FAIRMONT CITY COUNCIL AGENDA 1. CALL TO ORDER - Regular meeting of the Faimnont City Council he!d on MONDAY, APRIL 22, 2019 at 5:30 P.m. in the City Hall Council Chambers 2. ROLL CALL - Mayor Foster Councilors: Cyphers Hasek Hawkins Lubenow Peters 3. DETERMINATION OF QUORUM - 4. PLEDGE OF ALLEGIANCE - 5. APPROVAL OF AGENDA - 6. READING OF MINUTES 6.1 Minutes of Regular Meeting, April 8, 2019 (01-02) 7. OPEN DISCUSSION (03)
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AGENDA 2. ROLL CALL - Mayor Foster FAIRMONT CITY …
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FAIRMONT CITY COUNCILAGENDA
1. CALL TO ORDER -
Regular meeting of the Faimnont City Council he!d on
MONDAY, APRIL 22, 2019
at 5:30 P.m. in the City Hall Council Chambers
2. ROLL CALL -
Mayor FosterCouncilors: Cyphers
HasekHawkinsLubenowPeters
3. DETERMINATION OF QUORUM -
4. PLEDGE OF ALLEGIANCE -
5. APPROVAL OF AGENDA -
6. READING OF MINUTES
6.1 Minutes of Regular Meeting, April 8, 2019 (01-02)
7. OPEN DISCUSSION (03)
8. RECOGNITIONS/PRESENTATIONS -
8.1 Proclaim April 26, 2019 as Arbor Day and the month of May as (04)Arbor Month
8.1 a Proclamation (05)
9. SCHEDULED HEARINGS -
9.1 Public Hearing ~ concerning submittal of an application to (06)the Minnesota Department of Employment and EconomicDevelopment for a grant under the Minnesota Investment Fund(MIF) program
9.1a Public Hearing Notice (07)
9.1b Resolution 2019-13 (08)
9.2 Public Hearing - Sale of 407 North Elm Street (09)
Closed pursuant to MN Stat 13D.05, Subd. 3(a),for City Attorney's Performance Evaluation
Public Report of Closed Session Evaluation of City Attorney
18. ADJOURNMENT-
ADDITIONAL ATTACHMENTS - (86-92)
FEDA meeting minutes, March 11, 2019Fairmont Airport Advisory Board meeting minutes, March 12, 2019Park Board meeting minutes, March 19,2019Planning Commission meeting minutes, April 2,2019
The minutes of the Fairmont City Council meeting held on Monday, April 8, 2019 at the CityHail Council Chambers.
Mayor Pro-tem Tom Hawkins called the meeting to order at 5:30 p.m.
Council Members Ruth Cyphers, Wayne Hasek, Tom Hawkins, Randy Lubenow and Brace
Peters were present. Also, in attendance: City Administrator Mike Humpal, Public Works
Director/City Engineer Troy Nemmers, Finance Director Paul Hoye, City Attorney Elizabeth W.Bloomquist, City Clerk Patricia J. Monsen and Police Chief Mike Hunter. Mayor Foster was
absent.
It was moved by Council Member Peters to approve the agenda as presented. Council Member
Hasek seconded the motion and the motion carried.
It was moved by Council Member Cyphers, seconded by Council Member Peters and carried to
approve the minutes of the City Council meeting held on March 25,2019.
Mayor Pro-tem Hawkins proclaimed the month of April as Child Abuse and Neglect PreventionMonth. Brenda Lubenow, Social Services Supervisor with Human Services ofFaribault andMartin Counties was present and shared information regarding alleged abuse or neglect of
children in our community.
Mayor Pro-tem Hawkins opened the public hearing on a request from Lakeview Methodist to re-
zone a portion of their property at 651 Fairlakes Avenue from Single Family Residential (R-l) toMultiple Family Residential (R"3) to accommodate a skilled nursing care facility. No commentwas received from the public. Council Member Peters made a motion to close the public hearing.
Council Member Hasek seconded the motion and the motion carried. Council Member Cyphersmade a motion to approve Lakeview Methodist's application to re-zone. Council Member Hasek
seconded the motion and the motion carried.
Mayor Pro-tem Hawkins opened the public hearing to approve the preliminary and final plat forLakeview Addition. No comment was received from the public. Council Member Cyphers
made a motion to close the public hearing. Council Member Peters seconded the motion and themotion earned. Council Member Peters made a motion to approve the preliminary and final platfor Lakeview Addition. Council Member Lubenow seconded the motion and the motion carried.
Hoye presented the 2018 Aquatic Park Year End Report.
Council Member Cyphers made a motion to call for a public hearing to be held on April 22, 2019at 5:30 p.m. in the Fairmont City Hall Council Chambers for the consideration of submitting anapplication to DEED to assist Zierke Built Manufacturing with their business expansion.Council Member Hasek seconded the motion and the motion carried.
Jessica Green with Northland Securities spoke regarding bonding for the 2019 ImprovementProgram. Council Member Cyphers made a motion to approve the Financial Advisory ServiceAgreement with Northland Securities. Council Member Hasek seconded the motion and the
motion carried.
/
Council Member Peters made a motion to adopt Resolution 2019-11, providing for the sale of
$2,725,000 General Obligation Bonds, Series 2019A. Council Member Lubenow seconded themotion. On roll call: Council Members Cyphers, Hasek, Hawkins, Lubenow and Peters all
voted aye. No one voted nay. Mayor Pro-tem Hawkins declared said motion passed.
Council Member Peters made a motion to schedule a public hearing on proposed Ordinance
2019-09, an ordinance selling 407 North Elm Street to Habitat for Humanity of Martin andFaribault Counties. Council Member Hasek seconded the motion and the motion carried.
Council Member Cyphers made a motion to schedule a public hearing on proposed Ordinance
2019-10, an ordinance selling 415 East Sixth Street to Habitat for Humanity of Martin andFaribault Counties. Council Member Peters seconded the motion and the motion carried.
Council Member Peters made a motion to adopt Resolution 2019-12, approving advertising ofthe 2019-E construction project. Council Member Hasek seconded the motion. On roll call:
Council Members Hasek, Hawkms, Lubenow, Peters and Cyphers all voted aye. No one voted
nay. Mayor-Protem Hawkins declared said motion passed.
Council Member Lubenow made a motion to approve a Conditional Use Permit for St. Paul
Lutheran Church at 211 Budd Street for an electronic messaging sign in a R-l zone. CouncilMember Peters seconded the motion. During discussion. Bob Chamecki of 500 Albion Avenue
and Ruth Schauberger of 111 Oxford were afforded an opportunity to voice their concerns about
the proposed sign. On vote by council, the motion carried with Council Member Cyphers voting
nay.
Council Member Peters made a motion to approve a Conditional Use Permit for LakeviewMethodist Healthcare, 610 Summit Avenue for a nursing care facility in a R-3 zone. Council
Member Hasek seconded the motion and the motion carried.
Humpal reminded citizens to be mindful and clean up their yards. The city clean-up coupons
will be sent to all public utility customers the end of April. The City has a new program to helpresidents in need pay for dumpsters. Council Member Lubenow asked management to review
the rental ordinance to see what else can be done to get properties cleaned up.
A motion was made by Council Member Peters, seconded by Hasek and carried to adjourn the
meeting at 6:27 p.m.
Deborah J. Foster, Mayor
ATTEST:
Patricia J. Monsen, City Clerk
^
CITY OF FAIRMONT-—AGENDA CONTROL SHEET—-AGENDA ITEM NO. 7.1
MEETING DATE: April 22, 2019
SUBJECT: Open Discussion
REVIEWED BY: Mike Humpal, CEcD, City Administrat^l.
SUBJECT INITIATION BY:
Petition Board x Staff Council Commission Committee
STATEMENT: Mayor Deborah J. Foster will proclaim April 26, 2019 as Arbor Day and themonth of May as Arbor Month in the City ofFairmont. Chad Striemer, City Forester and St.
John Viamiey's, Mrs. Meghan Finkbeiner's Fourth Grade Class will have an Arbor DayCelebration on April 26th at 1:30 p.m. at Memory Park, 600 Shoreacres Drive (east of Lakeview
Methodist Home).
MOTION:
VOTE REQUIRED:
ATTACHMENTS:1. Proclamation
Council Action: Date:
^
^^l;8ffi™Sgffi!Bi55SSSSS;Ei
^_^J
Phone (507) 238-9461CITY OF FAIRMONT - 100 Downtown Plaza - Fairmont, MN 56031
www.falrmont.org Fax (507) 238-9469
PROCLAMATION
WHEREAS, trees and forest soils keep our lakes and streams clean by absorbing and
filtering pollutants and sediments, and;
WHEREAS, forests prevent flooding and reduce stormwater by capturing and storing
rainwater and snowmelt, which is then slowly released to our lakes, streams and groundwater,
and;
WHEREAS, careful management of our trees and forests protects drinking water and
reduces the cost of water treatment, and;
WHEREAS, sound management of forested lands surrounding the Mississippi River
ensures clean drinking water for more than one million Minnesotans, and;
WHEREAS, about three-quarters of Minnesotans get their drinking water from the
forested parts of the state, and;
WHEREAS, planting and maintaining trees is a natural and easy way to keep our water
clean, and;
WHEREAS, the last Friday in April, and throughout the month of May, Minnesotanspay special tribute to our trees as natural resources and dedicate ourselves to the vitality of our
forests.
NOW THEREFORE, I, Deborah J. Foster, Mayor of the City ofFairmont, Minnesota,
do hereby proclaim Friday, April 26, 2019,as:
ARBOR DAY
and the month ofIVtay 2019 as Arbor Month in the City ofFairmont.
T^oW^O. tr^rDeborah J. Foster,
c FJT L K E
CITY OF FAIRMONT-—AGENDA CONTROL SHEET—-AGENDA ITEM NO. 9.1
MEETING DATE: April 22, 2019
SUBJECT: Public Hearing - Concerning submittal of an application to the MinnesotaDepartment of Employment and Economic Development for a grant under the Minnesota
Investment Fund (MIF) program.
REVIEWED BY: Mike Humpal, CEcD, City Administrator//jL
SUBJECT INITIATION BY:Petition Board x Staff Council Commission Committee
SUBJECT BACKGROUND: Linsey Preuss, Economic Development Coordinator
INTRODUCED BY: Mike Humpal, CEcD, City Administrator
RECOMMENED ACTION BY:x City Staff x Board Commission Committee
Issuance
Denialx Approval
Rejection
Authorization
No action needed
No recommendation
STATEMENT: The Council will take public input on the issue of submitting an application toDEED for a grant under the Minnesota Investment Fund (MIF) program to assist with the
expansion ofZierke Built Manufacturing to be used for financing equipment and the creation of
jobs.
MOTION 1: To close Public Hearing
VOTE REQUIRED: Simple majority
MOTION 2: To approve Resolution 2019-13 the submittal of an application to DEED to assistZierke Built Manufacturing with their business expansion.
VOTE REQUIRED: Simple majority- Roll call
ATTACHMENTS:1. Public Notice of Hearing2. Resolution 2019-13
Council Action: Date:
Notice of Public Hearing
Notice is hereby given that on April 22, 2019 at 5:30 p.m., Fairmont City Hall Council Chambers; theCity of Fairmont will hold a public hearing concerning submittal of an application to the MinnesotaDepartment of Employment and Economic Development for a grant under the Minnesota Investment
Fund (MIF) program.
The City ofFairmont is requesting approximately $300,000 to assist with the expansion ofZierke BuiltManufacturing, Inc. The funds will be used for the creation of jobs.
All interested parties are invited to attend the public hearing at which time you will be given theopportunity to express comments on the project.
Written testimony will also be accepted at the public hearing. Written comments must be received byApril 19, 2019 at 4:30 p.m. at 100 Downtown Plaza, Fairmont, MN 56031. Specific questions can bedirected to Linsey Preuss at 507-238-3925
The City ofFairmont, Minnesota makes reasonable accommodation for any known disability and to meetthe needs of non-English speaking residents that may interfere with a person's ability to participate in thispublic hearing. Persons needing an accommodation must notify City Clerk, Patricia Monsen at 507-238-3935 no later than April 19, 2019 to allow adequate time to make needed arrangements.
BY ORDER OF THE CITY OF FAIRMONT
/s/ Patricia L.Monsen
Patricia J. Monsen, City Clerk
^
RESOLUTION NO. 2019-13
RESOLUTION IN SUPPORT OF A MINNESOTAINVESTMENT FUND PROGRAM APPLICATION
A RESOLUTION REGARDING THE APPROVAL OF A MINNESOTA INVESTMENTFUND APPLICATION IN CONNECTION WITH THE CITY OF FAIRMONT FOR THEPROJECT ENTITLED ZIERKE BUILT MANUFACTURING BUSINESS EXPANSION
WHEREAS, the City ofFairmont, Minnesota (the "City"), desires to assist Zierke BuiltManufacturing, which is proposing a business expansion in the City; and,
WHEREAS, the City ofFairmont understands that Zierke Built Manufacturing, throughand with the support of the City ofFairmont Economic Development Authority, wishes to applyor has applied to the Minnesota Department of Employment and Economic Development's
Minnesota Investment Fund Program for project financing; and,
WHEREAS, the City ofFairmont held a City Council meeting on April 22, 2019, toconsider this matter.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OFFAIRMONT, MINNESOTA AS FOLLOWS:
That after due consideration, the Mayor and City Council of the City ofFairmont, Minnesota,
hereby express their approval of the Minnesota Investment Fund application from the City ofFairmont Economic Development Authority to assist with this project.
Motion by:Seconded by:All in Favor;Opposed:Abstained:
Absent:
PASSED, APPROVED AND ADOPTED this 22nd day of April 2019.
Deborah J. Foster, Mayor
ATTEST:
Patricia J. Monsen, City Clerk
t
CITY OF FAIRMONT—-AGENDA CONTROL SHEET—-AGENDA ITEM NO.
MEETING DATE: April 22, 2019
SUBJECT: Public Hearing - Sale of 407 North Elm Street
REVIEWED BY: Mike Humpal, CEcD, City Administrator/^ 4
SUBJECT INITIATION BY:
9.2
x Petition Board Staff Council Commission Committee
SUBJECT BACKGROUND: Mike Humpal, CEcD, City Administrator
INTRODUCED BY: Mike Humpal, CEcD, City Administrator
Resolution (Roll Call)Set Public Hearing(Motion)Hold Public Hearing(Motion to close)
Discussion
Information Only
RECOMMENED ACTION BY:
x City Staff Board Commission Committee
Issuance
Denialx Approval
Rejection
Authorization
No action needed
No recommendation
STATEMENT: The Council will take public input on the sale of 407 North Elm Street toHabitat for Humanity of Martin and Faribault Counties through a quit claim deed.
MOTION #1: To close Public Hearing
VOTE REQUIRED MOTION #1: Simple majority
MOTION #2: To approve Ordinance No. 2019-09, the sale of 407 North Elm Street through aquit claim deed to Habitat for Humanity of Martin and Faribault Counties.
YOUR ATTENTION is called by the Fairmont City Council to a public hearing to be held onApril 22, 2019 at 5:30 p.m. at the Fairmont City Hall Council Chambers, 100 DowntownPlaza, in the City of Fairmont to take public input on the:
Request to transfer property owned by the City ofFairmont:
Legal description: Lot 9, Block 2, Ward's Addition to the Village (nowCity) ofFairmont, Martin County, Minnesota.
Physical description: 407 North Elm Street, Fairmont, MN 56031
All persons interested are invited to attend the public hearing to offer their comments related tothe purchase of this City-owned parcel. Written comments can also be submitted to Patricia J.
Monsen, City Clerk, Fairmont City Hall, 100 Downtown Plaza, Fairmont, MN 56031.
/s/ Patricia J. Monsen
City Clerk
10.
ORDINANCE NO. 2019-09
ORDINANCE TO SELL REAL PROPERTY
WHEREAS, the City ofFairmont is the owner of real estate located at 407 North ElmStreet, Fairmont, Martin County, Minnesota, and;
WHEREAS, said real property is legally described as:
Lot 9, Block 2, Ward's Addition to the Village (now City) ofFairmont, MartinCounty, Minnesota.
and;
WHEREAS, City staff would like to give this property to Habitat for Humanity of Martinand Faribault Counties, and;
WHEREAS, the City obtained title to the above described real property so that it coulddemolish a blighted building located thereon, and;
WHEREAS, the blighted building has been demolished and the City does not have anyplans to develop the described real property, and;
WHEREAS, it would be in the City's best interest to have the real property placed back onthe tax rolls by transferring it into a private ownership, and;
WHEREAS, the Fairmont City Council, after holding a public hearing, determined that itis in the best interest of the City ofFairmont to transfer the above described real estate to Habitat
for Humanity of Martin and Faribault Counties.
NOW THEREFORE, it is hereby ordained by the Fairmont City Council as follows:
1. The real property described above will be transferred from the City ofFairmont toHabitat for Humanity of Martin and Faribault Counties.
2. Habitat for Humanity of Martin and Faribault Counties will pay all costs associatedwith the transfer of the real estate.
3. The Mayor and the City Clerk are authorized to sign any and all documents
necessary to transfer the real property described above.
//.
PASSED, APPROVED AND ADOPTED, this 22nd day of April 2019.
Motion by:Seconded by:All in favor:Opposed:Abstained:Absent:
Deborah J. Foster, Mayor
ATTEST:
Patricia J. Monsen, City Clerk
Ist Reading: April 8, 20192nd Reading: April 22, 2019
ISt.
CITY OF FAIRMONT—-AGENDA CONTROL SHEET—-AGENDA ITEM NO.
MEETING DATE: April 22, 2019
SUBJECT: Public Hearing - Sale of 415 East Sixth Street
REVIEWED BY: Mike Humpal, CEcD, City Administrator/
SUBJECT INITIATION BY:
9.3
x Petition Board Staff Council Commission Committee
SUBJECT BACKGROUND: Mike Humpal, CEcD, City Administrator
INTRODUCED BY: Mike Humpal, CEcD, City Administrator
Resolution (Roll Call)Set Public Hearing(Motion)Hold Public Hearing(Motion to close)
Discussion
Information Only
RECOMMENED ACTION BY:
x City Staff Board Commission Committee
Issuance
Denialx Approval
Rejection
Authorization
No action needed
No recommendation
STATEMENT: The Council will take public input on the sale of 415 East Sixth Street toHabitat for Humanity of Martin and Faribault Counties through a quit claim deed.
MOTIONS: To close Public Hearing
VOTE REQUIRED MOTION #1: Simple majority
MOTION #2: To approve Ordinance No. 2019-10, the sale of 415 East Sixth Street through aquit claim deed to Habitat for Humanity of Martin and Faribault Counties.
YOUR ATTENTION is called by the Fairmont City Council to a public hearing to be held onApril 22, 2019 at 5:30 p.m. at the Fairmont City Hall Council Chambers, 100 DowntownPlaza, in the City of Fairmont to take public input on the:
Request to transfer property owned by the City ofFairmont:
Legal description: The West Fifty (50) feet of Lot Ten (10), of BlockSeven (7) of Extension to Gamble's Addition to the Village (nowCity) ofFairmont, according to the plat thereof on file and of recordin the office of the Register of Deeds in and for said County and State.
Physical description: 415 East Sixth Street, Fairmont, MN 56031
All persons interested are invited to attend the public hearing to offer their comments related tothe purchase of this City-owned parcel. Written comments can also be submitted to Patricia J.
Monsen, City Clerk, Fairmont City Hall, 100 Downtown Plaza, Fairmont, MN 56031.
/s/ Patricia J. Monsen
City Clerk
/^.
ORDINANCE NO. 2019-10
ORDINANCE TO SELL REAL PROPERTY
WHEREAS, the City ofFairmont is the owner of real estate located at 415 East SixthStreet, Fairmont, Martin County, Minnesota, and;
WHEREAS, said real property is legally described as:
The West Fifty (50) feet of Lot Ten (10), of Block Seven (7) of Extensionto Gamble's Addition to the Village (now City ofFairmont, according tothe plat hereof on file and of record in the office of the Register of Deeds in
and for said County and State.
and;
WHEREAS, City staff would like to sell this property to Habitat for Humanity of Martinand Faribault Counties, and;
WHEREAS, the City obtained title to the above described real property as a tax forfeiture,and;
WHEREAS, Habitat for Humanity of Martin and Faribault Counties feels that they canrehab this building and the City does not have any plans to develop the described real property,and;
WHEREAS, it would be in the City's best interest to have the real property placed back onthe tax rolls by transferring it into a private ownership, and;
WHEREAS, the Fairmont City Council, after holding a public hearing, determined that itis in the best interest of the City ofFairmont to transfer the above described real estate to Habitat
for Humanity of Martin and Faribault Counties.
NOW THEREFORE, it is hereby ordained by the Fairmont City Council as follows:
1. The real property described above will be transferred from the City ofFairmont to
Habitat for Humanity of Martin and Faribault Counties.
2. Habitat for Humanity of Martin and Faribault Counties will pay the sum of$1,500.00 for this property.
3. Habitat for Humanity of Martin and Faribault Counties will pay all costs associated
with the transfer of the real estate.
,6.
4. The Mayor and the City Clerk are authorized to sign any and all documentsnecessary to transfer the real property described above.
PASSED, APPROVED AND ADOPTED, this 22nd day of April 2019.
Motion by:Seconded by:All in favor:Opposed:Abstained:Absent:
Deborah J. Foster, Mayor
ATTEST:
Patricia J. Monsen, City Clerk
1st Reading: April 8, 20192nd Reading: April 22, 2019
/^
CITY OF FAIRMONT—-AGENDA CONTROL SHEET—AGENDA ITEM NO. 13.1
MEETING DATE: April 22, 2019
SUBJECT: Parade Permit for Martin County VFW #1222- Memorial Day Parade
REVIEWED BY: Mike Humpal, CEcD, City Administratoi;// ' /V
SUBJECT INITIATION BY:
x Petition Board Staff Council Commission Committee
SUBJECT BACKGROUND: Mike Humpal, CEcD, City Administrator
INTRODUCED BY: Mike Humpal, CEcD, City Administrator
STATEMENT: The Martin County VFW #1222 is making application to the City Council for aparade permit for the annual Memorial Day parade to be held on Monday, May 27, 2019. Therewill be raising of the flag at Veterans' Park at 9:30 a.m. followed by a parade, which will be
ending at Lakeside Cemetery, where a service will be held.
MOTION: To approve the parade permit for the Martin County VFW #1222 for the MemorialDay parade on May 27, 2019.
VOTE REQUIRED: Simple majority
ATTACHMENTS:1. Application
Council Action: Date:
,7.
This form must be filed with the City at ieast thirty (30) days in advance of the event. The City willreview the application in accordance with the permitting process outlined in the City Code, Chapter18. Attach additional sheets, maps, etc. if necessary. For events which inciude overnight camping aseparate addendum must be included with the event application.
Date: <^. -1R_ Permit Fee: $15.00
Event:
Sponsoring
Address;
Mc.marf1^-' Q~̂T
entity; V-F'U^ /^£U
A//^Qm
"ariLc
\a^n.7
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Maximum estimated number of persons expected to attend at any one time:
1. Type and description of the event and a list of all activities to take place at the event.%/%^^-
2. Proposed location of event, including a site plan or diagram of the proposed area to be usedshowing the location of any barricades, perimeter/security fencing, fire extinguishers, safety orfirst aid stations, entertainment, stages, restrooms or portabEe toilets, parking areas, ingressand egress routes; signs, special lighting, trash containers and any other items related to the
3. Will outside drinking water or waste collection systems be supplied? Yes; NoIf yes, supply public health pians, inciuding the number of toilet faciiities that wii! be avaHabie.
4. Will the event be providing; fire prevention, emergency medical service, security and severeweather shelter. Yes; i/NoIf yes, provide the written plans.
5. Will organizers allow outside food wagon/vencfors at the event? Yes; NoIf yes, all food wagons/vendors must complete a Food WagonA/endor Permit and submitpayment.
6. Will camping or temporary overnight lodging be included for the eyent? (allowed only at CedarCreek Park and Winnebago Sports Complex): _Yes; i/ NoIf yes, event coordinator must complete temporary overnight camping permit and submitpayment.
7. Will the event be using any sound amplification, public address systerp or will there be any liveperformances of any music or musical instruments? _ Yes; _^_No
if yes, please describe:_
8. Will the event restrict or alter normal parking, vehicuiar traffic or pedestrian traffic patterns?_l/_Yes;_ No
If yes, provide a detailed description of aii pubiic rights of way and private streets for which theapplicant requests the city to restrict or alter traffic flow. (Please attach a detailed map).
9. Wiii you be providing shuttle service? Yes;If yes, provide offsite parking locations, shuttle routes, types of vehicles that will be used forshuttling passengers, hours of operation and frequency of shuttle service.
1 affirm that I am authorized to execute this application on behalf of the applicant and that the statements containedtherein are true and correct to the best of my knowledge. If the special event requires special services provided by theCity of Fairmont, the applicant agrees to indemnify, defend and hoid the City of Fairmont, its officials, employees, andagents harmless from any claim that arises in whole or in part out of the special event, except any claims arising solelyout of the negligent acts or omissions of the City of Fairmont, its officials, employees and agents. The applicant agreesto pay all fees and meet all City Code requirements.
SiQnature^£^/J^A)^ 1^< Title Datei^nIf you would^ike your event published on the City's website/Community Calendar, pleaseindicate; ^/ Yes; No
Office Use Onfy ^ ^^ ^^^$15.00 Fee PaidRequires CouncilApprovalCity AdministratorApproval
STATEMENT: As part of the Interlaken Heritage Days Festival, The Blazer Bar & Grill isrequesting blocking off East First Street between Downtown Plaza and Park Street to have a
street dance on June 8, 2019. The street will be blocked off on Friday, June 7, 2019 in
preparation for the event.
MOTION: To approve a street closure to hold a street dance for The Blazer Bar & Grill as part
oflnterlaken Heritage Days Celebration to be held on June 8, 2019.
VOTE REQUIRED: Simple majority
ATTACHMENTS:1. Application2.
3.
Council Action: Date:
-?'/.
EVENT APPLICATION/PERMIT
This form must be filed with the City at least thirty (30) days in advance of the event. The City willreview the application in accordance with the permitting process outlined in the City Code, Chapter18. Attach additional sheets, maps, etc. if necessary. For events which include overnight camping aseparate addendum must be included with the event application.
1. Type and description of the event and a list of ai! activities to take p!ace at the event^^•^ Ac\''r\u.^ Y>eer aa^\e-r^
2. Proposed location of event, including a site plan or diagram of the proposed area to be usedshowing the location of any barricades, perimeter/security fencing, fire extinguishers, safety orfirst aid stations, entertainment, stages, restrooms or portable toilets, parking areas, ingressand egress routes, signs, special lighting, trash containers and any other items related to theevent. , ^
3. Will outside drinking water or waste collection systems be supplied? Yes; NoIf yes, suppiy public health plans, including the number of toilet facilities that will be available.
Will the event be providing: fire prevention, emergency medical service, security and severeweather shelter. Yes; Y NoIf yes, provide the written plans.
5. Will organizers allow outside food wagon/vendors at the event? Yes; ^_ Noif yes, all food wagons/vendors must compjete a Food WagonA/endor Permit and submitpayment.
6. Will camping or temporary overnight lodging be included for the event? (allowed only at CedarCreek Park and Winnebago Sports Complex): _Yes; V Noif yes, event coordinator must compiete temporary overnight camping permit and submitpayment.
7. Will the event be using any sound amplification, public address system or wilf there be any liveperformances of any music^or musical in,stmments? _^_ Yes; _ Noif yes, please describe:' ^c-c^^a^.^
8. Wilf the event restrict or alter normal parking, vehicular traffic or pedestrian traffic patterns?
Yes;_ NoIf yes, provide a detailed description of all public rights of way and private streets for which theapplicant requests the city to restrict or alter traffic flow. (Please attach a detailed map).
9. Will you be providing shuttle service? Yes;If yes, provide offsite parking locations, shuttle routes, types of vehicies that will be used forshuttling passengers, hours of operation and frequency of shuttle service.
I affirm that I am authorized to execute this application on behalf of the appiicant and that the statements containedtherein are true and correct to the best of my knowledge. If the speclai event requires special services provided by theCity of Fairmont, the applicant agrees to indemnify, defend and ho!d the City of Fairmont, its officials, employees, andagents harmless from any claim that arises in whole or in part out of the special event, except any claims arising solelyout of the negEigent acts or omissions of the City of Fairmont, its officials, employees and agents. The applicant agreesto pay all fees and meet ali City Code requirements.
Signature Tit!e ^ ^^ Date^A_Lcl
if you would Jike your event published on the City's website/Community Calendar, pleaseindicate: \/ Yes; No
Office Use Only$15.00 Fee PaidRequires CouncilApprovalCity AdministratorApproval
Dat^i ^-/D-f^f
j^Yes; _No
Yes
Received by^/)/^-)^L^/^U-^A^.<^Council IVieeting Date;
Resolution (Roll Call)Set Public Hearing(Motion)Hold Public Hearing(Motion to close)
Discussion
Information Only
RECOMMENED ACTION BY:
x City Staff Board Commission Committee
Issuance
Denialx Approval
Rejection
Authorization
No action needed
No recommendation
STATEMENT: The Fairmont Opera House is planning an event at the Sylvania Park Bandshellfor Thursday, June 6, 2019 from 7:00 p.m.-9:30 p.m. They will be hosting the performance ofPaul "Mayo" Mayasich for the community. This event is free for all. A free-will offering will
be held.
MOTION: To approve the Event Permit for the Fairmont Opera House to provide the
performance of Paul "Mayo" Mayasich at the Sylvania Park Bandshell on June 6, 2019.
VOTE REQUIRED: Simple majority
ATTACHMENTS:1. Permit Application.
Council Action: Date:
M
EVENT APPLICATION/PERMIT
This form must be filed with the City at least thirty (30) days In advance of the event. The City willreview the application in accordance with the permitting process outlined in the City Code, Chapter18. Attach additional sheets, maps, etc. if necessary. For events which include overnight camping aseparate addendum must be included with the event application.
Event Start: Day/Date ^/u/j^Event End: Day/Date [^ i u //^Setup: Day/Date L^/c^//^Teardown: Dav/Date f;?/^//6?
Start; time:Start time:
/a.'oo ^<
^'. So Pr^
Time: ^'06 -P^
Time: q; 3o P/^<End Time: "?-.oop^<
End Time: /F.QQ^^
1. Type and description of the event and a list of all activities to take place at the event.f^^^^^u^JJLA i^s^i^-^CLff-t^ C^-v^-t^C^ ~/c^^ C ^^M^^t^^^-'iJt^ '^^<-^^M-t^6A<^<A i
^^O-^jJ'^G^ ^ ^>^\ jJb^Uj {-CL^^^Q^^ c?.\,
2. Proposed location of event, including a site plan or diagram of the proposed area to be usedshowing the location of any barricades, perimeter/security fencing, fire extinguishers, safety orfirst aid stations, entertainment, stages, restrooms or portable toilets, parking areas, ingressand egress routes, signs, special lighting, trash containers and any other items related to theevent.,.
3. Will outside drinking water or waste collection systems be supplied? Yes; NoIf yes, supply public health plans, including the number of toilet facilities that will be available.
4. Will the event be providing: fire prevention, emergency medical service, security and severeweather shelter. Yes; V NoIf yes, provide the written plans.
5. Will organizers allow outside food wagon/vendors at the event? Yes; K No
6.
If yes, all food wagons/vendors must complete a Food WagonA/enctor Permit and submitpayment.
Will camping or temporary overnight lodging be included for the event? (allowed only at CedarCreek Park and Winnebago Sports Complex): _ Yes; ^ NoIf yes, event coordinator must complete temporary overnight camping permit and submitpayment.
Wi!l the event be using any sound amplification, public address system or will there be any liveperformances of any music or musical instruments? ^ Yes; _ No
Will the event restrict or alter normal parking, vehicular traffic or pedestrian traffic patterns?Yes; s^- No
If yes, provide a detailed description of ail public rights of way and private streets for which theapplicant requests the city to restrict or alter traffic flow. (Please attach a detailed map).
9. Will you be providing shuttle service? Yes;, Y^_ No
!f yes, provide offsite parking locations, shuttle routes, types of vehicles thatwi!! be used forshuttling passengers, hours of operation and frequency of shuttle service.
I affirm that I am authorized to execute this application on behalf of the applicant and that the statements containedtherein are true and correct to the best of my knowledge. If the special event requires special services provided by theCity of Fairmont, the applicant agrees to indemnify, defend and hold the City of Fairmont, its officials, employees, andagents harmless from any claim that arises in whole or in part out of the special event, except any claims arising soielyout of the negligent acts or emissions of the City of Fairmont, its officials, employees and agents. The applicant agreesto pay all fe^&^nd meet all Qity~Co^<requirements.
Signature^ 2 Title ^&UttC{^', ^i^e^iPate ^/27/i2o'?
If you would like youindicate: Y^ Yes;
event published on the City's website/Community Calendar, pleaseNo
Resolution (Roll Call)Set Public Hearing(Motion)Hold Public Hearing(Motion to close)
Discussion
Information Only
RECOMMENED ACTION BY:
x City Staff Board Commission Committee
Issuance
Denialx Approval
Rejection
Authorization
No action needed
No recommendation
STATEMENT: The Fairmont Opera House is planning an event at the Sylvania Park Bandshellfor Thursday, August 29, 2019 from 7:00 p.m.-9:30 p.m. They will be hosting the performanceof Becky Schlegel for the community. This event is free for all. A free-will offering will be
held.
MOTION: To approve the Event Permit for the Fairmont Opera House to provide the
performance of Becky Schlegel at the Sylvania Park Bandshell on August 29,2019.
VOTE REQUIRED: Simple majority
ATTACHMENTS:1. Permit Application.
Council Action: Date:
^7.
EVENT APPLICATION/PERMIT
This form must be filed with the City at least thirty (30) days in advance of the event. The City willreview the application In accordance with the permitting process outlined in the City Code, Chapter18. Attach additional sheets, maps, etc. if necessary. For events which include overnight camping aseparate addendum must be included with the event application.
Date:^^fc_^nli3_Event: ^(±^S6hlt^
Permit Fee: $15.00
Sponsoring entity:
Address: % tDoiw^i^ifc f^nw^MKM;&LMaximum estimated number of persons expected to attend at any one time:^
1. Type and description of the event and a list of all activities to take place at the event.•/^AJLf ^U^W^ <A-tetf£"&^-K Ger^^e^ j^t C^^AA^LA^^^., ^<-&^^uL^'/L^
^A jr^tj-JyL^-&^ ^^ J^-M^ JLAJi. ^L^t H-^-t
2. Proposed location of event, including a site plan or diagram of the proposed area to be usedshowing the location of any barricades, perimeter/security fencing, fire extinguishers, safety orfirst aid stations, entertainment, stages, restrooms or portable toilets, parking areas, ingressand egress routes, signs, special lighting, trash containers and any other items related to theev^nt. ^. /^ /-,
3. Will outside drinking water or waste collection systems be supplied? Yes; NoIf yes, supply public health plans, including the number of toilet facilities that will be available.
4. Will the event be providing: fire prevention, emergency medical service, security and severeweather shelter. _ Yes; y" NoIf yes, provide the written plans.
5. Will organizers allow outside food wagon/vendors at the event? Yes;If yes, ail food wagons/vendors must complete a Food Wagon/Vendor Permit and submitpayment.
6. Will camping or temporary overnight lodging be included for the event? (allowed only at CedarCreek Park and Winnebago Sports Complex): _ Yes; ^ NoIf yes, event coordinator must complete temporary overnight camping permit and submitpayment.
7. Will the event be using any sound amplification, public address system or will there be any livefomnances of any music or musical instruments? y^ Yes; No
If yes, please describe: ^3^^^ ^.\(^^^X^A ,-Af^^^^' /^ ^^c/W^y-i^ e^-^
Will the event restrict or alter normal parking, vehicular traffic or pedestrian traffic patterns?Yes; ^< No
If yes, provide a detailed description of al! public rights of way and private streets for which theapplicant requests the city to restrict or alter traffic flow. (Please attach a detailed map).
9. Will you be providing shuttle service? Yes; NoIf yes, provide offsite parking locations, shuttle routes, types of vehicles that will be used forshuttling passengers, hours of operation and frequency of shuttle service.
I affirm that! am authorized to execute this application on behalf of the applicant and that the statements containedtherein are true and correct to the best of my knowledge, if the special event requires special services provided by theCity of Fairmont, the applicant agrees to indemnify, defend and hold the City of Fairmont, its officials, employees, andagents harmless from any claim that arises in whole or in part out of the special event, except any cfaims arising solelyout of the negligent acts or omissions of the City of Fairmont, its officials, employees and agents. The applicant agreesto pay all fee^and meetjilL^it^Code requirements.
Signatu^ ^^^Z^ _ Titl^^A^ ^-/ y^Trr. Date ^,,27/^/9
If you would like /our event published on the City's website/Community Calendar, pleaseindicate: Y— Yes; _ No
Office Use Only$15.00 Fee PaidRequires CouncilApprovalCity AdministratorApproval
STATEMENT: Jon McCorkell, McCorkell Racing Enterprises, Inc., d/b/a Fairmont Racewaywill be running the Fairmont Raceway for the first time this year. McCorkell Racing
Enterprises, Inc. is applying for an intoxicating liquor license for the limited term of May 1, 2019
to September 30, 2019. All paperwork and payment of the license fees and backgroundinvestigation fees have been submitted. A background check is being conducted.
MOTION: To approve the Intoxicating Liquor License for McCorkell Racing Enterprises, Inc.,d/b/a Fairmont Raceway, pending a satisfactory background investigation.
VOTE REQUIRED:
ATTACHMENTS:1.
2.
Council Action: Date:
^0
CITY OF FAIRMONT—-AGENDA CONTROL SHEET—AGENDA ITEM NO. 14.1
MEETING DATE: April 22, 2019
SUBJECT: Lakeview Methodist Application to Re-zone
./;. jREVIEWED BY: Mike Humpal, CEcD, City Administrator
SUBJECT INITIATION BY:
Petition Board Staff Council x Commission Committee
STATEMENT: The Fairmont Planning Commission is recommending the approval ofLakeview Methodist's application to re-zone a portion of their property at 651 Fairlakes Avenue
from Single Family Residential (R"l) to Multiple Family Residential (R-3) to accommodate askilled nursing care facility. The City Council voted to approve the re-zoning at the April 8th
council meeting, however the Ordinance was omitted from the council agenda packet. We areasking the city council to vote again on this matter, as a roll call vote.
MOTION #2: To approve Lakeview Methodist's application to re-zone a portion of their
property at 651 Fairlakes Avenue from Single Family Residential (R-l) to Multiple FamilyResidential (R-3) to accommodate a skilled nursing care facility.
VOTE REQURIED MOTION #2: Simple majority - Roll call
ATTACHMENTS:1. Ordinance 2019-11
Council Action: Date:
£/.
ORDINANCE NO. 2019-11
STATE OF MINNESOTA)COUNTY OF MARTIN ) ssCITY OF FAIRMONT )
ORDINANCE AMENDING CITY OF FAIRMONT?S ZONING MAP
Whereas, an application has been received by the City to rezone the followingdescribed real properties, located in the City ofFairmont, County of Martin, State of Minnesota,to-wit:
Lot 1, Block 1, Lakeview Addition in the City ofFairmont, Martin County, Minnesota.
Whereas, this property is currently zoned R-l Single family residential, and the requestis to rezone the property to R-3 Multiple family residential, and;
Whereas, notice of a public hearing to be held by the Fairmont Planning Commissionon the rezoning described above was properly served on the property owners and published asrequired by law, and;
Whereas, the Fairmont Planning Commission has held a public hearing and tooktestimony from the public with respect to the application and recommendations on March 12,
2019,and;
Whereas, the Fairmont Planning Commission has recommended the rezoning requestsdetailed above, and;
Whereas, notice of a public hearing in front of the Fairmont City Council was properlyserved upon the property owners and published as required by law and;
Whereas, the Fairmont City Council held a public hearing and took testimony from thepublic with respect to the application and recommendations on April 8,2019,and;
Whereas, the Fairmont City Council finds that the rezoning application is reasonableand in the best interest of the City, and;
Whereas, Fah'mont's Zoning Map is to be amended by ordinance, approved by theFairmont City Council.
A%.
Now, therefore be it ordained by the City Council of the City ofFairmont that thefollowing described piece of real property located in the City ofFairmont, County of Martin,State of Minnesota, be rezoned as follows:
Rezoning fromR-l Single-family residential district to R-3 Multiple family residential district
Lot 1, Block 1 ofLakeview Addition in the City ofFairmont, Martin County,Minnesota.
Motion by:Seconded by:All in Favor:Opposed:Abstained:Absent:
Duly adopted by the City Council on this 22nd day of April 2019.
Deborah J. Foster, Mayor
ATTEST:
Patricia J. Monsen, City Clerk
1st Reading: April 8, 20192nd Reading: April 22, 2019
<33.
CITY OF FAIRMONT—-AGENDA CONTROL SHEET—-AGENDA ITEM NO. 15.1
MEETING DATE: April 22, 2019
SUBJECT: Off Premises Sale of Intoxicating Liquor License - Interlaken Heritage Days
REVIEWED BY: Mike Humpal, CEcD, City Administrator; /'
SUBJECT INITIATION BY: '
x Petition Board Staff Council Commission Committee
SUBJECT BACKGROUND: Elizabeth W. Bloomquist, City Attorney
INTRODUCED BY: Elizabeth W. Bloomquist, City Attorney
STATEMENT: The Blazer Bar & Grill is requesting to serve alcoholic beverages and beer offpremises in a beer garden (in the public right-of-way in front of their building) during InterlakenHeritage Days held in Fairmont on June 8, 2019. Minnesota Statutes Chapter 340A.404, Subd. 4provides that "The governing body of a municipality may authorize a holder of a retail on-sale
intoxicating liquor license issued by the municipality to dispense intoxicating liquor off premisesat a community festival held within the municipality. The authorization shall specify the area inwhich the intoxicating liquor must be dispensed and consumed, and shall not be issued unless the
licensee demonstrates that it has liability insurance as prescribed by section 340A.409 to cover
the event."
MOTION: To allow The Blazer Bar & Grill to serve alcoholic beverages and beer in a beer
garden in the public right-of-way in front of their building on June 8, 2019 for the InterlakenHeritage Days Festival.
VOTE REQUIRED: Simple majority
ATTACHMENTS:1. Letter of Request from The Blazer Bar and Grill2. Certificate of Liquor Liability Insurance
Council Action:
~w.Date:
^ y^^^Bar and Grill Inc
^ 106 E. 1st St.FairmontMN 56031
507-235-9862
April 9, '2019
Mayor, City ofPairmont and Fairmont City- Council
100 Downtown Plaza
Fairmont,MN 56031
Attn::" Mayor Deborah J. Foster
Subject: Temporary license for off-premise sale ofmtoxicatmg liquor
Dear Mr. Mayor and Council Members,
As part of the Interlaken Heritage Days, a community festival held within the
munidpaUty, The Blazer Bar and Grill, Inc. whereby requests the approval for a
temporary license to sell intoxicatmg liquors off-premise on June 8 th Iirterlded
purpose of serving alcoholic beverages and beer m a beer garden in the right-of-way
or street m front of The Blazer Bar aud Grill, Inc. at 106 East 1st Street.
The Blazer Bar and. Grill Inc. will provide appropriate fencing, security, liability
insurance and area control to ensure that all lawful practices are followed, and/or
as directed by tfae City" of Fairmont for the dispensing of mtoxicatmg liquors. rHie
request is to also include approval to block offEast 1st Street, from. Downtown Plaza
to Park Street, to accommodate entertainment which will be held east of the fenced
area.
Please review this request and we will be wiUing to meet with you, at a convement
time prior to a formal city council meeting, to discuss this matter.
Thank you.
Sincerely,
MJMark Atkinson, President
Contact: Mark at 507-236-7501 if you have any questions.-"
J6-
^.CORty DATE (MMfDDfYYYY)
04/09/2019
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLYAND CONFERS NO RiGHTS UPON THE CERTIFICATE HOLDER. THISCERTIFICATE DOES NOT AFF1RMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIESBELOW. THIS CERTIFtCATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZEDREPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER,
IMPORTANT: If the certificate holder is an ADDITIONAL ENSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement onthis certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
COVERAGES CERTtFICATE NUMBER: CL194963825 REVISION NUMBER:THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLSCY PERIOD
CERTIFICATE MAY BE !SSUED OR MAY PERTASN, THE IMSURANCE AFFORDED BY THE POLICIES DESCRBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
EACH OCCURRENCE&AMAGE TO RENTEDPREMISES (Ea occyn-ence)
ME D EXP (Any one person)
PERSONAL&ADV INJURY
GENERAL AGGREGATE
PRODUCTS- COMP/OPAGG
COMBINED SINGLE LIMIT(Ea accident)
BODILY INJURY (Per person)
BODILY INJURY (Per accident)
PROPERTY DAMAGE(Per accident)
EACH OCCURRENCE
AGGREGATE
PERSTATUTE
OTH-ER
E.L. EACH ACCIDENT
E.L DISEASE - EA EMPLOYEE
E.L DISEASE - POLICY UMIT
EACH COMMON CAUS
$
$
$
$
$
s
$
$
s
s
$
5
$
$
$
g 100,000
g 100,000
5 500,000
1.000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICl.ES (ACORD 101, Additional Remarks Schedule, may be attached if more space fs required)
LIQUOR UABILiTY POLICY IS CONTINUOUS UNTIL CANCELLED.
LIABILITY EXTENDS TO 106 E 1ST ST, FAIRMONT, MN 56031 FOR INTERLAKEN HERITAGE DAYS, JUNE 7-9,2019.
CERTIFICATE HOLDER
GIFT' OF FAiRMONT
100 DOWNTOWN PLAZA
FAIRMONT lutN 56031I
CANCEU-ATIQN
SHOULD ANY OF THE ABOVE DESCRiBED POUCiES BE CANCELLED BEFORETHE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED INACCORDANCE WITH THE POLICY PROVISIONS.
The Fiscal Sponsor in this Agreement is the City of Fairmont, Martin County, Minnesota, amunicipal corporation, and the Sponsored Organization commonly known as Kids lust Want toHave Fun. The Fiscal Sponsor has determined that sponsorship of the Fairmont Mini Golf Projectwould be consistent with its goals; and wishes to make arrangements with the SponsoredOrganization for the implementation and operation of the Project.
1. The Fiscal Sponsor hereby agrees to sponsor the Project and to assume administrative,financial, and legal responsibility for purposes of the requirements of fundingorganizations. The Sponsored Organization agrees to implement and operate the Project inaccordance with the terms of this agreement and with any requirements imposed byfunding organizations.
2. The Project shall be operated in a manner consistent with the Fiscal Sponsor's tax-exempt
status and as described in this agreement. No material changes in the purposes oractivities of the Project shall be made without prior written permission of the FiscalSponsor and in accordance with any requirements imposed by funding organizations, nor
shall the Sponsored Organization carry on activities or use funds in any way thatjeopardizes the Fiscal Sponsor's tax-exempt status.
3. The Sponsored Organization shall not permit the Project to influence legislation orparticipate or intervene in any political campaign on behalf of [or in opposition to) anycandidate for public office or otherwise engage in the carrying on of propaganda (withinthe meaning of section 501[c)[3) of the Internal Revenue Code of 1986].
4. The Sponsored Organization will provide the Fiscal Sponsor with a semi-annualreport outlining the project's progress and current status.
5. The Sponsored Organization will provide all information and prepare all reports,including interim and final reports, required by funding organizations, with the FiscalSponsor's assistance and final approval.
6. On behalf of the Sponsored Organization, the Fiscal Sponsor will establish and operatefor the use of the Project a designated account ("Account") segregated on the FiscalSponsor's books. All amounts deposited into a Project's Account will be used in itssupport, less administrative charges, if any, and subject to the conditions set forth below.
7. The Fiscal Sponsor will disburse funds from the Account in the following manner:as instructed in writing by the authorizing official accompanied by requireddocumentation and only as authorized by this agreement. Disbursements will berestricted to the support and implementation of the Project only.
8. The Sponsored Organization designates Ed Willett to act as authorizing official. Theauthorizing official shall act as principal coordinator of the Project's daily business withthe Fiscal Sponsor, and shall have authority to sign disbursement requests. At no timeshould a person approve a disbursement to themselves.
9. The Fiscal Sponsor and Sponsored Organization will maintain all financial records relatingto the Project according to generally accepted accounting principles, retain records as longas required by law, and make records available to auditors as required by law.
10. The Fiscal Sponsor and the Sponsored Organization will reflect the activities of the Project,on their state and federal government tax returns and financial reports/ to the extent
required by law. All disbursements from an Account shall be treated as payments made toor on behalf of the Sponsored Organization to accomplish the purposes of the Project. TheSponsored Organization will provide the Fiscal Sponsor with proper documentation toaccomplish this, including furnishing the Fiscal Sponsor with the Sponsored Organization sFederal Employer Identification Number/ if the Sponsored Organization has one.
11. In consideration of the Fiscal Sponsor's agreement to sponsor the Project, and to cover the
Fiscal Sponsor's expenses in connection with the Project as outlined above, the Project willpay the following fees, charges, and expenses:
The Fiscal Sponsor will not charge a fee for this project.
12. This agreement will be subject to review annually, and will terminate if any of thefollowing events occur:
a. The Fiscal Sponsor requests the Sponsored Organization to cease activities that itdeems might jeopardize its tax-exempt status and the Project fails to comply withina period often [10] days;
b. The Sponsored Organization fails to perform or observe any other covenant of thisagreement, and this failure is not remedied within fifteen [15) days after writtennotice of such failure;
c. Upon expiration of four weeks after either the Sponsored Organization or the FiscalSponsor has given written notice to the other party of its intent to terminate theagreement.
13. In the event this Agreement is terminated, the Fiscal Sponsor and Sponsored Organizationwill comply with any termination conditions imposed by funding organizations.
In witness whereof, the parties hereto have executed this Agreement on the day and year firstwritten above.
Accepted for the Fiscal Sponsor: For the Sponsored Organization:
Authorized signer Authorized signer:
Date Date
^9.
CITY OF FAIRMONT—-AGENDA CONTROL SHEET-—AGENDA ITEM NO. 15.3
MEETING DATE: April 22, 2019
SUBJECT: Excess Inventory
REVIEWED BY: Mike Humpal, CEcD, City Administrator;s"
SUBJECT INITIATION BY:
Petition Board x Staff Council Commission Committee
SUBJECT BACKGROUND: Mike Humpal, CEcD, City Administrator
INTRODUCED BY: Mike Humpal, CEcD, City Administrator
Troy,Following is a list of items/equipment I would like to have the council declare excess inventory so I may sell it
on minbid.org:
PARK DEPT
• #55b 1998 Dodge D-1500 pick-up -Not needed and has a bad transmission
• 3 new furnaces from houses that were demolished in 2018
• Case lawn tractor - has not been used in years - no mower deck
LINE DEPARTMENT
#35 2000 Dodge Ram 3500 van-useful life exceeded, bad transmission
#26 2000 Chevrolet Bucket Truck m Replaced with new unit
WATER/WASTEWATER
CITY HALL
2) Military Trailers ~ Not needed. (Generators were mounted on)
Unused PVC pipe - 27 pieces, sun damaged
Air Compressor - out of service, major repairs required
12 Old cell phones that have been replaced
Please contact me if you have any questions.
Nick Lardy
CITY OF FAIRMONT—-AGENDA CONTROL SHEET-—AGENDA ITEM NO. 15.4
MEETING DATE: April 22, 2019
SUBJECT: Advertise for Bids for 20L9-D construction project
REVIEWED BY: Mike Humpal, CEcD, City Administrator
SUBJECT INITIATION BY:
.//
Petition Board x Staff Council Commission Committee
SUBJECT BACKGROUND: Troy Nemmers, PE, Director of Public Works/City Engineer
INTRODUCED BY: Troy Nemmers, PE, Director of Public Works/City Engineer
COUNCIL LIAISON:
TYPE OF ACTION:
Motion (Voice Vote)Ordinance 1s Reading
(Introduction only)Ordinance 2 Reading(Roll call)
x Resolution (Roll Call)Set Public Hearing(Motion)Hold Public Hearing(Motion to close)
Discussion
Information Only
RECOMMENED ACTION BY:
x City Staff Board Commission Committee
Issuance
Denial
x Approval
Rejection
Authorization
No action needed
Norecommendation
STATEMENT: The plans and specifications for the 2019-D improvement project are ready forbid. This improvement consists ofbituminous mill and overlay of Albion Avenue from
Interlaken Road to Lake Aires Road located in the City ofFairmont, as outlined in the 2019Improvement Program. The Council must pass a resolution authorizing the publication of this
project. If the resolution is approved the bid opening for this project would be May 22, 2019 at10:00a.m. at City Hall.
MOTION: To adopt Resolution 2019-17 approving advertising of the 2019-D constructionproject.
VOTE REQUIRED: Simple majority -Roll call
ATTACHMENTS:1. Resolution 2019-17
2.
Council Action: Date:
^.
RESOLUTION NO. 2019-17
STATE OF MINNESOTA)COUNTY OF MARTIN ) SS:CITY OF FAIRMONT )
RESOLUTION APPROVING PLANS AND SPECIFICATIONSAND ORDERING ADVERTISEMENT FOR BIDS
2019-D IMPROVEMENT CONTRACTALBION AVENUE OVERLAY
WHEREAS, the City Engineer arranged for the preparation of Plans and Specificationsfor the construction of:
3900 L.F. ofBituminous Mill and Overlay with shouldering
and has presented such Plans and Specifications to the Council for approval;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OFFAIRMONT, MINNESOTA:
1. Such Plans and Specifications, a copy of which is attached hereto and made a part
hereof, are hereby approved.
2. The City Clerk shall prepare and cause to be inserted in the official paper, on
Quest CDN, and on the City ofFairmont website (www.fairmont.org) if the
estimated construction cost exceeds $100,000, an advertisement for bids upon the
making of such improvement under such approved Plans and Specifications. The
advertisement shall be published for one day, shall specify the work to be doneand shall state that bids will be opened on May 22, 2019 at 10:00 a.m. Anybidder whose responsibility is questioned during consideration of the bid will begiven an opportunity to address the Council on the issue of responsibility. No
bids will be considered unless sealed and filed with the clerk and accompanied bya bid bond or certified check payable to the Clerk for five (5) percent of theamount of such bid. The bids will be tabulated at that time and will beconsidered by the City Council at a regular scheduled meeting to be held after
review by the City Engineer of the lowest responsible responsive bidder's bid
documents.
^3.
Motion by;Seconded by:All in favor:Opposed:Abstained:Absent:
ADOPTED by the Council this 22nd day of April 2019.
Deborah J. Foster, Mayor
ATTEST:
Patricia J. Monsen, City Clerk
(SEAL)
^
CITY OF FAIRMONT—AGENDA CONTROL SHEET—AGENDA ITEM NO. 15.5
MEETING DATE: April 22, 2019
SUBJECT: Approve entitlement transfer with the City of Orr
REVIEWED BY: Mike Humpal, CEcD, City Administrator ^'</ U)
SUBJECT INITIATION BY:
Petition x Board x Staff Council Commission Committee
SUBJECT BACKGROUND: Troy Nemmers, P.E., Public Works Director/City Engineer
INTRODUCED BY: Troy Nemmers, P.E., Public Works Director/City Engineer
COUNCIL LIAISON: Councilor Cyphers
TYPE OF ACTION:
Motion (Voice Vote)
Ordinance 1st Reading
(Introduction only)Ordinance 2"d Reading
(Roll call)
x Resolution (Roll Call)Set Public Hearing(Motion)Hold Public Hearing(Motion to close)
Discussion
Information Only
RECOMMENED ACTION BY:
City Staff x Board Commission Committee
Issuance
Denialx Approval
Rejection
Authorization
No action needed
No recommendation
STATEMENT: The City receives $150,000 annually in federal funding (entitlement funds) thatare available to complete federally eligible projects. The estimated construction cost of the new
hangar and associated apron and taxiway is $1.3 million. Approximately $1 million of that
amount is eligible for federal funding. The City has a cap of $600,000 in entitlement funds thatcan be carried over annually, so there is a large gap in available federal funds. To accommodatethis differential, airports are eligible to transfer entitlement funds between each other. City staffhas secured agreements with 3 different MN airports to receive their $150,000 entitlement funds
in fiscal year 2019 and have staggered repayments to these airports in 2021, 2022, and 2023.The Airport Advisory Board has reviewed these agreements and is recommending approval.
MOTION: To approve Resolution 2019-14 for the entitlement transfer with the City ofOrr.
VOTE REQUIRED: Simple majority
ATTACHMENTS:1. Resolution 2019-14
2. Repayment Agreement
Council Action: Date:
^
RESOLUTION 2019-14
RESOLUTION APPROVING AN AGREEMENT FOR TRANSFEROF FEDERAL AIRPORT ENTITLEMENT FUNDING
FROM THE CITY OF ORR
WHEREAS, the City ofFairmont receives Federal Aviation Administration (FAA) non-primary entitlement funding each year in an amount of $150,000, which can be used for federally
eligible projects at the Fairmont Municipal Airport; and,
WHEREAS, the City ofFairmont is short of capital project funding for the FairmontMunicipal Airport and has requested a transfer of funding in the amount of $ 150,000 from theCity of Orr with the understanding that the City of Fairmont will transfer future funding back tothe City of Orr at an equivalent amount.
NOW, THEREFORE, IT IS HEREBY RESOLVED, that the Fairmont City Council
as follows:
1. The Fairmont City Council does hereby approve an Agreement for Transfer of
Entitlements ofFAA funding from the City of On- in the amount of $150,000.
2. That the Fairmont City Council does hereby approve an Agreement for the Federal
Airport Funding Repayment with the City of On- to send the funding back in the futurecontingent upon continued FAA funding in 2021 at the level currently received.
3. That the Mayor and City Clerk are hereby authorized to execute said agreements on
behalf of the City ofFairmont.
JVTotion by: -
Seconded by:All in Favor:
Opposed:Abstained;Absent:
PASSED, APPROVED AND ADOPTED this 22nd day of April 2019.
Deborah J. Foster, Mayor
ATTEST:
Patricia J. Monsen, City Clerk
^
FEDERAL AIRPORT FUNDING REPAYMENT AGREEMENT
BETWEEN
Cm OF ORR, MINNESOTAAND
CITY OF FAIRMONT, MINNESOTA
The City of Orr agrees to transfer $150,000 in Federal Fiscal Year 2019 to the City of Fairmont from
available 2019 FAA non-primary entitlement funds through the Airport improvement Program.
The City of Fairmont agrees to transfer back to the City of Orr their FAA funding allocation in Federal
Fiscal Year 2021 in re-payment of the total amount of $150,000.
The year of the transfer is 2019. Signature of each airport sponsor certifies agreement to repay the donor
airport, City of Orr, by the recipient/ City of Fairmont, per the 2019 FAA transfer. (See FAA Agreement)
The parties to this Agreement understand that repayment of transferred funds is not required by FAA.
The parties to this Agreement understand that the receiving airport sha!l not be obligated to repay more
than the original transferred amount. Interest shall not be applied.
The parties to this Agreement understand that repayment transfer of future FAA funding a!location is
contingent on FAA non-primary entitlement funding legislation for 2021 and the availability of funding to
the original receiving airport.
Original Receiving Airport: Original Donor Airport:
City of Fairmont City of Orr
Deborah J. Foster Joei R. Astleford
Mayor Mayor
Date
Date
Attest:
Patricia J. Monsen
CityCierk
^
CITY OF FAIRMONT—-AGENDA CONTROL SHEET—-AGENDA ITEM NO. 15.6
MEETING DATE: April 22, 2019
SUBJECT: Approve entitlement transfer with the City of Sauk Centre,
REVIEWED BY: Mike I-Iumpal, CEcD, City Administrator
SUBJECT INITIATION BY:
Petition x Board x Staff Council Commission Committee
SUBJECT BACKGROUND: Troy Nemmers, P.E., Public Works Director/City Engineer
INTRODUCED BY: Troy Nemmers, P.E., Public Works Director/City Engineer
x Resolution (Roll Call)Set Public Hearing(Motion)Hold Public Hearing(Motion to close)
Discussion
Information Only
RECOMMENED ACTION BY:
City Staff x Board Commission Committee
Issuance
Denial
x Approval
Rejection
Authorization
No action needed
No recommendation
STATEMENT: The City receives $150,000 annually in federal funding (entitlement funds) thatare available to complete federally eligible projects. The estimated construction cost of the new
hangar and associated apron and taxiway is $1.3 million. Approximately $ 1 million of that
amount is eligible for federal funding. The City has a cap of $600,000 in entitlement funds thatcan be carried over annually, so there is a large gap in available federal funds. To accommodatethis differential, airports are eligible to transfer entitlement funds between each other. City staff
has secured agreements with 3 different MN airports to receive their $150,000 entitlement funds
in fiscal year 2019 and have staggered repayments to these airports in 2021, 2022, and 2023.
The Airport Advisory Board has reviewed these agreements and is recommending approval.
MOTION: To approve Resolution 2019-15 For the entitlement transfer with the City ofSaukCentre.
VOTE REQUIRED: Simple majority
ATTACHMENTS:1. Resolution 2019-15
2. Repayment agreement
Council Action:
w-Date:
RESOLUTION 2019-15
RESOLUTION APPROVING AN AGREEMENT FOR TRANSFEROF FEDERAL AIRPORT ENTITLEMENT FUNDING
FROM THE CITY OF SAUK CENTRE
WHEREAS, the City ofFairmont receives Federal Aviation Administration (FAA) non-primary entitlement funding each year in an amount of $150,000, which can be used for federallyeligible projects at the Fairmont Municipal Airport; and,
WHEREAS, the City ofFairmont is short of capital project funding for the FairmontMunicipal Aiq^ort and has requested a transfer of funding in the amount of $150,000 from the
City ofSauk Centre with the understanding that the City ofFairmont will transfer future fundingback to the City of Sank Centre at an equivalent amount.
NOW, THEREFORE, IT IS HEREBY RESOLVED, that the Fairmont City Council
as follows:
1. The Fairmont City Council does hereby approve an Agreement for Transfer of
Entitlements ofFAA funding from the City ofSauk Centre in the amount of $150,000.
2. That the Fairmont City Council does hereby approve an Agreement for the Federal
Airport Funding Repayment with the City of Sauk Centre to send the funding back in thefuture contingent upon continued FAA funding in 2023 at the level currently received.
3. That the Mayor and City Clerk are hereby authorized to execute said agreements on
behalf of the City ofFairmont
Motion by:Seconded by:All in Favor:
Opposed:Abstained:Absent:
PASSED, APPROVED AND ADOPTED this 22"d day of April 2019.
Deborah J. Foster, Mayor
ATTEST:
Patricia J. Monsen, City Clerk
^.
FEDERAL AIRPORT FUNDING TRANSFER/REPAYMENT AGREEMENT
BETWEEN
THE CITY^FSAUK CENTRE, MINNESOTAAND
THE CITY OF FAIRMONT, MINNESOTA
The City ofSauk Centre agrees to transfer $150,000.00 in Federal Fiscal Year 2019 to the City ofFalrmont from their usable 2019 FAA funding allocation.
The City ofFalrmont, Minnesota agrees to transfer back to the City of Sauk Centre a portion of
their FAA funding allocation no later than Federal Fiscal Year 2023 in re-payment of the totalamount of $150,000.00.
The parties to this agreement understand that repayment of transferred funds is not required by
FAA regulations.
The parties to this agreement understand that the receiving airport shall not be obligated to repaymore than the original transferred amount. Interest shall not be applied.
The parties to this Agreement understand that repayment transfer of future FAA funding
allocation is contingent on future funding legislation and the availability of funding to theoriginal receiving airport.
Original Receiving Airport:
CityofFairmont
Original Donor Airport:
City of Sauk Centre
Deborah J. Foster, Mayor
DateATTEST:
l/^U^^&A.Vicki Wilier, City Administrator
3/20/2019
Date
Patricia J. Monsen, City Clerk
^0.
CITY OF FAIRMONT—AGENDA CONTROL SHEET—-AGENDA ITEM NO. 15.7
MEETING DATE: April 22, 20 19
SUBJECT: Approve entitlement transfer with Houston County
REVIEWED BY: Mike Humpal, CEcD, City Administrator
SUBJECT INITIATION BY:
Petition x Board x Staff Council Commission Committee
SUBJECT BACKGROUND: Troy Nemmers, P.E., Public Works Director/City Engineer
INTRODUCED BY: Troy Nemmers, P.E., Public Works Director/City Engineer
x Resolution (Roll Call)Set Public Hearing(Motion)Hold Public Hearing(Motion to close)
Discussion
Information Only
RECOMMENED ACTION BY:
City Staff x Board Commission Committee
Issuance
Denialx Approval
Rejection
Authorization
No action needed
No recommendation
STATEMENT: The City receives $150,000 annually in federal funding (entitlement funds) thatare available to complete federally eligible projects. The estimated construction cost of the new
hangar and associated apron and taxiway is $1.3 million. Approximately $1 million of thatamount is eligible for federal funding. The City has a cap of $600,000 in entitlement funds thatcan be carried over annually, so there is a large gap in available federal funds. To accommodate
this differential, airports are eligible to transfer entitlement funds between each other. City staffhas secured agreements with 3 different MN airports to receive their $150,000 entitlement funds
in fiscal year 2019 and have staggered repayments to these airports in 2021, 2022, and 2023.
The Airport Advisory Board has reviewed these agreements and is recommending approval.
MOTION: To approve Resolution 2019-16 For the entitlement transfer with Houston County.
VOTE REQUIRED: Simple majority
ATTACHMENTS:1. Resolution 2019-16
2. Repayment agreement
Council Action: Date:
.57.
RESOLUTION 2019-16
RESOLUTION APPROVING AN AGREEMENT FOR TRANSFEROF FEDERAL AIRPORT ENTITLEMENT FUNDING
FROM HOUSTON COUNTY
WHEREAS, the City ofFairmont receives Federal Aviation Administration (FAA) non-primary entitlement funding each year in an amount of $150,000, which can be used for federally
eligible projects at the Fairmont Municipal Airport; and,
WHEREAS, the City ofFairmont is short of capital project funding for the FairmontMunicipal Airport and has requested a transfer of funding in the amount of $150,000 fromHouston County with the understanding that the City ofFairmont will transfer future fundingback to Houston County at an equivalent amount.
NOW, THEREFORE, IT IS HEREBY RESOLVED, that the Fairmont City Councilas follows:
1. The Fairmont City Council does hereby approve an Agreement for Transfer of
Entitlements ofFAA funding from Houston County in the amount of $150,000.
2. That the Fairmont City Council does hereby approve an Agreement for the Federal
Airport Funding Repayment with Houston County to send the funding back in the futurecontingent upon continued FAA funding in 2022 at the level currently received.
3. That the Mayor and City Clerk are hereby authorized to execute said agreements on
behalf of the City ofFairmont.
Motion by:Seconded by:All in Favor:
Opposed:Abstained:Absent:
PASSED, APPROVED AND ADOPTED this 22nd day of April 2019.
Deborah J. Foster, Mayor
ATTEST:
Patricia J. Monsen, City Clerk
^z.
AGREEMENT FOR WAIVER. TRANSFER, AND REPAYMENT OF FEDERAL AIRPORTENTITLEMENT FUNDS
THIS AGREEMENT Is made and entered into this 23rd day of April, 2019, by and betweenthe City of Fairmont, a municipal corporation and political subdivision of the State ofMinnesota (hereinafter "Fairmont"), and Houston County, a municipal corporation and politicalsubdivision of the State of Minnesota (hereinafter "Houston").
WHEREAS, Houston County is the sponsor of the Houston County Municipal Airport; and
WHEREAS, Houston County is a recipient of Federal Aviation Administration EntitlementFunds;and
WHEREAS, Fairmont is a recipient of Federal Aviation Administration Entitlement Funds;and
WHEREAS, 49 U.S.C. §47117, subd. C(2) provides that a sponsor of an airport may make anagreement with the Secretary of Transportation waving the sponsor's claim to any part of theamount apportioned for the airport if the Secretary agrees to make the waived amountavailable for a grant for another pubiic-use airport in the same state or geographical area asthe airport; and
WHEREAS, Fairmont has requested Houston County to waive the receipt of and transfer$150,000 in Federal Aviation Administration Entitlement Funds for a project in fiscal year2019;and
WHEREAS, Houston County agrees to waive the receipt of and to transfer Federal AviationEntitlement Funds for 2019 in the amount of $1 50,000 to Fairmont pursuant to the regulationsof the Federal Aviation Administration and upon the following conditions.
NOW, THEREFORE BE IT by the parties that:
1. Houston County agrees to waive the receipt of and to transfer Federal Aviation EntitlementFunds for 2019 in the amount of $150,000 to Fairmont.
2. Houston County agrees that it will complete all documents and forms necessary to completethe waiver and transfer pursuant to 49 U.S.C. §4711 7.
3. Fairmont hereby accepts the transfer and agrees to waive receipt of Federal AviationEntitlement Funds as said Funds are made available by the Federal Aviation Administration in2022, and to transfer those funds to Houston County.
4. Fairmont agrees that it will complete al! documents and forms necessary to complete thewaiver and transfer pursuant to 49 U.S.C. §47117.
5. In the event Fairmontdoes not receive a total of $150,000 of Federal Aviation EntitlementFunds in 2022 to waive receipt of and repay Houston, Fairmont hereby agrees to waive thereceipt of and to repay the $150,000, or balance not yet repaid, of Federal Aviation Entitlement
^3.
Funds to Houston County in the year the first such Entitlement Funds become available toFairmont.
6. This Agreement sha!! be controHed by the laws of the State of Minnesota, and any actionbrought as a result of any claim, demand, or cause of action arising under the terms of thisAgreement shall be brought in an appropriate venue in the State of Minnesota.
NOW, THEREFORE, BE IT RESOLVED that Houston County and the City of FaJrmont herebyagree upon said terms of the Federal Aviation Entitlement Funds transfer and repayment.
CITY OF FAIRMONT HOUSTON COUNTY
Mayor County Board ChairpersonMs. Deborah J. Foster Ms. Teresa Walter
City Clerk County EngineerMs. Patricia J. Monsen Mr. Brian Pogodzinski
^.
CITY OF FAIRMONT-—AGENDA CONTROL SHEET—-AGENDA ITEM NO. 16.1
MEETING DATE: April 22, 2019
SUBJECT: Accounts Payable
REVIEWED BY: Mike Humpal, CEcD, City Administrator;/ -
SUBJECT INITIATION BY:
Petition Board x Staff Council Commission Committee
Accounts PayableCheck Approval List - City Council
From: 03/27/2019 To: 04/23/2019
VendorFairmont True Value
Fairmont True Value
Fastenal Company
Fastenal
Fastenal
Fastenal
Fastenal
Fastenal
Fastenal
Fastenal
Fastenal
Company
Company
Company
Company
Company
Company
Company
Company
Federated Rural Electric Associat
Federated Rural ElectricAssociation
Fire Protection ServLcesJnc.
Fire Protection Services, inc.
Fleet & Farm Supply
Fleet & Farm SupplyFleet & Farm Supply
F[eet& Farm Supply
Fleet & Farm SupplyFleet & Farm Supply
Fleet & Farm Supply
Fleet & Farm Supply
FleetPnde
FleetPrideFieetPride
Fotv Lock & Safe
Foty Lock & Safe
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
DepartmentParks
Burton Lane
Parks
Parks
Parks
Central Garage
Central Garage
Central Garage
Central Garage
Paved Streets
Airport
Building inspection
AirportCrime Control & investigationPaved StreetsParks
Parks
Fire FightingLiquor Store
Central Garage
Central Garage
Fire Fighting
Recording & Reporting
Director of Finance
City AttorneyPlanning & ZoningFire FightingFire FightingEngineering
Description
Return 2 Gallons Paint & Get Tools Needed for Park Dept
Maibox & Supplies Burton Lane SCH012
Total for Fairmont True Value
Bolts, Nuts & WashersBolts for signs
Ear Plugs
1/4-20 YZSNENyIockShop SuppliesCIevis Pin & HPC
Sharpcut Regrind DIVBolts for stop signs
Total for Fastens! Company
02/26 to 03/25/19 Electric Utilities AirportTotal for Federated Rural Electric Associat
Total for
Review shop drawings & caicuIations-Victoria State Crossing
Fire Protection Services, Inc.
Socket Set, Bolts, Light Bulbs AirportK9 FoodWheeis for Stop Signs Street Dept
Roiier Pads, Sanding Discs, Wood Putty Park Dept
Sanding Pads ParkDept
Snap Link, Torch Kit Fire Dept
Cleaning Suppiies-Liquor Store
Total for Fleet & Farm Supply
Scanner City Shop
Automatic Slack
Total for FieetPride
Install new rim on cylinder on NW door into truck garage
Total for Foty Lock & Safe
April 2019 Telephone City HallApril 2019 Telephone City MaliApril 2019 Telephone City MaliAprii 2019 Telephone City Ha!!April 2019 Teiephone Fire DeptApril 2019 Telephone City HallApril 2019 Telephone City Hall
Accounts PayableCheck Approval List - City Council
From: 03/27/2019
VendorFrontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Further
Gemini Studios
Gemini Studios
Giliette Peosi Companies Inc.
Gillette Pepsi Companies Inc.
Gillette Pepsi Companies Inc.Gillette Pepsi Companies Inc.
GMS industrlaJSupDlies, i.nc,
GMS Industrial Supplies, Inc.
GIVIS Industrial Supplies, Inc.
GMS Industrial Supplies, Inc.
GMS Industrial Supplies, Inc.
G1VIS. Inc.
GMS, Inc.
.Graham Tire Company
Graham Tire Company
Graham Tire Company
H ^t L Mesa liLCom pa nv
H & L Mesabi Company
Hancorlnc.
Hancor Inc.
To: 04/23/2019
DepartmentCrime Control & Investigation
Animal Controi
Paved Streets
Parks
Parks
Economic Development
City Manager
Building Inspection
Airport
AirportCentral Garage
Library
Health Insurance
Local Access
DescriptionAprii 2019 Telephone City HallApril 2019 Telephone Humane Society
April 2019 Telephone City HallApril 2013 Telephone Parks Dept
April 2019 Telephone City HaiiApril 2019 Telephone City HallApril 2019 Telephone City Hal!April 2019 Telephone City HallApril 2019 Telephone AirportApril 2019 Telephone City HallApril 2019 Telephone City HallApril 2019 Telephone Library
Total for Frontier Communications
April 2019 Participant FeesTotal for Further
April 2019 Local Access Channel & Boxcast IVIembership
Total for Gemini Studios
Liquor - Mdse for Resale
Liquor - Mdse for Resale
Liquor - Mdse for Resale
Central Garage
Parks
ParksParks
Pop/MixPop/MixPop/Mix
Total for Giliette Pepsi Companies [nc
Shop SuppliesDark Green Paint
Gloss Black Paint Park Dept
Gloss Black Paint Park
Urban Redevelopment & Housing
Road & Bridge Equipment
Road & Bridge Equipment
Ice & Snow Removal
Storm Sewer Mnt
Monthly License & Warranty March 2019Total for GMS, Inc.
Accounts PayableCheck Approval List - City Council
From: 03/27/2019
Vendor
MN Energy Resources Corp.
MN Energy Resources Corp.
MN Energy Resources Corp.
MN Energy Resources Corp.
MN Energy Resources Corp.MN Energy Resources Corp.
MN Energy Resources Corp.
MN Energy Resources Corp.
MN Energy Resources Corp.
MN Poll uti on Control Aaencv
MN Pollution Control Agency
tVIN TrucilnciAssociation
MN Trucking Association
liVIorLS_enJPatric,ia
Monsen, Patricia
IVIontes Rod ri a u ez
IVfontes Rodriguez
IVIontes Rod rig uez
Montes RodriguezMontes Rodriguez
Monies Rodriguez
IVIoraan Creek Vineyards
Morgan Creek Vineyards
Mosloski
B/IR61MRCS
MunicodeMunicode
Municode
N a pa Auto Fairmont
NapaAuto Fairmont
To: 04/23/2019
DepartmentAnimsl Control
Paved Streets
Parks
Parks
General Government Buildings
Fire FightingIncubator Building
Aquatic Park
Liquor Store
Airport
Central Garage
Loca! Access
Non-departmental
Non-departmentai
Non-departmental
Non-departmental
Non-departmental
Liquor - Mdse for Resale
Fire Fighting
SIVIEC Building
Recording & Reporting
Recording & Reporting
Airport
Description02/13 to 03/15/1 9 Gas Utilties Humane Society02/13 to 03/15/19 Gas Utilities City Shop03/09 to 04/05/19 Gas Utiiities Lincoin Park Sheiter House
02/13 to 03/15/19 Gas Utilities03/09 to 04/05/19 Gas Utilities Senior Center
Gas utilities 03/06 to 04/01/1 9 Fire Station02/13 to 03/15/19 Gas Utilties Incubator BIdg02/13 to 03/15/19 Gas Utiities Aquatic Park •02/13 to 03/15/19 Gas Utilties Liquor Store
Refund of ACH made in error to COF shb City of Faribault
Total for USDA FMEVII FEV1S Collections
02/21/19 to 03/20/2019 Cell Phone Bldg Inspectors02/21/19 to 03/20/2019 Cell Phone Airport02/24/19 to 03/23/19 Backup Router
02/21/19 to 03/20/2019 Cell Phone Police Dept
02/21/19 to 03/20/2019 Cell Phone Street Dept02/21/19 to 03/20/2019 Celi Phone Parks Dept02/21/19 to 03/20/2019 Ceil Phone Accounting02/21/19 to 03/20/2019 Ce!l Phone Engineering Dept02/21/19 to 03/20/2019 Cell Phone Aquatic Park
Total for Verizon Wireless
Freight
Liquor
Wine
Totai for Vinocopia, Inc
Hotel Tax February 2019 Due in March 2019 $9,687.48 less 5%
STATEMENT: Based on Minnesota Statute 13D.05, Subd. 3(a), the Council will go intoClosed Session to discuss the City Attorney's performance evaluation. A public report of the
evaluation will be presented following the closed session.
MOTION:
VOTE REQUIRED:
ATTACHMENTS:1.
2.
3.
Council Action: Date:
N
CITY OF FAIRMONT—-AGENDA CONTROL SHEET-—AGENDA ITEM NO.
MEETING DATE: April 22, 2019
SUBJECT: City Attorney's Performance Evaluation
REVIEWED BY: Mike Humpal, CEcD, City Administrator/)
SUBJECT INITIATION BY:
Petition Board Staff x Council Commission Committee
Monica Shelgren X Ron i DauerJ^Greg GeJleit _Rod Halverson (KSUM)
.Jane Kollofski X Judy Bryan (Sentinel)X Joe Burns
Council Member Present: X Michele and Janessa Nelson
X Randy Lubenow
Called the meeting to order at 5:05 p.m.
A motion was made by Jodie Whitmore to approve the minutes of November 20, 2018 as presented. The motion was
seconded by Vicki Schulte and carried.
Monthly update: Troy provided handed out an update to the Board and several items were discussed.
CER update: Roni provided CER update. New catalog coming out soon.
Old Business: Jodie Whitmore gave a quick update on the progress of Adventure Playground. Joe Burns provided asummary of the Trail Committee Meetings and his presentation to the Kiwanis.
New Business: Janessa Nelson presented on possibly constructing a Hammock Village at 1 or 2 locations in City Parksfor her Girl Scout Gold award. She is looking for help with iocations and possibly hole digging from the City. She wiHoffer to maintain and would like to work with CER and Library to make hammocks available. The Board was supportiveof the project and thanked Janessa for coming to the Park Board Meeting. City staff will work with Janessa to reviewlocations and construction options,
Other discussion: none
A motion was made by Jodie Whitmore to adjourn the meeting at 5:56 p.m. The motion was seconded by Vicki Schulteand carried.
Respectfully submitted,
Troy Nemmers, PE
Public Works Director/City Engineer
9^.
MINUTES OF THE FAIRMONT PLANNING COMMISSION
Regular MeetingApril 2, 20195:30 p.m. City Hall Council Conference Room
Members present: Ed Wiilett, Tom Lytle/ Adam Smith, Scott Unke, Liz Wheeier, Jon OmvEg andCouncil Liaison Tom Hawkins.Members absent: None.Others present: City Administrator Mike Humpdl and Plonner/Code Enforcemen+ TechnicianMegan Boeck.
Chairman Wiiiett called the meeting to order at 5:30 pm.
Agenda Approval: Motion by Ly+le and second by Unke to approve the April 2, 2019meeting agenda as presented. Motion carried.
Minutes: Motion by Lytle and second by Smith to approve the March 12, 201 9 meetingminutes as presented. Motion carried.
NEW BUSINESS
Public Hearing— Conditional Use Permit 211 Budd Street: Boeck stated that St. Paul LutheranChurch has submitted a conditional use permit for an electronic messaging sign at 211 BuddStreet. Boeck aiso stated that opplica+ion reposi+ions the sign to face the playground orrecreational area to the West which will lessen the impact of the sign to surroundingproperties. Lastly/ Boeck stated that staff finds the request for CUP consistent with Section 26-152R-1 Single family residentio! (d) conditional uses and Section 26-806 signs (1-13) generalrequirements.
Chairman Willett opened the hearing to the public.
Bob CharneckL 500 Albion, stated that he doesn't fee! that electronic messaging signs arean appropriate use for residential neighborhoods. Charneckl also s+oted that the signlocation isn't proposed on a major road as stated In Section 26-807 6 (a).
Bill Schauberger, 111 Oxford Street, stated that his residence Is in close proximity to theproposed sign and that he will be directly impacted.
Ruth Schauberger, 111 Oxford Street, reiterated that she lives nearest the proposed locationof the sign and questioned board members if they would want to live that close to anelectronic sign.
Motion by Unke and second by Smith to close the hearing to the public.
Chairman Wiilette questioned those in attendance if they were aware that the sign is not litafter 10 pm.
^/,
Board member Omvig asked staff to at some point clarify the existing code language onmajor roads.
Motion by Unke and second by Lytie to approve the request from St. Paul Lutheran Churchfor a Conditional Use Permit for an Electronic Messaging sign at 211 Budd Street. Motioncarried.
Public Hearing— Conditional Use Permit, 610 Summit Ave: Boeck stated that LakeviewMe+hodist has submitted a conditional use permit for a nursing home facility in a R-3 zone.Boeck also stated that Lakeview Me+hodist has plans for a 77/000 sq ft expansion and thatadequate setbacks, screening, parking and off-street loading areas have been provided. !naddition/ Boeck stated that Lakeview's campus wil! include independent and assisted livingwhich are not dissimilar to other neighboring R-3 uses and that the existing comprehensiveplan indicates the need for elderly housing of various types.
Chairman Willett opened the hearing to the public. Hearing no comments/ motion by Lytleand second by Smith to close the hearing to the public. Motion carried.
Board member Omvig stated that a site plan, which includes the entire property boundaryaffected by the conditional use permit/ and a landscape buffer should be provided beforefind Council approval.
Motion by Omvig and second by Unke to approve request from LakevEew Methodist for aConditional Use Permit for a nursing care facility in on R-3 zone upon proper submittal of thesite plan and landscape buffer. Motion carried.
OLD BUSINESS
None.
Adjournment: Motion by Lytle and second by Unke to adjourn the meeting at 6:21 pm.Motion carried.