AGENDA Charter Township of Shelby Board of Trustees Regular Meeting Shelby Township Municipal Building 52700 Van Dyke, Shelby Township, Michigan Tuesday, September 18, 2012 - 7:00 P.M. ____________________________________________________________________ CALL MEETING TO ORDER PLEDGE OF ALLEGIANCE INVOCATION AWARDS & PRESENTATIONS ROLL CALL PUBLIC HEARING 1. 2013 Property Tax Millage Rates. APPROVAL OF CONSENT AGENDA (Subject to Amendment) A. Minutes: August 23, 2012 – Budget Session September 4, 2012 – Board Meeting B. Bill Run in the amount of $2,305,394.36. APPROVAL OF AGENDA (Subject to Amendment) CORRESPONDENCE 2. SUPERVISOR requests approval of 2013 property tax millage rates. 3. MR. MATT GUARNIERI – Appeal of Freedom of Information Act Denial – September 11, 2012. PLANNING COMMISSION 4. PLANNING & ZONING DIRECTOR requests: a. special land use approval for Emerald Creek Condominiums – phase 4 for property located south of 21 Mile Road west of Hayes Road #12- 06 (SLU-3).
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AGENDA Charter Township of Shelby Board of Trustees Regular … · 2012-09-14 · Board of Trustees Regular Meeting Shelby Township Municipal Building 52700 Van Dyke, Shelby Township,
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Transcript
AGENDA Charter Township of Shelby
Board of Trustees Regular Meeting Shelby Township Municipal Building
52700 Van Dyke Shelby Township Michigan Tuesday September 18 2012 - 700 PM
____________________________________________________________________ CALL MEETING TO ORDER PLEDGE OF ALLEGIANCE INVOCATION AWARDS amp PRESENTATIONS ROLL CALL PUBLIC HEARING 1 2013 Property Tax Millage Rates APPROVAL OF CONSENT AGENDA (Subject to Amendment)
A Minutes August 23 2012 ndash Budget Session September 4 2012 ndash Board Meeting B Bill Run in the amount of $230539436 APPROVAL OF AGENDA (Subject to Amendment) CORRESPONDENCE 2 SUPERVISOR requests approval of 2013 property tax millage rates 3 MR MATT GUARNIERI ndash Appeal of Freedom of Information Act Denial ndash
September 11 2012 PLANNING COMMISSION 4 PLANNING amp ZONING DIRECTOR requests
a special land use approval for Emerald Creek Condominiums ndash phase 4 for property located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
2
b tree removal permit for Damiano Di Mercurio (Villas of Grandeur Single Family Homes) for property located on the east side of Schoenherr Road between 23 Mile Road and 24 Mile Road
DEPARTMENTAL amp COMMITTEE 5 HUMAN RESOURCE DIRECTOR requests revisions to Clerk Typist job
System) and PARS (Personnel Audio Response System) 7 CLERK requests
a General Election site support -- November 6 2012
b rescheduling or cancellation of November 6 2012 Regular Board meeting due to conflict with General Election
APPOINTMENTS TO COMMITTEES amp COMMISSIONS 8 SUPERVISOR requests
a two appointments and one reappointment to Sidewalk Committee
b one appointment to Beautification Committee TOWNSHIP ANNOUNCEMENTS BUSINESS FROM THE FLOOR ndash 5 minute time limit per individual CLOSED SESSION MOTION TO ADJOURN
A group spokesperson is encouraged on agenda items Individuals with disabilities requiring auxiliary aids or services at the meeting should contact the Shelby Township Clerkrsquos Office at (586) 731-5102 TDD (586) 726-2731
7 days prior to the meeting
Charter Township of Shelby
Board of Trustees Budget Work Session
Thursday August 23 2012 at 230 pm
Shelby Township Municipal Building
52700 Van Dyke ndash Shelby Township MI 48316 (Lobby Conference Room ndash Upper Level)
AGENDA ITEMS
Set 2013 Township Millage
Review amp Discuss 5 Year Financial Model
Review amp Discuss Departmental Personnel amp Capital Outlay
Review amp Discuss the 2012 Amended Budget amp the 2013 Proposed Budget Roll Call Deputy Clerk Brian Fairbrother proceeded with roll call Meeting called to order at 232 pm Board Members Present Supervisor Richard Stathakis Trustee Paula Filar Trustee Michael Flynn Trustee Doug Wozniak (Treasurer Paul Viar arrived at 249 pm) Township Employees Present Brian Fairbrother Deputy Clerk Tom Monchak Temporary Deputy Assessor Jim Swinkowski Acting Fire Chief Glenn Wynn Planning amp Zoning Director Tim Wood Building Department Director Dave Conklin Library Director Laura Porter Administrator 41A District Court Lisa Suida HR Director Kathleen Moore Finance Director Allan McDonald Accountant II Supervisor Set 2013 Township Millage Mr Stathakis initiated conversation regarding the Township Millage Year of 2013 He stated the matter required a vote at a Board of Trustees meeting Mr Stathakis requested any discussion about rates to be held at this meeting He feels strongly that the majority of the Board does not want to raise the millage Mr Stathakis said the rates will remain the same for now and be voted on at the next Board of Trustees session Mr Stathakis took the Board through a five year financial model He stated that when models go out more than a couple of years they become more and more inaccurate The model goes out to 2017 The model takes the best painstaking projection using the relevant data they could and tried to project what will happen through 2017 Mr Stathakis displayed a chart of the General Fund with a blue line representing a trend The trend of the general fund is pretty healthy He thinks that when you look at the expenditures they are increasing especially in 2012 where there was an increase of about $250000 Overall they have been pretty stagnant
2
Mr Stathakis stated that the Police Department is going to be in a deficit if we do not do something immediately On September 19th Chief Woelkers will be giving the Board some ideas about how some of the issues can be fixed Mr Stathakis pointed out that by 2015 the fund balance will be about $86000 Mr Stathakis stated the Board cannot keep going at the current rate The Board has made some changes but more changes need to be made More out-of-the-box thinking is needed Mr Stathakis stated that when Chief Woelkers attends on September 19 he is not going to tell the Board how we need to fix the problems He is going to inform us of the status of the Police Department and present some ideas but the Board will provide input Mr Stathakis and Chief Woelkers will present to the Board some options in mid-October That is where the ldquorubber will hit the roadrdquo By the November meeting everything will be completed for 2013 Mr Stathakis stated that 2013 is okay but certainly not good enough Changes have to be made now We are not going to wait for a couple years -- just as we have been doing on an on-going basis Mr Stathakis stated there is a lot of stress on both fund balance projections and changes will be made The Fire Department is about a year and a half to two years ahead of everyone else Mr Stathakis stated the Fire Department was the first Department to do the Nottley study The study positively impacted their expenditures for the next five years Mr Stathakis stated that this is going to be the toughest year for the Township He thanked the Board for making the tough decisions over the previous four years ASSESSING DEPARTMENT Mr Monchak went through his personnel and capital outlay as well as his 2012 amended budget and 2013 proposed budget Personnel Outlay Two of Mr Monchakrsquos vehicles are no longer safe to drive and are currently being ldquoput out to pasturerdquo Mr Monchak has allotted $5000 to purchase two used vehicles from the Police Department He would like a new copy machine because his current copy machine is out of warranty and becoming expensive to keep operational Mr Monchak stated the Board has recently hired a new Township Assessor Mr Stathakis stated a lot of the costs Mr Monchak incurred are uncontrollable Mr Stathakis requested to see the overtime of Mr Monchakrsquos department Mr Wozniak requested to see outsource for contract work Mr Monchak replied that outsourcing has been removed Mrs Filar asked if some of the overtime should be cut off since a full-time person is now working in the office Mr Monchak replied that his office had a couple of personnel issues
3
including an employee who was out for an extended period of time Mr Monchak stated he was not able to stay within the $2000 budget Mrs Filar asked if Mr Monchak has removed people who were working out-of-class and overtime based on the fact the Township now has a full-time person for 2013 Mr Monchak stated he took a historical look at the overtime and that during the Board of Review his department had very minimal overtime For this fiscal year Mr Monchak had issues that were out of the norm Mrs Filar asked Mrs Moore if any work was done to find a number for 2013 and she stated that she is working on that now There are people who are working in-class instead of out-of-class and there was a lot of overtime based on the fact that they were without an additional full-time person It was questioned whether that issue was reflected in the number Mrs Moore responded that last yearrsquos budget was based on three scenarios for assessing due to fluctuations in their staffing However the $10000 in 2013 is based on the current analysis from Mr Monchak due to what happened in the past as well as the addition of a new Assessor and the future hiring of a new Appraiser III Mrs Moore stated that this is currently just a target Mr McDonald pointed out that in 2010 and 2011 the amount spent was $12000 and $5000 respectively Mr Monchak continued by stating that overtime was approximately $18500 in 2009 and $15500 in 2008 Mr Stathakis then took questions from the floor A resident inquired as to how many sick days employees are allocated per year Mr McDonald stated that employees earn one sick day per month Mr Stathakis stated that sick days are contractual through union negotiations Mr Stathakis thanked Mr Monchak for his presentation and requested he find out more details about his copier and the contracts the Township has with other copy machines FIRE DEPARTMENT Mr Stathakis thanked Acting Fire Chief Swinkowski for working with the Board He complimented the Chief for his creativity and combining of jobs Equipment Budget Acting Fire Chief Swinkowski stated the biggest change on the five-year plan is the vehicle replacement -- the item with the largest impact on the departmentrsquos budget On average the department spends about $373800 annually for all vehicles By redoing the appreciation schedule based on actual spending the Chief saves about $45000 annually Acting Fire Chief Swinkowski devised a way to level out fluctuations in spending so large capital expenditures do not have a large bottom line impact Acting Fire Chief Swinkowski stated the biggest issue his department has is when a pumper needs to be purchased
4
Pumpers range between $370000 and $400000 but it takes 8 to 10 months for it to be delivered Acting Fire Chief Swinkowski would like to purchase a training tower next year He considers it a vital piece of equipment Acting Fire Chief Swinkowski said the department no longer burns houses for training as it did in previous years The department has no way to practice extinguishing fires In Shelby Township 82 structures exist that are three stories or higher Mr Wozniak asked if any of the surrounding communities would be interested in using the new facility to help defray the cost Acting Fire Chief Swinkowski stated Washington Township and Bruce Township would be interested Acting Fire Chief Swinkowski told the Board that the departmentrsquos radio system is at the end of its life it can no longer be repaired Replacements are necessary Acting Fire Chief Swinkowski has been assured by Macomb County that if grant money becomes available the Township will receive a substantial portion In 2001 Chesterfield Township and Shelby Township were the only citiestownships in Macomb County that did not receive grant funding Mr Stathakis inquired as to why Acting Fire Chief Swinkowski stated it was because the Township wanted to get it done and did not want to wait Mrs Filar responded that this was a past practice Mr Stathakis requested Acting Fire Chief Swinkowski inform the Board about Station 5 Acting Fire Chief Swinkowski said that $14 million is set aside in a reserve fund for Station 5 The station will be built when it becomes economically feasible Only a utility truck and an ambulance will be purchased for the new station All the other equipment can be rearranged Mr Stathakis appreciates the Acting Fire Chief looking into this matter and explaining the many ways Station 5 could be opened Acting Fire Chief Swinkowski would like to purchase a fire safety house from Inflatable Images next year to be used in conjunction with the departmentrsquos smoke trailer The bounce house will be used for educational purposes The price is roughly $12000 Acting Chief Swinkowski emphasized it is not a free-for-all it is a supervised organized tour Personnel Acting Fire Chief Swinkowski stated that currently the department is four bodies short compared to the beginning of the year Mr Flynn asked what the education and training requirements are for an entry level firefighter Acting Fire Chief Swinkowski responded that they are required to have their own paramedic license fire academy two years of college credit and ability to pay for their own schooling BUILDING DEPARTMENT
5
Mr Wood said Shelby Township is one of the top five communities in Southeastern Michigan for residential construction from January through July of 2012 Approximately $46 million in residential construction is being undertaken in our community Through August 22 2012 the Building Departmentrsquos four major categories have already taken in an excess of $85000 from original projections For 2013 Mr Wood conservatively projects revenues to return to 2012 levels 5-Year Plan Capital Outlay In 2012 and 2013 Mr Wood does not propose any new capital outlay but does request to make purchases using equipment replacement reserves The Building Department seeks to upgrade its permit software and overhaul its inspection scheduling and reporting process The software upgrades include the Assessing and Treasurer Departments Mr Wood is setting aside $7500 for the purchase of a used Police vehicle Personnel Mr Wood does not propose personnel changes for 2013 Budget Mr Wood foresees no significant changes from the projected budgets of 2012 and 2013 Mr Wood requested to set aside funding for IT licensing and maintenance Mr Flynn asked Mr Wood if he believes current building trends are going to continue Mr Wood has received mixed messages and said it depends on numerous variables LIBRARY Capital Outlay Mr Conklin informed the Board of the recent changes in state aid requirements Mr Conklin presented the Board with a staff report comparing Shelby Township to the surrounding communities Mr Conklin pointed out that theoretically the library could be open only10 hours per week and still be eligible for state funding Mr Flynn asked how Shelby Township compares to the Rochester Public Library Mr Conklin responded that their service population is considerably higher but Shelby Township has fewer employees Mr Conklin pointed out what the Township is spending per capita The Township is lower than the state average at roughly $170 per capita This is the lowest proposed budget since 2006 at roughly $1036000 Mr Flynn asked how many people Mr Conklin would like to hire Mr Conklin responded that he plans on replacing all of the librarians that have left except one
6
Mr Stathakis asked what drove the 717 decrease in 2012 Mr Conklin responded that the decrease is due to fewer personnel Mr Stathakis thanked Mr Conklin for holding cost down He knows Mr Conklin can only do so much because of state funding issues PLANNING amp ZONING DEPARTMENT 5-Year Plan Mr Wynn said there are no plans to add equipment at this time and no changes in personnel Mr Wynnrsquos budget is consistent with past years Mr Wynn commented that the department seems to be saving a significant amount of money because of the retirement of a staff member Mrs Filar asked if there is a way to build into the 2013 budget a consultant for economic development She suggested sharing services and costs with the DDA Mrs Filar would like Mr Wynn to develop a cost figure for hiring a consultant Mr Wynn suggested that some planning consultants offer an economic service Mrs Filar stressed that she does not wish to hire a full-time employee Mr Stathakis pointed out that if the Township decided to use this type of service potential tax dollars would more than pay for themselves Mr Wynn stated his department is still at a savings of $56000 over last year which is a 20 reduction Mr Wynn discussed his succession plan and his desire to one day leave the department in good hands COURT Five Year Equipment Replacement In 2012 Ms Porter purchased two computers Ms Porter discussed her plans to purchase new technology and the implementation of technology recently purchased Personnel No personnel changes have taken place in the last five years Mr Stathakis asked if a spending decrease in 2013 was possible Over the past few years Ms Porter has looked at various ways to decrease expenditures including consolidating services and online training Mr Stathakis asked if the old Accounts Receivables have been written off Ms Porter has ended the contract with the outside collection agency Ms Porter hopes to start income tax garnishments on all standing fines fees and costs Although only three samples have been taken Ms Porter hopes to collect between $50000 and $100000
7
Mrs Filar asked Mrs Moore if the Accounts Receivables are cash basis or accrual basis accounting Mrs Moore said they are cash basis Mr Stathakis commented that even within the same budget cash basis and accrual basis is used itrsquos called municipal accounting HUMAN RESOURCE DEPARTMENT Equipment Ms Suida has allocated funds to purchase one third of a copier located in her department She plans to purchase a copier through the state of Michigan bid process from Ricoh Ms Suida is interested in purchasing a digital recorder to replace the tape recorder her department currently uses Personnel Ms Suida does not anticipate any staffing changes for the 2013 year Mrs Filar suggested raising the requirements to take the civil service examination She emphasized the cost-effectiveness of increasing requirements due to less applicants being qualified to start the process Ms Suida allocated $2000 in her departmentrsquos education and training budget One of her employees has one class until she finishes her masterrsquos degree Ms Suidarsquos budget for printing and publishing is now zero due to her distributing union contracts electronically Mr Stathakis ended the meeting by thanking the Board for its hard work and for building up a $41 million financial surplus Motion by Mr Flynn supported by Mr Viar to adjourn Motion carried Meeting adjourned at 450 PM ___________________________________________ AS PREPARED BY THE TOWNSHIP CLERK _________________________ TOWNSHIP SUPERVISOR bf
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BOARD OF TRUSTEES HELD ON TUESDAY SEPTEMBER 4 2012 IN THE BOARD ROOM OF THE MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN The meeting was called to order at 706 pm by Supervisor Richard Stathakis The Pledge of Allegiance was led by Pastor Norm Koy of Trinity Lutheran Church amp School 45160 Van Dyke Utica Michigan followed by a brief invocation AWARDS amp PRESENTATIONS Mr Stathakis introduced Miss Michigan Angela Venditti who is a 2006 graduate of Eisenhower High School and a 2011 graduate of Oakland University Ms Venditti was presented with a plaque on behalf of the Board of Trustees and the residents of Shelby Township in recognition of being named ldquoMiss Michigan 2012rdquo and for her personal platform ldquoKeeping Kids Drugs Freerdquo Ms Venditti spoke briefly regarding her upcoming agenda of speaking to groups of children and participating in fundraisers throughout the state to achieve her goal of keeping our youth drug free Mr Stathakis read a letter from our neighbor Mr Brian Barnett Mayor of the City of Rochester Hills congratulating Shelby Township on being selected as one of the best places to live in America by ldquoMoney Magazinerdquo Mr Stathakis reassured parents and their school-aged children that our 246 Utica Community School buses have passed with a perfect inspection Mr Philip Randazzo our Veterans Events Coordinator provided information regarding changes that will be made to our Veteranrsquos Monument to include names of those soldiers recently killed in action in Afghanistan Members Present Richard Stathakis Stanley Grot Paul Viar Paula Filar Michael Flynn Lisa Manzella Douglas Wozniak Also Present Robert Huth Township Attorney APPROVAL OF CONSENT AGENDA
A Minutes August 21 2012 ndash Board Meeting Approve the minutes as presented
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 2
B PARKS RECREATION AND MAINTENANCE DIRECTOR requests approval of 2012-2013 Municipal and Community Credit Contract with Suburban Mobile Authority for Regional Transportation (SMART)
Accept the Municipal and Community Credit Contract for FY-20122013 with Suburban Mobile Authority for Regional Transportation (SMART) as presented C DIRECTOR OF PLANNING amp ZONING requests
1 Rezoning Application 1-12 Zoning Ordinance Text Amendments (Adoption of Ordinance No 21289)
Concur with the recommendation of the Planning Commission and approve and publish an amendment to the text and map of the Charter Township of Shelby Zoning Ordinance (Ordinance No 21289) for application 1-12 approving multiple amendments to the Charter Township of Shelby Zoning Ordinance for the following reasons 1 The proposed changes are part of an on-going effort by the Township to update
zoning standards to reflect current development practices 2 The changes will improve the clarity and understanding of the ordinance 3 These modifications will reduce the number of variance applications considered by
the Zoning Board of Appeals
2 North Meadows Subdivision ndash Amendment of Declarations of Covenants Conditions and Restrictions
Approve the amended declaration of covenants conditions and restrictions for the North Meadows Subdivision as proposed by Sidney Borders Attorney representing the association in his letter of July 26 2012 D Bill Run in the amount of $49988866 Approve the Bill Run in the amount of $49988866 as presented MOTION by Grot supported by Filar to approve the Consent Agenda as presented Roll Call Vote Ayes Grot Filar Flynn Manzella Stathakis Viar Wozniak Nays none Motion carried APPROVAL OF AGENDA
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 3
MOTION by Grot supported by Filar to approve the agenda as submitted Motion carried CORRESPONDENCE PLANNING COMMISSION 1 DIRECTOR OF PLANNING amp ZONING requests
a Tree Removal Permit for Frank Giannetti for property located on the
north side of 23 Mile Road between Van Dyke and Mound Road (Parcel number 23-07-16-401-005)
Mr Wynn stated this is a request for a tree removal permit for 30 acres of property on the north side of 23 Mile Road between Van Dyke and Mound The site is zoned light manufacturing and the property owner is interested in beginning to do some brushing on the site to prepare it for marketing and future development This site received a brushing permit a number of years ago It was never developed and the brush has grown back It was suggested that the owner start with brushing only which would include nothing more than vegetation 3 inches in diameter The site will be revisited at a later date to see if there are other trees that would need to be removed This site is impacted by some wetlands Before we would actually issue the permit to start construction we would require an acknowledgement from MDEQ that the applicant has permission to move forward MOTION by Filar supported by Manzella to approve a brushing permit for Frank Giannetti for property on the north side of 23 Mile Road between Van Dyke and Mound Road (parcel number 23-07-16-401-005) subject to the following conditions
1 Tree removal shall be limited to vegetation not larger than three (3) inches in
diameter 2 Orange fencing shall be installed along the north and east property line
separating these parcels from the adjoining parcels 3 Inspection of the orange fencing by the Planning and Zoning Department shall be
required prior to the issuance of the tree removal permit 4 Documentation of approval to remove trees in a wetland shall be provided from
the Michigan Department of Environmental Quality Mr Wozniak questioned who does inspections during the removal of the brush Mr Wynn responded that no one does inspections unless we receive a complaint Sufficient staff is not available to be on site during brush removal We want to make sure the owner is working on his own site and that is the purpose for the orange fencing
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 4
Mrs Manzella was concerned that once we receive a complaint the trees will be down and it will be too late Mr Wynn replied that staffing is not available and it would be physically impossible to be on the site all of the time Mrs Filar believes there are fines in place to handle these violations Motion carried
b Tree Removal Permit for Walter Cueter for property located on the north side of 23 Mile Road west of Mound Road (Parcel number 23-07-17-479-014)
Mr Wynn advised this is a similar request for property less than a mile from the previous site It is located on the north side of 23 Mile Road just west of Mound The property is quite overgrown The owner came to the Township in 2004 and a permit was granted at that time for brushing It is now overgrown Problems have arisen with trespassing and the owner would like to have access to his site and make it more visible There are no development plans at this time We are suggesting that they start with the 3 inches and then gradually allow for some additional clearing if it is warranted after inspection
MOTION by Filar supported by Wozniak to approve a brushing permit for Walter Cueter for property on the north side of 23 Mile Road between Shelby Road and Mound Road (parcel number 23-07-17-479-014) subject to the following conditions
1 Phase one tree removal shall be limited to vegetation not larger than three (3) inches in diameter
2 Additional trees up to twelve (12) inches in diameter may be removed following inspection and approval by the Planning Director
3 Orange fencing shall be installed along the north and east property line separating these parcels from the adjoining parcels
4 Inspection of the orange fencing by the Planning and Zoning Department shall be required prior to the issuance of the tree removal permit
Motion carried DEPARTMENTAL amp COMMITTEE 2 INFORMATION TECHNOLOGY DIRECTOR requests approval of VoIP
project
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 5
Mr Stathakis advised that our current phone system is 10 years old and Mr Flynn did some research regarding this project Mr Flynn stated that the Board has been working on a Voice over Internet Protocol system for the Township offices and the Fire Department for a couple of years About two years ago we were awarded grant money to upgrade the Police Departmentrsquos phone system which transitioned them to a VoIP system Part of the sales pitch of that program was that the controller or the central box of the phone system was sold to us as an expandable system so that down the road we could add the municipal offices and the Fire Department Several months ago we sent out Requests for Proposals for a number of companies to provide quotes for general township office phones as well as the Fire Department phones to switch them over to VoIP Due to some miscommunication the bid package went out instructing them to add additional controllers which would be redundant controllers not directly hooking up to the police controller Today he spoke with the top three bidders explained the situation and invited each one to revise their proposals to basically eliminate the redundant gateway controllers which added costs to the project He invited those three bidders to come in tonight and either explain their revision or talk about their original proposal Representatives from BSB Communications and AllComm Communication were in attendance The third bidder All-Tronics Communications was not able to attend tonightrsquos meeting The bids originally received were AllComm Communications - $8004034 All-Tronics Communications - $8558038 and BSB Communications - $9367718 All of these bids included the Fire Department AllComm Communications was not present but they did revise their quote to eliminate one of the redundant controllers The representatives from BSB Communications and All-Tronics Communications made brief presentations regarding their original proposals and the changes made to reflect their new quotes Questions of the Board members were addressed by these individuals Mr Flynn added that since BSB is the same system that we have in the Police Department they can integrate directly into that system without the use of these redundant gateway controllers They were able to reduce their price to $7478585 Mr Flynn stated that our current system is over 10 years old and our phone bills are very high By upgrading to this VoIP system we will save the taxpayers enough money to pay for this entire project in just over 3 years
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 6
MOTION by Flynn supported by Filar to award the VoIP telephone project for the Township and Fire Department to BSB Communications for an amount not to exceed $7478585 and to purchase the required network equipment from the low bidder Logicalis in the amount of $6231975 The following individuals expressed their comments regarding this issue Dave Erickson 52700 Mound Thomas Turner 4524 Maeder Nick Nightingale 5967 Windemere Lane Ron Churchill 52811 Mound Russ Matika 49150 Hidden Woods Lane Cheryl Arft 5090 S Nocturne Lane Mr Viar asked for the total cost of the project Mr Flynn responded the cost is $13710560 Mr Viar asked for the warranty on this system The representative from BSB stated it is a one-year parts and warranty labor parts and labor warranty on the equipment and the cost of ongoing maintenance and services on an annual basis thereafter There will be no expense to the taxpayers for this system for one year except for the purchase price Mr Grot advised that we are currently renewing our contract with ATampT on a monthly basis and the cost is quite high He asked Nils Larson from our IT Department if this will replace all of our old equipment Mr Larson replied it is the entire Township outside of the Police Department We will still need a vendor to provide access to the outside world Mr Larson provided his input Mr Grot asked how quickly can this system be put in place Mr Larson advised the original proposal called for a six week implementation plan Mr Grot stated that we picked the top three bidders to resubmit their quotes Are we opening ourselves to some type of liability by not including all seven original bidders Mr Huth explained the process and said it is right on point with what is allowed legally Mr Flynn explained this is basically equivalent to a change order If the original bids were way out of the ballpark he didnrsquot see a reason for them to come in and resubmit their bids to reflect the change being requested Motion carried 3 BUILDING DIRECTOR requests revised construction plans for the
renovation of Township Hall
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 7
Mr Stathakis stated that in June the Board authorized $5500 to be expended on design services associated with the renovation at the Township Hall Since that time the scope of the work has changed several times We had numerous preliminary meetings with the architect Given the changes and the design time required the architect requested an additional fee of $3300 to complete the work The favorable result with this new design is that the police training room will become fully functional for work sessions for the Board and serve as a secondary emergency operation center The Clerkrsquos Office will be able to use additional space downstairs which is needed for storage MOTION by Wozniak supported by Flynn to authorize French amp Associates to provide professional architectural mechanical and electrical design services to develop revised construction plans for the renovation of Township Hall for a total sum not to exceed $8800 from account number 692-271-985-000 The following individuals expressed their comments regarding this issue Thomas Turner 4524 Maeder Clarence Cook 50067 Chelmsford Court Mr Wood explained the proposed renovations that will accommodate the needs of various departments throughout the Township Mr Viar questioned the cost of the renovations and why these improvements were not discussed at the beginning of this project All of Mr Viarrsquos concerns were addressed by Tim Wood Building Director Input was provided by the Board members and Police Chief supporting these renovations Motion carried 4 DEPARTMENT OF PUBLIC WORKS DIRECTOR requests
a purchase of 2013 utility truck and crane MOTION by Wozniak supported by Manzella to concur with the recommendation of Ted Schoenherr Director of Public Works and purchase a 2013 Utility Truck and crane from Signature Ford in the amount of $8641500 delivered Funds are available from the Water and Sewer Fund line item 592595-981000 The following individuals expressed their comments regarding this issue
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 8
Thomas Turner 4524 Maeder Norm Dziadzio 55212 Woods Lane Motion carried b municipal water connection to the Charter Township of Shelby for 45555 Dequindre Road Rochester Hills MI 48307 MOTION by Flynn supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and approve the request of Capoccia Properties LLC for a connection to the Shelby Township municipal water system to service their property at 45555 Dequindre Rochester Hills subject to the execution of the appropriate agreement between Shelby Township Rochester Hills and the property owner Mrs Manzella asked if this connection will have an effect on our water pressure Mr Schoenherr responded this is a single family residential home and it will not have a negative impact on our system They will be paying the necessary fees and will connect to Rochester Hillsrsquo system once available Motion carried
c purchase of copy machine with maintenance agreement and fax option
MOTION by Filar supported by Wozniak to concur with the recommendation of Theodore P Schoenherr Director of Public Works to purchase a Ricoh MP 3352SP copier from Ricoh Business Solutions at a price not to exceed $510500 plus the annual maintenance agreement at 8 cents per copy Motion carried d award of 2012 sidewalk gap project contract MOTION by Viar supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and the Township Engineer Fazal Khan and Associates Inc to award the contract for the 2012 Sidewalk Gap Project to Distinguished Development Inc in the amount of $3709035 subject to the acquisition of the required easements Mr Grot stated a couple of weeks ago Mr Churchill requested that a section of sidewalk be installed in his neighborhood Is this something that can be done
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 9
Mr Schoenherr advised the project under consideration encompasses about frac12 mile of sidewalk to close gaps which are either along Dequindre or 22 Mile Road Mr Stathakis indicated that Mr Wood already inspected the area referred to by Mr Churchill Mr Schoenherr will contact Mr Wood so he can relay his findings to determine if this section can be added and if easements are required Motion carried 5 HUMAN RESOURCE DIRECTOR requests purchase of new copy machine MOTION by Filar supported by Flynn to approve the purchase of a Ricoh Aficio 4002SP copy machine at a cost of $5586 to be divided between the Human Resource department account 692-226-985-000 the Planning amp Zoning department account 101-902-984-800 and the Supervisorrsquos department account 101-902-984-171 based on usage plus the annual maintenance agreement at 0075 cents per copy Ron Churchill 52811 Mound expressed his comments regarding this issue Motion carried APPOINTMENTS TO COMMITTEES amp COMMISSIONS TOWNSHIP ANNOUNCEMENTS Mr Flynn made the following recreational announcements Basketball registration for girls in grade K-6 and boys in grades K-12 is now taking place The Fall Festival at the Nature Center will be held on Saturday September 15 from 1000 am through 400 pm and on Sunday September 16 from 1100 am through 400 pm The Night the Animals Talked will be held on Friday October 5 at the Nature Center Pre-registration is required The Parks amp Recreation Department has combined Boo Bash amp Trunk or Treat into one lsquoSpooktacularrsquo event on Saturday October 13 from noon until 300 pm This free event will be at River Bends Park
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 10
For further information or to register for any of these events call the Parks amp Recreation Office at 586-731-0300 or visit their website at wwwshelbytwporg Mrs Manzella announced that on Thursday October 18 at the VFW Hall at 8311 Wilson a Bunco Fundraiser for the Shelby Township Relay for Life will be held Registration begins at 530 pm dinner at 600 pm and Bunco promptly at 700 pm A cash bar will be available with 5050 raffles and basket raffles Tickets are only sold in advance for $30 Call Diana at 586-781-8452 to purchase tickets The proceeds from this event benefit the American Cancer Society ndash Shelby Township Relay for Life A Halloween Fundraiser will be held on October 20 at the Utica Knights of Columbus Hall 44425 Utica Road They will be collecting pajama sets for all ages An evening of food fun and entertainment will be available for $40 per person $75 a couple or a table of 10 for $350 This benefits the Friends of Foster Kids Mr Wozniak announced the Shelby Township Lions Club will sponsor their 17th Annual Charity Classic Car Show on Sunday September 23 at the Packard Proving Grounds For further information call Marty at 586-945-6305 100 of the money is donated to the Shelby Township Lions Club The Shelby Township Lions Wine and Beer Tasting event will be held on October 12 at Cherry Creek Banquet Center Admission is $39 or a table of 10 for $350 This event also benefits the Lionrsquos charities BUSINESS FROM THE FLOOR The following individuals expressed their comments regarding various issues Nick Nightingale 5967 Windemere Lane Thomas Turner 4524 Maeder Ron Churchill 52811 Mound Norm Dziadzio 55212 Woods Lane CLOSED SESSION 6 Employee matter MOTION by Flynn supported by Manzella to recess to Closed Session to discuss an attorney opinion regarding an employee matter Roll Call Vote Ayes Flynn Manzella Stathakis Viar
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 11
Wozniak Filar Grot Nays none Motion carried The meeting recessed at 920 pm The meeting reconvened at 928 pm Roll Call Richard Stathakis Stanley Grot Paul Viar Paula Filar Michael Flynn Lisa Manzella Douglas Wozniak MOTION by Filar supported by Grot to concur with the Township Attorneyrsquos recommendation regarding an employee matter Motion carried Mr Flynn voted ldquonayrdquo MOTION by Viar supported by Filar to adjourn Motion carried The meeting adjourned at 930 pm ds
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Account 451001 - Building Permits6243 - LISA DANIEL CARBAUGH 12 42205 49179 DRIFTWOOD -
Run by Jill Wood on 09112012 034249 PM Page 1 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 208 - Nature CenterAccount 920000 - Utilities
Department 253 - TreasurerAccount 727000 - Office Supply amp Printing
3256 - SUPERIOR LPS OFFICE MACHINES LLC
3740 Time clock ribbons for Widmer LED-3
Edit 09032012 09192012 09192012 1580
Run by Jill Wood on 09112012 034249 PM Page 2 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 253 - TreasurerAccount 727000 - Office Supply amp Printing
Run by Jill Wood on 09112012 034249 PM Page 3 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 371 - Protective InspectionAccount 805296 - Lot Checks
Run by Jill Wood on 09112012 034249 PM Page 4 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Run by Jill Wood on 09112012 034249 PM Page 5 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 738 - LibraryAccount 880100 - Community Promotion
Run by Jill Wood on 09112012 034249 PM Page 6 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 774 - Senior Citizen OperationsAccount 920000 - Utilities
24351 - A T amp T 586 R011560 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 41512
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 481
5940 - BRIAN BARLOG 2012I1 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
2759 - VINCENT J GAROFALO 2012I2 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16700
Run by Jill Wood on 09112012 034249 PM Page 7 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840030 - Pee Wee Tee
4808 - DONALD GILLETTE 2012I3 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 21400
2762 - TYLER L HEWSON 2012I4 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16000
5860 - DENIS METTY JR 2012I5 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
2776 - SCOTT REYNAERT 2012I6 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 26100
2690 - ROBERT S ROCHON 2012I7 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
4875 - DEREK JAMES RUTKOWSKI 2012I8 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 12000
4813 - KENNETH R SHORE 2012I9 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
4815 - JAMES TANNER 2012I10 2nd Season Baseball Umpires 81912 thru 91012
2780 - ROBERT K WENDT 2012I12 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
5861 - MARK WIETCHY 2012I13 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
Account 840030 - Pee Wee Tee Totals Invoice Transactions 14 $256872Account 840060 - BreakfastDinner with Santa
15538 - S amp S WORLDWIDE INC 7453188 Santa Dinner Supplies (Bill to 10490250)
Edit 08242012 09192012 09192012 11491
Account 840060 - BreakfastDinner with Santa Totals Invoice Transactions 1 $11491Account 840090 - Flag Football
24261 - BURKES SPORT HAVEN INC CTS82812 52-Flag Ftbl jerseys Edit 08282012 09192012 09192012 64948Account 840090 - Flag Football Totals Invoice Transactions 1 $64948
Run by Jill Wood on 09112012 034249 PM Page 8 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840192 - Joe Dumars Fieldhouse
Run by Jill Wood on 09112012 034249 PM Page 9 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 745000 - School HouseTrain Maint
2438 - RAYMOND DE STEIGER INC 6065798 school light timer Edit 09042012 09192012 09192012 14147Account 745000 - School HouseTrain Maint Totals Invoice Transactions 1 $14147
Account 747000 - Bldg Maint - Maint Bldg16386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 31002
Account 747000 - Bldg Maint - Maint Bldg Totals Invoice Transactions 1 $31002Account 748000 - Comm Center Maint - Disco
6555 - GRAINGER INC 9909558414 Sr Ctr mouse traps Edit 08232012 09192012 09192012 920816386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 115799
Account 748000 - Comm Center Maint - Disco Totals Invoice Transactions 2 $125007Account 749756 - River Bends Parks Maint
1148 - SHELBY PAINT amp DECORATING 1507 1 line sprayer tip for graffiti removal
Run by Jill Wood on 09112012 034249 PM Page 10 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 751000 - Grounds Maint
1383 - WASHINGTON ELEVATOR CO INC 715524 Fire Dept amp Park fertilizer
Edit 08302012 09192012 09192012 62100
11476 - JampJ ACE HARDWARE 1 18258 Soccer City wall rpr liquid nails
Run by Jill Wood on 09112012 034249 PM Page 11 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 800 - PlanningAccount 805000 - Planning Consultant fees
1204 - SPENCER OIL COMPANY 395167 diesel 5534 gal Edit 08232012 09192012 09192012 190134
Run by Jill Wood on 09112012 034249 PM Page 12 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 863000 - Gasoline
Run by Jill Wood on 09112012 034249 PM Page 13 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 969600 - Properties Clearing Exp
Department 266 - Drug Forfeiture Totals Invoice Transactions 1 $7000Fund 265 - Drug Forfeiture Fund Totals Invoice Transactions 1 $7000
Run by Jill Wood on 09112012 034249 PM Page 19 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 275 - Senior Housing Operation
Department 275 - Shelby ManorAccount 975275 - Capital Outlay - Sen Housing
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
Run by Jill Wood on 09112012 034249 PM Page 20 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 136 - 41 A District CourtAccount 850000 - Communications
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 166048
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 1921
Department 762 - State of MichiganAccount 965010 - State of Michigan Fees
16926 - STATE OF MICHIGAN 83112 MI Department of Treasury
Edit 08312012 09192012 09192012 9024105
Account 965010 - State of Michigan Fees Totals Invoice Transactions 1 $9024105Department 762 - State of Michigan Totals Invoice Transactions 1 $9024105
Department 763 - City of UticaAccount 965021 - Utica Fines amp Fees
254 - CITY OF UTICA 83112 Utica Fines amp Fees Edit 08312012 09192012 09192012 1083951Account 965021 - Utica Fines amp Fees Totals Invoice Transactions 1 $1083951
Department 763 - City of Utica Totals Invoice Transactions 1 $1083951
Run by Jill Wood on 09112012 034249 PM Page 21 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 765 - Macomb TWPAccount 965027 - Macomb TWP Fines amp Fees
Run by Jill Wood on 09112012 034249 PM Page 22 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 709000 - Education amp Training
Run by Jill Wood on 09112012 034249 PM Page 23 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 920500 - Water Charges
149 - BOARD OF WATER COMMISSIONERS 1251 300 712 METERED WATER - JULY 2012
Edit 08242012 09192012 09192012 145750296
Account 920500 - Water Charges Totals Invoice Transactions 1 $145750296Account 935600 - Sewer Main Repair
Run by Jill Wood on 09112012 034249 PM Page 24 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 596 - Administrative and GeneralAccount 807000 - Engineering Consulting Fees
326 - DECKER AUTO PARTS INC 27202 ON OFF TOGGLE SWITCH W16
Edit 08242012 09192012 09192012 499
326 - DECKER AUTO PARTS INC 26791 PART FOR D7 Edit 08222012 09192012 09192012 3995326 - DECKER AUTO PARTS INC 28187 AIR FILTER W13 Edit 08312012 09192012 09192012 1910326 - DECKER AUTO PARTS INC 27790 LIGHTING - SEWER
JETEdit 08292012 09192012 09192012 99
326 - DECKER AUTO PARTS INC 28025 PARTS SW1 SHOP TOWELS
4651 - LESLIE TIRE SERVICE INC 247803 TIRES FOR SEWER JET Edit 08232012 09192012 09192012 2036244651 - LESLIE TIRE SERVICE INC 247349 TIRE - SEWER JET Edit 08172012 09192012 09192012 53124326 - DECKER AUTO PARTS INC 28666 LIGHTS W2 Edit 09062012 09192012 09192012 1170326 - DECKER AUTO PARTS INC 28604 WHEEL STUD NUT D9 Edit 09052012 09192012 09192012 49818462 - SHELBY TIRE amp AUTO SERVICE 33182 TIRES Edit 09052012 09192012 09192012 72660326 - DECKER AUTO PARTS INC 27724 CLAMPS Edit 08282012 09192012 09192012 17961832 - KERNERS AUTO SERVICE LLC 55817 REPAIRS TO D9 Edit 09062012 09192012 09192012 13552326 - DECKER AUTO PARTS INC 28781 WHEEL STUD NUT D9 Edit 09062012 09192012 09192012 498326 - DECKER AUTO PARTS INC 28831 WHEEL STUD NUT D9 Edit 09072012 09192012 09192012 498170 - BUFF WHELAN CHEVROLET INC CVW303797 SENSOR W17 Edit 08222012 09192012 09192012 6779
Account 781000 - Parts Totals Invoice Transactions 17 $377354Department 661 - Motor Pool Totals Invoice Transactions 19 $381739
Run by Jill Wood on 09112012 034249 PM Page 25 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund Totals Invoice Transactions 55 $182069210
Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $44130Account 785500 - Govt AC Op Exp amp Sup
21532 - DATA MEDIA PRODUCTS INC H2772 DVDs and DVD cases Edit 08222012 09192012 09192012 12497Account 785500 - Govt AC Op Exp amp Sup Totals Invoice Transactions 1 $12497
Account 801000 - Contract Labor4661 - KYLE HOFFMAN 3031138 Contract Labor Edit 09062012 09192012 09192012 90002802 - ERIC PERRY 1081223 Contract Labor Edit 09062012 09192012 09192012 840002802 - ERIC PERRY 1091206 Contract Labor Edit 09062012 09192012 09192012 97500
1008cable Building Main Edit 08312012 09192012 09192012 28401
Account 930100 - Building Maintenance Totals Invoice Transactions 2 $36950Department 598 - Cable TV Totals Invoice Transactions 11 $429898
Fund 598 - Cable TV Totals Invoice Transactions 11 $429898Fund 692 - Equipment Replacement Fund
Department 212 - NetworkAccount 985000 - Equipment Replacement
26031 - CDW GOVERNMENT INC P528766 Back up tapes Edit 08202012 09192012 09192012 14690Account 985000 - Equipment Replacement Totals Invoice Transactions 1 $14690
Department 212 - Network Totals Invoice Transactions 1 $14690Department 305 - Police Department
Account 975207 - Capital Project - PD Building 23110 - TESTING ENGINEERS amp CONSULTANTS INC
123985 ENGINEERING EXPENSE - POLICE BLDG
Edit 08312012 09192012 09192012 590000
Run by Jill Wood on 09112012 034249 PM Page 26 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building
6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES
Edit 08272012 09192012 09192012 47570
6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS
Edit 08292012 09192012 09192012 1050
7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE
HOOKUPEdit 08202012 09192012 09192012 6724
326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132
Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park
Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441
20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND
Edit 07122012 09192012 09192012 10000
6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND
Edit 07162012 09192012 09192012 20000
18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND
Edit 08072012 09192012 09192012 10000
6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND
Edit 07022012 09192012 09192012 5000
5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND
Edit 07122012 09192012 09192012 20000
4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND
Edit 04042012 09192012 09192012 20000
5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER
Edit 10182011 09192012 09192012 106000
5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE
Edit 10202011 09192012 09192012 112500
6248 - GEORGE ZERVOS CUSTOM HOMES INC
08 9740 BUILDING BOND RETURN - 48551 VAN DYKE
Edit 06272008 09192012 09192012 20000
Run by Jill Wood on 09112012 034249 PM Page 27 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
2
b tree removal permit for Damiano Di Mercurio (Villas of Grandeur Single Family Homes) for property located on the east side of Schoenherr Road between 23 Mile Road and 24 Mile Road
DEPARTMENTAL amp COMMITTEE 5 HUMAN RESOURCE DIRECTOR requests revisions to Clerk Typist job
System) and PARS (Personnel Audio Response System) 7 CLERK requests
a General Election site support -- November 6 2012
b rescheduling or cancellation of November 6 2012 Regular Board meeting due to conflict with General Election
APPOINTMENTS TO COMMITTEES amp COMMISSIONS 8 SUPERVISOR requests
a two appointments and one reappointment to Sidewalk Committee
b one appointment to Beautification Committee TOWNSHIP ANNOUNCEMENTS BUSINESS FROM THE FLOOR ndash 5 minute time limit per individual CLOSED SESSION MOTION TO ADJOURN
A group spokesperson is encouraged on agenda items Individuals with disabilities requiring auxiliary aids or services at the meeting should contact the Shelby Township Clerkrsquos Office at (586) 731-5102 TDD (586) 726-2731
7 days prior to the meeting
Charter Township of Shelby
Board of Trustees Budget Work Session
Thursday August 23 2012 at 230 pm
Shelby Township Municipal Building
52700 Van Dyke ndash Shelby Township MI 48316 (Lobby Conference Room ndash Upper Level)
AGENDA ITEMS
Set 2013 Township Millage
Review amp Discuss 5 Year Financial Model
Review amp Discuss Departmental Personnel amp Capital Outlay
Review amp Discuss the 2012 Amended Budget amp the 2013 Proposed Budget Roll Call Deputy Clerk Brian Fairbrother proceeded with roll call Meeting called to order at 232 pm Board Members Present Supervisor Richard Stathakis Trustee Paula Filar Trustee Michael Flynn Trustee Doug Wozniak (Treasurer Paul Viar arrived at 249 pm) Township Employees Present Brian Fairbrother Deputy Clerk Tom Monchak Temporary Deputy Assessor Jim Swinkowski Acting Fire Chief Glenn Wynn Planning amp Zoning Director Tim Wood Building Department Director Dave Conklin Library Director Laura Porter Administrator 41A District Court Lisa Suida HR Director Kathleen Moore Finance Director Allan McDonald Accountant II Supervisor Set 2013 Township Millage Mr Stathakis initiated conversation regarding the Township Millage Year of 2013 He stated the matter required a vote at a Board of Trustees meeting Mr Stathakis requested any discussion about rates to be held at this meeting He feels strongly that the majority of the Board does not want to raise the millage Mr Stathakis said the rates will remain the same for now and be voted on at the next Board of Trustees session Mr Stathakis took the Board through a five year financial model He stated that when models go out more than a couple of years they become more and more inaccurate The model goes out to 2017 The model takes the best painstaking projection using the relevant data they could and tried to project what will happen through 2017 Mr Stathakis displayed a chart of the General Fund with a blue line representing a trend The trend of the general fund is pretty healthy He thinks that when you look at the expenditures they are increasing especially in 2012 where there was an increase of about $250000 Overall they have been pretty stagnant
2
Mr Stathakis stated that the Police Department is going to be in a deficit if we do not do something immediately On September 19th Chief Woelkers will be giving the Board some ideas about how some of the issues can be fixed Mr Stathakis pointed out that by 2015 the fund balance will be about $86000 Mr Stathakis stated the Board cannot keep going at the current rate The Board has made some changes but more changes need to be made More out-of-the-box thinking is needed Mr Stathakis stated that when Chief Woelkers attends on September 19 he is not going to tell the Board how we need to fix the problems He is going to inform us of the status of the Police Department and present some ideas but the Board will provide input Mr Stathakis and Chief Woelkers will present to the Board some options in mid-October That is where the ldquorubber will hit the roadrdquo By the November meeting everything will be completed for 2013 Mr Stathakis stated that 2013 is okay but certainly not good enough Changes have to be made now We are not going to wait for a couple years -- just as we have been doing on an on-going basis Mr Stathakis stated there is a lot of stress on both fund balance projections and changes will be made The Fire Department is about a year and a half to two years ahead of everyone else Mr Stathakis stated the Fire Department was the first Department to do the Nottley study The study positively impacted their expenditures for the next five years Mr Stathakis stated that this is going to be the toughest year for the Township He thanked the Board for making the tough decisions over the previous four years ASSESSING DEPARTMENT Mr Monchak went through his personnel and capital outlay as well as his 2012 amended budget and 2013 proposed budget Personnel Outlay Two of Mr Monchakrsquos vehicles are no longer safe to drive and are currently being ldquoput out to pasturerdquo Mr Monchak has allotted $5000 to purchase two used vehicles from the Police Department He would like a new copy machine because his current copy machine is out of warranty and becoming expensive to keep operational Mr Monchak stated the Board has recently hired a new Township Assessor Mr Stathakis stated a lot of the costs Mr Monchak incurred are uncontrollable Mr Stathakis requested to see the overtime of Mr Monchakrsquos department Mr Wozniak requested to see outsource for contract work Mr Monchak replied that outsourcing has been removed Mrs Filar asked if some of the overtime should be cut off since a full-time person is now working in the office Mr Monchak replied that his office had a couple of personnel issues
3
including an employee who was out for an extended period of time Mr Monchak stated he was not able to stay within the $2000 budget Mrs Filar asked if Mr Monchak has removed people who were working out-of-class and overtime based on the fact the Township now has a full-time person for 2013 Mr Monchak stated he took a historical look at the overtime and that during the Board of Review his department had very minimal overtime For this fiscal year Mr Monchak had issues that were out of the norm Mrs Filar asked Mrs Moore if any work was done to find a number for 2013 and she stated that she is working on that now There are people who are working in-class instead of out-of-class and there was a lot of overtime based on the fact that they were without an additional full-time person It was questioned whether that issue was reflected in the number Mrs Moore responded that last yearrsquos budget was based on three scenarios for assessing due to fluctuations in their staffing However the $10000 in 2013 is based on the current analysis from Mr Monchak due to what happened in the past as well as the addition of a new Assessor and the future hiring of a new Appraiser III Mrs Moore stated that this is currently just a target Mr McDonald pointed out that in 2010 and 2011 the amount spent was $12000 and $5000 respectively Mr Monchak continued by stating that overtime was approximately $18500 in 2009 and $15500 in 2008 Mr Stathakis then took questions from the floor A resident inquired as to how many sick days employees are allocated per year Mr McDonald stated that employees earn one sick day per month Mr Stathakis stated that sick days are contractual through union negotiations Mr Stathakis thanked Mr Monchak for his presentation and requested he find out more details about his copier and the contracts the Township has with other copy machines FIRE DEPARTMENT Mr Stathakis thanked Acting Fire Chief Swinkowski for working with the Board He complimented the Chief for his creativity and combining of jobs Equipment Budget Acting Fire Chief Swinkowski stated the biggest change on the five-year plan is the vehicle replacement -- the item with the largest impact on the departmentrsquos budget On average the department spends about $373800 annually for all vehicles By redoing the appreciation schedule based on actual spending the Chief saves about $45000 annually Acting Fire Chief Swinkowski devised a way to level out fluctuations in spending so large capital expenditures do not have a large bottom line impact Acting Fire Chief Swinkowski stated the biggest issue his department has is when a pumper needs to be purchased
4
Pumpers range between $370000 and $400000 but it takes 8 to 10 months for it to be delivered Acting Fire Chief Swinkowski would like to purchase a training tower next year He considers it a vital piece of equipment Acting Fire Chief Swinkowski said the department no longer burns houses for training as it did in previous years The department has no way to practice extinguishing fires In Shelby Township 82 structures exist that are three stories or higher Mr Wozniak asked if any of the surrounding communities would be interested in using the new facility to help defray the cost Acting Fire Chief Swinkowski stated Washington Township and Bruce Township would be interested Acting Fire Chief Swinkowski told the Board that the departmentrsquos radio system is at the end of its life it can no longer be repaired Replacements are necessary Acting Fire Chief Swinkowski has been assured by Macomb County that if grant money becomes available the Township will receive a substantial portion In 2001 Chesterfield Township and Shelby Township were the only citiestownships in Macomb County that did not receive grant funding Mr Stathakis inquired as to why Acting Fire Chief Swinkowski stated it was because the Township wanted to get it done and did not want to wait Mrs Filar responded that this was a past practice Mr Stathakis requested Acting Fire Chief Swinkowski inform the Board about Station 5 Acting Fire Chief Swinkowski said that $14 million is set aside in a reserve fund for Station 5 The station will be built when it becomes economically feasible Only a utility truck and an ambulance will be purchased for the new station All the other equipment can be rearranged Mr Stathakis appreciates the Acting Fire Chief looking into this matter and explaining the many ways Station 5 could be opened Acting Fire Chief Swinkowski would like to purchase a fire safety house from Inflatable Images next year to be used in conjunction with the departmentrsquos smoke trailer The bounce house will be used for educational purposes The price is roughly $12000 Acting Chief Swinkowski emphasized it is not a free-for-all it is a supervised organized tour Personnel Acting Fire Chief Swinkowski stated that currently the department is four bodies short compared to the beginning of the year Mr Flynn asked what the education and training requirements are for an entry level firefighter Acting Fire Chief Swinkowski responded that they are required to have their own paramedic license fire academy two years of college credit and ability to pay for their own schooling BUILDING DEPARTMENT
5
Mr Wood said Shelby Township is one of the top five communities in Southeastern Michigan for residential construction from January through July of 2012 Approximately $46 million in residential construction is being undertaken in our community Through August 22 2012 the Building Departmentrsquos four major categories have already taken in an excess of $85000 from original projections For 2013 Mr Wood conservatively projects revenues to return to 2012 levels 5-Year Plan Capital Outlay In 2012 and 2013 Mr Wood does not propose any new capital outlay but does request to make purchases using equipment replacement reserves The Building Department seeks to upgrade its permit software and overhaul its inspection scheduling and reporting process The software upgrades include the Assessing and Treasurer Departments Mr Wood is setting aside $7500 for the purchase of a used Police vehicle Personnel Mr Wood does not propose personnel changes for 2013 Budget Mr Wood foresees no significant changes from the projected budgets of 2012 and 2013 Mr Wood requested to set aside funding for IT licensing and maintenance Mr Flynn asked Mr Wood if he believes current building trends are going to continue Mr Wood has received mixed messages and said it depends on numerous variables LIBRARY Capital Outlay Mr Conklin informed the Board of the recent changes in state aid requirements Mr Conklin presented the Board with a staff report comparing Shelby Township to the surrounding communities Mr Conklin pointed out that theoretically the library could be open only10 hours per week and still be eligible for state funding Mr Flynn asked how Shelby Township compares to the Rochester Public Library Mr Conklin responded that their service population is considerably higher but Shelby Township has fewer employees Mr Conklin pointed out what the Township is spending per capita The Township is lower than the state average at roughly $170 per capita This is the lowest proposed budget since 2006 at roughly $1036000 Mr Flynn asked how many people Mr Conklin would like to hire Mr Conklin responded that he plans on replacing all of the librarians that have left except one
6
Mr Stathakis asked what drove the 717 decrease in 2012 Mr Conklin responded that the decrease is due to fewer personnel Mr Stathakis thanked Mr Conklin for holding cost down He knows Mr Conklin can only do so much because of state funding issues PLANNING amp ZONING DEPARTMENT 5-Year Plan Mr Wynn said there are no plans to add equipment at this time and no changes in personnel Mr Wynnrsquos budget is consistent with past years Mr Wynn commented that the department seems to be saving a significant amount of money because of the retirement of a staff member Mrs Filar asked if there is a way to build into the 2013 budget a consultant for economic development She suggested sharing services and costs with the DDA Mrs Filar would like Mr Wynn to develop a cost figure for hiring a consultant Mr Wynn suggested that some planning consultants offer an economic service Mrs Filar stressed that she does not wish to hire a full-time employee Mr Stathakis pointed out that if the Township decided to use this type of service potential tax dollars would more than pay for themselves Mr Wynn stated his department is still at a savings of $56000 over last year which is a 20 reduction Mr Wynn discussed his succession plan and his desire to one day leave the department in good hands COURT Five Year Equipment Replacement In 2012 Ms Porter purchased two computers Ms Porter discussed her plans to purchase new technology and the implementation of technology recently purchased Personnel No personnel changes have taken place in the last five years Mr Stathakis asked if a spending decrease in 2013 was possible Over the past few years Ms Porter has looked at various ways to decrease expenditures including consolidating services and online training Mr Stathakis asked if the old Accounts Receivables have been written off Ms Porter has ended the contract with the outside collection agency Ms Porter hopes to start income tax garnishments on all standing fines fees and costs Although only three samples have been taken Ms Porter hopes to collect between $50000 and $100000
7
Mrs Filar asked Mrs Moore if the Accounts Receivables are cash basis or accrual basis accounting Mrs Moore said they are cash basis Mr Stathakis commented that even within the same budget cash basis and accrual basis is used itrsquos called municipal accounting HUMAN RESOURCE DEPARTMENT Equipment Ms Suida has allocated funds to purchase one third of a copier located in her department She plans to purchase a copier through the state of Michigan bid process from Ricoh Ms Suida is interested in purchasing a digital recorder to replace the tape recorder her department currently uses Personnel Ms Suida does not anticipate any staffing changes for the 2013 year Mrs Filar suggested raising the requirements to take the civil service examination She emphasized the cost-effectiveness of increasing requirements due to less applicants being qualified to start the process Ms Suida allocated $2000 in her departmentrsquos education and training budget One of her employees has one class until she finishes her masterrsquos degree Ms Suidarsquos budget for printing and publishing is now zero due to her distributing union contracts electronically Mr Stathakis ended the meeting by thanking the Board for its hard work and for building up a $41 million financial surplus Motion by Mr Flynn supported by Mr Viar to adjourn Motion carried Meeting adjourned at 450 PM ___________________________________________ AS PREPARED BY THE TOWNSHIP CLERK _________________________ TOWNSHIP SUPERVISOR bf
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BOARD OF TRUSTEES HELD ON TUESDAY SEPTEMBER 4 2012 IN THE BOARD ROOM OF THE MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN The meeting was called to order at 706 pm by Supervisor Richard Stathakis The Pledge of Allegiance was led by Pastor Norm Koy of Trinity Lutheran Church amp School 45160 Van Dyke Utica Michigan followed by a brief invocation AWARDS amp PRESENTATIONS Mr Stathakis introduced Miss Michigan Angela Venditti who is a 2006 graduate of Eisenhower High School and a 2011 graduate of Oakland University Ms Venditti was presented with a plaque on behalf of the Board of Trustees and the residents of Shelby Township in recognition of being named ldquoMiss Michigan 2012rdquo and for her personal platform ldquoKeeping Kids Drugs Freerdquo Ms Venditti spoke briefly regarding her upcoming agenda of speaking to groups of children and participating in fundraisers throughout the state to achieve her goal of keeping our youth drug free Mr Stathakis read a letter from our neighbor Mr Brian Barnett Mayor of the City of Rochester Hills congratulating Shelby Township on being selected as one of the best places to live in America by ldquoMoney Magazinerdquo Mr Stathakis reassured parents and their school-aged children that our 246 Utica Community School buses have passed with a perfect inspection Mr Philip Randazzo our Veterans Events Coordinator provided information regarding changes that will be made to our Veteranrsquos Monument to include names of those soldiers recently killed in action in Afghanistan Members Present Richard Stathakis Stanley Grot Paul Viar Paula Filar Michael Flynn Lisa Manzella Douglas Wozniak Also Present Robert Huth Township Attorney APPROVAL OF CONSENT AGENDA
A Minutes August 21 2012 ndash Board Meeting Approve the minutes as presented
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 2
B PARKS RECREATION AND MAINTENANCE DIRECTOR requests approval of 2012-2013 Municipal and Community Credit Contract with Suburban Mobile Authority for Regional Transportation (SMART)
Accept the Municipal and Community Credit Contract for FY-20122013 with Suburban Mobile Authority for Regional Transportation (SMART) as presented C DIRECTOR OF PLANNING amp ZONING requests
1 Rezoning Application 1-12 Zoning Ordinance Text Amendments (Adoption of Ordinance No 21289)
Concur with the recommendation of the Planning Commission and approve and publish an amendment to the text and map of the Charter Township of Shelby Zoning Ordinance (Ordinance No 21289) for application 1-12 approving multiple amendments to the Charter Township of Shelby Zoning Ordinance for the following reasons 1 The proposed changes are part of an on-going effort by the Township to update
zoning standards to reflect current development practices 2 The changes will improve the clarity and understanding of the ordinance 3 These modifications will reduce the number of variance applications considered by
the Zoning Board of Appeals
2 North Meadows Subdivision ndash Amendment of Declarations of Covenants Conditions and Restrictions
Approve the amended declaration of covenants conditions and restrictions for the North Meadows Subdivision as proposed by Sidney Borders Attorney representing the association in his letter of July 26 2012 D Bill Run in the amount of $49988866 Approve the Bill Run in the amount of $49988866 as presented MOTION by Grot supported by Filar to approve the Consent Agenda as presented Roll Call Vote Ayes Grot Filar Flynn Manzella Stathakis Viar Wozniak Nays none Motion carried APPROVAL OF AGENDA
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 3
MOTION by Grot supported by Filar to approve the agenda as submitted Motion carried CORRESPONDENCE PLANNING COMMISSION 1 DIRECTOR OF PLANNING amp ZONING requests
a Tree Removal Permit for Frank Giannetti for property located on the
north side of 23 Mile Road between Van Dyke and Mound Road (Parcel number 23-07-16-401-005)
Mr Wynn stated this is a request for a tree removal permit for 30 acres of property on the north side of 23 Mile Road between Van Dyke and Mound The site is zoned light manufacturing and the property owner is interested in beginning to do some brushing on the site to prepare it for marketing and future development This site received a brushing permit a number of years ago It was never developed and the brush has grown back It was suggested that the owner start with brushing only which would include nothing more than vegetation 3 inches in diameter The site will be revisited at a later date to see if there are other trees that would need to be removed This site is impacted by some wetlands Before we would actually issue the permit to start construction we would require an acknowledgement from MDEQ that the applicant has permission to move forward MOTION by Filar supported by Manzella to approve a brushing permit for Frank Giannetti for property on the north side of 23 Mile Road between Van Dyke and Mound Road (parcel number 23-07-16-401-005) subject to the following conditions
1 Tree removal shall be limited to vegetation not larger than three (3) inches in
diameter 2 Orange fencing shall be installed along the north and east property line
separating these parcels from the adjoining parcels 3 Inspection of the orange fencing by the Planning and Zoning Department shall be
required prior to the issuance of the tree removal permit 4 Documentation of approval to remove trees in a wetland shall be provided from
the Michigan Department of Environmental Quality Mr Wozniak questioned who does inspections during the removal of the brush Mr Wynn responded that no one does inspections unless we receive a complaint Sufficient staff is not available to be on site during brush removal We want to make sure the owner is working on his own site and that is the purpose for the orange fencing
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 4
Mrs Manzella was concerned that once we receive a complaint the trees will be down and it will be too late Mr Wynn replied that staffing is not available and it would be physically impossible to be on the site all of the time Mrs Filar believes there are fines in place to handle these violations Motion carried
b Tree Removal Permit for Walter Cueter for property located on the north side of 23 Mile Road west of Mound Road (Parcel number 23-07-17-479-014)
Mr Wynn advised this is a similar request for property less than a mile from the previous site It is located on the north side of 23 Mile Road just west of Mound The property is quite overgrown The owner came to the Township in 2004 and a permit was granted at that time for brushing It is now overgrown Problems have arisen with trespassing and the owner would like to have access to his site and make it more visible There are no development plans at this time We are suggesting that they start with the 3 inches and then gradually allow for some additional clearing if it is warranted after inspection
MOTION by Filar supported by Wozniak to approve a brushing permit for Walter Cueter for property on the north side of 23 Mile Road between Shelby Road and Mound Road (parcel number 23-07-17-479-014) subject to the following conditions
1 Phase one tree removal shall be limited to vegetation not larger than three (3) inches in diameter
2 Additional trees up to twelve (12) inches in diameter may be removed following inspection and approval by the Planning Director
3 Orange fencing shall be installed along the north and east property line separating these parcels from the adjoining parcels
4 Inspection of the orange fencing by the Planning and Zoning Department shall be required prior to the issuance of the tree removal permit
Motion carried DEPARTMENTAL amp COMMITTEE 2 INFORMATION TECHNOLOGY DIRECTOR requests approval of VoIP
project
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 5
Mr Stathakis advised that our current phone system is 10 years old and Mr Flynn did some research regarding this project Mr Flynn stated that the Board has been working on a Voice over Internet Protocol system for the Township offices and the Fire Department for a couple of years About two years ago we were awarded grant money to upgrade the Police Departmentrsquos phone system which transitioned them to a VoIP system Part of the sales pitch of that program was that the controller or the central box of the phone system was sold to us as an expandable system so that down the road we could add the municipal offices and the Fire Department Several months ago we sent out Requests for Proposals for a number of companies to provide quotes for general township office phones as well as the Fire Department phones to switch them over to VoIP Due to some miscommunication the bid package went out instructing them to add additional controllers which would be redundant controllers not directly hooking up to the police controller Today he spoke with the top three bidders explained the situation and invited each one to revise their proposals to basically eliminate the redundant gateway controllers which added costs to the project He invited those three bidders to come in tonight and either explain their revision or talk about their original proposal Representatives from BSB Communications and AllComm Communication were in attendance The third bidder All-Tronics Communications was not able to attend tonightrsquos meeting The bids originally received were AllComm Communications - $8004034 All-Tronics Communications - $8558038 and BSB Communications - $9367718 All of these bids included the Fire Department AllComm Communications was not present but they did revise their quote to eliminate one of the redundant controllers The representatives from BSB Communications and All-Tronics Communications made brief presentations regarding their original proposals and the changes made to reflect their new quotes Questions of the Board members were addressed by these individuals Mr Flynn added that since BSB is the same system that we have in the Police Department they can integrate directly into that system without the use of these redundant gateway controllers They were able to reduce their price to $7478585 Mr Flynn stated that our current system is over 10 years old and our phone bills are very high By upgrading to this VoIP system we will save the taxpayers enough money to pay for this entire project in just over 3 years
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 6
MOTION by Flynn supported by Filar to award the VoIP telephone project for the Township and Fire Department to BSB Communications for an amount not to exceed $7478585 and to purchase the required network equipment from the low bidder Logicalis in the amount of $6231975 The following individuals expressed their comments regarding this issue Dave Erickson 52700 Mound Thomas Turner 4524 Maeder Nick Nightingale 5967 Windemere Lane Ron Churchill 52811 Mound Russ Matika 49150 Hidden Woods Lane Cheryl Arft 5090 S Nocturne Lane Mr Viar asked for the total cost of the project Mr Flynn responded the cost is $13710560 Mr Viar asked for the warranty on this system The representative from BSB stated it is a one-year parts and warranty labor parts and labor warranty on the equipment and the cost of ongoing maintenance and services on an annual basis thereafter There will be no expense to the taxpayers for this system for one year except for the purchase price Mr Grot advised that we are currently renewing our contract with ATampT on a monthly basis and the cost is quite high He asked Nils Larson from our IT Department if this will replace all of our old equipment Mr Larson replied it is the entire Township outside of the Police Department We will still need a vendor to provide access to the outside world Mr Larson provided his input Mr Grot asked how quickly can this system be put in place Mr Larson advised the original proposal called for a six week implementation plan Mr Grot stated that we picked the top three bidders to resubmit their quotes Are we opening ourselves to some type of liability by not including all seven original bidders Mr Huth explained the process and said it is right on point with what is allowed legally Mr Flynn explained this is basically equivalent to a change order If the original bids were way out of the ballpark he didnrsquot see a reason for them to come in and resubmit their bids to reflect the change being requested Motion carried 3 BUILDING DIRECTOR requests revised construction plans for the
renovation of Township Hall
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 7
Mr Stathakis stated that in June the Board authorized $5500 to be expended on design services associated with the renovation at the Township Hall Since that time the scope of the work has changed several times We had numerous preliminary meetings with the architect Given the changes and the design time required the architect requested an additional fee of $3300 to complete the work The favorable result with this new design is that the police training room will become fully functional for work sessions for the Board and serve as a secondary emergency operation center The Clerkrsquos Office will be able to use additional space downstairs which is needed for storage MOTION by Wozniak supported by Flynn to authorize French amp Associates to provide professional architectural mechanical and electrical design services to develop revised construction plans for the renovation of Township Hall for a total sum not to exceed $8800 from account number 692-271-985-000 The following individuals expressed their comments regarding this issue Thomas Turner 4524 Maeder Clarence Cook 50067 Chelmsford Court Mr Wood explained the proposed renovations that will accommodate the needs of various departments throughout the Township Mr Viar questioned the cost of the renovations and why these improvements were not discussed at the beginning of this project All of Mr Viarrsquos concerns were addressed by Tim Wood Building Director Input was provided by the Board members and Police Chief supporting these renovations Motion carried 4 DEPARTMENT OF PUBLIC WORKS DIRECTOR requests
a purchase of 2013 utility truck and crane MOTION by Wozniak supported by Manzella to concur with the recommendation of Ted Schoenherr Director of Public Works and purchase a 2013 Utility Truck and crane from Signature Ford in the amount of $8641500 delivered Funds are available from the Water and Sewer Fund line item 592595-981000 The following individuals expressed their comments regarding this issue
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 8
Thomas Turner 4524 Maeder Norm Dziadzio 55212 Woods Lane Motion carried b municipal water connection to the Charter Township of Shelby for 45555 Dequindre Road Rochester Hills MI 48307 MOTION by Flynn supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and approve the request of Capoccia Properties LLC for a connection to the Shelby Township municipal water system to service their property at 45555 Dequindre Rochester Hills subject to the execution of the appropriate agreement between Shelby Township Rochester Hills and the property owner Mrs Manzella asked if this connection will have an effect on our water pressure Mr Schoenherr responded this is a single family residential home and it will not have a negative impact on our system They will be paying the necessary fees and will connect to Rochester Hillsrsquo system once available Motion carried
c purchase of copy machine with maintenance agreement and fax option
MOTION by Filar supported by Wozniak to concur with the recommendation of Theodore P Schoenherr Director of Public Works to purchase a Ricoh MP 3352SP copier from Ricoh Business Solutions at a price not to exceed $510500 plus the annual maintenance agreement at 8 cents per copy Motion carried d award of 2012 sidewalk gap project contract MOTION by Viar supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and the Township Engineer Fazal Khan and Associates Inc to award the contract for the 2012 Sidewalk Gap Project to Distinguished Development Inc in the amount of $3709035 subject to the acquisition of the required easements Mr Grot stated a couple of weeks ago Mr Churchill requested that a section of sidewalk be installed in his neighborhood Is this something that can be done
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 9
Mr Schoenherr advised the project under consideration encompasses about frac12 mile of sidewalk to close gaps which are either along Dequindre or 22 Mile Road Mr Stathakis indicated that Mr Wood already inspected the area referred to by Mr Churchill Mr Schoenherr will contact Mr Wood so he can relay his findings to determine if this section can be added and if easements are required Motion carried 5 HUMAN RESOURCE DIRECTOR requests purchase of new copy machine MOTION by Filar supported by Flynn to approve the purchase of a Ricoh Aficio 4002SP copy machine at a cost of $5586 to be divided between the Human Resource department account 692-226-985-000 the Planning amp Zoning department account 101-902-984-800 and the Supervisorrsquos department account 101-902-984-171 based on usage plus the annual maintenance agreement at 0075 cents per copy Ron Churchill 52811 Mound expressed his comments regarding this issue Motion carried APPOINTMENTS TO COMMITTEES amp COMMISSIONS TOWNSHIP ANNOUNCEMENTS Mr Flynn made the following recreational announcements Basketball registration for girls in grade K-6 and boys in grades K-12 is now taking place The Fall Festival at the Nature Center will be held on Saturday September 15 from 1000 am through 400 pm and on Sunday September 16 from 1100 am through 400 pm The Night the Animals Talked will be held on Friday October 5 at the Nature Center Pre-registration is required The Parks amp Recreation Department has combined Boo Bash amp Trunk or Treat into one lsquoSpooktacularrsquo event on Saturday October 13 from noon until 300 pm This free event will be at River Bends Park
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 10
For further information or to register for any of these events call the Parks amp Recreation Office at 586-731-0300 or visit their website at wwwshelbytwporg Mrs Manzella announced that on Thursday October 18 at the VFW Hall at 8311 Wilson a Bunco Fundraiser for the Shelby Township Relay for Life will be held Registration begins at 530 pm dinner at 600 pm and Bunco promptly at 700 pm A cash bar will be available with 5050 raffles and basket raffles Tickets are only sold in advance for $30 Call Diana at 586-781-8452 to purchase tickets The proceeds from this event benefit the American Cancer Society ndash Shelby Township Relay for Life A Halloween Fundraiser will be held on October 20 at the Utica Knights of Columbus Hall 44425 Utica Road They will be collecting pajama sets for all ages An evening of food fun and entertainment will be available for $40 per person $75 a couple or a table of 10 for $350 This benefits the Friends of Foster Kids Mr Wozniak announced the Shelby Township Lions Club will sponsor their 17th Annual Charity Classic Car Show on Sunday September 23 at the Packard Proving Grounds For further information call Marty at 586-945-6305 100 of the money is donated to the Shelby Township Lions Club The Shelby Township Lions Wine and Beer Tasting event will be held on October 12 at Cherry Creek Banquet Center Admission is $39 or a table of 10 for $350 This event also benefits the Lionrsquos charities BUSINESS FROM THE FLOOR The following individuals expressed their comments regarding various issues Nick Nightingale 5967 Windemere Lane Thomas Turner 4524 Maeder Ron Churchill 52811 Mound Norm Dziadzio 55212 Woods Lane CLOSED SESSION 6 Employee matter MOTION by Flynn supported by Manzella to recess to Closed Session to discuss an attorney opinion regarding an employee matter Roll Call Vote Ayes Flynn Manzella Stathakis Viar
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 11
Wozniak Filar Grot Nays none Motion carried The meeting recessed at 920 pm The meeting reconvened at 928 pm Roll Call Richard Stathakis Stanley Grot Paul Viar Paula Filar Michael Flynn Lisa Manzella Douglas Wozniak MOTION by Filar supported by Grot to concur with the Township Attorneyrsquos recommendation regarding an employee matter Motion carried Mr Flynn voted ldquonayrdquo MOTION by Viar supported by Filar to adjourn Motion carried The meeting adjourned at 930 pm ds
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Account 451001 - Building Permits6243 - LISA DANIEL CARBAUGH 12 42205 49179 DRIFTWOOD -
Run by Jill Wood on 09112012 034249 PM Page 1 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 208 - Nature CenterAccount 920000 - Utilities
Department 253 - TreasurerAccount 727000 - Office Supply amp Printing
3256 - SUPERIOR LPS OFFICE MACHINES LLC
3740 Time clock ribbons for Widmer LED-3
Edit 09032012 09192012 09192012 1580
Run by Jill Wood on 09112012 034249 PM Page 2 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 253 - TreasurerAccount 727000 - Office Supply amp Printing
Run by Jill Wood on 09112012 034249 PM Page 3 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 371 - Protective InspectionAccount 805296 - Lot Checks
Run by Jill Wood on 09112012 034249 PM Page 4 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Run by Jill Wood on 09112012 034249 PM Page 5 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 738 - LibraryAccount 880100 - Community Promotion
Run by Jill Wood on 09112012 034249 PM Page 6 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 774 - Senior Citizen OperationsAccount 920000 - Utilities
24351 - A T amp T 586 R011560 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 41512
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 481
5940 - BRIAN BARLOG 2012I1 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
2759 - VINCENT J GAROFALO 2012I2 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16700
Run by Jill Wood on 09112012 034249 PM Page 7 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840030 - Pee Wee Tee
4808 - DONALD GILLETTE 2012I3 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 21400
2762 - TYLER L HEWSON 2012I4 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16000
5860 - DENIS METTY JR 2012I5 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
2776 - SCOTT REYNAERT 2012I6 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 26100
2690 - ROBERT S ROCHON 2012I7 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
4875 - DEREK JAMES RUTKOWSKI 2012I8 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 12000
4813 - KENNETH R SHORE 2012I9 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
4815 - JAMES TANNER 2012I10 2nd Season Baseball Umpires 81912 thru 91012
2780 - ROBERT K WENDT 2012I12 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
5861 - MARK WIETCHY 2012I13 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
Account 840030 - Pee Wee Tee Totals Invoice Transactions 14 $256872Account 840060 - BreakfastDinner with Santa
15538 - S amp S WORLDWIDE INC 7453188 Santa Dinner Supplies (Bill to 10490250)
Edit 08242012 09192012 09192012 11491
Account 840060 - BreakfastDinner with Santa Totals Invoice Transactions 1 $11491Account 840090 - Flag Football
24261 - BURKES SPORT HAVEN INC CTS82812 52-Flag Ftbl jerseys Edit 08282012 09192012 09192012 64948Account 840090 - Flag Football Totals Invoice Transactions 1 $64948
Run by Jill Wood on 09112012 034249 PM Page 8 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840192 - Joe Dumars Fieldhouse
Run by Jill Wood on 09112012 034249 PM Page 9 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 745000 - School HouseTrain Maint
2438 - RAYMOND DE STEIGER INC 6065798 school light timer Edit 09042012 09192012 09192012 14147Account 745000 - School HouseTrain Maint Totals Invoice Transactions 1 $14147
Account 747000 - Bldg Maint - Maint Bldg16386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 31002
Account 747000 - Bldg Maint - Maint Bldg Totals Invoice Transactions 1 $31002Account 748000 - Comm Center Maint - Disco
6555 - GRAINGER INC 9909558414 Sr Ctr mouse traps Edit 08232012 09192012 09192012 920816386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 115799
Account 748000 - Comm Center Maint - Disco Totals Invoice Transactions 2 $125007Account 749756 - River Bends Parks Maint
1148 - SHELBY PAINT amp DECORATING 1507 1 line sprayer tip for graffiti removal
Run by Jill Wood on 09112012 034249 PM Page 10 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 751000 - Grounds Maint
1383 - WASHINGTON ELEVATOR CO INC 715524 Fire Dept amp Park fertilizer
Edit 08302012 09192012 09192012 62100
11476 - JampJ ACE HARDWARE 1 18258 Soccer City wall rpr liquid nails
Run by Jill Wood on 09112012 034249 PM Page 11 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 800 - PlanningAccount 805000 - Planning Consultant fees
1204 - SPENCER OIL COMPANY 395167 diesel 5534 gal Edit 08232012 09192012 09192012 190134
Run by Jill Wood on 09112012 034249 PM Page 12 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 863000 - Gasoline
Run by Jill Wood on 09112012 034249 PM Page 13 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 969600 - Properties Clearing Exp
Department 266 - Drug Forfeiture Totals Invoice Transactions 1 $7000Fund 265 - Drug Forfeiture Fund Totals Invoice Transactions 1 $7000
Run by Jill Wood on 09112012 034249 PM Page 19 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 275 - Senior Housing Operation
Department 275 - Shelby ManorAccount 975275 - Capital Outlay - Sen Housing
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
Run by Jill Wood on 09112012 034249 PM Page 20 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 136 - 41 A District CourtAccount 850000 - Communications
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 166048
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 1921
Department 762 - State of MichiganAccount 965010 - State of Michigan Fees
16926 - STATE OF MICHIGAN 83112 MI Department of Treasury
Edit 08312012 09192012 09192012 9024105
Account 965010 - State of Michigan Fees Totals Invoice Transactions 1 $9024105Department 762 - State of Michigan Totals Invoice Transactions 1 $9024105
Department 763 - City of UticaAccount 965021 - Utica Fines amp Fees
254 - CITY OF UTICA 83112 Utica Fines amp Fees Edit 08312012 09192012 09192012 1083951Account 965021 - Utica Fines amp Fees Totals Invoice Transactions 1 $1083951
Department 763 - City of Utica Totals Invoice Transactions 1 $1083951
Run by Jill Wood on 09112012 034249 PM Page 21 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 765 - Macomb TWPAccount 965027 - Macomb TWP Fines amp Fees
Run by Jill Wood on 09112012 034249 PM Page 22 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 709000 - Education amp Training
Run by Jill Wood on 09112012 034249 PM Page 23 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 920500 - Water Charges
149 - BOARD OF WATER COMMISSIONERS 1251 300 712 METERED WATER - JULY 2012
Edit 08242012 09192012 09192012 145750296
Account 920500 - Water Charges Totals Invoice Transactions 1 $145750296Account 935600 - Sewer Main Repair
Run by Jill Wood on 09112012 034249 PM Page 24 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 596 - Administrative and GeneralAccount 807000 - Engineering Consulting Fees
326 - DECKER AUTO PARTS INC 27202 ON OFF TOGGLE SWITCH W16
Edit 08242012 09192012 09192012 499
326 - DECKER AUTO PARTS INC 26791 PART FOR D7 Edit 08222012 09192012 09192012 3995326 - DECKER AUTO PARTS INC 28187 AIR FILTER W13 Edit 08312012 09192012 09192012 1910326 - DECKER AUTO PARTS INC 27790 LIGHTING - SEWER
JETEdit 08292012 09192012 09192012 99
326 - DECKER AUTO PARTS INC 28025 PARTS SW1 SHOP TOWELS
4651 - LESLIE TIRE SERVICE INC 247803 TIRES FOR SEWER JET Edit 08232012 09192012 09192012 2036244651 - LESLIE TIRE SERVICE INC 247349 TIRE - SEWER JET Edit 08172012 09192012 09192012 53124326 - DECKER AUTO PARTS INC 28666 LIGHTS W2 Edit 09062012 09192012 09192012 1170326 - DECKER AUTO PARTS INC 28604 WHEEL STUD NUT D9 Edit 09052012 09192012 09192012 49818462 - SHELBY TIRE amp AUTO SERVICE 33182 TIRES Edit 09052012 09192012 09192012 72660326 - DECKER AUTO PARTS INC 27724 CLAMPS Edit 08282012 09192012 09192012 17961832 - KERNERS AUTO SERVICE LLC 55817 REPAIRS TO D9 Edit 09062012 09192012 09192012 13552326 - DECKER AUTO PARTS INC 28781 WHEEL STUD NUT D9 Edit 09062012 09192012 09192012 498326 - DECKER AUTO PARTS INC 28831 WHEEL STUD NUT D9 Edit 09072012 09192012 09192012 498170 - BUFF WHELAN CHEVROLET INC CVW303797 SENSOR W17 Edit 08222012 09192012 09192012 6779
Account 781000 - Parts Totals Invoice Transactions 17 $377354Department 661 - Motor Pool Totals Invoice Transactions 19 $381739
Run by Jill Wood on 09112012 034249 PM Page 25 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund Totals Invoice Transactions 55 $182069210
Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $44130Account 785500 - Govt AC Op Exp amp Sup
21532 - DATA MEDIA PRODUCTS INC H2772 DVDs and DVD cases Edit 08222012 09192012 09192012 12497Account 785500 - Govt AC Op Exp amp Sup Totals Invoice Transactions 1 $12497
Account 801000 - Contract Labor4661 - KYLE HOFFMAN 3031138 Contract Labor Edit 09062012 09192012 09192012 90002802 - ERIC PERRY 1081223 Contract Labor Edit 09062012 09192012 09192012 840002802 - ERIC PERRY 1091206 Contract Labor Edit 09062012 09192012 09192012 97500
1008cable Building Main Edit 08312012 09192012 09192012 28401
Account 930100 - Building Maintenance Totals Invoice Transactions 2 $36950Department 598 - Cable TV Totals Invoice Transactions 11 $429898
Fund 598 - Cable TV Totals Invoice Transactions 11 $429898Fund 692 - Equipment Replacement Fund
Department 212 - NetworkAccount 985000 - Equipment Replacement
26031 - CDW GOVERNMENT INC P528766 Back up tapes Edit 08202012 09192012 09192012 14690Account 985000 - Equipment Replacement Totals Invoice Transactions 1 $14690
Department 212 - Network Totals Invoice Transactions 1 $14690Department 305 - Police Department
Account 975207 - Capital Project - PD Building 23110 - TESTING ENGINEERS amp CONSULTANTS INC
123985 ENGINEERING EXPENSE - POLICE BLDG
Edit 08312012 09192012 09192012 590000
Run by Jill Wood on 09112012 034249 PM Page 26 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building
6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES
Edit 08272012 09192012 09192012 47570
6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS
Edit 08292012 09192012 09192012 1050
7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE
HOOKUPEdit 08202012 09192012 09192012 6724
326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132
Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park
Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441
20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND
Edit 07122012 09192012 09192012 10000
6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND
Edit 07162012 09192012 09192012 20000
18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND
Edit 08072012 09192012 09192012 10000
6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND
Edit 07022012 09192012 09192012 5000
5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND
Edit 07122012 09192012 09192012 20000
4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND
Edit 04042012 09192012 09192012 20000
5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER
Edit 10182011 09192012 09192012 106000
5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE
Edit 10202011 09192012 09192012 112500
6248 - GEORGE ZERVOS CUSTOM HOMES INC
08 9740 BUILDING BOND RETURN - 48551 VAN DYKE
Edit 06272008 09192012 09192012 20000
Run by Jill Wood on 09112012 034249 PM Page 27 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
Charter Township of Shelby
Board of Trustees Budget Work Session
Thursday August 23 2012 at 230 pm
Shelby Township Municipal Building
52700 Van Dyke ndash Shelby Township MI 48316 (Lobby Conference Room ndash Upper Level)
AGENDA ITEMS
Set 2013 Township Millage
Review amp Discuss 5 Year Financial Model
Review amp Discuss Departmental Personnel amp Capital Outlay
Review amp Discuss the 2012 Amended Budget amp the 2013 Proposed Budget Roll Call Deputy Clerk Brian Fairbrother proceeded with roll call Meeting called to order at 232 pm Board Members Present Supervisor Richard Stathakis Trustee Paula Filar Trustee Michael Flynn Trustee Doug Wozniak (Treasurer Paul Viar arrived at 249 pm) Township Employees Present Brian Fairbrother Deputy Clerk Tom Monchak Temporary Deputy Assessor Jim Swinkowski Acting Fire Chief Glenn Wynn Planning amp Zoning Director Tim Wood Building Department Director Dave Conklin Library Director Laura Porter Administrator 41A District Court Lisa Suida HR Director Kathleen Moore Finance Director Allan McDonald Accountant II Supervisor Set 2013 Township Millage Mr Stathakis initiated conversation regarding the Township Millage Year of 2013 He stated the matter required a vote at a Board of Trustees meeting Mr Stathakis requested any discussion about rates to be held at this meeting He feels strongly that the majority of the Board does not want to raise the millage Mr Stathakis said the rates will remain the same for now and be voted on at the next Board of Trustees session Mr Stathakis took the Board through a five year financial model He stated that when models go out more than a couple of years they become more and more inaccurate The model goes out to 2017 The model takes the best painstaking projection using the relevant data they could and tried to project what will happen through 2017 Mr Stathakis displayed a chart of the General Fund with a blue line representing a trend The trend of the general fund is pretty healthy He thinks that when you look at the expenditures they are increasing especially in 2012 where there was an increase of about $250000 Overall they have been pretty stagnant
2
Mr Stathakis stated that the Police Department is going to be in a deficit if we do not do something immediately On September 19th Chief Woelkers will be giving the Board some ideas about how some of the issues can be fixed Mr Stathakis pointed out that by 2015 the fund balance will be about $86000 Mr Stathakis stated the Board cannot keep going at the current rate The Board has made some changes but more changes need to be made More out-of-the-box thinking is needed Mr Stathakis stated that when Chief Woelkers attends on September 19 he is not going to tell the Board how we need to fix the problems He is going to inform us of the status of the Police Department and present some ideas but the Board will provide input Mr Stathakis and Chief Woelkers will present to the Board some options in mid-October That is where the ldquorubber will hit the roadrdquo By the November meeting everything will be completed for 2013 Mr Stathakis stated that 2013 is okay but certainly not good enough Changes have to be made now We are not going to wait for a couple years -- just as we have been doing on an on-going basis Mr Stathakis stated there is a lot of stress on both fund balance projections and changes will be made The Fire Department is about a year and a half to two years ahead of everyone else Mr Stathakis stated the Fire Department was the first Department to do the Nottley study The study positively impacted their expenditures for the next five years Mr Stathakis stated that this is going to be the toughest year for the Township He thanked the Board for making the tough decisions over the previous four years ASSESSING DEPARTMENT Mr Monchak went through his personnel and capital outlay as well as his 2012 amended budget and 2013 proposed budget Personnel Outlay Two of Mr Monchakrsquos vehicles are no longer safe to drive and are currently being ldquoput out to pasturerdquo Mr Monchak has allotted $5000 to purchase two used vehicles from the Police Department He would like a new copy machine because his current copy machine is out of warranty and becoming expensive to keep operational Mr Monchak stated the Board has recently hired a new Township Assessor Mr Stathakis stated a lot of the costs Mr Monchak incurred are uncontrollable Mr Stathakis requested to see the overtime of Mr Monchakrsquos department Mr Wozniak requested to see outsource for contract work Mr Monchak replied that outsourcing has been removed Mrs Filar asked if some of the overtime should be cut off since a full-time person is now working in the office Mr Monchak replied that his office had a couple of personnel issues
3
including an employee who was out for an extended period of time Mr Monchak stated he was not able to stay within the $2000 budget Mrs Filar asked if Mr Monchak has removed people who were working out-of-class and overtime based on the fact the Township now has a full-time person for 2013 Mr Monchak stated he took a historical look at the overtime and that during the Board of Review his department had very minimal overtime For this fiscal year Mr Monchak had issues that were out of the norm Mrs Filar asked Mrs Moore if any work was done to find a number for 2013 and she stated that she is working on that now There are people who are working in-class instead of out-of-class and there was a lot of overtime based on the fact that they were without an additional full-time person It was questioned whether that issue was reflected in the number Mrs Moore responded that last yearrsquos budget was based on three scenarios for assessing due to fluctuations in their staffing However the $10000 in 2013 is based on the current analysis from Mr Monchak due to what happened in the past as well as the addition of a new Assessor and the future hiring of a new Appraiser III Mrs Moore stated that this is currently just a target Mr McDonald pointed out that in 2010 and 2011 the amount spent was $12000 and $5000 respectively Mr Monchak continued by stating that overtime was approximately $18500 in 2009 and $15500 in 2008 Mr Stathakis then took questions from the floor A resident inquired as to how many sick days employees are allocated per year Mr McDonald stated that employees earn one sick day per month Mr Stathakis stated that sick days are contractual through union negotiations Mr Stathakis thanked Mr Monchak for his presentation and requested he find out more details about his copier and the contracts the Township has with other copy machines FIRE DEPARTMENT Mr Stathakis thanked Acting Fire Chief Swinkowski for working with the Board He complimented the Chief for his creativity and combining of jobs Equipment Budget Acting Fire Chief Swinkowski stated the biggest change on the five-year plan is the vehicle replacement -- the item with the largest impact on the departmentrsquos budget On average the department spends about $373800 annually for all vehicles By redoing the appreciation schedule based on actual spending the Chief saves about $45000 annually Acting Fire Chief Swinkowski devised a way to level out fluctuations in spending so large capital expenditures do not have a large bottom line impact Acting Fire Chief Swinkowski stated the biggest issue his department has is when a pumper needs to be purchased
4
Pumpers range between $370000 and $400000 but it takes 8 to 10 months for it to be delivered Acting Fire Chief Swinkowski would like to purchase a training tower next year He considers it a vital piece of equipment Acting Fire Chief Swinkowski said the department no longer burns houses for training as it did in previous years The department has no way to practice extinguishing fires In Shelby Township 82 structures exist that are three stories or higher Mr Wozniak asked if any of the surrounding communities would be interested in using the new facility to help defray the cost Acting Fire Chief Swinkowski stated Washington Township and Bruce Township would be interested Acting Fire Chief Swinkowski told the Board that the departmentrsquos radio system is at the end of its life it can no longer be repaired Replacements are necessary Acting Fire Chief Swinkowski has been assured by Macomb County that if grant money becomes available the Township will receive a substantial portion In 2001 Chesterfield Township and Shelby Township were the only citiestownships in Macomb County that did not receive grant funding Mr Stathakis inquired as to why Acting Fire Chief Swinkowski stated it was because the Township wanted to get it done and did not want to wait Mrs Filar responded that this was a past practice Mr Stathakis requested Acting Fire Chief Swinkowski inform the Board about Station 5 Acting Fire Chief Swinkowski said that $14 million is set aside in a reserve fund for Station 5 The station will be built when it becomes economically feasible Only a utility truck and an ambulance will be purchased for the new station All the other equipment can be rearranged Mr Stathakis appreciates the Acting Fire Chief looking into this matter and explaining the many ways Station 5 could be opened Acting Fire Chief Swinkowski would like to purchase a fire safety house from Inflatable Images next year to be used in conjunction with the departmentrsquos smoke trailer The bounce house will be used for educational purposes The price is roughly $12000 Acting Chief Swinkowski emphasized it is not a free-for-all it is a supervised organized tour Personnel Acting Fire Chief Swinkowski stated that currently the department is four bodies short compared to the beginning of the year Mr Flynn asked what the education and training requirements are for an entry level firefighter Acting Fire Chief Swinkowski responded that they are required to have their own paramedic license fire academy two years of college credit and ability to pay for their own schooling BUILDING DEPARTMENT
5
Mr Wood said Shelby Township is one of the top five communities in Southeastern Michigan for residential construction from January through July of 2012 Approximately $46 million in residential construction is being undertaken in our community Through August 22 2012 the Building Departmentrsquos four major categories have already taken in an excess of $85000 from original projections For 2013 Mr Wood conservatively projects revenues to return to 2012 levels 5-Year Plan Capital Outlay In 2012 and 2013 Mr Wood does not propose any new capital outlay but does request to make purchases using equipment replacement reserves The Building Department seeks to upgrade its permit software and overhaul its inspection scheduling and reporting process The software upgrades include the Assessing and Treasurer Departments Mr Wood is setting aside $7500 for the purchase of a used Police vehicle Personnel Mr Wood does not propose personnel changes for 2013 Budget Mr Wood foresees no significant changes from the projected budgets of 2012 and 2013 Mr Wood requested to set aside funding for IT licensing and maintenance Mr Flynn asked Mr Wood if he believes current building trends are going to continue Mr Wood has received mixed messages and said it depends on numerous variables LIBRARY Capital Outlay Mr Conklin informed the Board of the recent changes in state aid requirements Mr Conklin presented the Board with a staff report comparing Shelby Township to the surrounding communities Mr Conklin pointed out that theoretically the library could be open only10 hours per week and still be eligible for state funding Mr Flynn asked how Shelby Township compares to the Rochester Public Library Mr Conklin responded that their service population is considerably higher but Shelby Township has fewer employees Mr Conklin pointed out what the Township is spending per capita The Township is lower than the state average at roughly $170 per capita This is the lowest proposed budget since 2006 at roughly $1036000 Mr Flynn asked how many people Mr Conklin would like to hire Mr Conklin responded that he plans on replacing all of the librarians that have left except one
6
Mr Stathakis asked what drove the 717 decrease in 2012 Mr Conklin responded that the decrease is due to fewer personnel Mr Stathakis thanked Mr Conklin for holding cost down He knows Mr Conklin can only do so much because of state funding issues PLANNING amp ZONING DEPARTMENT 5-Year Plan Mr Wynn said there are no plans to add equipment at this time and no changes in personnel Mr Wynnrsquos budget is consistent with past years Mr Wynn commented that the department seems to be saving a significant amount of money because of the retirement of a staff member Mrs Filar asked if there is a way to build into the 2013 budget a consultant for economic development She suggested sharing services and costs with the DDA Mrs Filar would like Mr Wynn to develop a cost figure for hiring a consultant Mr Wynn suggested that some planning consultants offer an economic service Mrs Filar stressed that she does not wish to hire a full-time employee Mr Stathakis pointed out that if the Township decided to use this type of service potential tax dollars would more than pay for themselves Mr Wynn stated his department is still at a savings of $56000 over last year which is a 20 reduction Mr Wynn discussed his succession plan and his desire to one day leave the department in good hands COURT Five Year Equipment Replacement In 2012 Ms Porter purchased two computers Ms Porter discussed her plans to purchase new technology and the implementation of technology recently purchased Personnel No personnel changes have taken place in the last five years Mr Stathakis asked if a spending decrease in 2013 was possible Over the past few years Ms Porter has looked at various ways to decrease expenditures including consolidating services and online training Mr Stathakis asked if the old Accounts Receivables have been written off Ms Porter has ended the contract with the outside collection agency Ms Porter hopes to start income tax garnishments on all standing fines fees and costs Although only three samples have been taken Ms Porter hopes to collect between $50000 and $100000
7
Mrs Filar asked Mrs Moore if the Accounts Receivables are cash basis or accrual basis accounting Mrs Moore said they are cash basis Mr Stathakis commented that even within the same budget cash basis and accrual basis is used itrsquos called municipal accounting HUMAN RESOURCE DEPARTMENT Equipment Ms Suida has allocated funds to purchase one third of a copier located in her department She plans to purchase a copier through the state of Michigan bid process from Ricoh Ms Suida is interested in purchasing a digital recorder to replace the tape recorder her department currently uses Personnel Ms Suida does not anticipate any staffing changes for the 2013 year Mrs Filar suggested raising the requirements to take the civil service examination She emphasized the cost-effectiveness of increasing requirements due to less applicants being qualified to start the process Ms Suida allocated $2000 in her departmentrsquos education and training budget One of her employees has one class until she finishes her masterrsquos degree Ms Suidarsquos budget for printing and publishing is now zero due to her distributing union contracts electronically Mr Stathakis ended the meeting by thanking the Board for its hard work and for building up a $41 million financial surplus Motion by Mr Flynn supported by Mr Viar to adjourn Motion carried Meeting adjourned at 450 PM ___________________________________________ AS PREPARED BY THE TOWNSHIP CLERK _________________________ TOWNSHIP SUPERVISOR bf
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BOARD OF TRUSTEES HELD ON TUESDAY SEPTEMBER 4 2012 IN THE BOARD ROOM OF THE MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN The meeting was called to order at 706 pm by Supervisor Richard Stathakis The Pledge of Allegiance was led by Pastor Norm Koy of Trinity Lutheran Church amp School 45160 Van Dyke Utica Michigan followed by a brief invocation AWARDS amp PRESENTATIONS Mr Stathakis introduced Miss Michigan Angela Venditti who is a 2006 graduate of Eisenhower High School and a 2011 graduate of Oakland University Ms Venditti was presented with a plaque on behalf of the Board of Trustees and the residents of Shelby Township in recognition of being named ldquoMiss Michigan 2012rdquo and for her personal platform ldquoKeeping Kids Drugs Freerdquo Ms Venditti spoke briefly regarding her upcoming agenda of speaking to groups of children and participating in fundraisers throughout the state to achieve her goal of keeping our youth drug free Mr Stathakis read a letter from our neighbor Mr Brian Barnett Mayor of the City of Rochester Hills congratulating Shelby Township on being selected as one of the best places to live in America by ldquoMoney Magazinerdquo Mr Stathakis reassured parents and their school-aged children that our 246 Utica Community School buses have passed with a perfect inspection Mr Philip Randazzo our Veterans Events Coordinator provided information regarding changes that will be made to our Veteranrsquos Monument to include names of those soldiers recently killed in action in Afghanistan Members Present Richard Stathakis Stanley Grot Paul Viar Paula Filar Michael Flynn Lisa Manzella Douglas Wozniak Also Present Robert Huth Township Attorney APPROVAL OF CONSENT AGENDA
A Minutes August 21 2012 ndash Board Meeting Approve the minutes as presented
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 2
B PARKS RECREATION AND MAINTENANCE DIRECTOR requests approval of 2012-2013 Municipal and Community Credit Contract with Suburban Mobile Authority for Regional Transportation (SMART)
Accept the Municipal and Community Credit Contract for FY-20122013 with Suburban Mobile Authority for Regional Transportation (SMART) as presented C DIRECTOR OF PLANNING amp ZONING requests
1 Rezoning Application 1-12 Zoning Ordinance Text Amendments (Adoption of Ordinance No 21289)
Concur with the recommendation of the Planning Commission and approve and publish an amendment to the text and map of the Charter Township of Shelby Zoning Ordinance (Ordinance No 21289) for application 1-12 approving multiple amendments to the Charter Township of Shelby Zoning Ordinance for the following reasons 1 The proposed changes are part of an on-going effort by the Township to update
zoning standards to reflect current development practices 2 The changes will improve the clarity and understanding of the ordinance 3 These modifications will reduce the number of variance applications considered by
the Zoning Board of Appeals
2 North Meadows Subdivision ndash Amendment of Declarations of Covenants Conditions and Restrictions
Approve the amended declaration of covenants conditions and restrictions for the North Meadows Subdivision as proposed by Sidney Borders Attorney representing the association in his letter of July 26 2012 D Bill Run in the amount of $49988866 Approve the Bill Run in the amount of $49988866 as presented MOTION by Grot supported by Filar to approve the Consent Agenda as presented Roll Call Vote Ayes Grot Filar Flynn Manzella Stathakis Viar Wozniak Nays none Motion carried APPROVAL OF AGENDA
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 3
MOTION by Grot supported by Filar to approve the agenda as submitted Motion carried CORRESPONDENCE PLANNING COMMISSION 1 DIRECTOR OF PLANNING amp ZONING requests
a Tree Removal Permit for Frank Giannetti for property located on the
north side of 23 Mile Road between Van Dyke and Mound Road (Parcel number 23-07-16-401-005)
Mr Wynn stated this is a request for a tree removal permit for 30 acres of property on the north side of 23 Mile Road between Van Dyke and Mound The site is zoned light manufacturing and the property owner is interested in beginning to do some brushing on the site to prepare it for marketing and future development This site received a brushing permit a number of years ago It was never developed and the brush has grown back It was suggested that the owner start with brushing only which would include nothing more than vegetation 3 inches in diameter The site will be revisited at a later date to see if there are other trees that would need to be removed This site is impacted by some wetlands Before we would actually issue the permit to start construction we would require an acknowledgement from MDEQ that the applicant has permission to move forward MOTION by Filar supported by Manzella to approve a brushing permit for Frank Giannetti for property on the north side of 23 Mile Road between Van Dyke and Mound Road (parcel number 23-07-16-401-005) subject to the following conditions
1 Tree removal shall be limited to vegetation not larger than three (3) inches in
diameter 2 Orange fencing shall be installed along the north and east property line
separating these parcels from the adjoining parcels 3 Inspection of the orange fencing by the Planning and Zoning Department shall be
required prior to the issuance of the tree removal permit 4 Documentation of approval to remove trees in a wetland shall be provided from
the Michigan Department of Environmental Quality Mr Wozniak questioned who does inspections during the removal of the brush Mr Wynn responded that no one does inspections unless we receive a complaint Sufficient staff is not available to be on site during brush removal We want to make sure the owner is working on his own site and that is the purpose for the orange fencing
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 4
Mrs Manzella was concerned that once we receive a complaint the trees will be down and it will be too late Mr Wynn replied that staffing is not available and it would be physically impossible to be on the site all of the time Mrs Filar believes there are fines in place to handle these violations Motion carried
b Tree Removal Permit for Walter Cueter for property located on the north side of 23 Mile Road west of Mound Road (Parcel number 23-07-17-479-014)
Mr Wynn advised this is a similar request for property less than a mile from the previous site It is located on the north side of 23 Mile Road just west of Mound The property is quite overgrown The owner came to the Township in 2004 and a permit was granted at that time for brushing It is now overgrown Problems have arisen with trespassing and the owner would like to have access to his site and make it more visible There are no development plans at this time We are suggesting that they start with the 3 inches and then gradually allow for some additional clearing if it is warranted after inspection
MOTION by Filar supported by Wozniak to approve a brushing permit for Walter Cueter for property on the north side of 23 Mile Road between Shelby Road and Mound Road (parcel number 23-07-17-479-014) subject to the following conditions
1 Phase one tree removal shall be limited to vegetation not larger than three (3) inches in diameter
2 Additional trees up to twelve (12) inches in diameter may be removed following inspection and approval by the Planning Director
3 Orange fencing shall be installed along the north and east property line separating these parcels from the adjoining parcels
4 Inspection of the orange fencing by the Planning and Zoning Department shall be required prior to the issuance of the tree removal permit
Motion carried DEPARTMENTAL amp COMMITTEE 2 INFORMATION TECHNOLOGY DIRECTOR requests approval of VoIP
project
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 5
Mr Stathakis advised that our current phone system is 10 years old and Mr Flynn did some research regarding this project Mr Flynn stated that the Board has been working on a Voice over Internet Protocol system for the Township offices and the Fire Department for a couple of years About two years ago we were awarded grant money to upgrade the Police Departmentrsquos phone system which transitioned them to a VoIP system Part of the sales pitch of that program was that the controller or the central box of the phone system was sold to us as an expandable system so that down the road we could add the municipal offices and the Fire Department Several months ago we sent out Requests for Proposals for a number of companies to provide quotes for general township office phones as well as the Fire Department phones to switch them over to VoIP Due to some miscommunication the bid package went out instructing them to add additional controllers which would be redundant controllers not directly hooking up to the police controller Today he spoke with the top three bidders explained the situation and invited each one to revise their proposals to basically eliminate the redundant gateway controllers which added costs to the project He invited those three bidders to come in tonight and either explain their revision or talk about their original proposal Representatives from BSB Communications and AllComm Communication were in attendance The third bidder All-Tronics Communications was not able to attend tonightrsquos meeting The bids originally received were AllComm Communications - $8004034 All-Tronics Communications - $8558038 and BSB Communications - $9367718 All of these bids included the Fire Department AllComm Communications was not present but they did revise their quote to eliminate one of the redundant controllers The representatives from BSB Communications and All-Tronics Communications made brief presentations regarding their original proposals and the changes made to reflect their new quotes Questions of the Board members were addressed by these individuals Mr Flynn added that since BSB is the same system that we have in the Police Department they can integrate directly into that system without the use of these redundant gateway controllers They were able to reduce their price to $7478585 Mr Flynn stated that our current system is over 10 years old and our phone bills are very high By upgrading to this VoIP system we will save the taxpayers enough money to pay for this entire project in just over 3 years
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 6
MOTION by Flynn supported by Filar to award the VoIP telephone project for the Township and Fire Department to BSB Communications for an amount not to exceed $7478585 and to purchase the required network equipment from the low bidder Logicalis in the amount of $6231975 The following individuals expressed their comments regarding this issue Dave Erickson 52700 Mound Thomas Turner 4524 Maeder Nick Nightingale 5967 Windemere Lane Ron Churchill 52811 Mound Russ Matika 49150 Hidden Woods Lane Cheryl Arft 5090 S Nocturne Lane Mr Viar asked for the total cost of the project Mr Flynn responded the cost is $13710560 Mr Viar asked for the warranty on this system The representative from BSB stated it is a one-year parts and warranty labor parts and labor warranty on the equipment and the cost of ongoing maintenance and services on an annual basis thereafter There will be no expense to the taxpayers for this system for one year except for the purchase price Mr Grot advised that we are currently renewing our contract with ATampT on a monthly basis and the cost is quite high He asked Nils Larson from our IT Department if this will replace all of our old equipment Mr Larson replied it is the entire Township outside of the Police Department We will still need a vendor to provide access to the outside world Mr Larson provided his input Mr Grot asked how quickly can this system be put in place Mr Larson advised the original proposal called for a six week implementation plan Mr Grot stated that we picked the top three bidders to resubmit their quotes Are we opening ourselves to some type of liability by not including all seven original bidders Mr Huth explained the process and said it is right on point with what is allowed legally Mr Flynn explained this is basically equivalent to a change order If the original bids were way out of the ballpark he didnrsquot see a reason for them to come in and resubmit their bids to reflect the change being requested Motion carried 3 BUILDING DIRECTOR requests revised construction plans for the
renovation of Township Hall
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 7
Mr Stathakis stated that in June the Board authorized $5500 to be expended on design services associated with the renovation at the Township Hall Since that time the scope of the work has changed several times We had numerous preliminary meetings with the architect Given the changes and the design time required the architect requested an additional fee of $3300 to complete the work The favorable result with this new design is that the police training room will become fully functional for work sessions for the Board and serve as a secondary emergency operation center The Clerkrsquos Office will be able to use additional space downstairs which is needed for storage MOTION by Wozniak supported by Flynn to authorize French amp Associates to provide professional architectural mechanical and electrical design services to develop revised construction plans for the renovation of Township Hall for a total sum not to exceed $8800 from account number 692-271-985-000 The following individuals expressed their comments regarding this issue Thomas Turner 4524 Maeder Clarence Cook 50067 Chelmsford Court Mr Wood explained the proposed renovations that will accommodate the needs of various departments throughout the Township Mr Viar questioned the cost of the renovations and why these improvements were not discussed at the beginning of this project All of Mr Viarrsquos concerns were addressed by Tim Wood Building Director Input was provided by the Board members and Police Chief supporting these renovations Motion carried 4 DEPARTMENT OF PUBLIC WORKS DIRECTOR requests
a purchase of 2013 utility truck and crane MOTION by Wozniak supported by Manzella to concur with the recommendation of Ted Schoenherr Director of Public Works and purchase a 2013 Utility Truck and crane from Signature Ford in the amount of $8641500 delivered Funds are available from the Water and Sewer Fund line item 592595-981000 The following individuals expressed their comments regarding this issue
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 8
Thomas Turner 4524 Maeder Norm Dziadzio 55212 Woods Lane Motion carried b municipal water connection to the Charter Township of Shelby for 45555 Dequindre Road Rochester Hills MI 48307 MOTION by Flynn supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and approve the request of Capoccia Properties LLC for a connection to the Shelby Township municipal water system to service their property at 45555 Dequindre Rochester Hills subject to the execution of the appropriate agreement between Shelby Township Rochester Hills and the property owner Mrs Manzella asked if this connection will have an effect on our water pressure Mr Schoenherr responded this is a single family residential home and it will not have a negative impact on our system They will be paying the necessary fees and will connect to Rochester Hillsrsquo system once available Motion carried
c purchase of copy machine with maintenance agreement and fax option
MOTION by Filar supported by Wozniak to concur with the recommendation of Theodore P Schoenherr Director of Public Works to purchase a Ricoh MP 3352SP copier from Ricoh Business Solutions at a price not to exceed $510500 plus the annual maintenance agreement at 8 cents per copy Motion carried d award of 2012 sidewalk gap project contract MOTION by Viar supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and the Township Engineer Fazal Khan and Associates Inc to award the contract for the 2012 Sidewalk Gap Project to Distinguished Development Inc in the amount of $3709035 subject to the acquisition of the required easements Mr Grot stated a couple of weeks ago Mr Churchill requested that a section of sidewalk be installed in his neighborhood Is this something that can be done
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 9
Mr Schoenherr advised the project under consideration encompasses about frac12 mile of sidewalk to close gaps which are either along Dequindre or 22 Mile Road Mr Stathakis indicated that Mr Wood already inspected the area referred to by Mr Churchill Mr Schoenherr will contact Mr Wood so he can relay his findings to determine if this section can be added and if easements are required Motion carried 5 HUMAN RESOURCE DIRECTOR requests purchase of new copy machine MOTION by Filar supported by Flynn to approve the purchase of a Ricoh Aficio 4002SP copy machine at a cost of $5586 to be divided between the Human Resource department account 692-226-985-000 the Planning amp Zoning department account 101-902-984-800 and the Supervisorrsquos department account 101-902-984-171 based on usage plus the annual maintenance agreement at 0075 cents per copy Ron Churchill 52811 Mound expressed his comments regarding this issue Motion carried APPOINTMENTS TO COMMITTEES amp COMMISSIONS TOWNSHIP ANNOUNCEMENTS Mr Flynn made the following recreational announcements Basketball registration for girls in grade K-6 and boys in grades K-12 is now taking place The Fall Festival at the Nature Center will be held on Saturday September 15 from 1000 am through 400 pm and on Sunday September 16 from 1100 am through 400 pm The Night the Animals Talked will be held on Friday October 5 at the Nature Center Pre-registration is required The Parks amp Recreation Department has combined Boo Bash amp Trunk or Treat into one lsquoSpooktacularrsquo event on Saturday October 13 from noon until 300 pm This free event will be at River Bends Park
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 10
For further information or to register for any of these events call the Parks amp Recreation Office at 586-731-0300 or visit their website at wwwshelbytwporg Mrs Manzella announced that on Thursday October 18 at the VFW Hall at 8311 Wilson a Bunco Fundraiser for the Shelby Township Relay for Life will be held Registration begins at 530 pm dinner at 600 pm and Bunco promptly at 700 pm A cash bar will be available with 5050 raffles and basket raffles Tickets are only sold in advance for $30 Call Diana at 586-781-8452 to purchase tickets The proceeds from this event benefit the American Cancer Society ndash Shelby Township Relay for Life A Halloween Fundraiser will be held on October 20 at the Utica Knights of Columbus Hall 44425 Utica Road They will be collecting pajama sets for all ages An evening of food fun and entertainment will be available for $40 per person $75 a couple or a table of 10 for $350 This benefits the Friends of Foster Kids Mr Wozniak announced the Shelby Township Lions Club will sponsor their 17th Annual Charity Classic Car Show on Sunday September 23 at the Packard Proving Grounds For further information call Marty at 586-945-6305 100 of the money is donated to the Shelby Township Lions Club The Shelby Township Lions Wine and Beer Tasting event will be held on October 12 at Cherry Creek Banquet Center Admission is $39 or a table of 10 for $350 This event also benefits the Lionrsquos charities BUSINESS FROM THE FLOOR The following individuals expressed their comments regarding various issues Nick Nightingale 5967 Windemere Lane Thomas Turner 4524 Maeder Ron Churchill 52811 Mound Norm Dziadzio 55212 Woods Lane CLOSED SESSION 6 Employee matter MOTION by Flynn supported by Manzella to recess to Closed Session to discuss an attorney opinion regarding an employee matter Roll Call Vote Ayes Flynn Manzella Stathakis Viar
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 11
Wozniak Filar Grot Nays none Motion carried The meeting recessed at 920 pm The meeting reconvened at 928 pm Roll Call Richard Stathakis Stanley Grot Paul Viar Paula Filar Michael Flynn Lisa Manzella Douglas Wozniak MOTION by Filar supported by Grot to concur with the Township Attorneyrsquos recommendation regarding an employee matter Motion carried Mr Flynn voted ldquonayrdquo MOTION by Viar supported by Filar to adjourn Motion carried The meeting adjourned at 930 pm ds
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Account 451001 - Building Permits6243 - LISA DANIEL CARBAUGH 12 42205 49179 DRIFTWOOD -
Run by Jill Wood on 09112012 034249 PM Page 1 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 208 - Nature CenterAccount 920000 - Utilities
Department 253 - TreasurerAccount 727000 - Office Supply amp Printing
3256 - SUPERIOR LPS OFFICE MACHINES LLC
3740 Time clock ribbons for Widmer LED-3
Edit 09032012 09192012 09192012 1580
Run by Jill Wood on 09112012 034249 PM Page 2 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 253 - TreasurerAccount 727000 - Office Supply amp Printing
Run by Jill Wood on 09112012 034249 PM Page 3 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 371 - Protective InspectionAccount 805296 - Lot Checks
Run by Jill Wood on 09112012 034249 PM Page 4 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Run by Jill Wood on 09112012 034249 PM Page 5 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 738 - LibraryAccount 880100 - Community Promotion
Run by Jill Wood on 09112012 034249 PM Page 6 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 774 - Senior Citizen OperationsAccount 920000 - Utilities
24351 - A T amp T 586 R011560 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 41512
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 481
5940 - BRIAN BARLOG 2012I1 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
2759 - VINCENT J GAROFALO 2012I2 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16700
Run by Jill Wood on 09112012 034249 PM Page 7 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840030 - Pee Wee Tee
4808 - DONALD GILLETTE 2012I3 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 21400
2762 - TYLER L HEWSON 2012I4 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16000
5860 - DENIS METTY JR 2012I5 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
2776 - SCOTT REYNAERT 2012I6 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 26100
2690 - ROBERT S ROCHON 2012I7 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
4875 - DEREK JAMES RUTKOWSKI 2012I8 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 12000
4813 - KENNETH R SHORE 2012I9 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
4815 - JAMES TANNER 2012I10 2nd Season Baseball Umpires 81912 thru 91012
2780 - ROBERT K WENDT 2012I12 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
5861 - MARK WIETCHY 2012I13 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
Account 840030 - Pee Wee Tee Totals Invoice Transactions 14 $256872Account 840060 - BreakfastDinner with Santa
15538 - S amp S WORLDWIDE INC 7453188 Santa Dinner Supplies (Bill to 10490250)
Edit 08242012 09192012 09192012 11491
Account 840060 - BreakfastDinner with Santa Totals Invoice Transactions 1 $11491Account 840090 - Flag Football
24261 - BURKES SPORT HAVEN INC CTS82812 52-Flag Ftbl jerseys Edit 08282012 09192012 09192012 64948Account 840090 - Flag Football Totals Invoice Transactions 1 $64948
Run by Jill Wood on 09112012 034249 PM Page 8 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840192 - Joe Dumars Fieldhouse
Run by Jill Wood on 09112012 034249 PM Page 9 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 745000 - School HouseTrain Maint
2438 - RAYMOND DE STEIGER INC 6065798 school light timer Edit 09042012 09192012 09192012 14147Account 745000 - School HouseTrain Maint Totals Invoice Transactions 1 $14147
Account 747000 - Bldg Maint - Maint Bldg16386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 31002
Account 747000 - Bldg Maint - Maint Bldg Totals Invoice Transactions 1 $31002Account 748000 - Comm Center Maint - Disco
6555 - GRAINGER INC 9909558414 Sr Ctr mouse traps Edit 08232012 09192012 09192012 920816386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 115799
Account 748000 - Comm Center Maint - Disco Totals Invoice Transactions 2 $125007Account 749756 - River Bends Parks Maint
1148 - SHELBY PAINT amp DECORATING 1507 1 line sprayer tip for graffiti removal
Run by Jill Wood on 09112012 034249 PM Page 10 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 751000 - Grounds Maint
1383 - WASHINGTON ELEVATOR CO INC 715524 Fire Dept amp Park fertilizer
Edit 08302012 09192012 09192012 62100
11476 - JampJ ACE HARDWARE 1 18258 Soccer City wall rpr liquid nails
Run by Jill Wood on 09112012 034249 PM Page 11 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 800 - PlanningAccount 805000 - Planning Consultant fees
1204 - SPENCER OIL COMPANY 395167 diesel 5534 gal Edit 08232012 09192012 09192012 190134
Run by Jill Wood on 09112012 034249 PM Page 12 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 863000 - Gasoline
Run by Jill Wood on 09112012 034249 PM Page 13 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 969600 - Properties Clearing Exp
Department 266 - Drug Forfeiture Totals Invoice Transactions 1 $7000Fund 265 - Drug Forfeiture Fund Totals Invoice Transactions 1 $7000
Run by Jill Wood on 09112012 034249 PM Page 19 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 275 - Senior Housing Operation
Department 275 - Shelby ManorAccount 975275 - Capital Outlay - Sen Housing
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
Run by Jill Wood on 09112012 034249 PM Page 20 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 136 - 41 A District CourtAccount 850000 - Communications
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 166048
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 1921
Department 762 - State of MichiganAccount 965010 - State of Michigan Fees
16926 - STATE OF MICHIGAN 83112 MI Department of Treasury
Edit 08312012 09192012 09192012 9024105
Account 965010 - State of Michigan Fees Totals Invoice Transactions 1 $9024105Department 762 - State of Michigan Totals Invoice Transactions 1 $9024105
Department 763 - City of UticaAccount 965021 - Utica Fines amp Fees
254 - CITY OF UTICA 83112 Utica Fines amp Fees Edit 08312012 09192012 09192012 1083951Account 965021 - Utica Fines amp Fees Totals Invoice Transactions 1 $1083951
Department 763 - City of Utica Totals Invoice Transactions 1 $1083951
Run by Jill Wood on 09112012 034249 PM Page 21 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 765 - Macomb TWPAccount 965027 - Macomb TWP Fines amp Fees
Run by Jill Wood on 09112012 034249 PM Page 22 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 709000 - Education amp Training
Run by Jill Wood on 09112012 034249 PM Page 23 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 920500 - Water Charges
149 - BOARD OF WATER COMMISSIONERS 1251 300 712 METERED WATER - JULY 2012
Edit 08242012 09192012 09192012 145750296
Account 920500 - Water Charges Totals Invoice Transactions 1 $145750296Account 935600 - Sewer Main Repair
Run by Jill Wood on 09112012 034249 PM Page 24 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 596 - Administrative and GeneralAccount 807000 - Engineering Consulting Fees
326 - DECKER AUTO PARTS INC 27202 ON OFF TOGGLE SWITCH W16
Edit 08242012 09192012 09192012 499
326 - DECKER AUTO PARTS INC 26791 PART FOR D7 Edit 08222012 09192012 09192012 3995326 - DECKER AUTO PARTS INC 28187 AIR FILTER W13 Edit 08312012 09192012 09192012 1910326 - DECKER AUTO PARTS INC 27790 LIGHTING - SEWER
JETEdit 08292012 09192012 09192012 99
326 - DECKER AUTO PARTS INC 28025 PARTS SW1 SHOP TOWELS
4651 - LESLIE TIRE SERVICE INC 247803 TIRES FOR SEWER JET Edit 08232012 09192012 09192012 2036244651 - LESLIE TIRE SERVICE INC 247349 TIRE - SEWER JET Edit 08172012 09192012 09192012 53124326 - DECKER AUTO PARTS INC 28666 LIGHTS W2 Edit 09062012 09192012 09192012 1170326 - DECKER AUTO PARTS INC 28604 WHEEL STUD NUT D9 Edit 09052012 09192012 09192012 49818462 - SHELBY TIRE amp AUTO SERVICE 33182 TIRES Edit 09052012 09192012 09192012 72660326 - DECKER AUTO PARTS INC 27724 CLAMPS Edit 08282012 09192012 09192012 17961832 - KERNERS AUTO SERVICE LLC 55817 REPAIRS TO D9 Edit 09062012 09192012 09192012 13552326 - DECKER AUTO PARTS INC 28781 WHEEL STUD NUT D9 Edit 09062012 09192012 09192012 498326 - DECKER AUTO PARTS INC 28831 WHEEL STUD NUT D9 Edit 09072012 09192012 09192012 498170 - BUFF WHELAN CHEVROLET INC CVW303797 SENSOR W17 Edit 08222012 09192012 09192012 6779
Account 781000 - Parts Totals Invoice Transactions 17 $377354Department 661 - Motor Pool Totals Invoice Transactions 19 $381739
Run by Jill Wood on 09112012 034249 PM Page 25 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund Totals Invoice Transactions 55 $182069210
Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $44130Account 785500 - Govt AC Op Exp amp Sup
21532 - DATA MEDIA PRODUCTS INC H2772 DVDs and DVD cases Edit 08222012 09192012 09192012 12497Account 785500 - Govt AC Op Exp amp Sup Totals Invoice Transactions 1 $12497
Account 801000 - Contract Labor4661 - KYLE HOFFMAN 3031138 Contract Labor Edit 09062012 09192012 09192012 90002802 - ERIC PERRY 1081223 Contract Labor Edit 09062012 09192012 09192012 840002802 - ERIC PERRY 1091206 Contract Labor Edit 09062012 09192012 09192012 97500
1008cable Building Main Edit 08312012 09192012 09192012 28401
Account 930100 - Building Maintenance Totals Invoice Transactions 2 $36950Department 598 - Cable TV Totals Invoice Transactions 11 $429898
Fund 598 - Cable TV Totals Invoice Transactions 11 $429898Fund 692 - Equipment Replacement Fund
Department 212 - NetworkAccount 985000 - Equipment Replacement
26031 - CDW GOVERNMENT INC P528766 Back up tapes Edit 08202012 09192012 09192012 14690Account 985000 - Equipment Replacement Totals Invoice Transactions 1 $14690
Department 212 - Network Totals Invoice Transactions 1 $14690Department 305 - Police Department
Account 975207 - Capital Project - PD Building 23110 - TESTING ENGINEERS amp CONSULTANTS INC
123985 ENGINEERING EXPENSE - POLICE BLDG
Edit 08312012 09192012 09192012 590000
Run by Jill Wood on 09112012 034249 PM Page 26 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building
6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES
Edit 08272012 09192012 09192012 47570
6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS
Edit 08292012 09192012 09192012 1050
7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE
HOOKUPEdit 08202012 09192012 09192012 6724
326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132
Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park
Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441
20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND
Edit 07122012 09192012 09192012 10000
6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND
Edit 07162012 09192012 09192012 20000
18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND
Edit 08072012 09192012 09192012 10000
6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND
Edit 07022012 09192012 09192012 5000
5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND
Edit 07122012 09192012 09192012 20000
4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND
Edit 04042012 09192012 09192012 20000
5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER
Edit 10182011 09192012 09192012 106000
5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE
Edit 10202011 09192012 09192012 112500
6248 - GEORGE ZERVOS CUSTOM HOMES INC
08 9740 BUILDING BOND RETURN - 48551 VAN DYKE
Edit 06272008 09192012 09192012 20000
Run by Jill Wood on 09112012 034249 PM Page 27 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
2
Mr Stathakis stated that the Police Department is going to be in a deficit if we do not do something immediately On September 19th Chief Woelkers will be giving the Board some ideas about how some of the issues can be fixed Mr Stathakis pointed out that by 2015 the fund balance will be about $86000 Mr Stathakis stated the Board cannot keep going at the current rate The Board has made some changes but more changes need to be made More out-of-the-box thinking is needed Mr Stathakis stated that when Chief Woelkers attends on September 19 he is not going to tell the Board how we need to fix the problems He is going to inform us of the status of the Police Department and present some ideas but the Board will provide input Mr Stathakis and Chief Woelkers will present to the Board some options in mid-October That is where the ldquorubber will hit the roadrdquo By the November meeting everything will be completed for 2013 Mr Stathakis stated that 2013 is okay but certainly not good enough Changes have to be made now We are not going to wait for a couple years -- just as we have been doing on an on-going basis Mr Stathakis stated there is a lot of stress on both fund balance projections and changes will be made The Fire Department is about a year and a half to two years ahead of everyone else Mr Stathakis stated the Fire Department was the first Department to do the Nottley study The study positively impacted their expenditures for the next five years Mr Stathakis stated that this is going to be the toughest year for the Township He thanked the Board for making the tough decisions over the previous four years ASSESSING DEPARTMENT Mr Monchak went through his personnel and capital outlay as well as his 2012 amended budget and 2013 proposed budget Personnel Outlay Two of Mr Monchakrsquos vehicles are no longer safe to drive and are currently being ldquoput out to pasturerdquo Mr Monchak has allotted $5000 to purchase two used vehicles from the Police Department He would like a new copy machine because his current copy machine is out of warranty and becoming expensive to keep operational Mr Monchak stated the Board has recently hired a new Township Assessor Mr Stathakis stated a lot of the costs Mr Monchak incurred are uncontrollable Mr Stathakis requested to see the overtime of Mr Monchakrsquos department Mr Wozniak requested to see outsource for contract work Mr Monchak replied that outsourcing has been removed Mrs Filar asked if some of the overtime should be cut off since a full-time person is now working in the office Mr Monchak replied that his office had a couple of personnel issues
3
including an employee who was out for an extended period of time Mr Monchak stated he was not able to stay within the $2000 budget Mrs Filar asked if Mr Monchak has removed people who were working out-of-class and overtime based on the fact the Township now has a full-time person for 2013 Mr Monchak stated he took a historical look at the overtime and that during the Board of Review his department had very minimal overtime For this fiscal year Mr Monchak had issues that were out of the norm Mrs Filar asked Mrs Moore if any work was done to find a number for 2013 and she stated that she is working on that now There are people who are working in-class instead of out-of-class and there was a lot of overtime based on the fact that they were without an additional full-time person It was questioned whether that issue was reflected in the number Mrs Moore responded that last yearrsquos budget was based on three scenarios for assessing due to fluctuations in their staffing However the $10000 in 2013 is based on the current analysis from Mr Monchak due to what happened in the past as well as the addition of a new Assessor and the future hiring of a new Appraiser III Mrs Moore stated that this is currently just a target Mr McDonald pointed out that in 2010 and 2011 the amount spent was $12000 and $5000 respectively Mr Monchak continued by stating that overtime was approximately $18500 in 2009 and $15500 in 2008 Mr Stathakis then took questions from the floor A resident inquired as to how many sick days employees are allocated per year Mr McDonald stated that employees earn one sick day per month Mr Stathakis stated that sick days are contractual through union negotiations Mr Stathakis thanked Mr Monchak for his presentation and requested he find out more details about his copier and the contracts the Township has with other copy machines FIRE DEPARTMENT Mr Stathakis thanked Acting Fire Chief Swinkowski for working with the Board He complimented the Chief for his creativity and combining of jobs Equipment Budget Acting Fire Chief Swinkowski stated the biggest change on the five-year plan is the vehicle replacement -- the item with the largest impact on the departmentrsquos budget On average the department spends about $373800 annually for all vehicles By redoing the appreciation schedule based on actual spending the Chief saves about $45000 annually Acting Fire Chief Swinkowski devised a way to level out fluctuations in spending so large capital expenditures do not have a large bottom line impact Acting Fire Chief Swinkowski stated the biggest issue his department has is when a pumper needs to be purchased
4
Pumpers range between $370000 and $400000 but it takes 8 to 10 months for it to be delivered Acting Fire Chief Swinkowski would like to purchase a training tower next year He considers it a vital piece of equipment Acting Fire Chief Swinkowski said the department no longer burns houses for training as it did in previous years The department has no way to practice extinguishing fires In Shelby Township 82 structures exist that are three stories or higher Mr Wozniak asked if any of the surrounding communities would be interested in using the new facility to help defray the cost Acting Fire Chief Swinkowski stated Washington Township and Bruce Township would be interested Acting Fire Chief Swinkowski told the Board that the departmentrsquos radio system is at the end of its life it can no longer be repaired Replacements are necessary Acting Fire Chief Swinkowski has been assured by Macomb County that if grant money becomes available the Township will receive a substantial portion In 2001 Chesterfield Township and Shelby Township were the only citiestownships in Macomb County that did not receive grant funding Mr Stathakis inquired as to why Acting Fire Chief Swinkowski stated it was because the Township wanted to get it done and did not want to wait Mrs Filar responded that this was a past practice Mr Stathakis requested Acting Fire Chief Swinkowski inform the Board about Station 5 Acting Fire Chief Swinkowski said that $14 million is set aside in a reserve fund for Station 5 The station will be built when it becomes economically feasible Only a utility truck and an ambulance will be purchased for the new station All the other equipment can be rearranged Mr Stathakis appreciates the Acting Fire Chief looking into this matter and explaining the many ways Station 5 could be opened Acting Fire Chief Swinkowski would like to purchase a fire safety house from Inflatable Images next year to be used in conjunction with the departmentrsquos smoke trailer The bounce house will be used for educational purposes The price is roughly $12000 Acting Chief Swinkowski emphasized it is not a free-for-all it is a supervised organized tour Personnel Acting Fire Chief Swinkowski stated that currently the department is four bodies short compared to the beginning of the year Mr Flynn asked what the education and training requirements are for an entry level firefighter Acting Fire Chief Swinkowski responded that they are required to have their own paramedic license fire academy two years of college credit and ability to pay for their own schooling BUILDING DEPARTMENT
5
Mr Wood said Shelby Township is one of the top five communities in Southeastern Michigan for residential construction from January through July of 2012 Approximately $46 million in residential construction is being undertaken in our community Through August 22 2012 the Building Departmentrsquos four major categories have already taken in an excess of $85000 from original projections For 2013 Mr Wood conservatively projects revenues to return to 2012 levels 5-Year Plan Capital Outlay In 2012 and 2013 Mr Wood does not propose any new capital outlay but does request to make purchases using equipment replacement reserves The Building Department seeks to upgrade its permit software and overhaul its inspection scheduling and reporting process The software upgrades include the Assessing and Treasurer Departments Mr Wood is setting aside $7500 for the purchase of a used Police vehicle Personnel Mr Wood does not propose personnel changes for 2013 Budget Mr Wood foresees no significant changes from the projected budgets of 2012 and 2013 Mr Wood requested to set aside funding for IT licensing and maintenance Mr Flynn asked Mr Wood if he believes current building trends are going to continue Mr Wood has received mixed messages and said it depends on numerous variables LIBRARY Capital Outlay Mr Conklin informed the Board of the recent changes in state aid requirements Mr Conklin presented the Board with a staff report comparing Shelby Township to the surrounding communities Mr Conklin pointed out that theoretically the library could be open only10 hours per week and still be eligible for state funding Mr Flynn asked how Shelby Township compares to the Rochester Public Library Mr Conklin responded that their service population is considerably higher but Shelby Township has fewer employees Mr Conklin pointed out what the Township is spending per capita The Township is lower than the state average at roughly $170 per capita This is the lowest proposed budget since 2006 at roughly $1036000 Mr Flynn asked how many people Mr Conklin would like to hire Mr Conklin responded that he plans on replacing all of the librarians that have left except one
6
Mr Stathakis asked what drove the 717 decrease in 2012 Mr Conklin responded that the decrease is due to fewer personnel Mr Stathakis thanked Mr Conklin for holding cost down He knows Mr Conklin can only do so much because of state funding issues PLANNING amp ZONING DEPARTMENT 5-Year Plan Mr Wynn said there are no plans to add equipment at this time and no changes in personnel Mr Wynnrsquos budget is consistent with past years Mr Wynn commented that the department seems to be saving a significant amount of money because of the retirement of a staff member Mrs Filar asked if there is a way to build into the 2013 budget a consultant for economic development She suggested sharing services and costs with the DDA Mrs Filar would like Mr Wynn to develop a cost figure for hiring a consultant Mr Wynn suggested that some planning consultants offer an economic service Mrs Filar stressed that she does not wish to hire a full-time employee Mr Stathakis pointed out that if the Township decided to use this type of service potential tax dollars would more than pay for themselves Mr Wynn stated his department is still at a savings of $56000 over last year which is a 20 reduction Mr Wynn discussed his succession plan and his desire to one day leave the department in good hands COURT Five Year Equipment Replacement In 2012 Ms Porter purchased two computers Ms Porter discussed her plans to purchase new technology and the implementation of technology recently purchased Personnel No personnel changes have taken place in the last five years Mr Stathakis asked if a spending decrease in 2013 was possible Over the past few years Ms Porter has looked at various ways to decrease expenditures including consolidating services and online training Mr Stathakis asked if the old Accounts Receivables have been written off Ms Porter has ended the contract with the outside collection agency Ms Porter hopes to start income tax garnishments on all standing fines fees and costs Although only three samples have been taken Ms Porter hopes to collect between $50000 and $100000
7
Mrs Filar asked Mrs Moore if the Accounts Receivables are cash basis or accrual basis accounting Mrs Moore said they are cash basis Mr Stathakis commented that even within the same budget cash basis and accrual basis is used itrsquos called municipal accounting HUMAN RESOURCE DEPARTMENT Equipment Ms Suida has allocated funds to purchase one third of a copier located in her department She plans to purchase a copier through the state of Michigan bid process from Ricoh Ms Suida is interested in purchasing a digital recorder to replace the tape recorder her department currently uses Personnel Ms Suida does not anticipate any staffing changes for the 2013 year Mrs Filar suggested raising the requirements to take the civil service examination She emphasized the cost-effectiveness of increasing requirements due to less applicants being qualified to start the process Ms Suida allocated $2000 in her departmentrsquos education and training budget One of her employees has one class until she finishes her masterrsquos degree Ms Suidarsquos budget for printing and publishing is now zero due to her distributing union contracts electronically Mr Stathakis ended the meeting by thanking the Board for its hard work and for building up a $41 million financial surplus Motion by Mr Flynn supported by Mr Viar to adjourn Motion carried Meeting adjourned at 450 PM ___________________________________________ AS PREPARED BY THE TOWNSHIP CLERK _________________________ TOWNSHIP SUPERVISOR bf
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BOARD OF TRUSTEES HELD ON TUESDAY SEPTEMBER 4 2012 IN THE BOARD ROOM OF THE MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN The meeting was called to order at 706 pm by Supervisor Richard Stathakis The Pledge of Allegiance was led by Pastor Norm Koy of Trinity Lutheran Church amp School 45160 Van Dyke Utica Michigan followed by a brief invocation AWARDS amp PRESENTATIONS Mr Stathakis introduced Miss Michigan Angela Venditti who is a 2006 graduate of Eisenhower High School and a 2011 graduate of Oakland University Ms Venditti was presented with a plaque on behalf of the Board of Trustees and the residents of Shelby Township in recognition of being named ldquoMiss Michigan 2012rdquo and for her personal platform ldquoKeeping Kids Drugs Freerdquo Ms Venditti spoke briefly regarding her upcoming agenda of speaking to groups of children and participating in fundraisers throughout the state to achieve her goal of keeping our youth drug free Mr Stathakis read a letter from our neighbor Mr Brian Barnett Mayor of the City of Rochester Hills congratulating Shelby Township on being selected as one of the best places to live in America by ldquoMoney Magazinerdquo Mr Stathakis reassured parents and their school-aged children that our 246 Utica Community School buses have passed with a perfect inspection Mr Philip Randazzo our Veterans Events Coordinator provided information regarding changes that will be made to our Veteranrsquos Monument to include names of those soldiers recently killed in action in Afghanistan Members Present Richard Stathakis Stanley Grot Paul Viar Paula Filar Michael Flynn Lisa Manzella Douglas Wozniak Also Present Robert Huth Township Attorney APPROVAL OF CONSENT AGENDA
A Minutes August 21 2012 ndash Board Meeting Approve the minutes as presented
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 2
B PARKS RECREATION AND MAINTENANCE DIRECTOR requests approval of 2012-2013 Municipal and Community Credit Contract with Suburban Mobile Authority for Regional Transportation (SMART)
Accept the Municipal and Community Credit Contract for FY-20122013 with Suburban Mobile Authority for Regional Transportation (SMART) as presented C DIRECTOR OF PLANNING amp ZONING requests
1 Rezoning Application 1-12 Zoning Ordinance Text Amendments (Adoption of Ordinance No 21289)
Concur with the recommendation of the Planning Commission and approve and publish an amendment to the text and map of the Charter Township of Shelby Zoning Ordinance (Ordinance No 21289) for application 1-12 approving multiple amendments to the Charter Township of Shelby Zoning Ordinance for the following reasons 1 The proposed changes are part of an on-going effort by the Township to update
zoning standards to reflect current development practices 2 The changes will improve the clarity and understanding of the ordinance 3 These modifications will reduce the number of variance applications considered by
the Zoning Board of Appeals
2 North Meadows Subdivision ndash Amendment of Declarations of Covenants Conditions and Restrictions
Approve the amended declaration of covenants conditions and restrictions for the North Meadows Subdivision as proposed by Sidney Borders Attorney representing the association in his letter of July 26 2012 D Bill Run in the amount of $49988866 Approve the Bill Run in the amount of $49988866 as presented MOTION by Grot supported by Filar to approve the Consent Agenda as presented Roll Call Vote Ayes Grot Filar Flynn Manzella Stathakis Viar Wozniak Nays none Motion carried APPROVAL OF AGENDA
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 3
MOTION by Grot supported by Filar to approve the agenda as submitted Motion carried CORRESPONDENCE PLANNING COMMISSION 1 DIRECTOR OF PLANNING amp ZONING requests
a Tree Removal Permit for Frank Giannetti for property located on the
north side of 23 Mile Road between Van Dyke and Mound Road (Parcel number 23-07-16-401-005)
Mr Wynn stated this is a request for a tree removal permit for 30 acres of property on the north side of 23 Mile Road between Van Dyke and Mound The site is zoned light manufacturing and the property owner is interested in beginning to do some brushing on the site to prepare it for marketing and future development This site received a brushing permit a number of years ago It was never developed and the brush has grown back It was suggested that the owner start with brushing only which would include nothing more than vegetation 3 inches in diameter The site will be revisited at a later date to see if there are other trees that would need to be removed This site is impacted by some wetlands Before we would actually issue the permit to start construction we would require an acknowledgement from MDEQ that the applicant has permission to move forward MOTION by Filar supported by Manzella to approve a brushing permit for Frank Giannetti for property on the north side of 23 Mile Road between Van Dyke and Mound Road (parcel number 23-07-16-401-005) subject to the following conditions
1 Tree removal shall be limited to vegetation not larger than three (3) inches in
diameter 2 Orange fencing shall be installed along the north and east property line
separating these parcels from the adjoining parcels 3 Inspection of the orange fencing by the Planning and Zoning Department shall be
required prior to the issuance of the tree removal permit 4 Documentation of approval to remove trees in a wetland shall be provided from
the Michigan Department of Environmental Quality Mr Wozniak questioned who does inspections during the removal of the brush Mr Wynn responded that no one does inspections unless we receive a complaint Sufficient staff is not available to be on site during brush removal We want to make sure the owner is working on his own site and that is the purpose for the orange fencing
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 4
Mrs Manzella was concerned that once we receive a complaint the trees will be down and it will be too late Mr Wynn replied that staffing is not available and it would be physically impossible to be on the site all of the time Mrs Filar believes there are fines in place to handle these violations Motion carried
b Tree Removal Permit for Walter Cueter for property located on the north side of 23 Mile Road west of Mound Road (Parcel number 23-07-17-479-014)
Mr Wynn advised this is a similar request for property less than a mile from the previous site It is located on the north side of 23 Mile Road just west of Mound The property is quite overgrown The owner came to the Township in 2004 and a permit was granted at that time for brushing It is now overgrown Problems have arisen with trespassing and the owner would like to have access to his site and make it more visible There are no development plans at this time We are suggesting that they start with the 3 inches and then gradually allow for some additional clearing if it is warranted after inspection
MOTION by Filar supported by Wozniak to approve a brushing permit for Walter Cueter for property on the north side of 23 Mile Road between Shelby Road and Mound Road (parcel number 23-07-17-479-014) subject to the following conditions
1 Phase one tree removal shall be limited to vegetation not larger than three (3) inches in diameter
2 Additional trees up to twelve (12) inches in diameter may be removed following inspection and approval by the Planning Director
3 Orange fencing shall be installed along the north and east property line separating these parcels from the adjoining parcels
4 Inspection of the orange fencing by the Planning and Zoning Department shall be required prior to the issuance of the tree removal permit
Motion carried DEPARTMENTAL amp COMMITTEE 2 INFORMATION TECHNOLOGY DIRECTOR requests approval of VoIP
project
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 5
Mr Stathakis advised that our current phone system is 10 years old and Mr Flynn did some research regarding this project Mr Flynn stated that the Board has been working on a Voice over Internet Protocol system for the Township offices and the Fire Department for a couple of years About two years ago we were awarded grant money to upgrade the Police Departmentrsquos phone system which transitioned them to a VoIP system Part of the sales pitch of that program was that the controller or the central box of the phone system was sold to us as an expandable system so that down the road we could add the municipal offices and the Fire Department Several months ago we sent out Requests for Proposals for a number of companies to provide quotes for general township office phones as well as the Fire Department phones to switch them over to VoIP Due to some miscommunication the bid package went out instructing them to add additional controllers which would be redundant controllers not directly hooking up to the police controller Today he spoke with the top three bidders explained the situation and invited each one to revise their proposals to basically eliminate the redundant gateway controllers which added costs to the project He invited those three bidders to come in tonight and either explain their revision or talk about their original proposal Representatives from BSB Communications and AllComm Communication were in attendance The third bidder All-Tronics Communications was not able to attend tonightrsquos meeting The bids originally received were AllComm Communications - $8004034 All-Tronics Communications - $8558038 and BSB Communications - $9367718 All of these bids included the Fire Department AllComm Communications was not present but they did revise their quote to eliminate one of the redundant controllers The representatives from BSB Communications and All-Tronics Communications made brief presentations regarding their original proposals and the changes made to reflect their new quotes Questions of the Board members were addressed by these individuals Mr Flynn added that since BSB is the same system that we have in the Police Department they can integrate directly into that system without the use of these redundant gateway controllers They were able to reduce their price to $7478585 Mr Flynn stated that our current system is over 10 years old and our phone bills are very high By upgrading to this VoIP system we will save the taxpayers enough money to pay for this entire project in just over 3 years
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 6
MOTION by Flynn supported by Filar to award the VoIP telephone project for the Township and Fire Department to BSB Communications for an amount not to exceed $7478585 and to purchase the required network equipment from the low bidder Logicalis in the amount of $6231975 The following individuals expressed their comments regarding this issue Dave Erickson 52700 Mound Thomas Turner 4524 Maeder Nick Nightingale 5967 Windemere Lane Ron Churchill 52811 Mound Russ Matika 49150 Hidden Woods Lane Cheryl Arft 5090 S Nocturne Lane Mr Viar asked for the total cost of the project Mr Flynn responded the cost is $13710560 Mr Viar asked for the warranty on this system The representative from BSB stated it is a one-year parts and warranty labor parts and labor warranty on the equipment and the cost of ongoing maintenance and services on an annual basis thereafter There will be no expense to the taxpayers for this system for one year except for the purchase price Mr Grot advised that we are currently renewing our contract with ATampT on a monthly basis and the cost is quite high He asked Nils Larson from our IT Department if this will replace all of our old equipment Mr Larson replied it is the entire Township outside of the Police Department We will still need a vendor to provide access to the outside world Mr Larson provided his input Mr Grot asked how quickly can this system be put in place Mr Larson advised the original proposal called for a six week implementation plan Mr Grot stated that we picked the top three bidders to resubmit their quotes Are we opening ourselves to some type of liability by not including all seven original bidders Mr Huth explained the process and said it is right on point with what is allowed legally Mr Flynn explained this is basically equivalent to a change order If the original bids were way out of the ballpark he didnrsquot see a reason for them to come in and resubmit their bids to reflect the change being requested Motion carried 3 BUILDING DIRECTOR requests revised construction plans for the
renovation of Township Hall
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 7
Mr Stathakis stated that in June the Board authorized $5500 to be expended on design services associated with the renovation at the Township Hall Since that time the scope of the work has changed several times We had numerous preliminary meetings with the architect Given the changes and the design time required the architect requested an additional fee of $3300 to complete the work The favorable result with this new design is that the police training room will become fully functional for work sessions for the Board and serve as a secondary emergency operation center The Clerkrsquos Office will be able to use additional space downstairs which is needed for storage MOTION by Wozniak supported by Flynn to authorize French amp Associates to provide professional architectural mechanical and electrical design services to develop revised construction plans for the renovation of Township Hall for a total sum not to exceed $8800 from account number 692-271-985-000 The following individuals expressed their comments regarding this issue Thomas Turner 4524 Maeder Clarence Cook 50067 Chelmsford Court Mr Wood explained the proposed renovations that will accommodate the needs of various departments throughout the Township Mr Viar questioned the cost of the renovations and why these improvements were not discussed at the beginning of this project All of Mr Viarrsquos concerns were addressed by Tim Wood Building Director Input was provided by the Board members and Police Chief supporting these renovations Motion carried 4 DEPARTMENT OF PUBLIC WORKS DIRECTOR requests
a purchase of 2013 utility truck and crane MOTION by Wozniak supported by Manzella to concur with the recommendation of Ted Schoenherr Director of Public Works and purchase a 2013 Utility Truck and crane from Signature Ford in the amount of $8641500 delivered Funds are available from the Water and Sewer Fund line item 592595-981000 The following individuals expressed their comments regarding this issue
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 8
Thomas Turner 4524 Maeder Norm Dziadzio 55212 Woods Lane Motion carried b municipal water connection to the Charter Township of Shelby for 45555 Dequindre Road Rochester Hills MI 48307 MOTION by Flynn supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and approve the request of Capoccia Properties LLC for a connection to the Shelby Township municipal water system to service their property at 45555 Dequindre Rochester Hills subject to the execution of the appropriate agreement between Shelby Township Rochester Hills and the property owner Mrs Manzella asked if this connection will have an effect on our water pressure Mr Schoenherr responded this is a single family residential home and it will not have a negative impact on our system They will be paying the necessary fees and will connect to Rochester Hillsrsquo system once available Motion carried
c purchase of copy machine with maintenance agreement and fax option
MOTION by Filar supported by Wozniak to concur with the recommendation of Theodore P Schoenherr Director of Public Works to purchase a Ricoh MP 3352SP copier from Ricoh Business Solutions at a price not to exceed $510500 plus the annual maintenance agreement at 8 cents per copy Motion carried d award of 2012 sidewalk gap project contract MOTION by Viar supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and the Township Engineer Fazal Khan and Associates Inc to award the contract for the 2012 Sidewalk Gap Project to Distinguished Development Inc in the amount of $3709035 subject to the acquisition of the required easements Mr Grot stated a couple of weeks ago Mr Churchill requested that a section of sidewalk be installed in his neighborhood Is this something that can be done
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 9
Mr Schoenherr advised the project under consideration encompasses about frac12 mile of sidewalk to close gaps which are either along Dequindre or 22 Mile Road Mr Stathakis indicated that Mr Wood already inspected the area referred to by Mr Churchill Mr Schoenherr will contact Mr Wood so he can relay his findings to determine if this section can be added and if easements are required Motion carried 5 HUMAN RESOURCE DIRECTOR requests purchase of new copy machine MOTION by Filar supported by Flynn to approve the purchase of a Ricoh Aficio 4002SP copy machine at a cost of $5586 to be divided between the Human Resource department account 692-226-985-000 the Planning amp Zoning department account 101-902-984-800 and the Supervisorrsquos department account 101-902-984-171 based on usage plus the annual maintenance agreement at 0075 cents per copy Ron Churchill 52811 Mound expressed his comments regarding this issue Motion carried APPOINTMENTS TO COMMITTEES amp COMMISSIONS TOWNSHIP ANNOUNCEMENTS Mr Flynn made the following recreational announcements Basketball registration for girls in grade K-6 and boys in grades K-12 is now taking place The Fall Festival at the Nature Center will be held on Saturday September 15 from 1000 am through 400 pm and on Sunday September 16 from 1100 am through 400 pm The Night the Animals Talked will be held on Friday October 5 at the Nature Center Pre-registration is required The Parks amp Recreation Department has combined Boo Bash amp Trunk or Treat into one lsquoSpooktacularrsquo event on Saturday October 13 from noon until 300 pm This free event will be at River Bends Park
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 10
For further information or to register for any of these events call the Parks amp Recreation Office at 586-731-0300 or visit their website at wwwshelbytwporg Mrs Manzella announced that on Thursday October 18 at the VFW Hall at 8311 Wilson a Bunco Fundraiser for the Shelby Township Relay for Life will be held Registration begins at 530 pm dinner at 600 pm and Bunco promptly at 700 pm A cash bar will be available with 5050 raffles and basket raffles Tickets are only sold in advance for $30 Call Diana at 586-781-8452 to purchase tickets The proceeds from this event benefit the American Cancer Society ndash Shelby Township Relay for Life A Halloween Fundraiser will be held on October 20 at the Utica Knights of Columbus Hall 44425 Utica Road They will be collecting pajama sets for all ages An evening of food fun and entertainment will be available for $40 per person $75 a couple or a table of 10 for $350 This benefits the Friends of Foster Kids Mr Wozniak announced the Shelby Township Lions Club will sponsor their 17th Annual Charity Classic Car Show on Sunday September 23 at the Packard Proving Grounds For further information call Marty at 586-945-6305 100 of the money is donated to the Shelby Township Lions Club The Shelby Township Lions Wine and Beer Tasting event will be held on October 12 at Cherry Creek Banquet Center Admission is $39 or a table of 10 for $350 This event also benefits the Lionrsquos charities BUSINESS FROM THE FLOOR The following individuals expressed their comments regarding various issues Nick Nightingale 5967 Windemere Lane Thomas Turner 4524 Maeder Ron Churchill 52811 Mound Norm Dziadzio 55212 Woods Lane CLOSED SESSION 6 Employee matter MOTION by Flynn supported by Manzella to recess to Closed Session to discuss an attorney opinion regarding an employee matter Roll Call Vote Ayes Flynn Manzella Stathakis Viar
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 11
Wozniak Filar Grot Nays none Motion carried The meeting recessed at 920 pm The meeting reconvened at 928 pm Roll Call Richard Stathakis Stanley Grot Paul Viar Paula Filar Michael Flynn Lisa Manzella Douglas Wozniak MOTION by Filar supported by Grot to concur with the Township Attorneyrsquos recommendation regarding an employee matter Motion carried Mr Flynn voted ldquonayrdquo MOTION by Viar supported by Filar to adjourn Motion carried The meeting adjourned at 930 pm ds
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Account 451001 - Building Permits6243 - LISA DANIEL CARBAUGH 12 42205 49179 DRIFTWOOD -
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Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 208 - Nature CenterAccount 920000 - Utilities
Department 253 - TreasurerAccount 727000 - Office Supply amp Printing
3256 - SUPERIOR LPS OFFICE MACHINES LLC
3740 Time clock ribbons for Widmer LED-3
Edit 09032012 09192012 09192012 1580
Run by Jill Wood on 09112012 034249 PM Page 2 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 253 - TreasurerAccount 727000 - Office Supply amp Printing
Run by Jill Wood on 09112012 034249 PM Page 3 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 371 - Protective InspectionAccount 805296 - Lot Checks
Run by Jill Wood on 09112012 034249 PM Page 4 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Run by Jill Wood on 09112012 034249 PM Page 5 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 738 - LibraryAccount 880100 - Community Promotion
Run by Jill Wood on 09112012 034249 PM Page 6 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 774 - Senior Citizen OperationsAccount 920000 - Utilities
24351 - A T amp T 586 R011560 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 41512
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 481
5940 - BRIAN BARLOG 2012I1 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
2759 - VINCENT J GAROFALO 2012I2 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16700
Run by Jill Wood on 09112012 034249 PM Page 7 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840030 - Pee Wee Tee
4808 - DONALD GILLETTE 2012I3 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 21400
2762 - TYLER L HEWSON 2012I4 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16000
5860 - DENIS METTY JR 2012I5 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
2776 - SCOTT REYNAERT 2012I6 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 26100
2690 - ROBERT S ROCHON 2012I7 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
4875 - DEREK JAMES RUTKOWSKI 2012I8 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 12000
4813 - KENNETH R SHORE 2012I9 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
4815 - JAMES TANNER 2012I10 2nd Season Baseball Umpires 81912 thru 91012
2780 - ROBERT K WENDT 2012I12 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
5861 - MARK WIETCHY 2012I13 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
Account 840030 - Pee Wee Tee Totals Invoice Transactions 14 $256872Account 840060 - BreakfastDinner with Santa
15538 - S amp S WORLDWIDE INC 7453188 Santa Dinner Supplies (Bill to 10490250)
Edit 08242012 09192012 09192012 11491
Account 840060 - BreakfastDinner with Santa Totals Invoice Transactions 1 $11491Account 840090 - Flag Football
24261 - BURKES SPORT HAVEN INC CTS82812 52-Flag Ftbl jerseys Edit 08282012 09192012 09192012 64948Account 840090 - Flag Football Totals Invoice Transactions 1 $64948
Run by Jill Wood on 09112012 034249 PM Page 8 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840192 - Joe Dumars Fieldhouse
Run by Jill Wood on 09112012 034249 PM Page 9 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 745000 - School HouseTrain Maint
2438 - RAYMOND DE STEIGER INC 6065798 school light timer Edit 09042012 09192012 09192012 14147Account 745000 - School HouseTrain Maint Totals Invoice Transactions 1 $14147
Account 747000 - Bldg Maint - Maint Bldg16386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 31002
Account 747000 - Bldg Maint - Maint Bldg Totals Invoice Transactions 1 $31002Account 748000 - Comm Center Maint - Disco
6555 - GRAINGER INC 9909558414 Sr Ctr mouse traps Edit 08232012 09192012 09192012 920816386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 115799
Account 748000 - Comm Center Maint - Disco Totals Invoice Transactions 2 $125007Account 749756 - River Bends Parks Maint
1148 - SHELBY PAINT amp DECORATING 1507 1 line sprayer tip for graffiti removal
Run by Jill Wood on 09112012 034249 PM Page 10 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 751000 - Grounds Maint
1383 - WASHINGTON ELEVATOR CO INC 715524 Fire Dept amp Park fertilizer
Edit 08302012 09192012 09192012 62100
11476 - JampJ ACE HARDWARE 1 18258 Soccer City wall rpr liquid nails
Run by Jill Wood on 09112012 034249 PM Page 11 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 800 - PlanningAccount 805000 - Planning Consultant fees
1204 - SPENCER OIL COMPANY 395167 diesel 5534 gal Edit 08232012 09192012 09192012 190134
Run by Jill Wood on 09112012 034249 PM Page 12 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 863000 - Gasoline
Run by Jill Wood on 09112012 034249 PM Page 13 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 969600 - Properties Clearing Exp
Department 266 - Drug Forfeiture Totals Invoice Transactions 1 $7000Fund 265 - Drug Forfeiture Fund Totals Invoice Transactions 1 $7000
Run by Jill Wood on 09112012 034249 PM Page 19 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 275 - Senior Housing Operation
Department 275 - Shelby ManorAccount 975275 - Capital Outlay - Sen Housing
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
Run by Jill Wood on 09112012 034249 PM Page 20 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 136 - 41 A District CourtAccount 850000 - Communications
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 166048
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 1921
Department 762 - State of MichiganAccount 965010 - State of Michigan Fees
16926 - STATE OF MICHIGAN 83112 MI Department of Treasury
Edit 08312012 09192012 09192012 9024105
Account 965010 - State of Michigan Fees Totals Invoice Transactions 1 $9024105Department 762 - State of Michigan Totals Invoice Transactions 1 $9024105
Department 763 - City of UticaAccount 965021 - Utica Fines amp Fees
254 - CITY OF UTICA 83112 Utica Fines amp Fees Edit 08312012 09192012 09192012 1083951Account 965021 - Utica Fines amp Fees Totals Invoice Transactions 1 $1083951
Department 763 - City of Utica Totals Invoice Transactions 1 $1083951
Run by Jill Wood on 09112012 034249 PM Page 21 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 765 - Macomb TWPAccount 965027 - Macomb TWP Fines amp Fees
Run by Jill Wood on 09112012 034249 PM Page 22 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 709000 - Education amp Training
Run by Jill Wood on 09112012 034249 PM Page 23 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 920500 - Water Charges
149 - BOARD OF WATER COMMISSIONERS 1251 300 712 METERED WATER - JULY 2012
Edit 08242012 09192012 09192012 145750296
Account 920500 - Water Charges Totals Invoice Transactions 1 $145750296Account 935600 - Sewer Main Repair
Run by Jill Wood on 09112012 034249 PM Page 24 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 596 - Administrative and GeneralAccount 807000 - Engineering Consulting Fees
326 - DECKER AUTO PARTS INC 27202 ON OFF TOGGLE SWITCH W16
Edit 08242012 09192012 09192012 499
326 - DECKER AUTO PARTS INC 26791 PART FOR D7 Edit 08222012 09192012 09192012 3995326 - DECKER AUTO PARTS INC 28187 AIR FILTER W13 Edit 08312012 09192012 09192012 1910326 - DECKER AUTO PARTS INC 27790 LIGHTING - SEWER
JETEdit 08292012 09192012 09192012 99
326 - DECKER AUTO PARTS INC 28025 PARTS SW1 SHOP TOWELS
4651 - LESLIE TIRE SERVICE INC 247803 TIRES FOR SEWER JET Edit 08232012 09192012 09192012 2036244651 - LESLIE TIRE SERVICE INC 247349 TIRE - SEWER JET Edit 08172012 09192012 09192012 53124326 - DECKER AUTO PARTS INC 28666 LIGHTS W2 Edit 09062012 09192012 09192012 1170326 - DECKER AUTO PARTS INC 28604 WHEEL STUD NUT D9 Edit 09052012 09192012 09192012 49818462 - SHELBY TIRE amp AUTO SERVICE 33182 TIRES Edit 09052012 09192012 09192012 72660326 - DECKER AUTO PARTS INC 27724 CLAMPS Edit 08282012 09192012 09192012 17961832 - KERNERS AUTO SERVICE LLC 55817 REPAIRS TO D9 Edit 09062012 09192012 09192012 13552326 - DECKER AUTO PARTS INC 28781 WHEEL STUD NUT D9 Edit 09062012 09192012 09192012 498326 - DECKER AUTO PARTS INC 28831 WHEEL STUD NUT D9 Edit 09072012 09192012 09192012 498170 - BUFF WHELAN CHEVROLET INC CVW303797 SENSOR W17 Edit 08222012 09192012 09192012 6779
Account 781000 - Parts Totals Invoice Transactions 17 $377354Department 661 - Motor Pool Totals Invoice Transactions 19 $381739
Run by Jill Wood on 09112012 034249 PM Page 25 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund Totals Invoice Transactions 55 $182069210
Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $44130Account 785500 - Govt AC Op Exp amp Sup
21532 - DATA MEDIA PRODUCTS INC H2772 DVDs and DVD cases Edit 08222012 09192012 09192012 12497Account 785500 - Govt AC Op Exp amp Sup Totals Invoice Transactions 1 $12497
Account 801000 - Contract Labor4661 - KYLE HOFFMAN 3031138 Contract Labor Edit 09062012 09192012 09192012 90002802 - ERIC PERRY 1081223 Contract Labor Edit 09062012 09192012 09192012 840002802 - ERIC PERRY 1091206 Contract Labor Edit 09062012 09192012 09192012 97500
1008cable Building Main Edit 08312012 09192012 09192012 28401
Account 930100 - Building Maintenance Totals Invoice Transactions 2 $36950Department 598 - Cable TV Totals Invoice Transactions 11 $429898
Fund 598 - Cable TV Totals Invoice Transactions 11 $429898Fund 692 - Equipment Replacement Fund
Department 212 - NetworkAccount 985000 - Equipment Replacement
26031 - CDW GOVERNMENT INC P528766 Back up tapes Edit 08202012 09192012 09192012 14690Account 985000 - Equipment Replacement Totals Invoice Transactions 1 $14690
Department 212 - Network Totals Invoice Transactions 1 $14690Department 305 - Police Department
Account 975207 - Capital Project - PD Building 23110 - TESTING ENGINEERS amp CONSULTANTS INC
123985 ENGINEERING EXPENSE - POLICE BLDG
Edit 08312012 09192012 09192012 590000
Run by Jill Wood on 09112012 034249 PM Page 26 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building
6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES
Edit 08272012 09192012 09192012 47570
6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS
Edit 08292012 09192012 09192012 1050
7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE
HOOKUPEdit 08202012 09192012 09192012 6724
326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132
Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park
Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441
20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND
Edit 07122012 09192012 09192012 10000
6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND
Edit 07162012 09192012 09192012 20000
18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND
Edit 08072012 09192012 09192012 10000
6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND
Edit 07022012 09192012 09192012 5000
5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND
Edit 07122012 09192012 09192012 20000
4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND
Edit 04042012 09192012 09192012 20000
5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER
Edit 10182011 09192012 09192012 106000
5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE
Edit 10202011 09192012 09192012 112500
6248 - GEORGE ZERVOS CUSTOM HOMES INC
08 9740 BUILDING BOND RETURN - 48551 VAN DYKE
Edit 06272008 09192012 09192012 20000
Run by Jill Wood on 09112012 034249 PM Page 27 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
3
including an employee who was out for an extended period of time Mr Monchak stated he was not able to stay within the $2000 budget Mrs Filar asked if Mr Monchak has removed people who were working out-of-class and overtime based on the fact the Township now has a full-time person for 2013 Mr Monchak stated he took a historical look at the overtime and that during the Board of Review his department had very minimal overtime For this fiscal year Mr Monchak had issues that were out of the norm Mrs Filar asked Mrs Moore if any work was done to find a number for 2013 and she stated that she is working on that now There are people who are working in-class instead of out-of-class and there was a lot of overtime based on the fact that they were without an additional full-time person It was questioned whether that issue was reflected in the number Mrs Moore responded that last yearrsquos budget was based on three scenarios for assessing due to fluctuations in their staffing However the $10000 in 2013 is based on the current analysis from Mr Monchak due to what happened in the past as well as the addition of a new Assessor and the future hiring of a new Appraiser III Mrs Moore stated that this is currently just a target Mr McDonald pointed out that in 2010 and 2011 the amount spent was $12000 and $5000 respectively Mr Monchak continued by stating that overtime was approximately $18500 in 2009 and $15500 in 2008 Mr Stathakis then took questions from the floor A resident inquired as to how many sick days employees are allocated per year Mr McDonald stated that employees earn one sick day per month Mr Stathakis stated that sick days are contractual through union negotiations Mr Stathakis thanked Mr Monchak for his presentation and requested he find out more details about his copier and the contracts the Township has with other copy machines FIRE DEPARTMENT Mr Stathakis thanked Acting Fire Chief Swinkowski for working with the Board He complimented the Chief for his creativity and combining of jobs Equipment Budget Acting Fire Chief Swinkowski stated the biggest change on the five-year plan is the vehicle replacement -- the item with the largest impact on the departmentrsquos budget On average the department spends about $373800 annually for all vehicles By redoing the appreciation schedule based on actual spending the Chief saves about $45000 annually Acting Fire Chief Swinkowski devised a way to level out fluctuations in spending so large capital expenditures do not have a large bottom line impact Acting Fire Chief Swinkowski stated the biggest issue his department has is when a pumper needs to be purchased
4
Pumpers range between $370000 and $400000 but it takes 8 to 10 months for it to be delivered Acting Fire Chief Swinkowski would like to purchase a training tower next year He considers it a vital piece of equipment Acting Fire Chief Swinkowski said the department no longer burns houses for training as it did in previous years The department has no way to practice extinguishing fires In Shelby Township 82 structures exist that are three stories or higher Mr Wozniak asked if any of the surrounding communities would be interested in using the new facility to help defray the cost Acting Fire Chief Swinkowski stated Washington Township and Bruce Township would be interested Acting Fire Chief Swinkowski told the Board that the departmentrsquos radio system is at the end of its life it can no longer be repaired Replacements are necessary Acting Fire Chief Swinkowski has been assured by Macomb County that if grant money becomes available the Township will receive a substantial portion In 2001 Chesterfield Township and Shelby Township were the only citiestownships in Macomb County that did not receive grant funding Mr Stathakis inquired as to why Acting Fire Chief Swinkowski stated it was because the Township wanted to get it done and did not want to wait Mrs Filar responded that this was a past practice Mr Stathakis requested Acting Fire Chief Swinkowski inform the Board about Station 5 Acting Fire Chief Swinkowski said that $14 million is set aside in a reserve fund for Station 5 The station will be built when it becomes economically feasible Only a utility truck and an ambulance will be purchased for the new station All the other equipment can be rearranged Mr Stathakis appreciates the Acting Fire Chief looking into this matter and explaining the many ways Station 5 could be opened Acting Fire Chief Swinkowski would like to purchase a fire safety house from Inflatable Images next year to be used in conjunction with the departmentrsquos smoke trailer The bounce house will be used for educational purposes The price is roughly $12000 Acting Chief Swinkowski emphasized it is not a free-for-all it is a supervised organized tour Personnel Acting Fire Chief Swinkowski stated that currently the department is four bodies short compared to the beginning of the year Mr Flynn asked what the education and training requirements are for an entry level firefighter Acting Fire Chief Swinkowski responded that they are required to have their own paramedic license fire academy two years of college credit and ability to pay for their own schooling BUILDING DEPARTMENT
5
Mr Wood said Shelby Township is one of the top five communities in Southeastern Michigan for residential construction from January through July of 2012 Approximately $46 million in residential construction is being undertaken in our community Through August 22 2012 the Building Departmentrsquos four major categories have already taken in an excess of $85000 from original projections For 2013 Mr Wood conservatively projects revenues to return to 2012 levels 5-Year Plan Capital Outlay In 2012 and 2013 Mr Wood does not propose any new capital outlay but does request to make purchases using equipment replacement reserves The Building Department seeks to upgrade its permit software and overhaul its inspection scheduling and reporting process The software upgrades include the Assessing and Treasurer Departments Mr Wood is setting aside $7500 for the purchase of a used Police vehicle Personnel Mr Wood does not propose personnel changes for 2013 Budget Mr Wood foresees no significant changes from the projected budgets of 2012 and 2013 Mr Wood requested to set aside funding for IT licensing and maintenance Mr Flynn asked Mr Wood if he believes current building trends are going to continue Mr Wood has received mixed messages and said it depends on numerous variables LIBRARY Capital Outlay Mr Conklin informed the Board of the recent changes in state aid requirements Mr Conklin presented the Board with a staff report comparing Shelby Township to the surrounding communities Mr Conklin pointed out that theoretically the library could be open only10 hours per week and still be eligible for state funding Mr Flynn asked how Shelby Township compares to the Rochester Public Library Mr Conklin responded that their service population is considerably higher but Shelby Township has fewer employees Mr Conklin pointed out what the Township is spending per capita The Township is lower than the state average at roughly $170 per capita This is the lowest proposed budget since 2006 at roughly $1036000 Mr Flynn asked how many people Mr Conklin would like to hire Mr Conklin responded that he plans on replacing all of the librarians that have left except one
6
Mr Stathakis asked what drove the 717 decrease in 2012 Mr Conklin responded that the decrease is due to fewer personnel Mr Stathakis thanked Mr Conklin for holding cost down He knows Mr Conklin can only do so much because of state funding issues PLANNING amp ZONING DEPARTMENT 5-Year Plan Mr Wynn said there are no plans to add equipment at this time and no changes in personnel Mr Wynnrsquos budget is consistent with past years Mr Wynn commented that the department seems to be saving a significant amount of money because of the retirement of a staff member Mrs Filar asked if there is a way to build into the 2013 budget a consultant for economic development She suggested sharing services and costs with the DDA Mrs Filar would like Mr Wynn to develop a cost figure for hiring a consultant Mr Wynn suggested that some planning consultants offer an economic service Mrs Filar stressed that she does not wish to hire a full-time employee Mr Stathakis pointed out that if the Township decided to use this type of service potential tax dollars would more than pay for themselves Mr Wynn stated his department is still at a savings of $56000 over last year which is a 20 reduction Mr Wynn discussed his succession plan and his desire to one day leave the department in good hands COURT Five Year Equipment Replacement In 2012 Ms Porter purchased two computers Ms Porter discussed her plans to purchase new technology and the implementation of technology recently purchased Personnel No personnel changes have taken place in the last five years Mr Stathakis asked if a spending decrease in 2013 was possible Over the past few years Ms Porter has looked at various ways to decrease expenditures including consolidating services and online training Mr Stathakis asked if the old Accounts Receivables have been written off Ms Porter has ended the contract with the outside collection agency Ms Porter hopes to start income tax garnishments on all standing fines fees and costs Although only three samples have been taken Ms Porter hopes to collect between $50000 and $100000
7
Mrs Filar asked Mrs Moore if the Accounts Receivables are cash basis or accrual basis accounting Mrs Moore said they are cash basis Mr Stathakis commented that even within the same budget cash basis and accrual basis is used itrsquos called municipal accounting HUMAN RESOURCE DEPARTMENT Equipment Ms Suida has allocated funds to purchase one third of a copier located in her department She plans to purchase a copier through the state of Michigan bid process from Ricoh Ms Suida is interested in purchasing a digital recorder to replace the tape recorder her department currently uses Personnel Ms Suida does not anticipate any staffing changes for the 2013 year Mrs Filar suggested raising the requirements to take the civil service examination She emphasized the cost-effectiveness of increasing requirements due to less applicants being qualified to start the process Ms Suida allocated $2000 in her departmentrsquos education and training budget One of her employees has one class until she finishes her masterrsquos degree Ms Suidarsquos budget for printing and publishing is now zero due to her distributing union contracts electronically Mr Stathakis ended the meeting by thanking the Board for its hard work and for building up a $41 million financial surplus Motion by Mr Flynn supported by Mr Viar to adjourn Motion carried Meeting adjourned at 450 PM ___________________________________________ AS PREPARED BY THE TOWNSHIP CLERK _________________________ TOWNSHIP SUPERVISOR bf
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BOARD OF TRUSTEES HELD ON TUESDAY SEPTEMBER 4 2012 IN THE BOARD ROOM OF THE MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN The meeting was called to order at 706 pm by Supervisor Richard Stathakis The Pledge of Allegiance was led by Pastor Norm Koy of Trinity Lutheran Church amp School 45160 Van Dyke Utica Michigan followed by a brief invocation AWARDS amp PRESENTATIONS Mr Stathakis introduced Miss Michigan Angela Venditti who is a 2006 graduate of Eisenhower High School and a 2011 graduate of Oakland University Ms Venditti was presented with a plaque on behalf of the Board of Trustees and the residents of Shelby Township in recognition of being named ldquoMiss Michigan 2012rdquo and for her personal platform ldquoKeeping Kids Drugs Freerdquo Ms Venditti spoke briefly regarding her upcoming agenda of speaking to groups of children and participating in fundraisers throughout the state to achieve her goal of keeping our youth drug free Mr Stathakis read a letter from our neighbor Mr Brian Barnett Mayor of the City of Rochester Hills congratulating Shelby Township on being selected as one of the best places to live in America by ldquoMoney Magazinerdquo Mr Stathakis reassured parents and their school-aged children that our 246 Utica Community School buses have passed with a perfect inspection Mr Philip Randazzo our Veterans Events Coordinator provided information regarding changes that will be made to our Veteranrsquos Monument to include names of those soldiers recently killed in action in Afghanistan Members Present Richard Stathakis Stanley Grot Paul Viar Paula Filar Michael Flynn Lisa Manzella Douglas Wozniak Also Present Robert Huth Township Attorney APPROVAL OF CONSENT AGENDA
A Minutes August 21 2012 ndash Board Meeting Approve the minutes as presented
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 2
B PARKS RECREATION AND MAINTENANCE DIRECTOR requests approval of 2012-2013 Municipal and Community Credit Contract with Suburban Mobile Authority for Regional Transportation (SMART)
Accept the Municipal and Community Credit Contract for FY-20122013 with Suburban Mobile Authority for Regional Transportation (SMART) as presented C DIRECTOR OF PLANNING amp ZONING requests
1 Rezoning Application 1-12 Zoning Ordinance Text Amendments (Adoption of Ordinance No 21289)
Concur with the recommendation of the Planning Commission and approve and publish an amendment to the text and map of the Charter Township of Shelby Zoning Ordinance (Ordinance No 21289) for application 1-12 approving multiple amendments to the Charter Township of Shelby Zoning Ordinance for the following reasons 1 The proposed changes are part of an on-going effort by the Township to update
zoning standards to reflect current development practices 2 The changes will improve the clarity and understanding of the ordinance 3 These modifications will reduce the number of variance applications considered by
the Zoning Board of Appeals
2 North Meadows Subdivision ndash Amendment of Declarations of Covenants Conditions and Restrictions
Approve the amended declaration of covenants conditions and restrictions for the North Meadows Subdivision as proposed by Sidney Borders Attorney representing the association in his letter of July 26 2012 D Bill Run in the amount of $49988866 Approve the Bill Run in the amount of $49988866 as presented MOTION by Grot supported by Filar to approve the Consent Agenda as presented Roll Call Vote Ayes Grot Filar Flynn Manzella Stathakis Viar Wozniak Nays none Motion carried APPROVAL OF AGENDA
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 3
MOTION by Grot supported by Filar to approve the agenda as submitted Motion carried CORRESPONDENCE PLANNING COMMISSION 1 DIRECTOR OF PLANNING amp ZONING requests
a Tree Removal Permit for Frank Giannetti for property located on the
north side of 23 Mile Road between Van Dyke and Mound Road (Parcel number 23-07-16-401-005)
Mr Wynn stated this is a request for a tree removal permit for 30 acres of property on the north side of 23 Mile Road between Van Dyke and Mound The site is zoned light manufacturing and the property owner is interested in beginning to do some brushing on the site to prepare it for marketing and future development This site received a brushing permit a number of years ago It was never developed and the brush has grown back It was suggested that the owner start with brushing only which would include nothing more than vegetation 3 inches in diameter The site will be revisited at a later date to see if there are other trees that would need to be removed This site is impacted by some wetlands Before we would actually issue the permit to start construction we would require an acknowledgement from MDEQ that the applicant has permission to move forward MOTION by Filar supported by Manzella to approve a brushing permit for Frank Giannetti for property on the north side of 23 Mile Road between Van Dyke and Mound Road (parcel number 23-07-16-401-005) subject to the following conditions
1 Tree removal shall be limited to vegetation not larger than three (3) inches in
diameter 2 Orange fencing shall be installed along the north and east property line
separating these parcels from the adjoining parcels 3 Inspection of the orange fencing by the Planning and Zoning Department shall be
required prior to the issuance of the tree removal permit 4 Documentation of approval to remove trees in a wetland shall be provided from
the Michigan Department of Environmental Quality Mr Wozniak questioned who does inspections during the removal of the brush Mr Wynn responded that no one does inspections unless we receive a complaint Sufficient staff is not available to be on site during brush removal We want to make sure the owner is working on his own site and that is the purpose for the orange fencing
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 4
Mrs Manzella was concerned that once we receive a complaint the trees will be down and it will be too late Mr Wynn replied that staffing is not available and it would be physically impossible to be on the site all of the time Mrs Filar believes there are fines in place to handle these violations Motion carried
b Tree Removal Permit for Walter Cueter for property located on the north side of 23 Mile Road west of Mound Road (Parcel number 23-07-17-479-014)
Mr Wynn advised this is a similar request for property less than a mile from the previous site It is located on the north side of 23 Mile Road just west of Mound The property is quite overgrown The owner came to the Township in 2004 and a permit was granted at that time for brushing It is now overgrown Problems have arisen with trespassing and the owner would like to have access to his site and make it more visible There are no development plans at this time We are suggesting that they start with the 3 inches and then gradually allow for some additional clearing if it is warranted after inspection
MOTION by Filar supported by Wozniak to approve a brushing permit for Walter Cueter for property on the north side of 23 Mile Road between Shelby Road and Mound Road (parcel number 23-07-17-479-014) subject to the following conditions
1 Phase one tree removal shall be limited to vegetation not larger than three (3) inches in diameter
2 Additional trees up to twelve (12) inches in diameter may be removed following inspection and approval by the Planning Director
3 Orange fencing shall be installed along the north and east property line separating these parcels from the adjoining parcels
4 Inspection of the orange fencing by the Planning and Zoning Department shall be required prior to the issuance of the tree removal permit
Motion carried DEPARTMENTAL amp COMMITTEE 2 INFORMATION TECHNOLOGY DIRECTOR requests approval of VoIP
project
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 5
Mr Stathakis advised that our current phone system is 10 years old and Mr Flynn did some research regarding this project Mr Flynn stated that the Board has been working on a Voice over Internet Protocol system for the Township offices and the Fire Department for a couple of years About two years ago we were awarded grant money to upgrade the Police Departmentrsquos phone system which transitioned them to a VoIP system Part of the sales pitch of that program was that the controller or the central box of the phone system was sold to us as an expandable system so that down the road we could add the municipal offices and the Fire Department Several months ago we sent out Requests for Proposals for a number of companies to provide quotes for general township office phones as well as the Fire Department phones to switch them over to VoIP Due to some miscommunication the bid package went out instructing them to add additional controllers which would be redundant controllers not directly hooking up to the police controller Today he spoke with the top three bidders explained the situation and invited each one to revise their proposals to basically eliminate the redundant gateway controllers which added costs to the project He invited those three bidders to come in tonight and either explain their revision or talk about their original proposal Representatives from BSB Communications and AllComm Communication were in attendance The third bidder All-Tronics Communications was not able to attend tonightrsquos meeting The bids originally received were AllComm Communications - $8004034 All-Tronics Communications - $8558038 and BSB Communications - $9367718 All of these bids included the Fire Department AllComm Communications was not present but they did revise their quote to eliminate one of the redundant controllers The representatives from BSB Communications and All-Tronics Communications made brief presentations regarding their original proposals and the changes made to reflect their new quotes Questions of the Board members were addressed by these individuals Mr Flynn added that since BSB is the same system that we have in the Police Department they can integrate directly into that system without the use of these redundant gateway controllers They were able to reduce their price to $7478585 Mr Flynn stated that our current system is over 10 years old and our phone bills are very high By upgrading to this VoIP system we will save the taxpayers enough money to pay for this entire project in just over 3 years
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 6
MOTION by Flynn supported by Filar to award the VoIP telephone project for the Township and Fire Department to BSB Communications for an amount not to exceed $7478585 and to purchase the required network equipment from the low bidder Logicalis in the amount of $6231975 The following individuals expressed their comments regarding this issue Dave Erickson 52700 Mound Thomas Turner 4524 Maeder Nick Nightingale 5967 Windemere Lane Ron Churchill 52811 Mound Russ Matika 49150 Hidden Woods Lane Cheryl Arft 5090 S Nocturne Lane Mr Viar asked for the total cost of the project Mr Flynn responded the cost is $13710560 Mr Viar asked for the warranty on this system The representative from BSB stated it is a one-year parts and warranty labor parts and labor warranty on the equipment and the cost of ongoing maintenance and services on an annual basis thereafter There will be no expense to the taxpayers for this system for one year except for the purchase price Mr Grot advised that we are currently renewing our contract with ATampT on a monthly basis and the cost is quite high He asked Nils Larson from our IT Department if this will replace all of our old equipment Mr Larson replied it is the entire Township outside of the Police Department We will still need a vendor to provide access to the outside world Mr Larson provided his input Mr Grot asked how quickly can this system be put in place Mr Larson advised the original proposal called for a six week implementation plan Mr Grot stated that we picked the top three bidders to resubmit their quotes Are we opening ourselves to some type of liability by not including all seven original bidders Mr Huth explained the process and said it is right on point with what is allowed legally Mr Flynn explained this is basically equivalent to a change order If the original bids were way out of the ballpark he didnrsquot see a reason for them to come in and resubmit their bids to reflect the change being requested Motion carried 3 BUILDING DIRECTOR requests revised construction plans for the
renovation of Township Hall
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 7
Mr Stathakis stated that in June the Board authorized $5500 to be expended on design services associated with the renovation at the Township Hall Since that time the scope of the work has changed several times We had numerous preliminary meetings with the architect Given the changes and the design time required the architect requested an additional fee of $3300 to complete the work The favorable result with this new design is that the police training room will become fully functional for work sessions for the Board and serve as a secondary emergency operation center The Clerkrsquos Office will be able to use additional space downstairs which is needed for storage MOTION by Wozniak supported by Flynn to authorize French amp Associates to provide professional architectural mechanical and electrical design services to develop revised construction plans for the renovation of Township Hall for a total sum not to exceed $8800 from account number 692-271-985-000 The following individuals expressed their comments regarding this issue Thomas Turner 4524 Maeder Clarence Cook 50067 Chelmsford Court Mr Wood explained the proposed renovations that will accommodate the needs of various departments throughout the Township Mr Viar questioned the cost of the renovations and why these improvements were not discussed at the beginning of this project All of Mr Viarrsquos concerns were addressed by Tim Wood Building Director Input was provided by the Board members and Police Chief supporting these renovations Motion carried 4 DEPARTMENT OF PUBLIC WORKS DIRECTOR requests
a purchase of 2013 utility truck and crane MOTION by Wozniak supported by Manzella to concur with the recommendation of Ted Schoenherr Director of Public Works and purchase a 2013 Utility Truck and crane from Signature Ford in the amount of $8641500 delivered Funds are available from the Water and Sewer Fund line item 592595-981000 The following individuals expressed their comments regarding this issue
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 8
Thomas Turner 4524 Maeder Norm Dziadzio 55212 Woods Lane Motion carried b municipal water connection to the Charter Township of Shelby for 45555 Dequindre Road Rochester Hills MI 48307 MOTION by Flynn supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and approve the request of Capoccia Properties LLC for a connection to the Shelby Township municipal water system to service their property at 45555 Dequindre Rochester Hills subject to the execution of the appropriate agreement between Shelby Township Rochester Hills and the property owner Mrs Manzella asked if this connection will have an effect on our water pressure Mr Schoenherr responded this is a single family residential home and it will not have a negative impact on our system They will be paying the necessary fees and will connect to Rochester Hillsrsquo system once available Motion carried
c purchase of copy machine with maintenance agreement and fax option
MOTION by Filar supported by Wozniak to concur with the recommendation of Theodore P Schoenherr Director of Public Works to purchase a Ricoh MP 3352SP copier from Ricoh Business Solutions at a price not to exceed $510500 plus the annual maintenance agreement at 8 cents per copy Motion carried d award of 2012 sidewalk gap project contract MOTION by Viar supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and the Township Engineer Fazal Khan and Associates Inc to award the contract for the 2012 Sidewalk Gap Project to Distinguished Development Inc in the amount of $3709035 subject to the acquisition of the required easements Mr Grot stated a couple of weeks ago Mr Churchill requested that a section of sidewalk be installed in his neighborhood Is this something that can be done
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 9
Mr Schoenherr advised the project under consideration encompasses about frac12 mile of sidewalk to close gaps which are either along Dequindre or 22 Mile Road Mr Stathakis indicated that Mr Wood already inspected the area referred to by Mr Churchill Mr Schoenherr will contact Mr Wood so he can relay his findings to determine if this section can be added and if easements are required Motion carried 5 HUMAN RESOURCE DIRECTOR requests purchase of new copy machine MOTION by Filar supported by Flynn to approve the purchase of a Ricoh Aficio 4002SP copy machine at a cost of $5586 to be divided between the Human Resource department account 692-226-985-000 the Planning amp Zoning department account 101-902-984-800 and the Supervisorrsquos department account 101-902-984-171 based on usage plus the annual maintenance agreement at 0075 cents per copy Ron Churchill 52811 Mound expressed his comments regarding this issue Motion carried APPOINTMENTS TO COMMITTEES amp COMMISSIONS TOWNSHIP ANNOUNCEMENTS Mr Flynn made the following recreational announcements Basketball registration for girls in grade K-6 and boys in grades K-12 is now taking place The Fall Festival at the Nature Center will be held on Saturday September 15 from 1000 am through 400 pm and on Sunday September 16 from 1100 am through 400 pm The Night the Animals Talked will be held on Friday October 5 at the Nature Center Pre-registration is required The Parks amp Recreation Department has combined Boo Bash amp Trunk or Treat into one lsquoSpooktacularrsquo event on Saturday October 13 from noon until 300 pm This free event will be at River Bends Park
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 10
For further information or to register for any of these events call the Parks amp Recreation Office at 586-731-0300 or visit their website at wwwshelbytwporg Mrs Manzella announced that on Thursday October 18 at the VFW Hall at 8311 Wilson a Bunco Fundraiser for the Shelby Township Relay for Life will be held Registration begins at 530 pm dinner at 600 pm and Bunco promptly at 700 pm A cash bar will be available with 5050 raffles and basket raffles Tickets are only sold in advance for $30 Call Diana at 586-781-8452 to purchase tickets The proceeds from this event benefit the American Cancer Society ndash Shelby Township Relay for Life A Halloween Fundraiser will be held on October 20 at the Utica Knights of Columbus Hall 44425 Utica Road They will be collecting pajama sets for all ages An evening of food fun and entertainment will be available for $40 per person $75 a couple or a table of 10 for $350 This benefits the Friends of Foster Kids Mr Wozniak announced the Shelby Township Lions Club will sponsor their 17th Annual Charity Classic Car Show on Sunday September 23 at the Packard Proving Grounds For further information call Marty at 586-945-6305 100 of the money is donated to the Shelby Township Lions Club The Shelby Township Lions Wine and Beer Tasting event will be held on October 12 at Cherry Creek Banquet Center Admission is $39 or a table of 10 for $350 This event also benefits the Lionrsquos charities BUSINESS FROM THE FLOOR The following individuals expressed their comments regarding various issues Nick Nightingale 5967 Windemere Lane Thomas Turner 4524 Maeder Ron Churchill 52811 Mound Norm Dziadzio 55212 Woods Lane CLOSED SESSION 6 Employee matter MOTION by Flynn supported by Manzella to recess to Closed Session to discuss an attorney opinion regarding an employee matter Roll Call Vote Ayes Flynn Manzella Stathakis Viar
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 11
Wozniak Filar Grot Nays none Motion carried The meeting recessed at 920 pm The meeting reconvened at 928 pm Roll Call Richard Stathakis Stanley Grot Paul Viar Paula Filar Michael Flynn Lisa Manzella Douglas Wozniak MOTION by Filar supported by Grot to concur with the Township Attorneyrsquos recommendation regarding an employee matter Motion carried Mr Flynn voted ldquonayrdquo MOTION by Viar supported by Filar to adjourn Motion carried The meeting adjourned at 930 pm ds
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Account 451001 - Building Permits6243 - LISA DANIEL CARBAUGH 12 42205 49179 DRIFTWOOD -
Run by Jill Wood on 09112012 034249 PM Page 1 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 208 - Nature CenterAccount 920000 - Utilities
Department 253 - TreasurerAccount 727000 - Office Supply amp Printing
3256 - SUPERIOR LPS OFFICE MACHINES LLC
3740 Time clock ribbons for Widmer LED-3
Edit 09032012 09192012 09192012 1580
Run by Jill Wood on 09112012 034249 PM Page 2 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 253 - TreasurerAccount 727000 - Office Supply amp Printing
Run by Jill Wood on 09112012 034249 PM Page 3 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 371 - Protective InspectionAccount 805296 - Lot Checks
Run by Jill Wood on 09112012 034249 PM Page 4 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Run by Jill Wood on 09112012 034249 PM Page 5 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 738 - LibraryAccount 880100 - Community Promotion
Run by Jill Wood on 09112012 034249 PM Page 6 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 774 - Senior Citizen OperationsAccount 920000 - Utilities
24351 - A T amp T 586 R011560 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 41512
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 481
5940 - BRIAN BARLOG 2012I1 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
2759 - VINCENT J GAROFALO 2012I2 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16700
Run by Jill Wood on 09112012 034249 PM Page 7 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840030 - Pee Wee Tee
4808 - DONALD GILLETTE 2012I3 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 21400
2762 - TYLER L HEWSON 2012I4 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16000
5860 - DENIS METTY JR 2012I5 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
2776 - SCOTT REYNAERT 2012I6 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 26100
2690 - ROBERT S ROCHON 2012I7 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
4875 - DEREK JAMES RUTKOWSKI 2012I8 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 12000
4813 - KENNETH R SHORE 2012I9 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
4815 - JAMES TANNER 2012I10 2nd Season Baseball Umpires 81912 thru 91012
2780 - ROBERT K WENDT 2012I12 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
5861 - MARK WIETCHY 2012I13 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
Account 840030 - Pee Wee Tee Totals Invoice Transactions 14 $256872Account 840060 - BreakfastDinner with Santa
15538 - S amp S WORLDWIDE INC 7453188 Santa Dinner Supplies (Bill to 10490250)
Edit 08242012 09192012 09192012 11491
Account 840060 - BreakfastDinner with Santa Totals Invoice Transactions 1 $11491Account 840090 - Flag Football
24261 - BURKES SPORT HAVEN INC CTS82812 52-Flag Ftbl jerseys Edit 08282012 09192012 09192012 64948Account 840090 - Flag Football Totals Invoice Transactions 1 $64948
Run by Jill Wood on 09112012 034249 PM Page 8 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840192 - Joe Dumars Fieldhouse
Run by Jill Wood on 09112012 034249 PM Page 9 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 745000 - School HouseTrain Maint
2438 - RAYMOND DE STEIGER INC 6065798 school light timer Edit 09042012 09192012 09192012 14147Account 745000 - School HouseTrain Maint Totals Invoice Transactions 1 $14147
Account 747000 - Bldg Maint - Maint Bldg16386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 31002
Account 747000 - Bldg Maint - Maint Bldg Totals Invoice Transactions 1 $31002Account 748000 - Comm Center Maint - Disco
6555 - GRAINGER INC 9909558414 Sr Ctr mouse traps Edit 08232012 09192012 09192012 920816386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 115799
Account 748000 - Comm Center Maint - Disco Totals Invoice Transactions 2 $125007Account 749756 - River Bends Parks Maint
1148 - SHELBY PAINT amp DECORATING 1507 1 line sprayer tip for graffiti removal
Run by Jill Wood on 09112012 034249 PM Page 10 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 751000 - Grounds Maint
1383 - WASHINGTON ELEVATOR CO INC 715524 Fire Dept amp Park fertilizer
Edit 08302012 09192012 09192012 62100
11476 - JampJ ACE HARDWARE 1 18258 Soccer City wall rpr liquid nails
Run by Jill Wood on 09112012 034249 PM Page 11 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 800 - PlanningAccount 805000 - Planning Consultant fees
1204 - SPENCER OIL COMPANY 395167 diesel 5534 gal Edit 08232012 09192012 09192012 190134
Run by Jill Wood on 09112012 034249 PM Page 12 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 863000 - Gasoline
Run by Jill Wood on 09112012 034249 PM Page 13 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 969600 - Properties Clearing Exp
Department 266 - Drug Forfeiture Totals Invoice Transactions 1 $7000Fund 265 - Drug Forfeiture Fund Totals Invoice Transactions 1 $7000
Run by Jill Wood on 09112012 034249 PM Page 19 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 275 - Senior Housing Operation
Department 275 - Shelby ManorAccount 975275 - Capital Outlay - Sen Housing
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
Run by Jill Wood on 09112012 034249 PM Page 20 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 136 - 41 A District CourtAccount 850000 - Communications
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 166048
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 1921
Department 762 - State of MichiganAccount 965010 - State of Michigan Fees
16926 - STATE OF MICHIGAN 83112 MI Department of Treasury
Edit 08312012 09192012 09192012 9024105
Account 965010 - State of Michigan Fees Totals Invoice Transactions 1 $9024105Department 762 - State of Michigan Totals Invoice Transactions 1 $9024105
Department 763 - City of UticaAccount 965021 - Utica Fines amp Fees
254 - CITY OF UTICA 83112 Utica Fines amp Fees Edit 08312012 09192012 09192012 1083951Account 965021 - Utica Fines amp Fees Totals Invoice Transactions 1 $1083951
Department 763 - City of Utica Totals Invoice Transactions 1 $1083951
Run by Jill Wood on 09112012 034249 PM Page 21 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 765 - Macomb TWPAccount 965027 - Macomb TWP Fines amp Fees
Run by Jill Wood on 09112012 034249 PM Page 22 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 709000 - Education amp Training
Run by Jill Wood on 09112012 034249 PM Page 23 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 920500 - Water Charges
149 - BOARD OF WATER COMMISSIONERS 1251 300 712 METERED WATER - JULY 2012
Edit 08242012 09192012 09192012 145750296
Account 920500 - Water Charges Totals Invoice Transactions 1 $145750296Account 935600 - Sewer Main Repair
Run by Jill Wood on 09112012 034249 PM Page 24 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 596 - Administrative and GeneralAccount 807000 - Engineering Consulting Fees
326 - DECKER AUTO PARTS INC 27202 ON OFF TOGGLE SWITCH W16
Edit 08242012 09192012 09192012 499
326 - DECKER AUTO PARTS INC 26791 PART FOR D7 Edit 08222012 09192012 09192012 3995326 - DECKER AUTO PARTS INC 28187 AIR FILTER W13 Edit 08312012 09192012 09192012 1910326 - DECKER AUTO PARTS INC 27790 LIGHTING - SEWER
JETEdit 08292012 09192012 09192012 99
326 - DECKER AUTO PARTS INC 28025 PARTS SW1 SHOP TOWELS
4651 - LESLIE TIRE SERVICE INC 247803 TIRES FOR SEWER JET Edit 08232012 09192012 09192012 2036244651 - LESLIE TIRE SERVICE INC 247349 TIRE - SEWER JET Edit 08172012 09192012 09192012 53124326 - DECKER AUTO PARTS INC 28666 LIGHTS W2 Edit 09062012 09192012 09192012 1170326 - DECKER AUTO PARTS INC 28604 WHEEL STUD NUT D9 Edit 09052012 09192012 09192012 49818462 - SHELBY TIRE amp AUTO SERVICE 33182 TIRES Edit 09052012 09192012 09192012 72660326 - DECKER AUTO PARTS INC 27724 CLAMPS Edit 08282012 09192012 09192012 17961832 - KERNERS AUTO SERVICE LLC 55817 REPAIRS TO D9 Edit 09062012 09192012 09192012 13552326 - DECKER AUTO PARTS INC 28781 WHEEL STUD NUT D9 Edit 09062012 09192012 09192012 498326 - DECKER AUTO PARTS INC 28831 WHEEL STUD NUT D9 Edit 09072012 09192012 09192012 498170 - BUFF WHELAN CHEVROLET INC CVW303797 SENSOR W17 Edit 08222012 09192012 09192012 6779
Account 781000 - Parts Totals Invoice Transactions 17 $377354Department 661 - Motor Pool Totals Invoice Transactions 19 $381739
Run by Jill Wood on 09112012 034249 PM Page 25 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund Totals Invoice Transactions 55 $182069210
Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $44130Account 785500 - Govt AC Op Exp amp Sup
21532 - DATA MEDIA PRODUCTS INC H2772 DVDs and DVD cases Edit 08222012 09192012 09192012 12497Account 785500 - Govt AC Op Exp amp Sup Totals Invoice Transactions 1 $12497
Account 801000 - Contract Labor4661 - KYLE HOFFMAN 3031138 Contract Labor Edit 09062012 09192012 09192012 90002802 - ERIC PERRY 1081223 Contract Labor Edit 09062012 09192012 09192012 840002802 - ERIC PERRY 1091206 Contract Labor Edit 09062012 09192012 09192012 97500
1008cable Building Main Edit 08312012 09192012 09192012 28401
Account 930100 - Building Maintenance Totals Invoice Transactions 2 $36950Department 598 - Cable TV Totals Invoice Transactions 11 $429898
Fund 598 - Cable TV Totals Invoice Transactions 11 $429898Fund 692 - Equipment Replacement Fund
Department 212 - NetworkAccount 985000 - Equipment Replacement
26031 - CDW GOVERNMENT INC P528766 Back up tapes Edit 08202012 09192012 09192012 14690Account 985000 - Equipment Replacement Totals Invoice Transactions 1 $14690
Department 212 - Network Totals Invoice Transactions 1 $14690Department 305 - Police Department
Account 975207 - Capital Project - PD Building 23110 - TESTING ENGINEERS amp CONSULTANTS INC
123985 ENGINEERING EXPENSE - POLICE BLDG
Edit 08312012 09192012 09192012 590000
Run by Jill Wood on 09112012 034249 PM Page 26 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building
6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES
Edit 08272012 09192012 09192012 47570
6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS
Edit 08292012 09192012 09192012 1050
7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE
HOOKUPEdit 08202012 09192012 09192012 6724
326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132
Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park
Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441
20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND
Edit 07122012 09192012 09192012 10000
6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND
Edit 07162012 09192012 09192012 20000
18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND
Edit 08072012 09192012 09192012 10000
6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND
Edit 07022012 09192012 09192012 5000
5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND
Edit 07122012 09192012 09192012 20000
4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND
Edit 04042012 09192012 09192012 20000
5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER
Edit 10182011 09192012 09192012 106000
5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE
Edit 10202011 09192012 09192012 112500
6248 - GEORGE ZERVOS CUSTOM HOMES INC
08 9740 BUILDING BOND RETURN - 48551 VAN DYKE
Edit 06272008 09192012 09192012 20000
Run by Jill Wood on 09112012 034249 PM Page 27 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
4
Pumpers range between $370000 and $400000 but it takes 8 to 10 months for it to be delivered Acting Fire Chief Swinkowski would like to purchase a training tower next year He considers it a vital piece of equipment Acting Fire Chief Swinkowski said the department no longer burns houses for training as it did in previous years The department has no way to practice extinguishing fires In Shelby Township 82 structures exist that are three stories or higher Mr Wozniak asked if any of the surrounding communities would be interested in using the new facility to help defray the cost Acting Fire Chief Swinkowski stated Washington Township and Bruce Township would be interested Acting Fire Chief Swinkowski told the Board that the departmentrsquos radio system is at the end of its life it can no longer be repaired Replacements are necessary Acting Fire Chief Swinkowski has been assured by Macomb County that if grant money becomes available the Township will receive a substantial portion In 2001 Chesterfield Township and Shelby Township were the only citiestownships in Macomb County that did not receive grant funding Mr Stathakis inquired as to why Acting Fire Chief Swinkowski stated it was because the Township wanted to get it done and did not want to wait Mrs Filar responded that this was a past practice Mr Stathakis requested Acting Fire Chief Swinkowski inform the Board about Station 5 Acting Fire Chief Swinkowski said that $14 million is set aside in a reserve fund for Station 5 The station will be built when it becomes economically feasible Only a utility truck and an ambulance will be purchased for the new station All the other equipment can be rearranged Mr Stathakis appreciates the Acting Fire Chief looking into this matter and explaining the many ways Station 5 could be opened Acting Fire Chief Swinkowski would like to purchase a fire safety house from Inflatable Images next year to be used in conjunction with the departmentrsquos smoke trailer The bounce house will be used for educational purposes The price is roughly $12000 Acting Chief Swinkowski emphasized it is not a free-for-all it is a supervised organized tour Personnel Acting Fire Chief Swinkowski stated that currently the department is four bodies short compared to the beginning of the year Mr Flynn asked what the education and training requirements are for an entry level firefighter Acting Fire Chief Swinkowski responded that they are required to have their own paramedic license fire academy two years of college credit and ability to pay for their own schooling BUILDING DEPARTMENT
5
Mr Wood said Shelby Township is one of the top five communities in Southeastern Michigan for residential construction from January through July of 2012 Approximately $46 million in residential construction is being undertaken in our community Through August 22 2012 the Building Departmentrsquos four major categories have already taken in an excess of $85000 from original projections For 2013 Mr Wood conservatively projects revenues to return to 2012 levels 5-Year Plan Capital Outlay In 2012 and 2013 Mr Wood does not propose any new capital outlay but does request to make purchases using equipment replacement reserves The Building Department seeks to upgrade its permit software and overhaul its inspection scheduling and reporting process The software upgrades include the Assessing and Treasurer Departments Mr Wood is setting aside $7500 for the purchase of a used Police vehicle Personnel Mr Wood does not propose personnel changes for 2013 Budget Mr Wood foresees no significant changes from the projected budgets of 2012 and 2013 Mr Wood requested to set aside funding for IT licensing and maintenance Mr Flynn asked Mr Wood if he believes current building trends are going to continue Mr Wood has received mixed messages and said it depends on numerous variables LIBRARY Capital Outlay Mr Conklin informed the Board of the recent changes in state aid requirements Mr Conklin presented the Board with a staff report comparing Shelby Township to the surrounding communities Mr Conklin pointed out that theoretically the library could be open only10 hours per week and still be eligible for state funding Mr Flynn asked how Shelby Township compares to the Rochester Public Library Mr Conklin responded that their service population is considerably higher but Shelby Township has fewer employees Mr Conklin pointed out what the Township is spending per capita The Township is lower than the state average at roughly $170 per capita This is the lowest proposed budget since 2006 at roughly $1036000 Mr Flynn asked how many people Mr Conklin would like to hire Mr Conklin responded that he plans on replacing all of the librarians that have left except one
6
Mr Stathakis asked what drove the 717 decrease in 2012 Mr Conklin responded that the decrease is due to fewer personnel Mr Stathakis thanked Mr Conklin for holding cost down He knows Mr Conklin can only do so much because of state funding issues PLANNING amp ZONING DEPARTMENT 5-Year Plan Mr Wynn said there are no plans to add equipment at this time and no changes in personnel Mr Wynnrsquos budget is consistent with past years Mr Wynn commented that the department seems to be saving a significant amount of money because of the retirement of a staff member Mrs Filar asked if there is a way to build into the 2013 budget a consultant for economic development She suggested sharing services and costs with the DDA Mrs Filar would like Mr Wynn to develop a cost figure for hiring a consultant Mr Wynn suggested that some planning consultants offer an economic service Mrs Filar stressed that she does not wish to hire a full-time employee Mr Stathakis pointed out that if the Township decided to use this type of service potential tax dollars would more than pay for themselves Mr Wynn stated his department is still at a savings of $56000 over last year which is a 20 reduction Mr Wynn discussed his succession plan and his desire to one day leave the department in good hands COURT Five Year Equipment Replacement In 2012 Ms Porter purchased two computers Ms Porter discussed her plans to purchase new technology and the implementation of technology recently purchased Personnel No personnel changes have taken place in the last five years Mr Stathakis asked if a spending decrease in 2013 was possible Over the past few years Ms Porter has looked at various ways to decrease expenditures including consolidating services and online training Mr Stathakis asked if the old Accounts Receivables have been written off Ms Porter has ended the contract with the outside collection agency Ms Porter hopes to start income tax garnishments on all standing fines fees and costs Although only three samples have been taken Ms Porter hopes to collect between $50000 and $100000
7
Mrs Filar asked Mrs Moore if the Accounts Receivables are cash basis or accrual basis accounting Mrs Moore said they are cash basis Mr Stathakis commented that even within the same budget cash basis and accrual basis is used itrsquos called municipal accounting HUMAN RESOURCE DEPARTMENT Equipment Ms Suida has allocated funds to purchase one third of a copier located in her department She plans to purchase a copier through the state of Michigan bid process from Ricoh Ms Suida is interested in purchasing a digital recorder to replace the tape recorder her department currently uses Personnel Ms Suida does not anticipate any staffing changes for the 2013 year Mrs Filar suggested raising the requirements to take the civil service examination She emphasized the cost-effectiveness of increasing requirements due to less applicants being qualified to start the process Ms Suida allocated $2000 in her departmentrsquos education and training budget One of her employees has one class until she finishes her masterrsquos degree Ms Suidarsquos budget for printing and publishing is now zero due to her distributing union contracts electronically Mr Stathakis ended the meeting by thanking the Board for its hard work and for building up a $41 million financial surplus Motion by Mr Flynn supported by Mr Viar to adjourn Motion carried Meeting adjourned at 450 PM ___________________________________________ AS PREPARED BY THE TOWNSHIP CLERK _________________________ TOWNSHIP SUPERVISOR bf
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BOARD OF TRUSTEES HELD ON TUESDAY SEPTEMBER 4 2012 IN THE BOARD ROOM OF THE MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN The meeting was called to order at 706 pm by Supervisor Richard Stathakis The Pledge of Allegiance was led by Pastor Norm Koy of Trinity Lutheran Church amp School 45160 Van Dyke Utica Michigan followed by a brief invocation AWARDS amp PRESENTATIONS Mr Stathakis introduced Miss Michigan Angela Venditti who is a 2006 graduate of Eisenhower High School and a 2011 graduate of Oakland University Ms Venditti was presented with a plaque on behalf of the Board of Trustees and the residents of Shelby Township in recognition of being named ldquoMiss Michigan 2012rdquo and for her personal platform ldquoKeeping Kids Drugs Freerdquo Ms Venditti spoke briefly regarding her upcoming agenda of speaking to groups of children and participating in fundraisers throughout the state to achieve her goal of keeping our youth drug free Mr Stathakis read a letter from our neighbor Mr Brian Barnett Mayor of the City of Rochester Hills congratulating Shelby Township on being selected as one of the best places to live in America by ldquoMoney Magazinerdquo Mr Stathakis reassured parents and their school-aged children that our 246 Utica Community School buses have passed with a perfect inspection Mr Philip Randazzo our Veterans Events Coordinator provided information regarding changes that will be made to our Veteranrsquos Monument to include names of those soldiers recently killed in action in Afghanistan Members Present Richard Stathakis Stanley Grot Paul Viar Paula Filar Michael Flynn Lisa Manzella Douglas Wozniak Also Present Robert Huth Township Attorney APPROVAL OF CONSENT AGENDA
A Minutes August 21 2012 ndash Board Meeting Approve the minutes as presented
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 2
B PARKS RECREATION AND MAINTENANCE DIRECTOR requests approval of 2012-2013 Municipal and Community Credit Contract with Suburban Mobile Authority for Regional Transportation (SMART)
Accept the Municipal and Community Credit Contract for FY-20122013 with Suburban Mobile Authority for Regional Transportation (SMART) as presented C DIRECTOR OF PLANNING amp ZONING requests
1 Rezoning Application 1-12 Zoning Ordinance Text Amendments (Adoption of Ordinance No 21289)
Concur with the recommendation of the Planning Commission and approve and publish an amendment to the text and map of the Charter Township of Shelby Zoning Ordinance (Ordinance No 21289) for application 1-12 approving multiple amendments to the Charter Township of Shelby Zoning Ordinance for the following reasons 1 The proposed changes are part of an on-going effort by the Township to update
zoning standards to reflect current development practices 2 The changes will improve the clarity and understanding of the ordinance 3 These modifications will reduce the number of variance applications considered by
the Zoning Board of Appeals
2 North Meadows Subdivision ndash Amendment of Declarations of Covenants Conditions and Restrictions
Approve the amended declaration of covenants conditions and restrictions for the North Meadows Subdivision as proposed by Sidney Borders Attorney representing the association in his letter of July 26 2012 D Bill Run in the amount of $49988866 Approve the Bill Run in the amount of $49988866 as presented MOTION by Grot supported by Filar to approve the Consent Agenda as presented Roll Call Vote Ayes Grot Filar Flynn Manzella Stathakis Viar Wozniak Nays none Motion carried APPROVAL OF AGENDA
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 3
MOTION by Grot supported by Filar to approve the agenda as submitted Motion carried CORRESPONDENCE PLANNING COMMISSION 1 DIRECTOR OF PLANNING amp ZONING requests
a Tree Removal Permit for Frank Giannetti for property located on the
north side of 23 Mile Road between Van Dyke and Mound Road (Parcel number 23-07-16-401-005)
Mr Wynn stated this is a request for a tree removal permit for 30 acres of property on the north side of 23 Mile Road between Van Dyke and Mound The site is zoned light manufacturing and the property owner is interested in beginning to do some brushing on the site to prepare it for marketing and future development This site received a brushing permit a number of years ago It was never developed and the brush has grown back It was suggested that the owner start with brushing only which would include nothing more than vegetation 3 inches in diameter The site will be revisited at a later date to see if there are other trees that would need to be removed This site is impacted by some wetlands Before we would actually issue the permit to start construction we would require an acknowledgement from MDEQ that the applicant has permission to move forward MOTION by Filar supported by Manzella to approve a brushing permit for Frank Giannetti for property on the north side of 23 Mile Road between Van Dyke and Mound Road (parcel number 23-07-16-401-005) subject to the following conditions
1 Tree removal shall be limited to vegetation not larger than three (3) inches in
diameter 2 Orange fencing shall be installed along the north and east property line
separating these parcels from the adjoining parcels 3 Inspection of the orange fencing by the Planning and Zoning Department shall be
required prior to the issuance of the tree removal permit 4 Documentation of approval to remove trees in a wetland shall be provided from
the Michigan Department of Environmental Quality Mr Wozniak questioned who does inspections during the removal of the brush Mr Wynn responded that no one does inspections unless we receive a complaint Sufficient staff is not available to be on site during brush removal We want to make sure the owner is working on his own site and that is the purpose for the orange fencing
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 4
Mrs Manzella was concerned that once we receive a complaint the trees will be down and it will be too late Mr Wynn replied that staffing is not available and it would be physically impossible to be on the site all of the time Mrs Filar believes there are fines in place to handle these violations Motion carried
b Tree Removal Permit for Walter Cueter for property located on the north side of 23 Mile Road west of Mound Road (Parcel number 23-07-17-479-014)
Mr Wynn advised this is a similar request for property less than a mile from the previous site It is located on the north side of 23 Mile Road just west of Mound The property is quite overgrown The owner came to the Township in 2004 and a permit was granted at that time for brushing It is now overgrown Problems have arisen with trespassing and the owner would like to have access to his site and make it more visible There are no development plans at this time We are suggesting that they start with the 3 inches and then gradually allow for some additional clearing if it is warranted after inspection
MOTION by Filar supported by Wozniak to approve a brushing permit for Walter Cueter for property on the north side of 23 Mile Road between Shelby Road and Mound Road (parcel number 23-07-17-479-014) subject to the following conditions
1 Phase one tree removal shall be limited to vegetation not larger than three (3) inches in diameter
2 Additional trees up to twelve (12) inches in diameter may be removed following inspection and approval by the Planning Director
3 Orange fencing shall be installed along the north and east property line separating these parcels from the adjoining parcels
4 Inspection of the orange fencing by the Planning and Zoning Department shall be required prior to the issuance of the tree removal permit
Motion carried DEPARTMENTAL amp COMMITTEE 2 INFORMATION TECHNOLOGY DIRECTOR requests approval of VoIP
project
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 5
Mr Stathakis advised that our current phone system is 10 years old and Mr Flynn did some research regarding this project Mr Flynn stated that the Board has been working on a Voice over Internet Protocol system for the Township offices and the Fire Department for a couple of years About two years ago we were awarded grant money to upgrade the Police Departmentrsquos phone system which transitioned them to a VoIP system Part of the sales pitch of that program was that the controller or the central box of the phone system was sold to us as an expandable system so that down the road we could add the municipal offices and the Fire Department Several months ago we sent out Requests for Proposals for a number of companies to provide quotes for general township office phones as well as the Fire Department phones to switch them over to VoIP Due to some miscommunication the bid package went out instructing them to add additional controllers which would be redundant controllers not directly hooking up to the police controller Today he spoke with the top three bidders explained the situation and invited each one to revise their proposals to basically eliminate the redundant gateway controllers which added costs to the project He invited those three bidders to come in tonight and either explain their revision or talk about their original proposal Representatives from BSB Communications and AllComm Communication were in attendance The third bidder All-Tronics Communications was not able to attend tonightrsquos meeting The bids originally received were AllComm Communications - $8004034 All-Tronics Communications - $8558038 and BSB Communications - $9367718 All of these bids included the Fire Department AllComm Communications was not present but they did revise their quote to eliminate one of the redundant controllers The representatives from BSB Communications and All-Tronics Communications made brief presentations regarding their original proposals and the changes made to reflect their new quotes Questions of the Board members were addressed by these individuals Mr Flynn added that since BSB is the same system that we have in the Police Department they can integrate directly into that system without the use of these redundant gateway controllers They were able to reduce their price to $7478585 Mr Flynn stated that our current system is over 10 years old and our phone bills are very high By upgrading to this VoIP system we will save the taxpayers enough money to pay for this entire project in just over 3 years
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 6
MOTION by Flynn supported by Filar to award the VoIP telephone project for the Township and Fire Department to BSB Communications for an amount not to exceed $7478585 and to purchase the required network equipment from the low bidder Logicalis in the amount of $6231975 The following individuals expressed their comments regarding this issue Dave Erickson 52700 Mound Thomas Turner 4524 Maeder Nick Nightingale 5967 Windemere Lane Ron Churchill 52811 Mound Russ Matika 49150 Hidden Woods Lane Cheryl Arft 5090 S Nocturne Lane Mr Viar asked for the total cost of the project Mr Flynn responded the cost is $13710560 Mr Viar asked for the warranty on this system The representative from BSB stated it is a one-year parts and warranty labor parts and labor warranty on the equipment and the cost of ongoing maintenance and services on an annual basis thereafter There will be no expense to the taxpayers for this system for one year except for the purchase price Mr Grot advised that we are currently renewing our contract with ATampT on a monthly basis and the cost is quite high He asked Nils Larson from our IT Department if this will replace all of our old equipment Mr Larson replied it is the entire Township outside of the Police Department We will still need a vendor to provide access to the outside world Mr Larson provided his input Mr Grot asked how quickly can this system be put in place Mr Larson advised the original proposal called for a six week implementation plan Mr Grot stated that we picked the top three bidders to resubmit their quotes Are we opening ourselves to some type of liability by not including all seven original bidders Mr Huth explained the process and said it is right on point with what is allowed legally Mr Flynn explained this is basically equivalent to a change order If the original bids were way out of the ballpark he didnrsquot see a reason for them to come in and resubmit their bids to reflect the change being requested Motion carried 3 BUILDING DIRECTOR requests revised construction plans for the
renovation of Township Hall
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 7
Mr Stathakis stated that in June the Board authorized $5500 to be expended on design services associated with the renovation at the Township Hall Since that time the scope of the work has changed several times We had numerous preliminary meetings with the architect Given the changes and the design time required the architect requested an additional fee of $3300 to complete the work The favorable result with this new design is that the police training room will become fully functional for work sessions for the Board and serve as a secondary emergency operation center The Clerkrsquos Office will be able to use additional space downstairs which is needed for storage MOTION by Wozniak supported by Flynn to authorize French amp Associates to provide professional architectural mechanical and electrical design services to develop revised construction plans for the renovation of Township Hall for a total sum not to exceed $8800 from account number 692-271-985-000 The following individuals expressed their comments regarding this issue Thomas Turner 4524 Maeder Clarence Cook 50067 Chelmsford Court Mr Wood explained the proposed renovations that will accommodate the needs of various departments throughout the Township Mr Viar questioned the cost of the renovations and why these improvements were not discussed at the beginning of this project All of Mr Viarrsquos concerns were addressed by Tim Wood Building Director Input was provided by the Board members and Police Chief supporting these renovations Motion carried 4 DEPARTMENT OF PUBLIC WORKS DIRECTOR requests
a purchase of 2013 utility truck and crane MOTION by Wozniak supported by Manzella to concur with the recommendation of Ted Schoenherr Director of Public Works and purchase a 2013 Utility Truck and crane from Signature Ford in the amount of $8641500 delivered Funds are available from the Water and Sewer Fund line item 592595-981000 The following individuals expressed their comments regarding this issue
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 8
Thomas Turner 4524 Maeder Norm Dziadzio 55212 Woods Lane Motion carried b municipal water connection to the Charter Township of Shelby for 45555 Dequindre Road Rochester Hills MI 48307 MOTION by Flynn supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and approve the request of Capoccia Properties LLC for a connection to the Shelby Township municipal water system to service their property at 45555 Dequindre Rochester Hills subject to the execution of the appropriate agreement between Shelby Township Rochester Hills and the property owner Mrs Manzella asked if this connection will have an effect on our water pressure Mr Schoenherr responded this is a single family residential home and it will not have a negative impact on our system They will be paying the necessary fees and will connect to Rochester Hillsrsquo system once available Motion carried
c purchase of copy machine with maintenance agreement and fax option
MOTION by Filar supported by Wozniak to concur with the recommendation of Theodore P Schoenherr Director of Public Works to purchase a Ricoh MP 3352SP copier from Ricoh Business Solutions at a price not to exceed $510500 plus the annual maintenance agreement at 8 cents per copy Motion carried d award of 2012 sidewalk gap project contract MOTION by Viar supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and the Township Engineer Fazal Khan and Associates Inc to award the contract for the 2012 Sidewalk Gap Project to Distinguished Development Inc in the amount of $3709035 subject to the acquisition of the required easements Mr Grot stated a couple of weeks ago Mr Churchill requested that a section of sidewalk be installed in his neighborhood Is this something that can be done
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 9
Mr Schoenherr advised the project under consideration encompasses about frac12 mile of sidewalk to close gaps which are either along Dequindre or 22 Mile Road Mr Stathakis indicated that Mr Wood already inspected the area referred to by Mr Churchill Mr Schoenherr will contact Mr Wood so he can relay his findings to determine if this section can be added and if easements are required Motion carried 5 HUMAN RESOURCE DIRECTOR requests purchase of new copy machine MOTION by Filar supported by Flynn to approve the purchase of a Ricoh Aficio 4002SP copy machine at a cost of $5586 to be divided between the Human Resource department account 692-226-985-000 the Planning amp Zoning department account 101-902-984-800 and the Supervisorrsquos department account 101-902-984-171 based on usage plus the annual maintenance agreement at 0075 cents per copy Ron Churchill 52811 Mound expressed his comments regarding this issue Motion carried APPOINTMENTS TO COMMITTEES amp COMMISSIONS TOWNSHIP ANNOUNCEMENTS Mr Flynn made the following recreational announcements Basketball registration for girls in grade K-6 and boys in grades K-12 is now taking place The Fall Festival at the Nature Center will be held on Saturday September 15 from 1000 am through 400 pm and on Sunday September 16 from 1100 am through 400 pm The Night the Animals Talked will be held on Friday October 5 at the Nature Center Pre-registration is required The Parks amp Recreation Department has combined Boo Bash amp Trunk or Treat into one lsquoSpooktacularrsquo event on Saturday October 13 from noon until 300 pm This free event will be at River Bends Park
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 10
For further information or to register for any of these events call the Parks amp Recreation Office at 586-731-0300 or visit their website at wwwshelbytwporg Mrs Manzella announced that on Thursday October 18 at the VFW Hall at 8311 Wilson a Bunco Fundraiser for the Shelby Township Relay for Life will be held Registration begins at 530 pm dinner at 600 pm and Bunco promptly at 700 pm A cash bar will be available with 5050 raffles and basket raffles Tickets are only sold in advance for $30 Call Diana at 586-781-8452 to purchase tickets The proceeds from this event benefit the American Cancer Society ndash Shelby Township Relay for Life A Halloween Fundraiser will be held on October 20 at the Utica Knights of Columbus Hall 44425 Utica Road They will be collecting pajama sets for all ages An evening of food fun and entertainment will be available for $40 per person $75 a couple or a table of 10 for $350 This benefits the Friends of Foster Kids Mr Wozniak announced the Shelby Township Lions Club will sponsor their 17th Annual Charity Classic Car Show on Sunday September 23 at the Packard Proving Grounds For further information call Marty at 586-945-6305 100 of the money is donated to the Shelby Township Lions Club The Shelby Township Lions Wine and Beer Tasting event will be held on October 12 at Cherry Creek Banquet Center Admission is $39 or a table of 10 for $350 This event also benefits the Lionrsquos charities BUSINESS FROM THE FLOOR The following individuals expressed their comments regarding various issues Nick Nightingale 5967 Windemere Lane Thomas Turner 4524 Maeder Ron Churchill 52811 Mound Norm Dziadzio 55212 Woods Lane CLOSED SESSION 6 Employee matter MOTION by Flynn supported by Manzella to recess to Closed Session to discuss an attorney opinion regarding an employee matter Roll Call Vote Ayes Flynn Manzella Stathakis Viar
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 11
Wozniak Filar Grot Nays none Motion carried The meeting recessed at 920 pm The meeting reconvened at 928 pm Roll Call Richard Stathakis Stanley Grot Paul Viar Paula Filar Michael Flynn Lisa Manzella Douglas Wozniak MOTION by Filar supported by Grot to concur with the Township Attorneyrsquos recommendation regarding an employee matter Motion carried Mr Flynn voted ldquonayrdquo MOTION by Viar supported by Filar to adjourn Motion carried The meeting adjourned at 930 pm ds
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Account 451001 - Building Permits6243 - LISA DANIEL CARBAUGH 12 42205 49179 DRIFTWOOD -
Run by Jill Wood on 09112012 034249 PM Page 1 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 208 - Nature CenterAccount 920000 - Utilities
Department 253 - TreasurerAccount 727000 - Office Supply amp Printing
3256 - SUPERIOR LPS OFFICE MACHINES LLC
3740 Time clock ribbons for Widmer LED-3
Edit 09032012 09192012 09192012 1580
Run by Jill Wood on 09112012 034249 PM Page 2 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 253 - TreasurerAccount 727000 - Office Supply amp Printing
Run by Jill Wood on 09112012 034249 PM Page 3 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 371 - Protective InspectionAccount 805296 - Lot Checks
Run by Jill Wood on 09112012 034249 PM Page 4 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Run by Jill Wood on 09112012 034249 PM Page 5 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 738 - LibraryAccount 880100 - Community Promotion
Run by Jill Wood on 09112012 034249 PM Page 6 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 774 - Senior Citizen OperationsAccount 920000 - Utilities
24351 - A T amp T 586 R011560 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 41512
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 481
5940 - BRIAN BARLOG 2012I1 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
2759 - VINCENT J GAROFALO 2012I2 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16700
Run by Jill Wood on 09112012 034249 PM Page 7 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840030 - Pee Wee Tee
4808 - DONALD GILLETTE 2012I3 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 21400
2762 - TYLER L HEWSON 2012I4 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16000
5860 - DENIS METTY JR 2012I5 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
2776 - SCOTT REYNAERT 2012I6 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 26100
2690 - ROBERT S ROCHON 2012I7 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
4875 - DEREK JAMES RUTKOWSKI 2012I8 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 12000
4813 - KENNETH R SHORE 2012I9 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
4815 - JAMES TANNER 2012I10 2nd Season Baseball Umpires 81912 thru 91012
2780 - ROBERT K WENDT 2012I12 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
5861 - MARK WIETCHY 2012I13 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
Account 840030 - Pee Wee Tee Totals Invoice Transactions 14 $256872Account 840060 - BreakfastDinner with Santa
15538 - S amp S WORLDWIDE INC 7453188 Santa Dinner Supplies (Bill to 10490250)
Edit 08242012 09192012 09192012 11491
Account 840060 - BreakfastDinner with Santa Totals Invoice Transactions 1 $11491Account 840090 - Flag Football
24261 - BURKES SPORT HAVEN INC CTS82812 52-Flag Ftbl jerseys Edit 08282012 09192012 09192012 64948Account 840090 - Flag Football Totals Invoice Transactions 1 $64948
Run by Jill Wood on 09112012 034249 PM Page 8 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840192 - Joe Dumars Fieldhouse
Run by Jill Wood on 09112012 034249 PM Page 9 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 745000 - School HouseTrain Maint
2438 - RAYMOND DE STEIGER INC 6065798 school light timer Edit 09042012 09192012 09192012 14147Account 745000 - School HouseTrain Maint Totals Invoice Transactions 1 $14147
Account 747000 - Bldg Maint - Maint Bldg16386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 31002
Account 747000 - Bldg Maint - Maint Bldg Totals Invoice Transactions 1 $31002Account 748000 - Comm Center Maint - Disco
6555 - GRAINGER INC 9909558414 Sr Ctr mouse traps Edit 08232012 09192012 09192012 920816386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 115799
Account 748000 - Comm Center Maint - Disco Totals Invoice Transactions 2 $125007Account 749756 - River Bends Parks Maint
1148 - SHELBY PAINT amp DECORATING 1507 1 line sprayer tip for graffiti removal
Run by Jill Wood on 09112012 034249 PM Page 10 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 751000 - Grounds Maint
1383 - WASHINGTON ELEVATOR CO INC 715524 Fire Dept amp Park fertilizer
Edit 08302012 09192012 09192012 62100
11476 - JampJ ACE HARDWARE 1 18258 Soccer City wall rpr liquid nails
Run by Jill Wood on 09112012 034249 PM Page 11 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 800 - PlanningAccount 805000 - Planning Consultant fees
1204 - SPENCER OIL COMPANY 395167 diesel 5534 gal Edit 08232012 09192012 09192012 190134
Run by Jill Wood on 09112012 034249 PM Page 12 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 863000 - Gasoline
Run by Jill Wood on 09112012 034249 PM Page 13 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 969600 - Properties Clearing Exp
Department 266 - Drug Forfeiture Totals Invoice Transactions 1 $7000Fund 265 - Drug Forfeiture Fund Totals Invoice Transactions 1 $7000
Run by Jill Wood on 09112012 034249 PM Page 19 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 275 - Senior Housing Operation
Department 275 - Shelby ManorAccount 975275 - Capital Outlay - Sen Housing
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
Run by Jill Wood on 09112012 034249 PM Page 20 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 136 - 41 A District CourtAccount 850000 - Communications
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 166048
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 1921
Department 762 - State of MichiganAccount 965010 - State of Michigan Fees
16926 - STATE OF MICHIGAN 83112 MI Department of Treasury
Edit 08312012 09192012 09192012 9024105
Account 965010 - State of Michigan Fees Totals Invoice Transactions 1 $9024105Department 762 - State of Michigan Totals Invoice Transactions 1 $9024105
Department 763 - City of UticaAccount 965021 - Utica Fines amp Fees
254 - CITY OF UTICA 83112 Utica Fines amp Fees Edit 08312012 09192012 09192012 1083951Account 965021 - Utica Fines amp Fees Totals Invoice Transactions 1 $1083951
Department 763 - City of Utica Totals Invoice Transactions 1 $1083951
Run by Jill Wood on 09112012 034249 PM Page 21 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 765 - Macomb TWPAccount 965027 - Macomb TWP Fines amp Fees
Run by Jill Wood on 09112012 034249 PM Page 22 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 709000 - Education amp Training
Run by Jill Wood on 09112012 034249 PM Page 23 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 920500 - Water Charges
149 - BOARD OF WATER COMMISSIONERS 1251 300 712 METERED WATER - JULY 2012
Edit 08242012 09192012 09192012 145750296
Account 920500 - Water Charges Totals Invoice Transactions 1 $145750296Account 935600 - Sewer Main Repair
Run by Jill Wood on 09112012 034249 PM Page 24 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 596 - Administrative and GeneralAccount 807000 - Engineering Consulting Fees
326 - DECKER AUTO PARTS INC 27202 ON OFF TOGGLE SWITCH W16
Edit 08242012 09192012 09192012 499
326 - DECKER AUTO PARTS INC 26791 PART FOR D7 Edit 08222012 09192012 09192012 3995326 - DECKER AUTO PARTS INC 28187 AIR FILTER W13 Edit 08312012 09192012 09192012 1910326 - DECKER AUTO PARTS INC 27790 LIGHTING - SEWER
JETEdit 08292012 09192012 09192012 99
326 - DECKER AUTO PARTS INC 28025 PARTS SW1 SHOP TOWELS
4651 - LESLIE TIRE SERVICE INC 247803 TIRES FOR SEWER JET Edit 08232012 09192012 09192012 2036244651 - LESLIE TIRE SERVICE INC 247349 TIRE - SEWER JET Edit 08172012 09192012 09192012 53124326 - DECKER AUTO PARTS INC 28666 LIGHTS W2 Edit 09062012 09192012 09192012 1170326 - DECKER AUTO PARTS INC 28604 WHEEL STUD NUT D9 Edit 09052012 09192012 09192012 49818462 - SHELBY TIRE amp AUTO SERVICE 33182 TIRES Edit 09052012 09192012 09192012 72660326 - DECKER AUTO PARTS INC 27724 CLAMPS Edit 08282012 09192012 09192012 17961832 - KERNERS AUTO SERVICE LLC 55817 REPAIRS TO D9 Edit 09062012 09192012 09192012 13552326 - DECKER AUTO PARTS INC 28781 WHEEL STUD NUT D9 Edit 09062012 09192012 09192012 498326 - DECKER AUTO PARTS INC 28831 WHEEL STUD NUT D9 Edit 09072012 09192012 09192012 498170 - BUFF WHELAN CHEVROLET INC CVW303797 SENSOR W17 Edit 08222012 09192012 09192012 6779
Account 781000 - Parts Totals Invoice Transactions 17 $377354Department 661 - Motor Pool Totals Invoice Transactions 19 $381739
Run by Jill Wood on 09112012 034249 PM Page 25 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund Totals Invoice Transactions 55 $182069210
Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $44130Account 785500 - Govt AC Op Exp amp Sup
21532 - DATA MEDIA PRODUCTS INC H2772 DVDs and DVD cases Edit 08222012 09192012 09192012 12497Account 785500 - Govt AC Op Exp amp Sup Totals Invoice Transactions 1 $12497
Account 801000 - Contract Labor4661 - KYLE HOFFMAN 3031138 Contract Labor Edit 09062012 09192012 09192012 90002802 - ERIC PERRY 1081223 Contract Labor Edit 09062012 09192012 09192012 840002802 - ERIC PERRY 1091206 Contract Labor Edit 09062012 09192012 09192012 97500
1008cable Building Main Edit 08312012 09192012 09192012 28401
Account 930100 - Building Maintenance Totals Invoice Transactions 2 $36950Department 598 - Cable TV Totals Invoice Transactions 11 $429898
Fund 598 - Cable TV Totals Invoice Transactions 11 $429898Fund 692 - Equipment Replacement Fund
Department 212 - NetworkAccount 985000 - Equipment Replacement
26031 - CDW GOVERNMENT INC P528766 Back up tapes Edit 08202012 09192012 09192012 14690Account 985000 - Equipment Replacement Totals Invoice Transactions 1 $14690
Department 212 - Network Totals Invoice Transactions 1 $14690Department 305 - Police Department
Account 975207 - Capital Project - PD Building 23110 - TESTING ENGINEERS amp CONSULTANTS INC
123985 ENGINEERING EXPENSE - POLICE BLDG
Edit 08312012 09192012 09192012 590000
Run by Jill Wood on 09112012 034249 PM Page 26 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building
6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES
Edit 08272012 09192012 09192012 47570
6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS
Edit 08292012 09192012 09192012 1050
7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE
HOOKUPEdit 08202012 09192012 09192012 6724
326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132
Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park
Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441
20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND
Edit 07122012 09192012 09192012 10000
6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND
Edit 07162012 09192012 09192012 20000
18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND
Edit 08072012 09192012 09192012 10000
6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND
Edit 07022012 09192012 09192012 5000
5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND
Edit 07122012 09192012 09192012 20000
4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND
Edit 04042012 09192012 09192012 20000
5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER
Edit 10182011 09192012 09192012 106000
5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE
Edit 10202011 09192012 09192012 112500
6248 - GEORGE ZERVOS CUSTOM HOMES INC
08 9740 BUILDING BOND RETURN - 48551 VAN DYKE
Edit 06272008 09192012 09192012 20000
Run by Jill Wood on 09112012 034249 PM Page 27 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
5
Mr Wood said Shelby Township is one of the top five communities in Southeastern Michigan for residential construction from January through July of 2012 Approximately $46 million in residential construction is being undertaken in our community Through August 22 2012 the Building Departmentrsquos four major categories have already taken in an excess of $85000 from original projections For 2013 Mr Wood conservatively projects revenues to return to 2012 levels 5-Year Plan Capital Outlay In 2012 and 2013 Mr Wood does not propose any new capital outlay but does request to make purchases using equipment replacement reserves The Building Department seeks to upgrade its permit software and overhaul its inspection scheduling and reporting process The software upgrades include the Assessing and Treasurer Departments Mr Wood is setting aside $7500 for the purchase of a used Police vehicle Personnel Mr Wood does not propose personnel changes for 2013 Budget Mr Wood foresees no significant changes from the projected budgets of 2012 and 2013 Mr Wood requested to set aside funding for IT licensing and maintenance Mr Flynn asked Mr Wood if he believes current building trends are going to continue Mr Wood has received mixed messages and said it depends on numerous variables LIBRARY Capital Outlay Mr Conklin informed the Board of the recent changes in state aid requirements Mr Conklin presented the Board with a staff report comparing Shelby Township to the surrounding communities Mr Conklin pointed out that theoretically the library could be open only10 hours per week and still be eligible for state funding Mr Flynn asked how Shelby Township compares to the Rochester Public Library Mr Conklin responded that their service population is considerably higher but Shelby Township has fewer employees Mr Conklin pointed out what the Township is spending per capita The Township is lower than the state average at roughly $170 per capita This is the lowest proposed budget since 2006 at roughly $1036000 Mr Flynn asked how many people Mr Conklin would like to hire Mr Conklin responded that he plans on replacing all of the librarians that have left except one
6
Mr Stathakis asked what drove the 717 decrease in 2012 Mr Conklin responded that the decrease is due to fewer personnel Mr Stathakis thanked Mr Conklin for holding cost down He knows Mr Conklin can only do so much because of state funding issues PLANNING amp ZONING DEPARTMENT 5-Year Plan Mr Wynn said there are no plans to add equipment at this time and no changes in personnel Mr Wynnrsquos budget is consistent with past years Mr Wynn commented that the department seems to be saving a significant amount of money because of the retirement of a staff member Mrs Filar asked if there is a way to build into the 2013 budget a consultant for economic development She suggested sharing services and costs with the DDA Mrs Filar would like Mr Wynn to develop a cost figure for hiring a consultant Mr Wynn suggested that some planning consultants offer an economic service Mrs Filar stressed that she does not wish to hire a full-time employee Mr Stathakis pointed out that if the Township decided to use this type of service potential tax dollars would more than pay for themselves Mr Wynn stated his department is still at a savings of $56000 over last year which is a 20 reduction Mr Wynn discussed his succession plan and his desire to one day leave the department in good hands COURT Five Year Equipment Replacement In 2012 Ms Porter purchased two computers Ms Porter discussed her plans to purchase new technology and the implementation of technology recently purchased Personnel No personnel changes have taken place in the last five years Mr Stathakis asked if a spending decrease in 2013 was possible Over the past few years Ms Porter has looked at various ways to decrease expenditures including consolidating services and online training Mr Stathakis asked if the old Accounts Receivables have been written off Ms Porter has ended the contract with the outside collection agency Ms Porter hopes to start income tax garnishments on all standing fines fees and costs Although only three samples have been taken Ms Porter hopes to collect between $50000 and $100000
7
Mrs Filar asked Mrs Moore if the Accounts Receivables are cash basis or accrual basis accounting Mrs Moore said they are cash basis Mr Stathakis commented that even within the same budget cash basis and accrual basis is used itrsquos called municipal accounting HUMAN RESOURCE DEPARTMENT Equipment Ms Suida has allocated funds to purchase one third of a copier located in her department She plans to purchase a copier through the state of Michigan bid process from Ricoh Ms Suida is interested in purchasing a digital recorder to replace the tape recorder her department currently uses Personnel Ms Suida does not anticipate any staffing changes for the 2013 year Mrs Filar suggested raising the requirements to take the civil service examination She emphasized the cost-effectiveness of increasing requirements due to less applicants being qualified to start the process Ms Suida allocated $2000 in her departmentrsquos education and training budget One of her employees has one class until she finishes her masterrsquos degree Ms Suidarsquos budget for printing and publishing is now zero due to her distributing union contracts electronically Mr Stathakis ended the meeting by thanking the Board for its hard work and for building up a $41 million financial surplus Motion by Mr Flynn supported by Mr Viar to adjourn Motion carried Meeting adjourned at 450 PM ___________________________________________ AS PREPARED BY THE TOWNSHIP CLERK _________________________ TOWNSHIP SUPERVISOR bf
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BOARD OF TRUSTEES HELD ON TUESDAY SEPTEMBER 4 2012 IN THE BOARD ROOM OF THE MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN The meeting was called to order at 706 pm by Supervisor Richard Stathakis The Pledge of Allegiance was led by Pastor Norm Koy of Trinity Lutheran Church amp School 45160 Van Dyke Utica Michigan followed by a brief invocation AWARDS amp PRESENTATIONS Mr Stathakis introduced Miss Michigan Angela Venditti who is a 2006 graduate of Eisenhower High School and a 2011 graduate of Oakland University Ms Venditti was presented with a plaque on behalf of the Board of Trustees and the residents of Shelby Township in recognition of being named ldquoMiss Michigan 2012rdquo and for her personal platform ldquoKeeping Kids Drugs Freerdquo Ms Venditti spoke briefly regarding her upcoming agenda of speaking to groups of children and participating in fundraisers throughout the state to achieve her goal of keeping our youth drug free Mr Stathakis read a letter from our neighbor Mr Brian Barnett Mayor of the City of Rochester Hills congratulating Shelby Township on being selected as one of the best places to live in America by ldquoMoney Magazinerdquo Mr Stathakis reassured parents and their school-aged children that our 246 Utica Community School buses have passed with a perfect inspection Mr Philip Randazzo our Veterans Events Coordinator provided information regarding changes that will be made to our Veteranrsquos Monument to include names of those soldiers recently killed in action in Afghanistan Members Present Richard Stathakis Stanley Grot Paul Viar Paula Filar Michael Flynn Lisa Manzella Douglas Wozniak Also Present Robert Huth Township Attorney APPROVAL OF CONSENT AGENDA
A Minutes August 21 2012 ndash Board Meeting Approve the minutes as presented
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 2
B PARKS RECREATION AND MAINTENANCE DIRECTOR requests approval of 2012-2013 Municipal and Community Credit Contract with Suburban Mobile Authority for Regional Transportation (SMART)
Accept the Municipal and Community Credit Contract for FY-20122013 with Suburban Mobile Authority for Regional Transportation (SMART) as presented C DIRECTOR OF PLANNING amp ZONING requests
1 Rezoning Application 1-12 Zoning Ordinance Text Amendments (Adoption of Ordinance No 21289)
Concur with the recommendation of the Planning Commission and approve and publish an amendment to the text and map of the Charter Township of Shelby Zoning Ordinance (Ordinance No 21289) for application 1-12 approving multiple amendments to the Charter Township of Shelby Zoning Ordinance for the following reasons 1 The proposed changes are part of an on-going effort by the Township to update
zoning standards to reflect current development practices 2 The changes will improve the clarity and understanding of the ordinance 3 These modifications will reduce the number of variance applications considered by
the Zoning Board of Appeals
2 North Meadows Subdivision ndash Amendment of Declarations of Covenants Conditions and Restrictions
Approve the amended declaration of covenants conditions and restrictions for the North Meadows Subdivision as proposed by Sidney Borders Attorney representing the association in his letter of July 26 2012 D Bill Run in the amount of $49988866 Approve the Bill Run in the amount of $49988866 as presented MOTION by Grot supported by Filar to approve the Consent Agenda as presented Roll Call Vote Ayes Grot Filar Flynn Manzella Stathakis Viar Wozniak Nays none Motion carried APPROVAL OF AGENDA
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 3
MOTION by Grot supported by Filar to approve the agenda as submitted Motion carried CORRESPONDENCE PLANNING COMMISSION 1 DIRECTOR OF PLANNING amp ZONING requests
a Tree Removal Permit for Frank Giannetti for property located on the
north side of 23 Mile Road between Van Dyke and Mound Road (Parcel number 23-07-16-401-005)
Mr Wynn stated this is a request for a tree removal permit for 30 acres of property on the north side of 23 Mile Road between Van Dyke and Mound The site is zoned light manufacturing and the property owner is interested in beginning to do some brushing on the site to prepare it for marketing and future development This site received a brushing permit a number of years ago It was never developed and the brush has grown back It was suggested that the owner start with brushing only which would include nothing more than vegetation 3 inches in diameter The site will be revisited at a later date to see if there are other trees that would need to be removed This site is impacted by some wetlands Before we would actually issue the permit to start construction we would require an acknowledgement from MDEQ that the applicant has permission to move forward MOTION by Filar supported by Manzella to approve a brushing permit for Frank Giannetti for property on the north side of 23 Mile Road between Van Dyke and Mound Road (parcel number 23-07-16-401-005) subject to the following conditions
1 Tree removal shall be limited to vegetation not larger than three (3) inches in
diameter 2 Orange fencing shall be installed along the north and east property line
separating these parcels from the adjoining parcels 3 Inspection of the orange fencing by the Planning and Zoning Department shall be
required prior to the issuance of the tree removal permit 4 Documentation of approval to remove trees in a wetland shall be provided from
the Michigan Department of Environmental Quality Mr Wozniak questioned who does inspections during the removal of the brush Mr Wynn responded that no one does inspections unless we receive a complaint Sufficient staff is not available to be on site during brush removal We want to make sure the owner is working on his own site and that is the purpose for the orange fencing
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 4
Mrs Manzella was concerned that once we receive a complaint the trees will be down and it will be too late Mr Wynn replied that staffing is not available and it would be physically impossible to be on the site all of the time Mrs Filar believes there are fines in place to handle these violations Motion carried
b Tree Removal Permit for Walter Cueter for property located on the north side of 23 Mile Road west of Mound Road (Parcel number 23-07-17-479-014)
Mr Wynn advised this is a similar request for property less than a mile from the previous site It is located on the north side of 23 Mile Road just west of Mound The property is quite overgrown The owner came to the Township in 2004 and a permit was granted at that time for brushing It is now overgrown Problems have arisen with trespassing and the owner would like to have access to his site and make it more visible There are no development plans at this time We are suggesting that they start with the 3 inches and then gradually allow for some additional clearing if it is warranted after inspection
MOTION by Filar supported by Wozniak to approve a brushing permit for Walter Cueter for property on the north side of 23 Mile Road between Shelby Road and Mound Road (parcel number 23-07-17-479-014) subject to the following conditions
1 Phase one tree removal shall be limited to vegetation not larger than three (3) inches in diameter
2 Additional trees up to twelve (12) inches in diameter may be removed following inspection and approval by the Planning Director
3 Orange fencing shall be installed along the north and east property line separating these parcels from the adjoining parcels
4 Inspection of the orange fencing by the Planning and Zoning Department shall be required prior to the issuance of the tree removal permit
Motion carried DEPARTMENTAL amp COMMITTEE 2 INFORMATION TECHNOLOGY DIRECTOR requests approval of VoIP
project
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 5
Mr Stathakis advised that our current phone system is 10 years old and Mr Flynn did some research regarding this project Mr Flynn stated that the Board has been working on a Voice over Internet Protocol system for the Township offices and the Fire Department for a couple of years About two years ago we were awarded grant money to upgrade the Police Departmentrsquos phone system which transitioned them to a VoIP system Part of the sales pitch of that program was that the controller or the central box of the phone system was sold to us as an expandable system so that down the road we could add the municipal offices and the Fire Department Several months ago we sent out Requests for Proposals for a number of companies to provide quotes for general township office phones as well as the Fire Department phones to switch them over to VoIP Due to some miscommunication the bid package went out instructing them to add additional controllers which would be redundant controllers not directly hooking up to the police controller Today he spoke with the top three bidders explained the situation and invited each one to revise their proposals to basically eliminate the redundant gateway controllers which added costs to the project He invited those three bidders to come in tonight and either explain their revision or talk about their original proposal Representatives from BSB Communications and AllComm Communication were in attendance The third bidder All-Tronics Communications was not able to attend tonightrsquos meeting The bids originally received were AllComm Communications - $8004034 All-Tronics Communications - $8558038 and BSB Communications - $9367718 All of these bids included the Fire Department AllComm Communications was not present but they did revise their quote to eliminate one of the redundant controllers The representatives from BSB Communications and All-Tronics Communications made brief presentations regarding their original proposals and the changes made to reflect their new quotes Questions of the Board members were addressed by these individuals Mr Flynn added that since BSB is the same system that we have in the Police Department they can integrate directly into that system without the use of these redundant gateway controllers They were able to reduce their price to $7478585 Mr Flynn stated that our current system is over 10 years old and our phone bills are very high By upgrading to this VoIP system we will save the taxpayers enough money to pay for this entire project in just over 3 years
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 6
MOTION by Flynn supported by Filar to award the VoIP telephone project for the Township and Fire Department to BSB Communications for an amount not to exceed $7478585 and to purchase the required network equipment from the low bidder Logicalis in the amount of $6231975 The following individuals expressed their comments regarding this issue Dave Erickson 52700 Mound Thomas Turner 4524 Maeder Nick Nightingale 5967 Windemere Lane Ron Churchill 52811 Mound Russ Matika 49150 Hidden Woods Lane Cheryl Arft 5090 S Nocturne Lane Mr Viar asked for the total cost of the project Mr Flynn responded the cost is $13710560 Mr Viar asked for the warranty on this system The representative from BSB stated it is a one-year parts and warranty labor parts and labor warranty on the equipment and the cost of ongoing maintenance and services on an annual basis thereafter There will be no expense to the taxpayers for this system for one year except for the purchase price Mr Grot advised that we are currently renewing our contract with ATampT on a monthly basis and the cost is quite high He asked Nils Larson from our IT Department if this will replace all of our old equipment Mr Larson replied it is the entire Township outside of the Police Department We will still need a vendor to provide access to the outside world Mr Larson provided his input Mr Grot asked how quickly can this system be put in place Mr Larson advised the original proposal called for a six week implementation plan Mr Grot stated that we picked the top three bidders to resubmit their quotes Are we opening ourselves to some type of liability by not including all seven original bidders Mr Huth explained the process and said it is right on point with what is allowed legally Mr Flynn explained this is basically equivalent to a change order If the original bids were way out of the ballpark he didnrsquot see a reason for them to come in and resubmit their bids to reflect the change being requested Motion carried 3 BUILDING DIRECTOR requests revised construction plans for the
renovation of Township Hall
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 7
Mr Stathakis stated that in June the Board authorized $5500 to be expended on design services associated with the renovation at the Township Hall Since that time the scope of the work has changed several times We had numerous preliminary meetings with the architect Given the changes and the design time required the architect requested an additional fee of $3300 to complete the work The favorable result with this new design is that the police training room will become fully functional for work sessions for the Board and serve as a secondary emergency operation center The Clerkrsquos Office will be able to use additional space downstairs which is needed for storage MOTION by Wozniak supported by Flynn to authorize French amp Associates to provide professional architectural mechanical and electrical design services to develop revised construction plans for the renovation of Township Hall for a total sum not to exceed $8800 from account number 692-271-985-000 The following individuals expressed their comments regarding this issue Thomas Turner 4524 Maeder Clarence Cook 50067 Chelmsford Court Mr Wood explained the proposed renovations that will accommodate the needs of various departments throughout the Township Mr Viar questioned the cost of the renovations and why these improvements were not discussed at the beginning of this project All of Mr Viarrsquos concerns were addressed by Tim Wood Building Director Input was provided by the Board members and Police Chief supporting these renovations Motion carried 4 DEPARTMENT OF PUBLIC WORKS DIRECTOR requests
a purchase of 2013 utility truck and crane MOTION by Wozniak supported by Manzella to concur with the recommendation of Ted Schoenherr Director of Public Works and purchase a 2013 Utility Truck and crane from Signature Ford in the amount of $8641500 delivered Funds are available from the Water and Sewer Fund line item 592595-981000 The following individuals expressed their comments regarding this issue
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 8
Thomas Turner 4524 Maeder Norm Dziadzio 55212 Woods Lane Motion carried b municipal water connection to the Charter Township of Shelby for 45555 Dequindre Road Rochester Hills MI 48307 MOTION by Flynn supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and approve the request of Capoccia Properties LLC for a connection to the Shelby Township municipal water system to service their property at 45555 Dequindre Rochester Hills subject to the execution of the appropriate agreement between Shelby Township Rochester Hills and the property owner Mrs Manzella asked if this connection will have an effect on our water pressure Mr Schoenherr responded this is a single family residential home and it will not have a negative impact on our system They will be paying the necessary fees and will connect to Rochester Hillsrsquo system once available Motion carried
c purchase of copy machine with maintenance agreement and fax option
MOTION by Filar supported by Wozniak to concur with the recommendation of Theodore P Schoenherr Director of Public Works to purchase a Ricoh MP 3352SP copier from Ricoh Business Solutions at a price not to exceed $510500 plus the annual maintenance agreement at 8 cents per copy Motion carried d award of 2012 sidewalk gap project contract MOTION by Viar supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and the Township Engineer Fazal Khan and Associates Inc to award the contract for the 2012 Sidewalk Gap Project to Distinguished Development Inc in the amount of $3709035 subject to the acquisition of the required easements Mr Grot stated a couple of weeks ago Mr Churchill requested that a section of sidewalk be installed in his neighborhood Is this something that can be done
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 9
Mr Schoenherr advised the project under consideration encompasses about frac12 mile of sidewalk to close gaps which are either along Dequindre or 22 Mile Road Mr Stathakis indicated that Mr Wood already inspected the area referred to by Mr Churchill Mr Schoenherr will contact Mr Wood so he can relay his findings to determine if this section can be added and if easements are required Motion carried 5 HUMAN RESOURCE DIRECTOR requests purchase of new copy machine MOTION by Filar supported by Flynn to approve the purchase of a Ricoh Aficio 4002SP copy machine at a cost of $5586 to be divided between the Human Resource department account 692-226-985-000 the Planning amp Zoning department account 101-902-984-800 and the Supervisorrsquos department account 101-902-984-171 based on usage plus the annual maintenance agreement at 0075 cents per copy Ron Churchill 52811 Mound expressed his comments regarding this issue Motion carried APPOINTMENTS TO COMMITTEES amp COMMISSIONS TOWNSHIP ANNOUNCEMENTS Mr Flynn made the following recreational announcements Basketball registration for girls in grade K-6 and boys in grades K-12 is now taking place The Fall Festival at the Nature Center will be held on Saturday September 15 from 1000 am through 400 pm and on Sunday September 16 from 1100 am through 400 pm The Night the Animals Talked will be held on Friday October 5 at the Nature Center Pre-registration is required The Parks amp Recreation Department has combined Boo Bash amp Trunk or Treat into one lsquoSpooktacularrsquo event on Saturday October 13 from noon until 300 pm This free event will be at River Bends Park
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 10
For further information or to register for any of these events call the Parks amp Recreation Office at 586-731-0300 or visit their website at wwwshelbytwporg Mrs Manzella announced that on Thursday October 18 at the VFW Hall at 8311 Wilson a Bunco Fundraiser for the Shelby Township Relay for Life will be held Registration begins at 530 pm dinner at 600 pm and Bunco promptly at 700 pm A cash bar will be available with 5050 raffles and basket raffles Tickets are only sold in advance for $30 Call Diana at 586-781-8452 to purchase tickets The proceeds from this event benefit the American Cancer Society ndash Shelby Township Relay for Life A Halloween Fundraiser will be held on October 20 at the Utica Knights of Columbus Hall 44425 Utica Road They will be collecting pajama sets for all ages An evening of food fun and entertainment will be available for $40 per person $75 a couple or a table of 10 for $350 This benefits the Friends of Foster Kids Mr Wozniak announced the Shelby Township Lions Club will sponsor their 17th Annual Charity Classic Car Show on Sunday September 23 at the Packard Proving Grounds For further information call Marty at 586-945-6305 100 of the money is donated to the Shelby Township Lions Club The Shelby Township Lions Wine and Beer Tasting event will be held on October 12 at Cherry Creek Banquet Center Admission is $39 or a table of 10 for $350 This event also benefits the Lionrsquos charities BUSINESS FROM THE FLOOR The following individuals expressed their comments regarding various issues Nick Nightingale 5967 Windemere Lane Thomas Turner 4524 Maeder Ron Churchill 52811 Mound Norm Dziadzio 55212 Woods Lane CLOSED SESSION 6 Employee matter MOTION by Flynn supported by Manzella to recess to Closed Session to discuss an attorney opinion regarding an employee matter Roll Call Vote Ayes Flynn Manzella Stathakis Viar
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 11
Wozniak Filar Grot Nays none Motion carried The meeting recessed at 920 pm The meeting reconvened at 928 pm Roll Call Richard Stathakis Stanley Grot Paul Viar Paula Filar Michael Flynn Lisa Manzella Douglas Wozniak MOTION by Filar supported by Grot to concur with the Township Attorneyrsquos recommendation regarding an employee matter Motion carried Mr Flynn voted ldquonayrdquo MOTION by Viar supported by Filar to adjourn Motion carried The meeting adjourned at 930 pm ds
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Account 451001 - Building Permits6243 - LISA DANIEL CARBAUGH 12 42205 49179 DRIFTWOOD -
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Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 208 - Nature CenterAccount 920000 - Utilities
Department 253 - TreasurerAccount 727000 - Office Supply amp Printing
3256 - SUPERIOR LPS OFFICE MACHINES LLC
3740 Time clock ribbons for Widmer LED-3
Edit 09032012 09192012 09192012 1580
Run by Jill Wood on 09112012 034249 PM Page 2 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 253 - TreasurerAccount 727000 - Office Supply amp Printing
Run by Jill Wood on 09112012 034249 PM Page 3 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 371 - Protective InspectionAccount 805296 - Lot Checks
Run by Jill Wood on 09112012 034249 PM Page 4 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Run by Jill Wood on 09112012 034249 PM Page 5 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 738 - LibraryAccount 880100 - Community Promotion
Run by Jill Wood on 09112012 034249 PM Page 6 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 774 - Senior Citizen OperationsAccount 920000 - Utilities
24351 - A T amp T 586 R011560 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 41512
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 481
5940 - BRIAN BARLOG 2012I1 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
2759 - VINCENT J GAROFALO 2012I2 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16700
Run by Jill Wood on 09112012 034249 PM Page 7 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840030 - Pee Wee Tee
4808 - DONALD GILLETTE 2012I3 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 21400
2762 - TYLER L HEWSON 2012I4 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16000
5860 - DENIS METTY JR 2012I5 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
2776 - SCOTT REYNAERT 2012I6 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 26100
2690 - ROBERT S ROCHON 2012I7 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
4875 - DEREK JAMES RUTKOWSKI 2012I8 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 12000
4813 - KENNETH R SHORE 2012I9 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
4815 - JAMES TANNER 2012I10 2nd Season Baseball Umpires 81912 thru 91012
2780 - ROBERT K WENDT 2012I12 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
5861 - MARK WIETCHY 2012I13 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
Account 840030 - Pee Wee Tee Totals Invoice Transactions 14 $256872Account 840060 - BreakfastDinner with Santa
15538 - S amp S WORLDWIDE INC 7453188 Santa Dinner Supplies (Bill to 10490250)
Edit 08242012 09192012 09192012 11491
Account 840060 - BreakfastDinner with Santa Totals Invoice Transactions 1 $11491Account 840090 - Flag Football
24261 - BURKES SPORT HAVEN INC CTS82812 52-Flag Ftbl jerseys Edit 08282012 09192012 09192012 64948Account 840090 - Flag Football Totals Invoice Transactions 1 $64948
Run by Jill Wood on 09112012 034249 PM Page 8 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840192 - Joe Dumars Fieldhouse
Run by Jill Wood on 09112012 034249 PM Page 9 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 745000 - School HouseTrain Maint
2438 - RAYMOND DE STEIGER INC 6065798 school light timer Edit 09042012 09192012 09192012 14147Account 745000 - School HouseTrain Maint Totals Invoice Transactions 1 $14147
Account 747000 - Bldg Maint - Maint Bldg16386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 31002
Account 747000 - Bldg Maint - Maint Bldg Totals Invoice Transactions 1 $31002Account 748000 - Comm Center Maint - Disco
6555 - GRAINGER INC 9909558414 Sr Ctr mouse traps Edit 08232012 09192012 09192012 920816386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 115799
Account 748000 - Comm Center Maint - Disco Totals Invoice Transactions 2 $125007Account 749756 - River Bends Parks Maint
1148 - SHELBY PAINT amp DECORATING 1507 1 line sprayer tip for graffiti removal
Run by Jill Wood on 09112012 034249 PM Page 10 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 751000 - Grounds Maint
1383 - WASHINGTON ELEVATOR CO INC 715524 Fire Dept amp Park fertilizer
Edit 08302012 09192012 09192012 62100
11476 - JampJ ACE HARDWARE 1 18258 Soccer City wall rpr liquid nails
Run by Jill Wood on 09112012 034249 PM Page 11 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 800 - PlanningAccount 805000 - Planning Consultant fees
1204 - SPENCER OIL COMPANY 395167 diesel 5534 gal Edit 08232012 09192012 09192012 190134
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Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 863000 - Gasoline
Run by Jill Wood on 09112012 034249 PM Page 13 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 969600 - Properties Clearing Exp
Department 266 - Drug Forfeiture Totals Invoice Transactions 1 $7000Fund 265 - Drug Forfeiture Fund Totals Invoice Transactions 1 $7000
Run by Jill Wood on 09112012 034249 PM Page 19 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 275 - Senior Housing Operation
Department 275 - Shelby ManorAccount 975275 - Capital Outlay - Sen Housing
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
Run by Jill Wood on 09112012 034249 PM Page 20 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 136 - 41 A District CourtAccount 850000 - Communications
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 166048
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 1921
Department 762 - State of MichiganAccount 965010 - State of Michigan Fees
16926 - STATE OF MICHIGAN 83112 MI Department of Treasury
Edit 08312012 09192012 09192012 9024105
Account 965010 - State of Michigan Fees Totals Invoice Transactions 1 $9024105Department 762 - State of Michigan Totals Invoice Transactions 1 $9024105
Department 763 - City of UticaAccount 965021 - Utica Fines amp Fees
254 - CITY OF UTICA 83112 Utica Fines amp Fees Edit 08312012 09192012 09192012 1083951Account 965021 - Utica Fines amp Fees Totals Invoice Transactions 1 $1083951
Department 763 - City of Utica Totals Invoice Transactions 1 $1083951
Run by Jill Wood on 09112012 034249 PM Page 21 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 765 - Macomb TWPAccount 965027 - Macomb TWP Fines amp Fees
Run by Jill Wood on 09112012 034249 PM Page 22 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 709000 - Education amp Training
Run by Jill Wood on 09112012 034249 PM Page 23 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 920500 - Water Charges
149 - BOARD OF WATER COMMISSIONERS 1251 300 712 METERED WATER - JULY 2012
Edit 08242012 09192012 09192012 145750296
Account 920500 - Water Charges Totals Invoice Transactions 1 $145750296Account 935600 - Sewer Main Repair
Run by Jill Wood on 09112012 034249 PM Page 24 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 596 - Administrative and GeneralAccount 807000 - Engineering Consulting Fees
326 - DECKER AUTO PARTS INC 27202 ON OFF TOGGLE SWITCH W16
Edit 08242012 09192012 09192012 499
326 - DECKER AUTO PARTS INC 26791 PART FOR D7 Edit 08222012 09192012 09192012 3995326 - DECKER AUTO PARTS INC 28187 AIR FILTER W13 Edit 08312012 09192012 09192012 1910326 - DECKER AUTO PARTS INC 27790 LIGHTING - SEWER
JETEdit 08292012 09192012 09192012 99
326 - DECKER AUTO PARTS INC 28025 PARTS SW1 SHOP TOWELS
4651 - LESLIE TIRE SERVICE INC 247803 TIRES FOR SEWER JET Edit 08232012 09192012 09192012 2036244651 - LESLIE TIRE SERVICE INC 247349 TIRE - SEWER JET Edit 08172012 09192012 09192012 53124326 - DECKER AUTO PARTS INC 28666 LIGHTS W2 Edit 09062012 09192012 09192012 1170326 - DECKER AUTO PARTS INC 28604 WHEEL STUD NUT D9 Edit 09052012 09192012 09192012 49818462 - SHELBY TIRE amp AUTO SERVICE 33182 TIRES Edit 09052012 09192012 09192012 72660326 - DECKER AUTO PARTS INC 27724 CLAMPS Edit 08282012 09192012 09192012 17961832 - KERNERS AUTO SERVICE LLC 55817 REPAIRS TO D9 Edit 09062012 09192012 09192012 13552326 - DECKER AUTO PARTS INC 28781 WHEEL STUD NUT D9 Edit 09062012 09192012 09192012 498326 - DECKER AUTO PARTS INC 28831 WHEEL STUD NUT D9 Edit 09072012 09192012 09192012 498170 - BUFF WHELAN CHEVROLET INC CVW303797 SENSOR W17 Edit 08222012 09192012 09192012 6779
Account 781000 - Parts Totals Invoice Transactions 17 $377354Department 661 - Motor Pool Totals Invoice Transactions 19 $381739
Run by Jill Wood on 09112012 034249 PM Page 25 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund Totals Invoice Transactions 55 $182069210
Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $44130Account 785500 - Govt AC Op Exp amp Sup
21532 - DATA MEDIA PRODUCTS INC H2772 DVDs and DVD cases Edit 08222012 09192012 09192012 12497Account 785500 - Govt AC Op Exp amp Sup Totals Invoice Transactions 1 $12497
Account 801000 - Contract Labor4661 - KYLE HOFFMAN 3031138 Contract Labor Edit 09062012 09192012 09192012 90002802 - ERIC PERRY 1081223 Contract Labor Edit 09062012 09192012 09192012 840002802 - ERIC PERRY 1091206 Contract Labor Edit 09062012 09192012 09192012 97500
1008cable Building Main Edit 08312012 09192012 09192012 28401
Account 930100 - Building Maintenance Totals Invoice Transactions 2 $36950Department 598 - Cable TV Totals Invoice Transactions 11 $429898
Fund 598 - Cable TV Totals Invoice Transactions 11 $429898Fund 692 - Equipment Replacement Fund
Department 212 - NetworkAccount 985000 - Equipment Replacement
26031 - CDW GOVERNMENT INC P528766 Back up tapes Edit 08202012 09192012 09192012 14690Account 985000 - Equipment Replacement Totals Invoice Transactions 1 $14690
Department 212 - Network Totals Invoice Transactions 1 $14690Department 305 - Police Department
Account 975207 - Capital Project - PD Building 23110 - TESTING ENGINEERS amp CONSULTANTS INC
123985 ENGINEERING EXPENSE - POLICE BLDG
Edit 08312012 09192012 09192012 590000
Run by Jill Wood on 09112012 034249 PM Page 26 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building
6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES
Edit 08272012 09192012 09192012 47570
6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS
Edit 08292012 09192012 09192012 1050
7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE
HOOKUPEdit 08202012 09192012 09192012 6724
326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132
Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park
Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441
20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND
Edit 07122012 09192012 09192012 10000
6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND
Edit 07162012 09192012 09192012 20000
18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND
Edit 08072012 09192012 09192012 10000
6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND
Edit 07022012 09192012 09192012 5000
5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND
Edit 07122012 09192012 09192012 20000
4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND
Edit 04042012 09192012 09192012 20000
5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER
Edit 10182011 09192012 09192012 106000
5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE
Edit 10202011 09192012 09192012 112500
6248 - GEORGE ZERVOS CUSTOM HOMES INC
08 9740 BUILDING BOND RETURN - 48551 VAN DYKE
Edit 06272008 09192012 09192012 20000
Run by Jill Wood on 09112012 034249 PM Page 27 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
6
Mr Stathakis asked what drove the 717 decrease in 2012 Mr Conklin responded that the decrease is due to fewer personnel Mr Stathakis thanked Mr Conklin for holding cost down He knows Mr Conklin can only do so much because of state funding issues PLANNING amp ZONING DEPARTMENT 5-Year Plan Mr Wynn said there are no plans to add equipment at this time and no changes in personnel Mr Wynnrsquos budget is consistent with past years Mr Wynn commented that the department seems to be saving a significant amount of money because of the retirement of a staff member Mrs Filar asked if there is a way to build into the 2013 budget a consultant for economic development She suggested sharing services and costs with the DDA Mrs Filar would like Mr Wynn to develop a cost figure for hiring a consultant Mr Wynn suggested that some planning consultants offer an economic service Mrs Filar stressed that she does not wish to hire a full-time employee Mr Stathakis pointed out that if the Township decided to use this type of service potential tax dollars would more than pay for themselves Mr Wynn stated his department is still at a savings of $56000 over last year which is a 20 reduction Mr Wynn discussed his succession plan and his desire to one day leave the department in good hands COURT Five Year Equipment Replacement In 2012 Ms Porter purchased two computers Ms Porter discussed her plans to purchase new technology and the implementation of technology recently purchased Personnel No personnel changes have taken place in the last five years Mr Stathakis asked if a spending decrease in 2013 was possible Over the past few years Ms Porter has looked at various ways to decrease expenditures including consolidating services and online training Mr Stathakis asked if the old Accounts Receivables have been written off Ms Porter has ended the contract with the outside collection agency Ms Porter hopes to start income tax garnishments on all standing fines fees and costs Although only three samples have been taken Ms Porter hopes to collect between $50000 and $100000
7
Mrs Filar asked Mrs Moore if the Accounts Receivables are cash basis or accrual basis accounting Mrs Moore said they are cash basis Mr Stathakis commented that even within the same budget cash basis and accrual basis is used itrsquos called municipal accounting HUMAN RESOURCE DEPARTMENT Equipment Ms Suida has allocated funds to purchase one third of a copier located in her department She plans to purchase a copier through the state of Michigan bid process from Ricoh Ms Suida is interested in purchasing a digital recorder to replace the tape recorder her department currently uses Personnel Ms Suida does not anticipate any staffing changes for the 2013 year Mrs Filar suggested raising the requirements to take the civil service examination She emphasized the cost-effectiveness of increasing requirements due to less applicants being qualified to start the process Ms Suida allocated $2000 in her departmentrsquos education and training budget One of her employees has one class until she finishes her masterrsquos degree Ms Suidarsquos budget for printing and publishing is now zero due to her distributing union contracts electronically Mr Stathakis ended the meeting by thanking the Board for its hard work and for building up a $41 million financial surplus Motion by Mr Flynn supported by Mr Viar to adjourn Motion carried Meeting adjourned at 450 PM ___________________________________________ AS PREPARED BY THE TOWNSHIP CLERK _________________________ TOWNSHIP SUPERVISOR bf
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BOARD OF TRUSTEES HELD ON TUESDAY SEPTEMBER 4 2012 IN THE BOARD ROOM OF THE MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN The meeting was called to order at 706 pm by Supervisor Richard Stathakis The Pledge of Allegiance was led by Pastor Norm Koy of Trinity Lutheran Church amp School 45160 Van Dyke Utica Michigan followed by a brief invocation AWARDS amp PRESENTATIONS Mr Stathakis introduced Miss Michigan Angela Venditti who is a 2006 graduate of Eisenhower High School and a 2011 graduate of Oakland University Ms Venditti was presented with a plaque on behalf of the Board of Trustees and the residents of Shelby Township in recognition of being named ldquoMiss Michigan 2012rdquo and for her personal platform ldquoKeeping Kids Drugs Freerdquo Ms Venditti spoke briefly regarding her upcoming agenda of speaking to groups of children and participating in fundraisers throughout the state to achieve her goal of keeping our youth drug free Mr Stathakis read a letter from our neighbor Mr Brian Barnett Mayor of the City of Rochester Hills congratulating Shelby Township on being selected as one of the best places to live in America by ldquoMoney Magazinerdquo Mr Stathakis reassured parents and their school-aged children that our 246 Utica Community School buses have passed with a perfect inspection Mr Philip Randazzo our Veterans Events Coordinator provided information regarding changes that will be made to our Veteranrsquos Monument to include names of those soldiers recently killed in action in Afghanistan Members Present Richard Stathakis Stanley Grot Paul Viar Paula Filar Michael Flynn Lisa Manzella Douglas Wozniak Also Present Robert Huth Township Attorney APPROVAL OF CONSENT AGENDA
A Minutes August 21 2012 ndash Board Meeting Approve the minutes as presented
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 2
B PARKS RECREATION AND MAINTENANCE DIRECTOR requests approval of 2012-2013 Municipal and Community Credit Contract with Suburban Mobile Authority for Regional Transportation (SMART)
Accept the Municipal and Community Credit Contract for FY-20122013 with Suburban Mobile Authority for Regional Transportation (SMART) as presented C DIRECTOR OF PLANNING amp ZONING requests
1 Rezoning Application 1-12 Zoning Ordinance Text Amendments (Adoption of Ordinance No 21289)
Concur with the recommendation of the Planning Commission and approve and publish an amendment to the text and map of the Charter Township of Shelby Zoning Ordinance (Ordinance No 21289) for application 1-12 approving multiple amendments to the Charter Township of Shelby Zoning Ordinance for the following reasons 1 The proposed changes are part of an on-going effort by the Township to update
zoning standards to reflect current development practices 2 The changes will improve the clarity and understanding of the ordinance 3 These modifications will reduce the number of variance applications considered by
the Zoning Board of Appeals
2 North Meadows Subdivision ndash Amendment of Declarations of Covenants Conditions and Restrictions
Approve the amended declaration of covenants conditions and restrictions for the North Meadows Subdivision as proposed by Sidney Borders Attorney representing the association in his letter of July 26 2012 D Bill Run in the amount of $49988866 Approve the Bill Run in the amount of $49988866 as presented MOTION by Grot supported by Filar to approve the Consent Agenda as presented Roll Call Vote Ayes Grot Filar Flynn Manzella Stathakis Viar Wozniak Nays none Motion carried APPROVAL OF AGENDA
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 3
MOTION by Grot supported by Filar to approve the agenda as submitted Motion carried CORRESPONDENCE PLANNING COMMISSION 1 DIRECTOR OF PLANNING amp ZONING requests
a Tree Removal Permit for Frank Giannetti for property located on the
north side of 23 Mile Road between Van Dyke and Mound Road (Parcel number 23-07-16-401-005)
Mr Wynn stated this is a request for a tree removal permit for 30 acres of property on the north side of 23 Mile Road between Van Dyke and Mound The site is zoned light manufacturing and the property owner is interested in beginning to do some brushing on the site to prepare it for marketing and future development This site received a brushing permit a number of years ago It was never developed and the brush has grown back It was suggested that the owner start with brushing only which would include nothing more than vegetation 3 inches in diameter The site will be revisited at a later date to see if there are other trees that would need to be removed This site is impacted by some wetlands Before we would actually issue the permit to start construction we would require an acknowledgement from MDEQ that the applicant has permission to move forward MOTION by Filar supported by Manzella to approve a brushing permit for Frank Giannetti for property on the north side of 23 Mile Road between Van Dyke and Mound Road (parcel number 23-07-16-401-005) subject to the following conditions
1 Tree removal shall be limited to vegetation not larger than three (3) inches in
diameter 2 Orange fencing shall be installed along the north and east property line
separating these parcels from the adjoining parcels 3 Inspection of the orange fencing by the Planning and Zoning Department shall be
required prior to the issuance of the tree removal permit 4 Documentation of approval to remove trees in a wetland shall be provided from
the Michigan Department of Environmental Quality Mr Wozniak questioned who does inspections during the removal of the brush Mr Wynn responded that no one does inspections unless we receive a complaint Sufficient staff is not available to be on site during brush removal We want to make sure the owner is working on his own site and that is the purpose for the orange fencing
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 4
Mrs Manzella was concerned that once we receive a complaint the trees will be down and it will be too late Mr Wynn replied that staffing is not available and it would be physically impossible to be on the site all of the time Mrs Filar believes there are fines in place to handle these violations Motion carried
b Tree Removal Permit for Walter Cueter for property located on the north side of 23 Mile Road west of Mound Road (Parcel number 23-07-17-479-014)
Mr Wynn advised this is a similar request for property less than a mile from the previous site It is located on the north side of 23 Mile Road just west of Mound The property is quite overgrown The owner came to the Township in 2004 and a permit was granted at that time for brushing It is now overgrown Problems have arisen with trespassing and the owner would like to have access to his site and make it more visible There are no development plans at this time We are suggesting that they start with the 3 inches and then gradually allow for some additional clearing if it is warranted after inspection
MOTION by Filar supported by Wozniak to approve a brushing permit for Walter Cueter for property on the north side of 23 Mile Road between Shelby Road and Mound Road (parcel number 23-07-17-479-014) subject to the following conditions
1 Phase one tree removal shall be limited to vegetation not larger than three (3) inches in diameter
2 Additional trees up to twelve (12) inches in diameter may be removed following inspection and approval by the Planning Director
3 Orange fencing shall be installed along the north and east property line separating these parcels from the adjoining parcels
4 Inspection of the orange fencing by the Planning and Zoning Department shall be required prior to the issuance of the tree removal permit
Motion carried DEPARTMENTAL amp COMMITTEE 2 INFORMATION TECHNOLOGY DIRECTOR requests approval of VoIP
project
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 5
Mr Stathakis advised that our current phone system is 10 years old and Mr Flynn did some research regarding this project Mr Flynn stated that the Board has been working on a Voice over Internet Protocol system for the Township offices and the Fire Department for a couple of years About two years ago we were awarded grant money to upgrade the Police Departmentrsquos phone system which transitioned them to a VoIP system Part of the sales pitch of that program was that the controller or the central box of the phone system was sold to us as an expandable system so that down the road we could add the municipal offices and the Fire Department Several months ago we sent out Requests for Proposals for a number of companies to provide quotes for general township office phones as well as the Fire Department phones to switch them over to VoIP Due to some miscommunication the bid package went out instructing them to add additional controllers which would be redundant controllers not directly hooking up to the police controller Today he spoke with the top three bidders explained the situation and invited each one to revise their proposals to basically eliminate the redundant gateway controllers which added costs to the project He invited those three bidders to come in tonight and either explain their revision or talk about their original proposal Representatives from BSB Communications and AllComm Communication were in attendance The third bidder All-Tronics Communications was not able to attend tonightrsquos meeting The bids originally received were AllComm Communications - $8004034 All-Tronics Communications - $8558038 and BSB Communications - $9367718 All of these bids included the Fire Department AllComm Communications was not present but they did revise their quote to eliminate one of the redundant controllers The representatives from BSB Communications and All-Tronics Communications made brief presentations regarding their original proposals and the changes made to reflect their new quotes Questions of the Board members were addressed by these individuals Mr Flynn added that since BSB is the same system that we have in the Police Department they can integrate directly into that system without the use of these redundant gateway controllers They were able to reduce their price to $7478585 Mr Flynn stated that our current system is over 10 years old and our phone bills are very high By upgrading to this VoIP system we will save the taxpayers enough money to pay for this entire project in just over 3 years
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 6
MOTION by Flynn supported by Filar to award the VoIP telephone project for the Township and Fire Department to BSB Communications for an amount not to exceed $7478585 and to purchase the required network equipment from the low bidder Logicalis in the amount of $6231975 The following individuals expressed their comments regarding this issue Dave Erickson 52700 Mound Thomas Turner 4524 Maeder Nick Nightingale 5967 Windemere Lane Ron Churchill 52811 Mound Russ Matika 49150 Hidden Woods Lane Cheryl Arft 5090 S Nocturne Lane Mr Viar asked for the total cost of the project Mr Flynn responded the cost is $13710560 Mr Viar asked for the warranty on this system The representative from BSB stated it is a one-year parts and warranty labor parts and labor warranty on the equipment and the cost of ongoing maintenance and services on an annual basis thereafter There will be no expense to the taxpayers for this system for one year except for the purchase price Mr Grot advised that we are currently renewing our contract with ATampT on a monthly basis and the cost is quite high He asked Nils Larson from our IT Department if this will replace all of our old equipment Mr Larson replied it is the entire Township outside of the Police Department We will still need a vendor to provide access to the outside world Mr Larson provided his input Mr Grot asked how quickly can this system be put in place Mr Larson advised the original proposal called for a six week implementation plan Mr Grot stated that we picked the top three bidders to resubmit their quotes Are we opening ourselves to some type of liability by not including all seven original bidders Mr Huth explained the process and said it is right on point with what is allowed legally Mr Flynn explained this is basically equivalent to a change order If the original bids were way out of the ballpark he didnrsquot see a reason for them to come in and resubmit their bids to reflect the change being requested Motion carried 3 BUILDING DIRECTOR requests revised construction plans for the
renovation of Township Hall
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 7
Mr Stathakis stated that in June the Board authorized $5500 to be expended on design services associated with the renovation at the Township Hall Since that time the scope of the work has changed several times We had numerous preliminary meetings with the architect Given the changes and the design time required the architect requested an additional fee of $3300 to complete the work The favorable result with this new design is that the police training room will become fully functional for work sessions for the Board and serve as a secondary emergency operation center The Clerkrsquos Office will be able to use additional space downstairs which is needed for storage MOTION by Wozniak supported by Flynn to authorize French amp Associates to provide professional architectural mechanical and electrical design services to develop revised construction plans for the renovation of Township Hall for a total sum not to exceed $8800 from account number 692-271-985-000 The following individuals expressed their comments regarding this issue Thomas Turner 4524 Maeder Clarence Cook 50067 Chelmsford Court Mr Wood explained the proposed renovations that will accommodate the needs of various departments throughout the Township Mr Viar questioned the cost of the renovations and why these improvements were not discussed at the beginning of this project All of Mr Viarrsquos concerns were addressed by Tim Wood Building Director Input was provided by the Board members and Police Chief supporting these renovations Motion carried 4 DEPARTMENT OF PUBLIC WORKS DIRECTOR requests
a purchase of 2013 utility truck and crane MOTION by Wozniak supported by Manzella to concur with the recommendation of Ted Schoenherr Director of Public Works and purchase a 2013 Utility Truck and crane from Signature Ford in the amount of $8641500 delivered Funds are available from the Water and Sewer Fund line item 592595-981000 The following individuals expressed their comments regarding this issue
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 8
Thomas Turner 4524 Maeder Norm Dziadzio 55212 Woods Lane Motion carried b municipal water connection to the Charter Township of Shelby for 45555 Dequindre Road Rochester Hills MI 48307 MOTION by Flynn supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and approve the request of Capoccia Properties LLC for a connection to the Shelby Township municipal water system to service their property at 45555 Dequindre Rochester Hills subject to the execution of the appropriate agreement between Shelby Township Rochester Hills and the property owner Mrs Manzella asked if this connection will have an effect on our water pressure Mr Schoenherr responded this is a single family residential home and it will not have a negative impact on our system They will be paying the necessary fees and will connect to Rochester Hillsrsquo system once available Motion carried
c purchase of copy machine with maintenance agreement and fax option
MOTION by Filar supported by Wozniak to concur with the recommendation of Theodore P Schoenherr Director of Public Works to purchase a Ricoh MP 3352SP copier from Ricoh Business Solutions at a price not to exceed $510500 plus the annual maintenance agreement at 8 cents per copy Motion carried d award of 2012 sidewalk gap project contract MOTION by Viar supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and the Township Engineer Fazal Khan and Associates Inc to award the contract for the 2012 Sidewalk Gap Project to Distinguished Development Inc in the amount of $3709035 subject to the acquisition of the required easements Mr Grot stated a couple of weeks ago Mr Churchill requested that a section of sidewalk be installed in his neighborhood Is this something that can be done
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 9
Mr Schoenherr advised the project under consideration encompasses about frac12 mile of sidewalk to close gaps which are either along Dequindre or 22 Mile Road Mr Stathakis indicated that Mr Wood already inspected the area referred to by Mr Churchill Mr Schoenherr will contact Mr Wood so he can relay his findings to determine if this section can be added and if easements are required Motion carried 5 HUMAN RESOURCE DIRECTOR requests purchase of new copy machine MOTION by Filar supported by Flynn to approve the purchase of a Ricoh Aficio 4002SP copy machine at a cost of $5586 to be divided between the Human Resource department account 692-226-985-000 the Planning amp Zoning department account 101-902-984-800 and the Supervisorrsquos department account 101-902-984-171 based on usage plus the annual maintenance agreement at 0075 cents per copy Ron Churchill 52811 Mound expressed his comments regarding this issue Motion carried APPOINTMENTS TO COMMITTEES amp COMMISSIONS TOWNSHIP ANNOUNCEMENTS Mr Flynn made the following recreational announcements Basketball registration for girls in grade K-6 and boys in grades K-12 is now taking place The Fall Festival at the Nature Center will be held on Saturday September 15 from 1000 am through 400 pm and on Sunday September 16 from 1100 am through 400 pm The Night the Animals Talked will be held on Friday October 5 at the Nature Center Pre-registration is required The Parks amp Recreation Department has combined Boo Bash amp Trunk or Treat into one lsquoSpooktacularrsquo event on Saturday October 13 from noon until 300 pm This free event will be at River Bends Park
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 10
For further information or to register for any of these events call the Parks amp Recreation Office at 586-731-0300 or visit their website at wwwshelbytwporg Mrs Manzella announced that on Thursday October 18 at the VFW Hall at 8311 Wilson a Bunco Fundraiser for the Shelby Township Relay for Life will be held Registration begins at 530 pm dinner at 600 pm and Bunco promptly at 700 pm A cash bar will be available with 5050 raffles and basket raffles Tickets are only sold in advance for $30 Call Diana at 586-781-8452 to purchase tickets The proceeds from this event benefit the American Cancer Society ndash Shelby Township Relay for Life A Halloween Fundraiser will be held on October 20 at the Utica Knights of Columbus Hall 44425 Utica Road They will be collecting pajama sets for all ages An evening of food fun and entertainment will be available for $40 per person $75 a couple or a table of 10 for $350 This benefits the Friends of Foster Kids Mr Wozniak announced the Shelby Township Lions Club will sponsor their 17th Annual Charity Classic Car Show on Sunday September 23 at the Packard Proving Grounds For further information call Marty at 586-945-6305 100 of the money is donated to the Shelby Township Lions Club The Shelby Township Lions Wine and Beer Tasting event will be held on October 12 at Cherry Creek Banquet Center Admission is $39 or a table of 10 for $350 This event also benefits the Lionrsquos charities BUSINESS FROM THE FLOOR The following individuals expressed their comments regarding various issues Nick Nightingale 5967 Windemere Lane Thomas Turner 4524 Maeder Ron Churchill 52811 Mound Norm Dziadzio 55212 Woods Lane CLOSED SESSION 6 Employee matter MOTION by Flynn supported by Manzella to recess to Closed Session to discuss an attorney opinion regarding an employee matter Roll Call Vote Ayes Flynn Manzella Stathakis Viar
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 11
Wozniak Filar Grot Nays none Motion carried The meeting recessed at 920 pm The meeting reconvened at 928 pm Roll Call Richard Stathakis Stanley Grot Paul Viar Paula Filar Michael Flynn Lisa Manzella Douglas Wozniak MOTION by Filar supported by Grot to concur with the Township Attorneyrsquos recommendation regarding an employee matter Motion carried Mr Flynn voted ldquonayrdquo MOTION by Viar supported by Filar to adjourn Motion carried The meeting adjourned at 930 pm ds
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Account 451001 - Building Permits6243 - LISA DANIEL CARBAUGH 12 42205 49179 DRIFTWOOD -
Run by Jill Wood on 09112012 034249 PM Page 1 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 208 - Nature CenterAccount 920000 - Utilities
Department 253 - TreasurerAccount 727000 - Office Supply amp Printing
3256 - SUPERIOR LPS OFFICE MACHINES LLC
3740 Time clock ribbons for Widmer LED-3
Edit 09032012 09192012 09192012 1580
Run by Jill Wood on 09112012 034249 PM Page 2 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 253 - TreasurerAccount 727000 - Office Supply amp Printing
Run by Jill Wood on 09112012 034249 PM Page 3 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 371 - Protective InspectionAccount 805296 - Lot Checks
Run by Jill Wood on 09112012 034249 PM Page 4 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Run by Jill Wood on 09112012 034249 PM Page 5 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 738 - LibraryAccount 880100 - Community Promotion
Run by Jill Wood on 09112012 034249 PM Page 6 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 774 - Senior Citizen OperationsAccount 920000 - Utilities
24351 - A T amp T 586 R011560 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 41512
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 481
5940 - BRIAN BARLOG 2012I1 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
2759 - VINCENT J GAROFALO 2012I2 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16700
Run by Jill Wood on 09112012 034249 PM Page 7 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840030 - Pee Wee Tee
4808 - DONALD GILLETTE 2012I3 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 21400
2762 - TYLER L HEWSON 2012I4 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16000
5860 - DENIS METTY JR 2012I5 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
2776 - SCOTT REYNAERT 2012I6 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 26100
2690 - ROBERT S ROCHON 2012I7 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
4875 - DEREK JAMES RUTKOWSKI 2012I8 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 12000
4813 - KENNETH R SHORE 2012I9 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
4815 - JAMES TANNER 2012I10 2nd Season Baseball Umpires 81912 thru 91012
2780 - ROBERT K WENDT 2012I12 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
5861 - MARK WIETCHY 2012I13 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
Account 840030 - Pee Wee Tee Totals Invoice Transactions 14 $256872Account 840060 - BreakfastDinner with Santa
15538 - S amp S WORLDWIDE INC 7453188 Santa Dinner Supplies (Bill to 10490250)
Edit 08242012 09192012 09192012 11491
Account 840060 - BreakfastDinner with Santa Totals Invoice Transactions 1 $11491Account 840090 - Flag Football
24261 - BURKES SPORT HAVEN INC CTS82812 52-Flag Ftbl jerseys Edit 08282012 09192012 09192012 64948Account 840090 - Flag Football Totals Invoice Transactions 1 $64948
Run by Jill Wood on 09112012 034249 PM Page 8 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840192 - Joe Dumars Fieldhouse
Run by Jill Wood on 09112012 034249 PM Page 9 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 745000 - School HouseTrain Maint
2438 - RAYMOND DE STEIGER INC 6065798 school light timer Edit 09042012 09192012 09192012 14147Account 745000 - School HouseTrain Maint Totals Invoice Transactions 1 $14147
Account 747000 - Bldg Maint - Maint Bldg16386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 31002
Account 747000 - Bldg Maint - Maint Bldg Totals Invoice Transactions 1 $31002Account 748000 - Comm Center Maint - Disco
6555 - GRAINGER INC 9909558414 Sr Ctr mouse traps Edit 08232012 09192012 09192012 920816386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 115799
Account 748000 - Comm Center Maint - Disco Totals Invoice Transactions 2 $125007Account 749756 - River Bends Parks Maint
1148 - SHELBY PAINT amp DECORATING 1507 1 line sprayer tip for graffiti removal
Run by Jill Wood on 09112012 034249 PM Page 10 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 751000 - Grounds Maint
1383 - WASHINGTON ELEVATOR CO INC 715524 Fire Dept amp Park fertilizer
Edit 08302012 09192012 09192012 62100
11476 - JampJ ACE HARDWARE 1 18258 Soccer City wall rpr liquid nails
Run by Jill Wood on 09112012 034249 PM Page 11 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 800 - PlanningAccount 805000 - Planning Consultant fees
1204 - SPENCER OIL COMPANY 395167 diesel 5534 gal Edit 08232012 09192012 09192012 190134
Run by Jill Wood on 09112012 034249 PM Page 12 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 863000 - Gasoline
Run by Jill Wood on 09112012 034249 PM Page 13 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 969600 - Properties Clearing Exp
Department 266 - Drug Forfeiture Totals Invoice Transactions 1 $7000Fund 265 - Drug Forfeiture Fund Totals Invoice Transactions 1 $7000
Run by Jill Wood on 09112012 034249 PM Page 19 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 275 - Senior Housing Operation
Department 275 - Shelby ManorAccount 975275 - Capital Outlay - Sen Housing
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
Run by Jill Wood on 09112012 034249 PM Page 20 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 136 - 41 A District CourtAccount 850000 - Communications
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 166048
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 1921
Department 762 - State of MichiganAccount 965010 - State of Michigan Fees
16926 - STATE OF MICHIGAN 83112 MI Department of Treasury
Edit 08312012 09192012 09192012 9024105
Account 965010 - State of Michigan Fees Totals Invoice Transactions 1 $9024105Department 762 - State of Michigan Totals Invoice Transactions 1 $9024105
Department 763 - City of UticaAccount 965021 - Utica Fines amp Fees
254 - CITY OF UTICA 83112 Utica Fines amp Fees Edit 08312012 09192012 09192012 1083951Account 965021 - Utica Fines amp Fees Totals Invoice Transactions 1 $1083951
Department 763 - City of Utica Totals Invoice Transactions 1 $1083951
Run by Jill Wood on 09112012 034249 PM Page 21 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 765 - Macomb TWPAccount 965027 - Macomb TWP Fines amp Fees
Run by Jill Wood on 09112012 034249 PM Page 22 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 709000 - Education amp Training
Run by Jill Wood on 09112012 034249 PM Page 23 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 920500 - Water Charges
149 - BOARD OF WATER COMMISSIONERS 1251 300 712 METERED WATER - JULY 2012
Edit 08242012 09192012 09192012 145750296
Account 920500 - Water Charges Totals Invoice Transactions 1 $145750296Account 935600 - Sewer Main Repair
Run by Jill Wood on 09112012 034249 PM Page 24 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 596 - Administrative and GeneralAccount 807000 - Engineering Consulting Fees
326 - DECKER AUTO PARTS INC 27202 ON OFF TOGGLE SWITCH W16
Edit 08242012 09192012 09192012 499
326 - DECKER AUTO PARTS INC 26791 PART FOR D7 Edit 08222012 09192012 09192012 3995326 - DECKER AUTO PARTS INC 28187 AIR FILTER W13 Edit 08312012 09192012 09192012 1910326 - DECKER AUTO PARTS INC 27790 LIGHTING - SEWER
JETEdit 08292012 09192012 09192012 99
326 - DECKER AUTO PARTS INC 28025 PARTS SW1 SHOP TOWELS
4651 - LESLIE TIRE SERVICE INC 247803 TIRES FOR SEWER JET Edit 08232012 09192012 09192012 2036244651 - LESLIE TIRE SERVICE INC 247349 TIRE - SEWER JET Edit 08172012 09192012 09192012 53124326 - DECKER AUTO PARTS INC 28666 LIGHTS W2 Edit 09062012 09192012 09192012 1170326 - DECKER AUTO PARTS INC 28604 WHEEL STUD NUT D9 Edit 09052012 09192012 09192012 49818462 - SHELBY TIRE amp AUTO SERVICE 33182 TIRES Edit 09052012 09192012 09192012 72660326 - DECKER AUTO PARTS INC 27724 CLAMPS Edit 08282012 09192012 09192012 17961832 - KERNERS AUTO SERVICE LLC 55817 REPAIRS TO D9 Edit 09062012 09192012 09192012 13552326 - DECKER AUTO PARTS INC 28781 WHEEL STUD NUT D9 Edit 09062012 09192012 09192012 498326 - DECKER AUTO PARTS INC 28831 WHEEL STUD NUT D9 Edit 09072012 09192012 09192012 498170 - BUFF WHELAN CHEVROLET INC CVW303797 SENSOR W17 Edit 08222012 09192012 09192012 6779
Account 781000 - Parts Totals Invoice Transactions 17 $377354Department 661 - Motor Pool Totals Invoice Transactions 19 $381739
Run by Jill Wood on 09112012 034249 PM Page 25 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund Totals Invoice Transactions 55 $182069210
Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $44130Account 785500 - Govt AC Op Exp amp Sup
21532 - DATA MEDIA PRODUCTS INC H2772 DVDs and DVD cases Edit 08222012 09192012 09192012 12497Account 785500 - Govt AC Op Exp amp Sup Totals Invoice Transactions 1 $12497
Account 801000 - Contract Labor4661 - KYLE HOFFMAN 3031138 Contract Labor Edit 09062012 09192012 09192012 90002802 - ERIC PERRY 1081223 Contract Labor Edit 09062012 09192012 09192012 840002802 - ERIC PERRY 1091206 Contract Labor Edit 09062012 09192012 09192012 97500
1008cable Building Main Edit 08312012 09192012 09192012 28401
Account 930100 - Building Maintenance Totals Invoice Transactions 2 $36950Department 598 - Cable TV Totals Invoice Transactions 11 $429898
Fund 598 - Cable TV Totals Invoice Transactions 11 $429898Fund 692 - Equipment Replacement Fund
Department 212 - NetworkAccount 985000 - Equipment Replacement
26031 - CDW GOVERNMENT INC P528766 Back up tapes Edit 08202012 09192012 09192012 14690Account 985000 - Equipment Replacement Totals Invoice Transactions 1 $14690
Department 212 - Network Totals Invoice Transactions 1 $14690Department 305 - Police Department
Account 975207 - Capital Project - PD Building 23110 - TESTING ENGINEERS amp CONSULTANTS INC
123985 ENGINEERING EXPENSE - POLICE BLDG
Edit 08312012 09192012 09192012 590000
Run by Jill Wood on 09112012 034249 PM Page 26 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building
6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES
Edit 08272012 09192012 09192012 47570
6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS
Edit 08292012 09192012 09192012 1050
7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE
HOOKUPEdit 08202012 09192012 09192012 6724
326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132
Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park
Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441
20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND
Edit 07122012 09192012 09192012 10000
6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND
Edit 07162012 09192012 09192012 20000
18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND
Edit 08072012 09192012 09192012 10000
6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND
Edit 07022012 09192012 09192012 5000
5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND
Edit 07122012 09192012 09192012 20000
4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND
Edit 04042012 09192012 09192012 20000
5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER
Edit 10182011 09192012 09192012 106000
5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE
Edit 10202011 09192012 09192012 112500
6248 - GEORGE ZERVOS CUSTOM HOMES INC
08 9740 BUILDING BOND RETURN - 48551 VAN DYKE
Edit 06272008 09192012 09192012 20000
Run by Jill Wood on 09112012 034249 PM Page 27 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
7
Mrs Filar asked Mrs Moore if the Accounts Receivables are cash basis or accrual basis accounting Mrs Moore said they are cash basis Mr Stathakis commented that even within the same budget cash basis and accrual basis is used itrsquos called municipal accounting HUMAN RESOURCE DEPARTMENT Equipment Ms Suida has allocated funds to purchase one third of a copier located in her department She plans to purchase a copier through the state of Michigan bid process from Ricoh Ms Suida is interested in purchasing a digital recorder to replace the tape recorder her department currently uses Personnel Ms Suida does not anticipate any staffing changes for the 2013 year Mrs Filar suggested raising the requirements to take the civil service examination She emphasized the cost-effectiveness of increasing requirements due to less applicants being qualified to start the process Ms Suida allocated $2000 in her departmentrsquos education and training budget One of her employees has one class until she finishes her masterrsquos degree Ms Suidarsquos budget for printing and publishing is now zero due to her distributing union contracts electronically Mr Stathakis ended the meeting by thanking the Board for its hard work and for building up a $41 million financial surplus Motion by Mr Flynn supported by Mr Viar to adjourn Motion carried Meeting adjourned at 450 PM ___________________________________________ AS PREPARED BY THE TOWNSHIP CLERK _________________________ TOWNSHIP SUPERVISOR bf
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BOARD OF TRUSTEES HELD ON TUESDAY SEPTEMBER 4 2012 IN THE BOARD ROOM OF THE MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN The meeting was called to order at 706 pm by Supervisor Richard Stathakis The Pledge of Allegiance was led by Pastor Norm Koy of Trinity Lutheran Church amp School 45160 Van Dyke Utica Michigan followed by a brief invocation AWARDS amp PRESENTATIONS Mr Stathakis introduced Miss Michigan Angela Venditti who is a 2006 graduate of Eisenhower High School and a 2011 graduate of Oakland University Ms Venditti was presented with a plaque on behalf of the Board of Trustees and the residents of Shelby Township in recognition of being named ldquoMiss Michigan 2012rdquo and for her personal platform ldquoKeeping Kids Drugs Freerdquo Ms Venditti spoke briefly regarding her upcoming agenda of speaking to groups of children and participating in fundraisers throughout the state to achieve her goal of keeping our youth drug free Mr Stathakis read a letter from our neighbor Mr Brian Barnett Mayor of the City of Rochester Hills congratulating Shelby Township on being selected as one of the best places to live in America by ldquoMoney Magazinerdquo Mr Stathakis reassured parents and their school-aged children that our 246 Utica Community School buses have passed with a perfect inspection Mr Philip Randazzo our Veterans Events Coordinator provided information regarding changes that will be made to our Veteranrsquos Monument to include names of those soldiers recently killed in action in Afghanistan Members Present Richard Stathakis Stanley Grot Paul Viar Paula Filar Michael Flynn Lisa Manzella Douglas Wozniak Also Present Robert Huth Township Attorney APPROVAL OF CONSENT AGENDA
A Minutes August 21 2012 ndash Board Meeting Approve the minutes as presented
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 2
B PARKS RECREATION AND MAINTENANCE DIRECTOR requests approval of 2012-2013 Municipal and Community Credit Contract with Suburban Mobile Authority for Regional Transportation (SMART)
Accept the Municipal and Community Credit Contract for FY-20122013 with Suburban Mobile Authority for Regional Transportation (SMART) as presented C DIRECTOR OF PLANNING amp ZONING requests
1 Rezoning Application 1-12 Zoning Ordinance Text Amendments (Adoption of Ordinance No 21289)
Concur with the recommendation of the Planning Commission and approve and publish an amendment to the text and map of the Charter Township of Shelby Zoning Ordinance (Ordinance No 21289) for application 1-12 approving multiple amendments to the Charter Township of Shelby Zoning Ordinance for the following reasons 1 The proposed changes are part of an on-going effort by the Township to update
zoning standards to reflect current development practices 2 The changes will improve the clarity and understanding of the ordinance 3 These modifications will reduce the number of variance applications considered by
the Zoning Board of Appeals
2 North Meadows Subdivision ndash Amendment of Declarations of Covenants Conditions and Restrictions
Approve the amended declaration of covenants conditions and restrictions for the North Meadows Subdivision as proposed by Sidney Borders Attorney representing the association in his letter of July 26 2012 D Bill Run in the amount of $49988866 Approve the Bill Run in the amount of $49988866 as presented MOTION by Grot supported by Filar to approve the Consent Agenda as presented Roll Call Vote Ayes Grot Filar Flynn Manzella Stathakis Viar Wozniak Nays none Motion carried APPROVAL OF AGENDA
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 3
MOTION by Grot supported by Filar to approve the agenda as submitted Motion carried CORRESPONDENCE PLANNING COMMISSION 1 DIRECTOR OF PLANNING amp ZONING requests
a Tree Removal Permit for Frank Giannetti for property located on the
north side of 23 Mile Road between Van Dyke and Mound Road (Parcel number 23-07-16-401-005)
Mr Wynn stated this is a request for a tree removal permit for 30 acres of property on the north side of 23 Mile Road between Van Dyke and Mound The site is zoned light manufacturing and the property owner is interested in beginning to do some brushing on the site to prepare it for marketing and future development This site received a brushing permit a number of years ago It was never developed and the brush has grown back It was suggested that the owner start with brushing only which would include nothing more than vegetation 3 inches in diameter The site will be revisited at a later date to see if there are other trees that would need to be removed This site is impacted by some wetlands Before we would actually issue the permit to start construction we would require an acknowledgement from MDEQ that the applicant has permission to move forward MOTION by Filar supported by Manzella to approve a brushing permit for Frank Giannetti for property on the north side of 23 Mile Road between Van Dyke and Mound Road (parcel number 23-07-16-401-005) subject to the following conditions
1 Tree removal shall be limited to vegetation not larger than three (3) inches in
diameter 2 Orange fencing shall be installed along the north and east property line
separating these parcels from the adjoining parcels 3 Inspection of the orange fencing by the Planning and Zoning Department shall be
required prior to the issuance of the tree removal permit 4 Documentation of approval to remove trees in a wetland shall be provided from
the Michigan Department of Environmental Quality Mr Wozniak questioned who does inspections during the removal of the brush Mr Wynn responded that no one does inspections unless we receive a complaint Sufficient staff is not available to be on site during brush removal We want to make sure the owner is working on his own site and that is the purpose for the orange fencing
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 4
Mrs Manzella was concerned that once we receive a complaint the trees will be down and it will be too late Mr Wynn replied that staffing is not available and it would be physically impossible to be on the site all of the time Mrs Filar believes there are fines in place to handle these violations Motion carried
b Tree Removal Permit for Walter Cueter for property located on the north side of 23 Mile Road west of Mound Road (Parcel number 23-07-17-479-014)
Mr Wynn advised this is a similar request for property less than a mile from the previous site It is located on the north side of 23 Mile Road just west of Mound The property is quite overgrown The owner came to the Township in 2004 and a permit was granted at that time for brushing It is now overgrown Problems have arisen with trespassing and the owner would like to have access to his site and make it more visible There are no development plans at this time We are suggesting that they start with the 3 inches and then gradually allow for some additional clearing if it is warranted after inspection
MOTION by Filar supported by Wozniak to approve a brushing permit for Walter Cueter for property on the north side of 23 Mile Road between Shelby Road and Mound Road (parcel number 23-07-17-479-014) subject to the following conditions
1 Phase one tree removal shall be limited to vegetation not larger than three (3) inches in diameter
2 Additional trees up to twelve (12) inches in diameter may be removed following inspection and approval by the Planning Director
3 Orange fencing shall be installed along the north and east property line separating these parcels from the adjoining parcels
4 Inspection of the orange fencing by the Planning and Zoning Department shall be required prior to the issuance of the tree removal permit
Motion carried DEPARTMENTAL amp COMMITTEE 2 INFORMATION TECHNOLOGY DIRECTOR requests approval of VoIP
project
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 5
Mr Stathakis advised that our current phone system is 10 years old and Mr Flynn did some research regarding this project Mr Flynn stated that the Board has been working on a Voice over Internet Protocol system for the Township offices and the Fire Department for a couple of years About two years ago we were awarded grant money to upgrade the Police Departmentrsquos phone system which transitioned them to a VoIP system Part of the sales pitch of that program was that the controller or the central box of the phone system was sold to us as an expandable system so that down the road we could add the municipal offices and the Fire Department Several months ago we sent out Requests for Proposals for a number of companies to provide quotes for general township office phones as well as the Fire Department phones to switch them over to VoIP Due to some miscommunication the bid package went out instructing them to add additional controllers which would be redundant controllers not directly hooking up to the police controller Today he spoke with the top three bidders explained the situation and invited each one to revise their proposals to basically eliminate the redundant gateway controllers which added costs to the project He invited those three bidders to come in tonight and either explain their revision or talk about their original proposal Representatives from BSB Communications and AllComm Communication were in attendance The third bidder All-Tronics Communications was not able to attend tonightrsquos meeting The bids originally received were AllComm Communications - $8004034 All-Tronics Communications - $8558038 and BSB Communications - $9367718 All of these bids included the Fire Department AllComm Communications was not present but they did revise their quote to eliminate one of the redundant controllers The representatives from BSB Communications and All-Tronics Communications made brief presentations regarding their original proposals and the changes made to reflect their new quotes Questions of the Board members were addressed by these individuals Mr Flynn added that since BSB is the same system that we have in the Police Department they can integrate directly into that system without the use of these redundant gateway controllers They were able to reduce their price to $7478585 Mr Flynn stated that our current system is over 10 years old and our phone bills are very high By upgrading to this VoIP system we will save the taxpayers enough money to pay for this entire project in just over 3 years
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 6
MOTION by Flynn supported by Filar to award the VoIP telephone project for the Township and Fire Department to BSB Communications for an amount not to exceed $7478585 and to purchase the required network equipment from the low bidder Logicalis in the amount of $6231975 The following individuals expressed their comments regarding this issue Dave Erickson 52700 Mound Thomas Turner 4524 Maeder Nick Nightingale 5967 Windemere Lane Ron Churchill 52811 Mound Russ Matika 49150 Hidden Woods Lane Cheryl Arft 5090 S Nocturne Lane Mr Viar asked for the total cost of the project Mr Flynn responded the cost is $13710560 Mr Viar asked for the warranty on this system The representative from BSB stated it is a one-year parts and warranty labor parts and labor warranty on the equipment and the cost of ongoing maintenance and services on an annual basis thereafter There will be no expense to the taxpayers for this system for one year except for the purchase price Mr Grot advised that we are currently renewing our contract with ATampT on a monthly basis and the cost is quite high He asked Nils Larson from our IT Department if this will replace all of our old equipment Mr Larson replied it is the entire Township outside of the Police Department We will still need a vendor to provide access to the outside world Mr Larson provided his input Mr Grot asked how quickly can this system be put in place Mr Larson advised the original proposal called for a six week implementation plan Mr Grot stated that we picked the top three bidders to resubmit their quotes Are we opening ourselves to some type of liability by not including all seven original bidders Mr Huth explained the process and said it is right on point with what is allowed legally Mr Flynn explained this is basically equivalent to a change order If the original bids were way out of the ballpark he didnrsquot see a reason for them to come in and resubmit their bids to reflect the change being requested Motion carried 3 BUILDING DIRECTOR requests revised construction plans for the
renovation of Township Hall
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 7
Mr Stathakis stated that in June the Board authorized $5500 to be expended on design services associated with the renovation at the Township Hall Since that time the scope of the work has changed several times We had numerous preliminary meetings with the architect Given the changes and the design time required the architect requested an additional fee of $3300 to complete the work The favorable result with this new design is that the police training room will become fully functional for work sessions for the Board and serve as a secondary emergency operation center The Clerkrsquos Office will be able to use additional space downstairs which is needed for storage MOTION by Wozniak supported by Flynn to authorize French amp Associates to provide professional architectural mechanical and electrical design services to develop revised construction plans for the renovation of Township Hall for a total sum not to exceed $8800 from account number 692-271-985-000 The following individuals expressed their comments regarding this issue Thomas Turner 4524 Maeder Clarence Cook 50067 Chelmsford Court Mr Wood explained the proposed renovations that will accommodate the needs of various departments throughout the Township Mr Viar questioned the cost of the renovations and why these improvements were not discussed at the beginning of this project All of Mr Viarrsquos concerns were addressed by Tim Wood Building Director Input was provided by the Board members and Police Chief supporting these renovations Motion carried 4 DEPARTMENT OF PUBLIC WORKS DIRECTOR requests
a purchase of 2013 utility truck and crane MOTION by Wozniak supported by Manzella to concur with the recommendation of Ted Schoenherr Director of Public Works and purchase a 2013 Utility Truck and crane from Signature Ford in the amount of $8641500 delivered Funds are available from the Water and Sewer Fund line item 592595-981000 The following individuals expressed their comments regarding this issue
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 8
Thomas Turner 4524 Maeder Norm Dziadzio 55212 Woods Lane Motion carried b municipal water connection to the Charter Township of Shelby for 45555 Dequindre Road Rochester Hills MI 48307 MOTION by Flynn supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and approve the request of Capoccia Properties LLC for a connection to the Shelby Township municipal water system to service their property at 45555 Dequindre Rochester Hills subject to the execution of the appropriate agreement between Shelby Township Rochester Hills and the property owner Mrs Manzella asked if this connection will have an effect on our water pressure Mr Schoenherr responded this is a single family residential home and it will not have a negative impact on our system They will be paying the necessary fees and will connect to Rochester Hillsrsquo system once available Motion carried
c purchase of copy machine with maintenance agreement and fax option
MOTION by Filar supported by Wozniak to concur with the recommendation of Theodore P Schoenherr Director of Public Works to purchase a Ricoh MP 3352SP copier from Ricoh Business Solutions at a price not to exceed $510500 plus the annual maintenance agreement at 8 cents per copy Motion carried d award of 2012 sidewalk gap project contract MOTION by Viar supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and the Township Engineer Fazal Khan and Associates Inc to award the contract for the 2012 Sidewalk Gap Project to Distinguished Development Inc in the amount of $3709035 subject to the acquisition of the required easements Mr Grot stated a couple of weeks ago Mr Churchill requested that a section of sidewalk be installed in his neighborhood Is this something that can be done
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 9
Mr Schoenherr advised the project under consideration encompasses about frac12 mile of sidewalk to close gaps which are either along Dequindre or 22 Mile Road Mr Stathakis indicated that Mr Wood already inspected the area referred to by Mr Churchill Mr Schoenherr will contact Mr Wood so he can relay his findings to determine if this section can be added and if easements are required Motion carried 5 HUMAN RESOURCE DIRECTOR requests purchase of new copy machine MOTION by Filar supported by Flynn to approve the purchase of a Ricoh Aficio 4002SP copy machine at a cost of $5586 to be divided between the Human Resource department account 692-226-985-000 the Planning amp Zoning department account 101-902-984-800 and the Supervisorrsquos department account 101-902-984-171 based on usage plus the annual maintenance agreement at 0075 cents per copy Ron Churchill 52811 Mound expressed his comments regarding this issue Motion carried APPOINTMENTS TO COMMITTEES amp COMMISSIONS TOWNSHIP ANNOUNCEMENTS Mr Flynn made the following recreational announcements Basketball registration for girls in grade K-6 and boys in grades K-12 is now taking place The Fall Festival at the Nature Center will be held on Saturday September 15 from 1000 am through 400 pm and on Sunday September 16 from 1100 am through 400 pm The Night the Animals Talked will be held on Friday October 5 at the Nature Center Pre-registration is required The Parks amp Recreation Department has combined Boo Bash amp Trunk or Treat into one lsquoSpooktacularrsquo event on Saturday October 13 from noon until 300 pm This free event will be at River Bends Park
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 10
For further information or to register for any of these events call the Parks amp Recreation Office at 586-731-0300 or visit their website at wwwshelbytwporg Mrs Manzella announced that on Thursday October 18 at the VFW Hall at 8311 Wilson a Bunco Fundraiser for the Shelby Township Relay for Life will be held Registration begins at 530 pm dinner at 600 pm and Bunco promptly at 700 pm A cash bar will be available with 5050 raffles and basket raffles Tickets are only sold in advance for $30 Call Diana at 586-781-8452 to purchase tickets The proceeds from this event benefit the American Cancer Society ndash Shelby Township Relay for Life A Halloween Fundraiser will be held on October 20 at the Utica Knights of Columbus Hall 44425 Utica Road They will be collecting pajama sets for all ages An evening of food fun and entertainment will be available for $40 per person $75 a couple or a table of 10 for $350 This benefits the Friends of Foster Kids Mr Wozniak announced the Shelby Township Lions Club will sponsor their 17th Annual Charity Classic Car Show on Sunday September 23 at the Packard Proving Grounds For further information call Marty at 586-945-6305 100 of the money is donated to the Shelby Township Lions Club The Shelby Township Lions Wine and Beer Tasting event will be held on October 12 at Cherry Creek Banquet Center Admission is $39 or a table of 10 for $350 This event also benefits the Lionrsquos charities BUSINESS FROM THE FLOOR The following individuals expressed their comments regarding various issues Nick Nightingale 5967 Windemere Lane Thomas Turner 4524 Maeder Ron Churchill 52811 Mound Norm Dziadzio 55212 Woods Lane CLOSED SESSION 6 Employee matter MOTION by Flynn supported by Manzella to recess to Closed Session to discuss an attorney opinion regarding an employee matter Roll Call Vote Ayes Flynn Manzella Stathakis Viar
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 11
Wozniak Filar Grot Nays none Motion carried The meeting recessed at 920 pm The meeting reconvened at 928 pm Roll Call Richard Stathakis Stanley Grot Paul Viar Paula Filar Michael Flynn Lisa Manzella Douglas Wozniak MOTION by Filar supported by Grot to concur with the Township Attorneyrsquos recommendation regarding an employee matter Motion carried Mr Flynn voted ldquonayrdquo MOTION by Viar supported by Filar to adjourn Motion carried The meeting adjourned at 930 pm ds
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Account 451001 - Building Permits6243 - LISA DANIEL CARBAUGH 12 42205 49179 DRIFTWOOD -
Run by Jill Wood on 09112012 034249 PM Page 1 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 208 - Nature CenterAccount 920000 - Utilities
Department 253 - TreasurerAccount 727000 - Office Supply amp Printing
3256 - SUPERIOR LPS OFFICE MACHINES LLC
3740 Time clock ribbons for Widmer LED-3
Edit 09032012 09192012 09192012 1580
Run by Jill Wood on 09112012 034249 PM Page 2 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 253 - TreasurerAccount 727000 - Office Supply amp Printing
Run by Jill Wood on 09112012 034249 PM Page 3 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 371 - Protective InspectionAccount 805296 - Lot Checks
Run by Jill Wood on 09112012 034249 PM Page 4 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Run by Jill Wood on 09112012 034249 PM Page 5 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 738 - LibraryAccount 880100 - Community Promotion
Run by Jill Wood on 09112012 034249 PM Page 6 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 774 - Senior Citizen OperationsAccount 920000 - Utilities
24351 - A T amp T 586 R011560 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 41512
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 481
5940 - BRIAN BARLOG 2012I1 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
2759 - VINCENT J GAROFALO 2012I2 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16700
Run by Jill Wood on 09112012 034249 PM Page 7 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840030 - Pee Wee Tee
4808 - DONALD GILLETTE 2012I3 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 21400
2762 - TYLER L HEWSON 2012I4 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16000
5860 - DENIS METTY JR 2012I5 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
2776 - SCOTT REYNAERT 2012I6 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 26100
2690 - ROBERT S ROCHON 2012I7 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
4875 - DEREK JAMES RUTKOWSKI 2012I8 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 12000
4813 - KENNETH R SHORE 2012I9 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
4815 - JAMES TANNER 2012I10 2nd Season Baseball Umpires 81912 thru 91012
2780 - ROBERT K WENDT 2012I12 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
5861 - MARK WIETCHY 2012I13 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
Account 840030 - Pee Wee Tee Totals Invoice Transactions 14 $256872Account 840060 - BreakfastDinner with Santa
15538 - S amp S WORLDWIDE INC 7453188 Santa Dinner Supplies (Bill to 10490250)
Edit 08242012 09192012 09192012 11491
Account 840060 - BreakfastDinner with Santa Totals Invoice Transactions 1 $11491Account 840090 - Flag Football
24261 - BURKES SPORT HAVEN INC CTS82812 52-Flag Ftbl jerseys Edit 08282012 09192012 09192012 64948Account 840090 - Flag Football Totals Invoice Transactions 1 $64948
Run by Jill Wood on 09112012 034249 PM Page 8 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840192 - Joe Dumars Fieldhouse
Run by Jill Wood on 09112012 034249 PM Page 9 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 745000 - School HouseTrain Maint
2438 - RAYMOND DE STEIGER INC 6065798 school light timer Edit 09042012 09192012 09192012 14147Account 745000 - School HouseTrain Maint Totals Invoice Transactions 1 $14147
Account 747000 - Bldg Maint - Maint Bldg16386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 31002
Account 747000 - Bldg Maint - Maint Bldg Totals Invoice Transactions 1 $31002Account 748000 - Comm Center Maint - Disco
6555 - GRAINGER INC 9909558414 Sr Ctr mouse traps Edit 08232012 09192012 09192012 920816386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 115799
Account 748000 - Comm Center Maint - Disco Totals Invoice Transactions 2 $125007Account 749756 - River Bends Parks Maint
1148 - SHELBY PAINT amp DECORATING 1507 1 line sprayer tip for graffiti removal
Run by Jill Wood on 09112012 034249 PM Page 10 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 751000 - Grounds Maint
1383 - WASHINGTON ELEVATOR CO INC 715524 Fire Dept amp Park fertilizer
Edit 08302012 09192012 09192012 62100
11476 - JampJ ACE HARDWARE 1 18258 Soccer City wall rpr liquid nails
Run by Jill Wood on 09112012 034249 PM Page 11 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 800 - PlanningAccount 805000 - Planning Consultant fees
1204 - SPENCER OIL COMPANY 395167 diesel 5534 gal Edit 08232012 09192012 09192012 190134
Run by Jill Wood on 09112012 034249 PM Page 12 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 863000 - Gasoline
Run by Jill Wood on 09112012 034249 PM Page 13 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 969600 - Properties Clearing Exp
Department 266 - Drug Forfeiture Totals Invoice Transactions 1 $7000Fund 265 - Drug Forfeiture Fund Totals Invoice Transactions 1 $7000
Run by Jill Wood on 09112012 034249 PM Page 19 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 275 - Senior Housing Operation
Department 275 - Shelby ManorAccount 975275 - Capital Outlay - Sen Housing
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
Run by Jill Wood on 09112012 034249 PM Page 20 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 136 - 41 A District CourtAccount 850000 - Communications
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 166048
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 1921
Department 762 - State of MichiganAccount 965010 - State of Michigan Fees
16926 - STATE OF MICHIGAN 83112 MI Department of Treasury
Edit 08312012 09192012 09192012 9024105
Account 965010 - State of Michigan Fees Totals Invoice Transactions 1 $9024105Department 762 - State of Michigan Totals Invoice Transactions 1 $9024105
Department 763 - City of UticaAccount 965021 - Utica Fines amp Fees
254 - CITY OF UTICA 83112 Utica Fines amp Fees Edit 08312012 09192012 09192012 1083951Account 965021 - Utica Fines amp Fees Totals Invoice Transactions 1 $1083951
Department 763 - City of Utica Totals Invoice Transactions 1 $1083951
Run by Jill Wood on 09112012 034249 PM Page 21 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 765 - Macomb TWPAccount 965027 - Macomb TWP Fines amp Fees
Run by Jill Wood on 09112012 034249 PM Page 22 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 709000 - Education amp Training
Run by Jill Wood on 09112012 034249 PM Page 23 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 920500 - Water Charges
149 - BOARD OF WATER COMMISSIONERS 1251 300 712 METERED WATER - JULY 2012
Edit 08242012 09192012 09192012 145750296
Account 920500 - Water Charges Totals Invoice Transactions 1 $145750296Account 935600 - Sewer Main Repair
Run by Jill Wood on 09112012 034249 PM Page 24 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 596 - Administrative and GeneralAccount 807000 - Engineering Consulting Fees
326 - DECKER AUTO PARTS INC 27202 ON OFF TOGGLE SWITCH W16
Edit 08242012 09192012 09192012 499
326 - DECKER AUTO PARTS INC 26791 PART FOR D7 Edit 08222012 09192012 09192012 3995326 - DECKER AUTO PARTS INC 28187 AIR FILTER W13 Edit 08312012 09192012 09192012 1910326 - DECKER AUTO PARTS INC 27790 LIGHTING - SEWER
JETEdit 08292012 09192012 09192012 99
326 - DECKER AUTO PARTS INC 28025 PARTS SW1 SHOP TOWELS
4651 - LESLIE TIRE SERVICE INC 247803 TIRES FOR SEWER JET Edit 08232012 09192012 09192012 2036244651 - LESLIE TIRE SERVICE INC 247349 TIRE - SEWER JET Edit 08172012 09192012 09192012 53124326 - DECKER AUTO PARTS INC 28666 LIGHTS W2 Edit 09062012 09192012 09192012 1170326 - DECKER AUTO PARTS INC 28604 WHEEL STUD NUT D9 Edit 09052012 09192012 09192012 49818462 - SHELBY TIRE amp AUTO SERVICE 33182 TIRES Edit 09052012 09192012 09192012 72660326 - DECKER AUTO PARTS INC 27724 CLAMPS Edit 08282012 09192012 09192012 17961832 - KERNERS AUTO SERVICE LLC 55817 REPAIRS TO D9 Edit 09062012 09192012 09192012 13552326 - DECKER AUTO PARTS INC 28781 WHEEL STUD NUT D9 Edit 09062012 09192012 09192012 498326 - DECKER AUTO PARTS INC 28831 WHEEL STUD NUT D9 Edit 09072012 09192012 09192012 498170 - BUFF WHELAN CHEVROLET INC CVW303797 SENSOR W17 Edit 08222012 09192012 09192012 6779
Account 781000 - Parts Totals Invoice Transactions 17 $377354Department 661 - Motor Pool Totals Invoice Transactions 19 $381739
Run by Jill Wood on 09112012 034249 PM Page 25 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund Totals Invoice Transactions 55 $182069210
Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $44130Account 785500 - Govt AC Op Exp amp Sup
21532 - DATA MEDIA PRODUCTS INC H2772 DVDs and DVD cases Edit 08222012 09192012 09192012 12497Account 785500 - Govt AC Op Exp amp Sup Totals Invoice Transactions 1 $12497
Account 801000 - Contract Labor4661 - KYLE HOFFMAN 3031138 Contract Labor Edit 09062012 09192012 09192012 90002802 - ERIC PERRY 1081223 Contract Labor Edit 09062012 09192012 09192012 840002802 - ERIC PERRY 1091206 Contract Labor Edit 09062012 09192012 09192012 97500
1008cable Building Main Edit 08312012 09192012 09192012 28401
Account 930100 - Building Maintenance Totals Invoice Transactions 2 $36950Department 598 - Cable TV Totals Invoice Transactions 11 $429898
Fund 598 - Cable TV Totals Invoice Transactions 11 $429898Fund 692 - Equipment Replacement Fund
Department 212 - NetworkAccount 985000 - Equipment Replacement
26031 - CDW GOVERNMENT INC P528766 Back up tapes Edit 08202012 09192012 09192012 14690Account 985000 - Equipment Replacement Totals Invoice Transactions 1 $14690
Department 212 - Network Totals Invoice Transactions 1 $14690Department 305 - Police Department
Account 975207 - Capital Project - PD Building 23110 - TESTING ENGINEERS amp CONSULTANTS INC
123985 ENGINEERING EXPENSE - POLICE BLDG
Edit 08312012 09192012 09192012 590000
Run by Jill Wood on 09112012 034249 PM Page 26 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building
6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES
Edit 08272012 09192012 09192012 47570
6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS
Edit 08292012 09192012 09192012 1050
7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE
HOOKUPEdit 08202012 09192012 09192012 6724
326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132
Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park
Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441
20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND
Edit 07122012 09192012 09192012 10000
6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND
Edit 07162012 09192012 09192012 20000
18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND
Edit 08072012 09192012 09192012 10000
6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND
Edit 07022012 09192012 09192012 5000
5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND
Edit 07122012 09192012 09192012 20000
4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND
Edit 04042012 09192012 09192012 20000
5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER
Edit 10182011 09192012 09192012 106000
5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE
Edit 10202011 09192012 09192012 112500
6248 - GEORGE ZERVOS CUSTOM HOMES INC
08 9740 BUILDING BOND RETURN - 48551 VAN DYKE
Edit 06272008 09192012 09192012 20000
Run by Jill Wood on 09112012 034249 PM Page 27 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BOARD OF TRUSTEES HELD ON TUESDAY SEPTEMBER 4 2012 IN THE BOARD ROOM OF THE MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN The meeting was called to order at 706 pm by Supervisor Richard Stathakis The Pledge of Allegiance was led by Pastor Norm Koy of Trinity Lutheran Church amp School 45160 Van Dyke Utica Michigan followed by a brief invocation AWARDS amp PRESENTATIONS Mr Stathakis introduced Miss Michigan Angela Venditti who is a 2006 graduate of Eisenhower High School and a 2011 graduate of Oakland University Ms Venditti was presented with a plaque on behalf of the Board of Trustees and the residents of Shelby Township in recognition of being named ldquoMiss Michigan 2012rdquo and for her personal platform ldquoKeeping Kids Drugs Freerdquo Ms Venditti spoke briefly regarding her upcoming agenda of speaking to groups of children and participating in fundraisers throughout the state to achieve her goal of keeping our youth drug free Mr Stathakis read a letter from our neighbor Mr Brian Barnett Mayor of the City of Rochester Hills congratulating Shelby Township on being selected as one of the best places to live in America by ldquoMoney Magazinerdquo Mr Stathakis reassured parents and their school-aged children that our 246 Utica Community School buses have passed with a perfect inspection Mr Philip Randazzo our Veterans Events Coordinator provided information regarding changes that will be made to our Veteranrsquos Monument to include names of those soldiers recently killed in action in Afghanistan Members Present Richard Stathakis Stanley Grot Paul Viar Paula Filar Michael Flynn Lisa Manzella Douglas Wozniak Also Present Robert Huth Township Attorney APPROVAL OF CONSENT AGENDA
A Minutes August 21 2012 ndash Board Meeting Approve the minutes as presented
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 2
B PARKS RECREATION AND MAINTENANCE DIRECTOR requests approval of 2012-2013 Municipal and Community Credit Contract with Suburban Mobile Authority for Regional Transportation (SMART)
Accept the Municipal and Community Credit Contract for FY-20122013 with Suburban Mobile Authority for Regional Transportation (SMART) as presented C DIRECTOR OF PLANNING amp ZONING requests
1 Rezoning Application 1-12 Zoning Ordinance Text Amendments (Adoption of Ordinance No 21289)
Concur with the recommendation of the Planning Commission and approve and publish an amendment to the text and map of the Charter Township of Shelby Zoning Ordinance (Ordinance No 21289) for application 1-12 approving multiple amendments to the Charter Township of Shelby Zoning Ordinance for the following reasons 1 The proposed changes are part of an on-going effort by the Township to update
zoning standards to reflect current development practices 2 The changes will improve the clarity and understanding of the ordinance 3 These modifications will reduce the number of variance applications considered by
the Zoning Board of Appeals
2 North Meadows Subdivision ndash Amendment of Declarations of Covenants Conditions and Restrictions
Approve the amended declaration of covenants conditions and restrictions for the North Meadows Subdivision as proposed by Sidney Borders Attorney representing the association in his letter of July 26 2012 D Bill Run in the amount of $49988866 Approve the Bill Run in the amount of $49988866 as presented MOTION by Grot supported by Filar to approve the Consent Agenda as presented Roll Call Vote Ayes Grot Filar Flynn Manzella Stathakis Viar Wozniak Nays none Motion carried APPROVAL OF AGENDA
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 3
MOTION by Grot supported by Filar to approve the agenda as submitted Motion carried CORRESPONDENCE PLANNING COMMISSION 1 DIRECTOR OF PLANNING amp ZONING requests
a Tree Removal Permit for Frank Giannetti for property located on the
north side of 23 Mile Road between Van Dyke and Mound Road (Parcel number 23-07-16-401-005)
Mr Wynn stated this is a request for a tree removal permit for 30 acres of property on the north side of 23 Mile Road between Van Dyke and Mound The site is zoned light manufacturing and the property owner is interested in beginning to do some brushing on the site to prepare it for marketing and future development This site received a brushing permit a number of years ago It was never developed and the brush has grown back It was suggested that the owner start with brushing only which would include nothing more than vegetation 3 inches in diameter The site will be revisited at a later date to see if there are other trees that would need to be removed This site is impacted by some wetlands Before we would actually issue the permit to start construction we would require an acknowledgement from MDEQ that the applicant has permission to move forward MOTION by Filar supported by Manzella to approve a brushing permit for Frank Giannetti for property on the north side of 23 Mile Road between Van Dyke and Mound Road (parcel number 23-07-16-401-005) subject to the following conditions
1 Tree removal shall be limited to vegetation not larger than three (3) inches in
diameter 2 Orange fencing shall be installed along the north and east property line
separating these parcels from the adjoining parcels 3 Inspection of the orange fencing by the Planning and Zoning Department shall be
required prior to the issuance of the tree removal permit 4 Documentation of approval to remove trees in a wetland shall be provided from
the Michigan Department of Environmental Quality Mr Wozniak questioned who does inspections during the removal of the brush Mr Wynn responded that no one does inspections unless we receive a complaint Sufficient staff is not available to be on site during brush removal We want to make sure the owner is working on his own site and that is the purpose for the orange fencing
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 4
Mrs Manzella was concerned that once we receive a complaint the trees will be down and it will be too late Mr Wynn replied that staffing is not available and it would be physically impossible to be on the site all of the time Mrs Filar believes there are fines in place to handle these violations Motion carried
b Tree Removal Permit for Walter Cueter for property located on the north side of 23 Mile Road west of Mound Road (Parcel number 23-07-17-479-014)
Mr Wynn advised this is a similar request for property less than a mile from the previous site It is located on the north side of 23 Mile Road just west of Mound The property is quite overgrown The owner came to the Township in 2004 and a permit was granted at that time for brushing It is now overgrown Problems have arisen with trespassing and the owner would like to have access to his site and make it more visible There are no development plans at this time We are suggesting that they start with the 3 inches and then gradually allow for some additional clearing if it is warranted after inspection
MOTION by Filar supported by Wozniak to approve a brushing permit for Walter Cueter for property on the north side of 23 Mile Road between Shelby Road and Mound Road (parcel number 23-07-17-479-014) subject to the following conditions
1 Phase one tree removal shall be limited to vegetation not larger than three (3) inches in diameter
2 Additional trees up to twelve (12) inches in diameter may be removed following inspection and approval by the Planning Director
3 Orange fencing shall be installed along the north and east property line separating these parcels from the adjoining parcels
4 Inspection of the orange fencing by the Planning and Zoning Department shall be required prior to the issuance of the tree removal permit
Motion carried DEPARTMENTAL amp COMMITTEE 2 INFORMATION TECHNOLOGY DIRECTOR requests approval of VoIP
project
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 5
Mr Stathakis advised that our current phone system is 10 years old and Mr Flynn did some research regarding this project Mr Flynn stated that the Board has been working on a Voice over Internet Protocol system for the Township offices and the Fire Department for a couple of years About two years ago we were awarded grant money to upgrade the Police Departmentrsquos phone system which transitioned them to a VoIP system Part of the sales pitch of that program was that the controller or the central box of the phone system was sold to us as an expandable system so that down the road we could add the municipal offices and the Fire Department Several months ago we sent out Requests for Proposals for a number of companies to provide quotes for general township office phones as well as the Fire Department phones to switch them over to VoIP Due to some miscommunication the bid package went out instructing them to add additional controllers which would be redundant controllers not directly hooking up to the police controller Today he spoke with the top three bidders explained the situation and invited each one to revise their proposals to basically eliminate the redundant gateway controllers which added costs to the project He invited those three bidders to come in tonight and either explain their revision or talk about their original proposal Representatives from BSB Communications and AllComm Communication were in attendance The third bidder All-Tronics Communications was not able to attend tonightrsquos meeting The bids originally received were AllComm Communications - $8004034 All-Tronics Communications - $8558038 and BSB Communications - $9367718 All of these bids included the Fire Department AllComm Communications was not present but they did revise their quote to eliminate one of the redundant controllers The representatives from BSB Communications and All-Tronics Communications made brief presentations regarding their original proposals and the changes made to reflect their new quotes Questions of the Board members were addressed by these individuals Mr Flynn added that since BSB is the same system that we have in the Police Department they can integrate directly into that system without the use of these redundant gateway controllers They were able to reduce their price to $7478585 Mr Flynn stated that our current system is over 10 years old and our phone bills are very high By upgrading to this VoIP system we will save the taxpayers enough money to pay for this entire project in just over 3 years
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 6
MOTION by Flynn supported by Filar to award the VoIP telephone project for the Township and Fire Department to BSB Communications for an amount not to exceed $7478585 and to purchase the required network equipment from the low bidder Logicalis in the amount of $6231975 The following individuals expressed their comments regarding this issue Dave Erickson 52700 Mound Thomas Turner 4524 Maeder Nick Nightingale 5967 Windemere Lane Ron Churchill 52811 Mound Russ Matika 49150 Hidden Woods Lane Cheryl Arft 5090 S Nocturne Lane Mr Viar asked for the total cost of the project Mr Flynn responded the cost is $13710560 Mr Viar asked for the warranty on this system The representative from BSB stated it is a one-year parts and warranty labor parts and labor warranty on the equipment and the cost of ongoing maintenance and services on an annual basis thereafter There will be no expense to the taxpayers for this system for one year except for the purchase price Mr Grot advised that we are currently renewing our contract with ATampT on a monthly basis and the cost is quite high He asked Nils Larson from our IT Department if this will replace all of our old equipment Mr Larson replied it is the entire Township outside of the Police Department We will still need a vendor to provide access to the outside world Mr Larson provided his input Mr Grot asked how quickly can this system be put in place Mr Larson advised the original proposal called for a six week implementation plan Mr Grot stated that we picked the top three bidders to resubmit their quotes Are we opening ourselves to some type of liability by not including all seven original bidders Mr Huth explained the process and said it is right on point with what is allowed legally Mr Flynn explained this is basically equivalent to a change order If the original bids were way out of the ballpark he didnrsquot see a reason for them to come in and resubmit their bids to reflect the change being requested Motion carried 3 BUILDING DIRECTOR requests revised construction plans for the
renovation of Township Hall
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 7
Mr Stathakis stated that in June the Board authorized $5500 to be expended on design services associated with the renovation at the Township Hall Since that time the scope of the work has changed several times We had numerous preliminary meetings with the architect Given the changes and the design time required the architect requested an additional fee of $3300 to complete the work The favorable result with this new design is that the police training room will become fully functional for work sessions for the Board and serve as a secondary emergency operation center The Clerkrsquos Office will be able to use additional space downstairs which is needed for storage MOTION by Wozniak supported by Flynn to authorize French amp Associates to provide professional architectural mechanical and electrical design services to develop revised construction plans for the renovation of Township Hall for a total sum not to exceed $8800 from account number 692-271-985-000 The following individuals expressed their comments regarding this issue Thomas Turner 4524 Maeder Clarence Cook 50067 Chelmsford Court Mr Wood explained the proposed renovations that will accommodate the needs of various departments throughout the Township Mr Viar questioned the cost of the renovations and why these improvements were not discussed at the beginning of this project All of Mr Viarrsquos concerns were addressed by Tim Wood Building Director Input was provided by the Board members and Police Chief supporting these renovations Motion carried 4 DEPARTMENT OF PUBLIC WORKS DIRECTOR requests
a purchase of 2013 utility truck and crane MOTION by Wozniak supported by Manzella to concur with the recommendation of Ted Schoenherr Director of Public Works and purchase a 2013 Utility Truck and crane from Signature Ford in the amount of $8641500 delivered Funds are available from the Water and Sewer Fund line item 592595-981000 The following individuals expressed their comments regarding this issue
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 8
Thomas Turner 4524 Maeder Norm Dziadzio 55212 Woods Lane Motion carried b municipal water connection to the Charter Township of Shelby for 45555 Dequindre Road Rochester Hills MI 48307 MOTION by Flynn supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and approve the request of Capoccia Properties LLC for a connection to the Shelby Township municipal water system to service their property at 45555 Dequindre Rochester Hills subject to the execution of the appropriate agreement between Shelby Township Rochester Hills and the property owner Mrs Manzella asked if this connection will have an effect on our water pressure Mr Schoenherr responded this is a single family residential home and it will not have a negative impact on our system They will be paying the necessary fees and will connect to Rochester Hillsrsquo system once available Motion carried
c purchase of copy machine with maintenance agreement and fax option
MOTION by Filar supported by Wozniak to concur with the recommendation of Theodore P Schoenherr Director of Public Works to purchase a Ricoh MP 3352SP copier from Ricoh Business Solutions at a price not to exceed $510500 plus the annual maintenance agreement at 8 cents per copy Motion carried d award of 2012 sidewalk gap project contract MOTION by Viar supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and the Township Engineer Fazal Khan and Associates Inc to award the contract for the 2012 Sidewalk Gap Project to Distinguished Development Inc in the amount of $3709035 subject to the acquisition of the required easements Mr Grot stated a couple of weeks ago Mr Churchill requested that a section of sidewalk be installed in his neighborhood Is this something that can be done
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 9
Mr Schoenherr advised the project under consideration encompasses about frac12 mile of sidewalk to close gaps which are either along Dequindre or 22 Mile Road Mr Stathakis indicated that Mr Wood already inspected the area referred to by Mr Churchill Mr Schoenherr will contact Mr Wood so he can relay his findings to determine if this section can be added and if easements are required Motion carried 5 HUMAN RESOURCE DIRECTOR requests purchase of new copy machine MOTION by Filar supported by Flynn to approve the purchase of a Ricoh Aficio 4002SP copy machine at a cost of $5586 to be divided between the Human Resource department account 692-226-985-000 the Planning amp Zoning department account 101-902-984-800 and the Supervisorrsquos department account 101-902-984-171 based on usage plus the annual maintenance agreement at 0075 cents per copy Ron Churchill 52811 Mound expressed his comments regarding this issue Motion carried APPOINTMENTS TO COMMITTEES amp COMMISSIONS TOWNSHIP ANNOUNCEMENTS Mr Flynn made the following recreational announcements Basketball registration for girls in grade K-6 and boys in grades K-12 is now taking place The Fall Festival at the Nature Center will be held on Saturday September 15 from 1000 am through 400 pm and on Sunday September 16 from 1100 am through 400 pm The Night the Animals Talked will be held on Friday October 5 at the Nature Center Pre-registration is required The Parks amp Recreation Department has combined Boo Bash amp Trunk or Treat into one lsquoSpooktacularrsquo event on Saturday October 13 from noon until 300 pm This free event will be at River Bends Park
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 10
For further information or to register for any of these events call the Parks amp Recreation Office at 586-731-0300 or visit their website at wwwshelbytwporg Mrs Manzella announced that on Thursday October 18 at the VFW Hall at 8311 Wilson a Bunco Fundraiser for the Shelby Township Relay for Life will be held Registration begins at 530 pm dinner at 600 pm and Bunco promptly at 700 pm A cash bar will be available with 5050 raffles and basket raffles Tickets are only sold in advance for $30 Call Diana at 586-781-8452 to purchase tickets The proceeds from this event benefit the American Cancer Society ndash Shelby Township Relay for Life A Halloween Fundraiser will be held on October 20 at the Utica Knights of Columbus Hall 44425 Utica Road They will be collecting pajama sets for all ages An evening of food fun and entertainment will be available for $40 per person $75 a couple or a table of 10 for $350 This benefits the Friends of Foster Kids Mr Wozniak announced the Shelby Township Lions Club will sponsor their 17th Annual Charity Classic Car Show on Sunday September 23 at the Packard Proving Grounds For further information call Marty at 586-945-6305 100 of the money is donated to the Shelby Township Lions Club The Shelby Township Lions Wine and Beer Tasting event will be held on October 12 at Cherry Creek Banquet Center Admission is $39 or a table of 10 for $350 This event also benefits the Lionrsquos charities BUSINESS FROM THE FLOOR The following individuals expressed their comments regarding various issues Nick Nightingale 5967 Windemere Lane Thomas Turner 4524 Maeder Ron Churchill 52811 Mound Norm Dziadzio 55212 Woods Lane CLOSED SESSION 6 Employee matter MOTION by Flynn supported by Manzella to recess to Closed Session to discuss an attorney opinion regarding an employee matter Roll Call Vote Ayes Flynn Manzella Stathakis Viar
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 11
Wozniak Filar Grot Nays none Motion carried The meeting recessed at 920 pm The meeting reconvened at 928 pm Roll Call Richard Stathakis Stanley Grot Paul Viar Paula Filar Michael Flynn Lisa Manzella Douglas Wozniak MOTION by Filar supported by Grot to concur with the Township Attorneyrsquos recommendation regarding an employee matter Motion carried Mr Flynn voted ldquonayrdquo MOTION by Viar supported by Filar to adjourn Motion carried The meeting adjourned at 930 pm ds
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Account 451001 - Building Permits6243 - LISA DANIEL CARBAUGH 12 42205 49179 DRIFTWOOD -
Run by Jill Wood on 09112012 034249 PM Page 1 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 208 - Nature CenterAccount 920000 - Utilities
Department 253 - TreasurerAccount 727000 - Office Supply amp Printing
3256 - SUPERIOR LPS OFFICE MACHINES LLC
3740 Time clock ribbons for Widmer LED-3
Edit 09032012 09192012 09192012 1580
Run by Jill Wood on 09112012 034249 PM Page 2 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 253 - TreasurerAccount 727000 - Office Supply amp Printing
Run by Jill Wood on 09112012 034249 PM Page 3 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 371 - Protective InspectionAccount 805296 - Lot Checks
Run by Jill Wood on 09112012 034249 PM Page 4 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Run by Jill Wood on 09112012 034249 PM Page 5 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 738 - LibraryAccount 880100 - Community Promotion
Run by Jill Wood on 09112012 034249 PM Page 6 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 774 - Senior Citizen OperationsAccount 920000 - Utilities
24351 - A T amp T 586 R011560 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 41512
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 481
5940 - BRIAN BARLOG 2012I1 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
2759 - VINCENT J GAROFALO 2012I2 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16700
Run by Jill Wood on 09112012 034249 PM Page 7 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840030 - Pee Wee Tee
4808 - DONALD GILLETTE 2012I3 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 21400
2762 - TYLER L HEWSON 2012I4 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16000
5860 - DENIS METTY JR 2012I5 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
2776 - SCOTT REYNAERT 2012I6 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 26100
2690 - ROBERT S ROCHON 2012I7 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
4875 - DEREK JAMES RUTKOWSKI 2012I8 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 12000
4813 - KENNETH R SHORE 2012I9 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
4815 - JAMES TANNER 2012I10 2nd Season Baseball Umpires 81912 thru 91012
2780 - ROBERT K WENDT 2012I12 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
5861 - MARK WIETCHY 2012I13 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
Account 840030 - Pee Wee Tee Totals Invoice Transactions 14 $256872Account 840060 - BreakfastDinner with Santa
15538 - S amp S WORLDWIDE INC 7453188 Santa Dinner Supplies (Bill to 10490250)
Edit 08242012 09192012 09192012 11491
Account 840060 - BreakfastDinner with Santa Totals Invoice Transactions 1 $11491Account 840090 - Flag Football
24261 - BURKES SPORT HAVEN INC CTS82812 52-Flag Ftbl jerseys Edit 08282012 09192012 09192012 64948Account 840090 - Flag Football Totals Invoice Transactions 1 $64948
Run by Jill Wood on 09112012 034249 PM Page 8 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840192 - Joe Dumars Fieldhouse
Run by Jill Wood on 09112012 034249 PM Page 9 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 745000 - School HouseTrain Maint
2438 - RAYMOND DE STEIGER INC 6065798 school light timer Edit 09042012 09192012 09192012 14147Account 745000 - School HouseTrain Maint Totals Invoice Transactions 1 $14147
Account 747000 - Bldg Maint - Maint Bldg16386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 31002
Account 747000 - Bldg Maint - Maint Bldg Totals Invoice Transactions 1 $31002Account 748000 - Comm Center Maint - Disco
6555 - GRAINGER INC 9909558414 Sr Ctr mouse traps Edit 08232012 09192012 09192012 920816386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 115799
Account 748000 - Comm Center Maint - Disco Totals Invoice Transactions 2 $125007Account 749756 - River Bends Parks Maint
1148 - SHELBY PAINT amp DECORATING 1507 1 line sprayer tip for graffiti removal
Run by Jill Wood on 09112012 034249 PM Page 10 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 751000 - Grounds Maint
1383 - WASHINGTON ELEVATOR CO INC 715524 Fire Dept amp Park fertilizer
Edit 08302012 09192012 09192012 62100
11476 - JampJ ACE HARDWARE 1 18258 Soccer City wall rpr liquid nails
Run by Jill Wood on 09112012 034249 PM Page 11 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 800 - PlanningAccount 805000 - Planning Consultant fees
1204 - SPENCER OIL COMPANY 395167 diesel 5534 gal Edit 08232012 09192012 09192012 190134
Run by Jill Wood on 09112012 034249 PM Page 12 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 863000 - Gasoline
Run by Jill Wood on 09112012 034249 PM Page 13 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 969600 - Properties Clearing Exp
Department 266 - Drug Forfeiture Totals Invoice Transactions 1 $7000Fund 265 - Drug Forfeiture Fund Totals Invoice Transactions 1 $7000
Run by Jill Wood on 09112012 034249 PM Page 19 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 275 - Senior Housing Operation
Department 275 - Shelby ManorAccount 975275 - Capital Outlay - Sen Housing
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
Run by Jill Wood on 09112012 034249 PM Page 20 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 136 - 41 A District CourtAccount 850000 - Communications
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 166048
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 1921
Department 762 - State of MichiganAccount 965010 - State of Michigan Fees
16926 - STATE OF MICHIGAN 83112 MI Department of Treasury
Edit 08312012 09192012 09192012 9024105
Account 965010 - State of Michigan Fees Totals Invoice Transactions 1 $9024105Department 762 - State of Michigan Totals Invoice Transactions 1 $9024105
Department 763 - City of UticaAccount 965021 - Utica Fines amp Fees
254 - CITY OF UTICA 83112 Utica Fines amp Fees Edit 08312012 09192012 09192012 1083951Account 965021 - Utica Fines amp Fees Totals Invoice Transactions 1 $1083951
Department 763 - City of Utica Totals Invoice Transactions 1 $1083951
Run by Jill Wood on 09112012 034249 PM Page 21 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 765 - Macomb TWPAccount 965027 - Macomb TWP Fines amp Fees
Run by Jill Wood on 09112012 034249 PM Page 22 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 709000 - Education amp Training
Run by Jill Wood on 09112012 034249 PM Page 23 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 920500 - Water Charges
149 - BOARD OF WATER COMMISSIONERS 1251 300 712 METERED WATER - JULY 2012
Edit 08242012 09192012 09192012 145750296
Account 920500 - Water Charges Totals Invoice Transactions 1 $145750296Account 935600 - Sewer Main Repair
Run by Jill Wood on 09112012 034249 PM Page 24 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 596 - Administrative and GeneralAccount 807000 - Engineering Consulting Fees
326 - DECKER AUTO PARTS INC 27202 ON OFF TOGGLE SWITCH W16
Edit 08242012 09192012 09192012 499
326 - DECKER AUTO PARTS INC 26791 PART FOR D7 Edit 08222012 09192012 09192012 3995326 - DECKER AUTO PARTS INC 28187 AIR FILTER W13 Edit 08312012 09192012 09192012 1910326 - DECKER AUTO PARTS INC 27790 LIGHTING - SEWER
JETEdit 08292012 09192012 09192012 99
326 - DECKER AUTO PARTS INC 28025 PARTS SW1 SHOP TOWELS
4651 - LESLIE TIRE SERVICE INC 247803 TIRES FOR SEWER JET Edit 08232012 09192012 09192012 2036244651 - LESLIE TIRE SERVICE INC 247349 TIRE - SEWER JET Edit 08172012 09192012 09192012 53124326 - DECKER AUTO PARTS INC 28666 LIGHTS W2 Edit 09062012 09192012 09192012 1170326 - DECKER AUTO PARTS INC 28604 WHEEL STUD NUT D9 Edit 09052012 09192012 09192012 49818462 - SHELBY TIRE amp AUTO SERVICE 33182 TIRES Edit 09052012 09192012 09192012 72660326 - DECKER AUTO PARTS INC 27724 CLAMPS Edit 08282012 09192012 09192012 17961832 - KERNERS AUTO SERVICE LLC 55817 REPAIRS TO D9 Edit 09062012 09192012 09192012 13552326 - DECKER AUTO PARTS INC 28781 WHEEL STUD NUT D9 Edit 09062012 09192012 09192012 498326 - DECKER AUTO PARTS INC 28831 WHEEL STUD NUT D9 Edit 09072012 09192012 09192012 498170 - BUFF WHELAN CHEVROLET INC CVW303797 SENSOR W17 Edit 08222012 09192012 09192012 6779
Account 781000 - Parts Totals Invoice Transactions 17 $377354Department 661 - Motor Pool Totals Invoice Transactions 19 $381739
Run by Jill Wood on 09112012 034249 PM Page 25 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund Totals Invoice Transactions 55 $182069210
Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $44130Account 785500 - Govt AC Op Exp amp Sup
21532 - DATA MEDIA PRODUCTS INC H2772 DVDs and DVD cases Edit 08222012 09192012 09192012 12497Account 785500 - Govt AC Op Exp amp Sup Totals Invoice Transactions 1 $12497
Account 801000 - Contract Labor4661 - KYLE HOFFMAN 3031138 Contract Labor Edit 09062012 09192012 09192012 90002802 - ERIC PERRY 1081223 Contract Labor Edit 09062012 09192012 09192012 840002802 - ERIC PERRY 1091206 Contract Labor Edit 09062012 09192012 09192012 97500
1008cable Building Main Edit 08312012 09192012 09192012 28401
Account 930100 - Building Maintenance Totals Invoice Transactions 2 $36950Department 598 - Cable TV Totals Invoice Transactions 11 $429898
Fund 598 - Cable TV Totals Invoice Transactions 11 $429898Fund 692 - Equipment Replacement Fund
Department 212 - NetworkAccount 985000 - Equipment Replacement
26031 - CDW GOVERNMENT INC P528766 Back up tapes Edit 08202012 09192012 09192012 14690Account 985000 - Equipment Replacement Totals Invoice Transactions 1 $14690
Department 212 - Network Totals Invoice Transactions 1 $14690Department 305 - Police Department
Account 975207 - Capital Project - PD Building 23110 - TESTING ENGINEERS amp CONSULTANTS INC
123985 ENGINEERING EXPENSE - POLICE BLDG
Edit 08312012 09192012 09192012 590000
Run by Jill Wood on 09112012 034249 PM Page 26 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building
6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES
Edit 08272012 09192012 09192012 47570
6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS
Edit 08292012 09192012 09192012 1050
7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE
HOOKUPEdit 08202012 09192012 09192012 6724
326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132
Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park
Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441
20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND
Edit 07122012 09192012 09192012 10000
6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND
Edit 07162012 09192012 09192012 20000
18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND
Edit 08072012 09192012 09192012 10000
6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND
Edit 07022012 09192012 09192012 5000
5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND
Edit 07122012 09192012 09192012 20000
4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND
Edit 04042012 09192012 09192012 20000
5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER
Edit 10182011 09192012 09192012 106000
5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE
Edit 10202011 09192012 09192012 112500
6248 - GEORGE ZERVOS CUSTOM HOMES INC
08 9740 BUILDING BOND RETURN - 48551 VAN DYKE
Edit 06272008 09192012 09192012 20000
Run by Jill Wood on 09112012 034249 PM Page 27 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 2
B PARKS RECREATION AND MAINTENANCE DIRECTOR requests approval of 2012-2013 Municipal and Community Credit Contract with Suburban Mobile Authority for Regional Transportation (SMART)
Accept the Municipal and Community Credit Contract for FY-20122013 with Suburban Mobile Authority for Regional Transportation (SMART) as presented C DIRECTOR OF PLANNING amp ZONING requests
1 Rezoning Application 1-12 Zoning Ordinance Text Amendments (Adoption of Ordinance No 21289)
Concur with the recommendation of the Planning Commission and approve and publish an amendment to the text and map of the Charter Township of Shelby Zoning Ordinance (Ordinance No 21289) for application 1-12 approving multiple amendments to the Charter Township of Shelby Zoning Ordinance for the following reasons 1 The proposed changes are part of an on-going effort by the Township to update
zoning standards to reflect current development practices 2 The changes will improve the clarity and understanding of the ordinance 3 These modifications will reduce the number of variance applications considered by
the Zoning Board of Appeals
2 North Meadows Subdivision ndash Amendment of Declarations of Covenants Conditions and Restrictions
Approve the amended declaration of covenants conditions and restrictions for the North Meadows Subdivision as proposed by Sidney Borders Attorney representing the association in his letter of July 26 2012 D Bill Run in the amount of $49988866 Approve the Bill Run in the amount of $49988866 as presented MOTION by Grot supported by Filar to approve the Consent Agenda as presented Roll Call Vote Ayes Grot Filar Flynn Manzella Stathakis Viar Wozniak Nays none Motion carried APPROVAL OF AGENDA
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 3
MOTION by Grot supported by Filar to approve the agenda as submitted Motion carried CORRESPONDENCE PLANNING COMMISSION 1 DIRECTOR OF PLANNING amp ZONING requests
a Tree Removal Permit for Frank Giannetti for property located on the
north side of 23 Mile Road between Van Dyke and Mound Road (Parcel number 23-07-16-401-005)
Mr Wynn stated this is a request for a tree removal permit for 30 acres of property on the north side of 23 Mile Road between Van Dyke and Mound The site is zoned light manufacturing and the property owner is interested in beginning to do some brushing on the site to prepare it for marketing and future development This site received a brushing permit a number of years ago It was never developed and the brush has grown back It was suggested that the owner start with brushing only which would include nothing more than vegetation 3 inches in diameter The site will be revisited at a later date to see if there are other trees that would need to be removed This site is impacted by some wetlands Before we would actually issue the permit to start construction we would require an acknowledgement from MDEQ that the applicant has permission to move forward MOTION by Filar supported by Manzella to approve a brushing permit for Frank Giannetti for property on the north side of 23 Mile Road between Van Dyke and Mound Road (parcel number 23-07-16-401-005) subject to the following conditions
1 Tree removal shall be limited to vegetation not larger than three (3) inches in
diameter 2 Orange fencing shall be installed along the north and east property line
separating these parcels from the adjoining parcels 3 Inspection of the orange fencing by the Planning and Zoning Department shall be
required prior to the issuance of the tree removal permit 4 Documentation of approval to remove trees in a wetland shall be provided from
the Michigan Department of Environmental Quality Mr Wozniak questioned who does inspections during the removal of the brush Mr Wynn responded that no one does inspections unless we receive a complaint Sufficient staff is not available to be on site during brush removal We want to make sure the owner is working on his own site and that is the purpose for the orange fencing
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 4
Mrs Manzella was concerned that once we receive a complaint the trees will be down and it will be too late Mr Wynn replied that staffing is not available and it would be physically impossible to be on the site all of the time Mrs Filar believes there are fines in place to handle these violations Motion carried
b Tree Removal Permit for Walter Cueter for property located on the north side of 23 Mile Road west of Mound Road (Parcel number 23-07-17-479-014)
Mr Wynn advised this is a similar request for property less than a mile from the previous site It is located on the north side of 23 Mile Road just west of Mound The property is quite overgrown The owner came to the Township in 2004 and a permit was granted at that time for brushing It is now overgrown Problems have arisen with trespassing and the owner would like to have access to his site and make it more visible There are no development plans at this time We are suggesting that they start with the 3 inches and then gradually allow for some additional clearing if it is warranted after inspection
MOTION by Filar supported by Wozniak to approve a brushing permit for Walter Cueter for property on the north side of 23 Mile Road between Shelby Road and Mound Road (parcel number 23-07-17-479-014) subject to the following conditions
1 Phase one tree removal shall be limited to vegetation not larger than three (3) inches in diameter
2 Additional trees up to twelve (12) inches in diameter may be removed following inspection and approval by the Planning Director
3 Orange fencing shall be installed along the north and east property line separating these parcels from the adjoining parcels
4 Inspection of the orange fencing by the Planning and Zoning Department shall be required prior to the issuance of the tree removal permit
Motion carried DEPARTMENTAL amp COMMITTEE 2 INFORMATION TECHNOLOGY DIRECTOR requests approval of VoIP
project
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 5
Mr Stathakis advised that our current phone system is 10 years old and Mr Flynn did some research regarding this project Mr Flynn stated that the Board has been working on a Voice over Internet Protocol system for the Township offices and the Fire Department for a couple of years About two years ago we were awarded grant money to upgrade the Police Departmentrsquos phone system which transitioned them to a VoIP system Part of the sales pitch of that program was that the controller or the central box of the phone system was sold to us as an expandable system so that down the road we could add the municipal offices and the Fire Department Several months ago we sent out Requests for Proposals for a number of companies to provide quotes for general township office phones as well as the Fire Department phones to switch them over to VoIP Due to some miscommunication the bid package went out instructing them to add additional controllers which would be redundant controllers not directly hooking up to the police controller Today he spoke with the top three bidders explained the situation and invited each one to revise their proposals to basically eliminate the redundant gateway controllers which added costs to the project He invited those three bidders to come in tonight and either explain their revision or talk about their original proposal Representatives from BSB Communications and AllComm Communication were in attendance The third bidder All-Tronics Communications was not able to attend tonightrsquos meeting The bids originally received were AllComm Communications - $8004034 All-Tronics Communications - $8558038 and BSB Communications - $9367718 All of these bids included the Fire Department AllComm Communications was not present but they did revise their quote to eliminate one of the redundant controllers The representatives from BSB Communications and All-Tronics Communications made brief presentations regarding their original proposals and the changes made to reflect their new quotes Questions of the Board members were addressed by these individuals Mr Flynn added that since BSB is the same system that we have in the Police Department they can integrate directly into that system without the use of these redundant gateway controllers They were able to reduce their price to $7478585 Mr Flynn stated that our current system is over 10 years old and our phone bills are very high By upgrading to this VoIP system we will save the taxpayers enough money to pay for this entire project in just over 3 years
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 6
MOTION by Flynn supported by Filar to award the VoIP telephone project for the Township and Fire Department to BSB Communications for an amount not to exceed $7478585 and to purchase the required network equipment from the low bidder Logicalis in the amount of $6231975 The following individuals expressed their comments regarding this issue Dave Erickson 52700 Mound Thomas Turner 4524 Maeder Nick Nightingale 5967 Windemere Lane Ron Churchill 52811 Mound Russ Matika 49150 Hidden Woods Lane Cheryl Arft 5090 S Nocturne Lane Mr Viar asked for the total cost of the project Mr Flynn responded the cost is $13710560 Mr Viar asked for the warranty on this system The representative from BSB stated it is a one-year parts and warranty labor parts and labor warranty on the equipment and the cost of ongoing maintenance and services on an annual basis thereafter There will be no expense to the taxpayers for this system for one year except for the purchase price Mr Grot advised that we are currently renewing our contract with ATampT on a monthly basis and the cost is quite high He asked Nils Larson from our IT Department if this will replace all of our old equipment Mr Larson replied it is the entire Township outside of the Police Department We will still need a vendor to provide access to the outside world Mr Larson provided his input Mr Grot asked how quickly can this system be put in place Mr Larson advised the original proposal called for a six week implementation plan Mr Grot stated that we picked the top three bidders to resubmit their quotes Are we opening ourselves to some type of liability by not including all seven original bidders Mr Huth explained the process and said it is right on point with what is allowed legally Mr Flynn explained this is basically equivalent to a change order If the original bids were way out of the ballpark he didnrsquot see a reason for them to come in and resubmit their bids to reflect the change being requested Motion carried 3 BUILDING DIRECTOR requests revised construction plans for the
renovation of Township Hall
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 7
Mr Stathakis stated that in June the Board authorized $5500 to be expended on design services associated with the renovation at the Township Hall Since that time the scope of the work has changed several times We had numerous preliminary meetings with the architect Given the changes and the design time required the architect requested an additional fee of $3300 to complete the work The favorable result with this new design is that the police training room will become fully functional for work sessions for the Board and serve as a secondary emergency operation center The Clerkrsquos Office will be able to use additional space downstairs which is needed for storage MOTION by Wozniak supported by Flynn to authorize French amp Associates to provide professional architectural mechanical and electrical design services to develop revised construction plans for the renovation of Township Hall for a total sum not to exceed $8800 from account number 692-271-985-000 The following individuals expressed their comments regarding this issue Thomas Turner 4524 Maeder Clarence Cook 50067 Chelmsford Court Mr Wood explained the proposed renovations that will accommodate the needs of various departments throughout the Township Mr Viar questioned the cost of the renovations and why these improvements were not discussed at the beginning of this project All of Mr Viarrsquos concerns were addressed by Tim Wood Building Director Input was provided by the Board members and Police Chief supporting these renovations Motion carried 4 DEPARTMENT OF PUBLIC WORKS DIRECTOR requests
a purchase of 2013 utility truck and crane MOTION by Wozniak supported by Manzella to concur with the recommendation of Ted Schoenherr Director of Public Works and purchase a 2013 Utility Truck and crane from Signature Ford in the amount of $8641500 delivered Funds are available from the Water and Sewer Fund line item 592595-981000 The following individuals expressed their comments regarding this issue
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 8
Thomas Turner 4524 Maeder Norm Dziadzio 55212 Woods Lane Motion carried b municipal water connection to the Charter Township of Shelby for 45555 Dequindre Road Rochester Hills MI 48307 MOTION by Flynn supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and approve the request of Capoccia Properties LLC for a connection to the Shelby Township municipal water system to service their property at 45555 Dequindre Rochester Hills subject to the execution of the appropriate agreement between Shelby Township Rochester Hills and the property owner Mrs Manzella asked if this connection will have an effect on our water pressure Mr Schoenherr responded this is a single family residential home and it will not have a negative impact on our system They will be paying the necessary fees and will connect to Rochester Hillsrsquo system once available Motion carried
c purchase of copy machine with maintenance agreement and fax option
MOTION by Filar supported by Wozniak to concur with the recommendation of Theodore P Schoenherr Director of Public Works to purchase a Ricoh MP 3352SP copier from Ricoh Business Solutions at a price not to exceed $510500 plus the annual maintenance agreement at 8 cents per copy Motion carried d award of 2012 sidewalk gap project contract MOTION by Viar supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and the Township Engineer Fazal Khan and Associates Inc to award the contract for the 2012 Sidewalk Gap Project to Distinguished Development Inc in the amount of $3709035 subject to the acquisition of the required easements Mr Grot stated a couple of weeks ago Mr Churchill requested that a section of sidewalk be installed in his neighborhood Is this something that can be done
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 9
Mr Schoenherr advised the project under consideration encompasses about frac12 mile of sidewalk to close gaps which are either along Dequindre or 22 Mile Road Mr Stathakis indicated that Mr Wood already inspected the area referred to by Mr Churchill Mr Schoenherr will contact Mr Wood so he can relay his findings to determine if this section can be added and if easements are required Motion carried 5 HUMAN RESOURCE DIRECTOR requests purchase of new copy machine MOTION by Filar supported by Flynn to approve the purchase of a Ricoh Aficio 4002SP copy machine at a cost of $5586 to be divided between the Human Resource department account 692-226-985-000 the Planning amp Zoning department account 101-902-984-800 and the Supervisorrsquos department account 101-902-984-171 based on usage plus the annual maintenance agreement at 0075 cents per copy Ron Churchill 52811 Mound expressed his comments regarding this issue Motion carried APPOINTMENTS TO COMMITTEES amp COMMISSIONS TOWNSHIP ANNOUNCEMENTS Mr Flynn made the following recreational announcements Basketball registration for girls in grade K-6 and boys in grades K-12 is now taking place The Fall Festival at the Nature Center will be held on Saturday September 15 from 1000 am through 400 pm and on Sunday September 16 from 1100 am through 400 pm The Night the Animals Talked will be held on Friday October 5 at the Nature Center Pre-registration is required The Parks amp Recreation Department has combined Boo Bash amp Trunk or Treat into one lsquoSpooktacularrsquo event on Saturday October 13 from noon until 300 pm This free event will be at River Bends Park
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 10
For further information or to register for any of these events call the Parks amp Recreation Office at 586-731-0300 or visit their website at wwwshelbytwporg Mrs Manzella announced that on Thursday October 18 at the VFW Hall at 8311 Wilson a Bunco Fundraiser for the Shelby Township Relay for Life will be held Registration begins at 530 pm dinner at 600 pm and Bunco promptly at 700 pm A cash bar will be available with 5050 raffles and basket raffles Tickets are only sold in advance for $30 Call Diana at 586-781-8452 to purchase tickets The proceeds from this event benefit the American Cancer Society ndash Shelby Township Relay for Life A Halloween Fundraiser will be held on October 20 at the Utica Knights of Columbus Hall 44425 Utica Road They will be collecting pajama sets for all ages An evening of food fun and entertainment will be available for $40 per person $75 a couple or a table of 10 for $350 This benefits the Friends of Foster Kids Mr Wozniak announced the Shelby Township Lions Club will sponsor their 17th Annual Charity Classic Car Show on Sunday September 23 at the Packard Proving Grounds For further information call Marty at 586-945-6305 100 of the money is donated to the Shelby Township Lions Club The Shelby Township Lions Wine and Beer Tasting event will be held on October 12 at Cherry Creek Banquet Center Admission is $39 or a table of 10 for $350 This event also benefits the Lionrsquos charities BUSINESS FROM THE FLOOR The following individuals expressed their comments regarding various issues Nick Nightingale 5967 Windemere Lane Thomas Turner 4524 Maeder Ron Churchill 52811 Mound Norm Dziadzio 55212 Woods Lane CLOSED SESSION 6 Employee matter MOTION by Flynn supported by Manzella to recess to Closed Session to discuss an attorney opinion regarding an employee matter Roll Call Vote Ayes Flynn Manzella Stathakis Viar
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 11
Wozniak Filar Grot Nays none Motion carried The meeting recessed at 920 pm The meeting reconvened at 928 pm Roll Call Richard Stathakis Stanley Grot Paul Viar Paula Filar Michael Flynn Lisa Manzella Douglas Wozniak MOTION by Filar supported by Grot to concur with the Township Attorneyrsquos recommendation regarding an employee matter Motion carried Mr Flynn voted ldquonayrdquo MOTION by Viar supported by Filar to adjourn Motion carried The meeting adjourned at 930 pm ds
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Account 451001 - Building Permits6243 - LISA DANIEL CARBAUGH 12 42205 49179 DRIFTWOOD -
Run by Jill Wood on 09112012 034249 PM Page 1 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 208 - Nature CenterAccount 920000 - Utilities
Department 253 - TreasurerAccount 727000 - Office Supply amp Printing
3256 - SUPERIOR LPS OFFICE MACHINES LLC
3740 Time clock ribbons for Widmer LED-3
Edit 09032012 09192012 09192012 1580
Run by Jill Wood on 09112012 034249 PM Page 2 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 253 - TreasurerAccount 727000 - Office Supply amp Printing
Run by Jill Wood on 09112012 034249 PM Page 3 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 371 - Protective InspectionAccount 805296 - Lot Checks
Run by Jill Wood on 09112012 034249 PM Page 4 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Run by Jill Wood on 09112012 034249 PM Page 5 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 738 - LibraryAccount 880100 - Community Promotion
Run by Jill Wood on 09112012 034249 PM Page 6 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 774 - Senior Citizen OperationsAccount 920000 - Utilities
24351 - A T amp T 586 R011560 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 41512
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 481
5940 - BRIAN BARLOG 2012I1 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
2759 - VINCENT J GAROFALO 2012I2 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16700
Run by Jill Wood on 09112012 034249 PM Page 7 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840030 - Pee Wee Tee
4808 - DONALD GILLETTE 2012I3 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 21400
2762 - TYLER L HEWSON 2012I4 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16000
5860 - DENIS METTY JR 2012I5 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
2776 - SCOTT REYNAERT 2012I6 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 26100
2690 - ROBERT S ROCHON 2012I7 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
4875 - DEREK JAMES RUTKOWSKI 2012I8 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 12000
4813 - KENNETH R SHORE 2012I9 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
4815 - JAMES TANNER 2012I10 2nd Season Baseball Umpires 81912 thru 91012
2780 - ROBERT K WENDT 2012I12 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
5861 - MARK WIETCHY 2012I13 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
Account 840030 - Pee Wee Tee Totals Invoice Transactions 14 $256872Account 840060 - BreakfastDinner with Santa
15538 - S amp S WORLDWIDE INC 7453188 Santa Dinner Supplies (Bill to 10490250)
Edit 08242012 09192012 09192012 11491
Account 840060 - BreakfastDinner with Santa Totals Invoice Transactions 1 $11491Account 840090 - Flag Football
24261 - BURKES SPORT HAVEN INC CTS82812 52-Flag Ftbl jerseys Edit 08282012 09192012 09192012 64948Account 840090 - Flag Football Totals Invoice Transactions 1 $64948
Run by Jill Wood on 09112012 034249 PM Page 8 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840192 - Joe Dumars Fieldhouse
Run by Jill Wood on 09112012 034249 PM Page 9 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 745000 - School HouseTrain Maint
2438 - RAYMOND DE STEIGER INC 6065798 school light timer Edit 09042012 09192012 09192012 14147Account 745000 - School HouseTrain Maint Totals Invoice Transactions 1 $14147
Account 747000 - Bldg Maint - Maint Bldg16386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 31002
Account 747000 - Bldg Maint - Maint Bldg Totals Invoice Transactions 1 $31002Account 748000 - Comm Center Maint - Disco
6555 - GRAINGER INC 9909558414 Sr Ctr mouse traps Edit 08232012 09192012 09192012 920816386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 115799
Account 748000 - Comm Center Maint - Disco Totals Invoice Transactions 2 $125007Account 749756 - River Bends Parks Maint
1148 - SHELBY PAINT amp DECORATING 1507 1 line sprayer tip for graffiti removal
Run by Jill Wood on 09112012 034249 PM Page 10 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 751000 - Grounds Maint
1383 - WASHINGTON ELEVATOR CO INC 715524 Fire Dept amp Park fertilizer
Edit 08302012 09192012 09192012 62100
11476 - JampJ ACE HARDWARE 1 18258 Soccer City wall rpr liquid nails
Run by Jill Wood on 09112012 034249 PM Page 11 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 800 - PlanningAccount 805000 - Planning Consultant fees
1204 - SPENCER OIL COMPANY 395167 diesel 5534 gal Edit 08232012 09192012 09192012 190134
Run by Jill Wood on 09112012 034249 PM Page 12 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 863000 - Gasoline
Run by Jill Wood on 09112012 034249 PM Page 13 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 969600 - Properties Clearing Exp
Department 266 - Drug Forfeiture Totals Invoice Transactions 1 $7000Fund 265 - Drug Forfeiture Fund Totals Invoice Transactions 1 $7000
Run by Jill Wood on 09112012 034249 PM Page 19 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 275 - Senior Housing Operation
Department 275 - Shelby ManorAccount 975275 - Capital Outlay - Sen Housing
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
Run by Jill Wood on 09112012 034249 PM Page 20 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 136 - 41 A District CourtAccount 850000 - Communications
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 166048
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 1921
Department 762 - State of MichiganAccount 965010 - State of Michigan Fees
16926 - STATE OF MICHIGAN 83112 MI Department of Treasury
Edit 08312012 09192012 09192012 9024105
Account 965010 - State of Michigan Fees Totals Invoice Transactions 1 $9024105Department 762 - State of Michigan Totals Invoice Transactions 1 $9024105
Department 763 - City of UticaAccount 965021 - Utica Fines amp Fees
254 - CITY OF UTICA 83112 Utica Fines amp Fees Edit 08312012 09192012 09192012 1083951Account 965021 - Utica Fines amp Fees Totals Invoice Transactions 1 $1083951
Department 763 - City of Utica Totals Invoice Transactions 1 $1083951
Run by Jill Wood on 09112012 034249 PM Page 21 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 765 - Macomb TWPAccount 965027 - Macomb TWP Fines amp Fees
Run by Jill Wood on 09112012 034249 PM Page 22 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 709000 - Education amp Training
Run by Jill Wood on 09112012 034249 PM Page 23 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 920500 - Water Charges
149 - BOARD OF WATER COMMISSIONERS 1251 300 712 METERED WATER - JULY 2012
Edit 08242012 09192012 09192012 145750296
Account 920500 - Water Charges Totals Invoice Transactions 1 $145750296Account 935600 - Sewer Main Repair
Run by Jill Wood on 09112012 034249 PM Page 24 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 596 - Administrative and GeneralAccount 807000 - Engineering Consulting Fees
326 - DECKER AUTO PARTS INC 27202 ON OFF TOGGLE SWITCH W16
Edit 08242012 09192012 09192012 499
326 - DECKER AUTO PARTS INC 26791 PART FOR D7 Edit 08222012 09192012 09192012 3995326 - DECKER AUTO PARTS INC 28187 AIR FILTER W13 Edit 08312012 09192012 09192012 1910326 - DECKER AUTO PARTS INC 27790 LIGHTING - SEWER
JETEdit 08292012 09192012 09192012 99
326 - DECKER AUTO PARTS INC 28025 PARTS SW1 SHOP TOWELS
4651 - LESLIE TIRE SERVICE INC 247803 TIRES FOR SEWER JET Edit 08232012 09192012 09192012 2036244651 - LESLIE TIRE SERVICE INC 247349 TIRE - SEWER JET Edit 08172012 09192012 09192012 53124326 - DECKER AUTO PARTS INC 28666 LIGHTS W2 Edit 09062012 09192012 09192012 1170326 - DECKER AUTO PARTS INC 28604 WHEEL STUD NUT D9 Edit 09052012 09192012 09192012 49818462 - SHELBY TIRE amp AUTO SERVICE 33182 TIRES Edit 09052012 09192012 09192012 72660326 - DECKER AUTO PARTS INC 27724 CLAMPS Edit 08282012 09192012 09192012 17961832 - KERNERS AUTO SERVICE LLC 55817 REPAIRS TO D9 Edit 09062012 09192012 09192012 13552326 - DECKER AUTO PARTS INC 28781 WHEEL STUD NUT D9 Edit 09062012 09192012 09192012 498326 - DECKER AUTO PARTS INC 28831 WHEEL STUD NUT D9 Edit 09072012 09192012 09192012 498170 - BUFF WHELAN CHEVROLET INC CVW303797 SENSOR W17 Edit 08222012 09192012 09192012 6779
Account 781000 - Parts Totals Invoice Transactions 17 $377354Department 661 - Motor Pool Totals Invoice Transactions 19 $381739
Run by Jill Wood on 09112012 034249 PM Page 25 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund Totals Invoice Transactions 55 $182069210
Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $44130Account 785500 - Govt AC Op Exp amp Sup
21532 - DATA MEDIA PRODUCTS INC H2772 DVDs and DVD cases Edit 08222012 09192012 09192012 12497Account 785500 - Govt AC Op Exp amp Sup Totals Invoice Transactions 1 $12497
Account 801000 - Contract Labor4661 - KYLE HOFFMAN 3031138 Contract Labor Edit 09062012 09192012 09192012 90002802 - ERIC PERRY 1081223 Contract Labor Edit 09062012 09192012 09192012 840002802 - ERIC PERRY 1091206 Contract Labor Edit 09062012 09192012 09192012 97500
1008cable Building Main Edit 08312012 09192012 09192012 28401
Account 930100 - Building Maintenance Totals Invoice Transactions 2 $36950Department 598 - Cable TV Totals Invoice Transactions 11 $429898
Fund 598 - Cable TV Totals Invoice Transactions 11 $429898Fund 692 - Equipment Replacement Fund
Department 212 - NetworkAccount 985000 - Equipment Replacement
26031 - CDW GOVERNMENT INC P528766 Back up tapes Edit 08202012 09192012 09192012 14690Account 985000 - Equipment Replacement Totals Invoice Transactions 1 $14690
Department 212 - Network Totals Invoice Transactions 1 $14690Department 305 - Police Department
Account 975207 - Capital Project - PD Building 23110 - TESTING ENGINEERS amp CONSULTANTS INC
123985 ENGINEERING EXPENSE - POLICE BLDG
Edit 08312012 09192012 09192012 590000
Run by Jill Wood on 09112012 034249 PM Page 26 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building
6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES
Edit 08272012 09192012 09192012 47570
6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS
Edit 08292012 09192012 09192012 1050
7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE
HOOKUPEdit 08202012 09192012 09192012 6724
326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132
Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park
Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441
20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND
Edit 07122012 09192012 09192012 10000
6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND
Edit 07162012 09192012 09192012 20000
18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND
Edit 08072012 09192012 09192012 10000
6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND
Edit 07022012 09192012 09192012 5000
5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND
Edit 07122012 09192012 09192012 20000
4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND
Edit 04042012 09192012 09192012 20000
5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER
Edit 10182011 09192012 09192012 106000
5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE
Edit 10202011 09192012 09192012 112500
6248 - GEORGE ZERVOS CUSTOM HOMES INC
08 9740 BUILDING BOND RETURN - 48551 VAN DYKE
Edit 06272008 09192012 09192012 20000
Run by Jill Wood on 09112012 034249 PM Page 27 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 3
MOTION by Grot supported by Filar to approve the agenda as submitted Motion carried CORRESPONDENCE PLANNING COMMISSION 1 DIRECTOR OF PLANNING amp ZONING requests
a Tree Removal Permit for Frank Giannetti for property located on the
north side of 23 Mile Road between Van Dyke and Mound Road (Parcel number 23-07-16-401-005)
Mr Wynn stated this is a request for a tree removal permit for 30 acres of property on the north side of 23 Mile Road between Van Dyke and Mound The site is zoned light manufacturing and the property owner is interested in beginning to do some brushing on the site to prepare it for marketing and future development This site received a brushing permit a number of years ago It was never developed and the brush has grown back It was suggested that the owner start with brushing only which would include nothing more than vegetation 3 inches in diameter The site will be revisited at a later date to see if there are other trees that would need to be removed This site is impacted by some wetlands Before we would actually issue the permit to start construction we would require an acknowledgement from MDEQ that the applicant has permission to move forward MOTION by Filar supported by Manzella to approve a brushing permit for Frank Giannetti for property on the north side of 23 Mile Road between Van Dyke and Mound Road (parcel number 23-07-16-401-005) subject to the following conditions
1 Tree removal shall be limited to vegetation not larger than three (3) inches in
diameter 2 Orange fencing shall be installed along the north and east property line
separating these parcels from the adjoining parcels 3 Inspection of the orange fencing by the Planning and Zoning Department shall be
required prior to the issuance of the tree removal permit 4 Documentation of approval to remove trees in a wetland shall be provided from
the Michigan Department of Environmental Quality Mr Wozniak questioned who does inspections during the removal of the brush Mr Wynn responded that no one does inspections unless we receive a complaint Sufficient staff is not available to be on site during brush removal We want to make sure the owner is working on his own site and that is the purpose for the orange fencing
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 4
Mrs Manzella was concerned that once we receive a complaint the trees will be down and it will be too late Mr Wynn replied that staffing is not available and it would be physically impossible to be on the site all of the time Mrs Filar believes there are fines in place to handle these violations Motion carried
b Tree Removal Permit for Walter Cueter for property located on the north side of 23 Mile Road west of Mound Road (Parcel number 23-07-17-479-014)
Mr Wynn advised this is a similar request for property less than a mile from the previous site It is located on the north side of 23 Mile Road just west of Mound The property is quite overgrown The owner came to the Township in 2004 and a permit was granted at that time for brushing It is now overgrown Problems have arisen with trespassing and the owner would like to have access to his site and make it more visible There are no development plans at this time We are suggesting that they start with the 3 inches and then gradually allow for some additional clearing if it is warranted after inspection
MOTION by Filar supported by Wozniak to approve a brushing permit for Walter Cueter for property on the north side of 23 Mile Road between Shelby Road and Mound Road (parcel number 23-07-17-479-014) subject to the following conditions
1 Phase one tree removal shall be limited to vegetation not larger than three (3) inches in diameter
2 Additional trees up to twelve (12) inches in diameter may be removed following inspection and approval by the Planning Director
3 Orange fencing shall be installed along the north and east property line separating these parcels from the adjoining parcels
4 Inspection of the orange fencing by the Planning and Zoning Department shall be required prior to the issuance of the tree removal permit
Motion carried DEPARTMENTAL amp COMMITTEE 2 INFORMATION TECHNOLOGY DIRECTOR requests approval of VoIP
project
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 5
Mr Stathakis advised that our current phone system is 10 years old and Mr Flynn did some research regarding this project Mr Flynn stated that the Board has been working on a Voice over Internet Protocol system for the Township offices and the Fire Department for a couple of years About two years ago we were awarded grant money to upgrade the Police Departmentrsquos phone system which transitioned them to a VoIP system Part of the sales pitch of that program was that the controller or the central box of the phone system was sold to us as an expandable system so that down the road we could add the municipal offices and the Fire Department Several months ago we sent out Requests for Proposals for a number of companies to provide quotes for general township office phones as well as the Fire Department phones to switch them over to VoIP Due to some miscommunication the bid package went out instructing them to add additional controllers which would be redundant controllers not directly hooking up to the police controller Today he spoke with the top three bidders explained the situation and invited each one to revise their proposals to basically eliminate the redundant gateway controllers which added costs to the project He invited those three bidders to come in tonight and either explain their revision or talk about their original proposal Representatives from BSB Communications and AllComm Communication were in attendance The third bidder All-Tronics Communications was not able to attend tonightrsquos meeting The bids originally received were AllComm Communications - $8004034 All-Tronics Communications - $8558038 and BSB Communications - $9367718 All of these bids included the Fire Department AllComm Communications was not present but they did revise their quote to eliminate one of the redundant controllers The representatives from BSB Communications and All-Tronics Communications made brief presentations regarding their original proposals and the changes made to reflect their new quotes Questions of the Board members were addressed by these individuals Mr Flynn added that since BSB is the same system that we have in the Police Department they can integrate directly into that system without the use of these redundant gateway controllers They were able to reduce their price to $7478585 Mr Flynn stated that our current system is over 10 years old and our phone bills are very high By upgrading to this VoIP system we will save the taxpayers enough money to pay for this entire project in just over 3 years
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 6
MOTION by Flynn supported by Filar to award the VoIP telephone project for the Township and Fire Department to BSB Communications for an amount not to exceed $7478585 and to purchase the required network equipment from the low bidder Logicalis in the amount of $6231975 The following individuals expressed their comments regarding this issue Dave Erickson 52700 Mound Thomas Turner 4524 Maeder Nick Nightingale 5967 Windemere Lane Ron Churchill 52811 Mound Russ Matika 49150 Hidden Woods Lane Cheryl Arft 5090 S Nocturne Lane Mr Viar asked for the total cost of the project Mr Flynn responded the cost is $13710560 Mr Viar asked for the warranty on this system The representative from BSB stated it is a one-year parts and warranty labor parts and labor warranty on the equipment and the cost of ongoing maintenance and services on an annual basis thereafter There will be no expense to the taxpayers for this system for one year except for the purchase price Mr Grot advised that we are currently renewing our contract with ATampT on a monthly basis and the cost is quite high He asked Nils Larson from our IT Department if this will replace all of our old equipment Mr Larson replied it is the entire Township outside of the Police Department We will still need a vendor to provide access to the outside world Mr Larson provided his input Mr Grot asked how quickly can this system be put in place Mr Larson advised the original proposal called for a six week implementation plan Mr Grot stated that we picked the top three bidders to resubmit their quotes Are we opening ourselves to some type of liability by not including all seven original bidders Mr Huth explained the process and said it is right on point with what is allowed legally Mr Flynn explained this is basically equivalent to a change order If the original bids were way out of the ballpark he didnrsquot see a reason for them to come in and resubmit their bids to reflect the change being requested Motion carried 3 BUILDING DIRECTOR requests revised construction plans for the
renovation of Township Hall
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 7
Mr Stathakis stated that in June the Board authorized $5500 to be expended on design services associated with the renovation at the Township Hall Since that time the scope of the work has changed several times We had numerous preliminary meetings with the architect Given the changes and the design time required the architect requested an additional fee of $3300 to complete the work The favorable result with this new design is that the police training room will become fully functional for work sessions for the Board and serve as a secondary emergency operation center The Clerkrsquos Office will be able to use additional space downstairs which is needed for storage MOTION by Wozniak supported by Flynn to authorize French amp Associates to provide professional architectural mechanical and electrical design services to develop revised construction plans for the renovation of Township Hall for a total sum not to exceed $8800 from account number 692-271-985-000 The following individuals expressed their comments regarding this issue Thomas Turner 4524 Maeder Clarence Cook 50067 Chelmsford Court Mr Wood explained the proposed renovations that will accommodate the needs of various departments throughout the Township Mr Viar questioned the cost of the renovations and why these improvements were not discussed at the beginning of this project All of Mr Viarrsquos concerns were addressed by Tim Wood Building Director Input was provided by the Board members and Police Chief supporting these renovations Motion carried 4 DEPARTMENT OF PUBLIC WORKS DIRECTOR requests
a purchase of 2013 utility truck and crane MOTION by Wozniak supported by Manzella to concur with the recommendation of Ted Schoenherr Director of Public Works and purchase a 2013 Utility Truck and crane from Signature Ford in the amount of $8641500 delivered Funds are available from the Water and Sewer Fund line item 592595-981000 The following individuals expressed their comments regarding this issue
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 8
Thomas Turner 4524 Maeder Norm Dziadzio 55212 Woods Lane Motion carried b municipal water connection to the Charter Township of Shelby for 45555 Dequindre Road Rochester Hills MI 48307 MOTION by Flynn supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and approve the request of Capoccia Properties LLC for a connection to the Shelby Township municipal water system to service their property at 45555 Dequindre Rochester Hills subject to the execution of the appropriate agreement between Shelby Township Rochester Hills and the property owner Mrs Manzella asked if this connection will have an effect on our water pressure Mr Schoenherr responded this is a single family residential home and it will not have a negative impact on our system They will be paying the necessary fees and will connect to Rochester Hillsrsquo system once available Motion carried
c purchase of copy machine with maintenance agreement and fax option
MOTION by Filar supported by Wozniak to concur with the recommendation of Theodore P Schoenherr Director of Public Works to purchase a Ricoh MP 3352SP copier from Ricoh Business Solutions at a price not to exceed $510500 plus the annual maintenance agreement at 8 cents per copy Motion carried d award of 2012 sidewalk gap project contract MOTION by Viar supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and the Township Engineer Fazal Khan and Associates Inc to award the contract for the 2012 Sidewalk Gap Project to Distinguished Development Inc in the amount of $3709035 subject to the acquisition of the required easements Mr Grot stated a couple of weeks ago Mr Churchill requested that a section of sidewalk be installed in his neighborhood Is this something that can be done
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 9
Mr Schoenherr advised the project under consideration encompasses about frac12 mile of sidewalk to close gaps which are either along Dequindre or 22 Mile Road Mr Stathakis indicated that Mr Wood already inspected the area referred to by Mr Churchill Mr Schoenherr will contact Mr Wood so he can relay his findings to determine if this section can be added and if easements are required Motion carried 5 HUMAN RESOURCE DIRECTOR requests purchase of new copy machine MOTION by Filar supported by Flynn to approve the purchase of a Ricoh Aficio 4002SP copy machine at a cost of $5586 to be divided between the Human Resource department account 692-226-985-000 the Planning amp Zoning department account 101-902-984-800 and the Supervisorrsquos department account 101-902-984-171 based on usage plus the annual maintenance agreement at 0075 cents per copy Ron Churchill 52811 Mound expressed his comments regarding this issue Motion carried APPOINTMENTS TO COMMITTEES amp COMMISSIONS TOWNSHIP ANNOUNCEMENTS Mr Flynn made the following recreational announcements Basketball registration for girls in grade K-6 and boys in grades K-12 is now taking place The Fall Festival at the Nature Center will be held on Saturday September 15 from 1000 am through 400 pm and on Sunday September 16 from 1100 am through 400 pm The Night the Animals Talked will be held on Friday October 5 at the Nature Center Pre-registration is required The Parks amp Recreation Department has combined Boo Bash amp Trunk or Treat into one lsquoSpooktacularrsquo event on Saturday October 13 from noon until 300 pm This free event will be at River Bends Park
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 10
For further information or to register for any of these events call the Parks amp Recreation Office at 586-731-0300 or visit their website at wwwshelbytwporg Mrs Manzella announced that on Thursday October 18 at the VFW Hall at 8311 Wilson a Bunco Fundraiser for the Shelby Township Relay for Life will be held Registration begins at 530 pm dinner at 600 pm and Bunco promptly at 700 pm A cash bar will be available with 5050 raffles and basket raffles Tickets are only sold in advance for $30 Call Diana at 586-781-8452 to purchase tickets The proceeds from this event benefit the American Cancer Society ndash Shelby Township Relay for Life A Halloween Fundraiser will be held on October 20 at the Utica Knights of Columbus Hall 44425 Utica Road They will be collecting pajama sets for all ages An evening of food fun and entertainment will be available for $40 per person $75 a couple or a table of 10 for $350 This benefits the Friends of Foster Kids Mr Wozniak announced the Shelby Township Lions Club will sponsor their 17th Annual Charity Classic Car Show on Sunday September 23 at the Packard Proving Grounds For further information call Marty at 586-945-6305 100 of the money is donated to the Shelby Township Lions Club The Shelby Township Lions Wine and Beer Tasting event will be held on October 12 at Cherry Creek Banquet Center Admission is $39 or a table of 10 for $350 This event also benefits the Lionrsquos charities BUSINESS FROM THE FLOOR The following individuals expressed their comments regarding various issues Nick Nightingale 5967 Windemere Lane Thomas Turner 4524 Maeder Ron Churchill 52811 Mound Norm Dziadzio 55212 Woods Lane CLOSED SESSION 6 Employee matter MOTION by Flynn supported by Manzella to recess to Closed Session to discuss an attorney opinion regarding an employee matter Roll Call Vote Ayes Flynn Manzella Stathakis Viar
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 11
Wozniak Filar Grot Nays none Motion carried The meeting recessed at 920 pm The meeting reconvened at 928 pm Roll Call Richard Stathakis Stanley Grot Paul Viar Paula Filar Michael Flynn Lisa Manzella Douglas Wozniak MOTION by Filar supported by Grot to concur with the Township Attorneyrsquos recommendation regarding an employee matter Motion carried Mr Flynn voted ldquonayrdquo MOTION by Viar supported by Filar to adjourn Motion carried The meeting adjourned at 930 pm ds
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Account 451001 - Building Permits6243 - LISA DANIEL CARBAUGH 12 42205 49179 DRIFTWOOD -
Run by Jill Wood on 09112012 034249 PM Page 1 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 208 - Nature CenterAccount 920000 - Utilities
Department 253 - TreasurerAccount 727000 - Office Supply amp Printing
3256 - SUPERIOR LPS OFFICE MACHINES LLC
3740 Time clock ribbons for Widmer LED-3
Edit 09032012 09192012 09192012 1580
Run by Jill Wood on 09112012 034249 PM Page 2 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 253 - TreasurerAccount 727000 - Office Supply amp Printing
Run by Jill Wood on 09112012 034249 PM Page 3 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 371 - Protective InspectionAccount 805296 - Lot Checks
Run by Jill Wood on 09112012 034249 PM Page 4 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Run by Jill Wood on 09112012 034249 PM Page 5 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 738 - LibraryAccount 880100 - Community Promotion
Run by Jill Wood on 09112012 034249 PM Page 6 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 774 - Senior Citizen OperationsAccount 920000 - Utilities
24351 - A T amp T 586 R011560 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 41512
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 481
5940 - BRIAN BARLOG 2012I1 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
2759 - VINCENT J GAROFALO 2012I2 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16700
Run by Jill Wood on 09112012 034249 PM Page 7 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840030 - Pee Wee Tee
4808 - DONALD GILLETTE 2012I3 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 21400
2762 - TYLER L HEWSON 2012I4 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16000
5860 - DENIS METTY JR 2012I5 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
2776 - SCOTT REYNAERT 2012I6 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 26100
2690 - ROBERT S ROCHON 2012I7 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
4875 - DEREK JAMES RUTKOWSKI 2012I8 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 12000
4813 - KENNETH R SHORE 2012I9 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
4815 - JAMES TANNER 2012I10 2nd Season Baseball Umpires 81912 thru 91012
2780 - ROBERT K WENDT 2012I12 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
5861 - MARK WIETCHY 2012I13 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
Account 840030 - Pee Wee Tee Totals Invoice Transactions 14 $256872Account 840060 - BreakfastDinner with Santa
15538 - S amp S WORLDWIDE INC 7453188 Santa Dinner Supplies (Bill to 10490250)
Edit 08242012 09192012 09192012 11491
Account 840060 - BreakfastDinner with Santa Totals Invoice Transactions 1 $11491Account 840090 - Flag Football
24261 - BURKES SPORT HAVEN INC CTS82812 52-Flag Ftbl jerseys Edit 08282012 09192012 09192012 64948Account 840090 - Flag Football Totals Invoice Transactions 1 $64948
Run by Jill Wood on 09112012 034249 PM Page 8 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840192 - Joe Dumars Fieldhouse
Run by Jill Wood on 09112012 034249 PM Page 9 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 745000 - School HouseTrain Maint
2438 - RAYMOND DE STEIGER INC 6065798 school light timer Edit 09042012 09192012 09192012 14147Account 745000 - School HouseTrain Maint Totals Invoice Transactions 1 $14147
Account 747000 - Bldg Maint - Maint Bldg16386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 31002
Account 747000 - Bldg Maint - Maint Bldg Totals Invoice Transactions 1 $31002Account 748000 - Comm Center Maint - Disco
6555 - GRAINGER INC 9909558414 Sr Ctr mouse traps Edit 08232012 09192012 09192012 920816386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 115799
Account 748000 - Comm Center Maint - Disco Totals Invoice Transactions 2 $125007Account 749756 - River Bends Parks Maint
1148 - SHELBY PAINT amp DECORATING 1507 1 line sprayer tip for graffiti removal
Run by Jill Wood on 09112012 034249 PM Page 10 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 751000 - Grounds Maint
1383 - WASHINGTON ELEVATOR CO INC 715524 Fire Dept amp Park fertilizer
Edit 08302012 09192012 09192012 62100
11476 - JampJ ACE HARDWARE 1 18258 Soccer City wall rpr liquid nails
Run by Jill Wood on 09112012 034249 PM Page 11 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 800 - PlanningAccount 805000 - Planning Consultant fees
1204 - SPENCER OIL COMPANY 395167 diesel 5534 gal Edit 08232012 09192012 09192012 190134
Run by Jill Wood on 09112012 034249 PM Page 12 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 863000 - Gasoline
Run by Jill Wood on 09112012 034249 PM Page 13 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 969600 - Properties Clearing Exp
Department 266 - Drug Forfeiture Totals Invoice Transactions 1 $7000Fund 265 - Drug Forfeiture Fund Totals Invoice Transactions 1 $7000
Run by Jill Wood on 09112012 034249 PM Page 19 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 275 - Senior Housing Operation
Department 275 - Shelby ManorAccount 975275 - Capital Outlay - Sen Housing
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
Run by Jill Wood on 09112012 034249 PM Page 20 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 136 - 41 A District CourtAccount 850000 - Communications
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 166048
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 1921
Department 762 - State of MichiganAccount 965010 - State of Michigan Fees
16926 - STATE OF MICHIGAN 83112 MI Department of Treasury
Edit 08312012 09192012 09192012 9024105
Account 965010 - State of Michigan Fees Totals Invoice Transactions 1 $9024105Department 762 - State of Michigan Totals Invoice Transactions 1 $9024105
Department 763 - City of UticaAccount 965021 - Utica Fines amp Fees
254 - CITY OF UTICA 83112 Utica Fines amp Fees Edit 08312012 09192012 09192012 1083951Account 965021 - Utica Fines amp Fees Totals Invoice Transactions 1 $1083951
Department 763 - City of Utica Totals Invoice Transactions 1 $1083951
Run by Jill Wood on 09112012 034249 PM Page 21 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 765 - Macomb TWPAccount 965027 - Macomb TWP Fines amp Fees
Run by Jill Wood on 09112012 034249 PM Page 22 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 709000 - Education amp Training
Run by Jill Wood on 09112012 034249 PM Page 23 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 920500 - Water Charges
149 - BOARD OF WATER COMMISSIONERS 1251 300 712 METERED WATER - JULY 2012
Edit 08242012 09192012 09192012 145750296
Account 920500 - Water Charges Totals Invoice Transactions 1 $145750296Account 935600 - Sewer Main Repair
Run by Jill Wood on 09112012 034249 PM Page 24 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 596 - Administrative and GeneralAccount 807000 - Engineering Consulting Fees
326 - DECKER AUTO PARTS INC 27202 ON OFF TOGGLE SWITCH W16
Edit 08242012 09192012 09192012 499
326 - DECKER AUTO PARTS INC 26791 PART FOR D7 Edit 08222012 09192012 09192012 3995326 - DECKER AUTO PARTS INC 28187 AIR FILTER W13 Edit 08312012 09192012 09192012 1910326 - DECKER AUTO PARTS INC 27790 LIGHTING - SEWER
JETEdit 08292012 09192012 09192012 99
326 - DECKER AUTO PARTS INC 28025 PARTS SW1 SHOP TOWELS
4651 - LESLIE TIRE SERVICE INC 247803 TIRES FOR SEWER JET Edit 08232012 09192012 09192012 2036244651 - LESLIE TIRE SERVICE INC 247349 TIRE - SEWER JET Edit 08172012 09192012 09192012 53124326 - DECKER AUTO PARTS INC 28666 LIGHTS W2 Edit 09062012 09192012 09192012 1170326 - DECKER AUTO PARTS INC 28604 WHEEL STUD NUT D9 Edit 09052012 09192012 09192012 49818462 - SHELBY TIRE amp AUTO SERVICE 33182 TIRES Edit 09052012 09192012 09192012 72660326 - DECKER AUTO PARTS INC 27724 CLAMPS Edit 08282012 09192012 09192012 17961832 - KERNERS AUTO SERVICE LLC 55817 REPAIRS TO D9 Edit 09062012 09192012 09192012 13552326 - DECKER AUTO PARTS INC 28781 WHEEL STUD NUT D9 Edit 09062012 09192012 09192012 498326 - DECKER AUTO PARTS INC 28831 WHEEL STUD NUT D9 Edit 09072012 09192012 09192012 498170 - BUFF WHELAN CHEVROLET INC CVW303797 SENSOR W17 Edit 08222012 09192012 09192012 6779
Account 781000 - Parts Totals Invoice Transactions 17 $377354Department 661 - Motor Pool Totals Invoice Transactions 19 $381739
Run by Jill Wood on 09112012 034249 PM Page 25 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund Totals Invoice Transactions 55 $182069210
Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $44130Account 785500 - Govt AC Op Exp amp Sup
21532 - DATA MEDIA PRODUCTS INC H2772 DVDs and DVD cases Edit 08222012 09192012 09192012 12497Account 785500 - Govt AC Op Exp amp Sup Totals Invoice Transactions 1 $12497
Account 801000 - Contract Labor4661 - KYLE HOFFMAN 3031138 Contract Labor Edit 09062012 09192012 09192012 90002802 - ERIC PERRY 1081223 Contract Labor Edit 09062012 09192012 09192012 840002802 - ERIC PERRY 1091206 Contract Labor Edit 09062012 09192012 09192012 97500
1008cable Building Main Edit 08312012 09192012 09192012 28401
Account 930100 - Building Maintenance Totals Invoice Transactions 2 $36950Department 598 - Cable TV Totals Invoice Transactions 11 $429898
Fund 598 - Cable TV Totals Invoice Transactions 11 $429898Fund 692 - Equipment Replacement Fund
Department 212 - NetworkAccount 985000 - Equipment Replacement
26031 - CDW GOVERNMENT INC P528766 Back up tapes Edit 08202012 09192012 09192012 14690Account 985000 - Equipment Replacement Totals Invoice Transactions 1 $14690
Department 212 - Network Totals Invoice Transactions 1 $14690Department 305 - Police Department
Account 975207 - Capital Project - PD Building 23110 - TESTING ENGINEERS amp CONSULTANTS INC
123985 ENGINEERING EXPENSE - POLICE BLDG
Edit 08312012 09192012 09192012 590000
Run by Jill Wood on 09112012 034249 PM Page 26 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building
6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES
Edit 08272012 09192012 09192012 47570
6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS
Edit 08292012 09192012 09192012 1050
7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE
HOOKUPEdit 08202012 09192012 09192012 6724
326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132
Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park
Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441
20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND
Edit 07122012 09192012 09192012 10000
6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND
Edit 07162012 09192012 09192012 20000
18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND
Edit 08072012 09192012 09192012 10000
6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND
Edit 07022012 09192012 09192012 5000
5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND
Edit 07122012 09192012 09192012 20000
4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND
Edit 04042012 09192012 09192012 20000
5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER
Edit 10182011 09192012 09192012 106000
5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE
Edit 10202011 09192012 09192012 112500
6248 - GEORGE ZERVOS CUSTOM HOMES INC
08 9740 BUILDING BOND RETURN - 48551 VAN DYKE
Edit 06272008 09192012 09192012 20000
Run by Jill Wood on 09112012 034249 PM Page 27 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 4
Mrs Manzella was concerned that once we receive a complaint the trees will be down and it will be too late Mr Wynn replied that staffing is not available and it would be physically impossible to be on the site all of the time Mrs Filar believes there are fines in place to handle these violations Motion carried
b Tree Removal Permit for Walter Cueter for property located on the north side of 23 Mile Road west of Mound Road (Parcel number 23-07-17-479-014)
Mr Wynn advised this is a similar request for property less than a mile from the previous site It is located on the north side of 23 Mile Road just west of Mound The property is quite overgrown The owner came to the Township in 2004 and a permit was granted at that time for brushing It is now overgrown Problems have arisen with trespassing and the owner would like to have access to his site and make it more visible There are no development plans at this time We are suggesting that they start with the 3 inches and then gradually allow for some additional clearing if it is warranted after inspection
MOTION by Filar supported by Wozniak to approve a brushing permit for Walter Cueter for property on the north side of 23 Mile Road between Shelby Road and Mound Road (parcel number 23-07-17-479-014) subject to the following conditions
1 Phase one tree removal shall be limited to vegetation not larger than three (3) inches in diameter
2 Additional trees up to twelve (12) inches in diameter may be removed following inspection and approval by the Planning Director
3 Orange fencing shall be installed along the north and east property line separating these parcels from the adjoining parcels
4 Inspection of the orange fencing by the Planning and Zoning Department shall be required prior to the issuance of the tree removal permit
Motion carried DEPARTMENTAL amp COMMITTEE 2 INFORMATION TECHNOLOGY DIRECTOR requests approval of VoIP
project
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 5
Mr Stathakis advised that our current phone system is 10 years old and Mr Flynn did some research regarding this project Mr Flynn stated that the Board has been working on a Voice over Internet Protocol system for the Township offices and the Fire Department for a couple of years About two years ago we were awarded grant money to upgrade the Police Departmentrsquos phone system which transitioned them to a VoIP system Part of the sales pitch of that program was that the controller or the central box of the phone system was sold to us as an expandable system so that down the road we could add the municipal offices and the Fire Department Several months ago we sent out Requests for Proposals for a number of companies to provide quotes for general township office phones as well as the Fire Department phones to switch them over to VoIP Due to some miscommunication the bid package went out instructing them to add additional controllers which would be redundant controllers not directly hooking up to the police controller Today he spoke with the top three bidders explained the situation and invited each one to revise their proposals to basically eliminate the redundant gateway controllers which added costs to the project He invited those three bidders to come in tonight and either explain their revision or talk about their original proposal Representatives from BSB Communications and AllComm Communication were in attendance The third bidder All-Tronics Communications was not able to attend tonightrsquos meeting The bids originally received were AllComm Communications - $8004034 All-Tronics Communications - $8558038 and BSB Communications - $9367718 All of these bids included the Fire Department AllComm Communications was not present but they did revise their quote to eliminate one of the redundant controllers The representatives from BSB Communications and All-Tronics Communications made brief presentations regarding their original proposals and the changes made to reflect their new quotes Questions of the Board members were addressed by these individuals Mr Flynn added that since BSB is the same system that we have in the Police Department they can integrate directly into that system without the use of these redundant gateway controllers They were able to reduce their price to $7478585 Mr Flynn stated that our current system is over 10 years old and our phone bills are very high By upgrading to this VoIP system we will save the taxpayers enough money to pay for this entire project in just over 3 years
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 6
MOTION by Flynn supported by Filar to award the VoIP telephone project for the Township and Fire Department to BSB Communications for an amount not to exceed $7478585 and to purchase the required network equipment from the low bidder Logicalis in the amount of $6231975 The following individuals expressed their comments regarding this issue Dave Erickson 52700 Mound Thomas Turner 4524 Maeder Nick Nightingale 5967 Windemere Lane Ron Churchill 52811 Mound Russ Matika 49150 Hidden Woods Lane Cheryl Arft 5090 S Nocturne Lane Mr Viar asked for the total cost of the project Mr Flynn responded the cost is $13710560 Mr Viar asked for the warranty on this system The representative from BSB stated it is a one-year parts and warranty labor parts and labor warranty on the equipment and the cost of ongoing maintenance and services on an annual basis thereafter There will be no expense to the taxpayers for this system for one year except for the purchase price Mr Grot advised that we are currently renewing our contract with ATampT on a monthly basis and the cost is quite high He asked Nils Larson from our IT Department if this will replace all of our old equipment Mr Larson replied it is the entire Township outside of the Police Department We will still need a vendor to provide access to the outside world Mr Larson provided his input Mr Grot asked how quickly can this system be put in place Mr Larson advised the original proposal called for a six week implementation plan Mr Grot stated that we picked the top three bidders to resubmit their quotes Are we opening ourselves to some type of liability by not including all seven original bidders Mr Huth explained the process and said it is right on point with what is allowed legally Mr Flynn explained this is basically equivalent to a change order If the original bids were way out of the ballpark he didnrsquot see a reason for them to come in and resubmit their bids to reflect the change being requested Motion carried 3 BUILDING DIRECTOR requests revised construction plans for the
renovation of Township Hall
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 7
Mr Stathakis stated that in June the Board authorized $5500 to be expended on design services associated with the renovation at the Township Hall Since that time the scope of the work has changed several times We had numerous preliminary meetings with the architect Given the changes and the design time required the architect requested an additional fee of $3300 to complete the work The favorable result with this new design is that the police training room will become fully functional for work sessions for the Board and serve as a secondary emergency operation center The Clerkrsquos Office will be able to use additional space downstairs which is needed for storage MOTION by Wozniak supported by Flynn to authorize French amp Associates to provide professional architectural mechanical and electrical design services to develop revised construction plans for the renovation of Township Hall for a total sum not to exceed $8800 from account number 692-271-985-000 The following individuals expressed their comments regarding this issue Thomas Turner 4524 Maeder Clarence Cook 50067 Chelmsford Court Mr Wood explained the proposed renovations that will accommodate the needs of various departments throughout the Township Mr Viar questioned the cost of the renovations and why these improvements were not discussed at the beginning of this project All of Mr Viarrsquos concerns were addressed by Tim Wood Building Director Input was provided by the Board members and Police Chief supporting these renovations Motion carried 4 DEPARTMENT OF PUBLIC WORKS DIRECTOR requests
a purchase of 2013 utility truck and crane MOTION by Wozniak supported by Manzella to concur with the recommendation of Ted Schoenherr Director of Public Works and purchase a 2013 Utility Truck and crane from Signature Ford in the amount of $8641500 delivered Funds are available from the Water and Sewer Fund line item 592595-981000 The following individuals expressed their comments regarding this issue
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 8
Thomas Turner 4524 Maeder Norm Dziadzio 55212 Woods Lane Motion carried b municipal water connection to the Charter Township of Shelby for 45555 Dequindre Road Rochester Hills MI 48307 MOTION by Flynn supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and approve the request of Capoccia Properties LLC for a connection to the Shelby Township municipal water system to service their property at 45555 Dequindre Rochester Hills subject to the execution of the appropriate agreement between Shelby Township Rochester Hills and the property owner Mrs Manzella asked if this connection will have an effect on our water pressure Mr Schoenherr responded this is a single family residential home and it will not have a negative impact on our system They will be paying the necessary fees and will connect to Rochester Hillsrsquo system once available Motion carried
c purchase of copy machine with maintenance agreement and fax option
MOTION by Filar supported by Wozniak to concur with the recommendation of Theodore P Schoenherr Director of Public Works to purchase a Ricoh MP 3352SP copier from Ricoh Business Solutions at a price not to exceed $510500 plus the annual maintenance agreement at 8 cents per copy Motion carried d award of 2012 sidewalk gap project contract MOTION by Viar supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and the Township Engineer Fazal Khan and Associates Inc to award the contract for the 2012 Sidewalk Gap Project to Distinguished Development Inc in the amount of $3709035 subject to the acquisition of the required easements Mr Grot stated a couple of weeks ago Mr Churchill requested that a section of sidewalk be installed in his neighborhood Is this something that can be done
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 9
Mr Schoenherr advised the project under consideration encompasses about frac12 mile of sidewalk to close gaps which are either along Dequindre or 22 Mile Road Mr Stathakis indicated that Mr Wood already inspected the area referred to by Mr Churchill Mr Schoenherr will contact Mr Wood so he can relay his findings to determine if this section can be added and if easements are required Motion carried 5 HUMAN RESOURCE DIRECTOR requests purchase of new copy machine MOTION by Filar supported by Flynn to approve the purchase of a Ricoh Aficio 4002SP copy machine at a cost of $5586 to be divided between the Human Resource department account 692-226-985-000 the Planning amp Zoning department account 101-902-984-800 and the Supervisorrsquos department account 101-902-984-171 based on usage plus the annual maintenance agreement at 0075 cents per copy Ron Churchill 52811 Mound expressed his comments regarding this issue Motion carried APPOINTMENTS TO COMMITTEES amp COMMISSIONS TOWNSHIP ANNOUNCEMENTS Mr Flynn made the following recreational announcements Basketball registration for girls in grade K-6 and boys in grades K-12 is now taking place The Fall Festival at the Nature Center will be held on Saturday September 15 from 1000 am through 400 pm and on Sunday September 16 from 1100 am through 400 pm The Night the Animals Talked will be held on Friday October 5 at the Nature Center Pre-registration is required The Parks amp Recreation Department has combined Boo Bash amp Trunk or Treat into one lsquoSpooktacularrsquo event on Saturday October 13 from noon until 300 pm This free event will be at River Bends Park
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 10
For further information or to register for any of these events call the Parks amp Recreation Office at 586-731-0300 or visit their website at wwwshelbytwporg Mrs Manzella announced that on Thursday October 18 at the VFW Hall at 8311 Wilson a Bunco Fundraiser for the Shelby Township Relay for Life will be held Registration begins at 530 pm dinner at 600 pm and Bunco promptly at 700 pm A cash bar will be available with 5050 raffles and basket raffles Tickets are only sold in advance for $30 Call Diana at 586-781-8452 to purchase tickets The proceeds from this event benefit the American Cancer Society ndash Shelby Township Relay for Life A Halloween Fundraiser will be held on October 20 at the Utica Knights of Columbus Hall 44425 Utica Road They will be collecting pajama sets for all ages An evening of food fun and entertainment will be available for $40 per person $75 a couple or a table of 10 for $350 This benefits the Friends of Foster Kids Mr Wozniak announced the Shelby Township Lions Club will sponsor their 17th Annual Charity Classic Car Show on Sunday September 23 at the Packard Proving Grounds For further information call Marty at 586-945-6305 100 of the money is donated to the Shelby Township Lions Club The Shelby Township Lions Wine and Beer Tasting event will be held on October 12 at Cherry Creek Banquet Center Admission is $39 or a table of 10 for $350 This event also benefits the Lionrsquos charities BUSINESS FROM THE FLOOR The following individuals expressed their comments regarding various issues Nick Nightingale 5967 Windemere Lane Thomas Turner 4524 Maeder Ron Churchill 52811 Mound Norm Dziadzio 55212 Woods Lane CLOSED SESSION 6 Employee matter MOTION by Flynn supported by Manzella to recess to Closed Session to discuss an attorney opinion regarding an employee matter Roll Call Vote Ayes Flynn Manzella Stathakis Viar
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 11
Wozniak Filar Grot Nays none Motion carried The meeting recessed at 920 pm The meeting reconvened at 928 pm Roll Call Richard Stathakis Stanley Grot Paul Viar Paula Filar Michael Flynn Lisa Manzella Douglas Wozniak MOTION by Filar supported by Grot to concur with the Township Attorneyrsquos recommendation regarding an employee matter Motion carried Mr Flynn voted ldquonayrdquo MOTION by Viar supported by Filar to adjourn Motion carried The meeting adjourned at 930 pm ds
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Account 451001 - Building Permits6243 - LISA DANIEL CARBAUGH 12 42205 49179 DRIFTWOOD -
Run by Jill Wood on 09112012 034249 PM Page 1 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 208 - Nature CenterAccount 920000 - Utilities
Department 253 - TreasurerAccount 727000 - Office Supply amp Printing
3256 - SUPERIOR LPS OFFICE MACHINES LLC
3740 Time clock ribbons for Widmer LED-3
Edit 09032012 09192012 09192012 1580
Run by Jill Wood on 09112012 034249 PM Page 2 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 253 - TreasurerAccount 727000 - Office Supply amp Printing
Run by Jill Wood on 09112012 034249 PM Page 3 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 371 - Protective InspectionAccount 805296 - Lot Checks
Run by Jill Wood on 09112012 034249 PM Page 4 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Run by Jill Wood on 09112012 034249 PM Page 5 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 738 - LibraryAccount 880100 - Community Promotion
Run by Jill Wood on 09112012 034249 PM Page 6 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 774 - Senior Citizen OperationsAccount 920000 - Utilities
24351 - A T amp T 586 R011560 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 41512
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 481
5940 - BRIAN BARLOG 2012I1 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
2759 - VINCENT J GAROFALO 2012I2 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16700
Run by Jill Wood on 09112012 034249 PM Page 7 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840030 - Pee Wee Tee
4808 - DONALD GILLETTE 2012I3 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 21400
2762 - TYLER L HEWSON 2012I4 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16000
5860 - DENIS METTY JR 2012I5 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
2776 - SCOTT REYNAERT 2012I6 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 26100
2690 - ROBERT S ROCHON 2012I7 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
4875 - DEREK JAMES RUTKOWSKI 2012I8 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 12000
4813 - KENNETH R SHORE 2012I9 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
4815 - JAMES TANNER 2012I10 2nd Season Baseball Umpires 81912 thru 91012
2780 - ROBERT K WENDT 2012I12 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
5861 - MARK WIETCHY 2012I13 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
Account 840030 - Pee Wee Tee Totals Invoice Transactions 14 $256872Account 840060 - BreakfastDinner with Santa
15538 - S amp S WORLDWIDE INC 7453188 Santa Dinner Supplies (Bill to 10490250)
Edit 08242012 09192012 09192012 11491
Account 840060 - BreakfastDinner with Santa Totals Invoice Transactions 1 $11491Account 840090 - Flag Football
24261 - BURKES SPORT HAVEN INC CTS82812 52-Flag Ftbl jerseys Edit 08282012 09192012 09192012 64948Account 840090 - Flag Football Totals Invoice Transactions 1 $64948
Run by Jill Wood on 09112012 034249 PM Page 8 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840192 - Joe Dumars Fieldhouse
Run by Jill Wood on 09112012 034249 PM Page 9 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 745000 - School HouseTrain Maint
2438 - RAYMOND DE STEIGER INC 6065798 school light timer Edit 09042012 09192012 09192012 14147Account 745000 - School HouseTrain Maint Totals Invoice Transactions 1 $14147
Account 747000 - Bldg Maint - Maint Bldg16386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 31002
Account 747000 - Bldg Maint - Maint Bldg Totals Invoice Transactions 1 $31002Account 748000 - Comm Center Maint - Disco
6555 - GRAINGER INC 9909558414 Sr Ctr mouse traps Edit 08232012 09192012 09192012 920816386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 115799
Account 748000 - Comm Center Maint - Disco Totals Invoice Transactions 2 $125007Account 749756 - River Bends Parks Maint
1148 - SHELBY PAINT amp DECORATING 1507 1 line sprayer tip for graffiti removal
Run by Jill Wood on 09112012 034249 PM Page 10 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 751000 - Grounds Maint
1383 - WASHINGTON ELEVATOR CO INC 715524 Fire Dept amp Park fertilizer
Edit 08302012 09192012 09192012 62100
11476 - JampJ ACE HARDWARE 1 18258 Soccer City wall rpr liquid nails
Run by Jill Wood on 09112012 034249 PM Page 11 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 800 - PlanningAccount 805000 - Planning Consultant fees
1204 - SPENCER OIL COMPANY 395167 diesel 5534 gal Edit 08232012 09192012 09192012 190134
Run by Jill Wood on 09112012 034249 PM Page 12 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 863000 - Gasoline
Run by Jill Wood on 09112012 034249 PM Page 13 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 969600 - Properties Clearing Exp
Department 266 - Drug Forfeiture Totals Invoice Transactions 1 $7000Fund 265 - Drug Forfeiture Fund Totals Invoice Transactions 1 $7000
Run by Jill Wood on 09112012 034249 PM Page 19 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 275 - Senior Housing Operation
Department 275 - Shelby ManorAccount 975275 - Capital Outlay - Sen Housing
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
Run by Jill Wood on 09112012 034249 PM Page 20 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 136 - 41 A District CourtAccount 850000 - Communications
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 166048
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 1921
Department 762 - State of MichiganAccount 965010 - State of Michigan Fees
16926 - STATE OF MICHIGAN 83112 MI Department of Treasury
Edit 08312012 09192012 09192012 9024105
Account 965010 - State of Michigan Fees Totals Invoice Transactions 1 $9024105Department 762 - State of Michigan Totals Invoice Transactions 1 $9024105
Department 763 - City of UticaAccount 965021 - Utica Fines amp Fees
254 - CITY OF UTICA 83112 Utica Fines amp Fees Edit 08312012 09192012 09192012 1083951Account 965021 - Utica Fines amp Fees Totals Invoice Transactions 1 $1083951
Department 763 - City of Utica Totals Invoice Transactions 1 $1083951
Run by Jill Wood on 09112012 034249 PM Page 21 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 765 - Macomb TWPAccount 965027 - Macomb TWP Fines amp Fees
Run by Jill Wood on 09112012 034249 PM Page 22 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 709000 - Education amp Training
Run by Jill Wood on 09112012 034249 PM Page 23 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 920500 - Water Charges
149 - BOARD OF WATER COMMISSIONERS 1251 300 712 METERED WATER - JULY 2012
Edit 08242012 09192012 09192012 145750296
Account 920500 - Water Charges Totals Invoice Transactions 1 $145750296Account 935600 - Sewer Main Repair
Run by Jill Wood on 09112012 034249 PM Page 24 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 596 - Administrative and GeneralAccount 807000 - Engineering Consulting Fees
326 - DECKER AUTO PARTS INC 27202 ON OFF TOGGLE SWITCH W16
Edit 08242012 09192012 09192012 499
326 - DECKER AUTO PARTS INC 26791 PART FOR D7 Edit 08222012 09192012 09192012 3995326 - DECKER AUTO PARTS INC 28187 AIR FILTER W13 Edit 08312012 09192012 09192012 1910326 - DECKER AUTO PARTS INC 27790 LIGHTING - SEWER
JETEdit 08292012 09192012 09192012 99
326 - DECKER AUTO PARTS INC 28025 PARTS SW1 SHOP TOWELS
4651 - LESLIE TIRE SERVICE INC 247803 TIRES FOR SEWER JET Edit 08232012 09192012 09192012 2036244651 - LESLIE TIRE SERVICE INC 247349 TIRE - SEWER JET Edit 08172012 09192012 09192012 53124326 - DECKER AUTO PARTS INC 28666 LIGHTS W2 Edit 09062012 09192012 09192012 1170326 - DECKER AUTO PARTS INC 28604 WHEEL STUD NUT D9 Edit 09052012 09192012 09192012 49818462 - SHELBY TIRE amp AUTO SERVICE 33182 TIRES Edit 09052012 09192012 09192012 72660326 - DECKER AUTO PARTS INC 27724 CLAMPS Edit 08282012 09192012 09192012 17961832 - KERNERS AUTO SERVICE LLC 55817 REPAIRS TO D9 Edit 09062012 09192012 09192012 13552326 - DECKER AUTO PARTS INC 28781 WHEEL STUD NUT D9 Edit 09062012 09192012 09192012 498326 - DECKER AUTO PARTS INC 28831 WHEEL STUD NUT D9 Edit 09072012 09192012 09192012 498170 - BUFF WHELAN CHEVROLET INC CVW303797 SENSOR W17 Edit 08222012 09192012 09192012 6779
Account 781000 - Parts Totals Invoice Transactions 17 $377354Department 661 - Motor Pool Totals Invoice Transactions 19 $381739
Run by Jill Wood on 09112012 034249 PM Page 25 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund Totals Invoice Transactions 55 $182069210
Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $44130Account 785500 - Govt AC Op Exp amp Sup
21532 - DATA MEDIA PRODUCTS INC H2772 DVDs and DVD cases Edit 08222012 09192012 09192012 12497Account 785500 - Govt AC Op Exp amp Sup Totals Invoice Transactions 1 $12497
Account 801000 - Contract Labor4661 - KYLE HOFFMAN 3031138 Contract Labor Edit 09062012 09192012 09192012 90002802 - ERIC PERRY 1081223 Contract Labor Edit 09062012 09192012 09192012 840002802 - ERIC PERRY 1091206 Contract Labor Edit 09062012 09192012 09192012 97500
1008cable Building Main Edit 08312012 09192012 09192012 28401
Account 930100 - Building Maintenance Totals Invoice Transactions 2 $36950Department 598 - Cable TV Totals Invoice Transactions 11 $429898
Fund 598 - Cable TV Totals Invoice Transactions 11 $429898Fund 692 - Equipment Replacement Fund
Department 212 - NetworkAccount 985000 - Equipment Replacement
26031 - CDW GOVERNMENT INC P528766 Back up tapes Edit 08202012 09192012 09192012 14690Account 985000 - Equipment Replacement Totals Invoice Transactions 1 $14690
Department 212 - Network Totals Invoice Transactions 1 $14690Department 305 - Police Department
Account 975207 - Capital Project - PD Building 23110 - TESTING ENGINEERS amp CONSULTANTS INC
123985 ENGINEERING EXPENSE - POLICE BLDG
Edit 08312012 09192012 09192012 590000
Run by Jill Wood on 09112012 034249 PM Page 26 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building
6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES
Edit 08272012 09192012 09192012 47570
6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS
Edit 08292012 09192012 09192012 1050
7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE
HOOKUPEdit 08202012 09192012 09192012 6724
326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132
Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park
Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441
20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND
Edit 07122012 09192012 09192012 10000
6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND
Edit 07162012 09192012 09192012 20000
18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND
Edit 08072012 09192012 09192012 10000
6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND
Edit 07022012 09192012 09192012 5000
5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND
Edit 07122012 09192012 09192012 20000
4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND
Edit 04042012 09192012 09192012 20000
5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER
Edit 10182011 09192012 09192012 106000
5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE
Edit 10202011 09192012 09192012 112500
6248 - GEORGE ZERVOS CUSTOM HOMES INC
08 9740 BUILDING BOND RETURN - 48551 VAN DYKE
Edit 06272008 09192012 09192012 20000
Run by Jill Wood on 09112012 034249 PM Page 27 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 5
Mr Stathakis advised that our current phone system is 10 years old and Mr Flynn did some research regarding this project Mr Flynn stated that the Board has been working on a Voice over Internet Protocol system for the Township offices and the Fire Department for a couple of years About two years ago we were awarded grant money to upgrade the Police Departmentrsquos phone system which transitioned them to a VoIP system Part of the sales pitch of that program was that the controller or the central box of the phone system was sold to us as an expandable system so that down the road we could add the municipal offices and the Fire Department Several months ago we sent out Requests for Proposals for a number of companies to provide quotes for general township office phones as well as the Fire Department phones to switch them over to VoIP Due to some miscommunication the bid package went out instructing them to add additional controllers which would be redundant controllers not directly hooking up to the police controller Today he spoke with the top three bidders explained the situation and invited each one to revise their proposals to basically eliminate the redundant gateway controllers which added costs to the project He invited those three bidders to come in tonight and either explain their revision or talk about their original proposal Representatives from BSB Communications and AllComm Communication were in attendance The third bidder All-Tronics Communications was not able to attend tonightrsquos meeting The bids originally received were AllComm Communications - $8004034 All-Tronics Communications - $8558038 and BSB Communications - $9367718 All of these bids included the Fire Department AllComm Communications was not present but they did revise their quote to eliminate one of the redundant controllers The representatives from BSB Communications and All-Tronics Communications made brief presentations regarding their original proposals and the changes made to reflect their new quotes Questions of the Board members were addressed by these individuals Mr Flynn added that since BSB is the same system that we have in the Police Department they can integrate directly into that system without the use of these redundant gateway controllers They were able to reduce their price to $7478585 Mr Flynn stated that our current system is over 10 years old and our phone bills are very high By upgrading to this VoIP system we will save the taxpayers enough money to pay for this entire project in just over 3 years
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 6
MOTION by Flynn supported by Filar to award the VoIP telephone project for the Township and Fire Department to BSB Communications for an amount not to exceed $7478585 and to purchase the required network equipment from the low bidder Logicalis in the amount of $6231975 The following individuals expressed their comments regarding this issue Dave Erickson 52700 Mound Thomas Turner 4524 Maeder Nick Nightingale 5967 Windemere Lane Ron Churchill 52811 Mound Russ Matika 49150 Hidden Woods Lane Cheryl Arft 5090 S Nocturne Lane Mr Viar asked for the total cost of the project Mr Flynn responded the cost is $13710560 Mr Viar asked for the warranty on this system The representative from BSB stated it is a one-year parts and warranty labor parts and labor warranty on the equipment and the cost of ongoing maintenance and services on an annual basis thereafter There will be no expense to the taxpayers for this system for one year except for the purchase price Mr Grot advised that we are currently renewing our contract with ATampT on a monthly basis and the cost is quite high He asked Nils Larson from our IT Department if this will replace all of our old equipment Mr Larson replied it is the entire Township outside of the Police Department We will still need a vendor to provide access to the outside world Mr Larson provided his input Mr Grot asked how quickly can this system be put in place Mr Larson advised the original proposal called for a six week implementation plan Mr Grot stated that we picked the top three bidders to resubmit their quotes Are we opening ourselves to some type of liability by not including all seven original bidders Mr Huth explained the process and said it is right on point with what is allowed legally Mr Flynn explained this is basically equivalent to a change order If the original bids were way out of the ballpark he didnrsquot see a reason for them to come in and resubmit their bids to reflect the change being requested Motion carried 3 BUILDING DIRECTOR requests revised construction plans for the
renovation of Township Hall
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 7
Mr Stathakis stated that in June the Board authorized $5500 to be expended on design services associated with the renovation at the Township Hall Since that time the scope of the work has changed several times We had numerous preliminary meetings with the architect Given the changes and the design time required the architect requested an additional fee of $3300 to complete the work The favorable result with this new design is that the police training room will become fully functional for work sessions for the Board and serve as a secondary emergency operation center The Clerkrsquos Office will be able to use additional space downstairs which is needed for storage MOTION by Wozniak supported by Flynn to authorize French amp Associates to provide professional architectural mechanical and electrical design services to develop revised construction plans for the renovation of Township Hall for a total sum not to exceed $8800 from account number 692-271-985-000 The following individuals expressed their comments regarding this issue Thomas Turner 4524 Maeder Clarence Cook 50067 Chelmsford Court Mr Wood explained the proposed renovations that will accommodate the needs of various departments throughout the Township Mr Viar questioned the cost of the renovations and why these improvements were not discussed at the beginning of this project All of Mr Viarrsquos concerns were addressed by Tim Wood Building Director Input was provided by the Board members and Police Chief supporting these renovations Motion carried 4 DEPARTMENT OF PUBLIC WORKS DIRECTOR requests
a purchase of 2013 utility truck and crane MOTION by Wozniak supported by Manzella to concur with the recommendation of Ted Schoenherr Director of Public Works and purchase a 2013 Utility Truck and crane from Signature Ford in the amount of $8641500 delivered Funds are available from the Water and Sewer Fund line item 592595-981000 The following individuals expressed their comments regarding this issue
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 8
Thomas Turner 4524 Maeder Norm Dziadzio 55212 Woods Lane Motion carried b municipal water connection to the Charter Township of Shelby for 45555 Dequindre Road Rochester Hills MI 48307 MOTION by Flynn supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and approve the request of Capoccia Properties LLC for a connection to the Shelby Township municipal water system to service their property at 45555 Dequindre Rochester Hills subject to the execution of the appropriate agreement between Shelby Township Rochester Hills and the property owner Mrs Manzella asked if this connection will have an effect on our water pressure Mr Schoenherr responded this is a single family residential home and it will not have a negative impact on our system They will be paying the necessary fees and will connect to Rochester Hillsrsquo system once available Motion carried
c purchase of copy machine with maintenance agreement and fax option
MOTION by Filar supported by Wozniak to concur with the recommendation of Theodore P Schoenherr Director of Public Works to purchase a Ricoh MP 3352SP copier from Ricoh Business Solutions at a price not to exceed $510500 plus the annual maintenance agreement at 8 cents per copy Motion carried d award of 2012 sidewalk gap project contract MOTION by Viar supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and the Township Engineer Fazal Khan and Associates Inc to award the contract for the 2012 Sidewalk Gap Project to Distinguished Development Inc in the amount of $3709035 subject to the acquisition of the required easements Mr Grot stated a couple of weeks ago Mr Churchill requested that a section of sidewalk be installed in his neighborhood Is this something that can be done
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 9
Mr Schoenherr advised the project under consideration encompasses about frac12 mile of sidewalk to close gaps which are either along Dequindre or 22 Mile Road Mr Stathakis indicated that Mr Wood already inspected the area referred to by Mr Churchill Mr Schoenherr will contact Mr Wood so he can relay his findings to determine if this section can be added and if easements are required Motion carried 5 HUMAN RESOURCE DIRECTOR requests purchase of new copy machine MOTION by Filar supported by Flynn to approve the purchase of a Ricoh Aficio 4002SP copy machine at a cost of $5586 to be divided between the Human Resource department account 692-226-985-000 the Planning amp Zoning department account 101-902-984-800 and the Supervisorrsquos department account 101-902-984-171 based on usage plus the annual maintenance agreement at 0075 cents per copy Ron Churchill 52811 Mound expressed his comments regarding this issue Motion carried APPOINTMENTS TO COMMITTEES amp COMMISSIONS TOWNSHIP ANNOUNCEMENTS Mr Flynn made the following recreational announcements Basketball registration for girls in grade K-6 and boys in grades K-12 is now taking place The Fall Festival at the Nature Center will be held on Saturday September 15 from 1000 am through 400 pm and on Sunday September 16 from 1100 am through 400 pm The Night the Animals Talked will be held on Friday October 5 at the Nature Center Pre-registration is required The Parks amp Recreation Department has combined Boo Bash amp Trunk or Treat into one lsquoSpooktacularrsquo event on Saturday October 13 from noon until 300 pm This free event will be at River Bends Park
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 10
For further information or to register for any of these events call the Parks amp Recreation Office at 586-731-0300 or visit their website at wwwshelbytwporg Mrs Manzella announced that on Thursday October 18 at the VFW Hall at 8311 Wilson a Bunco Fundraiser for the Shelby Township Relay for Life will be held Registration begins at 530 pm dinner at 600 pm and Bunco promptly at 700 pm A cash bar will be available with 5050 raffles and basket raffles Tickets are only sold in advance for $30 Call Diana at 586-781-8452 to purchase tickets The proceeds from this event benefit the American Cancer Society ndash Shelby Township Relay for Life A Halloween Fundraiser will be held on October 20 at the Utica Knights of Columbus Hall 44425 Utica Road They will be collecting pajama sets for all ages An evening of food fun and entertainment will be available for $40 per person $75 a couple or a table of 10 for $350 This benefits the Friends of Foster Kids Mr Wozniak announced the Shelby Township Lions Club will sponsor their 17th Annual Charity Classic Car Show on Sunday September 23 at the Packard Proving Grounds For further information call Marty at 586-945-6305 100 of the money is donated to the Shelby Township Lions Club The Shelby Township Lions Wine and Beer Tasting event will be held on October 12 at Cherry Creek Banquet Center Admission is $39 or a table of 10 for $350 This event also benefits the Lionrsquos charities BUSINESS FROM THE FLOOR The following individuals expressed their comments regarding various issues Nick Nightingale 5967 Windemere Lane Thomas Turner 4524 Maeder Ron Churchill 52811 Mound Norm Dziadzio 55212 Woods Lane CLOSED SESSION 6 Employee matter MOTION by Flynn supported by Manzella to recess to Closed Session to discuss an attorney opinion regarding an employee matter Roll Call Vote Ayes Flynn Manzella Stathakis Viar
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 11
Wozniak Filar Grot Nays none Motion carried The meeting recessed at 920 pm The meeting reconvened at 928 pm Roll Call Richard Stathakis Stanley Grot Paul Viar Paula Filar Michael Flynn Lisa Manzella Douglas Wozniak MOTION by Filar supported by Grot to concur with the Township Attorneyrsquos recommendation regarding an employee matter Motion carried Mr Flynn voted ldquonayrdquo MOTION by Viar supported by Filar to adjourn Motion carried The meeting adjourned at 930 pm ds
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Account 451001 - Building Permits6243 - LISA DANIEL CARBAUGH 12 42205 49179 DRIFTWOOD -
Run by Jill Wood on 09112012 034249 PM Page 1 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 208 - Nature CenterAccount 920000 - Utilities
Department 253 - TreasurerAccount 727000 - Office Supply amp Printing
3256 - SUPERIOR LPS OFFICE MACHINES LLC
3740 Time clock ribbons for Widmer LED-3
Edit 09032012 09192012 09192012 1580
Run by Jill Wood on 09112012 034249 PM Page 2 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 253 - TreasurerAccount 727000 - Office Supply amp Printing
Run by Jill Wood on 09112012 034249 PM Page 3 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 371 - Protective InspectionAccount 805296 - Lot Checks
Run by Jill Wood on 09112012 034249 PM Page 4 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Run by Jill Wood on 09112012 034249 PM Page 5 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 738 - LibraryAccount 880100 - Community Promotion
Run by Jill Wood on 09112012 034249 PM Page 6 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 774 - Senior Citizen OperationsAccount 920000 - Utilities
24351 - A T amp T 586 R011560 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 41512
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 481
5940 - BRIAN BARLOG 2012I1 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
2759 - VINCENT J GAROFALO 2012I2 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16700
Run by Jill Wood on 09112012 034249 PM Page 7 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840030 - Pee Wee Tee
4808 - DONALD GILLETTE 2012I3 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 21400
2762 - TYLER L HEWSON 2012I4 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16000
5860 - DENIS METTY JR 2012I5 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
2776 - SCOTT REYNAERT 2012I6 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 26100
2690 - ROBERT S ROCHON 2012I7 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
4875 - DEREK JAMES RUTKOWSKI 2012I8 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 12000
4813 - KENNETH R SHORE 2012I9 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
4815 - JAMES TANNER 2012I10 2nd Season Baseball Umpires 81912 thru 91012
2780 - ROBERT K WENDT 2012I12 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
5861 - MARK WIETCHY 2012I13 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
Account 840030 - Pee Wee Tee Totals Invoice Transactions 14 $256872Account 840060 - BreakfastDinner with Santa
15538 - S amp S WORLDWIDE INC 7453188 Santa Dinner Supplies (Bill to 10490250)
Edit 08242012 09192012 09192012 11491
Account 840060 - BreakfastDinner with Santa Totals Invoice Transactions 1 $11491Account 840090 - Flag Football
24261 - BURKES SPORT HAVEN INC CTS82812 52-Flag Ftbl jerseys Edit 08282012 09192012 09192012 64948Account 840090 - Flag Football Totals Invoice Transactions 1 $64948
Run by Jill Wood on 09112012 034249 PM Page 8 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840192 - Joe Dumars Fieldhouse
Run by Jill Wood on 09112012 034249 PM Page 9 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 745000 - School HouseTrain Maint
2438 - RAYMOND DE STEIGER INC 6065798 school light timer Edit 09042012 09192012 09192012 14147Account 745000 - School HouseTrain Maint Totals Invoice Transactions 1 $14147
Account 747000 - Bldg Maint - Maint Bldg16386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 31002
Account 747000 - Bldg Maint - Maint Bldg Totals Invoice Transactions 1 $31002Account 748000 - Comm Center Maint - Disco
6555 - GRAINGER INC 9909558414 Sr Ctr mouse traps Edit 08232012 09192012 09192012 920816386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 115799
Account 748000 - Comm Center Maint - Disco Totals Invoice Transactions 2 $125007Account 749756 - River Bends Parks Maint
1148 - SHELBY PAINT amp DECORATING 1507 1 line sprayer tip for graffiti removal
Run by Jill Wood on 09112012 034249 PM Page 10 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 751000 - Grounds Maint
1383 - WASHINGTON ELEVATOR CO INC 715524 Fire Dept amp Park fertilizer
Edit 08302012 09192012 09192012 62100
11476 - JampJ ACE HARDWARE 1 18258 Soccer City wall rpr liquid nails
Run by Jill Wood on 09112012 034249 PM Page 11 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 800 - PlanningAccount 805000 - Planning Consultant fees
1204 - SPENCER OIL COMPANY 395167 diesel 5534 gal Edit 08232012 09192012 09192012 190134
Run by Jill Wood on 09112012 034249 PM Page 12 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 863000 - Gasoline
Run by Jill Wood on 09112012 034249 PM Page 13 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 969600 - Properties Clearing Exp
Department 266 - Drug Forfeiture Totals Invoice Transactions 1 $7000Fund 265 - Drug Forfeiture Fund Totals Invoice Transactions 1 $7000
Run by Jill Wood on 09112012 034249 PM Page 19 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 275 - Senior Housing Operation
Department 275 - Shelby ManorAccount 975275 - Capital Outlay - Sen Housing
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
Run by Jill Wood on 09112012 034249 PM Page 20 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 136 - 41 A District CourtAccount 850000 - Communications
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 166048
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 1921
Department 762 - State of MichiganAccount 965010 - State of Michigan Fees
16926 - STATE OF MICHIGAN 83112 MI Department of Treasury
Edit 08312012 09192012 09192012 9024105
Account 965010 - State of Michigan Fees Totals Invoice Transactions 1 $9024105Department 762 - State of Michigan Totals Invoice Transactions 1 $9024105
Department 763 - City of UticaAccount 965021 - Utica Fines amp Fees
254 - CITY OF UTICA 83112 Utica Fines amp Fees Edit 08312012 09192012 09192012 1083951Account 965021 - Utica Fines amp Fees Totals Invoice Transactions 1 $1083951
Department 763 - City of Utica Totals Invoice Transactions 1 $1083951
Run by Jill Wood on 09112012 034249 PM Page 21 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 765 - Macomb TWPAccount 965027 - Macomb TWP Fines amp Fees
Run by Jill Wood on 09112012 034249 PM Page 22 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 709000 - Education amp Training
Run by Jill Wood on 09112012 034249 PM Page 23 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 920500 - Water Charges
149 - BOARD OF WATER COMMISSIONERS 1251 300 712 METERED WATER - JULY 2012
Edit 08242012 09192012 09192012 145750296
Account 920500 - Water Charges Totals Invoice Transactions 1 $145750296Account 935600 - Sewer Main Repair
Run by Jill Wood on 09112012 034249 PM Page 24 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 596 - Administrative and GeneralAccount 807000 - Engineering Consulting Fees
326 - DECKER AUTO PARTS INC 27202 ON OFF TOGGLE SWITCH W16
Edit 08242012 09192012 09192012 499
326 - DECKER AUTO PARTS INC 26791 PART FOR D7 Edit 08222012 09192012 09192012 3995326 - DECKER AUTO PARTS INC 28187 AIR FILTER W13 Edit 08312012 09192012 09192012 1910326 - DECKER AUTO PARTS INC 27790 LIGHTING - SEWER
JETEdit 08292012 09192012 09192012 99
326 - DECKER AUTO PARTS INC 28025 PARTS SW1 SHOP TOWELS
4651 - LESLIE TIRE SERVICE INC 247803 TIRES FOR SEWER JET Edit 08232012 09192012 09192012 2036244651 - LESLIE TIRE SERVICE INC 247349 TIRE - SEWER JET Edit 08172012 09192012 09192012 53124326 - DECKER AUTO PARTS INC 28666 LIGHTS W2 Edit 09062012 09192012 09192012 1170326 - DECKER AUTO PARTS INC 28604 WHEEL STUD NUT D9 Edit 09052012 09192012 09192012 49818462 - SHELBY TIRE amp AUTO SERVICE 33182 TIRES Edit 09052012 09192012 09192012 72660326 - DECKER AUTO PARTS INC 27724 CLAMPS Edit 08282012 09192012 09192012 17961832 - KERNERS AUTO SERVICE LLC 55817 REPAIRS TO D9 Edit 09062012 09192012 09192012 13552326 - DECKER AUTO PARTS INC 28781 WHEEL STUD NUT D9 Edit 09062012 09192012 09192012 498326 - DECKER AUTO PARTS INC 28831 WHEEL STUD NUT D9 Edit 09072012 09192012 09192012 498170 - BUFF WHELAN CHEVROLET INC CVW303797 SENSOR W17 Edit 08222012 09192012 09192012 6779
Account 781000 - Parts Totals Invoice Transactions 17 $377354Department 661 - Motor Pool Totals Invoice Transactions 19 $381739
Run by Jill Wood on 09112012 034249 PM Page 25 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund Totals Invoice Transactions 55 $182069210
Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $44130Account 785500 - Govt AC Op Exp amp Sup
21532 - DATA MEDIA PRODUCTS INC H2772 DVDs and DVD cases Edit 08222012 09192012 09192012 12497Account 785500 - Govt AC Op Exp amp Sup Totals Invoice Transactions 1 $12497
Account 801000 - Contract Labor4661 - KYLE HOFFMAN 3031138 Contract Labor Edit 09062012 09192012 09192012 90002802 - ERIC PERRY 1081223 Contract Labor Edit 09062012 09192012 09192012 840002802 - ERIC PERRY 1091206 Contract Labor Edit 09062012 09192012 09192012 97500
1008cable Building Main Edit 08312012 09192012 09192012 28401
Account 930100 - Building Maintenance Totals Invoice Transactions 2 $36950Department 598 - Cable TV Totals Invoice Transactions 11 $429898
Fund 598 - Cable TV Totals Invoice Transactions 11 $429898Fund 692 - Equipment Replacement Fund
Department 212 - NetworkAccount 985000 - Equipment Replacement
26031 - CDW GOVERNMENT INC P528766 Back up tapes Edit 08202012 09192012 09192012 14690Account 985000 - Equipment Replacement Totals Invoice Transactions 1 $14690
Department 212 - Network Totals Invoice Transactions 1 $14690Department 305 - Police Department
Account 975207 - Capital Project - PD Building 23110 - TESTING ENGINEERS amp CONSULTANTS INC
123985 ENGINEERING EXPENSE - POLICE BLDG
Edit 08312012 09192012 09192012 590000
Run by Jill Wood on 09112012 034249 PM Page 26 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building
6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES
Edit 08272012 09192012 09192012 47570
6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS
Edit 08292012 09192012 09192012 1050
7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE
HOOKUPEdit 08202012 09192012 09192012 6724
326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132
Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park
Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441
20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND
Edit 07122012 09192012 09192012 10000
6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND
Edit 07162012 09192012 09192012 20000
18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND
Edit 08072012 09192012 09192012 10000
6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND
Edit 07022012 09192012 09192012 5000
5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND
Edit 07122012 09192012 09192012 20000
4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND
Edit 04042012 09192012 09192012 20000
5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER
Edit 10182011 09192012 09192012 106000
5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE
Edit 10202011 09192012 09192012 112500
6248 - GEORGE ZERVOS CUSTOM HOMES INC
08 9740 BUILDING BOND RETURN - 48551 VAN DYKE
Edit 06272008 09192012 09192012 20000
Run by Jill Wood on 09112012 034249 PM Page 27 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 6
MOTION by Flynn supported by Filar to award the VoIP telephone project for the Township and Fire Department to BSB Communications for an amount not to exceed $7478585 and to purchase the required network equipment from the low bidder Logicalis in the amount of $6231975 The following individuals expressed their comments regarding this issue Dave Erickson 52700 Mound Thomas Turner 4524 Maeder Nick Nightingale 5967 Windemere Lane Ron Churchill 52811 Mound Russ Matika 49150 Hidden Woods Lane Cheryl Arft 5090 S Nocturne Lane Mr Viar asked for the total cost of the project Mr Flynn responded the cost is $13710560 Mr Viar asked for the warranty on this system The representative from BSB stated it is a one-year parts and warranty labor parts and labor warranty on the equipment and the cost of ongoing maintenance and services on an annual basis thereafter There will be no expense to the taxpayers for this system for one year except for the purchase price Mr Grot advised that we are currently renewing our contract with ATampT on a monthly basis and the cost is quite high He asked Nils Larson from our IT Department if this will replace all of our old equipment Mr Larson replied it is the entire Township outside of the Police Department We will still need a vendor to provide access to the outside world Mr Larson provided his input Mr Grot asked how quickly can this system be put in place Mr Larson advised the original proposal called for a six week implementation plan Mr Grot stated that we picked the top three bidders to resubmit their quotes Are we opening ourselves to some type of liability by not including all seven original bidders Mr Huth explained the process and said it is right on point with what is allowed legally Mr Flynn explained this is basically equivalent to a change order If the original bids were way out of the ballpark he didnrsquot see a reason for them to come in and resubmit their bids to reflect the change being requested Motion carried 3 BUILDING DIRECTOR requests revised construction plans for the
renovation of Township Hall
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 7
Mr Stathakis stated that in June the Board authorized $5500 to be expended on design services associated with the renovation at the Township Hall Since that time the scope of the work has changed several times We had numerous preliminary meetings with the architect Given the changes and the design time required the architect requested an additional fee of $3300 to complete the work The favorable result with this new design is that the police training room will become fully functional for work sessions for the Board and serve as a secondary emergency operation center The Clerkrsquos Office will be able to use additional space downstairs which is needed for storage MOTION by Wozniak supported by Flynn to authorize French amp Associates to provide professional architectural mechanical and electrical design services to develop revised construction plans for the renovation of Township Hall for a total sum not to exceed $8800 from account number 692-271-985-000 The following individuals expressed their comments regarding this issue Thomas Turner 4524 Maeder Clarence Cook 50067 Chelmsford Court Mr Wood explained the proposed renovations that will accommodate the needs of various departments throughout the Township Mr Viar questioned the cost of the renovations and why these improvements were not discussed at the beginning of this project All of Mr Viarrsquos concerns were addressed by Tim Wood Building Director Input was provided by the Board members and Police Chief supporting these renovations Motion carried 4 DEPARTMENT OF PUBLIC WORKS DIRECTOR requests
a purchase of 2013 utility truck and crane MOTION by Wozniak supported by Manzella to concur with the recommendation of Ted Schoenherr Director of Public Works and purchase a 2013 Utility Truck and crane from Signature Ford in the amount of $8641500 delivered Funds are available from the Water and Sewer Fund line item 592595-981000 The following individuals expressed their comments regarding this issue
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 8
Thomas Turner 4524 Maeder Norm Dziadzio 55212 Woods Lane Motion carried b municipal water connection to the Charter Township of Shelby for 45555 Dequindre Road Rochester Hills MI 48307 MOTION by Flynn supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and approve the request of Capoccia Properties LLC for a connection to the Shelby Township municipal water system to service their property at 45555 Dequindre Rochester Hills subject to the execution of the appropriate agreement between Shelby Township Rochester Hills and the property owner Mrs Manzella asked if this connection will have an effect on our water pressure Mr Schoenherr responded this is a single family residential home and it will not have a negative impact on our system They will be paying the necessary fees and will connect to Rochester Hillsrsquo system once available Motion carried
c purchase of copy machine with maintenance agreement and fax option
MOTION by Filar supported by Wozniak to concur with the recommendation of Theodore P Schoenherr Director of Public Works to purchase a Ricoh MP 3352SP copier from Ricoh Business Solutions at a price not to exceed $510500 plus the annual maintenance agreement at 8 cents per copy Motion carried d award of 2012 sidewalk gap project contract MOTION by Viar supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and the Township Engineer Fazal Khan and Associates Inc to award the contract for the 2012 Sidewalk Gap Project to Distinguished Development Inc in the amount of $3709035 subject to the acquisition of the required easements Mr Grot stated a couple of weeks ago Mr Churchill requested that a section of sidewalk be installed in his neighborhood Is this something that can be done
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 9
Mr Schoenherr advised the project under consideration encompasses about frac12 mile of sidewalk to close gaps which are either along Dequindre or 22 Mile Road Mr Stathakis indicated that Mr Wood already inspected the area referred to by Mr Churchill Mr Schoenherr will contact Mr Wood so he can relay his findings to determine if this section can be added and if easements are required Motion carried 5 HUMAN RESOURCE DIRECTOR requests purchase of new copy machine MOTION by Filar supported by Flynn to approve the purchase of a Ricoh Aficio 4002SP copy machine at a cost of $5586 to be divided between the Human Resource department account 692-226-985-000 the Planning amp Zoning department account 101-902-984-800 and the Supervisorrsquos department account 101-902-984-171 based on usage plus the annual maintenance agreement at 0075 cents per copy Ron Churchill 52811 Mound expressed his comments regarding this issue Motion carried APPOINTMENTS TO COMMITTEES amp COMMISSIONS TOWNSHIP ANNOUNCEMENTS Mr Flynn made the following recreational announcements Basketball registration for girls in grade K-6 and boys in grades K-12 is now taking place The Fall Festival at the Nature Center will be held on Saturday September 15 from 1000 am through 400 pm and on Sunday September 16 from 1100 am through 400 pm The Night the Animals Talked will be held on Friday October 5 at the Nature Center Pre-registration is required The Parks amp Recreation Department has combined Boo Bash amp Trunk or Treat into one lsquoSpooktacularrsquo event on Saturday October 13 from noon until 300 pm This free event will be at River Bends Park
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 10
For further information or to register for any of these events call the Parks amp Recreation Office at 586-731-0300 or visit their website at wwwshelbytwporg Mrs Manzella announced that on Thursday October 18 at the VFW Hall at 8311 Wilson a Bunco Fundraiser for the Shelby Township Relay for Life will be held Registration begins at 530 pm dinner at 600 pm and Bunco promptly at 700 pm A cash bar will be available with 5050 raffles and basket raffles Tickets are only sold in advance for $30 Call Diana at 586-781-8452 to purchase tickets The proceeds from this event benefit the American Cancer Society ndash Shelby Township Relay for Life A Halloween Fundraiser will be held on October 20 at the Utica Knights of Columbus Hall 44425 Utica Road They will be collecting pajama sets for all ages An evening of food fun and entertainment will be available for $40 per person $75 a couple or a table of 10 for $350 This benefits the Friends of Foster Kids Mr Wozniak announced the Shelby Township Lions Club will sponsor their 17th Annual Charity Classic Car Show on Sunday September 23 at the Packard Proving Grounds For further information call Marty at 586-945-6305 100 of the money is donated to the Shelby Township Lions Club The Shelby Township Lions Wine and Beer Tasting event will be held on October 12 at Cherry Creek Banquet Center Admission is $39 or a table of 10 for $350 This event also benefits the Lionrsquos charities BUSINESS FROM THE FLOOR The following individuals expressed their comments regarding various issues Nick Nightingale 5967 Windemere Lane Thomas Turner 4524 Maeder Ron Churchill 52811 Mound Norm Dziadzio 55212 Woods Lane CLOSED SESSION 6 Employee matter MOTION by Flynn supported by Manzella to recess to Closed Session to discuss an attorney opinion regarding an employee matter Roll Call Vote Ayes Flynn Manzella Stathakis Viar
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 11
Wozniak Filar Grot Nays none Motion carried The meeting recessed at 920 pm The meeting reconvened at 928 pm Roll Call Richard Stathakis Stanley Grot Paul Viar Paula Filar Michael Flynn Lisa Manzella Douglas Wozniak MOTION by Filar supported by Grot to concur with the Township Attorneyrsquos recommendation regarding an employee matter Motion carried Mr Flynn voted ldquonayrdquo MOTION by Viar supported by Filar to adjourn Motion carried The meeting adjourned at 930 pm ds
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Account 451001 - Building Permits6243 - LISA DANIEL CARBAUGH 12 42205 49179 DRIFTWOOD -
Run by Jill Wood on 09112012 034249 PM Page 1 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 208 - Nature CenterAccount 920000 - Utilities
Department 253 - TreasurerAccount 727000 - Office Supply amp Printing
3256 - SUPERIOR LPS OFFICE MACHINES LLC
3740 Time clock ribbons for Widmer LED-3
Edit 09032012 09192012 09192012 1580
Run by Jill Wood on 09112012 034249 PM Page 2 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 253 - TreasurerAccount 727000 - Office Supply amp Printing
Run by Jill Wood on 09112012 034249 PM Page 3 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 371 - Protective InspectionAccount 805296 - Lot Checks
Run by Jill Wood on 09112012 034249 PM Page 4 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Run by Jill Wood on 09112012 034249 PM Page 5 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 738 - LibraryAccount 880100 - Community Promotion
Run by Jill Wood on 09112012 034249 PM Page 6 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 774 - Senior Citizen OperationsAccount 920000 - Utilities
24351 - A T amp T 586 R011560 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 41512
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 481
5940 - BRIAN BARLOG 2012I1 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
2759 - VINCENT J GAROFALO 2012I2 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16700
Run by Jill Wood on 09112012 034249 PM Page 7 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840030 - Pee Wee Tee
4808 - DONALD GILLETTE 2012I3 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 21400
2762 - TYLER L HEWSON 2012I4 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16000
5860 - DENIS METTY JR 2012I5 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
2776 - SCOTT REYNAERT 2012I6 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 26100
2690 - ROBERT S ROCHON 2012I7 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
4875 - DEREK JAMES RUTKOWSKI 2012I8 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 12000
4813 - KENNETH R SHORE 2012I9 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
4815 - JAMES TANNER 2012I10 2nd Season Baseball Umpires 81912 thru 91012
2780 - ROBERT K WENDT 2012I12 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
5861 - MARK WIETCHY 2012I13 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
Account 840030 - Pee Wee Tee Totals Invoice Transactions 14 $256872Account 840060 - BreakfastDinner with Santa
15538 - S amp S WORLDWIDE INC 7453188 Santa Dinner Supplies (Bill to 10490250)
Edit 08242012 09192012 09192012 11491
Account 840060 - BreakfastDinner with Santa Totals Invoice Transactions 1 $11491Account 840090 - Flag Football
24261 - BURKES SPORT HAVEN INC CTS82812 52-Flag Ftbl jerseys Edit 08282012 09192012 09192012 64948Account 840090 - Flag Football Totals Invoice Transactions 1 $64948
Run by Jill Wood on 09112012 034249 PM Page 8 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840192 - Joe Dumars Fieldhouse
Run by Jill Wood on 09112012 034249 PM Page 9 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 745000 - School HouseTrain Maint
2438 - RAYMOND DE STEIGER INC 6065798 school light timer Edit 09042012 09192012 09192012 14147Account 745000 - School HouseTrain Maint Totals Invoice Transactions 1 $14147
Account 747000 - Bldg Maint - Maint Bldg16386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 31002
Account 747000 - Bldg Maint - Maint Bldg Totals Invoice Transactions 1 $31002Account 748000 - Comm Center Maint - Disco
6555 - GRAINGER INC 9909558414 Sr Ctr mouse traps Edit 08232012 09192012 09192012 920816386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 115799
Account 748000 - Comm Center Maint - Disco Totals Invoice Transactions 2 $125007Account 749756 - River Bends Parks Maint
1148 - SHELBY PAINT amp DECORATING 1507 1 line sprayer tip for graffiti removal
Run by Jill Wood on 09112012 034249 PM Page 10 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 751000 - Grounds Maint
1383 - WASHINGTON ELEVATOR CO INC 715524 Fire Dept amp Park fertilizer
Edit 08302012 09192012 09192012 62100
11476 - JampJ ACE HARDWARE 1 18258 Soccer City wall rpr liquid nails
Run by Jill Wood on 09112012 034249 PM Page 11 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 800 - PlanningAccount 805000 - Planning Consultant fees
1204 - SPENCER OIL COMPANY 395167 diesel 5534 gal Edit 08232012 09192012 09192012 190134
Run by Jill Wood on 09112012 034249 PM Page 12 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 863000 - Gasoline
Run by Jill Wood on 09112012 034249 PM Page 13 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 969600 - Properties Clearing Exp
Department 266 - Drug Forfeiture Totals Invoice Transactions 1 $7000Fund 265 - Drug Forfeiture Fund Totals Invoice Transactions 1 $7000
Run by Jill Wood on 09112012 034249 PM Page 19 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 275 - Senior Housing Operation
Department 275 - Shelby ManorAccount 975275 - Capital Outlay - Sen Housing
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
Run by Jill Wood on 09112012 034249 PM Page 20 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 136 - 41 A District CourtAccount 850000 - Communications
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 166048
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 1921
Department 762 - State of MichiganAccount 965010 - State of Michigan Fees
16926 - STATE OF MICHIGAN 83112 MI Department of Treasury
Edit 08312012 09192012 09192012 9024105
Account 965010 - State of Michigan Fees Totals Invoice Transactions 1 $9024105Department 762 - State of Michigan Totals Invoice Transactions 1 $9024105
Department 763 - City of UticaAccount 965021 - Utica Fines amp Fees
254 - CITY OF UTICA 83112 Utica Fines amp Fees Edit 08312012 09192012 09192012 1083951Account 965021 - Utica Fines amp Fees Totals Invoice Transactions 1 $1083951
Department 763 - City of Utica Totals Invoice Transactions 1 $1083951
Run by Jill Wood on 09112012 034249 PM Page 21 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 765 - Macomb TWPAccount 965027 - Macomb TWP Fines amp Fees
Run by Jill Wood on 09112012 034249 PM Page 22 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 709000 - Education amp Training
Run by Jill Wood on 09112012 034249 PM Page 23 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 920500 - Water Charges
149 - BOARD OF WATER COMMISSIONERS 1251 300 712 METERED WATER - JULY 2012
Edit 08242012 09192012 09192012 145750296
Account 920500 - Water Charges Totals Invoice Transactions 1 $145750296Account 935600 - Sewer Main Repair
Run by Jill Wood on 09112012 034249 PM Page 24 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 596 - Administrative and GeneralAccount 807000 - Engineering Consulting Fees
326 - DECKER AUTO PARTS INC 27202 ON OFF TOGGLE SWITCH W16
Edit 08242012 09192012 09192012 499
326 - DECKER AUTO PARTS INC 26791 PART FOR D7 Edit 08222012 09192012 09192012 3995326 - DECKER AUTO PARTS INC 28187 AIR FILTER W13 Edit 08312012 09192012 09192012 1910326 - DECKER AUTO PARTS INC 27790 LIGHTING - SEWER
JETEdit 08292012 09192012 09192012 99
326 - DECKER AUTO PARTS INC 28025 PARTS SW1 SHOP TOWELS
4651 - LESLIE TIRE SERVICE INC 247803 TIRES FOR SEWER JET Edit 08232012 09192012 09192012 2036244651 - LESLIE TIRE SERVICE INC 247349 TIRE - SEWER JET Edit 08172012 09192012 09192012 53124326 - DECKER AUTO PARTS INC 28666 LIGHTS W2 Edit 09062012 09192012 09192012 1170326 - DECKER AUTO PARTS INC 28604 WHEEL STUD NUT D9 Edit 09052012 09192012 09192012 49818462 - SHELBY TIRE amp AUTO SERVICE 33182 TIRES Edit 09052012 09192012 09192012 72660326 - DECKER AUTO PARTS INC 27724 CLAMPS Edit 08282012 09192012 09192012 17961832 - KERNERS AUTO SERVICE LLC 55817 REPAIRS TO D9 Edit 09062012 09192012 09192012 13552326 - DECKER AUTO PARTS INC 28781 WHEEL STUD NUT D9 Edit 09062012 09192012 09192012 498326 - DECKER AUTO PARTS INC 28831 WHEEL STUD NUT D9 Edit 09072012 09192012 09192012 498170 - BUFF WHELAN CHEVROLET INC CVW303797 SENSOR W17 Edit 08222012 09192012 09192012 6779
Account 781000 - Parts Totals Invoice Transactions 17 $377354Department 661 - Motor Pool Totals Invoice Transactions 19 $381739
Run by Jill Wood on 09112012 034249 PM Page 25 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund Totals Invoice Transactions 55 $182069210
Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $44130Account 785500 - Govt AC Op Exp amp Sup
21532 - DATA MEDIA PRODUCTS INC H2772 DVDs and DVD cases Edit 08222012 09192012 09192012 12497Account 785500 - Govt AC Op Exp amp Sup Totals Invoice Transactions 1 $12497
Account 801000 - Contract Labor4661 - KYLE HOFFMAN 3031138 Contract Labor Edit 09062012 09192012 09192012 90002802 - ERIC PERRY 1081223 Contract Labor Edit 09062012 09192012 09192012 840002802 - ERIC PERRY 1091206 Contract Labor Edit 09062012 09192012 09192012 97500
1008cable Building Main Edit 08312012 09192012 09192012 28401
Account 930100 - Building Maintenance Totals Invoice Transactions 2 $36950Department 598 - Cable TV Totals Invoice Transactions 11 $429898
Fund 598 - Cable TV Totals Invoice Transactions 11 $429898Fund 692 - Equipment Replacement Fund
Department 212 - NetworkAccount 985000 - Equipment Replacement
26031 - CDW GOVERNMENT INC P528766 Back up tapes Edit 08202012 09192012 09192012 14690Account 985000 - Equipment Replacement Totals Invoice Transactions 1 $14690
Department 212 - Network Totals Invoice Transactions 1 $14690Department 305 - Police Department
Account 975207 - Capital Project - PD Building 23110 - TESTING ENGINEERS amp CONSULTANTS INC
123985 ENGINEERING EXPENSE - POLICE BLDG
Edit 08312012 09192012 09192012 590000
Run by Jill Wood on 09112012 034249 PM Page 26 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building
6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES
Edit 08272012 09192012 09192012 47570
6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS
Edit 08292012 09192012 09192012 1050
7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE
HOOKUPEdit 08202012 09192012 09192012 6724
326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132
Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park
Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441
20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND
Edit 07122012 09192012 09192012 10000
6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND
Edit 07162012 09192012 09192012 20000
18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND
Edit 08072012 09192012 09192012 10000
6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND
Edit 07022012 09192012 09192012 5000
5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND
Edit 07122012 09192012 09192012 20000
4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND
Edit 04042012 09192012 09192012 20000
5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER
Edit 10182011 09192012 09192012 106000
5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE
Edit 10202011 09192012 09192012 112500
6248 - GEORGE ZERVOS CUSTOM HOMES INC
08 9740 BUILDING BOND RETURN - 48551 VAN DYKE
Edit 06272008 09192012 09192012 20000
Run by Jill Wood on 09112012 034249 PM Page 27 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 7
Mr Stathakis stated that in June the Board authorized $5500 to be expended on design services associated with the renovation at the Township Hall Since that time the scope of the work has changed several times We had numerous preliminary meetings with the architect Given the changes and the design time required the architect requested an additional fee of $3300 to complete the work The favorable result with this new design is that the police training room will become fully functional for work sessions for the Board and serve as a secondary emergency operation center The Clerkrsquos Office will be able to use additional space downstairs which is needed for storage MOTION by Wozniak supported by Flynn to authorize French amp Associates to provide professional architectural mechanical and electrical design services to develop revised construction plans for the renovation of Township Hall for a total sum not to exceed $8800 from account number 692-271-985-000 The following individuals expressed their comments regarding this issue Thomas Turner 4524 Maeder Clarence Cook 50067 Chelmsford Court Mr Wood explained the proposed renovations that will accommodate the needs of various departments throughout the Township Mr Viar questioned the cost of the renovations and why these improvements were not discussed at the beginning of this project All of Mr Viarrsquos concerns were addressed by Tim Wood Building Director Input was provided by the Board members and Police Chief supporting these renovations Motion carried 4 DEPARTMENT OF PUBLIC WORKS DIRECTOR requests
a purchase of 2013 utility truck and crane MOTION by Wozniak supported by Manzella to concur with the recommendation of Ted Schoenherr Director of Public Works and purchase a 2013 Utility Truck and crane from Signature Ford in the amount of $8641500 delivered Funds are available from the Water and Sewer Fund line item 592595-981000 The following individuals expressed their comments regarding this issue
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 8
Thomas Turner 4524 Maeder Norm Dziadzio 55212 Woods Lane Motion carried b municipal water connection to the Charter Township of Shelby for 45555 Dequindre Road Rochester Hills MI 48307 MOTION by Flynn supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and approve the request of Capoccia Properties LLC for a connection to the Shelby Township municipal water system to service their property at 45555 Dequindre Rochester Hills subject to the execution of the appropriate agreement between Shelby Township Rochester Hills and the property owner Mrs Manzella asked if this connection will have an effect on our water pressure Mr Schoenherr responded this is a single family residential home and it will not have a negative impact on our system They will be paying the necessary fees and will connect to Rochester Hillsrsquo system once available Motion carried
c purchase of copy machine with maintenance agreement and fax option
MOTION by Filar supported by Wozniak to concur with the recommendation of Theodore P Schoenherr Director of Public Works to purchase a Ricoh MP 3352SP copier from Ricoh Business Solutions at a price not to exceed $510500 plus the annual maintenance agreement at 8 cents per copy Motion carried d award of 2012 sidewalk gap project contract MOTION by Viar supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and the Township Engineer Fazal Khan and Associates Inc to award the contract for the 2012 Sidewalk Gap Project to Distinguished Development Inc in the amount of $3709035 subject to the acquisition of the required easements Mr Grot stated a couple of weeks ago Mr Churchill requested that a section of sidewalk be installed in his neighborhood Is this something that can be done
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 9
Mr Schoenherr advised the project under consideration encompasses about frac12 mile of sidewalk to close gaps which are either along Dequindre or 22 Mile Road Mr Stathakis indicated that Mr Wood already inspected the area referred to by Mr Churchill Mr Schoenherr will contact Mr Wood so he can relay his findings to determine if this section can be added and if easements are required Motion carried 5 HUMAN RESOURCE DIRECTOR requests purchase of new copy machine MOTION by Filar supported by Flynn to approve the purchase of a Ricoh Aficio 4002SP copy machine at a cost of $5586 to be divided between the Human Resource department account 692-226-985-000 the Planning amp Zoning department account 101-902-984-800 and the Supervisorrsquos department account 101-902-984-171 based on usage plus the annual maintenance agreement at 0075 cents per copy Ron Churchill 52811 Mound expressed his comments regarding this issue Motion carried APPOINTMENTS TO COMMITTEES amp COMMISSIONS TOWNSHIP ANNOUNCEMENTS Mr Flynn made the following recreational announcements Basketball registration for girls in grade K-6 and boys in grades K-12 is now taking place The Fall Festival at the Nature Center will be held on Saturday September 15 from 1000 am through 400 pm and on Sunday September 16 from 1100 am through 400 pm The Night the Animals Talked will be held on Friday October 5 at the Nature Center Pre-registration is required The Parks amp Recreation Department has combined Boo Bash amp Trunk or Treat into one lsquoSpooktacularrsquo event on Saturday October 13 from noon until 300 pm This free event will be at River Bends Park
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 10
For further information or to register for any of these events call the Parks amp Recreation Office at 586-731-0300 or visit their website at wwwshelbytwporg Mrs Manzella announced that on Thursday October 18 at the VFW Hall at 8311 Wilson a Bunco Fundraiser for the Shelby Township Relay for Life will be held Registration begins at 530 pm dinner at 600 pm and Bunco promptly at 700 pm A cash bar will be available with 5050 raffles and basket raffles Tickets are only sold in advance for $30 Call Diana at 586-781-8452 to purchase tickets The proceeds from this event benefit the American Cancer Society ndash Shelby Township Relay for Life A Halloween Fundraiser will be held on October 20 at the Utica Knights of Columbus Hall 44425 Utica Road They will be collecting pajama sets for all ages An evening of food fun and entertainment will be available for $40 per person $75 a couple or a table of 10 for $350 This benefits the Friends of Foster Kids Mr Wozniak announced the Shelby Township Lions Club will sponsor their 17th Annual Charity Classic Car Show on Sunday September 23 at the Packard Proving Grounds For further information call Marty at 586-945-6305 100 of the money is donated to the Shelby Township Lions Club The Shelby Township Lions Wine and Beer Tasting event will be held on October 12 at Cherry Creek Banquet Center Admission is $39 or a table of 10 for $350 This event also benefits the Lionrsquos charities BUSINESS FROM THE FLOOR The following individuals expressed their comments regarding various issues Nick Nightingale 5967 Windemere Lane Thomas Turner 4524 Maeder Ron Churchill 52811 Mound Norm Dziadzio 55212 Woods Lane CLOSED SESSION 6 Employee matter MOTION by Flynn supported by Manzella to recess to Closed Session to discuss an attorney opinion regarding an employee matter Roll Call Vote Ayes Flynn Manzella Stathakis Viar
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 11
Wozniak Filar Grot Nays none Motion carried The meeting recessed at 920 pm The meeting reconvened at 928 pm Roll Call Richard Stathakis Stanley Grot Paul Viar Paula Filar Michael Flynn Lisa Manzella Douglas Wozniak MOTION by Filar supported by Grot to concur with the Township Attorneyrsquos recommendation regarding an employee matter Motion carried Mr Flynn voted ldquonayrdquo MOTION by Viar supported by Filar to adjourn Motion carried The meeting adjourned at 930 pm ds
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Account 451001 - Building Permits6243 - LISA DANIEL CARBAUGH 12 42205 49179 DRIFTWOOD -
Run by Jill Wood on 09112012 034249 PM Page 1 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 208 - Nature CenterAccount 920000 - Utilities
Department 253 - TreasurerAccount 727000 - Office Supply amp Printing
3256 - SUPERIOR LPS OFFICE MACHINES LLC
3740 Time clock ribbons for Widmer LED-3
Edit 09032012 09192012 09192012 1580
Run by Jill Wood on 09112012 034249 PM Page 2 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 253 - TreasurerAccount 727000 - Office Supply amp Printing
Run by Jill Wood on 09112012 034249 PM Page 3 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 371 - Protective InspectionAccount 805296 - Lot Checks
Run by Jill Wood on 09112012 034249 PM Page 4 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Run by Jill Wood on 09112012 034249 PM Page 5 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 738 - LibraryAccount 880100 - Community Promotion
Run by Jill Wood on 09112012 034249 PM Page 6 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 774 - Senior Citizen OperationsAccount 920000 - Utilities
24351 - A T amp T 586 R011560 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 41512
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 481
5940 - BRIAN BARLOG 2012I1 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
2759 - VINCENT J GAROFALO 2012I2 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16700
Run by Jill Wood on 09112012 034249 PM Page 7 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840030 - Pee Wee Tee
4808 - DONALD GILLETTE 2012I3 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 21400
2762 - TYLER L HEWSON 2012I4 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16000
5860 - DENIS METTY JR 2012I5 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
2776 - SCOTT REYNAERT 2012I6 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 26100
2690 - ROBERT S ROCHON 2012I7 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
4875 - DEREK JAMES RUTKOWSKI 2012I8 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 12000
4813 - KENNETH R SHORE 2012I9 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
4815 - JAMES TANNER 2012I10 2nd Season Baseball Umpires 81912 thru 91012
2780 - ROBERT K WENDT 2012I12 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
5861 - MARK WIETCHY 2012I13 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
Account 840030 - Pee Wee Tee Totals Invoice Transactions 14 $256872Account 840060 - BreakfastDinner with Santa
15538 - S amp S WORLDWIDE INC 7453188 Santa Dinner Supplies (Bill to 10490250)
Edit 08242012 09192012 09192012 11491
Account 840060 - BreakfastDinner with Santa Totals Invoice Transactions 1 $11491Account 840090 - Flag Football
24261 - BURKES SPORT HAVEN INC CTS82812 52-Flag Ftbl jerseys Edit 08282012 09192012 09192012 64948Account 840090 - Flag Football Totals Invoice Transactions 1 $64948
Run by Jill Wood on 09112012 034249 PM Page 8 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840192 - Joe Dumars Fieldhouse
Run by Jill Wood on 09112012 034249 PM Page 9 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 745000 - School HouseTrain Maint
2438 - RAYMOND DE STEIGER INC 6065798 school light timer Edit 09042012 09192012 09192012 14147Account 745000 - School HouseTrain Maint Totals Invoice Transactions 1 $14147
Account 747000 - Bldg Maint - Maint Bldg16386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 31002
Account 747000 - Bldg Maint - Maint Bldg Totals Invoice Transactions 1 $31002Account 748000 - Comm Center Maint - Disco
6555 - GRAINGER INC 9909558414 Sr Ctr mouse traps Edit 08232012 09192012 09192012 920816386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 115799
Account 748000 - Comm Center Maint - Disco Totals Invoice Transactions 2 $125007Account 749756 - River Bends Parks Maint
1148 - SHELBY PAINT amp DECORATING 1507 1 line sprayer tip for graffiti removal
Run by Jill Wood on 09112012 034249 PM Page 10 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 751000 - Grounds Maint
1383 - WASHINGTON ELEVATOR CO INC 715524 Fire Dept amp Park fertilizer
Edit 08302012 09192012 09192012 62100
11476 - JampJ ACE HARDWARE 1 18258 Soccer City wall rpr liquid nails
Run by Jill Wood on 09112012 034249 PM Page 11 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 800 - PlanningAccount 805000 - Planning Consultant fees
1204 - SPENCER OIL COMPANY 395167 diesel 5534 gal Edit 08232012 09192012 09192012 190134
Run by Jill Wood on 09112012 034249 PM Page 12 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 863000 - Gasoline
Run by Jill Wood on 09112012 034249 PM Page 13 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 969600 - Properties Clearing Exp
Department 266 - Drug Forfeiture Totals Invoice Transactions 1 $7000Fund 265 - Drug Forfeiture Fund Totals Invoice Transactions 1 $7000
Run by Jill Wood on 09112012 034249 PM Page 19 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 275 - Senior Housing Operation
Department 275 - Shelby ManorAccount 975275 - Capital Outlay - Sen Housing
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
Run by Jill Wood on 09112012 034249 PM Page 20 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 136 - 41 A District CourtAccount 850000 - Communications
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 166048
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 1921
Department 762 - State of MichiganAccount 965010 - State of Michigan Fees
16926 - STATE OF MICHIGAN 83112 MI Department of Treasury
Edit 08312012 09192012 09192012 9024105
Account 965010 - State of Michigan Fees Totals Invoice Transactions 1 $9024105Department 762 - State of Michigan Totals Invoice Transactions 1 $9024105
Department 763 - City of UticaAccount 965021 - Utica Fines amp Fees
254 - CITY OF UTICA 83112 Utica Fines amp Fees Edit 08312012 09192012 09192012 1083951Account 965021 - Utica Fines amp Fees Totals Invoice Transactions 1 $1083951
Department 763 - City of Utica Totals Invoice Transactions 1 $1083951
Run by Jill Wood on 09112012 034249 PM Page 21 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 765 - Macomb TWPAccount 965027 - Macomb TWP Fines amp Fees
Run by Jill Wood on 09112012 034249 PM Page 22 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 709000 - Education amp Training
Run by Jill Wood on 09112012 034249 PM Page 23 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 920500 - Water Charges
149 - BOARD OF WATER COMMISSIONERS 1251 300 712 METERED WATER - JULY 2012
Edit 08242012 09192012 09192012 145750296
Account 920500 - Water Charges Totals Invoice Transactions 1 $145750296Account 935600 - Sewer Main Repair
Run by Jill Wood on 09112012 034249 PM Page 24 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 596 - Administrative and GeneralAccount 807000 - Engineering Consulting Fees
326 - DECKER AUTO PARTS INC 27202 ON OFF TOGGLE SWITCH W16
Edit 08242012 09192012 09192012 499
326 - DECKER AUTO PARTS INC 26791 PART FOR D7 Edit 08222012 09192012 09192012 3995326 - DECKER AUTO PARTS INC 28187 AIR FILTER W13 Edit 08312012 09192012 09192012 1910326 - DECKER AUTO PARTS INC 27790 LIGHTING - SEWER
JETEdit 08292012 09192012 09192012 99
326 - DECKER AUTO PARTS INC 28025 PARTS SW1 SHOP TOWELS
4651 - LESLIE TIRE SERVICE INC 247803 TIRES FOR SEWER JET Edit 08232012 09192012 09192012 2036244651 - LESLIE TIRE SERVICE INC 247349 TIRE - SEWER JET Edit 08172012 09192012 09192012 53124326 - DECKER AUTO PARTS INC 28666 LIGHTS W2 Edit 09062012 09192012 09192012 1170326 - DECKER AUTO PARTS INC 28604 WHEEL STUD NUT D9 Edit 09052012 09192012 09192012 49818462 - SHELBY TIRE amp AUTO SERVICE 33182 TIRES Edit 09052012 09192012 09192012 72660326 - DECKER AUTO PARTS INC 27724 CLAMPS Edit 08282012 09192012 09192012 17961832 - KERNERS AUTO SERVICE LLC 55817 REPAIRS TO D9 Edit 09062012 09192012 09192012 13552326 - DECKER AUTO PARTS INC 28781 WHEEL STUD NUT D9 Edit 09062012 09192012 09192012 498326 - DECKER AUTO PARTS INC 28831 WHEEL STUD NUT D9 Edit 09072012 09192012 09192012 498170 - BUFF WHELAN CHEVROLET INC CVW303797 SENSOR W17 Edit 08222012 09192012 09192012 6779
Account 781000 - Parts Totals Invoice Transactions 17 $377354Department 661 - Motor Pool Totals Invoice Transactions 19 $381739
Run by Jill Wood on 09112012 034249 PM Page 25 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund Totals Invoice Transactions 55 $182069210
Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $44130Account 785500 - Govt AC Op Exp amp Sup
21532 - DATA MEDIA PRODUCTS INC H2772 DVDs and DVD cases Edit 08222012 09192012 09192012 12497Account 785500 - Govt AC Op Exp amp Sup Totals Invoice Transactions 1 $12497
Account 801000 - Contract Labor4661 - KYLE HOFFMAN 3031138 Contract Labor Edit 09062012 09192012 09192012 90002802 - ERIC PERRY 1081223 Contract Labor Edit 09062012 09192012 09192012 840002802 - ERIC PERRY 1091206 Contract Labor Edit 09062012 09192012 09192012 97500
1008cable Building Main Edit 08312012 09192012 09192012 28401
Account 930100 - Building Maintenance Totals Invoice Transactions 2 $36950Department 598 - Cable TV Totals Invoice Transactions 11 $429898
Fund 598 - Cable TV Totals Invoice Transactions 11 $429898Fund 692 - Equipment Replacement Fund
Department 212 - NetworkAccount 985000 - Equipment Replacement
26031 - CDW GOVERNMENT INC P528766 Back up tapes Edit 08202012 09192012 09192012 14690Account 985000 - Equipment Replacement Totals Invoice Transactions 1 $14690
Department 212 - Network Totals Invoice Transactions 1 $14690Department 305 - Police Department
Account 975207 - Capital Project - PD Building 23110 - TESTING ENGINEERS amp CONSULTANTS INC
123985 ENGINEERING EXPENSE - POLICE BLDG
Edit 08312012 09192012 09192012 590000
Run by Jill Wood on 09112012 034249 PM Page 26 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building
6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES
Edit 08272012 09192012 09192012 47570
6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS
Edit 08292012 09192012 09192012 1050
7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE
HOOKUPEdit 08202012 09192012 09192012 6724
326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132
Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park
Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441
20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND
Edit 07122012 09192012 09192012 10000
6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND
Edit 07162012 09192012 09192012 20000
18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND
Edit 08072012 09192012 09192012 10000
6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND
Edit 07022012 09192012 09192012 5000
5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND
Edit 07122012 09192012 09192012 20000
4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND
Edit 04042012 09192012 09192012 20000
5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER
Edit 10182011 09192012 09192012 106000
5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE
Edit 10202011 09192012 09192012 112500
6248 - GEORGE ZERVOS CUSTOM HOMES INC
08 9740 BUILDING BOND RETURN - 48551 VAN DYKE
Edit 06272008 09192012 09192012 20000
Run by Jill Wood on 09112012 034249 PM Page 27 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 8
Thomas Turner 4524 Maeder Norm Dziadzio 55212 Woods Lane Motion carried b municipal water connection to the Charter Township of Shelby for 45555 Dequindre Road Rochester Hills MI 48307 MOTION by Flynn supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and approve the request of Capoccia Properties LLC for a connection to the Shelby Township municipal water system to service their property at 45555 Dequindre Rochester Hills subject to the execution of the appropriate agreement between Shelby Township Rochester Hills and the property owner Mrs Manzella asked if this connection will have an effect on our water pressure Mr Schoenherr responded this is a single family residential home and it will not have a negative impact on our system They will be paying the necessary fees and will connect to Rochester Hillsrsquo system once available Motion carried
c purchase of copy machine with maintenance agreement and fax option
MOTION by Filar supported by Wozniak to concur with the recommendation of Theodore P Schoenherr Director of Public Works to purchase a Ricoh MP 3352SP copier from Ricoh Business Solutions at a price not to exceed $510500 plus the annual maintenance agreement at 8 cents per copy Motion carried d award of 2012 sidewalk gap project contract MOTION by Viar supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and the Township Engineer Fazal Khan and Associates Inc to award the contract for the 2012 Sidewalk Gap Project to Distinguished Development Inc in the amount of $3709035 subject to the acquisition of the required easements Mr Grot stated a couple of weeks ago Mr Churchill requested that a section of sidewalk be installed in his neighborhood Is this something that can be done
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 9
Mr Schoenherr advised the project under consideration encompasses about frac12 mile of sidewalk to close gaps which are either along Dequindre or 22 Mile Road Mr Stathakis indicated that Mr Wood already inspected the area referred to by Mr Churchill Mr Schoenherr will contact Mr Wood so he can relay his findings to determine if this section can be added and if easements are required Motion carried 5 HUMAN RESOURCE DIRECTOR requests purchase of new copy machine MOTION by Filar supported by Flynn to approve the purchase of a Ricoh Aficio 4002SP copy machine at a cost of $5586 to be divided between the Human Resource department account 692-226-985-000 the Planning amp Zoning department account 101-902-984-800 and the Supervisorrsquos department account 101-902-984-171 based on usage plus the annual maintenance agreement at 0075 cents per copy Ron Churchill 52811 Mound expressed his comments regarding this issue Motion carried APPOINTMENTS TO COMMITTEES amp COMMISSIONS TOWNSHIP ANNOUNCEMENTS Mr Flynn made the following recreational announcements Basketball registration for girls in grade K-6 and boys in grades K-12 is now taking place The Fall Festival at the Nature Center will be held on Saturday September 15 from 1000 am through 400 pm and on Sunday September 16 from 1100 am through 400 pm The Night the Animals Talked will be held on Friday October 5 at the Nature Center Pre-registration is required The Parks amp Recreation Department has combined Boo Bash amp Trunk or Treat into one lsquoSpooktacularrsquo event on Saturday October 13 from noon until 300 pm This free event will be at River Bends Park
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 10
For further information or to register for any of these events call the Parks amp Recreation Office at 586-731-0300 or visit their website at wwwshelbytwporg Mrs Manzella announced that on Thursday October 18 at the VFW Hall at 8311 Wilson a Bunco Fundraiser for the Shelby Township Relay for Life will be held Registration begins at 530 pm dinner at 600 pm and Bunco promptly at 700 pm A cash bar will be available with 5050 raffles and basket raffles Tickets are only sold in advance for $30 Call Diana at 586-781-8452 to purchase tickets The proceeds from this event benefit the American Cancer Society ndash Shelby Township Relay for Life A Halloween Fundraiser will be held on October 20 at the Utica Knights of Columbus Hall 44425 Utica Road They will be collecting pajama sets for all ages An evening of food fun and entertainment will be available for $40 per person $75 a couple or a table of 10 for $350 This benefits the Friends of Foster Kids Mr Wozniak announced the Shelby Township Lions Club will sponsor their 17th Annual Charity Classic Car Show on Sunday September 23 at the Packard Proving Grounds For further information call Marty at 586-945-6305 100 of the money is donated to the Shelby Township Lions Club The Shelby Township Lions Wine and Beer Tasting event will be held on October 12 at Cherry Creek Banquet Center Admission is $39 or a table of 10 for $350 This event also benefits the Lionrsquos charities BUSINESS FROM THE FLOOR The following individuals expressed their comments regarding various issues Nick Nightingale 5967 Windemere Lane Thomas Turner 4524 Maeder Ron Churchill 52811 Mound Norm Dziadzio 55212 Woods Lane CLOSED SESSION 6 Employee matter MOTION by Flynn supported by Manzella to recess to Closed Session to discuss an attorney opinion regarding an employee matter Roll Call Vote Ayes Flynn Manzella Stathakis Viar
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 11
Wozniak Filar Grot Nays none Motion carried The meeting recessed at 920 pm The meeting reconvened at 928 pm Roll Call Richard Stathakis Stanley Grot Paul Viar Paula Filar Michael Flynn Lisa Manzella Douglas Wozniak MOTION by Filar supported by Grot to concur with the Township Attorneyrsquos recommendation regarding an employee matter Motion carried Mr Flynn voted ldquonayrdquo MOTION by Viar supported by Filar to adjourn Motion carried The meeting adjourned at 930 pm ds
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Account 451001 - Building Permits6243 - LISA DANIEL CARBAUGH 12 42205 49179 DRIFTWOOD -
Run by Jill Wood on 09112012 034249 PM Page 1 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 208 - Nature CenterAccount 920000 - Utilities
Department 253 - TreasurerAccount 727000 - Office Supply amp Printing
3256 - SUPERIOR LPS OFFICE MACHINES LLC
3740 Time clock ribbons for Widmer LED-3
Edit 09032012 09192012 09192012 1580
Run by Jill Wood on 09112012 034249 PM Page 2 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 253 - TreasurerAccount 727000 - Office Supply amp Printing
Run by Jill Wood on 09112012 034249 PM Page 3 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 371 - Protective InspectionAccount 805296 - Lot Checks
Run by Jill Wood on 09112012 034249 PM Page 4 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Run by Jill Wood on 09112012 034249 PM Page 5 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 738 - LibraryAccount 880100 - Community Promotion
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Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 774 - Senior Citizen OperationsAccount 920000 - Utilities
24351 - A T amp T 586 R011560 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 41512
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 481
5940 - BRIAN BARLOG 2012I1 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
2759 - VINCENT J GAROFALO 2012I2 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16700
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Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840030 - Pee Wee Tee
4808 - DONALD GILLETTE 2012I3 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 21400
2762 - TYLER L HEWSON 2012I4 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16000
5860 - DENIS METTY JR 2012I5 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
2776 - SCOTT REYNAERT 2012I6 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 26100
2690 - ROBERT S ROCHON 2012I7 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
4875 - DEREK JAMES RUTKOWSKI 2012I8 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 12000
4813 - KENNETH R SHORE 2012I9 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
4815 - JAMES TANNER 2012I10 2nd Season Baseball Umpires 81912 thru 91012
2780 - ROBERT K WENDT 2012I12 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
5861 - MARK WIETCHY 2012I13 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
Account 840030 - Pee Wee Tee Totals Invoice Transactions 14 $256872Account 840060 - BreakfastDinner with Santa
15538 - S amp S WORLDWIDE INC 7453188 Santa Dinner Supplies (Bill to 10490250)
Edit 08242012 09192012 09192012 11491
Account 840060 - BreakfastDinner with Santa Totals Invoice Transactions 1 $11491Account 840090 - Flag Football
24261 - BURKES SPORT HAVEN INC CTS82812 52-Flag Ftbl jerseys Edit 08282012 09192012 09192012 64948Account 840090 - Flag Football Totals Invoice Transactions 1 $64948
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Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840192 - Joe Dumars Fieldhouse
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Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 745000 - School HouseTrain Maint
2438 - RAYMOND DE STEIGER INC 6065798 school light timer Edit 09042012 09192012 09192012 14147Account 745000 - School HouseTrain Maint Totals Invoice Transactions 1 $14147
Account 747000 - Bldg Maint - Maint Bldg16386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 31002
Account 747000 - Bldg Maint - Maint Bldg Totals Invoice Transactions 1 $31002Account 748000 - Comm Center Maint - Disco
6555 - GRAINGER INC 9909558414 Sr Ctr mouse traps Edit 08232012 09192012 09192012 920816386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 115799
Account 748000 - Comm Center Maint - Disco Totals Invoice Transactions 2 $125007Account 749756 - River Bends Parks Maint
1148 - SHELBY PAINT amp DECORATING 1507 1 line sprayer tip for graffiti removal
Run by Jill Wood on 09112012 034249 PM Page 10 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 751000 - Grounds Maint
1383 - WASHINGTON ELEVATOR CO INC 715524 Fire Dept amp Park fertilizer
Edit 08302012 09192012 09192012 62100
11476 - JampJ ACE HARDWARE 1 18258 Soccer City wall rpr liquid nails
Run by Jill Wood on 09112012 034249 PM Page 11 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 800 - PlanningAccount 805000 - Planning Consultant fees
1204 - SPENCER OIL COMPANY 395167 diesel 5534 gal Edit 08232012 09192012 09192012 190134
Run by Jill Wood on 09112012 034249 PM Page 12 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 863000 - Gasoline
Run by Jill Wood on 09112012 034249 PM Page 13 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 969600 - Properties Clearing Exp
Department 266 - Drug Forfeiture Totals Invoice Transactions 1 $7000Fund 265 - Drug Forfeiture Fund Totals Invoice Transactions 1 $7000
Run by Jill Wood on 09112012 034249 PM Page 19 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 275 - Senior Housing Operation
Department 275 - Shelby ManorAccount 975275 - Capital Outlay - Sen Housing
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
Run by Jill Wood on 09112012 034249 PM Page 20 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 136 - 41 A District CourtAccount 850000 - Communications
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 166048
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 1921
Department 762 - State of MichiganAccount 965010 - State of Michigan Fees
16926 - STATE OF MICHIGAN 83112 MI Department of Treasury
Edit 08312012 09192012 09192012 9024105
Account 965010 - State of Michigan Fees Totals Invoice Transactions 1 $9024105Department 762 - State of Michigan Totals Invoice Transactions 1 $9024105
Department 763 - City of UticaAccount 965021 - Utica Fines amp Fees
254 - CITY OF UTICA 83112 Utica Fines amp Fees Edit 08312012 09192012 09192012 1083951Account 965021 - Utica Fines amp Fees Totals Invoice Transactions 1 $1083951
Department 763 - City of Utica Totals Invoice Transactions 1 $1083951
Run by Jill Wood on 09112012 034249 PM Page 21 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 765 - Macomb TWPAccount 965027 - Macomb TWP Fines amp Fees
Run by Jill Wood on 09112012 034249 PM Page 22 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 709000 - Education amp Training
Run by Jill Wood on 09112012 034249 PM Page 23 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 920500 - Water Charges
149 - BOARD OF WATER COMMISSIONERS 1251 300 712 METERED WATER - JULY 2012
Edit 08242012 09192012 09192012 145750296
Account 920500 - Water Charges Totals Invoice Transactions 1 $145750296Account 935600 - Sewer Main Repair
Run by Jill Wood on 09112012 034249 PM Page 24 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 596 - Administrative and GeneralAccount 807000 - Engineering Consulting Fees
326 - DECKER AUTO PARTS INC 27202 ON OFF TOGGLE SWITCH W16
Edit 08242012 09192012 09192012 499
326 - DECKER AUTO PARTS INC 26791 PART FOR D7 Edit 08222012 09192012 09192012 3995326 - DECKER AUTO PARTS INC 28187 AIR FILTER W13 Edit 08312012 09192012 09192012 1910326 - DECKER AUTO PARTS INC 27790 LIGHTING - SEWER
JETEdit 08292012 09192012 09192012 99
326 - DECKER AUTO PARTS INC 28025 PARTS SW1 SHOP TOWELS
4651 - LESLIE TIRE SERVICE INC 247803 TIRES FOR SEWER JET Edit 08232012 09192012 09192012 2036244651 - LESLIE TIRE SERVICE INC 247349 TIRE - SEWER JET Edit 08172012 09192012 09192012 53124326 - DECKER AUTO PARTS INC 28666 LIGHTS W2 Edit 09062012 09192012 09192012 1170326 - DECKER AUTO PARTS INC 28604 WHEEL STUD NUT D9 Edit 09052012 09192012 09192012 49818462 - SHELBY TIRE amp AUTO SERVICE 33182 TIRES Edit 09052012 09192012 09192012 72660326 - DECKER AUTO PARTS INC 27724 CLAMPS Edit 08282012 09192012 09192012 17961832 - KERNERS AUTO SERVICE LLC 55817 REPAIRS TO D9 Edit 09062012 09192012 09192012 13552326 - DECKER AUTO PARTS INC 28781 WHEEL STUD NUT D9 Edit 09062012 09192012 09192012 498326 - DECKER AUTO PARTS INC 28831 WHEEL STUD NUT D9 Edit 09072012 09192012 09192012 498170 - BUFF WHELAN CHEVROLET INC CVW303797 SENSOR W17 Edit 08222012 09192012 09192012 6779
Account 781000 - Parts Totals Invoice Transactions 17 $377354Department 661 - Motor Pool Totals Invoice Transactions 19 $381739
Run by Jill Wood on 09112012 034249 PM Page 25 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund Totals Invoice Transactions 55 $182069210
Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $44130Account 785500 - Govt AC Op Exp amp Sup
21532 - DATA MEDIA PRODUCTS INC H2772 DVDs and DVD cases Edit 08222012 09192012 09192012 12497Account 785500 - Govt AC Op Exp amp Sup Totals Invoice Transactions 1 $12497
Account 801000 - Contract Labor4661 - KYLE HOFFMAN 3031138 Contract Labor Edit 09062012 09192012 09192012 90002802 - ERIC PERRY 1081223 Contract Labor Edit 09062012 09192012 09192012 840002802 - ERIC PERRY 1091206 Contract Labor Edit 09062012 09192012 09192012 97500
1008cable Building Main Edit 08312012 09192012 09192012 28401
Account 930100 - Building Maintenance Totals Invoice Transactions 2 $36950Department 598 - Cable TV Totals Invoice Transactions 11 $429898
Fund 598 - Cable TV Totals Invoice Transactions 11 $429898Fund 692 - Equipment Replacement Fund
Department 212 - NetworkAccount 985000 - Equipment Replacement
26031 - CDW GOVERNMENT INC P528766 Back up tapes Edit 08202012 09192012 09192012 14690Account 985000 - Equipment Replacement Totals Invoice Transactions 1 $14690
Department 212 - Network Totals Invoice Transactions 1 $14690Department 305 - Police Department
Account 975207 - Capital Project - PD Building 23110 - TESTING ENGINEERS amp CONSULTANTS INC
123985 ENGINEERING EXPENSE - POLICE BLDG
Edit 08312012 09192012 09192012 590000
Run by Jill Wood on 09112012 034249 PM Page 26 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building
6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES
Edit 08272012 09192012 09192012 47570
6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS
Edit 08292012 09192012 09192012 1050
7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE
HOOKUPEdit 08202012 09192012 09192012 6724
326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132
Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park
Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441
20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND
Edit 07122012 09192012 09192012 10000
6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND
Edit 07162012 09192012 09192012 20000
18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND
Edit 08072012 09192012 09192012 10000
6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND
Edit 07022012 09192012 09192012 5000
5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND
Edit 07122012 09192012 09192012 20000
4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND
Edit 04042012 09192012 09192012 20000
5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER
Edit 10182011 09192012 09192012 106000
5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE
Edit 10202011 09192012 09192012 112500
6248 - GEORGE ZERVOS CUSTOM HOMES INC
08 9740 BUILDING BOND RETURN - 48551 VAN DYKE
Edit 06272008 09192012 09192012 20000
Run by Jill Wood on 09112012 034249 PM Page 27 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 9
Mr Schoenherr advised the project under consideration encompasses about frac12 mile of sidewalk to close gaps which are either along Dequindre or 22 Mile Road Mr Stathakis indicated that Mr Wood already inspected the area referred to by Mr Churchill Mr Schoenherr will contact Mr Wood so he can relay his findings to determine if this section can be added and if easements are required Motion carried 5 HUMAN RESOURCE DIRECTOR requests purchase of new copy machine MOTION by Filar supported by Flynn to approve the purchase of a Ricoh Aficio 4002SP copy machine at a cost of $5586 to be divided between the Human Resource department account 692-226-985-000 the Planning amp Zoning department account 101-902-984-800 and the Supervisorrsquos department account 101-902-984-171 based on usage plus the annual maintenance agreement at 0075 cents per copy Ron Churchill 52811 Mound expressed his comments regarding this issue Motion carried APPOINTMENTS TO COMMITTEES amp COMMISSIONS TOWNSHIP ANNOUNCEMENTS Mr Flynn made the following recreational announcements Basketball registration for girls in grade K-6 and boys in grades K-12 is now taking place The Fall Festival at the Nature Center will be held on Saturday September 15 from 1000 am through 400 pm and on Sunday September 16 from 1100 am through 400 pm The Night the Animals Talked will be held on Friday October 5 at the Nature Center Pre-registration is required The Parks amp Recreation Department has combined Boo Bash amp Trunk or Treat into one lsquoSpooktacularrsquo event on Saturday October 13 from noon until 300 pm This free event will be at River Bends Park
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 10
For further information or to register for any of these events call the Parks amp Recreation Office at 586-731-0300 or visit their website at wwwshelbytwporg Mrs Manzella announced that on Thursday October 18 at the VFW Hall at 8311 Wilson a Bunco Fundraiser for the Shelby Township Relay for Life will be held Registration begins at 530 pm dinner at 600 pm and Bunco promptly at 700 pm A cash bar will be available with 5050 raffles and basket raffles Tickets are only sold in advance for $30 Call Diana at 586-781-8452 to purchase tickets The proceeds from this event benefit the American Cancer Society ndash Shelby Township Relay for Life A Halloween Fundraiser will be held on October 20 at the Utica Knights of Columbus Hall 44425 Utica Road They will be collecting pajama sets for all ages An evening of food fun and entertainment will be available for $40 per person $75 a couple or a table of 10 for $350 This benefits the Friends of Foster Kids Mr Wozniak announced the Shelby Township Lions Club will sponsor their 17th Annual Charity Classic Car Show on Sunday September 23 at the Packard Proving Grounds For further information call Marty at 586-945-6305 100 of the money is donated to the Shelby Township Lions Club The Shelby Township Lions Wine and Beer Tasting event will be held on October 12 at Cherry Creek Banquet Center Admission is $39 or a table of 10 for $350 This event also benefits the Lionrsquos charities BUSINESS FROM THE FLOOR The following individuals expressed their comments regarding various issues Nick Nightingale 5967 Windemere Lane Thomas Turner 4524 Maeder Ron Churchill 52811 Mound Norm Dziadzio 55212 Woods Lane CLOSED SESSION 6 Employee matter MOTION by Flynn supported by Manzella to recess to Closed Session to discuss an attorney opinion regarding an employee matter Roll Call Vote Ayes Flynn Manzella Stathakis Viar
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 11
Wozniak Filar Grot Nays none Motion carried The meeting recessed at 920 pm The meeting reconvened at 928 pm Roll Call Richard Stathakis Stanley Grot Paul Viar Paula Filar Michael Flynn Lisa Manzella Douglas Wozniak MOTION by Filar supported by Grot to concur with the Township Attorneyrsquos recommendation regarding an employee matter Motion carried Mr Flynn voted ldquonayrdquo MOTION by Viar supported by Filar to adjourn Motion carried The meeting adjourned at 930 pm ds
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Account 451001 - Building Permits6243 - LISA DANIEL CARBAUGH 12 42205 49179 DRIFTWOOD -
Run by Jill Wood on 09112012 034249 PM Page 1 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 208 - Nature CenterAccount 920000 - Utilities
Department 253 - TreasurerAccount 727000 - Office Supply amp Printing
3256 - SUPERIOR LPS OFFICE MACHINES LLC
3740 Time clock ribbons for Widmer LED-3
Edit 09032012 09192012 09192012 1580
Run by Jill Wood on 09112012 034249 PM Page 2 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 253 - TreasurerAccount 727000 - Office Supply amp Printing
Run by Jill Wood on 09112012 034249 PM Page 3 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 371 - Protective InspectionAccount 805296 - Lot Checks
Run by Jill Wood on 09112012 034249 PM Page 4 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Run by Jill Wood on 09112012 034249 PM Page 5 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 738 - LibraryAccount 880100 - Community Promotion
Run by Jill Wood on 09112012 034249 PM Page 6 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 774 - Senior Citizen OperationsAccount 920000 - Utilities
24351 - A T amp T 586 R011560 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 41512
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 481
5940 - BRIAN BARLOG 2012I1 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
2759 - VINCENT J GAROFALO 2012I2 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16700
Run by Jill Wood on 09112012 034249 PM Page 7 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840030 - Pee Wee Tee
4808 - DONALD GILLETTE 2012I3 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 21400
2762 - TYLER L HEWSON 2012I4 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16000
5860 - DENIS METTY JR 2012I5 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
2776 - SCOTT REYNAERT 2012I6 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 26100
2690 - ROBERT S ROCHON 2012I7 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
4875 - DEREK JAMES RUTKOWSKI 2012I8 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 12000
4813 - KENNETH R SHORE 2012I9 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
4815 - JAMES TANNER 2012I10 2nd Season Baseball Umpires 81912 thru 91012
2780 - ROBERT K WENDT 2012I12 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
5861 - MARK WIETCHY 2012I13 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
Account 840030 - Pee Wee Tee Totals Invoice Transactions 14 $256872Account 840060 - BreakfastDinner with Santa
15538 - S amp S WORLDWIDE INC 7453188 Santa Dinner Supplies (Bill to 10490250)
Edit 08242012 09192012 09192012 11491
Account 840060 - BreakfastDinner with Santa Totals Invoice Transactions 1 $11491Account 840090 - Flag Football
24261 - BURKES SPORT HAVEN INC CTS82812 52-Flag Ftbl jerseys Edit 08282012 09192012 09192012 64948Account 840090 - Flag Football Totals Invoice Transactions 1 $64948
Run by Jill Wood on 09112012 034249 PM Page 8 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840192 - Joe Dumars Fieldhouse
Run by Jill Wood on 09112012 034249 PM Page 9 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 745000 - School HouseTrain Maint
2438 - RAYMOND DE STEIGER INC 6065798 school light timer Edit 09042012 09192012 09192012 14147Account 745000 - School HouseTrain Maint Totals Invoice Transactions 1 $14147
Account 747000 - Bldg Maint - Maint Bldg16386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 31002
Account 747000 - Bldg Maint - Maint Bldg Totals Invoice Transactions 1 $31002Account 748000 - Comm Center Maint - Disco
6555 - GRAINGER INC 9909558414 Sr Ctr mouse traps Edit 08232012 09192012 09192012 920816386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 115799
Account 748000 - Comm Center Maint - Disco Totals Invoice Transactions 2 $125007Account 749756 - River Bends Parks Maint
1148 - SHELBY PAINT amp DECORATING 1507 1 line sprayer tip for graffiti removal
Run by Jill Wood on 09112012 034249 PM Page 10 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 751000 - Grounds Maint
1383 - WASHINGTON ELEVATOR CO INC 715524 Fire Dept amp Park fertilizer
Edit 08302012 09192012 09192012 62100
11476 - JampJ ACE HARDWARE 1 18258 Soccer City wall rpr liquid nails
Run by Jill Wood on 09112012 034249 PM Page 11 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 800 - PlanningAccount 805000 - Planning Consultant fees
1204 - SPENCER OIL COMPANY 395167 diesel 5534 gal Edit 08232012 09192012 09192012 190134
Run by Jill Wood on 09112012 034249 PM Page 12 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 863000 - Gasoline
Run by Jill Wood on 09112012 034249 PM Page 13 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 969600 - Properties Clearing Exp
Department 266 - Drug Forfeiture Totals Invoice Transactions 1 $7000Fund 265 - Drug Forfeiture Fund Totals Invoice Transactions 1 $7000
Run by Jill Wood on 09112012 034249 PM Page 19 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 275 - Senior Housing Operation
Department 275 - Shelby ManorAccount 975275 - Capital Outlay - Sen Housing
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
Run by Jill Wood on 09112012 034249 PM Page 20 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 136 - 41 A District CourtAccount 850000 - Communications
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 166048
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 1921
Department 762 - State of MichiganAccount 965010 - State of Michigan Fees
16926 - STATE OF MICHIGAN 83112 MI Department of Treasury
Edit 08312012 09192012 09192012 9024105
Account 965010 - State of Michigan Fees Totals Invoice Transactions 1 $9024105Department 762 - State of Michigan Totals Invoice Transactions 1 $9024105
Department 763 - City of UticaAccount 965021 - Utica Fines amp Fees
254 - CITY OF UTICA 83112 Utica Fines amp Fees Edit 08312012 09192012 09192012 1083951Account 965021 - Utica Fines amp Fees Totals Invoice Transactions 1 $1083951
Department 763 - City of Utica Totals Invoice Transactions 1 $1083951
Run by Jill Wood on 09112012 034249 PM Page 21 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 765 - Macomb TWPAccount 965027 - Macomb TWP Fines amp Fees
Run by Jill Wood on 09112012 034249 PM Page 22 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 709000 - Education amp Training
Run by Jill Wood on 09112012 034249 PM Page 23 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 920500 - Water Charges
149 - BOARD OF WATER COMMISSIONERS 1251 300 712 METERED WATER - JULY 2012
Edit 08242012 09192012 09192012 145750296
Account 920500 - Water Charges Totals Invoice Transactions 1 $145750296Account 935600 - Sewer Main Repair
Run by Jill Wood on 09112012 034249 PM Page 24 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 596 - Administrative and GeneralAccount 807000 - Engineering Consulting Fees
326 - DECKER AUTO PARTS INC 27202 ON OFF TOGGLE SWITCH W16
Edit 08242012 09192012 09192012 499
326 - DECKER AUTO PARTS INC 26791 PART FOR D7 Edit 08222012 09192012 09192012 3995326 - DECKER AUTO PARTS INC 28187 AIR FILTER W13 Edit 08312012 09192012 09192012 1910326 - DECKER AUTO PARTS INC 27790 LIGHTING - SEWER
JETEdit 08292012 09192012 09192012 99
326 - DECKER AUTO PARTS INC 28025 PARTS SW1 SHOP TOWELS
4651 - LESLIE TIRE SERVICE INC 247803 TIRES FOR SEWER JET Edit 08232012 09192012 09192012 2036244651 - LESLIE TIRE SERVICE INC 247349 TIRE - SEWER JET Edit 08172012 09192012 09192012 53124326 - DECKER AUTO PARTS INC 28666 LIGHTS W2 Edit 09062012 09192012 09192012 1170326 - DECKER AUTO PARTS INC 28604 WHEEL STUD NUT D9 Edit 09052012 09192012 09192012 49818462 - SHELBY TIRE amp AUTO SERVICE 33182 TIRES Edit 09052012 09192012 09192012 72660326 - DECKER AUTO PARTS INC 27724 CLAMPS Edit 08282012 09192012 09192012 17961832 - KERNERS AUTO SERVICE LLC 55817 REPAIRS TO D9 Edit 09062012 09192012 09192012 13552326 - DECKER AUTO PARTS INC 28781 WHEEL STUD NUT D9 Edit 09062012 09192012 09192012 498326 - DECKER AUTO PARTS INC 28831 WHEEL STUD NUT D9 Edit 09072012 09192012 09192012 498170 - BUFF WHELAN CHEVROLET INC CVW303797 SENSOR W17 Edit 08222012 09192012 09192012 6779
Account 781000 - Parts Totals Invoice Transactions 17 $377354Department 661 - Motor Pool Totals Invoice Transactions 19 $381739
Run by Jill Wood on 09112012 034249 PM Page 25 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund Totals Invoice Transactions 55 $182069210
Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $44130Account 785500 - Govt AC Op Exp amp Sup
21532 - DATA MEDIA PRODUCTS INC H2772 DVDs and DVD cases Edit 08222012 09192012 09192012 12497Account 785500 - Govt AC Op Exp amp Sup Totals Invoice Transactions 1 $12497
Account 801000 - Contract Labor4661 - KYLE HOFFMAN 3031138 Contract Labor Edit 09062012 09192012 09192012 90002802 - ERIC PERRY 1081223 Contract Labor Edit 09062012 09192012 09192012 840002802 - ERIC PERRY 1091206 Contract Labor Edit 09062012 09192012 09192012 97500
1008cable Building Main Edit 08312012 09192012 09192012 28401
Account 930100 - Building Maintenance Totals Invoice Transactions 2 $36950Department 598 - Cable TV Totals Invoice Transactions 11 $429898
Fund 598 - Cable TV Totals Invoice Transactions 11 $429898Fund 692 - Equipment Replacement Fund
Department 212 - NetworkAccount 985000 - Equipment Replacement
26031 - CDW GOVERNMENT INC P528766 Back up tapes Edit 08202012 09192012 09192012 14690Account 985000 - Equipment Replacement Totals Invoice Transactions 1 $14690
Department 212 - Network Totals Invoice Transactions 1 $14690Department 305 - Police Department
Account 975207 - Capital Project - PD Building 23110 - TESTING ENGINEERS amp CONSULTANTS INC
123985 ENGINEERING EXPENSE - POLICE BLDG
Edit 08312012 09192012 09192012 590000
Run by Jill Wood on 09112012 034249 PM Page 26 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building
6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES
Edit 08272012 09192012 09192012 47570
6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS
Edit 08292012 09192012 09192012 1050
7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE
HOOKUPEdit 08202012 09192012 09192012 6724
326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132
Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park
Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441
20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND
Edit 07122012 09192012 09192012 10000
6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND
Edit 07162012 09192012 09192012 20000
18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND
Edit 08072012 09192012 09192012 10000
6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND
Edit 07022012 09192012 09192012 5000
5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND
Edit 07122012 09192012 09192012 20000
4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND
Edit 04042012 09192012 09192012 20000
5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER
Edit 10182011 09192012 09192012 106000
5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE
Edit 10202011 09192012 09192012 112500
6248 - GEORGE ZERVOS CUSTOM HOMES INC
08 9740 BUILDING BOND RETURN - 48551 VAN DYKE
Edit 06272008 09192012 09192012 20000
Run by Jill Wood on 09112012 034249 PM Page 27 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 10
For further information or to register for any of these events call the Parks amp Recreation Office at 586-731-0300 or visit their website at wwwshelbytwporg Mrs Manzella announced that on Thursday October 18 at the VFW Hall at 8311 Wilson a Bunco Fundraiser for the Shelby Township Relay for Life will be held Registration begins at 530 pm dinner at 600 pm and Bunco promptly at 700 pm A cash bar will be available with 5050 raffles and basket raffles Tickets are only sold in advance for $30 Call Diana at 586-781-8452 to purchase tickets The proceeds from this event benefit the American Cancer Society ndash Shelby Township Relay for Life A Halloween Fundraiser will be held on October 20 at the Utica Knights of Columbus Hall 44425 Utica Road They will be collecting pajama sets for all ages An evening of food fun and entertainment will be available for $40 per person $75 a couple or a table of 10 for $350 This benefits the Friends of Foster Kids Mr Wozniak announced the Shelby Township Lions Club will sponsor their 17th Annual Charity Classic Car Show on Sunday September 23 at the Packard Proving Grounds For further information call Marty at 586-945-6305 100 of the money is donated to the Shelby Township Lions Club The Shelby Township Lions Wine and Beer Tasting event will be held on October 12 at Cherry Creek Banquet Center Admission is $39 or a table of 10 for $350 This event also benefits the Lionrsquos charities BUSINESS FROM THE FLOOR The following individuals expressed their comments regarding various issues Nick Nightingale 5967 Windemere Lane Thomas Turner 4524 Maeder Ron Churchill 52811 Mound Norm Dziadzio 55212 Woods Lane CLOSED SESSION 6 Employee matter MOTION by Flynn supported by Manzella to recess to Closed Session to discuss an attorney opinion regarding an employee matter Roll Call Vote Ayes Flynn Manzella Stathakis Viar
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 11
Wozniak Filar Grot Nays none Motion carried The meeting recessed at 920 pm The meeting reconvened at 928 pm Roll Call Richard Stathakis Stanley Grot Paul Viar Paula Filar Michael Flynn Lisa Manzella Douglas Wozniak MOTION by Filar supported by Grot to concur with the Township Attorneyrsquos recommendation regarding an employee matter Motion carried Mr Flynn voted ldquonayrdquo MOTION by Viar supported by Filar to adjourn Motion carried The meeting adjourned at 930 pm ds
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Account 451001 - Building Permits6243 - LISA DANIEL CARBAUGH 12 42205 49179 DRIFTWOOD -
Run by Jill Wood on 09112012 034249 PM Page 1 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 208 - Nature CenterAccount 920000 - Utilities
Department 253 - TreasurerAccount 727000 - Office Supply amp Printing
3256 - SUPERIOR LPS OFFICE MACHINES LLC
3740 Time clock ribbons for Widmer LED-3
Edit 09032012 09192012 09192012 1580
Run by Jill Wood on 09112012 034249 PM Page 2 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 253 - TreasurerAccount 727000 - Office Supply amp Printing
Run by Jill Wood on 09112012 034249 PM Page 3 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 371 - Protective InspectionAccount 805296 - Lot Checks
Run by Jill Wood on 09112012 034249 PM Page 4 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Run by Jill Wood on 09112012 034249 PM Page 5 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 738 - LibraryAccount 880100 - Community Promotion
Run by Jill Wood on 09112012 034249 PM Page 6 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 774 - Senior Citizen OperationsAccount 920000 - Utilities
24351 - A T amp T 586 R011560 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 41512
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 481
5940 - BRIAN BARLOG 2012I1 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
2759 - VINCENT J GAROFALO 2012I2 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16700
Run by Jill Wood on 09112012 034249 PM Page 7 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840030 - Pee Wee Tee
4808 - DONALD GILLETTE 2012I3 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 21400
2762 - TYLER L HEWSON 2012I4 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16000
5860 - DENIS METTY JR 2012I5 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
2776 - SCOTT REYNAERT 2012I6 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 26100
2690 - ROBERT S ROCHON 2012I7 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
4875 - DEREK JAMES RUTKOWSKI 2012I8 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 12000
4813 - KENNETH R SHORE 2012I9 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
4815 - JAMES TANNER 2012I10 2nd Season Baseball Umpires 81912 thru 91012
2780 - ROBERT K WENDT 2012I12 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
5861 - MARK WIETCHY 2012I13 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
Account 840030 - Pee Wee Tee Totals Invoice Transactions 14 $256872Account 840060 - BreakfastDinner with Santa
15538 - S amp S WORLDWIDE INC 7453188 Santa Dinner Supplies (Bill to 10490250)
Edit 08242012 09192012 09192012 11491
Account 840060 - BreakfastDinner with Santa Totals Invoice Transactions 1 $11491Account 840090 - Flag Football
24261 - BURKES SPORT HAVEN INC CTS82812 52-Flag Ftbl jerseys Edit 08282012 09192012 09192012 64948Account 840090 - Flag Football Totals Invoice Transactions 1 $64948
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Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840192 - Joe Dumars Fieldhouse
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Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 745000 - School HouseTrain Maint
2438 - RAYMOND DE STEIGER INC 6065798 school light timer Edit 09042012 09192012 09192012 14147Account 745000 - School HouseTrain Maint Totals Invoice Transactions 1 $14147
Account 747000 - Bldg Maint - Maint Bldg16386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 31002
Account 747000 - Bldg Maint - Maint Bldg Totals Invoice Transactions 1 $31002Account 748000 - Comm Center Maint - Disco
6555 - GRAINGER INC 9909558414 Sr Ctr mouse traps Edit 08232012 09192012 09192012 920816386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 115799
Account 748000 - Comm Center Maint - Disco Totals Invoice Transactions 2 $125007Account 749756 - River Bends Parks Maint
1148 - SHELBY PAINT amp DECORATING 1507 1 line sprayer tip for graffiti removal
Run by Jill Wood on 09112012 034249 PM Page 10 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 751000 - Grounds Maint
1383 - WASHINGTON ELEVATOR CO INC 715524 Fire Dept amp Park fertilizer
Edit 08302012 09192012 09192012 62100
11476 - JampJ ACE HARDWARE 1 18258 Soccer City wall rpr liquid nails
Run by Jill Wood on 09112012 034249 PM Page 11 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 800 - PlanningAccount 805000 - Planning Consultant fees
1204 - SPENCER OIL COMPANY 395167 diesel 5534 gal Edit 08232012 09192012 09192012 190134
Run by Jill Wood on 09112012 034249 PM Page 12 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 863000 - Gasoline
Run by Jill Wood on 09112012 034249 PM Page 13 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 969600 - Properties Clearing Exp
Department 266 - Drug Forfeiture Totals Invoice Transactions 1 $7000Fund 265 - Drug Forfeiture Fund Totals Invoice Transactions 1 $7000
Run by Jill Wood on 09112012 034249 PM Page 19 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 275 - Senior Housing Operation
Department 275 - Shelby ManorAccount 975275 - Capital Outlay - Sen Housing
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
Run by Jill Wood on 09112012 034249 PM Page 20 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 136 - 41 A District CourtAccount 850000 - Communications
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 166048
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 1921
Department 762 - State of MichiganAccount 965010 - State of Michigan Fees
16926 - STATE OF MICHIGAN 83112 MI Department of Treasury
Edit 08312012 09192012 09192012 9024105
Account 965010 - State of Michigan Fees Totals Invoice Transactions 1 $9024105Department 762 - State of Michigan Totals Invoice Transactions 1 $9024105
Department 763 - City of UticaAccount 965021 - Utica Fines amp Fees
254 - CITY OF UTICA 83112 Utica Fines amp Fees Edit 08312012 09192012 09192012 1083951Account 965021 - Utica Fines amp Fees Totals Invoice Transactions 1 $1083951
Department 763 - City of Utica Totals Invoice Transactions 1 $1083951
Run by Jill Wood on 09112012 034249 PM Page 21 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 765 - Macomb TWPAccount 965027 - Macomb TWP Fines amp Fees
Run by Jill Wood on 09112012 034249 PM Page 22 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 709000 - Education amp Training
Run by Jill Wood on 09112012 034249 PM Page 23 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 920500 - Water Charges
149 - BOARD OF WATER COMMISSIONERS 1251 300 712 METERED WATER - JULY 2012
Edit 08242012 09192012 09192012 145750296
Account 920500 - Water Charges Totals Invoice Transactions 1 $145750296Account 935600 - Sewer Main Repair
Run by Jill Wood on 09112012 034249 PM Page 24 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 596 - Administrative and GeneralAccount 807000 - Engineering Consulting Fees
326 - DECKER AUTO PARTS INC 27202 ON OFF TOGGLE SWITCH W16
Edit 08242012 09192012 09192012 499
326 - DECKER AUTO PARTS INC 26791 PART FOR D7 Edit 08222012 09192012 09192012 3995326 - DECKER AUTO PARTS INC 28187 AIR FILTER W13 Edit 08312012 09192012 09192012 1910326 - DECKER AUTO PARTS INC 27790 LIGHTING - SEWER
JETEdit 08292012 09192012 09192012 99
326 - DECKER AUTO PARTS INC 28025 PARTS SW1 SHOP TOWELS
4651 - LESLIE TIRE SERVICE INC 247803 TIRES FOR SEWER JET Edit 08232012 09192012 09192012 2036244651 - LESLIE TIRE SERVICE INC 247349 TIRE - SEWER JET Edit 08172012 09192012 09192012 53124326 - DECKER AUTO PARTS INC 28666 LIGHTS W2 Edit 09062012 09192012 09192012 1170326 - DECKER AUTO PARTS INC 28604 WHEEL STUD NUT D9 Edit 09052012 09192012 09192012 49818462 - SHELBY TIRE amp AUTO SERVICE 33182 TIRES Edit 09052012 09192012 09192012 72660326 - DECKER AUTO PARTS INC 27724 CLAMPS Edit 08282012 09192012 09192012 17961832 - KERNERS AUTO SERVICE LLC 55817 REPAIRS TO D9 Edit 09062012 09192012 09192012 13552326 - DECKER AUTO PARTS INC 28781 WHEEL STUD NUT D9 Edit 09062012 09192012 09192012 498326 - DECKER AUTO PARTS INC 28831 WHEEL STUD NUT D9 Edit 09072012 09192012 09192012 498170 - BUFF WHELAN CHEVROLET INC CVW303797 SENSOR W17 Edit 08222012 09192012 09192012 6779
Account 781000 - Parts Totals Invoice Transactions 17 $377354Department 661 - Motor Pool Totals Invoice Transactions 19 $381739
Run by Jill Wood on 09112012 034249 PM Page 25 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund Totals Invoice Transactions 55 $182069210
Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $44130Account 785500 - Govt AC Op Exp amp Sup
21532 - DATA MEDIA PRODUCTS INC H2772 DVDs and DVD cases Edit 08222012 09192012 09192012 12497Account 785500 - Govt AC Op Exp amp Sup Totals Invoice Transactions 1 $12497
Account 801000 - Contract Labor4661 - KYLE HOFFMAN 3031138 Contract Labor Edit 09062012 09192012 09192012 90002802 - ERIC PERRY 1081223 Contract Labor Edit 09062012 09192012 09192012 840002802 - ERIC PERRY 1091206 Contract Labor Edit 09062012 09192012 09192012 97500
1008cable Building Main Edit 08312012 09192012 09192012 28401
Account 930100 - Building Maintenance Totals Invoice Transactions 2 $36950Department 598 - Cable TV Totals Invoice Transactions 11 $429898
Fund 598 - Cable TV Totals Invoice Transactions 11 $429898Fund 692 - Equipment Replacement Fund
Department 212 - NetworkAccount 985000 - Equipment Replacement
26031 - CDW GOVERNMENT INC P528766 Back up tapes Edit 08202012 09192012 09192012 14690Account 985000 - Equipment Replacement Totals Invoice Transactions 1 $14690
Department 212 - Network Totals Invoice Transactions 1 $14690Department 305 - Police Department
Account 975207 - Capital Project - PD Building 23110 - TESTING ENGINEERS amp CONSULTANTS INC
123985 ENGINEERING EXPENSE - POLICE BLDG
Edit 08312012 09192012 09192012 590000
Run by Jill Wood on 09112012 034249 PM Page 26 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building
6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES
Edit 08272012 09192012 09192012 47570
6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS
Edit 08292012 09192012 09192012 1050
7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE
HOOKUPEdit 08202012 09192012 09192012 6724
326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132
Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park
Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441
20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND
Edit 07122012 09192012 09192012 10000
6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND
Edit 07162012 09192012 09192012 20000
18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND
Edit 08072012 09192012 09192012 10000
6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND
Edit 07022012 09192012 09192012 5000
5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND
Edit 07122012 09192012 09192012 20000
4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND
Edit 04042012 09192012 09192012 20000
5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER
Edit 10182011 09192012 09192012 106000
5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE
Edit 10202011 09192012 09192012 112500
6248 - GEORGE ZERVOS CUSTOM HOMES INC
08 9740 BUILDING BOND RETURN - 48551 VAN DYKE
Edit 06272008 09192012 09192012 20000
Run by Jill Wood on 09112012 034249 PM Page 27 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 11
Wozniak Filar Grot Nays none Motion carried The meeting recessed at 920 pm The meeting reconvened at 928 pm Roll Call Richard Stathakis Stanley Grot Paul Viar Paula Filar Michael Flynn Lisa Manzella Douglas Wozniak MOTION by Filar supported by Grot to concur with the Township Attorneyrsquos recommendation regarding an employee matter Motion carried Mr Flynn voted ldquonayrdquo MOTION by Viar supported by Filar to adjourn Motion carried The meeting adjourned at 930 pm ds
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Account 451001 - Building Permits6243 - LISA DANIEL CARBAUGH 12 42205 49179 DRIFTWOOD -
Run by Jill Wood on 09112012 034249 PM Page 1 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 208 - Nature CenterAccount 920000 - Utilities
Department 253 - TreasurerAccount 727000 - Office Supply amp Printing
3256 - SUPERIOR LPS OFFICE MACHINES LLC
3740 Time clock ribbons for Widmer LED-3
Edit 09032012 09192012 09192012 1580
Run by Jill Wood on 09112012 034249 PM Page 2 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 253 - TreasurerAccount 727000 - Office Supply amp Printing
Run by Jill Wood on 09112012 034249 PM Page 3 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 371 - Protective InspectionAccount 805296 - Lot Checks
Run by Jill Wood on 09112012 034249 PM Page 4 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Run by Jill Wood on 09112012 034249 PM Page 5 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 738 - LibraryAccount 880100 - Community Promotion
Run by Jill Wood on 09112012 034249 PM Page 6 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 774 - Senior Citizen OperationsAccount 920000 - Utilities
24351 - A T amp T 586 R011560 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 41512
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 481
5940 - BRIAN BARLOG 2012I1 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
2759 - VINCENT J GAROFALO 2012I2 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16700
Run by Jill Wood on 09112012 034249 PM Page 7 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840030 - Pee Wee Tee
4808 - DONALD GILLETTE 2012I3 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 21400
2762 - TYLER L HEWSON 2012I4 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16000
5860 - DENIS METTY JR 2012I5 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
2776 - SCOTT REYNAERT 2012I6 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 26100
2690 - ROBERT S ROCHON 2012I7 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
4875 - DEREK JAMES RUTKOWSKI 2012I8 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 12000
4813 - KENNETH R SHORE 2012I9 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
4815 - JAMES TANNER 2012I10 2nd Season Baseball Umpires 81912 thru 91012
2780 - ROBERT K WENDT 2012I12 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
5861 - MARK WIETCHY 2012I13 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
Account 840030 - Pee Wee Tee Totals Invoice Transactions 14 $256872Account 840060 - BreakfastDinner with Santa
15538 - S amp S WORLDWIDE INC 7453188 Santa Dinner Supplies (Bill to 10490250)
Edit 08242012 09192012 09192012 11491
Account 840060 - BreakfastDinner with Santa Totals Invoice Transactions 1 $11491Account 840090 - Flag Football
24261 - BURKES SPORT HAVEN INC CTS82812 52-Flag Ftbl jerseys Edit 08282012 09192012 09192012 64948Account 840090 - Flag Football Totals Invoice Transactions 1 $64948
Run by Jill Wood on 09112012 034249 PM Page 8 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840192 - Joe Dumars Fieldhouse
Run by Jill Wood on 09112012 034249 PM Page 9 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 745000 - School HouseTrain Maint
2438 - RAYMOND DE STEIGER INC 6065798 school light timer Edit 09042012 09192012 09192012 14147Account 745000 - School HouseTrain Maint Totals Invoice Transactions 1 $14147
Account 747000 - Bldg Maint - Maint Bldg16386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 31002
Account 747000 - Bldg Maint - Maint Bldg Totals Invoice Transactions 1 $31002Account 748000 - Comm Center Maint - Disco
6555 - GRAINGER INC 9909558414 Sr Ctr mouse traps Edit 08232012 09192012 09192012 920816386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 115799
Account 748000 - Comm Center Maint - Disco Totals Invoice Transactions 2 $125007Account 749756 - River Bends Parks Maint
1148 - SHELBY PAINT amp DECORATING 1507 1 line sprayer tip for graffiti removal
Run by Jill Wood on 09112012 034249 PM Page 10 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 751000 - Grounds Maint
1383 - WASHINGTON ELEVATOR CO INC 715524 Fire Dept amp Park fertilizer
Edit 08302012 09192012 09192012 62100
11476 - JampJ ACE HARDWARE 1 18258 Soccer City wall rpr liquid nails
Run by Jill Wood on 09112012 034249 PM Page 11 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 800 - PlanningAccount 805000 - Planning Consultant fees
1204 - SPENCER OIL COMPANY 395167 diesel 5534 gal Edit 08232012 09192012 09192012 190134
Run by Jill Wood on 09112012 034249 PM Page 12 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 863000 - Gasoline
Run by Jill Wood on 09112012 034249 PM Page 13 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 969600 - Properties Clearing Exp
Department 266 - Drug Forfeiture Totals Invoice Transactions 1 $7000Fund 265 - Drug Forfeiture Fund Totals Invoice Transactions 1 $7000
Run by Jill Wood on 09112012 034249 PM Page 19 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 275 - Senior Housing Operation
Department 275 - Shelby ManorAccount 975275 - Capital Outlay - Sen Housing
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
Run by Jill Wood on 09112012 034249 PM Page 20 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 136 - 41 A District CourtAccount 850000 - Communications
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 166048
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 1921
Department 762 - State of MichiganAccount 965010 - State of Michigan Fees
16926 - STATE OF MICHIGAN 83112 MI Department of Treasury
Edit 08312012 09192012 09192012 9024105
Account 965010 - State of Michigan Fees Totals Invoice Transactions 1 $9024105Department 762 - State of Michigan Totals Invoice Transactions 1 $9024105
Department 763 - City of UticaAccount 965021 - Utica Fines amp Fees
254 - CITY OF UTICA 83112 Utica Fines amp Fees Edit 08312012 09192012 09192012 1083951Account 965021 - Utica Fines amp Fees Totals Invoice Transactions 1 $1083951
Department 763 - City of Utica Totals Invoice Transactions 1 $1083951
Run by Jill Wood on 09112012 034249 PM Page 21 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 765 - Macomb TWPAccount 965027 - Macomb TWP Fines amp Fees
Run by Jill Wood on 09112012 034249 PM Page 22 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 709000 - Education amp Training
Run by Jill Wood on 09112012 034249 PM Page 23 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 920500 - Water Charges
149 - BOARD OF WATER COMMISSIONERS 1251 300 712 METERED WATER - JULY 2012
Edit 08242012 09192012 09192012 145750296
Account 920500 - Water Charges Totals Invoice Transactions 1 $145750296Account 935600 - Sewer Main Repair
Run by Jill Wood on 09112012 034249 PM Page 24 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 596 - Administrative and GeneralAccount 807000 - Engineering Consulting Fees
326 - DECKER AUTO PARTS INC 27202 ON OFF TOGGLE SWITCH W16
Edit 08242012 09192012 09192012 499
326 - DECKER AUTO PARTS INC 26791 PART FOR D7 Edit 08222012 09192012 09192012 3995326 - DECKER AUTO PARTS INC 28187 AIR FILTER W13 Edit 08312012 09192012 09192012 1910326 - DECKER AUTO PARTS INC 27790 LIGHTING - SEWER
JETEdit 08292012 09192012 09192012 99
326 - DECKER AUTO PARTS INC 28025 PARTS SW1 SHOP TOWELS
4651 - LESLIE TIRE SERVICE INC 247803 TIRES FOR SEWER JET Edit 08232012 09192012 09192012 2036244651 - LESLIE TIRE SERVICE INC 247349 TIRE - SEWER JET Edit 08172012 09192012 09192012 53124326 - DECKER AUTO PARTS INC 28666 LIGHTS W2 Edit 09062012 09192012 09192012 1170326 - DECKER AUTO PARTS INC 28604 WHEEL STUD NUT D9 Edit 09052012 09192012 09192012 49818462 - SHELBY TIRE amp AUTO SERVICE 33182 TIRES Edit 09052012 09192012 09192012 72660326 - DECKER AUTO PARTS INC 27724 CLAMPS Edit 08282012 09192012 09192012 17961832 - KERNERS AUTO SERVICE LLC 55817 REPAIRS TO D9 Edit 09062012 09192012 09192012 13552326 - DECKER AUTO PARTS INC 28781 WHEEL STUD NUT D9 Edit 09062012 09192012 09192012 498326 - DECKER AUTO PARTS INC 28831 WHEEL STUD NUT D9 Edit 09072012 09192012 09192012 498170 - BUFF WHELAN CHEVROLET INC CVW303797 SENSOR W17 Edit 08222012 09192012 09192012 6779
Account 781000 - Parts Totals Invoice Transactions 17 $377354Department 661 - Motor Pool Totals Invoice Transactions 19 $381739
Run by Jill Wood on 09112012 034249 PM Page 25 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund Totals Invoice Transactions 55 $182069210
Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $44130Account 785500 - Govt AC Op Exp amp Sup
21532 - DATA MEDIA PRODUCTS INC H2772 DVDs and DVD cases Edit 08222012 09192012 09192012 12497Account 785500 - Govt AC Op Exp amp Sup Totals Invoice Transactions 1 $12497
Account 801000 - Contract Labor4661 - KYLE HOFFMAN 3031138 Contract Labor Edit 09062012 09192012 09192012 90002802 - ERIC PERRY 1081223 Contract Labor Edit 09062012 09192012 09192012 840002802 - ERIC PERRY 1091206 Contract Labor Edit 09062012 09192012 09192012 97500
1008cable Building Main Edit 08312012 09192012 09192012 28401
Account 930100 - Building Maintenance Totals Invoice Transactions 2 $36950Department 598 - Cable TV Totals Invoice Transactions 11 $429898
Fund 598 - Cable TV Totals Invoice Transactions 11 $429898Fund 692 - Equipment Replacement Fund
Department 212 - NetworkAccount 985000 - Equipment Replacement
26031 - CDW GOVERNMENT INC P528766 Back up tapes Edit 08202012 09192012 09192012 14690Account 985000 - Equipment Replacement Totals Invoice Transactions 1 $14690
Department 212 - Network Totals Invoice Transactions 1 $14690Department 305 - Police Department
Account 975207 - Capital Project - PD Building 23110 - TESTING ENGINEERS amp CONSULTANTS INC
123985 ENGINEERING EXPENSE - POLICE BLDG
Edit 08312012 09192012 09192012 590000
Run by Jill Wood on 09112012 034249 PM Page 26 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building
6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES
Edit 08272012 09192012 09192012 47570
6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS
Edit 08292012 09192012 09192012 1050
7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE
HOOKUPEdit 08202012 09192012 09192012 6724
326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132
Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park
Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441
20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND
Edit 07122012 09192012 09192012 10000
6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND
Edit 07162012 09192012 09192012 20000
18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND
Edit 08072012 09192012 09192012 10000
6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND
Edit 07022012 09192012 09192012 5000
5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND
Edit 07122012 09192012 09192012 20000
4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND
Edit 04042012 09192012 09192012 20000
5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER
Edit 10182011 09192012 09192012 106000
5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE
Edit 10202011 09192012 09192012 112500
6248 - GEORGE ZERVOS CUSTOM HOMES INC
08 9740 BUILDING BOND RETURN - 48551 VAN DYKE
Edit 06272008 09192012 09192012 20000
Run by Jill Wood on 09112012 034249 PM Page 27 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Account 451001 - Building Permits6243 - LISA DANIEL CARBAUGH 12 42205 49179 DRIFTWOOD -
Run by Jill Wood on 09112012 034249 PM Page 1 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 208 - Nature CenterAccount 920000 - Utilities
Department 253 - TreasurerAccount 727000 - Office Supply amp Printing
3256 - SUPERIOR LPS OFFICE MACHINES LLC
3740 Time clock ribbons for Widmer LED-3
Edit 09032012 09192012 09192012 1580
Run by Jill Wood on 09112012 034249 PM Page 2 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 253 - TreasurerAccount 727000 - Office Supply amp Printing
Run by Jill Wood on 09112012 034249 PM Page 3 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 371 - Protective InspectionAccount 805296 - Lot Checks
Run by Jill Wood on 09112012 034249 PM Page 4 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Run by Jill Wood on 09112012 034249 PM Page 5 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 738 - LibraryAccount 880100 - Community Promotion
Run by Jill Wood on 09112012 034249 PM Page 6 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 774 - Senior Citizen OperationsAccount 920000 - Utilities
24351 - A T amp T 586 R011560 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 41512
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 481
5940 - BRIAN BARLOG 2012I1 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
2759 - VINCENT J GAROFALO 2012I2 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16700
Run by Jill Wood on 09112012 034249 PM Page 7 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840030 - Pee Wee Tee
4808 - DONALD GILLETTE 2012I3 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 21400
2762 - TYLER L HEWSON 2012I4 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16000
5860 - DENIS METTY JR 2012I5 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
2776 - SCOTT REYNAERT 2012I6 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 26100
2690 - ROBERT S ROCHON 2012I7 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
4875 - DEREK JAMES RUTKOWSKI 2012I8 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 12000
4813 - KENNETH R SHORE 2012I9 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
4815 - JAMES TANNER 2012I10 2nd Season Baseball Umpires 81912 thru 91012
2780 - ROBERT K WENDT 2012I12 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
5861 - MARK WIETCHY 2012I13 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
Account 840030 - Pee Wee Tee Totals Invoice Transactions 14 $256872Account 840060 - BreakfastDinner with Santa
15538 - S amp S WORLDWIDE INC 7453188 Santa Dinner Supplies (Bill to 10490250)
Edit 08242012 09192012 09192012 11491
Account 840060 - BreakfastDinner with Santa Totals Invoice Transactions 1 $11491Account 840090 - Flag Football
24261 - BURKES SPORT HAVEN INC CTS82812 52-Flag Ftbl jerseys Edit 08282012 09192012 09192012 64948Account 840090 - Flag Football Totals Invoice Transactions 1 $64948
Run by Jill Wood on 09112012 034249 PM Page 8 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840192 - Joe Dumars Fieldhouse
Run by Jill Wood on 09112012 034249 PM Page 9 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 745000 - School HouseTrain Maint
2438 - RAYMOND DE STEIGER INC 6065798 school light timer Edit 09042012 09192012 09192012 14147Account 745000 - School HouseTrain Maint Totals Invoice Transactions 1 $14147
Account 747000 - Bldg Maint - Maint Bldg16386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 31002
Account 747000 - Bldg Maint - Maint Bldg Totals Invoice Transactions 1 $31002Account 748000 - Comm Center Maint - Disco
6555 - GRAINGER INC 9909558414 Sr Ctr mouse traps Edit 08232012 09192012 09192012 920816386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 115799
Account 748000 - Comm Center Maint - Disco Totals Invoice Transactions 2 $125007Account 749756 - River Bends Parks Maint
1148 - SHELBY PAINT amp DECORATING 1507 1 line sprayer tip for graffiti removal
Run by Jill Wood on 09112012 034249 PM Page 10 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 751000 - Grounds Maint
1383 - WASHINGTON ELEVATOR CO INC 715524 Fire Dept amp Park fertilizer
Edit 08302012 09192012 09192012 62100
11476 - JampJ ACE HARDWARE 1 18258 Soccer City wall rpr liquid nails
Run by Jill Wood on 09112012 034249 PM Page 11 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 800 - PlanningAccount 805000 - Planning Consultant fees
1204 - SPENCER OIL COMPANY 395167 diesel 5534 gal Edit 08232012 09192012 09192012 190134
Run by Jill Wood on 09112012 034249 PM Page 12 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 863000 - Gasoline
Run by Jill Wood on 09112012 034249 PM Page 13 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 969600 - Properties Clearing Exp
Department 266 - Drug Forfeiture Totals Invoice Transactions 1 $7000Fund 265 - Drug Forfeiture Fund Totals Invoice Transactions 1 $7000
Run by Jill Wood on 09112012 034249 PM Page 19 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 275 - Senior Housing Operation
Department 275 - Shelby ManorAccount 975275 - Capital Outlay - Sen Housing
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
Run by Jill Wood on 09112012 034249 PM Page 20 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 136 - 41 A District CourtAccount 850000 - Communications
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 166048
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 1921
Department 762 - State of MichiganAccount 965010 - State of Michigan Fees
16926 - STATE OF MICHIGAN 83112 MI Department of Treasury
Edit 08312012 09192012 09192012 9024105
Account 965010 - State of Michigan Fees Totals Invoice Transactions 1 $9024105Department 762 - State of Michigan Totals Invoice Transactions 1 $9024105
Department 763 - City of UticaAccount 965021 - Utica Fines amp Fees
254 - CITY OF UTICA 83112 Utica Fines amp Fees Edit 08312012 09192012 09192012 1083951Account 965021 - Utica Fines amp Fees Totals Invoice Transactions 1 $1083951
Department 763 - City of Utica Totals Invoice Transactions 1 $1083951
Run by Jill Wood on 09112012 034249 PM Page 21 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 765 - Macomb TWPAccount 965027 - Macomb TWP Fines amp Fees
Run by Jill Wood on 09112012 034249 PM Page 22 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 709000 - Education amp Training
Run by Jill Wood on 09112012 034249 PM Page 23 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 920500 - Water Charges
149 - BOARD OF WATER COMMISSIONERS 1251 300 712 METERED WATER - JULY 2012
Edit 08242012 09192012 09192012 145750296
Account 920500 - Water Charges Totals Invoice Transactions 1 $145750296Account 935600 - Sewer Main Repair
Run by Jill Wood on 09112012 034249 PM Page 24 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 596 - Administrative and GeneralAccount 807000 - Engineering Consulting Fees
326 - DECKER AUTO PARTS INC 27202 ON OFF TOGGLE SWITCH W16
Edit 08242012 09192012 09192012 499
326 - DECKER AUTO PARTS INC 26791 PART FOR D7 Edit 08222012 09192012 09192012 3995326 - DECKER AUTO PARTS INC 28187 AIR FILTER W13 Edit 08312012 09192012 09192012 1910326 - DECKER AUTO PARTS INC 27790 LIGHTING - SEWER
JETEdit 08292012 09192012 09192012 99
326 - DECKER AUTO PARTS INC 28025 PARTS SW1 SHOP TOWELS
4651 - LESLIE TIRE SERVICE INC 247803 TIRES FOR SEWER JET Edit 08232012 09192012 09192012 2036244651 - LESLIE TIRE SERVICE INC 247349 TIRE - SEWER JET Edit 08172012 09192012 09192012 53124326 - DECKER AUTO PARTS INC 28666 LIGHTS W2 Edit 09062012 09192012 09192012 1170326 - DECKER AUTO PARTS INC 28604 WHEEL STUD NUT D9 Edit 09052012 09192012 09192012 49818462 - SHELBY TIRE amp AUTO SERVICE 33182 TIRES Edit 09052012 09192012 09192012 72660326 - DECKER AUTO PARTS INC 27724 CLAMPS Edit 08282012 09192012 09192012 17961832 - KERNERS AUTO SERVICE LLC 55817 REPAIRS TO D9 Edit 09062012 09192012 09192012 13552326 - DECKER AUTO PARTS INC 28781 WHEEL STUD NUT D9 Edit 09062012 09192012 09192012 498326 - DECKER AUTO PARTS INC 28831 WHEEL STUD NUT D9 Edit 09072012 09192012 09192012 498170 - BUFF WHELAN CHEVROLET INC CVW303797 SENSOR W17 Edit 08222012 09192012 09192012 6779
Account 781000 - Parts Totals Invoice Transactions 17 $377354Department 661 - Motor Pool Totals Invoice Transactions 19 $381739
Run by Jill Wood on 09112012 034249 PM Page 25 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund Totals Invoice Transactions 55 $182069210
Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $44130Account 785500 - Govt AC Op Exp amp Sup
21532 - DATA MEDIA PRODUCTS INC H2772 DVDs and DVD cases Edit 08222012 09192012 09192012 12497Account 785500 - Govt AC Op Exp amp Sup Totals Invoice Transactions 1 $12497
Account 801000 - Contract Labor4661 - KYLE HOFFMAN 3031138 Contract Labor Edit 09062012 09192012 09192012 90002802 - ERIC PERRY 1081223 Contract Labor Edit 09062012 09192012 09192012 840002802 - ERIC PERRY 1091206 Contract Labor Edit 09062012 09192012 09192012 97500
1008cable Building Main Edit 08312012 09192012 09192012 28401
Account 930100 - Building Maintenance Totals Invoice Transactions 2 $36950Department 598 - Cable TV Totals Invoice Transactions 11 $429898
Fund 598 - Cable TV Totals Invoice Transactions 11 $429898Fund 692 - Equipment Replacement Fund
Department 212 - NetworkAccount 985000 - Equipment Replacement
26031 - CDW GOVERNMENT INC P528766 Back up tapes Edit 08202012 09192012 09192012 14690Account 985000 - Equipment Replacement Totals Invoice Transactions 1 $14690
Department 212 - Network Totals Invoice Transactions 1 $14690Department 305 - Police Department
Account 975207 - Capital Project - PD Building 23110 - TESTING ENGINEERS amp CONSULTANTS INC
123985 ENGINEERING EXPENSE - POLICE BLDG
Edit 08312012 09192012 09192012 590000
Run by Jill Wood on 09112012 034249 PM Page 26 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building
6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES
Edit 08272012 09192012 09192012 47570
6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS
Edit 08292012 09192012 09192012 1050
7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE
HOOKUPEdit 08202012 09192012 09192012 6724
326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132
Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park
Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441
20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND
Edit 07122012 09192012 09192012 10000
6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND
Edit 07162012 09192012 09192012 20000
18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND
Edit 08072012 09192012 09192012 10000
6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND
Edit 07022012 09192012 09192012 5000
5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND
Edit 07122012 09192012 09192012 20000
4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND
Edit 04042012 09192012 09192012 20000
5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER
Edit 10182011 09192012 09192012 106000
5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE
Edit 10202011 09192012 09192012 112500
6248 - GEORGE ZERVOS CUSTOM HOMES INC
08 9740 BUILDING BOND RETURN - 48551 VAN DYKE
Edit 06272008 09192012 09192012 20000
Run by Jill Wood on 09112012 034249 PM Page 27 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 208 - Nature CenterAccount 920000 - Utilities
Department 253 - TreasurerAccount 727000 - Office Supply amp Printing
3256 - SUPERIOR LPS OFFICE MACHINES LLC
3740 Time clock ribbons for Widmer LED-3
Edit 09032012 09192012 09192012 1580
Run by Jill Wood on 09112012 034249 PM Page 2 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 253 - TreasurerAccount 727000 - Office Supply amp Printing
Run by Jill Wood on 09112012 034249 PM Page 3 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 371 - Protective InspectionAccount 805296 - Lot Checks
Run by Jill Wood on 09112012 034249 PM Page 4 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Run by Jill Wood on 09112012 034249 PM Page 5 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 738 - LibraryAccount 880100 - Community Promotion
Run by Jill Wood on 09112012 034249 PM Page 6 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 774 - Senior Citizen OperationsAccount 920000 - Utilities
24351 - A T amp T 586 R011560 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 41512
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 481
5940 - BRIAN BARLOG 2012I1 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
2759 - VINCENT J GAROFALO 2012I2 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16700
Run by Jill Wood on 09112012 034249 PM Page 7 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840030 - Pee Wee Tee
4808 - DONALD GILLETTE 2012I3 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 21400
2762 - TYLER L HEWSON 2012I4 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16000
5860 - DENIS METTY JR 2012I5 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
2776 - SCOTT REYNAERT 2012I6 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 26100
2690 - ROBERT S ROCHON 2012I7 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
4875 - DEREK JAMES RUTKOWSKI 2012I8 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 12000
4813 - KENNETH R SHORE 2012I9 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
4815 - JAMES TANNER 2012I10 2nd Season Baseball Umpires 81912 thru 91012
2780 - ROBERT K WENDT 2012I12 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
5861 - MARK WIETCHY 2012I13 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
Account 840030 - Pee Wee Tee Totals Invoice Transactions 14 $256872Account 840060 - BreakfastDinner with Santa
15538 - S amp S WORLDWIDE INC 7453188 Santa Dinner Supplies (Bill to 10490250)
Edit 08242012 09192012 09192012 11491
Account 840060 - BreakfastDinner with Santa Totals Invoice Transactions 1 $11491Account 840090 - Flag Football
24261 - BURKES SPORT HAVEN INC CTS82812 52-Flag Ftbl jerseys Edit 08282012 09192012 09192012 64948Account 840090 - Flag Football Totals Invoice Transactions 1 $64948
Run by Jill Wood on 09112012 034249 PM Page 8 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840192 - Joe Dumars Fieldhouse
Run by Jill Wood on 09112012 034249 PM Page 9 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 745000 - School HouseTrain Maint
2438 - RAYMOND DE STEIGER INC 6065798 school light timer Edit 09042012 09192012 09192012 14147Account 745000 - School HouseTrain Maint Totals Invoice Transactions 1 $14147
Account 747000 - Bldg Maint - Maint Bldg16386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 31002
Account 747000 - Bldg Maint - Maint Bldg Totals Invoice Transactions 1 $31002Account 748000 - Comm Center Maint - Disco
6555 - GRAINGER INC 9909558414 Sr Ctr mouse traps Edit 08232012 09192012 09192012 920816386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 115799
Account 748000 - Comm Center Maint - Disco Totals Invoice Transactions 2 $125007Account 749756 - River Bends Parks Maint
1148 - SHELBY PAINT amp DECORATING 1507 1 line sprayer tip for graffiti removal
Run by Jill Wood on 09112012 034249 PM Page 10 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 751000 - Grounds Maint
1383 - WASHINGTON ELEVATOR CO INC 715524 Fire Dept amp Park fertilizer
Edit 08302012 09192012 09192012 62100
11476 - JampJ ACE HARDWARE 1 18258 Soccer City wall rpr liquid nails
Run by Jill Wood on 09112012 034249 PM Page 11 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 800 - PlanningAccount 805000 - Planning Consultant fees
1204 - SPENCER OIL COMPANY 395167 diesel 5534 gal Edit 08232012 09192012 09192012 190134
Run by Jill Wood on 09112012 034249 PM Page 12 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 863000 - Gasoline
Run by Jill Wood on 09112012 034249 PM Page 13 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 969600 - Properties Clearing Exp
Department 266 - Drug Forfeiture Totals Invoice Transactions 1 $7000Fund 265 - Drug Forfeiture Fund Totals Invoice Transactions 1 $7000
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Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 275 - Senior Housing Operation
Department 275 - Shelby ManorAccount 975275 - Capital Outlay - Sen Housing
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
Run by Jill Wood on 09112012 034249 PM Page 20 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 136 - 41 A District CourtAccount 850000 - Communications
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 166048
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 1921
Department 762 - State of MichiganAccount 965010 - State of Michigan Fees
16926 - STATE OF MICHIGAN 83112 MI Department of Treasury
Edit 08312012 09192012 09192012 9024105
Account 965010 - State of Michigan Fees Totals Invoice Transactions 1 $9024105Department 762 - State of Michigan Totals Invoice Transactions 1 $9024105
Department 763 - City of UticaAccount 965021 - Utica Fines amp Fees
254 - CITY OF UTICA 83112 Utica Fines amp Fees Edit 08312012 09192012 09192012 1083951Account 965021 - Utica Fines amp Fees Totals Invoice Transactions 1 $1083951
Department 763 - City of Utica Totals Invoice Transactions 1 $1083951
Run by Jill Wood on 09112012 034249 PM Page 21 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 765 - Macomb TWPAccount 965027 - Macomb TWP Fines amp Fees
Run by Jill Wood on 09112012 034249 PM Page 22 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 709000 - Education amp Training
Run by Jill Wood on 09112012 034249 PM Page 23 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 920500 - Water Charges
149 - BOARD OF WATER COMMISSIONERS 1251 300 712 METERED WATER - JULY 2012
Edit 08242012 09192012 09192012 145750296
Account 920500 - Water Charges Totals Invoice Transactions 1 $145750296Account 935600 - Sewer Main Repair
Run by Jill Wood on 09112012 034249 PM Page 24 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 596 - Administrative and GeneralAccount 807000 - Engineering Consulting Fees
326 - DECKER AUTO PARTS INC 27202 ON OFF TOGGLE SWITCH W16
Edit 08242012 09192012 09192012 499
326 - DECKER AUTO PARTS INC 26791 PART FOR D7 Edit 08222012 09192012 09192012 3995326 - DECKER AUTO PARTS INC 28187 AIR FILTER W13 Edit 08312012 09192012 09192012 1910326 - DECKER AUTO PARTS INC 27790 LIGHTING - SEWER
JETEdit 08292012 09192012 09192012 99
326 - DECKER AUTO PARTS INC 28025 PARTS SW1 SHOP TOWELS
4651 - LESLIE TIRE SERVICE INC 247803 TIRES FOR SEWER JET Edit 08232012 09192012 09192012 2036244651 - LESLIE TIRE SERVICE INC 247349 TIRE - SEWER JET Edit 08172012 09192012 09192012 53124326 - DECKER AUTO PARTS INC 28666 LIGHTS W2 Edit 09062012 09192012 09192012 1170326 - DECKER AUTO PARTS INC 28604 WHEEL STUD NUT D9 Edit 09052012 09192012 09192012 49818462 - SHELBY TIRE amp AUTO SERVICE 33182 TIRES Edit 09052012 09192012 09192012 72660326 - DECKER AUTO PARTS INC 27724 CLAMPS Edit 08282012 09192012 09192012 17961832 - KERNERS AUTO SERVICE LLC 55817 REPAIRS TO D9 Edit 09062012 09192012 09192012 13552326 - DECKER AUTO PARTS INC 28781 WHEEL STUD NUT D9 Edit 09062012 09192012 09192012 498326 - DECKER AUTO PARTS INC 28831 WHEEL STUD NUT D9 Edit 09072012 09192012 09192012 498170 - BUFF WHELAN CHEVROLET INC CVW303797 SENSOR W17 Edit 08222012 09192012 09192012 6779
Account 781000 - Parts Totals Invoice Transactions 17 $377354Department 661 - Motor Pool Totals Invoice Transactions 19 $381739
Run by Jill Wood on 09112012 034249 PM Page 25 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund Totals Invoice Transactions 55 $182069210
Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $44130Account 785500 - Govt AC Op Exp amp Sup
21532 - DATA MEDIA PRODUCTS INC H2772 DVDs and DVD cases Edit 08222012 09192012 09192012 12497Account 785500 - Govt AC Op Exp amp Sup Totals Invoice Transactions 1 $12497
Account 801000 - Contract Labor4661 - KYLE HOFFMAN 3031138 Contract Labor Edit 09062012 09192012 09192012 90002802 - ERIC PERRY 1081223 Contract Labor Edit 09062012 09192012 09192012 840002802 - ERIC PERRY 1091206 Contract Labor Edit 09062012 09192012 09192012 97500
1008cable Building Main Edit 08312012 09192012 09192012 28401
Account 930100 - Building Maintenance Totals Invoice Transactions 2 $36950Department 598 - Cable TV Totals Invoice Transactions 11 $429898
Fund 598 - Cable TV Totals Invoice Transactions 11 $429898Fund 692 - Equipment Replacement Fund
Department 212 - NetworkAccount 985000 - Equipment Replacement
26031 - CDW GOVERNMENT INC P528766 Back up tapes Edit 08202012 09192012 09192012 14690Account 985000 - Equipment Replacement Totals Invoice Transactions 1 $14690
Department 212 - Network Totals Invoice Transactions 1 $14690Department 305 - Police Department
Account 975207 - Capital Project - PD Building 23110 - TESTING ENGINEERS amp CONSULTANTS INC
123985 ENGINEERING EXPENSE - POLICE BLDG
Edit 08312012 09192012 09192012 590000
Run by Jill Wood on 09112012 034249 PM Page 26 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building
6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES
Edit 08272012 09192012 09192012 47570
6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS
Edit 08292012 09192012 09192012 1050
7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE
HOOKUPEdit 08202012 09192012 09192012 6724
326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132
Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park
Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441
20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND
Edit 07122012 09192012 09192012 10000
6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND
Edit 07162012 09192012 09192012 20000
18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND
Edit 08072012 09192012 09192012 10000
6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND
Edit 07022012 09192012 09192012 5000
5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND
Edit 07122012 09192012 09192012 20000
4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND
Edit 04042012 09192012 09192012 20000
5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER
Edit 10182011 09192012 09192012 106000
5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE
Edit 10202011 09192012 09192012 112500
6248 - GEORGE ZERVOS CUSTOM HOMES INC
08 9740 BUILDING BOND RETURN - 48551 VAN DYKE
Edit 06272008 09192012 09192012 20000
Run by Jill Wood on 09112012 034249 PM Page 27 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 253 - TreasurerAccount 727000 - Office Supply amp Printing
Run by Jill Wood on 09112012 034249 PM Page 3 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 371 - Protective InspectionAccount 805296 - Lot Checks
Run by Jill Wood on 09112012 034249 PM Page 4 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Run by Jill Wood on 09112012 034249 PM Page 5 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 738 - LibraryAccount 880100 - Community Promotion
Run by Jill Wood on 09112012 034249 PM Page 6 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 774 - Senior Citizen OperationsAccount 920000 - Utilities
24351 - A T amp T 586 R011560 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 41512
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 481
5940 - BRIAN BARLOG 2012I1 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
2759 - VINCENT J GAROFALO 2012I2 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16700
Run by Jill Wood on 09112012 034249 PM Page 7 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840030 - Pee Wee Tee
4808 - DONALD GILLETTE 2012I3 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 21400
2762 - TYLER L HEWSON 2012I4 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16000
5860 - DENIS METTY JR 2012I5 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
2776 - SCOTT REYNAERT 2012I6 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 26100
2690 - ROBERT S ROCHON 2012I7 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
4875 - DEREK JAMES RUTKOWSKI 2012I8 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 12000
4813 - KENNETH R SHORE 2012I9 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
4815 - JAMES TANNER 2012I10 2nd Season Baseball Umpires 81912 thru 91012
2780 - ROBERT K WENDT 2012I12 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
5861 - MARK WIETCHY 2012I13 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
Account 840030 - Pee Wee Tee Totals Invoice Transactions 14 $256872Account 840060 - BreakfastDinner with Santa
15538 - S amp S WORLDWIDE INC 7453188 Santa Dinner Supplies (Bill to 10490250)
Edit 08242012 09192012 09192012 11491
Account 840060 - BreakfastDinner with Santa Totals Invoice Transactions 1 $11491Account 840090 - Flag Football
24261 - BURKES SPORT HAVEN INC CTS82812 52-Flag Ftbl jerseys Edit 08282012 09192012 09192012 64948Account 840090 - Flag Football Totals Invoice Transactions 1 $64948
Run by Jill Wood on 09112012 034249 PM Page 8 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840192 - Joe Dumars Fieldhouse
Run by Jill Wood on 09112012 034249 PM Page 9 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 745000 - School HouseTrain Maint
2438 - RAYMOND DE STEIGER INC 6065798 school light timer Edit 09042012 09192012 09192012 14147Account 745000 - School HouseTrain Maint Totals Invoice Transactions 1 $14147
Account 747000 - Bldg Maint - Maint Bldg16386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 31002
Account 747000 - Bldg Maint - Maint Bldg Totals Invoice Transactions 1 $31002Account 748000 - Comm Center Maint - Disco
6555 - GRAINGER INC 9909558414 Sr Ctr mouse traps Edit 08232012 09192012 09192012 920816386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 115799
Account 748000 - Comm Center Maint - Disco Totals Invoice Transactions 2 $125007Account 749756 - River Bends Parks Maint
1148 - SHELBY PAINT amp DECORATING 1507 1 line sprayer tip for graffiti removal
Run by Jill Wood on 09112012 034249 PM Page 10 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 751000 - Grounds Maint
1383 - WASHINGTON ELEVATOR CO INC 715524 Fire Dept amp Park fertilizer
Edit 08302012 09192012 09192012 62100
11476 - JampJ ACE HARDWARE 1 18258 Soccer City wall rpr liquid nails
Run by Jill Wood on 09112012 034249 PM Page 11 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 800 - PlanningAccount 805000 - Planning Consultant fees
1204 - SPENCER OIL COMPANY 395167 diesel 5534 gal Edit 08232012 09192012 09192012 190134
Run by Jill Wood on 09112012 034249 PM Page 12 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 863000 - Gasoline
Run by Jill Wood on 09112012 034249 PM Page 13 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 969600 - Properties Clearing Exp
Department 266 - Drug Forfeiture Totals Invoice Transactions 1 $7000Fund 265 - Drug Forfeiture Fund Totals Invoice Transactions 1 $7000
Run by Jill Wood on 09112012 034249 PM Page 19 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 275 - Senior Housing Operation
Department 275 - Shelby ManorAccount 975275 - Capital Outlay - Sen Housing
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
Run by Jill Wood on 09112012 034249 PM Page 20 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 136 - 41 A District CourtAccount 850000 - Communications
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 166048
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 1921
Department 762 - State of MichiganAccount 965010 - State of Michigan Fees
16926 - STATE OF MICHIGAN 83112 MI Department of Treasury
Edit 08312012 09192012 09192012 9024105
Account 965010 - State of Michigan Fees Totals Invoice Transactions 1 $9024105Department 762 - State of Michigan Totals Invoice Transactions 1 $9024105
Department 763 - City of UticaAccount 965021 - Utica Fines amp Fees
254 - CITY OF UTICA 83112 Utica Fines amp Fees Edit 08312012 09192012 09192012 1083951Account 965021 - Utica Fines amp Fees Totals Invoice Transactions 1 $1083951
Department 763 - City of Utica Totals Invoice Transactions 1 $1083951
Run by Jill Wood on 09112012 034249 PM Page 21 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 765 - Macomb TWPAccount 965027 - Macomb TWP Fines amp Fees
Run by Jill Wood on 09112012 034249 PM Page 22 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 709000 - Education amp Training
Run by Jill Wood on 09112012 034249 PM Page 23 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 920500 - Water Charges
149 - BOARD OF WATER COMMISSIONERS 1251 300 712 METERED WATER - JULY 2012
Edit 08242012 09192012 09192012 145750296
Account 920500 - Water Charges Totals Invoice Transactions 1 $145750296Account 935600 - Sewer Main Repair
Run by Jill Wood on 09112012 034249 PM Page 24 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 596 - Administrative and GeneralAccount 807000 - Engineering Consulting Fees
326 - DECKER AUTO PARTS INC 27202 ON OFF TOGGLE SWITCH W16
Edit 08242012 09192012 09192012 499
326 - DECKER AUTO PARTS INC 26791 PART FOR D7 Edit 08222012 09192012 09192012 3995326 - DECKER AUTO PARTS INC 28187 AIR FILTER W13 Edit 08312012 09192012 09192012 1910326 - DECKER AUTO PARTS INC 27790 LIGHTING - SEWER
JETEdit 08292012 09192012 09192012 99
326 - DECKER AUTO PARTS INC 28025 PARTS SW1 SHOP TOWELS
4651 - LESLIE TIRE SERVICE INC 247803 TIRES FOR SEWER JET Edit 08232012 09192012 09192012 2036244651 - LESLIE TIRE SERVICE INC 247349 TIRE - SEWER JET Edit 08172012 09192012 09192012 53124326 - DECKER AUTO PARTS INC 28666 LIGHTS W2 Edit 09062012 09192012 09192012 1170326 - DECKER AUTO PARTS INC 28604 WHEEL STUD NUT D9 Edit 09052012 09192012 09192012 49818462 - SHELBY TIRE amp AUTO SERVICE 33182 TIRES Edit 09052012 09192012 09192012 72660326 - DECKER AUTO PARTS INC 27724 CLAMPS Edit 08282012 09192012 09192012 17961832 - KERNERS AUTO SERVICE LLC 55817 REPAIRS TO D9 Edit 09062012 09192012 09192012 13552326 - DECKER AUTO PARTS INC 28781 WHEEL STUD NUT D9 Edit 09062012 09192012 09192012 498326 - DECKER AUTO PARTS INC 28831 WHEEL STUD NUT D9 Edit 09072012 09192012 09192012 498170 - BUFF WHELAN CHEVROLET INC CVW303797 SENSOR W17 Edit 08222012 09192012 09192012 6779
Account 781000 - Parts Totals Invoice Transactions 17 $377354Department 661 - Motor Pool Totals Invoice Transactions 19 $381739
Run by Jill Wood on 09112012 034249 PM Page 25 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund Totals Invoice Transactions 55 $182069210
Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $44130Account 785500 - Govt AC Op Exp amp Sup
21532 - DATA MEDIA PRODUCTS INC H2772 DVDs and DVD cases Edit 08222012 09192012 09192012 12497Account 785500 - Govt AC Op Exp amp Sup Totals Invoice Transactions 1 $12497
Account 801000 - Contract Labor4661 - KYLE HOFFMAN 3031138 Contract Labor Edit 09062012 09192012 09192012 90002802 - ERIC PERRY 1081223 Contract Labor Edit 09062012 09192012 09192012 840002802 - ERIC PERRY 1091206 Contract Labor Edit 09062012 09192012 09192012 97500
1008cable Building Main Edit 08312012 09192012 09192012 28401
Account 930100 - Building Maintenance Totals Invoice Transactions 2 $36950Department 598 - Cable TV Totals Invoice Transactions 11 $429898
Fund 598 - Cable TV Totals Invoice Transactions 11 $429898Fund 692 - Equipment Replacement Fund
Department 212 - NetworkAccount 985000 - Equipment Replacement
26031 - CDW GOVERNMENT INC P528766 Back up tapes Edit 08202012 09192012 09192012 14690Account 985000 - Equipment Replacement Totals Invoice Transactions 1 $14690
Department 212 - Network Totals Invoice Transactions 1 $14690Department 305 - Police Department
Account 975207 - Capital Project - PD Building 23110 - TESTING ENGINEERS amp CONSULTANTS INC
123985 ENGINEERING EXPENSE - POLICE BLDG
Edit 08312012 09192012 09192012 590000
Run by Jill Wood on 09112012 034249 PM Page 26 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building
6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES
Edit 08272012 09192012 09192012 47570
6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS
Edit 08292012 09192012 09192012 1050
7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE
HOOKUPEdit 08202012 09192012 09192012 6724
326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132
Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park
Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441
20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND
Edit 07122012 09192012 09192012 10000
6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND
Edit 07162012 09192012 09192012 20000
18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND
Edit 08072012 09192012 09192012 10000
6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND
Edit 07022012 09192012 09192012 5000
5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND
Edit 07122012 09192012 09192012 20000
4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND
Edit 04042012 09192012 09192012 20000
5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER
Edit 10182011 09192012 09192012 106000
5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE
Edit 10202011 09192012 09192012 112500
6248 - GEORGE ZERVOS CUSTOM HOMES INC
08 9740 BUILDING BOND RETURN - 48551 VAN DYKE
Edit 06272008 09192012 09192012 20000
Run by Jill Wood on 09112012 034249 PM Page 27 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 371 - Protective InspectionAccount 805296 - Lot Checks
Run by Jill Wood on 09112012 034249 PM Page 4 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Run by Jill Wood on 09112012 034249 PM Page 5 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 738 - LibraryAccount 880100 - Community Promotion
Run by Jill Wood on 09112012 034249 PM Page 6 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 774 - Senior Citizen OperationsAccount 920000 - Utilities
24351 - A T amp T 586 R011560 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 41512
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 481
5940 - BRIAN BARLOG 2012I1 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
2759 - VINCENT J GAROFALO 2012I2 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16700
Run by Jill Wood on 09112012 034249 PM Page 7 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840030 - Pee Wee Tee
4808 - DONALD GILLETTE 2012I3 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 21400
2762 - TYLER L HEWSON 2012I4 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16000
5860 - DENIS METTY JR 2012I5 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
2776 - SCOTT REYNAERT 2012I6 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 26100
2690 - ROBERT S ROCHON 2012I7 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
4875 - DEREK JAMES RUTKOWSKI 2012I8 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 12000
4813 - KENNETH R SHORE 2012I9 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
4815 - JAMES TANNER 2012I10 2nd Season Baseball Umpires 81912 thru 91012
2780 - ROBERT K WENDT 2012I12 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
5861 - MARK WIETCHY 2012I13 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
Account 840030 - Pee Wee Tee Totals Invoice Transactions 14 $256872Account 840060 - BreakfastDinner with Santa
15538 - S amp S WORLDWIDE INC 7453188 Santa Dinner Supplies (Bill to 10490250)
Edit 08242012 09192012 09192012 11491
Account 840060 - BreakfastDinner with Santa Totals Invoice Transactions 1 $11491Account 840090 - Flag Football
24261 - BURKES SPORT HAVEN INC CTS82812 52-Flag Ftbl jerseys Edit 08282012 09192012 09192012 64948Account 840090 - Flag Football Totals Invoice Transactions 1 $64948
Run by Jill Wood on 09112012 034249 PM Page 8 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840192 - Joe Dumars Fieldhouse
Run by Jill Wood on 09112012 034249 PM Page 9 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 745000 - School HouseTrain Maint
2438 - RAYMOND DE STEIGER INC 6065798 school light timer Edit 09042012 09192012 09192012 14147Account 745000 - School HouseTrain Maint Totals Invoice Transactions 1 $14147
Account 747000 - Bldg Maint - Maint Bldg16386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 31002
Account 747000 - Bldg Maint - Maint Bldg Totals Invoice Transactions 1 $31002Account 748000 - Comm Center Maint - Disco
6555 - GRAINGER INC 9909558414 Sr Ctr mouse traps Edit 08232012 09192012 09192012 920816386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 115799
Account 748000 - Comm Center Maint - Disco Totals Invoice Transactions 2 $125007Account 749756 - River Bends Parks Maint
1148 - SHELBY PAINT amp DECORATING 1507 1 line sprayer tip for graffiti removal
Run by Jill Wood on 09112012 034249 PM Page 10 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 751000 - Grounds Maint
1383 - WASHINGTON ELEVATOR CO INC 715524 Fire Dept amp Park fertilizer
Edit 08302012 09192012 09192012 62100
11476 - JampJ ACE HARDWARE 1 18258 Soccer City wall rpr liquid nails
Run by Jill Wood on 09112012 034249 PM Page 11 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 800 - PlanningAccount 805000 - Planning Consultant fees
1204 - SPENCER OIL COMPANY 395167 diesel 5534 gal Edit 08232012 09192012 09192012 190134
Run by Jill Wood on 09112012 034249 PM Page 12 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 863000 - Gasoline
Run by Jill Wood on 09112012 034249 PM Page 13 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 969600 - Properties Clearing Exp
Department 266 - Drug Forfeiture Totals Invoice Transactions 1 $7000Fund 265 - Drug Forfeiture Fund Totals Invoice Transactions 1 $7000
Run by Jill Wood on 09112012 034249 PM Page 19 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 275 - Senior Housing Operation
Department 275 - Shelby ManorAccount 975275 - Capital Outlay - Sen Housing
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
Run by Jill Wood on 09112012 034249 PM Page 20 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 136 - 41 A District CourtAccount 850000 - Communications
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 166048
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 1921
Department 762 - State of MichiganAccount 965010 - State of Michigan Fees
16926 - STATE OF MICHIGAN 83112 MI Department of Treasury
Edit 08312012 09192012 09192012 9024105
Account 965010 - State of Michigan Fees Totals Invoice Transactions 1 $9024105Department 762 - State of Michigan Totals Invoice Transactions 1 $9024105
Department 763 - City of UticaAccount 965021 - Utica Fines amp Fees
254 - CITY OF UTICA 83112 Utica Fines amp Fees Edit 08312012 09192012 09192012 1083951Account 965021 - Utica Fines amp Fees Totals Invoice Transactions 1 $1083951
Department 763 - City of Utica Totals Invoice Transactions 1 $1083951
Run by Jill Wood on 09112012 034249 PM Page 21 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 765 - Macomb TWPAccount 965027 - Macomb TWP Fines amp Fees
Run by Jill Wood on 09112012 034249 PM Page 22 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 709000 - Education amp Training
Run by Jill Wood on 09112012 034249 PM Page 23 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 920500 - Water Charges
149 - BOARD OF WATER COMMISSIONERS 1251 300 712 METERED WATER - JULY 2012
Edit 08242012 09192012 09192012 145750296
Account 920500 - Water Charges Totals Invoice Transactions 1 $145750296Account 935600 - Sewer Main Repair
Run by Jill Wood on 09112012 034249 PM Page 24 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 596 - Administrative and GeneralAccount 807000 - Engineering Consulting Fees
326 - DECKER AUTO PARTS INC 27202 ON OFF TOGGLE SWITCH W16
Edit 08242012 09192012 09192012 499
326 - DECKER AUTO PARTS INC 26791 PART FOR D7 Edit 08222012 09192012 09192012 3995326 - DECKER AUTO PARTS INC 28187 AIR FILTER W13 Edit 08312012 09192012 09192012 1910326 - DECKER AUTO PARTS INC 27790 LIGHTING - SEWER
JETEdit 08292012 09192012 09192012 99
326 - DECKER AUTO PARTS INC 28025 PARTS SW1 SHOP TOWELS
4651 - LESLIE TIRE SERVICE INC 247803 TIRES FOR SEWER JET Edit 08232012 09192012 09192012 2036244651 - LESLIE TIRE SERVICE INC 247349 TIRE - SEWER JET Edit 08172012 09192012 09192012 53124326 - DECKER AUTO PARTS INC 28666 LIGHTS W2 Edit 09062012 09192012 09192012 1170326 - DECKER AUTO PARTS INC 28604 WHEEL STUD NUT D9 Edit 09052012 09192012 09192012 49818462 - SHELBY TIRE amp AUTO SERVICE 33182 TIRES Edit 09052012 09192012 09192012 72660326 - DECKER AUTO PARTS INC 27724 CLAMPS Edit 08282012 09192012 09192012 17961832 - KERNERS AUTO SERVICE LLC 55817 REPAIRS TO D9 Edit 09062012 09192012 09192012 13552326 - DECKER AUTO PARTS INC 28781 WHEEL STUD NUT D9 Edit 09062012 09192012 09192012 498326 - DECKER AUTO PARTS INC 28831 WHEEL STUD NUT D9 Edit 09072012 09192012 09192012 498170 - BUFF WHELAN CHEVROLET INC CVW303797 SENSOR W17 Edit 08222012 09192012 09192012 6779
Account 781000 - Parts Totals Invoice Transactions 17 $377354Department 661 - Motor Pool Totals Invoice Transactions 19 $381739
Run by Jill Wood on 09112012 034249 PM Page 25 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund Totals Invoice Transactions 55 $182069210
Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $44130Account 785500 - Govt AC Op Exp amp Sup
21532 - DATA MEDIA PRODUCTS INC H2772 DVDs and DVD cases Edit 08222012 09192012 09192012 12497Account 785500 - Govt AC Op Exp amp Sup Totals Invoice Transactions 1 $12497
Account 801000 - Contract Labor4661 - KYLE HOFFMAN 3031138 Contract Labor Edit 09062012 09192012 09192012 90002802 - ERIC PERRY 1081223 Contract Labor Edit 09062012 09192012 09192012 840002802 - ERIC PERRY 1091206 Contract Labor Edit 09062012 09192012 09192012 97500
1008cable Building Main Edit 08312012 09192012 09192012 28401
Account 930100 - Building Maintenance Totals Invoice Transactions 2 $36950Department 598 - Cable TV Totals Invoice Transactions 11 $429898
Fund 598 - Cable TV Totals Invoice Transactions 11 $429898Fund 692 - Equipment Replacement Fund
Department 212 - NetworkAccount 985000 - Equipment Replacement
26031 - CDW GOVERNMENT INC P528766 Back up tapes Edit 08202012 09192012 09192012 14690Account 985000 - Equipment Replacement Totals Invoice Transactions 1 $14690
Department 212 - Network Totals Invoice Transactions 1 $14690Department 305 - Police Department
Account 975207 - Capital Project - PD Building 23110 - TESTING ENGINEERS amp CONSULTANTS INC
123985 ENGINEERING EXPENSE - POLICE BLDG
Edit 08312012 09192012 09192012 590000
Run by Jill Wood on 09112012 034249 PM Page 26 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building
6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES
Edit 08272012 09192012 09192012 47570
6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS
Edit 08292012 09192012 09192012 1050
7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE
HOOKUPEdit 08202012 09192012 09192012 6724
326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132
Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park
Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441
20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND
Edit 07122012 09192012 09192012 10000
6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND
Edit 07162012 09192012 09192012 20000
18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND
Edit 08072012 09192012 09192012 10000
6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND
Edit 07022012 09192012 09192012 5000
5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND
Edit 07122012 09192012 09192012 20000
4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND
Edit 04042012 09192012 09192012 20000
5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER
Edit 10182011 09192012 09192012 106000
5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE
Edit 10202011 09192012 09192012 112500
6248 - GEORGE ZERVOS CUSTOM HOMES INC
08 9740 BUILDING BOND RETURN - 48551 VAN DYKE
Edit 06272008 09192012 09192012 20000
Run by Jill Wood on 09112012 034249 PM Page 27 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Run by Jill Wood on 09112012 034249 PM Page 5 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 738 - LibraryAccount 880100 - Community Promotion
Run by Jill Wood on 09112012 034249 PM Page 6 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 774 - Senior Citizen OperationsAccount 920000 - Utilities
24351 - A T amp T 586 R011560 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 41512
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 481
5940 - BRIAN BARLOG 2012I1 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
2759 - VINCENT J GAROFALO 2012I2 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16700
Run by Jill Wood on 09112012 034249 PM Page 7 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840030 - Pee Wee Tee
4808 - DONALD GILLETTE 2012I3 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 21400
2762 - TYLER L HEWSON 2012I4 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16000
5860 - DENIS METTY JR 2012I5 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
2776 - SCOTT REYNAERT 2012I6 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 26100
2690 - ROBERT S ROCHON 2012I7 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
4875 - DEREK JAMES RUTKOWSKI 2012I8 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 12000
4813 - KENNETH R SHORE 2012I9 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
4815 - JAMES TANNER 2012I10 2nd Season Baseball Umpires 81912 thru 91012
2780 - ROBERT K WENDT 2012I12 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
5861 - MARK WIETCHY 2012I13 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
Account 840030 - Pee Wee Tee Totals Invoice Transactions 14 $256872Account 840060 - BreakfastDinner with Santa
15538 - S amp S WORLDWIDE INC 7453188 Santa Dinner Supplies (Bill to 10490250)
Edit 08242012 09192012 09192012 11491
Account 840060 - BreakfastDinner with Santa Totals Invoice Transactions 1 $11491Account 840090 - Flag Football
24261 - BURKES SPORT HAVEN INC CTS82812 52-Flag Ftbl jerseys Edit 08282012 09192012 09192012 64948Account 840090 - Flag Football Totals Invoice Transactions 1 $64948
Run by Jill Wood on 09112012 034249 PM Page 8 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840192 - Joe Dumars Fieldhouse
Run by Jill Wood on 09112012 034249 PM Page 9 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 745000 - School HouseTrain Maint
2438 - RAYMOND DE STEIGER INC 6065798 school light timer Edit 09042012 09192012 09192012 14147Account 745000 - School HouseTrain Maint Totals Invoice Transactions 1 $14147
Account 747000 - Bldg Maint - Maint Bldg16386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 31002
Account 747000 - Bldg Maint - Maint Bldg Totals Invoice Transactions 1 $31002Account 748000 - Comm Center Maint - Disco
6555 - GRAINGER INC 9909558414 Sr Ctr mouse traps Edit 08232012 09192012 09192012 920816386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 115799
Account 748000 - Comm Center Maint - Disco Totals Invoice Transactions 2 $125007Account 749756 - River Bends Parks Maint
1148 - SHELBY PAINT amp DECORATING 1507 1 line sprayer tip for graffiti removal
Run by Jill Wood on 09112012 034249 PM Page 10 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 751000 - Grounds Maint
1383 - WASHINGTON ELEVATOR CO INC 715524 Fire Dept amp Park fertilizer
Edit 08302012 09192012 09192012 62100
11476 - JampJ ACE HARDWARE 1 18258 Soccer City wall rpr liquid nails
Run by Jill Wood on 09112012 034249 PM Page 11 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 800 - PlanningAccount 805000 - Planning Consultant fees
1204 - SPENCER OIL COMPANY 395167 diesel 5534 gal Edit 08232012 09192012 09192012 190134
Run by Jill Wood on 09112012 034249 PM Page 12 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 863000 - Gasoline
Run by Jill Wood on 09112012 034249 PM Page 13 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 969600 - Properties Clearing Exp
Department 266 - Drug Forfeiture Totals Invoice Transactions 1 $7000Fund 265 - Drug Forfeiture Fund Totals Invoice Transactions 1 $7000
Run by Jill Wood on 09112012 034249 PM Page 19 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 275 - Senior Housing Operation
Department 275 - Shelby ManorAccount 975275 - Capital Outlay - Sen Housing
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
Run by Jill Wood on 09112012 034249 PM Page 20 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 136 - 41 A District CourtAccount 850000 - Communications
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 166048
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 1921
Department 762 - State of MichiganAccount 965010 - State of Michigan Fees
16926 - STATE OF MICHIGAN 83112 MI Department of Treasury
Edit 08312012 09192012 09192012 9024105
Account 965010 - State of Michigan Fees Totals Invoice Transactions 1 $9024105Department 762 - State of Michigan Totals Invoice Transactions 1 $9024105
Department 763 - City of UticaAccount 965021 - Utica Fines amp Fees
254 - CITY OF UTICA 83112 Utica Fines amp Fees Edit 08312012 09192012 09192012 1083951Account 965021 - Utica Fines amp Fees Totals Invoice Transactions 1 $1083951
Department 763 - City of Utica Totals Invoice Transactions 1 $1083951
Run by Jill Wood on 09112012 034249 PM Page 21 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 765 - Macomb TWPAccount 965027 - Macomb TWP Fines amp Fees
Run by Jill Wood on 09112012 034249 PM Page 22 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 709000 - Education amp Training
Run by Jill Wood on 09112012 034249 PM Page 23 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 920500 - Water Charges
149 - BOARD OF WATER COMMISSIONERS 1251 300 712 METERED WATER - JULY 2012
Edit 08242012 09192012 09192012 145750296
Account 920500 - Water Charges Totals Invoice Transactions 1 $145750296Account 935600 - Sewer Main Repair
Run by Jill Wood on 09112012 034249 PM Page 24 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 596 - Administrative and GeneralAccount 807000 - Engineering Consulting Fees
326 - DECKER AUTO PARTS INC 27202 ON OFF TOGGLE SWITCH W16
Edit 08242012 09192012 09192012 499
326 - DECKER AUTO PARTS INC 26791 PART FOR D7 Edit 08222012 09192012 09192012 3995326 - DECKER AUTO PARTS INC 28187 AIR FILTER W13 Edit 08312012 09192012 09192012 1910326 - DECKER AUTO PARTS INC 27790 LIGHTING - SEWER
JETEdit 08292012 09192012 09192012 99
326 - DECKER AUTO PARTS INC 28025 PARTS SW1 SHOP TOWELS
4651 - LESLIE TIRE SERVICE INC 247803 TIRES FOR SEWER JET Edit 08232012 09192012 09192012 2036244651 - LESLIE TIRE SERVICE INC 247349 TIRE - SEWER JET Edit 08172012 09192012 09192012 53124326 - DECKER AUTO PARTS INC 28666 LIGHTS W2 Edit 09062012 09192012 09192012 1170326 - DECKER AUTO PARTS INC 28604 WHEEL STUD NUT D9 Edit 09052012 09192012 09192012 49818462 - SHELBY TIRE amp AUTO SERVICE 33182 TIRES Edit 09052012 09192012 09192012 72660326 - DECKER AUTO PARTS INC 27724 CLAMPS Edit 08282012 09192012 09192012 17961832 - KERNERS AUTO SERVICE LLC 55817 REPAIRS TO D9 Edit 09062012 09192012 09192012 13552326 - DECKER AUTO PARTS INC 28781 WHEEL STUD NUT D9 Edit 09062012 09192012 09192012 498326 - DECKER AUTO PARTS INC 28831 WHEEL STUD NUT D9 Edit 09072012 09192012 09192012 498170 - BUFF WHELAN CHEVROLET INC CVW303797 SENSOR W17 Edit 08222012 09192012 09192012 6779
Account 781000 - Parts Totals Invoice Transactions 17 $377354Department 661 - Motor Pool Totals Invoice Transactions 19 $381739
Run by Jill Wood on 09112012 034249 PM Page 25 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund Totals Invoice Transactions 55 $182069210
Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $44130Account 785500 - Govt AC Op Exp amp Sup
21532 - DATA MEDIA PRODUCTS INC H2772 DVDs and DVD cases Edit 08222012 09192012 09192012 12497Account 785500 - Govt AC Op Exp amp Sup Totals Invoice Transactions 1 $12497
Account 801000 - Contract Labor4661 - KYLE HOFFMAN 3031138 Contract Labor Edit 09062012 09192012 09192012 90002802 - ERIC PERRY 1081223 Contract Labor Edit 09062012 09192012 09192012 840002802 - ERIC PERRY 1091206 Contract Labor Edit 09062012 09192012 09192012 97500
1008cable Building Main Edit 08312012 09192012 09192012 28401
Account 930100 - Building Maintenance Totals Invoice Transactions 2 $36950Department 598 - Cable TV Totals Invoice Transactions 11 $429898
Fund 598 - Cable TV Totals Invoice Transactions 11 $429898Fund 692 - Equipment Replacement Fund
Department 212 - NetworkAccount 985000 - Equipment Replacement
26031 - CDW GOVERNMENT INC P528766 Back up tapes Edit 08202012 09192012 09192012 14690Account 985000 - Equipment Replacement Totals Invoice Transactions 1 $14690
Department 212 - Network Totals Invoice Transactions 1 $14690Department 305 - Police Department
Account 975207 - Capital Project - PD Building 23110 - TESTING ENGINEERS amp CONSULTANTS INC
123985 ENGINEERING EXPENSE - POLICE BLDG
Edit 08312012 09192012 09192012 590000
Run by Jill Wood on 09112012 034249 PM Page 26 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building
6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES
Edit 08272012 09192012 09192012 47570
6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS
Edit 08292012 09192012 09192012 1050
7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE
HOOKUPEdit 08202012 09192012 09192012 6724
326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132
Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park
Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441
20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND
Edit 07122012 09192012 09192012 10000
6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND
Edit 07162012 09192012 09192012 20000
18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND
Edit 08072012 09192012 09192012 10000
6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND
Edit 07022012 09192012 09192012 5000
5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND
Edit 07122012 09192012 09192012 20000
4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND
Edit 04042012 09192012 09192012 20000
5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER
Edit 10182011 09192012 09192012 106000
5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE
Edit 10202011 09192012 09192012 112500
6248 - GEORGE ZERVOS CUSTOM HOMES INC
08 9740 BUILDING BOND RETURN - 48551 VAN DYKE
Edit 06272008 09192012 09192012 20000
Run by Jill Wood on 09112012 034249 PM Page 27 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 738 - LibraryAccount 880100 - Community Promotion
Run by Jill Wood on 09112012 034249 PM Page 6 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 774 - Senior Citizen OperationsAccount 920000 - Utilities
24351 - A T amp T 586 R011560 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 41512
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 481
5940 - BRIAN BARLOG 2012I1 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
2759 - VINCENT J GAROFALO 2012I2 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16700
Run by Jill Wood on 09112012 034249 PM Page 7 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840030 - Pee Wee Tee
4808 - DONALD GILLETTE 2012I3 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 21400
2762 - TYLER L HEWSON 2012I4 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16000
5860 - DENIS METTY JR 2012I5 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
2776 - SCOTT REYNAERT 2012I6 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 26100
2690 - ROBERT S ROCHON 2012I7 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
4875 - DEREK JAMES RUTKOWSKI 2012I8 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 12000
4813 - KENNETH R SHORE 2012I9 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
4815 - JAMES TANNER 2012I10 2nd Season Baseball Umpires 81912 thru 91012
2780 - ROBERT K WENDT 2012I12 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
5861 - MARK WIETCHY 2012I13 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
Account 840030 - Pee Wee Tee Totals Invoice Transactions 14 $256872Account 840060 - BreakfastDinner with Santa
15538 - S amp S WORLDWIDE INC 7453188 Santa Dinner Supplies (Bill to 10490250)
Edit 08242012 09192012 09192012 11491
Account 840060 - BreakfastDinner with Santa Totals Invoice Transactions 1 $11491Account 840090 - Flag Football
24261 - BURKES SPORT HAVEN INC CTS82812 52-Flag Ftbl jerseys Edit 08282012 09192012 09192012 64948Account 840090 - Flag Football Totals Invoice Transactions 1 $64948
Run by Jill Wood on 09112012 034249 PM Page 8 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840192 - Joe Dumars Fieldhouse
Run by Jill Wood on 09112012 034249 PM Page 9 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 745000 - School HouseTrain Maint
2438 - RAYMOND DE STEIGER INC 6065798 school light timer Edit 09042012 09192012 09192012 14147Account 745000 - School HouseTrain Maint Totals Invoice Transactions 1 $14147
Account 747000 - Bldg Maint - Maint Bldg16386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 31002
Account 747000 - Bldg Maint - Maint Bldg Totals Invoice Transactions 1 $31002Account 748000 - Comm Center Maint - Disco
6555 - GRAINGER INC 9909558414 Sr Ctr mouse traps Edit 08232012 09192012 09192012 920816386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 115799
Account 748000 - Comm Center Maint - Disco Totals Invoice Transactions 2 $125007Account 749756 - River Bends Parks Maint
1148 - SHELBY PAINT amp DECORATING 1507 1 line sprayer tip for graffiti removal
Run by Jill Wood on 09112012 034249 PM Page 10 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 751000 - Grounds Maint
1383 - WASHINGTON ELEVATOR CO INC 715524 Fire Dept amp Park fertilizer
Edit 08302012 09192012 09192012 62100
11476 - JampJ ACE HARDWARE 1 18258 Soccer City wall rpr liquid nails
Run by Jill Wood on 09112012 034249 PM Page 11 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 800 - PlanningAccount 805000 - Planning Consultant fees
1204 - SPENCER OIL COMPANY 395167 diesel 5534 gal Edit 08232012 09192012 09192012 190134
Run by Jill Wood on 09112012 034249 PM Page 12 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 863000 - Gasoline
Run by Jill Wood on 09112012 034249 PM Page 13 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 969600 - Properties Clearing Exp
Department 266 - Drug Forfeiture Totals Invoice Transactions 1 $7000Fund 265 - Drug Forfeiture Fund Totals Invoice Transactions 1 $7000
Run by Jill Wood on 09112012 034249 PM Page 19 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 275 - Senior Housing Operation
Department 275 - Shelby ManorAccount 975275 - Capital Outlay - Sen Housing
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
Run by Jill Wood on 09112012 034249 PM Page 20 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 136 - 41 A District CourtAccount 850000 - Communications
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 166048
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 1921
Department 762 - State of MichiganAccount 965010 - State of Michigan Fees
16926 - STATE OF MICHIGAN 83112 MI Department of Treasury
Edit 08312012 09192012 09192012 9024105
Account 965010 - State of Michigan Fees Totals Invoice Transactions 1 $9024105Department 762 - State of Michigan Totals Invoice Transactions 1 $9024105
Department 763 - City of UticaAccount 965021 - Utica Fines amp Fees
254 - CITY OF UTICA 83112 Utica Fines amp Fees Edit 08312012 09192012 09192012 1083951Account 965021 - Utica Fines amp Fees Totals Invoice Transactions 1 $1083951
Department 763 - City of Utica Totals Invoice Transactions 1 $1083951
Run by Jill Wood on 09112012 034249 PM Page 21 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 765 - Macomb TWPAccount 965027 - Macomb TWP Fines amp Fees
Run by Jill Wood on 09112012 034249 PM Page 22 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 709000 - Education amp Training
Run by Jill Wood on 09112012 034249 PM Page 23 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 920500 - Water Charges
149 - BOARD OF WATER COMMISSIONERS 1251 300 712 METERED WATER - JULY 2012
Edit 08242012 09192012 09192012 145750296
Account 920500 - Water Charges Totals Invoice Transactions 1 $145750296Account 935600 - Sewer Main Repair
Run by Jill Wood on 09112012 034249 PM Page 24 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 596 - Administrative and GeneralAccount 807000 - Engineering Consulting Fees
326 - DECKER AUTO PARTS INC 27202 ON OFF TOGGLE SWITCH W16
Edit 08242012 09192012 09192012 499
326 - DECKER AUTO PARTS INC 26791 PART FOR D7 Edit 08222012 09192012 09192012 3995326 - DECKER AUTO PARTS INC 28187 AIR FILTER W13 Edit 08312012 09192012 09192012 1910326 - DECKER AUTO PARTS INC 27790 LIGHTING - SEWER
JETEdit 08292012 09192012 09192012 99
326 - DECKER AUTO PARTS INC 28025 PARTS SW1 SHOP TOWELS
4651 - LESLIE TIRE SERVICE INC 247803 TIRES FOR SEWER JET Edit 08232012 09192012 09192012 2036244651 - LESLIE TIRE SERVICE INC 247349 TIRE - SEWER JET Edit 08172012 09192012 09192012 53124326 - DECKER AUTO PARTS INC 28666 LIGHTS W2 Edit 09062012 09192012 09192012 1170326 - DECKER AUTO PARTS INC 28604 WHEEL STUD NUT D9 Edit 09052012 09192012 09192012 49818462 - SHELBY TIRE amp AUTO SERVICE 33182 TIRES Edit 09052012 09192012 09192012 72660326 - DECKER AUTO PARTS INC 27724 CLAMPS Edit 08282012 09192012 09192012 17961832 - KERNERS AUTO SERVICE LLC 55817 REPAIRS TO D9 Edit 09062012 09192012 09192012 13552326 - DECKER AUTO PARTS INC 28781 WHEEL STUD NUT D9 Edit 09062012 09192012 09192012 498326 - DECKER AUTO PARTS INC 28831 WHEEL STUD NUT D9 Edit 09072012 09192012 09192012 498170 - BUFF WHELAN CHEVROLET INC CVW303797 SENSOR W17 Edit 08222012 09192012 09192012 6779
Account 781000 - Parts Totals Invoice Transactions 17 $377354Department 661 - Motor Pool Totals Invoice Transactions 19 $381739
Run by Jill Wood on 09112012 034249 PM Page 25 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund Totals Invoice Transactions 55 $182069210
Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $44130Account 785500 - Govt AC Op Exp amp Sup
21532 - DATA MEDIA PRODUCTS INC H2772 DVDs and DVD cases Edit 08222012 09192012 09192012 12497Account 785500 - Govt AC Op Exp amp Sup Totals Invoice Transactions 1 $12497
Account 801000 - Contract Labor4661 - KYLE HOFFMAN 3031138 Contract Labor Edit 09062012 09192012 09192012 90002802 - ERIC PERRY 1081223 Contract Labor Edit 09062012 09192012 09192012 840002802 - ERIC PERRY 1091206 Contract Labor Edit 09062012 09192012 09192012 97500
1008cable Building Main Edit 08312012 09192012 09192012 28401
Account 930100 - Building Maintenance Totals Invoice Transactions 2 $36950Department 598 - Cable TV Totals Invoice Transactions 11 $429898
Fund 598 - Cable TV Totals Invoice Transactions 11 $429898Fund 692 - Equipment Replacement Fund
Department 212 - NetworkAccount 985000 - Equipment Replacement
26031 - CDW GOVERNMENT INC P528766 Back up tapes Edit 08202012 09192012 09192012 14690Account 985000 - Equipment Replacement Totals Invoice Transactions 1 $14690
Department 212 - Network Totals Invoice Transactions 1 $14690Department 305 - Police Department
Account 975207 - Capital Project - PD Building 23110 - TESTING ENGINEERS amp CONSULTANTS INC
123985 ENGINEERING EXPENSE - POLICE BLDG
Edit 08312012 09192012 09192012 590000
Run by Jill Wood on 09112012 034249 PM Page 26 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building
6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES
Edit 08272012 09192012 09192012 47570
6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS
Edit 08292012 09192012 09192012 1050
7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE
HOOKUPEdit 08202012 09192012 09192012 6724
326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132
Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park
Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441
20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND
Edit 07122012 09192012 09192012 10000
6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND
Edit 07162012 09192012 09192012 20000
18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND
Edit 08072012 09192012 09192012 10000
6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND
Edit 07022012 09192012 09192012 5000
5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND
Edit 07122012 09192012 09192012 20000
4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND
Edit 04042012 09192012 09192012 20000
5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER
Edit 10182011 09192012 09192012 106000
5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE
Edit 10202011 09192012 09192012 112500
6248 - GEORGE ZERVOS CUSTOM HOMES INC
08 9740 BUILDING BOND RETURN - 48551 VAN DYKE
Edit 06272008 09192012 09192012 20000
Run by Jill Wood on 09112012 034249 PM Page 27 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 774 - Senior Citizen OperationsAccount 920000 - Utilities
24351 - A T amp T 586 R011560 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 41512
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 481
5940 - BRIAN BARLOG 2012I1 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
2759 - VINCENT J GAROFALO 2012I2 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16700
Run by Jill Wood on 09112012 034249 PM Page 7 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840030 - Pee Wee Tee
4808 - DONALD GILLETTE 2012I3 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 21400
2762 - TYLER L HEWSON 2012I4 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16000
5860 - DENIS METTY JR 2012I5 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
2776 - SCOTT REYNAERT 2012I6 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 26100
2690 - ROBERT S ROCHON 2012I7 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
4875 - DEREK JAMES RUTKOWSKI 2012I8 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 12000
4813 - KENNETH R SHORE 2012I9 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
4815 - JAMES TANNER 2012I10 2nd Season Baseball Umpires 81912 thru 91012
2780 - ROBERT K WENDT 2012I12 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
5861 - MARK WIETCHY 2012I13 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
Account 840030 - Pee Wee Tee Totals Invoice Transactions 14 $256872Account 840060 - BreakfastDinner with Santa
15538 - S amp S WORLDWIDE INC 7453188 Santa Dinner Supplies (Bill to 10490250)
Edit 08242012 09192012 09192012 11491
Account 840060 - BreakfastDinner with Santa Totals Invoice Transactions 1 $11491Account 840090 - Flag Football
24261 - BURKES SPORT HAVEN INC CTS82812 52-Flag Ftbl jerseys Edit 08282012 09192012 09192012 64948Account 840090 - Flag Football Totals Invoice Transactions 1 $64948
Run by Jill Wood on 09112012 034249 PM Page 8 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840192 - Joe Dumars Fieldhouse
Run by Jill Wood on 09112012 034249 PM Page 9 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 745000 - School HouseTrain Maint
2438 - RAYMOND DE STEIGER INC 6065798 school light timer Edit 09042012 09192012 09192012 14147Account 745000 - School HouseTrain Maint Totals Invoice Transactions 1 $14147
Account 747000 - Bldg Maint - Maint Bldg16386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 31002
Account 747000 - Bldg Maint - Maint Bldg Totals Invoice Transactions 1 $31002Account 748000 - Comm Center Maint - Disco
6555 - GRAINGER INC 9909558414 Sr Ctr mouse traps Edit 08232012 09192012 09192012 920816386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 115799
Account 748000 - Comm Center Maint - Disco Totals Invoice Transactions 2 $125007Account 749756 - River Bends Parks Maint
1148 - SHELBY PAINT amp DECORATING 1507 1 line sprayer tip for graffiti removal
Run by Jill Wood on 09112012 034249 PM Page 10 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 751000 - Grounds Maint
1383 - WASHINGTON ELEVATOR CO INC 715524 Fire Dept amp Park fertilizer
Edit 08302012 09192012 09192012 62100
11476 - JampJ ACE HARDWARE 1 18258 Soccer City wall rpr liquid nails
Run by Jill Wood on 09112012 034249 PM Page 11 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 800 - PlanningAccount 805000 - Planning Consultant fees
1204 - SPENCER OIL COMPANY 395167 diesel 5534 gal Edit 08232012 09192012 09192012 190134
Run by Jill Wood on 09112012 034249 PM Page 12 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 863000 - Gasoline
Run by Jill Wood on 09112012 034249 PM Page 13 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 969600 - Properties Clearing Exp
Department 266 - Drug Forfeiture Totals Invoice Transactions 1 $7000Fund 265 - Drug Forfeiture Fund Totals Invoice Transactions 1 $7000
Run by Jill Wood on 09112012 034249 PM Page 19 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 275 - Senior Housing Operation
Department 275 - Shelby ManorAccount 975275 - Capital Outlay - Sen Housing
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
Run by Jill Wood on 09112012 034249 PM Page 20 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 136 - 41 A District CourtAccount 850000 - Communications
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 166048
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 1921
Department 762 - State of MichiganAccount 965010 - State of Michigan Fees
16926 - STATE OF MICHIGAN 83112 MI Department of Treasury
Edit 08312012 09192012 09192012 9024105
Account 965010 - State of Michigan Fees Totals Invoice Transactions 1 $9024105Department 762 - State of Michigan Totals Invoice Transactions 1 $9024105
Department 763 - City of UticaAccount 965021 - Utica Fines amp Fees
254 - CITY OF UTICA 83112 Utica Fines amp Fees Edit 08312012 09192012 09192012 1083951Account 965021 - Utica Fines amp Fees Totals Invoice Transactions 1 $1083951
Department 763 - City of Utica Totals Invoice Transactions 1 $1083951
Run by Jill Wood on 09112012 034249 PM Page 21 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 765 - Macomb TWPAccount 965027 - Macomb TWP Fines amp Fees
Run by Jill Wood on 09112012 034249 PM Page 22 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 709000 - Education amp Training
Run by Jill Wood on 09112012 034249 PM Page 23 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 920500 - Water Charges
149 - BOARD OF WATER COMMISSIONERS 1251 300 712 METERED WATER - JULY 2012
Edit 08242012 09192012 09192012 145750296
Account 920500 - Water Charges Totals Invoice Transactions 1 $145750296Account 935600 - Sewer Main Repair
Run by Jill Wood on 09112012 034249 PM Page 24 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 596 - Administrative and GeneralAccount 807000 - Engineering Consulting Fees
326 - DECKER AUTO PARTS INC 27202 ON OFF TOGGLE SWITCH W16
Edit 08242012 09192012 09192012 499
326 - DECKER AUTO PARTS INC 26791 PART FOR D7 Edit 08222012 09192012 09192012 3995326 - DECKER AUTO PARTS INC 28187 AIR FILTER W13 Edit 08312012 09192012 09192012 1910326 - DECKER AUTO PARTS INC 27790 LIGHTING - SEWER
JETEdit 08292012 09192012 09192012 99
326 - DECKER AUTO PARTS INC 28025 PARTS SW1 SHOP TOWELS
4651 - LESLIE TIRE SERVICE INC 247803 TIRES FOR SEWER JET Edit 08232012 09192012 09192012 2036244651 - LESLIE TIRE SERVICE INC 247349 TIRE - SEWER JET Edit 08172012 09192012 09192012 53124326 - DECKER AUTO PARTS INC 28666 LIGHTS W2 Edit 09062012 09192012 09192012 1170326 - DECKER AUTO PARTS INC 28604 WHEEL STUD NUT D9 Edit 09052012 09192012 09192012 49818462 - SHELBY TIRE amp AUTO SERVICE 33182 TIRES Edit 09052012 09192012 09192012 72660326 - DECKER AUTO PARTS INC 27724 CLAMPS Edit 08282012 09192012 09192012 17961832 - KERNERS AUTO SERVICE LLC 55817 REPAIRS TO D9 Edit 09062012 09192012 09192012 13552326 - DECKER AUTO PARTS INC 28781 WHEEL STUD NUT D9 Edit 09062012 09192012 09192012 498326 - DECKER AUTO PARTS INC 28831 WHEEL STUD NUT D9 Edit 09072012 09192012 09192012 498170 - BUFF WHELAN CHEVROLET INC CVW303797 SENSOR W17 Edit 08222012 09192012 09192012 6779
Account 781000 - Parts Totals Invoice Transactions 17 $377354Department 661 - Motor Pool Totals Invoice Transactions 19 $381739
Run by Jill Wood on 09112012 034249 PM Page 25 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund Totals Invoice Transactions 55 $182069210
Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $44130Account 785500 - Govt AC Op Exp amp Sup
21532 - DATA MEDIA PRODUCTS INC H2772 DVDs and DVD cases Edit 08222012 09192012 09192012 12497Account 785500 - Govt AC Op Exp amp Sup Totals Invoice Transactions 1 $12497
Account 801000 - Contract Labor4661 - KYLE HOFFMAN 3031138 Contract Labor Edit 09062012 09192012 09192012 90002802 - ERIC PERRY 1081223 Contract Labor Edit 09062012 09192012 09192012 840002802 - ERIC PERRY 1091206 Contract Labor Edit 09062012 09192012 09192012 97500
1008cable Building Main Edit 08312012 09192012 09192012 28401
Account 930100 - Building Maintenance Totals Invoice Transactions 2 $36950Department 598 - Cable TV Totals Invoice Transactions 11 $429898
Fund 598 - Cable TV Totals Invoice Transactions 11 $429898Fund 692 - Equipment Replacement Fund
Department 212 - NetworkAccount 985000 - Equipment Replacement
26031 - CDW GOVERNMENT INC P528766 Back up tapes Edit 08202012 09192012 09192012 14690Account 985000 - Equipment Replacement Totals Invoice Transactions 1 $14690
Department 212 - Network Totals Invoice Transactions 1 $14690Department 305 - Police Department
Account 975207 - Capital Project - PD Building 23110 - TESTING ENGINEERS amp CONSULTANTS INC
123985 ENGINEERING EXPENSE - POLICE BLDG
Edit 08312012 09192012 09192012 590000
Run by Jill Wood on 09112012 034249 PM Page 26 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building
6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES
Edit 08272012 09192012 09192012 47570
6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS
Edit 08292012 09192012 09192012 1050
7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE
HOOKUPEdit 08202012 09192012 09192012 6724
326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132
Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park
Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441
20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND
Edit 07122012 09192012 09192012 10000
6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND
Edit 07162012 09192012 09192012 20000
18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND
Edit 08072012 09192012 09192012 10000
6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND
Edit 07022012 09192012 09192012 5000
5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND
Edit 07122012 09192012 09192012 20000
4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND
Edit 04042012 09192012 09192012 20000
5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER
Edit 10182011 09192012 09192012 106000
5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE
Edit 10202011 09192012 09192012 112500
6248 - GEORGE ZERVOS CUSTOM HOMES INC
08 9740 BUILDING BOND RETURN - 48551 VAN DYKE
Edit 06272008 09192012 09192012 20000
Run by Jill Wood on 09112012 034249 PM Page 27 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840030 - Pee Wee Tee
4808 - DONALD GILLETTE 2012I3 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 21400
2762 - TYLER L HEWSON 2012I4 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 16000
5860 - DENIS METTY JR 2012I5 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
2776 - SCOTT REYNAERT 2012I6 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 26100
2690 - ROBERT S ROCHON 2012I7 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
4875 - DEREK JAMES RUTKOWSKI 2012I8 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 12000
4813 - KENNETH R SHORE 2012I9 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
4815 - JAMES TANNER 2012I10 2nd Season Baseball Umpires 81912 thru 91012
2780 - ROBERT K WENDT 2012I12 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4700
5861 - MARK WIETCHY 2012I13 2nd Season Baseball Umpires 81912 thru 91012
Edit 09062012 09192012 09192012 4000
Account 840030 - Pee Wee Tee Totals Invoice Transactions 14 $256872Account 840060 - BreakfastDinner with Santa
15538 - S amp S WORLDWIDE INC 7453188 Santa Dinner Supplies (Bill to 10490250)
Edit 08242012 09192012 09192012 11491
Account 840060 - BreakfastDinner with Santa Totals Invoice Transactions 1 $11491Account 840090 - Flag Football
24261 - BURKES SPORT HAVEN INC CTS82812 52-Flag Ftbl jerseys Edit 08282012 09192012 09192012 64948Account 840090 - Flag Football Totals Invoice Transactions 1 $64948
Run by Jill Wood on 09112012 034249 PM Page 8 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840192 - Joe Dumars Fieldhouse
Run by Jill Wood on 09112012 034249 PM Page 9 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 745000 - School HouseTrain Maint
2438 - RAYMOND DE STEIGER INC 6065798 school light timer Edit 09042012 09192012 09192012 14147Account 745000 - School HouseTrain Maint Totals Invoice Transactions 1 $14147
Account 747000 - Bldg Maint - Maint Bldg16386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 31002
Account 747000 - Bldg Maint - Maint Bldg Totals Invoice Transactions 1 $31002Account 748000 - Comm Center Maint - Disco
6555 - GRAINGER INC 9909558414 Sr Ctr mouse traps Edit 08232012 09192012 09192012 920816386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 115799
Account 748000 - Comm Center Maint - Disco Totals Invoice Transactions 2 $125007Account 749756 - River Bends Parks Maint
1148 - SHELBY PAINT amp DECORATING 1507 1 line sprayer tip for graffiti removal
Run by Jill Wood on 09112012 034249 PM Page 10 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 751000 - Grounds Maint
1383 - WASHINGTON ELEVATOR CO INC 715524 Fire Dept amp Park fertilizer
Edit 08302012 09192012 09192012 62100
11476 - JampJ ACE HARDWARE 1 18258 Soccer City wall rpr liquid nails
Run by Jill Wood on 09112012 034249 PM Page 11 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 800 - PlanningAccount 805000 - Planning Consultant fees
1204 - SPENCER OIL COMPANY 395167 diesel 5534 gal Edit 08232012 09192012 09192012 190134
Run by Jill Wood on 09112012 034249 PM Page 12 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 863000 - Gasoline
Run by Jill Wood on 09112012 034249 PM Page 13 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 969600 - Properties Clearing Exp
Department 266 - Drug Forfeiture Totals Invoice Transactions 1 $7000Fund 265 - Drug Forfeiture Fund Totals Invoice Transactions 1 $7000
Run by Jill Wood on 09112012 034249 PM Page 19 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 275 - Senior Housing Operation
Department 275 - Shelby ManorAccount 975275 - Capital Outlay - Sen Housing
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
Run by Jill Wood on 09112012 034249 PM Page 20 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 136 - 41 A District CourtAccount 850000 - Communications
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 166048
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 1921
Department 762 - State of MichiganAccount 965010 - State of Michigan Fees
16926 - STATE OF MICHIGAN 83112 MI Department of Treasury
Edit 08312012 09192012 09192012 9024105
Account 965010 - State of Michigan Fees Totals Invoice Transactions 1 $9024105Department 762 - State of Michigan Totals Invoice Transactions 1 $9024105
Department 763 - City of UticaAccount 965021 - Utica Fines amp Fees
254 - CITY OF UTICA 83112 Utica Fines amp Fees Edit 08312012 09192012 09192012 1083951Account 965021 - Utica Fines amp Fees Totals Invoice Transactions 1 $1083951
Department 763 - City of Utica Totals Invoice Transactions 1 $1083951
Run by Jill Wood on 09112012 034249 PM Page 21 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 765 - Macomb TWPAccount 965027 - Macomb TWP Fines amp Fees
Run by Jill Wood on 09112012 034249 PM Page 22 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 709000 - Education amp Training
Run by Jill Wood on 09112012 034249 PM Page 23 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 920500 - Water Charges
149 - BOARD OF WATER COMMISSIONERS 1251 300 712 METERED WATER - JULY 2012
Edit 08242012 09192012 09192012 145750296
Account 920500 - Water Charges Totals Invoice Transactions 1 $145750296Account 935600 - Sewer Main Repair
Run by Jill Wood on 09112012 034249 PM Page 24 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 596 - Administrative and GeneralAccount 807000 - Engineering Consulting Fees
326 - DECKER AUTO PARTS INC 27202 ON OFF TOGGLE SWITCH W16
Edit 08242012 09192012 09192012 499
326 - DECKER AUTO PARTS INC 26791 PART FOR D7 Edit 08222012 09192012 09192012 3995326 - DECKER AUTO PARTS INC 28187 AIR FILTER W13 Edit 08312012 09192012 09192012 1910326 - DECKER AUTO PARTS INC 27790 LIGHTING - SEWER
JETEdit 08292012 09192012 09192012 99
326 - DECKER AUTO PARTS INC 28025 PARTS SW1 SHOP TOWELS
4651 - LESLIE TIRE SERVICE INC 247803 TIRES FOR SEWER JET Edit 08232012 09192012 09192012 2036244651 - LESLIE TIRE SERVICE INC 247349 TIRE - SEWER JET Edit 08172012 09192012 09192012 53124326 - DECKER AUTO PARTS INC 28666 LIGHTS W2 Edit 09062012 09192012 09192012 1170326 - DECKER AUTO PARTS INC 28604 WHEEL STUD NUT D9 Edit 09052012 09192012 09192012 49818462 - SHELBY TIRE amp AUTO SERVICE 33182 TIRES Edit 09052012 09192012 09192012 72660326 - DECKER AUTO PARTS INC 27724 CLAMPS Edit 08282012 09192012 09192012 17961832 - KERNERS AUTO SERVICE LLC 55817 REPAIRS TO D9 Edit 09062012 09192012 09192012 13552326 - DECKER AUTO PARTS INC 28781 WHEEL STUD NUT D9 Edit 09062012 09192012 09192012 498326 - DECKER AUTO PARTS INC 28831 WHEEL STUD NUT D9 Edit 09072012 09192012 09192012 498170 - BUFF WHELAN CHEVROLET INC CVW303797 SENSOR W17 Edit 08222012 09192012 09192012 6779
Account 781000 - Parts Totals Invoice Transactions 17 $377354Department 661 - Motor Pool Totals Invoice Transactions 19 $381739
Run by Jill Wood on 09112012 034249 PM Page 25 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund Totals Invoice Transactions 55 $182069210
Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $44130Account 785500 - Govt AC Op Exp amp Sup
21532 - DATA MEDIA PRODUCTS INC H2772 DVDs and DVD cases Edit 08222012 09192012 09192012 12497Account 785500 - Govt AC Op Exp amp Sup Totals Invoice Transactions 1 $12497
Account 801000 - Contract Labor4661 - KYLE HOFFMAN 3031138 Contract Labor Edit 09062012 09192012 09192012 90002802 - ERIC PERRY 1081223 Contract Labor Edit 09062012 09192012 09192012 840002802 - ERIC PERRY 1091206 Contract Labor Edit 09062012 09192012 09192012 97500
1008cable Building Main Edit 08312012 09192012 09192012 28401
Account 930100 - Building Maintenance Totals Invoice Transactions 2 $36950Department 598 - Cable TV Totals Invoice Transactions 11 $429898
Fund 598 - Cable TV Totals Invoice Transactions 11 $429898Fund 692 - Equipment Replacement Fund
Department 212 - NetworkAccount 985000 - Equipment Replacement
26031 - CDW GOVERNMENT INC P528766 Back up tapes Edit 08202012 09192012 09192012 14690Account 985000 - Equipment Replacement Totals Invoice Transactions 1 $14690
Department 212 - Network Totals Invoice Transactions 1 $14690Department 305 - Police Department
Account 975207 - Capital Project - PD Building 23110 - TESTING ENGINEERS amp CONSULTANTS INC
123985 ENGINEERING EXPENSE - POLICE BLDG
Edit 08312012 09192012 09192012 590000
Run by Jill Wood on 09112012 034249 PM Page 26 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building
6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES
Edit 08272012 09192012 09192012 47570
6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS
Edit 08292012 09192012 09192012 1050
7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE
HOOKUPEdit 08202012 09192012 09192012 6724
326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132
Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park
Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441
20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND
Edit 07122012 09192012 09192012 10000
6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND
Edit 07162012 09192012 09192012 20000
18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND
Edit 08072012 09192012 09192012 10000
6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND
Edit 07022012 09192012 09192012 5000
5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND
Edit 07122012 09192012 09192012 20000
4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND
Edit 04042012 09192012 09192012 20000
5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER
Edit 10182011 09192012 09192012 106000
5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE
Edit 10202011 09192012 09192012 112500
6248 - GEORGE ZERVOS CUSTOM HOMES INC
08 9740 BUILDING BOND RETURN - 48551 VAN DYKE
Edit 06272008 09192012 09192012 20000
Run by Jill Wood on 09112012 034249 PM Page 27 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840192 - Joe Dumars Fieldhouse
Run by Jill Wood on 09112012 034249 PM Page 9 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 745000 - School HouseTrain Maint
2438 - RAYMOND DE STEIGER INC 6065798 school light timer Edit 09042012 09192012 09192012 14147Account 745000 - School HouseTrain Maint Totals Invoice Transactions 1 $14147
Account 747000 - Bldg Maint - Maint Bldg16386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 31002
Account 747000 - Bldg Maint - Maint Bldg Totals Invoice Transactions 1 $31002Account 748000 - Comm Center Maint - Disco
6555 - GRAINGER INC 9909558414 Sr Ctr mouse traps Edit 08232012 09192012 09192012 920816386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 115799
Account 748000 - Comm Center Maint - Disco Totals Invoice Transactions 2 $125007Account 749756 - River Bends Parks Maint
1148 - SHELBY PAINT amp DECORATING 1507 1 line sprayer tip for graffiti removal
Run by Jill Wood on 09112012 034249 PM Page 10 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 751000 - Grounds Maint
1383 - WASHINGTON ELEVATOR CO INC 715524 Fire Dept amp Park fertilizer
Edit 08302012 09192012 09192012 62100
11476 - JampJ ACE HARDWARE 1 18258 Soccer City wall rpr liquid nails
Run by Jill Wood on 09112012 034249 PM Page 11 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 800 - PlanningAccount 805000 - Planning Consultant fees
1204 - SPENCER OIL COMPANY 395167 diesel 5534 gal Edit 08232012 09192012 09192012 190134
Run by Jill Wood on 09112012 034249 PM Page 12 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 863000 - Gasoline
Run by Jill Wood on 09112012 034249 PM Page 13 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 969600 - Properties Clearing Exp
Department 266 - Drug Forfeiture Totals Invoice Transactions 1 $7000Fund 265 - Drug Forfeiture Fund Totals Invoice Transactions 1 $7000
Run by Jill Wood on 09112012 034249 PM Page 19 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 275 - Senior Housing Operation
Department 275 - Shelby ManorAccount 975275 - Capital Outlay - Sen Housing
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
Run by Jill Wood on 09112012 034249 PM Page 20 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 136 - 41 A District CourtAccount 850000 - Communications
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 166048
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 1921
Department 762 - State of MichiganAccount 965010 - State of Michigan Fees
16926 - STATE OF MICHIGAN 83112 MI Department of Treasury
Edit 08312012 09192012 09192012 9024105
Account 965010 - State of Michigan Fees Totals Invoice Transactions 1 $9024105Department 762 - State of Michigan Totals Invoice Transactions 1 $9024105
Department 763 - City of UticaAccount 965021 - Utica Fines amp Fees
254 - CITY OF UTICA 83112 Utica Fines amp Fees Edit 08312012 09192012 09192012 1083951Account 965021 - Utica Fines amp Fees Totals Invoice Transactions 1 $1083951
Department 763 - City of Utica Totals Invoice Transactions 1 $1083951
Run by Jill Wood on 09112012 034249 PM Page 21 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 765 - Macomb TWPAccount 965027 - Macomb TWP Fines amp Fees
Run by Jill Wood on 09112012 034249 PM Page 22 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 709000 - Education amp Training
Run by Jill Wood on 09112012 034249 PM Page 23 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 920500 - Water Charges
149 - BOARD OF WATER COMMISSIONERS 1251 300 712 METERED WATER - JULY 2012
Edit 08242012 09192012 09192012 145750296
Account 920500 - Water Charges Totals Invoice Transactions 1 $145750296Account 935600 - Sewer Main Repair
Run by Jill Wood on 09112012 034249 PM Page 24 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 596 - Administrative and GeneralAccount 807000 - Engineering Consulting Fees
326 - DECKER AUTO PARTS INC 27202 ON OFF TOGGLE SWITCH W16
Edit 08242012 09192012 09192012 499
326 - DECKER AUTO PARTS INC 26791 PART FOR D7 Edit 08222012 09192012 09192012 3995326 - DECKER AUTO PARTS INC 28187 AIR FILTER W13 Edit 08312012 09192012 09192012 1910326 - DECKER AUTO PARTS INC 27790 LIGHTING - SEWER
JETEdit 08292012 09192012 09192012 99
326 - DECKER AUTO PARTS INC 28025 PARTS SW1 SHOP TOWELS
4651 - LESLIE TIRE SERVICE INC 247803 TIRES FOR SEWER JET Edit 08232012 09192012 09192012 2036244651 - LESLIE TIRE SERVICE INC 247349 TIRE - SEWER JET Edit 08172012 09192012 09192012 53124326 - DECKER AUTO PARTS INC 28666 LIGHTS W2 Edit 09062012 09192012 09192012 1170326 - DECKER AUTO PARTS INC 28604 WHEEL STUD NUT D9 Edit 09052012 09192012 09192012 49818462 - SHELBY TIRE amp AUTO SERVICE 33182 TIRES Edit 09052012 09192012 09192012 72660326 - DECKER AUTO PARTS INC 27724 CLAMPS Edit 08282012 09192012 09192012 17961832 - KERNERS AUTO SERVICE LLC 55817 REPAIRS TO D9 Edit 09062012 09192012 09192012 13552326 - DECKER AUTO PARTS INC 28781 WHEEL STUD NUT D9 Edit 09062012 09192012 09192012 498326 - DECKER AUTO PARTS INC 28831 WHEEL STUD NUT D9 Edit 09072012 09192012 09192012 498170 - BUFF WHELAN CHEVROLET INC CVW303797 SENSOR W17 Edit 08222012 09192012 09192012 6779
Account 781000 - Parts Totals Invoice Transactions 17 $377354Department 661 - Motor Pool Totals Invoice Transactions 19 $381739
Run by Jill Wood on 09112012 034249 PM Page 25 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund Totals Invoice Transactions 55 $182069210
Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $44130Account 785500 - Govt AC Op Exp amp Sup
21532 - DATA MEDIA PRODUCTS INC H2772 DVDs and DVD cases Edit 08222012 09192012 09192012 12497Account 785500 - Govt AC Op Exp amp Sup Totals Invoice Transactions 1 $12497
Account 801000 - Contract Labor4661 - KYLE HOFFMAN 3031138 Contract Labor Edit 09062012 09192012 09192012 90002802 - ERIC PERRY 1081223 Contract Labor Edit 09062012 09192012 09192012 840002802 - ERIC PERRY 1091206 Contract Labor Edit 09062012 09192012 09192012 97500
1008cable Building Main Edit 08312012 09192012 09192012 28401
Account 930100 - Building Maintenance Totals Invoice Transactions 2 $36950Department 598 - Cable TV Totals Invoice Transactions 11 $429898
Fund 598 - Cable TV Totals Invoice Transactions 11 $429898Fund 692 - Equipment Replacement Fund
Department 212 - NetworkAccount 985000 - Equipment Replacement
26031 - CDW GOVERNMENT INC P528766 Back up tapes Edit 08202012 09192012 09192012 14690Account 985000 - Equipment Replacement Totals Invoice Transactions 1 $14690
Department 212 - Network Totals Invoice Transactions 1 $14690Department 305 - Police Department
Account 975207 - Capital Project - PD Building 23110 - TESTING ENGINEERS amp CONSULTANTS INC
123985 ENGINEERING EXPENSE - POLICE BLDG
Edit 08312012 09192012 09192012 590000
Run by Jill Wood on 09112012 034249 PM Page 26 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building
6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES
Edit 08272012 09192012 09192012 47570
6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS
Edit 08292012 09192012 09192012 1050
7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE
HOOKUPEdit 08202012 09192012 09192012 6724
326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132
Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park
Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441
20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND
Edit 07122012 09192012 09192012 10000
6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND
Edit 07162012 09192012 09192012 20000
18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND
Edit 08072012 09192012 09192012 10000
6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND
Edit 07022012 09192012 09192012 5000
5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND
Edit 07122012 09192012 09192012 20000
4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND
Edit 04042012 09192012 09192012 20000
5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER
Edit 10182011 09192012 09192012 106000
5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE
Edit 10202011 09192012 09192012 112500
6248 - GEORGE ZERVOS CUSTOM HOMES INC
08 9740 BUILDING BOND RETURN - 48551 VAN DYKE
Edit 06272008 09192012 09192012 20000
Run by Jill Wood on 09112012 034249 PM Page 27 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 745000 - School HouseTrain Maint
2438 - RAYMOND DE STEIGER INC 6065798 school light timer Edit 09042012 09192012 09192012 14147Account 745000 - School HouseTrain Maint Totals Invoice Transactions 1 $14147
Account 747000 - Bldg Maint - Maint Bldg16386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 31002
Account 747000 - Bldg Maint - Maint Bldg Totals Invoice Transactions 1 $31002Account 748000 - Comm Center Maint - Disco
6555 - GRAINGER INC 9909558414 Sr Ctr mouse traps Edit 08232012 09192012 09192012 920816386 - AMERICAN CLEANING COMPANY LLC
1008MunPRMSr12
Aug Cleaning Edit 08312012 09192012 09192012 115799
Account 748000 - Comm Center Maint - Disco Totals Invoice Transactions 2 $125007Account 749756 - River Bends Parks Maint
1148 - SHELBY PAINT amp DECORATING 1507 1 line sprayer tip for graffiti removal
Run by Jill Wood on 09112012 034249 PM Page 10 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 751000 - Grounds Maint
1383 - WASHINGTON ELEVATOR CO INC 715524 Fire Dept amp Park fertilizer
Edit 08302012 09192012 09192012 62100
11476 - JampJ ACE HARDWARE 1 18258 Soccer City wall rpr liquid nails
Run by Jill Wood on 09112012 034249 PM Page 11 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 800 - PlanningAccount 805000 - Planning Consultant fees
1204 - SPENCER OIL COMPANY 395167 diesel 5534 gal Edit 08232012 09192012 09192012 190134
Run by Jill Wood on 09112012 034249 PM Page 12 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 863000 - Gasoline
Run by Jill Wood on 09112012 034249 PM Page 13 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 969600 - Properties Clearing Exp
Department 266 - Drug Forfeiture Totals Invoice Transactions 1 $7000Fund 265 - Drug Forfeiture Fund Totals Invoice Transactions 1 $7000
Run by Jill Wood on 09112012 034249 PM Page 19 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 275 - Senior Housing Operation
Department 275 - Shelby ManorAccount 975275 - Capital Outlay - Sen Housing
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
Run by Jill Wood on 09112012 034249 PM Page 20 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 136 - 41 A District CourtAccount 850000 - Communications
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 166048
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 1921
Department 762 - State of MichiganAccount 965010 - State of Michigan Fees
16926 - STATE OF MICHIGAN 83112 MI Department of Treasury
Edit 08312012 09192012 09192012 9024105
Account 965010 - State of Michigan Fees Totals Invoice Transactions 1 $9024105Department 762 - State of Michigan Totals Invoice Transactions 1 $9024105
Department 763 - City of UticaAccount 965021 - Utica Fines amp Fees
254 - CITY OF UTICA 83112 Utica Fines amp Fees Edit 08312012 09192012 09192012 1083951Account 965021 - Utica Fines amp Fees Totals Invoice Transactions 1 $1083951
Department 763 - City of Utica Totals Invoice Transactions 1 $1083951
Run by Jill Wood on 09112012 034249 PM Page 21 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 765 - Macomb TWPAccount 965027 - Macomb TWP Fines amp Fees
Run by Jill Wood on 09112012 034249 PM Page 22 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 709000 - Education amp Training
Run by Jill Wood on 09112012 034249 PM Page 23 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 920500 - Water Charges
149 - BOARD OF WATER COMMISSIONERS 1251 300 712 METERED WATER - JULY 2012
Edit 08242012 09192012 09192012 145750296
Account 920500 - Water Charges Totals Invoice Transactions 1 $145750296Account 935600 - Sewer Main Repair
Run by Jill Wood on 09112012 034249 PM Page 24 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 596 - Administrative and GeneralAccount 807000 - Engineering Consulting Fees
326 - DECKER AUTO PARTS INC 27202 ON OFF TOGGLE SWITCH W16
Edit 08242012 09192012 09192012 499
326 - DECKER AUTO PARTS INC 26791 PART FOR D7 Edit 08222012 09192012 09192012 3995326 - DECKER AUTO PARTS INC 28187 AIR FILTER W13 Edit 08312012 09192012 09192012 1910326 - DECKER AUTO PARTS INC 27790 LIGHTING - SEWER
JETEdit 08292012 09192012 09192012 99
326 - DECKER AUTO PARTS INC 28025 PARTS SW1 SHOP TOWELS
4651 - LESLIE TIRE SERVICE INC 247803 TIRES FOR SEWER JET Edit 08232012 09192012 09192012 2036244651 - LESLIE TIRE SERVICE INC 247349 TIRE - SEWER JET Edit 08172012 09192012 09192012 53124326 - DECKER AUTO PARTS INC 28666 LIGHTS W2 Edit 09062012 09192012 09192012 1170326 - DECKER AUTO PARTS INC 28604 WHEEL STUD NUT D9 Edit 09052012 09192012 09192012 49818462 - SHELBY TIRE amp AUTO SERVICE 33182 TIRES Edit 09052012 09192012 09192012 72660326 - DECKER AUTO PARTS INC 27724 CLAMPS Edit 08282012 09192012 09192012 17961832 - KERNERS AUTO SERVICE LLC 55817 REPAIRS TO D9 Edit 09062012 09192012 09192012 13552326 - DECKER AUTO PARTS INC 28781 WHEEL STUD NUT D9 Edit 09062012 09192012 09192012 498326 - DECKER AUTO PARTS INC 28831 WHEEL STUD NUT D9 Edit 09072012 09192012 09192012 498170 - BUFF WHELAN CHEVROLET INC CVW303797 SENSOR W17 Edit 08222012 09192012 09192012 6779
Account 781000 - Parts Totals Invoice Transactions 17 $377354Department 661 - Motor Pool Totals Invoice Transactions 19 $381739
Run by Jill Wood on 09112012 034249 PM Page 25 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund Totals Invoice Transactions 55 $182069210
Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $44130Account 785500 - Govt AC Op Exp amp Sup
21532 - DATA MEDIA PRODUCTS INC H2772 DVDs and DVD cases Edit 08222012 09192012 09192012 12497Account 785500 - Govt AC Op Exp amp Sup Totals Invoice Transactions 1 $12497
Account 801000 - Contract Labor4661 - KYLE HOFFMAN 3031138 Contract Labor Edit 09062012 09192012 09192012 90002802 - ERIC PERRY 1081223 Contract Labor Edit 09062012 09192012 09192012 840002802 - ERIC PERRY 1091206 Contract Labor Edit 09062012 09192012 09192012 97500
1008cable Building Main Edit 08312012 09192012 09192012 28401
Account 930100 - Building Maintenance Totals Invoice Transactions 2 $36950Department 598 - Cable TV Totals Invoice Transactions 11 $429898
Fund 598 - Cable TV Totals Invoice Transactions 11 $429898Fund 692 - Equipment Replacement Fund
Department 212 - NetworkAccount 985000 - Equipment Replacement
26031 - CDW GOVERNMENT INC P528766 Back up tapes Edit 08202012 09192012 09192012 14690Account 985000 - Equipment Replacement Totals Invoice Transactions 1 $14690
Department 212 - Network Totals Invoice Transactions 1 $14690Department 305 - Police Department
Account 975207 - Capital Project - PD Building 23110 - TESTING ENGINEERS amp CONSULTANTS INC
123985 ENGINEERING EXPENSE - POLICE BLDG
Edit 08312012 09192012 09192012 590000
Run by Jill Wood on 09112012 034249 PM Page 26 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building
6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES
Edit 08272012 09192012 09192012 47570
6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS
Edit 08292012 09192012 09192012 1050
7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE
HOOKUPEdit 08202012 09192012 09192012 6724
326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132
Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park
Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441
20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND
Edit 07122012 09192012 09192012 10000
6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND
Edit 07162012 09192012 09192012 20000
18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND
Edit 08072012 09192012 09192012 10000
6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND
Edit 07022012 09192012 09192012 5000
5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND
Edit 07122012 09192012 09192012 20000
4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND
Edit 04042012 09192012 09192012 20000
5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER
Edit 10182011 09192012 09192012 106000
5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE
Edit 10202011 09192012 09192012 112500
6248 - GEORGE ZERVOS CUSTOM HOMES INC
08 9740 BUILDING BOND RETURN - 48551 VAN DYKE
Edit 06272008 09192012 09192012 20000
Run by Jill Wood on 09112012 034249 PM Page 27 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 751000 - Grounds Maint
1383 - WASHINGTON ELEVATOR CO INC 715524 Fire Dept amp Park fertilizer
Edit 08302012 09192012 09192012 62100
11476 - JampJ ACE HARDWARE 1 18258 Soccer City wall rpr liquid nails
Run by Jill Wood on 09112012 034249 PM Page 11 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 800 - PlanningAccount 805000 - Planning Consultant fees
1204 - SPENCER OIL COMPANY 395167 diesel 5534 gal Edit 08232012 09192012 09192012 190134
Run by Jill Wood on 09112012 034249 PM Page 12 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 863000 - Gasoline
Run by Jill Wood on 09112012 034249 PM Page 13 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 969600 - Properties Clearing Exp
Department 266 - Drug Forfeiture Totals Invoice Transactions 1 $7000Fund 265 - Drug Forfeiture Fund Totals Invoice Transactions 1 $7000
Run by Jill Wood on 09112012 034249 PM Page 19 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 275 - Senior Housing Operation
Department 275 - Shelby ManorAccount 975275 - Capital Outlay - Sen Housing
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
Run by Jill Wood on 09112012 034249 PM Page 20 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 136 - 41 A District CourtAccount 850000 - Communications
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 166048
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 1921
Department 762 - State of MichiganAccount 965010 - State of Michigan Fees
16926 - STATE OF MICHIGAN 83112 MI Department of Treasury
Edit 08312012 09192012 09192012 9024105
Account 965010 - State of Michigan Fees Totals Invoice Transactions 1 $9024105Department 762 - State of Michigan Totals Invoice Transactions 1 $9024105
Department 763 - City of UticaAccount 965021 - Utica Fines amp Fees
254 - CITY OF UTICA 83112 Utica Fines amp Fees Edit 08312012 09192012 09192012 1083951Account 965021 - Utica Fines amp Fees Totals Invoice Transactions 1 $1083951
Department 763 - City of Utica Totals Invoice Transactions 1 $1083951
Run by Jill Wood on 09112012 034249 PM Page 21 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 765 - Macomb TWPAccount 965027 - Macomb TWP Fines amp Fees
Run by Jill Wood on 09112012 034249 PM Page 22 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 709000 - Education amp Training
Run by Jill Wood on 09112012 034249 PM Page 23 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 920500 - Water Charges
149 - BOARD OF WATER COMMISSIONERS 1251 300 712 METERED WATER - JULY 2012
Edit 08242012 09192012 09192012 145750296
Account 920500 - Water Charges Totals Invoice Transactions 1 $145750296Account 935600 - Sewer Main Repair
Run by Jill Wood on 09112012 034249 PM Page 24 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 596 - Administrative and GeneralAccount 807000 - Engineering Consulting Fees
326 - DECKER AUTO PARTS INC 27202 ON OFF TOGGLE SWITCH W16
Edit 08242012 09192012 09192012 499
326 - DECKER AUTO PARTS INC 26791 PART FOR D7 Edit 08222012 09192012 09192012 3995326 - DECKER AUTO PARTS INC 28187 AIR FILTER W13 Edit 08312012 09192012 09192012 1910326 - DECKER AUTO PARTS INC 27790 LIGHTING - SEWER
JETEdit 08292012 09192012 09192012 99
326 - DECKER AUTO PARTS INC 28025 PARTS SW1 SHOP TOWELS
4651 - LESLIE TIRE SERVICE INC 247803 TIRES FOR SEWER JET Edit 08232012 09192012 09192012 2036244651 - LESLIE TIRE SERVICE INC 247349 TIRE - SEWER JET Edit 08172012 09192012 09192012 53124326 - DECKER AUTO PARTS INC 28666 LIGHTS W2 Edit 09062012 09192012 09192012 1170326 - DECKER AUTO PARTS INC 28604 WHEEL STUD NUT D9 Edit 09052012 09192012 09192012 49818462 - SHELBY TIRE amp AUTO SERVICE 33182 TIRES Edit 09052012 09192012 09192012 72660326 - DECKER AUTO PARTS INC 27724 CLAMPS Edit 08282012 09192012 09192012 17961832 - KERNERS AUTO SERVICE LLC 55817 REPAIRS TO D9 Edit 09062012 09192012 09192012 13552326 - DECKER AUTO PARTS INC 28781 WHEEL STUD NUT D9 Edit 09062012 09192012 09192012 498326 - DECKER AUTO PARTS INC 28831 WHEEL STUD NUT D9 Edit 09072012 09192012 09192012 498170 - BUFF WHELAN CHEVROLET INC CVW303797 SENSOR W17 Edit 08222012 09192012 09192012 6779
Account 781000 - Parts Totals Invoice Transactions 17 $377354Department 661 - Motor Pool Totals Invoice Transactions 19 $381739
Run by Jill Wood on 09112012 034249 PM Page 25 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund Totals Invoice Transactions 55 $182069210
Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $44130Account 785500 - Govt AC Op Exp amp Sup
21532 - DATA MEDIA PRODUCTS INC H2772 DVDs and DVD cases Edit 08222012 09192012 09192012 12497Account 785500 - Govt AC Op Exp amp Sup Totals Invoice Transactions 1 $12497
Account 801000 - Contract Labor4661 - KYLE HOFFMAN 3031138 Contract Labor Edit 09062012 09192012 09192012 90002802 - ERIC PERRY 1081223 Contract Labor Edit 09062012 09192012 09192012 840002802 - ERIC PERRY 1091206 Contract Labor Edit 09062012 09192012 09192012 97500
1008cable Building Main Edit 08312012 09192012 09192012 28401
Account 930100 - Building Maintenance Totals Invoice Transactions 2 $36950Department 598 - Cable TV Totals Invoice Transactions 11 $429898
Fund 598 - Cable TV Totals Invoice Transactions 11 $429898Fund 692 - Equipment Replacement Fund
Department 212 - NetworkAccount 985000 - Equipment Replacement
26031 - CDW GOVERNMENT INC P528766 Back up tapes Edit 08202012 09192012 09192012 14690Account 985000 - Equipment Replacement Totals Invoice Transactions 1 $14690
Department 212 - Network Totals Invoice Transactions 1 $14690Department 305 - Police Department
Account 975207 - Capital Project - PD Building 23110 - TESTING ENGINEERS amp CONSULTANTS INC
123985 ENGINEERING EXPENSE - POLICE BLDG
Edit 08312012 09192012 09192012 590000
Run by Jill Wood on 09112012 034249 PM Page 26 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building
6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES
Edit 08272012 09192012 09192012 47570
6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS
Edit 08292012 09192012 09192012 1050
7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE
HOOKUPEdit 08202012 09192012 09192012 6724
326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132
Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park
Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441
20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND
Edit 07122012 09192012 09192012 10000
6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND
Edit 07162012 09192012 09192012 20000
18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND
Edit 08072012 09192012 09192012 10000
6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND
Edit 07022012 09192012 09192012 5000
5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND
Edit 07122012 09192012 09192012 20000
4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND
Edit 04042012 09192012 09192012 20000
5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER
Edit 10182011 09192012 09192012 106000
5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE
Edit 10202011 09192012 09192012 112500
6248 - GEORGE ZERVOS CUSTOM HOMES INC
08 9740 BUILDING BOND RETURN - 48551 VAN DYKE
Edit 06272008 09192012 09192012 20000
Run by Jill Wood on 09112012 034249 PM Page 27 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 800 - PlanningAccount 805000 - Planning Consultant fees
1204 - SPENCER OIL COMPANY 395167 diesel 5534 gal Edit 08232012 09192012 09192012 190134
Run by Jill Wood on 09112012 034249 PM Page 12 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 863000 - Gasoline
Run by Jill Wood on 09112012 034249 PM Page 13 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 969600 - Properties Clearing Exp
Department 266 - Drug Forfeiture Totals Invoice Transactions 1 $7000Fund 265 - Drug Forfeiture Fund Totals Invoice Transactions 1 $7000
Run by Jill Wood on 09112012 034249 PM Page 19 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 275 - Senior Housing Operation
Department 275 - Shelby ManorAccount 975275 - Capital Outlay - Sen Housing
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
Run by Jill Wood on 09112012 034249 PM Page 20 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 136 - 41 A District CourtAccount 850000 - Communications
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 166048
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 1921
Department 762 - State of MichiganAccount 965010 - State of Michigan Fees
16926 - STATE OF MICHIGAN 83112 MI Department of Treasury
Edit 08312012 09192012 09192012 9024105
Account 965010 - State of Michigan Fees Totals Invoice Transactions 1 $9024105Department 762 - State of Michigan Totals Invoice Transactions 1 $9024105
Department 763 - City of UticaAccount 965021 - Utica Fines amp Fees
254 - CITY OF UTICA 83112 Utica Fines amp Fees Edit 08312012 09192012 09192012 1083951Account 965021 - Utica Fines amp Fees Totals Invoice Transactions 1 $1083951
Department 763 - City of Utica Totals Invoice Transactions 1 $1083951
Run by Jill Wood on 09112012 034249 PM Page 21 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 765 - Macomb TWPAccount 965027 - Macomb TWP Fines amp Fees
Run by Jill Wood on 09112012 034249 PM Page 22 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 709000 - Education amp Training
Run by Jill Wood on 09112012 034249 PM Page 23 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 920500 - Water Charges
149 - BOARD OF WATER COMMISSIONERS 1251 300 712 METERED WATER - JULY 2012
Edit 08242012 09192012 09192012 145750296
Account 920500 - Water Charges Totals Invoice Transactions 1 $145750296Account 935600 - Sewer Main Repair
Run by Jill Wood on 09112012 034249 PM Page 24 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 596 - Administrative and GeneralAccount 807000 - Engineering Consulting Fees
326 - DECKER AUTO PARTS INC 27202 ON OFF TOGGLE SWITCH W16
Edit 08242012 09192012 09192012 499
326 - DECKER AUTO PARTS INC 26791 PART FOR D7 Edit 08222012 09192012 09192012 3995326 - DECKER AUTO PARTS INC 28187 AIR FILTER W13 Edit 08312012 09192012 09192012 1910326 - DECKER AUTO PARTS INC 27790 LIGHTING - SEWER
JETEdit 08292012 09192012 09192012 99
326 - DECKER AUTO PARTS INC 28025 PARTS SW1 SHOP TOWELS
4651 - LESLIE TIRE SERVICE INC 247803 TIRES FOR SEWER JET Edit 08232012 09192012 09192012 2036244651 - LESLIE TIRE SERVICE INC 247349 TIRE - SEWER JET Edit 08172012 09192012 09192012 53124326 - DECKER AUTO PARTS INC 28666 LIGHTS W2 Edit 09062012 09192012 09192012 1170326 - DECKER AUTO PARTS INC 28604 WHEEL STUD NUT D9 Edit 09052012 09192012 09192012 49818462 - SHELBY TIRE amp AUTO SERVICE 33182 TIRES Edit 09052012 09192012 09192012 72660326 - DECKER AUTO PARTS INC 27724 CLAMPS Edit 08282012 09192012 09192012 17961832 - KERNERS AUTO SERVICE LLC 55817 REPAIRS TO D9 Edit 09062012 09192012 09192012 13552326 - DECKER AUTO PARTS INC 28781 WHEEL STUD NUT D9 Edit 09062012 09192012 09192012 498326 - DECKER AUTO PARTS INC 28831 WHEEL STUD NUT D9 Edit 09072012 09192012 09192012 498170 - BUFF WHELAN CHEVROLET INC CVW303797 SENSOR W17 Edit 08222012 09192012 09192012 6779
Account 781000 - Parts Totals Invoice Transactions 17 $377354Department 661 - Motor Pool Totals Invoice Transactions 19 $381739
Run by Jill Wood on 09112012 034249 PM Page 25 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund Totals Invoice Transactions 55 $182069210
Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $44130Account 785500 - Govt AC Op Exp amp Sup
21532 - DATA MEDIA PRODUCTS INC H2772 DVDs and DVD cases Edit 08222012 09192012 09192012 12497Account 785500 - Govt AC Op Exp amp Sup Totals Invoice Transactions 1 $12497
Account 801000 - Contract Labor4661 - KYLE HOFFMAN 3031138 Contract Labor Edit 09062012 09192012 09192012 90002802 - ERIC PERRY 1081223 Contract Labor Edit 09062012 09192012 09192012 840002802 - ERIC PERRY 1091206 Contract Labor Edit 09062012 09192012 09192012 97500
1008cable Building Main Edit 08312012 09192012 09192012 28401
Account 930100 - Building Maintenance Totals Invoice Transactions 2 $36950Department 598 - Cable TV Totals Invoice Transactions 11 $429898
Fund 598 - Cable TV Totals Invoice Transactions 11 $429898Fund 692 - Equipment Replacement Fund
Department 212 - NetworkAccount 985000 - Equipment Replacement
26031 - CDW GOVERNMENT INC P528766 Back up tapes Edit 08202012 09192012 09192012 14690Account 985000 - Equipment Replacement Totals Invoice Transactions 1 $14690
Department 212 - Network Totals Invoice Transactions 1 $14690Department 305 - Police Department
Account 975207 - Capital Project - PD Building 23110 - TESTING ENGINEERS amp CONSULTANTS INC
123985 ENGINEERING EXPENSE - POLICE BLDG
Edit 08312012 09192012 09192012 590000
Run by Jill Wood on 09112012 034249 PM Page 26 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building
6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES
Edit 08272012 09192012 09192012 47570
6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS
Edit 08292012 09192012 09192012 1050
7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE
HOOKUPEdit 08202012 09192012 09192012 6724
326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132
Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park
Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441
20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND
Edit 07122012 09192012 09192012 10000
6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND
Edit 07162012 09192012 09192012 20000
18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND
Edit 08072012 09192012 09192012 10000
6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND
Edit 07022012 09192012 09192012 5000
5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND
Edit 07122012 09192012 09192012 20000
4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND
Edit 04042012 09192012 09192012 20000
5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER
Edit 10182011 09192012 09192012 106000
5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE
Edit 10202011 09192012 09192012 112500
6248 - GEORGE ZERVOS CUSTOM HOMES INC
08 9740 BUILDING BOND RETURN - 48551 VAN DYKE
Edit 06272008 09192012 09192012 20000
Run by Jill Wood on 09112012 034249 PM Page 27 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 863000 - Gasoline
Run by Jill Wood on 09112012 034249 PM Page 13 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 969600 - Properties Clearing Exp
Department 266 - Drug Forfeiture Totals Invoice Transactions 1 $7000Fund 265 - Drug Forfeiture Fund Totals Invoice Transactions 1 $7000
Run by Jill Wood on 09112012 034249 PM Page 19 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 275 - Senior Housing Operation
Department 275 - Shelby ManorAccount 975275 - Capital Outlay - Sen Housing
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
Run by Jill Wood on 09112012 034249 PM Page 20 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 136 - 41 A District CourtAccount 850000 - Communications
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 166048
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 1921
Department 762 - State of MichiganAccount 965010 - State of Michigan Fees
16926 - STATE OF MICHIGAN 83112 MI Department of Treasury
Edit 08312012 09192012 09192012 9024105
Account 965010 - State of Michigan Fees Totals Invoice Transactions 1 $9024105Department 762 - State of Michigan Totals Invoice Transactions 1 $9024105
Department 763 - City of UticaAccount 965021 - Utica Fines amp Fees
254 - CITY OF UTICA 83112 Utica Fines amp Fees Edit 08312012 09192012 09192012 1083951Account 965021 - Utica Fines amp Fees Totals Invoice Transactions 1 $1083951
Department 763 - City of Utica Totals Invoice Transactions 1 $1083951
Run by Jill Wood on 09112012 034249 PM Page 21 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 765 - Macomb TWPAccount 965027 - Macomb TWP Fines amp Fees
Run by Jill Wood on 09112012 034249 PM Page 22 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 709000 - Education amp Training
Run by Jill Wood on 09112012 034249 PM Page 23 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 920500 - Water Charges
149 - BOARD OF WATER COMMISSIONERS 1251 300 712 METERED WATER - JULY 2012
Edit 08242012 09192012 09192012 145750296
Account 920500 - Water Charges Totals Invoice Transactions 1 $145750296Account 935600 - Sewer Main Repair
Run by Jill Wood on 09112012 034249 PM Page 24 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 596 - Administrative and GeneralAccount 807000 - Engineering Consulting Fees
326 - DECKER AUTO PARTS INC 27202 ON OFF TOGGLE SWITCH W16
Edit 08242012 09192012 09192012 499
326 - DECKER AUTO PARTS INC 26791 PART FOR D7 Edit 08222012 09192012 09192012 3995326 - DECKER AUTO PARTS INC 28187 AIR FILTER W13 Edit 08312012 09192012 09192012 1910326 - DECKER AUTO PARTS INC 27790 LIGHTING - SEWER
JETEdit 08292012 09192012 09192012 99
326 - DECKER AUTO PARTS INC 28025 PARTS SW1 SHOP TOWELS
4651 - LESLIE TIRE SERVICE INC 247803 TIRES FOR SEWER JET Edit 08232012 09192012 09192012 2036244651 - LESLIE TIRE SERVICE INC 247349 TIRE - SEWER JET Edit 08172012 09192012 09192012 53124326 - DECKER AUTO PARTS INC 28666 LIGHTS W2 Edit 09062012 09192012 09192012 1170326 - DECKER AUTO PARTS INC 28604 WHEEL STUD NUT D9 Edit 09052012 09192012 09192012 49818462 - SHELBY TIRE amp AUTO SERVICE 33182 TIRES Edit 09052012 09192012 09192012 72660326 - DECKER AUTO PARTS INC 27724 CLAMPS Edit 08282012 09192012 09192012 17961832 - KERNERS AUTO SERVICE LLC 55817 REPAIRS TO D9 Edit 09062012 09192012 09192012 13552326 - DECKER AUTO PARTS INC 28781 WHEEL STUD NUT D9 Edit 09062012 09192012 09192012 498326 - DECKER AUTO PARTS INC 28831 WHEEL STUD NUT D9 Edit 09072012 09192012 09192012 498170 - BUFF WHELAN CHEVROLET INC CVW303797 SENSOR W17 Edit 08222012 09192012 09192012 6779
Account 781000 - Parts Totals Invoice Transactions 17 $377354Department 661 - Motor Pool Totals Invoice Transactions 19 $381739
Run by Jill Wood on 09112012 034249 PM Page 25 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund Totals Invoice Transactions 55 $182069210
Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $44130Account 785500 - Govt AC Op Exp amp Sup
21532 - DATA MEDIA PRODUCTS INC H2772 DVDs and DVD cases Edit 08222012 09192012 09192012 12497Account 785500 - Govt AC Op Exp amp Sup Totals Invoice Transactions 1 $12497
Account 801000 - Contract Labor4661 - KYLE HOFFMAN 3031138 Contract Labor Edit 09062012 09192012 09192012 90002802 - ERIC PERRY 1081223 Contract Labor Edit 09062012 09192012 09192012 840002802 - ERIC PERRY 1091206 Contract Labor Edit 09062012 09192012 09192012 97500
1008cable Building Main Edit 08312012 09192012 09192012 28401
Account 930100 - Building Maintenance Totals Invoice Transactions 2 $36950Department 598 - Cable TV Totals Invoice Transactions 11 $429898
Fund 598 - Cable TV Totals Invoice Transactions 11 $429898Fund 692 - Equipment Replacement Fund
Department 212 - NetworkAccount 985000 - Equipment Replacement
26031 - CDW GOVERNMENT INC P528766 Back up tapes Edit 08202012 09192012 09192012 14690Account 985000 - Equipment Replacement Totals Invoice Transactions 1 $14690
Department 212 - Network Totals Invoice Transactions 1 $14690Department 305 - Police Department
Account 975207 - Capital Project - PD Building 23110 - TESTING ENGINEERS amp CONSULTANTS INC
123985 ENGINEERING EXPENSE - POLICE BLDG
Edit 08312012 09192012 09192012 590000
Run by Jill Wood on 09112012 034249 PM Page 26 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building
6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES
Edit 08272012 09192012 09192012 47570
6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS
Edit 08292012 09192012 09192012 1050
7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE
HOOKUPEdit 08202012 09192012 09192012 6724
326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132
Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park
Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441
20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND
Edit 07122012 09192012 09192012 10000
6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND
Edit 07162012 09192012 09192012 20000
18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND
Edit 08072012 09192012 09192012 10000
6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND
Edit 07022012 09192012 09192012 5000
5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND
Edit 07122012 09192012 09192012 20000
4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND
Edit 04042012 09192012 09192012 20000
5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER
Edit 10182011 09192012 09192012 106000
5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE
Edit 10202011 09192012 09192012 112500
6248 - GEORGE ZERVOS CUSTOM HOMES INC
08 9740 BUILDING BOND RETURN - 48551 VAN DYKE
Edit 06272008 09192012 09192012 20000
Run by Jill Wood on 09112012 034249 PM Page 27 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 969600 - Properties Clearing Exp
Department 266 - Drug Forfeiture Totals Invoice Transactions 1 $7000Fund 265 - Drug Forfeiture Fund Totals Invoice Transactions 1 $7000
Run by Jill Wood on 09112012 034249 PM Page 19 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 275 - Senior Housing Operation
Department 275 - Shelby ManorAccount 975275 - Capital Outlay - Sen Housing
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
Run by Jill Wood on 09112012 034249 PM Page 20 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 136 - 41 A District CourtAccount 850000 - Communications
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 166048
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 1921
Department 762 - State of MichiganAccount 965010 - State of Michigan Fees
16926 - STATE OF MICHIGAN 83112 MI Department of Treasury
Edit 08312012 09192012 09192012 9024105
Account 965010 - State of Michigan Fees Totals Invoice Transactions 1 $9024105Department 762 - State of Michigan Totals Invoice Transactions 1 $9024105
Department 763 - City of UticaAccount 965021 - Utica Fines amp Fees
254 - CITY OF UTICA 83112 Utica Fines amp Fees Edit 08312012 09192012 09192012 1083951Account 965021 - Utica Fines amp Fees Totals Invoice Transactions 1 $1083951
Department 763 - City of Utica Totals Invoice Transactions 1 $1083951
Run by Jill Wood on 09112012 034249 PM Page 21 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 765 - Macomb TWPAccount 965027 - Macomb TWP Fines amp Fees
Run by Jill Wood on 09112012 034249 PM Page 22 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 709000 - Education amp Training
Run by Jill Wood on 09112012 034249 PM Page 23 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 920500 - Water Charges
149 - BOARD OF WATER COMMISSIONERS 1251 300 712 METERED WATER - JULY 2012
Edit 08242012 09192012 09192012 145750296
Account 920500 - Water Charges Totals Invoice Transactions 1 $145750296Account 935600 - Sewer Main Repair
Run by Jill Wood on 09112012 034249 PM Page 24 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 596 - Administrative and GeneralAccount 807000 - Engineering Consulting Fees
326 - DECKER AUTO PARTS INC 27202 ON OFF TOGGLE SWITCH W16
Edit 08242012 09192012 09192012 499
326 - DECKER AUTO PARTS INC 26791 PART FOR D7 Edit 08222012 09192012 09192012 3995326 - DECKER AUTO PARTS INC 28187 AIR FILTER W13 Edit 08312012 09192012 09192012 1910326 - DECKER AUTO PARTS INC 27790 LIGHTING - SEWER
JETEdit 08292012 09192012 09192012 99
326 - DECKER AUTO PARTS INC 28025 PARTS SW1 SHOP TOWELS
4651 - LESLIE TIRE SERVICE INC 247803 TIRES FOR SEWER JET Edit 08232012 09192012 09192012 2036244651 - LESLIE TIRE SERVICE INC 247349 TIRE - SEWER JET Edit 08172012 09192012 09192012 53124326 - DECKER AUTO PARTS INC 28666 LIGHTS W2 Edit 09062012 09192012 09192012 1170326 - DECKER AUTO PARTS INC 28604 WHEEL STUD NUT D9 Edit 09052012 09192012 09192012 49818462 - SHELBY TIRE amp AUTO SERVICE 33182 TIRES Edit 09052012 09192012 09192012 72660326 - DECKER AUTO PARTS INC 27724 CLAMPS Edit 08282012 09192012 09192012 17961832 - KERNERS AUTO SERVICE LLC 55817 REPAIRS TO D9 Edit 09062012 09192012 09192012 13552326 - DECKER AUTO PARTS INC 28781 WHEEL STUD NUT D9 Edit 09062012 09192012 09192012 498326 - DECKER AUTO PARTS INC 28831 WHEEL STUD NUT D9 Edit 09072012 09192012 09192012 498170 - BUFF WHELAN CHEVROLET INC CVW303797 SENSOR W17 Edit 08222012 09192012 09192012 6779
Account 781000 - Parts Totals Invoice Transactions 17 $377354Department 661 - Motor Pool Totals Invoice Transactions 19 $381739
Run by Jill Wood on 09112012 034249 PM Page 25 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund Totals Invoice Transactions 55 $182069210
Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $44130Account 785500 - Govt AC Op Exp amp Sup
21532 - DATA MEDIA PRODUCTS INC H2772 DVDs and DVD cases Edit 08222012 09192012 09192012 12497Account 785500 - Govt AC Op Exp amp Sup Totals Invoice Transactions 1 $12497
Account 801000 - Contract Labor4661 - KYLE HOFFMAN 3031138 Contract Labor Edit 09062012 09192012 09192012 90002802 - ERIC PERRY 1081223 Contract Labor Edit 09062012 09192012 09192012 840002802 - ERIC PERRY 1091206 Contract Labor Edit 09062012 09192012 09192012 97500
1008cable Building Main Edit 08312012 09192012 09192012 28401
Account 930100 - Building Maintenance Totals Invoice Transactions 2 $36950Department 598 - Cable TV Totals Invoice Transactions 11 $429898
Fund 598 - Cable TV Totals Invoice Transactions 11 $429898Fund 692 - Equipment Replacement Fund
Department 212 - NetworkAccount 985000 - Equipment Replacement
26031 - CDW GOVERNMENT INC P528766 Back up tapes Edit 08202012 09192012 09192012 14690Account 985000 - Equipment Replacement Totals Invoice Transactions 1 $14690
Department 212 - Network Totals Invoice Transactions 1 $14690Department 305 - Police Department
Account 975207 - Capital Project - PD Building 23110 - TESTING ENGINEERS amp CONSULTANTS INC
123985 ENGINEERING EXPENSE - POLICE BLDG
Edit 08312012 09192012 09192012 590000
Run by Jill Wood on 09112012 034249 PM Page 26 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building
6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES
Edit 08272012 09192012 09192012 47570
6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS
Edit 08292012 09192012 09192012 1050
7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE
HOOKUPEdit 08202012 09192012 09192012 6724
326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132
Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park
Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441
20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND
Edit 07122012 09192012 09192012 10000
6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND
Edit 07162012 09192012 09192012 20000
18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND
Edit 08072012 09192012 09192012 10000
6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND
Edit 07022012 09192012 09192012 5000
5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND
Edit 07122012 09192012 09192012 20000
4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND
Edit 04042012 09192012 09192012 20000
5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER
Edit 10182011 09192012 09192012 106000
5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE
Edit 10202011 09192012 09192012 112500
6248 - GEORGE ZERVOS CUSTOM HOMES INC
08 9740 BUILDING BOND RETURN - 48551 VAN DYKE
Edit 06272008 09192012 09192012 20000
Run by Jill Wood on 09112012 034249 PM Page 27 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 206 - Fire Fund
Department 340 - Fire DepartmentAccount 726000 - Operating Supplies
11476 - JampJ ACE HARDWARE 1 18252 STATION SUPPLIES Edit 08272012 09192012 09192012 127822612 - VALLEY CITY LINEN 27256868 STATION 3 LINENS Edit 08272012 09192012 09192012 177522612 - VALLEY CITY LINEN 27256872 STATION 2 LINENS Edit 08272012 09192012 09192012 12957857 - STONES ACE HARDWARE 49509 LOCK FOR DRUG
CABINET ON A-2 (TRUCK 41)
Edit 08252012 09192012 09192012 1199
2221 - EXCELLENT POLICE EQUIP 10456 GLOVES COLLAR PINS HAT BANDS FOR DRESS UNIFORMS
Edit 05022012 09192012 09192012 45450
22612 - VALLEY CITY LINEN 27262791 STATION 1 LINENS Edit 08302012 09192012 09192012 60022612 - VALLEY CITY LINEN 27256865 STATION 1 LINENS Edit 08272012 09192012 09192012 302311476 - JampJ ACE HARDWARE 1 18262 COMB LOCK FOR A-2
(TRUCK 41)Edit 08292012 09192012 09192012 949
23849 - FABRITEC CLEANERS INC 26592 DRY CLEANING Edit 08292012 09192012 09192012 30022612 - VALLEY CITY LINEN 27262343 40 HOUR LINENS Edit 09032012 09192012 09192012 227020057 - BATTERY WAREHOUSE CO 54229 FLASHLIGHTS FOR Q-1
(TRUCK 26)Edit 09052012 09192012 09192012 2398
22612 - VALLEY CITY LINEN 27262341 STATION 4 LINENS Edit 09032012 09192012 09192012 302322612 - VALLEY CITY LINEN 27262349 STATION 2 LINENS Edit 09032012 09192012 09192012 338522612 - VALLEY CITY LINEN 27262345 STATION 3 LINENS Edit 09032012 09192012 09192012 275522612 - VALLEY CITY LINEN 27262342 STATION 1 LINENS Edit 09032012 09192012 09192012 541311227 - OFFICE DEPOT INC 2912490 August Office Supplies Edit 08312012 09192012 09192012 31084
Department 266 - Drug Forfeiture Totals Invoice Transactions 1 $7000Fund 265 - Drug Forfeiture Fund Totals Invoice Transactions 1 $7000
Run by Jill Wood on 09112012 034249 PM Page 19 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 275 - Senior Housing Operation
Department 275 - Shelby ManorAccount 975275 - Capital Outlay - Sen Housing
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
Run by Jill Wood on 09112012 034249 PM Page 20 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 136 - 41 A District CourtAccount 850000 - Communications
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 166048
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 1921
Department 762 - State of MichiganAccount 965010 - State of Michigan Fees
16926 - STATE OF MICHIGAN 83112 MI Department of Treasury
Edit 08312012 09192012 09192012 9024105
Account 965010 - State of Michigan Fees Totals Invoice Transactions 1 $9024105Department 762 - State of Michigan Totals Invoice Transactions 1 $9024105
Department 763 - City of UticaAccount 965021 - Utica Fines amp Fees
254 - CITY OF UTICA 83112 Utica Fines amp Fees Edit 08312012 09192012 09192012 1083951Account 965021 - Utica Fines amp Fees Totals Invoice Transactions 1 $1083951
Department 763 - City of Utica Totals Invoice Transactions 1 $1083951
Run by Jill Wood on 09112012 034249 PM Page 21 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 765 - Macomb TWPAccount 965027 - Macomb TWP Fines amp Fees
Run by Jill Wood on 09112012 034249 PM Page 22 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 709000 - Education amp Training
Run by Jill Wood on 09112012 034249 PM Page 23 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 920500 - Water Charges
149 - BOARD OF WATER COMMISSIONERS 1251 300 712 METERED WATER - JULY 2012
Edit 08242012 09192012 09192012 145750296
Account 920500 - Water Charges Totals Invoice Transactions 1 $145750296Account 935600 - Sewer Main Repair
Run by Jill Wood on 09112012 034249 PM Page 24 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 596 - Administrative and GeneralAccount 807000 - Engineering Consulting Fees
326 - DECKER AUTO PARTS INC 27202 ON OFF TOGGLE SWITCH W16
Edit 08242012 09192012 09192012 499
326 - DECKER AUTO PARTS INC 26791 PART FOR D7 Edit 08222012 09192012 09192012 3995326 - DECKER AUTO PARTS INC 28187 AIR FILTER W13 Edit 08312012 09192012 09192012 1910326 - DECKER AUTO PARTS INC 27790 LIGHTING - SEWER
JETEdit 08292012 09192012 09192012 99
326 - DECKER AUTO PARTS INC 28025 PARTS SW1 SHOP TOWELS
4651 - LESLIE TIRE SERVICE INC 247803 TIRES FOR SEWER JET Edit 08232012 09192012 09192012 2036244651 - LESLIE TIRE SERVICE INC 247349 TIRE - SEWER JET Edit 08172012 09192012 09192012 53124326 - DECKER AUTO PARTS INC 28666 LIGHTS W2 Edit 09062012 09192012 09192012 1170326 - DECKER AUTO PARTS INC 28604 WHEEL STUD NUT D9 Edit 09052012 09192012 09192012 49818462 - SHELBY TIRE amp AUTO SERVICE 33182 TIRES Edit 09052012 09192012 09192012 72660326 - DECKER AUTO PARTS INC 27724 CLAMPS Edit 08282012 09192012 09192012 17961832 - KERNERS AUTO SERVICE LLC 55817 REPAIRS TO D9 Edit 09062012 09192012 09192012 13552326 - DECKER AUTO PARTS INC 28781 WHEEL STUD NUT D9 Edit 09062012 09192012 09192012 498326 - DECKER AUTO PARTS INC 28831 WHEEL STUD NUT D9 Edit 09072012 09192012 09192012 498170 - BUFF WHELAN CHEVROLET INC CVW303797 SENSOR W17 Edit 08222012 09192012 09192012 6779
Account 781000 - Parts Totals Invoice Transactions 17 $377354Department 661 - Motor Pool Totals Invoice Transactions 19 $381739
Run by Jill Wood on 09112012 034249 PM Page 25 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund Totals Invoice Transactions 55 $182069210
Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $44130Account 785500 - Govt AC Op Exp amp Sup
21532 - DATA MEDIA PRODUCTS INC H2772 DVDs and DVD cases Edit 08222012 09192012 09192012 12497Account 785500 - Govt AC Op Exp amp Sup Totals Invoice Transactions 1 $12497
Account 801000 - Contract Labor4661 - KYLE HOFFMAN 3031138 Contract Labor Edit 09062012 09192012 09192012 90002802 - ERIC PERRY 1081223 Contract Labor Edit 09062012 09192012 09192012 840002802 - ERIC PERRY 1091206 Contract Labor Edit 09062012 09192012 09192012 97500
1008cable Building Main Edit 08312012 09192012 09192012 28401
Account 930100 - Building Maintenance Totals Invoice Transactions 2 $36950Department 598 - Cable TV Totals Invoice Transactions 11 $429898
Fund 598 - Cable TV Totals Invoice Transactions 11 $429898Fund 692 - Equipment Replacement Fund
Department 212 - NetworkAccount 985000 - Equipment Replacement
26031 - CDW GOVERNMENT INC P528766 Back up tapes Edit 08202012 09192012 09192012 14690Account 985000 - Equipment Replacement Totals Invoice Transactions 1 $14690
Department 212 - Network Totals Invoice Transactions 1 $14690Department 305 - Police Department
Account 975207 - Capital Project - PD Building 23110 - TESTING ENGINEERS amp CONSULTANTS INC
123985 ENGINEERING EXPENSE - POLICE BLDG
Edit 08312012 09192012 09192012 590000
Run by Jill Wood on 09112012 034249 PM Page 26 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building
6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES
Edit 08272012 09192012 09192012 47570
6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS
Edit 08292012 09192012 09192012 1050
7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE
HOOKUPEdit 08202012 09192012 09192012 6724
326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132
Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park
Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441
20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND
Edit 07122012 09192012 09192012 10000
6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND
Edit 07162012 09192012 09192012 20000
18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND
Edit 08072012 09192012 09192012 10000
6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND
Edit 07022012 09192012 09192012 5000
5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND
Edit 07122012 09192012 09192012 20000
4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND
Edit 04042012 09192012 09192012 20000
5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER
Edit 10182011 09192012 09192012 106000
5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE
Edit 10202011 09192012 09192012 112500
6248 - GEORGE ZERVOS CUSTOM HOMES INC
08 9740 BUILDING BOND RETURN - 48551 VAN DYKE
Edit 06272008 09192012 09192012 20000
Run by Jill Wood on 09112012 034249 PM Page 27 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 206 - Fire Fund
Department 340 - Fire DepartmentAccount 804206 - Accumed 8
Department 266 - Drug Forfeiture Totals Invoice Transactions 1 $7000Fund 265 - Drug Forfeiture Fund Totals Invoice Transactions 1 $7000
Run by Jill Wood on 09112012 034249 PM Page 19 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 275 - Senior Housing Operation
Department 275 - Shelby ManorAccount 975275 - Capital Outlay - Sen Housing
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
Run by Jill Wood on 09112012 034249 PM Page 20 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 136 - 41 A District CourtAccount 850000 - Communications
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 166048
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 1921
Department 762 - State of MichiganAccount 965010 - State of Michigan Fees
16926 - STATE OF MICHIGAN 83112 MI Department of Treasury
Edit 08312012 09192012 09192012 9024105
Account 965010 - State of Michigan Fees Totals Invoice Transactions 1 $9024105Department 762 - State of Michigan Totals Invoice Transactions 1 $9024105
Department 763 - City of UticaAccount 965021 - Utica Fines amp Fees
254 - CITY OF UTICA 83112 Utica Fines amp Fees Edit 08312012 09192012 09192012 1083951Account 965021 - Utica Fines amp Fees Totals Invoice Transactions 1 $1083951
Department 763 - City of Utica Totals Invoice Transactions 1 $1083951
Run by Jill Wood on 09112012 034249 PM Page 21 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 765 - Macomb TWPAccount 965027 - Macomb TWP Fines amp Fees
Run by Jill Wood on 09112012 034249 PM Page 22 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 709000 - Education amp Training
Run by Jill Wood on 09112012 034249 PM Page 23 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 920500 - Water Charges
149 - BOARD OF WATER COMMISSIONERS 1251 300 712 METERED WATER - JULY 2012
Edit 08242012 09192012 09192012 145750296
Account 920500 - Water Charges Totals Invoice Transactions 1 $145750296Account 935600 - Sewer Main Repair
Run by Jill Wood on 09112012 034249 PM Page 24 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 596 - Administrative and GeneralAccount 807000 - Engineering Consulting Fees
326 - DECKER AUTO PARTS INC 27202 ON OFF TOGGLE SWITCH W16
Edit 08242012 09192012 09192012 499
326 - DECKER AUTO PARTS INC 26791 PART FOR D7 Edit 08222012 09192012 09192012 3995326 - DECKER AUTO PARTS INC 28187 AIR FILTER W13 Edit 08312012 09192012 09192012 1910326 - DECKER AUTO PARTS INC 27790 LIGHTING - SEWER
JETEdit 08292012 09192012 09192012 99
326 - DECKER AUTO PARTS INC 28025 PARTS SW1 SHOP TOWELS
4651 - LESLIE TIRE SERVICE INC 247803 TIRES FOR SEWER JET Edit 08232012 09192012 09192012 2036244651 - LESLIE TIRE SERVICE INC 247349 TIRE - SEWER JET Edit 08172012 09192012 09192012 53124326 - DECKER AUTO PARTS INC 28666 LIGHTS W2 Edit 09062012 09192012 09192012 1170326 - DECKER AUTO PARTS INC 28604 WHEEL STUD NUT D9 Edit 09052012 09192012 09192012 49818462 - SHELBY TIRE amp AUTO SERVICE 33182 TIRES Edit 09052012 09192012 09192012 72660326 - DECKER AUTO PARTS INC 27724 CLAMPS Edit 08282012 09192012 09192012 17961832 - KERNERS AUTO SERVICE LLC 55817 REPAIRS TO D9 Edit 09062012 09192012 09192012 13552326 - DECKER AUTO PARTS INC 28781 WHEEL STUD NUT D9 Edit 09062012 09192012 09192012 498326 - DECKER AUTO PARTS INC 28831 WHEEL STUD NUT D9 Edit 09072012 09192012 09192012 498170 - BUFF WHELAN CHEVROLET INC CVW303797 SENSOR W17 Edit 08222012 09192012 09192012 6779
Account 781000 - Parts Totals Invoice Transactions 17 $377354Department 661 - Motor Pool Totals Invoice Transactions 19 $381739
Run by Jill Wood on 09112012 034249 PM Page 25 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund Totals Invoice Transactions 55 $182069210
Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $44130Account 785500 - Govt AC Op Exp amp Sup
21532 - DATA MEDIA PRODUCTS INC H2772 DVDs and DVD cases Edit 08222012 09192012 09192012 12497Account 785500 - Govt AC Op Exp amp Sup Totals Invoice Transactions 1 $12497
Account 801000 - Contract Labor4661 - KYLE HOFFMAN 3031138 Contract Labor Edit 09062012 09192012 09192012 90002802 - ERIC PERRY 1081223 Contract Labor Edit 09062012 09192012 09192012 840002802 - ERIC PERRY 1091206 Contract Labor Edit 09062012 09192012 09192012 97500
1008cable Building Main Edit 08312012 09192012 09192012 28401
Account 930100 - Building Maintenance Totals Invoice Transactions 2 $36950Department 598 - Cable TV Totals Invoice Transactions 11 $429898
Fund 598 - Cable TV Totals Invoice Transactions 11 $429898Fund 692 - Equipment Replacement Fund
Department 212 - NetworkAccount 985000 - Equipment Replacement
26031 - CDW GOVERNMENT INC P528766 Back up tapes Edit 08202012 09192012 09192012 14690Account 985000 - Equipment Replacement Totals Invoice Transactions 1 $14690
Department 212 - Network Totals Invoice Transactions 1 $14690Department 305 - Police Department
Account 975207 - Capital Project - PD Building 23110 - TESTING ENGINEERS amp CONSULTANTS INC
123985 ENGINEERING EXPENSE - POLICE BLDG
Edit 08312012 09192012 09192012 590000
Run by Jill Wood on 09112012 034249 PM Page 26 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building
6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES
Edit 08272012 09192012 09192012 47570
6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS
Edit 08292012 09192012 09192012 1050
7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE
HOOKUPEdit 08202012 09192012 09192012 6724
326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132
Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park
Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441
20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND
Edit 07122012 09192012 09192012 10000
6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND
Edit 07162012 09192012 09192012 20000
18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND
Edit 08072012 09192012 09192012 10000
6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND
Edit 07022012 09192012 09192012 5000
5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND
Edit 07122012 09192012 09192012 20000
4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND
Edit 04042012 09192012 09192012 20000
5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER
Edit 10182011 09192012 09192012 106000
5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE
Edit 10202011 09192012 09192012 112500
6248 - GEORGE ZERVOS CUSTOM HOMES INC
08 9740 BUILDING BOND RETURN - 48551 VAN DYKE
Edit 06272008 09192012 09192012 20000
Run by Jill Wood on 09112012 034249 PM Page 27 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 206 - Fire Fund
Department 340 - Fire DepartmentAccount 930100 - Building Maintenance
12665 - LIGHTING SUPPLY COMPANY 83239500 KITCHEN COUNTER LIGHT BALLAST - STATION 1
Edit 08302012 09192012 09192012 4132
15228 - HOME DEPOT CREDIT SERVICES 1593180 TRACK LIGHTING - STATION 1
Edit 09052012 09192012 09192012 5059
Account 930100 - Building Maintenance Totals Invoice Transactions 4 $54741Account 981500 - Capital Outlay -Equip (Fire)
26331 - NATIONAL SATELLITE CORP 9764 VIDEO CONFERENCING NETWORK SUPPORT amp SERVICE - OCT 2012
Edit 03192012 09192012 09192012 60500
Account 981500 - Capital Outlay -Equip (Fire) Totals Invoice Transactions 1 $60500Department 340 - Fire Department Totals Invoice Transactions 48 $1882875
Fund 206 - Fire Fund Totals Invoice Transactions 48 $1882875Fund 207 - Police Fund
Department 305 - Police DepartmentAccount 726000 - Operating Supplies
Department 266 - Drug Forfeiture Totals Invoice Transactions 1 $7000Fund 265 - Drug Forfeiture Fund Totals Invoice Transactions 1 $7000
Run by Jill Wood on 09112012 034249 PM Page 19 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 275 - Senior Housing Operation
Department 275 - Shelby ManorAccount 975275 - Capital Outlay - Sen Housing
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
Run by Jill Wood on 09112012 034249 PM Page 20 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 136 - 41 A District CourtAccount 850000 - Communications
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 166048
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 1921
Department 762 - State of MichiganAccount 965010 - State of Michigan Fees
16926 - STATE OF MICHIGAN 83112 MI Department of Treasury
Edit 08312012 09192012 09192012 9024105
Account 965010 - State of Michigan Fees Totals Invoice Transactions 1 $9024105Department 762 - State of Michigan Totals Invoice Transactions 1 $9024105
Department 763 - City of UticaAccount 965021 - Utica Fines amp Fees
254 - CITY OF UTICA 83112 Utica Fines amp Fees Edit 08312012 09192012 09192012 1083951Account 965021 - Utica Fines amp Fees Totals Invoice Transactions 1 $1083951
Department 763 - City of Utica Totals Invoice Transactions 1 $1083951
Run by Jill Wood on 09112012 034249 PM Page 21 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 765 - Macomb TWPAccount 965027 - Macomb TWP Fines amp Fees
Run by Jill Wood on 09112012 034249 PM Page 22 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 709000 - Education amp Training
Run by Jill Wood on 09112012 034249 PM Page 23 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 920500 - Water Charges
149 - BOARD OF WATER COMMISSIONERS 1251 300 712 METERED WATER - JULY 2012
Edit 08242012 09192012 09192012 145750296
Account 920500 - Water Charges Totals Invoice Transactions 1 $145750296Account 935600 - Sewer Main Repair
Run by Jill Wood on 09112012 034249 PM Page 24 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 596 - Administrative and GeneralAccount 807000 - Engineering Consulting Fees
326 - DECKER AUTO PARTS INC 27202 ON OFF TOGGLE SWITCH W16
Edit 08242012 09192012 09192012 499
326 - DECKER AUTO PARTS INC 26791 PART FOR D7 Edit 08222012 09192012 09192012 3995326 - DECKER AUTO PARTS INC 28187 AIR FILTER W13 Edit 08312012 09192012 09192012 1910326 - DECKER AUTO PARTS INC 27790 LIGHTING - SEWER
JETEdit 08292012 09192012 09192012 99
326 - DECKER AUTO PARTS INC 28025 PARTS SW1 SHOP TOWELS
4651 - LESLIE TIRE SERVICE INC 247803 TIRES FOR SEWER JET Edit 08232012 09192012 09192012 2036244651 - LESLIE TIRE SERVICE INC 247349 TIRE - SEWER JET Edit 08172012 09192012 09192012 53124326 - DECKER AUTO PARTS INC 28666 LIGHTS W2 Edit 09062012 09192012 09192012 1170326 - DECKER AUTO PARTS INC 28604 WHEEL STUD NUT D9 Edit 09052012 09192012 09192012 49818462 - SHELBY TIRE amp AUTO SERVICE 33182 TIRES Edit 09052012 09192012 09192012 72660326 - DECKER AUTO PARTS INC 27724 CLAMPS Edit 08282012 09192012 09192012 17961832 - KERNERS AUTO SERVICE LLC 55817 REPAIRS TO D9 Edit 09062012 09192012 09192012 13552326 - DECKER AUTO PARTS INC 28781 WHEEL STUD NUT D9 Edit 09062012 09192012 09192012 498326 - DECKER AUTO PARTS INC 28831 WHEEL STUD NUT D9 Edit 09072012 09192012 09192012 498170 - BUFF WHELAN CHEVROLET INC CVW303797 SENSOR W17 Edit 08222012 09192012 09192012 6779
Account 781000 - Parts Totals Invoice Transactions 17 $377354Department 661 - Motor Pool Totals Invoice Transactions 19 $381739
Run by Jill Wood on 09112012 034249 PM Page 25 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund Totals Invoice Transactions 55 $182069210
Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $44130Account 785500 - Govt AC Op Exp amp Sup
21532 - DATA MEDIA PRODUCTS INC H2772 DVDs and DVD cases Edit 08222012 09192012 09192012 12497Account 785500 - Govt AC Op Exp amp Sup Totals Invoice Transactions 1 $12497
Account 801000 - Contract Labor4661 - KYLE HOFFMAN 3031138 Contract Labor Edit 09062012 09192012 09192012 90002802 - ERIC PERRY 1081223 Contract Labor Edit 09062012 09192012 09192012 840002802 - ERIC PERRY 1091206 Contract Labor Edit 09062012 09192012 09192012 97500
1008cable Building Main Edit 08312012 09192012 09192012 28401
Account 930100 - Building Maintenance Totals Invoice Transactions 2 $36950Department 598 - Cable TV Totals Invoice Transactions 11 $429898
Fund 598 - Cable TV Totals Invoice Transactions 11 $429898Fund 692 - Equipment Replacement Fund
Department 212 - NetworkAccount 985000 - Equipment Replacement
26031 - CDW GOVERNMENT INC P528766 Back up tapes Edit 08202012 09192012 09192012 14690Account 985000 - Equipment Replacement Totals Invoice Transactions 1 $14690
Department 212 - Network Totals Invoice Transactions 1 $14690Department 305 - Police Department
Account 975207 - Capital Project - PD Building 23110 - TESTING ENGINEERS amp CONSULTANTS INC
123985 ENGINEERING EXPENSE - POLICE BLDG
Edit 08312012 09192012 09192012 590000
Run by Jill Wood on 09112012 034249 PM Page 26 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building
6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES
Edit 08272012 09192012 09192012 47570
6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS
Edit 08292012 09192012 09192012 1050
7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE
HOOKUPEdit 08202012 09192012 09192012 6724
326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132
Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park
Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441
20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND
Edit 07122012 09192012 09192012 10000
6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND
Edit 07162012 09192012 09192012 20000
18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND
Edit 08072012 09192012 09192012 10000
6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND
Edit 07022012 09192012 09192012 5000
5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND
Edit 07122012 09192012 09192012 20000
4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND
Edit 04042012 09192012 09192012 20000
5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER
Edit 10182011 09192012 09192012 106000
5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE
Edit 10202011 09192012 09192012 112500
6248 - GEORGE ZERVOS CUSTOM HOMES INC
08 9740 BUILDING BOND RETURN - 48551 VAN DYKE
Edit 06272008 09192012 09192012 20000
Run by Jill Wood on 09112012 034249 PM Page 27 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 207 - Police Fund
Department 305 - Police DepartmentAccount 804600 - Network Support
14424 - APERION INFORMATION TECHNOLOGIES INC
40040 TECH SUPPORT Edit 09042012 09192012 09192012 70850
Department 266 - Drug Forfeiture Totals Invoice Transactions 1 $7000Fund 265 - Drug Forfeiture Fund Totals Invoice Transactions 1 $7000
Run by Jill Wood on 09112012 034249 PM Page 19 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 275 - Senior Housing Operation
Department 275 - Shelby ManorAccount 975275 - Capital Outlay - Sen Housing
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
Run by Jill Wood on 09112012 034249 PM Page 20 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 136 - 41 A District CourtAccount 850000 - Communications
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 166048
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 1921
Department 762 - State of MichiganAccount 965010 - State of Michigan Fees
16926 - STATE OF MICHIGAN 83112 MI Department of Treasury
Edit 08312012 09192012 09192012 9024105
Account 965010 - State of Michigan Fees Totals Invoice Transactions 1 $9024105Department 762 - State of Michigan Totals Invoice Transactions 1 $9024105
Department 763 - City of UticaAccount 965021 - Utica Fines amp Fees
254 - CITY OF UTICA 83112 Utica Fines amp Fees Edit 08312012 09192012 09192012 1083951Account 965021 - Utica Fines amp Fees Totals Invoice Transactions 1 $1083951
Department 763 - City of Utica Totals Invoice Transactions 1 $1083951
Run by Jill Wood on 09112012 034249 PM Page 21 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 765 - Macomb TWPAccount 965027 - Macomb TWP Fines amp Fees
Run by Jill Wood on 09112012 034249 PM Page 22 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 709000 - Education amp Training
Run by Jill Wood on 09112012 034249 PM Page 23 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 920500 - Water Charges
149 - BOARD OF WATER COMMISSIONERS 1251 300 712 METERED WATER - JULY 2012
Edit 08242012 09192012 09192012 145750296
Account 920500 - Water Charges Totals Invoice Transactions 1 $145750296Account 935600 - Sewer Main Repair
Run by Jill Wood on 09112012 034249 PM Page 24 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 596 - Administrative and GeneralAccount 807000 - Engineering Consulting Fees
326 - DECKER AUTO PARTS INC 27202 ON OFF TOGGLE SWITCH W16
Edit 08242012 09192012 09192012 499
326 - DECKER AUTO PARTS INC 26791 PART FOR D7 Edit 08222012 09192012 09192012 3995326 - DECKER AUTO PARTS INC 28187 AIR FILTER W13 Edit 08312012 09192012 09192012 1910326 - DECKER AUTO PARTS INC 27790 LIGHTING - SEWER
JETEdit 08292012 09192012 09192012 99
326 - DECKER AUTO PARTS INC 28025 PARTS SW1 SHOP TOWELS
4651 - LESLIE TIRE SERVICE INC 247803 TIRES FOR SEWER JET Edit 08232012 09192012 09192012 2036244651 - LESLIE TIRE SERVICE INC 247349 TIRE - SEWER JET Edit 08172012 09192012 09192012 53124326 - DECKER AUTO PARTS INC 28666 LIGHTS W2 Edit 09062012 09192012 09192012 1170326 - DECKER AUTO PARTS INC 28604 WHEEL STUD NUT D9 Edit 09052012 09192012 09192012 49818462 - SHELBY TIRE amp AUTO SERVICE 33182 TIRES Edit 09052012 09192012 09192012 72660326 - DECKER AUTO PARTS INC 27724 CLAMPS Edit 08282012 09192012 09192012 17961832 - KERNERS AUTO SERVICE LLC 55817 REPAIRS TO D9 Edit 09062012 09192012 09192012 13552326 - DECKER AUTO PARTS INC 28781 WHEEL STUD NUT D9 Edit 09062012 09192012 09192012 498326 - DECKER AUTO PARTS INC 28831 WHEEL STUD NUT D9 Edit 09072012 09192012 09192012 498170 - BUFF WHELAN CHEVROLET INC CVW303797 SENSOR W17 Edit 08222012 09192012 09192012 6779
Account 781000 - Parts Totals Invoice Transactions 17 $377354Department 661 - Motor Pool Totals Invoice Transactions 19 $381739
Run by Jill Wood on 09112012 034249 PM Page 25 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund Totals Invoice Transactions 55 $182069210
Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $44130Account 785500 - Govt AC Op Exp amp Sup
21532 - DATA MEDIA PRODUCTS INC H2772 DVDs and DVD cases Edit 08222012 09192012 09192012 12497Account 785500 - Govt AC Op Exp amp Sup Totals Invoice Transactions 1 $12497
Account 801000 - Contract Labor4661 - KYLE HOFFMAN 3031138 Contract Labor Edit 09062012 09192012 09192012 90002802 - ERIC PERRY 1081223 Contract Labor Edit 09062012 09192012 09192012 840002802 - ERIC PERRY 1091206 Contract Labor Edit 09062012 09192012 09192012 97500
1008cable Building Main Edit 08312012 09192012 09192012 28401
Account 930100 - Building Maintenance Totals Invoice Transactions 2 $36950Department 598 - Cable TV Totals Invoice Transactions 11 $429898
Fund 598 - Cable TV Totals Invoice Transactions 11 $429898Fund 692 - Equipment Replacement Fund
Department 212 - NetworkAccount 985000 - Equipment Replacement
26031 - CDW GOVERNMENT INC P528766 Back up tapes Edit 08202012 09192012 09192012 14690Account 985000 - Equipment Replacement Totals Invoice Transactions 1 $14690
Department 212 - Network Totals Invoice Transactions 1 $14690Department 305 - Police Department
Account 975207 - Capital Project - PD Building 23110 - TESTING ENGINEERS amp CONSULTANTS INC
123985 ENGINEERING EXPENSE - POLICE BLDG
Edit 08312012 09192012 09192012 590000
Run by Jill Wood on 09112012 034249 PM Page 26 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building
6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES
Edit 08272012 09192012 09192012 47570
6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS
Edit 08292012 09192012 09192012 1050
7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE
HOOKUPEdit 08202012 09192012 09192012 6724
326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132
Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park
Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441
20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND
Edit 07122012 09192012 09192012 10000
6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND
Edit 07162012 09192012 09192012 20000
18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND
Edit 08072012 09192012 09192012 10000
6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND
Edit 07022012 09192012 09192012 5000
5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND
Edit 07122012 09192012 09192012 20000
4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND
Edit 04042012 09192012 09192012 20000
5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER
Edit 10182011 09192012 09192012 106000
5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE
Edit 10202011 09192012 09192012 112500
6248 - GEORGE ZERVOS CUSTOM HOMES INC
08 9740 BUILDING BOND RETURN - 48551 VAN DYKE
Edit 06272008 09192012 09192012 20000
Run by Jill Wood on 09112012 034249 PM Page 27 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 207 - Police Fund
Department 305 - Police DepartmentAccount 860200 - Auto Repair - Maint Exp
18462 - SHELBY TIRE amp AUTO SERVICE 33172 VEH 8 amp 27 MAINTENANCE
Department 266 - Drug Forfeiture Totals Invoice Transactions 1 $7000Fund 265 - Drug Forfeiture Fund Totals Invoice Transactions 1 $7000
Run by Jill Wood on 09112012 034249 PM Page 19 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 275 - Senior Housing Operation
Department 275 - Shelby ManorAccount 975275 - Capital Outlay - Sen Housing
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
Run by Jill Wood on 09112012 034249 PM Page 20 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 136 - 41 A District CourtAccount 850000 - Communications
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 166048
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 1921
Department 762 - State of MichiganAccount 965010 - State of Michigan Fees
16926 - STATE OF MICHIGAN 83112 MI Department of Treasury
Edit 08312012 09192012 09192012 9024105
Account 965010 - State of Michigan Fees Totals Invoice Transactions 1 $9024105Department 762 - State of Michigan Totals Invoice Transactions 1 $9024105
Department 763 - City of UticaAccount 965021 - Utica Fines amp Fees
254 - CITY OF UTICA 83112 Utica Fines amp Fees Edit 08312012 09192012 09192012 1083951Account 965021 - Utica Fines amp Fees Totals Invoice Transactions 1 $1083951
Department 763 - City of Utica Totals Invoice Transactions 1 $1083951
Run by Jill Wood on 09112012 034249 PM Page 21 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 765 - Macomb TWPAccount 965027 - Macomb TWP Fines amp Fees
Run by Jill Wood on 09112012 034249 PM Page 22 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 709000 - Education amp Training
Run by Jill Wood on 09112012 034249 PM Page 23 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 920500 - Water Charges
149 - BOARD OF WATER COMMISSIONERS 1251 300 712 METERED WATER - JULY 2012
Edit 08242012 09192012 09192012 145750296
Account 920500 - Water Charges Totals Invoice Transactions 1 $145750296Account 935600 - Sewer Main Repair
Run by Jill Wood on 09112012 034249 PM Page 24 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 596 - Administrative and GeneralAccount 807000 - Engineering Consulting Fees
326 - DECKER AUTO PARTS INC 27202 ON OFF TOGGLE SWITCH W16
Edit 08242012 09192012 09192012 499
326 - DECKER AUTO PARTS INC 26791 PART FOR D7 Edit 08222012 09192012 09192012 3995326 - DECKER AUTO PARTS INC 28187 AIR FILTER W13 Edit 08312012 09192012 09192012 1910326 - DECKER AUTO PARTS INC 27790 LIGHTING - SEWER
JETEdit 08292012 09192012 09192012 99
326 - DECKER AUTO PARTS INC 28025 PARTS SW1 SHOP TOWELS
4651 - LESLIE TIRE SERVICE INC 247803 TIRES FOR SEWER JET Edit 08232012 09192012 09192012 2036244651 - LESLIE TIRE SERVICE INC 247349 TIRE - SEWER JET Edit 08172012 09192012 09192012 53124326 - DECKER AUTO PARTS INC 28666 LIGHTS W2 Edit 09062012 09192012 09192012 1170326 - DECKER AUTO PARTS INC 28604 WHEEL STUD NUT D9 Edit 09052012 09192012 09192012 49818462 - SHELBY TIRE amp AUTO SERVICE 33182 TIRES Edit 09052012 09192012 09192012 72660326 - DECKER AUTO PARTS INC 27724 CLAMPS Edit 08282012 09192012 09192012 17961832 - KERNERS AUTO SERVICE LLC 55817 REPAIRS TO D9 Edit 09062012 09192012 09192012 13552326 - DECKER AUTO PARTS INC 28781 WHEEL STUD NUT D9 Edit 09062012 09192012 09192012 498326 - DECKER AUTO PARTS INC 28831 WHEEL STUD NUT D9 Edit 09072012 09192012 09192012 498170 - BUFF WHELAN CHEVROLET INC CVW303797 SENSOR W17 Edit 08222012 09192012 09192012 6779
Account 781000 - Parts Totals Invoice Transactions 17 $377354Department 661 - Motor Pool Totals Invoice Transactions 19 $381739
Run by Jill Wood on 09112012 034249 PM Page 25 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund Totals Invoice Transactions 55 $182069210
Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $44130Account 785500 - Govt AC Op Exp amp Sup
21532 - DATA MEDIA PRODUCTS INC H2772 DVDs and DVD cases Edit 08222012 09192012 09192012 12497Account 785500 - Govt AC Op Exp amp Sup Totals Invoice Transactions 1 $12497
Account 801000 - Contract Labor4661 - KYLE HOFFMAN 3031138 Contract Labor Edit 09062012 09192012 09192012 90002802 - ERIC PERRY 1081223 Contract Labor Edit 09062012 09192012 09192012 840002802 - ERIC PERRY 1091206 Contract Labor Edit 09062012 09192012 09192012 97500
1008cable Building Main Edit 08312012 09192012 09192012 28401
Account 930100 - Building Maintenance Totals Invoice Transactions 2 $36950Department 598 - Cable TV Totals Invoice Transactions 11 $429898
Fund 598 - Cable TV Totals Invoice Transactions 11 $429898Fund 692 - Equipment Replacement Fund
Department 212 - NetworkAccount 985000 - Equipment Replacement
26031 - CDW GOVERNMENT INC P528766 Back up tapes Edit 08202012 09192012 09192012 14690Account 985000 - Equipment Replacement Totals Invoice Transactions 1 $14690
Department 212 - Network Totals Invoice Transactions 1 $14690Department 305 - Police Department
Account 975207 - Capital Project - PD Building 23110 - TESTING ENGINEERS amp CONSULTANTS INC
123985 ENGINEERING EXPENSE - POLICE BLDG
Edit 08312012 09192012 09192012 590000
Run by Jill Wood on 09112012 034249 PM Page 26 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building
6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES
Edit 08272012 09192012 09192012 47570
6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS
Edit 08292012 09192012 09192012 1050
7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE
HOOKUPEdit 08202012 09192012 09192012 6724
326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132
Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park
Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441
20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND
Edit 07122012 09192012 09192012 10000
6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND
Edit 07162012 09192012 09192012 20000
18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND
Edit 08072012 09192012 09192012 10000
6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND
Edit 07022012 09192012 09192012 5000
5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND
Edit 07122012 09192012 09192012 20000
4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND
Edit 04042012 09192012 09192012 20000
5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER
Edit 10182011 09192012 09192012 106000
5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE
Edit 10202011 09192012 09192012 112500
6248 - GEORGE ZERVOS CUSTOM HOMES INC
08 9740 BUILDING BOND RETURN - 48551 VAN DYKE
Edit 06272008 09192012 09192012 20000
Run by Jill Wood on 09112012 034249 PM Page 27 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 275 - Senior Housing Operation
Department 275 - Shelby ManorAccount 975275 - Capital Outlay - Sen Housing
T1 Line Usage Edit 09012012 09192012 09192012 41416
24351 - A T amp T 586 R011561 0912
T1 Line Usage Edit 09012012 09192012 09192012 41416
Run by Jill Wood on 09112012 034249 PM Page 20 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 136 - 41 A District CourtAccount 850000 - Communications
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 166048
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 1921
Department 762 - State of MichiganAccount 965010 - State of Michigan Fees
16926 - STATE OF MICHIGAN 83112 MI Department of Treasury
Edit 08312012 09192012 09192012 9024105
Account 965010 - State of Michigan Fees Totals Invoice Transactions 1 $9024105Department 762 - State of Michigan Totals Invoice Transactions 1 $9024105
Department 763 - City of UticaAccount 965021 - Utica Fines amp Fees
254 - CITY OF UTICA 83112 Utica Fines amp Fees Edit 08312012 09192012 09192012 1083951Account 965021 - Utica Fines amp Fees Totals Invoice Transactions 1 $1083951
Department 763 - City of Utica Totals Invoice Transactions 1 $1083951
Run by Jill Wood on 09112012 034249 PM Page 21 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 765 - Macomb TWPAccount 965027 - Macomb TWP Fines amp Fees
Run by Jill Wood on 09112012 034249 PM Page 22 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 709000 - Education amp Training
Run by Jill Wood on 09112012 034249 PM Page 23 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 920500 - Water Charges
149 - BOARD OF WATER COMMISSIONERS 1251 300 712 METERED WATER - JULY 2012
Edit 08242012 09192012 09192012 145750296
Account 920500 - Water Charges Totals Invoice Transactions 1 $145750296Account 935600 - Sewer Main Repair
Run by Jill Wood on 09112012 034249 PM Page 24 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 596 - Administrative and GeneralAccount 807000 - Engineering Consulting Fees
326 - DECKER AUTO PARTS INC 27202 ON OFF TOGGLE SWITCH W16
Edit 08242012 09192012 09192012 499
326 - DECKER AUTO PARTS INC 26791 PART FOR D7 Edit 08222012 09192012 09192012 3995326 - DECKER AUTO PARTS INC 28187 AIR FILTER W13 Edit 08312012 09192012 09192012 1910326 - DECKER AUTO PARTS INC 27790 LIGHTING - SEWER
JETEdit 08292012 09192012 09192012 99
326 - DECKER AUTO PARTS INC 28025 PARTS SW1 SHOP TOWELS
4651 - LESLIE TIRE SERVICE INC 247803 TIRES FOR SEWER JET Edit 08232012 09192012 09192012 2036244651 - LESLIE TIRE SERVICE INC 247349 TIRE - SEWER JET Edit 08172012 09192012 09192012 53124326 - DECKER AUTO PARTS INC 28666 LIGHTS W2 Edit 09062012 09192012 09192012 1170326 - DECKER AUTO PARTS INC 28604 WHEEL STUD NUT D9 Edit 09052012 09192012 09192012 49818462 - SHELBY TIRE amp AUTO SERVICE 33182 TIRES Edit 09052012 09192012 09192012 72660326 - DECKER AUTO PARTS INC 27724 CLAMPS Edit 08282012 09192012 09192012 17961832 - KERNERS AUTO SERVICE LLC 55817 REPAIRS TO D9 Edit 09062012 09192012 09192012 13552326 - DECKER AUTO PARTS INC 28781 WHEEL STUD NUT D9 Edit 09062012 09192012 09192012 498326 - DECKER AUTO PARTS INC 28831 WHEEL STUD NUT D9 Edit 09072012 09192012 09192012 498170 - BUFF WHELAN CHEVROLET INC CVW303797 SENSOR W17 Edit 08222012 09192012 09192012 6779
Account 781000 - Parts Totals Invoice Transactions 17 $377354Department 661 - Motor Pool Totals Invoice Transactions 19 $381739
Run by Jill Wood on 09112012 034249 PM Page 25 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund Totals Invoice Transactions 55 $182069210
Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $44130Account 785500 - Govt AC Op Exp amp Sup
21532 - DATA MEDIA PRODUCTS INC H2772 DVDs and DVD cases Edit 08222012 09192012 09192012 12497Account 785500 - Govt AC Op Exp amp Sup Totals Invoice Transactions 1 $12497
Account 801000 - Contract Labor4661 - KYLE HOFFMAN 3031138 Contract Labor Edit 09062012 09192012 09192012 90002802 - ERIC PERRY 1081223 Contract Labor Edit 09062012 09192012 09192012 840002802 - ERIC PERRY 1091206 Contract Labor Edit 09062012 09192012 09192012 97500
1008cable Building Main Edit 08312012 09192012 09192012 28401
Account 930100 - Building Maintenance Totals Invoice Transactions 2 $36950Department 598 - Cable TV Totals Invoice Transactions 11 $429898
Fund 598 - Cable TV Totals Invoice Transactions 11 $429898Fund 692 - Equipment Replacement Fund
Department 212 - NetworkAccount 985000 - Equipment Replacement
26031 - CDW GOVERNMENT INC P528766 Back up tapes Edit 08202012 09192012 09192012 14690Account 985000 - Equipment Replacement Totals Invoice Transactions 1 $14690
Department 212 - Network Totals Invoice Transactions 1 $14690Department 305 - Police Department
Account 975207 - Capital Project - PD Building 23110 - TESTING ENGINEERS amp CONSULTANTS INC
123985 ENGINEERING EXPENSE - POLICE BLDG
Edit 08312012 09192012 09192012 590000
Run by Jill Wood on 09112012 034249 PM Page 26 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building
6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES
Edit 08272012 09192012 09192012 47570
6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS
Edit 08292012 09192012 09192012 1050
7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE
HOOKUPEdit 08202012 09192012 09192012 6724
326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132
Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park
Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441
20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND
Edit 07122012 09192012 09192012 10000
6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND
Edit 07162012 09192012 09192012 20000
18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND
Edit 08072012 09192012 09192012 10000
6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND
Edit 07022012 09192012 09192012 5000
5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND
Edit 07122012 09192012 09192012 20000
4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND
Edit 04042012 09192012 09192012 20000
5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER
Edit 10182011 09192012 09192012 106000
5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE
Edit 10202011 09192012 09192012 112500
6248 - GEORGE ZERVOS CUSTOM HOMES INC
08 9740 BUILDING BOND RETURN - 48551 VAN DYKE
Edit 06272008 09192012 09192012 20000
Run by Jill Wood on 09112012 034249 PM Page 27 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 136 - 41 A District CourtAccount 850000 - Communications
24351 - A T amp T 586 R410091 0912
Local PRI Line Edit 09012012 09192012 09192012 166048
25415 - A T amp T LONG DISTANCE 854126164 0812
PRI Long Distance Edit 08262012 09192012 09192012 1921
Department 762 - State of MichiganAccount 965010 - State of Michigan Fees
16926 - STATE OF MICHIGAN 83112 MI Department of Treasury
Edit 08312012 09192012 09192012 9024105
Account 965010 - State of Michigan Fees Totals Invoice Transactions 1 $9024105Department 762 - State of Michigan Totals Invoice Transactions 1 $9024105
Department 763 - City of UticaAccount 965021 - Utica Fines amp Fees
254 - CITY OF UTICA 83112 Utica Fines amp Fees Edit 08312012 09192012 09192012 1083951Account 965021 - Utica Fines amp Fees Totals Invoice Transactions 1 $1083951
Department 763 - City of Utica Totals Invoice Transactions 1 $1083951
Run by Jill Wood on 09112012 034249 PM Page 21 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 765 - Macomb TWPAccount 965027 - Macomb TWP Fines amp Fees
Run by Jill Wood on 09112012 034249 PM Page 22 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 709000 - Education amp Training
Run by Jill Wood on 09112012 034249 PM Page 23 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 920500 - Water Charges
149 - BOARD OF WATER COMMISSIONERS 1251 300 712 METERED WATER - JULY 2012
Edit 08242012 09192012 09192012 145750296
Account 920500 - Water Charges Totals Invoice Transactions 1 $145750296Account 935600 - Sewer Main Repair
Run by Jill Wood on 09112012 034249 PM Page 24 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 596 - Administrative and GeneralAccount 807000 - Engineering Consulting Fees
326 - DECKER AUTO PARTS INC 27202 ON OFF TOGGLE SWITCH W16
Edit 08242012 09192012 09192012 499
326 - DECKER AUTO PARTS INC 26791 PART FOR D7 Edit 08222012 09192012 09192012 3995326 - DECKER AUTO PARTS INC 28187 AIR FILTER W13 Edit 08312012 09192012 09192012 1910326 - DECKER AUTO PARTS INC 27790 LIGHTING - SEWER
JETEdit 08292012 09192012 09192012 99
326 - DECKER AUTO PARTS INC 28025 PARTS SW1 SHOP TOWELS
4651 - LESLIE TIRE SERVICE INC 247803 TIRES FOR SEWER JET Edit 08232012 09192012 09192012 2036244651 - LESLIE TIRE SERVICE INC 247349 TIRE - SEWER JET Edit 08172012 09192012 09192012 53124326 - DECKER AUTO PARTS INC 28666 LIGHTS W2 Edit 09062012 09192012 09192012 1170326 - DECKER AUTO PARTS INC 28604 WHEEL STUD NUT D9 Edit 09052012 09192012 09192012 49818462 - SHELBY TIRE amp AUTO SERVICE 33182 TIRES Edit 09052012 09192012 09192012 72660326 - DECKER AUTO PARTS INC 27724 CLAMPS Edit 08282012 09192012 09192012 17961832 - KERNERS AUTO SERVICE LLC 55817 REPAIRS TO D9 Edit 09062012 09192012 09192012 13552326 - DECKER AUTO PARTS INC 28781 WHEEL STUD NUT D9 Edit 09062012 09192012 09192012 498326 - DECKER AUTO PARTS INC 28831 WHEEL STUD NUT D9 Edit 09072012 09192012 09192012 498170 - BUFF WHELAN CHEVROLET INC CVW303797 SENSOR W17 Edit 08222012 09192012 09192012 6779
Account 781000 - Parts Totals Invoice Transactions 17 $377354Department 661 - Motor Pool Totals Invoice Transactions 19 $381739
Run by Jill Wood on 09112012 034249 PM Page 25 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund Totals Invoice Transactions 55 $182069210
Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $44130Account 785500 - Govt AC Op Exp amp Sup
21532 - DATA MEDIA PRODUCTS INC H2772 DVDs and DVD cases Edit 08222012 09192012 09192012 12497Account 785500 - Govt AC Op Exp amp Sup Totals Invoice Transactions 1 $12497
Account 801000 - Contract Labor4661 - KYLE HOFFMAN 3031138 Contract Labor Edit 09062012 09192012 09192012 90002802 - ERIC PERRY 1081223 Contract Labor Edit 09062012 09192012 09192012 840002802 - ERIC PERRY 1091206 Contract Labor Edit 09062012 09192012 09192012 97500
1008cable Building Main Edit 08312012 09192012 09192012 28401
Account 930100 - Building Maintenance Totals Invoice Transactions 2 $36950Department 598 - Cable TV Totals Invoice Transactions 11 $429898
Fund 598 - Cable TV Totals Invoice Transactions 11 $429898Fund 692 - Equipment Replacement Fund
Department 212 - NetworkAccount 985000 - Equipment Replacement
26031 - CDW GOVERNMENT INC P528766 Back up tapes Edit 08202012 09192012 09192012 14690Account 985000 - Equipment Replacement Totals Invoice Transactions 1 $14690
Department 212 - Network Totals Invoice Transactions 1 $14690Department 305 - Police Department
Account 975207 - Capital Project - PD Building 23110 - TESTING ENGINEERS amp CONSULTANTS INC
123985 ENGINEERING EXPENSE - POLICE BLDG
Edit 08312012 09192012 09192012 590000
Run by Jill Wood on 09112012 034249 PM Page 26 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building
6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES
Edit 08272012 09192012 09192012 47570
6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS
Edit 08292012 09192012 09192012 1050
7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE
HOOKUPEdit 08202012 09192012 09192012 6724
326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132
Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park
Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441
20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND
Edit 07122012 09192012 09192012 10000
6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND
Edit 07162012 09192012 09192012 20000
18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND
Edit 08072012 09192012 09192012 10000
6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND
Edit 07022012 09192012 09192012 5000
5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND
Edit 07122012 09192012 09192012 20000
4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND
Edit 04042012 09192012 09192012 20000
5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER
Edit 10182011 09192012 09192012 106000
5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE
Edit 10202011 09192012 09192012 112500
6248 - GEORGE ZERVOS CUSTOM HOMES INC
08 9740 BUILDING BOND RETURN - 48551 VAN DYKE
Edit 06272008 09192012 09192012 20000
Run by Jill Wood on 09112012 034249 PM Page 27 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 765 - Macomb TWPAccount 965027 - Macomb TWP Fines amp Fees
Run by Jill Wood on 09112012 034249 PM Page 22 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 709000 - Education amp Training
Run by Jill Wood on 09112012 034249 PM Page 23 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 920500 - Water Charges
149 - BOARD OF WATER COMMISSIONERS 1251 300 712 METERED WATER - JULY 2012
Edit 08242012 09192012 09192012 145750296
Account 920500 - Water Charges Totals Invoice Transactions 1 $145750296Account 935600 - Sewer Main Repair
Run by Jill Wood on 09112012 034249 PM Page 24 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 596 - Administrative and GeneralAccount 807000 - Engineering Consulting Fees
326 - DECKER AUTO PARTS INC 27202 ON OFF TOGGLE SWITCH W16
Edit 08242012 09192012 09192012 499
326 - DECKER AUTO PARTS INC 26791 PART FOR D7 Edit 08222012 09192012 09192012 3995326 - DECKER AUTO PARTS INC 28187 AIR FILTER W13 Edit 08312012 09192012 09192012 1910326 - DECKER AUTO PARTS INC 27790 LIGHTING - SEWER
JETEdit 08292012 09192012 09192012 99
326 - DECKER AUTO PARTS INC 28025 PARTS SW1 SHOP TOWELS
4651 - LESLIE TIRE SERVICE INC 247803 TIRES FOR SEWER JET Edit 08232012 09192012 09192012 2036244651 - LESLIE TIRE SERVICE INC 247349 TIRE - SEWER JET Edit 08172012 09192012 09192012 53124326 - DECKER AUTO PARTS INC 28666 LIGHTS W2 Edit 09062012 09192012 09192012 1170326 - DECKER AUTO PARTS INC 28604 WHEEL STUD NUT D9 Edit 09052012 09192012 09192012 49818462 - SHELBY TIRE amp AUTO SERVICE 33182 TIRES Edit 09052012 09192012 09192012 72660326 - DECKER AUTO PARTS INC 27724 CLAMPS Edit 08282012 09192012 09192012 17961832 - KERNERS AUTO SERVICE LLC 55817 REPAIRS TO D9 Edit 09062012 09192012 09192012 13552326 - DECKER AUTO PARTS INC 28781 WHEEL STUD NUT D9 Edit 09062012 09192012 09192012 498326 - DECKER AUTO PARTS INC 28831 WHEEL STUD NUT D9 Edit 09072012 09192012 09192012 498170 - BUFF WHELAN CHEVROLET INC CVW303797 SENSOR W17 Edit 08222012 09192012 09192012 6779
Account 781000 - Parts Totals Invoice Transactions 17 $377354Department 661 - Motor Pool Totals Invoice Transactions 19 $381739
Run by Jill Wood on 09112012 034249 PM Page 25 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund Totals Invoice Transactions 55 $182069210
Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $44130Account 785500 - Govt AC Op Exp amp Sup
21532 - DATA MEDIA PRODUCTS INC H2772 DVDs and DVD cases Edit 08222012 09192012 09192012 12497Account 785500 - Govt AC Op Exp amp Sup Totals Invoice Transactions 1 $12497
Account 801000 - Contract Labor4661 - KYLE HOFFMAN 3031138 Contract Labor Edit 09062012 09192012 09192012 90002802 - ERIC PERRY 1081223 Contract Labor Edit 09062012 09192012 09192012 840002802 - ERIC PERRY 1091206 Contract Labor Edit 09062012 09192012 09192012 97500
1008cable Building Main Edit 08312012 09192012 09192012 28401
Account 930100 - Building Maintenance Totals Invoice Transactions 2 $36950Department 598 - Cable TV Totals Invoice Transactions 11 $429898
Fund 598 - Cable TV Totals Invoice Transactions 11 $429898Fund 692 - Equipment Replacement Fund
Department 212 - NetworkAccount 985000 - Equipment Replacement
26031 - CDW GOVERNMENT INC P528766 Back up tapes Edit 08202012 09192012 09192012 14690Account 985000 - Equipment Replacement Totals Invoice Transactions 1 $14690
Department 212 - Network Totals Invoice Transactions 1 $14690Department 305 - Police Department
Account 975207 - Capital Project - PD Building 23110 - TESTING ENGINEERS amp CONSULTANTS INC
123985 ENGINEERING EXPENSE - POLICE BLDG
Edit 08312012 09192012 09192012 590000
Run by Jill Wood on 09112012 034249 PM Page 26 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building
6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES
Edit 08272012 09192012 09192012 47570
6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS
Edit 08292012 09192012 09192012 1050
7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE
HOOKUPEdit 08202012 09192012 09192012 6724
326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132
Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park
Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441
20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND
Edit 07122012 09192012 09192012 10000
6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND
Edit 07162012 09192012 09192012 20000
18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND
Edit 08072012 09192012 09192012 10000
6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND
Edit 07022012 09192012 09192012 5000
5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND
Edit 07122012 09192012 09192012 20000
4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND
Edit 04042012 09192012 09192012 20000
5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER
Edit 10182011 09192012 09192012 106000
5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE
Edit 10202011 09192012 09192012 112500
6248 - GEORGE ZERVOS CUSTOM HOMES INC
08 9740 BUILDING BOND RETURN - 48551 VAN DYKE
Edit 06272008 09192012 09192012 20000
Run by Jill Wood on 09112012 034249 PM Page 27 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 709000 - Education amp Training
Run by Jill Wood on 09112012 034249 PM Page 23 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 920500 - Water Charges
149 - BOARD OF WATER COMMISSIONERS 1251 300 712 METERED WATER - JULY 2012
Edit 08242012 09192012 09192012 145750296
Account 920500 - Water Charges Totals Invoice Transactions 1 $145750296Account 935600 - Sewer Main Repair
Run by Jill Wood on 09112012 034249 PM Page 24 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 596 - Administrative and GeneralAccount 807000 - Engineering Consulting Fees
326 - DECKER AUTO PARTS INC 27202 ON OFF TOGGLE SWITCH W16
Edit 08242012 09192012 09192012 499
326 - DECKER AUTO PARTS INC 26791 PART FOR D7 Edit 08222012 09192012 09192012 3995326 - DECKER AUTO PARTS INC 28187 AIR FILTER W13 Edit 08312012 09192012 09192012 1910326 - DECKER AUTO PARTS INC 27790 LIGHTING - SEWER
JETEdit 08292012 09192012 09192012 99
326 - DECKER AUTO PARTS INC 28025 PARTS SW1 SHOP TOWELS
4651 - LESLIE TIRE SERVICE INC 247803 TIRES FOR SEWER JET Edit 08232012 09192012 09192012 2036244651 - LESLIE TIRE SERVICE INC 247349 TIRE - SEWER JET Edit 08172012 09192012 09192012 53124326 - DECKER AUTO PARTS INC 28666 LIGHTS W2 Edit 09062012 09192012 09192012 1170326 - DECKER AUTO PARTS INC 28604 WHEEL STUD NUT D9 Edit 09052012 09192012 09192012 49818462 - SHELBY TIRE amp AUTO SERVICE 33182 TIRES Edit 09052012 09192012 09192012 72660326 - DECKER AUTO PARTS INC 27724 CLAMPS Edit 08282012 09192012 09192012 17961832 - KERNERS AUTO SERVICE LLC 55817 REPAIRS TO D9 Edit 09062012 09192012 09192012 13552326 - DECKER AUTO PARTS INC 28781 WHEEL STUD NUT D9 Edit 09062012 09192012 09192012 498326 - DECKER AUTO PARTS INC 28831 WHEEL STUD NUT D9 Edit 09072012 09192012 09192012 498170 - BUFF WHELAN CHEVROLET INC CVW303797 SENSOR W17 Edit 08222012 09192012 09192012 6779
Account 781000 - Parts Totals Invoice Transactions 17 $377354Department 661 - Motor Pool Totals Invoice Transactions 19 $381739
Run by Jill Wood on 09112012 034249 PM Page 25 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund Totals Invoice Transactions 55 $182069210
Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $44130Account 785500 - Govt AC Op Exp amp Sup
21532 - DATA MEDIA PRODUCTS INC H2772 DVDs and DVD cases Edit 08222012 09192012 09192012 12497Account 785500 - Govt AC Op Exp amp Sup Totals Invoice Transactions 1 $12497
Account 801000 - Contract Labor4661 - KYLE HOFFMAN 3031138 Contract Labor Edit 09062012 09192012 09192012 90002802 - ERIC PERRY 1081223 Contract Labor Edit 09062012 09192012 09192012 840002802 - ERIC PERRY 1091206 Contract Labor Edit 09062012 09192012 09192012 97500
1008cable Building Main Edit 08312012 09192012 09192012 28401
Account 930100 - Building Maintenance Totals Invoice Transactions 2 $36950Department 598 - Cable TV Totals Invoice Transactions 11 $429898
Fund 598 - Cable TV Totals Invoice Transactions 11 $429898Fund 692 - Equipment Replacement Fund
Department 212 - NetworkAccount 985000 - Equipment Replacement
26031 - CDW GOVERNMENT INC P528766 Back up tapes Edit 08202012 09192012 09192012 14690Account 985000 - Equipment Replacement Totals Invoice Transactions 1 $14690
Department 212 - Network Totals Invoice Transactions 1 $14690Department 305 - Police Department
Account 975207 - Capital Project - PD Building 23110 - TESTING ENGINEERS amp CONSULTANTS INC
123985 ENGINEERING EXPENSE - POLICE BLDG
Edit 08312012 09192012 09192012 590000
Run by Jill Wood on 09112012 034249 PM Page 26 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building
6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES
Edit 08272012 09192012 09192012 47570
6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS
Edit 08292012 09192012 09192012 1050
7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE
HOOKUPEdit 08202012 09192012 09192012 6724
326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132
Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park
Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441
20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND
Edit 07122012 09192012 09192012 10000
6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND
Edit 07162012 09192012 09192012 20000
18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND
Edit 08072012 09192012 09192012 10000
6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND
Edit 07022012 09192012 09192012 5000
5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND
Edit 07122012 09192012 09192012 20000
4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND
Edit 04042012 09192012 09192012 20000
5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER
Edit 10182011 09192012 09192012 106000
5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE
Edit 10202011 09192012 09192012 112500
6248 - GEORGE ZERVOS CUSTOM HOMES INC
08 9740 BUILDING BOND RETURN - 48551 VAN DYKE
Edit 06272008 09192012 09192012 20000
Run by Jill Wood on 09112012 034249 PM Page 27 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 920500 - Water Charges
149 - BOARD OF WATER COMMISSIONERS 1251 300 712 METERED WATER - JULY 2012
Edit 08242012 09192012 09192012 145750296
Account 920500 - Water Charges Totals Invoice Transactions 1 $145750296Account 935600 - Sewer Main Repair
Run by Jill Wood on 09112012 034249 PM Page 24 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 596 - Administrative and GeneralAccount 807000 - Engineering Consulting Fees
326 - DECKER AUTO PARTS INC 27202 ON OFF TOGGLE SWITCH W16
Edit 08242012 09192012 09192012 499
326 - DECKER AUTO PARTS INC 26791 PART FOR D7 Edit 08222012 09192012 09192012 3995326 - DECKER AUTO PARTS INC 28187 AIR FILTER W13 Edit 08312012 09192012 09192012 1910326 - DECKER AUTO PARTS INC 27790 LIGHTING - SEWER
JETEdit 08292012 09192012 09192012 99
326 - DECKER AUTO PARTS INC 28025 PARTS SW1 SHOP TOWELS
4651 - LESLIE TIRE SERVICE INC 247803 TIRES FOR SEWER JET Edit 08232012 09192012 09192012 2036244651 - LESLIE TIRE SERVICE INC 247349 TIRE - SEWER JET Edit 08172012 09192012 09192012 53124326 - DECKER AUTO PARTS INC 28666 LIGHTS W2 Edit 09062012 09192012 09192012 1170326 - DECKER AUTO PARTS INC 28604 WHEEL STUD NUT D9 Edit 09052012 09192012 09192012 49818462 - SHELBY TIRE amp AUTO SERVICE 33182 TIRES Edit 09052012 09192012 09192012 72660326 - DECKER AUTO PARTS INC 27724 CLAMPS Edit 08282012 09192012 09192012 17961832 - KERNERS AUTO SERVICE LLC 55817 REPAIRS TO D9 Edit 09062012 09192012 09192012 13552326 - DECKER AUTO PARTS INC 28781 WHEEL STUD NUT D9 Edit 09062012 09192012 09192012 498326 - DECKER AUTO PARTS INC 28831 WHEEL STUD NUT D9 Edit 09072012 09192012 09192012 498170 - BUFF WHELAN CHEVROLET INC CVW303797 SENSOR W17 Edit 08222012 09192012 09192012 6779
Account 781000 - Parts Totals Invoice Transactions 17 $377354Department 661 - Motor Pool Totals Invoice Transactions 19 $381739
Run by Jill Wood on 09112012 034249 PM Page 25 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund Totals Invoice Transactions 55 $182069210
Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $44130Account 785500 - Govt AC Op Exp amp Sup
21532 - DATA MEDIA PRODUCTS INC H2772 DVDs and DVD cases Edit 08222012 09192012 09192012 12497Account 785500 - Govt AC Op Exp amp Sup Totals Invoice Transactions 1 $12497
Account 801000 - Contract Labor4661 - KYLE HOFFMAN 3031138 Contract Labor Edit 09062012 09192012 09192012 90002802 - ERIC PERRY 1081223 Contract Labor Edit 09062012 09192012 09192012 840002802 - ERIC PERRY 1091206 Contract Labor Edit 09062012 09192012 09192012 97500
1008cable Building Main Edit 08312012 09192012 09192012 28401
Account 930100 - Building Maintenance Totals Invoice Transactions 2 $36950Department 598 - Cable TV Totals Invoice Transactions 11 $429898
Fund 598 - Cable TV Totals Invoice Transactions 11 $429898Fund 692 - Equipment Replacement Fund
Department 212 - NetworkAccount 985000 - Equipment Replacement
26031 - CDW GOVERNMENT INC P528766 Back up tapes Edit 08202012 09192012 09192012 14690Account 985000 - Equipment Replacement Totals Invoice Transactions 1 $14690
Department 212 - Network Totals Invoice Transactions 1 $14690Department 305 - Police Department
Account 975207 - Capital Project - PD Building 23110 - TESTING ENGINEERS amp CONSULTANTS INC
123985 ENGINEERING EXPENSE - POLICE BLDG
Edit 08312012 09192012 09192012 590000
Run by Jill Wood on 09112012 034249 PM Page 26 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building
6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES
Edit 08272012 09192012 09192012 47570
6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS
Edit 08292012 09192012 09192012 1050
7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE
HOOKUPEdit 08202012 09192012 09192012 6724
326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132
Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park
Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441
20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND
Edit 07122012 09192012 09192012 10000
6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND
Edit 07162012 09192012 09192012 20000
18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND
Edit 08072012 09192012 09192012 10000
6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND
Edit 07022012 09192012 09192012 5000
5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND
Edit 07122012 09192012 09192012 20000
4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND
Edit 04042012 09192012 09192012 20000
5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER
Edit 10182011 09192012 09192012 106000
5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE
Edit 10202011 09192012 09192012 112500
6248 - GEORGE ZERVOS CUSTOM HOMES INC
08 9740 BUILDING BOND RETURN - 48551 VAN DYKE
Edit 06272008 09192012 09192012 20000
Run by Jill Wood on 09112012 034249 PM Page 27 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 596 - Administrative and GeneralAccount 807000 - Engineering Consulting Fees
326 - DECKER AUTO PARTS INC 27202 ON OFF TOGGLE SWITCH W16
Edit 08242012 09192012 09192012 499
326 - DECKER AUTO PARTS INC 26791 PART FOR D7 Edit 08222012 09192012 09192012 3995326 - DECKER AUTO PARTS INC 28187 AIR FILTER W13 Edit 08312012 09192012 09192012 1910326 - DECKER AUTO PARTS INC 27790 LIGHTING - SEWER
JETEdit 08292012 09192012 09192012 99
326 - DECKER AUTO PARTS INC 28025 PARTS SW1 SHOP TOWELS
4651 - LESLIE TIRE SERVICE INC 247803 TIRES FOR SEWER JET Edit 08232012 09192012 09192012 2036244651 - LESLIE TIRE SERVICE INC 247349 TIRE - SEWER JET Edit 08172012 09192012 09192012 53124326 - DECKER AUTO PARTS INC 28666 LIGHTS W2 Edit 09062012 09192012 09192012 1170326 - DECKER AUTO PARTS INC 28604 WHEEL STUD NUT D9 Edit 09052012 09192012 09192012 49818462 - SHELBY TIRE amp AUTO SERVICE 33182 TIRES Edit 09052012 09192012 09192012 72660326 - DECKER AUTO PARTS INC 27724 CLAMPS Edit 08282012 09192012 09192012 17961832 - KERNERS AUTO SERVICE LLC 55817 REPAIRS TO D9 Edit 09062012 09192012 09192012 13552326 - DECKER AUTO PARTS INC 28781 WHEEL STUD NUT D9 Edit 09062012 09192012 09192012 498326 - DECKER AUTO PARTS INC 28831 WHEEL STUD NUT D9 Edit 09072012 09192012 09192012 498170 - BUFF WHELAN CHEVROLET INC CVW303797 SENSOR W17 Edit 08222012 09192012 09192012 6779
Account 781000 - Parts Totals Invoice Transactions 17 $377354Department 661 - Motor Pool Totals Invoice Transactions 19 $381739
Run by Jill Wood on 09112012 034249 PM Page 25 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund Totals Invoice Transactions 55 $182069210
Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $44130Account 785500 - Govt AC Op Exp amp Sup
21532 - DATA MEDIA PRODUCTS INC H2772 DVDs and DVD cases Edit 08222012 09192012 09192012 12497Account 785500 - Govt AC Op Exp amp Sup Totals Invoice Transactions 1 $12497
Account 801000 - Contract Labor4661 - KYLE HOFFMAN 3031138 Contract Labor Edit 09062012 09192012 09192012 90002802 - ERIC PERRY 1081223 Contract Labor Edit 09062012 09192012 09192012 840002802 - ERIC PERRY 1091206 Contract Labor Edit 09062012 09192012 09192012 97500
1008cable Building Main Edit 08312012 09192012 09192012 28401
Account 930100 - Building Maintenance Totals Invoice Transactions 2 $36950Department 598 - Cable TV Totals Invoice Transactions 11 $429898
Fund 598 - Cable TV Totals Invoice Transactions 11 $429898Fund 692 - Equipment Replacement Fund
Department 212 - NetworkAccount 985000 - Equipment Replacement
26031 - CDW GOVERNMENT INC P528766 Back up tapes Edit 08202012 09192012 09192012 14690Account 985000 - Equipment Replacement Totals Invoice Transactions 1 $14690
Department 212 - Network Totals Invoice Transactions 1 $14690Department 305 - Police Department
Account 975207 - Capital Project - PD Building 23110 - TESTING ENGINEERS amp CONSULTANTS INC
123985 ENGINEERING EXPENSE - POLICE BLDG
Edit 08312012 09192012 09192012 590000
Run by Jill Wood on 09112012 034249 PM Page 26 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building
6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES
Edit 08272012 09192012 09192012 47570
6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS
Edit 08292012 09192012 09192012 1050
7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE
HOOKUPEdit 08202012 09192012 09192012 6724
326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132
Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park
Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441
20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND
Edit 07122012 09192012 09192012 10000
6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND
Edit 07162012 09192012 09192012 20000
18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND
Edit 08072012 09192012 09192012 10000
6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND
Edit 07022012 09192012 09192012 5000
5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND
Edit 07122012 09192012 09192012 20000
4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND
Edit 04042012 09192012 09192012 20000
5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER
Edit 10182011 09192012 09192012 106000
5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE
Edit 10202011 09192012 09192012 112500
6248 - GEORGE ZERVOS CUSTOM HOMES INC
08 9740 BUILDING BOND RETURN - 48551 VAN DYKE
Edit 06272008 09192012 09192012 20000
Run by Jill Wood on 09112012 034249 PM Page 27 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund Totals Invoice Transactions 55 $182069210
Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $44130Account 785500 - Govt AC Op Exp amp Sup
21532 - DATA MEDIA PRODUCTS INC H2772 DVDs and DVD cases Edit 08222012 09192012 09192012 12497Account 785500 - Govt AC Op Exp amp Sup Totals Invoice Transactions 1 $12497
Account 801000 - Contract Labor4661 - KYLE HOFFMAN 3031138 Contract Labor Edit 09062012 09192012 09192012 90002802 - ERIC PERRY 1081223 Contract Labor Edit 09062012 09192012 09192012 840002802 - ERIC PERRY 1091206 Contract Labor Edit 09062012 09192012 09192012 97500
1008cable Building Main Edit 08312012 09192012 09192012 28401
Account 930100 - Building Maintenance Totals Invoice Transactions 2 $36950Department 598 - Cable TV Totals Invoice Transactions 11 $429898
Fund 598 - Cable TV Totals Invoice Transactions 11 $429898Fund 692 - Equipment Replacement Fund
Department 212 - NetworkAccount 985000 - Equipment Replacement
26031 - CDW GOVERNMENT INC P528766 Back up tapes Edit 08202012 09192012 09192012 14690Account 985000 - Equipment Replacement Totals Invoice Transactions 1 $14690
Department 212 - Network Totals Invoice Transactions 1 $14690Department 305 - Police Department
Account 975207 - Capital Project - PD Building 23110 - TESTING ENGINEERS amp CONSULTANTS INC
123985 ENGINEERING EXPENSE - POLICE BLDG
Edit 08312012 09192012 09192012 590000
Run by Jill Wood on 09112012 034249 PM Page 26 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building
6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES
Edit 08272012 09192012 09192012 47570
6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS
Edit 08292012 09192012 09192012 1050
7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE
HOOKUPEdit 08202012 09192012 09192012 6724
326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132
Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park
Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441
20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND
Edit 07122012 09192012 09192012 10000
6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND
Edit 07162012 09192012 09192012 20000
18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND
Edit 08072012 09192012 09192012 10000
6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND
Edit 07022012 09192012 09192012 5000
5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND
Edit 07122012 09192012 09192012 20000
4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND
Edit 04042012 09192012 09192012 20000
5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER
Edit 10182011 09192012 09192012 106000
5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE
Edit 10202011 09192012 09192012 112500
6248 - GEORGE ZERVOS CUSTOM HOMES INC
08 9740 BUILDING BOND RETURN - 48551 VAN DYKE
Edit 06272008 09192012 09192012 20000
Run by Jill Wood on 09112012 034249 PM Page 27 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building
6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES
Edit 08272012 09192012 09192012 47570
6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS
Edit 08292012 09192012 09192012 1050
7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE
HOOKUPEdit 08202012 09192012 09192012 6724
326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132
Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park
Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441
20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND
Edit 07122012 09192012 09192012 10000
6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND
Edit 07162012 09192012 09192012 20000
18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND
Edit 08072012 09192012 09192012 10000
6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND
Edit 07022012 09192012 09192012 5000
5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND
Edit 07122012 09192012 09192012 20000
4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND
Edit 04042012 09192012 09192012 20000
5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER
Edit 10182011 09192012 09192012 106000
5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE
Edit 10202011 09192012 09192012 112500
6248 - GEORGE ZERVOS CUSTOM HOMES INC
08 9740 BUILDING BOND RETURN - 48551 VAN DYKE
Edit 06272008 09192012 09192012 20000
Run by Jill Wood on 09112012 034249 PM Page 27 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency
Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND
RETURN - 5655 FRANCESCA
Edit 11222011 09192012 09192012 116250
5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE
Edit 10102011 09192012 09192012 124250
3107 - LOMBARDO HOMES OF SE MICHIGAN
12 12663 BUILDING BOND RETURN - 11495 LANGSLEY
Edit 02072012 09192012 09192012 125000
6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE
Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting
278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175
Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436
Run by Jill Wood on 09112012 034249 PM Page 28 of 28
Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029
614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk
2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE
MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT
This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll
Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration
Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage
Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized
GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE
PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE
PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-
Prepared by Telephone Number Title of Preparer Date
Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012
As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)
X Clerk Signature Type Name Date
Secretary Stanly T Grot ClerkSignature Type Name Date
X Chairperson President Richard Stathakis Supervisor
Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9
IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)
2745248099664977912
Township of Shelby
Sec 21134 Truth in
Assessing or Equalization
Millage Rollback Fraction
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
MICHIGAN DEPARTMENT OF TREASURY
2166 (Rev3 -12)
2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY
MacombTAXING JURISDICTION
Shelby Township
2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in
County Equalization Rollback Fraction
1 Section 21134d MCL Headlee (for each unit of local government)
2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)
( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000
See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997
2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)
2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the
conventional manner
See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation
3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner
Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback
NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d
and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
From Metro586aolcom [mailtoMetro586aolcom]
Sent Wednesday September 12 2012 1010 AM To Lisa Suida
Subject Re Please let me know Matt Guarnieri APPEAL
Lisa
Please except this email as an appeal to the board of trustees to the decision to withhold report
and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-
3412
Sincerely
Matt Guarnieri
Sent from my T-Mobile myTouch 3G Slide
----- Reply message -----
From Lisa Suida ltlsuidashelbytwporggt
Date Tue Sep 11 2012 204 pm
Subject Please let me know Matt Guarnieri
To ltMetro586aolcomgt
Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property
located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)
This special land use application proposes the development of 16 detached single family homes in
Phase IV of the Emerald Creek condominium development The original site plan for Emerald
Creek was approved in 1998 Only a portion of the project was completed however Existing
development consists of 102 attached condominium units
Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook
Drive The original plan included 24 attached condominium units similar to the existing
development to the north The new plan reduces the number of units to 16 and introduces a
detached single family housing product
Approximately two years ago the Zoning Board of Appeals approved a variance that permitted
this parcel to be split from the balance of the site The approval was contingent on the
development of this site in a manner that is consistent with an approved site plan by the Planning
Commission Other conditions address the shared use of the road that provides access to this site
through the existing condominium development
The Planning Commission held a public hearing on this application on June 25 2012 The
Commission tabled further consideration of the site plan to give the applicant an opportunity to
respond to comments expressed at the meeting The Planning Commission recommended
approval of the application on August 27 2012
The proposed site design is contingent on the applicant obtaining approval of side and rear yard
setback variances from the Zoning Board of Appeals If the applicant is not successful in
obtaining these variances a modification of the site design and reduction of the proposed number
of units will be required
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
Emerald Creek Phase IVFlexviewer
copy Copyright 2010 MCPED All rights reserved
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
Planning amp Zoning Department
TOWNSHIP BOARD AGENDA September 18 2012
Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family
Homes) for property located on the east side of Schoenherr Road between 23 Mile
Road and 24 Mile Road
The Township Board approved a conditional rezoning application last year that permits
the development of this site for 24 detached single family home sites Since that approval
the Planning and Zoning Department has been working with the applicant to finalize the
rezoning agreement Now that the rezoning agreement is complete the applicant is in a
position to begin the site development process One of the remaining approvals is the
authorization of the tree removal permit by the Township Board
The eastern half of the site is fairly heavily wooded The approved site plan proposes to
preserve existing vegetation along portions of the northern property line where this site
shares a common boundary with the single family homes in Middlebury Estates
Subdivision Additional landscaping and berm will be installed to supplement existing
vegetation where necessary
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
DiMercuio Tree PermitFlexviewer
copy Copyright 2010 MCPED All rights reserved
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
Charter Township of Shelby Human Resource Department
Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012
Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
Respectfully Lisa Suida Human Resource Director
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
Job Description
Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
CLERK TYPIST
SUMMARY
Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision
SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee
SUPERVISION EXERCISED None
RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents
2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data
4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer
5 Review the accuracy and completeness of records and other documents by comparison with original sources
6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail
systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain
information and address complaints using verbal written and technological communication resources
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
Job Description
Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000
11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required
ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports
Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures
Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress
Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively
Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record
keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
Charter Township of Shelby Police Department
52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re General Election Site Support
I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election
The total cost for site support by Elections Systems amp Services is $4125
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
1
Clerkrsquos Office
Memo
To Board of Trustees
From Stanley T Grot Clerk
CC
Date 9142012
Re Cancellation of November 6 2012 Board Meeting
Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting
I respectfully request to cancel the November 6 2012 meeting
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
Charter Township of Shelby Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee
Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
Charter Township of Shelby
Office of the Supervisor
Memo
To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee
Please include the appointment of Jim Cable to serve as a member of the Beautification Committee
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
Minutes ndash Charter Township of Shelby Beautification Committee
Meeting held on Tuesday August 14 2012
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler
Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
INVOCATION
AWARDS amp PRESENTATIONS
ROLL CALL
PUBLIC HEARING
1 2013 Property Tax Millage Rates
CONSENT AGENDA
AMinutes -- August 23 2012 Budget Session
September 4 2012 Board Meeting
B Bill Run -- $230539436
APPROVAL OF AGENDA
CORRESPONDENCE
2 2013 Property Tax Millage Rates
3 Mr Guarnieri -- Appeal of FOIA Denial
PLANNING COMMISSION
4a Special Land Use
4b Tree Removal Permit
DEPARTMENTAL and COMMITTEE
5 HR -- Clerk Typist
6 Police -- POSS and PARS
7a Clerk -- Site Support
7b Clerk -- Cancellation of Nov 6 Meeting
APPTS TO COMMITTEES
8a Supervisor -- Sidewalk Cmte
8b Supervisor -- Beautification Cmte
ANNOUNCEMENTS
BUSINESS FROM FLOOR
CLOSED SESSION
ADJOURN
INFORMATION
Site Plan 2pdf
EMCREEK-CHRIS-SHEET0
EMCREEK-Chris1-sheet_1
EMCREEK-CHRIS-SHEET2
EMCREEK-Chris1-SHEET3
EMCREEK-CHRIS-SHEET4
CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf