dawn Garcia Ramona Mathews Daniel Ostermann Russell Ratsch Gwen Southard Jennifer Vogler Bruce Barker Tom Huffcutt Candy Johnson Margo Keys Lynette Livingston Jon Brutlag Paul Schley Lisa Voisin Kirk Moist Tracy Drier Tom Lange Pam Haller Tam Burgau Andrew Dowd and Terry Nichols
Dr Dickens reviewed the strategic goals for FYrsquo16 quality program alignment student success cohesive culture and business and community partnerships
Mr Moist reviewed the FYrsquo16 budget and discussed the various revenue sources He indicated CVTC is receiving $18322299 in property tax relief from Act 145 our total tax levy is $19134193 which is an increase of $350000 over FYrsquo15 Property taxes on a $100000 house increased 12 centsmdashfrom $8962 to $8974 He indicated the Residential Construction program (funded by a GPR grant) is returning to River Falls A new Organizational Leadership program is starting in the fallmdashit will be delivered in one-credit four-week blocks online Due to a decrease in FTEs there are some reductions programs and staffing that will occur
The public hearing adjourned at 612 pm
The regular board meeting was called to order at 612 pm by Chairperson Ramona Mathews She indicated with was an open meeting with notices mailed to the news media and other interested parties and posted at the Chippewa Valley Technical College campusescenters in Chippewa Falls Eau Claire Menomonie River Falls and Neillsville on June 17 2015
1 Roll Call Present Ron Bartels Colleen Bates Dawn Garcia Ramona Mathews Daniel Ostermann Russell Ratsch Gwen Southard and Jennifer Vogler Absent John Walton
Also present Bruce Barker Tom Huffcutt Candy Johnson Margo Keys Lynette Livingston Jon Brutlag Paul Schley Lisa Voisin Kirk Moist Tracy Drier Tom Lange Pam Haller Tam Burgau Andrew Dowd and Terry Nichols
2 Mr Barker indicated that in the personnel matters in the consent agenda Erick Hassel is incorrectly listed as a resignation His status is a layoff effective 123115 Mr Ostermann indicated that in the May 21 2105 minutes Mr Bartels first name is misspelled Motion by Ms Vogler seconded by Ms Garcia to approve the agenda as amended Ayes All Nays None Motion carried
3 There were no reports or forums
4 Mr Brutlag thanked Ms Vogler for her service on the board and wished her luck in the Nicolet district He indicated that in the May minutes there was a statement that unions didnrsquot exist anymore at CVTC He clarified that to say unions still exist but they chose not to certify or bargain He brought forth a concern about language in the nonrenewal notices regarding layoff vs resignation He thanked the board members for their service
5 Motion by Ms Garcia seconded by Mr Ratsch that the following resolution be adopted (as amended)
Minutes of the May 21 2015 Regular meeting (amended to read ldquoRonrdquo Bartels not ldquoRongrdquo Bartels)
Personnel Matters Employment Adjunct Instructors as listed Gina Bloczynski Nursing Instructor 8315 Justin Borgwardt Residential Construction Instructor 7115 Jeffrey Pepper Organizational Leadership Instructor 7115 Joel Raney Faculty Developer 7615 Shayne VanderBent Marketing Outreach Coordinator 52615 and Kelly Wenzel Nursing Instructor 8315 Resignations Christine Eggers Nursing Assistant Instructor 8115 Erick Hassel Auto Collision and Repair Instructor 123115 (amended to layoff not resignation) Joe Kauffman Financial Aid Manager 71715 and Jon Wantoch Agriscience Instructor-Agronomy 63015 Retirement Diane Peterson Life Science Instructor 63015
Financial Reports Payroll Direct Deposit in the amount of $266023970 Accounts Payable Checks in the amount of $193095434 Refunds in the amount of $11387217 Bank Transfers in the amount of $201943680 and Direct Deposit Travel in the amount of $8224602 drawn on the Chippewa Valley Technical College District for the various amounts and the Financial Reports for May 2015 as presented
Eleven (11) contracts for services are approved as recommended and presented on the attached list Ayes All Nays None Motion carried
6 Action Items
A Lisa Voisin Director from Robert W Baird reported they received seven bids for the $4000000 general obligation promissory notes Series 2015A The winning bid was from Piper Jaffray with an interest rate of 15589 percent This is a good interest rate based on CVTCrsquos Aa1 rating from Moodyrsquos CVTCrsquos debt service rate is at 12 percent which is within board policy of 10 to 15 percent The funds from this borrowing will be used to purchase instructional equipment and facilities improvement Motion by Ms Vogler seconded by Ms Garcia that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the Resolution Awarding the Sale of $4000000 General Obligation Promissory Notes Series 2015A be approved as presented Ayes All Nays None Motion carried
(A true copy of the resolution as adopted is attached hereto and incorporated herein by reference)
B Mr Moist indicated this was the second and final borrowing for the 2015-2016 year He indicated $1200000 will be used to purchase capital equipment and $300000 will be used for facilities improvements Motion by Mr Bartels seconded by Ms Bates that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the Resolution Authorizing the Issuance of Not to Exceed $150000 General Obligation Promissory Notes Series 2015B and Setting the Sale Therefor be approved as presented Ayes All Nays None Motion carried
(A true copy of the resolution as adopted is attached hereto and incorporated herein by reference)
C Mr Moist presented the reserves and designations for FYrsquo16 Motion by Mr Ratsch seconded by Ms Bates that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the following reserves and designations are hereby created and authorized for Fiscal Year 2016
GENERAL FUND Reserve for Encumbrances - a reserved portion of the fund balance equal to the outstanding encumbrances as of June 30 2015 which is projected to be $606235 and shall not exceed 10 percent of the budgeted expenditures over the next fiscal year
Designated for Operations - a designated portion of the unreserved fund balance which provides for fluctuations in operating cash balances The reserve will be $9662746 as of June 30 2015 A portion of this in the amount of $634034 has been earmarked to establish a reserve when the District converts to self-insurance for health
SPECIAL REVENUE FUND ndash NONAIDABLE Reserve for Student Organizations - a reserved portion of the fund balance which has been specified for use in carrying out student-related activities at some future time It is projected to be $915202 as of June 30 2015
Reserve for Student Financial Assistance - a reserved portion of the fund balance which will provide matching funds for student financial aids It is projected to be $19043 as of June 30 2015
CAPITAL PROJECTS FUND Reserve for Encumbrances - a reserved portion of the fund balance equal to the outstanding encumbrances as of June 30 2015 which is projected to be $2118110
Reserve for Capital Projects - a reserved portion of the fund balance for paying the cost of acquiring equipment constructing new buildings and making other capital improvements The reserve will be the remaining fund balance after the
reserve for encumbrances has been finalized It is estimated to be $2494029 as of June 30 2015
DEBT SERVICE FUND Reserve for Debt Service - a reserved portion of the fund balance which will provide for debt obligations maturing prior to January 1 2016 It is projected to be $255756 as of June 30 2015 and shall not exceed 25 percent of the budgeted expenditures over the next fiscal year Ayes All Nays Motion carried
D Mr Barker asked if there were any questions regarding the FYrsquo16 budget that was presented earlier at the public hearing There were no questions Motion by Ms Vogler seconded by Ms Bates that the following resolution be adopted
WHEREAS the notice of the public hearing on the proposed 2015-16 budget of the Chippewa Valley Technical College District was published in the Eau Claire Leader-Telegram on June 3 2015 as a Class I Legal Notice and
WHEREAS the District Board has held pursuant to s 6590 Wis Stats a public hearing on the proposed 2015-16 budget on June 18 2015 in Eau Claire Wisconsin at Chippewa Valley Technical College RCU Community Center (100A) 620 West Clairemont Avenue at 530 pm
NOW THEREFORE BE IT RESOLVED that the Chippewa Valley Technical College District Board hereby adopts pursuant to Wis Adm Code TCS 705 the 2015-2016 District budget by fund type and function within a fund type as stated in the budget document which is hereby made a part of this resolution Ayes All Nays None Motion carried
E Mr Barker indicated that the Foundation Board recently approved new naming rights opportunities for the Energy Education Center The District Board has the final approval Motion by Ms Southard seconded by Mr Ratsch that the following resolution be adopted
WHEREAS Chippewa Valley Technical Collegersquos Commemorative Philanthropic Naming Opportunity Policy allows opportunities to recognize and honor individuals businesses and groups for providing funding to support CVTC buildings facilities rooms and equipment and
WHEREAS the named individuals and organizations are strong supporters of Chippewa Valley Technical College and have pledged amounts toward the Energy Education Center qualifying them for naming opportunities
THEREFORE BE IT RESOLVED by the Chippewa Valley Technical College District Board that in accordance with the Collegersquos Commemorative Philanthropic Naming Opportunity Policy the following naming opportunities are approved as presented
IndividualOrganization EEC Area
CVTC Alumni Association FacultyStudent Interactive Conference Room
Hi-Crush Partners LP Computer Lab 2
The Electric Cooperatives of Wisconsin Smart Grid Control Room
Ayes All Nays None Motion carried
7 Board Chairpersonrsquos Report
A The Boards Association Summer Conference is scheduled for July 16-18 in Janesville Ms Johnson indicated that Ms Mathews Ms Garcia and Mr Ratsch will attend Anyone else interested in attending should let Ms Johnson know as soon as possible
B Ms Mathews asked if the July 13th organizational and regular board meeting could be held earlier in the day The Board agreed to meet at noon on the 13th
8 Presidentrsquos Report
A Dr Keys presented the following report on tuition remission to the Board
OUT-OF-STATE TUITION REMISSION
2014-15 (0615)
District CVTC FTEs Allow Credits
435000 6525
State Requested Actual Credits Name Amount Variance
Country Credits Attempted
No requests
Total 0 $ - 0 0
B Mr Barker reported on the following items
State Budget ndash The State budget has not been passed yet The Joint Finance Committee removed the proposed tuition freeze from the budget they capped outcome-based funding at 30 percent and they delayed action on the System Office shared services proposal
The WTCS presidents met to plan their initiatives for the year Mr Barker is on the External Partnerships Committee and will continue to be the WLDI liaison
Over 160 middle and high school students are enrolled in and attending various Tech Camps
Momentum West sponsored a FAM Tour (FAM = Familiarity) for six members of the Site Selectors Guild Mr Barker spoke to the group at a dinner on how CVTC can help Mr Ostermann attended the closing meeting and said it was an excellent session
On June 15 and 16 80+ CVTC leaders (management staff department chairs and program directors) participated in a strategic planning retreat
The process for finding a Vice President of Instruction is moving along First and second interviews have been held and a decision should be made soon
9 Ms Mathews encouraged Board members to complete the PlusDelta evaluation form
10 There were no announcements or requests
11 Motion by Mr Bartels seconded by Mr Ratsch to adjourn to Executive Session to discuss Wis Stats 1985(1)(c) ndash considering employment promotion compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility (presidentrsquos evaluation) Ayes All Nays None Motion carried The meeting adjourned to closed session at 716 pm
12 The Board returned to open session at 728 pm Motion by Ms Southard seconded by Ms Vogler to adjourn Ayes All Nays None Motion carried The meeting adjourned at 728 pm
Recorded by Submitted by
Candace S Johnson Gwen Southard Secretary Executive Assistant to the President Chippewa Valley Technical College District Board
Date
Chairperson Secretary
ITEM 5B ndash PERSONNEL MATTERS
Chippewa Valley Technical College Adjunct Instructors to be Employed for Classes that Begin
06012015 through 07312015
Anderson Ronald
Baker Juliana
Bieze Andrew
Biluk Evelyn
Briggs William
Christensen Renee
Craker Molly
Eggers Christine
Ferrara Christi
Finstad Denise
Count = 30
Frame Susan
Graese Jody
Hanke James
Kohel Trent
Ledin Nicolas
Lewallen Ryan
Lewis Trenton
Lloyd Karen
Mayer Jill
Meinen Theresa
Michaud Steven
Neibauer Lynette
Neihart John
Quaschnick Walter
Reese Wade
Reidt Chrystal
Shervey Randy
Wagner John
Wantoch Jonathon
Zwiefelhofer Adam
ITEM 5C ndash FINANCIAL REPORTS
CHIPPEWA VALLEY TECHNICAL COLLEGE
063015
PAYROLL
Pay Date Payroll Number Net Pay
Electronic Payments 6122015 12 $ 77240797
Electronic Payments 6262015 13 86924261
Total Net Pay $ 164165058
BANK TRANSFERS
Date Transfer Number Transfer Totals
WDR - Withholdings 612015 3513 $ 6312877
IRS - 941 Deposit 612015 3514 31937366
Special Pay Plan Retirement Trust (Pelion) 612015 3515 484051
US Bank Health Care Spending Contributions 682015 3516 623300
WDR-Wage Attachment Payment 6122015 3517 10478
US Bank Health Care Spending Contributions 6122015 3518 944814
Empower Retirement 6122015 3519 1075527
Mid-America 6122015 3520 2803019
WDR - Withholdings 6152015 3521 6054684
IRS - 941 Deposit 6152015 3522 29962968
Special Pay Plan Retirement Trust (Pelion) 6152015 3523 407943
Minnesota Life Insurance Company 6202015 3524 2045237
WI DOR 6202015 3525 59068
DWD Unemployment Insurance 6232015 3526 195998
Madison National Life 6262015 3527 473457
WDR-Wage Attachment Payment 6262015 3528 8831
US Bank Health Care Spending Contributions 6262015 3529 646914
Empower Retirement 6262015 3530 1075527
Mid-America 6262015 3531 2853019
IRS - 941 Deposit 6292015 3532 35090842
Special Pay Plan Retirement Trust (Pelion) 6292015 3533 427131
WDR - Withholdings 6302015 3534 5686685
Wisconsin Retirement System (WRS) 6302015 3535 50853872
EBC Reimbursements amp Admin Fees for Flex 6302015 3536 820705
Bauer Bui It Tire Center Inc 10341277 16-JUN-15 $1244160 Bell Lumber amp Pole Company 10340719 02-JUN-15 $2948 00 Blackhawk Technical College 10340732 02-JUN-15 $5480 92
FOR VALUE RECEIVED the undersigned sells assigns and transfers unto
(Name and Address of Assignee)
(Social Security or other Identifying Number of Assignee)
the within Note and all rights thereunder and hereby irrevocably constitutes and appoints
______________________________________ Legal Representative to transfer said Note on
the books kept for registration thereof with full power of substitution in the premises
Dated _____________________
Signature Guaranteed
(eg Bank Trust Company (Depository or Nominee Name)
or Securities Firm)
NOTICE This signature must correspond with the
name of the Depository or Nominee Name as it
appears upon the face of the within Note in every
particular without alteration or enlargement or any
change whatever
(Authorized Officer)
43
ITEM 6B ndash APPROVAL OF THREE-YEAR FACILITY PLAN
CHIPPEWA VALLEY TECHNICAL COLLEGE
3 YEAR FACILITIES PLAN
2014-2017
44
Section 1 ndash Executive Summary
The Chippewa Valley Technical College staff meet regularly with representatives of business and industry to identify current and anticipated occupational and workplace trends and with other educational institutions to make the best use of public resources
CVTCrsquos long-range Facilities Plan is flexible as circumstances and situations change in the District the plan is modified to reflect those changes The plan is the blueprint that charts the future course of CVTCs facilities and capital resources The plan specifies the nature of action and it also assigns a priority to each element within it
Strategic facilities planning that supports the Collegersquos business plan has become increasingly critical for long-term financial and organizational well-being It is clear that the facilities need to be managed and upgraded continuously in both the near-term and the long-term if we are to have a meaningful role in helping the College strengthen its mission and undertake new initiatives The facilities long-range planning is to be based on future alternative educational curriculum and instructional program scenarios In deciding on new renovated or leased facilities the needs of the District citizens must be balanced with the program development process and the Collegersquos resources
In the development of facilities for the delivery of College instructional programs and services the following criteria will be used
Facilities will be designed to provide adequate space and flexibility to ensure that needed curriculum service and delivery system modifications can be accommodated New construction and remodeling will be completed on a timely basis
Identify events that would trigger changes in floor-space needs by type and amount and produce an action plan
New construction and remodeling must ensure appropriate data and electrical infrastructures to accommodate computer and related technologies
Areas must be adequate to provide appropriate storage of instructional equipment and to provide for individual student learning space
Open concept construction techniques should be adopted to facilitate future changes in instructional programs and service delivery to improve cost efficiency
Strategically locate student lounge areas and quiet study spaces throughout the campus to better address the needs for part-time commuter students both day and evening and the student population in general
Implementation of the facilities design phase in construction or renovation should occur only after thorough assessment and programming The purpose of this assessment is to recognize the effects of the environment on students staff and the public while also ensuring that the overall facilities master plan complements the college vision student enrollment and the finances of the college
In order to meet the needs of the college and its mission current architectural literature will be consulted for trends in design for educational facilities
CVTC will apply a whole-building approach to sustainability in five areas identified by the US Green Building Council as key for its Leadership in Energy and Environmental Design (LEED) certification sustainable site development water savings energy efficiency materials selection and indoor environmental quality
45
The Facilities staff will develop guidelines and implement a plan for the management of the life cycle of the physical facilities Issues of code compliance applicable standards and government regulations will be addressed
When a project reaches the design phase the project scope and the requirements are already established through the project assessment programming process
The design phase is where most problems are resolved to minimize changes during construction
Proper execution of the programming and the building mechanical system ensures adequate indoor air quality (HVAC) a comprehensive fire protection design ADA compliance adequate lighting provisions for safety and security and space utilization efficiency
During the programming phase the mission the goals and the objectives are identified and decisions are made on how the mission will be accomplished
During 2014-2017 the Chippewa Valley Technical College anticipates potential capital expenditures up to
$ 31593777 for new or additional buildings
$ 6111528 for remodeling of existing buildings
$ 5890000 for capital improvements
Significant projects contemplated during this 3 year planning period include
The addition of an Energy Education Center to provide additional classrooms and instructional labs for expanded program offerings will thereby increase the number of graduates ready to work in energy occupations It provides new labs dedicated to emerging sustainable energy sources and state-of-the-art equipment to teach the skills and competencies needed by the next generation of workers along with needed improvements in the existing building infrastructure
The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants Once curriculum and approvals have been completed final design will determine appropriate location and remodel options
An expansion of the River Falls campus is under consideration There is currently a team in place to study the needs of the local area which will in turn dictate future program offerings The addition would accommodate growing needs to support programs such as Business Management Marketing Management Human Resources and Residential Construction
An upgrade of the Business Education Center HVAC systems serving the east end of the building is being planned
HVAC equipment upgrades security access controlvideo upgrades roof restorations boiler replacements and parking lot repaving are also being planned
46
The majority of the work planned has been identified through the use of the following planning guidelines
Match existing infrastructure (HVAC electrical plumbing structure bay sizes) with requirements of program space needs
Continue development of a building zone concept to strengthen user way-finding efficiency and appropriate relationships of spaces
Avoid major investments in areas of the building that have a less certain future use
This process is a continuation of the multi-phased Facilities Master Plan study that was started in 2001 and updated in 2005 and again in 2012 This living document has been updated to reflect work that has been addressed since the original list of campus deficiencies was developed and also to outline projects planned for the next 3 years
47
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
B ndash Election of Officers
(1) Chairperson nominated as chairperson
moved seconded by that nominations be closed and that a unanimous ballot be cast for as chairperson of the Board
OR
nominated as chairperson nominated as chairperson nominated as chairperson moved that nominations for chairperson be closed
Seconded by
(2) Vice-Chairperson nominated as vice chairperson
moved seconded by that nominations be closed and that a unanimous ballot be cast for as vice chairperson of the Board
OR
nominated as vice-chairperson nominated as vice-chairperson nominated as vice-chairperson moved that nominations for vice-chairperson be closed
Seconded by
(3) Secretary nominated as secretary
moved seconded by that nominations be closed and that a unanimous ballot be cast for as secretary of the Board
OR
nominated as secretary nominated as secretary nominated as secretary moved that nominations for secretary be closed
Seconded by
(4) Treasurer nominated as treasurer
moved seconded by that nominations be closed and that a unanimous ballot be cast for as treasurer of the Board
OR
nominated as treasurer nominated as treasurer nominated as treasurer moved that nominations for treasurer be closed
Seconded by
C ndash Public Depository Designation
Motion by __________ seconded by _________ that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that US Bank National Association qualified as a public depository under Chapter 34 of the Wisconsin Statutes shall be and is hereby designated until further action as a public depository for all public monies into the hands of the treasurer of the Chippewa Valley Technical College District Eau Claire County State of Wisconsin and
BE IT FURTHER RESOLVED that withdrawal or disbursement from the above-named depository shall be as provided in s66042 of the Wisconsin Statutes that in accordance therewith all checks shall be signed by the following persons Chairperson Treasurer and ___________________ Secretary and shall be so honored and
BE IT FURTHER RESOLVED that in lieu of their personal signature(s) the following facsimile signatures which have been adopted by them as shown below s s s may be affixed on such order check(s) that the above-named depository shall be fully warranted and protected in making payment on any order check bearing such facsimile(s) notwithstanding that the name may have been placed thereon without the authority of the designated person or persons and
BE IT FURTHER RESOLVED that a certified copy of this resolution shall be delivered to the above-named depository and said depository may rely on this resolution until changed by lawful resolution and a certified copy of such resolution has been given to the Cashier of the above-named depository
D ndash Board Memberships (1) Association of Community College Trustees (ACCT) (2) Wisconsin Technical College District Boards Association (3) Alliance for Strong Communities
E ndash Representatives for Committees of WTC District Boards Association
(1) Board of Directors Delegate - NO APPOINTMENT Mona Mathews serves as President
(2) Standing Committees (See committee descriptions on pages 8-10)
F ndash CVTC Foundation Board Liaison 2014-2015 Liaison ndash Dan Ostermann 2015-2016 ___________________________________
G ndash Monthly Meeting DateTimeAgendaLocation
2014-2015 3rd Thursday of the Month (530 pm) 2015-2016 __________________________________
I ndash Annual Board Retreat
District Boards Association Standing Committees
a Bylaws Policies and Procedures The Bylaws Policies and Procedures Committee as set forth in Article IX of the Bylaws reviews the Associations Bylaws Policies and Procedures and recommends changes to the Board of Directors when appropriate
The Committee has additional specific assignments 1) At the Board of Directors request develop a select list of major
issues on which the Board of Directors may request member consideration
2) At the request of the Board of Directors committee chair or an individual unit member of the Association review a proposed resolution or proposed change in the corporate bylaws policies or procedures for the purpose of recommending whether the proposed language will accomplish the desired effect andor whether the proposed change would require amendment of any other portion of the corporate bylaws policies or procedures
b Legislative The legislative Committee has the following objectives
1) Serve as the cornerstone of the Associations legislative interaction 2) Review analyze and recommend positions on state and federal
legislation 3) Communicate with other Association members college presidents
and Wisconsin Technical College System Board on specific position and action required onby a bill
4) Develop and maintain effective relations with state and federal legislators
5) Provide information and coordinate activities for individuals who will testify when necessary
6) Coordinate with other groups on joint legislative efforts
C Program The Program Committee will assist in establishing the quarterly in-service programs
1) Research and identify in-service needs of the Wisconsin Technical College District Boards Association
2) Establish an annual in-service topic agenda 3) Assist and advise the staff in planning and developing the quarterly
in-service programs 4) Evaluate the effectiveness of the Associations in-service programs
d Human Resources The Human Resources Committee has responsibility for
1) Reviewing labor-related legislation that affects member districts 2) Creating a coordinated bargaining focus for member districts 3) Serving as the catalyst in group goal setting and the
implementation of bargaining strategies 4) Serving as the vehicle to better educate district board members on
labor negotiations and labor relations 5) Developing cost containment strategies and alternatives 6) Promoting effective faculty and staff recruitment and retention
strategies to meet technical college human resources needs in an increasingly competitive labor market
e MarketingPublic Relations amp Awards The MarketingPublic Relations amp Awards Committee has responsibility for identifying and recognizing
1) Board Member of the Year 2) Technical Education Champion (TECh) Award recipients 3) Media Award recipients 4) Legislator recognition 5) Outgoing officers 6) Other individuals who have contributed to vocational technical and
adult education Wisconsin Technical Colleges and the Wisconsin Technical College District Boards Association and
7) Distinguished Alumni of the Year
The Committees role includes marketing and public relations with the expressed purpose of serving as the coordinating vehicle with the Systems Statewide Marketing Committee The Committee is also charged with marketing the Wisconsin Technical College District Boards Association to district board members and through Association activities the Committee makes the public aware of the benefits of the Wisconsin Technical College System
f lnterdistrictlnteragency Cooperation The lnterdistrictlnteragency Cooperation Committee has the following purposes
1) To promote a dialog among district boards concerning multipleshydistrict policy andor program initiatives that best promote the mission of Wisconsin Technical Colleges
2) To promote identification of and education about initiatives that will likely result in significant resource savings if pursued on a multipleshydistrict basis or between districts and external agencies or other partners
3) To realize the leverage presented by pooled purchasing across districts or in conjunction with other agencies or partners without eroding district-level decision making and control concerning such purposes
4) To identify and promote opportunities in furtherance of the Technical Colleges missions that take advantage of cross-agency partnerships
5) To share knowledge among AssociatiQn members concerning best practices and new ways of doing business while maximizing the good stewardship of college resources
SUGGESTED RESOLUTIONS ndash ORGANIZATIONAL AND REGULAR MEETING ndash 71414
C ndash Public Depository Designation
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that US Bank National Association qualified as a public depository under Chapter 34 of the Wisconsin Statutes shall be and is hereby designated until further action as a public depository for all public monies into the hands of the treasurer of the Chippewa Valley Technical College District Eau Claire County State of Wisconsin and
BE IT FURTHER RESOLVED that withdrawal or disbursement from the above-named depository shall be as provided in s66042 of the Wisconsin Statutes that in accordance therewith all checks shall be signed by the following persons Chairperson Treasurer and ___________________ Secretary and shall be so honored and
BE IT FURTHER RESOLVED that in lieu of their personal signature(s) the following facsimile signatures which have been adopted by them as shown below
s s s
may be affixed on such order check(s) that the above-named depository shall be fully warranted and protected in making payment on any order check bearing such facsimile(s) notwithstanding that the name may have been placed thereon without the authority of the designated person or persons and
BE IT FURTHER RESOLVED that a certified copy of this resolution shall be delivered to the above-named depository and said depository may rely on this resolution until changed by lawful resolution and a certified copy of such resolution has been given to the Cashier of the above-named depository
Item 5 ndash Consent Agenda
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the following consent agenda items are approved as presented and recommended
Minutes of the June 18 2015 Regular meeting
Personnel Matters ndash Employment Adjunct Instructors as listed Julie Furst-Bowe Vice President of Instruction 81715 Melissa Henderson Radiography Instructor 8515 Hope Saeger Nursing Instructor 8315 and Rachel Swatloski Success Coach-ACT for Healthcare 61515 Retirements Roxanne Gilbertson Office Assistant-Human Resources 71715
Financial Report Payroll Direct Deposit in the amount of $164165058 Accounts Payable Checks in the amount of $388797384 Refund in the amount of $35321431 Bank Transfers in the amount of $180854313 and Direct Deposit Travel in the amount of $5024591 drawn on the Chippewa Valley Technical College District for the various amounts and the Financial Reports for June 2015 as presented
Twenty-five (25) contracts for services are approved as recommended and presented on the attached list
Item 6A ndash Approval of Resolution Awarding the Sale of $1500000 General Obligation Promissory Notes Series 2015B
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the Resolution Awarding the Sale of $1500000 General Obligation Promissory Notes Series 2015B be approved as presented
Item 6B ndash Approval of Three-Year Facility Plan
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED that the Chippewa Valley Technical College District Board approves the three-year facility plan as presented and also approves submitting the plan to the Wisconsin Technical College System State Board as required by Administrative Bulletin 04-01
ITEM 5A ndash MINUTES
PUBLIC HEARING AND REGULAR MEETING OF THE CHIPPEWA VALLEY TECHNICAL COLLEGE DISTRICT BOARD
CVTC Business Education Center ndash Room 100A
June 18 2015
The Public Hearing was called to order at 530 pm by Chairperson Ramona Mathews She indicated that the purpose of the public hearing is to provide the public with an opportunity to react to the budget that has been prepared by the CVTC District Board administration faculty and staff
Present Ron Bartels Colleen Bates Dawn Garcia Ramona Mathews Daniel Ostermann Russell Ratsch Gwen Southard Jennifer Vogler Bruce Barker Tom Huffcutt Candy Johnson Margo Keys Lynette Livingston Jon Brutlag Paul Schley Lisa Voisin Kirk Moist Tracy Drier Tom Lange Pam Haller Tam Burgau Andrew Dowd and Terry Nichols
Dr Dickens reviewed the strategic goals for FYrsquo16 quality program alignment student success cohesive culture and business and community partnerships
Mr Moist reviewed the FYrsquo16 budget and discussed the various revenue sources He indicated CVTC is receiving $18322299 in property tax relief from Act 145 our total tax levy is $19134193 which is an increase of $350000 over FYrsquo15 Property taxes on a $100000 house increased 12 centsmdashfrom $8962 to $8974 He indicated the Residential Construction program (funded by a GPR grant) is returning to River Falls A new Organizational Leadership program is starting in the fallmdashit will be delivered in one-credit four-week blocks online Due to a decrease in FTEs there are some reductions programs and staffing that will occur
The public hearing adjourned at 612 pm
The regular board meeting was called to order at 612 pm by Chairperson Ramona Mathews She indicated with was an open meeting with notices mailed to the news media and other interested parties and posted at the Chippewa Valley Technical College campusescenters in Chippewa Falls Eau Claire Menomonie River Falls and Neillsville on June 17 2015
1 Roll Call Present Ron Bartels Colleen Bates Dawn Garcia Ramona Mathews Daniel Ostermann Russell Ratsch Gwen Southard and Jennifer Vogler Absent John Walton
Also present Bruce Barker Tom Huffcutt Candy Johnson Margo Keys Lynette Livingston Jon Brutlag Paul Schley Lisa Voisin Kirk Moist Tracy Drier Tom Lange Pam Haller Tam Burgau Andrew Dowd and Terry Nichols
2 Mr Barker indicated that in the personnel matters in the consent agenda Erick Hassel is incorrectly listed as a resignation His status is a layoff effective 123115 Mr Ostermann indicated that in the May 21 2105 minutes Mr Bartels first name is misspelled Motion by Ms Vogler seconded by Ms Garcia to approve the agenda as amended Ayes All Nays None Motion carried
3 There were no reports or forums
4 Mr Brutlag thanked Ms Vogler for her service on the board and wished her luck in the Nicolet district He indicated that in the May minutes there was a statement that unions didnrsquot exist anymore at CVTC He clarified that to say unions still exist but they chose not to certify or bargain He brought forth a concern about language in the nonrenewal notices regarding layoff vs resignation He thanked the board members for their service
5 Motion by Ms Garcia seconded by Mr Ratsch that the following resolution be adopted (as amended)
Minutes of the May 21 2015 Regular meeting (amended to read ldquoRonrdquo Bartels not ldquoRongrdquo Bartels)
Personnel Matters Employment Adjunct Instructors as listed Gina Bloczynski Nursing Instructor 8315 Justin Borgwardt Residential Construction Instructor 7115 Jeffrey Pepper Organizational Leadership Instructor 7115 Joel Raney Faculty Developer 7615 Shayne VanderBent Marketing Outreach Coordinator 52615 and Kelly Wenzel Nursing Instructor 8315 Resignations Christine Eggers Nursing Assistant Instructor 8115 Erick Hassel Auto Collision and Repair Instructor 123115 (amended to layoff not resignation) Joe Kauffman Financial Aid Manager 71715 and Jon Wantoch Agriscience Instructor-Agronomy 63015 Retirement Diane Peterson Life Science Instructor 63015
Financial Reports Payroll Direct Deposit in the amount of $266023970 Accounts Payable Checks in the amount of $193095434 Refunds in the amount of $11387217 Bank Transfers in the amount of $201943680 and Direct Deposit Travel in the amount of $8224602 drawn on the Chippewa Valley Technical College District for the various amounts and the Financial Reports for May 2015 as presented
Eleven (11) contracts for services are approved as recommended and presented on the attached list Ayes All Nays None Motion carried
6 Action Items
A Lisa Voisin Director from Robert W Baird reported they received seven bids for the $4000000 general obligation promissory notes Series 2015A The winning bid was from Piper Jaffray with an interest rate of 15589 percent This is a good interest rate based on CVTCrsquos Aa1 rating from Moodyrsquos CVTCrsquos debt service rate is at 12 percent which is within board policy of 10 to 15 percent The funds from this borrowing will be used to purchase instructional equipment and facilities improvement Motion by Ms Vogler seconded by Ms Garcia that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the Resolution Awarding the Sale of $4000000 General Obligation Promissory Notes Series 2015A be approved as presented Ayes All Nays None Motion carried
(A true copy of the resolution as adopted is attached hereto and incorporated herein by reference)
B Mr Moist indicated this was the second and final borrowing for the 2015-2016 year He indicated $1200000 will be used to purchase capital equipment and $300000 will be used for facilities improvements Motion by Mr Bartels seconded by Ms Bates that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the Resolution Authorizing the Issuance of Not to Exceed $150000 General Obligation Promissory Notes Series 2015B and Setting the Sale Therefor be approved as presented Ayes All Nays None Motion carried
(A true copy of the resolution as adopted is attached hereto and incorporated herein by reference)
C Mr Moist presented the reserves and designations for FYrsquo16 Motion by Mr Ratsch seconded by Ms Bates that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the following reserves and designations are hereby created and authorized for Fiscal Year 2016
GENERAL FUND Reserve for Encumbrances - a reserved portion of the fund balance equal to the outstanding encumbrances as of June 30 2015 which is projected to be $606235 and shall not exceed 10 percent of the budgeted expenditures over the next fiscal year
Designated for Operations - a designated portion of the unreserved fund balance which provides for fluctuations in operating cash balances The reserve will be $9662746 as of June 30 2015 A portion of this in the amount of $634034 has been earmarked to establish a reserve when the District converts to self-insurance for health
SPECIAL REVENUE FUND ndash NONAIDABLE Reserve for Student Organizations - a reserved portion of the fund balance which has been specified for use in carrying out student-related activities at some future time It is projected to be $915202 as of June 30 2015
Reserve for Student Financial Assistance - a reserved portion of the fund balance which will provide matching funds for student financial aids It is projected to be $19043 as of June 30 2015
CAPITAL PROJECTS FUND Reserve for Encumbrances - a reserved portion of the fund balance equal to the outstanding encumbrances as of June 30 2015 which is projected to be $2118110
Reserve for Capital Projects - a reserved portion of the fund balance for paying the cost of acquiring equipment constructing new buildings and making other capital improvements The reserve will be the remaining fund balance after the
reserve for encumbrances has been finalized It is estimated to be $2494029 as of June 30 2015
DEBT SERVICE FUND Reserve for Debt Service - a reserved portion of the fund balance which will provide for debt obligations maturing prior to January 1 2016 It is projected to be $255756 as of June 30 2015 and shall not exceed 25 percent of the budgeted expenditures over the next fiscal year Ayes All Nays Motion carried
D Mr Barker asked if there were any questions regarding the FYrsquo16 budget that was presented earlier at the public hearing There were no questions Motion by Ms Vogler seconded by Ms Bates that the following resolution be adopted
WHEREAS the notice of the public hearing on the proposed 2015-16 budget of the Chippewa Valley Technical College District was published in the Eau Claire Leader-Telegram on June 3 2015 as a Class I Legal Notice and
WHEREAS the District Board has held pursuant to s 6590 Wis Stats a public hearing on the proposed 2015-16 budget on June 18 2015 in Eau Claire Wisconsin at Chippewa Valley Technical College RCU Community Center (100A) 620 West Clairemont Avenue at 530 pm
NOW THEREFORE BE IT RESOLVED that the Chippewa Valley Technical College District Board hereby adopts pursuant to Wis Adm Code TCS 705 the 2015-2016 District budget by fund type and function within a fund type as stated in the budget document which is hereby made a part of this resolution Ayes All Nays None Motion carried
E Mr Barker indicated that the Foundation Board recently approved new naming rights opportunities for the Energy Education Center The District Board has the final approval Motion by Ms Southard seconded by Mr Ratsch that the following resolution be adopted
WHEREAS Chippewa Valley Technical Collegersquos Commemorative Philanthropic Naming Opportunity Policy allows opportunities to recognize and honor individuals businesses and groups for providing funding to support CVTC buildings facilities rooms and equipment and
WHEREAS the named individuals and organizations are strong supporters of Chippewa Valley Technical College and have pledged amounts toward the Energy Education Center qualifying them for naming opportunities
THEREFORE BE IT RESOLVED by the Chippewa Valley Technical College District Board that in accordance with the Collegersquos Commemorative Philanthropic Naming Opportunity Policy the following naming opportunities are approved as presented
IndividualOrganization EEC Area
CVTC Alumni Association FacultyStudent Interactive Conference Room
Hi-Crush Partners LP Computer Lab 2
The Electric Cooperatives of Wisconsin Smart Grid Control Room
Ayes All Nays None Motion carried
7 Board Chairpersonrsquos Report
A The Boards Association Summer Conference is scheduled for July 16-18 in Janesville Ms Johnson indicated that Ms Mathews Ms Garcia and Mr Ratsch will attend Anyone else interested in attending should let Ms Johnson know as soon as possible
B Ms Mathews asked if the July 13th organizational and regular board meeting could be held earlier in the day The Board agreed to meet at noon on the 13th
8 Presidentrsquos Report
A Dr Keys presented the following report on tuition remission to the Board
OUT-OF-STATE TUITION REMISSION
2014-15 (0615)
District CVTC FTEs Allow Credits
435000 6525
State Requested Actual Credits Name Amount Variance
Country Credits Attempted
No requests
Total 0 $ - 0 0
B Mr Barker reported on the following items
State Budget ndash The State budget has not been passed yet The Joint Finance Committee removed the proposed tuition freeze from the budget they capped outcome-based funding at 30 percent and they delayed action on the System Office shared services proposal
The WTCS presidents met to plan their initiatives for the year Mr Barker is on the External Partnerships Committee and will continue to be the WLDI liaison
Over 160 middle and high school students are enrolled in and attending various Tech Camps
Momentum West sponsored a FAM Tour (FAM = Familiarity) for six members of the Site Selectors Guild Mr Barker spoke to the group at a dinner on how CVTC can help Mr Ostermann attended the closing meeting and said it was an excellent session
On June 15 and 16 80+ CVTC leaders (management staff department chairs and program directors) participated in a strategic planning retreat
The process for finding a Vice President of Instruction is moving along First and second interviews have been held and a decision should be made soon
9 Ms Mathews encouraged Board members to complete the PlusDelta evaluation form
10 There were no announcements or requests
11 Motion by Mr Bartels seconded by Mr Ratsch to adjourn to Executive Session to discuss Wis Stats 1985(1)(c) ndash considering employment promotion compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility (presidentrsquos evaluation) Ayes All Nays None Motion carried The meeting adjourned to closed session at 716 pm
12 The Board returned to open session at 728 pm Motion by Ms Southard seconded by Ms Vogler to adjourn Ayes All Nays None Motion carried The meeting adjourned at 728 pm
Recorded by Submitted by
Candace S Johnson Gwen Southard Secretary Executive Assistant to the President Chippewa Valley Technical College District Board
Date
Chairperson Secretary
ITEM 5B ndash PERSONNEL MATTERS
Chippewa Valley Technical College Adjunct Instructors to be Employed for Classes that Begin
06012015 through 07312015
Anderson Ronald
Baker Juliana
Bieze Andrew
Biluk Evelyn
Briggs William
Christensen Renee
Craker Molly
Eggers Christine
Ferrara Christi
Finstad Denise
Count = 30
Frame Susan
Graese Jody
Hanke James
Kohel Trent
Ledin Nicolas
Lewallen Ryan
Lewis Trenton
Lloyd Karen
Mayer Jill
Meinen Theresa
Michaud Steven
Neibauer Lynette
Neihart John
Quaschnick Walter
Reese Wade
Reidt Chrystal
Shervey Randy
Wagner John
Wantoch Jonathon
Zwiefelhofer Adam
ITEM 5C ndash FINANCIAL REPORTS
CHIPPEWA VALLEY TECHNICAL COLLEGE
063015
PAYROLL
Pay Date Payroll Number Net Pay
Electronic Payments 6122015 12 $ 77240797
Electronic Payments 6262015 13 86924261
Total Net Pay $ 164165058
BANK TRANSFERS
Date Transfer Number Transfer Totals
WDR - Withholdings 612015 3513 $ 6312877
IRS - 941 Deposit 612015 3514 31937366
Special Pay Plan Retirement Trust (Pelion) 612015 3515 484051
US Bank Health Care Spending Contributions 682015 3516 623300
WDR-Wage Attachment Payment 6122015 3517 10478
US Bank Health Care Spending Contributions 6122015 3518 944814
Empower Retirement 6122015 3519 1075527
Mid-America 6122015 3520 2803019
WDR - Withholdings 6152015 3521 6054684
IRS - 941 Deposit 6152015 3522 29962968
Special Pay Plan Retirement Trust (Pelion) 6152015 3523 407943
Minnesota Life Insurance Company 6202015 3524 2045237
WI DOR 6202015 3525 59068
DWD Unemployment Insurance 6232015 3526 195998
Madison National Life 6262015 3527 473457
WDR-Wage Attachment Payment 6262015 3528 8831
US Bank Health Care Spending Contributions 6262015 3529 646914
Empower Retirement 6262015 3530 1075527
Mid-America 6262015 3531 2853019
IRS - 941 Deposit 6292015 3532 35090842
Special Pay Plan Retirement Trust (Pelion) 6292015 3533 427131
WDR - Withholdings 6302015 3534 5686685
Wisconsin Retirement System (WRS) 6302015 3535 50853872
EBC Reimbursements amp Admin Fees for Flex 6302015 3536 820705
Bauer Bui It Tire Center Inc 10341277 16-JUN-15 $1244160 Bell Lumber amp Pole Company 10340719 02-JUN-15 $2948 00 Blackhawk Technical College 10340732 02-JUN-15 $5480 92
FOR VALUE RECEIVED the undersigned sells assigns and transfers unto
(Name and Address of Assignee)
(Social Security or other Identifying Number of Assignee)
the within Note and all rights thereunder and hereby irrevocably constitutes and appoints
______________________________________ Legal Representative to transfer said Note on
the books kept for registration thereof with full power of substitution in the premises
Dated _____________________
Signature Guaranteed
(eg Bank Trust Company (Depository or Nominee Name)
or Securities Firm)
NOTICE This signature must correspond with the
name of the Depository or Nominee Name as it
appears upon the face of the within Note in every
particular without alteration or enlargement or any
change whatever
(Authorized Officer)
43
ITEM 6B ndash APPROVAL OF THREE-YEAR FACILITY PLAN
CHIPPEWA VALLEY TECHNICAL COLLEGE
3 YEAR FACILITIES PLAN
2014-2017
44
Section 1 ndash Executive Summary
The Chippewa Valley Technical College staff meet regularly with representatives of business and industry to identify current and anticipated occupational and workplace trends and with other educational institutions to make the best use of public resources
CVTCrsquos long-range Facilities Plan is flexible as circumstances and situations change in the District the plan is modified to reflect those changes The plan is the blueprint that charts the future course of CVTCs facilities and capital resources The plan specifies the nature of action and it also assigns a priority to each element within it
Strategic facilities planning that supports the Collegersquos business plan has become increasingly critical for long-term financial and organizational well-being It is clear that the facilities need to be managed and upgraded continuously in both the near-term and the long-term if we are to have a meaningful role in helping the College strengthen its mission and undertake new initiatives The facilities long-range planning is to be based on future alternative educational curriculum and instructional program scenarios In deciding on new renovated or leased facilities the needs of the District citizens must be balanced with the program development process and the Collegersquos resources
In the development of facilities for the delivery of College instructional programs and services the following criteria will be used
Facilities will be designed to provide adequate space and flexibility to ensure that needed curriculum service and delivery system modifications can be accommodated New construction and remodeling will be completed on a timely basis
Identify events that would trigger changes in floor-space needs by type and amount and produce an action plan
New construction and remodeling must ensure appropriate data and electrical infrastructures to accommodate computer and related technologies
Areas must be adequate to provide appropriate storage of instructional equipment and to provide for individual student learning space
Open concept construction techniques should be adopted to facilitate future changes in instructional programs and service delivery to improve cost efficiency
Strategically locate student lounge areas and quiet study spaces throughout the campus to better address the needs for part-time commuter students both day and evening and the student population in general
Implementation of the facilities design phase in construction or renovation should occur only after thorough assessment and programming The purpose of this assessment is to recognize the effects of the environment on students staff and the public while also ensuring that the overall facilities master plan complements the college vision student enrollment and the finances of the college
In order to meet the needs of the college and its mission current architectural literature will be consulted for trends in design for educational facilities
CVTC will apply a whole-building approach to sustainability in five areas identified by the US Green Building Council as key for its Leadership in Energy and Environmental Design (LEED) certification sustainable site development water savings energy efficiency materials selection and indoor environmental quality
45
The Facilities staff will develop guidelines and implement a plan for the management of the life cycle of the physical facilities Issues of code compliance applicable standards and government regulations will be addressed
When a project reaches the design phase the project scope and the requirements are already established through the project assessment programming process
The design phase is where most problems are resolved to minimize changes during construction
Proper execution of the programming and the building mechanical system ensures adequate indoor air quality (HVAC) a comprehensive fire protection design ADA compliance adequate lighting provisions for safety and security and space utilization efficiency
During the programming phase the mission the goals and the objectives are identified and decisions are made on how the mission will be accomplished
During 2014-2017 the Chippewa Valley Technical College anticipates potential capital expenditures up to
$ 31593777 for new or additional buildings
$ 6111528 for remodeling of existing buildings
$ 5890000 for capital improvements
Significant projects contemplated during this 3 year planning period include
The addition of an Energy Education Center to provide additional classrooms and instructional labs for expanded program offerings will thereby increase the number of graduates ready to work in energy occupations It provides new labs dedicated to emerging sustainable energy sources and state-of-the-art equipment to teach the skills and competencies needed by the next generation of workers along with needed improvements in the existing building infrastructure
The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants Once curriculum and approvals have been completed final design will determine appropriate location and remodel options
An expansion of the River Falls campus is under consideration There is currently a team in place to study the needs of the local area which will in turn dictate future program offerings The addition would accommodate growing needs to support programs such as Business Management Marketing Management Human Resources and Residential Construction
An upgrade of the Business Education Center HVAC systems serving the east end of the building is being planned
HVAC equipment upgrades security access controlvideo upgrades roof restorations boiler replacements and parking lot repaving are also being planned
46
The majority of the work planned has been identified through the use of the following planning guidelines
Match existing infrastructure (HVAC electrical plumbing structure bay sizes) with requirements of program space needs
Continue development of a building zone concept to strengthen user way-finding efficiency and appropriate relationships of spaces
Avoid major investments in areas of the building that have a less certain future use
This process is a continuation of the multi-phased Facilities Master Plan study that was started in 2001 and updated in 2005 and again in 2012 This living document has been updated to reflect work that has been addressed since the original list of campus deficiencies was developed and also to outline projects planned for the next 3 years
47
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
(4) Treasurer nominated as treasurer
moved seconded by that nominations be closed and that a unanimous ballot be cast for as treasurer of the Board
OR
nominated as treasurer nominated as treasurer nominated as treasurer moved that nominations for treasurer be closed
Seconded by
C ndash Public Depository Designation
Motion by __________ seconded by _________ that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that US Bank National Association qualified as a public depository under Chapter 34 of the Wisconsin Statutes shall be and is hereby designated until further action as a public depository for all public monies into the hands of the treasurer of the Chippewa Valley Technical College District Eau Claire County State of Wisconsin and
BE IT FURTHER RESOLVED that withdrawal or disbursement from the above-named depository shall be as provided in s66042 of the Wisconsin Statutes that in accordance therewith all checks shall be signed by the following persons Chairperson Treasurer and ___________________ Secretary and shall be so honored and
BE IT FURTHER RESOLVED that in lieu of their personal signature(s) the following facsimile signatures which have been adopted by them as shown below s s s may be affixed on such order check(s) that the above-named depository shall be fully warranted and protected in making payment on any order check bearing such facsimile(s) notwithstanding that the name may have been placed thereon without the authority of the designated person or persons and
BE IT FURTHER RESOLVED that a certified copy of this resolution shall be delivered to the above-named depository and said depository may rely on this resolution until changed by lawful resolution and a certified copy of such resolution has been given to the Cashier of the above-named depository
D ndash Board Memberships (1) Association of Community College Trustees (ACCT) (2) Wisconsin Technical College District Boards Association (3) Alliance for Strong Communities
E ndash Representatives for Committees of WTC District Boards Association
(1) Board of Directors Delegate - NO APPOINTMENT Mona Mathews serves as President
(2) Standing Committees (See committee descriptions on pages 8-10)
F ndash CVTC Foundation Board Liaison 2014-2015 Liaison ndash Dan Ostermann 2015-2016 ___________________________________
G ndash Monthly Meeting DateTimeAgendaLocation
2014-2015 3rd Thursday of the Month (530 pm) 2015-2016 __________________________________
I ndash Annual Board Retreat
District Boards Association Standing Committees
a Bylaws Policies and Procedures The Bylaws Policies and Procedures Committee as set forth in Article IX of the Bylaws reviews the Associations Bylaws Policies and Procedures and recommends changes to the Board of Directors when appropriate
The Committee has additional specific assignments 1) At the Board of Directors request develop a select list of major
issues on which the Board of Directors may request member consideration
2) At the request of the Board of Directors committee chair or an individual unit member of the Association review a proposed resolution or proposed change in the corporate bylaws policies or procedures for the purpose of recommending whether the proposed language will accomplish the desired effect andor whether the proposed change would require amendment of any other portion of the corporate bylaws policies or procedures
b Legislative The legislative Committee has the following objectives
1) Serve as the cornerstone of the Associations legislative interaction 2) Review analyze and recommend positions on state and federal
legislation 3) Communicate with other Association members college presidents
and Wisconsin Technical College System Board on specific position and action required onby a bill
4) Develop and maintain effective relations with state and federal legislators
5) Provide information and coordinate activities for individuals who will testify when necessary
6) Coordinate with other groups on joint legislative efforts
C Program The Program Committee will assist in establishing the quarterly in-service programs
1) Research and identify in-service needs of the Wisconsin Technical College District Boards Association
2) Establish an annual in-service topic agenda 3) Assist and advise the staff in planning and developing the quarterly
in-service programs 4) Evaluate the effectiveness of the Associations in-service programs
d Human Resources The Human Resources Committee has responsibility for
1) Reviewing labor-related legislation that affects member districts 2) Creating a coordinated bargaining focus for member districts 3) Serving as the catalyst in group goal setting and the
implementation of bargaining strategies 4) Serving as the vehicle to better educate district board members on
labor negotiations and labor relations 5) Developing cost containment strategies and alternatives 6) Promoting effective faculty and staff recruitment and retention
strategies to meet technical college human resources needs in an increasingly competitive labor market
e MarketingPublic Relations amp Awards The MarketingPublic Relations amp Awards Committee has responsibility for identifying and recognizing
1) Board Member of the Year 2) Technical Education Champion (TECh) Award recipients 3) Media Award recipients 4) Legislator recognition 5) Outgoing officers 6) Other individuals who have contributed to vocational technical and
adult education Wisconsin Technical Colleges and the Wisconsin Technical College District Boards Association and
7) Distinguished Alumni of the Year
The Committees role includes marketing and public relations with the expressed purpose of serving as the coordinating vehicle with the Systems Statewide Marketing Committee The Committee is also charged with marketing the Wisconsin Technical College District Boards Association to district board members and through Association activities the Committee makes the public aware of the benefits of the Wisconsin Technical College System
f lnterdistrictlnteragency Cooperation The lnterdistrictlnteragency Cooperation Committee has the following purposes
1) To promote a dialog among district boards concerning multipleshydistrict policy andor program initiatives that best promote the mission of Wisconsin Technical Colleges
2) To promote identification of and education about initiatives that will likely result in significant resource savings if pursued on a multipleshydistrict basis or between districts and external agencies or other partners
3) To realize the leverage presented by pooled purchasing across districts or in conjunction with other agencies or partners without eroding district-level decision making and control concerning such purposes
4) To identify and promote opportunities in furtherance of the Technical Colleges missions that take advantage of cross-agency partnerships
5) To share knowledge among AssociatiQn members concerning best practices and new ways of doing business while maximizing the good stewardship of college resources
SUGGESTED RESOLUTIONS ndash ORGANIZATIONAL AND REGULAR MEETING ndash 71414
C ndash Public Depository Designation
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that US Bank National Association qualified as a public depository under Chapter 34 of the Wisconsin Statutes shall be and is hereby designated until further action as a public depository for all public monies into the hands of the treasurer of the Chippewa Valley Technical College District Eau Claire County State of Wisconsin and
BE IT FURTHER RESOLVED that withdrawal or disbursement from the above-named depository shall be as provided in s66042 of the Wisconsin Statutes that in accordance therewith all checks shall be signed by the following persons Chairperson Treasurer and ___________________ Secretary and shall be so honored and
BE IT FURTHER RESOLVED that in lieu of their personal signature(s) the following facsimile signatures which have been adopted by them as shown below
s s s
may be affixed on such order check(s) that the above-named depository shall be fully warranted and protected in making payment on any order check bearing such facsimile(s) notwithstanding that the name may have been placed thereon without the authority of the designated person or persons and
BE IT FURTHER RESOLVED that a certified copy of this resolution shall be delivered to the above-named depository and said depository may rely on this resolution until changed by lawful resolution and a certified copy of such resolution has been given to the Cashier of the above-named depository
Item 5 ndash Consent Agenda
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the following consent agenda items are approved as presented and recommended
Minutes of the June 18 2015 Regular meeting
Personnel Matters ndash Employment Adjunct Instructors as listed Julie Furst-Bowe Vice President of Instruction 81715 Melissa Henderson Radiography Instructor 8515 Hope Saeger Nursing Instructor 8315 and Rachel Swatloski Success Coach-ACT for Healthcare 61515 Retirements Roxanne Gilbertson Office Assistant-Human Resources 71715
Financial Report Payroll Direct Deposit in the amount of $164165058 Accounts Payable Checks in the amount of $388797384 Refund in the amount of $35321431 Bank Transfers in the amount of $180854313 and Direct Deposit Travel in the amount of $5024591 drawn on the Chippewa Valley Technical College District for the various amounts and the Financial Reports for June 2015 as presented
Twenty-five (25) contracts for services are approved as recommended and presented on the attached list
Item 6A ndash Approval of Resolution Awarding the Sale of $1500000 General Obligation Promissory Notes Series 2015B
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the Resolution Awarding the Sale of $1500000 General Obligation Promissory Notes Series 2015B be approved as presented
Item 6B ndash Approval of Three-Year Facility Plan
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED that the Chippewa Valley Technical College District Board approves the three-year facility plan as presented and also approves submitting the plan to the Wisconsin Technical College System State Board as required by Administrative Bulletin 04-01
ITEM 5A ndash MINUTES
PUBLIC HEARING AND REGULAR MEETING OF THE CHIPPEWA VALLEY TECHNICAL COLLEGE DISTRICT BOARD
CVTC Business Education Center ndash Room 100A
June 18 2015
The Public Hearing was called to order at 530 pm by Chairperson Ramona Mathews She indicated that the purpose of the public hearing is to provide the public with an opportunity to react to the budget that has been prepared by the CVTC District Board administration faculty and staff
Present Ron Bartels Colleen Bates Dawn Garcia Ramona Mathews Daniel Ostermann Russell Ratsch Gwen Southard Jennifer Vogler Bruce Barker Tom Huffcutt Candy Johnson Margo Keys Lynette Livingston Jon Brutlag Paul Schley Lisa Voisin Kirk Moist Tracy Drier Tom Lange Pam Haller Tam Burgau Andrew Dowd and Terry Nichols
Dr Dickens reviewed the strategic goals for FYrsquo16 quality program alignment student success cohesive culture and business and community partnerships
Mr Moist reviewed the FYrsquo16 budget and discussed the various revenue sources He indicated CVTC is receiving $18322299 in property tax relief from Act 145 our total tax levy is $19134193 which is an increase of $350000 over FYrsquo15 Property taxes on a $100000 house increased 12 centsmdashfrom $8962 to $8974 He indicated the Residential Construction program (funded by a GPR grant) is returning to River Falls A new Organizational Leadership program is starting in the fallmdashit will be delivered in one-credit four-week blocks online Due to a decrease in FTEs there are some reductions programs and staffing that will occur
The public hearing adjourned at 612 pm
The regular board meeting was called to order at 612 pm by Chairperson Ramona Mathews She indicated with was an open meeting with notices mailed to the news media and other interested parties and posted at the Chippewa Valley Technical College campusescenters in Chippewa Falls Eau Claire Menomonie River Falls and Neillsville on June 17 2015
1 Roll Call Present Ron Bartels Colleen Bates Dawn Garcia Ramona Mathews Daniel Ostermann Russell Ratsch Gwen Southard and Jennifer Vogler Absent John Walton
Also present Bruce Barker Tom Huffcutt Candy Johnson Margo Keys Lynette Livingston Jon Brutlag Paul Schley Lisa Voisin Kirk Moist Tracy Drier Tom Lange Pam Haller Tam Burgau Andrew Dowd and Terry Nichols
2 Mr Barker indicated that in the personnel matters in the consent agenda Erick Hassel is incorrectly listed as a resignation His status is a layoff effective 123115 Mr Ostermann indicated that in the May 21 2105 minutes Mr Bartels first name is misspelled Motion by Ms Vogler seconded by Ms Garcia to approve the agenda as amended Ayes All Nays None Motion carried
3 There were no reports or forums
4 Mr Brutlag thanked Ms Vogler for her service on the board and wished her luck in the Nicolet district He indicated that in the May minutes there was a statement that unions didnrsquot exist anymore at CVTC He clarified that to say unions still exist but they chose not to certify or bargain He brought forth a concern about language in the nonrenewal notices regarding layoff vs resignation He thanked the board members for their service
5 Motion by Ms Garcia seconded by Mr Ratsch that the following resolution be adopted (as amended)
Minutes of the May 21 2015 Regular meeting (amended to read ldquoRonrdquo Bartels not ldquoRongrdquo Bartels)
Personnel Matters Employment Adjunct Instructors as listed Gina Bloczynski Nursing Instructor 8315 Justin Borgwardt Residential Construction Instructor 7115 Jeffrey Pepper Organizational Leadership Instructor 7115 Joel Raney Faculty Developer 7615 Shayne VanderBent Marketing Outreach Coordinator 52615 and Kelly Wenzel Nursing Instructor 8315 Resignations Christine Eggers Nursing Assistant Instructor 8115 Erick Hassel Auto Collision and Repair Instructor 123115 (amended to layoff not resignation) Joe Kauffman Financial Aid Manager 71715 and Jon Wantoch Agriscience Instructor-Agronomy 63015 Retirement Diane Peterson Life Science Instructor 63015
Financial Reports Payroll Direct Deposit in the amount of $266023970 Accounts Payable Checks in the amount of $193095434 Refunds in the amount of $11387217 Bank Transfers in the amount of $201943680 and Direct Deposit Travel in the amount of $8224602 drawn on the Chippewa Valley Technical College District for the various amounts and the Financial Reports for May 2015 as presented
Eleven (11) contracts for services are approved as recommended and presented on the attached list Ayes All Nays None Motion carried
6 Action Items
A Lisa Voisin Director from Robert W Baird reported they received seven bids for the $4000000 general obligation promissory notes Series 2015A The winning bid was from Piper Jaffray with an interest rate of 15589 percent This is a good interest rate based on CVTCrsquos Aa1 rating from Moodyrsquos CVTCrsquos debt service rate is at 12 percent which is within board policy of 10 to 15 percent The funds from this borrowing will be used to purchase instructional equipment and facilities improvement Motion by Ms Vogler seconded by Ms Garcia that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the Resolution Awarding the Sale of $4000000 General Obligation Promissory Notes Series 2015A be approved as presented Ayes All Nays None Motion carried
(A true copy of the resolution as adopted is attached hereto and incorporated herein by reference)
B Mr Moist indicated this was the second and final borrowing for the 2015-2016 year He indicated $1200000 will be used to purchase capital equipment and $300000 will be used for facilities improvements Motion by Mr Bartels seconded by Ms Bates that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the Resolution Authorizing the Issuance of Not to Exceed $150000 General Obligation Promissory Notes Series 2015B and Setting the Sale Therefor be approved as presented Ayes All Nays None Motion carried
(A true copy of the resolution as adopted is attached hereto and incorporated herein by reference)
C Mr Moist presented the reserves and designations for FYrsquo16 Motion by Mr Ratsch seconded by Ms Bates that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the following reserves and designations are hereby created and authorized for Fiscal Year 2016
GENERAL FUND Reserve for Encumbrances - a reserved portion of the fund balance equal to the outstanding encumbrances as of June 30 2015 which is projected to be $606235 and shall not exceed 10 percent of the budgeted expenditures over the next fiscal year
Designated for Operations - a designated portion of the unreserved fund balance which provides for fluctuations in operating cash balances The reserve will be $9662746 as of June 30 2015 A portion of this in the amount of $634034 has been earmarked to establish a reserve when the District converts to self-insurance for health
SPECIAL REVENUE FUND ndash NONAIDABLE Reserve for Student Organizations - a reserved portion of the fund balance which has been specified for use in carrying out student-related activities at some future time It is projected to be $915202 as of June 30 2015
Reserve for Student Financial Assistance - a reserved portion of the fund balance which will provide matching funds for student financial aids It is projected to be $19043 as of June 30 2015
CAPITAL PROJECTS FUND Reserve for Encumbrances - a reserved portion of the fund balance equal to the outstanding encumbrances as of June 30 2015 which is projected to be $2118110
Reserve for Capital Projects - a reserved portion of the fund balance for paying the cost of acquiring equipment constructing new buildings and making other capital improvements The reserve will be the remaining fund balance after the
reserve for encumbrances has been finalized It is estimated to be $2494029 as of June 30 2015
DEBT SERVICE FUND Reserve for Debt Service - a reserved portion of the fund balance which will provide for debt obligations maturing prior to January 1 2016 It is projected to be $255756 as of June 30 2015 and shall not exceed 25 percent of the budgeted expenditures over the next fiscal year Ayes All Nays Motion carried
D Mr Barker asked if there were any questions regarding the FYrsquo16 budget that was presented earlier at the public hearing There were no questions Motion by Ms Vogler seconded by Ms Bates that the following resolution be adopted
WHEREAS the notice of the public hearing on the proposed 2015-16 budget of the Chippewa Valley Technical College District was published in the Eau Claire Leader-Telegram on June 3 2015 as a Class I Legal Notice and
WHEREAS the District Board has held pursuant to s 6590 Wis Stats a public hearing on the proposed 2015-16 budget on June 18 2015 in Eau Claire Wisconsin at Chippewa Valley Technical College RCU Community Center (100A) 620 West Clairemont Avenue at 530 pm
NOW THEREFORE BE IT RESOLVED that the Chippewa Valley Technical College District Board hereby adopts pursuant to Wis Adm Code TCS 705 the 2015-2016 District budget by fund type and function within a fund type as stated in the budget document which is hereby made a part of this resolution Ayes All Nays None Motion carried
E Mr Barker indicated that the Foundation Board recently approved new naming rights opportunities for the Energy Education Center The District Board has the final approval Motion by Ms Southard seconded by Mr Ratsch that the following resolution be adopted
WHEREAS Chippewa Valley Technical Collegersquos Commemorative Philanthropic Naming Opportunity Policy allows opportunities to recognize and honor individuals businesses and groups for providing funding to support CVTC buildings facilities rooms and equipment and
WHEREAS the named individuals and organizations are strong supporters of Chippewa Valley Technical College and have pledged amounts toward the Energy Education Center qualifying them for naming opportunities
THEREFORE BE IT RESOLVED by the Chippewa Valley Technical College District Board that in accordance with the Collegersquos Commemorative Philanthropic Naming Opportunity Policy the following naming opportunities are approved as presented
IndividualOrganization EEC Area
CVTC Alumni Association FacultyStudent Interactive Conference Room
Hi-Crush Partners LP Computer Lab 2
The Electric Cooperatives of Wisconsin Smart Grid Control Room
Ayes All Nays None Motion carried
7 Board Chairpersonrsquos Report
A The Boards Association Summer Conference is scheduled for July 16-18 in Janesville Ms Johnson indicated that Ms Mathews Ms Garcia and Mr Ratsch will attend Anyone else interested in attending should let Ms Johnson know as soon as possible
B Ms Mathews asked if the July 13th organizational and regular board meeting could be held earlier in the day The Board agreed to meet at noon on the 13th
8 Presidentrsquos Report
A Dr Keys presented the following report on tuition remission to the Board
OUT-OF-STATE TUITION REMISSION
2014-15 (0615)
District CVTC FTEs Allow Credits
435000 6525
State Requested Actual Credits Name Amount Variance
Country Credits Attempted
No requests
Total 0 $ - 0 0
B Mr Barker reported on the following items
State Budget ndash The State budget has not been passed yet The Joint Finance Committee removed the proposed tuition freeze from the budget they capped outcome-based funding at 30 percent and they delayed action on the System Office shared services proposal
The WTCS presidents met to plan their initiatives for the year Mr Barker is on the External Partnerships Committee and will continue to be the WLDI liaison
Over 160 middle and high school students are enrolled in and attending various Tech Camps
Momentum West sponsored a FAM Tour (FAM = Familiarity) for six members of the Site Selectors Guild Mr Barker spoke to the group at a dinner on how CVTC can help Mr Ostermann attended the closing meeting and said it was an excellent session
On June 15 and 16 80+ CVTC leaders (management staff department chairs and program directors) participated in a strategic planning retreat
The process for finding a Vice President of Instruction is moving along First and second interviews have been held and a decision should be made soon
9 Ms Mathews encouraged Board members to complete the PlusDelta evaluation form
10 There were no announcements or requests
11 Motion by Mr Bartels seconded by Mr Ratsch to adjourn to Executive Session to discuss Wis Stats 1985(1)(c) ndash considering employment promotion compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility (presidentrsquos evaluation) Ayes All Nays None Motion carried The meeting adjourned to closed session at 716 pm
12 The Board returned to open session at 728 pm Motion by Ms Southard seconded by Ms Vogler to adjourn Ayes All Nays None Motion carried The meeting adjourned at 728 pm
Recorded by Submitted by
Candace S Johnson Gwen Southard Secretary Executive Assistant to the President Chippewa Valley Technical College District Board
Date
Chairperson Secretary
ITEM 5B ndash PERSONNEL MATTERS
Chippewa Valley Technical College Adjunct Instructors to be Employed for Classes that Begin
06012015 through 07312015
Anderson Ronald
Baker Juliana
Bieze Andrew
Biluk Evelyn
Briggs William
Christensen Renee
Craker Molly
Eggers Christine
Ferrara Christi
Finstad Denise
Count = 30
Frame Susan
Graese Jody
Hanke James
Kohel Trent
Ledin Nicolas
Lewallen Ryan
Lewis Trenton
Lloyd Karen
Mayer Jill
Meinen Theresa
Michaud Steven
Neibauer Lynette
Neihart John
Quaschnick Walter
Reese Wade
Reidt Chrystal
Shervey Randy
Wagner John
Wantoch Jonathon
Zwiefelhofer Adam
ITEM 5C ndash FINANCIAL REPORTS
CHIPPEWA VALLEY TECHNICAL COLLEGE
063015
PAYROLL
Pay Date Payroll Number Net Pay
Electronic Payments 6122015 12 $ 77240797
Electronic Payments 6262015 13 86924261
Total Net Pay $ 164165058
BANK TRANSFERS
Date Transfer Number Transfer Totals
WDR - Withholdings 612015 3513 $ 6312877
IRS - 941 Deposit 612015 3514 31937366
Special Pay Plan Retirement Trust (Pelion) 612015 3515 484051
US Bank Health Care Spending Contributions 682015 3516 623300
WDR-Wage Attachment Payment 6122015 3517 10478
US Bank Health Care Spending Contributions 6122015 3518 944814
Empower Retirement 6122015 3519 1075527
Mid-America 6122015 3520 2803019
WDR - Withholdings 6152015 3521 6054684
IRS - 941 Deposit 6152015 3522 29962968
Special Pay Plan Retirement Trust (Pelion) 6152015 3523 407943
Minnesota Life Insurance Company 6202015 3524 2045237
WI DOR 6202015 3525 59068
DWD Unemployment Insurance 6232015 3526 195998
Madison National Life 6262015 3527 473457
WDR-Wage Attachment Payment 6262015 3528 8831
US Bank Health Care Spending Contributions 6262015 3529 646914
Empower Retirement 6262015 3530 1075527
Mid-America 6262015 3531 2853019
IRS - 941 Deposit 6292015 3532 35090842
Special Pay Plan Retirement Trust (Pelion) 6292015 3533 427131
WDR - Withholdings 6302015 3534 5686685
Wisconsin Retirement System (WRS) 6302015 3535 50853872
EBC Reimbursements amp Admin Fees for Flex 6302015 3536 820705
Bauer Bui It Tire Center Inc 10341277 16-JUN-15 $1244160 Bell Lumber amp Pole Company 10340719 02-JUN-15 $2948 00 Blackhawk Technical College 10340732 02-JUN-15 $5480 92
FOR VALUE RECEIVED the undersigned sells assigns and transfers unto
(Name and Address of Assignee)
(Social Security or other Identifying Number of Assignee)
the within Note and all rights thereunder and hereby irrevocably constitutes and appoints
______________________________________ Legal Representative to transfer said Note on
the books kept for registration thereof with full power of substitution in the premises
Dated _____________________
Signature Guaranteed
(eg Bank Trust Company (Depository or Nominee Name)
or Securities Firm)
NOTICE This signature must correspond with the
name of the Depository or Nominee Name as it
appears upon the face of the within Note in every
particular without alteration or enlargement or any
change whatever
(Authorized Officer)
43
ITEM 6B ndash APPROVAL OF THREE-YEAR FACILITY PLAN
CHIPPEWA VALLEY TECHNICAL COLLEGE
3 YEAR FACILITIES PLAN
2014-2017
44
Section 1 ndash Executive Summary
The Chippewa Valley Technical College staff meet regularly with representatives of business and industry to identify current and anticipated occupational and workplace trends and with other educational institutions to make the best use of public resources
CVTCrsquos long-range Facilities Plan is flexible as circumstances and situations change in the District the plan is modified to reflect those changes The plan is the blueprint that charts the future course of CVTCs facilities and capital resources The plan specifies the nature of action and it also assigns a priority to each element within it
Strategic facilities planning that supports the Collegersquos business plan has become increasingly critical for long-term financial and organizational well-being It is clear that the facilities need to be managed and upgraded continuously in both the near-term and the long-term if we are to have a meaningful role in helping the College strengthen its mission and undertake new initiatives The facilities long-range planning is to be based on future alternative educational curriculum and instructional program scenarios In deciding on new renovated or leased facilities the needs of the District citizens must be balanced with the program development process and the Collegersquos resources
In the development of facilities for the delivery of College instructional programs and services the following criteria will be used
Facilities will be designed to provide adequate space and flexibility to ensure that needed curriculum service and delivery system modifications can be accommodated New construction and remodeling will be completed on a timely basis
Identify events that would trigger changes in floor-space needs by type and amount and produce an action plan
New construction and remodeling must ensure appropriate data and electrical infrastructures to accommodate computer and related technologies
Areas must be adequate to provide appropriate storage of instructional equipment and to provide for individual student learning space
Open concept construction techniques should be adopted to facilitate future changes in instructional programs and service delivery to improve cost efficiency
Strategically locate student lounge areas and quiet study spaces throughout the campus to better address the needs for part-time commuter students both day and evening and the student population in general
Implementation of the facilities design phase in construction or renovation should occur only after thorough assessment and programming The purpose of this assessment is to recognize the effects of the environment on students staff and the public while also ensuring that the overall facilities master plan complements the college vision student enrollment and the finances of the college
In order to meet the needs of the college and its mission current architectural literature will be consulted for trends in design for educational facilities
CVTC will apply a whole-building approach to sustainability in five areas identified by the US Green Building Council as key for its Leadership in Energy and Environmental Design (LEED) certification sustainable site development water savings energy efficiency materials selection and indoor environmental quality
45
The Facilities staff will develop guidelines and implement a plan for the management of the life cycle of the physical facilities Issues of code compliance applicable standards and government regulations will be addressed
When a project reaches the design phase the project scope and the requirements are already established through the project assessment programming process
The design phase is where most problems are resolved to minimize changes during construction
Proper execution of the programming and the building mechanical system ensures adequate indoor air quality (HVAC) a comprehensive fire protection design ADA compliance adequate lighting provisions for safety and security and space utilization efficiency
During the programming phase the mission the goals and the objectives are identified and decisions are made on how the mission will be accomplished
During 2014-2017 the Chippewa Valley Technical College anticipates potential capital expenditures up to
$ 31593777 for new or additional buildings
$ 6111528 for remodeling of existing buildings
$ 5890000 for capital improvements
Significant projects contemplated during this 3 year planning period include
The addition of an Energy Education Center to provide additional classrooms and instructional labs for expanded program offerings will thereby increase the number of graduates ready to work in energy occupations It provides new labs dedicated to emerging sustainable energy sources and state-of-the-art equipment to teach the skills and competencies needed by the next generation of workers along with needed improvements in the existing building infrastructure
The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants Once curriculum and approvals have been completed final design will determine appropriate location and remodel options
An expansion of the River Falls campus is under consideration There is currently a team in place to study the needs of the local area which will in turn dictate future program offerings The addition would accommodate growing needs to support programs such as Business Management Marketing Management Human Resources and Residential Construction
An upgrade of the Business Education Center HVAC systems serving the east end of the building is being planned
HVAC equipment upgrades security access controlvideo upgrades roof restorations boiler replacements and parking lot repaving are also being planned
46
The majority of the work planned has been identified through the use of the following planning guidelines
Match existing infrastructure (HVAC electrical plumbing structure bay sizes) with requirements of program space needs
Continue development of a building zone concept to strengthen user way-finding efficiency and appropriate relationships of spaces
Avoid major investments in areas of the building that have a less certain future use
This process is a continuation of the multi-phased Facilities Master Plan study that was started in 2001 and updated in 2005 and again in 2012 This living document has been updated to reflect work that has been addressed since the original list of campus deficiencies was developed and also to outline projects planned for the next 3 years
47
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
D ndash Board Memberships (1) Association of Community College Trustees (ACCT) (2) Wisconsin Technical College District Boards Association (3) Alliance for Strong Communities
E ndash Representatives for Committees of WTC District Boards Association
(1) Board of Directors Delegate - NO APPOINTMENT Mona Mathews serves as President
(2) Standing Committees (See committee descriptions on pages 8-10)
F ndash CVTC Foundation Board Liaison 2014-2015 Liaison ndash Dan Ostermann 2015-2016 ___________________________________
G ndash Monthly Meeting DateTimeAgendaLocation
2014-2015 3rd Thursday of the Month (530 pm) 2015-2016 __________________________________
I ndash Annual Board Retreat
District Boards Association Standing Committees
a Bylaws Policies and Procedures The Bylaws Policies and Procedures Committee as set forth in Article IX of the Bylaws reviews the Associations Bylaws Policies and Procedures and recommends changes to the Board of Directors when appropriate
The Committee has additional specific assignments 1) At the Board of Directors request develop a select list of major
issues on which the Board of Directors may request member consideration
2) At the request of the Board of Directors committee chair or an individual unit member of the Association review a proposed resolution or proposed change in the corporate bylaws policies or procedures for the purpose of recommending whether the proposed language will accomplish the desired effect andor whether the proposed change would require amendment of any other portion of the corporate bylaws policies or procedures
b Legislative The legislative Committee has the following objectives
1) Serve as the cornerstone of the Associations legislative interaction 2) Review analyze and recommend positions on state and federal
legislation 3) Communicate with other Association members college presidents
and Wisconsin Technical College System Board on specific position and action required onby a bill
4) Develop and maintain effective relations with state and federal legislators
5) Provide information and coordinate activities for individuals who will testify when necessary
6) Coordinate with other groups on joint legislative efforts
C Program The Program Committee will assist in establishing the quarterly in-service programs
1) Research and identify in-service needs of the Wisconsin Technical College District Boards Association
2) Establish an annual in-service topic agenda 3) Assist and advise the staff in planning and developing the quarterly
in-service programs 4) Evaluate the effectiveness of the Associations in-service programs
d Human Resources The Human Resources Committee has responsibility for
1) Reviewing labor-related legislation that affects member districts 2) Creating a coordinated bargaining focus for member districts 3) Serving as the catalyst in group goal setting and the
implementation of bargaining strategies 4) Serving as the vehicle to better educate district board members on
labor negotiations and labor relations 5) Developing cost containment strategies and alternatives 6) Promoting effective faculty and staff recruitment and retention
strategies to meet technical college human resources needs in an increasingly competitive labor market
e MarketingPublic Relations amp Awards The MarketingPublic Relations amp Awards Committee has responsibility for identifying and recognizing
1) Board Member of the Year 2) Technical Education Champion (TECh) Award recipients 3) Media Award recipients 4) Legislator recognition 5) Outgoing officers 6) Other individuals who have contributed to vocational technical and
adult education Wisconsin Technical Colleges and the Wisconsin Technical College District Boards Association and
7) Distinguished Alumni of the Year
The Committees role includes marketing and public relations with the expressed purpose of serving as the coordinating vehicle with the Systems Statewide Marketing Committee The Committee is also charged with marketing the Wisconsin Technical College District Boards Association to district board members and through Association activities the Committee makes the public aware of the benefits of the Wisconsin Technical College System
f lnterdistrictlnteragency Cooperation The lnterdistrictlnteragency Cooperation Committee has the following purposes
1) To promote a dialog among district boards concerning multipleshydistrict policy andor program initiatives that best promote the mission of Wisconsin Technical Colleges
2) To promote identification of and education about initiatives that will likely result in significant resource savings if pursued on a multipleshydistrict basis or between districts and external agencies or other partners
3) To realize the leverage presented by pooled purchasing across districts or in conjunction with other agencies or partners without eroding district-level decision making and control concerning such purposes
4) To identify and promote opportunities in furtherance of the Technical Colleges missions that take advantage of cross-agency partnerships
5) To share knowledge among AssociatiQn members concerning best practices and new ways of doing business while maximizing the good stewardship of college resources
SUGGESTED RESOLUTIONS ndash ORGANIZATIONAL AND REGULAR MEETING ndash 71414
C ndash Public Depository Designation
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that US Bank National Association qualified as a public depository under Chapter 34 of the Wisconsin Statutes shall be and is hereby designated until further action as a public depository for all public monies into the hands of the treasurer of the Chippewa Valley Technical College District Eau Claire County State of Wisconsin and
BE IT FURTHER RESOLVED that withdrawal or disbursement from the above-named depository shall be as provided in s66042 of the Wisconsin Statutes that in accordance therewith all checks shall be signed by the following persons Chairperson Treasurer and ___________________ Secretary and shall be so honored and
BE IT FURTHER RESOLVED that in lieu of their personal signature(s) the following facsimile signatures which have been adopted by them as shown below
s s s
may be affixed on such order check(s) that the above-named depository shall be fully warranted and protected in making payment on any order check bearing such facsimile(s) notwithstanding that the name may have been placed thereon without the authority of the designated person or persons and
BE IT FURTHER RESOLVED that a certified copy of this resolution shall be delivered to the above-named depository and said depository may rely on this resolution until changed by lawful resolution and a certified copy of such resolution has been given to the Cashier of the above-named depository
Item 5 ndash Consent Agenda
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the following consent agenda items are approved as presented and recommended
Minutes of the June 18 2015 Regular meeting
Personnel Matters ndash Employment Adjunct Instructors as listed Julie Furst-Bowe Vice President of Instruction 81715 Melissa Henderson Radiography Instructor 8515 Hope Saeger Nursing Instructor 8315 and Rachel Swatloski Success Coach-ACT for Healthcare 61515 Retirements Roxanne Gilbertson Office Assistant-Human Resources 71715
Financial Report Payroll Direct Deposit in the amount of $164165058 Accounts Payable Checks in the amount of $388797384 Refund in the amount of $35321431 Bank Transfers in the amount of $180854313 and Direct Deposit Travel in the amount of $5024591 drawn on the Chippewa Valley Technical College District for the various amounts and the Financial Reports for June 2015 as presented
Twenty-five (25) contracts for services are approved as recommended and presented on the attached list
Item 6A ndash Approval of Resolution Awarding the Sale of $1500000 General Obligation Promissory Notes Series 2015B
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the Resolution Awarding the Sale of $1500000 General Obligation Promissory Notes Series 2015B be approved as presented
Item 6B ndash Approval of Three-Year Facility Plan
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED that the Chippewa Valley Technical College District Board approves the three-year facility plan as presented and also approves submitting the plan to the Wisconsin Technical College System State Board as required by Administrative Bulletin 04-01
ITEM 5A ndash MINUTES
PUBLIC HEARING AND REGULAR MEETING OF THE CHIPPEWA VALLEY TECHNICAL COLLEGE DISTRICT BOARD
CVTC Business Education Center ndash Room 100A
June 18 2015
The Public Hearing was called to order at 530 pm by Chairperson Ramona Mathews She indicated that the purpose of the public hearing is to provide the public with an opportunity to react to the budget that has been prepared by the CVTC District Board administration faculty and staff
Present Ron Bartels Colleen Bates Dawn Garcia Ramona Mathews Daniel Ostermann Russell Ratsch Gwen Southard Jennifer Vogler Bruce Barker Tom Huffcutt Candy Johnson Margo Keys Lynette Livingston Jon Brutlag Paul Schley Lisa Voisin Kirk Moist Tracy Drier Tom Lange Pam Haller Tam Burgau Andrew Dowd and Terry Nichols
Dr Dickens reviewed the strategic goals for FYrsquo16 quality program alignment student success cohesive culture and business and community partnerships
Mr Moist reviewed the FYrsquo16 budget and discussed the various revenue sources He indicated CVTC is receiving $18322299 in property tax relief from Act 145 our total tax levy is $19134193 which is an increase of $350000 over FYrsquo15 Property taxes on a $100000 house increased 12 centsmdashfrom $8962 to $8974 He indicated the Residential Construction program (funded by a GPR grant) is returning to River Falls A new Organizational Leadership program is starting in the fallmdashit will be delivered in one-credit four-week blocks online Due to a decrease in FTEs there are some reductions programs and staffing that will occur
The public hearing adjourned at 612 pm
The regular board meeting was called to order at 612 pm by Chairperson Ramona Mathews She indicated with was an open meeting with notices mailed to the news media and other interested parties and posted at the Chippewa Valley Technical College campusescenters in Chippewa Falls Eau Claire Menomonie River Falls and Neillsville on June 17 2015
1 Roll Call Present Ron Bartels Colleen Bates Dawn Garcia Ramona Mathews Daniel Ostermann Russell Ratsch Gwen Southard and Jennifer Vogler Absent John Walton
Also present Bruce Barker Tom Huffcutt Candy Johnson Margo Keys Lynette Livingston Jon Brutlag Paul Schley Lisa Voisin Kirk Moist Tracy Drier Tom Lange Pam Haller Tam Burgau Andrew Dowd and Terry Nichols
2 Mr Barker indicated that in the personnel matters in the consent agenda Erick Hassel is incorrectly listed as a resignation His status is a layoff effective 123115 Mr Ostermann indicated that in the May 21 2105 minutes Mr Bartels first name is misspelled Motion by Ms Vogler seconded by Ms Garcia to approve the agenda as amended Ayes All Nays None Motion carried
3 There were no reports or forums
4 Mr Brutlag thanked Ms Vogler for her service on the board and wished her luck in the Nicolet district He indicated that in the May minutes there was a statement that unions didnrsquot exist anymore at CVTC He clarified that to say unions still exist but they chose not to certify or bargain He brought forth a concern about language in the nonrenewal notices regarding layoff vs resignation He thanked the board members for their service
5 Motion by Ms Garcia seconded by Mr Ratsch that the following resolution be adopted (as amended)
Minutes of the May 21 2015 Regular meeting (amended to read ldquoRonrdquo Bartels not ldquoRongrdquo Bartels)
Personnel Matters Employment Adjunct Instructors as listed Gina Bloczynski Nursing Instructor 8315 Justin Borgwardt Residential Construction Instructor 7115 Jeffrey Pepper Organizational Leadership Instructor 7115 Joel Raney Faculty Developer 7615 Shayne VanderBent Marketing Outreach Coordinator 52615 and Kelly Wenzel Nursing Instructor 8315 Resignations Christine Eggers Nursing Assistant Instructor 8115 Erick Hassel Auto Collision and Repair Instructor 123115 (amended to layoff not resignation) Joe Kauffman Financial Aid Manager 71715 and Jon Wantoch Agriscience Instructor-Agronomy 63015 Retirement Diane Peterson Life Science Instructor 63015
Financial Reports Payroll Direct Deposit in the amount of $266023970 Accounts Payable Checks in the amount of $193095434 Refunds in the amount of $11387217 Bank Transfers in the amount of $201943680 and Direct Deposit Travel in the amount of $8224602 drawn on the Chippewa Valley Technical College District for the various amounts and the Financial Reports for May 2015 as presented
Eleven (11) contracts for services are approved as recommended and presented on the attached list Ayes All Nays None Motion carried
6 Action Items
A Lisa Voisin Director from Robert W Baird reported they received seven bids for the $4000000 general obligation promissory notes Series 2015A The winning bid was from Piper Jaffray with an interest rate of 15589 percent This is a good interest rate based on CVTCrsquos Aa1 rating from Moodyrsquos CVTCrsquos debt service rate is at 12 percent which is within board policy of 10 to 15 percent The funds from this borrowing will be used to purchase instructional equipment and facilities improvement Motion by Ms Vogler seconded by Ms Garcia that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the Resolution Awarding the Sale of $4000000 General Obligation Promissory Notes Series 2015A be approved as presented Ayes All Nays None Motion carried
(A true copy of the resolution as adopted is attached hereto and incorporated herein by reference)
B Mr Moist indicated this was the second and final borrowing for the 2015-2016 year He indicated $1200000 will be used to purchase capital equipment and $300000 will be used for facilities improvements Motion by Mr Bartels seconded by Ms Bates that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the Resolution Authorizing the Issuance of Not to Exceed $150000 General Obligation Promissory Notes Series 2015B and Setting the Sale Therefor be approved as presented Ayes All Nays None Motion carried
(A true copy of the resolution as adopted is attached hereto and incorporated herein by reference)
C Mr Moist presented the reserves and designations for FYrsquo16 Motion by Mr Ratsch seconded by Ms Bates that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the following reserves and designations are hereby created and authorized for Fiscal Year 2016
GENERAL FUND Reserve for Encumbrances - a reserved portion of the fund balance equal to the outstanding encumbrances as of June 30 2015 which is projected to be $606235 and shall not exceed 10 percent of the budgeted expenditures over the next fiscal year
Designated for Operations - a designated portion of the unreserved fund balance which provides for fluctuations in operating cash balances The reserve will be $9662746 as of June 30 2015 A portion of this in the amount of $634034 has been earmarked to establish a reserve when the District converts to self-insurance for health
SPECIAL REVENUE FUND ndash NONAIDABLE Reserve for Student Organizations - a reserved portion of the fund balance which has been specified for use in carrying out student-related activities at some future time It is projected to be $915202 as of June 30 2015
Reserve for Student Financial Assistance - a reserved portion of the fund balance which will provide matching funds for student financial aids It is projected to be $19043 as of June 30 2015
CAPITAL PROJECTS FUND Reserve for Encumbrances - a reserved portion of the fund balance equal to the outstanding encumbrances as of June 30 2015 which is projected to be $2118110
Reserve for Capital Projects - a reserved portion of the fund balance for paying the cost of acquiring equipment constructing new buildings and making other capital improvements The reserve will be the remaining fund balance after the
reserve for encumbrances has been finalized It is estimated to be $2494029 as of June 30 2015
DEBT SERVICE FUND Reserve for Debt Service - a reserved portion of the fund balance which will provide for debt obligations maturing prior to January 1 2016 It is projected to be $255756 as of June 30 2015 and shall not exceed 25 percent of the budgeted expenditures over the next fiscal year Ayes All Nays Motion carried
D Mr Barker asked if there were any questions regarding the FYrsquo16 budget that was presented earlier at the public hearing There were no questions Motion by Ms Vogler seconded by Ms Bates that the following resolution be adopted
WHEREAS the notice of the public hearing on the proposed 2015-16 budget of the Chippewa Valley Technical College District was published in the Eau Claire Leader-Telegram on June 3 2015 as a Class I Legal Notice and
WHEREAS the District Board has held pursuant to s 6590 Wis Stats a public hearing on the proposed 2015-16 budget on June 18 2015 in Eau Claire Wisconsin at Chippewa Valley Technical College RCU Community Center (100A) 620 West Clairemont Avenue at 530 pm
NOW THEREFORE BE IT RESOLVED that the Chippewa Valley Technical College District Board hereby adopts pursuant to Wis Adm Code TCS 705 the 2015-2016 District budget by fund type and function within a fund type as stated in the budget document which is hereby made a part of this resolution Ayes All Nays None Motion carried
E Mr Barker indicated that the Foundation Board recently approved new naming rights opportunities for the Energy Education Center The District Board has the final approval Motion by Ms Southard seconded by Mr Ratsch that the following resolution be adopted
WHEREAS Chippewa Valley Technical Collegersquos Commemorative Philanthropic Naming Opportunity Policy allows opportunities to recognize and honor individuals businesses and groups for providing funding to support CVTC buildings facilities rooms and equipment and
WHEREAS the named individuals and organizations are strong supporters of Chippewa Valley Technical College and have pledged amounts toward the Energy Education Center qualifying them for naming opportunities
THEREFORE BE IT RESOLVED by the Chippewa Valley Technical College District Board that in accordance with the Collegersquos Commemorative Philanthropic Naming Opportunity Policy the following naming opportunities are approved as presented
IndividualOrganization EEC Area
CVTC Alumni Association FacultyStudent Interactive Conference Room
Hi-Crush Partners LP Computer Lab 2
The Electric Cooperatives of Wisconsin Smart Grid Control Room
Ayes All Nays None Motion carried
7 Board Chairpersonrsquos Report
A The Boards Association Summer Conference is scheduled for July 16-18 in Janesville Ms Johnson indicated that Ms Mathews Ms Garcia and Mr Ratsch will attend Anyone else interested in attending should let Ms Johnson know as soon as possible
B Ms Mathews asked if the July 13th organizational and regular board meeting could be held earlier in the day The Board agreed to meet at noon on the 13th
8 Presidentrsquos Report
A Dr Keys presented the following report on tuition remission to the Board
OUT-OF-STATE TUITION REMISSION
2014-15 (0615)
District CVTC FTEs Allow Credits
435000 6525
State Requested Actual Credits Name Amount Variance
Country Credits Attempted
No requests
Total 0 $ - 0 0
B Mr Barker reported on the following items
State Budget ndash The State budget has not been passed yet The Joint Finance Committee removed the proposed tuition freeze from the budget they capped outcome-based funding at 30 percent and they delayed action on the System Office shared services proposal
The WTCS presidents met to plan their initiatives for the year Mr Barker is on the External Partnerships Committee and will continue to be the WLDI liaison
Over 160 middle and high school students are enrolled in and attending various Tech Camps
Momentum West sponsored a FAM Tour (FAM = Familiarity) for six members of the Site Selectors Guild Mr Barker spoke to the group at a dinner on how CVTC can help Mr Ostermann attended the closing meeting and said it was an excellent session
On June 15 and 16 80+ CVTC leaders (management staff department chairs and program directors) participated in a strategic planning retreat
The process for finding a Vice President of Instruction is moving along First and second interviews have been held and a decision should be made soon
9 Ms Mathews encouraged Board members to complete the PlusDelta evaluation form
10 There were no announcements or requests
11 Motion by Mr Bartels seconded by Mr Ratsch to adjourn to Executive Session to discuss Wis Stats 1985(1)(c) ndash considering employment promotion compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility (presidentrsquos evaluation) Ayes All Nays None Motion carried The meeting adjourned to closed session at 716 pm
12 The Board returned to open session at 728 pm Motion by Ms Southard seconded by Ms Vogler to adjourn Ayes All Nays None Motion carried The meeting adjourned at 728 pm
Recorded by Submitted by
Candace S Johnson Gwen Southard Secretary Executive Assistant to the President Chippewa Valley Technical College District Board
Date
Chairperson Secretary
ITEM 5B ndash PERSONNEL MATTERS
Chippewa Valley Technical College Adjunct Instructors to be Employed for Classes that Begin
06012015 through 07312015
Anderson Ronald
Baker Juliana
Bieze Andrew
Biluk Evelyn
Briggs William
Christensen Renee
Craker Molly
Eggers Christine
Ferrara Christi
Finstad Denise
Count = 30
Frame Susan
Graese Jody
Hanke James
Kohel Trent
Ledin Nicolas
Lewallen Ryan
Lewis Trenton
Lloyd Karen
Mayer Jill
Meinen Theresa
Michaud Steven
Neibauer Lynette
Neihart John
Quaschnick Walter
Reese Wade
Reidt Chrystal
Shervey Randy
Wagner John
Wantoch Jonathon
Zwiefelhofer Adam
ITEM 5C ndash FINANCIAL REPORTS
CHIPPEWA VALLEY TECHNICAL COLLEGE
063015
PAYROLL
Pay Date Payroll Number Net Pay
Electronic Payments 6122015 12 $ 77240797
Electronic Payments 6262015 13 86924261
Total Net Pay $ 164165058
BANK TRANSFERS
Date Transfer Number Transfer Totals
WDR - Withholdings 612015 3513 $ 6312877
IRS - 941 Deposit 612015 3514 31937366
Special Pay Plan Retirement Trust (Pelion) 612015 3515 484051
US Bank Health Care Spending Contributions 682015 3516 623300
WDR-Wage Attachment Payment 6122015 3517 10478
US Bank Health Care Spending Contributions 6122015 3518 944814
Empower Retirement 6122015 3519 1075527
Mid-America 6122015 3520 2803019
WDR - Withholdings 6152015 3521 6054684
IRS - 941 Deposit 6152015 3522 29962968
Special Pay Plan Retirement Trust (Pelion) 6152015 3523 407943
Minnesota Life Insurance Company 6202015 3524 2045237
WI DOR 6202015 3525 59068
DWD Unemployment Insurance 6232015 3526 195998
Madison National Life 6262015 3527 473457
WDR-Wage Attachment Payment 6262015 3528 8831
US Bank Health Care Spending Contributions 6262015 3529 646914
Empower Retirement 6262015 3530 1075527
Mid-America 6262015 3531 2853019
IRS - 941 Deposit 6292015 3532 35090842
Special Pay Plan Retirement Trust (Pelion) 6292015 3533 427131
WDR - Withholdings 6302015 3534 5686685
Wisconsin Retirement System (WRS) 6302015 3535 50853872
EBC Reimbursements amp Admin Fees for Flex 6302015 3536 820705
Bauer Bui It Tire Center Inc 10341277 16-JUN-15 $1244160 Bell Lumber amp Pole Company 10340719 02-JUN-15 $2948 00 Blackhawk Technical College 10340732 02-JUN-15 $5480 92
FOR VALUE RECEIVED the undersigned sells assigns and transfers unto
(Name and Address of Assignee)
(Social Security or other Identifying Number of Assignee)
the within Note and all rights thereunder and hereby irrevocably constitutes and appoints
______________________________________ Legal Representative to transfer said Note on
the books kept for registration thereof with full power of substitution in the premises
Dated _____________________
Signature Guaranteed
(eg Bank Trust Company (Depository or Nominee Name)
or Securities Firm)
NOTICE This signature must correspond with the
name of the Depository or Nominee Name as it
appears upon the face of the within Note in every
particular without alteration or enlargement or any
change whatever
(Authorized Officer)
43
ITEM 6B ndash APPROVAL OF THREE-YEAR FACILITY PLAN
CHIPPEWA VALLEY TECHNICAL COLLEGE
3 YEAR FACILITIES PLAN
2014-2017
44
Section 1 ndash Executive Summary
The Chippewa Valley Technical College staff meet regularly with representatives of business and industry to identify current and anticipated occupational and workplace trends and with other educational institutions to make the best use of public resources
CVTCrsquos long-range Facilities Plan is flexible as circumstances and situations change in the District the plan is modified to reflect those changes The plan is the blueprint that charts the future course of CVTCs facilities and capital resources The plan specifies the nature of action and it also assigns a priority to each element within it
Strategic facilities planning that supports the Collegersquos business plan has become increasingly critical for long-term financial and organizational well-being It is clear that the facilities need to be managed and upgraded continuously in both the near-term and the long-term if we are to have a meaningful role in helping the College strengthen its mission and undertake new initiatives The facilities long-range planning is to be based on future alternative educational curriculum and instructional program scenarios In deciding on new renovated or leased facilities the needs of the District citizens must be balanced with the program development process and the Collegersquos resources
In the development of facilities for the delivery of College instructional programs and services the following criteria will be used
Facilities will be designed to provide adequate space and flexibility to ensure that needed curriculum service and delivery system modifications can be accommodated New construction and remodeling will be completed on a timely basis
Identify events that would trigger changes in floor-space needs by type and amount and produce an action plan
New construction and remodeling must ensure appropriate data and electrical infrastructures to accommodate computer and related technologies
Areas must be adequate to provide appropriate storage of instructional equipment and to provide for individual student learning space
Open concept construction techniques should be adopted to facilitate future changes in instructional programs and service delivery to improve cost efficiency
Strategically locate student lounge areas and quiet study spaces throughout the campus to better address the needs for part-time commuter students both day and evening and the student population in general
Implementation of the facilities design phase in construction or renovation should occur only after thorough assessment and programming The purpose of this assessment is to recognize the effects of the environment on students staff and the public while also ensuring that the overall facilities master plan complements the college vision student enrollment and the finances of the college
In order to meet the needs of the college and its mission current architectural literature will be consulted for trends in design for educational facilities
CVTC will apply a whole-building approach to sustainability in five areas identified by the US Green Building Council as key for its Leadership in Energy and Environmental Design (LEED) certification sustainable site development water savings energy efficiency materials selection and indoor environmental quality
45
The Facilities staff will develop guidelines and implement a plan for the management of the life cycle of the physical facilities Issues of code compliance applicable standards and government regulations will be addressed
When a project reaches the design phase the project scope and the requirements are already established through the project assessment programming process
The design phase is where most problems are resolved to minimize changes during construction
Proper execution of the programming and the building mechanical system ensures adequate indoor air quality (HVAC) a comprehensive fire protection design ADA compliance adequate lighting provisions for safety and security and space utilization efficiency
During the programming phase the mission the goals and the objectives are identified and decisions are made on how the mission will be accomplished
During 2014-2017 the Chippewa Valley Technical College anticipates potential capital expenditures up to
$ 31593777 for new or additional buildings
$ 6111528 for remodeling of existing buildings
$ 5890000 for capital improvements
Significant projects contemplated during this 3 year planning period include
The addition of an Energy Education Center to provide additional classrooms and instructional labs for expanded program offerings will thereby increase the number of graduates ready to work in energy occupations It provides new labs dedicated to emerging sustainable energy sources and state-of-the-art equipment to teach the skills and competencies needed by the next generation of workers along with needed improvements in the existing building infrastructure
The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants Once curriculum and approvals have been completed final design will determine appropriate location and remodel options
An expansion of the River Falls campus is under consideration There is currently a team in place to study the needs of the local area which will in turn dictate future program offerings The addition would accommodate growing needs to support programs such as Business Management Marketing Management Human Resources and Residential Construction
An upgrade of the Business Education Center HVAC systems serving the east end of the building is being planned
HVAC equipment upgrades security access controlvideo upgrades roof restorations boiler replacements and parking lot repaving are also being planned
46
The majority of the work planned has been identified through the use of the following planning guidelines
Match existing infrastructure (HVAC electrical plumbing structure bay sizes) with requirements of program space needs
Continue development of a building zone concept to strengthen user way-finding efficiency and appropriate relationships of spaces
Avoid major investments in areas of the building that have a less certain future use
This process is a continuation of the multi-phased Facilities Master Plan study that was started in 2001 and updated in 2005 and again in 2012 This living document has been updated to reflect work that has been addressed since the original list of campus deficiencies was developed and also to outline projects planned for the next 3 years
47
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
District Boards Association Standing Committees
a Bylaws Policies and Procedures The Bylaws Policies and Procedures Committee as set forth in Article IX of the Bylaws reviews the Associations Bylaws Policies and Procedures and recommends changes to the Board of Directors when appropriate
The Committee has additional specific assignments 1) At the Board of Directors request develop a select list of major
issues on which the Board of Directors may request member consideration
2) At the request of the Board of Directors committee chair or an individual unit member of the Association review a proposed resolution or proposed change in the corporate bylaws policies or procedures for the purpose of recommending whether the proposed language will accomplish the desired effect andor whether the proposed change would require amendment of any other portion of the corporate bylaws policies or procedures
b Legislative The legislative Committee has the following objectives
1) Serve as the cornerstone of the Associations legislative interaction 2) Review analyze and recommend positions on state and federal
legislation 3) Communicate with other Association members college presidents
and Wisconsin Technical College System Board on specific position and action required onby a bill
4) Develop and maintain effective relations with state and federal legislators
5) Provide information and coordinate activities for individuals who will testify when necessary
6) Coordinate with other groups on joint legislative efforts
C Program The Program Committee will assist in establishing the quarterly in-service programs
1) Research and identify in-service needs of the Wisconsin Technical College District Boards Association
2) Establish an annual in-service topic agenda 3) Assist and advise the staff in planning and developing the quarterly
in-service programs 4) Evaluate the effectiveness of the Associations in-service programs
d Human Resources The Human Resources Committee has responsibility for
1) Reviewing labor-related legislation that affects member districts 2) Creating a coordinated bargaining focus for member districts 3) Serving as the catalyst in group goal setting and the
implementation of bargaining strategies 4) Serving as the vehicle to better educate district board members on
labor negotiations and labor relations 5) Developing cost containment strategies and alternatives 6) Promoting effective faculty and staff recruitment and retention
strategies to meet technical college human resources needs in an increasingly competitive labor market
e MarketingPublic Relations amp Awards The MarketingPublic Relations amp Awards Committee has responsibility for identifying and recognizing
1) Board Member of the Year 2) Technical Education Champion (TECh) Award recipients 3) Media Award recipients 4) Legislator recognition 5) Outgoing officers 6) Other individuals who have contributed to vocational technical and
adult education Wisconsin Technical Colleges and the Wisconsin Technical College District Boards Association and
7) Distinguished Alumni of the Year
The Committees role includes marketing and public relations with the expressed purpose of serving as the coordinating vehicle with the Systems Statewide Marketing Committee The Committee is also charged with marketing the Wisconsin Technical College District Boards Association to district board members and through Association activities the Committee makes the public aware of the benefits of the Wisconsin Technical College System
f lnterdistrictlnteragency Cooperation The lnterdistrictlnteragency Cooperation Committee has the following purposes
1) To promote a dialog among district boards concerning multipleshydistrict policy andor program initiatives that best promote the mission of Wisconsin Technical Colleges
2) To promote identification of and education about initiatives that will likely result in significant resource savings if pursued on a multipleshydistrict basis or between districts and external agencies or other partners
3) To realize the leverage presented by pooled purchasing across districts or in conjunction with other agencies or partners without eroding district-level decision making and control concerning such purposes
4) To identify and promote opportunities in furtherance of the Technical Colleges missions that take advantage of cross-agency partnerships
5) To share knowledge among AssociatiQn members concerning best practices and new ways of doing business while maximizing the good stewardship of college resources
SUGGESTED RESOLUTIONS ndash ORGANIZATIONAL AND REGULAR MEETING ndash 71414
C ndash Public Depository Designation
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that US Bank National Association qualified as a public depository under Chapter 34 of the Wisconsin Statutes shall be and is hereby designated until further action as a public depository for all public monies into the hands of the treasurer of the Chippewa Valley Technical College District Eau Claire County State of Wisconsin and
BE IT FURTHER RESOLVED that withdrawal or disbursement from the above-named depository shall be as provided in s66042 of the Wisconsin Statutes that in accordance therewith all checks shall be signed by the following persons Chairperson Treasurer and ___________________ Secretary and shall be so honored and
BE IT FURTHER RESOLVED that in lieu of their personal signature(s) the following facsimile signatures which have been adopted by them as shown below
s s s
may be affixed on such order check(s) that the above-named depository shall be fully warranted and protected in making payment on any order check bearing such facsimile(s) notwithstanding that the name may have been placed thereon without the authority of the designated person or persons and
BE IT FURTHER RESOLVED that a certified copy of this resolution shall be delivered to the above-named depository and said depository may rely on this resolution until changed by lawful resolution and a certified copy of such resolution has been given to the Cashier of the above-named depository
Item 5 ndash Consent Agenda
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the following consent agenda items are approved as presented and recommended
Minutes of the June 18 2015 Regular meeting
Personnel Matters ndash Employment Adjunct Instructors as listed Julie Furst-Bowe Vice President of Instruction 81715 Melissa Henderson Radiography Instructor 8515 Hope Saeger Nursing Instructor 8315 and Rachel Swatloski Success Coach-ACT for Healthcare 61515 Retirements Roxanne Gilbertson Office Assistant-Human Resources 71715
Financial Report Payroll Direct Deposit in the amount of $164165058 Accounts Payable Checks in the amount of $388797384 Refund in the amount of $35321431 Bank Transfers in the amount of $180854313 and Direct Deposit Travel in the amount of $5024591 drawn on the Chippewa Valley Technical College District for the various amounts and the Financial Reports for June 2015 as presented
Twenty-five (25) contracts for services are approved as recommended and presented on the attached list
Item 6A ndash Approval of Resolution Awarding the Sale of $1500000 General Obligation Promissory Notes Series 2015B
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the Resolution Awarding the Sale of $1500000 General Obligation Promissory Notes Series 2015B be approved as presented
Item 6B ndash Approval of Three-Year Facility Plan
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED that the Chippewa Valley Technical College District Board approves the three-year facility plan as presented and also approves submitting the plan to the Wisconsin Technical College System State Board as required by Administrative Bulletin 04-01
ITEM 5A ndash MINUTES
PUBLIC HEARING AND REGULAR MEETING OF THE CHIPPEWA VALLEY TECHNICAL COLLEGE DISTRICT BOARD
CVTC Business Education Center ndash Room 100A
June 18 2015
The Public Hearing was called to order at 530 pm by Chairperson Ramona Mathews She indicated that the purpose of the public hearing is to provide the public with an opportunity to react to the budget that has been prepared by the CVTC District Board administration faculty and staff
Present Ron Bartels Colleen Bates Dawn Garcia Ramona Mathews Daniel Ostermann Russell Ratsch Gwen Southard Jennifer Vogler Bruce Barker Tom Huffcutt Candy Johnson Margo Keys Lynette Livingston Jon Brutlag Paul Schley Lisa Voisin Kirk Moist Tracy Drier Tom Lange Pam Haller Tam Burgau Andrew Dowd and Terry Nichols
Dr Dickens reviewed the strategic goals for FYrsquo16 quality program alignment student success cohesive culture and business and community partnerships
Mr Moist reviewed the FYrsquo16 budget and discussed the various revenue sources He indicated CVTC is receiving $18322299 in property tax relief from Act 145 our total tax levy is $19134193 which is an increase of $350000 over FYrsquo15 Property taxes on a $100000 house increased 12 centsmdashfrom $8962 to $8974 He indicated the Residential Construction program (funded by a GPR grant) is returning to River Falls A new Organizational Leadership program is starting in the fallmdashit will be delivered in one-credit four-week blocks online Due to a decrease in FTEs there are some reductions programs and staffing that will occur
The public hearing adjourned at 612 pm
The regular board meeting was called to order at 612 pm by Chairperson Ramona Mathews She indicated with was an open meeting with notices mailed to the news media and other interested parties and posted at the Chippewa Valley Technical College campusescenters in Chippewa Falls Eau Claire Menomonie River Falls and Neillsville on June 17 2015
1 Roll Call Present Ron Bartels Colleen Bates Dawn Garcia Ramona Mathews Daniel Ostermann Russell Ratsch Gwen Southard and Jennifer Vogler Absent John Walton
Also present Bruce Barker Tom Huffcutt Candy Johnson Margo Keys Lynette Livingston Jon Brutlag Paul Schley Lisa Voisin Kirk Moist Tracy Drier Tom Lange Pam Haller Tam Burgau Andrew Dowd and Terry Nichols
2 Mr Barker indicated that in the personnel matters in the consent agenda Erick Hassel is incorrectly listed as a resignation His status is a layoff effective 123115 Mr Ostermann indicated that in the May 21 2105 minutes Mr Bartels first name is misspelled Motion by Ms Vogler seconded by Ms Garcia to approve the agenda as amended Ayes All Nays None Motion carried
3 There were no reports or forums
4 Mr Brutlag thanked Ms Vogler for her service on the board and wished her luck in the Nicolet district He indicated that in the May minutes there was a statement that unions didnrsquot exist anymore at CVTC He clarified that to say unions still exist but they chose not to certify or bargain He brought forth a concern about language in the nonrenewal notices regarding layoff vs resignation He thanked the board members for their service
5 Motion by Ms Garcia seconded by Mr Ratsch that the following resolution be adopted (as amended)
Minutes of the May 21 2015 Regular meeting (amended to read ldquoRonrdquo Bartels not ldquoRongrdquo Bartels)
Personnel Matters Employment Adjunct Instructors as listed Gina Bloczynski Nursing Instructor 8315 Justin Borgwardt Residential Construction Instructor 7115 Jeffrey Pepper Organizational Leadership Instructor 7115 Joel Raney Faculty Developer 7615 Shayne VanderBent Marketing Outreach Coordinator 52615 and Kelly Wenzel Nursing Instructor 8315 Resignations Christine Eggers Nursing Assistant Instructor 8115 Erick Hassel Auto Collision and Repair Instructor 123115 (amended to layoff not resignation) Joe Kauffman Financial Aid Manager 71715 and Jon Wantoch Agriscience Instructor-Agronomy 63015 Retirement Diane Peterson Life Science Instructor 63015
Financial Reports Payroll Direct Deposit in the amount of $266023970 Accounts Payable Checks in the amount of $193095434 Refunds in the amount of $11387217 Bank Transfers in the amount of $201943680 and Direct Deposit Travel in the amount of $8224602 drawn on the Chippewa Valley Technical College District for the various amounts and the Financial Reports for May 2015 as presented
Eleven (11) contracts for services are approved as recommended and presented on the attached list Ayes All Nays None Motion carried
6 Action Items
A Lisa Voisin Director from Robert W Baird reported they received seven bids for the $4000000 general obligation promissory notes Series 2015A The winning bid was from Piper Jaffray with an interest rate of 15589 percent This is a good interest rate based on CVTCrsquos Aa1 rating from Moodyrsquos CVTCrsquos debt service rate is at 12 percent which is within board policy of 10 to 15 percent The funds from this borrowing will be used to purchase instructional equipment and facilities improvement Motion by Ms Vogler seconded by Ms Garcia that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the Resolution Awarding the Sale of $4000000 General Obligation Promissory Notes Series 2015A be approved as presented Ayes All Nays None Motion carried
(A true copy of the resolution as adopted is attached hereto and incorporated herein by reference)
B Mr Moist indicated this was the second and final borrowing for the 2015-2016 year He indicated $1200000 will be used to purchase capital equipment and $300000 will be used for facilities improvements Motion by Mr Bartels seconded by Ms Bates that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the Resolution Authorizing the Issuance of Not to Exceed $150000 General Obligation Promissory Notes Series 2015B and Setting the Sale Therefor be approved as presented Ayes All Nays None Motion carried
(A true copy of the resolution as adopted is attached hereto and incorporated herein by reference)
C Mr Moist presented the reserves and designations for FYrsquo16 Motion by Mr Ratsch seconded by Ms Bates that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the following reserves and designations are hereby created and authorized for Fiscal Year 2016
GENERAL FUND Reserve for Encumbrances - a reserved portion of the fund balance equal to the outstanding encumbrances as of June 30 2015 which is projected to be $606235 and shall not exceed 10 percent of the budgeted expenditures over the next fiscal year
Designated for Operations - a designated portion of the unreserved fund balance which provides for fluctuations in operating cash balances The reserve will be $9662746 as of June 30 2015 A portion of this in the amount of $634034 has been earmarked to establish a reserve when the District converts to self-insurance for health
SPECIAL REVENUE FUND ndash NONAIDABLE Reserve for Student Organizations - a reserved portion of the fund balance which has been specified for use in carrying out student-related activities at some future time It is projected to be $915202 as of June 30 2015
Reserve for Student Financial Assistance - a reserved portion of the fund balance which will provide matching funds for student financial aids It is projected to be $19043 as of June 30 2015
CAPITAL PROJECTS FUND Reserve for Encumbrances - a reserved portion of the fund balance equal to the outstanding encumbrances as of June 30 2015 which is projected to be $2118110
Reserve for Capital Projects - a reserved portion of the fund balance for paying the cost of acquiring equipment constructing new buildings and making other capital improvements The reserve will be the remaining fund balance after the
reserve for encumbrances has been finalized It is estimated to be $2494029 as of June 30 2015
DEBT SERVICE FUND Reserve for Debt Service - a reserved portion of the fund balance which will provide for debt obligations maturing prior to January 1 2016 It is projected to be $255756 as of June 30 2015 and shall not exceed 25 percent of the budgeted expenditures over the next fiscal year Ayes All Nays Motion carried
D Mr Barker asked if there were any questions regarding the FYrsquo16 budget that was presented earlier at the public hearing There were no questions Motion by Ms Vogler seconded by Ms Bates that the following resolution be adopted
WHEREAS the notice of the public hearing on the proposed 2015-16 budget of the Chippewa Valley Technical College District was published in the Eau Claire Leader-Telegram on June 3 2015 as a Class I Legal Notice and
WHEREAS the District Board has held pursuant to s 6590 Wis Stats a public hearing on the proposed 2015-16 budget on June 18 2015 in Eau Claire Wisconsin at Chippewa Valley Technical College RCU Community Center (100A) 620 West Clairemont Avenue at 530 pm
NOW THEREFORE BE IT RESOLVED that the Chippewa Valley Technical College District Board hereby adopts pursuant to Wis Adm Code TCS 705 the 2015-2016 District budget by fund type and function within a fund type as stated in the budget document which is hereby made a part of this resolution Ayes All Nays None Motion carried
E Mr Barker indicated that the Foundation Board recently approved new naming rights opportunities for the Energy Education Center The District Board has the final approval Motion by Ms Southard seconded by Mr Ratsch that the following resolution be adopted
WHEREAS Chippewa Valley Technical Collegersquos Commemorative Philanthropic Naming Opportunity Policy allows opportunities to recognize and honor individuals businesses and groups for providing funding to support CVTC buildings facilities rooms and equipment and
WHEREAS the named individuals and organizations are strong supporters of Chippewa Valley Technical College and have pledged amounts toward the Energy Education Center qualifying them for naming opportunities
THEREFORE BE IT RESOLVED by the Chippewa Valley Technical College District Board that in accordance with the Collegersquos Commemorative Philanthropic Naming Opportunity Policy the following naming opportunities are approved as presented
IndividualOrganization EEC Area
CVTC Alumni Association FacultyStudent Interactive Conference Room
Hi-Crush Partners LP Computer Lab 2
The Electric Cooperatives of Wisconsin Smart Grid Control Room
Ayes All Nays None Motion carried
7 Board Chairpersonrsquos Report
A The Boards Association Summer Conference is scheduled for July 16-18 in Janesville Ms Johnson indicated that Ms Mathews Ms Garcia and Mr Ratsch will attend Anyone else interested in attending should let Ms Johnson know as soon as possible
B Ms Mathews asked if the July 13th organizational and regular board meeting could be held earlier in the day The Board agreed to meet at noon on the 13th
8 Presidentrsquos Report
A Dr Keys presented the following report on tuition remission to the Board
OUT-OF-STATE TUITION REMISSION
2014-15 (0615)
District CVTC FTEs Allow Credits
435000 6525
State Requested Actual Credits Name Amount Variance
Country Credits Attempted
No requests
Total 0 $ - 0 0
B Mr Barker reported on the following items
State Budget ndash The State budget has not been passed yet The Joint Finance Committee removed the proposed tuition freeze from the budget they capped outcome-based funding at 30 percent and they delayed action on the System Office shared services proposal
The WTCS presidents met to plan their initiatives for the year Mr Barker is on the External Partnerships Committee and will continue to be the WLDI liaison
Over 160 middle and high school students are enrolled in and attending various Tech Camps
Momentum West sponsored a FAM Tour (FAM = Familiarity) for six members of the Site Selectors Guild Mr Barker spoke to the group at a dinner on how CVTC can help Mr Ostermann attended the closing meeting and said it was an excellent session
On June 15 and 16 80+ CVTC leaders (management staff department chairs and program directors) participated in a strategic planning retreat
The process for finding a Vice President of Instruction is moving along First and second interviews have been held and a decision should be made soon
9 Ms Mathews encouraged Board members to complete the PlusDelta evaluation form
10 There were no announcements or requests
11 Motion by Mr Bartels seconded by Mr Ratsch to adjourn to Executive Session to discuss Wis Stats 1985(1)(c) ndash considering employment promotion compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility (presidentrsquos evaluation) Ayes All Nays None Motion carried The meeting adjourned to closed session at 716 pm
12 The Board returned to open session at 728 pm Motion by Ms Southard seconded by Ms Vogler to adjourn Ayes All Nays None Motion carried The meeting adjourned at 728 pm
Recorded by Submitted by
Candace S Johnson Gwen Southard Secretary Executive Assistant to the President Chippewa Valley Technical College District Board
Date
Chairperson Secretary
ITEM 5B ndash PERSONNEL MATTERS
Chippewa Valley Technical College Adjunct Instructors to be Employed for Classes that Begin
06012015 through 07312015
Anderson Ronald
Baker Juliana
Bieze Andrew
Biluk Evelyn
Briggs William
Christensen Renee
Craker Molly
Eggers Christine
Ferrara Christi
Finstad Denise
Count = 30
Frame Susan
Graese Jody
Hanke James
Kohel Trent
Ledin Nicolas
Lewallen Ryan
Lewis Trenton
Lloyd Karen
Mayer Jill
Meinen Theresa
Michaud Steven
Neibauer Lynette
Neihart John
Quaschnick Walter
Reese Wade
Reidt Chrystal
Shervey Randy
Wagner John
Wantoch Jonathon
Zwiefelhofer Adam
ITEM 5C ndash FINANCIAL REPORTS
CHIPPEWA VALLEY TECHNICAL COLLEGE
063015
PAYROLL
Pay Date Payroll Number Net Pay
Electronic Payments 6122015 12 $ 77240797
Electronic Payments 6262015 13 86924261
Total Net Pay $ 164165058
BANK TRANSFERS
Date Transfer Number Transfer Totals
WDR - Withholdings 612015 3513 $ 6312877
IRS - 941 Deposit 612015 3514 31937366
Special Pay Plan Retirement Trust (Pelion) 612015 3515 484051
US Bank Health Care Spending Contributions 682015 3516 623300
WDR-Wage Attachment Payment 6122015 3517 10478
US Bank Health Care Spending Contributions 6122015 3518 944814
Empower Retirement 6122015 3519 1075527
Mid-America 6122015 3520 2803019
WDR - Withholdings 6152015 3521 6054684
IRS - 941 Deposit 6152015 3522 29962968
Special Pay Plan Retirement Trust (Pelion) 6152015 3523 407943
Minnesota Life Insurance Company 6202015 3524 2045237
WI DOR 6202015 3525 59068
DWD Unemployment Insurance 6232015 3526 195998
Madison National Life 6262015 3527 473457
WDR-Wage Attachment Payment 6262015 3528 8831
US Bank Health Care Spending Contributions 6262015 3529 646914
Empower Retirement 6262015 3530 1075527
Mid-America 6262015 3531 2853019
IRS - 941 Deposit 6292015 3532 35090842
Special Pay Plan Retirement Trust (Pelion) 6292015 3533 427131
WDR - Withholdings 6302015 3534 5686685
Wisconsin Retirement System (WRS) 6302015 3535 50853872
EBC Reimbursements amp Admin Fees for Flex 6302015 3536 820705
Bauer Bui It Tire Center Inc 10341277 16-JUN-15 $1244160 Bell Lumber amp Pole Company 10340719 02-JUN-15 $2948 00 Blackhawk Technical College 10340732 02-JUN-15 $5480 92
FOR VALUE RECEIVED the undersigned sells assigns and transfers unto
(Name and Address of Assignee)
(Social Security or other Identifying Number of Assignee)
the within Note and all rights thereunder and hereby irrevocably constitutes and appoints
______________________________________ Legal Representative to transfer said Note on
the books kept for registration thereof with full power of substitution in the premises
Dated _____________________
Signature Guaranteed
(eg Bank Trust Company (Depository or Nominee Name)
or Securities Firm)
NOTICE This signature must correspond with the
name of the Depository or Nominee Name as it
appears upon the face of the within Note in every
particular without alteration or enlargement or any
change whatever
(Authorized Officer)
43
ITEM 6B ndash APPROVAL OF THREE-YEAR FACILITY PLAN
CHIPPEWA VALLEY TECHNICAL COLLEGE
3 YEAR FACILITIES PLAN
2014-2017
44
Section 1 ndash Executive Summary
The Chippewa Valley Technical College staff meet regularly with representatives of business and industry to identify current and anticipated occupational and workplace trends and with other educational institutions to make the best use of public resources
CVTCrsquos long-range Facilities Plan is flexible as circumstances and situations change in the District the plan is modified to reflect those changes The plan is the blueprint that charts the future course of CVTCs facilities and capital resources The plan specifies the nature of action and it also assigns a priority to each element within it
Strategic facilities planning that supports the Collegersquos business plan has become increasingly critical for long-term financial and organizational well-being It is clear that the facilities need to be managed and upgraded continuously in both the near-term and the long-term if we are to have a meaningful role in helping the College strengthen its mission and undertake new initiatives The facilities long-range planning is to be based on future alternative educational curriculum and instructional program scenarios In deciding on new renovated or leased facilities the needs of the District citizens must be balanced with the program development process and the Collegersquos resources
In the development of facilities for the delivery of College instructional programs and services the following criteria will be used
Facilities will be designed to provide adequate space and flexibility to ensure that needed curriculum service and delivery system modifications can be accommodated New construction and remodeling will be completed on a timely basis
Identify events that would trigger changes in floor-space needs by type and amount and produce an action plan
New construction and remodeling must ensure appropriate data and electrical infrastructures to accommodate computer and related technologies
Areas must be adequate to provide appropriate storage of instructional equipment and to provide for individual student learning space
Open concept construction techniques should be adopted to facilitate future changes in instructional programs and service delivery to improve cost efficiency
Strategically locate student lounge areas and quiet study spaces throughout the campus to better address the needs for part-time commuter students both day and evening and the student population in general
Implementation of the facilities design phase in construction or renovation should occur only after thorough assessment and programming The purpose of this assessment is to recognize the effects of the environment on students staff and the public while also ensuring that the overall facilities master plan complements the college vision student enrollment and the finances of the college
In order to meet the needs of the college and its mission current architectural literature will be consulted for trends in design for educational facilities
CVTC will apply a whole-building approach to sustainability in five areas identified by the US Green Building Council as key for its Leadership in Energy and Environmental Design (LEED) certification sustainable site development water savings energy efficiency materials selection and indoor environmental quality
45
The Facilities staff will develop guidelines and implement a plan for the management of the life cycle of the physical facilities Issues of code compliance applicable standards and government regulations will be addressed
When a project reaches the design phase the project scope and the requirements are already established through the project assessment programming process
The design phase is where most problems are resolved to minimize changes during construction
Proper execution of the programming and the building mechanical system ensures adequate indoor air quality (HVAC) a comprehensive fire protection design ADA compliance adequate lighting provisions for safety and security and space utilization efficiency
During the programming phase the mission the goals and the objectives are identified and decisions are made on how the mission will be accomplished
During 2014-2017 the Chippewa Valley Technical College anticipates potential capital expenditures up to
$ 31593777 for new or additional buildings
$ 6111528 for remodeling of existing buildings
$ 5890000 for capital improvements
Significant projects contemplated during this 3 year planning period include
The addition of an Energy Education Center to provide additional classrooms and instructional labs for expanded program offerings will thereby increase the number of graduates ready to work in energy occupations It provides new labs dedicated to emerging sustainable energy sources and state-of-the-art equipment to teach the skills and competencies needed by the next generation of workers along with needed improvements in the existing building infrastructure
The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants Once curriculum and approvals have been completed final design will determine appropriate location and remodel options
An expansion of the River Falls campus is under consideration There is currently a team in place to study the needs of the local area which will in turn dictate future program offerings The addition would accommodate growing needs to support programs such as Business Management Marketing Management Human Resources and Residential Construction
An upgrade of the Business Education Center HVAC systems serving the east end of the building is being planned
HVAC equipment upgrades security access controlvideo upgrades roof restorations boiler replacements and parking lot repaving are also being planned
46
The majority of the work planned has been identified through the use of the following planning guidelines
Match existing infrastructure (HVAC electrical plumbing structure bay sizes) with requirements of program space needs
Continue development of a building zone concept to strengthen user way-finding efficiency and appropriate relationships of spaces
Avoid major investments in areas of the building that have a less certain future use
This process is a continuation of the multi-phased Facilities Master Plan study that was started in 2001 and updated in 2005 and again in 2012 This living document has been updated to reflect work that has been addressed since the original list of campus deficiencies was developed and also to outline projects planned for the next 3 years
47
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
d Human Resources The Human Resources Committee has responsibility for
1) Reviewing labor-related legislation that affects member districts 2) Creating a coordinated bargaining focus for member districts 3) Serving as the catalyst in group goal setting and the
implementation of bargaining strategies 4) Serving as the vehicle to better educate district board members on
labor negotiations and labor relations 5) Developing cost containment strategies and alternatives 6) Promoting effective faculty and staff recruitment and retention
strategies to meet technical college human resources needs in an increasingly competitive labor market
e MarketingPublic Relations amp Awards The MarketingPublic Relations amp Awards Committee has responsibility for identifying and recognizing
1) Board Member of the Year 2) Technical Education Champion (TECh) Award recipients 3) Media Award recipients 4) Legislator recognition 5) Outgoing officers 6) Other individuals who have contributed to vocational technical and
adult education Wisconsin Technical Colleges and the Wisconsin Technical College District Boards Association and
7) Distinguished Alumni of the Year
The Committees role includes marketing and public relations with the expressed purpose of serving as the coordinating vehicle with the Systems Statewide Marketing Committee The Committee is also charged with marketing the Wisconsin Technical College District Boards Association to district board members and through Association activities the Committee makes the public aware of the benefits of the Wisconsin Technical College System
f lnterdistrictlnteragency Cooperation The lnterdistrictlnteragency Cooperation Committee has the following purposes
1) To promote a dialog among district boards concerning multipleshydistrict policy andor program initiatives that best promote the mission of Wisconsin Technical Colleges
2) To promote identification of and education about initiatives that will likely result in significant resource savings if pursued on a multipleshydistrict basis or between districts and external agencies or other partners
3) To realize the leverage presented by pooled purchasing across districts or in conjunction with other agencies or partners without eroding district-level decision making and control concerning such purposes
4) To identify and promote opportunities in furtherance of the Technical Colleges missions that take advantage of cross-agency partnerships
5) To share knowledge among AssociatiQn members concerning best practices and new ways of doing business while maximizing the good stewardship of college resources
SUGGESTED RESOLUTIONS ndash ORGANIZATIONAL AND REGULAR MEETING ndash 71414
C ndash Public Depository Designation
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that US Bank National Association qualified as a public depository under Chapter 34 of the Wisconsin Statutes shall be and is hereby designated until further action as a public depository for all public monies into the hands of the treasurer of the Chippewa Valley Technical College District Eau Claire County State of Wisconsin and
BE IT FURTHER RESOLVED that withdrawal or disbursement from the above-named depository shall be as provided in s66042 of the Wisconsin Statutes that in accordance therewith all checks shall be signed by the following persons Chairperson Treasurer and ___________________ Secretary and shall be so honored and
BE IT FURTHER RESOLVED that in lieu of their personal signature(s) the following facsimile signatures which have been adopted by them as shown below
s s s
may be affixed on such order check(s) that the above-named depository shall be fully warranted and protected in making payment on any order check bearing such facsimile(s) notwithstanding that the name may have been placed thereon without the authority of the designated person or persons and
BE IT FURTHER RESOLVED that a certified copy of this resolution shall be delivered to the above-named depository and said depository may rely on this resolution until changed by lawful resolution and a certified copy of such resolution has been given to the Cashier of the above-named depository
Item 5 ndash Consent Agenda
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the following consent agenda items are approved as presented and recommended
Minutes of the June 18 2015 Regular meeting
Personnel Matters ndash Employment Adjunct Instructors as listed Julie Furst-Bowe Vice President of Instruction 81715 Melissa Henderson Radiography Instructor 8515 Hope Saeger Nursing Instructor 8315 and Rachel Swatloski Success Coach-ACT for Healthcare 61515 Retirements Roxanne Gilbertson Office Assistant-Human Resources 71715
Financial Report Payroll Direct Deposit in the amount of $164165058 Accounts Payable Checks in the amount of $388797384 Refund in the amount of $35321431 Bank Transfers in the amount of $180854313 and Direct Deposit Travel in the amount of $5024591 drawn on the Chippewa Valley Technical College District for the various amounts and the Financial Reports for June 2015 as presented
Twenty-five (25) contracts for services are approved as recommended and presented on the attached list
Item 6A ndash Approval of Resolution Awarding the Sale of $1500000 General Obligation Promissory Notes Series 2015B
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the Resolution Awarding the Sale of $1500000 General Obligation Promissory Notes Series 2015B be approved as presented
Item 6B ndash Approval of Three-Year Facility Plan
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED that the Chippewa Valley Technical College District Board approves the three-year facility plan as presented and also approves submitting the plan to the Wisconsin Technical College System State Board as required by Administrative Bulletin 04-01
ITEM 5A ndash MINUTES
PUBLIC HEARING AND REGULAR MEETING OF THE CHIPPEWA VALLEY TECHNICAL COLLEGE DISTRICT BOARD
CVTC Business Education Center ndash Room 100A
June 18 2015
The Public Hearing was called to order at 530 pm by Chairperson Ramona Mathews She indicated that the purpose of the public hearing is to provide the public with an opportunity to react to the budget that has been prepared by the CVTC District Board administration faculty and staff
Present Ron Bartels Colleen Bates Dawn Garcia Ramona Mathews Daniel Ostermann Russell Ratsch Gwen Southard Jennifer Vogler Bruce Barker Tom Huffcutt Candy Johnson Margo Keys Lynette Livingston Jon Brutlag Paul Schley Lisa Voisin Kirk Moist Tracy Drier Tom Lange Pam Haller Tam Burgau Andrew Dowd and Terry Nichols
Dr Dickens reviewed the strategic goals for FYrsquo16 quality program alignment student success cohesive culture and business and community partnerships
Mr Moist reviewed the FYrsquo16 budget and discussed the various revenue sources He indicated CVTC is receiving $18322299 in property tax relief from Act 145 our total tax levy is $19134193 which is an increase of $350000 over FYrsquo15 Property taxes on a $100000 house increased 12 centsmdashfrom $8962 to $8974 He indicated the Residential Construction program (funded by a GPR grant) is returning to River Falls A new Organizational Leadership program is starting in the fallmdashit will be delivered in one-credit four-week blocks online Due to a decrease in FTEs there are some reductions programs and staffing that will occur
The public hearing adjourned at 612 pm
The regular board meeting was called to order at 612 pm by Chairperson Ramona Mathews She indicated with was an open meeting with notices mailed to the news media and other interested parties and posted at the Chippewa Valley Technical College campusescenters in Chippewa Falls Eau Claire Menomonie River Falls and Neillsville on June 17 2015
1 Roll Call Present Ron Bartels Colleen Bates Dawn Garcia Ramona Mathews Daniel Ostermann Russell Ratsch Gwen Southard and Jennifer Vogler Absent John Walton
Also present Bruce Barker Tom Huffcutt Candy Johnson Margo Keys Lynette Livingston Jon Brutlag Paul Schley Lisa Voisin Kirk Moist Tracy Drier Tom Lange Pam Haller Tam Burgau Andrew Dowd and Terry Nichols
2 Mr Barker indicated that in the personnel matters in the consent agenda Erick Hassel is incorrectly listed as a resignation His status is a layoff effective 123115 Mr Ostermann indicated that in the May 21 2105 minutes Mr Bartels first name is misspelled Motion by Ms Vogler seconded by Ms Garcia to approve the agenda as amended Ayes All Nays None Motion carried
3 There were no reports or forums
4 Mr Brutlag thanked Ms Vogler for her service on the board and wished her luck in the Nicolet district He indicated that in the May minutes there was a statement that unions didnrsquot exist anymore at CVTC He clarified that to say unions still exist but they chose not to certify or bargain He brought forth a concern about language in the nonrenewal notices regarding layoff vs resignation He thanked the board members for their service
5 Motion by Ms Garcia seconded by Mr Ratsch that the following resolution be adopted (as amended)
Minutes of the May 21 2015 Regular meeting (amended to read ldquoRonrdquo Bartels not ldquoRongrdquo Bartels)
Personnel Matters Employment Adjunct Instructors as listed Gina Bloczynski Nursing Instructor 8315 Justin Borgwardt Residential Construction Instructor 7115 Jeffrey Pepper Organizational Leadership Instructor 7115 Joel Raney Faculty Developer 7615 Shayne VanderBent Marketing Outreach Coordinator 52615 and Kelly Wenzel Nursing Instructor 8315 Resignations Christine Eggers Nursing Assistant Instructor 8115 Erick Hassel Auto Collision and Repair Instructor 123115 (amended to layoff not resignation) Joe Kauffman Financial Aid Manager 71715 and Jon Wantoch Agriscience Instructor-Agronomy 63015 Retirement Diane Peterson Life Science Instructor 63015
Financial Reports Payroll Direct Deposit in the amount of $266023970 Accounts Payable Checks in the amount of $193095434 Refunds in the amount of $11387217 Bank Transfers in the amount of $201943680 and Direct Deposit Travel in the amount of $8224602 drawn on the Chippewa Valley Technical College District for the various amounts and the Financial Reports for May 2015 as presented
Eleven (11) contracts for services are approved as recommended and presented on the attached list Ayes All Nays None Motion carried
6 Action Items
A Lisa Voisin Director from Robert W Baird reported they received seven bids for the $4000000 general obligation promissory notes Series 2015A The winning bid was from Piper Jaffray with an interest rate of 15589 percent This is a good interest rate based on CVTCrsquos Aa1 rating from Moodyrsquos CVTCrsquos debt service rate is at 12 percent which is within board policy of 10 to 15 percent The funds from this borrowing will be used to purchase instructional equipment and facilities improvement Motion by Ms Vogler seconded by Ms Garcia that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the Resolution Awarding the Sale of $4000000 General Obligation Promissory Notes Series 2015A be approved as presented Ayes All Nays None Motion carried
(A true copy of the resolution as adopted is attached hereto and incorporated herein by reference)
B Mr Moist indicated this was the second and final borrowing for the 2015-2016 year He indicated $1200000 will be used to purchase capital equipment and $300000 will be used for facilities improvements Motion by Mr Bartels seconded by Ms Bates that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the Resolution Authorizing the Issuance of Not to Exceed $150000 General Obligation Promissory Notes Series 2015B and Setting the Sale Therefor be approved as presented Ayes All Nays None Motion carried
(A true copy of the resolution as adopted is attached hereto and incorporated herein by reference)
C Mr Moist presented the reserves and designations for FYrsquo16 Motion by Mr Ratsch seconded by Ms Bates that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the following reserves and designations are hereby created and authorized for Fiscal Year 2016
GENERAL FUND Reserve for Encumbrances - a reserved portion of the fund balance equal to the outstanding encumbrances as of June 30 2015 which is projected to be $606235 and shall not exceed 10 percent of the budgeted expenditures over the next fiscal year
Designated for Operations - a designated portion of the unreserved fund balance which provides for fluctuations in operating cash balances The reserve will be $9662746 as of June 30 2015 A portion of this in the amount of $634034 has been earmarked to establish a reserve when the District converts to self-insurance for health
SPECIAL REVENUE FUND ndash NONAIDABLE Reserve for Student Organizations - a reserved portion of the fund balance which has been specified for use in carrying out student-related activities at some future time It is projected to be $915202 as of June 30 2015
Reserve for Student Financial Assistance - a reserved portion of the fund balance which will provide matching funds for student financial aids It is projected to be $19043 as of June 30 2015
CAPITAL PROJECTS FUND Reserve for Encumbrances - a reserved portion of the fund balance equal to the outstanding encumbrances as of June 30 2015 which is projected to be $2118110
Reserve for Capital Projects - a reserved portion of the fund balance for paying the cost of acquiring equipment constructing new buildings and making other capital improvements The reserve will be the remaining fund balance after the
reserve for encumbrances has been finalized It is estimated to be $2494029 as of June 30 2015
DEBT SERVICE FUND Reserve for Debt Service - a reserved portion of the fund balance which will provide for debt obligations maturing prior to January 1 2016 It is projected to be $255756 as of June 30 2015 and shall not exceed 25 percent of the budgeted expenditures over the next fiscal year Ayes All Nays Motion carried
D Mr Barker asked if there were any questions regarding the FYrsquo16 budget that was presented earlier at the public hearing There were no questions Motion by Ms Vogler seconded by Ms Bates that the following resolution be adopted
WHEREAS the notice of the public hearing on the proposed 2015-16 budget of the Chippewa Valley Technical College District was published in the Eau Claire Leader-Telegram on June 3 2015 as a Class I Legal Notice and
WHEREAS the District Board has held pursuant to s 6590 Wis Stats a public hearing on the proposed 2015-16 budget on June 18 2015 in Eau Claire Wisconsin at Chippewa Valley Technical College RCU Community Center (100A) 620 West Clairemont Avenue at 530 pm
NOW THEREFORE BE IT RESOLVED that the Chippewa Valley Technical College District Board hereby adopts pursuant to Wis Adm Code TCS 705 the 2015-2016 District budget by fund type and function within a fund type as stated in the budget document which is hereby made a part of this resolution Ayes All Nays None Motion carried
E Mr Barker indicated that the Foundation Board recently approved new naming rights opportunities for the Energy Education Center The District Board has the final approval Motion by Ms Southard seconded by Mr Ratsch that the following resolution be adopted
WHEREAS Chippewa Valley Technical Collegersquos Commemorative Philanthropic Naming Opportunity Policy allows opportunities to recognize and honor individuals businesses and groups for providing funding to support CVTC buildings facilities rooms and equipment and
WHEREAS the named individuals and organizations are strong supporters of Chippewa Valley Technical College and have pledged amounts toward the Energy Education Center qualifying them for naming opportunities
THEREFORE BE IT RESOLVED by the Chippewa Valley Technical College District Board that in accordance with the Collegersquos Commemorative Philanthropic Naming Opportunity Policy the following naming opportunities are approved as presented
IndividualOrganization EEC Area
CVTC Alumni Association FacultyStudent Interactive Conference Room
Hi-Crush Partners LP Computer Lab 2
The Electric Cooperatives of Wisconsin Smart Grid Control Room
Ayes All Nays None Motion carried
7 Board Chairpersonrsquos Report
A The Boards Association Summer Conference is scheduled for July 16-18 in Janesville Ms Johnson indicated that Ms Mathews Ms Garcia and Mr Ratsch will attend Anyone else interested in attending should let Ms Johnson know as soon as possible
B Ms Mathews asked if the July 13th organizational and regular board meeting could be held earlier in the day The Board agreed to meet at noon on the 13th
8 Presidentrsquos Report
A Dr Keys presented the following report on tuition remission to the Board
OUT-OF-STATE TUITION REMISSION
2014-15 (0615)
District CVTC FTEs Allow Credits
435000 6525
State Requested Actual Credits Name Amount Variance
Country Credits Attempted
No requests
Total 0 $ - 0 0
B Mr Barker reported on the following items
State Budget ndash The State budget has not been passed yet The Joint Finance Committee removed the proposed tuition freeze from the budget they capped outcome-based funding at 30 percent and they delayed action on the System Office shared services proposal
The WTCS presidents met to plan their initiatives for the year Mr Barker is on the External Partnerships Committee and will continue to be the WLDI liaison
Over 160 middle and high school students are enrolled in and attending various Tech Camps
Momentum West sponsored a FAM Tour (FAM = Familiarity) for six members of the Site Selectors Guild Mr Barker spoke to the group at a dinner on how CVTC can help Mr Ostermann attended the closing meeting and said it was an excellent session
On June 15 and 16 80+ CVTC leaders (management staff department chairs and program directors) participated in a strategic planning retreat
The process for finding a Vice President of Instruction is moving along First and second interviews have been held and a decision should be made soon
9 Ms Mathews encouraged Board members to complete the PlusDelta evaluation form
10 There were no announcements or requests
11 Motion by Mr Bartels seconded by Mr Ratsch to adjourn to Executive Session to discuss Wis Stats 1985(1)(c) ndash considering employment promotion compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility (presidentrsquos evaluation) Ayes All Nays None Motion carried The meeting adjourned to closed session at 716 pm
12 The Board returned to open session at 728 pm Motion by Ms Southard seconded by Ms Vogler to adjourn Ayes All Nays None Motion carried The meeting adjourned at 728 pm
Recorded by Submitted by
Candace S Johnson Gwen Southard Secretary Executive Assistant to the President Chippewa Valley Technical College District Board
Date
Chairperson Secretary
ITEM 5B ndash PERSONNEL MATTERS
Chippewa Valley Technical College Adjunct Instructors to be Employed for Classes that Begin
06012015 through 07312015
Anderson Ronald
Baker Juliana
Bieze Andrew
Biluk Evelyn
Briggs William
Christensen Renee
Craker Molly
Eggers Christine
Ferrara Christi
Finstad Denise
Count = 30
Frame Susan
Graese Jody
Hanke James
Kohel Trent
Ledin Nicolas
Lewallen Ryan
Lewis Trenton
Lloyd Karen
Mayer Jill
Meinen Theresa
Michaud Steven
Neibauer Lynette
Neihart John
Quaschnick Walter
Reese Wade
Reidt Chrystal
Shervey Randy
Wagner John
Wantoch Jonathon
Zwiefelhofer Adam
ITEM 5C ndash FINANCIAL REPORTS
CHIPPEWA VALLEY TECHNICAL COLLEGE
063015
PAYROLL
Pay Date Payroll Number Net Pay
Electronic Payments 6122015 12 $ 77240797
Electronic Payments 6262015 13 86924261
Total Net Pay $ 164165058
BANK TRANSFERS
Date Transfer Number Transfer Totals
WDR - Withholdings 612015 3513 $ 6312877
IRS - 941 Deposit 612015 3514 31937366
Special Pay Plan Retirement Trust (Pelion) 612015 3515 484051
US Bank Health Care Spending Contributions 682015 3516 623300
WDR-Wage Attachment Payment 6122015 3517 10478
US Bank Health Care Spending Contributions 6122015 3518 944814
Empower Retirement 6122015 3519 1075527
Mid-America 6122015 3520 2803019
WDR - Withholdings 6152015 3521 6054684
IRS - 941 Deposit 6152015 3522 29962968
Special Pay Plan Retirement Trust (Pelion) 6152015 3523 407943
Minnesota Life Insurance Company 6202015 3524 2045237
WI DOR 6202015 3525 59068
DWD Unemployment Insurance 6232015 3526 195998
Madison National Life 6262015 3527 473457
WDR-Wage Attachment Payment 6262015 3528 8831
US Bank Health Care Spending Contributions 6262015 3529 646914
Empower Retirement 6262015 3530 1075527
Mid-America 6262015 3531 2853019
IRS - 941 Deposit 6292015 3532 35090842
Special Pay Plan Retirement Trust (Pelion) 6292015 3533 427131
WDR - Withholdings 6302015 3534 5686685
Wisconsin Retirement System (WRS) 6302015 3535 50853872
EBC Reimbursements amp Admin Fees for Flex 6302015 3536 820705
Bauer Bui It Tire Center Inc 10341277 16-JUN-15 $1244160 Bell Lumber amp Pole Company 10340719 02-JUN-15 $2948 00 Blackhawk Technical College 10340732 02-JUN-15 $5480 92
FOR VALUE RECEIVED the undersigned sells assigns and transfers unto
(Name and Address of Assignee)
(Social Security or other Identifying Number of Assignee)
the within Note and all rights thereunder and hereby irrevocably constitutes and appoints
______________________________________ Legal Representative to transfer said Note on
the books kept for registration thereof with full power of substitution in the premises
Dated _____________________
Signature Guaranteed
(eg Bank Trust Company (Depository or Nominee Name)
or Securities Firm)
NOTICE This signature must correspond with the
name of the Depository or Nominee Name as it
appears upon the face of the within Note in every
particular without alteration or enlargement or any
change whatever
(Authorized Officer)
43
ITEM 6B ndash APPROVAL OF THREE-YEAR FACILITY PLAN
CHIPPEWA VALLEY TECHNICAL COLLEGE
3 YEAR FACILITIES PLAN
2014-2017
44
Section 1 ndash Executive Summary
The Chippewa Valley Technical College staff meet regularly with representatives of business and industry to identify current and anticipated occupational and workplace trends and with other educational institutions to make the best use of public resources
CVTCrsquos long-range Facilities Plan is flexible as circumstances and situations change in the District the plan is modified to reflect those changes The plan is the blueprint that charts the future course of CVTCs facilities and capital resources The plan specifies the nature of action and it also assigns a priority to each element within it
Strategic facilities planning that supports the Collegersquos business plan has become increasingly critical for long-term financial and organizational well-being It is clear that the facilities need to be managed and upgraded continuously in both the near-term and the long-term if we are to have a meaningful role in helping the College strengthen its mission and undertake new initiatives The facilities long-range planning is to be based on future alternative educational curriculum and instructional program scenarios In deciding on new renovated or leased facilities the needs of the District citizens must be balanced with the program development process and the Collegersquos resources
In the development of facilities for the delivery of College instructional programs and services the following criteria will be used
Facilities will be designed to provide adequate space and flexibility to ensure that needed curriculum service and delivery system modifications can be accommodated New construction and remodeling will be completed on a timely basis
Identify events that would trigger changes in floor-space needs by type and amount and produce an action plan
New construction and remodeling must ensure appropriate data and electrical infrastructures to accommodate computer and related technologies
Areas must be adequate to provide appropriate storage of instructional equipment and to provide for individual student learning space
Open concept construction techniques should be adopted to facilitate future changes in instructional programs and service delivery to improve cost efficiency
Strategically locate student lounge areas and quiet study spaces throughout the campus to better address the needs for part-time commuter students both day and evening and the student population in general
Implementation of the facilities design phase in construction or renovation should occur only after thorough assessment and programming The purpose of this assessment is to recognize the effects of the environment on students staff and the public while also ensuring that the overall facilities master plan complements the college vision student enrollment and the finances of the college
In order to meet the needs of the college and its mission current architectural literature will be consulted for trends in design for educational facilities
CVTC will apply a whole-building approach to sustainability in five areas identified by the US Green Building Council as key for its Leadership in Energy and Environmental Design (LEED) certification sustainable site development water savings energy efficiency materials selection and indoor environmental quality
45
The Facilities staff will develop guidelines and implement a plan for the management of the life cycle of the physical facilities Issues of code compliance applicable standards and government regulations will be addressed
When a project reaches the design phase the project scope and the requirements are already established through the project assessment programming process
The design phase is where most problems are resolved to minimize changes during construction
Proper execution of the programming and the building mechanical system ensures adequate indoor air quality (HVAC) a comprehensive fire protection design ADA compliance adequate lighting provisions for safety and security and space utilization efficiency
During the programming phase the mission the goals and the objectives are identified and decisions are made on how the mission will be accomplished
During 2014-2017 the Chippewa Valley Technical College anticipates potential capital expenditures up to
$ 31593777 for new or additional buildings
$ 6111528 for remodeling of existing buildings
$ 5890000 for capital improvements
Significant projects contemplated during this 3 year planning period include
The addition of an Energy Education Center to provide additional classrooms and instructional labs for expanded program offerings will thereby increase the number of graduates ready to work in energy occupations It provides new labs dedicated to emerging sustainable energy sources and state-of-the-art equipment to teach the skills and competencies needed by the next generation of workers along with needed improvements in the existing building infrastructure
The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants Once curriculum and approvals have been completed final design will determine appropriate location and remodel options
An expansion of the River Falls campus is under consideration There is currently a team in place to study the needs of the local area which will in turn dictate future program offerings The addition would accommodate growing needs to support programs such as Business Management Marketing Management Human Resources and Residential Construction
An upgrade of the Business Education Center HVAC systems serving the east end of the building is being planned
HVAC equipment upgrades security access controlvideo upgrades roof restorations boiler replacements and parking lot repaving are also being planned
46
The majority of the work planned has been identified through the use of the following planning guidelines
Match existing infrastructure (HVAC electrical plumbing structure bay sizes) with requirements of program space needs
Continue development of a building zone concept to strengthen user way-finding efficiency and appropriate relationships of spaces
Avoid major investments in areas of the building that have a less certain future use
This process is a continuation of the multi-phased Facilities Master Plan study that was started in 2001 and updated in 2005 and again in 2012 This living document has been updated to reflect work that has been addressed since the original list of campus deficiencies was developed and also to outline projects planned for the next 3 years
47
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
3) To realize the leverage presented by pooled purchasing across districts or in conjunction with other agencies or partners without eroding district-level decision making and control concerning such purposes
4) To identify and promote opportunities in furtherance of the Technical Colleges missions that take advantage of cross-agency partnerships
5) To share knowledge among AssociatiQn members concerning best practices and new ways of doing business while maximizing the good stewardship of college resources
SUGGESTED RESOLUTIONS ndash ORGANIZATIONAL AND REGULAR MEETING ndash 71414
C ndash Public Depository Designation
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that US Bank National Association qualified as a public depository under Chapter 34 of the Wisconsin Statutes shall be and is hereby designated until further action as a public depository for all public monies into the hands of the treasurer of the Chippewa Valley Technical College District Eau Claire County State of Wisconsin and
BE IT FURTHER RESOLVED that withdrawal or disbursement from the above-named depository shall be as provided in s66042 of the Wisconsin Statutes that in accordance therewith all checks shall be signed by the following persons Chairperson Treasurer and ___________________ Secretary and shall be so honored and
BE IT FURTHER RESOLVED that in lieu of their personal signature(s) the following facsimile signatures which have been adopted by them as shown below
s s s
may be affixed on such order check(s) that the above-named depository shall be fully warranted and protected in making payment on any order check bearing such facsimile(s) notwithstanding that the name may have been placed thereon without the authority of the designated person or persons and
BE IT FURTHER RESOLVED that a certified copy of this resolution shall be delivered to the above-named depository and said depository may rely on this resolution until changed by lawful resolution and a certified copy of such resolution has been given to the Cashier of the above-named depository
Item 5 ndash Consent Agenda
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the following consent agenda items are approved as presented and recommended
Minutes of the June 18 2015 Regular meeting
Personnel Matters ndash Employment Adjunct Instructors as listed Julie Furst-Bowe Vice President of Instruction 81715 Melissa Henderson Radiography Instructor 8515 Hope Saeger Nursing Instructor 8315 and Rachel Swatloski Success Coach-ACT for Healthcare 61515 Retirements Roxanne Gilbertson Office Assistant-Human Resources 71715
Financial Report Payroll Direct Deposit in the amount of $164165058 Accounts Payable Checks in the amount of $388797384 Refund in the amount of $35321431 Bank Transfers in the amount of $180854313 and Direct Deposit Travel in the amount of $5024591 drawn on the Chippewa Valley Technical College District for the various amounts and the Financial Reports for June 2015 as presented
Twenty-five (25) contracts for services are approved as recommended and presented on the attached list
Item 6A ndash Approval of Resolution Awarding the Sale of $1500000 General Obligation Promissory Notes Series 2015B
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the Resolution Awarding the Sale of $1500000 General Obligation Promissory Notes Series 2015B be approved as presented
Item 6B ndash Approval of Three-Year Facility Plan
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED that the Chippewa Valley Technical College District Board approves the three-year facility plan as presented and also approves submitting the plan to the Wisconsin Technical College System State Board as required by Administrative Bulletin 04-01
ITEM 5A ndash MINUTES
PUBLIC HEARING AND REGULAR MEETING OF THE CHIPPEWA VALLEY TECHNICAL COLLEGE DISTRICT BOARD
CVTC Business Education Center ndash Room 100A
June 18 2015
The Public Hearing was called to order at 530 pm by Chairperson Ramona Mathews She indicated that the purpose of the public hearing is to provide the public with an opportunity to react to the budget that has been prepared by the CVTC District Board administration faculty and staff
Present Ron Bartels Colleen Bates Dawn Garcia Ramona Mathews Daniel Ostermann Russell Ratsch Gwen Southard Jennifer Vogler Bruce Barker Tom Huffcutt Candy Johnson Margo Keys Lynette Livingston Jon Brutlag Paul Schley Lisa Voisin Kirk Moist Tracy Drier Tom Lange Pam Haller Tam Burgau Andrew Dowd and Terry Nichols
Dr Dickens reviewed the strategic goals for FYrsquo16 quality program alignment student success cohesive culture and business and community partnerships
Mr Moist reviewed the FYrsquo16 budget and discussed the various revenue sources He indicated CVTC is receiving $18322299 in property tax relief from Act 145 our total tax levy is $19134193 which is an increase of $350000 over FYrsquo15 Property taxes on a $100000 house increased 12 centsmdashfrom $8962 to $8974 He indicated the Residential Construction program (funded by a GPR grant) is returning to River Falls A new Organizational Leadership program is starting in the fallmdashit will be delivered in one-credit four-week blocks online Due to a decrease in FTEs there are some reductions programs and staffing that will occur
The public hearing adjourned at 612 pm
The regular board meeting was called to order at 612 pm by Chairperson Ramona Mathews She indicated with was an open meeting with notices mailed to the news media and other interested parties and posted at the Chippewa Valley Technical College campusescenters in Chippewa Falls Eau Claire Menomonie River Falls and Neillsville on June 17 2015
1 Roll Call Present Ron Bartels Colleen Bates Dawn Garcia Ramona Mathews Daniel Ostermann Russell Ratsch Gwen Southard and Jennifer Vogler Absent John Walton
Also present Bruce Barker Tom Huffcutt Candy Johnson Margo Keys Lynette Livingston Jon Brutlag Paul Schley Lisa Voisin Kirk Moist Tracy Drier Tom Lange Pam Haller Tam Burgau Andrew Dowd and Terry Nichols
2 Mr Barker indicated that in the personnel matters in the consent agenda Erick Hassel is incorrectly listed as a resignation His status is a layoff effective 123115 Mr Ostermann indicated that in the May 21 2105 minutes Mr Bartels first name is misspelled Motion by Ms Vogler seconded by Ms Garcia to approve the agenda as amended Ayes All Nays None Motion carried
3 There were no reports or forums
4 Mr Brutlag thanked Ms Vogler for her service on the board and wished her luck in the Nicolet district He indicated that in the May minutes there was a statement that unions didnrsquot exist anymore at CVTC He clarified that to say unions still exist but they chose not to certify or bargain He brought forth a concern about language in the nonrenewal notices regarding layoff vs resignation He thanked the board members for their service
5 Motion by Ms Garcia seconded by Mr Ratsch that the following resolution be adopted (as amended)
Minutes of the May 21 2015 Regular meeting (amended to read ldquoRonrdquo Bartels not ldquoRongrdquo Bartels)
Personnel Matters Employment Adjunct Instructors as listed Gina Bloczynski Nursing Instructor 8315 Justin Borgwardt Residential Construction Instructor 7115 Jeffrey Pepper Organizational Leadership Instructor 7115 Joel Raney Faculty Developer 7615 Shayne VanderBent Marketing Outreach Coordinator 52615 and Kelly Wenzel Nursing Instructor 8315 Resignations Christine Eggers Nursing Assistant Instructor 8115 Erick Hassel Auto Collision and Repair Instructor 123115 (amended to layoff not resignation) Joe Kauffman Financial Aid Manager 71715 and Jon Wantoch Agriscience Instructor-Agronomy 63015 Retirement Diane Peterson Life Science Instructor 63015
Financial Reports Payroll Direct Deposit in the amount of $266023970 Accounts Payable Checks in the amount of $193095434 Refunds in the amount of $11387217 Bank Transfers in the amount of $201943680 and Direct Deposit Travel in the amount of $8224602 drawn on the Chippewa Valley Technical College District for the various amounts and the Financial Reports for May 2015 as presented
Eleven (11) contracts for services are approved as recommended and presented on the attached list Ayes All Nays None Motion carried
6 Action Items
A Lisa Voisin Director from Robert W Baird reported they received seven bids for the $4000000 general obligation promissory notes Series 2015A The winning bid was from Piper Jaffray with an interest rate of 15589 percent This is a good interest rate based on CVTCrsquos Aa1 rating from Moodyrsquos CVTCrsquos debt service rate is at 12 percent which is within board policy of 10 to 15 percent The funds from this borrowing will be used to purchase instructional equipment and facilities improvement Motion by Ms Vogler seconded by Ms Garcia that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the Resolution Awarding the Sale of $4000000 General Obligation Promissory Notes Series 2015A be approved as presented Ayes All Nays None Motion carried
(A true copy of the resolution as adopted is attached hereto and incorporated herein by reference)
B Mr Moist indicated this was the second and final borrowing for the 2015-2016 year He indicated $1200000 will be used to purchase capital equipment and $300000 will be used for facilities improvements Motion by Mr Bartels seconded by Ms Bates that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the Resolution Authorizing the Issuance of Not to Exceed $150000 General Obligation Promissory Notes Series 2015B and Setting the Sale Therefor be approved as presented Ayes All Nays None Motion carried
(A true copy of the resolution as adopted is attached hereto and incorporated herein by reference)
C Mr Moist presented the reserves and designations for FYrsquo16 Motion by Mr Ratsch seconded by Ms Bates that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the following reserves and designations are hereby created and authorized for Fiscal Year 2016
GENERAL FUND Reserve for Encumbrances - a reserved portion of the fund balance equal to the outstanding encumbrances as of June 30 2015 which is projected to be $606235 and shall not exceed 10 percent of the budgeted expenditures over the next fiscal year
Designated for Operations - a designated portion of the unreserved fund balance which provides for fluctuations in operating cash balances The reserve will be $9662746 as of June 30 2015 A portion of this in the amount of $634034 has been earmarked to establish a reserve when the District converts to self-insurance for health
SPECIAL REVENUE FUND ndash NONAIDABLE Reserve for Student Organizations - a reserved portion of the fund balance which has been specified for use in carrying out student-related activities at some future time It is projected to be $915202 as of June 30 2015
Reserve for Student Financial Assistance - a reserved portion of the fund balance which will provide matching funds for student financial aids It is projected to be $19043 as of June 30 2015
CAPITAL PROJECTS FUND Reserve for Encumbrances - a reserved portion of the fund balance equal to the outstanding encumbrances as of June 30 2015 which is projected to be $2118110
Reserve for Capital Projects - a reserved portion of the fund balance for paying the cost of acquiring equipment constructing new buildings and making other capital improvements The reserve will be the remaining fund balance after the
reserve for encumbrances has been finalized It is estimated to be $2494029 as of June 30 2015
DEBT SERVICE FUND Reserve for Debt Service - a reserved portion of the fund balance which will provide for debt obligations maturing prior to January 1 2016 It is projected to be $255756 as of June 30 2015 and shall not exceed 25 percent of the budgeted expenditures over the next fiscal year Ayes All Nays Motion carried
D Mr Barker asked if there were any questions regarding the FYrsquo16 budget that was presented earlier at the public hearing There were no questions Motion by Ms Vogler seconded by Ms Bates that the following resolution be adopted
WHEREAS the notice of the public hearing on the proposed 2015-16 budget of the Chippewa Valley Technical College District was published in the Eau Claire Leader-Telegram on June 3 2015 as a Class I Legal Notice and
WHEREAS the District Board has held pursuant to s 6590 Wis Stats a public hearing on the proposed 2015-16 budget on June 18 2015 in Eau Claire Wisconsin at Chippewa Valley Technical College RCU Community Center (100A) 620 West Clairemont Avenue at 530 pm
NOW THEREFORE BE IT RESOLVED that the Chippewa Valley Technical College District Board hereby adopts pursuant to Wis Adm Code TCS 705 the 2015-2016 District budget by fund type and function within a fund type as stated in the budget document which is hereby made a part of this resolution Ayes All Nays None Motion carried
E Mr Barker indicated that the Foundation Board recently approved new naming rights opportunities for the Energy Education Center The District Board has the final approval Motion by Ms Southard seconded by Mr Ratsch that the following resolution be adopted
WHEREAS Chippewa Valley Technical Collegersquos Commemorative Philanthropic Naming Opportunity Policy allows opportunities to recognize and honor individuals businesses and groups for providing funding to support CVTC buildings facilities rooms and equipment and
WHEREAS the named individuals and organizations are strong supporters of Chippewa Valley Technical College and have pledged amounts toward the Energy Education Center qualifying them for naming opportunities
THEREFORE BE IT RESOLVED by the Chippewa Valley Technical College District Board that in accordance with the Collegersquos Commemorative Philanthropic Naming Opportunity Policy the following naming opportunities are approved as presented
IndividualOrganization EEC Area
CVTC Alumni Association FacultyStudent Interactive Conference Room
Hi-Crush Partners LP Computer Lab 2
The Electric Cooperatives of Wisconsin Smart Grid Control Room
Ayes All Nays None Motion carried
7 Board Chairpersonrsquos Report
A The Boards Association Summer Conference is scheduled for July 16-18 in Janesville Ms Johnson indicated that Ms Mathews Ms Garcia and Mr Ratsch will attend Anyone else interested in attending should let Ms Johnson know as soon as possible
B Ms Mathews asked if the July 13th organizational and regular board meeting could be held earlier in the day The Board agreed to meet at noon on the 13th
8 Presidentrsquos Report
A Dr Keys presented the following report on tuition remission to the Board
OUT-OF-STATE TUITION REMISSION
2014-15 (0615)
District CVTC FTEs Allow Credits
435000 6525
State Requested Actual Credits Name Amount Variance
Country Credits Attempted
No requests
Total 0 $ - 0 0
B Mr Barker reported on the following items
State Budget ndash The State budget has not been passed yet The Joint Finance Committee removed the proposed tuition freeze from the budget they capped outcome-based funding at 30 percent and they delayed action on the System Office shared services proposal
The WTCS presidents met to plan their initiatives for the year Mr Barker is on the External Partnerships Committee and will continue to be the WLDI liaison
Over 160 middle and high school students are enrolled in and attending various Tech Camps
Momentum West sponsored a FAM Tour (FAM = Familiarity) for six members of the Site Selectors Guild Mr Barker spoke to the group at a dinner on how CVTC can help Mr Ostermann attended the closing meeting and said it was an excellent session
On June 15 and 16 80+ CVTC leaders (management staff department chairs and program directors) participated in a strategic planning retreat
The process for finding a Vice President of Instruction is moving along First and second interviews have been held and a decision should be made soon
9 Ms Mathews encouraged Board members to complete the PlusDelta evaluation form
10 There were no announcements or requests
11 Motion by Mr Bartels seconded by Mr Ratsch to adjourn to Executive Session to discuss Wis Stats 1985(1)(c) ndash considering employment promotion compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility (presidentrsquos evaluation) Ayes All Nays None Motion carried The meeting adjourned to closed session at 716 pm
12 The Board returned to open session at 728 pm Motion by Ms Southard seconded by Ms Vogler to adjourn Ayes All Nays None Motion carried The meeting adjourned at 728 pm
Recorded by Submitted by
Candace S Johnson Gwen Southard Secretary Executive Assistant to the President Chippewa Valley Technical College District Board
Date
Chairperson Secretary
ITEM 5B ndash PERSONNEL MATTERS
Chippewa Valley Technical College Adjunct Instructors to be Employed for Classes that Begin
06012015 through 07312015
Anderson Ronald
Baker Juliana
Bieze Andrew
Biluk Evelyn
Briggs William
Christensen Renee
Craker Molly
Eggers Christine
Ferrara Christi
Finstad Denise
Count = 30
Frame Susan
Graese Jody
Hanke James
Kohel Trent
Ledin Nicolas
Lewallen Ryan
Lewis Trenton
Lloyd Karen
Mayer Jill
Meinen Theresa
Michaud Steven
Neibauer Lynette
Neihart John
Quaschnick Walter
Reese Wade
Reidt Chrystal
Shervey Randy
Wagner John
Wantoch Jonathon
Zwiefelhofer Adam
ITEM 5C ndash FINANCIAL REPORTS
CHIPPEWA VALLEY TECHNICAL COLLEGE
063015
PAYROLL
Pay Date Payroll Number Net Pay
Electronic Payments 6122015 12 $ 77240797
Electronic Payments 6262015 13 86924261
Total Net Pay $ 164165058
BANK TRANSFERS
Date Transfer Number Transfer Totals
WDR - Withholdings 612015 3513 $ 6312877
IRS - 941 Deposit 612015 3514 31937366
Special Pay Plan Retirement Trust (Pelion) 612015 3515 484051
US Bank Health Care Spending Contributions 682015 3516 623300
WDR-Wage Attachment Payment 6122015 3517 10478
US Bank Health Care Spending Contributions 6122015 3518 944814
Empower Retirement 6122015 3519 1075527
Mid-America 6122015 3520 2803019
WDR - Withholdings 6152015 3521 6054684
IRS - 941 Deposit 6152015 3522 29962968
Special Pay Plan Retirement Trust (Pelion) 6152015 3523 407943
Minnesota Life Insurance Company 6202015 3524 2045237
WI DOR 6202015 3525 59068
DWD Unemployment Insurance 6232015 3526 195998
Madison National Life 6262015 3527 473457
WDR-Wage Attachment Payment 6262015 3528 8831
US Bank Health Care Spending Contributions 6262015 3529 646914
Empower Retirement 6262015 3530 1075527
Mid-America 6262015 3531 2853019
IRS - 941 Deposit 6292015 3532 35090842
Special Pay Plan Retirement Trust (Pelion) 6292015 3533 427131
WDR - Withholdings 6302015 3534 5686685
Wisconsin Retirement System (WRS) 6302015 3535 50853872
EBC Reimbursements amp Admin Fees for Flex 6302015 3536 820705
Bauer Bui It Tire Center Inc 10341277 16-JUN-15 $1244160 Bell Lumber amp Pole Company 10340719 02-JUN-15 $2948 00 Blackhawk Technical College 10340732 02-JUN-15 $5480 92
FOR VALUE RECEIVED the undersigned sells assigns and transfers unto
(Name and Address of Assignee)
(Social Security or other Identifying Number of Assignee)
the within Note and all rights thereunder and hereby irrevocably constitutes and appoints
______________________________________ Legal Representative to transfer said Note on
the books kept for registration thereof with full power of substitution in the premises
Dated _____________________
Signature Guaranteed
(eg Bank Trust Company (Depository or Nominee Name)
or Securities Firm)
NOTICE This signature must correspond with the
name of the Depository or Nominee Name as it
appears upon the face of the within Note in every
particular without alteration or enlargement or any
change whatever
(Authorized Officer)
43
ITEM 6B ndash APPROVAL OF THREE-YEAR FACILITY PLAN
CHIPPEWA VALLEY TECHNICAL COLLEGE
3 YEAR FACILITIES PLAN
2014-2017
44
Section 1 ndash Executive Summary
The Chippewa Valley Technical College staff meet regularly with representatives of business and industry to identify current and anticipated occupational and workplace trends and with other educational institutions to make the best use of public resources
CVTCrsquos long-range Facilities Plan is flexible as circumstances and situations change in the District the plan is modified to reflect those changes The plan is the blueprint that charts the future course of CVTCs facilities and capital resources The plan specifies the nature of action and it also assigns a priority to each element within it
Strategic facilities planning that supports the Collegersquos business plan has become increasingly critical for long-term financial and organizational well-being It is clear that the facilities need to be managed and upgraded continuously in both the near-term and the long-term if we are to have a meaningful role in helping the College strengthen its mission and undertake new initiatives The facilities long-range planning is to be based on future alternative educational curriculum and instructional program scenarios In deciding on new renovated or leased facilities the needs of the District citizens must be balanced with the program development process and the Collegersquos resources
In the development of facilities for the delivery of College instructional programs and services the following criteria will be used
Facilities will be designed to provide adequate space and flexibility to ensure that needed curriculum service and delivery system modifications can be accommodated New construction and remodeling will be completed on a timely basis
Identify events that would trigger changes in floor-space needs by type and amount and produce an action plan
New construction and remodeling must ensure appropriate data and electrical infrastructures to accommodate computer and related technologies
Areas must be adequate to provide appropriate storage of instructional equipment and to provide for individual student learning space
Open concept construction techniques should be adopted to facilitate future changes in instructional programs and service delivery to improve cost efficiency
Strategically locate student lounge areas and quiet study spaces throughout the campus to better address the needs for part-time commuter students both day and evening and the student population in general
Implementation of the facilities design phase in construction or renovation should occur only after thorough assessment and programming The purpose of this assessment is to recognize the effects of the environment on students staff and the public while also ensuring that the overall facilities master plan complements the college vision student enrollment and the finances of the college
In order to meet the needs of the college and its mission current architectural literature will be consulted for trends in design for educational facilities
CVTC will apply a whole-building approach to sustainability in five areas identified by the US Green Building Council as key for its Leadership in Energy and Environmental Design (LEED) certification sustainable site development water savings energy efficiency materials selection and indoor environmental quality
45
The Facilities staff will develop guidelines and implement a plan for the management of the life cycle of the physical facilities Issues of code compliance applicable standards and government regulations will be addressed
When a project reaches the design phase the project scope and the requirements are already established through the project assessment programming process
The design phase is where most problems are resolved to minimize changes during construction
Proper execution of the programming and the building mechanical system ensures adequate indoor air quality (HVAC) a comprehensive fire protection design ADA compliance adequate lighting provisions for safety and security and space utilization efficiency
During the programming phase the mission the goals and the objectives are identified and decisions are made on how the mission will be accomplished
During 2014-2017 the Chippewa Valley Technical College anticipates potential capital expenditures up to
$ 31593777 for new or additional buildings
$ 6111528 for remodeling of existing buildings
$ 5890000 for capital improvements
Significant projects contemplated during this 3 year planning period include
The addition of an Energy Education Center to provide additional classrooms and instructional labs for expanded program offerings will thereby increase the number of graduates ready to work in energy occupations It provides new labs dedicated to emerging sustainable energy sources and state-of-the-art equipment to teach the skills and competencies needed by the next generation of workers along with needed improvements in the existing building infrastructure
The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants Once curriculum and approvals have been completed final design will determine appropriate location and remodel options
An expansion of the River Falls campus is under consideration There is currently a team in place to study the needs of the local area which will in turn dictate future program offerings The addition would accommodate growing needs to support programs such as Business Management Marketing Management Human Resources and Residential Construction
An upgrade of the Business Education Center HVAC systems serving the east end of the building is being planned
HVAC equipment upgrades security access controlvideo upgrades roof restorations boiler replacements and parking lot repaving are also being planned
46
The majority of the work planned has been identified through the use of the following planning guidelines
Match existing infrastructure (HVAC electrical plumbing structure bay sizes) with requirements of program space needs
Continue development of a building zone concept to strengthen user way-finding efficiency and appropriate relationships of spaces
Avoid major investments in areas of the building that have a less certain future use
This process is a continuation of the multi-phased Facilities Master Plan study that was started in 2001 and updated in 2005 and again in 2012 This living document has been updated to reflect work that has been addressed since the original list of campus deficiencies was developed and also to outline projects planned for the next 3 years
47
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
SUGGESTED RESOLUTIONS ndash ORGANIZATIONAL AND REGULAR MEETING ndash 71414
C ndash Public Depository Designation
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that US Bank National Association qualified as a public depository under Chapter 34 of the Wisconsin Statutes shall be and is hereby designated until further action as a public depository for all public monies into the hands of the treasurer of the Chippewa Valley Technical College District Eau Claire County State of Wisconsin and
BE IT FURTHER RESOLVED that withdrawal or disbursement from the above-named depository shall be as provided in s66042 of the Wisconsin Statutes that in accordance therewith all checks shall be signed by the following persons Chairperson Treasurer and ___________________ Secretary and shall be so honored and
BE IT FURTHER RESOLVED that in lieu of their personal signature(s) the following facsimile signatures which have been adopted by them as shown below
s s s
may be affixed on such order check(s) that the above-named depository shall be fully warranted and protected in making payment on any order check bearing such facsimile(s) notwithstanding that the name may have been placed thereon without the authority of the designated person or persons and
BE IT FURTHER RESOLVED that a certified copy of this resolution shall be delivered to the above-named depository and said depository may rely on this resolution until changed by lawful resolution and a certified copy of such resolution has been given to the Cashier of the above-named depository
Item 5 ndash Consent Agenda
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the following consent agenda items are approved as presented and recommended
Minutes of the June 18 2015 Regular meeting
Personnel Matters ndash Employment Adjunct Instructors as listed Julie Furst-Bowe Vice President of Instruction 81715 Melissa Henderson Radiography Instructor 8515 Hope Saeger Nursing Instructor 8315 and Rachel Swatloski Success Coach-ACT for Healthcare 61515 Retirements Roxanne Gilbertson Office Assistant-Human Resources 71715
Financial Report Payroll Direct Deposit in the amount of $164165058 Accounts Payable Checks in the amount of $388797384 Refund in the amount of $35321431 Bank Transfers in the amount of $180854313 and Direct Deposit Travel in the amount of $5024591 drawn on the Chippewa Valley Technical College District for the various amounts and the Financial Reports for June 2015 as presented
Twenty-five (25) contracts for services are approved as recommended and presented on the attached list
Item 6A ndash Approval of Resolution Awarding the Sale of $1500000 General Obligation Promissory Notes Series 2015B
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the Resolution Awarding the Sale of $1500000 General Obligation Promissory Notes Series 2015B be approved as presented
Item 6B ndash Approval of Three-Year Facility Plan
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED that the Chippewa Valley Technical College District Board approves the three-year facility plan as presented and also approves submitting the plan to the Wisconsin Technical College System State Board as required by Administrative Bulletin 04-01
ITEM 5A ndash MINUTES
PUBLIC HEARING AND REGULAR MEETING OF THE CHIPPEWA VALLEY TECHNICAL COLLEGE DISTRICT BOARD
CVTC Business Education Center ndash Room 100A
June 18 2015
The Public Hearing was called to order at 530 pm by Chairperson Ramona Mathews She indicated that the purpose of the public hearing is to provide the public with an opportunity to react to the budget that has been prepared by the CVTC District Board administration faculty and staff
Present Ron Bartels Colleen Bates Dawn Garcia Ramona Mathews Daniel Ostermann Russell Ratsch Gwen Southard Jennifer Vogler Bruce Barker Tom Huffcutt Candy Johnson Margo Keys Lynette Livingston Jon Brutlag Paul Schley Lisa Voisin Kirk Moist Tracy Drier Tom Lange Pam Haller Tam Burgau Andrew Dowd and Terry Nichols
Dr Dickens reviewed the strategic goals for FYrsquo16 quality program alignment student success cohesive culture and business and community partnerships
Mr Moist reviewed the FYrsquo16 budget and discussed the various revenue sources He indicated CVTC is receiving $18322299 in property tax relief from Act 145 our total tax levy is $19134193 which is an increase of $350000 over FYrsquo15 Property taxes on a $100000 house increased 12 centsmdashfrom $8962 to $8974 He indicated the Residential Construction program (funded by a GPR grant) is returning to River Falls A new Organizational Leadership program is starting in the fallmdashit will be delivered in one-credit four-week blocks online Due to a decrease in FTEs there are some reductions programs and staffing that will occur
The public hearing adjourned at 612 pm
The regular board meeting was called to order at 612 pm by Chairperson Ramona Mathews She indicated with was an open meeting with notices mailed to the news media and other interested parties and posted at the Chippewa Valley Technical College campusescenters in Chippewa Falls Eau Claire Menomonie River Falls and Neillsville on June 17 2015
1 Roll Call Present Ron Bartels Colleen Bates Dawn Garcia Ramona Mathews Daniel Ostermann Russell Ratsch Gwen Southard and Jennifer Vogler Absent John Walton
Also present Bruce Barker Tom Huffcutt Candy Johnson Margo Keys Lynette Livingston Jon Brutlag Paul Schley Lisa Voisin Kirk Moist Tracy Drier Tom Lange Pam Haller Tam Burgau Andrew Dowd and Terry Nichols
2 Mr Barker indicated that in the personnel matters in the consent agenda Erick Hassel is incorrectly listed as a resignation His status is a layoff effective 123115 Mr Ostermann indicated that in the May 21 2105 minutes Mr Bartels first name is misspelled Motion by Ms Vogler seconded by Ms Garcia to approve the agenda as amended Ayes All Nays None Motion carried
3 There were no reports or forums
4 Mr Brutlag thanked Ms Vogler for her service on the board and wished her luck in the Nicolet district He indicated that in the May minutes there was a statement that unions didnrsquot exist anymore at CVTC He clarified that to say unions still exist but they chose not to certify or bargain He brought forth a concern about language in the nonrenewal notices regarding layoff vs resignation He thanked the board members for their service
5 Motion by Ms Garcia seconded by Mr Ratsch that the following resolution be adopted (as amended)
Minutes of the May 21 2015 Regular meeting (amended to read ldquoRonrdquo Bartels not ldquoRongrdquo Bartels)
Personnel Matters Employment Adjunct Instructors as listed Gina Bloczynski Nursing Instructor 8315 Justin Borgwardt Residential Construction Instructor 7115 Jeffrey Pepper Organizational Leadership Instructor 7115 Joel Raney Faculty Developer 7615 Shayne VanderBent Marketing Outreach Coordinator 52615 and Kelly Wenzel Nursing Instructor 8315 Resignations Christine Eggers Nursing Assistant Instructor 8115 Erick Hassel Auto Collision and Repair Instructor 123115 (amended to layoff not resignation) Joe Kauffman Financial Aid Manager 71715 and Jon Wantoch Agriscience Instructor-Agronomy 63015 Retirement Diane Peterson Life Science Instructor 63015
Financial Reports Payroll Direct Deposit in the amount of $266023970 Accounts Payable Checks in the amount of $193095434 Refunds in the amount of $11387217 Bank Transfers in the amount of $201943680 and Direct Deposit Travel in the amount of $8224602 drawn on the Chippewa Valley Technical College District for the various amounts and the Financial Reports for May 2015 as presented
Eleven (11) contracts for services are approved as recommended and presented on the attached list Ayes All Nays None Motion carried
6 Action Items
A Lisa Voisin Director from Robert W Baird reported they received seven bids for the $4000000 general obligation promissory notes Series 2015A The winning bid was from Piper Jaffray with an interest rate of 15589 percent This is a good interest rate based on CVTCrsquos Aa1 rating from Moodyrsquos CVTCrsquos debt service rate is at 12 percent which is within board policy of 10 to 15 percent The funds from this borrowing will be used to purchase instructional equipment and facilities improvement Motion by Ms Vogler seconded by Ms Garcia that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the Resolution Awarding the Sale of $4000000 General Obligation Promissory Notes Series 2015A be approved as presented Ayes All Nays None Motion carried
(A true copy of the resolution as adopted is attached hereto and incorporated herein by reference)
B Mr Moist indicated this was the second and final borrowing for the 2015-2016 year He indicated $1200000 will be used to purchase capital equipment and $300000 will be used for facilities improvements Motion by Mr Bartels seconded by Ms Bates that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the Resolution Authorizing the Issuance of Not to Exceed $150000 General Obligation Promissory Notes Series 2015B and Setting the Sale Therefor be approved as presented Ayes All Nays None Motion carried
(A true copy of the resolution as adopted is attached hereto and incorporated herein by reference)
C Mr Moist presented the reserves and designations for FYrsquo16 Motion by Mr Ratsch seconded by Ms Bates that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the following reserves and designations are hereby created and authorized for Fiscal Year 2016
GENERAL FUND Reserve for Encumbrances - a reserved portion of the fund balance equal to the outstanding encumbrances as of June 30 2015 which is projected to be $606235 and shall not exceed 10 percent of the budgeted expenditures over the next fiscal year
Designated for Operations - a designated portion of the unreserved fund balance which provides for fluctuations in operating cash balances The reserve will be $9662746 as of June 30 2015 A portion of this in the amount of $634034 has been earmarked to establish a reserve when the District converts to self-insurance for health
SPECIAL REVENUE FUND ndash NONAIDABLE Reserve for Student Organizations - a reserved portion of the fund balance which has been specified for use in carrying out student-related activities at some future time It is projected to be $915202 as of June 30 2015
Reserve for Student Financial Assistance - a reserved portion of the fund balance which will provide matching funds for student financial aids It is projected to be $19043 as of June 30 2015
CAPITAL PROJECTS FUND Reserve for Encumbrances - a reserved portion of the fund balance equal to the outstanding encumbrances as of June 30 2015 which is projected to be $2118110
Reserve for Capital Projects - a reserved portion of the fund balance for paying the cost of acquiring equipment constructing new buildings and making other capital improvements The reserve will be the remaining fund balance after the
reserve for encumbrances has been finalized It is estimated to be $2494029 as of June 30 2015
DEBT SERVICE FUND Reserve for Debt Service - a reserved portion of the fund balance which will provide for debt obligations maturing prior to January 1 2016 It is projected to be $255756 as of June 30 2015 and shall not exceed 25 percent of the budgeted expenditures over the next fiscal year Ayes All Nays Motion carried
D Mr Barker asked if there were any questions regarding the FYrsquo16 budget that was presented earlier at the public hearing There were no questions Motion by Ms Vogler seconded by Ms Bates that the following resolution be adopted
WHEREAS the notice of the public hearing on the proposed 2015-16 budget of the Chippewa Valley Technical College District was published in the Eau Claire Leader-Telegram on June 3 2015 as a Class I Legal Notice and
WHEREAS the District Board has held pursuant to s 6590 Wis Stats a public hearing on the proposed 2015-16 budget on June 18 2015 in Eau Claire Wisconsin at Chippewa Valley Technical College RCU Community Center (100A) 620 West Clairemont Avenue at 530 pm
NOW THEREFORE BE IT RESOLVED that the Chippewa Valley Technical College District Board hereby adopts pursuant to Wis Adm Code TCS 705 the 2015-2016 District budget by fund type and function within a fund type as stated in the budget document which is hereby made a part of this resolution Ayes All Nays None Motion carried
E Mr Barker indicated that the Foundation Board recently approved new naming rights opportunities for the Energy Education Center The District Board has the final approval Motion by Ms Southard seconded by Mr Ratsch that the following resolution be adopted
WHEREAS Chippewa Valley Technical Collegersquos Commemorative Philanthropic Naming Opportunity Policy allows opportunities to recognize and honor individuals businesses and groups for providing funding to support CVTC buildings facilities rooms and equipment and
WHEREAS the named individuals and organizations are strong supporters of Chippewa Valley Technical College and have pledged amounts toward the Energy Education Center qualifying them for naming opportunities
THEREFORE BE IT RESOLVED by the Chippewa Valley Technical College District Board that in accordance with the Collegersquos Commemorative Philanthropic Naming Opportunity Policy the following naming opportunities are approved as presented
IndividualOrganization EEC Area
CVTC Alumni Association FacultyStudent Interactive Conference Room
Hi-Crush Partners LP Computer Lab 2
The Electric Cooperatives of Wisconsin Smart Grid Control Room
Ayes All Nays None Motion carried
7 Board Chairpersonrsquos Report
A The Boards Association Summer Conference is scheduled for July 16-18 in Janesville Ms Johnson indicated that Ms Mathews Ms Garcia and Mr Ratsch will attend Anyone else interested in attending should let Ms Johnson know as soon as possible
B Ms Mathews asked if the July 13th organizational and regular board meeting could be held earlier in the day The Board agreed to meet at noon on the 13th
8 Presidentrsquos Report
A Dr Keys presented the following report on tuition remission to the Board
OUT-OF-STATE TUITION REMISSION
2014-15 (0615)
District CVTC FTEs Allow Credits
435000 6525
State Requested Actual Credits Name Amount Variance
Country Credits Attempted
No requests
Total 0 $ - 0 0
B Mr Barker reported on the following items
State Budget ndash The State budget has not been passed yet The Joint Finance Committee removed the proposed tuition freeze from the budget they capped outcome-based funding at 30 percent and they delayed action on the System Office shared services proposal
The WTCS presidents met to plan their initiatives for the year Mr Barker is on the External Partnerships Committee and will continue to be the WLDI liaison
Over 160 middle and high school students are enrolled in and attending various Tech Camps
Momentum West sponsored a FAM Tour (FAM = Familiarity) for six members of the Site Selectors Guild Mr Barker spoke to the group at a dinner on how CVTC can help Mr Ostermann attended the closing meeting and said it was an excellent session
On June 15 and 16 80+ CVTC leaders (management staff department chairs and program directors) participated in a strategic planning retreat
The process for finding a Vice President of Instruction is moving along First and second interviews have been held and a decision should be made soon
9 Ms Mathews encouraged Board members to complete the PlusDelta evaluation form
10 There were no announcements or requests
11 Motion by Mr Bartels seconded by Mr Ratsch to adjourn to Executive Session to discuss Wis Stats 1985(1)(c) ndash considering employment promotion compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility (presidentrsquos evaluation) Ayes All Nays None Motion carried The meeting adjourned to closed session at 716 pm
12 The Board returned to open session at 728 pm Motion by Ms Southard seconded by Ms Vogler to adjourn Ayes All Nays None Motion carried The meeting adjourned at 728 pm
Recorded by Submitted by
Candace S Johnson Gwen Southard Secretary Executive Assistant to the President Chippewa Valley Technical College District Board
Date
Chairperson Secretary
ITEM 5B ndash PERSONNEL MATTERS
Chippewa Valley Technical College Adjunct Instructors to be Employed for Classes that Begin
06012015 through 07312015
Anderson Ronald
Baker Juliana
Bieze Andrew
Biluk Evelyn
Briggs William
Christensen Renee
Craker Molly
Eggers Christine
Ferrara Christi
Finstad Denise
Count = 30
Frame Susan
Graese Jody
Hanke James
Kohel Trent
Ledin Nicolas
Lewallen Ryan
Lewis Trenton
Lloyd Karen
Mayer Jill
Meinen Theresa
Michaud Steven
Neibauer Lynette
Neihart John
Quaschnick Walter
Reese Wade
Reidt Chrystal
Shervey Randy
Wagner John
Wantoch Jonathon
Zwiefelhofer Adam
ITEM 5C ndash FINANCIAL REPORTS
CHIPPEWA VALLEY TECHNICAL COLLEGE
063015
PAYROLL
Pay Date Payroll Number Net Pay
Electronic Payments 6122015 12 $ 77240797
Electronic Payments 6262015 13 86924261
Total Net Pay $ 164165058
BANK TRANSFERS
Date Transfer Number Transfer Totals
WDR - Withholdings 612015 3513 $ 6312877
IRS - 941 Deposit 612015 3514 31937366
Special Pay Plan Retirement Trust (Pelion) 612015 3515 484051
US Bank Health Care Spending Contributions 682015 3516 623300
WDR-Wage Attachment Payment 6122015 3517 10478
US Bank Health Care Spending Contributions 6122015 3518 944814
Empower Retirement 6122015 3519 1075527
Mid-America 6122015 3520 2803019
WDR - Withholdings 6152015 3521 6054684
IRS - 941 Deposit 6152015 3522 29962968
Special Pay Plan Retirement Trust (Pelion) 6152015 3523 407943
Minnesota Life Insurance Company 6202015 3524 2045237
WI DOR 6202015 3525 59068
DWD Unemployment Insurance 6232015 3526 195998
Madison National Life 6262015 3527 473457
WDR-Wage Attachment Payment 6262015 3528 8831
US Bank Health Care Spending Contributions 6262015 3529 646914
Empower Retirement 6262015 3530 1075527
Mid-America 6262015 3531 2853019
IRS - 941 Deposit 6292015 3532 35090842
Special Pay Plan Retirement Trust (Pelion) 6292015 3533 427131
WDR - Withholdings 6302015 3534 5686685
Wisconsin Retirement System (WRS) 6302015 3535 50853872
EBC Reimbursements amp Admin Fees for Flex 6302015 3536 820705
Bauer Bui It Tire Center Inc 10341277 16-JUN-15 $1244160 Bell Lumber amp Pole Company 10340719 02-JUN-15 $2948 00 Blackhawk Technical College 10340732 02-JUN-15 $5480 92
FOR VALUE RECEIVED the undersigned sells assigns and transfers unto
(Name and Address of Assignee)
(Social Security or other Identifying Number of Assignee)
the within Note and all rights thereunder and hereby irrevocably constitutes and appoints
______________________________________ Legal Representative to transfer said Note on
the books kept for registration thereof with full power of substitution in the premises
Dated _____________________
Signature Guaranteed
(eg Bank Trust Company (Depository or Nominee Name)
or Securities Firm)
NOTICE This signature must correspond with the
name of the Depository or Nominee Name as it
appears upon the face of the within Note in every
particular without alteration or enlargement or any
change whatever
(Authorized Officer)
43
ITEM 6B ndash APPROVAL OF THREE-YEAR FACILITY PLAN
CHIPPEWA VALLEY TECHNICAL COLLEGE
3 YEAR FACILITIES PLAN
2014-2017
44
Section 1 ndash Executive Summary
The Chippewa Valley Technical College staff meet regularly with representatives of business and industry to identify current and anticipated occupational and workplace trends and with other educational institutions to make the best use of public resources
CVTCrsquos long-range Facilities Plan is flexible as circumstances and situations change in the District the plan is modified to reflect those changes The plan is the blueprint that charts the future course of CVTCs facilities and capital resources The plan specifies the nature of action and it also assigns a priority to each element within it
Strategic facilities planning that supports the Collegersquos business plan has become increasingly critical for long-term financial and organizational well-being It is clear that the facilities need to be managed and upgraded continuously in both the near-term and the long-term if we are to have a meaningful role in helping the College strengthen its mission and undertake new initiatives The facilities long-range planning is to be based on future alternative educational curriculum and instructional program scenarios In deciding on new renovated or leased facilities the needs of the District citizens must be balanced with the program development process and the Collegersquos resources
In the development of facilities for the delivery of College instructional programs and services the following criteria will be used
Facilities will be designed to provide adequate space and flexibility to ensure that needed curriculum service and delivery system modifications can be accommodated New construction and remodeling will be completed on a timely basis
Identify events that would trigger changes in floor-space needs by type and amount and produce an action plan
New construction and remodeling must ensure appropriate data and electrical infrastructures to accommodate computer and related technologies
Areas must be adequate to provide appropriate storage of instructional equipment and to provide for individual student learning space
Open concept construction techniques should be adopted to facilitate future changes in instructional programs and service delivery to improve cost efficiency
Strategically locate student lounge areas and quiet study spaces throughout the campus to better address the needs for part-time commuter students both day and evening and the student population in general
Implementation of the facilities design phase in construction or renovation should occur only after thorough assessment and programming The purpose of this assessment is to recognize the effects of the environment on students staff and the public while also ensuring that the overall facilities master plan complements the college vision student enrollment and the finances of the college
In order to meet the needs of the college and its mission current architectural literature will be consulted for trends in design for educational facilities
CVTC will apply a whole-building approach to sustainability in five areas identified by the US Green Building Council as key for its Leadership in Energy and Environmental Design (LEED) certification sustainable site development water savings energy efficiency materials selection and indoor environmental quality
45
The Facilities staff will develop guidelines and implement a plan for the management of the life cycle of the physical facilities Issues of code compliance applicable standards and government regulations will be addressed
When a project reaches the design phase the project scope and the requirements are already established through the project assessment programming process
The design phase is where most problems are resolved to minimize changes during construction
Proper execution of the programming and the building mechanical system ensures adequate indoor air quality (HVAC) a comprehensive fire protection design ADA compliance adequate lighting provisions for safety and security and space utilization efficiency
During the programming phase the mission the goals and the objectives are identified and decisions are made on how the mission will be accomplished
During 2014-2017 the Chippewa Valley Technical College anticipates potential capital expenditures up to
$ 31593777 for new or additional buildings
$ 6111528 for remodeling of existing buildings
$ 5890000 for capital improvements
Significant projects contemplated during this 3 year planning period include
The addition of an Energy Education Center to provide additional classrooms and instructional labs for expanded program offerings will thereby increase the number of graduates ready to work in energy occupations It provides new labs dedicated to emerging sustainable energy sources and state-of-the-art equipment to teach the skills and competencies needed by the next generation of workers along with needed improvements in the existing building infrastructure
The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants Once curriculum and approvals have been completed final design will determine appropriate location and remodel options
An expansion of the River Falls campus is under consideration There is currently a team in place to study the needs of the local area which will in turn dictate future program offerings The addition would accommodate growing needs to support programs such as Business Management Marketing Management Human Resources and Residential Construction
An upgrade of the Business Education Center HVAC systems serving the east end of the building is being planned
HVAC equipment upgrades security access controlvideo upgrades roof restorations boiler replacements and parking lot repaving are also being planned
46
The majority of the work planned has been identified through the use of the following planning guidelines
Match existing infrastructure (HVAC electrical plumbing structure bay sizes) with requirements of program space needs
Continue development of a building zone concept to strengthen user way-finding efficiency and appropriate relationships of spaces
Avoid major investments in areas of the building that have a less certain future use
This process is a continuation of the multi-phased Facilities Master Plan study that was started in 2001 and updated in 2005 and again in 2012 This living document has been updated to reflect work that has been addressed since the original list of campus deficiencies was developed and also to outline projects planned for the next 3 years
47
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
Financial Report Payroll Direct Deposit in the amount of $164165058 Accounts Payable Checks in the amount of $388797384 Refund in the amount of $35321431 Bank Transfers in the amount of $180854313 and Direct Deposit Travel in the amount of $5024591 drawn on the Chippewa Valley Technical College District for the various amounts and the Financial Reports for June 2015 as presented
Twenty-five (25) contracts for services are approved as recommended and presented on the attached list
Item 6A ndash Approval of Resolution Awarding the Sale of $1500000 General Obligation Promissory Notes Series 2015B
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the Resolution Awarding the Sale of $1500000 General Obligation Promissory Notes Series 2015B be approved as presented
Item 6B ndash Approval of Three-Year Facility Plan
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED that the Chippewa Valley Technical College District Board approves the three-year facility plan as presented and also approves submitting the plan to the Wisconsin Technical College System State Board as required by Administrative Bulletin 04-01
ITEM 5A ndash MINUTES
PUBLIC HEARING AND REGULAR MEETING OF THE CHIPPEWA VALLEY TECHNICAL COLLEGE DISTRICT BOARD
CVTC Business Education Center ndash Room 100A
June 18 2015
The Public Hearing was called to order at 530 pm by Chairperson Ramona Mathews She indicated that the purpose of the public hearing is to provide the public with an opportunity to react to the budget that has been prepared by the CVTC District Board administration faculty and staff
Present Ron Bartels Colleen Bates Dawn Garcia Ramona Mathews Daniel Ostermann Russell Ratsch Gwen Southard Jennifer Vogler Bruce Barker Tom Huffcutt Candy Johnson Margo Keys Lynette Livingston Jon Brutlag Paul Schley Lisa Voisin Kirk Moist Tracy Drier Tom Lange Pam Haller Tam Burgau Andrew Dowd and Terry Nichols
Dr Dickens reviewed the strategic goals for FYrsquo16 quality program alignment student success cohesive culture and business and community partnerships
Mr Moist reviewed the FYrsquo16 budget and discussed the various revenue sources He indicated CVTC is receiving $18322299 in property tax relief from Act 145 our total tax levy is $19134193 which is an increase of $350000 over FYrsquo15 Property taxes on a $100000 house increased 12 centsmdashfrom $8962 to $8974 He indicated the Residential Construction program (funded by a GPR grant) is returning to River Falls A new Organizational Leadership program is starting in the fallmdashit will be delivered in one-credit four-week blocks online Due to a decrease in FTEs there are some reductions programs and staffing that will occur
The public hearing adjourned at 612 pm
The regular board meeting was called to order at 612 pm by Chairperson Ramona Mathews She indicated with was an open meeting with notices mailed to the news media and other interested parties and posted at the Chippewa Valley Technical College campusescenters in Chippewa Falls Eau Claire Menomonie River Falls and Neillsville on June 17 2015
1 Roll Call Present Ron Bartels Colleen Bates Dawn Garcia Ramona Mathews Daniel Ostermann Russell Ratsch Gwen Southard and Jennifer Vogler Absent John Walton
Also present Bruce Barker Tom Huffcutt Candy Johnson Margo Keys Lynette Livingston Jon Brutlag Paul Schley Lisa Voisin Kirk Moist Tracy Drier Tom Lange Pam Haller Tam Burgau Andrew Dowd and Terry Nichols
2 Mr Barker indicated that in the personnel matters in the consent agenda Erick Hassel is incorrectly listed as a resignation His status is a layoff effective 123115 Mr Ostermann indicated that in the May 21 2105 minutes Mr Bartels first name is misspelled Motion by Ms Vogler seconded by Ms Garcia to approve the agenda as amended Ayes All Nays None Motion carried
3 There were no reports or forums
4 Mr Brutlag thanked Ms Vogler for her service on the board and wished her luck in the Nicolet district He indicated that in the May minutes there was a statement that unions didnrsquot exist anymore at CVTC He clarified that to say unions still exist but they chose not to certify or bargain He brought forth a concern about language in the nonrenewal notices regarding layoff vs resignation He thanked the board members for their service
5 Motion by Ms Garcia seconded by Mr Ratsch that the following resolution be adopted (as amended)
Minutes of the May 21 2015 Regular meeting (amended to read ldquoRonrdquo Bartels not ldquoRongrdquo Bartels)
Personnel Matters Employment Adjunct Instructors as listed Gina Bloczynski Nursing Instructor 8315 Justin Borgwardt Residential Construction Instructor 7115 Jeffrey Pepper Organizational Leadership Instructor 7115 Joel Raney Faculty Developer 7615 Shayne VanderBent Marketing Outreach Coordinator 52615 and Kelly Wenzel Nursing Instructor 8315 Resignations Christine Eggers Nursing Assistant Instructor 8115 Erick Hassel Auto Collision and Repair Instructor 123115 (amended to layoff not resignation) Joe Kauffman Financial Aid Manager 71715 and Jon Wantoch Agriscience Instructor-Agronomy 63015 Retirement Diane Peterson Life Science Instructor 63015
Financial Reports Payroll Direct Deposit in the amount of $266023970 Accounts Payable Checks in the amount of $193095434 Refunds in the amount of $11387217 Bank Transfers in the amount of $201943680 and Direct Deposit Travel in the amount of $8224602 drawn on the Chippewa Valley Technical College District for the various amounts and the Financial Reports for May 2015 as presented
Eleven (11) contracts for services are approved as recommended and presented on the attached list Ayes All Nays None Motion carried
6 Action Items
A Lisa Voisin Director from Robert W Baird reported they received seven bids for the $4000000 general obligation promissory notes Series 2015A The winning bid was from Piper Jaffray with an interest rate of 15589 percent This is a good interest rate based on CVTCrsquos Aa1 rating from Moodyrsquos CVTCrsquos debt service rate is at 12 percent which is within board policy of 10 to 15 percent The funds from this borrowing will be used to purchase instructional equipment and facilities improvement Motion by Ms Vogler seconded by Ms Garcia that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the Resolution Awarding the Sale of $4000000 General Obligation Promissory Notes Series 2015A be approved as presented Ayes All Nays None Motion carried
(A true copy of the resolution as adopted is attached hereto and incorporated herein by reference)
B Mr Moist indicated this was the second and final borrowing for the 2015-2016 year He indicated $1200000 will be used to purchase capital equipment and $300000 will be used for facilities improvements Motion by Mr Bartels seconded by Ms Bates that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the Resolution Authorizing the Issuance of Not to Exceed $150000 General Obligation Promissory Notes Series 2015B and Setting the Sale Therefor be approved as presented Ayes All Nays None Motion carried
(A true copy of the resolution as adopted is attached hereto and incorporated herein by reference)
C Mr Moist presented the reserves and designations for FYrsquo16 Motion by Mr Ratsch seconded by Ms Bates that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the following reserves and designations are hereby created and authorized for Fiscal Year 2016
GENERAL FUND Reserve for Encumbrances - a reserved portion of the fund balance equal to the outstanding encumbrances as of June 30 2015 which is projected to be $606235 and shall not exceed 10 percent of the budgeted expenditures over the next fiscal year
Designated for Operations - a designated portion of the unreserved fund balance which provides for fluctuations in operating cash balances The reserve will be $9662746 as of June 30 2015 A portion of this in the amount of $634034 has been earmarked to establish a reserve when the District converts to self-insurance for health
SPECIAL REVENUE FUND ndash NONAIDABLE Reserve for Student Organizations - a reserved portion of the fund balance which has been specified for use in carrying out student-related activities at some future time It is projected to be $915202 as of June 30 2015
Reserve for Student Financial Assistance - a reserved portion of the fund balance which will provide matching funds for student financial aids It is projected to be $19043 as of June 30 2015
CAPITAL PROJECTS FUND Reserve for Encumbrances - a reserved portion of the fund balance equal to the outstanding encumbrances as of June 30 2015 which is projected to be $2118110
Reserve for Capital Projects - a reserved portion of the fund balance for paying the cost of acquiring equipment constructing new buildings and making other capital improvements The reserve will be the remaining fund balance after the
reserve for encumbrances has been finalized It is estimated to be $2494029 as of June 30 2015
DEBT SERVICE FUND Reserve for Debt Service - a reserved portion of the fund balance which will provide for debt obligations maturing prior to January 1 2016 It is projected to be $255756 as of June 30 2015 and shall not exceed 25 percent of the budgeted expenditures over the next fiscal year Ayes All Nays Motion carried
D Mr Barker asked if there were any questions regarding the FYrsquo16 budget that was presented earlier at the public hearing There were no questions Motion by Ms Vogler seconded by Ms Bates that the following resolution be adopted
WHEREAS the notice of the public hearing on the proposed 2015-16 budget of the Chippewa Valley Technical College District was published in the Eau Claire Leader-Telegram on June 3 2015 as a Class I Legal Notice and
WHEREAS the District Board has held pursuant to s 6590 Wis Stats a public hearing on the proposed 2015-16 budget on June 18 2015 in Eau Claire Wisconsin at Chippewa Valley Technical College RCU Community Center (100A) 620 West Clairemont Avenue at 530 pm
NOW THEREFORE BE IT RESOLVED that the Chippewa Valley Technical College District Board hereby adopts pursuant to Wis Adm Code TCS 705 the 2015-2016 District budget by fund type and function within a fund type as stated in the budget document which is hereby made a part of this resolution Ayes All Nays None Motion carried
E Mr Barker indicated that the Foundation Board recently approved new naming rights opportunities for the Energy Education Center The District Board has the final approval Motion by Ms Southard seconded by Mr Ratsch that the following resolution be adopted
WHEREAS Chippewa Valley Technical Collegersquos Commemorative Philanthropic Naming Opportunity Policy allows opportunities to recognize and honor individuals businesses and groups for providing funding to support CVTC buildings facilities rooms and equipment and
WHEREAS the named individuals and organizations are strong supporters of Chippewa Valley Technical College and have pledged amounts toward the Energy Education Center qualifying them for naming opportunities
THEREFORE BE IT RESOLVED by the Chippewa Valley Technical College District Board that in accordance with the Collegersquos Commemorative Philanthropic Naming Opportunity Policy the following naming opportunities are approved as presented
IndividualOrganization EEC Area
CVTC Alumni Association FacultyStudent Interactive Conference Room
Hi-Crush Partners LP Computer Lab 2
The Electric Cooperatives of Wisconsin Smart Grid Control Room
Ayes All Nays None Motion carried
7 Board Chairpersonrsquos Report
A The Boards Association Summer Conference is scheduled for July 16-18 in Janesville Ms Johnson indicated that Ms Mathews Ms Garcia and Mr Ratsch will attend Anyone else interested in attending should let Ms Johnson know as soon as possible
B Ms Mathews asked if the July 13th organizational and regular board meeting could be held earlier in the day The Board agreed to meet at noon on the 13th
8 Presidentrsquos Report
A Dr Keys presented the following report on tuition remission to the Board
OUT-OF-STATE TUITION REMISSION
2014-15 (0615)
District CVTC FTEs Allow Credits
435000 6525
State Requested Actual Credits Name Amount Variance
Country Credits Attempted
No requests
Total 0 $ - 0 0
B Mr Barker reported on the following items
State Budget ndash The State budget has not been passed yet The Joint Finance Committee removed the proposed tuition freeze from the budget they capped outcome-based funding at 30 percent and they delayed action on the System Office shared services proposal
The WTCS presidents met to plan their initiatives for the year Mr Barker is on the External Partnerships Committee and will continue to be the WLDI liaison
Over 160 middle and high school students are enrolled in and attending various Tech Camps
Momentum West sponsored a FAM Tour (FAM = Familiarity) for six members of the Site Selectors Guild Mr Barker spoke to the group at a dinner on how CVTC can help Mr Ostermann attended the closing meeting and said it was an excellent session
On June 15 and 16 80+ CVTC leaders (management staff department chairs and program directors) participated in a strategic planning retreat
The process for finding a Vice President of Instruction is moving along First and second interviews have been held and a decision should be made soon
9 Ms Mathews encouraged Board members to complete the PlusDelta evaluation form
10 There were no announcements or requests
11 Motion by Mr Bartels seconded by Mr Ratsch to adjourn to Executive Session to discuss Wis Stats 1985(1)(c) ndash considering employment promotion compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility (presidentrsquos evaluation) Ayes All Nays None Motion carried The meeting adjourned to closed session at 716 pm
12 The Board returned to open session at 728 pm Motion by Ms Southard seconded by Ms Vogler to adjourn Ayes All Nays None Motion carried The meeting adjourned at 728 pm
Recorded by Submitted by
Candace S Johnson Gwen Southard Secretary Executive Assistant to the President Chippewa Valley Technical College District Board
Date
Chairperson Secretary
ITEM 5B ndash PERSONNEL MATTERS
Chippewa Valley Technical College Adjunct Instructors to be Employed for Classes that Begin
06012015 through 07312015
Anderson Ronald
Baker Juliana
Bieze Andrew
Biluk Evelyn
Briggs William
Christensen Renee
Craker Molly
Eggers Christine
Ferrara Christi
Finstad Denise
Count = 30
Frame Susan
Graese Jody
Hanke James
Kohel Trent
Ledin Nicolas
Lewallen Ryan
Lewis Trenton
Lloyd Karen
Mayer Jill
Meinen Theresa
Michaud Steven
Neibauer Lynette
Neihart John
Quaschnick Walter
Reese Wade
Reidt Chrystal
Shervey Randy
Wagner John
Wantoch Jonathon
Zwiefelhofer Adam
ITEM 5C ndash FINANCIAL REPORTS
CHIPPEWA VALLEY TECHNICAL COLLEGE
063015
PAYROLL
Pay Date Payroll Number Net Pay
Electronic Payments 6122015 12 $ 77240797
Electronic Payments 6262015 13 86924261
Total Net Pay $ 164165058
BANK TRANSFERS
Date Transfer Number Transfer Totals
WDR - Withholdings 612015 3513 $ 6312877
IRS - 941 Deposit 612015 3514 31937366
Special Pay Plan Retirement Trust (Pelion) 612015 3515 484051
US Bank Health Care Spending Contributions 682015 3516 623300
WDR-Wage Attachment Payment 6122015 3517 10478
US Bank Health Care Spending Contributions 6122015 3518 944814
Empower Retirement 6122015 3519 1075527
Mid-America 6122015 3520 2803019
WDR - Withholdings 6152015 3521 6054684
IRS - 941 Deposit 6152015 3522 29962968
Special Pay Plan Retirement Trust (Pelion) 6152015 3523 407943
Minnesota Life Insurance Company 6202015 3524 2045237
WI DOR 6202015 3525 59068
DWD Unemployment Insurance 6232015 3526 195998
Madison National Life 6262015 3527 473457
WDR-Wage Attachment Payment 6262015 3528 8831
US Bank Health Care Spending Contributions 6262015 3529 646914
Empower Retirement 6262015 3530 1075527
Mid-America 6262015 3531 2853019
IRS - 941 Deposit 6292015 3532 35090842
Special Pay Plan Retirement Trust (Pelion) 6292015 3533 427131
WDR - Withholdings 6302015 3534 5686685
Wisconsin Retirement System (WRS) 6302015 3535 50853872
EBC Reimbursements amp Admin Fees for Flex 6302015 3536 820705
Bauer Bui It Tire Center Inc 10341277 16-JUN-15 $1244160 Bell Lumber amp Pole Company 10340719 02-JUN-15 $2948 00 Blackhawk Technical College 10340732 02-JUN-15 $5480 92
FOR VALUE RECEIVED the undersigned sells assigns and transfers unto
(Name and Address of Assignee)
(Social Security or other Identifying Number of Assignee)
the within Note and all rights thereunder and hereby irrevocably constitutes and appoints
______________________________________ Legal Representative to transfer said Note on
the books kept for registration thereof with full power of substitution in the premises
Dated _____________________
Signature Guaranteed
(eg Bank Trust Company (Depository or Nominee Name)
or Securities Firm)
NOTICE This signature must correspond with the
name of the Depository or Nominee Name as it
appears upon the face of the within Note in every
particular without alteration or enlargement or any
change whatever
(Authorized Officer)
43
ITEM 6B ndash APPROVAL OF THREE-YEAR FACILITY PLAN
CHIPPEWA VALLEY TECHNICAL COLLEGE
3 YEAR FACILITIES PLAN
2014-2017
44
Section 1 ndash Executive Summary
The Chippewa Valley Technical College staff meet regularly with representatives of business and industry to identify current and anticipated occupational and workplace trends and with other educational institutions to make the best use of public resources
CVTCrsquos long-range Facilities Plan is flexible as circumstances and situations change in the District the plan is modified to reflect those changes The plan is the blueprint that charts the future course of CVTCs facilities and capital resources The plan specifies the nature of action and it also assigns a priority to each element within it
Strategic facilities planning that supports the Collegersquos business plan has become increasingly critical for long-term financial and organizational well-being It is clear that the facilities need to be managed and upgraded continuously in both the near-term and the long-term if we are to have a meaningful role in helping the College strengthen its mission and undertake new initiatives The facilities long-range planning is to be based on future alternative educational curriculum and instructional program scenarios In deciding on new renovated or leased facilities the needs of the District citizens must be balanced with the program development process and the Collegersquos resources
In the development of facilities for the delivery of College instructional programs and services the following criteria will be used
Facilities will be designed to provide adequate space and flexibility to ensure that needed curriculum service and delivery system modifications can be accommodated New construction and remodeling will be completed on a timely basis
Identify events that would trigger changes in floor-space needs by type and amount and produce an action plan
New construction and remodeling must ensure appropriate data and electrical infrastructures to accommodate computer and related technologies
Areas must be adequate to provide appropriate storage of instructional equipment and to provide for individual student learning space
Open concept construction techniques should be adopted to facilitate future changes in instructional programs and service delivery to improve cost efficiency
Strategically locate student lounge areas and quiet study spaces throughout the campus to better address the needs for part-time commuter students both day and evening and the student population in general
Implementation of the facilities design phase in construction or renovation should occur only after thorough assessment and programming The purpose of this assessment is to recognize the effects of the environment on students staff and the public while also ensuring that the overall facilities master plan complements the college vision student enrollment and the finances of the college
In order to meet the needs of the college and its mission current architectural literature will be consulted for trends in design for educational facilities
CVTC will apply a whole-building approach to sustainability in five areas identified by the US Green Building Council as key for its Leadership in Energy and Environmental Design (LEED) certification sustainable site development water savings energy efficiency materials selection and indoor environmental quality
45
The Facilities staff will develop guidelines and implement a plan for the management of the life cycle of the physical facilities Issues of code compliance applicable standards and government regulations will be addressed
When a project reaches the design phase the project scope and the requirements are already established through the project assessment programming process
The design phase is where most problems are resolved to minimize changes during construction
Proper execution of the programming and the building mechanical system ensures adequate indoor air quality (HVAC) a comprehensive fire protection design ADA compliance adequate lighting provisions for safety and security and space utilization efficiency
During the programming phase the mission the goals and the objectives are identified and decisions are made on how the mission will be accomplished
During 2014-2017 the Chippewa Valley Technical College anticipates potential capital expenditures up to
$ 31593777 for new or additional buildings
$ 6111528 for remodeling of existing buildings
$ 5890000 for capital improvements
Significant projects contemplated during this 3 year planning period include
The addition of an Energy Education Center to provide additional classrooms and instructional labs for expanded program offerings will thereby increase the number of graduates ready to work in energy occupations It provides new labs dedicated to emerging sustainable energy sources and state-of-the-art equipment to teach the skills and competencies needed by the next generation of workers along with needed improvements in the existing building infrastructure
The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants Once curriculum and approvals have been completed final design will determine appropriate location and remodel options
An expansion of the River Falls campus is under consideration There is currently a team in place to study the needs of the local area which will in turn dictate future program offerings The addition would accommodate growing needs to support programs such as Business Management Marketing Management Human Resources and Residential Construction
An upgrade of the Business Education Center HVAC systems serving the east end of the building is being planned
HVAC equipment upgrades security access controlvideo upgrades roof restorations boiler replacements and parking lot repaving are also being planned
46
The majority of the work planned has been identified through the use of the following planning guidelines
Match existing infrastructure (HVAC electrical plumbing structure bay sizes) with requirements of program space needs
Continue development of a building zone concept to strengthen user way-finding efficiency and appropriate relationships of spaces
Avoid major investments in areas of the building that have a less certain future use
This process is a continuation of the multi-phased Facilities Master Plan study that was started in 2001 and updated in 2005 and again in 2012 This living document has been updated to reflect work that has been addressed since the original list of campus deficiencies was developed and also to outline projects planned for the next 3 years
47
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
ITEM 5A ndash MINUTES
PUBLIC HEARING AND REGULAR MEETING OF THE CHIPPEWA VALLEY TECHNICAL COLLEGE DISTRICT BOARD
CVTC Business Education Center ndash Room 100A
June 18 2015
The Public Hearing was called to order at 530 pm by Chairperson Ramona Mathews She indicated that the purpose of the public hearing is to provide the public with an opportunity to react to the budget that has been prepared by the CVTC District Board administration faculty and staff
Present Ron Bartels Colleen Bates Dawn Garcia Ramona Mathews Daniel Ostermann Russell Ratsch Gwen Southard Jennifer Vogler Bruce Barker Tom Huffcutt Candy Johnson Margo Keys Lynette Livingston Jon Brutlag Paul Schley Lisa Voisin Kirk Moist Tracy Drier Tom Lange Pam Haller Tam Burgau Andrew Dowd and Terry Nichols
Dr Dickens reviewed the strategic goals for FYrsquo16 quality program alignment student success cohesive culture and business and community partnerships
Mr Moist reviewed the FYrsquo16 budget and discussed the various revenue sources He indicated CVTC is receiving $18322299 in property tax relief from Act 145 our total tax levy is $19134193 which is an increase of $350000 over FYrsquo15 Property taxes on a $100000 house increased 12 centsmdashfrom $8962 to $8974 He indicated the Residential Construction program (funded by a GPR grant) is returning to River Falls A new Organizational Leadership program is starting in the fallmdashit will be delivered in one-credit four-week blocks online Due to a decrease in FTEs there are some reductions programs and staffing that will occur
The public hearing adjourned at 612 pm
The regular board meeting was called to order at 612 pm by Chairperson Ramona Mathews She indicated with was an open meeting with notices mailed to the news media and other interested parties and posted at the Chippewa Valley Technical College campusescenters in Chippewa Falls Eau Claire Menomonie River Falls and Neillsville on June 17 2015
1 Roll Call Present Ron Bartels Colleen Bates Dawn Garcia Ramona Mathews Daniel Ostermann Russell Ratsch Gwen Southard and Jennifer Vogler Absent John Walton
Also present Bruce Barker Tom Huffcutt Candy Johnson Margo Keys Lynette Livingston Jon Brutlag Paul Schley Lisa Voisin Kirk Moist Tracy Drier Tom Lange Pam Haller Tam Burgau Andrew Dowd and Terry Nichols
2 Mr Barker indicated that in the personnel matters in the consent agenda Erick Hassel is incorrectly listed as a resignation His status is a layoff effective 123115 Mr Ostermann indicated that in the May 21 2105 minutes Mr Bartels first name is misspelled Motion by Ms Vogler seconded by Ms Garcia to approve the agenda as amended Ayes All Nays None Motion carried
3 There were no reports or forums
4 Mr Brutlag thanked Ms Vogler for her service on the board and wished her luck in the Nicolet district He indicated that in the May minutes there was a statement that unions didnrsquot exist anymore at CVTC He clarified that to say unions still exist but they chose not to certify or bargain He brought forth a concern about language in the nonrenewal notices regarding layoff vs resignation He thanked the board members for their service
5 Motion by Ms Garcia seconded by Mr Ratsch that the following resolution be adopted (as amended)
Minutes of the May 21 2015 Regular meeting (amended to read ldquoRonrdquo Bartels not ldquoRongrdquo Bartels)
Personnel Matters Employment Adjunct Instructors as listed Gina Bloczynski Nursing Instructor 8315 Justin Borgwardt Residential Construction Instructor 7115 Jeffrey Pepper Organizational Leadership Instructor 7115 Joel Raney Faculty Developer 7615 Shayne VanderBent Marketing Outreach Coordinator 52615 and Kelly Wenzel Nursing Instructor 8315 Resignations Christine Eggers Nursing Assistant Instructor 8115 Erick Hassel Auto Collision and Repair Instructor 123115 (amended to layoff not resignation) Joe Kauffman Financial Aid Manager 71715 and Jon Wantoch Agriscience Instructor-Agronomy 63015 Retirement Diane Peterson Life Science Instructor 63015
Financial Reports Payroll Direct Deposit in the amount of $266023970 Accounts Payable Checks in the amount of $193095434 Refunds in the amount of $11387217 Bank Transfers in the amount of $201943680 and Direct Deposit Travel in the amount of $8224602 drawn on the Chippewa Valley Technical College District for the various amounts and the Financial Reports for May 2015 as presented
Eleven (11) contracts for services are approved as recommended and presented on the attached list Ayes All Nays None Motion carried
6 Action Items
A Lisa Voisin Director from Robert W Baird reported they received seven bids for the $4000000 general obligation promissory notes Series 2015A The winning bid was from Piper Jaffray with an interest rate of 15589 percent This is a good interest rate based on CVTCrsquos Aa1 rating from Moodyrsquos CVTCrsquos debt service rate is at 12 percent which is within board policy of 10 to 15 percent The funds from this borrowing will be used to purchase instructional equipment and facilities improvement Motion by Ms Vogler seconded by Ms Garcia that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the Resolution Awarding the Sale of $4000000 General Obligation Promissory Notes Series 2015A be approved as presented Ayes All Nays None Motion carried
(A true copy of the resolution as adopted is attached hereto and incorporated herein by reference)
B Mr Moist indicated this was the second and final borrowing for the 2015-2016 year He indicated $1200000 will be used to purchase capital equipment and $300000 will be used for facilities improvements Motion by Mr Bartels seconded by Ms Bates that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the Resolution Authorizing the Issuance of Not to Exceed $150000 General Obligation Promissory Notes Series 2015B and Setting the Sale Therefor be approved as presented Ayes All Nays None Motion carried
(A true copy of the resolution as adopted is attached hereto and incorporated herein by reference)
C Mr Moist presented the reserves and designations for FYrsquo16 Motion by Mr Ratsch seconded by Ms Bates that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the following reserves and designations are hereby created and authorized for Fiscal Year 2016
GENERAL FUND Reserve for Encumbrances - a reserved portion of the fund balance equal to the outstanding encumbrances as of June 30 2015 which is projected to be $606235 and shall not exceed 10 percent of the budgeted expenditures over the next fiscal year
Designated for Operations - a designated portion of the unreserved fund balance which provides for fluctuations in operating cash balances The reserve will be $9662746 as of June 30 2015 A portion of this in the amount of $634034 has been earmarked to establish a reserve when the District converts to self-insurance for health
SPECIAL REVENUE FUND ndash NONAIDABLE Reserve for Student Organizations - a reserved portion of the fund balance which has been specified for use in carrying out student-related activities at some future time It is projected to be $915202 as of June 30 2015
Reserve for Student Financial Assistance - a reserved portion of the fund balance which will provide matching funds for student financial aids It is projected to be $19043 as of June 30 2015
CAPITAL PROJECTS FUND Reserve for Encumbrances - a reserved portion of the fund balance equal to the outstanding encumbrances as of June 30 2015 which is projected to be $2118110
Reserve for Capital Projects - a reserved portion of the fund balance for paying the cost of acquiring equipment constructing new buildings and making other capital improvements The reserve will be the remaining fund balance after the
reserve for encumbrances has been finalized It is estimated to be $2494029 as of June 30 2015
DEBT SERVICE FUND Reserve for Debt Service - a reserved portion of the fund balance which will provide for debt obligations maturing prior to January 1 2016 It is projected to be $255756 as of June 30 2015 and shall not exceed 25 percent of the budgeted expenditures over the next fiscal year Ayes All Nays Motion carried
D Mr Barker asked if there were any questions regarding the FYrsquo16 budget that was presented earlier at the public hearing There were no questions Motion by Ms Vogler seconded by Ms Bates that the following resolution be adopted
WHEREAS the notice of the public hearing on the proposed 2015-16 budget of the Chippewa Valley Technical College District was published in the Eau Claire Leader-Telegram on June 3 2015 as a Class I Legal Notice and
WHEREAS the District Board has held pursuant to s 6590 Wis Stats a public hearing on the proposed 2015-16 budget on June 18 2015 in Eau Claire Wisconsin at Chippewa Valley Technical College RCU Community Center (100A) 620 West Clairemont Avenue at 530 pm
NOW THEREFORE BE IT RESOLVED that the Chippewa Valley Technical College District Board hereby adopts pursuant to Wis Adm Code TCS 705 the 2015-2016 District budget by fund type and function within a fund type as stated in the budget document which is hereby made a part of this resolution Ayes All Nays None Motion carried
E Mr Barker indicated that the Foundation Board recently approved new naming rights opportunities for the Energy Education Center The District Board has the final approval Motion by Ms Southard seconded by Mr Ratsch that the following resolution be adopted
WHEREAS Chippewa Valley Technical Collegersquos Commemorative Philanthropic Naming Opportunity Policy allows opportunities to recognize and honor individuals businesses and groups for providing funding to support CVTC buildings facilities rooms and equipment and
WHEREAS the named individuals and organizations are strong supporters of Chippewa Valley Technical College and have pledged amounts toward the Energy Education Center qualifying them for naming opportunities
THEREFORE BE IT RESOLVED by the Chippewa Valley Technical College District Board that in accordance with the Collegersquos Commemorative Philanthropic Naming Opportunity Policy the following naming opportunities are approved as presented
IndividualOrganization EEC Area
CVTC Alumni Association FacultyStudent Interactive Conference Room
Hi-Crush Partners LP Computer Lab 2
The Electric Cooperatives of Wisconsin Smart Grid Control Room
Ayes All Nays None Motion carried
7 Board Chairpersonrsquos Report
A The Boards Association Summer Conference is scheduled for July 16-18 in Janesville Ms Johnson indicated that Ms Mathews Ms Garcia and Mr Ratsch will attend Anyone else interested in attending should let Ms Johnson know as soon as possible
B Ms Mathews asked if the July 13th organizational and regular board meeting could be held earlier in the day The Board agreed to meet at noon on the 13th
8 Presidentrsquos Report
A Dr Keys presented the following report on tuition remission to the Board
OUT-OF-STATE TUITION REMISSION
2014-15 (0615)
District CVTC FTEs Allow Credits
435000 6525
State Requested Actual Credits Name Amount Variance
Country Credits Attempted
No requests
Total 0 $ - 0 0
B Mr Barker reported on the following items
State Budget ndash The State budget has not been passed yet The Joint Finance Committee removed the proposed tuition freeze from the budget they capped outcome-based funding at 30 percent and they delayed action on the System Office shared services proposal
The WTCS presidents met to plan their initiatives for the year Mr Barker is on the External Partnerships Committee and will continue to be the WLDI liaison
Over 160 middle and high school students are enrolled in and attending various Tech Camps
Momentum West sponsored a FAM Tour (FAM = Familiarity) for six members of the Site Selectors Guild Mr Barker spoke to the group at a dinner on how CVTC can help Mr Ostermann attended the closing meeting and said it was an excellent session
On June 15 and 16 80+ CVTC leaders (management staff department chairs and program directors) participated in a strategic planning retreat
The process for finding a Vice President of Instruction is moving along First and second interviews have been held and a decision should be made soon
9 Ms Mathews encouraged Board members to complete the PlusDelta evaluation form
10 There were no announcements or requests
11 Motion by Mr Bartels seconded by Mr Ratsch to adjourn to Executive Session to discuss Wis Stats 1985(1)(c) ndash considering employment promotion compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility (presidentrsquos evaluation) Ayes All Nays None Motion carried The meeting adjourned to closed session at 716 pm
12 The Board returned to open session at 728 pm Motion by Ms Southard seconded by Ms Vogler to adjourn Ayes All Nays None Motion carried The meeting adjourned at 728 pm
Recorded by Submitted by
Candace S Johnson Gwen Southard Secretary Executive Assistant to the President Chippewa Valley Technical College District Board
Date
Chairperson Secretary
ITEM 5B ndash PERSONNEL MATTERS
Chippewa Valley Technical College Adjunct Instructors to be Employed for Classes that Begin
06012015 through 07312015
Anderson Ronald
Baker Juliana
Bieze Andrew
Biluk Evelyn
Briggs William
Christensen Renee
Craker Molly
Eggers Christine
Ferrara Christi
Finstad Denise
Count = 30
Frame Susan
Graese Jody
Hanke James
Kohel Trent
Ledin Nicolas
Lewallen Ryan
Lewis Trenton
Lloyd Karen
Mayer Jill
Meinen Theresa
Michaud Steven
Neibauer Lynette
Neihart John
Quaschnick Walter
Reese Wade
Reidt Chrystal
Shervey Randy
Wagner John
Wantoch Jonathon
Zwiefelhofer Adam
ITEM 5C ndash FINANCIAL REPORTS
CHIPPEWA VALLEY TECHNICAL COLLEGE
063015
PAYROLL
Pay Date Payroll Number Net Pay
Electronic Payments 6122015 12 $ 77240797
Electronic Payments 6262015 13 86924261
Total Net Pay $ 164165058
BANK TRANSFERS
Date Transfer Number Transfer Totals
WDR - Withholdings 612015 3513 $ 6312877
IRS - 941 Deposit 612015 3514 31937366
Special Pay Plan Retirement Trust (Pelion) 612015 3515 484051
US Bank Health Care Spending Contributions 682015 3516 623300
WDR-Wage Attachment Payment 6122015 3517 10478
US Bank Health Care Spending Contributions 6122015 3518 944814
Empower Retirement 6122015 3519 1075527
Mid-America 6122015 3520 2803019
WDR - Withholdings 6152015 3521 6054684
IRS - 941 Deposit 6152015 3522 29962968
Special Pay Plan Retirement Trust (Pelion) 6152015 3523 407943
Minnesota Life Insurance Company 6202015 3524 2045237
WI DOR 6202015 3525 59068
DWD Unemployment Insurance 6232015 3526 195998
Madison National Life 6262015 3527 473457
WDR-Wage Attachment Payment 6262015 3528 8831
US Bank Health Care Spending Contributions 6262015 3529 646914
Empower Retirement 6262015 3530 1075527
Mid-America 6262015 3531 2853019
IRS - 941 Deposit 6292015 3532 35090842
Special Pay Plan Retirement Trust (Pelion) 6292015 3533 427131
WDR - Withholdings 6302015 3534 5686685
Wisconsin Retirement System (WRS) 6302015 3535 50853872
EBC Reimbursements amp Admin Fees for Flex 6302015 3536 820705
Bauer Bui It Tire Center Inc 10341277 16-JUN-15 $1244160 Bell Lumber amp Pole Company 10340719 02-JUN-15 $2948 00 Blackhawk Technical College 10340732 02-JUN-15 $5480 92
FOR VALUE RECEIVED the undersigned sells assigns and transfers unto
(Name and Address of Assignee)
(Social Security or other Identifying Number of Assignee)
the within Note and all rights thereunder and hereby irrevocably constitutes and appoints
______________________________________ Legal Representative to transfer said Note on
the books kept for registration thereof with full power of substitution in the premises
Dated _____________________
Signature Guaranteed
(eg Bank Trust Company (Depository or Nominee Name)
or Securities Firm)
NOTICE This signature must correspond with the
name of the Depository or Nominee Name as it
appears upon the face of the within Note in every
particular without alteration or enlargement or any
change whatever
(Authorized Officer)
43
ITEM 6B ndash APPROVAL OF THREE-YEAR FACILITY PLAN
CHIPPEWA VALLEY TECHNICAL COLLEGE
3 YEAR FACILITIES PLAN
2014-2017
44
Section 1 ndash Executive Summary
The Chippewa Valley Technical College staff meet regularly with representatives of business and industry to identify current and anticipated occupational and workplace trends and with other educational institutions to make the best use of public resources
CVTCrsquos long-range Facilities Plan is flexible as circumstances and situations change in the District the plan is modified to reflect those changes The plan is the blueprint that charts the future course of CVTCs facilities and capital resources The plan specifies the nature of action and it also assigns a priority to each element within it
Strategic facilities planning that supports the Collegersquos business plan has become increasingly critical for long-term financial and organizational well-being It is clear that the facilities need to be managed and upgraded continuously in both the near-term and the long-term if we are to have a meaningful role in helping the College strengthen its mission and undertake new initiatives The facilities long-range planning is to be based on future alternative educational curriculum and instructional program scenarios In deciding on new renovated or leased facilities the needs of the District citizens must be balanced with the program development process and the Collegersquos resources
In the development of facilities for the delivery of College instructional programs and services the following criteria will be used
Facilities will be designed to provide adequate space and flexibility to ensure that needed curriculum service and delivery system modifications can be accommodated New construction and remodeling will be completed on a timely basis
Identify events that would trigger changes in floor-space needs by type and amount and produce an action plan
New construction and remodeling must ensure appropriate data and electrical infrastructures to accommodate computer and related technologies
Areas must be adequate to provide appropriate storage of instructional equipment and to provide for individual student learning space
Open concept construction techniques should be adopted to facilitate future changes in instructional programs and service delivery to improve cost efficiency
Strategically locate student lounge areas and quiet study spaces throughout the campus to better address the needs for part-time commuter students both day and evening and the student population in general
Implementation of the facilities design phase in construction or renovation should occur only after thorough assessment and programming The purpose of this assessment is to recognize the effects of the environment on students staff and the public while also ensuring that the overall facilities master plan complements the college vision student enrollment and the finances of the college
In order to meet the needs of the college and its mission current architectural literature will be consulted for trends in design for educational facilities
CVTC will apply a whole-building approach to sustainability in five areas identified by the US Green Building Council as key for its Leadership in Energy and Environmental Design (LEED) certification sustainable site development water savings energy efficiency materials selection and indoor environmental quality
45
The Facilities staff will develop guidelines and implement a plan for the management of the life cycle of the physical facilities Issues of code compliance applicable standards and government regulations will be addressed
When a project reaches the design phase the project scope and the requirements are already established through the project assessment programming process
The design phase is where most problems are resolved to minimize changes during construction
Proper execution of the programming and the building mechanical system ensures adequate indoor air quality (HVAC) a comprehensive fire protection design ADA compliance adequate lighting provisions for safety and security and space utilization efficiency
During the programming phase the mission the goals and the objectives are identified and decisions are made on how the mission will be accomplished
During 2014-2017 the Chippewa Valley Technical College anticipates potential capital expenditures up to
$ 31593777 for new or additional buildings
$ 6111528 for remodeling of existing buildings
$ 5890000 for capital improvements
Significant projects contemplated during this 3 year planning period include
The addition of an Energy Education Center to provide additional classrooms and instructional labs for expanded program offerings will thereby increase the number of graduates ready to work in energy occupations It provides new labs dedicated to emerging sustainable energy sources and state-of-the-art equipment to teach the skills and competencies needed by the next generation of workers along with needed improvements in the existing building infrastructure
The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants Once curriculum and approvals have been completed final design will determine appropriate location and remodel options
An expansion of the River Falls campus is under consideration There is currently a team in place to study the needs of the local area which will in turn dictate future program offerings The addition would accommodate growing needs to support programs such as Business Management Marketing Management Human Resources and Residential Construction
An upgrade of the Business Education Center HVAC systems serving the east end of the building is being planned
HVAC equipment upgrades security access controlvideo upgrades roof restorations boiler replacements and parking lot repaving are also being planned
46
The majority of the work planned has been identified through the use of the following planning guidelines
Match existing infrastructure (HVAC electrical plumbing structure bay sizes) with requirements of program space needs
Continue development of a building zone concept to strengthen user way-finding efficiency and appropriate relationships of spaces
Avoid major investments in areas of the building that have a less certain future use
This process is a continuation of the multi-phased Facilities Master Plan study that was started in 2001 and updated in 2005 and again in 2012 This living document has been updated to reflect work that has been addressed since the original list of campus deficiencies was developed and also to outline projects planned for the next 3 years
47
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
4 Mr Brutlag thanked Ms Vogler for her service on the board and wished her luck in the Nicolet district He indicated that in the May minutes there was a statement that unions didnrsquot exist anymore at CVTC He clarified that to say unions still exist but they chose not to certify or bargain He brought forth a concern about language in the nonrenewal notices regarding layoff vs resignation He thanked the board members for their service
5 Motion by Ms Garcia seconded by Mr Ratsch that the following resolution be adopted (as amended)
Minutes of the May 21 2015 Regular meeting (amended to read ldquoRonrdquo Bartels not ldquoRongrdquo Bartels)
Personnel Matters Employment Adjunct Instructors as listed Gina Bloczynski Nursing Instructor 8315 Justin Borgwardt Residential Construction Instructor 7115 Jeffrey Pepper Organizational Leadership Instructor 7115 Joel Raney Faculty Developer 7615 Shayne VanderBent Marketing Outreach Coordinator 52615 and Kelly Wenzel Nursing Instructor 8315 Resignations Christine Eggers Nursing Assistant Instructor 8115 Erick Hassel Auto Collision and Repair Instructor 123115 (amended to layoff not resignation) Joe Kauffman Financial Aid Manager 71715 and Jon Wantoch Agriscience Instructor-Agronomy 63015 Retirement Diane Peterson Life Science Instructor 63015
Financial Reports Payroll Direct Deposit in the amount of $266023970 Accounts Payable Checks in the amount of $193095434 Refunds in the amount of $11387217 Bank Transfers in the amount of $201943680 and Direct Deposit Travel in the amount of $8224602 drawn on the Chippewa Valley Technical College District for the various amounts and the Financial Reports for May 2015 as presented
Eleven (11) contracts for services are approved as recommended and presented on the attached list Ayes All Nays None Motion carried
6 Action Items
A Lisa Voisin Director from Robert W Baird reported they received seven bids for the $4000000 general obligation promissory notes Series 2015A The winning bid was from Piper Jaffray with an interest rate of 15589 percent This is a good interest rate based on CVTCrsquos Aa1 rating from Moodyrsquos CVTCrsquos debt service rate is at 12 percent which is within board policy of 10 to 15 percent The funds from this borrowing will be used to purchase instructional equipment and facilities improvement Motion by Ms Vogler seconded by Ms Garcia that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the Resolution Awarding the Sale of $4000000 General Obligation Promissory Notes Series 2015A be approved as presented Ayes All Nays None Motion carried
(A true copy of the resolution as adopted is attached hereto and incorporated herein by reference)
B Mr Moist indicated this was the second and final borrowing for the 2015-2016 year He indicated $1200000 will be used to purchase capital equipment and $300000 will be used for facilities improvements Motion by Mr Bartels seconded by Ms Bates that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the Resolution Authorizing the Issuance of Not to Exceed $150000 General Obligation Promissory Notes Series 2015B and Setting the Sale Therefor be approved as presented Ayes All Nays None Motion carried
(A true copy of the resolution as adopted is attached hereto and incorporated herein by reference)
C Mr Moist presented the reserves and designations for FYrsquo16 Motion by Mr Ratsch seconded by Ms Bates that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the following reserves and designations are hereby created and authorized for Fiscal Year 2016
GENERAL FUND Reserve for Encumbrances - a reserved portion of the fund balance equal to the outstanding encumbrances as of June 30 2015 which is projected to be $606235 and shall not exceed 10 percent of the budgeted expenditures over the next fiscal year
Designated for Operations - a designated portion of the unreserved fund balance which provides for fluctuations in operating cash balances The reserve will be $9662746 as of June 30 2015 A portion of this in the amount of $634034 has been earmarked to establish a reserve when the District converts to self-insurance for health
SPECIAL REVENUE FUND ndash NONAIDABLE Reserve for Student Organizations - a reserved portion of the fund balance which has been specified for use in carrying out student-related activities at some future time It is projected to be $915202 as of June 30 2015
Reserve for Student Financial Assistance - a reserved portion of the fund balance which will provide matching funds for student financial aids It is projected to be $19043 as of June 30 2015
CAPITAL PROJECTS FUND Reserve for Encumbrances - a reserved portion of the fund balance equal to the outstanding encumbrances as of June 30 2015 which is projected to be $2118110
Reserve for Capital Projects - a reserved portion of the fund balance for paying the cost of acquiring equipment constructing new buildings and making other capital improvements The reserve will be the remaining fund balance after the
reserve for encumbrances has been finalized It is estimated to be $2494029 as of June 30 2015
DEBT SERVICE FUND Reserve for Debt Service - a reserved portion of the fund balance which will provide for debt obligations maturing prior to January 1 2016 It is projected to be $255756 as of June 30 2015 and shall not exceed 25 percent of the budgeted expenditures over the next fiscal year Ayes All Nays Motion carried
D Mr Barker asked if there were any questions regarding the FYrsquo16 budget that was presented earlier at the public hearing There were no questions Motion by Ms Vogler seconded by Ms Bates that the following resolution be adopted
WHEREAS the notice of the public hearing on the proposed 2015-16 budget of the Chippewa Valley Technical College District was published in the Eau Claire Leader-Telegram on June 3 2015 as a Class I Legal Notice and
WHEREAS the District Board has held pursuant to s 6590 Wis Stats a public hearing on the proposed 2015-16 budget on June 18 2015 in Eau Claire Wisconsin at Chippewa Valley Technical College RCU Community Center (100A) 620 West Clairemont Avenue at 530 pm
NOW THEREFORE BE IT RESOLVED that the Chippewa Valley Technical College District Board hereby adopts pursuant to Wis Adm Code TCS 705 the 2015-2016 District budget by fund type and function within a fund type as stated in the budget document which is hereby made a part of this resolution Ayes All Nays None Motion carried
E Mr Barker indicated that the Foundation Board recently approved new naming rights opportunities for the Energy Education Center The District Board has the final approval Motion by Ms Southard seconded by Mr Ratsch that the following resolution be adopted
WHEREAS Chippewa Valley Technical Collegersquos Commemorative Philanthropic Naming Opportunity Policy allows opportunities to recognize and honor individuals businesses and groups for providing funding to support CVTC buildings facilities rooms and equipment and
WHEREAS the named individuals and organizations are strong supporters of Chippewa Valley Technical College and have pledged amounts toward the Energy Education Center qualifying them for naming opportunities
THEREFORE BE IT RESOLVED by the Chippewa Valley Technical College District Board that in accordance with the Collegersquos Commemorative Philanthropic Naming Opportunity Policy the following naming opportunities are approved as presented
IndividualOrganization EEC Area
CVTC Alumni Association FacultyStudent Interactive Conference Room
Hi-Crush Partners LP Computer Lab 2
The Electric Cooperatives of Wisconsin Smart Grid Control Room
Ayes All Nays None Motion carried
7 Board Chairpersonrsquos Report
A The Boards Association Summer Conference is scheduled for July 16-18 in Janesville Ms Johnson indicated that Ms Mathews Ms Garcia and Mr Ratsch will attend Anyone else interested in attending should let Ms Johnson know as soon as possible
B Ms Mathews asked if the July 13th organizational and regular board meeting could be held earlier in the day The Board agreed to meet at noon on the 13th
8 Presidentrsquos Report
A Dr Keys presented the following report on tuition remission to the Board
OUT-OF-STATE TUITION REMISSION
2014-15 (0615)
District CVTC FTEs Allow Credits
435000 6525
State Requested Actual Credits Name Amount Variance
Country Credits Attempted
No requests
Total 0 $ - 0 0
B Mr Barker reported on the following items
State Budget ndash The State budget has not been passed yet The Joint Finance Committee removed the proposed tuition freeze from the budget they capped outcome-based funding at 30 percent and they delayed action on the System Office shared services proposal
The WTCS presidents met to plan their initiatives for the year Mr Barker is on the External Partnerships Committee and will continue to be the WLDI liaison
Over 160 middle and high school students are enrolled in and attending various Tech Camps
Momentum West sponsored a FAM Tour (FAM = Familiarity) for six members of the Site Selectors Guild Mr Barker spoke to the group at a dinner on how CVTC can help Mr Ostermann attended the closing meeting and said it was an excellent session
On June 15 and 16 80+ CVTC leaders (management staff department chairs and program directors) participated in a strategic planning retreat
The process for finding a Vice President of Instruction is moving along First and second interviews have been held and a decision should be made soon
9 Ms Mathews encouraged Board members to complete the PlusDelta evaluation form
10 There were no announcements or requests
11 Motion by Mr Bartels seconded by Mr Ratsch to adjourn to Executive Session to discuss Wis Stats 1985(1)(c) ndash considering employment promotion compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility (presidentrsquos evaluation) Ayes All Nays None Motion carried The meeting adjourned to closed session at 716 pm
12 The Board returned to open session at 728 pm Motion by Ms Southard seconded by Ms Vogler to adjourn Ayes All Nays None Motion carried The meeting adjourned at 728 pm
Recorded by Submitted by
Candace S Johnson Gwen Southard Secretary Executive Assistant to the President Chippewa Valley Technical College District Board
Date
Chairperson Secretary
ITEM 5B ndash PERSONNEL MATTERS
Chippewa Valley Technical College Adjunct Instructors to be Employed for Classes that Begin
06012015 through 07312015
Anderson Ronald
Baker Juliana
Bieze Andrew
Biluk Evelyn
Briggs William
Christensen Renee
Craker Molly
Eggers Christine
Ferrara Christi
Finstad Denise
Count = 30
Frame Susan
Graese Jody
Hanke James
Kohel Trent
Ledin Nicolas
Lewallen Ryan
Lewis Trenton
Lloyd Karen
Mayer Jill
Meinen Theresa
Michaud Steven
Neibauer Lynette
Neihart John
Quaschnick Walter
Reese Wade
Reidt Chrystal
Shervey Randy
Wagner John
Wantoch Jonathon
Zwiefelhofer Adam
ITEM 5C ndash FINANCIAL REPORTS
CHIPPEWA VALLEY TECHNICAL COLLEGE
063015
PAYROLL
Pay Date Payroll Number Net Pay
Electronic Payments 6122015 12 $ 77240797
Electronic Payments 6262015 13 86924261
Total Net Pay $ 164165058
BANK TRANSFERS
Date Transfer Number Transfer Totals
WDR - Withholdings 612015 3513 $ 6312877
IRS - 941 Deposit 612015 3514 31937366
Special Pay Plan Retirement Trust (Pelion) 612015 3515 484051
US Bank Health Care Spending Contributions 682015 3516 623300
WDR-Wage Attachment Payment 6122015 3517 10478
US Bank Health Care Spending Contributions 6122015 3518 944814
Empower Retirement 6122015 3519 1075527
Mid-America 6122015 3520 2803019
WDR - Withholdings 6152015 3521 6054684
IRS - 941 Deposit 6152015 3522 29962968
Special Pay Plan Retirement Trust (Pelion) 6152015 3523 407943
Minnesota Life Insurance Company 6202015 3524 2045237
WI DOR 6202015 3525 59068
DWD Unemployment Insurance 6232015 3526 195998
Madison National Life 6262015 3527 473457
WDR-Wage Attachment Payment 6262015 3528 8831
US Bank Health Care Spending Contributions 6262015 3529 646914
Empower Retirement 6262015 3530 1075527
Mid-America 6262015 3531 2853019
IRS - 941 Deposit 6292015 3532 35090842
Special Pay Plan Retirement Trust (Pelion) 6292015 3533 427131
WDR - Withholdings 6302015 3534 5686685
Wisconsin Retirement System (WRS) 6302015 3535 50853872
EBC Reimbursements amp Admin Fees for Flex 6302015 3536 820705
Bauer Bui It Tire Center Inc 10341277 16-JUN-15 $1244160 Bell Lumber amp Pole Company 10340719 02-JUN-15 $2948 00 Blackhawk Technical College 10340732 02-JUN-15 $5480 92
FOR VALUE RECEIVED the undersigned sells assigns and transfers unto
(Name and Address of Assignee)
(Social Security or other Identifying Number of Assignee)
the within Note and all rights thereunder and hereby irrevocably constitutes and appoints
______________________________________ Legal Representative to transfer said Note on
the books kept for registration thereof with full power of substitution in the premises
Dated _____________________
Signature Guaranteed
(eg Bank Trust Company (Depository or Nominee Name)
or Securities Firm)
NOTICE This signature must correspond with the
name of the Depository or Nominee Name as it
appears upon the face of the within Note in every
particular without alteration or enlargement or any
change whatever
(Authorized Officer)
43
ITEM 6B ndash APPROVAL OF THREE-YEAR FACILITY PLAN
CHIPPEWA VALLEY TECHNICAL COLLEGE
3 YEAR FACILITIES PLAN
2014-2017
44
Section 1 ndash Executive Summary
The Chippewa Valley Technical College staff meet regularly with representatives of business and industry to identify current and anticipated occupational and workplace trends and with other educational institutions to make the best use of public resources
CVTCrsquos long-range Facilities Plan is flexible as circumstances and situations change in the District the plan is modified to reflect those changes The plan is the blueprint that charts the future course of CVTCs facilities and capital resources The plan specifies the nature of action and it also assigns a priority to each element within it
Strategic facilities planning that supports the Collegersquos business plan has become increasingly critical for long-term financial and organizational well-being It is clear that the facilities need to be managed and upgraded continuously in both the near-term and the long-term if we are to have a meaningful role in helping the College strengthen its mission and undertake new initiatives The facilities long-range planning is to be based on future alternative educational curriculum and instructional program scenarios In deciding on new renovated or leased facilities the needs of the District citizens must be balanced with the program development process and the Collegersquos resources
In the development of facilities for the delivery of College instructional programs and services the following criteria will be used
Facilities will be designed to provide adequate space and flexibility to ensure that needed curriculum service and delivery system modifications can be accommodated New construction and remodeling will be completed on a timely basis
Identify events that would trigger changes in floor-space needs by type and amount and produce an action plan
New construction and remodeling must ensure appropriate data and electrical infrastructures to accommodate computer and related technologies
Areas must be adequate to provide appropriate storage of instructional equipment and to provide for individual student learning space
Open concept construction techniques should be adopted to facilitate future changes in instructional programs and service delivery to improve cost efficiency
Strategically locate student lounge areas and quiet study spaces throughout the campus to better address the needs for part-time commuter students both day and evening and the student population in general
Implementation of the facilities design phase in construction or renovation should occur only after thorough assessment and programming The purpose of this assessment is to recognize the effects of the environment on students staff and the public while also ensuring that the overall facilities master plan complements the college vision student enrollment and the finances of the college
In order to meet the needs of the college and its mission current architectural literature will be consulted for trends in design for educational facilities
CVTC will apply a whole-building approach to sustainability in five areas identified by the US Green Building Council as key for its Leadership in Energy and Environmental Design (LEED) certification sustainable site development water savings energy efficiency materials selection and indoor environmental quality
45
The Facilities staff will develop guidelines and implement a plan for the management of the life cycle of the physical facilities Issues of code compliance applicable standards and government regulations will be addressed
When a project reaches the design phase the project scope and the requirements are already established through the project assessment programming process
The design phase is where most problems are resolved to minimize changes during construction
Proper execution of the programming and the building mechanical system ensures adequate indoor air quality (HVAC) a comprehensive fire protection design ADA compliance adequate lighting provisions for safety and security and space utilization efficiency
During the programming phase the mission the goals and the objectives are identified and decisions are made on how the mission will be accomplished
During 2014-2017 the Chippewa Valley Technical College anticipates potential capital expenditures up to
$ 31593777 for new or additional buildings
$ 6111528 for remodeling of existing buildings
$ 5890000 for capital improvements
Significant projects contemplated during this 3 year planning period include
The addition of an Energy Education Center to provide additional classrooms and instructional labs for expanded program offerings will thereby increase the number of graduates ready to work in energy occupations It provides new labs dedicated to emerging sustainable energy sources and state-of-the-art equipment to teach the skills and competencies needed by the next generation of workers along with needed improvements in the existing building infrastructure
The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants Once curriculum and approvals have been completed final design will determine appropriate location and remodel options
An expansion of the River Falls campus is under consideration There is currently a team in place to study the needs of the local area which will in turn dictate future program offerings The addition would accommodate growing needs to support programs such as Business Management Marketing Management Human Resources and Residential Construction
An upgrade of the Business Education Center HVAC systems serving the east end of the building is being planned
HVAC equipment upgrades security access controlvideo upgrades roof restorations boiler replacements and parking lot repaving are also being planned
46
The majority of the work planned has been identified through the use of the following planning guidelines
Match existing infrastructure (HVAC electrical plumbing structure bay sizes) with requirements of program space needs
Continue development of a building zone concept to strengthen user way-finding efficiency and appropriate relationships of spaces
Avoid major investments in areas of the building that have a less certain future use
This process is a continuation of the multi-phased Facilities Master Plan study that was started in 2001 and updated in 2005 and again in 2012 This living document has been updated to reflect work that has been addressed since the original list of campus deficiencies was developed and also to outline projects planned for the next 3 years
47
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
B Mr Moist indicated this was the second and final borrowing for the 2015-2016 year He indicated $1200000 will be used to purchase capital equipment and $300000 will be used for facilities improvements Motion by Mr Bartels seconded by Ms Bates that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the Resolution Authorizing the Issuance of Not to Exceed $150000 General Obligation Promissory Notes Series 2015B and Setting the Sale Therefor be approved as presented Ayes All Nays None Motion carried
(A true copy of the resolution as adopted is attached hereto and incorporated herein by reference)
C Mr Moist presented the reserves and designations for FYrsquo16 Motion by Mr Ratsch seconded by Ms Bates that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the following reserves and designations are hereby created and authorized for Fiscal Year 2016
GENERAL FUND Reserve for Encumbrances - a reserved portion of the fund balance equal to the outstanding encumbrances as of June 30 2015 which is projected to be $606235 and shall not exceed 10 percent of the budgeted expenditures over the next fiscal year
Designated for Operations - a designated portion of the unreserved fund balance which provides for fluctuations in operating cash balances The reserve will be $9662746 as of June 30 2015 A portion of this in the amount of $634034 has been earmarked to establish a reserve when the District converts to self-insurance for health
SPECIAL REVENUE FUND ndash NONAIDABLE Reserve for Student Organizations - a reserved portion of the fund balance which has been specified for use in carrying out student-related activities at some future time It is projected to be $915202 as of June 30 2015
Reserve for Student Financial Assistance - a reserved portion of the fund balance which will provide matching funds for student financial aids It is projected to be $19043 as of June 30 2015
CAPITAL PROJECTS FUND Reserve for Encumbrances - a reserved portion of the fund balance equal to the outstanding encumbrances as of June 30 2015 which is projected to be $2118110
Reserve for Capital Projects - a reserved portion of the fund balance for paying the cost of acquiring equipment constructing new buildings and making other capital improvements The reserve will be the remaining fund balance after the
reserve for encumbrances has been finalized It is estimated to be $2494029 as of June 30 2015
DEBT SERVICE FUND Reserve for Debt Service - a reserved portion of the fund balance which will provide for debt obligations maturing prior to January 1 2016 It is projected to be $255756 as of June 30 2015 and shall not exceed 25 percent of the budgeted expenditures over the next fiscal year Ayes All Nays Motion carried
D Mr Barker asked if there were any questions regarding the FYrsquo16 budget that was presented earlier at the public hearing There were no questions Motion by Ms Vogler seconded by Ms Bates that the following resolution be adopted
WHEREAS the notice of the public hearing on the proposed 2015-16 budget of the Chippewa Valley Technical College District was published in the Eau Claire Leader-Telegram on June 3 2015 as a Class I Legal Notice and
WHEREAS the District Board has held pursuant to s 6590 Wis Stats a public hearing on the proposed 2015-16 budget on June 18 2015 in Eau Claire Wisconsin at Chippewa Valley Technical College RCU Community Center (100A) 620 West Clairemont Avenue at 530 pm
NOW THEREFORE BE IT RESOLVED that the Chippewa Valley Technical College District Board hereby adopts pursuant to Wis Adm Code TCS 705 the 2015-2016 District budget by fund type and function within a fund type as stated in the budget document which is hereby made a part of this resolution Ayes All Nays None Motion carried
E Mr Barker indicated that the Foundation Board recently approved new naming rights opportunities for the Energy Education Center The District Board has the final approval Motion by Ms Southard seconded by Mr Ratsch that the following resolution be adopted
WHEREAS Chippewa Valley Technical Collegersquos Commemorative Philanthropic Naming Opportunity Policy allows opportunities to recognize and honor individuals businesses and groups for providing funding to support CVTC buildings facilities rooms and equipment and
WHEREAS the named individuals and organizations are strong supporters of Chippewa Valley Technical College and have pledged amounts toward the Energy Education Center qualifying them for naming opportunities
THEREFORE BE IT RESOLVED by the Chippewa Valley Technical College District Board that in accordance with the Collegersquos Commemorative Philanthropic Naming Opportunity Policy the following naming opportunities are approved as presented
IndividualOrganization EEC Area
CVTC Alumni Association FacultyStudent Interactive Conference Room
Hi-Crush Partners LP Computer Lab 2
The Electric Cooperatives of Wisconsin Smart Grid Control Room
Ayes All Nays None Motion carried
7 Board Chairpersonrsquos Report
A The Boards Association Summer Conference is scheduled for July 16-18 in Janesville Ms Johnson indicated that Ms Mathews Ms Garcia and Mr Ratsch will attend Anyone else interested in attending should let Ms Johnson know as soon as possible
B Ms Mathews asked if the July 13th organizational and regular board meeting could be held earlier in the day The Board agreed to meet at noon on the 13th
8 Presidentrsquos Report
A Dr Keys presented the following report on tuition remission to the Board
OUT-OF-STATE TUITION REMISSION
2014-15 (0615)
District CVTC FTEs Allow Credits
435000 6525
State Requested Actual Credits Name Amount Variance
Country Credits Attempted
No requests
Total 0 $ - 0 0
B Mr Barker reported on the following items
State Budget ndash The State budget has not been passed yet The Joint Finance Committee removed the proposed tuition freeze from the budget they capped outcome-based funding at 30 percent and they delayed action on the System Office shared services proposal
The WTCS presidents met to plan their initiatives for the year Mr Barker is on the External Partnerships Committee and will continue to be the WLDI liaison
Over 160 middle and high school students are enrolled in and attending various Tech Camps
Momentum West sponsored a FAM Tour (FAM = Familiarity) for six members of the Site Selectors Guild Mr Barker spoke to the group at a dinner on how CVTC can help Mr Ostermann attended the closing meeting and said it was an excellent session
On June 15 and 16 80+ CVTC leaders (management staff department chairs and program directors) participated in a strategic planning retreat
The process for finding a Vice President of Instruction is moving along First and second interviews have been held and a decision should be made soon
9 Ms Mathews encouraged Board members to complete the PlusDelta evaluation form
10 There were no announcements or requests
11 Motion by Mr Bartels seconded by Mr Ratsch to adjourn to Executive Session to discuss Wis Stats 1985(1)(c) ndash considering employment promotion compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility (presidentrsquos evaluation) Ayes All Nays None Motion carried The meeting adjourned to closed session at 716 pm
12 The Board returned to open session at 728 pm Motion by Ms Southard seconded by Ms Vogler to adjourn Ayes All Nays None Motion carried The meeting adjourned at 728 pm
Recorded by Submitted by
Candace S Johnson Gwen Southard Secretary Executive Assistant to the President Chippewa Valley Technical College District Board
Date
Chairperson Secretary
ITEM 5B ndash PERSONNEL MATTERS
Chippewa Valley Technical College Adjunct Instructors to be Employed for Classes that Begin
06012015 through 07312015
Anderson Ronald
Baker Juliana
Bieze Andrew
Biluk Evelyn
Briggs William
Christensen Renee
Craker Molly
Eggers Christine
Ferrara Christi
Finstad Denise
Count = 30
Frame Susan
Graese Jody
Hanke James
Kohel Trent
Ledin Nicolas
Lewallen Ryan
Lewis Trenton
Lloyd Karen
Mayer Jill
Meinen Theresa
Michaud Steven
Neibauer Lynette
Neihart John
Quaschnick Walter
Reese Wade
Reidt Chrystal
Shervey Randy
Wagner John
Wantoch Jonathon
Zwiefelhofer Adam
ITEM 5C ndash FINANCIAL REPORTS
CHIPPEWA VALLEY TECHNICAL COLLEGE
063015
PAYROLL
Pay Date Payroll Number Net Pay
Electronic Payments 6122015 12 $ 77240797
Electronic Payments 6262015 13 86924261
Total Net Pay $ 164165058
BANK TRANSFERS
Date Transfer Number Transfer Totals
WDR - Withholdings 612015 3513 $ 6312877
IRS - 941 Deposit 612015 3514 31937366
Special Pay Plan Retirement Trust (Pelion) 612015 3515 484051
US Bank Health Care Spending Contributions 682015 3516 623300
WDR-Wage Attachment Payment 6122015 3517 10478
US Bank Health Care Spending Contributions 6122015 3518 944814
Empower Retirement 6122015 3519 1075527
Mid-America 6122015 3520 2803019
WDR - Withholdings 6152015 3521 6054684
IRS - 941 Deposit 6152015 3522 29962968
Special Pay Plan Retirement Trust (Pelion) 6152015 3523 407943
Minnesota Life Insurance Company 6202015 3524 2045237
WI DOR 6202015 3525 59068
DWD Unemployment Insurance 6232015 3526 195998
Madison National Life 6262015 3527 473457
WDR-Wage Attachment Payment 6262015 3528 8831
US Bank Health Care Spending Contributions 6262015 3529 646914
Empower Retirement 6262015 3530 1075527
Mid-America 6262015 3531 2853019
IRS - 941 Deposit 6292015 3532 35090842
Special Pay Plan Retirement Trust (Pelion) 6292015 3533 427131
WDR - Withholdings 6302015 3534 5686685
Wisconsin Retirement System (WRS) 6302015 3535 50853872
EBC Reimbursements amp Admin Fees for Flex 6302015 3536 820705
Bauer Bui It Tire Center Inc 10341277 16-JUN-15 $1244160 Bell Lumber amp Pole Company 10340719 02-JUN-15 $2948 00 Blackhawk Technical College 10340732 02-JUN-15 $5480 92
FOR VALUE RECEIVED the undersigned sells assigns and transfers unto
(Name and Address of Assignee)
(Social Security or other Identifying Number of Assignee)
the within Note and all rights thereunder and hereby irrevocably constitutes and appoints
______________________________________ Legal Representative to transfer said Note on
the books kept for registration thereof with full power of substitution in the premises
Dated _____________________
Signature Guaranteed
(eg Bank Trust Company (Depository or Nominee Name)
or Securities Firm)
NOTICE This signature must correspond with the
name of the Depository or Nominee Name as it
appears upon the face of the within Note in every
particular without alteration or enlargement or any
change whatever
(Authorized Officer)
43
ITEM 6B ndash APPROVAL OF THREE-YEAR FACILITY PLAN
CHIPPEWA VALLEY TECHNICAL COLLEGE
3 YEAR FACILITIES PLAN
2014-2017
44
Section 1 ndash Executive Summary
The Chippewa Valley Technical College staff meet regularly with representatives of business and industry to identify current and anticipated occupational and workplace trends and with other educational institutions to make the best use of public resources
CVTCrsquos long-range Facilities Plan is flexible as circumstances and situations change in the District the plan is modified to reflect those changes The plan is the blueprint that charts the future course of CVTCs facilities and capital resources The plan specifies the nature of action and it also assigns a priority to each element within it
Strategic facilities planning that supports the Collegersquos business plan has become increasingly critical for long-term financial and organizational well-being It is clear that the facilities need to be managed and upgraded continuously in both the near-term and the long-term if we are to have a meaningful role in helping the College strengthen its mission and undertake new initiatives The facilities long-range planning is to be based on future alternative educational curriculum and instructional program scenarios In deciding on new renovated or leased facilities the needs of the District citizens must be balanced with the program development process and the Collegersquos resources
In the development of facilities for the delivery of College instructional programs and services the following criteria will be used
Facilities will be designed to provide adequate space and flexibility to ensure that needed curriculum service and delivery system modifications can be accommodated New construction and remodeling will be completed on a timely basis
Identify events that would trigger changes in floor-space needs by type and amount and produce an action plan
New construction and remodeling must ensure appropriate data and electrical infrastructures to accommodate computer and related technologies
Areas must be adequate to provide appropriate storage of instructional equipment and to provide for individual student learning space
Open concept construction techniques should be adopted to facilitate future changes in instructional programs and service delivery to improve cost efficiency
Strategically locate student lounge areas and quiet study spaces throughout the campus to better address the needs for part-time commuter students both day and evening and the student population in general
Implementation of the facilities design phase in construction or renovation should occur only after thorough assessment and programming The purpose of this assessment is to recognize the effects of the environment on students staff and the public while also ensuring that the overall facilities master plan complements the college vision student enrollment and the finances of the college
In order to meet the needs of the college and its mission current architectural literature will be consulted for trends in design for educational facilities
CVTC will apply a whole-building approach to sustainability in five areas identified by the US Green Building Council as key for its Leadership in Energy and Environmental Design (LEED) certification sustainable site development water savings energy efficiency materials selection and indoor environmental quality
45
The Facilities staff will develop guidelines and implement a plan for the management of the life cycle of the physical facilities Issues of code compliance applicable standards and government regulations will be addressed
When a project reaches the design phase the project scope and the requirements are already established through the project assessment programming process
The design phase is where most problems are resolved to minimize changes during construction
Proper execution of the programming and the building mechanical system ensures adequate indoor air quality (HVAC) a comprehensive fire protection design ADA compliance adequate lighting provisions for safety and security and space utilization efficiency
During the programming phase the mission the goals and the objectives are identified and decisions are made on how the mission will be accomplished
During 2014-2017 the Chippewa Valley Technical College anticipates potential capital expenditures up to
$ 31593777 for new or additional buildings
$ 6111528 for remodeling of existing buildings
$ 5890000 for capital improvements
Significant projects contemplated during this 3 year planning period include
The addition of an Energy Education Center to provide additional classrooms and instructional labs for expanded program offerings will thereby increase the number of graduates ready to work in energy occupations It provides new labs dedicated to emerging sustainable energy sources and state-of-the-art equipment to teach the skills and competencies needed by the next generation of workers along with needed improvements in the existing building infrastructure
The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants Once curriculum and approvals have been completed final design will determine appropriate location and remodel options
An expansion of the River Falls campus is under consideration There is currently a team in place to study the needs of the local area which will in turn dictate future program offerings The addition would accommodate growing needs to support programs such as Business Management Marketing Management Human Resources and Residential Construction
An upgrade of the Business Education Center HVAC systems serving the east end of the building is being planned
HVAC equipment upgrades security access controlvideo upgrades roof restorations boiler replacements and parking lot repaving are also being planned
46
The majority of the work planned has been identified through the use of the following planning guidelines
Match existing infrastructure (HVAC electrical plumbing structure bay sizes) with requirements of program space needs
Continue development of a building zone concept to strengthen user way-finding efficiency and appropriate relationships of spaces
Avoid major investments in areas of the building that have a less certain future use
This process is a continuation of the multi-phased Facilities Master Plan study that was started in 2001 and updated in 2005 and again in 2012 This living document has been updated to reflect work that has been addressed since the original list of campus deficiencies was developed and also to outline projects planned for the next 3 years
47
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
reserve for encumbrances has been finalized It is estimated to be $2494029 as of June 30 2015
DEBT SERVICE FUND Reserve for Debt Service - a reserved portion of the fund balance which will provide for debt obligations maturing prior to January 1 2016 It is projected to be $255756 as of June 30 2015 and shall not exceed 25 percent of the budgeted expenditures over the next fiscal year Ayes All Nays Motion carried
D Mr Barker asked if there were any questions regarding the FYrsquo16 budget that was presented earlier at the public hearing There were no questions Motion by Ms Vogler seconded by Ms Bates that the following resolution be adopted
WHEREAS the notice of the public hearing on the proposed 2015-16 budget of the Chippewa Valley Technical College District was published in the Eau Claire Leader-Telegram on June 3 2015 as a Class I Legal Notice and
WHEREAS the District Board has held pursuant to s 6590 Wis Stats a public hearing on the proposed 2015-16 budget on June 18 2015 in Eau Claire Wisconsin at Chippewa Valley Technical College RCU Community Center (100A) 620 West Clairemont Avenue at 530 pm
NOW THEREFORE BE IT RESOLVED that the Chippewa Valley Technical College District Board hereby adopts pursuant to Wis Adm Code TCS 705 the 2015-2016 District budget by fund type and function within a fund type as stated in the budget document which is hereby made a part of this resolution Ayes All Nays None Motion carried
E Mr Barker indicated that the Foundation Board recently approved new naming rights opportunities for the Energy Education Center The District Board has the final approval Motion by Ms Southard seconded by Mr Ratsch that the following resolution be adopted
WHEREAS Chippewa Valley Technical Collegersquos Commemorative Philanthropic Naming Opportunity Policy allows opportunities to recognize and honor individuals businesses and groups for providing funding to support CVTC buildings facilities rooms and equipment and
WHEREAS the named individuals and organizations are strong supporters of Chippewa Valley Technical College and have pledged amounts toward the Energy Education Center qualifying them for naming opportunities
THEREFORE BE IT RESOLVED by the Chippewa Valley Technical College District Board that in accordance with the Collegersquos Commemorative Philanthropic Naming Opportunity Policy the following naming opportunities are approved as presented
IndividualOrganization EEC Area
CVTC Alumni Association FacultyStudent Interactive Conference Room
Hi-Crush Partners LP Computer Lab 2
The Electric Cooperatives of Wisconsin Smart Grid Control Room
Ayes All Nays None Motion carried
7 Board Chairpersonrsquos Report
A The Boards Association Summer Conference is scheduled for July 16-18 in Janesville Ms Johnson indicated that Ms Mathews Ms Garcia and Mr Ratsch will attend Anyone else interested in attending should let Ms Johnson know as soon as possible
B Ms Mathews asked if the July 13th organizational and regular board meeting could be held earlier in the day The Board agreed to meet at noon on the 13th
8 Presidentrsquos Report
A Dr Keys presented the following report on tuition remission to the Board
OUT-OF-STATE TUITION REMISSION
2014-15 (0615)
District CVTC FTEs Allow Credits
435000 6525
State Requested Actual Credits Name Amount Variance
Country Credits Attempted
No requests
Total 0 $ - 0 0
B Mr Barker reported on the following items
State Budget ndash The State budget has not been passed yet The Joint Finance Committee removed the proposed tuition freeze from the budget they capped outcome-based funding at 30 percent and they delayed action on the System Office shared services proposal
The WTCS presidents met to plan their initiatives for the year Mr Barker is on the External Partnerships Committee and will continue to be the WLDI liaison
Over 160 middle and high school students are enrolled in and attending various Tech Camps
Momentum West sponsored a FAM Tour (FAM = Familiarity) for six members of the Site Selectors Guild Mr Barker spoke to the group at a dinner on how CVTC can help Mr Ostermann attended the closing meeting and said it was an excellent session
On June 15 and 16 80+ CVTC leaders (management staff department chairs and program directors) participated in a strategic planning retreat
The process for finding a Vice President of Instruction is moving along First and second interviews have been held and a decision should be made soon
9 Ms Mathews encouraged Board members to complete the PlusDelta evaluation form
10 There were no announcements or requests
11 Motion by Mr Bartels seconded by Mr Ratsch to adjourn to Executive Session to discuss Wis Stats 1985(1)(c) ndash considering employment promotion compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility (presidentrsquos evaluation) Ayes All Nays None Motion carried The meeting adjourned to closed session at 716 pm
12 The Board returned to open session at 728 pm Motion by Ms Southard seconded by Ms Vogler to adjourn Ayes All Nays None Motion carried The meeting adjourned at 728 pm
Recorded by Submitted by
Candace S Johnson Gwen Southard Secretary Executive Assistant to the President Chippewa Valley Technical College District Board
Date
Chairperson Secretary
ITEM 5B ndash PERSONNEL MATTERS
Chippewa Valley Technical College Adjunct Instructors to be Employed for Classes that Begin
06012015 through 07312015
Anderson Ronald
Baker Juliana
Bieze Andrew
Biluk Evelyn
Briggs William
Christensen Renee
Craker Molly
Eggers Christine
Ferrara Christi
Finstad Denise
Count = 30
Frame Susan
Graese Jody
Hanke James
Kohel Trent
Ledin Nicolas
Lewallen Ryan
Lewis Trenton
Lloyd Karen
Mayer Jill
Meinen Theresa
Michaud Steven
Neibauer Lynette
Neihart John
Quaschnick Walter
Reese Wade
Reidt Chrystal
Shervey Randy
Wagner John
Wantoch Jonathon
Zwiefelhofer Adam
ITEM 5C ndash FINANCIAL REPORTS
CHIPPEWA VALLEY TECHNICAL COLLEGE
063015
PAYROLL
Pay Date Payroll Number Net Pay
Electronic Payments 6122015 12 $ 77240797
Electronic Payments 6262015 13 86924261
Total Net Pay $ 164165058
BANK TRANSFERS
Date Transfer Number Transfer Totals
WDR - Withholdings 612015 3513 $ 6312877
IRS - 941 Deposit 612015 3514 31937366
Special Pay Plan Retirement Trust (Pelion) 612015 3515 484051
US Bank Health Care Spending Contributions 682015 3516 623300
WDR-Wage Attachment Payment 6122015 3517 10478
US Bank Health Care Spending Contributions 6122015 3518 944814
Empower Retirement 6122015 3519 1075527
Mid-America 6122015 3520 2803019
WDR - Withholdings 6152015 3521 6054684
IRS - 941 Deposit 6152015 3522 29962968
Special Pay Plan Retirement Trust (Pelion) 6152015 3523 407943
Minnesota Life Insurance Company 6202015 3524 2045237
WI DOR 6202015 3525 59068
DWD Unemployment Insurance 6232015 3526 195998
Madison National Life 6262015 3527 473457
WDR-Wage Attachment Payment 6262015 3528 8831
US Bank Health Care Spending Contributions 6262015 3529 646914
Empower Retirement 6262015 3530 1075527
Mid-America 6262015 3531 2853019
IRS - 941 Deposit 6292015 3532 35090842
Special Pay Plan Retirement Trust (Pelion) 6292015 3533 427131
WDR - Withholdings 6302015 3534 5686685
Wisconsin Retirement System (WRS) 6302015 3535 50853872
EBC Reimbursements amp Admin Fees for Flex 6302015 3536 820705
Bauer Bui It Tire Center Inc 10341277 16-JUN-15 $1244160 Bell Lumber amp Pole Company 10340719 02-JUN-15 $2948 00 Blackhawk Technical College 10340732 02-JUN-15 $5480 92
FOR VALUE RECEIVED the undersigned sells assigns and transfers unto
(Name and Address of Assignee)
(Social Security or other Identifying Number of Assignee)
the within Note and all rights thereunder and hereby irrevocably constitutes and appoints
______________________________________ Legal Representative to transfer said Note on
the books kept for registration thereof with full power of substitution in the premises
Dated _____________________
Signature Guaranteed
(eg Bank Trust Company (Depository or Nominee Name)
or Securities Firm)
NOTICE This signature must correspond with the
name of the Depository or Nominee Name as it
appears upon the face of the within Note in every
particular without alteration or enlargement or any
change whatever
(Authorized Officer)
43
ITEM 6B ndash APPROVAL OF THREE-YEAR FACILITY PLAN
CHIPPEWA VALLEY TECHNICAL COLLEGE
3 YEAR FACILITIES PLAN
2014-2017
44
Section 1 ndash Executive Summary
The Chippewa Valley Technical College staff meet regularly with representatives of business and industry to identify current and anticipated occupational and workplace trends and with other educational institutions to make the best use of public resources
CVTCrsquos long-range Facilities Plan is flexible as circumstances and situations change in the District the plan is modified to reflect those changes The plan is the blueprint that charts the future course of CVTCs facilities and capital resources The plan specifies the nature of action and it also assigns a priority to each element within it
Strategic facilities planning that supports the Collegersquos business plan has become increasingly critical for long-term financial and organizational well-being It is clear that the facilities need to be managed and upgraded continuously in both the near-term and the long-term if we are to have a meaningful role in helping the College strengthen its mission and undertake new initiatives The facilities long-range planning is to be based on future alternative educational curriculum and instructional program scenarios In deciding on new renovated or leased facilities the needs of the District citizens must be balanced with the program development process and the Collegersquos resources
In the development of facilities for the delivery of College instructional programs and services the following criteria will be used
Facilities will be designed to provide adequate space and flexibility to ensure that needed curriculum service and delivery system modifications can be accommodated New construction and remodeling will be completed on a timely basis
Identify events that would trigger changes in floor-space needs by type and amount and produce an action plan
New construction and remodeling must ensure appropriate data and electrical infrastructures to accommodate computer and related technologies
Areas must be adequate to provide appropriate storage of instructional equipment and to provide for individual student learning space
Open concept construction techniques should be adopted to facilitate future changes in instructional programs and service delivery to improve cost efficiency
Strategically locate student lounge areas and quiet study spaces throughout the campus to better address the needs for part-time commuter students both day and evening and the student population in general
Implementation of the facilities design phase in construction or renovation should occur only after thorough assessment and programming The purpose of this assessment is to recognize the effects of the environment on students staff and the public while also ensuring that the overall facilities master plan complements the college vision student enrollment and the finances of the college
In order to meet the needs of the college and its mission current architectural literature will be consulted for trends in design for educational facilities
CVTC will apply a whole-building approach to sustainability in five areas identified by the US Green Building Council as key for its Leadership in Energy and Environmental Design (LEED) certification sustainable site development water savings energy efficiency materials selection and indoor environmental quality
45
The Facilities staff will develop guidelines and implement a plan for the management of the life cycle of the physical facilities Issues of code compliance applicable standards and government regulations will be addressed
When a project reaches the design phase the project scope and the requirements are already established through the project assessment programming process
The design phase is where most problems are resolved to minimize changes during construction
Proper execution of the programming and the building mechanical system ensures adequate indoor air quality (HVAC) a comprehensive fire protection design ADA compliance adequate lighting provisions for safety and security and space utilization efficiency
During the programming phase the mission the goals and the objectives are identified and decisions are made on how the mission will be accomplished
During 2014-2017 the Chippewa Valley Technical College anticipates potential capital expenditures up to
$ 31593777 for new or additional buildings
$ 6111528 for remodeling of existing buildings
$ 5890000 for capital improvements
Significant projects contemplated during this 3 year planning period include
The addition of an Energy Education Center to provide additional classrooms and instructional labs for expanded program offerings will thereby increase the number of graduates ready to work in energy occupations It provides new labs dedicated to emerging sustainable energy sources and state-of-the-art equipment to teach the skills and competencies needed by the next generation of workers along with needed improvements in the existing building infrastructure
The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants Once curriculum and approvals have been completed final design will determine appropriate location and remodel options
An expansion of the River Falls campus is under consideration There is currently a team in place to study the needs of the local area which will in turn dictate future program offerings The addition would accommodate growing needs to support programs such as Business Management Marketing Management Human Resources and Residential Construction
An upgrade of the Business Education Center HVAC systems serving the east end of the building is being planned
HVAC equipment upgrades security access controlvideo upgrades roof restorations boiler replacements and parking lot repaving are also being planned
46
The majority of the work planned has been identified through the use of the following planning guidelines
Match existing infrastructure (HVAC electrical plumbing structure bay sizes) with requirements of program space needs
Continue development of a building zone concept to strengthen user way-finding efficiency and appropriate relationships of spaces
Avoid major investments in areas of the building that have a less certain future use
This process is a continuation of the multi-phased Facilities Master Plan study that was started in 2001 and updated in 2005 and again in 2012 This living document has been updated to reflect work that has been addressed since the original list of campus deficiencies was developed and also to outline projects planned for the next 3 years
47
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
Ayes All Nays None Motion carried
7 Board Chairpersonrsquos Report
A The Boards Association Summer Conference is scheduled for July 16-18 in Janesville Ms Johnson indicated that Ms Mathews Ms Garcia and Mr Ratsch will attend Anyone else interested in attending should let Ms Johnson know as soon as possible
B Ms Mathews asked if the July 13th organizational and regular board meeting could be held earlier in the day The Board agreed to meet at noon on the 13th
8 Presidentrsquos Report
A Dr Keys presented the following report on tuition remission to the Board
OUT-OF-STATE TUITION REMISSION
2014-15 (0615)
District CVTC FTEs Allow Credits
435000 6525
State Requested Actual Credits Name Amount Variance
Country Credits Attempted
No requests
Total 0 $ - 0 0
B Mr Barker reported on the following items
State Budget ndash The State budget has not been passed yet The Joint Finance Committee removed the proposed tuition freeze from the budget they capped outcome-based funding at 30 percent and they delayed action on the System Office shared services proposal
The WTCS presidents met to plan their initiatives for the year Mr Barker is on the External Partnerships Committee and will continue to be the WLDI liaison
Over 160 middle and high school students are enrolled in and attending various Tech Camps
Momentum West sponsored a FAM Tour (FAM = Familiarity) for six members of the Site Selectors Guild Mr Barker spoke to the group at a dinner on how CVTC can help Mr Ostermann attended the closing meeting and said it was an excellent session
On June 15 and 16 80+ CVTC leaders (management staff department chairs and program directors) participated in a strategic planning retreat
The process for finding a Vice President of Instruction is moving along First and second interviews have been held and a decision should be made soon
9 Ms Mathews encouraged Board members to complete the PlusDelta evaluation form
10 There were no announcements or requests
11 Motion by Mr Bartels seconded by Mr Ratsch to adjourn to Executive Session to discuss Wis Stats 1985(1)(c) ndash considering employment promotion compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility (presidentrsquos evaluation) Ayes All Nays None Motion carried The meeting adjourned to closed session at 716 pm
12 The Board returned to open session at 728 pm Motion by Ms Southard seconded by Ms Vogler to adjourn Ayes All Nays None Motion carried The meeting adjourned at 728 pm
Recorded by Submitted by
Candace S Johnson Gwen Southard Secretary Executive Assistant to the President Chippewa Valley Technical College District Board
Date
Chairperson Secretary
ITEM 5B ndash PERSONNEL MATTERS
Chippewa Valley Technical College Adjunct Instructors to be Employed for Classes that Begin
06012015 through 07312015
Anderson Ronald
Baker Juliana
Bieze Andrew
Biluk Evelyn
Briggs William
Christensen Renee
Craker Molly
Eggers Christine
Ferrara Christi
Finstad Denise
Count = 30
Frame Susan
Graese Jody
Hanke James
Kohel Trent
Ledin Nicolas
Lewallen Ryan
Lewis Trenton
Lloyd Karen
Mayer Jill
Meinen Theresa
Michaud Steven
Neibauer Lynette
Neihart John
Quaschnick Walter
Reese Wade
Reidt Chrystal
Shervey Randy
Wagner John
Wantoch Jonathon
Zwiefelhofer Adam
ITEM 5C ndash FINANCIAL REPORTS
CHIPPEWA VALLEY TECHNICAL COLLEGE
063015
PAYROLL
Pay Date Payroll Number Net Pay
Electronic Payments 6122015 12 $ 77240797
Electronic Payments 6262015 13 86924261
Total Net Pay $ 164165058
BANK TRANSFERS
Date Transfer Number Transfer Totals
WDR - Withholdings 612015 3513 $ 6312877
IRS - 941 Deposit 612015 3514 31937366
Special Pay Plan Retirement Trust (Pelion) 612015 3515 484051
US Bank Health Care Spending Contributions 682015 3516 623300
WDR-Wage Attachment Payment 6122015 3517 10478
US Bank Health Care Spending Contributions 6122015 3518 944814
Empower Retirement 6122015 3519 1075527
Mid-America 6122015 3520 2803019
WDR - Withholdings 6152015 3521 6054684
IRS - 941 Deposit 6152015 3522 29962968
Special Pay Plan Retirement Trust (Pelion) 6152015 3523 407943
Minnesota Life Insurance Company 6202015 3524 2045237
WI DOR 6202015 3525 59068
DWD Unemployment Insurance 6232015 3526 195998
Madison National Life 6262015 3527 473457
WDR-Wage Attachment Payment 6262015 3528 8831
US Bank Health Care Spending Contributions 6262015 3529 646914
Empower Retirement 6262015 3530 1075527
Mid-America 6262015 3531 2853019
IRS - 941 Deposit 6292015 3532 35090842
Special Pay Plan Retirement Trust (Pelion) 6292015 3533 427131
WDR - Withholdings 6302015 3534 5686685
Wisconsin Retirement System (WRS) 6302015 3535 50853872
EBC Reimbursements amp Admin Fees for Flex 6302015 3536 820705
Bauer Bui It Tire Center Inc 10341277 16-JUN-15 $1244160 Bell Lumber amp Pole Company 10340719 02-JUN-15 $2948 00 Blackhawk Technical College 10340732 02-JUN-15 $5480 92
FOR VALUE RECEIVED the undersigned sells assigns and transfers unto
(Name and Address of Assignee)
(Social Security or other Identifying Number of Assignee)
the within Note and all rights thereunder and hereby irrevocably constitutes and appoints
______________________________________ Legal Representative to transfer said Note on
the books kept for registration thereof with full power of substitution in the premises
Dated _____________________
Signature Guaranteed
(eg Bank Trust Company (Depository or Nominee Name)
or Securities Firm)
NOTICE This signature must correspond with the
name of the Depository or Nominee Name as it
appears upon the face of the within Note in every
particular without alteration or enlargement or any
change whatever
(Authorized Officer)
43
ITEM 6B ndash APPROVAL OF THREE-YEAR FACILITY PLAN
CHIPPEWA VALLEY TECHNICAL COLLEGE
3 YEAR FACILITIES PLAN
2014-2017
44
Section 1 ndash Executive Summary
The Chippewa Valley Technical College staff meet regularly with representatives of business and industry to identify current and anticipated occupational and workplace trends and with other educational institutions to make the best use of public resources
CVTCrsquos long-range Facilities Plan is flexible as circumstances and situations change in the District the plan is modified to reflect those changes The plan is the blueprint that charts the future course of CVTCs facilities and capital resources The plan specifies the nature of action and it also assigns a priority to each element within it
Strategic facilities planning that supports the Collegersquos business plan has become increasingly critical for long-term financial and organizational well-being It is clear that the facilities need to be managed and upgraded continuously in both the near-term and the long-term if we are to have a meaningful role in helping the College strengthen its mission and undertake new initiatives The facilities long-range planning is to be based on future alternative educational curriculum and instructional program scenarios In deciding on new renovated or leased facilities the needs of the District citizens must be balanced with the program development process and the Collegersquos resources
In the development of facilities for the delivery of College instructional programs and services the following criteria will be used
Facilities will be designed to provide adequate space and flexibility to ensure that needed curriculum service and delivery system modifications can be accommodated New construction and remodeling will be completed on a timely basis
Identify events that would trigger changes in floor-space needs by type and amount and produce an action plan
New construction and remodeling must ensure appropriate data and electrical infrastructures to accommodate computer and related technologies
Areas must be adequate to provide appropriate storage of instructional equipment and to provide for individual student learning space
Open concept construction techniques should be adopted to facilitate future changes in instructional programs and service delivery to improve cost efficiency
Strategically locate student lounge areas and quiet study spaces throughout the campus to better address the needs for part-time commuter students both day and evening and the student population in general
Implementation of the facilities design phase in construction or renovation should occur only after thorough assessment and programming The purpose of this assessment is to recognize the effects of the environment on students staff and the public while also ensuring that the overall facilities master plan complements the college vision student enrollment and the finances of the college
In order to meet the needs of the college and its mission current architectural literature will be consulted for trends in design for educational facilities
CVTC will apply a whole-building approach to sustainability in five areas identified by the US Green Building Council as key for its Leadership in Energy and Environmental Design (LEED) certification sustainable site development water savings energy efficiency materials selection and indoor environmental quality
45
The Facilities staff will develop guidelines and implement a plan for the management of the life cycle of the physical facilities Issues of code compliance applicable standards and government regulations will be addressed
When a project reaches the design phase the project scope and the requirements are already established through the project assessment programming process
The design phase is where most problems are resolved to minimize changes during construction
Proper execution of the programming and the building mechanical system ensures adequate indoor air quality (HVAC) a comprehensive fire protection design ADA compliance adequate lighting provisions for safety and security and space utilization efficiency
During the programming phase the mission the goals and the objectives are identified and decisions are made on how the mission will be accomplished
During 2014-2017 the Chippewa Valley Technical College anticipates potential capital expenditures up to
$ 31593777 for new or additional buildings
$ 6111528 for remodeling of existing buildings
$ 5890000 for capital improvements
Significant projects contemplated during this 3 year planning period include
The addition of an Energy Education Center to provide additional classrooms and instructional labs for expanded program offerings will thereby increase the number of graduates ready to work in energy occupations It provides new labs dedicated to emerging sustainable energy sources and state-of-the-art equipment to teach the skills and competencies needed by the next generation of workers along with needed improvements in the existing building infrastructure
The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants Once curriculum and approvals have been completed final design will determine appropriate location and remodel options
An expansion of the River Falls campus is under consideration There is currently a team in place to study the needs of the local area which will in turn dictate future program offerings The addition would accommodate growing needs to support programs such as Business Management Marketing Management Human Resources and Residential Construction
An upgrade of the Business Education Center HVAC systems serving the east end of the building is being planned
HVAC equipment upgrades security access controlvideo upgrades roof restorations boiler replacements and parking lot repaving are also being planned
46
The majority of the work planned has been identified through the use of the following planning guidelines
Match existing infrastructure (HVAC electrical plumbing structure bay sizes) with requirements of program space needs
Continue development of a building zone concept to strengthen user way-finding efficiency and appropriate relationships of spaces
Avoid major investments in areas of the building that have a less certain future use
This process is a continuation of the multi-phased Facilities Master Plan study that was started in 2001 and updated in 2005 and again in 2012 This living document has been updated to reflect work that has been addressed since the original list of campus deficiencies was developed and also to outline projects planned for the next 3 years
47
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
On June 15 and 16 80+ CVTC leaders (management staff department chairs and program directors) participated in a strategic planning retreat
The process for finding a Vice President of Instruction is moving along First and second interviews have been held and a decision should be made soon
9 Ms Mathews encouraged Board members to complete the PlusDelta evaluation form
10 There were no announcements or requests
11 Motion by Mr Bartels seconded by Mr Ratsch to adjourn to Executive Session to discuss Wis Stats 1985(1)(c) ndash considering employment promotion compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility (presidentrsquos evaluation) Ayes All Nays None Motion carried The meeting adjourned to closed session at 716 pm
12 The Board returned to open session at 728 pm Motion by Ms Southard seconded by Ms Vogler to adjourn Ayes All Nays None Motion carried The meeting adjourned at 728 pm
Recorded by Submitted by
Candace S Johnson Gwen Southard Secretary Executive Assistant to the President Chippewa Valley Technical College District Board
Date
Chairperson Secretary
ITEM 5B ndash PERSONNEL MATTERS
Chippewa Valley Technical College Adjunct Instructors to be Employed for Classes that Begin
06012015 through 07312015
Anderson Ronald
Baker Juliana
Bieze Andrew
Biluk Evelyn
Briggs William
Christensen Renee
Craker Molly
Eggers Christine
Ferrara Christi
Finstad Denise
Count = 30
Frame Susan
Graese Jody
Hanke James
Kohel Trent
Ledin Nicolas
Lewallen Ryan
Lewis Trenton
Lloyd Karen
Mayer Jill
Meinen Theresa
Michaud Steven
Neibauer Lynette
Neihart John
Quaschnick Walter
Reese Wade
Reidt Chrystal
Shervey Randy
Wagner John
Wantoch Jonathon
Zwiefelhofer Adam
ITEM 5C ndash FINANCIAL REPORTS
CHIPPEWA VALLEY TECHNICAL COLLEGE
063015
PAYROLL
Pay Date Payroll Number Net Pay
Electronic Payments 6122015 12 $ 77240797
Electronic Payments 6262015 13 86924261
Total Net Pay $ 164165058
BANK TRANSFERS
Date Transfer Number Transfer Totals
WDR - Withholdings 612015 3513 $ 6312877
IRS - 941 Deposit 612015 3514 31937366
Special Pay Plan Retirement Trust (Pelion) 612015 3515 484051
US Bank Health Care Spending Contributions 682015 3516 623300
WDR-Wage Attachment Payment 6122015 3517 10478
US Bank Health Care Spending Contributions 6122015 3518 944814
Empower Retirement 6122015 3519 1075527
Mid-America 6122015 3520 2803019
WDR - Withholdings 6152015 3521 6054684
IRS - 941 Deposit 6152015 3522 29962968
Special Pay Plan Retirement Trust (Pelion) 6152015 3523 407943
Minnesota Life Insurance Company 6202015 3524 2045237
WI DOR 6202015 3525 59068
DWD Unemployment Insurance 6232015 3526 195998
Madison National Life 6262015 3527 473457
WDR-Wage Attachment Payment 6262015 3528 8831
US Bank Health Care Spending Contributions 6262015 3529 646914
Empower Retirement 6262015 3530 1075527
Mid-America 6262015 3531 2853019
IRS - 941 Deposit 6292015 3532 35090842
Special Pay Plan Retirement Trust (Pelion) 6292015 3533 427131
WDR - Withholdings 6302015 3534 5686685
Wisconsin Retirement System (WRS) 6302015 3535 50853872
EBC Reimbursements amp Admin Fees for Flex 6302015 3536 820705
Bauer Bui It Tire Center Inc 10341277 16-JUN-15 $1244160 Bell Lumber amp Pole Company 10340719 02-JUN-15 $2948 00 Blackhawk Technical College 10340732 02-JUN-15 $5480 92
FOR VALUE RECEIVED the undersigned sells assigns and transfers unto
(Name and Address of Assignee)
(Social Security or other Identifying Number of Assignee)
the within Note and all rights thereunder and hereby irrevocably constitutes and appoints
______________________________________ Legal Representative to transfer said Note on
the books kept for registration thereof with full power of substitution in the premises
Dated _____________________
Signature Guaranteed
(eg Bank Trust Company (Depository or Nominee Name)
or Securities Firm)
NOTICE This signature must correspond with the
name of the Depository or Nominee Name as it
appears upon the face of the within Note in every
particular without alteration or enlargement or any
change whatever
(Authorized Officer)
43
ITEM 6B ndash APPROVAL OF THREE-YEAR FACILITY PLAN
CHIPPEWA VALLEY TECHNICAL COLLEGE
3 YEAR FACILITIES PLAN
2014-2017
44
Section 1 ndash Executive Summary
The Chippewa Valley Technical College staff meet regularly with representatives of business and industry to identify current and anticipated occupational and workplace trends and with other educational institutions to make the best use of public resources
CVTCrsquos long-range Facilities Plan is flexible as circumstances and situations change in the District the plan is modified to reflect those changes The plan is the blueprint that charts the future course of CVTCs facilities and capital resources The plan specifies the nature of action and it also assigns a priority to each element within it
Strategic facilities planning that supports the Collegersquos business plan has become increasingly critical for long-term financial and organizational well-being It is clear that the facilities need to be managed and upgraded continuously in both the near-term and the long-term if we are to have a meaningful role in helping the College strengthen its mission and undertake new initiatives The facilities long-range planning is to be based on future alternative educational curriculum and instructional program scenarios In deciding on new renovated or leased facilities the needs of the District citizens must be balanced with the program development process and the Collegersquos resources
In the development of facilities for the delivery of College instructional programs and services the following criteria will be used
Facilities will be designed to provide adequate space and flexibility to ensure that needed curriculum service and delivery system modifications can be accommodated New construction and remodeling will be completed on a timely basis
Identify events that would trigger changes in floor-space needs by type and amount and produce an action plan
New construction and remodeling must ensure appropriate data and electrical infrastructures to accommodate computer and related technologies
Areas must be adequate to provide appropriate storage of instructional equipment and to provide for individual student learning space
Open concept construction techniques should be adopted to facilitate future changes in instructional programs and service delivery to improve cost efficiency
Strategically locate student lounge areas and quiet study spaces throughout the campus to better address the needs for part-time commuter students both day and evening and the student population in general
Implementation of the facilities design phase in construction or renovation should occur only after thorough assessment and programming The purpose of this assessment is to recognize the effects of the environment on students staff and the public while also ensuring that the overall facilities master plan complements the college vision student enrollment and the finances of the college
In order to meet the needs of the college and its mission current architectural literature will be consulted for trends in design for educational facilities
CVTC will apply a whole-building approach to sustainability in five areas identified by the US Green Building Council as key for its Leadership in Energy and Environmental Design (LEED) certification sustainable site development water savings energy efficiency materials selection and indoor environmental quality
45
The Facilities staff will develop guidelines and implement a plan for the management of the life cycle of the physical facilities Issues of code compliance applicable standards and government regulations will be addressed
When a project reaches the design phase the project scope and the requirements are already established through the project assessment programming process
The design phase is where most problems are resolved to minimize changes during construction
Proper execution of the programming and the building mechanical system ensures adequate indoor air quality (HVAC) a comprehensive fire protection design ADA compliance adequate lighting provisions for safety and security and space utilization efficiency
During the programming phase the mission the goals and the objectives are identified and decisions are made on how the mission will be accomplished
During 2014-2017 the Chippewa Valley Technical College anticipates potential capital expenditures up to
$ 31593777 for new or additional buildings
$ 6111528 for remodeling of existing buildings
$ 5890000 for capital improvements
Significant projects contemplated during this 3 year planning period include
The addition of an Energy Education Center to provide additional classrooms and instructional labs for expanded program offerings will thereby increase the number of graduates ready to work in energy occupations It provides new labs dedicated to emerging sustainable energy sources and state-of-the-art equipment to teach the skills and competencies needed by the next generation of workers along with needed improvements in the existing building infrastructure
The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants Once curriculum and approvals have been completed final design will determine appropriate location and remodel options
An expansion of the River Falls campus is under consideration There is currently a team in place to study the needs of the local area which will in turn dictate future program offerings The addition would accommodate growing needs to support programs such as Business Management Marketing Management Human Resources and Residential Construction
An upgrade of the Business Education Center HVAC systems serving the east end of the building is being planned
HVAC equipment upgrades security access controlvideo upgrades roof restorations boiler replacements and parking lot repaving are also being planned
46
The majority of the work planned has been identified through the use of the following planning guidelines
Match existing infrastructure (HVAC electrical plumbing structure bay sizes) with requirements of program space needs
Continue development of a building zone concept to strengthen user way-finding efficiency and appropriate relationships of spaces
Avoid major investments in areas of the building that have a less certain future use
This process is a continuation of the multi-phased Facilities Master Plan study that was started in 2001 and updated in 2005 and again in 2012 This living document has been updated to reflect work that has been addressed since the original list of campus deficiencies was developed and also to outline projects planned for the next 3 years
47
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
ITEM 5B ndash PERSONNEL MATTERS
Chippewa Valley Technical College Adjunct Instructors to be Employed for Classes that Begin
06012015 through 07312015
Anderson Ronald
Baker Juliana
Bieze Andrew
Biluk Evelyn
Briggs William
Christensen Renee
Craker Molly
Eggers Christine
Ferrara Christi
Finstad Denise
Count = 30
Frame Susan
Graese Jody
Hanke James
Kohel Trent
Ledin Nicolas
Lewallen Ryan
Lewis Trenton
Lloyd Karen
Mayer Jill
Meinen Theresa
Michaud Steven
Neibauer Lynette
Neihart John
Quaschnick Walter
Reese Wade
Reidt Chrystal
Shervey Randy
Wagner John
Wantoch Jonathon
Zwiefelhofer Adam
ITEM 5C ndash FINANCIAL REPORTS
CHIPPEWA VALLEY TECHNICAL COLLEGE
063015
PAYROLL
Pay Date Payroll Number Net Pay
Electronic Payments 6122015 12 $ 77240797
Electronic Payments 6262015 13 86924261
Total Net Pay $ 164165058
BANK TRANSFERS
Date Transfer Number Transfer Totals
WDR - Withholdings 612015 3513 $ 6312877
IRS - 941 Deposit 612015 3514 31937366
Special Pay Plan Retirement Trust (Pelion) 612015 3515 484051
US Bank Health Care Spending Contributions 682015 3516 623300
WDR-Wage Attachment Payment 6122015 3517 10478
US Bank Health Care Spending Contributions 6122015 3518 944814
Empower Retirement 6122015 3519 1075527
Mid-America 6122015 3520 2803019
WDR - Withholdings 6152015 3521 6054684
IRS - 941 Deposit 6152015 3522 29962968
Special Pay Plan Retirement Trust (Pelion) 6152015 3523 407943
Minnesota Life Insurance Company 6202015 3524 2045237
WI DOR 6202015 3525 59068
DWD Unemployment Insurance 6232015 3526 195998
Madison National Life 6262015 3527 473457
WDR-Wage Attachment Payment 6262015 3528 8831
US Bank Health Care Spending Contributions 6262015 3529 646914
Empower Retirement 6262015 3530 1075527
Mid-America 6262015 3531 2853019
IRS - 941 Deposit 6292015 3532 35090842
Special Pay Plan Retirement Trust (Pelion) 6292015 3533 427131
WDR - Withholdings 6302015 3534 5686685
Wisconsin Retirement System (WRS) 6302015 3535 50853872
EBC Reimbursements amp Admin Fees for Flex 6302015 3536 820705
Bauer Bui It Tire Center Inc 10341277 16-JUN-15 $1244160 Bell Lumber amp Pole Company 10340719 02-JUN-15 $2948 00 Blackhawk Technical College 10340732 02-JUN-15 $5480 92
FOR VALUE RECEIVED the undersigned sells assigns and transfers unto
(Name and Address of Assignee)
(Social Security or other Identifying Number of Assignee)
the within Note and all rights thereunder and hereby irrevocably constitutes and appoints
______________________________________ Legal Representative to transfer said Note on
the books kept for registration thereof with full power of substitution in the premises
Dated _____________________
Signature Guaranteed
(eg Bank Trust Company (Depository or Nominee Name)
or Securities Firm)
NOTICE This signature must correspond with the
name of the Depository or Nominee Name as it
appears upon the face of the within Note in every
particular without alteration or enlargement or any
change whatever
(Authorized Officer)
43
ITEM 6B ndash APPROVAL OF THREE-YEAR FACILITY PLAN
CHIPPEWA VALLEY TECHNICAL COLLEGE
3 YEAR FACILITIES PLAN
2014-2017
44
Section 1 ndash Executive Summary
The Chippewa Valley Technical College staff meet regularly with representatives of business and industry to identify current and anticipated occupational and workplace trends and with other educational institutions to make the best use of public resources
CVTCrsquos long-range Facilities Plan is flexible as circumstances and situations change in the District the plan is modified to reflect those changes The plan is the blueprint that charts the future course of CVTCs facilities and capital resources The plan specifies the nature of action and it also assigns a priority to each element within it
Strategic facilities planning that supports the Collegersquos business plan has become increasingly critical for long-term financial and organizational well-being It is clear that the facilities need to be managed and upgraded continuously in both the near-term and the long-term if we are to have a meaningful role in helping the College strengthen its mission and undertake new initiatives The facilities long-range planning is to be based on future alternative educational curriculum and instructional program scenarios In deciding on new renovated or leased facilities the needs of the District citizens must be balanced with the program development process and the Collegersquos resources
In the development of facilities for the delivery of College instructional programs and services the following criteria will be used
Facilities will be designed to provide adequate space and flexibility to ensure that needed curriculum service and delivery system modifications can be accommodated New construction and remodeling will be completed on a timely basis
Identify events that would trigger changes in floor-space needs by type and amount and produce an action plan
New construction and remodeling must ensure appropriate data and electrical infrastructures to accommodate computer and related technologies
Areas must be adequate to provide appropriate storage of instructional equipment and to provide for individual student learning space
Open concept construction techniques should be adopted to facilitate future changes in instructional programs and service delivery to improve cost efficiency
Strategically locate student lounge areas and quiet study spaces throughout the campus to better address the needs for part-time commuter students both day and evening and the student population in general
Implementation of the facilities design phase in construction or renovation should occur only after thorough assessment and programming The purpose of this assessment is to recognize the effects of the environment on students staff and the public while also ensuring that the overall facilities master plan complements the college vision student enrollment and the finances of the college
In order to meet the needs of the college and its mission current architectural literature will be consulted for trends in design for educational facilities
CVTC will apply a whole-building approach to sustainability in five areas identified by the US Green Building Council as key for its Leadership in Energy and Environmental Design (LEED) certification sustainable site development water savings energy efficiency materials selection and indoor environmental quality
45
The Facilities staff will develop guidelines and implement a plan for the management of the life cycle of the physical facilities Issues of code compliance applicable standards and government regulations will be addressed
When a project reaches the design phase the project scope and the requirements are already established through the project assessment programming process
The design phase is where most problems are resolved to minimize changes during construction
Proper execution of the programming and the building mechanical system ensures adequate indoor air quality (HVAC) a comprehensive fire protection design ADA compliance adequate lighting provisions for safety and security and space utilization efficiency
During the programming phase the mission the goals and the objectives are identified and decisions are made on how the mission will be accomplished
During 2014-2017 the Chippewa Valley Technical College anticipates potential capital expenditures up to
$ 31593777 for new or additional buildings
$ 6111528 for remodeling of existing buildings
$ 5890000 for capital improvements
Significant projects contemplated during this 3 year planning period include
The addition of an Energy Education Center to provide additional classrooms and instructional labs for expanded program offerings will thereby increase the number of graduates ready to work in energy occupations It provides new labs dedicated to emerging sustainable energy sources and state-of-the-art equipment to teach the skills and competencies needed by the next generation of workers along with needed improvements in the existing building infrastructure
The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants Once curriculum and approvals have been completed final design will determine appropriate location and remodel options
An expansion of the River Falls campus is under consideration There is currently a team in place to study the needs of the local area which will in turn dictate future program offerings The addition would accommodate growing needs to support programs such as Business Management Marketing Management Human Resources and Residential Construction
An upgrade of the Business Education Center HVAC systems serving the east end of the building is being planned
HVAC equipment upgrades security access controlvideo upgrades roof restorations boiler replacements and parking lot repaving are also being planned
46
The majority of the work planned has been identified through the use of the following planning guidelines
Match existing infrastructure (HVAC electrical plumbing structure bay sizes) with requirements of program space needs
Continue development of a building zone concept to strengthen user way-finding efficiency and appropriate relationships of spaces
Avoid major investments in areas of the building that have a less certain future use
This process is a continuation of the multi-phased Facilities Master Plan study that was started in 2001 and updated in 2005 and again in 2012 This living document has been updated to reflect work that has been addressed since the original list of campus deficiencies was developed and also to outline projects planned for the next 3 years
47
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
ITEM 5C ndash FINANCIAL REPORTS
CHIPPEWA VALLEY TECHNICAL COLLEGE
063015
PAYROLL
Pay Date Payroll Number Net Pay
Electronic Payments 6122015 12 $ 77240797
Electronic Payments 6262015 13 86924261
Total Net Pay $ 164165058
BANK TRANSFERS
Date Transfer Number Transfer Totals
WDR - Withholdings 612015 3513 $ 6312877
IRS - 941 Deposit 612015 3514 31937366
Special Pay Plan Retirement Trust (Pelion) 612015 3515 484051
US Bank Health Care Spending Contributions 682015 3516 623300
WDR-Wage Attachment Payment 6122015 3517 10478
US Bank Health Care Spending Contributions 6122015 3518 944814
Empower Retirement 6122015 3519 1075527
Mid-America 6122015 3520 2803019
WDR - Withholdings 6152015 3521 6054684
IRS - 941 Deposit 6152015 3522 29962968
Special Pay Plan Retirement Trust (Pelion) 6152015 3523 407943
Minnesota Life Insurance Company 6202015 3524 2045237
WI DOR 6202015 3525 59068
DWD Unemployment Insurance 6232015 3526 195998
Madison National Life 6262015 3527 473457
WDR-Wage Attachment Payment 6262015 3528 8831
US Bank Health Care Spending Contributions 6262015 3529 646914
Empower Retirement 6262015 3530 1075527
Mid-America 6262015 3531 2853019
IRS - 941 Deposit 6292015 3532 35090842
Special Pay Plan Retirement Trust (Pelion) 6292015 3533 427131
WDR - Withholdings 6302015 3534 5686685
Wisconsin Retirement System (WRS) 6302015 3535 50853872
EBC Reimbursements amp Admin Fees for Flex 6302015 3536 820705
Bauer Bui It Tire Center Inc 10341277 16-JUN-15 $1244160 Bell Lumber amp Pole Company 10340719 02-JUN-15 $2948 00 Blackhawk Technical College 10340732 02-JUN-15 $5480 92
FOR VALUE RECEIVED the undersigned sells assigns and transfers unto
(Name and Address of Assignee)
(Social Security or other Identifying Number of Assignee)
the within Note and all rights thereunder and hereby irrevocably constitutes and appoints
______________________________________ Legal Representative to transfer said Note on
the books kept for registration thereof with full power of substitution in the premises
Dated _____________________
Signature Guaranteed
(eg Bank Trust Company (Depository or Nominee Name)
or Securities Firm)
NOTICE This signature must correspond with the
name of the Depository or Nominee Name as it
appears upon the face of the within Note in every
particular without alteration or enlargement or any
change whatever
(Authorized Officer)
43
ITEM 6B ndash APPROVAL OF THREE-YEAR FACILITY PLAN
CHIPPEWA VALLEY TECHNICAL COLLEGE
3 YEAR FACILITIES PLAN
2014-2017
44
Section 1 ndash Executive Summary
The Chippewa Valley Technical College staff meet regularly with representatives of business and industry to identify current and anticipated occupational and workplace trends and with other educational institutions to make the best use of public resources
CVTCrsquos long-range Facilities Plan is flexible as circumstances and situations change in the District the plan is modified to reflect those changes The plan is the blueprint that charts the future course of CVTCs facilities and capital resources The plan specifies the nature of action and it also assigns a priority to each element within it
Strategic facilities planning that supports the Collegersquos business plan has become increasingly critical for long-term financial and organizational well-being It is clear that the facilities need to be managed and upgraded continuously in both the near-term and the long-term if we are to have a meaningful role in helping the College strengthen its mission and undertake new initiatives The facilities long-range planning is to be based on future alternative educational curriculum and instructional program scenarios In deciding on new renovated or leased facilities the needs of the District citizens must be balanced with the program development process and the Collegersquos resources
In the development of facilities for the delivery of College instructional programs and services the following criteria will be used
Facilities will be designed to provide adequate space and flexibility to ensure that needed curriculum service and delivery system modifications can be accommodated New construction and remodeling will be completed on a timely basis
Identify events that would trigger changes in floor-space needs by type and amount and produce an action plan
New construction and remodeling must ensure appropriate data and electrical infrastructures to accommodate computer and related technologies
Areas must be adequate to provide appropriate storage of instructional equipment and to provide for individual student learning space
Open concept construction techniques should be adopted to facilitate future changes in instructional programs and service delivery to improve cost efficiency
Strategically locate student lounge areas and quiet study spaces throughout the campus to better address the needs for part-time commuter students both day and evening and the student population in general
Implementation of the facilities design phase in construction or renovation should occur only after thorough assessment and programming The purpose of this assessment is to recognize the effects of the environment on students staff and the public while also ensuring that the overall facilities master plan complements the college vision student enrollment and the finances of the college
In order to meet the needs of the college and its mission current architectural literature will be consulted for trends in design for educational facilities
CVTC will apply a whole-building approach to sustainability in five areas identified by the US Green Building Council as key for its Leadership in Energy and Environmental Design (LEED) certification sustainable site development water savings energy efficiency materials selection and indoor environmental quality
45
The Facilities staff will develop guidelines and implement a plan for the management of the life cycle of the physical facilities Issues of code compliance applicable standards and government regulations will be addressed
When a project reaches the design phase the project scope and the requirements are already established through the project assessment programming process
The design phase is where most problems are resolved to minimize changes during construction
Proper execution of the programming and the building mechanical system ensures adequate indoor air quality (HVAC) a comprehensive fire protection design ADA compliance adequate lighting provisions for safety and security and space utilization efficiency
During the programming phase the mission the goals and the objectives are identified and decisions are made on how the mission will be accomplished
During 2014-2017 the Chippewa Valley Technical College anticipates potential capital expenditures up to
$ 31593777 for new or additional buildings
$ 6111528 for remodeling of existing buildings
$ 5890000 for capital improvements
Significant projects contemplated during this 3 year planning period include
The addition of an Energy Education Center to provide additional classrooms and instructional labs for expanded program offerings will thereby increase the number of graduates ready to work in energy occupations It provides new labs dedicated to emerging sustainable energy sources and state-of-the-art equipment to teach the skills and competencies needed by the next generation of workers along with needed improvements in the existing building infrastructure
The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants Once curriculum and approvals have been completed final design will determine appropriate location and remodel options
An expansion of the River Falls campus is under consideration There is currently a team in place to study the needs of the local area which will in turn dictate future program offerings The addition would accommodate growing needs to support programs such as Business Management Marketing Management Human Resources and Residential Construction
An upgrade of the Business Education Center HVAC systems serving the east end of the building is being planned
HVAC equipment upgrades security access controlvideo upgrades roof restorations boiler replacements and parking lot repaving are also being planned
46
The majority of the work planned has been identified through the use of the following planning guidelines
Match existing infrastructure (HVAC electrical plumbing structure bay sizes) with requirements of program space needs
Continue development of a building zone concept to strengthen user way-finding efficiency and appropriate relationships of spaces
Avoid major investments in areas of the building that have a less certain future use
This process is a continuation of the multi-phased Facilities Master Plan study that was started in 2001 and updated in 2005 and again in 2012 This living document has been updated to reflect work that has been addressed since the original list of campus deficiencies was developed and also to outline projects planned for the next 3 years
47
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
Bauer Bui It Tire Center Inc 10341277 16-JUN-15 $1244160 Bell Lumber amp Pole Company 10340719 02-JUN-15 $2948 00 Blackhawk Technical College 10340732 02-JUN-15 $5480 92
FOR VALUE RECEIVED the undersigned sells assigns and transfers unto
(Name and Address of Assignee)
(Social Security or other Identifying Number of Assignee)
the within Note and all rights thereunder and hereby irrevocably constitutes and appoints
______________________________________ Legal Representative to transfer said Note on
the books kept for registration thereof with full power of substitution in the premises
Dated _____________________
Signature Guaranteed
(eg Bank Trust Company (Depository or Nominee Name)
or Securities Firm)
NOTICE This signature must correspond with the
name of the Depository or Nominee Name as it
appears upon the face of the within Note in every
particular without alteration or enlargement or any
change whatever
(Authorized Officer)
43
ITEM 6B ndash APPROVAL OF THREE-YEAR FACILITY PLAN
CHIPPEWA VALLEY TECHNICAL COLLEGE
3 YEAR FACILITIES PLAN
2014-2017
44
Section 1 ndash Executive Summary
The Chippewa Valley Technical College staff meet regularly with representatives of business and industry to identify current and anticipated occupational and workplace trends and with other educational institutions to make the best use of public resources
CVTCrsquos long-range Facilities Plan is flexible as circumstances and situations change in the District the plan is modified to reflect those changes The plan is the blueprint that charts the future course of CVTCs facilities and capital resources The plan specifies the nature of action and it also assigns a priority to each element within it
Strategic facilities planning that supports the Collegersquos business plan has become increasingly critical for long-term financial and organizational well-being It is clear that the facilities need to be managed and upgraded continuously in both the near-term and the long-term if we are to have a meaningful role in helping the College strengthen its mission and undertake new initiatives The facilities long-range planning is to be based on future alternative educational curriculum and instructional program scenarios In deciding on new renovated or leased facilities the needs of the District citizens must be balanced with the program development process and the Collegersquos resources
In the development of facilities for the delivery of College instructional programs and services the following criteria will be used
Facilities will be designed to provide adequate space and flexibility to ensure that needed curriculum service and delivery system modifications can be accommodated New construction and remodeling will be completed on a timely basis
Identify events that would trigger changes in floor-space needs by type and amount and produce an action plan
New construction and remodeling must ensure appropriate data and electrical infrastructures to accommodate computer and related technologies
Areas must be adequate to provide appropriate storage of instructional equipment and to provide for individual student learning space
Open concept construction techniques should be adopted to facilitate future changes in instructional programs and service delivery to improve cost efficiency
Strategically locate student lounge areas and quiet study spaces throughout the campus to better address the needs for part-time commuter students both day and evening and the student population in general
Implementation of the facilities design phase in construction or renovation should occur only after thorough assessment and programming The purpose of this assessment is to recognize the effects of the environment on students staff and the public while also ensuring that the overall facilities master plan complements the college vision student enrollment and the finances of the college
In order to meet the needs of the college and its mission current architectural literature will be consulted for trends in design for educational facilities
CVTC will apply a whole-building approach to sustainability in five areas identified by the US Green Building Council as key for its Leadership in Energy and Environmental Design (LEED) certification sustainable site development water savings energy efficiency materials selection and indoor environmental quality
45
The Facilities staff will develop guidelines and implement a plan for the management of the life cycle of the physical facilities Issues of code compliance applicable standards and government regulations will be addressed
When a project reaches the design phase the project scope and the requirements are already established through the project assessment programming process
The design phase is where most problems are resolved to minimize changes during construction
Proper execution of the programming and the building mechanical system ensures adequate indoor air quality (HVAC) a comprehensive fire protection design ADA compliance adequate lighting provisions for safety and security and space utilization efficiency
During the programming phase the mission the goals and the objectives are identified and decisions are made on how the mission will be accomplished
During 2014-2017 the Chippewa Valley Technical College anticipates potential capital expenditures up to
$ 31593777 for new or additional buildings
$ 6111528 for remodeling of existing buildings
$ 5890000 for capital improvements
Significant projects contemplated during this 3 year planning period include
The addition of an Energy Education Center to provide additional classrooms and instructional labs for expanded program offerings will thereby increase the number of graduates ready to work in energy occupations It provides new labs dedicated to emerging sustainable energy sources and state-of-the-art equipment to teach the skills and competencies needed by the next generation of workers along with needed improvements in the existing building infrastructure
The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants Once curriculum and approvals have been completed final design will determine appropriate location and remodel options
An expansion of the River Falls campus is under consideration There is currently a team in place to study the needs of the local area which will in turn dictate future program offerings The addition would accommodate growing needs to support programs such as Business Management Marketing Management Human Resources and Residential Construction
An upgrade of the Business Education Center HVAC systems serving the east end of the building is being planned
HVAC equipment upgrades security access controlvideo upgrades roof restorations boiler replacements and parking lot repaving are also being planned
46
The majority of the work planned has been identified through the use of the following planning guidelines
Match existing infrastructure (HVAC electrical plumbing structure bay sizes) with requirements of program space needs
Continue development of a building zone concept to strengthen user way-finding efficiency and appropriate relationships of spaces
Avoid major investments in areas of the building that have a less certain future use
This process is a continuation of the multi-phased Facilities Master Plan study that was started in 2001 and updated in 2005 and again in 2012 This living document has been updated to reflect work that has been addressed since the original list of campus deficiencies was developed and also to outline projects planned for the next 3 years
47
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
CHIPPEWA VALLEY TECHNICAL COLLEGE INVESTMENTS OUTSTANDING
63015
REGULAR INVESTMENTS
Local Government Investment Pool (LGIP)
US Bank Operating
TOTAL REGULAR INVESTMENTS
CAPITAL PROJECTS amp EQUIPMENT
LGIP-Capital Projects amp Equipment
TOTAL CAPITAL FUNDS
TOTAL INVESTMENTS
Annual INVESTMENT
Rate AMOUNTS TOTALS
013 $ 5047172 - $ 10032574
$ 15079746
013 $ 3719788
$ 3719788
$ 18799534
Chippewa Valley Technical College 07022015 0316 22 PM
Listing of Checks Written to Vendors with Check Dates from 01-JUN-15 to 30-JUN-15
with Check Amounts Greater than or equal to $2500
for Bank No 63
Page 1 of 4 FZRCHKO_c71 PROD
Vendor Name Invoice Date Amount
ASE 10340780 09-JUN-15 $392200 ASG Electric 10341086 11-JUN-15 $3894563 Access Security Inc 10340794 02-JUN-15 $50760 00
Bauer Bui It Tire Center Inc 10341277 16-JUN-15 $1244160 Bell Lumber amp Pole Company 10340719 02-JUN-15 $2948 00 Blackhawk Technical College 10340732 02-JUN-15 $5480 92
FOR VALUE RECEIVED the undersigned sells assigns and transfers unto
(Name and Address of Assignee)
(Social Security or other Identifying Number of Assignee)
the within Note and all rights thereunder and hereby irrevocably constitutes and appoints
______________________________________ Legal Representative to transfer said Note on
the books kept for registration thereof with full power of substitution in the premises
Dated _____________________
Signature Guaranteed
(eg Bank Trust Company (Depository or Nominee Name)
or Securities Firm)
NOTICE This signature must correspond with the
name of the Depository or Nominee Name as it
appears upon the face of the within Note in every
particular without alteration or enlargement or any
change whatever
(Authorized Officer)
43
ITEM 6B ndash APPROVAL OF THREE-YEAR FACILITY PLAN
CHIPPEWA VALLEY TECHNICAL COLLEGE
3 YEAR FACILITIES PLAN
2014-2017
44
Section 1 ndash Executive Summary
The Chippewa Valley Technical College staff meet regularly with representatives of business and industry to identify current and anticipated occupational and workplace trends and with other educational institutions to make the best use of public resources
CVTCrsquos long-range Facilities Plan is flexible as circumstances and situations change in the District the plan is modified to reflect those changes The plan is the blueprint that charts the future course of CVTCs facilities and capital resources The plan specifies the nature of action and it also assigns a priority to each element within it
Strategic facilities planning that supports the Collegersquos business plan has become increasingly critical for long-term financial and organizational well-being It is clear that the facilities need to be managed and upgraded continuously in both the near-term and the long-term if we are to have a meaningful role in helping the College strengthen its mission and undertake new initiatives The facilities long-range planning is to be based on future alternative educational curriculum and instructional program scenarios In deciding on new renovated or leased facilities the needs of the District citizens must be balanced with the program development process and the Collegersquos resources
In the development of facilities for the delivery of College instructional programs and services the following criteria will be used
Facilities will be designed to provide adequate space and flexibility to ensure that needed curriculum service and delivery system modifications can be accommodated New construction and remodeling will be completed on a timely basis
Identify events that would trigger changes in floor-space needs by type and amount and produce an action plan
New construction and remodeling must ensure appropriate data and electrical infrastructures to accommodate computer and related technologies
Areas must be adequate to provide appropriate storage of instructional equipment and to provide for individual student learning space
Open concept construction techniques should be adopted to facilitate future changes in instructional programs and service delivery to improve cost efficiency
Strategically locate student lounge areas and quiet study spaces throughout the campus to better address the needs for part-time commuter students both day and evening and the student population in general
Implementation of the facilities design phase in construction or renovation should occur only after thorough assessment and programming The purpose of this assessment is to recognize the effects of the environment on students staff and the public while also ensuring that the overall facilities master plan complements the college vision student enrollment and the finances of the college
In order to meet the needs of the college and its mission current architectural literature will be consulted for trends in design for educational facilities
CVTC will apply a whole-building approach to sustainability in five areas identified by the US Green Building Council as key for its Leadership in Energy and Environmental Design (LEED) certification sustainable site development water savings energy efficiency materials selection and indoor environmental quality
45
The Facilities staff will develop guidelines and implement a plan for the management of the life cycle of the physical facilities Issues of code compliance applicable standards and government regulations will be addressed
When a project reaches the design phase the project scope and the requirements are already established through the project assessment programming process
The design phase is where most problems are resolved to minimize changes during construction
Proper execution of the programming and the building mechanical system ensures adequate indoor air quality (HVAC) a comprehensive fire protection design ADA compliance adequate lighting provisions for safety and security and space utilization efficiency
During the programming phase the mission the goals and the objectives are identified and decisions are made on how the mission will be accomplished
During 2014-2017 the Chippewa Valley Technical College anticipates potential capital expenditures up to
$ 31593777 for new or additional buildings
$ 6111528 for remodeling of existing buildings
$ 5890000 for capital improvements
Significant projects contemplated during this 3 year planning period include
The addition of an Energy Education Center to provide additional classrooms and instructional labs for expanded program offerings will thereby increase the number of graduates ready to work in energy occupations It provides new labs dedicated to emerging sustainable energy sources and state-of-the-art equipment to teach the skills and competencies needed by the next generation of workers along with needed improvements in the existing building infrastructure
The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants Once curriculum and approvals have been completed final design will determine appropriate location and remodel options
An expansion of the River Falls campus is under consideration There is currently a team in place to study the needs of the local area which will in turn dictate future program offerings The addition would accommodate growing needs to support programs such as Business Management Marketing Management Human Resources and Residential Construction
An upgrade of the Business Education Center HVAC systems serving the east end of the building is being planned
HVAC equipment upgrades security access controlvideo upgrades roof restorations boiler replacements and parking lot repaving are also being planned
46
The majority of the work planned has been identified through the use of the following planning guidelines
Match existing infrastructure (HVAC electrical plumbing structure bay sizes) with requirements of program space needs
Continue development of a building zone concept to strengthen user way-finding efficiency and appropriate relationships of spaces
Avoid major investments in areas of the building that have a less certain future use
This process is a continuation of the multi-phased Facilities Master Plan study that was started in 2001 and updated in 2005 and again in 2012 This living document has been updated to reflect work that has been addressed since the original list of campus deficiencies was developed and also to outline projects planned for the next 3 years
47
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
Chippewa Valley Technical College 07022015 0316 22 PM
Listing of Checks Written to Vendors with Check Dates from 01-JUN-15 to 30-JUN-15
with Check Amounts Greater than or equal to $2500
for Bank No 63
Page 1 of 4 FZRCHKO_c71 PROD
Vendor Name Invoice Date Amount
ASE 10340780 09-JUN-15 $392200 ASG Electric 10341086 11-JUN-15 $3894563 Access Security Inc 10340794 02-JUN-15 $50760 00
Bauer Bui It Tire Center Inc 10341277 16-JUN-15 $1244160 Bell Lumber amp Pole Company 10340719 02-JUN-15 $2948 00 Blackhawk Technical College 10340732 02-JUN-15 $5480 92
FOR VALUE RECEIVED the undersigned sells assigns and transfers unto
(Name and Address of Assignee)
(Social Security or other Identifying Number of Assignee)
the within Note and all rights thereunder and hereby irrevocably constitutes and appoints
______________________________________ Legal Representative to transfer said Note on
the books kept for registration thereof with full power of substitution in the premises
Dated _____________________
Signature Guaranteed
(eg Bank Trust Company (Depository or Nominee Name)
or Securities Firm)
NOTICE This signature must correspond with the
name of the Depository or Nominee Name as it
appears upon the face of the within Note in every
particular without alteration or enlargement or any
change whatever
(Authorized Officer)
43
ITEM 6B ndash APPROVAL OF THREE-YEAR FACILITY PLAN
CHIPPEWA VALLEY TECHNICAL COLLEGE
3 YEAR FACILITIES PLAN
2014-2017
44
Section 1 ndash Executive Summary
The Chippewa Valley Technical College staff meet regularly with representatives of business and industry to identify current and anticipated occupational and workplace trends and with other educational institutions to make the best use of public resources
CVTCrsquos long-range Facilities Plan is flexible as circumstances and situations change in the District the plan is modified to reflect those changes The plan is the blueprint that charts the future course of CVTCs facilities and capital resources The plan specifies the nature of action and it also assigns a priority to each element within it
Strategic facilities planning that supports the Collegersquos business plan has become increasingly critical for long-term financial and organizational well-being It is clear that the facilities need to be managed and upgraded continuously in both the near-term and the long-term if we are to have a meaningful role in helping the College strengthen its mission and undertake new initiatives The facilities long-range planning is to be based on future alternative educational curriculum and instructional program scenarios In deciding on new renovated or leased facilities the needs of the District citizens must be balanced with the program development process and the Collegersquos resources
In the development of facilities for the delivery of College instructional programs and services the following criteria will be used
Facilities will be designed to provide adequate space and flexibility to ensure that needed curriculum service and delivery system modifications can be accommodated New construction and remodeling will be completed on a timely basis
Identify events that would trigger changes in floor-space needs by type and amount and produce an action plan
New construction and remodeling must ensure appropriate data and electrical infrastructures to accommodate computer and related technologies
Areas must be adequate to provide appropriate storage of instructional equipment and to provide for individual student learning space
Open concept construction techniques should be adopted to facilitate future changes in instructional programs and service delivery to improve cost efficiency
Strategically locate student lounge areas and quiet study spaces throughout the campus to better address the needs for part-time commuter students both day and evening and the student population in general
Implementation of the facilities design phase in construction or renovation should occur only after thorough assessment and programming The purpose of this assessment is to recognize the effects of the environment on students staff and the public while also ensuring that the overall facilities master plan complements the college vision student enrollment and the finances of the college
In order to meet the needs of the college and its mission current architectural literature will be consulted for trends in design for educational facilities
CVTC will apply a whole-building approach to sustainability in five areas identified by the US Green Building Council as key for its Leadership in Energy and Environmental Design (LEED) certification sustainable site development water savings energy efficiency materials selection and indoor environmental quality
45
The Facilities staff will develop guidelines and implement a plan for the management of the life cycle of the physical facilities Issues of code compliance applicable standards and government regulations will be addressed
When a project reaches the design phase the project scope and the requirements are already established through the project assessment programming process
The design phase is where most problems are resolved to minimize changes during construction
Proper execution of the programming and the building mechanical system ensures adequate indoor air quality (HVAC) a comprehensive fire protection design ADA compliance adequate lighting provisions for safety and security and space utilization efficiency
During the programming phase the mission the goals and the objectives are identified and decisions are made on how the mission will be accomplished
During 2014-2017 the Chippewa Valley Technical College anticipates potential capital expenditures up to
$ 31593777 for new or additional buildings
$ 6111528 for remodeling of existing buildings
$ 5890000 for capital improvements
Significant projects contemplated during this 3 year planning period include
The addition of an Energy Education Center to provide additional classrooms and instructional labs for expanded program offerings will thereby increase the number of graduates ready to work in energy occupations It provides new labs dedicated to emerging sustainable energy sources and state-of-the-art equipment to teach the skills and competencies needed by the next generation of workers along with needed improvements in the existing building infrastructure
The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants Once curriculum and approvals have been completed final design will determine appropriate location and remodel options
An expansion of the River Falls campus is under consideration There is currently a team in place to study the needs of the local area which will in turn dictate future program offerings The addition would accommodate growing needs to support programs such as Business Management Marketing Management Human Resources and Residential Construction
An upgrade of the Business Education Center HVAC systems serving the east end of the building is being planned
HVAC equipment upgrades security access controlvideo upgrades roof restorations boiler replacements and parking lot repaving are also being planned
46
The majority of the work planned has been identified through the use of the following planning guidelines
Match existing infrastructure (HVAC electrical plumbing structure bay sizes) with requirements of program space needs
Continue development of a building zone concept to strengthen user way-finding efficiency and appropriate relationships of spaces
Avoid major investments in areas of the building that have a less certain future use
This process is a continuation of the multi-phased Facilities Master Plan study that was started in 2001 and updated in 2005 and again in 2012 This living document has been updated to reflect work that has been addressed since the original list of campus deficiencies was developed and also to outline projects planned for the next 3 years
47
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
Chippewa Valley Technical College 07022015 031622 PM
Listing of Checks Written to Vendors with Check Dates from 01-JUN-15 to 30-JUN-15
FOR VALUE RECEIVED the undersigned sells assigns and transfers unto
(Name and Address of Assignee)
(Social Security or other Identifying Number of Assignee)
the within Note and all rights thereunder and hereby irrevocably constitutes and appoints
______________________________________ Legal Representative to transfer said Note on
the books kept for registration thereof with full power of substitution in the premises
Dated _____________________
Signature Guaranteed
(eg Bank Trust Company (Depository or Nominee Name)
or Securities Firm)
NOTICE This signature must correspond with the
name of the Depository or Nominee Name as it
appears upon the face of the within Note in every
particular without alteration or enlargement or any
change whatever
(Authorized Officer)
43
ITEM 6B ndash APPROVAL OF THREE-YEAR FACILITY PLAN
CHIPPEWA VALLEY TECHNICAL COLLEGE
3 YEAR FACILITIES PLAN
2014-2017
44
Section 1 ndash Executive Summary
The Chippewa Valley Technical College staff meet regularly with representatives of business and industry to identify current and anticipated occupational and workplace trends and with other educational institutions to make the best use of public resources
CVTCrsquos long-range Facilities Plan is flexible as circumstances and situations change in the District the plan is modified to reflect those changes The plan is the blueprint that charts the future course of CVTCs facilities and capital resources The plan specifies the nature of action and it also assigns a priority to each element within it
Strategic facilities planning that supports the Collegersquos business plan has become increasingly critical for long-term financial and organizational well-being It is clear that the facilities need to be managed and upgraded continuously in both the near-term and the long-term if we are to have a meaningful role in helping the College strengthen its mission and undertake new initiatives The facilities long-range planning is to be based on future alternative educational curriculum and instructional program scenarios In deciding on new renovated or leased facilities the needs of the District citizens must be balanced with the program development process and the Collegersquos resources
In the development of facilities for the delivery of College instructional programs and services the following criteria will be used
Facilities will be designed to provide adequate space and flexibility to ensure that needed curriculum service and delivery system modifications can be accommodated New construction and remodeling will be completed on a timely basis
Identify events that would trigger changes in floor-space needs by type and amount and produce an action plan
New construction and remodeling must ensure appropriate data and electrical infrastructures to accommodate computer and related technologies
Areas must be adequate to provide appropriate storage of instructional equipment and to provide for individual student learning space
Open concept construction techniques should be adopted to facilitate future changes in instructional programs and service delivery to improve cost efficiency
Strategically locate student lounge areas and quiet study spaces throughout the campus to better address the needs for part-time commuter students both day and evening and the student population in general
Implementation of the facilities design phase in construction or renovation should occur only after thorough assessment and programming The purpose of this assessment is to recognize the effects of the environment on students staff and the public while also ensuring that the overall facilities master plan complements the college vision student enrollment and the finances of the college
In order to meet the needs of the college and its mission current architectural literature will be consulted for trends in design for educational facilities
CVTC will apply a whole-building approach to sustainability in five areas identified by the US Green Building Council as key for its Leadership in Energy and Environmental Design (LEED) certification sustainable site development water savings energy efficiency materials selection and indoor environmental quality
45
The Facilities staff will develop guidelines and implement a plan for the management of the life cycle of the physical facilities Issues of code compliance applicable standards and government regulations will be addressed
When a project reaches the design phase the project scope and the requirements are already established through the project assessment programming process
The design phase is where most problems are resolved to minimize changes during construction
Proper execution of the programming and the building mechanical system ensures adequate indoor air quality (HVAC) a comprehensive fire protection design ADA compliance adequate lighting provisions for safety and security and space utilization efficiency
During the programming phase the mission the goals and the objectives are identified and decisions are made on how the mission will be accomplished
During 2014-2017 the Chippewa Valley Technical College anticipates potential capital expenditures up to
$ 31593777 for new or additional buildings
$ 6111528 for remodeling of existing buildings
$ 5890000 for capital improvements
Significant projects contemplated during this 3 year planning period include
The addition of an Energy Education Center to provide additional classrooms and instructional labs for expanded program offerings will thereby increase the number of graduates ready to work in energy occupations It provides new labs dedicated to emerging sustainable energy sources and state-of-the-art equipment to teach the skills and competencies needed by the next generation of workers along with needed improvements in the existing building infrastructure
The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants Once curriculum and approvals have been completed final design will determine appropriate location and remodel options
An expansion of the River Falls campus is under consideration There is currently a team in place to study the needs of the local area which will in turn dictate future program offerings The addition would accommodate growing needs to support programs such as Business Management Marketing Management Human Resources and Residential Construction
An upgrade of the Business Education Center HVAC systems serving the east end of the building is being planned
HVAC equipment upgrades security access controlvideo upgrades roof restorations boiler replacements and parking lot repaving are also being planned
46
The majority of the work planned has been identified through the use of the following planning guidelines
Match existing infrastructure (HVAC electrical plumbing structure bay sizes) with requirements of program space needs
Continue development of a building zone concept to strengthen user way-finding efficiency and appropriate relationships of spaces
Avoid major investments in areas of the building that have a less certain future use
This process is a continuation of the multi-phased Facilities Master Plan study that was started in 2001 and updated in 2005 and again in 2012 This living document has been updated to reflect work that has been addressed since the original list of campus deficiencies was developed and also to outline projects planned for the next 3 years
47
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
Chippewa Valley Technical College 07022015 031622 PM
Listing of Checks Written to Vendors with Check Dates from 01-JUN-15 to 30-JUN-15
with Check Amounts Greater than or equal to $2500
for Bank No 63
Page 3 of 4 FZRCHKO _ c7 1 PROD
Vendor Name Invoice Date Amount
Pandora Media Inc 10341632 23-JUN-15 $690324 Peoria Flag amp Decorating Co In 10342411 30-JUN-15 $290900 Petes Trailers 10341309 16-JUN-15 $560000 Pomps Tire Service Inc 10341278 16-JUN-15 $274952
Premium Lawn Service LLC 10340950 04-JUN-15 $255875 Price Engineering Co Inc 10342440 30-JUN-15 $971021
RESCO 10341676 23-JUN-15 $11 37946 Regents of the Univ of Minneso 10340801 02-JUN-15 $300000
River Falls Municipal Utility 10341305 16-JUN-15 $261670 SOS Architects 10341024 11-JUN-15 $650000
FOR VALUE RECEIVED the undersigned sells assigns and transfers unto
(Name and Address of Assignee)
(Social Security or other Identifying Number of Assignee)
the within Note and all rights thereunder and hereby irrevocably constitutes and appoints
______________________________________ Legal Representative to transfer said Note on
the books kept for registration thereof with full power of substitution in the premises
Dated _____________________
Signature Guaranteed
(eg Bank Trust Company (Depository or Nominee Name)
or Securities Firm)
NOTICE This signature must correspond with the
name of the Depository or Nominee Name as it
appears upon the face of the within Note in every
particular without alteration or enlargement or any
change whatever
(Authorized Officer)
43
ITEM 6B ndash APPROVAL OF THREE-YEAR FACILITY PLAN
CHIPPEWA VALLEY TECHNICAL COLLEGE
3 YEAR FACILITIES PLAN
2014-2017
44
Section 1 ndash Executive Summary
The Chippewa Valley Technical College staff meet regularly with representatives of business and industry to identify current and anticipated occupational and workplace trends and with other educational institutions to make the best use of public resources
CVTCrsquos long-range Facilities Plan is flexible as circumstances and situations change in the District the plan is modified to reflect those changes The plan is the blueprint that charts the future course of CVTCs facilities and capital resources The plan specifies the nature of action and it also assigns a priority to each element within it
Strategic facilities planning that supports the Collegersquos business plan has become increasingly critical for long-term financial and organizational well-being It is clear that the facilities need to be managed and upgraded continuously in both the near-term and the long-term if we are to have a meaningful role in helping the College strengthen its mission and undertake new initiatives The facilities long-range planning is to be based on future alternative educational curriculum and instructional program scenarios In deciding on new renovated or leased facilities the needs of the District citizens must be balanced with the program development process and the Collegersquos resources
In the development of facilities for the delivery of College instructional programs and services the following criteria will be used
Facilities will be designed to provide adequate space and flexibility to ensure that needed curriculum service and delivery system modifications can be accommodated New construction and remodeling will be completed on a timely basis
Identify events that would trigger changes in floor-space needs by type and amount and produce an action plan
New construction and remodeling must ensure appropriate data and electrical infrastructures to accommodate computer and related technologies
Areas must be adequate to provide appropriate storage of instructional equipment and to provide for individual student learning space
Open concept construction techniques should be adopted to facilitate future changes in instructional programs and service delivery to improve cost efficiency
Strategically locate student lounge areas and quiet study spaces throughout the campus to better address the needs for part-time commuter students both day and evening and the student population in general
Implementation of the facilities design phase in construction or renovation should occur only after thorough assessment and programming The purpose of this assessment is to recognize the effects of the environment on students staff and the public while also ensuring that the overall facilities master plan complements the college vision student enrollment and the finances of the college
In order to meet the needs of the college and its mission current architectural literature will be consulted for trends in design for educational facilities
CVTC will apply a whole-building approach to sustainability in five areas identified by the US Green Building Council as key for its Leadership in Energy and Environmental Design (LEED) certification sustainable site development water savings energy efficiency materials selection and indoor environmental quality
45
The Facilities staff will develop guidelines and implement a plan for the management of the life cycle of the physical facilities Issues of code compliance applicable standards and government regulations will be addressed
When a project reaches the design phase the project scope and the requirements are already established through the project assessment programming process
The design phase is where most problems are resolved to minimize changes during construction
Proper execution of the programming and the building mechanical system ensures adequate indoor air quality (HVAC) a comprehensive fire protection design ADA compliance adequate lighting provisions for safety and security and space utilization efficiency
During the programming phase the mission the goals and the objectives are identified and decisions are made on how the mission will be accomplished
During 2014-2017 the Chippewa Valley Technical College anticipates potential capital expenditures up to
$ 31593777 for new or additional buildings
$ 6111528 for remodeling of existing buildings
$ 5890000 for capital improvements
Significant projects contemplated during this 3 year planning period include
The addition of an Energy Education Center to provide additional classrooms and instructional labs for expanded program offerings will thereby increase the number of graduates ready to work in energy occupations It provides new labs dedicated to emerging sustainable energy sources and state-of-the-art equipment to teach the skills and competencies needed by the next generation of workers along with needed improvements in the existing building infrastructure
The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants Once curriculum and approvals have been completed final design will determine appropriate location and remodel options
An expansion of the River Falls campus is under consideration There is currently a team in place to study the needs of the local area which will in turn dictate future program offerings The addition would accommodate growing needs to support programs such as Business Management Marketing Management Human Resources and Residential Construction
An upgrade of the Business Education Center HVAC systems serving the east end of the building is being planned
HVAC equipment upgrades security access controlvideo upgrades roof restorations boiler replacements and parking lot repaving are also being planned
46
The majority of the work planned has been identified through the use of the following planning guidelines
Match existing infrastructure (HVAC electrical plumbing structure bay sizes) with requirements of program space needs
Continue development of a building zone concept to strengthen user way-finding efficiency and appropriate relationships of spaces
Avoid major investments in areas of the building that have a less certain future use
This process is a continuation of the multi-phased Facilities Master Plan study that was started in 2001 and updated in 2005 and again in 2012 This living document has been updated to reflect work that has been addressed since the original list of campus deficiencies was developed and also to outline projects planned for the next 3 years
47
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
Chippewa Valley Technical College 07022015 031622 PM
Listing of Checks Written to Vendors with Check Dates from 01-JUN-15 to 30-JUN-15
FOR VALUE RECEIVED the undersigned sells assigns and transfers unto
(Name and Address of Assignee)
(Social Security or other Identifying Number of Assignee)
the within Note and all rights thereunder and hereby irrevocably constitutes and appoints
______________________________________ Legal Representative to transfer said Note on
the books kept for registration thereof with full power of substitution in the premises
Dated _____________________
Signature Guaranteed
(eg Bank Trust Company (Depository or Nominee Name)
or Securities Firm)
NOTICE This signature must correspond with the
name of the Depository or Nominee Name as it
appears upon the face of the within Note in every
particular without alteration or enlargement or any
change whatever
(Authorized Officer)
43
ITEM 6B ndash APPROVAL OF THREE-YEAR FACILITY PLAN
CHIPPEWA VALLEY TECHNICAL COLLEGE
3 YEAR FACILITIES PLAN
2014-2017
44
Section 1 ndash Executive Summary
The Chippewa Valley Technical College staff meet regularly with representatives of business and industry to identify current and anticipated occupational and workplace trends and with other educational institutions to make the best use of public resources
CVTCrsquos long-range Facilities Plan is flexible as circumstances and situations change in the District the plan is modified to reflect those changes The plan is the blueprint that charts the future course of CVTCs facilities and capital resources The plan specifies the nature of action and it also assigns a priority to each element within it
Strategic facilities planning that supports the Collegersquos business plan has become increasingly critical for long-term financial and organizational well-being It is clear that the facilities need to be managed and upgraded continuously in both the near-term and the long-term if we are to have a meaningful role in helping the College strengthen its mission and undertake new initiatives The facilities long-range planning is to be based on future alternative educational curriculum and instructional program scenarios In deciding on new renovated or leased facilities the needs of the District citizens must be balanced with the program development process and the Collegersquos resources
In the development of facilities for the delivery of College instructional programs and services the following criteria will be used
Facilities will be designed to provide adequate space and flexibility to ensure that needed curriculum service and delivery system modifications can be accommodated New construction and remodeling will be completed on a timely basis
Identify events that would trigger changes in floor-space needs by type and amount and produce an action plan
New construction and remodeling must ensure appropriate data and electrical infrastructures to accommodate computer and related technologies
Areas must be adequate to provide appropriate storage of instructional equipment and to provide for individual student learning space
Open concept construction techniques should be adopted to facilitate future changes in instructional programs and service delivery to improve cost efficiency
Strategically locate student lounge areas and quiet study spaces throughout the campus to better address the needs for part-time commuter students both day and evening and the student population in general
Implementation of the facilities design phase in construction or renovation should occur only after thorough assessment and programming The purpose of this assessment is to recognize the effects of the environment on students staff and the public while also ensuring that the overall facilities master plan complements the college vision student enrollment and the finances of the college
In order to meet the needs of the college and its mission current architectural literature will be consulted for trends in design for educational facilities
CVTC will apply a whole-building approach to sustainability in five areas identified by the US Green Building Council as key for its Leadership in Energy and Environmental Design (LEED) certification sustainable site development water savings energy efficiency materials selection and indoor environmental quality
45
The Facilities staff will develop guidelines and implement a plan for the management of the life cycle of the physical facilities Issues of code compliance applicable standards and government regulations will be addressed
When a project reaches the design phase the project scope and the requirements are already established through the project assessment programming process
The design phase is where most problems are resolved to minimize changes during construction
Proper execution of the programming and the building mechanical system ensures adequate indoor air quality (HVAC) a comprehensive fire protection design ADA compliance adequate lighting provisions for safety and security and space utilization efficiency
During the programming phase the mission the goals and the objectives are identified and decisions are made on how the mission will be accomplished
During 2014-2017 the Chippewa Valley Technical College anticipates potential capital expenditures up to
$ 31593777 for new or additional buildings
$ 6111528 for remodeling of existing buildings
$ 5890000 for capital improvements
Significant projects contemplated during this 3 year planning period include
The addition of an Energy Education Center to provide additional classrooms and instructional labs for expanded program offerings will thereby increase the number of graduates ready to work in energy occupations It provides new labs dedicated to emerging sustainable energy sources and state-of-the-art equipment to teach the skills and competencies needed by the next generation of workers along with needed improvements in the existing building infrastructure
The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants Once curriculum and approvals have been completed final design will determine appropriate location and remodel options
An expansion of the River Falls campus is under consideration There is currently a team in place to study the needs of the local area which will in turn dictate future program offerings The addition would accommodate growing needs to support programs such as Business Management Marketing Management Human Resources and Residential Construction
An upgrade of the Business Education Center HVAC systems serving the east end of the building is being planned
HVAC equipment upgrades security access controlvideo upgrades roof restorations boiler replacements and parking lot repaving are also being planned
46
The majority of the work planned has been identified through the use of the following planning guidelines
Match existing infrastructure (HVAC electrical plumbing structure bay sizes) with requirements of program space needs
Continue development of a building zone concept to strengthen user way-finding efficiency and appropriate relationships of spaces
Avoid major investments in areas of the building that have a less certain future use
This process is a continuation of the multi-phased Facilities Master Plan study that was started in 2001 and updated in 2005 and again in 2012 This living document has been updated to reflect work that has been addressed since the original list of campus deficiencies was developed and also to outline projects planned for the next 3 years
47
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
J Chippewa Valley
C l~1Technical o ege District Contract System Board Report
22-Jun-2015 85635 AM
i+iliiihtJlijill 2015-0398 Bloomer
2820 Machine amp Fabrication
2015-0400 Goldn 2822 Plump
Poultry
2015-0401 Colfax High 2823 School
2016-0024 Clark 2808 County
2016-0026 Crusts 2810 Unlimited
Inc
2016-0027 Documation 2811 LLC
2016-0031 Oakleaf 28 15 Surgical
Hospital
2016-0033 MEP 2817 Properties
LLC
2016-0034 Forward 2818 Services
Corp
2016-0036 Goldn 2824 Plump
Poultry
Service Description
HEARING TESTS
CAT
CDL TEST
MS EXCEL INTERMEDIATE amp ADVANCED MICROSOFT WORD
REASONABLE SUSPICION
GENERAL EMPLOYEE SAFETY
ACLS amp PALS
SAFETY-TA
AHA CPRAED
CAT
Contract Type Description
Technica l Assistance
Instructi anal
Technica l Assistance
Instructi anal
Instructi anal
Instructi anal
Instructi anal
Technical Assistance
Instructi anal
Instructi anal
lllMINiMI 6192015 6192015
582015 582015
642015 642015
842015 1232015
6152015 6152015
8182015 8182015
8252015 10212015
632015 9302015
6122015 6122015
652015 652015
Estimated Compensation
$15000
$1600 00
$15000
$1050000
$35000
$35000
$9800 00
$120000
$70000
$160000
Page 1 of 1 s-cognosl0-01
Estimated Number Served
0
10
180
10
32
56
0
8
10
ashuman CVTC Public Internal Confidentia l Restricted Distribution Report View STDC-RPT-001-003-001-District Contract Report
ITEM 5D ndash CONTRACTS FOR SERVICES
bull Chippewa Valley Page 1 of 1~Technical District Contract System Board Report s-cognosl0-01Col1ege
25-Jun-2015 92306 AM
ServiceIMMIHI Recipient 2015-0384 River Falls State MICROSOFT 2010
2782 -1-Bank EXCEL BASIC
2016-0028 Eau Claire Press SAFETY-TA 2812 Company
2016-0029 Eau Claire Press FIRE 2813 Company EXTING UIS HER
2016-0030 Eau Claire Press DRIVER 2814 Company TRAINING
FOR VALUE RECEIVED the undersigned sells assigns and transfers unto
(Name and Address of Assignee)
(Social Security or other Identifying Number of Assignee)
the within Note and all rights thereunder and hereby irrevocably constitutes and appoints
______________________________________ Legal Representative to transfer said Note on
the books kept for registration thereof with full power of substitution in the premises
Dated _____________________
Signature Guaranteed
(eg Bank Trust Company (Depository or Nominee Name)
or Securities Firm)
NOTICE This signature must correspond with the
name of the Depository or Nominee Name as it
appears upon the face of the within Note in every
particular without alteration or enlargement or any
change whatever
(Authorized Officer)
43
ITEM 6B ndash APPROVAL OF THREE-YEAR FACILITY PLAN
CHIPPEWA VALLEY TECHNICAL COLLEGE
3 YEAR FACILITIES PLAN
2014-2017
44
Section 1 ndash Executive Summary
The Chippewa Valley Technical College staff meet regularly with representatives of business and industry to identify current and anticipated occupational and workplace trends and with other educational institutions to make the best use of public resources
CVTCrsquos long-range Facilities Plan is flexible as circumstances and situations change in the District the plan is modified to reflect those changes The plan is the blueprint that charts the future course of CVTCs facilities and capital resources The plan specifies the nature of action and it also assigns a priority to each element within it
Strategic facilities planning that supports the Collegersquos business plan has become increasingly critical for long-term financial and organizational well-being It is clear that the facilities need to be managed and upgraded continuously in both the near-term and the long-term if we are to have a meaningful role in helping the College strengthen its mission and undertake new initiatives The facilities long-range planning is to be based on future alternative educational curriculum and instructional program scenarios In deciding on new renovated or leased facilities the needs of the District citizens must be balanced with the program development process and the Collegersquos resources
In the development of facilities for the delivery of College instructional programs and services the following criteria will be used
Facilities will be designed to provide adequate space and flexibility to ensure that needed curriculum service and delivery system modifications can be accommodated New construction and remodeling will be completed on a timely basis
Identify events that would trigger changes in floor-space needs by type and amount and produce an action plan
New construction and remodeling must ensure appropriate data and electrical infrastructures to accommodate computer and related technologies
Areas must be adequate to provide appropriate storage of instructional equipment and to provide for individual student learning space
Open concept construction techniques should be adopted to facilitate future changes in instructional programs and service delivery to improve cost efficiency
Strategically locate student lounge areas and quiet study spaces throughout the campus to better address the needs for part-time commuter students both day and evening and the student population in general
Implementation of the facilities design phase in construction or renovation should occur only after thorough assessment and programming The purpose of this assessment is to recognize the effects of the environment on students staff and the public while also ensuring that the overall facilities master plan complements the college vision student enrollment and the finances of the college
In order to meet the needs of the college and its mission current architectural literature will be consulted for trends in design for educational facilities
CVTC will apply a whole-building approach to sustainability in five areas identified by the US Green Building Council as key for its Leadership in Energy and Environmental Design (LEED) certification sustainable site development water savings energy efficiency materials selection and indoor environmental quality
45
The Facilities staff will develop guidelines and implement a plan for the management of the life cycle of the physical facilities Issues of code compliance applicable standards and government regulations will be addressed
When a project reaches the design phase the project scope and the requirements are already established through the project assessment programming process
The design phase is where most problems are resolved to minimize changes during construction
Proper execution of the programming and the building mechanical system ensures adequate indoor air quality (HVAC) a comprehensive fire protection design ADA compliance adequate lighting provisions for safety and security and space utilization efficiency
During the programming phase the mission the goals and the objectives are identified and decisions are made on how the mission will be accomplished
During 2014-2017 the Chippewa Valley Technical College anticipates potential capital expenditures up to
$ 31593777 for new or additional buildings
$ 6111528 for remodeling of existing buildings
$ 5890000 for capital improvements
Significant projects contemplated during this 3 year planning period include
The addition of an Energy Education Center to provide additional classrooms and instructional labs for expanded program offerings will thereby increase the number of graduates ready to work in energy occupations It provides new labs dedicated to emerging sustainable energy sources and state-of-the-art equipment to teach the skills and competencies needed by the next generation of workers along with needed improvements in the existing building infrastructure
The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants Once curriculum and approvals have been completed final design will determine appropriate location and remodel options
An expansion of the River Falls campus is under consideration There is currently a team in place to study the needs of the local area which will in turn dictate future program offerings The addition would accommodate growing needs to support programs such as Business Management Marketing Management Human Resources and Residential Construction
An upgrade of the Business Education Center HVAC systems serving the east end of the building is being planned
HVAC equipment upgrades security access controlvideo upgrades roof restorations boiler replacements and parking lot repaving are also being planned
46
The majority of the work planned has been identified through the use of the following planning guidelines
Match existing infrastructure (HVAC electrical plumbing structure bay sizes) with requirements of program space needs
Continue development of a building zone concept to strengthen user way-finding efficiency and appropriate relationships of spaces
Avoid major investments in areas of the building that have a less certain future use
This process is a continuation of the multi-phased Facilities Master Plan study that was started in 2001 and updated in 2005 and again in 2012 This living document has been updated to reflect work that has been addressed since the original list of campus deficiencies was developed and also to outline projects planned for the next 3 years
47
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
bull Chippewa Valley Page 1 of 1~Technical District Contract System Board Report s-cognosl0-01Col1ege
25-Jun-2015 92306 AM
ServiceIMMIHI Recipient 2015-0384 River Falls State MICROSOFT 2010
2782 -1-Bank EXCEL BASIC
2016-0028 Eau Claire Press SAFETY-TA 2812 Company
2016-0029 Eau Claire Press FIRE 2813 Company EXTING UIS HER
2016-0030 Eau Claire Press DRIVER 2814 Company TRAINING
FOR VALUE RECEIVED the undersigned sells assigns and transfers unto
(Name and Address of Assignee)
(Social Security or other Identifying Number of Assignee)
the within Note and all rights thereunder and hereby irrevocably constitutes and appoints
______________________________________ Legal Representative to transfer said Note on
the books kept for registration thereof with full power of substitution in the premises
Dated _____________________
Signature Guaranteed
(eg Bank Trust Company (Depository or Nominee Name)
or Securities Firm)
NOTICE This signature must correspond with the
name of the Depository or Nominee Name as it
appears upon the face of the within Note in every
particular without alteration or enlargement or any
change whatever
(Authorized Officer)
43
ITEM 6B ndash APPROVAL OF THREE-YEAR FACILITY PLAN
CHIPPEWA VALLEY TECHNICAL COLLEGE
3 YEAR FACILITIES PLAN
2014-2017
44
Section 1 ndash Executive Summary
The Chippewa Valley Technical College staff meet regularly with representatives of business and industry to identify current and anticipated occupational and workplace trends and with other educational institutions to make the best use of public resources
CVTCrsquos long-range Facilities Plan is flexible as circumstances and situations change in the District the plan is modified to reflect those changes The plan is the blueprint that charts the future course of CVTCs facilities and capital resources The plan specifies the nature of action and it also assigns a priority to each element within it
Strategic facilities planning that supports the Collegersquos business plan has become increasingly critical for long-term financial and organizational well-being It is clear that the facilities need to be managed and upgraded continuously in both the near-term and the long-term if we are to have a meaningful role in helping the College strengthen its mission and undertake new initiatives The facilities long-range planning is to be based on future alternative educational curriculum and instructional program scenarios In deciding on new renovated or leased facilities the needs of the District citizens must be balanced with the program development process and the Collegersquos resources
In the development of facilities for the delivery of College instructional programs and services the following criteria will be used
Facilities will be designed to provide adequate space and flexibility to ensure that needed curriculum service and delivery system modifications can be accommodated New construction and remodeling will be completed on a timely basis
Identify events that would trigger changes in floor-space needs by type and amount and produce an action plan
New construction and remodeling must ensure appropriate data and electrical infrastructures to accommodate computer and related technologies
Areas must be adequate to provide appropriate storage of instructional equipment and to provide for individual student learning space
Open concept construction techniques should be adopted to facilitate future changes in instructional programs and service delivery to improve cost efficiency
Strategically locate student lounge areas and quiet study spaces throughout the campus to better address the needs for part-time commuter students both day and evening and the student population in general
Implementation of the facilities design phase in construction or renovation should occur only after thorough assessment and programming The purpose of this assessment is to recognize the effects of the environment on students staff and the public while also ensuring that the overall facilities master plan complements the college vision student enrollment and the finances of the college
In order to meet the needs of the college and its mission current architectural literature will be consulted for trends in design for educational facilities
CVTC will apply a whole-building approach to sustainability in five areas identified by the US Green Building Council as key for its Leadership in Energy and Environmental Design (LEED) certification sustainable site development water savings energy efficiency materials selection and indoor environmental quality
45
The Facilities staff will develop guidelines and implement a plan for the management of the life cycle of the physical facilities Issues of code compliance applicable standards and government regulations will be addressed
When a project reaches the design phase the project scope and the requirements are already established through the project assessment programming process
The design phase is where most problems are resolved to minimize changes during construction
Proper execution of the programming and the building mechanical system ensures adequate indoor air quality (HVAC) a comprehensive fire protection design ADA compliance adequate lighting provisions for safety and security and space utilization efficiency
During the programming phase the mission the goals and the objectives are identified and decisions are made on how the mission will be accomplished
During 2014-2017 the Chippewa Valley Technical College anticipates potential capital expenditures up to
$ 31593777 for new or additional buildings
$ 6111528 for remodeling of existing buildings
$ 5890000 for capital improvements
Significant projects contemplated during this 3 year planning period include
The addition of an Energy Education Center to provide additional classrooms and instructional labs for expanded program offerings will thereby increase the number of graduates ready to work in energy occupations It provides new labs dedicated to emerging sustainable energy sources and state-of-the-art equipment to teach the skills and competencies needed by the next generation of workers along with needed improvements in the existing building infrastructure
The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants Once curriculum and approvals have been completed final design will determine appropriate location and remodel options
An expansion of the River Falls campus is under consideration There is currently a team in place to study the needs of the local area which will in turn dictate future program offerings The addition would accommodate growing needs to support programs such as Business Management Marketing Management Human Resources and Residential Construction
An upgrade of the Business Education Center HVAC systems serving the east end of the building is being planned
HVAC equipment upgrades security access controlvideo upgrades roof restorations boiler replacements and parking lot repaving are also being planned
46
The majority of the work planned has been identified through the use of the following planning guidelines
Match existing infrastructure (HVAC electrical plumbing structure bay sizes) with requirements of program space needs
Continue development of a building zone concept to strengthen user way-finding efficiency and appropriate relationships of spaces
Avoid major investments in areas of the building that have a less certain future use
This process is a continuation of the multi-phased Facilities Master Plan study that was started in 2001 and updated in 2005 and again in 2012 This living document has been updated to reflect work that has been addressed since the original list of campus deficiencies was developed and also to outline projects planned for the next 3 years
47
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
bull Chippewa Valley Page 1 of 1~Technical District Contract System Board Report s-cognosl0-01Col1ege
30-Jun-2015 120934 PM
IMMIHI tlJtJI Contract Type Description
Estimated Compensation
6102015
6112015
6302015
Estimated Number Served
2015-0321 Ellsworth Public ACCOUNTING Charter $1575000 2715 Schools
FOR VALUE RECEIVED the undersigned sells assigns and transfers unto
(Name and Address of Assignee)
(Social Security or other Identifying Number of Assignee)
the within Note and all rights thereunder and hereby irrevocably constitutes and appoints
______________________________________ Legal Representative to transfer said Note on
the books kept for registration thereof with full power of substitution in the premises
Dated _____________________
Signature Guaranteed
(eg Bank Trust Company (Depository or Nominee Name)
or Securities Firm)
NOTICE This signature must correspond with the
name of the Depository or Nominee Name as it
appears upon the face of the within Note in every
particular without alteration or enlargement or any
change whatever
(Authorized Officer)
43
ITEM 6B ndash APPROVAL OF THREE-YEAR FACILITY PLAN
CHIPPEWA VALLEY TECHNICAL COLLEGE
3 YEAR FACILITIES PLAN
2014-2017
44
Section 1 ndash Executive Summary
The Chippewa Valley Technical College staff meet regularly with representatives of business and industry to identify current and anticipated occupational and workplace trends and with other educational institutions to make the best use of public resources
CVTCrsquos long-range Facilities Plan is flexible as circumstances and situations change in the District the plan is modified to reflect those changes The plan is the blueprint that charts the future course of CVTCs facilities and capital resources The plan specifies the nature of action and it also assigns a priority to each element within it
Strategic facilities planning that supports the Collegersquos business plan has become increasingly critical for long-term financial and organizational well-being It is clear that the facilities need to be managed and upgraded continuously in both the near-term and the long-term if we are to have a meaningful role in helping the College strengthen its mission and undertake new initiatives The facilities long-range planning is to be based on future alternative educational curriculum and instructional program scenarios In deciding on new renovated or leased facilities the needs of the District citizens must be balanced with the program development process and the Collegersquos resources
In the development of facilities for the delivery of College instructional programs and services the following criteria will be used
Facilities will be designed to provide adequate space and flexibility to ensure that needed curriculum service and delivery system modifications can be accommodated New construction and remodeling will be completed on a timely basis
Identify events that would trigger changes in floor-space needs by type and amount and produce an action plan
New construction and remodeling must ensure appropriate data and electrical infrastructures to accommodate computer and related technologies
Areas must be adequate to provide appropriate storage of instructional equipment and to provide for individual student learning space
Open concept construction techniques should be adopted to facilitate future changes in instructional programs and service delivery to improve cost efficiency
Strategically locate student lounge areas and quiet study spaces throughout the campus to better address the needs for part-time commuter students both day and evening and the student population in general
Implementation of the facilities design phase in construction or renovation should occur only after thorough assessment and programming The purpose of this assessment is to recognize the effects of the environment on students staff and the public while also ensuring that the overall facilities master plan complements the college vision student enrollment and the finances of the college
In order to meet the needs of the college and its mission current architectural literature will be consulted for trends in design for educational facilities
CVTC will apply a whole-building approach to sustainability in five areas identified by the US Green Building Council as key for its Leadership in Energy and Environmental Design (LEED) certification sustainable site development water savings energy efficiency materials selection and indoor environmental quality
45
The Facilities staff will develop guidelines and implement a plan for the management of the life cycle of the physical facilities Issues of code compliance applicable standards and government regulations will be addressed
When a project reaches the design phase the project scope and the requirements are already established through the project assessment programming process
The design phase is where most problems are resolved to minimize changes during construction
Proper execution of the programming and the building mechanical system ensures adequate indoor air quality (HVAC) a comprehensive fire protection design ADA compliance adequate lighting provisions for safety and security and space utilization efficiency
During the programming phase the mission the goals and the objectives are identified and decisions are made on how the mission will be accomplished
During 2014-2017 the Chippewa Valley Technical College anticipates potential capital expenditures up to
$ 31593777 for new or additional buildings
$ 6111528 for remodeling of existing buildings
$ 5890000 for capital improvements
Significant projects contemplated during this 3 year planning period include
The addition of an Energy Education Center to provide additional classrooms and instructional labs for expanded program offerings will thereby increase the number of graduates ready to work in energy occupations It provides new labs dedicated to emerging sustainable energy sources and state-of-the-art equipment to teach the skills and competencies needed by the next generation of workers along with needed improvements in the existing building infrastructure
The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants Once curriculum and approvals have been completed final design will determine appropriate location and remodel options
An expansion of the River Falls campus is under consideration There is currently a team in place to study the needs of the local area which will in turn dictate future program offerings The addition would accommodate growing needs to support programs such as Business Management Marketing Management Human Resources and Residential Construction
An upgrade of the Business Education Center HVAC systems serving the east end of the building is being planned
HVAC equipment upgrades security access controlvideo upgrades roof restorations boiler replacements and parking lot repaving are also being planned
46
The majority of the work planned has been identified through the use of the following planning guidelines
Match existing infrastructure (HVAC electrical plumbing structure bay sizes) with requirements of program space needs
Continue development of a building zone concept to strengthen user way-finding efficiency and appropriate relationships of spaces
Avoid major investments in areas of the building that have a less certain future use
This process is a continuation of the multi-phased Facilities Master Plan study that was started in 2001 and updated in 2005 and again in 2012 This living document has been updated to reflect work that has been addressed since the original list of campus deficiencies was developed and also to outline projects planned for the next 3 years
47
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
bull Chippewa Valley Page 1 of 1~Technical District Contract System Board Report s-cognosl0-01Col1ege
1-Jul-2015 100150 AM
Technical Assistance
Instructional
Instructional
Instructional
2172015 2172015
6292015 762015
6192015 6192015
6242015 6242015
Estimated Compensation
$112500
$430000
$144000
$176000
Estimated Number Served
7
2
9
11
Service RecipientIMMIHI tlJtJI
2015-0402 Chippewa Valley 2831 Cultural Association
Inc -I
2016-0041 Workforce Resource 2829
Goldn Plump Poultry
2016-0045 Goldn Plump Poultry 2834
STRATEGIC PLANNING
CDL TRAINING
CAT
CAT
Contract Type Description
ashuman CVTC Public Internal Confidential Restricted Distribution Report View STDC-RPT-001-003-001-District Contract Report
ITEM 6A ndash APPROVAL OF RESOLUTION AWARDING THE SALE OF $1500000 GENERAL OBLIGATION PROMISSORY NOTES SERIES 2015B
RESOLUTION NO ______
RESOLUTION AWARDING THE SALE OF
$1500000 GENERAL OBLIGATION PROMISSORY NOTES SERIES 2015B
WHEREAS the District Board of the Chippewa Valley Technical College District
Chippewa Dunn Eau Claire Pepin and Pierce Counties and portions of Buffalo Clark Jackson
Taylor Trempealeau and St Croix Counties Wisconsin (the District) has by a resolution
adopted on June 18 2015 (the Authorizing Resolution) authorized the issuance of general
obligation promissory notes in an amount not to exceed $300000 for the purpose of paying the
cost of building remodeling and improvement projects and in an amount not to exceed
$1200000 for the purpose of paying the cost of acquiring moveable equipment (the Project)
WHEREAS the District caused Notices to Electors to be published in the Eau Claire
Leader-Telegram on June 28 2015 giving notice of adoption of the Authorizing Resolution
identifying where and when the Authorizing Resolution could be inspected and advising electors
of their right to petition for a referendum on the question of the issuance of general obligation
promissory notes within thirty (30) days of publication of the Notices
WHEREAS no petition for referendum has been filed with the District and the time to
file such a petition will expire on July 28 2015
WHEREAS the District Board has found and determined that the Project is within the
Districts power to undertake and therefore serves a public purpose as that term is defined in
Section 6704(1)(b) Wisconsin Statutes
WHEREAS technical college districts are authorized by the provisions of Section
6712(12) Wisconsin Statutes to borrow money and issue general obligation promissory notes
for such public purposes
WHEREAS the District has directed Robert W Baird amp Co Incorporated (Baird) to
take the steps necessary to sell the general obligation promissory notes (the Notes) authorized
by the Authorizing Resolution to pay the cost of the Project
WHEREAS Baird in consultation with the officials of the District prepared an Official
Notice of Sale (a copy of which is attached hereto as Exhibit A and incorporated herein by this
reference) setting forth the details of and the bid requirements for the Notes and indicating that
the Notes would be offered for public sale on July 13 2015
WHEREAS the Secretary (in consultation with Baird) caused a form of notice of the sale
to be published andor announced and caused the Official Notice of Sale to be distributed to
potential bidders offering the Notes for public sale on July 13 2015
WHEREAS the District has duly received bids for the Notes as described on the Bid
Tabulation attached hereto as Exhibit B and incorporated herein by this reference (the Bid
Tabulation) and
WHEREAS it has been determined that the bid proposal (the Proposal) submitted by
the financial institution listed first on the Bid Tabulation fully complies with the bid
requirements set forth in the Official Notice of Sale and is deemed to be the most advantageous
to the District Baird has recommended that the District accept the Proposal A copy of said
Proposal submitted by such institution (the Purchaser) is attached hereto as Exhibit C and
incorporated herein by this reference
NOW THEREFORE BE IT RESOLVED by the District Board of the District that
Section 1A Ratification of the Official Notice of Sale and Offering Materials The
District Board of the District hereby ratifies and approves the details of the Notes set forth in
Exhibit A attached hereto as and for the details of the Notes The Official Notice of Sale and any
other offering materials prepared and circulated by Baird are hereby ratified and approved in all
respects All actions taken by officers of the District and Baird in connection with the
preparation and distribution of the Official Notice of Sale and any other offering materials are
hereby ratified and approved in all respects
Section 1B Award of the Notes The Proposal of the Purchaser offering to purchase the
Notes for the sum set forth on the Proposal [(as modified on the Bid Tabulation and reflected in
the Pricing Summary referenced below and incorporated herein)] plus accrued interest to the
date of delivery resulting in a true interest cost true as set forth on the Proposal [(as modified on
the Bid Tabulation)] is hereby accepted (subject to the condition that no valid petition for a
referendum is filed by July 28 2015 in connection with the Authorizing Resolution) The
Chairperson and Secretary or other appropriate officers of the District are authorized and
directed to execute an acceptance of the Proposal on behalf of the District The good faith
deposit of the Purchaser shall be retained by the District Treasurer until the closing of the note
issue and any good faith deposits submitted by unsuccessful bidders shall be promptly returned
The Notes shall bear interest at the rates set forth on the Proposal
Section 2 Terms of the Notes The Notes shall be designated General Obligation
Promissory Notes Series 2015B shall be issued in the aggregate principal amount of
$1500000 shall be dated August 4 2015 shall be in the denomination of $5000 or any integral
multiple thereof shall be numbered R-1 and upward and shall bear interest at the rates per
annum and mature on April 1 of each year in the years and principal amounts as set forth on the
Pricing Summary attached hereto as Exhibit D-1 and incorporated herein by this reference
Interest shall be payable semi-annually on April 1 and October 1 of each year commencing on
April 1 2016 Interest shall be computed upon the basis of a 360-day year of twelve 30-day
months and will be rounded pursuant to the rules of the Municipal Securities Rulemaking Board
The schedule of principal and interest payments due on the Notes is set forth on the Debt Service
Schedule attached hereto as Exhibit D-2 and incorporated herein by this reference (the
Schedule)
Section 3 Redemption Provisions The Notes shall not be subject to optional
redemption
Section 4 Form of the Notes The Notes shall be issued in registered form and shall be
executed and delivered in substantially the form attached hereto as Exhibit E and incorporated
herein by this reference
Section 5 Tax Provisions
(A) Direct Annual Irrepealable Tax Levy For the purpose of paying the
principal of and interest on the Notes as the same becomes due the full faith credit and
resources of the District are hereby irrevocably pledged and there is hereby levied upon all of
the taxable property of the District a direct annual irrepealable tax in the years 2015 through
2019 for the payments due in the years 2016 through 2020 in the amounts set forth on the
Schedule
(B) Tax Collection So long as any part of the principal of or interest on the
Notes remains unpaid the District shall be and continue without power to repeal such levy or
obstruct the collection of said tax until all such payments have been made or provided for After
the issuance of the Notes said tax shall be from year to year carried onto the tax roll of the
District and collected in addition to all other taxes and in the same manner and at the same time
as other taxes of the District for said years are collected except that the amount of tax carried
onto the tax roll may be reduced in any year by the amount of any surplus money in the Debt
Service Fund Account created below
(C) Additional Funds If at any time there shall be on hand insufficient funds
from the aforesaid tax levy to meet principal andor interest payments on said Notes when due
the requisite amounts shall be paid from other funds of the District then available which sums
shall be replaced upon the collection of the taxes herein levied
Section 6 Segregated Debt Service Fund Account
(A) Creation and Deposits There be and there hereby is established in the
treasury of the District if one has not already been created a debt service fund separate and
distinct from every other fund which shall be maintained in accordance with generally accepted
accounting principles Debt service or sinking funds established for obligations previously
issued by the District may be considered as separate and distinct accounts within the debt service
fund
Within the debt service fund there hereby is established a separate and distinct account
designated as the Debt Service Fund Account for $1500000 General Obligation Promissory
Notes Series 2015B dated August 4 2015 (the Debt Service Fund Account) and such
account shall be maintained until the indebtedness evidenced by the Notes is fully paid or
otherwise extinguished The Treasurer shall deposit in the Debt Service Fund Account (i) all
accrued interest received by the District at the time of delivery of and payment for the Notes (ii)
any premium which may be received by the District above the par value of the Notes and
accrued interest thereon (iii) all money raised by the taxes herein levied and any amounts
appropriated for the specific purpose of meeting principal of and interest on the Notes when due
(iv) such other sums as may be necessary at any time to pay principal of and interest on the
Notes when due (v) surplus monies in the Borrowed Money Fund as specified below and (vi)
such further deposits as may be required by Section 6711 Wisconsin Statutes
(B) Use and Investment No money shall be withdrawn from the Debt Service
Fund Account and appropriated for any purpose other than the payment of principal of and
interest on the Notes until all such principal and interest has been paid in full and the Notes
canceled provided (i) the funds to provide for each payment of principal of and interest on the
Notes prior to the scheduled receipt of taxes from the next succeeding tax collection may be
invested in direct obligations of the United States of America maturing in time to make such
payments when they are due or in other investments permitted by law and (ii) any funds over
and above the amount of such principal and interest payments on the Notes may be used to
reduce the next succeeding tax levy or may at the option of the District be invested by
purchasing the Notes as permitted by and subject to Section 6711(2)(a) Wisconsin Statutes or
in permitted municipal investments under the pertinent provisions of the Wisconsin Statutes
(Permitted Investments) which investments shall continue to be a part of the Debt Service
Fund Account Any investment of the Debt Service Fund Account shall at all times conform
with the provisions of the Internal Revenue Code of 1986 as amended (the Code) and any
applicable Treasury Regulations (the Regulations)
(C) Remaining Monies When all of the Notes have been paid in full and
canceled and all Permitted Investments disposed of any money remaining in the Debt Service
Fund Account shall be transferred and deposited in the general fund of the District unless the
District Board directs otherwise
Section 7 Proceeds of the Notes Segregated Borrowed Money Fund The proceeds of
the Notes (the Note Proceeds) (other than any premium and accrued interest which must be
paid at the time of the delivery of the Notes into the Debt Service Fund Account created above)
shall be deposited into a special fund separate and distinct from all other funds of the District and
disbursed solely for the purposes for which borrowed or for the payment of the principal of and
the interest on the Notes Monies in the Borrowed Money Fund may be temporarily invested in
Permitted Investments Any monies including any income from Permitted Investments
remaining in the Borrowed Money Fund after the purposes for which the Notes have been issued
have been accomplished and at any time any monies as are not needed and which obviously
thereafter cannot be needed for such purposes shall be deposited in the Debt Service Fund
Account
Section 8 No Arbitrage All investments made pursuant to this Resolution shall be
Permitted Investments but no such investment shall be made in such a manner as would cause
the Notes to be arbitrage bonds within the meaning of Section 148 of the Code or the
Regulations and an officer of the District charged with the responsibility for issuing the Notes
shall certify as to facts estimates circumstances and reasonable expectations in existence on the
date of delivery of the Notes to the Purchaser which will permit the conclusion that the Notes are
not arbitrage bonds within the meaning of the Code or Regulations
Section 9 Compliance with Federal Tax Laws (a) The District represents and
covenants that the projects financed by the Notes and the ownership management and use of the
projects will not cause the Notes to be private activity bonds within the meaning of Section
141 of the Code The District further covenants that it shall comply with the provisions of the
Code to the extent necessary to maintain the tax-exempt status of the interest on the Notes
including if applicable the rebate requirements of Section 148(f) of the Code The District
further covenants that it will not take any action omit to take any action or permit the taking or
omission of any action within its control (including without limitation making or permitting any
use of the proceeds of the Notes) if taking permitting or omitting to take such action would
cause any of the Notes to be an arbitrage bond or a private activity bond within the meaning of
the Code or would otherwise cause interest on the Notes to be included in the gross income of
the recipients thereof for federal income tax purposes The Secretary or other officer of the
District charged with the responsibility of issuing the Notes shall provide an appropriate
certificate of the District certifying that the District can and covenanting that it will comply with
the provisions of the Code and Regulations
(b) The District also covenants to use its best efforts to meet the requirements and
restrictions of any different or additional federal legislation which may be made applicable to the
Notes provided that in meeting such requirements the District will do so only to the extent
consistent with the proceedings authorizing the Notes and the laws of the State of Wisconsin and
to the extent that there is a reasonable period of time in which to comply
Section 10 Designation as Qualified Tax-Exempt Obligations The Notes are hereby
designated as qualified tax-exempt obligations for purposes of Section 265 of the Code
relating to the ability of financial institutions to deduct from income for federal income tax
purposes interest expense that is allocable to carrying and acquiring tax-exempt obligations
Section 11 Execution of the Notes Closing Professional Services The Notes shall be
issued in printed form executed on behalf of the District by the manual or facsimile signatures of
the Chairperson and Secretary authenticated if required by the Fiscal Agent (defined below)
sealed with its official or corporate seal if any or a facsimile thereof and delivered to the
Purchaser upon payment to the District of the purchase price thereof plus accrued interest to the
date of delivery (the Closing) The facsimile signature of either of the officers executing the
Notes may be imprinted on the Notes in lieu of the manual signature of the officer but unless the
District has contracted with a fiscal agent to authenticate the Notes at least one of the signatures
appearing on each Note shall be a manual signature In the event that either of the officers
whose signatures appear on the Notes shall cease to be such officers before the Closing such
signatures shall nevertheless be valid and sufficient for all purposes to the same extent as if they
had remained in office until the Closing The aforesaid officers are hereby authorized and
directed to do all acts and execute and deliver the Notes and all such documents certificates and
acknowledgements as may be necessary and convenient to effectuate the Closing The District
hereby authorizes the officers and agents of the District to enter into on its behalf agreements
and contracts in conjunction with the Notes including but not limited to agreements and
contracts for legal trust fiscal agency disclosure and continuing disclosure and rebate
calculation services Any such contract heretofore entered into in conjunction with the issuance
of the Notes is hereby ratified and approved in all respects
Section 12 Payment of the Notes Fiscal Agent The principal of and interest on the
Notes shall be paid by the Secretary or Treasurer (the Fiscal Agent)
Section 13 Persons Treated as Owners Transfer of Notes The District shall cause
books for the registration and for the transfer of the Notes to be kept by the Fiscal Agent The
person in whose name any Note shall be registered shall be deemed and regarded as the absolute
owner thereof for all purposes and payment of either principal or interest on any Note shall be
made only to the registered owner thereof All such payments shall be valid and effectual to
satisfy and discharge the liability upon such Note to the extent of the sum or sums so paid
Any Note may be transferred by the registered owner thereof by surrender of the Note at
the office of the Fiscal Agent duly endorsed for the transfer or accompanied by an assignment
duly executed by the registered owner or his attorney duly authorized in writing Upon such
transfer the Chairperson and Secretary shall execute and deliver in the name of the transferee or
transferees a new Note or Notes of a like aggregate principal amount series and maturity and the
Fiscal Agent shall record the name of each transferee in the registration book No registration
shall be made to bearer The Fiscal Agent shall cancel any Note surrendered for transfer
The District shall cooperate in any such transfer and the Chairperson and Secretary are
authorized to execute any new Note or Notes necessary to effect any such transfer
Section 14 Record Date The fifteenth day of each calendar month next preceding each
interest payment date shall be the record date for the Notes (the Record Date) Payment of
interest on the Notes on any interest payment date shall be made to the registered owners of the
Notes as they appear on the registration book of the District at the close of business on the
Record Date
Section 15 Utilization of The Depository Trust Company Book-Entry-Only System In
order to make the Notes eligible for the services provided by The Depository Trust Company
New York New York (DTC) the District agrees to the applicable provisions set forth in the
Blanket Issuer Letter of Representations previously executed on behalf of the District and on file
in the Secretarys office
Section 16 Official Statement The District Board hereby approves the Preliminary
Official Statement with respect to the Notes and deems the Preliminary Official Statement as
final as of its date for purposes of SEC Rule 15c2-12 promulgated by the Securities and
Exchange Commission pursuant to the Securities and Exchange Act of 1934 (the Rule) All
actions taken by officers of the District in connection with the preparation of such Preliminary
Official Statement and any addenda to it or Final Official Statement are hereby ratified and
approved In connection with the Closing the appropriate District official shall certify the
Preliminary Official Statement and any addenda or Final Official Statement The Secretary shall
cause copies of the Preliminary Official Statement and any addenda or Final Official Statement
to be distributed to the Purchaser
Section 17 Undertaking to Provide Continuing Disclosure The District hereby
covenants and agrees for the benefit of the owners of the Notes to enter into a written
undertaking (the Undertaking) if required by the Rule to provide continuing disclosure of
certain financial information and operating data and timely notices of the occurrence of certain
events in accordance with the Rule The Undertaking shall be enforceable by the owners of the
Notes or by the Purchaser on behalf of such owners (provided that the rights of the owners and
the Purchaser to enforce the Undertaking shall be limited to a right to obtain specific
performance of the obligations thereunder and any failure by the District to comply with the
provisions of the Undertaking shall not be an event of default with respect to the Notes)
To the extent required under the Rule the Chairperson and Secretary or other officer of
the District charged with the responsibility for issuing the Notes shall provide a Continuing
Disclosure Certificate for inclusion in the transcript of proceedings setting forth the details and
terms of the Districts Undertaking
Section 18 Record Book The Secretary shall provide and keep the transcript of
proceedings as a separate record book (the Record Book) and shall record a full and correct
statement of every step or proceeding had or taken in the course of authorizing and issuing the
Notes in the Record Book
Section 19 Bond Insurance If the Purchaser determines to obtain municipal bond
insurance with respect to the Notes the officers of the District are authorized to take all actions
necessary to obtain such municipal bond insurance The Chairperson and Secretary are
authorized to agree to such additional provisions as the bond insurer may reasonably request and
which are acceptable to the Chairperson and Secretary including provisions regarding restrictions
on investment of Note proceeds the payment procedure under the municipal bond insurance
policy the rights of the bond insurer in the event of default and payment of the Notes by the
bond insurer and notices to be given to the bond insurer In addition any reference required by
the bond insurer to the municipal bond insurance policy shall be made in the form of Note
provided herein
_____________________________
____________________________
Section 20 Conflicting Resolutions Severability Effective Date All prior resolutions
rules or other actions of the District Board or any parts thereof in conflict with the provisions
hereof shall be and the same are hereby rescinded insofar as the same may so conflict In the
event that any one or more provisions hereof shall for any reason be held to be illegal or invalid
such illegality or invalidity shall not affect any other provisions hereof The foregoing shall take
effect immediately upon adoption and approval in the manner provided by law
Adopted approved and recorded July 13 2015
Chairperson
ATTEST
Secretary (SEAL)
EXHIBIT A Official Notice of Sale
To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution
(See Attached)
EXHIBIT B
Bid Tabulation
To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution
(See Attached)
EXHIBIT C
Winning Bid
To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution
(See Attached)
EXHIBIT D-1 Pricing Summary
To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution (See Attached)
EXHIBIT D-2
Debt Service Schedule and Irrepealable Tax Levies To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution
(See Attached)
39
EXHIBIT E
(Form of Note)
UNITED STATES OF AMERICA
REGISTERED STATE OF WISCONSIN DOLLARS
CHIPPEWA VALLEY TECHNICAL COLLEGE DISRTRICT
NO R-___ GENERAL OBLIGATION PROMISSORY NOTE SERIES 2015B $_______
MATURITY DATE ORIGINAL DATE OF ISSUE INTEREST RATE CUSIP
April 1 _____ August 4 2015 ____ ______
DEPOSITORY OR ITS NOMINEE NAME CEDE amp CO
PRINCIPAL AMOUNT _______________________ THOUSAND DOLLARS
($__________)
FOR VALUE RECEIVED the Chippewa Valley Technical College District Chippewa
Dunn Eau Claire Pepin and Pierce Counties and portions of Buffalo Clark Jackson Taylor
Trempealeau and St Croix Counties Wisconsin (the District) hereby acknowledges itself to
owe and promises to pay to the Depository or its Nominee Name (the Depository) identified
above (or to registered assigns) on the maturity date identified above the principal amount
identified above and to pay interest thereon at the rate of interest per annum identified above all
subject to the provisions set forth herein regarding redemption prior to maturity Interest shall be
payable semi-annually on April 1 and October 1 of each year commencing on April 1 2016 until
the aforesaid principal amount is paid in full Both the principal of and interest on this Note are
payable to the registered owner in lawful money of the United States Interest payable on any
interest payment date shall be paid by wire transfer to the Depository in whose name this Note is
registered on the Bond Register maintained by the Secretary or Treasurer (the Fiscal Agent) or
any successor thereto at the close of business on the 15th day of the calendar month next
preceding the semi-annual interest payment date (the Record Date) This Note is payable as to
principal upon presentation and surrender hereof at the office of the Fiscal Agent
For the prompt payment of this Note together with interest hereon as aforesaid and for the
levy of taxes sufficient for that purpose the full faith credit and resources of the District are
hereby irrevocably pledged
40
This Note is one of an issue of Notes aggregating the principal amount of $1500000 all
of which are of like tenor except as to denomination interest rate and maturity date issued by
the District pursuant to the provisions of Section 6712(12) Wisconsin Statutes for the public
purpose of paying the cost of building remodeling and improvement projects and acquiring
moveable equipment all as authorized by resolutions of the District Board duly adopted by said
governing body at meetings held on June 18 2015 and July 13 2015 Said resolutions are
recorded in the official minutes of the District Board for said dates
This Note is not subject to optional redemption
It is hereby certified and recited that all conditions things and acts required by law to
exist or to be done prior to and in connection with the issuance of this Note have been done have
existed and have been performed in due form and time that the aggregate indebtedness of the
District including this Note and others issued simultaneously herewith does not exceed any
limitation imposed by law or the Constitution of the State of Wisconsin and that a direct annual
irrepealable tax has been levied sufficient to pay this Note together with the interest thereon
when and as payable
This Note has been designated by the District Board as a qualified tax-exempt
obligation pursuant to the provisions of Section 265(b)(3) of the Internal Revenue Code of
1986 as amended
This Note is transferable only upon the books of the District kept for that purpose at the
office of the Fiscal Agent only in the event that the Depository does not continue to act as
depository for the Notes and the District appoints another depository upon surrender of the Note
to the Fiscal Agent by the registered owner in person or his duly authorized attorney together
with a written instrument of transfer (which may be endorsed hereon) satisfactory to the Fiscal
Agent duly executed by the registered owner or his duly authorized attorney Thereupon a new
fully registered Note in the same aggregate principal amount shall be issued to the new
depository in exchange therefor and upon the payment of a charge sufficient to reimburse the
District for any tax fee or other governmental charge required to be paid with respect to such
registration The Fiscal Agent shall not be obliged to make any transfer of the Notes after the
Record Date The Fiscal Agent and District may treat and consider the Depository in whose
name this Note is registered as the absolute owner hereof for the purpose of receiving payment
of or on account of the principal or redemption price hereof and interest due hereon and for all
other purposes whatsoever The Notes are issuable solely as negotiable fully-registered Notes
without coupons in the denomination of $5000 or any integral multiple thereof
No delay or omission on the part of the owner hereof to exercise any right hereunder shall
impair such right or be considered as a waiver thereof or as a waiver of or acquiescence in any
default hereunder
41
IN WITNESS WHEREOF the Chippewa Valley Technical College District Chippewa
Dunn Eau Claire Pepin and Pierce Counties and portions of Buffalo Clark Jackson Taylor
Trempealeau and St Croix Counties Wisconsin by its governing body has caused this Note to
be executed for it and in its name by the manual or facsimile signatures of its duly qualified
Chairperson and Secretary and to be sealed with its official or corporate seal if any all as of the
FOR VALUE RECEIVED the undersigned sells assigns and transfers unto
(Name and Address of Assignee)
(Social Security or other Identifying Number of Assignee)
the within Note and all rights thereunder and hereby irrevocably constitutes and appoints
______________________________________ Legal Representative to transfer said Note on
the books kept for registration thereof with full power of substitution in the premises
Dated _____________________
Signature Guaranteed
(eg Bank Trust Company (Depository or Nominee Name)
or Securities Firm)
NOTICE This signature must correspond with the
name of the Depository or Nominee Name as it
appears upon the face of the within Note in every
particular without alteration or enlargement or any
change whatever
(Authorized Officer)
43
ITEM 6B ndash APPROVAL OF THREE-YEAR FACILITY PLAN
CHIPPEWA VALLEY TECHNICAL COLLEGE
3 YEAR FACILITIES PLAN
2014-2017
44
Section 1 ndash Executive Summary
The Chippewa Valley Technical College staff meet regularly with representatives of business and industry to identify current and anticipated occupational and workplace trends and with other educational institutions to make the best use of public resources
CVTCrsquos long-range Facilities Plan is flexible as circumstances and situations change in the District the plan is modified to reflect those changes The plan is the blueprint that charts the future course of CVTCs facilities and capital resources The plan specifies the nature of action and it also assigns a priority to each element within it
Strategic facilities planning that supports the Collegersquos business plan has become increasingly critical for long-term financial and organizational well-being It is clear that the facilities need to be managed and upgraded continuously in both the near-term and the long-term if we are to have a meaningful role in helping the College strengthen its mission and undertake new initiatives The facilities long-range planning is to be based on future alternative educational curriculum and instructional program scenarios In deciding on new renovated or leased facilities the needs of the District citizens must be balanced with the program development process and the Collegersquos resources
In the development of facilities for the delivery of College instructional programs and services the following criteria will be used
Facilities will be designed to provide adequate space and flexibility to ensure that needed curriculum service and delivery system modifications can be accommodated New construction and remodeling will be completed on a timely basis
Identify events that would trigger changes in floor-space needs by type and amount and produce an action plan
New construction and remodeling must ensure appropriate data and electrical infrastructures to accommodate computer and related technologies
Areas must be adequate to provide appropriate storage of instructional equipment and to provide for individual student learning space
Open concept construction techniques should be adopted to facilitate future changes in instructional programs and service delivery to improve cost efficiency
Strategically locate student lounge areas and quiet study spaces throughout the campus to better address the needs for part-time commuter students both day and evening and the student population in general
Implementation of the facilities design phase in construction or renovation should occur only after thorough assessment and programming The purpose of this assessment is to recognize the effects of the environment on students staff and the public while also ensuring that the overall facilities master plan complements the college vision student enrollment and the finances of the college
In order to meet the needs of the college and its mission current architectural literature will be consulted for trends in design for educational facilities
CVTC will apply a whole-building approach to sustainability in five areas identified by the US Green Building Council as key for its Leadership in Energy and Environmental Design (LEED) certification sustainable site development water savings energy efficiency materials selection and indoor environmental quality
45
The Facilities staff will develop guidelines and implement a plan for the management of the life cycle of the physical facilities Issues of code compliance applicable standards and government regulations will be addressed
When a project reaches the design phase the project scope and the requirements are already established through the project assessment programming process
The design phase is where most problems are resolved to minimize changes during construction
Proper execution of the programming and the building mechanical system ensures adequate indoor air quality (HVAC) a comprehensive fire protection design ADA compliance adequate lighting provisions for safety and security and space utilization efficiency
During the programming phase the mission the goals and the objectives are identified and decisions are made on how the mission will be accomplished
During 2014-2017 the Chippewa Valley Technical College anticipates potential capital expenditures up to
$ 31593777 for new or additional buildings
$ 6111528 for remodeling of existing buildings
$ 5890000 for capital improvements
Significant projects contemplated during this 3 year planning period include
The addition of an Energy Education Center to provide additional classrooms and instructional labs for expanded program offerings will thereby increase the number of graduates ready to work in energy occupations It provides new labs dedicated to emerging sustainable energy sources and state-of-the-art equipment to teach the skills and competencies needed by the next generation of workers along with needed improvements in the existing building infrastructure
The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants Once curriculum and approvals have been completed final design will determine appropriate location and remodel options
An expansion of the River Falls campus is under consideration There is currently a team in place to study the needs of the local area which will in turn dictate future program offerings The addition would accommodate growing needs to support programs such as Business Management Marketing Management Human Resources and Residential Construction
An upgrade of the Business Education Center HVAC systems serving the east end of the building is being planned
HVAC equipment upgrades security access controlvideo upgrades roof restorations boiler replacements and parking lot repaving are also being planned
46
The majority of the work planned has been identified through the use of the following planning guidelines
Match existing infrastructure (HVAC electrical plumbing structure bay sizes) with requirements of program space needs
Continue development of a building zone concept to strengthen user way-finding efficiency and appropriate relationships of spaces
Avoid major investments in areas of the building that have a less certain future use
This process is a continuation of the multi-phased Facilities Master Plan study that was started in 2001 and updated in 2005 and again in 2012 This living document has been updated to reflect work that has been addressed since the original list of campus deficiencies was developed and also to outline projects planned for the next 3 years
47
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
ITEM 6A ndash APPROVAL OF RESOLUTION AWARDING THE SALE OF $1500000 GENERAL OBLIGATION PROMISSORY NOTES SERIES 2015B
RESOLUTION NO ______
RESOLUTION AWARDING THE SALE OF
$1500000 GENERAL OBLIGATION PROMISSORY NOTES SERIES 2015B
WHEREAS the District Board of the Chippewa Valley Technical College District
Chippewa Dunn Eau Claire Pepin and Pierce Counties and portions of Buffalo Clark Jackson
Taylor Trempealeau and St Croix Counties Wisconsin (the District) has by a resolution
adopted on June 18 2015 (the Authorizing Resolution) authorized the issuance of general
obligation promissory notes in an amount not to exceed $300000 for the purpose of paying the
cost of building remodeling and improvement projects and in an amount not to exceed
$1200000 for the purpose of paying the cost of acquiring moveable equipment (the Project)
WHEREAS the District caused Notices to Electors to be published in the Eau Claire
Leader-Telegram on June 28 2015 giving notice of adoption of the Authorizing Resolution
identifying where and when the Authorizing Resolution could be inspected and advising electors
of their right to petition for a referendum on the question of the issuance of general obligation
promissory notes within thirty (30) days of publication of the Notices
WHEREAS no petition for referendum has been filed with the District and the time to
file such a petition will expire on July 28 2015
WHEREAS the District Board has found and determined that the Project is within the
Districts power to undertake and therefore serves a public purpose as that term is defined in
Section 6704(1)(b) Wisconsin Statutes
WHEREAS technical college districts are authorized by the provisions of Section
6712(12) Wisconsin Statutes to borrow money and issue general obligation promissory notes
for such public purposes
WHEREAS the District has directed Robert W Baird amp Co Incorporated (Baird) to
take the steps necessary to sell the general obligation promissory notes (the Notes) authorized
by the Authorizing Resolution to pay the cost of the Project
WHEREAS Baird in consultation with the officials of the District prepared an Official
Notice of Sale (a copy of which is attached hereto as Exhibit A and incorporated herein by this
reference) setting forth the details of and the bid requirements for the Notes and indicating that
the Notes would be offered for public sale on July 13 2015
WHEREAS the Secretary (in consultation with Baird) caused a form of notice of the sale
to be published andor announced and caused the Official Notice of Sale to be distributed to
potential bidders offering the Notes for public sale on July 13 2015
WHEREAS the District has duly received bids for the Notes as described on the Bid
Tabulation attached hereto as Exhibit B and incorporated herein by this reference (the Bid
Tabulation) and
WHEREAS it has been determined that the bid proposal (the Proposal) submitted by
the financial institution listed first on the Bid Tabulation fully complies with the bid
requirements set forth in the Official Notice of Sale and is deemed to be the most advantageous
to the District Baird has recommended that the District accept the Proposal A copy of said
Proposal submitted by such institution (the Purchaser) is attached hereto as Exhibit C and
incorporated herein by this reference
NOW THEREFORE BE IT RESOLVED by the District Board of the District that
Section 1A Ratification of the Official Notice of Sale and Offering Materials The
District Board of the District hereby ratifies and approves the details of the Notes set forth in
Exhibit A attached hereto as and for the details of the Notes The Official Notice of Sale and any
other offering materials prepared and circulated by Baird are hereby ratified and approved in all
respects All actions taken by officers of the District and Baird in connection with the
preparation and distribution of the Official Notice of Sale and any other offering materials are
hereby ratified and approved in all respects
Section 1B Award of the Notes The Proposal of the Purchaser offering to purchase the
Notes for the sum set forth on the Proposal [(as modified on the Bid Tabulation and reflected in
the Pricing Summary referenced below and incorporated herein)] plus accrued interest to the
date of delivery resulting in a true interest cost true as set forth on the Proposal [(as modified on
the Bid Tabulation)] is hereby accepted (subject to the condition that no valid petition for a
referendum is filed by July 28 2015 in connection with the Authorizing Resolution) The
Chairperson and Secretary or other appropriate officers of the District are authorized and
directed to execute an acceptance of the Proposal on behalf of the District The good faith
deposit of the Purchaser shall be retained by the District Treasurer until the closing of the note
issue and any good faith deposits submitted by unsuccessful bidders shall be promptly returned
The Notes shall bear interest at the rates set forth on the Proposal
Section 2 Terms of the Notes The Notes shall be designated General Obligation
Promissory Notes Series 2015B shall be issued in the aggregate principal amount of
$1500000 shall be dated August 4 2015 shall be in the denomination of $5000 or any integral
multiple thereof shall be numbered R-1 and upward and shall bear interest at the rates per
annum and mature on April 1 of each year in the years and principal amounts as set forth on the
Pricing Summary attached hereto as Exhibit D-1 and incorporated herein by this reference
Interest shall be payable semi-annually on April 1 and October 1 of each year commencing on
April 1 2016 Interest shall be computed upon the basis of a 360-day year of twelve 30-day
months and will be rounded pursuant to the rules of the Municipal Securities Rulemaking Board
The schedule of principal and interest payments due on the Notes is set forth on the Debt Service
Schedule attached hereto as Exhibit D-2 and incorporated herein by this reference (the
Schedule)
Section 3 Redemption Provisions The Notes shall not be subject to optional
redemption
Section 4 Form of the Notes The Notes shall be issued in registered form and shall be
executed and delivered in substantially the form attached hereto as Exhibit E and incorporated
herein by this reference
Section 5 Tax Provisions
(A) Direct Annual Irrepealable Tax Levy For the purpose of paying the
principal of and interest on the Notes as the same becomes due the full faith credit and
resources of the District are hereby irrevocably pledged and there is hereby levied upon all of
the taxable property of the District a direct annual irrepealable tax in the years 2015 through
2019 for the payments due in the years 2016 through 2020 in the amounts set forth on the
Schedule
(B) Tax Collection So long as any part of the principal of or interest on the
Notes remains unpaid the District shall be and continue without power to repeal such levy or
obstruct the collection of said tax until all such payments have been made or provided for After
the issuance of the Notes said tax shall be from year to year carried onto the tax roll of the
District and collected in addition to all other taxes and in the same manner and at the same time
as other taxes of the District for said years are collected except that the amount of tax carried
onto the tax roll may be reduced in any year by the amount of any surplus money in the Debt
Service Fund Account created below
(C) Additional Funds If at any time there shall be on hand insufficient funds
from the aforesaid tax levy to meet principal andor interest payments on said Notes when due
the requisite amounts shall be paid from other funds of the District then available which sums
shall be replaced upon the collection of the taxes herein levied
Section 6 Segregated Debt Service Fund Account
(A) Creation and Deposits There be and there hereby is established in the
treasury of the District if one has not already been created a debt service fund separate and
distinct from every other fund which shall be maintained in accordance with generally accepted
accounting principles Debt service or sinking funds established for obligations previously
issued by the District may be considered as separate and distinct accounts within the debt service
fund
Within the debt service fund there hereby is established a separate and distinct account
designated as the Debt Service Fund Account for $1500000 General Obligation Promissory
Notes Series 2015B dated August 4 2015 (the Debt Service Fund Account) and such
account shall be maintained until the indebtedness evidenced by the Notes is fully paid or
otherwise extinguished The Treasurer shall deposit in the Debt Service Fund Account (i) all
accrued interest received by the District at the time of delivery of and payment for the Notes (ii)
any premium which may be received by the District above the par value of the Notes and
accrued interest thereon (iii) all money raised by the taxes herein levied and any amounts
appropriated for the specific purpose of meeting principal of and interest on the Notes when due
(iv) such other sums as may be necessary at any time to pay principal of and interest on the
Notes when due (v) surplus monies in the Borrowed Money Fund as specified below and (vi)
such further deposits as may be required by Section 6711 Wisconsin Statutes
(B) Use and Investment No money shall be withdrawn from the Debt Service
Fund Account and appropriated for any purpose other than the payment of principal of and
interest on the Notes until all such principal and interest has been paid in full and the Notes
canceled provided (i) the funds to provide for each payment of principal of and interest on the
Notes prior to the scheduled receipt of taxes from the next succeeding tax collection may be
invested in direct obligations of the United States of America maturing in time to make such
payments when they are due or in other investments permitted by law and (ii) any funds over
and above the amount of such principal and interest payments on the Notes may be used to
reduce the next succeeding tax levy or may at the option of the District be invested by
purchasing the Notes as permitted by and subject to Section 6711(2)(a) Wisconsin Statutes or
in permitted municipal investments under the pertinent provisions of the Wisconsin Statutes
(Permitted Investments) which investments shall continue to be a part of the Debt Service
Fund Account Any investment of the Debt Service Fund Account shall at all times conform
with the provisions of the Internal Revenue Code of 1986 as amended (the Code) and any
applicable Treasury Regulations (the Regulations)
(C) Remaining Monies When all of the Notes have been paid in full and
canceled and all Permitted Investments disposed of any money remaining in the Debt Service
Fund Account shall be transferred and deposited in the general fund of the District unless the
District Board directs otherwise
Section 7 Proceeds of the Notes Segregated Borrowed Money Fund The proceeds of
the Notes (the Note Proceeds) (other than any premium and accrued interest which must be
paid at the time of the delivery of the Notes into the Debt Service Fund Account created above)
shall be deposited into a special fund separate and distinct from all other funds of the District and
disbursed solely for the purposes for which borrowed or for the payment of the principal of and
the interest on the Notes Monies in the Borrowed Money Fund may be temporarily invested in
Permitted Investments Any monies including any income from Permitted Investments
remaining in the Borrowed Money Fund after the purposes for which the Notes have been issued
have been accomplished and at any time any monies as are not needed and which obviously
thereafter cannot be needed for such purposes shall be deposited in the Debt Service Fund
Account
Section 8 No Arbitrage All investments made pursuant to this Resolution shall be
Permitted Investments but no such investment shall be made in such a manner as would cause
the Notes to be arbitrage bonds within the meaning of Section 148 of the Code or the
Regulations and an officer of the District charged with the responsibility for issuing the Notes
shall certify as to facts estimates circumstances and reasonable expectations in existence on the
date of delivery of the Notes to the Purchaser which will permit the conclusion that the Notes are
not arbitrage bonds within the meaning of the Code or Regulations
Section 9 Compliance with Federal Tax Laws (a) The District represents and
covenants that the projects financed by the Notes and the ownership management and use of the
projects will not cause the Notes to be private activity bonds within the meaning of Section
141 of the Code The District further covenants that it shall comply with the provisions of the
Code to the extent necessary to maintain the tax-exempt status of the interest on the Notes
including if applicable the rebate requirements of Section 148(f) of the Code The District
further covenants that it will not take any action omit to take any action or permit the taking or
omission of any action within its control (including without limitation making or permitting any
use of the proceeds of the Notes) if taking permitting or omitting to take such action would
cause any of the Notes to be an arbitrage bond or a private activity bond within the meaning of
the Code or would otherwise cause interest on the Notes to be included in the gross income of
the recipients thereof for federal income tax purposes The Secretary or other officer of the
District charged with the responsibility of issuing the Notes shall provide an appropriate
certificate of the District certifying that the District can and covenanting that it will comply with
the provisions of the Code and Regulations
(b) The District also covenants to use its best efforts to meet the requirements and
restrictions of any different or additional federal legislation which may be made applicable to the
Notes provided that in meeting such requirements the District will do so only to the extent
consistent with the proceedings authorizing the Notes and the laws of the State of Wisconsin and
to the extent that there is a reasonable period of time in which to comply
Section 10 Designation as Qualified Tax-Exempt Obligations The Notes are hereby
designated as qualified tax-exempt obligations for purposes of Section 265 of the Code
relating to the ability of financial institutions to deduct from income for federal income tax
purposes interest expense that is allocable to carrying and acquiring tax-exempt obligations
Section 11 Execution of the Notes Closing Professional Services The Notes shall be
issued in printed form executed on behalf of the District by the manual or facsimile signatures of
the Chairperson and Secretary authenticated if required by the Fiscal Agent (defined below)
sealed with its official or corporate seal if any or a facsimile thereof and delivered to the
Purchaser upon payment to the District of the purchase price thereof plus accrued interest to the
date of delivery (the Closing) The facsimile signature of either of the officers executing the
Notes may be imprinted on the Notes in lieu of the manual signature of the officer but unless the
District has contracted with a fiscal agent to authenticate the Notes at least one of the signatures
appearing on each Note shall be a manual signature In the event that either of the officers
whose signatures appear on the Notes shall cease to be such officers before the Closing such
signatures shall nevertheless be valid and sufficient for all purposes to the same extent as if they
had remained in office until the Closing The aforesaid officers are hereby authorized and
directed to do all acts and execute and deliver the Notes and all such documents certificates and
acknowledgements as may be necessary and convenient to effectuate the Closing The District
hereby authorizes the officers and agents of the District to enter into on its behalf agreements
and contracts in conjunction with the Notes including but not limited to agreements and
contracts for legal trust fiscal agency disclosure and continuing disclosure and rebate
calculation services Any such contract heretofore entered into in conjunction with the issuance
of the Notes is hereby ratified and approved in all respects
Section 12 Payment of the Notes Fiscal Agent The principal of and interest on the
Notes shall be paid by the Secretary or Treasurer (the Fiscal Agent)
Section 13 Persons Treated as Owners Transfer of Notes The District shall cause
books for the registration and for the transfer of the Notes to be kept by the Fiscal Agent The
person in whose name any Note shall be registered shall be deemed and regarded as the absolute
owner thereof for all purposes and payment of either principal or interest on any Note shall be
made only to the registered owner thereof All such payments shall be valid and effectual to
satisfy and discharge the liability upon such Note to the extent of the sum or sums so paid
Any Note may be transferred by the registered owner thereof by surrender of the Note at
the office of the Fiscal Agent duly endorsed for the transfer or accompanied by an assignment
duly executed by the registered owner or his attorney duly authorized in writing Upon such
transfer the Chairperson and Secretary shall execute and deliver in the name of the transferee or
transferees a new Note or Notes of a like aggregate principal amount series and maturity and the
Fiscal Agent shall record the name of each transferee in the registration book No registration
shall be made to bearer The Fiscal Agent shall cancel any Note surrendered for transfer
The District shall cooperate in any such transfer and the Chairperson and Secretary are
authorized to execute any new Note or Notes necessary to effect any such transfer
Section 14 Record Date The fifteenth day of each calendar month next preceding each
interest payment date shall be the record date for the Notes (the Record Date) Payment of
interest on the Notes on any interest payment date shall be made to the registered owners of the
Notes as they appear on the registration book of the District at the close of business on the
Record Date
Section 15 Utilization of The Depository Trust Company Book-Entry-Only System In
order to make the Notes eligible for the services provided by The Depository Trust Company
New York New York (DTC) the District agrees to the applicable provisions set forth in the
Blanket Issuer Letter of Representations previously executed on behalf of the District and on file
in the Secretarys office
Section 16 Official Statement The District Board hereby approves the Preliminary
Official Statement with respect to the Notes and deems the Preliminary Official Statement as
final as of its date for purposes of SEC Rule 15c2-12 promulgated by the Securities and
Exchange Commission pursuant to the Securities and Exchange Act of 1934 (the Rule) All
actions taken by officers of the District in connection with the preparation of such Preliminary
Official Statement and any addenda to it or Final Official Statement are hereby ratified and
approved In connection with the Closing the appropriate District official shall certify the
Preliminary Official Statement and any addenda or Final Official Statement The Secretary shall
cause copies of the Preliminary Official Statement and any addenda or Final Official Statement
to be distributed to the Purchaser
Section 17 Undertaking to Provide Continuing Disclosure The District hereby
covenants and agrees for the benefit of the owners of the Notes to enter into a written
undertaking (the Undertaking) if required by the Rule to provide continuing disclosure of
certain financial information and operating data and timely notices of the occurrence of certain
events in accordance with the Rule The Undertaking shall be enforceable by the owners of the
Notes or by the Purchaser on behalf of such owners (provided that the rights of the owners and
the Purchaser to enforce the Undertaking shall be limited to a right to obtain specific
performance of the obligations thereunder and any failure by the District to comply with the
provisions of the Undertaking shall not be an event of default with respect to the Notes)
To the extent required under the Rule the Chairperson and Secretary or other officer of
the District charged with the responsibility for issuing the Notes shall provide a Continuing
Disclosure Certificate for inclusion in the transcript of proceedings setting forth the details and
terms of the Districts Undertaking
Section 18 Record Book The Secretary shall provide and keep the transcript of
proceedings as a separate record book (the Record Book) and shall record a full and correct
statement of every step or proceeding had or taken in the course of authorizing and issuing the
Notes in the Record Book
Section 19 Bond Insurance If the Purchaser determines to obtain municipal bond
insurance with respect to the Notes the officers of the District are authorized to take all actions
necessary to obtain such municipal bond insurance The Chairperson and Secretary are
authorized to agree to such additional provisions as the bond insurer may reasonably request and
which are acceptable to the Chairperson and Secretary including provisions regarding restrictions
on investment of Note proceeds the payment procedure under the municipal bond insurance
policy the rights of the bond insurer in the event of default and payment of the Notes by the
bond insurer and notices to be given to the bond insurer In addition any reference required by
the bond insurer to the municipal bond insurance policy shall be made in the form of Note
provided herein
_____________________________
____________________________
Section 20 Conflicting Resolutions Severability Effective Date All prior resolutions
rules or other actions of the District Board or any parts thereof in conflict with the provisions
hereof shall be and the same are hereby rescinded insofar as the same may so conflict In the
event that any one or more provisions hereof shall for any reason be held to be illegal or invalid
such illegality or invalidity shall not affect any other provisions hereof The foregoing shall take
effect immediately upon adoption and approval in the manner provided by law
Adopted approved and recorded July 13 2015
Chairperson
ATTEST
Secretary (SEAL)
EXHIBIT A Official Notice of Sale
To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution
(See Attached)
EXHIBIT B
Bid Tabulation
To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution
(See Attached)
EXHIBIT C
Winning Bid
To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution
(See Attached)
EXHIBIT D-1 Pricing Summary
To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution (See Attached)
EXHIBIT D-2
Debt Service Schedule and Irrepealable Tax Levies To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution
(See Attached)
39
EXHIBIT E
(Form of Note)
UNITED STATES OF AMERICA
REGISTERED STATE OF WISCONSIN DOLLARS
CHIPPEWA VALLEY TECHNICAL COLLEGE DISRTRICT
NO R-___ GENERAL OBLIGATION PROMISSORY NOTE SERIES 2015B $_______
MATURITY DATE ORIGINAL DATE OF ISSUE INTEREST RATE CUSIP
April 1 _____ August 4 2015 ____ ______
DEPOSITORY OR ITS NOMINEE NAME CEDE amp CO
PRINCIPAL AMOUNT _______________________ THOUSAND DOLLARS
($__________)
FOR VALUE RECEIVED the Chippewa Valley Technical College District Chippewa
Dunn Eau Claire Pepin and Pierce Counties and portions of Buffalo Clark Jackson Taylor
Trempealeau and St Croix Counties Wisconsin (the District) hereby acknowledges itself to
owe and promises to pay to the Depository or its Nominee Name (the Depository) identified
above (or to registered assigns) on the maturity date identified above the principal amount
identified above and to pay interest thereon at the rate of interest per annum identified above all
subject to the provisions set forth herein regarding redemption prior to maturity Interest shall be
payable semi-annually on April 1 and October 1 of each year commencing on April 1 2016 until
the aforesaid principal amount is paid in full Both the principal of and interest on this Note are
payable to the registered owner in lawful money of the United States Interest payable on any
interest payment date shall be paid by wire transfer to the Depository in whose name this Note is
registered on the Bond Register maintained by the Secretary or Treasurer (the Fiscal Agent) or
any successor thereto at the close of business on the 15th day of the calendar month next
preceding the semi-annual interest payment date (the Record Date) This Note is payable as to
principal upon presentation and surrender hereof at the office of the Fiscal Agent
For the prompt payment of this Note together with interest hereon as aforesaid and for the
levy of taxes sufficient for that purpose the full faith credit and resources of the District are
hereby irrevocably pledged
40
This Note is one of an issue of Notes aggregating the principal amount of $1500000 all
of which are of like tenor except as to denomination interest rate and maturity date issued by
the District pursuant to the provisions of Section 6712(12) Wisconsin Statutes for the public
purpose of paying the cost of building remodeling and improvement projects and acquiring
moveable equipment all as authorized by resolutions of the District Board duly adopted by said
governing body at meetings held on June 18 2015 and July 13 2015 Said resolutions are
recorded in the official minutes of the District Board for said dates
This Note is not subject to optional redemption
It is hereby certified and recited that all conditions things and acts required by law to
exist or to be done prior to and in connection with the issuance of this Note have been done have
existed and have been performed in due form and time that the aggregate indebtedness of the
District including this Note and others issued simultaneously herewith does not exceed any
limitation imposed by law or the Constitution of the State of Wisconsin and that a direct annual
irrepealable tax has been levied sufficient to pay this Note together with the interest thereon
when and as payable
This Note has been designated by the District Board as a qualified tax-exempt
obligation pursuant to the provisions of Section 265(b)(3) of the Internal Revenue Code of
1986 as amended
This Note is transferable only upon the books of the District kept for that purpose at the
office of the Fiscal Agent only in the event that the Depository does not continue to act as
depository for the Notes and the District appoints another depository upon surrender of the Note
to the Fiscal Agent by the registered owner in person or his duly authorized attorney together
with a written instrument of transfer (which may be endorsed hereon) satisfactory to the Fiscal
Agent duly executed by the registered owner or his duly authorized attorney Thereupon a new
fully registered Note in the same aggregate principal amount shall be issued to the new
depository in exchange therefor and upon the payment of a charge sufficient to reimburse the
District for any tax fee or other governmental charge required to be paid with respect to such
registration The Fiscal Agent shall not be obliged to make any transfer of the Notes after the
Record Date The Fiscal Agent and District may treat and consider the Depository in whose
name this Note is registered as the absolute owner hereof for the purpose of receiving payment
of or on account of the principal or redemption price hereof and interest due hereon and for all
other purposes whatsoever The Notes are issuable solely as negotiable fully-registered Notes
without coupons in the denomination of $5000 or any integral multiple thereof
No delay or omission on the part of the owner hereof to exercise any right hereunder shall
impair such right or be considered as a waiver thereof or as a waiver of or acquiescence in any
default hereunder
41
IN WITNESS WHEREOF the Chippewa Valley Technical College District Chippewa
Dunn Eau Claire Pepin and Pierce Counties and portions of Buffalo Clark Jackson Taylor
Trempealeau and St Croix Counties Wisconsin by its governing body has caused this Note to
be executed for it and in its name by the manual or facsimile signatures of its duly qualified
Chairperson and Secretary and to be sealed with its official or corporate seal if any all as of the
FOR VALUE RECEIVED the undersigned sells assigns and transfers unto
(Name and Address of Assignee)
(Social Security or other Identifying Number of Assignee)
the within Note and all rights thereunder and hereby irrevocably constitutes and appoints
______________________________________ Legal Representative to transfer said Note on
the books kept for registration thereof with full power of substitution in the premises
Dated _____________________
Signature Guaranteed
(eg Bank Trust Company (Depository or Nominee Name)
or Securities Firm)
NOTICE This signature must correspond with the
name of the Depository or Nominee Name as it
appears upon the face of the within Note in every
particular without alteration or enlargement or any
change whatever
(Authorized Officer)
43
ITEM 6B ndash APPROVAL OF THREE-YEAR FACILITY PLAN
CHIPPEWA VALLEY TECHNICAL COLLEGE
3 YEAR FACILITIES PLAN
2014-2017
44
Section 1 ndash Executive Summary
The Chippewa Valley Technical College staff meet regularly with representatives of business and industry to identify current and anticipated occupational and workplace trends and with other educational institutions to make the best use of public resources
CVTCrsquos long-range Facilities Plan is flexible as circumstances and situations change in the District the plan is modified to reflect those changes The plan is the blueprint that charts the future course of CVTCs facilities and capital resources The plan specifies the nature of action and it also assigns a priority to each element within it
Strategic facilities planning that supports the Collegersquos business plan has become increasingly critical for long-term financial and organizational well-being It is clear that the facilities need to be managed and upgraded continuously in both the near-term and the long-term if we are to have a meaningful role in helping the College strengthen its mission and undertake new initiatives The facilities long-range planning is to be based on future alternative educational curriculum and instructional program scenarios In deciding on new renovated or leased facilities the needs of the District citizens must be balanced with the program development process and the Collegersquos resources
In the development of facilities for the delivery of College instructional programs and services the following criteria will be used
Facilities will be designed to provide adequate space and flexibility to ensure that needed curriculum service and delivery system modifications can be accommodated New construction and remodeling will be completed on a timely basis
Identify events that would trigger changes in floor-space needs by type and amount and produce an action plan
New construction and remodeling must ensure appropriate data and electrical infrastructures to accommodate computer and related technologies
Areas must be adequate to provide appropriate storage of instructional equipment and to provide for individual student learning space
Open concept construction techniques should be adopted to facilitate future changes in instructional programs and service delivery to improve cost efficiency
Strategically locate student lounge areas and quiet study spaces throughout the campus to better address the needs for part-time commuter students both day and evening and the student population in general
Implementation of the facilities design phase in construction or renovation should occur only after thorough assessment and programming The purpose of this assessment is to recognize the effects of the environment on students staff and the public while also ensuring that the overall facilities master plan complements the college vision student enrollment and the finances of the college
In order to meet the needs of the college and its mission current architectural literature will be consulted for trends in design for educational facilities
CVTC will apply a whole-building approach to sustainability in five areas identified by the US Green Building Council as key for its Leadership in Energy and Environmental Design (LEED) certification sustainable site development water savings energy efficiency materials selection and indoor environmental quality
45
The Facilities staff will develop guidelines and implement a plan for the management of the life cycle of the physical facilities Issues of code compliance applicable standards and government regulations will be addressed
When a project reaches the design phase the project scope and the requirements are already established through the project assessment programming process
The design phase is where most problems are resolved to minimize changes during construction
Proper execution of the programming and the building mechanical system ensures adequate indoor air quality (HVAC) a comprehensive fire protection design ADA compliance adequate lighting provisions for safety and security and space utilization efficiency
During the programming phase the mission the goals and the objectives are identified and decisions are made on how the mission will be accomplished
During 2014-2017 the Chippewa Valley Technical College anticipates potential capital expenditures up to
$ 31593777 for new or additional buildings
$ 6111528 for remodeling of existing buildings
$ 5890000 for capital improvements
Significant projects contemplated during this 3 year planning period include
The addition of an Energy Education Center to provide additional classrooms and instructional labs for expanded program offerings will thereby increase the number of graduates ready to work in energy occupations It provides new labs dedicated to emerging sustainable energy sources and state-of-the-art equipment to teach the skills and competencies needed by the next generation of workers along with needed improvements in the existing building infrastructure
The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants Once curriculum and approvals have been completed final design will determine appropriate location and remodel options
An expansion of the River Falls campus is under consideration There is currently a team in place to study the needs of the local area which will in turn dictate future program offerings The addition would accommodate growing needs to support programs such as Business Management Marketing Management Human Resources and Residential Construction
An upgrade of the Business Education Center HVAC systems serving the east end of the building is being planned
HVAC equipment upgrades security access controlvideo upgrades roof restorations boiler replacements and parking lot repaving are also being planned
46
The majority of the work planned has been identified through the use of the following planning guidelines
Match existing infrastructure (HVAC electrical plumbing structure bay sizes) with requirements of program space needs
Continue development of a building zone concept to strengthen user way-finding efficiency and appropriate relationships of spaces
Avoid major investments in areas of the building that have a less certain future use
This process is a continuation of the multi-phased Facilities Master Plan study that was started in 2001 and updated in 2005 and again in 2012 This living document has been updated to reflect work that has been addressed since the original list of campus deficiencies was developed and also to outline projects planned for the next 3 years
47
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
WHEREAS the District has duly received bids for the Notes as described on the Bid
Tabulation attached hereto as Exhibit B and incorporated herein by this reference (the Bid
Tabulation) and
WHEREAS it has been determined that the bid proposal (the Proposal) submitted by
the financial institution listed first on the Bid Tabulation fully complies with the bid
requirements set forth in the Official Notice of Sale and is deemed to be the most advantageous
to the District Baird has recommended that the District accept the Proposal A copy of said
Proposal submitted by such institution (the Purchaser) is attached hereto as Exhibit C and
incorporated herein by this reference
NOW THEREFORE BE IT RESOLVED by the District Board of the District that
Section 1A Ratification of the Official Notice of Sale and Offering Materials The
District Board of the District hereby ratifies and approves the details of the Notes set forth in
Exhibit A attached hereto as and for the details of the Notes The Official Notice of Sale and any
other offering materials prepared and circulated by Baird are hereby ratified and approved in all
respects All actions taken by officers of the District and Baird in connection with the
preparation and distribution of the Official Notice of Sale and any other offering materials are
hereby ratified and approved in all respects
Section 1B Award of the Notes The Proposal of the Purchaser offering to purchase the
Notes for the sum set forth on the Proposal [(as modified on the Bid Tabulation and reflected in
the Pricing Summary referenced below and incorporated herein)] plus accrued interest to the
date of delivery resulting in a true interest cost true as set forth on the Proposal [(as modified on
the Bid Tabulation)] is hereby accepted (subject to the condition that no valid petition for a
referendum is filed by July 28 2015 in connection with the Authorizing Resolution) The
Chairperson and Secretary or other appropriate officers of the District are authorized and
directed to execute an acceptance of the Proposal on behalf of the District The good faith
deposit of the Purchaser shall be retained by the District Treasurer until the closing of the note
issue and any good faith deposits submitted by unsuccessful bidders shall be promptly returned
The Notes shall bear interest at the rates set forth on the Proposal
Section 2 Terms of the Notes The Notes shall be designated General Obligation
Promissory Notes Series 2015B shall be issued in the aggregate principal amount of
$1500000 shall be dated August 4 2015 shall be in the denomination of $5000 or any integral
multiple thereof shall be numbered R-1 and upward and shall bear interest at the rates per
annum and mature on April 1 of each year in the years and principal amounts as set forth on the
Pricing Summary attached hereto as Exhibit D-1 and incorporated herein by this reference
Interest shall be payable semi-annually on April 1 and October 1 of each year commencing on
April 1 2016 Interest shall be computed upon the basis of a 360-day year of twelve 30-day
months and will be rounded pursuant to the rules of the Municipal Securities Rulemaking Board
The schedule of principal and interest payments due on the Notes is set forth on the Debt Service
Schedule attached hereto as Exhibit D-2 and incorporated herein by this reference (the
Schedule)
Section 3 Redemption Provisions The Notes shall not be subject to optional
redemption
Section 4 Form of the Notes The Notes shall be issued in registered form and shall be
executed and delivered in substantially the form attached hereto as Exhibit E and incorporated
herein by this reference
Section 5 Tax Provisions
(A) Direct Annual Irrepealable Tax Levy For the purpose of paying the
principal of and interest on the Notes as the same becomes due the full faith credit and
resources of the District are hereby irrevocably pledged and there is hereby levied upon all of
the taxable property of the District a direct annual irrepealable tax in the years 2015 through
2019 for the payments due in the years 2016 through 2020 in the amounts set forth on the
Schedule
(B) Tax Collection So long as any part of the principal of or interest on the
Notes remains unpaid the District shall be and continue without power to repeal such levy or
obstruct the collection of said tax until all such payments have been made or provided for After
the issuance of the Notes said tax shall be from year to year carried onto the tax roll of the
District and collected in addition to all other taxes and in the same manner and at the same time
as other taxes of the District for said years are collected except that the amount of tax carried
onto the tax roll may be reduced in any year by the amount of any surplus money in the Debt
Service Fund Account created below
(C) Additional Funds If at any time there shall be on hand insufficient funds
from the aforesaid tax levy to meet principal andor interest payments on said Notes when due
the requisite amounts shall be paid from other funds of the District then available which sums
shall be replaced upon the collection of the taxes herein levied
Section 6 Segregated Debt Service Fund Account
(A) Creation and Deposits There be and there hereby is established in the
treasury of the District if one has not already been created a debt service fund separate and
distinct from every other fund which shall be maintained in accordance with generally accepted
accounting principles Debt service or sinking funds established for obligations previously
issued by the District may be considered as separate and distinct accounts within the debt service
fund
Within the debt service fund there hereby is established a separate and distinct account
designated as the Debt Service Fund Account for $1500000 General Obligation Promissory
Notes Series 2015B dated August 4 2015 (the Debt Service Fund Account) and such
account shall be maintained until the indebtedness evidenced by the Notes is fully paid or
otherwise extinguished The Treasurer shall deposit in the Debt Service Fund Account (i) all
accrued interest received by the District at the time of delivery of and payment for the Notes (ii)
any premium which may be received by the District above the par value of the Notes and
accrued interest thereon (iii) all money raised by the taxes herein levied and any amounts
appropriated for the specific purpose of meeting principal of and interest on the Notes when due
(iv) such other sums as may be necessary at any time to pay principal of and interest on the
Notes when due (v) surplus monies in the Borrowed Money Fund as specified below and (vi)
such further deposits as may be required by Section 6711 Wisconsin Statutes
(B) Use and Investment No money shall be withdrawn from the Debt Service
Fund Account and appropriated for any purpose other than the payment of principal of and
interest on the Notes until all such principal and interest has been paid in full and the Notes
canceled provided (i) the funds to provide for each payment of principal of and interest on the
Notes prior to the scheduled receipt of taxes from the next succeeding tax collection may be
invested in direct obligations of the United States of America maturing in time to make such
payments when they are due or in other investments permitted by law and (ii) any funds over
and above the amount of such principal and interest payments on the Notes may be used to
reduce the next succeeding tax levy or may at the option of the District be invested by
purchasing the Notes as permitted by and subject to Section 6711(2)(a) Wisconsin Statutes or
in permitted municipal investments under the pertinent provisions of the Wisconsin Statutes
(Permitted Investments) which investments shall continue to be a part of the Debt Service
Fund Account Any investment of the Debt Service Fund Account shall at all times conform
with the provisions of the Internal Revenue Code of 1986 as amended (the Code) and any
applicable Treasury Regulations (the Regulations)
(C) Remaining Monies When all of the Notes have been paid in full and
canceled and all Permitted Investments disposed of any money remaining in the Debt Service
Fund Account shall be transferred and deposited in the general fund of the District unless the
District Board directs otherwise
Section 7 Proceeds of the Notes Segregated Borrowed Money Fund The proceeds of
the Notes (the Note Proceeds) (other than any premium and accrued interest which must be
paid at the time of the delivery of the Notes into the Debt Service Fund Account created above)
shall be deposited into a special fund separate and distinct from all other funds of the District and
disbursed solely for the purposes for which borrowed or for the payment of the principal of and
the interest on the Notes Monies in the Borrowed Money Fund may be temporarily invested in
Permitted Investments Any monies including any income from Permitted Investments
remaining in the Borrowed Money Fund after the purposes for which the Notes have been issued
have been accomplished and at any time any monies as are not needed and which obviously
thereafter cannot be needed for such purposes shall be deposited in the Debt Service Fund
Account
Section 8 No Arbitrage All investments made pursuant to this Resolution shall be
Permitted Investments but no such investment shall be made in such a manner as would cause
the Notes to be arbitrage bonds within the meaning of Section 148 of the Code or the
Regulations and an officer of the District charged with the responsibility for issuing the Notes
shall certify as to facts estimates circumstances and reasonable expectations in existence on the
date of delivery of the Notes to the Purchaser which will permit the conclusion that the Notes are
not arbitrage bonds within the meaning of the Code or Regulations
Section 9 Compliance with Federal Tax Laws (a) The District represents and
covenants that the projects financed by the Notes and the ownership management and use of the
projects will not cause the Notes to be private activity bonds within the meaning of Section
141 of the Code The District further covenants that it shall comply with the provisions of the
Code to the extent necessary to maintain the tax-exempt status of the interest on the Notes
including if applicable the rebate requirements of Section 148(f) of the Code The District
further covenants that it will not take any action omit to take any action or permit the taking or
omission of any action within its control (including without limitation making or permitting any
use of the proceeds of the Notes) if taking permitting or omitting to take such action would
cause any of the Notes to be an arbitrage bond or a private activity bond within the meaning of
the Code or would otherwise cause interest on the Notes to be included in the gross income of
the recipients thereof for federal income tax purposes The Secretary or other officer of the
District charged with the responsibility of issuing the Notes shall provide an appropriate
certificate of the District certifying that the District can and covenanting that it will comply with
the provisions of the Code and Regulations
(b) The District also covenants to use its best efforts to meet the requirements and
restrictions of any different or additional federal legislation which may be made applicable to the
Notes provided that in meeting such requirements the District will do so only to the extent
consistent with the proceedings authorizing the Notes and the laws of the State of Wisconsin and
to the extent that there is a reasonable period of time in which to comply
Section 10 Designation as Qualified Tax-Exempt Obligations The Notes are hereby
designated as qualified tax-exempt obligations for purposes of Section 265 of the Code
relating to the ability of financial institutions to deduct from income for federal income tax
purposes interest expense that is allocable to carrying and acquiring tax-exempt obligations
Section 11 Execution of the Notes Closing Professional Services The Notes shall be
issued in printed form executed on behalf of the District by the manual or facsimile signatures of
the Chairperson and Secretary authenticated if required by the Fiscal Agent (defined below)
sealed with its official or corporate seal if any or a facsimile thereof and delivered to the
Purchaser upon payment to the District of the purchase price thereof plus accrued interest to the
date of delivery (the Closing) The facsimile signature of either of the officers executing the
Notes may be imprinted on the Notes in lieu of the manual signature of the officer but unless the
District has contracted with a fiscal agent to authenticate the Notes at least one of the signatures
appearing on each Note shall be a manual signature In the event that either of the officers
whose signatures appear on the Notes shall cease to be such officers before the Closing such
signatures shall nevertheless be valid and sufficient for all purposes to the same extent as if they
had remained in office until the Closing The aforesaid officers are hereby authorized and
directed to do all acts and execute and deliver the Notes and all such documents certificates and
acknowledgements as may be necessary and convenient to effectuate the Closing The District
hereby authorizes the officers and agents of the District to enter into on its behalf agreements
and contracts in conjunction with the Notes including but not limited to agreements and
contracts for legal trust fiscal agency disclosure and continuing disclosure and rebate
calculation services Any such contract heretofore entered into in conjunction with the issuance
of the Notes is hereby ratified and approved in all respects
Section 12 Payment of the Notes Fiscal Agent The principal of and interest on the
Notes shall be paid by the Secretary or Treasurer (the Fiscal Agent)
Section 13 Persons Treated as Owners Transfer of Notes The District shall cause
books for the registration and for the transfer of the Notes to be kept by the Fiscal Agent The
person in whose name any Note shall be registered shall be deemed and regarded as the absolute
owner thereof for all purposes and payment of either principal or interest on any Note shall be
made only to the registered owner thereof All such payments shall be valid and effectual to
satisfy and discharge the liability upon such Note to the extent of the sum or sums so paid
Any Note may be transferred by the registered owner thereof by surrender of the Note at
the office of the Fiscal Agent duly endorsed for the transfer or accompanied by an assignment
duly executed by the registered owner or his attorney duly authorized in writing Upon such
transfer the Chairperson and Secretary shall execute and deliver in the name of the transferee or
transferees a new Note or Notes of a like aggregate principal amount series and maturity and the
Fiscal Agent shall record the name of each transferee in the registration book No registration
shall be made to bearer The Fiscal Agent shall cancel any Note surrendered for transfer
The District shall cooperate in any such transfer and the Chairperson and Secretary are
authorized to execute any new Note or Notes necessary to effect any such transfer
Section 14 Record Date The fifteenth day of each calendar month next preceding each
interest payment date shall be the record date for the Notes (the Record Date) Payment of
interest on the Notes on any interest payment date shall be made to the registered owners of the
Notes as they appear on the registration book of the District at the close of business on the
Record Date
Section 15 Utilization of The Depository Trust Company Book-Entry-Only System In
order to make the Notes eligible for the services provided by The Depository Trust Company
New York New York (DTC) the District agrees to the applicable provisions set forth in the
Blanket Issuer Letter of Representations previously executed on behalf of the District and on file
in the Secretarys office
Section 16 Official Statement The District Board hereby approves the Preliminary
Official Statement with respect to the Notes and deems the Preliminary Official Statement as
final as of its date for purposes of SEC Rule 15c2-12 promulgated by the Securities and
Exchange Commission pursuant to the Securities and Exchange Act of 1934 (the Rule) All
actions taken by officers of the District in connection with the preparation of such Preliminary
Official Statement and any addenda to it or Final Official Statement are hereby ratified and
approved In connection with the Closing the appropriate District official shall certify the
Preliminary Official Statement and any addenda or Final Official Statement The Secretary shall
cause copies of the Preliminary Official Statement and any addenda or Final Official Statement
to be distributed to the Purchaser
Section 17 Undertaking to Provide Continuing Disclosure The District hereby
covenants and agrees for the benefit of the owners of the Notes to enter into a written
undertaking (the Undertaking) if required by the Rule to provide continuing disclosure of
certain financial information and operating data and timely notices of the occurrence of certain
events in accordance with the Rule The Undertaking shall be enforceable by the owners of the
Notes or by the Purchaser on behalf of such owners (provided that the rights of the owners and
the Purchaser to enforce the Undertaking shall be limited to a right to obtain specific
performance of the obligations thereunder and any failure by the District to comply with the
provisions of the Undertaking shall not be an event of default with respect to the Notes)
To the extent required under the Rule the Chairperson and Secretary or other officer of
the District charged with the responsibility for issuing the Notes shall provide a Continuing
Disclosure Certificate for inclusion in the transcript of proceedings setting forth the details and
terms of the Districts Undertaking
Section 18 Record Book The Secretary shall provide and keep the transcript of
proceedings as a separate record book (the Record Book) and shall record a full and correct
statement of every step or proceeding had or taken in the course of authorizing and issuing the
Notes in the Record Book
Section 19 Bond Insurance If the Purchaser determines to obtain municipal bond
insurance with respect to the Notes the officers of the District are authorized to take all actions
necessary to obtain such municipal bond insurance The Chairperson and Secretary are
authorized to agree to such additional provisions as the bond insurer may reasonably request and
which are acceptable to the Chairperson and Secretary including provisions regarding restrictions
on investment of Note proceeds the payment procedure under the municipal bond insurance
policy the rights of the bond insurer in the event of default and payment of the Notes by the
bond insurer and notices to be given to the bond insurer In addition any reference required by
the bond insurer to the municipal bond insurance policy shall be made in the form of Note
provided herein
_____________________________
____________________________
Section 20 Conflicting Resolutions Severability Effective Date All prior resolutions
rules or other actions of the District Board or any parts thereof in conflict with the provisions
hereof shall be and the same are hereby rescinded insofar as the same may so conflict In the
event that any one or more provisions hereof shall for any reason be held to be illegal or invalid
such illegality or invalidity shall not affect any other provisions hereof The foregoing shall take
effect immediately upon adoption and approval in the manner provided by law
Adopted approved and recorded July 13 2015
Chairperson
ATTEST
Secretary (SEAL)
EXHIBIT A Official Notice of Sale
To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution
(See Attached)
EXHIBIT B
Bid Tabulation
To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution
(See Attached)
EXHIBIT C
Winning Bid
To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution
(See Attached)
EXHIBIT D-1 Pricing Summary
To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution (See Attached)
EXHIBIT D-2
Debt Service Schedule and Irrepealable Tax Levies To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution
(See Attached)
39
EXHIBIT E
(Form of Note)
UNITED STATES OF AMERICA
REGISTERED STATE OF WISCONSIN DOLLARS
CHIPPEWA VALLEY TECHNICAL COLLEGE DISRTRICT
NO R-___ GENERAL OBLIGATION PROMISSORY NOTE SERIES 2015B $_______
MATURITY DATE ORIGINAL DATE OF ISSUE INTEREST RATE CUSIP
April 1 _____ August 4 2015 ____ ______
DEPOSITORY OR ITS NOMINEE NAME CEDE amp CO
PRINCIPAL AMOUNT _______________________ THOUSAND DOLLARS
($__________)
FOR VALUE RECEIVED the Chippewa Valley Technical College District Chippewa
Dunn Eau Claire Pepin and Pierce Counties and portions of Buffalo Clark Jackson Taylor
Trempealeau and St Croix Counties Wisconsin (the District) hereby acknowledges itself to
owe and promises to pay to the Depository or its Nominee Name (the Depository) identified
above (or to registered assigns) on the maturity date identified above the principal amount
identified above and to pay interest thereon at the rate of interest per annum identified above all
subject to the provisions set forth herein regarding redemption prior to maturity Interest shall be
payable semi-annually on April 1 and October 1 of each year commencing on April 1 2016 until
the aforesaid principal amount is paid in full Both the principal of and interest on this Note are
payable to the registered owner in lawful money of the United States Interest payable on any
interest payment date shall be paid by wire transfer to the Depository in whose name this Note is
registered on the Bond Register maintained by the Secretary or Treasurer (the Fiscal Agent) or
any successor thereto at the close of business on the 15th day of the calendar month next
preceding the semi-annual interest payment date (the Record Date) This Note is payable as to
principal upon presentation and surrender hereof at the office of the Fiscal Agent
For the prompt payment of this Note together with interest hereon as aforesaid and for the
levy of taxes sufficient for that purpose the full faith credit and resources of the District are
hereby irrevocably pledged
40
This Note is one of an issue of Notes aggregating the principal amount of $1500000 all
of which are of like tenor except as to denomination interest rate and maturity date issued by
the District pursuant to the provisions of Section 6712(12) Wisconsin Statutes for the public
purpose of paying the cost of building remodeling and improvement projects and acquiring
moveable equipment all as authorized by resolutions of the District Board duly adopted by said
governing body at meetings held on June 18 2015 and July 13 2015 Said resolutions are
recorded in the official minutes of the District Board for said dates
This Note is not subject to optional redemption
It is hereby certified and recited that all conditions things and acts required by law to
exist or to be done prior to and in connection with the issuance of this Note have been done have
existed and have been performed in due form and time that the aggregate indebtedness of the
District including this Note and others issued simultaneously herewith does not exceed any
limitation imposed by law or the Constitution of the State of Wisconsin and that a direct annual
irrepealable tax has been levied sufficient to pay this Note together with the interest thereon
when and as payable
This Note has been designated by the District Board as a qualified tax-exempt
obligation pursuant to the provisions of Section 265(b)(3) of the Internal Revenue Code of
1986 as amended
This Note is transferable only upon the books of the District kept for that purpose at the
office of the Fiscal Agent only in the event that the Depository does not continue to act as
depository for the Notes and the District appoints another depository upon surrender of the Note
to the Fiscal Agent by the registered owner in person or his duly authorized attorney together
with a written instrument of transfer (which may be endorsed hereon) satisfactory to the Fiscal
Agent duly executed by the registered owner or his duly authorized attorney Thereupon a new
fully registered Note in the same aggregate principal amount shall be issued to the new
depository in exchange therefor and upon the payment of a charge sufficient to reimburse the
District for any tax fee or other governmental charge required to be paid with respect to such
registration The Fiscal Agent shall not be obliged to make any transfer of the Notes after the
Record Date The Fiscal Agent and District may treat and consider the Depository in whose
name this Note is registered as the absolute owner hereof for the purpose of receiving payment
of or on account of the principal or redemption price hereof and interest due hereon and for all
other purposes whatsoever The Notes are issuable solely as negotiable fully-registered Notes
without coupons in the denomination of $5000 or any integral multiple thereof
No delay or omission on the part of the owner hereof to exercise any right hereunder shall
impair such right or be considered as a waiver thereof or as a waiver of or acquiescence in any
default hereunder
41
IN WITNESS WHEREOF the Chippewa Valley Technical College District Chippewa
Dunn Eau Claire Pepin and Pierce Counties and portions of Buffalo Clark Jackson Taylor
Trempealeau and St Croix Counties Wisconsin by its governing body has caused this Note to
be executed for it and in its name by the manual or facsimile signatures of its duly qualified
Chairperson and Secretary and to be sealed with its official or corporate seal if any all as of the
FOR VALUE RECEIVED the undersigned sells assigns and transfers unto
(Name and Address of Assignee)
(Social Security or other Identifying Number of Assignee)
the within Note and all rights thereunder and hereby irrevocably constitutes and appoints
______________________________________ Legal Representative to transfer said Note on
the books kept for registration thereof with full power of substitution in the premises
Dated _____________________
Signature Guaranteed
(eg Bank Trust Company (Depository or Nominee Name)
or Securities Firm)
NOTICE This signature must correspond with the
name of the Depository or Nominee Name as it
appears upon the face of the within Note in every
particular without alteration or enlargement or any
change whatever
(Authorized Officer)
43
ITEM 6B ndash APPROVAL OF THREE-YEAR FACILITY PLAN
CHIPPEWA VALLEY TECHNICAL COLLEGE
3 YEAR FACILITIES PLAN
2014-2017
44
Section 1 ndash Executive Summary
The Chippewa Valley Technical College staff meet regularly with representatives of business and industry to identify current and anticipated occupational and workplace trends and with other educational institutions to make the best use of public resources
CVTCrsquos long-range Facilities Plan is flexible as circumstances and situations change in the District the plan is modified to reflect those changes The plan is the blueprint that charts the future course of CVTCs facilities and capital resources The plan specifies the nature of action and it also assigns a priority to each element within it
Strategic facilities planning that supports the Collegersquos business plan has become increasingly critical for long-term financial and organizational well-being It is clear that the facilities need to be managed and upgraded continuously in both the near-term and the long-term if we are to have a meaningful role in helping the College strengthen its mission and undertake new initiatives The facilities long-range planning is to be based on future alternative educational curriculum and instructional program scenarios In deciding on new renovated or leased facilities the needs of the District citizens must be balanced with the program development process and the Collegersquos resources
In the development of facilities for the delivery of College instructional programs and services the following criteria will be used
Facilities will be designed to provide adequate space and flexibility to ensure that needed curriculum service and delivery system modifications can be accommodated New construction and remodeling will be completed on a timely basis
Identify events that would trigger changes in floor-space needs by type and amount and produce an action plan
New construction and remodeling must ensure appropriate data and electrical infrastructures to accommodate computer and related technologies
Areas must be adequate to provide appropriate storage of instructional equipment and to provide for individual student learning space
Open concept construction techniques should be adopted to facilitate future changes in instructional programs and service delivery to improve cost efficiency
Strategically locate student lounge areas and quiet study spaces throughout the campus to better address the needs for part-time commuter students both day and evening and the student population in general
Implementation of the facilities design phase in construction or renovation should occur only after thorough assessment and programming The purpose of this assessment is to recognize the effects of the environment on students staff and the public while also ensuring that the overall facilities master plan complements the college vision student enrollment and the finances of the college
In order to meet the needs of the college and its mission current architectural literature will be consulted for trends in design for educational facilities
CVTC will apply a whole-building approach to sustainability in five areas identified by the US Green Building Council as key for its Leadership in Energy and Environmental Design (LEED) certification sustainable site development water savings energy efficiency materials selection and indoor environmental quality
45
The Facilities staff will develop guidelines and implement a plan for the management of the life cycle of the physical facilities Issues of code compliance applicable standards and government regulations will be addressed
When a project reaches the design phase the project scope and the requirements are already established through the project assessment programming process
The design phase is where most problems are resolved to minimize changes during construction
Proper execution of the programming and the building mechanical system ensures adequate indoor air quality (HVAC) a comprehensive fire protection design ADA compliance adequate lighting provisions for safety and security and space utilization efficiency
During the programming phase the mission the goals and the objectives are identified and decisions are made on how the mission will be accomplished
During 2014-2017 the Chippewa Valley Technical College anticipates potential capital expenditures up to
$ 31593777 for new or additional buildings
$ 6111528 for remodeling of existing buildings
$ 5890000 for capital improvements
Significant projects contemplated during this 3 year planning period include
The addition of an Energy Education Center to provide additional classrooms and instructional labs for expanded program offerings will thereby increase the number of graduates ready to work in energy occupations It provides new labs dedicated to emerging sustainable energy sources and state-of-the-art equipment to teach the skills and competencies needed by the next generation of workers along with needed improvements in the existing building infrastructure
The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants Once curriculum and approvals have been completed final design will determine appropriate location and remodel options
An expansion of the River Falls campus is under consideration There is currently a team in place to study the needs of the local area which will in turn dictate future program offerings The addition would accommodate growing needs to support programs such as Business Management Marketing Management Human Resources and Residential Construction
An upgrade of the Business Education Center HVAC systems serving the east end of the building is being planned
HVAC equipment upgrades security access controlvideo upgrades roof restorations boiler replacements and parking lot repaving are also being planned
46
The majority of the work planned has been identified through the use of the following planning guidelines
Match existing infrastructure (HVAC electrical plumbing structure bay sizes) with requirements of program space needs
Continue development of a building zone concept to strengthen user way-finding efficiency and appropriate relationships of spaces
Avoid major investments in areas of the building that have a less certain future use
This process is a continuation of the multi-phased Facilities Master Plan study that was started in 2001 and updated in 2005 and again in 2012 This living document has been updated to reflect work that has been addressed since the original list of campus deficiencies was developed and also to outline projects planned for the next 3 years
47
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
Section 3 Redemption Provisions The Notes shall not be subject to optional
redemption
Section 4 Form of the Notes The Notes shall be issued in registered form and shall be
executed and delivered in substantially the form attached hereto as Exhibit E and incorporated
herein by this reference
Section 5 Tax Provisions
(A) Direct Annual Irrepealable Tax Levy For the purpose of paying the
principal of and interest on the Notes as the same becomes due the full faith credit and
resources of the District are hereby irrevocably pledged and there is hereby levied upon all of
the taxable property of the District a direct annual irrepealable tax in the years 2015 through
2019 for the payments due in the years 2016 through 2020 in the amounts set forth on the
Schedule
(B) Tax Collection So long as any part of the principal of or interest on the
Notes remains unpaid the District shall be and continue without power to repeal such levy or
obstruct the collection of said tax until all such payments have been made or provided for After
the issuance of the Notes said tax shall be from year to year carried onto the tax roll of the
District and collected in addition to all other taxes and in the same manner and at the same time
as other taxes of the District for said years are collected except that the amount of tax carried
onto the tax roll may be reduced in any year by the amount of any surplus money in the Debt
Service Fund Account created below
(C) Additional Funds If at any time there shall be on hand insufficient funds
from the aforesaid tax levy to meet principal andor interest payments on said Notes when due
the requisite amounts shall be paid from other funds of the District then available which sums
shall be replaced upon the collection of the taxes herein levied
Section 6 Segregated Debt Service Fund Account
(A) Creation and Deposits There be and there hereby is established in the
treasury of the District if one has not already been created a debt service fund separate and
distinct from every other fund which shall be maintained in accordance with generally accepted
accounting principles Debt service or sinking funds established for obligations previously
issued by the District may be considered as separate and distinct accounts within the debt service
fund
Within the debt service fund there hereby is established a separate and distinct account
designated as the Debt Service Fund Account for $1500000 General Obligation Promissory
Notes Series 2015B dated August 4 2015 (the Debt Service Fund Account) and such
account shall be maintained until the indebtedness evidenced by the Notes is fully paid or
otherwise extinguished The Treasurer shall deposit in the Debt Service Fund Account (i) all
accrued interest received by the District at the time of delivery of and payment for the Notes (ii)
any premium which may be received by the District above the par value of the Notes and
accrued interest thereon (iii) all money raised by the taxes herein levied and any amounts
appropriated for the specific purpose of meeting principal of and interest on the Notes when due
(iv) such other sums as may be necessary at any time to pay principal of and interest on the
Notes when due (v) surplus monies in the Borrowed Money Fund as specified below and (vi)
such further deposits as may be required by Section 6711 Wisconsin Statutes
(B) Use and Investment No money shall be withdrawn from the Debt Service
Fund Account and appropriated for any purpose other than the payment of principal of and
interest on the Notes until all such principal and interest has been paid in full and the Notes
canceled provided (i) the funds to provide for each payment of principal of and interest on the
Notes prior to the scheduled receipt of taxes from the next succeeding tax collection may be
invested in direct obligations of the United States of America maturing in time to make such
payments when they are due or in other investments permitted by law and (ii) any funds over
and above the amount of such principal and interest payments on the Notes may be used to
reduce the next succeeding tax levy or may at the option of the District be invested by
purchasing the Notes as permitted by and subject to Section 6711(2)(a) Wisconsin Statutes or
in permitted municipal investments under the pertinent provisions of the Wisconsin Statutes
(Permitted Investments) which investments shall continue to be a part of the Debt Service
Fund Account Any investment of the Debt Service Fund Account shall at all times conform
with the provisions of the Internal Revenue Code of 1986 as amended (the Code) and any
applicable Treasury Regulations (the Regulations)
(C) Remaining Monies When all of the Notes have been paid in full and
canceled and all Permitted Investments disposed of any money remaining in the Debt Service
Fund Account shall be transferred and deposited in the general fund of the District unless the
District Board directs otherwise
Section 7 Proceeds of the Notes Segregated Borrowed Money Fund The proceeds of
the Notes (the Note Proceeds) (other than any premium and accrued interest which must be
paid at the time of the delivery of the Notes into the Debt Service Fund Account created above)
shall be deposited into a special fund separate and distinct from all other funds of the District and
disbursed solely for the purposes for which borrowed or for the payment of the principal of and
the interest on the Notes Monies in the Borrowed Money Fund may be temporarily invested in
Permitted Investments Any monies including any income from Permitted Investments
remaining in the Borrowed Money Fund after the purposes for which the Notes have been issued
have been accomplished and at any time any monies as are not needed and which obviously
thereafter cannot be needed for such purposes shall be deposited in the Debt Service Fund
Account
Section 8 No Arbitrage All investments made pursuant to this Resolution shall be
Permitted Investments but no such investment shall be made in such a manner as would cause
the Notes to be arbitrage bonds within the meaning of Section 148 of the Code or the
Regulations and an officer of the District charged with the responsibility for issuing the Notes
shall certify as to facts estimates circumstances and reasonable expectations in existence on the
date of delivery of the Notes to the Purchaser which will permit the conclusion that the Notes are
not arbitrage bonds within the meaning of the Code or Regulations
Section 9 Compliance with Federal Tax Laws (a) The District represents and
covenants that the projects financed by the Notes and the ownership management and use of the
projects will not cause the Notes to be private activity bonds within the meaning of Section
141 of the Code The District further covenants that it shall comply with the provisions of the
Code to the extent necessary to maintain the tax-exempt status of the interest on the Notes
including if applicable the rebate requirements of Section 148(f) of the Code The District
further covenants that it will not take any action omit to take any action or permit the taking or
omission of any action within its control (including without limitation making or permitting any
use of the proceeds of the Notes) if taking permitting or omitting to take such action would
cause any of the Notes to be an arbitrage bond or a private activity bond within the meaning of
the Code or would otherwise cause interest on the Notes to be included in the gross income of
the recipients thereof for federal income tax purposes The Secretary or other officer of the
District charged with the responsibility of issuing the Notes shall provide an appropriate
certificate of the District certifying that the District can and covenanting that it will comply with
the provisions of the Code and Regulations
(b) The District also covenants to use its best efforts to meet the requirements and
restrictions of any different or additional federal legislation which may be made applicable to the
Notes provided that in meeting such requirements the District will do so only to the extent
consistent with the proceedings authorizing the Notes and the laws of the State of Wisconsin and
to the extent that there is a reasonable period of time in which to comply
Section 10 Designation as Qualified Tax-Exempt Obligations The Notes are hereby
designated as qualified tax-exempt obligations for purposes of Section 265 of the Code
relating to the ability of financial institutions to deduct from income for federal income tax
purposes interest expense that is allocable to carrying and acquiring tax-exempt obligations
Section 11 Execution of the Notes Closing Professional Services The Notes shall be
issued in printed form executed on behalf of the District by the manual or facsimile signatures of
the Chairperson and Secretary authenticated if required by the Fiscal Agent (defined below)
sealed with its official or corporate seal if any or a facsimile thereof and delivered to the
Purchaser upon payment to the District of the purchase price thereof plus accrued interest to the
date of delivery (the Closing) The facsimile signature of either of the officers executing the
Notes may be imprinted on the Notes in lieu of the manual signature of the officer but unless the
District has contracted with a fiscal agent to authenticate the Notes at least one of the signatures
appearing on each Note shall be a manual signature In the event that either of the officers
whose signatures appear on the Notes shall cease to be such officers before the Closing such
signatures shall nevertheless be valid and sufficient for all purposes to the same extent as if they
had remained in office until the Closing The aforesaid officers are hereby authorized and
directed to do all acts and execute and deliver the Notes and all such documents certificates and
acknowledgements as may be necessary and convenient to effectuate the Closing The District
hereby authorizes the officers and agents of the District to enter into on its behalf agreements
and contracts in conjunction with the Notes including but not limited to agreements and
contracts for legal trust fiscal agency disclosure and continuing disclosure and rebate
calculation services Any such contract heretofore entered into in conjunction with the issuance
of the Notes is hereby ratified and approved in all respects
Section 12 Payment of the Notes Fiscal Agent The principal of and interest on the
Notes shall be paid by the Secretary or Treasurer (the Fiscal Agent)
Section 13 Persons Treated as Owners Transfer of Notes The District shall cause
books for the registration and for the transfer of the Notes to be kept by the Fiscal Agent The
person in whose name any Note shall be registered shall be deemed and regarded as the absolute
owner thereof for all purposes and payment of either principal or interest on any Note shall be
made only to the registered owner thereof All such payments shall be valid and effectual to
satisfy and discharge the liability upon such Note to the extent of the sum or sums so paid
Any Note may be transferred by the registered owner thereof by surrender of the Note at
the office of the Fiscal Agent duly endorsed for the transfer or accompanied by an assignment
duly executed by the registered owner or his attorney duly authorized in writing Upon such
transfer the Chairperson and Secretary shall execute and deliver in the name of the transferee or
transferees a new Note or Notes of a like aggregate principal amount series and maturity and the
Fiscal Agent shall record the name of each transferee in the registration book No registration
shall be made to bearer The Fiscal Agent shall cancel any Note surrendered for transfer
The District shall cooperate in any such transfer and the Chairperson and Secretary are
authorized to execute any new Note or Notes necessary to effect any such transfer
Section 14 Record Date The fifteenth day of each calendar month next preceding each
interest payment date shall be the record date for the Notes (the Record Date) Payment of
interest on the Notes on any interest payment date shall be made to the registered owners of the
Notes as they appear on the registration book of the District at the close of business on the
Record Date
Section 15 Utilization of The Depository Trust Company Book-Entry-Only System In
order to make the Notes eligible for the services provided by The Depository Trust Company
New York New York (DTC) the District agrees to the applicable provisions set forth in the
Blanket Issuer Letter of Representations previously executed on behalf of the District and on file
in the Secretarys office
Section 16 Official Statement The District Board hereby approves the Preliminary
Official Statement with respect to the Notes and deems the Preliminary Official Statement as
final as of its date for purposes of SEC Rule 15c2-12 promulgated by the Securities and
Exchange Commission pursuant to the Securities and Exchange Act of 1934 (the Rule) All
actions taken by officers of the District in connection with the preparation of such Preliminary
Official Statement and any addenda to it or Final Official Statement are hereby ratified and
approved In connection with the Closing the appropriate District official shall certify the
Preliminary Official Statement and any addenda or Final Official Statement The Secretary shall
cause copies of the Preliminary Official Statement and any addenda or Final Official Statement
to be distributed to the Purchaser
Section 17 Undertaking to Provide Continuing Disclosure The District hereby
covenants and agrees for the benefit of the owners of the Notes to enter into a written
undertaking (the Undertaking) if required by the Rule to provide continuing disclosure of
certain financial information and operating data and timely notices of the occurrence of certain
events in accordance with the Rule The Undertaking shall be enforceable by the owners of the
Notes or by the Purchaser on behalf of such owners (provided that the rights of the owners and
the Purchaser to enforce the Undertaking shall be limited to a right to obtain specific
performance of the obligations thereunder and any failure by the District to comply with the
provisions of the Undertaking shall not be an event of default with respect to the Notes)
To the extent required under the Rule the Chairperson and Secretary or other officer of
the District charged with the responsibility for issuing the Notes shall provide a Continuing
Disclosure Certificate for inclusion in the transcript of proceedings setting forth the details and
terms of the Districts Undertaking
Section 18 Record Book The Secretary shall provide and keep the transcript of
proceedings as a separate record book (the Record Book) and shall record a full and correct
statement of every step or proceeding had or taken in the course of authorizing and issuing the
Notes in the Record Book
Section 19 Bond Insurance If the Purchaser determines to obtain municipal bond
insurance with respect to the Notes the officers of the District are authorized to take all actions
necessary to obtain such municipal bond insurance The Chairperson and Secretary are
authorized to agree to such additional provisions as the bond insurer may reasonably request and
which are acceptable to the Chairperson and Secretary including provisions regarding restrictions
on investment of Note proceeds the payment procedure under the municipal bond insurance
policy the rights of the bond insurer in the event of default and payment of the Notes by the
bond insurer and notices to be given to the bond insurer In addition any reference required by
the bond insurer to the municipal bond insurance policy shall be made in the form of Note
provided herein
_____________________________
____________________________
Section 20 Conflicting Resolutions Severability Effective Date All prior resolutions
rules or other actions of the District Board or any parts thereof in conflict with the provisions
hereof shall be and the same are hereby rescinded insofar as the same may so conflict In the
event that any one or more provisions hereof shall for any reason be held to be illegal or invalid
such illegality or invalidity shall not affect any other provisions hereof The foregoing shall take
effect immediately upon adoption and approval in the manner provided by law
Adopted approved and recorded July 13 2015
Chairperson
ATTEST
Secretary (SEAL)
EXHIBIT A Official Notice of Sale
To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution
(See Attached)
EXHIBIT B
Bid Tabulation
To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution
(See Attached)
EXHIBIT C
Winning Bid
To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution
(See Attached)
EXHIBIT D-1 Pricing Summary
To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution (See Attached)
EXHIBIT D-2
Debt Service Schedule and Irrepealable Tax Levies To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution
(See Attached)
39
EXHIBIT E
(Form of Note)
UNITED STATES OF AMERICA
REGISTERED STATE OF WISCONSIN DOLLARS
CHIPPEWA VALLEY TECHNICAL COLLEGE DISRTRICT
NO R-___ GENERAL OBLIGATION PROMISSORY NOTE SERIES 2015B $_______
MATURITY DATE ORIGINAL DATE OF ISSUE INTEREST RATE CUSIP
April 1 _____ August 4 2015 ____ ______
DEPOSITORY OR ITS NOMINEE NAME CEDE amp CO
PRINCIPAL AMOUNT _______________________ THOUSAND DOLLARS
($__________)
FOR VALUE RECEIVED the Chippewa Valley Technical College District Chippewa
Dunn Eau Claire Pepin and Pierce Counties and portions of Buffalo Clark Jackson Taylor
Trempealeau and St Croix Counties Wisconsin (the District) hereby acknowledges itself to
owe and promises to pay to the Depository or its Nominee Name (the Depository) identified
above (or to registered assigns) on the maturity date identified above the principal amount
identified above and to pay interest thereon at the rate of interest per annum identified above all
subject to the provisions set forth herein regarding redemption prior to maturity Interest shall be
payable semi-annually on April 1 and October 1 of each year commencing on April 1 2016 until
the aforesaid principal amount is paid in full Both the principal of and interest on this Note are
payable to the registered owner in lawful money of the United States Interest payable on any
interest payment date shall be paid by wire transfer to the Depository in whose name this Note is
registered on the Bond Register maintained by the Secretary or Treasurer (the Fiscal Agent) or
any successor thereto at the close of business on the 15th day of the calendar month next
preceding the semi-annual interest payment date (the Record Date) This Note is payable as to
principal upon presentation and surrender hereof at the office of the Fiscal Agent
For the prompt payment of this Note together with interest hereon as aforesaid and for the
levy of taxes sufficient for that purpose the full faith credit and resources of the District are
hereby irrevocably pledged
40
This Note is one of an issue of Notes aggregating the principal amount of $1500000 all
of which are of like tenor except as to denomination interest rate and maturity date issued by
the District pursuant to the provisions of Section 6712(12) Wisconsin Statutes for the public
purpose of paying the cost of building remodeling and improvement projects and acquiring
moveable equipment all as authorized by resolutions of the District Board duly adopted by said
governing body at meetings held on June 18 2015 and July 13 2015 Said resolutions are
recorded in the official minutes of the District Board for said dates
This Note is not subject to optional redemption
It is hereby certified and recited that all conditions things and acts required by law to
exist or to be done prior to and in connection with the issuance of this Note have been done have
existed and have been performed in due form and time that the aggregate indebtedness of the
District including this Note and others issued simultaneously herewith does not exceed any
limitation imposed by law or the Constitution of the State of Wisconsin and that a direct annual
irrepealable tax has been levied sufficient to pay this Note together with the interest thereon
when and as payable
This Note has been designated by the District Board as a qualified tax-exempt
obligation pursuant to the provisions of Section 265(b)(3) of the Internal Revenue Code of
1986 as amended
This Note is transferable only upon the books of the District kept for that purpose at the
office of the Fiscal Agent only in the event that the Depository does not continue to act as
depository for the Notes and the District appoints another depository upon surrender of the Note
to the Fiscal Agent by the registered owner in person or his duly authorized attorney together
with a written instrument of transfer (which may be endorsed hereon) satisfactory to the Fiscal
Agent duly executed by the registered owner or his duly authorized attorney Thereupon a new
fully registered Note in the same aggregate principal amount shall be issued to the new
depository in exchange therefor and upon the payment of a charge sufficient to reimburse the
District for any tax fee or other governmental charge required to be paid with respect to such
registration The Fiscal Agent shall not be obliged to make any transfer of the Notes after the
Record Date The Fiscal Agent and District may treat and consider the Depository in whose
name this Note is registered as the absolute owner hereof for the purpose of receiving payment
of or on account of the principal or redemption price hereof and interest due hereon and for all
other purposes whatsoever The Notes are issuable solely as negotiable fully-registered Notes
without coupons in the denomination of $5000 or any integral multiple thereof
No delay or omission on the part of the owner hereof to exercise any right hereunder shall
impair such right or be considered as a waiver thereof or as a waiver of or acquiescence in any
default hereunder
41
IN WITNESS WHEREOF the Chippewa Valley Technical College District Chippewa
Dunn Eau Claire Pepin and Pierce Counties and portions of Buffalo Clark Jackson Taylor
Trempealeau and St Croix Counties Wisconsin by its governing body has caused this Note to
be executed for it and in its name by the manual or facsimile signatures of its duly qualified
Chairperson and Secretary and to be sealed with its official or corporate seal if any all as of the
FOR VALUE RECEIVED the undersigned sells assigns and transfers unto
(Name and Address of Assignee)
(Social Security or other Identifying Number of Assignee)
the within Note and all rights thereunder and hereby irrevocably constitutes and appoints
______________________________________ Legal Representative to transfer said Note on
the books kept for registration thereof with full power of substitution in the premises
Dated _____________________
Signature Guaranteed
(eg Bank Trust Company (Depository or Nominee Name)
or Securities Firm)
NOTICE This signature must correspond with the
name of the Depository or Nominee Name as it
appears upon the face of the within Note in every
particular without alteration or enlargement or any
change whatever
(Authorized Officer)
43
ITEM 6B ndash APPROVAL OF THREE-YEAR FACILITY PLAN
CHIPPEWA VALLEY TECHNICAL COLLEGE
3 YEAR FACILITIES PLAN
2014-2017
44
Section 1 ndash Executive Summary
The Chippewa Valley Technical College staff meet regularly with representatives of business and industry to identify current and anticipated occupational and workplace trends and with other educational institutions to make the best use of public resources
CVTCrsquos long-range Facilities Plan is flexible as circumstances and situations change in the District the plan is modified to reflect those changes The plan is the blueprint that charts the future course of CVTCs facilities and capital resources The plan specifies the nature of action and it also assigns a priority to each element within it
Strategic facilities planning that supports the Collegersquos business plan has become increasingly critical for long-term financial and organizational well-being It is clear that the facilities need to be managed and upgraded continuously in both the near-term and the long-term if we are to have a meaningful role in helping the College strengthen its mission and undertake new initiatives The facilities long-range planning is to be based on future alternative educational curriculum and instructional program scenarios In deciding on new renovated or leased facilities the needs of the District citizens must be balanced with the program development process and the Collegersquos resources
In the development of facilities for the delivery of College instructional programs and services the following criteria will be used
Facilities will be designed to provide adequate space and flexibility to ensure that needed curriculum service and delivery system modifications can be accommodated New construction and remodeling will be completed on a timely basis
Identify events that would trigger changes in floor-space needs by type and amount and produce an action plan
New construction and remodeling must ensure appropriate data and electrical infrastructures to accommodate computer and related technologies
Areas must be adequate to provide appropriate storage of instructional equipment and to provide for individual student learning space
Open concept construction techniques should be adopted to facilitate future changes in instructional programs and service delivery to improve cost efficiency
Strategically locate student lounge areas and quiet study spaces throughout the campus to better address the needs for part-time commuter students both day and evening and the student population in general
Implementation of the facilities design phase in construction or renovation should occur only after thorough assessment and programming The purpose of this assessment is to recognize the effects of the environment on students staff and the public while also ensuring that the overall facilities master plan complements the college vision student enrollment and the finances of the college
In order to meet the needs of the college and its mission current architectural literature will be consulted for trends in design for educational facilities
CVTC will apply a whole-building approach to sustainability in five areas identified by the US Green Building Council as key for its Leadership in Energy and Environmental Design (LEED) certification sustainable site development water savings energy efficiency materials selection and indoor environmental quality
45
The Facilities staff will develop guidelines and implement a plan for the management of the life cycle of the physical facilities Issues of code compliance applicable standards and government regulations will be addressed
When a project reaches the design phase the project scope and the requirements are already established through the project assessment programming process
The design phase is where most problems are resolved to minimize changes during construction
Proper execution of the programming and the building mechanical system ensures adequate indoor air quality (HVAC) a comprehensive fire protection design ADA compliance adequate lighting provisions for safety and security and space utilization efficiency
During the programming phase the mission the goals and the objectives are identified and decisions are made on how the mission will be accomplished
During 2014-2017 the Chippewa Valley Technical College anticipates potential capital expenditures up to
$ 31593777 for new or additional buildings
$ 6111528 for remodeling of existing buildings
$ 5890000 for capital improvements
Significant projects contemplated during this 3 year planning period include
The addition of an Energy Education Center to provide additional classrooms and instructional labs for expanded program offerings will thereby increase the number of graduates ready to work in energy occupations It provides new labs dedicated to emerging sustainable energy sources and state-of-the-art equipment to teach the skills and competencies needed by the next generation of workers along with needed improvements in the existing building infrastructure
The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants Once curriculum and approvals have been completed final design will determine appropriate location and remodel options
An expansion of the River Falls campus is under consideration There is currently a team in place to study the needs of the local area which will in turn dictate future program offerings The addition would accommodate growing needs to support programs such as Business Management Marketing Management Human Resources and Residential Construction
An upgrade of the Business Education Center HVAC systems serving the east end of the building is being planned
HVAC equipment upgrades security access controlvideo upgrades roof restorations boiler replacements and parking lot repaving are also being planned
46
The majority of the work planned has been identified through the use of the following planning guidelines
Match existing infrastructure (HVAC electrical plumbing structure bay sizes) with requirements of program space needs
Continue development of a building zone concept to strengthen user way-finding efficiency and appropriate relationships of spaces
Avoid major investments in areas of the building that have a less certain future use
This process is a continuation of the multi-phased Facilities Master Plan study that was started in 2001 and updated in 2005 and again in 2012 This living document has been updated to reflect work that has been addressed since the original list of campus deficiencies was developed and also to outline projects planned for the next 3 years
47
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
appropriated for the specific purpose of meeting principal of and interest on the Notes when due
(iv) such other sums as may be necessary at any time to pay principal of and interest on the
Notes when due (v) surplus monies in the Borrowed Money Fund as specified below and (vi)
such further deposits as may be required by Section 6711 Wisconsin Statutes
(B) Use and Investment No money shall be withdrawn from the Debt Service
Fund Account and appropriated for any purpose other than the payment of principal of and
interest on the Notes until all such principal and interest has been paid in full and the Notes
canceled provided (i) the funds to provide for each payment of principal of and interest on the
Notes prior to the scheduled receipt of taxes from the next succeeding tax collection may be
invested in direct obligations of the United States of America maturing in time to make such
payments when they are due or in other investments permitted by law and (ii) any funds over
and above the amount of such principal and interest payments on the Notes may be used to
reduce the next succeeding tax levy or may at the option of the District be invested by
purchasing the Notes as permitted by and subject to Section 6711(2)(a) Wisconsin Statutes or
in permitted municipal investments under the pertinent provisions of the Wisconsin Statutes
(Permitted Investments) which investments shall continue to be a part of the Debt Service
Fund Account Any investment of the Debt Service Fund Account shall at all times conform
with the provisions of the Internal Revenue Code of 1986 as amended (the Code) and any
applicable Treasury Regulations (the Regulations)
(C) Remaining Monies When all of the Notes have been paid in full and
canceled and all Permitted Investments disposed of any money remaining in the Debt Service
Fund Account shall be transferred and deposited in the general fund of the District unless the
District Board directs otherwise
Section 7 Proceeds of the Notes Segregated Borrowed Money Fund The proceeds of
the Notes (the Note Proceeds) (other than any premium and accrued interest which must be
paid at the time of the delivery of the Notes into the Debt Service Fund Account created above)
shall be deposited into a special fund separate and distinct from all other funds of the District and
disbursed solely for the purposes for which borrowed or for the payment of the principal of and
the interest on the Notes Monies in the Borrowed Money Fund may be temporarily invested in
Permitted Investments Any monies including any income from Permitted Investments
remaining in the Borrowed Money Fund after the purposes for which the Notes have been issued
have been accomplished and at any time any monies as are not needed and which obviously
thereafter cannot be needed for such purposes shall be deposited in the Debt Service Fund
Account
Section 8 No Arbitrage All investments made pursuant to this Resolution shall be
Permitted Investments but no such investment shall be made in such a manner as would cause
the Notes to be arbitrage bonds within the meaning of Section 148 of the Code or the
Regulations and an officer of the District charged with the responsibility for issuing the Notes
shall certify as to facts estimates circumstances and reasonable expectations in existence on the
date of delivery of the Notes to the Purchaser which will permit the conclusion that the Notes are
not arbitrage bonds within the meaning of the Code or Regulations
Section 9 Compliance with Federal Tax Laws (a) The District represents and
covenants that the projects financed by the Notes and the ownership management and use of the
projects will not cause the Notes to be private activity bonds within the meaning of Section
141 of the Code The District further covenants that it shall comply with the provisions of the
Code to the extent necessary to maintain the tax-exempt status of the interest on the Notes
including if applicable the rebate requirements of Section 148(f) of the Code The District
further covenants that it will not take any action omit to take any action or permit the taking or
omission of any action within its control (including without limitation making or permitting any
use of the proceeds of the Notes) if taking permitting or omitting to take such action would
cause any of the Notes to be an arbitrage bond or a private activity bond within the meaning of
the Code or would otherwise cause interest on the Notes to be included in the gross income of
the recipients thereof for federal income tax purposes The Secretary or other officer of the
District charged with the responsibility of issuing the Notes shall provide an appropriate
certificate of the District certifying that the District can and covenanting that it will comply with
the provisions of the Code and Regulations
(b) The District also covenants to use its best efforts to meet the requirements and
restrictions of any different or additional federal legislation which may be made applicable to the
Notes provided that in meeting such requirements the District will do so only to the extent
consistent with the proceedings authorizing the Notes and the laws of the State of Wisconsin and
to the extent that there is a reasonable period of time in which to comply
Section 10 Designation as Qualified Tax-Exempt Obligations The Notes are hereby
designated as qualified tax-exempt obligations for purposes of Section 265 of the Code
relating to the ability of financial institutions to deduct from income for federal income tax
purposes interest expense that is allocable to carrying and acquiring tax-exempt obligations
Section 11 Execution of the Notes Closing Professional Services The Notes shall be
issued in printed form executed on behalf of the District by the manual or facsimile signatures of
the Chairperson and Secretary authenticated if required by the Fiscal Agent (defined below)
sealed with its official or corporate seal if any or a facsimile thereof and delivered to the
Purchaser upon payment to the District of the purchase price thereof plus accrued interest to the
date of delivery (the Closing) The facsimile signature of either of the officers executing the
Notes may be imprinted on the Notes in lieu of the manual signature of the officer but unless the
District has contracted with a fiscal agent to authenticate the Notes at least one of the signatures
appearing on each Note shall be a manual signature In the event that either of the officers
whose signatures appear on the Notes shall cease to be such officers before the Closing such
signatures shall nevertheless be valid and sufficient for all purposes to the same extent as if they
had remained in office until the Closing The aforesaid officers are hereby authorized and
directed to do all acts and execute and deliver the Notes and all such documents certificates and
acknowledgements as may be necessary and convenient to effectuate the Closing The District
hereby authorizes the officers and agents of the District to enter into on its behalf agreements
and contracts in conjunction with the Notes including but not limited to agreements and
contracts for legal trust fiscal agency disclosure and continuing disclosure and rebate
calculation services Any such contract heretofore entered into in conjunction with the issuance
of the Notes is hereby ratified and approved in all respects
Section 12 Payment of the Notes Fiscal Agent The principal of and interest on the
Notes shall be paid by the Secretary or Treasurer (the Fiscal Agent)
Section 13 Persons Treated as Owners Transfer of Notes The District shall cause
books for the registration and for the transfer of the Notes to be kept by the Fiscal Agent The
person in whose name any Note shall be registered shall be deemed and regarded as the absolute
owner thereof for all purposes and payment of either principal or interest on any Note shall be
made only to the registered owner thereof All such payments shall be valid and effectual to
satisfy and discharge the liability upon such Note to the extent of the sum or sums so paid
Any Note may be transferred by the registered owner thereof by surrender of the Note at
the office of the Fiscal Agent duly endorsed for the transfer or accompanied by an assignment
duly executed by the registered owner or his attorney duly authorized in writing Upon such
transfer the Chairperson and Secretary shall execute and deliver in the name of the transferee or
transferees a new Note or Notes of a like aggregate principal amount series and maturity and the
Fiscal Agent shall record the name of each transferee in the registration book No registration
shall be made to bearer The Fiscal Agent shall cancel any Note surrendered for transfer
The District shall cooperate in any such transfer and the Chairperson and Secretary are
authorized to execute any new Note or Notes necessary to effect any such transfer
Section 14 Record Date The fifteenth day of each calendar month next preceding each
interest payment date shall be the record date for the Notes (the Record Date) Payment of
interest on the Notes on any interest payment date shall be made to the registered owners of the
Notes as they appear on the registration book of the District at the close of business on the
Record Date
Section 15 Utilization of The Depository Trust Company Book-Entry-Only System In
order to make the Notes eligible for the services provided by The Depository Trust Company
New York New York (DTC) the District agrees to the applicable provisions set forth in the
Blanket Issuer Letter of Representations previously executed on behalf of the District and on file
in the Secretarys office
Section 16 Official Statement The District Board hereby approves the Preliminary
Official Statement with respect to the Notes and deems the Preliminary Official Statement as
final as of its date for purposes of SEC Rule 15c2-12 promulgated by the Securities and
Exchange Commission pursuant to the Securities and Exchange Act of 1934 (the Rule) All
actions taken by officers of the District in connection with the preparation of such Preliminary
Official Statement and any addenda to it or Final Official Statement are hereby ratified and
approved In connection with the Closing the appropriate District official shall certify the
Preliminary Official Statement and any addenda or Final Official Statement The Secretary shall
cause copies of the Preliminary Official Statement and any addenda or Final Official Statement
to be distributed to the Purchaser
Section 17 Undertaking to Provide Continuing Disclosure The District hereby
covenants and agrees for the benefit of the owners of the Notes to enter into a written
undertaking (the Undertaking) if required by the Rule to provide continuing disclosure of
certain financial information and operating data and timely notices of the occurrence of certain
events in accordance with the Rule The Undertaking shall be enforceable by the owners of the
Notes or by the Purchaser on behalf of such owners (provided that the rights of the owners and
the Purchaser to enforce the Undertaking shall be limited to a right to obtain specific
performance of the obligations thereunder and any failure by the District to comply with the
provisions of the Undertaking shall not be an event of default with respect to the Notes)
To the extent required under the Rule the Chairperson and Secretary or other officer of
the District charged with the responsibility for issuing the Notes shall provide a Continuing
Disclosure Certificate for inclusion in the transcript of proceedings setting forth the details and
terms of the Districts Undertaking
Section 18 Record Book The Secretary shall provide and keep the transcript of
proceedings as a separate record book (the Record Book) and shall record a full and correct
statement of every step or proceeding had or taken in the course of authorizing and issuing the
Notes in the Record Book
Section 19 Bond Insurance If the Purchaser determines to obtain municipal bond
insurance with respect to the Notes the officers of the District are authorized to take all actions
necessary to obtain such municipal bond insurance The Chairperson and Secretary are
authorized to agree to such additional provisions as the bond insurer may reasonably request and
which are acceptable to the Chairperson and Secretary including provisions regarding restrictions
on investment of Note proceeds the payment procedure under the municipal bond insurance
policy the rights of the bond insurer in the event of default and payment of the Notes by the
bond insurer and notices to be given to the bond insurer In addition any reference required by
the bond insurer to the municipal bond insurance policy shall be made in the form of Note
provided herein
_____________________________
____________________________
Section 20 Conflicting Resolutions Severability Effective Date All prior resolutions
rules or other actions of the District Board or any parts thereof in conflict with the provisions
hereof shall be and the same are hereby rescinded insofar as the same may so conflict In the
event that any one or more provisions hereof shall for any reason be held to be illegal or invalid
such illegality or invalidity shall not affect any other provisions hereof The foregoing shall take
effect immediately upon adoption and approval in the manner provided by law
Adopted approved and recorded July 13 2015
Chairperson
ATTEST
Secretary (SEAL)
EXHIBIT A Official Notice of Sale
To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution
(See Attached)
EXHIBIT B
Bid Tabulation
To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution
(See Attached)
EXHIBIT C
Winning Bid
To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution
(See Attached)
EXHIBIT D-1 Pricing Summary
To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution (See Attached)
EXHIBIT D-2
Debt Service Schedule and Irrepealable Tax Levies To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution
(See Attached)
39
EXHIBIT E
(Form of Note)
UNITED STATES OF AMERICA
REGISTERED STATE OF WISCONSIN DOLLARS
CHIPPEWA VALLEY TECHNICAL COLLEGE DISRTRICT
NO R-___ GENERAL OBLIGATION PROMISSORY NOTE SERIES 2015B $_______
MATURITY DATE ORIGINAL DATE OF ISSUE INTEREST RATE CUSIP
April 1 _____ August 4 2015 ____ ______
DEPOSITORY OR ITS NOMINEE NAME CEDE amp CO
PRINCIPAL AMOUNT _______________________ THOUSAND DOLLARS
($__________)
FOR VALUE RECEIVED the Chippewa Valley Technical College District Chippewa
Dunn Eau Claire Pepin and Pierce Counties and portions of Buffalo Clark Jackson Taylor
Trempealeau and St Croix Counties Wisconsin (the District) hereby acknowledges itself to
owe and promises to pay to the Depository or its Nominee Name (the Depository) identified
above (or to registered assigns) on the maturity date identified above the principal amount
identified above and to pay interest thereon at the rate of interest per annum identified above all
subject to the provisions set forth herein regarding redemption prior to maturity Interest shall be
payable semi-annually on April 1 and October 1 of each year commencing on April 1 2016 until
the aforesaid principal amount is paid in full Both the principal of and interest on this Note are
payable to the registered owner in lawful money of the United States Interest payable on any
interest payment date shall be paid by wire transfer to the Depository in whose name this Note is
registered on the Bond Register maintained by the Secretary or Treasurer (the Fiscal Agent) or
any successor thereto at the close of business on the 15th day of the calendar month next
preceding the semi-annual interest payment date (the Record Date) This Note is payable as to
principal upon presentation and surrender hereof at the office of the Fiscal Agent
For the prompt payment of this Note together with interest hereon as aforesaid and for the
levy of taxes sufficient for that purpose the full faith credit and resources of the District are
hereby irrevocably pledged
40
This Note is one of an issue of Notes aggregating the principal amount of $1500000 all
of which are of like tenor except as to denomination interest rate and maturity date issued by
the District pursuant to the provisions of Section 6712(12) Wisconsin Statutes for the public
purpose of paying the cost of building remodeling and improvement projects and acquiring
moveable equipment all as authorized by resolutions of the District Board duly adopted by said
governing body at meetings held on June 18 2015 and July 13 2015 Said resolutions are
recorded in the official minutes of the District Board for said dates
This Note is not subject to optional redemption
It is hereby certified and recited that all conditions things and acts required by law to
exist or to be done prior to and in connection with the issuance of this Note have been done have
existed and have been performed in due form and time that the aggregate indebtedness of the
District including this Note and others issued simultaneously herewith does not exceed any
limitation imposed by law or the Constitution of the State of Wisconsin and that a direct annual
irrepealable tax has been levied sufficient to pay this Note together with the interest thereon
when and as payable
This Note has been designated by the District Board as a qualified tax-exempt
obligation pursuant to the provisions of Section 265(b)(3) of the Internal Revenue Code of
1986 as amended
This Note is transferable only upon the books of the District kept for that purpose at the
office of the Fiscal Agent only in the event that the Depository does not continue to act as
depository for the Notes and the District appoints another depository upon surrender of the Note
to the Fiscal Agent by the registered owner in person or his duly authorized attorney together
with a written instrument of transfer (which may be endorsed hereon) satisfactory to the Fiscal
Agent duly executed by the registered owner or his duly authorized attorney Thereupon a new
fully registered Note in the same aggregate principal amount shall be issued to the new
depository in exchange therefor and upon the payment of a charge sufficient to reimburse the
District for any tax fee or other governmental charge required to be paid with respect to such
registration The Fiscal Agent shall not be obliged to make any transfer of the Notes after the
Record Date The Fiscal Agent and District may treat and consider the Depository in whose
name this Note is registered as the absolute owner hereof for the purpose of receiving payment
of or on account of the principal or redemption price hereof and interest due hereon and for all
other purposes whatsoever The Notes are issuable solely as negotiable fully-registered Notes
without coupons in the denomination of $5000 or any integral multiple thereof
No delay or omission on the part of the owner hereof to exercise any right hereunder shall
impair such right or be considered as a waiver thereof or as a waiver of or acquiescence in any
default hereunder
41
IN WITNESS WHEREOF the Chippewa Valley Technical College District Chippewa
Dunn Eau Claire Pepin and Pierce Counties and portions of Buffalo Clark Jackson Taylor
Trempealeau and St Croix Counties Wisconsin by its governing body has caused this Note to
be executed for it and in its name by the manual or facsimile signatures of its duly qualified
Chairperson and Secretary and to be sealed with its official or corporate seal if any all as of the
FOR VALUE RECEIVED the undersigned sells assigns and transfers unto
(Name and Address of Assignee)
(Social Security or other Identifying Number of Assignee)
the within Note and all rights thereunder and hereby irrevocably constitutes and appoints
______________________________________ Legal Representative to transfer said Note on
the books kept for registration thereof with full power of substitution in the premises
Dated _____________________
Signature Guaranteed
(eg Bank Trust Company (Depository or Nominee Name)
or Securities Firm)
NOTICE This signature must correspond with the
name of the Depository or Nominee Name as it
appears upon the face of the within Note in every
particular without alteration or enlargement or any
change whatever
(Authorized Officer)
43
ITEM 6B ndash APPROVAL OF THREE-YEAR FACILITY PLAN
CHIPPEWA VALLEY TECHNICAL COLLEGE
3 YEAR FACILITIES PLAN
2014-2017
44
Section 1 ndash Executive Summary
The Chippewa Valley Technical College staff meet regularly with representatives of business and industry to identify current and anticipated occupational and workplace trends and with other educational institutions to make the best use of public resources
CVTCrsquos long-range Facilities Plan is flexible as circumstances and situations change in the District the plan is modified to reflect those changes The plan is the blueprint that charts the future course of CVTCs facilities and capital resources The plan specifies the nature of action and it also assigns a priority to each element within it
Strategic facilities planning that supports the Collegersquos business plan has become increasingly critical for long-term financial and organizational well-being It is clear that the facilities need to be managed and upgraded continuously in both the near-term and the long-term if we are to have a meaningful role in helping the College strengthen its mission and undertake new initiatives The facilities long-range planning is to be based on future alternative educational curriculum and instructional program scenarios In deciding on new renovated or leased facilities the needs of the District citizens must be balanced with the program development process and the Collegersquos resources
In the development of facilities for the delivery of College instructional programs and services the following criteria will be used
Facilities will be designed to provide adequate space and flexibility to ensure that needed curriculum service and delivery system modifications can be accommodated New construction and remodeling will be completed on a timely basis
Identify events that would trigger changes in floor-space needs by type and amount and produce an action plan
New construction and remodeling must ensure appropriate data and electrical infrastructures to accommodate computer and related technologies
Areas must be adequate to provide appropriate storage of instructional equipment and to provide for individual student learning space
Open concept construction techniques should be adopted to facilitate future changes in instructional programs and service delivery to improve cost efficiency
Strategically locate student lounge areas and quiet study spaces throughout the campus to better address the needs for part-time commuter students both day and evening and the student population in general
Implementation of the facilities design phase in construction or renovation should occur only after thorough assessment and programming The purpose of this assessment is to recognize the effects of the environment on students staff and the public while also ensuring that the overall facilities master plan complements the college vision student enrollment and the finances of the college
In order to meet the needs of the college and its mission current architectural literature will be consulted for trends in design for educational facilities
CVTC will apply a whole-building approach to sustainability in five areas identified by the US Green Building Council as key for its Leadership in Energy and Environmental Design (LEED) certification sustainable site development water savings energy efficiency materials selection and indoor environmental quality
45
The Facilities staff will develop guidelines and implement a plan for the management of the life cycle of the physical facilities Issues of code compliance applicable standards and government regulations will be addressed
When a project reaches the design phase the project scope and the requirements are already established through the project assessment programming process
The design phase is where most problems are resolved to minimize changes during construction
Proper execution of the programming and the building mechanical system ensures adequate indoor air quality (HVAC) a comprehensive fire protection design ADA compliance adequate lighting provisions for safety and security and space utilization efficiency
During the programming phase the mission the goals and the objectives are identified and decisions are made on how the mission will be accomplished
During 2014-2017 the Chippewa Valley Technical College anticipates potential capital expenditures up to
$ 31593777 for new or additional buildings
$ 6111528 for remodeling of existing buildings
$ 5890000 for capital improvements
Significant projects contemplated during this 3 year planning period include
The addition of an Energy Education Center to provide additional classrooms and instructional labs for expanded program offerings will thereby increase the number of graduates ready to work in energy occupations It provides new labs dedicated to emerging sustainable energy sources and state-of-the-art equipment to teach the skills and competencies needed by the next generation of workers along with needed improvements in the existing building infrastructure
The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants Once curriculum and approvals have been completed final design will determine appropriate location and remodel options
An expansion of the River Falls campus is under consideration There is currently a team in place to study the needs of the local area which will in turn dictate future program offerings The addition would accommodate growing needs to support programs such as Business Management Marketing Management Human Resources and Residential Construction
An upgrade of the Business Education Center HVAC systems serving the east end of the building is being planned
HVAC equipment upgrades security access controlvideo upgrades roof restorations boiler replacements and parking lot repaving are also being planned
46
The majority of the work planned has been identified through the use of the following planning guidelines
Match existing infrastructure (HVAC electrical plumbing structure bay sizes) with requirements of program space needs
Continue development of a building zone concept to strengthen user way-finding efficiency and appropriate relationships of spaces
Avoid major investments in areas of the building that have a less certain future use
This process is a continuation of the multi-phased Facilities Master Plan study that was started in 2001 and updated in 2005 and again in 2012 This living document has been updated to reflect work that has been addressed since the original list of campus deficiencies was developed and also to outline projects planned for the next 3 years
47
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
Section 9 Compliance with Federal Tax Laws (a) The District represents and
covenants that the projects financed by the Notes and the ownership management and use of the
projects will not cause the Notes to be private activity bonds within the meaning of Section
141 of the Code The District further covenants that it shall comply with the provisions of the
Code to the extent necessary to maintain the tax-exempt status of the interest on the Notes
including if applicable the rebate requirements of Section 148(f) of the Code The District
further covenants that it will not take any action omit to take any action or permit the taking or
omission of any action within its control (including without limitation making or permitting any
use of the proceeds of the Notes) if taking permitting or omitting to take such action would
cause any of the Notes to be an arbitrage bond or a private activity bond within the meaning of
the Code or would otherwise cause interest on the Notes to be included in the gross income of
the recipients thereof for federal income tax purposes The Secretary or other officer of the
District charged with the responsibility of issuing the Notes shall provide an appropriate
certificate of the District certifying that the District can and covenanting that it will comply with
the provisions of the Code and Regulations
(b) The District also covenants to use its best efforts to meet the requirements and
restrictions of any different or additional federal legislation which may be made applicable to the
Notes provided that in meeting such requirements the District will do so only to the extent
consistent with the proceedings authorizing the Notes and the laws of the State of Wisconsin and
to the extent that there is a reasonable period of time in which to comply
Section 10 Designation as Qualified Tax-Exempt Obligations The Notes are hereby
designated as qualified tax-exempt obligations for purposes of Section 265 of the Code
relating to the ability of financial institutions to deduct from income for federal income tax
purposes interest expense that is allocable to carrying and acquiring tax-exempt obligations
Section 11 Execution of the Notes Closing Professional Services The Notes shall be
issued in printed form executed on behalf of the District by the manual or facsimile signatures of
the Chairperson and Secretary authenticated if required by the Fiscal Agent (defined below)
sealed with its official or corporate seal if any or a facsimile thereof and delivered to the
Purchaser upon payment to the District of the purchase price thereof plus accrued interest to the
date of delivery (the Closing) The facsimile signature of either of the officers executing the
Notes may be imprinted on the Notes in lieu of the manual signature of the officer but unless the
District has contracted with a fiscal agent to authenticate the Notes at least one of the signatures
appearing on each Note shall be a manual signature In the event that either of the officers
whose signatures appear on the Notes shall cease to be such officers before the Closing such
signatures shall nevertheless be valid and sufficient for all purposes to the same extent as if they
had remained in office until the Closing The aforesaid officers are hereby authorized and
directed to do all acts and execute and deliver the Notes and all such documents certificates and
acknowledgements as may be necessary and convenient to effectuate the Closing The District
hereby authorizes the officers and agents of the District to enter into on its behalf agreements
and contracts in conjunction with the Notes including but not limited to agreements and
contracts for legal trust fiscal agency disclosure and continuing disclosure and rebate
calculation services Any such contract heretofore entered into in conjunction with the issuance
of the Notes is hereby ratified and approved in all respects
Section 12 Payment of the Notes Fiscal Agent The principal of and interest on the
Notes shall be paid by the Secretary or Treasurer (the Fiscal Agent)
Section 13 Persons Treated as Owners Transfer of Notes The District shall cause
books for the registration and for the transfer of the Notes to be kept by the Fiscal Agent The
person in whose name any Note shall be registered shall be deemed and regarded as the absolute
owner thereof for all purposes and payment of either principal or interest on any Note shall be
made only to the registered owner thereof All such payments shall be valid and effectual to
satisfy and discharge the liability upon such Note to the extent of the sum or sums so paid
Any Note may be transferred by the registered owner thereof by surrender of the Note at
the office of the Fiscal Agent duly endorsed for the transfer or accompanied by an assignment
duly executed by the registered owner or his attorney duly authorized in writing Upon such
transfer the Chairperson and Secretary shall execute and deliver in the name of the transferee or
transferees a new Note or Notes of a like aggregate principal amount series and maturity and the
Fiscal Agent shall record the name of each transferee in the registration book No registration
shall be made to bearer The Fiscal Agent shall cancel any Note surrendered for transfer
The District shall cooperate in any such transfer and the Chairperson and Secretary are
authorized to execute any new Note or Notes necessary to effect any such transfer
Section 14 Record Date The fifteenth day of each calendar month next preceding each
interest payment date shall be the record date for the Notes (the Record Date) Payment of
interest on the Notes on any interest payment date shall be made to the registered owners of the
Notes as they appear on the registration book of the District at the close of business on the
Record Date
Section 15 Utilization of The Depository Trust Company Book-Entry-Only System In
order to make the Notes eligible for the services provided by The Depository Trust Company
New York New York (DTC) the District agrees to the applicable provisions set forth in the
Blanket Issuer Letter of Representations previously executed on behalf of the District and on file
in the Secretarys office
Section 16 Official Statement The District Board hereby approves the Preliminary
Official Statement with respect to the Notes and deems the Preliminary Official Statement as
final as of its date for purposes of SEC Rule 15c2-12 promulgated by the Securities and
Exchange Commission pursuant to the Securities and Exchange Act of 1934 (the Rule) All
actions taken by officers of the District in connection with the preparation of such Preliminary
Official Statement and any addenda to it or Final Official Statement are hereby ratified and
approved In connection with the Closing the appropriate District official shall certify the
Preliminary Official Statement and any addenda or Final Official Statement The Secretary shall
cause copies of the Preliminary Official Statement and any addenda or Final Official Statement
to be distributed to the Purchaser
Section 17 Undertaking to Provide Continuing Disclosure The District hereby
covenants and agrees for the benefit of the owners of the Notes to enter into a written
undertaking (the Undertaking) if required by the Rule to provide continuing disclosure of
certain financial information and operating data and timely notices of the occurrence of certain
events in accordance with the Rule The Undertaking shall be enforceable by the owners of the
Notes or by the Purchaser on behalf of such owners (provided that the rights of the owners and
the Purchaser to enforce the Undertaking shall be limited to a right to obtain specific
performance of the obligations thereunder and any failure by the District to comply with the
provisions of the Undertaking shall not be an event of default with respect to the Notes)
To the extent required under the Rule the Chairperson and Secretary or other officer of
the District charged with the responsibility for issuing the Notes shall provide a Continuing
Disclosure Certificate for inclusion in the transcript of proceedings setting forth the details and
terms of the Districts Undertaking
Section 18 Record Book The Secretary shall provide and keep the transcript of
proceedings as a separate record book (the Record Book) and shall record a full and correct
statement of every step or proceeding had or taken in the course of authorizing and issuing the
Notes in the Record Book
Section 19 Bond Insurance If the Purchaser determines to obtain municipal bond
insurance with respect to the Notes the officers of the District are authorized to take all actions
necessary to obtain such municipal bond insurance The Chairperson and Secretary are
authorized to agree to such additional provisions as the bond insurer may reasonably request and
which are acceptable to the Chairperson and Secretary including provisions regarding restrictions
on investment of Note proceeds the payment procedure under the municipal bond insurance
policy the rights of the bond insurer in the event of default and payment of the Notes by the
bond insurer and notices to be given to the bond insurer In addition any reference required by
the bond insurer to the municipal bond insurance policy shall be made in the form of Note
provided herein
_____________________________
____________________________
Section 20 Conflicting Resolutions Severability Effective Date All prior resolutions
rules or other actions of the District Board or any parts thereof in conflict with the provisions
hereof shall be and the same are hereby rescinded insofar as the same may so conflict In the
event that any one or more provisions hereof shall for any reason be held to be illegal or invalid
such illegality or invalidity shall not affect any other provisions hereof The foregoing shall take
effect immediately upon adoption and approval in the manner provided by law
Adopted approved and recorded July 13 2015
Chairperson
ATTEST
Secretary (SEAL)
EXHIBIT A Official Notice of Sale
To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution
(See Attached)
EXHIBIT B
Bid Tabulation
To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution
(See Attached)
EXHIBIT C
Winning Bid
To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution
(See Attached)
EXHIBIT D-1 Pricing Summary
To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution (See Attached)
EXHIBIT D-2
Debt Service Schedule and Irrepealable Tax Levies To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution
(See Attached)
39
EXHIBIT E
(Form of Note)
UNITED STATES OF AMERICA
REGISTERED STATE OF WISCONSIN DOLLARS
CHIPPEWA VALLEY TECHNICAL COLLEGE DISRTRICT
NO R-___ GENERAL OBLIGATION PROMISSORY NOTE SERIES 2015B $_______
MATURITY DATE ORIGINAL DATE OF ISSUE INTEREST RATE CUSIP
April 1 _____ August 4 2015 ____ ______
DEPOSITORY OR ITS NOMINEE NAME CEDE amp CO
PRINCIPAL AMOUNT _______________________ THOUSAND DOLLARS
($__________)
FOR VALUE RECEIVED the Chippewa Valley Technical College District Chippewa
Dunn Eau Claire Pepin and Pierce Counties and portions of Buffalo Clark Jackson Taylor
Trempealeau and St Croix Counties Wisconsin (the District) hereby acknowledges itself to
owe and promises to pay to the Depository or its Nominee Name (the Depository) identified
above (or to registered assigns) on the maturity date identified above the principal amount
identified above and to pay interest thereon at the rate of interest per annum identified above all
subject to the provisions set forth herein regarding redemption prior to maturity Interest shall be
payable semi-annually on April 1 and October 1 of each year commencing on April 1 2016 until
the aforesaid principal amount is paid in full Both the principal of and interest on this Note are
payable to the registered owner in lawful money of the United States Interest payable on any
interest payment date shall be paid by wire transfer to the Depository in whose name this Note is
registered on the Bond Register maintained by the Secretary or Treasurer (the Fiscal Agent) or
any successor thereto at the close of business on the 15th day of the calendar month next
preceding the semi-annual interest payment date (the Record Date) This Note is payable as to
principal upon presentation and surrender hereof at the office of the Fiscal Agent
For the prompt payment of this Note together with interest hereon as aforesaid and for the
levy of taxes sufficient for that purpose the full faith credit and resources of the District are
hereby irrevocably pledged
40
This Note is one of an issue of Notes aggregating the principal amount of $1500000 all
of which are of like tenor except as to denomination interest rate and maturity date issued by
the District pursuant to the provisions of Section 6712(12) Wisconsin Statutes for the public
purpose of paying the cost of building remodeling and improvement projects and acquiring
moveable equipment all as authorized by resolutions of the District Board duly adopted by said
governing body at meetings held on June 18 2015 and July 13 2015 Said resolutions are
recorded in the official minutes of the District Board for said dates
This Note is not subject to optional redemption
It is hereby certified and recited that all conditions things and acts required by law to
exist or to be done prior to and in connection with the issuance of this Note have been done have
existed and have been performed in due form and time that the aggregate indebtedness of the
District including this Note and others issued simultaneously herewith does not exceed any
limitation imposed by law or the Constitution of the State of Wisconsin and that a direct annual
irrepealable tax has been levied sufficient to pay this Note together with the interest thereon
when and as payable
This Note has been designated by the District Board as a qualified tax-exempt
obligation pursuant to the provisions of Section 265(b)(3) of the Internal Revenue Code of
1986 as amended
This Note is transferable only upon the books of the District kept for that purpose at the
office of the Fiscal Agent only in the event that the Depository does not continue to act as
depository for the Notes and the District appoints another depository upon surrender of the Note
to the Fiscal Agent by the registered owner in person or his duly authorized attorney together
with a written instrument of transfer (which may be endorsed hereon) satisfactory to the Fiscal
Agent duly executed by the registered owner or his duly authorized attorney Thereupon a new
fully registered Note in the same aggregate principal amount shall be issued to the new
depository in exchange therefor and upon the payment of a charge sufficient to reimburse the
District for any tax fee or other governmental charge required to be paid with respect to such
registration The Fiscal Agent shall not be obliged to make any transfer of the Notes after the
Record Date The Fiscal Agent and District may treat and consider the Depository in whose
name this Note is registered as the absolute owner hereof for the purpose of receiving payment
of or on account of the principal or redemption price hereof and interest due hereon and for all
other purposes whatsoever The Notes are issuable solely as negotiable fully-registered Notes
without coupons in the denomination of $5000 or any integral multiple thereof
No delay or omission on the part of the owner hereof to exercise any right hereunder shall
impair such right or be considered as a waiver thereof or as a waiver of or acquiescence in any
default hereunder
41
IN WITNESS WHEREOF the Chippewa Valley Technical College District Chippewa
Dunn Eau Claire Pepin and Pierce Counties and portions of Buffalo Clark Jackson Taylor
Trempealeau and St Croix Counties Wisconsin by its governing body has caused this Note to
be executed for it and in its name by the manual or facsimile signatures of its duly qualified
Chairperson and Secretary and to be sealed with its official or corporate seal if any all as of the
FOR VALUE RECEIVED the undersigned sells assigns and transfers unto
(Name and Address of Assignee)
(Social Security or other Identifying Number of Assignee)
the within Note and all rights thereunder and hereby irrevocably constitutes and appoints
______________________________________ Legal Representative to transfer said Note on
the books kept for registration thereof with full power of substitution in the premises
Dated _____________________
Signature Guaranteed
(eg Bank Trust Company (Depository or Nominee Name)
or Securities Firm)
NOTICE This signature must correspond with the
name of the Depository or Nominee Name as it
appears upon the face of the within Note in every
particular without alteration or enlargement or any
change whatever
(Authorized Officer)
43
ITEM 6B ndash APPROVAL OF THREE-YEAR FACILITY PLAN
CHIPPEWA VALLEY TECHNICAL COLLEGE
3 YEAR FACILITIES PLAN
2014-2017
44
Section 1 ndash Executive Summary
The Chippewa Valley Technical College staff meet regularly with representatives of business and industry to identify current and anticipated occupational and workplace trends and with other educational institutions to make the best use of public resources
CVTCrsquos long-range Facilities Plan is flexible as circumstances and situations change in the District the plan is modified to reflect those changes The plan is the blueprint that charts the future course of CVTCs facilities and capital resources The plan specifies the nature of action and it also assigns a priority to each element within it
Strategic facilities planning that supports the Collegersquos business plan has become increasingly critical for long-term financial and organizational well-being It is clear that the facilities need to be managed and upgraded continuously in both the near-term and the long-term if we are to have a meaningful role in helping the College strengthen its mission and undertake new initiatives The facilities long-range planning is to be based on future alternative educational curriculum and instructional program scenarios In deciding on new renovated or leased facilities the needs of the District citizens must be balanced with the program development process and the Collegersquos resources
In the development of facilities for the delivery of College instructional programs and services the following criteria will be used
Facilities will be designed to provide adequate space and flexibility to ensure that needed curriculum service and delivery system modifications can be accommodated New construction and remodeling will be completed on a timely basis
Identify events that would trigger changes in floor-space needs by type and amount and produce an action plan
New construction and remodeling must ensure appropriate data and electrical infrastructures to accommodate computer and related technologies
Areas must be adequate to provide appropriate storage of instructional equipment and to provide for individual student learning space
Open concept construction techniques should be adopted to facilitate future changes in instructional programs and service delivery to improve cost efficiency
Strategically locate student lounge areas and quiet study spaces throughout the campus to better address the needs for part-time commuter students both day and evening and the student population in general
Implementation of the facilities design phase in construction or renovation should occur only after thorough assessment and programming The purpose of this assessment is to recognize the effects of the environment on students staff and the public while also ensuring that the overall facilities master plan complements the college vision student enrollment and the finances of the college
In order to meet the needs of the college and its mission current architectural literature will be consulted for trends in design for educational facilities
CVTC will apply a whole-building approach to sustainability in five areas identified by the US Green Building Council as key for its Leadership in Energy and Environmental Design (LEED) certification sustainable site development water savings energy efficiency materials selection and indoor environmental quality
45
The Facilities staff will develop guidelines and implement a plan for the management of the life cycle of the physical facilities Issues of code compliance applicable standards and government regulations will be addressed
When a project reaches the design phase the project scope and the requirements are already established through the project assessment programming process
The design phase is where most problems are resolved to minimize changes during construction
Proper execution of the programming and the building mechanical system ensures adequate indoor air quality (HVAC) a comprehensive fire protection design ADA compliance adequate lighting provisions for safety and security and space utilization efficiency
During the programming phase the mission the goals and the objectives are identified and decisions are made on how the mission will be accomplished
During 2014-2017 the Chippewa Valley Technical College anticipates potential capital expenditures up to
$ 31593777 for new or additional buildings
$ 6111528 for remodeling of existing buildings
$ 5890000 for capital improvements
Significant projects contemplated during this 3 year planning period include
The addition of an Energy Education Center to provide additional classrooms and instructional labs for expanded program offerings will thereby increase the number of graduates ready to work in energy occupations It provides new labs dedicated to emerging sustainable energy sources and state-of-the-art equipment to teach the skills and competencies needed by the next generation of workers along with needed improvements in the existing building infrastructure
The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants Once curriculum and approvals have been completed final design will determine appropriate location and remodel options
An expansion of the River Falls campus is under consideration There is currently a team in place to study the needs of the local area which will in turn dictate future program offerings The addition would accommodate growing needs to support programs such as Business Management Marketing Management Human Resources and Residential Construction
An upgrade of the Business Education Center HVAC systems serving the east end of the building is being planned
HVAC equipment upgrades security access controlvideo upgrades roof restorations boiler replacements and parking lot repaving are also being planned
46
The majority of the work planned has been identified through the use of the following planning guidelines
Match existing infrastructure (HVAC electrical plumbing structure bay sizes) with requirements of program space needs
Continue development of a building zone concept to strengthen user way-finding efficiency and appropriate relationships of spaces
Avoid major investments in areas of the building that have a less certain future use
This process is a continuation of the multi-phased Facilities Master Plan study that was started in 2001 and updated in 2005 and again in 2012 This living document has been updated to reflect work that has been addressed since the original list of campus deficiencies was developed and also to outline projects planned for the next 3 years
47
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
Section 12 Payment of the Notes Fiscal Agent The principal of and interest on the
Notes shall be paid by the Secretary or Treasurer (the Fiscal Agent)
Section 13 Persons Treated as Owners Transfer of Notes The District shall cause
books for the registration and for the transfer of the Notes to be kept by the Fiscal Agent The
person in whose name any Note shall be registered shall be deemed and regarded as the absolute
owner thereof for all purposes and payment of either principal or interest on any Note shall be
made only to the registered owner thereof All such payments shall be valid and effectual to
satisfy and discharge the liability upon such Note to the extent of the sum or sums so paid
Any Note may be transferred by the registered owner thereof by surrender of the Note at
the office of the Fiscal Agent duly endorsed for the transfer or accompanied by an assignment
duly executed by the registered owner or his attorney duly authorized in writing Upon such
transfer the Chairperson and Secretary shall execute and deliver in the name of the transferee or
transferees a new Note or Notes of a like aggregate principal amount series and maturity and the
Fiscal Agent shall record the name of each transferee in the registration book No registration
shall be made to bearer The Fiscal Agent shall cancel any Note surrendered for transfer
The District shall cooperate in any such transfer and the Chairperson and Secretary are
authorized to execute any new Note or Notes necessary to effect any such transfer
Section 14 Record Date The fifteenth day of each calendar month next preceding each
interest payment date shall be the record date for the Notes (the Record Date) Payment of
interest on the Notes on any interest payment date shall be made to the registered owners of the
Notes as they appear on the registration book of the District at the close of business on the
Record Date
Section 15 Utilization of The Depository Trust Company Book-Entry-Only System In
order to make the Notes eligible for the services provided by The Depository Trust Company
New York New York (DTC) the District agrees to the applicable provisions set forth in the
Blanket Issuer Letter of Representations previously executed on behalf of the District and on file
in the Secretarys office
Section 16 Official Statement The District Board hereby approves the Preliminary
Official Statement with respect to the Notes and deems the Preliminary Official Statement as
final as of its date for purposes of SEC Rule 15c2-12 promulgated by the Securities and
Exchange Commission pursuant to the Securities and Exchange Act of 1934 (the Rule) All
actions taken by officers of the District in connection with the preparation of such Preliminary
Official Statement and any addenda to it or Final Official Statement are hereby ratified and
approved In connection with the Closing the appropriate District official shall certify the
Preliminary Official Statement and any addenda or Final Official Statement The Secretary shall
cause copies of the Preliminary Official Statement and any addenda or Final Official Statement
to be distributed to the Purchaser
Section 17 Undertaking to Provide Continuing Disclosure The District hereby
covenants and agrees for the benefit of the owners of the Notes to enter into a written
undertaking (the Undertaking) if required by the Rule to provide continuing disclosure of
certain financial information and operating data and timely notices of the occurrence of certain
events in accordance with the Rule The Undertaking shall be enforceable by the owners of the
Notes or by the Purchaser on behalf of such owners (provided that the rights of the owners and
the Purchaser to enforce the Undertaking shall be limited to a right to obtain specific
performance of the obligations thereunder and any failure by the District to comply with the
provisions of the Undertaking shall not be an event of default with respect to the Notes)
To the extent required under the Rule the Chairperson and Secretary or other officer of
the District charged with the responsibility for issuing the Notes shall provide a Continuing
Disclosure Certificate for inclusion in the transcript of proceedings setting forth the details and
terms of the Districts Undertaking
Section 18 Record Book The Secretary shall provide and keep the transcript of
proceedings as a separate record book (the Record Book) and shall record a full and correct
statement of every step or proceeding had or taken in the course of authorizing and issuing the
Notes in the Record Book
Section 19 Bond Insurance If the Purchaser determines to obtain municipal bond
insurance with respect to the Notes the officers of the District are authorized to take all actions
necessary to obtain such municipal bond insurance The Chairperson and Secretary are
authorized to agree to such additional provisions as the bond insurer may reasonably request and
which are acceptable to the Chairperson and Secretary including provisions regarding restrictions
on investment of Note proceeds the payment procedure under the municipal bond insurance
policy the rights of the bond insurer in the event of default and payment of the Notes by the
bond insurer and notices to be given to the bond insurer In addition any reference required by
the bond insurer to the municipal bond insurance policy shall be made in the form of Note
provided herein
_____________________________
____________________________
Section 20 Conflicting Resolutions Severability Effective Date All prior resolutions
rules or other actions of the District Board or any parts thereof in conflict with the provisions
hereof shall be and the same are hereby rescinded insofar as the same may so conflict In the
event that any one or more provisions hereof shall for any reason be held to be illegal or invalid
such illegality or invalidity shall not affect any other provisions hereof The foregoing shall take
effect immediately upon adoption and approval in the manner provided by law
Adopted approved and recorded July 13 2015
Chairperson
ATTEST
Secretary (SEAL)
EXHIBIT A Official Notice of Sale
To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution
(See Attached)
EXHIBIT B
Bid Tabulation
To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution
(See Attached)
EXHIBIT C
Winning Bid
To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution
(See Attached)
EXHIBIT D-1 Pricing Summary
To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution (See Attached)
EXHIBIT D-2
Debt Service Schedule and Irrepealable Tax Levies To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution
(See Attached)
39
EXHIBIT E
(Form of Note)
UNITED STATES OF AMERICA
REGISTERED STATE OF WISCONSIN DOLLARS
CHIPPEWA VALLEY TECHNICAL COLLEGE DISRTRICT
NO R-___ GENERAL OBLIGATION PROMISSORY NOTE SERIES 2015B $_______
MATURITY DATE ORIGINAL DATE OF ISSUE INTEREST RATE CUSIP
April 1 _____ August 4 2015 ____ ______
DEPOSITORY OR ITS NOMINEE NAME CEDE amp CO
PRINCIPAL AMOUNT _______________________ THOUSAND DOLLARS
($__________)
FOR VALUE RECEIVED the Chippewa Valley Technical College District Chippewa
Dunn Eau Claire Pepin and Pierce Counties and portions of Buffalo Clark Jackson Taylor
Trempealeau and St Croix Counties Wisconsin (the District) hereby acknowledges itself to
owe and promises to pay to the Depository or its Nominee Name (the Depository) identified
above (or to registered assigns) on the maturity date identified above the principal amount
identified above and to pay interest thereon at the rate of interest per annum identified above all
subject to the provisions set forth herein regarding redemption prior to maturity Interest shall be
payable semi-annually on April 1 and October 1 of each year commencing on April 1 2016 until
the aforesaid principal amount is paid in full Both the principal of and interest on this Note are
payable to the registered owner in lawful money of the United States Interest payable on any
interest payment date shall be paid by wire transfer to the Depository in whose name this Note is
registered on the Bond Register maintained by the Secretary or Treasurer (the Fiscal Agent) or
any successor thereto at the close of business on the 15th day of the calendar month next
preceding the semi-annual interest payment date (the Record Date) This Note is payable as to
principal upon presentation and surrender hereof at the office of the Fiscal Agent
For the prompt payment of this Note together with interest hereon as aforesaid and for the
levy of taxes sufficient for that purpose the full faith credit and resources of the District are
hereby irrevocably pledged
40
This Note is one of an issue of Notes aggregating the principal amount of $1500000 all
of which are of like tenor except as to denomination interest rate and maturity date issued by
the District pursuant to the provisions of Section 6712(12) Wisconsin Statutes for the public
purpose of paying the cost of building remodeling and improvement projects and acquiring
moveable equipment all as authorized by resolutions of the District Board duly adopted by said
governing body at meetings held on June 18 2015 and July 13 2015 Said resolutions are
recorded in the official minutes of the District Board for said dates
This Note is not subject to optional redemption
It is hereby certified and recited that all conditions things and acts required by law to
exist or to be done prior to and in connection with the issuance of this Note have been done have
existed and have been performed in due form and time that the aggregate indebtedness of the
District including this Note and others issued simultaneously herewith does not exceed any
limitation imposed by law or the Constitution of the State of Wisconsin and that a direct annual
irrepealable tax has been levied sufficient to pay this Note together with the interest thereon
when and as payable
This Note has been designated by the District Board as a qualified tax-exempt
obligation pursuant to the provisions of Section 265(b)(3) of the Internal Revenue Code of
1986 as amended
This Note is transferable only upon the books of the District kept for that purpose at the
office of the Fiscal Agent only in the event that the Depository does not continue to act as
depository for the Notes and the District appoints another depository upon surrender of the Note
to the Fiscal Agent by the registered owner in person or his duly authorized attorney together
with a written instrument of transfer (which may be endorsed hereon) satisfactory to the Fiscal
Agent duly executed by the registered owner or his duly authorized attorney Thereupon a new
fully registered Note in the same aggregate principal amount shall be issued to the new
depository in exchange therefor and upon the payment of a charge sufficient to reimburse the
District for any tax fee or other governmental charge required to be paid with respect to such
registration The Fiscal Agent shall not be obliged to make any transfer of the Notes after the
Record Date The Fiscal Agent and District may treat and consider the Depository in whose
name this Note is registered as the absolute owner hereof for the purpose of receiving payment
of or on account of the principal or redemption price hereof and interest due hereon and for all
other purposes whatsoever The Notes are issuable solely as negotiable fully-registered Notes
without coupons in the denomination of $5000 or any integral multiple thereof
No delay or omission on the part of the owner hereof to exercise any right hereunder shall
impair such right or be considered as a waiver thereof or as a waiver of or acquiescence in any
default hereunder
41
IN WITNESS WHEREOF the Chippewa Valley Technical College District Chippewa
Dunn Eau Claire Pepin and Pierce Counties and portions of Buffalo Clark Jackson Taylor
Trempealeau and St Croix Counties Wisconsin by its governing body has caused this Note to
be executed for it and in its name by the manual or facsimile signatures of its duly qualified
Chairperson and Secretary and to be sealed with its official or corporate seal if any all as of the
FOR VALUE RECEIVED the undersigned sells assigns and transfers unto
(Name and Address of Assignee)
(Social Security or other Identifying Number of Assignee)
the within Note and all rights thereunder and hereby irrevocably constitutes and appoints
______________________________________ Legal Representative to transfer said Note on
the books kept for registration thereof with full power of substitution in the premises
Dated _____________________
Signature Guaranteed
(eg Bank Trust Company (Depository or Nominee Name)
or Securities Firm)
NOTICE This signature must correspond with the
name of the Depository or Nominee Name as it
appears upon the face of the within Note in every
particular without alteration or enlargement or any
change whatever
(Authorized Officer)
43
ITEM 6B ndash APPROVAL OF THREE-YEAR FACILITY PLAN
CHIPPEWA VALLEY TECHNICAL COLLEGE
3 YEAR FACILITIES PLAN
2014-2017
44
Section 1 ndash Executive Summary
The Chippewa Valley Technical College staff meet regularly with representatives of business and industry to identify current and anticipated occupational and workplace trends and with other educational institutions to make the best use of public resources
CVTCrsquos long-range Facilities Plan is flexible as circumstances and situations change in the District the plan is modified to reflect those changes The plan is the blueprint that charts the future course of CVTCs facilities and capital resources The plan specifies the nature of action and it also assigns a priority to each element within it
Strategic facilities planning that supports the Collegersquos business plan has become increasingly critical for long-term financial and organizational well-being It is clear that the facilities need to be managed and upgraded continuously in both the near-term and the long-term if we are to have a meaningful role in helping the College strengthen its mission and undertake new initiatives The facilities long-range planning is to be based on future alternative educational curriculum and instructional program scenarios In deciding on new renovated or leased facilities the needs of the District citizens must be balanced with the program development process and the Collegersquos resources
In the development of facilities for the delivery of College instructional programs and services the following criteria will be used
Facilities will be designed to provide adequate space and flexibility to ensure that needed curriculum service and delivery system modifications can be accommodated New construction and remodeling will be completed on a timely basis
Identify events that would trigger changes in floor-space needs by type and amount and produce an action plan
New construction and remodeling must ensure appropriate data and electrical infrastructures to accommodate computer and related technologies
Areas must be adequate to provide appropriate storage of instructional equipment and to provide for individual student learning space
Open concept construction techniques should be adopted to facilitate future changes in instructional programs and service delivery to improve cost efficiency
Strategically locate student lounge areas and quiet study spaces throughout the campus to better address the needs for part-time commuter students both day and evening and the student population in general
Implementation of the facilities design phase in construction or renovation should occur only after thorough assessment and programming The purpose of this assessment is to recognize the effects of the environment on students staff and the public while also ensuring that the overall facilities master plan complements the college vision student enrollment and the finances of the college
In order to meet the needs of the college and its mission current architectural literature will be consulted for trends in design for educational facilities
CVTC will apply a whole-building approach to sustainability in five areas identified by the US Green Building Council as key for its Leadership in Energy and Environmental Design (LEED) certification sustainable site development water savings energy efficiency materials selection and indoor environmental quality
45
The Facilities staff will develop guidelines and implement a plan for the management of the life cycle of the physical facilities Issues of code compliance applicable standards and government regulations will be addressed
When a project reaches the design phase the project scope and the requirements are already established through the project assessment programming process
The design phase is where most problems are resolved to minimize changes during construction
Proper execution of the programming and the building mechanical system ensures adequate indoor air quality (HVAC) a comprehensive fire protection design ADA compliance adequate lighting provisions for safety and security and space utilization efficiency
During the programming phase the mission the goals and the objectives are identified and decisions are made on how the mission will be accomplished
During 2014-2017 the Chippewa Valley Technical College anticipates potential capital expenditures up to
$ 31593777 for new or additional buildings
$ 6111528 for remodeling of existing buildings
$ 5890000 for capital improvements
Significant projects contemplated during this 3 year planning period include
The addition of an Energy Education Center to provide additional classrooms and instructional labs for expanded program offerings will thereby increase the number of graduates ready to work in energy occupations It provides new labs dedicated to emerging sustainable energy sources and state-of-the-art equipment to teach the skills and competencies needed by the next generation of workers along with needed improvements in the existing building infrastructure
The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants Once curriculum and approvals have been completed final design will determine appropriate location and remodel options
An expansion of the River Falls campus is under consideration There is currently a team in place to study the needs of the local area which will in turn dictate future program offerings The addition would accommodate growing needs to support programs such as Business Management Marketing Management Human Resources and Residential Construction
An upgrade of the Business Education Center HVAC systems serving the east end of the building is being planned
HVAC equipment upgrades security access controlvideo upgrades roof restorations boiler replacements and parking lot repaving are also being planned
46
The majority of the work planned has been identified through the use of the following planning guidelines
Match existing infrastructure (HVAC electrical plumbing structure bay sizes) with requirements of program space needs
Continue development of a building zone concept to strengthen user way-finding efficiency and appropriate relationships of spaces
Avoid major investments in areas of the building that have a less certain future use
This process is a continuation of the multi-phased Facilities Master Plan study that was started in 2001 and updated in 2005 and again in 2012 This living document has been updated to reflect work that has been addressed since the original list of campus deficiencies was developed and also to outline projects planned for the next 3 years
47
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
certain financial information and operating data and timely notices of the occurrence of certain
events in accordance with the Rule The Undertaking shall be enforceable by the owners of the
Notes or by the Purchaser on behalf of such owners (provided that the rights of the owners and
the Purchaser to enforce the Undertaking shall be limited to a right to obtain specific
performance of the obligations thereunder and any failure by the District to comply with the
provisions of the Undertaking shall not be an event of default with respect to the Notes)
To the extent required under the Rule the Chairperson and Secretary or other officer of
the District charged with the responsibility for issuing the Notes shall provide a Continuing
Disclosure Certificate for inclusion in the transcript of proceedings setting forth the details and
terms of the Districts Undertaking
Section 18 Record Book The Secretary shall provide and keep the transcript of
proceedings as a separate record book (the Record Book) and shall record a full and correct
statement of every step or proceeding had or taken in the course of authorizing and issuing the
Notes in the Record Book
Section 19 Bond Insurance If the Purchaser determines to obtain municipal bond
insurance with respect to the Notes the officers of the District are authorized to take all actions
necessary to obtain such municipal bond insurance The Chairperson and Secretary are
authorized to agree to such additional provisions as the bond insurer may reasonably request and
which are acceptable to the Chairperson and Secretary including provisions regarding restrictions
on investment of Note proceeds the payment procedure under the municipal bond insurance
policy the rights of the bond insurer in the event of default and payment of the Notes by the
bond insurer and notices to be given to the bond insurer In addition any reference required by
the bond insurer to the municipal bond insurance policy shall be made in the form of Note
provided herein
_____________________________
____________________________
Section 20 Conflicting Resolutions Severability Effective Date All prior resolutions
rules or other actions of the District Board or any parts thereof in conflict with the provisions
hereof shall be and the same are hereby rescinded insofar as the same may so conflict In the
event that any one or more provisions hereof shall for any reason be held to be illegal or invalid
such illegality or invalidity shall not affect any other provisions hereof The foregoing shall take
effect immediately upon adoption and approval in the manner provided by law
Adopted approved and recorded July 13 2015
Chairperson
ATTEST
Secretary (SEAL)
EXHIBIT A Official Notice of Sale
To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution
(See Attached)
EXHIBIT B
Bid Tabulation
To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution
(See Attached)
EXHIBIT C
Winning Bid
To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution
(See Attached)
EXHIBIT D-1 Pricing Summary
To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution (See Attached)
EXHIBIT D-2
Debt Service Schedule and Irrepealable Tax Levies To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution
(See Attached)
39
EXHIBIT E
(Form of Note)
UNITED STATES OF AMERICA
REGISTERED STATE OF WISCONSIN DOLLARS
CHIPPEWA VALLEY TECHNICAL COLLEGE DISRTRICT
NO R-___ GENERAL OBLIGATION PROMISSORY NOTE SERIES 2015B $_______
MATURITY DATE ORIGINAL DATE OF ISSUE INTEREST RATE CUSIP
April 1 _____ August 4 2015 ____ ______
DEPOSITORY OR ITS NOMINEE NAME CEDE amp CO
PRINCIPAL AMOUNT _______________________ THOUSAND DOLLARS
($__________)
FOR VALUE RECEIVED the Chippewa Valley Technical College District Chippewa
Dunn Eau Claire Pepin and Pierce Counties and portions of Buffalo Clark Jackson Taylor
Trempealeau and St Croix Counties Wisconsin (the District) hereby acknowledges itself to
owe and promises to pay to the Depository or its Nominee Name (the Depository) identified
above (or to registered assigns) on the maturity date identified above the principal amount
identified above and to pay interest thereon at the rate of interest per annum identified above all
subject to the provisions set forth herein regarding redemption prior to maturity Interest shall be
payable semi-annually on April 1 and October 1 of each year commencing on April 1 2016 until
the aforesaid principal amount is paid in full Both the principal of and interest on this Note are
payable to the registered owner in lawful money of the United States Interest payable on any
interest payment date shall be paid by wire transfer to the Depository in whose name this Note is
registered on the Bond Register maintained by the Secretary or Treasurer (the Fiscal Agent) or
any successor thereto at the close of business on the 15th day of the calendar month next
preceding the semi-annual interest payment date (the Record Date) This Note is payable as to
principal upon presentation and surrender hereof at the office of the Fiscal Agent
For the prompt payment of this Note together with interest hereon as aforesaid and for the
levy of taxes sufficient for that purpose the full faith credit and resources of the District are
hereby irrevocably pledged
40
This Note is one of an issue of Notes aggregating the principal amount of $1500000 all
of which are of like tenor except as to denomination interest rate and maturity date issued by
the District pursuant to the provisions of Section 6712(12) Wisconsin Statutes for the public
purpose of paying the cost of building remodeling and improvement projects and acquiring
moveable equipment all as authorized by resolutions of the District Board duly adopted by said
governing body at meetings held on June 18 2015 and July 13 2015 Said resolutions are
recorded in the official minutes of the District Board for said dates
This Note is not subject to optional redemption
It is hereby certified and recited that all conditions things and acts required by law to
exist or to be done prior to and in connection with the issuance of this Note have been done have
existed and have been performed in due form and time that the aggregate indebtedness of the
District including this Note and others issued simultaneously herewith does not exceed any
limitation imposed by law or the Constitution of the State of Wisconsin and that a direct annual
irrepealable tax has been levied sufficient to pay this Note together with the interest thereon
when and as payable
This Note has been designated by the District Board as a qualified tax-exempt
obligation pursuant to the provisions of Section 265(b)(3) of the Internal Revenue Code of
1986 as amended
This Note is transferable only upon the books of the District kept for that purpose at the
office of the Fiscal Agent only in the event that the Depository does not continue to act as
depository for the Notes and the District appoints another depository upon surrender of the Note
to the Fiscal Agent by the registered owner in person or his duly authorized attorney together
with a written instrument of transfer (which may be endorsed hereon) satisfactory to the Fiscal
Agent duly executed by the registered owner or his duly authorized attorney Thereupon a new
fully registered Note in the same aggregate principal amount shall be issued to the new
depository in exchange therefor and upon the payment of a charge sufficient to reimburse the
District for any tax fee or other governmental charge required to be paid with respect to such
registration The Fiscal Agent shall not be obliged to make any transfer of the Notes after the
Record Date The Fiscal Agent and District may treat and consider the Depository in whose
name this Note is registered as the absolute owner hereof for the purpose of receiving payment
of or on account of the principal or redemption price hereof and interest due hereon and for all
other purposes whatsoever The Notes are issuable solely as negotiable fully-registered Notes
without coupons in the denomination of $5000 or any integral multiple thereof
No delay or omission on the part of the owner hereof to exercise any right hereunder shall
impair such right or be considered as a waiver thereof or as a waiver of or acquiescence in any
default hereunder
41
IN WITNESS WHEREOF the Chippewa Valley Technical College District Chippewa
Dunn Eau Claire Pepin and Pierce Counties and portions of Buffalo Clark Jackson Taylor
Trempealeau and St Croix Counties Wisconsin by its governing body has caused this Note to
be executed for it and in its name by the manual or facsimile signatures of its duly qualified
Chairperson and Secretary and to be sealed with its official or corporate seal if any all as of the
FOR VALUE RECEIVED the undersigned sells assigns and transfers unto
(Name and Address of Assignee)
(Social Security or other Identifying Number of Assignee)
the within Note and all rights thereunder and hereby irrevocably constitutes and appoints
______________________________________ Legal Representative to transfer said Note on
the books kept for registration thereof with full power of substitution in the premises
Dated _____________________
Signature Guaranteed
(eg Bank Trust Company (Depository or Nominee Name)
or Securities Firm)
NOTICE This signature must correspond with the
name of the Depository or Nominee Name as it
appears upon the face of the within Note in every
particular without alteration or enlargement or any
change whatever
(Authorized Officer)
43
ITEM 6B ndash APPROVAL OF THREE-YEAR FACILITY PLAN
CHIPPEWA VALLEY TECHNICAL COLLEGE
3 YEAR FACILITIES PLAN
2014-2017
44
Section 1 ndash Executive Summary
The Chippewa Valley Technical College staff meet regularly with representatives of business and industry to identify current and anticipated occupational and workplace trends and with other educational institutions to make the best use of public resources
CVTCrsquos long-range Facilities Plan is flexible as circumstances and situations change in the District the plan is modified to reflect those changes The plan is the blueprint that charts the future course of CVTCs facilities and capital resources The plan specifies the nature of action and it also assigns a priority to each element within it
Strategic facilities planning that supports the Collegersquos business plan has become increasingly critical for long-term financial and organizational well-being It is clear that the facilities need to be managed and upgraded continuously in both the near-term and the long-term if we are to have a meaningful role in helping the College strengthen its mission and undertake new initiatives The facilities long-range planning is to be based on future alternative educational curriculum and instructional program scenarios In deciding on new renovated or leased facilities the needs of the District citizens must be balanced with the program development process and the Collegersquos resources
In the development of facilities for the delivery of College instructional programs and services the following criteria will be used
Facilities will be designed to provide adequate space and flexibility to ensure that needed curriculum service and delivery system modifications can be accommodated New construction and remodeling will be completed on a timely basis
Identify events that would trigger changes in floor-space needs by type and amount and produce an action plan
New construction and remodeling must ensure appropriate data and electrical infrastructures to accommodate computer and related technologies
Areas must be adequate to provide appropriate storage of instructional equipment and to provide for individual student learning space
Open concept construction techniques should be adopted to facilitate future changes in instructional programs and service delivery to improve cost efficiency
Strategically locate student lounge areas and quiet study spaces throughout the campus to better address the needs for part-time commuter students both day and evening and the student population in general
Implementation of the facilities design phase in construction or renovation should occur only after thorough assessment and programming The purpose of this assessment is to recognize the effects of the environment on students staff and the public while also ensuring that the overall facilities master plan complements the college vision student enrollment and the finances of the college
In order to meet the needs of the college and its mission current architectural literature will be consulted for trends in design for educational facilities
CVTC will apply a whole-building approach to sustainability in five areas identified by the US Green Building Council as key for its Leadership in Energy and Environmental Design (LEED) certification sustainable site development water savings energy efficiency materials selection and indoor environmental quality
45
The Facilities staff will develop guidelines and implement a plan for the management of the life cycle of the physical facilities Issues of code compliance applicable standards and government regulations will be addressed
When a project reaches the design phase the project scope and the requirements are already established through the project assessment programming process
The design phase is where most problems are resolved to minimize changes during construction
Proper execution of the programming and the building mechanical system ensures adequate indoor air quality (HVAC) a comprehensive fire protection design ADA compliance adequate lighting provisions for safety and security and space utilization efficiency
During the programming phase the mission the goals and the objectives are identified and decisions are made on how the mission will be accomplished
During 2014-2017 the Chippewa Valley Technical College anticipates potential capital expenditures up to
$ 31593777 for new or additional buildings
$ 6111528 for remodeling of existing buildings
$ 5890000 for capital improvements
Significant projects contemplated during this 3 year planning period include
The addition of an Energy Education Center to provide additional classrooms and instructional labs for expanded program offerings will thereby increase the number of graduates ready to work in energy occupations It provides new labs dedicated to emerging sustainable energy sources and state-of-the-art equipment to teach the skills and competencies needed by the next generation of workers along with needed improvements in the existing building infrastructure
The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants Once curriculum and approvals have been completed final design will determine appropriate location and remodel options
An expansion of the River Falls campus is under consideration There is currently a team in place to study the needs of the local area which will in turn dictate future program offerings The addition would accommodate growing needs to support programs such as Business Management Marketing Management Human Resources and Residential Construction
An upgrade of the Business Education Center HVAC systems serving the east end of the building is being planned
HVAC equipment upgrades security access controlvideo upgrades roof restorations boiler replacements and parking lot repaving are also being planned
46
The majority of the work planned has been identified through the use of the following planning guidelines
Match existing infrastructure (HVAC electrical plumbing structure bay sizes) with requirements of program space needs
Continue development of a building zone concept to strengthen user way-finding efficiency and appropriate relationships of spaces
Avoid major investments in areas of the building that have a less certain future use
This process is a continuation of the multi-phased Facilities Master Plan study that was started in 2001 and updated in 2005 and again in 2012 This living document has been updated to reflect work that has been addressed since the original list of campus deficiencies was developed and also to outline projects planned for the next 3 years
47
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
_____________________________
____________________________
Section 20 Conflicting Resolutions Severability Effective Date All prior resolutions
rules or other actions of the District Board or any parts thereof in conflict with the provisions
hereof shall be and the same are hereby rescinded insofar as the same may so conflict In the
event that any one or more provisions hereof shall for any reason be held to be illegal or invalid
such illegality or invalidity shall not affect any other provisions hereof The foregoing shall take
effect immediately upon adoption and approval in the manner provided by law
Adopted approved and recorded July 13 2015
Chairperson
ATTEST
Secretary (SEAL)
EXHIBIT A Official Notice of Sale
To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution
(See Attached)
EXHIBIT B
Bid Tabulation
To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution
(See Attached)
EXHIBIT C
Winning Bid
To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution
(See Attached)
EXHIBIT D-1 Pricing Summary
To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution (See Attached)
EXHIBIT D-2
Debt Service Schedule and Irrepealable Tax Levies To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution
(See Attached)
39
EXHIBIT E
(Form of Note)
UNITED STATES OF AMERICA
REGISTERED STATE OF WISCONSIN DOLLARS
CHIPPEWA VALLEY TECHNICAL COLLEGE DISRTRICT
NO R-___ GENERAL OBLIGATION PROMISSORY NOTE SERIES 2015B $_______
MATURITY DATE ORIGINAL DATE OF ISSUE INTEREST RATE CUSIP
April 1 _____ August 4 2015 ____ ______
DEPOSITORY OR ITS NOMINEE NAME CEDE amp CO
PRINCIPAL AMOUNT _______________________ THOUSAND DOLLARS
($__________)
FOR VALUE RECEIVED the Chippewa Valley Technical College District Chippewa
Dunn Eau Claire Pepin and Pierce Counties and portions of Buffalo Clark Jackson Taylor
Trempealeau and St Croix Counties Wisconsin (the District) hereby acknowledges itself to
owe and promises to pay to the Depository or its Nominee Name (the Depository) identified
above (or to registered assigns) on the maturity date identified above the principal amount
identified above and to pay interest thereon at the rate of interest per annum identified above all
subject to the provisions set forth herein regarding redemption prior to maturity Interest shall be
payable semi-annually on April 1 and October 1 of each year commencing on April 1 2016 until
the aforesaid principal amount is paid in full Both the principal of and interest on this Note are
payable to the registered owner in lawful money of the United States Interest payable on any
interest payment date shall be paid by wire transfer to the Depository in whose name this Note is
registered on the Bond Register maintained by the Secretary or Treasurer (the Fiscal Agent) or
any successor thereto at the close of business on the 15th day of the calendar month next
preceding the semi-annual interest payment date (the Record Date) This Note is payable as to
principal upon presentation and surrender hereof at the office of the Fiscal Agent
For the prompt payment of this Note together with interest hereon as aforesaid and for the
levy of taxes sufficient for that purpose the full faith credit and resources of the District are
hereby irrevocably pledged
40
This Note is one of an issue of Notes aggregating the principal amount of $1500000 all
of which are of like tenor except as to denomination interest rate and maturity date issued by
the District pursuant to the provisions of Section 6712(12) Wisconsin Statutes for the public
purpose of paying the cost of building remodeling and improvement projects and acquiring
moveable equipment all as authorized by resolutions of the District Board duly adopted by said
governing body at meetings held on June 18 2015 and July 13 2015 Said resolutions are
recorded in the official minutes of the District Board for said dates
This Note is not subject to optional redemption
It is hereby certified and recited that all conditions things and acts required by law to
exist or to be done prior to and in connection with the issuance of this Note have been done have
existed and have been performed in due form and time that the aggregate indebtedness of the
District including this Note and others issued simultaneously herewith does not exceed any
limitation imposed by law or the Constitution of the State of Wisconsin and that a direct annual
irrepealable tax has been levied sufficient to pay this Note together with the interest thereon
when and as payable
This Note has been designated by the District Board as a qualified tax-exempt
obligation pursuant to the provisions of Section 265(b)(3) of the Internal Revenue Code of
1986 as amended
This Note is transferable only upon the books of the District kept for that purpose at the
office of the Fiscal Agent only in the event that the Depository does not continue to act as
depository for the Notes and the District appoints another depository upon surrender of the Note
to the Fiscal Agent by the registered owner in person or his duly authorized attorney together
with a written instrument of transfer (which may be endorsed hereon) satisfactory to the Fiscal
Agent duly executed by the registered owner or his duly authorized attorney Thereupon a new
fully registered Note in the same aggregate principal amount shall be issued to the new
depository in exchange therefor and upon the payment of a charge sufficient to reimburse the
District for any tax fee or other governmental charge required to be paid with respect to such
registration The Fiscal Agent shall not be obliged to make any transfer of the Notes after the
Record Date The Fiscal Agent and District may treat and consider the Depository in whose
name this Note is registered as the absolute owner hereof for the purpose of receiving payment
of or on account of the principal or redemption price hereof and interest due hereon and for all
other purposes whatsoever The Notes are issuable solely as negotiable fully-registered Notes
without coupons in the denomination of $5000 or any integral multiple thereof
No delay or omission on the part of the owner hereof to exercise any right hereunder shall
impair such right or be considered as a waiver thereof or as a waiver of or acquiescence in any
default hereunder
41
IN WITNESS WHEREOF the Chippewa Valley Technical College District Chippewa
Dunn Eau Claire Pepin and Pierce Counties and portions of Buffalo Clark Jackson Taylor
Trempealeau and St Croix Counties Wisconsin by its governing body has caused this Note to
be executed for it and in its name by the manual or facsimile signatures of its duly qualified
Chairperson and Secretary and to be sealed with its official or corporate seal if any all as of the
FOR VALUE RECEIVED the undersigned sells assigns and transfers unto
(Name and Address of Assignee)
(Social Security or other Identifying Number of Assignee)
the within Note and all rights thereunder and hereby irrevocably constitutes and appoints
______________________________________ Legal Representative to transfer said Note on
the books kept for registration thereof with full power of substitution in the premises
Dated _____________________
Signature Guaranteed
(eg Bank Trust Company (Depository or Nominee Name)
or Securities Firm)
NOTICE This signature must correspond with the
name of the Depository or Nominee Name as it
appears upon the face of the within Note in every
particular without alteration or enlargement or any
change whatever
(Authorized Officer)
43
ITEM 6B ndash APPROVAL OF THREE-YEAR FACILITY PLAN
CHIPPEWA VALLEY TECHNICAL COLLEGE
3 YEAR FACILITIES PLAN
2014-2017
44
Section 1 ndash Executive Summary
The Chippewa Valley Technical College staff meet regularly with representatives of business and industry to identify current and anticipated occupational and workplace trends and with other educational institutions to make the best use of public resources
CVTCrsquos long-range Facilities Plan is flexible as circumstances and situations change in the District the plan is modified to reflect those changes The plan is the blueprint that charts the future course of CVTCs facilities and capital resources The plan specifies the nature of action and it also assigns a priority to each element within it
Strategic facilities planning that supports the Collegersquos business plan has become increasingly critical for long-term financial and organizational well-being It is clear that the facilities need to be managed and upgraded continuously in both the near-term and the long-term if we are to have a meaningful role in helping the College strengthen its mission and undertake new initiatives The facilities long-range planning is to be based on future alternative educational curriculum and instructional program scenarios In deciding on new renovated or leased facilities the needs of the District citizens must be balanced with the program development process and the Collegersquos resources
In the development of facilities for the delivery of College instructional programs and services the following criteria will be used
Facilities will be designed to provide adequate space and flexibility to ensure that needed curriculum service and delivery system modifications can be accommodated New construction and remodeling will be completed on a timely basis
Identify events that would trigger changes in floor-space needs by type and amount and produce an action plan
New construction and remodeling must ensure appropriate data and electrical infrastructures to accommodate computer and related technologies
Areas must be adequate to provide appropriate storage of instructional equipment and to provide for individual student learning space
Open concept construction techniques should be adopted to facilitate future changes in instructional programs and service delivery to improve cost efficiency
Strategically locate student lounge areas and quiet study spaces throughout the campus to better address the needs for part-time commuter students both day and evening and the student population in general
Implementation of the facilities design phase in construction or renovation should occur only after thorough assessment and programming The purpose of this assessment is to recognize the effects of the environment on students staff and the public while also ensuring that the overall facilities master plan complements the college vision student enrollment and the finances of the college
In order to meet the needs of the college and its mission current architectural literature will be consulted for trends in design for educational facilities
CVTC will apply a whole-building approach to sustainability in five areas identified by the US Green Building Council as key for its Leadership in Energy and Environmental Design (LEED) certification sustainable site development water savings energy efficiency materials selection and indoor environmental quality
45
The Facilities staff will develop guidelines and implement a plan for the management of the life cycle of the physical facilities Issues of code compliance applicable standards and government regulations will be addressed
When a project reaches the design phase the project scope and the requirements are already established through the project assessment programming process
The design phase is where most problems are resolved to minimize changes during construction
Proper execution of the programming and the building mechanical system ensures adequate indoor air quality (HVAC) a comprehensive fire protection design ADA compliance adequate lighting provisions for safety and security and space utilization efficiency
During the programming phase the mission the goals and the objectives are identified and decisions are made on how the mission will be accomplished
During 2014-2017 the Chippewa Valley Technical College anticipates potential capital expenditures up to
$ 31593777 for new or additional buildings
$ 6111528 for remodeling of existing buildings
$ 5890000 for capital improvements
Significant projects contemplated during this 3 year planning period include
The addition of an Energy Education Center to provide additional classrooms and instructional labs for expanded program offerings will thereby increase the number of graduates ready to work in energy occupations It provides new labs dedicated to emerging sustainable energy sources and state-of-the-art equipment to teach the skills and competencies needed by the next generation of workers along with needed improvements in the existing building infrastructure
The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants Once curriculum and approvals have been completed final design will determine appropriate location and remodel options
An expansion of the River Falls campus is under consideration There is currently a team in place to study the needs of the local area which will in turn dictate future program offerings The addition would accommodate growing needs to support programs such as Business Management Marketing Management Human Resources and Residential Construction
An upgrade of the Business Education Center HVAC systems serving the east end of the building is being planned
HVAC equipment upgrades security access controlvideo upgrades roof restorations boiler replacements and parking lot repaving are also being planned
46
The majority of the work planned has been identified through the use of the following planning guidelines
Match existing infrastructure (HVAC electrical plumbing structure bay sizes) with requirements of program space needs
Continue development of a building zone concept to strengthen user way-finding efficiency and appropriate relationships of spaces
Avoid major investments in areas of the building that have a less certain future use
This process is a continuation of the multi-phased Facilities Master Plan study that was started in 2001 and updated in 2005 and again in 2012 This living document has been updated to reflect work that has been addressed since the original list of campus deficiencies was developed and also to outline projects planned for the next 3 years
47
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
EXHIBIT A Official Notice of Sale
To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution
(See Attached)
EXHIBIT B
Bid Tabulation
To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution
(See Attached)
EXHIBIT C
Winning Bid
To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution
(See Attached)
EXHIBIT D-1 Pricing Summary
To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution (See Attached)
EXHIBIT D-2
Debt Service Schedule and Irrepealable Tax Levies To be provided by Robert W Baird amp Co Incorporated and incorporated into the Resolution
(See Attached)
39
EXHIBIT E
(Form of Note)
UNITED STATES OF AMERICA
REGISTERED STATE OF WISCONSIN DOLLARS
CHIPPEWA VALLEY TECHNICAL COLLEGE DISRTRICT
NO R-___ GENERAL OBLIGATION PROMISSORY NOTE SERIES 2015B $_______
MATURITY DATE ORIGINAL DATE OF ISSUE INTEREST RATE CUSIP
April 1 _____ August 4 2015 ____ ______
DEPOSITORY OR ITS NOMINEE NAME CEDE amp CO
PRINCIPAL AMOUNT _______________________ THOUSAND DOLLARS
($__________)
FOR VALUE RECEIVED the Chippewa Valley Technical College District Chippewa
Dunn Eau Claire Pepin and Pierce Counties and portions of Buffalo Clark Jackson Taylor
Trempealeau and St Croix Counties Wisconsin (the District) hereby acknowledges itself to
owe and promises to pay to the Depository or its Nominee Name (the Depository) identified
above (or to registered assigns) on the maturity date identified above the principal amount
identified above and to pay interest thereon at the rate of interest per annum identified above all
subject to the provisions set forth herein regarding redemption prior to maturity Interest shall be
payable semi-annually on April 1 and October 1 of each year commencing on April 1 2016 until
the aforesaid principal amount is paid in full Both the principal of and interest on this Note are
payable to the registered owner in lawful money of the United States Interest payable on any
interest payment date shall be paid by wire transfer to the Depository in whose name this Note is
registered on the Bond Register maintained by the Secretary or Treasurer (the Fiscal Agent) or
any successor thereto at the close of business on the 15th day of the calendar month next
preceding the semi-annual interest payment date (the Record Date) This Note is payable as to
principal upon presentation and surrender hereof at the office of the Fiscal Agent
For the prompt payment of this Note together with interest hereon as aforesaid and for the
levy of taxes sufficient for that purpose the full faith credit and resources of the District are
hereby irrevocably pledged
40
This Note is one of an issue of Notes aggregating the principal amount of $1500000 all
of which are of like tenor except as to denomination interest rate and maturity date issued by
the District pursuant to the provisions of Section 6712(12) Wisconsin Statutes for the public
purpose of paying the cost of building remodeling and improvement projects and acquiring
moveable equipment all as authorized by resolutions of the District Board duly adopted by said
governing body at meetings held on June 18 2015 and July 13 2015 Said resolutions are
recorded in the official minutes of the District Board for said dates
This Note is not subject to optional redemption
It is hereby certified and recited that all conditions things and acts required by law to
exist or to be done prior to and in connection with the issuance of this Note have been done have
existed and have been performed in due form and time that the aggregate indebtedness of the
District including this Note and others issued simultaneously herewith does not exceed any
limitation imposed by law or the Constitution of the State of Wisconsin and that a direct annual
irrepealable tax has been levied sufficient to pay this Note together with the interest thereon
when and as payable
This Note has been designated by the District Board as a qualified tax-exempt
obligation pursuant to the provisions of Section 265(b)(3) of the Internal Revenue Code of
1986 as amended
This Note is transferable only upon the books of the District kept for that purpose at the
office of the Fiscal Agent only in the event that the Depository does not continue to act as
depository for the Notes and the District appoints another depository upon surrender of the Note
to the Fiscal Agent by the registered owner in person or his duly authorized attorney together
with a written instrument of transfer (which may be endorsed hereon) satisfactory to the Fiscal
Agent duly executed by the registered owner or his duly authorized attorney Thereupon a new
fully registered Note in the same aggregate principal amount shall be issued to the new
depository in exchange therefor and upon the payment of a charge sufficient to reimburse the
District for any tax fee or other governmental charge required to be paid with respect to such
registration The Fiscal Agent shall not be obliged to make any transfer of the Notes after the
Record Date The Fiscal Agent and District may treat and consider the Depository in whose
name this Note is registered as the absolute owner hereof for the purpose of receiving payment
of or on account of the principal or redemption price hereof and interest due hereon and for all
other purposes whatsoever The Notes are issuable solely as negotiable fully-registered Notes
without coupons in the denomination of $5000 or any integral multiple thereof
No delay or omission on the part of the owner hereof to exercise any right hereunder shall
impair such right or be considered as a waiver thereof or as a waiver of or acquiescence in any
default hereunder
41
IN WITNESS WHEREOF the Chippewa Valley Technical College District Chippewa
Dunn Eau Claire Pepin and Pierce Counties and portions of Buffalo Clark Jackson Taylor
Trempealeau and St Croix Counties Wisconsin by its governing body has caused this Note to
be executed for it and in its name by the manual or facsimile signatures of its duly qualified
Chairperson and Secretary and to be sealed with its official or corporate seal if any all as of the
FOR VALUE RECEIVED the undersigned sells assigns and transfers unto
(Name and Address of Assignee)
(Social Security or other Identifying Number of Assignee)
the within Note and all rights thereunder and hereby irrevocably constitutes and appoints
______________________________________ Legal Representative to transfer said Note on
the books kept for registration thereof with full power of substitution in the premises
Dated _____________________
Signature Guaranteed
(eg Bank Trust Company (Depository or Nominee Name)
or Securities Firm)
NOTICE This signature must correspond with the
name of the Depository or Nominee Name as it
appears upon the face of the within Note in every
particular without alteration or enlargement or any
change whatever
(Authorized Officer)
43
ITEM 6B ndash APPROVAL OF THREE-YEAR FACILITY PLAN
CHIPPEWA VALLEY TECHNICAL COLLEGE
3 YEAR FACILITIES PLAN
2014-2017
44
Section 1 ndash Executive Summary
The Chippewa Valley Technical College staff meet regularly with representatives of business and industry to identify current and anticipated occupational and workplace trends and with other educational institutions to make the best use of public resources
CVTCrsquos long-range Facilities Plan is flexible as circumstances and situations change in the District the plan is modified to reflect those changes The plan is the blueprint that charts the future course of CVTCs facilities and capital resources The plan specifies the nature of action and it also assigns a priority to each element within it
Strategic facilities planning that supports the Collegersquos business plan has become increasingly critical for long-term financial and organizational well-being It is clear that the facilities need to be managed and upgraded continuously in both the near-term and the long-term if we are to have a meaningful role in helping the College strengthen its mission and undertake new initiatives The facilities long-range planning is to be based on future alternative educational curriculum and instructional program scenarios In deciding on new renovated or leased facilities the needs of the District citizens must be balanced with the program development process and the Collegersquos resources
In the development of facilities for the delivery of College instructional programs and services the following criteria will be used
Facilities will be designed to provide adequate space and flexibility to ensure that needed curriculum service and delivery system modifications can be accommodated New construction and remodeling will be completed on a timely basis
Identify events that would trigger changes in floor-space needs by type and amount and produce an action plan
New construction and remodeling must ensure appropriate data and electrical infrastructures to accommodate computer and related technologies
Areas must be adequate to provide appropriate storage of instructional equipment and to provide for individual student learning space
Open concept construction techniques should be adopted to facilitate future changes in instructional programs and service delivery to improve cost efficiency
Strategically locate student lounge areas and quiet study spaces throughout the campus to better address the needs for part-time commuter students both day and evening and the student population in general
Implementation of the facilities design phase in construction or renovation should occur only after thorough assessment and programming The purpose of this assessment is to recognize the effects of the environment on students staff and the public while also ensuring that the overall facilities master plan complements the college vision student enrollment and the finances of the college
In order to meet the needs of the college and its mission current architectural literature will be consulted for trends in design for educational facilities
CVTC will apply a whole-building approach to sustainability in five areas identified by the US Green Building Council as key for its Leadership in Energy and Environmental Design (LEED) certification sustainable site development water savings energy efficiency materials selection and indoor environmental quality
45
The Facilities staff will develop guidelines and implement a plan for the management of the life cycle of the physical facilities Issues of code compliance applicable standards and government regulations will be addressed
When a project reaches the design phase the project scope and the requirements are already established through the project assessment programming process
The design phase is where most problems are resolved to minimize changes during construction
Proper execution of the programming and the building mechanical system ensures adequate indoor air quality (HVAC) a comprehensive fire protection design ADA compliance adequate lighting provisions for safety and security and space utilization efficiency
During the programming phase the mission the goals and the objectives are identified and decisions are made on how the mission will be accomplished
During 2014-2017 the Chippewa Valley Technical College anticipates potential capital expenditures up to
$ 31593777 for new or additional buildings
$ 6111528 for remodeling of existing buildings
$ 5890000 for capital improvements
Significant projects contemplated during this 3 year planning period include
The addition of an Energy Education Center to provide additional classrooms and instructional labs for expanded program offerings will thereby increase the number of graduates ready to work in energy occupations It provides new labs dedicated to emerging sustainable energy sources and state-of-the-art equipment to teach the skills and competencies needed by the next generation of workers along with needed improvements in the existing building infrastructure
The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants Once curriculum and approvals have been completed final design will determine appropriate location and remodel options
An expansion of the River Falls campus is under consideration There is currently a team in place to study the needs of the local area which will in turn dictate future program offerings The addition would accommodate growing needs to support programs such as Business Management Marketing Management Human Resources and Residential Construction
An upgrade of the Business Education Center HVAC systems serving the east end of the building is being planned
HVAC equipment upgrades security access controlvideo upgrades roof restorations boiler replacements and parking lot repaving are also being planned
46
The majority of the work planned has been identified through the use of the following planning guidelines
Match existing infrastructure (HVAC electrical plumbing structure bay sizes) with requirements of program space needs
Continue development of a building zone concept to strengthen user way-finding efficiency and appropriate relationships of spaces
Avoid major investments in areas of the building that have a less certain future use
This process is a continuation of the multi-phased Facilities Master Plan study that was started in 2001 and updated in 2005 and again in 2012 This living document has been updated to reflect work that has been addressed since the original list of campus deficiencies was developed and also to outline projects planned for the next 3 years
47
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
EXHIBIT E
(Form of Note)
UNITED STATES OF AMERICA
REGISTERED STATE OF WISCONSIN DOLLARS
CHIPPEWA VALLEY TECHNICAL COLLEGE DISRTRICT
NO R-___ GENERAL OBLIGATION PROMISSORY NOTE SERIES 2015B $_______
MATURITY DATE ORIGINAL DATE OF ISSUE INTEREST RATE CUSIP
April 1 _____ August 4 2015 ____ ______
DEPOSITORY OR ITS NOMINEE NAME CEDE amp CO
PRINCIPAL AMOUNT _______________________ THOUSAND DOLLARS
($__________)
FOR VALUE RECEIVED the Chippewa Valley Technical College District Chippewa
Dunn Eau Claire Pepin and Pierce Counties and portions of Buffalo Clark Jackson Taylor
Trempealeau and St Croix Counties Wisconsin (the District) hereby acknowledges itself to
owe and promises to pay to the Depository or its Nominee Name (the Depository) identified
above (or to registered assigns) on the maturity date identified above the principal amount
identified above and to pay interest thereon at the rate of interest per annum identified above all
subject to the provisions set forth herein regarding redemption prior to maturity Interest shall be
payable semi-annually on April 1 and October 1 of each year commencing on April 1 2016 until
the aforesaid principal amount is paid in full Both the principal of and interest on this Note are
payable to the registered owner in lawful money of the United States Interest payable on any
interest payment date shall be paid by wire transfer to the Depository in whose name this Note is
registered on the Bond Register maintained by the Secretary or Treasurer (the Fiscal Agent) or
any successor thereto at the close of business on the 15th day of the calendar month next
preceding the semi-annual interest payment date (the Record Date) This Note is payable as to
principal upon presentation and surrender hereof at the office of the Fiscal Agent
For the prompt payment of this Note together with interest hereon as aforesaid and for the
levy of taxes sufficient for that purpose the full faith credit and resources of the District are
hereby irrevocably pledged
40
This Note is one of an issue of Notes aggregating the principal amount of $1500000 all
of which are of like tenor except as to denomination interest rate and maturity date issued by
the District pursuant to the provisions of Section 6712(12) Wisconsin Statutes for the public
purpose of paying the cost of building remodeling and improvement projects and acquiring
moveable equipment all as authorized by resolutions of the District Board duly adopted by said
governing body at meetings held on June 18 2015 and July 13 2015 Said resolutions are
recorded in the official minutes of the District Board for said dates
This Note is not subject to optional redemption
It is hereby certified and recited that all conditions things and acts required by law to
exist or to be done prior to and in connection with the issuance of this Note have been done have
existed and have been performed in due form and time that the aggregate indebtedness of the
District including this Note and others issued simultaneously herewith does not exceed any
limitation imposed by law or the Constitution of the State of Wisconsin and that a direct annual
irrepealable tax has been levied sufficient to pay this Note together with the interest thereon
when and as payable
This Note has been designated by the District Board as a qualified tax-exempt
obligation pursuant to the provisions of Section 265(b)(3) of the Internal Revenue Code of
1986 as amended
This Note is transferable only upon the books of the District kept for that purpose at the
office of the Fiscal Agent only in the event that the Depository does not continue to act as
depository for the Notes and the District appoints another depository upon surrender of the Note
to the Fiscal Agent by the registered owner in person or his duly authorized attorney together
with a written instrument of transfer (which may be endorsed hereon) satisfactory to the Fiscal
Agent duly executed by the registered owner or his duly authorized attorney Thereupon a new
fully registered Note in the same aggregate principal amount shall be issued to the new
depository in exchange therefor and upon the payment of a charge sufficient to reimburse the
District for any tax fee or other governmental charge required to be paid with respect to such
registration The Fiscal Agent shall not be obliged to make any transfer of the Notes after the
Record Date The Fiscal Agent and District may treat and consider the Depository in whose
name this Note is registered as the absolute owner hereof for the purpose of receiving payment
of or on account of the principal or redemption price hereof and interest due hereon and for all
other purposes whatsoever The Notes are issuable solely as negotiable fully-registered Notes
without coupons in the denomination of $5000 or any integral multiple thereof
No delay or omission on the part of the owner hereof to exercise any right hereunder shall
impair such right or be considered as a waiver thereof or as a waiver of or acquiescence in any
default hereunder
41
IN WITNESS WHEREOF the Chippewa Valley Technical College District Chippewa
Dunn Eau Claire Pepin and Pierce Counties and portions of Buffalo Clark Jackson Taylor
Trempealeau and St Croix Counties Wisconsin by its governing body has caused this Note to
be executed for it and in its name by the manual or facsimile signatures of its duly qualified
Chairperson and Secretary and to be sealed with its official or corporate seal if any all as of the
FOR VALUE RECEIVED the undersigned sells assigns and transfers unto
(Name and Address of Assignee)
(Social Security or other Identifying Number of Assignee)
the within Note and all rights thereunder and hereby irrevocably constitutes and appoints
______________________________________ Legal Representative to transfer said Note on
the books kept for registration thereof with full power of substitution in the premises
Dated _____________________
Signature Guaranteed
(eg Bank Trust Company (Depository or Nominee Name)
or Securities Firm)
NOTICE This signature must correspond with the
name of the Depository or Nominee Name as it
appears upon the face of the within Note in every
particular without alteration or enlargement or any
change whatever
(Authorized Officer)
43
ITEM 6B ndash APPROVAL OF THREE-YEAR FACILITY PLAN
CHIPPEWA VALLEY TECHNICAL COLLEGE
3 YEAR FACILITIES PLAN
2014-2017
44
Section 1 ndash Executive Summary
The Chippewa Valley Technical College staff meet regularly with representatives of business and industry to identify current and anticipated occupational and workplace trends and with other educational institutions to make the best use of public resources
CVTCrsquos long-range Facilities Plan is flexible as circumstances and situations change in the District the plan is modified to reflect those changes The plan is the blueprint that charts the future course of CVTCs facilities and capital resources The plan specifies the nature of action and it also assigns a priority to each element within it
Strategic facilities planning that supports the Collegersquos business plan has become increasingly critical for long-term financial and organizational well-being It is clear that the facilities need to be managed and upgraded continuously in both the near-term and the long-term if we are to have a meaningful role in helping the College strengthen its mission and undertake new initiatives The facilities long-range planning is to be based on future alternative educational curriculum and instructional program scenarios In deciding on new renovated or leased facilities the needs of the District citizens must be balanced with the program development process and the Collegersquos resources
In the development of facilities for the delivery of College instructional programs and services the following criteria will be used
Facilities will be designed to provide adequate space and flexibility to ensure that needed curriculum service and delivery system modifications can be accommodated New construction and remodeling will be completed on a timely basis
Identify events that would trigger changes in floor-space needs by type and amount and produce an action plan
New construction and remodeling must ensure appropriate data and electrical infrastructures to accommodate computer and related technologies
Areas must be adequate to provide appropriate storage of instructional equipment and to provide for individual student learning space
Open concept construction techniques should be adopted to facilitate future changes in instructional programs and service delivery to improve cost efficiency
Strategically locate student lounge areas and quiet study spaces throughout the campus to better address the needs for part-time commuter students both day and evening and the student population in general
Implementation of the facilities design phase in construction or renovation should occur only after thorough assessment and programming The purpose of this assessment is to recognize the effects of the environment on students staff and the public while also ensuring that the overall facilities master plan complements the college vision student enrollment and the finances of the college
In order to meet the needs of the college and its mission current architectural literature will be consulted for trends in design for educational facilities
CVTC will apply a whole-building approach to sustainability in five areas identified by the US Green Building Council as key for its Leadership in Energy and Environmental Design (LEED) certification sustainable site development water savings energy efficiency materials selection and indoor environmental quality
45
The Facilities staff will develop guidelines and implement a plan for the management of the life cycle of the physical facilities Issues of code compliance applicable standards and government regulations will be addressed
When a project reaches the design phase the project scope and the requirements are already established through the project assessment programming process
The design phase is where most problems are resolved to minimize changes during construction
Proper execution of the programming and the building mechanical system ensures adequate indoor air quality (HVAC) a comprehensive fire protection design ADA compliance adequate lighting provisions for safety and security and space utilization efficiency
During the programming phase the mission the goals and the objectives are identified and decisions are made on how the mission will be accomplished
During 2014-2017 the Chippewa Valley Technical College anticipates potential capital expenditures up to
$ 31593777 for new or additional buildings
$ 6111528 for remodeling of existing buildings
$ 5890000 for capital improvements
Significant projects contemplated during this 3 year planning period include
The addition of an Energy Education Center to provide additional classrooms and instructional labs for expanded program offerings will thereby increase the number of graduates ready to work in energy occupations It provides new labs dedicated to emerging sustainable energy sources and state-of-the-art equipment to teach the skills and competencies needed by the next generation of workers along with needed improvements in the existing building infrastructure
The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants Once curriculum and approvals have been completed final design will determine appropriate location and remodel options
An expansion of the River Falls campus is under consideration There is currently a team in place to study the needs of the local area which will in turn dictate future program offerings The addition would accommodate growing needs to support programs such as Business Management Marketing Management Human Resources and Residential Construction
An upgrade of the Business Education Center HVAC systems serving the east end of the building is being planned
HVAC equipment upgrades security access controlvideo upgrades roof restorations boiler replacements and parking lot repaving are also being planned
46
The majority of the work planned has been identified through the use of the following planning guidelines
Match existing infrastructure (HVAC electrical plumbing structure bay sizes) with requirements of program space needs
Continue development of a building zone concept to strengthen user way-finding efficiency and appropriate relationships of spaces
Avoid major investments in areas of the building that have a less certain future use
This process is a continuation of the multi-phased Facilities Master Plan study that was started in 2001 and updated in 2005 and again in 2012 This living document has been updated to reflect work that has been addressed since the original list of campus deficiencies was developed and also to outline projects planned for the next 3 years
47
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
This Note is one of an issue of Notes aggregating the principal amount of $1500000 all
of which are of like tenor except as to denomination interest rate and maturity date issued by
the District pursuant to the provisions of Section 6712(12) Wisconsin Statutes for the public
purpose of paying the cost of building remodeling and improvement projects and acquiring
moveable equipment all as authorized by resolutions of the District Board duly adopted by said
governing body at meetings held on June 18 2015 and July 13 2015 Said resolutions are
recorded in the official minutes of the District Board for said dates
This Note is not subject to optional redemption
It is hereby certified and recited that all conditions things and acts required by law to
exist or to be done prior to and in connection with the issuance of this Note have been done have
existed and have been performed in due form and time that the aggregate indebtedness of the
District including this Note and others issued simultaneously herewith does not exceed any
limitation imposed by law or the Constitution of the State of Wisconsin and that a direct annual
irrepealable tax has been levied sufficient to pay this Note together with the interest thereon
when and as payable
This Note has been designated by the District Board as a qualified tax-exempt
obligation pursuant to the provisions of Section 265(b)(3) of the Internal Revenue Code of
1986 as amended
This Note is transferable only upon the books of the District kept for that purpose at the
office of the Fiscal Agent only in the event that the Depository does not continue to act as
depository for the Notes and the District appoints another depository upon surrender of the Note
to the Fiscal Agent by the registered owner in person or his duly authorized attorney together
with a written instrument of transfer (which may be endorsed hereon) satisfactory to the Fiscal
Agent duly executed by the registered owner or his duly authorized attorney Thereupon a new
fully registered Note in the same aggregate principal amount shall be issued to the new
depository in exchange therefor and upon the payment of a charge sufficient to reimburse the
District for any tax fee or other governmental charge required to be paid with respect to such
registration The Fiscal Agent shall not be obliged to make any transfer of the Notes after the
Record Date The Fiscal Agent and District may treat and consider the Depository in whose
name this Note is registered as the absolute owner hereof for the purpose of receiving payment
of or on account of the principal or redemption price hereof and interest due hereon and for all
other purposes whatsoever The Notes are issuable solely as negotiable fully-registered Notes
without coupons in the denomination of $5000 or any integral multiple thereof
No delay or omission on the part of the owner hereof to exercise any right hereunder shall
impair such right or be considered as a waiver thereof or as a waiver of or acquiescence in any
default hereunder
41
IN WITNESS WHEREOF the Chippewa Valley Technical College District Chippewa
Dunn Eau Claire Pepin and Pierce Counties and portions of Buffalo Clark Jackson Taylor
Trempealeau and St Croix Counties Wisconsin by its governing body has caused this Note to
be executed for it and in its name by the manual or facsimile signatures of its duly qualified
Chairperson and Secretary and to be sealed with its official or corporate seal if any all as of the
FOR VALUE RECEIVED the undersigned sells assigns and transfers unto
(Name and Address of Assignee)
(Social Security or other Identifying Number of Assignee)
the within Note and all rights thereunder and hereby irrevocably constitutes and appoints
______________________________________ Legal Representative to transfer said Note on
the books kept for registration thereof with full power of substitution in the premises
Dated _____________________
Signature Guaranteed
(eg Bank Trust Company (Depository or Nominee Name)
or Securities Firm)
NOTICE This signature must correspond with the
name of the Depository or Nominee Name as it
appears upon the face of the within Note in every
particular without alteration or enlargement or any
change whatever
(Authorized Officer)
43
ITEM 6B ndash APPROVAL OF THREE-YEAR FACILITY PLAN
CHIPPEWA VALLEY TECHNICAL COLLEGE
3 YEAR FACILITIES PLAN
2014-2017
44
Section 1 ndash Executive Summary
The Chippewa Valley Technical College staff meet regularly with representatives of business and industry to identify current and anticipated occupational and workplace trends and with other educational institutions to make the best use of public resources
CVTCrsquos long-range Facilities Plan is flexible as circumstances and situations change in the District the plan is modified to reflect those changes The plan is the blueprint that charts the future course of CVTCs facilities and capital resources The plan specifies the nature of action and it also assigns a priority to each element within it
Strategic facilities planning that supports the Collegersquos business plan has become increasingly critical for long-term financial and organizational well-being It is clear that the facilities need to be managed and upgraded continuously in both the near-term and the long-term if we are to have a meaningful role in helping the College strengthen its mission and undertake new initiatives The facilities long-range planning is to be based on future alternative educational curriculum and instructional program scenarios In deciding on new renovated or leased facilities the needs of the District citizens must be balanced with the program development process and the Collegersquos resources
In the development of facilities for the delivery of College instructional programs and services the following criteria will be used
Facilities will be designed to provide adequate space and flexibility to ensure that needed curriculum service and delivery system modifications can be accommodated New construction and remodeling will be completed on a timely basis
Identify events that would trigger changes in floor-space needs by type and amount and produce an action plan
New construction and remodeling must ensure appropriate data and electrical infrastructures to accommodate computer and related technologies
Areas must be adequate to provide appropriate storage of instructional equipment and to provide for individual student learning space
Open concept construction techniques should be adopted to facilitate future changes in instructional programs and service delivery to improve cost efficiency
Strategically locate student lounge areas and quiet study spaces throughout the campus to better address the needs for part-time commuter students both day and evening and the student population in general
Implementation of the facilities design phase in construction or renovation should occur only after thorough assessment and programming The purpose of this assessment is to recognize the effects of the environment on students staff and the public while also ensuring that the overall facilities master plan complements the college vision student enrollment and the finances of the college
In order to meet the needs of the college and its mission current architectural literature will be consulted for trends in design for educational facilities
CVTC will apply a whole-building approach to sustainability in five areas identified by the US Green Building Council as key for its Leadership in Energy and Environmental Design (LEED) certification sustainable site development water savings energy efficiency materials selection and indoor environmental quality
45
The Facilities staff will develop guidelines and implement a plan for the management of the life cycle of the physical facilities Issues of code compliance applicable standards and government regulations will be addressed
When a project reaches the design phase the project scope and the requirements are already established through the project assessment programming process
The design phase is where most problems are resolved to minimize changes during construction
Proper execution of the programming and the building mechanical system ensures adequate indoor air quality (HVAC) a comprehensive fire protection design ADA compliance adequate lighting provisions for safety and security and space utilization efficiency
During the programming phase the mission the goals and the objectives are identified and decisions are made on how the mission will be accomplished
During 2014-2017 the Chippewa Valley Technical College anticipates potential capital expenditures up to
$ 31593777 for new or additional buildings
$ 6111528 for remodeling of existing buildings
$ 5890000 for capital improvements
Significant projects contemplated during this 3 year planning period include
The addition of an Energy Education Center to provide additional classrooms and instructional labs for expanded program offerings will thereby increase the number of graduates ready to work in energy occupations It provides new labs dedicated to emerging sustainable energy sources and state-of-the-art equipment to teach the skills and competencies needed by the next generation of workers along with needed improvements in the existing building infrastructure
The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants Once curriculum and approvals have been completed final design will determine appropriate location and remodel options
An expansion of the River Falls campus is under consideration There is currently a team in place to study the needs of the local area which will in turn dictate future program offerings The addition would accommodate growing needs to support programs such as Business Management Marketing Management Human Resources and Residential Construction
An upgrade of the Business Education Center HVAC systems serving the east end of the building is being planned
HVAC equipment upgrades security access controlvideo upgrades roof restorations boiler replacements and parking lot repaving are also being planned
46
The majority of the work planned has been identified through the use of the following planning guidelines
Match existing infrastructure (HVAC electrical plumbing structure bay sizes) with requirements of program space needs
Continue development of a building zone concept to strengthen user way-finding efficiency and appropriate relationships of spaces
Avoid major investments in areas of the building that have a less certain future use
This process is a continuation of the multi-phased Facilities Master Plan study that was started in 2001 and updated in 2005 and again in 2012 This living document has been updated to reflect work that has been addressed since the original list of campus deficiencies was developed and also to outline projects planned for the next 3 years
47
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
IN WITNESS WHEREOF the Chippewa Valley Technical College District Chippewa
Dunn Eau Claire Pepin and Pierce Counties and portions of Buffalo Clark Jackson Taylor
Trempealeau and St Croix Counties Wisconsin by its governing body has caused this Note to
be executed for it and in its name by the manual or facsimile signatures of its duly qualified
Chairperson and Secretary and to be sealed with its official or corporate seal if any all as of the
FOR VALUE RECEIVED the undersigned sells assigns and transfers unto
(Name and Address of Assignee)
(Social Security or other Identifying Number of Assignee)
the within Note and all rights thereunder and hereby irrevocably constitutes and appoints
______________________________________ Legal Representative to transfer said Note on
the books kept for registration thereof with full power of substitution in the premises
Dated _____________________
Signature Guaranteed
(eg Bank Trust Company (Depository or Nominee Name)
or Securities Firm)
NOTICE This signature must correspond with the
name of the Depository or Nominee Name as it
appears upon the face of the within Note in every
particular without alteration or enlargement or any
change whatever
(Authorized Officer)
43
ITEM 6B ndash APPROVAL OF THREE-YEAR FACILITY PLAN
CHIPPEWA VALLEY TECHNICAL COLLEGE
3 YEAR FACILITIES PLAN
2014-2017
44
Section 1 ndash Executive Summary
The Chippewa Valley Technical College staff meet regularly with representatives of business and industry to identify current and anticipated occupational and workplace trends and with other educational institutions to make the best use of public resources
CVTCrsquos long-range Facilities Plan is flexible as circumstances and situations change in the District the plan is modified to reflect those changes The plan is the blueprint that charts the future course of CVTCs facilities and capital resources The plan specifies the nature of action and it also assigns a priority to each element within it
Strategic facilities planning that supports the Collegersquos business plan has become increasingly critical for long-term financial and organizational well-being It is clear that the facilities need to be managed and upgraded continuously in both the near-term and the long-term if we are to have a meaningful role in helping the College strengthen its mission and undertake new initiatives The facilities long-range planning is to be based on future alternative educational curriculum and instructional program scenarios In deciding on new renovated or leased facilities the needs of the District citizens must be balanced with the program development process and the Collegersquos resources
In the development of facilities for the delivery of College instructional programs and services the following criteria will be used
Facilities will be designed to provide adequate space and flexibility to ensure that needed curriculum service and delivery system modifications can be accommodated New construction and remodeling will be completed on a timely basis
Identify events that would trigger changes in floor-space needs by type and amount and produce an action plan
New construction and remodeling must ensure appropriate data and electrical infrastructures to accommodate computer and related technologies
Areas must be adequate to provide appropriate storage of instructional equipment and to provide for individual student learning space
Open concept construction techniques should be adopted to facilitate future changes in instructional programs and service delivery to improve cost efficiency
Strategically locate student lounge areas and quiet study spaces throughout the campus to better address the needs for part-time commuter students both day and evening and the student population in general
Implementation of the facilities design phase in construction or renovation should occur only after thorough assessment and programming The purpose of this assessment is to recognize the effects of the environment on students staff and the public while also ensuring that the overall facilities master plan complements the college vision student enrollment and the finances of the college
In order to meet the needs of the college and its mission current architectural literature will be consulted for trends in design for educational facilities
CVTC will apply a whole-building approach to sustainability in five areas identified by the US Green Building Council as key for its Leadership in Energy and Environmental Design (LEED) certification sustainable site development water savings energy efficiency materials selection and indoor environmental quality
45
The Facilities staff will develop guidelines and implement a plan for the management of the life cycle of the physical facilities Issues of code compliance applicable standards and government regulations will be addressed
When a project reaches the design phase the project scope and the requirements are already established through the project assessment programming process
The design phase is where most problems are resolved to minimize changes during construction
Proper execution of the programming and the building mechanical system ensures adequate indoor air quality (HVAC) a comprehensive fire protection design ADA compliance adequate lighting provisions for safety and security and space utilization efficiency
During the programming phase the mission the goals and the objectives are identified and decisions are made on how the mission will be accomplished
During 2014-2017 the Chippewa Valley Technical College anticipates potential capital expenditures up to
$ 31593777 for new or additional buildings
$ 6111528 for remodeling of existing buildings
$ 5890000 for capital improvements
Significant projects contemplated during this 3 year planning period include
The addition of an Energy Education Center to provide additional classrooms and instructional labs for expanded program offerings will thereby increase the number of graduates ready to work in energy occupations It provides new labs dedicated to emerging sustainable energy sources and state-of-the-art equipment to teach the skills and competencies needed by the next generation of workers along with needed improvements in the existing building infrastructure
The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants Once curriculum and approvals have been completed final design will determine appropriate location and remodel options
An expansion of the River Falls campus is under consideration There is currently a team in place to study the needs of the local area which will in turn dictate future program offerings The addition would accommodate growing needs to support programs such as Business Management Marketing Management Human Resources and Residential Construction
An upgrade of the Business Education Center HVAC systems serving the east end of the building is being planned
HVAC equipment upgrades security access controlvideo upgrades roof restorations boiler replacements and parking lot repaving are also being planned
46
The majority of the work planned has been identified through the use of the following planning guidelines
Match existing infrastructure (HVAC electrical plumbing structure bay sizes) with requirements of program space needs
Continue development of a building zone concept to strengthen user way-finding efficiency and appropriate relationships of spaces
Avoid major investments in areas of the building that have a less certain future use
This process is a continuation of the multi-phased Facilities Master Plan study that was started in 2001 and updated in 2005 and again in 2012 This living document has been updated to reflect work that has been addressed since the original list of campus deficiencies was developed and also to outline projects planned for the next 3 years
47
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
FOR VALUE RECEIVED the undersigned sells assigns and transfers unto
(Name and Address of Assignee)
(Social Security or other Identifying Number of Assignee)
the within Note and all rights thereunder and hereby irrevocably constitutes and appoints
______________________________________ Legal Representative to transfer said Note on
the books kept for registration thereof with full power of substitution in the premises
Dated _____________________
Signature Guaranteed
(eg Bank Trust Company (Depository or Nominee Name)
or Securities Firm)
NOTICE This signature must correspond with the
name of the Depository or Nominee Name as it
appears upon the face of the within Note in every
particular without alteration or enlargement or any
change whatever
(Authorized Officer)
43
ITEM 6B ndash APPROVAL OF THREE-YEAR FACILITY PLAN
CHIPPEWA VALLEY TECHNICAL COLLEGE
3 YEAR FACILITIES PLAN
2014-2017
44
Section 1 ndash Executive Summary
The Chippewa Valley Technical College staff meet regularly with representatives of business and industry to identify current and anticipated occupational and workplace trends and with other educational institutions to make the best use of public resources
CVTCrsquos long-range Facilities Plan is flexible as circumstances and situations change in the District the plan is modified to reflect those changes The plan is the blueprint that charts the future course of CVTCs facilities and capital resources The plan specifies the nature of action and it also assigns a priority to each element within it
Strategic facilities planning that supports the Collegersquos business plan has become increasingly critical for long-term financial and organizational well-being It is clear that the facilities need to be managed and upgraded continuously in both the near-term and the long-term if we are to have a meaningful role in helping the College strengthen its mission and undertake new initiatives The facilities long-range planning is to be based on future alternative educational curriculum and instructional program scenarios In deciding on new renovated or leased facilities the needs of the District citizens must be balanced with the program development process and the Collegersquos resources
In the development of facilities for the delivery of College instructional programs and services the following criteria will be used
Facilities will be designed to provide adequate space and flexibility to ensure that needed curriculum service and delivery system modifications can be accommodated New construction and remodeling will be completed on a timely basis
Identify events that would trigger changes in floor-space needs by type and amount and produce an action plan
New construction and remodeling must ensure appropriate data and electrical infrastructures to accommodate computer and related technologies
Areas must be adequate to provide appropriate storage of instructional equipment and to provide for individual student learning space
Open concept construction techniques should be adopted to facilitate future changes in instructional programs and service delivery to improve cost efficiency
Strategically locate student lounge areas and quiet study spaces throughout the campus to better address the needs for part-time commuter students both day and evening and the student population in general
Implementation of the facilities design phase in construction or renovation should occur only after thorough assessment and programming The purpose of this assessment is to recognize the effects of the environment on students staff and the public while also ensuring that the overall facilities master plan complements the college vision student enrollment and the finances of the college
In order to meet the needs of the college and its mission current architectural literature will be consulted for trends in design for educational facilities
CVTC will apply a whole-building approach to sustainability in five areas identified by the US Green Building Council as key for its Leadership in Energy and Environmental Design (LEED) certification sustainable site development water savings energy efficiency materials selection and indoor environmental quality
45
The Facilities staff will develop guidelines and implement a plan for the management of the life cycle of the physical facilities Issues of code compliance applicable standards and government regulations will be addressed
When a project reaches the design phase the project scope and the requirements are already established through the project assessment programming process
The design phase is where most problems are resolved to minimize changes during construction
Proper execution of the programming and the building mechanical system ensures adequate indoor air quality (HVAC) a comprehensive fire protection design ADA compliance adequate lighting provisions for safety and security and space utilization efficiency
During the programming phase the mission the goals and the objectives are identified and decisions are made on how the mission will be accomplished
During 2014-2017 the Chippewa Valley Technical College anticipates potential capital expenditures up to
$ 31593777 for new or additional buildings
$ 6111528 for remodeling of existing buildings
$ 5890000 for capital improvements
Significant projects contemplated during this 3 year planning period include
The addition of an Energy Education Center to provide additional classrooms and instructional labs for expanded program offerings will thereby increase the number of graduates ready to work in energy occupations It provides new labs dedicated to emerging sustainable energy sources and state-of-the-art equipment to teach the skills and competencies needed by the next generation of workers along with needed improvements in the existing building infrastructure
The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants Once curriculum and approvals have been completed final design will determine appropriate location and remodel options
An expansion of the River Falls campus is under consideration There is currently a team in place to study the needs of the local area which will in turn dictate future program offerings The addition would accommodate growing needs to support programs such as Business Management Marketing Management Human Resources and Residential Construction
An upgrade of the Business Education Center HVAC systems serving the east end of the building is being planned
HVAC equipment upgrades security access controlvideo upgrades roof restorations boiler replacements and parking lot repaving are also being planned
46
The majority of the work planned has been identified through the use of the following planning guidelines
Match existing infrastructure (HVAC electrical plumbing structure bay sizes) with requirements of program space needs
Continue development of a building zone concept to strengthen user way-finding efficiency and appropriate relationships of spaces
Avoid major investments in areas of the building that have a less certain future use
This process is a continuation of the multi-phased Facilities Master Plan study that was started in 2001 and updated in 2005 and again in 2012 This living document has been updated to reflect work that has been addressed since the original list of campus deficiencies was developed and also to outline projects planned for the next 3 years
47
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
ITEM 6B ndash APPROVAL OF THREE-YEAR FACILITY PLAN
CHIPPEWA VALLEY TECHNICAL COLLEGE
3 YEAR FACILITIES PLAN
2014-2017
44
Section 1 ndash Executive Summary
The Chippewa Valley Technical College staff meet regularly with representatives of business and industry to identify current and anticipated occupational and workplace trends and with other educational institutions to make the best use of public resources
CVTCrsquos long-range Facilities Plan is flexible as circumstances and situations change in the District the plan is modified to reflect those changes The plan is the blueprint that charts the future course of CVTCs facilities and capital resources The plan specifies the nature of action and it also assigns a priority to each element within it
Strategic facilities planning that supports the Collegersquos business plan has become increasingly critical for long-term financial and organizational well-being It is clear that the facilities need to be managed and upgraded continuously in both the near-term and the long-term if we are to have a meaningful role in helping the College strengthen its mission and undertake new initiatives The facilities long-range planning is to be based on future alternative educational curriculum and instructional program scenarios In deciding on new renovated or leased facilities the needs of the District citizens must be balanced with the program development process and the Collegersquos resources
In the development of facilities for the delivery of College instructional programs and services the following criteria will be used
Facilities will be designed to provide adequate space and flexibility to ensure that needed curriculum service and delivery system modifications can be accommodated New construction and remodeling will be completed on a timely basis
Identify events that would trigger changes in floor-space needs by type and amount and produce an action plan
New construction and remodeling must ensure appropriate data and electrical infrastructures to accommodate computer and related technologies
Areas must be adequate to provide appropriate storage of instructional equipment and to provide for individual student learning space
Open concept construction techniques should be adopted to facilitate future changes in instructional programs and service delivery to improve cost efficiency
Strategically locate student lounge areas and quiet study spaces throughout the campus to better address the needs for part-time commuter students both day and evening and the student population in general
Implementation of the facilities design phase in construction or renovation should occur only after thorough assessment and programming The purpose of this assessment is to recognize the effects of the environment on students staff and the public while also ensuring that the overall facilities master plan complements the college vision student enrollment and the finances of the college
In order to meet the needs of the college and its mission current architectural literature will be consulted for trends in design for educational facilities
CVTC will apply a whole-building approach to sustainability in five areas identified by the US Green Building Council as key for its Leadership in Energy and Environmental Design (LEED) certification sustainable site development water savings energy efficiency materials selection and indoor environmental quality
45
The Facilities staff will develop guidelines and implement a plan for the management of the life cycle of the physical facilities Issues of code compliance applicable standards and government regulations will be addressed
When a project reaches the design phase the project scope and the requirements are already established through the project assessment programming process
The design phase is where most problems are resolved to minimize changes during construction
Proper execution of the programming and the building mechanical system ensures adequate indoor air quality (HVAC) a comprehensive fire protection design ADA compliance adequate lighting provisions for safety and security and space utilization efficiency
During the programming phase the mission the goals and the objectives are identified and decisions are made on how the mission will be accomplished
During 2014-2017 the Chippewa Valley Technical College anticipates potential capital expenditures up to
$ 31593777 for new or additional buildings
$ 6111528 for remodeling of existing buildings
$ 5890000 for capital improvements
Significant projects contemplated during this 3 year planning period include
The addition of an Energy Education Center to provide additional classrooms and instructional labs for expanded program offerings will thereby increase the number of graduates ready to work in energy occupations It provides new labs dedicated to emerging sustainable energy sources and state-of-the-art equipment to teach the skills and competencies needed by the next generation of workers along with needed improvements in the existing building infrastructure
The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants Once curriculum and approvals have been completed final design will determine appropriate location and remodel options
An expansion of the River Falls campus is under consideration There is currently a team in place to study the needs of the local area which will in turn dictate future program offerings The addition would accommodate growing needs to support programs such as Business Management Marketing Management Human Resources and Residential Construction
An upgrade of the Business Education Center HVAC systems serving the east end of the building is being planned
HVAC equipment upgrades security access controlvideo upgrades roof restorations boiler replacements and parking lot repaving are also being planned
46
The majority of the work planned has been identified through the use of the following planning guidelines
Match existing infrastructure (HVAC electrical plumbing structure bay sizes) with requirements of program space needs
Continue development of a building zone concept to strengthen user way-finding efficiency and appropriate relationships of spaces
Avoid major investments in areas of the building that have a less certain future use
This process is a continuation of the multi-phased Facilities Master Plan study that was started in 2001 and updated in 2005 and again in 2012 This living document has been updated to reflect work that has been addressed since the original list of campus deficiencies was developed and also to outline projects planned for the next 3 years
47
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
Section 1 ndash Executive Summary
The Chippewa Valley Technical College staff meet regularly with representatives of business and industry to identify current and anticipated occupational and workplace trends and with other educational institutions to make the best use of public resources
CVTCrsquos long-range Facilities Plan is flexible as circumstances and situations change in the District the plan is modified to reflect those changes The plan is the blueprint that charts the future course of CVTCs facilities and capital resources The plan specifies the nature of action and it also assigns a priority to each element within it
Strategic facilities planning that supports the Collegersquos business plan has become increasingly critical for long-term financial and organizational well-being It is clear that the facilities need to be managed and upgraded continuously in both the near-term and the long-term if we are to have a meaningful role in helping the College strengthen its mission and undertake new initiatives The facilities long-range planning is to be based on future alternative educational curriculum and instructional program scenarios In deciding on new renovated or leased facilities the needs of the District citizens must be balanced with the program development process and the Collegersquos resources
In the development of facilities for the delivery of College instructional programs and services the following criteria will be used
Facilities will be designed to provide adequate space and flexibility to ensure that needed curriculum service and delivery system modifications can be accommodated New construction and remodeling will be completed on a timely basis
Identify events that would trigger changes in floor-space needs by type and amount and produce an action plan
New construction and remodeling must ensure appropriate data and electrical infrastructures to accommodate computer and related technologies
Areas must be adequate to provide appropriate storage of instructional equipment and to provide for individual student learning space
Open concept construction techniques should be adopted to facilitate future changes in instructional programs and service delivery to improve cost efficiency
Strategically locate student lounge areas and quiet study spaces throughout the campus to better address the needs for part-time commuter students both day and evening and the student population in general
Implementation of the facilities design phase in construction or renovation should occur only after thorough assessment and programming The purpose of this assessment is to recognize the effects of the environment on students staff and the public while also ensuring that the overall facilities master plan complements the college vision student enrollment and the finances of the college
In order to meet the needs of the college and its mission current architectural literature will be consulted for trends in design for educational facilities
CVTC will apply a whole-building approach to sustainability in five areas identified by the US Green Building Council as key for its Leadership in Energy and Environmental Design (LEED) certification sustainable site development water savings energy efficiency materials selection and indoor environmental quality
45
The Facilities staff will develop guidelines and implement a plan for the management of the life cycle of the physical facilities Issues of code compliance applicable standards and government regulations will be addressed
When a project reaches the design phase the project scope and the requirements are already established through the project assessment programming process
The design phase is where most problems are resolved to minimize changes during construction
Proper execution of the programming and the building mechanical system ensures adequate indoor air quality (HVAC) a comprehensive fire protection design ADA compliance adequate lighting provisions for safety and security and space utilization efficiency
During the programming phase the mission the goals and the objectives are identified and decisions are made on how the mission will be accomplished
During 2014-2017 the Chippewa Valley Technical College anticipates potential capital expenditures up to
$ 31593777 for new or additional buildings
$ 6111528 for remodeling of existing buildings
$ 5890000 for capital improvements
Significant projects contemplated during this 3 year planning period include
The addition of an Energy Education Center to provide additional classrooms and instructional labs for expanded program offerings will thereby increase the number of graduates ready to work in energy occupations It provides new labs dedicated to emerging sustainable energy sources and state-of-the-art equipment to teach the skills and competencies needed by the next generation of workers along with needed improvements in the existing building infrastructure
The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants Once curriculum and approvals have been completed final design will determine appropriate location and remodel options
An expansion of the River Falls campus is under consideration There is currently a team in place to study the needs of the local area which will in turn dictate future program offerings The addition would accommodate growing needs to support programs such as Business Management Marketing Management Human Resources and Residential Construction
An upgrade of the Business Education Center HVAC systems serving the east end of the building is being planned
HVAC equipment upgrades security access controlvideo upgrades roof restorations boiler replacements and parking lot repaving are also being planned
46
The majority of the work planned has been identified through the use of the following planning guidelines
Match existing infrastructure (HVAC electrical plumbing structure bay sizes) with requirements of program space needs
Continue development of a building zone concept to strengthen user way-finding efficiency and appropriate relationships of spaces
Avoid major investments in areas of the building that have a less certain future use
This process is a continuation of the multi-phased Facilities Master Plan study that was started in 2001 and updated in 2005 and again in 2012 This living document has been updated to reflect work that has been addressed since the original list of campus deficiencies was developed and also to outline projects planned for the next 3 years
47
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
The Facilities staff will develop guidelines and implement a plan for the management of the life cycle of the physical facilities Issues of code compliance applicable standards and government regulations will be addressed
When a project reaches the design phase the project scope and the requirements are already established through the project assessment programming process
The design phase is where most problems are resolved to minimize changes during construction
Proper execution of the programming and the building mechanical system ensures adequate indoor air quality (HVAC) a comprehensive fire protection design ADA compliance adequate lighting provisions for safety and security and space utilization efficiency
During the programming phase the mission the goals and the objectives are identified and decisions are made on how the mission will be accomplished
During 2014-2017 the Chippewa Valley Technical College anticipates potential capital expenditures up to
$ 31593777 for new or additional buildings
$ 6111528 for remodeling of existing buildings
$ 5890000 for capital improvements
Significant projects contemplated during this 3 year planning period include
The addition of an Energy Education Center to provide additional classrooms and instructional labs for expanded program offerings will thereby increase the number of graduates ready to work in energy occupations It provides new labs dedicated to emerging sustainable energy sources and state-of-the-art equipment to teach the skills and competencies needed by the next generation of workers along with needed improvements in the existing building infrastructure
The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants Once curriculum and approvals have been completed final design will determine appropriate location and remodel options
An expansion of the River Falls campus is under consideration There is currently a team in place to study the needs of the local area which will in turn dictate future program offerings The addition would accommodate growing needs to support programs such as Business Management Marketing Management Human Resources and Residential Construction
An upgrade of the Business Education Center HVAC systems serving the east end of the building is being planned
HVAC equipment upgrades security access controlvideo upgrades roof restorations boiler replacements and parking lot repaving are also being planned
46
The majority of the work planned has been identified through the use of the following planning guidelines
Match existing infrastructure (HVAC electrical plumbing structure bay sizes) with requirements of program space needs
Continue development of a building zone concept to strengthen user way-finding efficiency and appropriate relationships of spaces
Avoid major investments in areas of the building that have a less certain future use
This process is a continuation of the multi-phased Facilities Master Plan study that was started in 2001 and updated in 2005 and again in 2012 This living document has been updated to reflect work that has been addressed since the original list of campus deficiencies was developed and also to outline projects planned for the next 3 years
47
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
The majority of the work planned has been identified through the use of the following planning guidelines
Match existing infrastructure (HVAC electrical plumbing structure bay sizes) with requirements of program space needs
Continue development of a building zone concept to strengthen user way-finding efficiency and appropriate relationships of spaces
Avoid major investments in areas of the building that have a less certain future use
This process is a continuation of the multi-phased Facilities Master Plan study that was started in 2001 and updated in 2005 and again in 2012 This living document has been updated to reflect work that has been addressed since the original list of campus deficiencies was developed and also to outline projects planned for the next 3 years
47
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
Section 2 ndash Existing Facilities
Owned Facilities
Buildings
Business Ed Center
Original Building
1st Addition
2nd Addition
Subtotal
Location
620 W Clairemont Ave Eau Claire WI 54701
Year Built
1962
1967
1980
Type
Masonry
Masonry
Masonry
Site Size
2087
Sq Ft
313405
49084
181027
39846
269957
Value 1102014
$ 52768940
$ 46978953
Maintenance Building
East Annex
West Annex
Subtotal
1967
1973
1970
Masonry
Masonry
Masonry
6000
30248
7200
43448
$ 211841
$ 4432148
$ 1145998
$ 5789987
Health Ed Center
Original Building
1st Addition
2nd Addition
615 W Clairemont Ave Eau Claire WI 54701
1973
1982
2004
Masonry
Masonry
Masonry
2677 90819
29654
516
60649
$ 14060939
$ 2952596
$ 46442
$ 11061901
Transportation Ed Center
Main Building Storage Bldgs Truck amp Ag
4000 Campus Road Eau Claire WI 54701
1977
1982
Masonry
Masonry
134 34696
24146
10550
$ 4062005
$ 3768476
$ 293529
ESEC
Main Building
Flood House Bank Training Building
Burn Tower
Fire Safety Center
3623 Campus Road Eau Claire WI 54703
1999
2007
2007
1999
2013
Masonry Wood Frame
Masonry
2431 36172
24600
1200
1000
1500
7872
$ 6833094
$ 4000194
$ 122400
$ 280500
$ 510000
$ 1920000
Pedestrian Bridge 620 W Clairemont Ave Eau Claire WI 54701 1977 Steel $ 810081
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
Neillsville Center 11 Tiff Avenue Wood Neillsville WI 54456 2004 Frame 500 3720 $ 592984
Menomonie 403 Technology Dr East Menomonie WI 53751 1992 Masonry 320 20824 $ 3567387
River Falls 500 S Wasson Lane River Falls WI 54022 1999 Masonry 389 20000 $ 3558896
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
Functional space included - Instructional labs classrooms and offices
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of bio fuels hybrid vehicles power distribution and the delivery of both traditional and alternative energy products This new center will provide state-of-the-art labs for the following
o New technologies in diesel engines including biofuel technology o Agriculturehorticulture training on biofuel grain propagation growth
processing and delivery for the transportation industry o Electrical Power Distribution lab o Hot lab o Staff office and student spaces
Budget ndash $4562620 Source of Fundingndash
o $1500000 Borrowed funds o $3062620 Private donations and CVTC Foundation
Remodeling
Project Description ndashEnergy Education Center (remodel TEC HVACRefrigeration Lab)
Location ndash Eau Claire West Campus
Floor area ndash 6649 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former diesel lab creating state-of-the art labs to accommodate the HVAC refrigeration program
o HVACrefrigeration training center to include geothermal design refrigeration installation and repair technologies
o Alternative energy source technical training including solar and wind generation training
Budget ndash $1418235 Source of Fundingndash
o Borrowed funds
51
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
Project Description ndash Energy Education Center (remodel TEC Classrooms)
Location ndash Eau Claire West Campus
Floor area ndash 8942 Sq Ft
Functional space included ndash Instructional labs and classroom
Need for Project ndashThis project will remodel the former Transportation Center classrooms to create interactive flexible shared classroom space in support of Energy Center programs
Budget ndash $1463268
Source of Fundingndash o Borrowed funds
Project Description ndash Energy Education Center (remodel TEC Central Stores)
Location ndash Eau Claire West Campus
Floor area ndash 3347 Sq Ft
Functional space included ndash Central Storage
Need for Project ndashThis project will remodel a portion of the former diesel lab to create a Central Stores area to accommodate classroom and lab equipment
Budget ndash $512525
Source of Fundingndash o Borrowed funds
Project Description ndash College Professional Development and Curriculum Offices
Location ndash Business Education Center
Floor area ndash 4200 Sq Ft
Functional space included ndash Office and Lab space
Need for Project ndash Remodel BEC 32 to accommodate CPD and Curriculum Offices and Labs
Need for Project- Remodel BEC 109-112 to create classrooms in support of Adult
Education program New location will improve access for adult learners and provide
adjacent access to the Learning Resource Center
Budget- $ 135000
Source of Funding ndash o Borrowed funds
52
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
Project Description ndash River Falls Residential Construction Program space
Location ndash River Falls
Floor area ndash 3500 Sq Ft
Functional space included ndash Instructional lab
Need for Project ndash Develop leased space to support Residential Construction program
Budget ndash $150000 Source of Funding ndash
o Borrowed Funds
Capital Improvements
A Total of $3170000 has been budgeted for this fiscal year to accommodate o Upgrade Transportation Education Center HVAC with Geothermal system
electrical mechanical restrooms locker rooms o Security access control and video monitoring upgrades o Upgrade electrical service at BEC Mechanical room o Gateway boiler upgrade o Chippewa Falls boiler upgrade o Menomonie campus roof restoration
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
Functional Space included ndash Instructional labs and classroom
Need for Project ndash The College has identified a Culinary Arts program as a strategic initiative to support growing demand for jobs in this field Data indicates 157 annual jobs in the culinary field Approximately forty percent of the annual job openings are for chefs and cooks The remaining sixty percent are for food preparation and culinary assistants
Functional space included- Instructional lab and classroom
Need for Project- Remodel BEC 211212 to create lab in support of Administrative
Professional program Lab would mimic an office environment including work
stations computers phone systems scanners and other office related equipment
Budget- $ 110000 Source of Funding ndash
o Borrowed funds
Project Description ndash Office Space
Location- Business Education Center
Floor area- 1400 Sq Ft
Functional space included- Office
Need for Project- Remodel former Valley Rose dining area to create additional
office space
Budget- $ 50000
Source of Funding ndash o Borrowed funds
54
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
Capital Improvements
A Total of $1390000 has been budgeted for this fiscal year to accommodate o Upgrade of HVAC equipment serving the southeast end of the building This
is a continuation of the process of replacing outdated inefficient air handling units and ductwork that was installed during original building construction
o Business Education Center roof restoration o Security access control and video monitoring upgrades o River Falls clock system upgrade o Repave one student parking lot that have exceeded useful life
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
Functional space included ndash Classrooms Instructional space offices and general
support
Need for Project - Current Automotive Maintenance program has been expanded to
an accredited two year program and the current instructional lab is not adequate to
teach all 8 competencies or expand the capacity of the program Auto Collision
needs to be expanded to a two year accredited program and expanded to
accommodate additional students MMOPP program is in a small lab that requires
moving program equipment in and out to a storage facility each 8 weeks to
accommodate the curriculum Diesel program is currently in a leased facility
Budget ndash $18000000
Source of Funding ndash o Private Donations and Borrowed Funds
Project Description ndash River Falls Expansion
Location- River Falls
Floor area- 30000 Sq Ft
Functional space included- Classroom
Need for Project- Expansion of the River Falls campus will create additional
classrooms to support programs including Business Management Marketing
Management and Human Resources
Budget- $7500000
Source of Funding ndash o Private Donations and Borrowed funds
Project Description ndash Civil Labs
Location ndash Eau Claire West Campus
Floor Area- 3322 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Civil Engineering and Architectural Design
Budget ndash $536485 Source of Fundingndash
o Private Donations and Borrowed Funds
56
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
Project Description ndash Residential Construction Lab
Location ndash Eau Claire West Campus
Floor Area- 5800 Sq Ft
Functional space included - Instructional labs classrooms
Need for Project ndash This project is needed to enhance the learning environment of our students and to prepare them for a future in the advancing technologies of Residential Construction
Budget ndash $994672
Source of Fundingndash o Private Donations and Borrowed Funds
Remodeling
Project Description ndash River Falls Academic Services Center
Location ndash River Falls
Floor area ndash 1500 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Budget ndash $112500
Source of Funding ndash o Borrowed funds
Project Description ndash East Annex renovation
Location ndash East Annex
Floor area ndash 14000 Sq Ft
Functional space included ndash Instructional lab and classroom
Need for Project ndash Remodel labs and classrooms vacated by HVAC Energy Agriculture and Horticulture programs in order to accommodate expanding programs and services
Budget ndash $350000 Source of Funding ndash
o Borrowed funds
Project Description ndash BEC 30 AB
Location- Business Education Center
Floor area- 2500 Sq Ft
Functional space included- Classrooms
Need for Project- Remodel large lecture hall to improve ADA access technology
and student environment
Budget- $ 100000
Source of Funding ndash o Borrowed funds
57
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades
58
Page One
Capital Improvements
A Total of $1330000 has been budgeted for this fiscal year to accommodate o Business Education Center chiller upgrade o Business Education Center generator upgrade o Repaving north staff parking lot which has exceeded useful life o East Annex electrical system upgrades o Chippewa Falls Zone 1 upgrades Shop area o Chippewa Falls Zone 2 upgrades Common areas restroom ADA issues
building controls condenser unit o Menomonie boiler and HVAC upgrades