1
Feb 23, 2016
1
2
Agenda
FY2013-FY2014 CoC Program NOFA Changes and Highlights
LeverageScoring and RankingGrievance ProcedureReview Attachments and FormsApplication Submission
3
Changes and Highlights for FY2013- FY 2014 CoC Program
Competition
4
For FY2013 CoC Competition, NO application fees will be collected!!!
There will be NO paper application submission!!!!
HEADLINE NEWS
5
The FY2013-FY2014 CoC Program Competition is operating under CoC Program interim rule.
The NOFA applies to both FY2013 and FY 2014
Four categories for funding◦Renewals, new projects through reallocation,
CoC planning, and UFA
Continuum of Care Program
6
5 Program Components1. Permanent Housing
Permanent Supportive Housing Rapid Re-Housing
2. Transitional Housing3. Social Services Only4. HMIS and 5. Homeless Prevention (in limited cases)
CoC Program Components
7
Data Import: Project Applicants will not be able to import data from last year’s Project Application.
eSNAPS will be used for CoC program application submission. Time stamp must be at or before 3:00:00 pm (CST) on January 3rd, 2014 to be considered for competition.
Certifying documents are to be submitted via email and scan to [email protected] by 3:00:00 pm (CST) on January 3rd, 2014 to be considered for competition.
New in eSnaps in FY2013
8
Ending Chronic Homelessness◦Increasing beds◦Targeting PSH turnover◦Housing First
“…a model of housing assistance that is offered without preconditions (such as sobriety or a minimum income threshold) or service participation requirements…” (FY2013-FY2014 CoC Program NOFA)
Ending Family Homelessness◦Rapid Re-Housing for households with children
who are exiting streets or emergency shelters
HUD Priorities
9
• Strategic Resource Allocation• “Each CoC must comprehensively review all
existing projects within its geographic area, using CoC-approved scoring criteria and selection priorities, to determine the extent to which each project is still necessary and addresses the listed policy priorities…Funds for projects that are determined to be underperforming, obsolete, or ineffective should be reallocated to new projects that are based on proven or promising models.” (FY2013-FY2014 CoC Program NOFA)
HUD Priorities
10
Removing Barriers◦Coordinated Access System Required◦Transitional Housing Review◦ “HUD is strongly encouraging CoC’s and
recipients to carefully review the transitional housing models within the geographic area for cost-effectiveness, performance, and for the number and type of criteria used to determine eligibility for the program and determine if rapid re-housing may be a better model for the CoC’s geographic area.” (FY2013-FY2014 CoC Program NOFA)
◦Prioritizing Households Most in Need
HUD Priorities
11
Maximizing the use of Mainstream Resources◦ “HUD strongly encourages CoC’s and
project applicants to ensure that they are maximizing the use of all mainstream services available. While the CoC Program interim rule allows for the payment of certain supportive services costs and SSO projects, it is more efficient for CoC’s to use mainstream resources where possible and use HUD funds for housing-related costs.” (FY2013-FY2014 CoC Program NOFA)
HUD Priorities
12
Building Partnerships◦PHA partnerships◦Philanthropy
HUD Priorities
13
Other Priority Populations◦Re-allocated funding only available for chronic
populations (PSH) and/or homeless households with children residing on streets or in emergency shelters (RRH)
◦Veterans “CoC Program funded projects should… prioritize veterans
who are ineligible for VA services and their families…” (FY2013-FY2014 CoC Program NOFA)
◦Homeless Youth “CoC’s should be able to identify and describe the needs of
homeless youth within the geographic area…” (FY2013-FY2014 CoC Program NOFA)
HUD Priorities
14
80% of PH residents remain in PH80% of those exiting from TH exit to PH20% of all participants have employment
income54% of all participants have non-
employment income56% of all participants obtain mainstream
benefits
HUD Performance Thresholds
15
Percentage turnover in PSH units that will be dedicated to Chronics upon vacancy
Percentage of households with children served with RRH that came from unsheltered location
HUD Performance Thresholds
16CoC Application Scoring
Section Score SubtotalCoC Strategic Planning and Performance 69Coordination of Housing and Services 28Recipient Performance 15CoC Structure and Governance 13Leveraging Mainstream Programs 5HMIS 11Point-in-Time Count 9Bonus Points 6Total 150
17
Ending Chronic Homelessness ◦Prioritize turnover of dedicated units to CH• Housing Stability• 80% remained in PH or exited from TH into PH• At least 75% of PSH applicants indicate that they will
use Housing First• Jobs and Income Growth• 20% or more of participants had employment income• 54% or more of participants have non-employment
income• 56% or more of participants obtain mainstream benefits
CoC Scoring
18
CoC meetings ◦CoC members attend regularly held meetings
(see master calendar)◦Provider Input Forums◦HMIS Forums◦Consumer Input Forums◦CoC Steering Committee Public Meetings
Leveraging (see next section)
CoC Scoring
19
Leverage Requirements
20
200% leverage goal for each project
Must have 100% participation from every project
Must have leverage commitments signed and on file on letterhead of leveraged agency
Leverage
21
CDBGFood Services - Food BankMental Health Services - MHMRAMedical Services-Harris HealthDSHSMatchCommunity VoicemailVolunteers HoursEmployment ServicesBehavioral Health ServicesSubstance Abuse Services
Sources of Leverage
22
Scoring and Ranking
23
Scoring of renewal projects was completed in September 2013
Scoring tool was developed by a community workgroup with HUD TA, disseminated for public comments, and approved by the CoC Steering Committee
Scoring
24
All projects approved by the CoC must be ranked as Tier 1 or Tier 2
Indicate to HUD which projects are prioritized for funding in the event that the national total annual renewal demand exceeds the $1.7 billion available through this NOFA
Ranking
25
Funding will only be available for projects ranked in Tier 1
CoCs that receive a higher score have a better chance of being awarded projects ranked in Tier 2, depending on the availability of carryover or recaptured funds
Ranking
26
Financial Threshold
Tier 1 - Equal to the CoC’s Annual Renewal Demand (ARD) approved in the Registration process, less 5 percent.
Tier 2 - the amount remaining in ARD plus the approved amounts for CoC Planning and UFA Costs
Ranking
27
All projects will be included on the CoC’s Priority Listings in e-snaps
HUD will select all projects in Tier 1 before selecting any projects in Tier 2 until no additional funds are available.
This means that lower ranked projects may be selected for funding above higher ranked projects.
Ranking
28
HUD intends to announce conditional funding for Tier 1 renewal projects within 45 days of the application deadline of the CoC Program Competition.
HUD will announce any additional Conditional Awards (new projects and Tier 2 renewals) after scoring is complete, depending on availability of funding.
Ranking
29
Grievance Procedure
30
Grievances may be filed for the following concerns:◦ Improper application of rules, regulations and procedures
concerning participation in the Consolidated Grant application process;
◦ Improper interpretation of rules, regulations and procedures concerning participation in the Consolidated Grant application process;
◦ Disparity in the application of rules, regulations and procedures regarding participation in the Consolidated Grant application process;
◦ Violation of rules, regulations or procedures concerning participation in the Consolidated Grant application process;
◦ The score assigned by the Renewal Scoring Tool or Ranking and Prioritization Policy.
Grievance Procedure
31
Deadline to submit grievances is January 13, 2014
Grievance procedure, as approved by the CoC Steering Committee, is located at:
http://www.homelesshouston.org/continuum-of-care/funding/coc-nofa/
• Please contact Eva Thibaudeau for any grievance questions.
Grievance Procedure
32
Application Packet Review
33
Application Submission
34
Applicants who submit prior to 5:00:00 pm (CST) on December 20, 2013 will be eligible for entry into a drawing for a free lunch for all applicants who work for the project at a time and date to be determined by the CFTH and winning project staff.
EARLY BIRD SPECIAL!
35
All applications must be completed and submitted in e-snaps
Must include the required certifications for compliance with fair housing and civil rights requirements, program regulations, and other federal requirements (see sample forms in conference packet. Copies will be posted on the CoC Funding page of the CFTH website).
Submit scanned signed copies of Agency/Coalition for the Homeless of Houston/Harris County MOU, Form 4C, Certification of Project Eligibility Threshold and Certification of Project Quality Threshold.
Application and Submission Information
36
Technical Assistance is mandatory for new projects. Sign up at close of conference.◦ December 17, 2014◦ Coalition for the Homeless, 600 Jefferson, Ste 2050, Conf Room
Technical Assistance as requested for renewal applicants. Sign up at close of conference.December 17-20, 2014Coalition for the Homeless, 600 Jefferson, Ste 2050 Conf Room
Submit application via esnaps no later than 3:00:00 pm CT◦ (esnaps will create a time stamp that will be checked for submission eligibility.)◦ Late applications will not be considered ◦ Submit scanned and signed MOU, Form 4C and Certifications to
No application fees will be collected this year!
Application Submission to CFTH
37
Remember:
38
http://www.homelesshouston.org/continuum-of-care/funding/coc-nofa/
Website Resources
For questions and additional information contact:
◦Eva Thibaudeau, Director of Programs 713-882-8274 or
[email protected]◦Thuan Huynh, Project Manager
823-531-6024 or [email protected]
Thank you!