AGENDA€¦ · 12/10/2010 · Sr., Chair, presiding. ... Dr. Maria Fraser Molina, EVP/CAO Layne Harpine, Dean, ConEd Shawn Moore, FA President Daryl Minus, Vice President of Student

OCTOBER 12, 2010, BOARD AGENDA FALL MEETING OF THE TRUSTEES OF

CRAVEN COMMUNITY COLLEGE

AGENDA

6:00P.M.-DINNER, NEW BERN CAMPUS, STUDENT CENTER, ROOM 115 7:00P.M.-BuSINESS MEETING, NEW BERN CAMPUS, BROCK BUILDING BOARDROOM

I. Call to Order Gary Baldree, Chair

II. Roll Call A. Agenda Review/Conflict of Interest Declaration

Catherine Chew, Secretary Gary Baldree, Chair

B. Public Comments

III. "Continuing Education Update"-Layne Harpine, Dean, Continuing Education

IV. Consent Agenda (motion) A. Approval of Board of Trustee Minutes (July 20, 2010; September 13, 2010; September 21,2010) B. Approval of Committee Meeting Minutes C. Approval of Financial Reports D. Accept Quarterly Personnel Report (June 22, 201O-Aug 31, 2010) E. Accept Facility Usage Report (June-Aug 2010) F. Approval of Attendance Policy-4.1.4-religious observance amendment G. Approval of ConEd Accountability & Credibility Report

V. Committee Reports A. Academic & Student Affairs (Chair: Earline Sills Williams)

1. Program and services review schedule B. Facilities (Chair: O.K. Gainey)

I. Planning design update- Community Life Building 2. RenovationsiPriority projects

C. Finance (Chair: Dan Pritchett) D. Personnel (Chair: Carol Mattocks)

VI. Report from the President A. Quarterly Report Highlights

VII. Unfinished Business

VIII. New Business A. Electronic Board Packets

IX. Report from the Student Trustee

X. Report from the Attorney

XI. Chair's Comments A. Retreat (January 18,2011,8:30-2:30 pm)

XII. Other Items A. Receive NCCCS Final Audit Report for spring 2008-spring 2009 audit B. Receive State of NC, US Dept. of Education Federal Student Aid Office's final audit determination, July

20,2010 C. Receive Statement of Economic Interest Evaluation: Ms. Kary Porter

XlII. Closed Session 143-318-11(a)(6)

XIV. Adjournment

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* October 25,2010:

* December 13, 2010:

* December 14, 2010:

Upcoming Trnstee Events

5 :30 pm, Joint Personnel & Finance Committee Meeting

5:30 pm, Finance Committee 6:30 pm, Personnel Committee

4:30 pm, Facilities Committee 5 :30 pm, Academic & Student Affairs Committee

* January 18, 2011: 8:30-2:30 pm-Retreat

* April 19, 2011: 6:00 pm: Trustee Dinner; 7:00 pm: Trustee Spring Meeting (Highlights from Career Programs)

Information Items

* October 17, 20 I 0: NCACCP Dinner

* October 19-23, 2010: ACCT Leadership Conference, Toronto, ONT

* October 22, 20 I 0: College Offices closed for professional development

* October 28-30,2010: CCHA Conference for PTK, Arlington, V A

* November 10, 2010: SGA: Student vs. Faculty Bowling Tournament

* November 18,2010: SGA: Save a Life Tour

* November 25 & 26: CCC is closed for the holiday break

• December 23,2010, - January 2,2011: CCC is closed for the holiday break

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MEETING NOTICE

FALL COMMITIEE MEETING SCHEDULE AND NOTICE OF THE FALL MEETING OF THE BOARD OF TRUSTEES

OF CRAVEN COMMUNITY COLLEGE

Pursuant to North Carolina General Statutes Section 143-318.12 and Craven Community College Board of Trustees Policies, NOTICE is hereby given for the following:

Committee Meetings of the Board of Trustees of Craven Community College:

• The Finance Committee will meet on: Monday, September 20,2010, at 5:30 p.m.; and

• The Personnel Committee will meet on: Monday, September 20, 2010, at 6:30 p.m.; and

• The Facilities Committee meet on: Tuesday, September 21, 2010, at 4:30 p.m.; and

• The Academic & Student Affairs Committee will meet on: Tuesday,. September 21, 2010, at 5:30 p.m.

All Committee Meetings will take place in the Brock Building Boardroom, located on the New Bern Campus of Craven Community College.

Board of Trustee Meetings:

The Regular Fall Meeting of the Craven Community College Board of Trustees will take place on Tuesday, October 12, 2010, at 7:00 p.m. in the Brock Building Boardroom, located on the New Bern Campus of Craven Community College.

The Trustees will meet at 6:00 p.m. prior to the Fall Meeting for dinner in room 115 of the Student Center on the New Bern Campus of Craven Community College.

This Notice is published on September 1, 2010, pursuant to directions by the Chair of the Board of Trustees.

Date posted: September 1, 2010 Place posted: Brock Building Boardroom Door

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Mr. Gary Baldree

Mr. Linward Brown

Mr. O.K. Gainey

Mr. Ronald Knight

Judge Peter Mack, Jr.

Mrs. Carol Mattocks

Mr. Greg Milligan

Dr. Wendy Moeller

Mr. Bill Naumann

Mr. Dan Pritchett

Ms. Earline Sills Williams

Mr. Earl Wright

Student Government President Mr. Bradley Cacal

BOARD OF TRUSTEES

ROLLCALL

October 12, 2010

Agenda Review/Conflict of Interest Declarations

Each member of this board oftrustees is reminded of their obligations and duties under the State Government Ethics Act. Trustees must continually monitor, evaluate, and manage their personal, financial, and professional affairs to ensure the absence of conflicts of interest or even appearance of conflicts of interest. Does any member of this board know of an actual conflict of interest which exists with regard to any matter coming before this board?

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~ I V. -

CRA VEN COMMUNITY COLLEGE BOARD OF TRUSTEES

Minutes of Summer Meeting July 20, 2010

MINUTES

I. The Craven Community College Board of Trustees held its summer meeting on Tuesday, July 20, 20 I 0, in room 117 of Redd Building on the Havelock-Cherry Point Campus with Mr. Gary Baldree Sr., Chair, presiding. The Trustees gathered at 6:00 pm for dinner in room 118 of the IAT Building. The meeting was called to order at 7:00 p.m.

II. Dr. Catherine Chew, Secretary, called the roll.

Members Present: Mr. Gary Baldree Mr. Linward Brown Mr. OK. Gainey Mr. Ronald Knight Judge Peter Mack Mrs. Carol Mattocks Mr. Greg Milligan Dr. Wendy Moeller Mr. Bill Naumann Mr. Daniel Pritchett Ms. Earline Williams Mr. Earl Wright

Members Absent: Earline Sills Williams

Mr. Bradley Cacal, Student Government Association President

Dr. Chew declared a quorum present for the meeting.

Others present for the meeting: Mr. Gery Boucher Jan Cahoon, County Clerk Mr. Wally Calabrese Dr. Catherine Chew, President Lisa Collin, Executive Assistant to the President Dr. Jill Fegley, Director, Research & Planning Dr. Maria Fraser Molina, EVP/CAO Layne Harpine, Dean, ConEd Shawn Moore, FA President Daryl Minus, Vice President of Student Services Cindy Patterson, Controller Kary Porter, Vice President of Administrative Services Sandy Wall, Public Information Officer David Ward, Attorney, Ward & Smith

A. Agenda review/Conflict of Interest Declaration read by Chair Gary Baldree, no conflicts noted by members.

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B. Oaths of Office, Reappointed Members Jan Cahoon, Clerk of Superior Court, swore in reappointed members O.K. Gainey, reappointed by the Board of Education; Ronald Knight, re-appointed by the Governor; and William Naumann, re-appointed by the CC Board of Commissioners. These are four-year terms and will expire June 30, 2014.

C. Public Comments Dr. Chew introduced Dr. Maria Fraser-Molina to Trustees. Dr. Fraser-Molina will join Craven Community College on August 10,2010. She is coming to Craven from Durham Technical Community College, where she was the Associate Vice President and Executive Director for the Center for the Global Lerner. She has her PH.D from the University ofNC at Chapel Hill. Dr. Fraser-Molina spoke briefly to the Trustees and relayed she is excited to be joining Craven and beginning her work. Mr. Baldree on behalf of the Trustees welcomed her.

III. Havelock Happenings At each regular Board of Trustee Meeting, a presentation will be given highlighting a specific area of the college. The upcoming year will include a presentation from each Center. Dr. Chew introduced this meeting's presenter: Gery Boucher. Gery Boucher, Dean of the Havelock Campus, introduced Wally Calabrese, Coordinator at the Havelock Campus, and Layne Harpine, Dean of ConEd. These three work collaboratively on almost every project. Mr. Boucher, with the use of a power point presentation, gave an overview of the Havelock Campus and its offerings. The power point is a part of the Board Packet for reference and review. This item is for informational purposes only.

IV. Consent Agenda A.-E. Mr. Baldree called attention to items A-E of section III, Consent Agenda.

Mr. Baldree called for a motion to approve Consent Agenda items A-E as presented. Motion: Ron Knight Second: Carol Mattocks Motion passed unanimously.

V. Committee Reports A. Academic & Student Affairs Committee (Earline Williams, Chair)

I. Approval of the ConEd Accountability & Credibility Report-This is a routine report, presented to the Trustees during the summer, fall and Winter Meetings. Mr. Baldree called for a motion to approve the ConEd Accountability & Credibility Report as presented. Motion: Peter Mack Second: Dan Pritchett Motion passed unanimously.

B. Facilities (O.K. Gainey, Chair) I. Voice Over IP Update-there was no discussion on this item. 2. Approval of Architect Design Planning Proposal for the Community Life Building-Mr.

Gainey discussed the process considered in the special Facilities meeting held earlier today regarding the Community Life Building planning proposals. A recommendation from the Committee Members is for LS3P to be chosen to move forward with the design phase. Mr. Gainey called for a motion for approve LS3P as the architectural firm to move forward with the design phase for the future Community Life Building. Motion: Linward Brown Second: Earl Wright

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Motion passed unanimously. 3. Updates-there was no discussion on this item.

C. Finance (Dan Pritchett, Chair) I. Budget Proposal FY 20 I 0-20 II

a. Approval of State Budget Proposal-Dan Pritchett called attention to the State Budget Proposal. Funding of $30,883,328 has been approved by the State. Mr. Pritchett called for a motion to approve the State Budget Proposal. Motion: Wendy Moeller Second: Bill Naumann Motion passed unanimously.

b. Approval of Craven County Budget Proposal-Dan Pritchett called attention to the Craven County Budget Proposal. Funding of$3,555, -130 has been approved by the County. Mr. Pritchett called for a motion to approve the County Budget Proposal. Motion: Wendy Moeller Second: Bill Naumann Motion passed unanimously.

D. Personnel (Carol Mattocks, Chair) I. Letter to NCCCS for President's Annual Evaluation-Carol Mattocks called attention to this

item. The President's evaluation process is complete for this year and the attached letter was sent to the State Board summarizing the Trustee's evaluation. A special Personnel Meeting has been scheduled for Tuesday, August 17th at 5:30 pm in the Brock Building Boardroom on the New Bern Campus to discuss the evaluation process. Committee Members will receive proper notification. This item is for informational purposes only.

VI. Report from the President Dr. Chew provided and reviewed the Quarterly Snapshot. The handout has been included in the Board Packet for the record. Dr. Chew proudly reported the Mercer Compensation Study is nearing completion. The EL T is meeting with the Mercer group during the first week of August to discuss the salary data survey results. Dr. Chew provided each Board Member with a copy of the Annual Report. They may review it at their leisure. Dr. Chew also displayed a copy of the Strategic Plan which was mailed to each Trustee with their Board Packet. Dr. Jill Fegley was introduced at this time. Dr. Fegley joined CCC in March; she has a Ph.D. in Ecology and Environmental Science. Dr. Fegley is the one who gathered and produced the Annual Report and Strategic Plan with her Research and Planning team as well as with the Marketing team. Dr. Chew showed the Trustees a short power point of pictures of what is happening on campus and the Student Center Stations used during this registration process. A copy of the power point has been included in the Board Packet for the record.

VII. Unfinished Business A. Policies Review Update B. BOT Bylaws Update

Dr. Chew called attention to these items together. Ward and Smith are in the process of reviewing and updating the policies and bylaws. Their completion is anticipated in late fall. At that time, a called board meeting will be held to review the policies and bylaws. This item is for informational purposes only.

VIII. New Business

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A. Approval of Foundation Board Members-Gary Baldree introduced this item and called for a motion to approve the Foundation Board Members additions. Motion: Dan Pritchett Second: Earl Wright Motion passed unanimously.

B. State Board of Community Colleges-Tuition Increase for 2010-20 II A Y -Gary Baldree introduced this item. The State has increased tuition to $56.50/credit hour for residents and $248.50/credit hour for non-residents. This item is for informational purposes only.

IX. Report from the Student Trustee Dr. Chew introduced the Student President for this Academic Year: Mr. Bradley Cacal. Brad and his wife were both introduced to CCC via ConEd Classes. Brad has since completed his GED at CCC and is currently enrolled in curriculum classes with dreams of an engineering degree. Brad Cacal thanked the Trustees for the opportunity to serve on the board. He ran for SGA President to bring a voice to the student population and to improve the student experience. The SGA is in the process of organizing for the year. Training for the new executive committee is currently underway and should be completed by mid-August. In early August, Student ID cards will begin to be issued. Mr. Baldree, on behalf of the Trustees, welcomed Brad to the Board.

X. Report from the Attorney-David Ward relayed he and the attorneys at Ward and Smith have been involved in the Policy review process; handling various personnel issues; and setting up mediation for the Bonitz claim. Mediation will likely take place in September.

XI. Chair's Comments-none

XII. Other Items A. Approval ofNCCCS Huskins Cooperative Agreement for FY 20 I 0-20 II-Gary Baldree

presented this item. It appears before the Trustees annual for review and approval. Mr. Baldree called for a motion to approve the NCCCS Huskins Cooperative Agreement for FY 2010-2011. Motion: Peter Mack Second: Carol Mattocks Motion passed unanimously.

B. Accept Letter from Department of Administration: Final Report-Advanced Manufacturing Center-Gary Baldree presented this item. This item is for informational purposes only.

C. Accept Committee Assignments and Committee Charges for FY 20 I 0-20 II-Gary Baldree presented this item. There were no requests to change committees, the committee assignments remain the same as last year's. Mr. Baldree called for a motion to approve the committee assignments and committee charges for FY 20 I 0-20 II. Motion: Peter Mack Second: Ronald Knight Motion passed unanimously.

D. Accept calendar of events for YR 20 I 0-20 II-Gary Baldree presented this item. This item is for informational purposes only.

XIII. Adjournment There being no other business, Ronald Knight motioned the meeting be adjourned. The motion was seconded by Greg Milligan. The meeting was adjourned at 8:30 p.m.

Page 4 of5

Respectfully submitted,

July 20, 2010 Date

Catherine~ry Date July 20. 2010

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CRAVEN COMMUNITY COLLEGE BOARD OF TRUSTEES

Minutes of Called Meeting September 13, 2010

MINUTES

I. The Craven Community College Board of Trustees held a Called Meeting on Monday, September 13,2010 in the Boardroom of the Brock Building on the New Bern Campus of Craven Community College, with Mr. Gary Baldree Sr., Chair, presiding. The meeting was called to order at 5:30 p.m.

II. Dr. Catherine Chew, Secretary, called the roll.

Members Present: Mr. Gary Baldree Mr. Linward Brown Mr. O.K. Gainey Mr. Ronald Knight Mrs. Carol Mattocks Mr. Greg Milligan Mr. Bill Naumann Mr. Daniel Pritchett Ms. Earline Sills Williams Mr. Earl Wright


Others present for the meeting: Mr. Joe Austin, Attorney Dr. Catherine Chew, President Lisa Collin, Executive Assistant to the President Daryl Minus, Vice President of Student Services Kary Porter, Vice President of Administrative Services Mr. & Mrs. Robertson, Mercer Group Sandy Wall, Public Information Officer David Ward, Attorney, Ward & Smith

Members Absent: Mr. Peter Mack, Jr. Dr. Wendy Moeller Mr. Bradley Cacal, SGA President


II I. President's Report A. Enrollment data-Dr. Chew reviewed the enrollment numbers as of today. FTE is 1323,

compared with 1300 in 2009. Enrollment is expected to be up 2-5% compared with 2009 after B-Term registration.

B. NCCCS Visit-Dr. Chew relayed to the Trustees CCC participated in a Listening Tour from the System office on August 25, 2010. Feedback was positive from the System Office.

C. Foundations of Excellence-Dr. Chew handed out the FYE brochure developed by Melinda Finkle. It is for the Trustees to review at their convenience. She also handed out a flyer from the CTL outlining the professional development opportunities for staff available on campus.

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D. Mercer Study Update-Dr. Chew called attention to this item. Tonight's meeting was called to review the preliminary draft report of the compensation & classification study done by the Mercer Group. The report will be reviewed in closed session.

IV. Closed Session At 5:40 pm, on a motion made by Bill Naumann, seconded by Carol Mattocks and unanimously approved, the Board of Trustees of Craven Community College pursuant to North Carolina General Statute 143-318-1 I (a)(6) entered into Closed Session to discuss personnel issues.

At 7:25, on motion made by Carol Mattocks and seconded by Greg Milligan, the Board of Trustees of Craven Community College came out of Closed Session.

There is no action to be taken at this time.

V. Adjournment There being no other business, Ronald Knight motioned the meeting be adjourned. The motion was seconded by Greg Milligan. The meeting was adjourned at 7:28 p.m.


Seotember ]3.2010 Gary Baldree Sr., Chair Date

September 13. 2010 Date

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I. Call to Order

SEPTEMBER 13, 2010, BOARD AGENDA

CALLED MEETING OF THE TRUSTEES OF


5:30p.M.-BROCK BOARDROOM

AGENDA

Gary Baldree, Chair

II. Roll Call A. Agenda Review/Conflict oflnterest Declaration


II I. President's Report A. Enrollment Update B. NCCCS Visit (August 25, 2010) C. Foundations of Excellence (FYE) D. Mercer Study Update

IV. Closed Session (Personnel)

V. Adjournment

Page 3 of3

',. ··.r

MEETING NOTICE

CANCELLATION & RESCHEDULED

NOTICE OF SPECIAL MEETING OF THE BOARD OF TRUSTEES OF CRAVEN COMMUNITY COLLEGE


Special Meeting of the Board of Trustees of Craven Community College:

• The Board of Trustees scheduled to meet on Thursday, September 2, 2010, at 5:30 p.m., in the Brock Boardroom at the New Bern Campus has been CANCELLED due to inclement weather; and

• The meeting has been RESCHEDULED for Monday, September 13, 2010, at 5:30 p.m., in the Brock Boardroom at the New Bern Campus.

This Notice is published on September 2,2010, pursuant to directions by the Chair of the Board of Trustees.


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MEETING NOTICE

NOTICE OF SPECIAL MEETING OF THE BOARD OF TRUSTEES

OF CRAVEN COMMUNITY COLLEGE



• The Board of Trustees will meet on: Thursday, September 2,2010, at 5:30 p.m., in the Brock Boardroom at the New Bern Campus

This Notice is published on August 19, 2010, pursuant to directions by the Chair of the Board of Trustees.

Date posted: August 19, 2010 Place posted: Brock Building Boardroom Door

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CRAVEN COMMUNITY COLLEGE BOARD OF TRUSTEES

Minutes of Called Meeting September 21, 2010

MINUTES

I. The Craven Community College Board of Trustees held a Called Meeting on Tuesday, September 21,20 lOin the Boardroom of the Brock Building on the New Bern Campus of Craven Community College, with Mr. Gary Baldree Sr., Chair, presiding. The meeting was called to order at 4:00 p.m.

[I. Dr. Catherine Chew, Secretary, called the roll.

Members Present: Mr. Gary Baldree Mr. Linward Brown Mr. O.K. Gainey Mr. Ronald Knight-via phone (joined late) Mr. Peter Mack -via phone Mr. Daniel Pritchett Ms. Earline Sills Williams Mr. Bradley Cacal, SGA President


Others present for the meeting: Dr. Catherine Chew, President Lisa Collin, Executive Assistant to the President Daryl Minus, Vice President of Student Services Jamie Norment, W &S Attorney Kary Porter, Vice President of Administrative Services Sandy Wall, Public Information Officer

Members Absent: Mrs. Carol Mattocks Mr. Greg Milligan Dr. Wendy Moeller Mr. Bill Naumann Mr. Earl Wright


III. Bender Building Dispute A-B: Dr. Chew introduced this item to the Trustees. The purpose ofthis CALLED meeting is to

discuss the September 14,2010, mediation process and outcome. Dr. Chew explained she, Larry Henderson and Don Eglinton were present to represent Craven Community College; representatives from Clemmons and Bonitz were also present. It participated as a normal mediation process. The outcome is the college will receive $70,000 and be released of all claims. In addition, the College will keep the approximately $40,000 in payments the College had held; legal fees will be subtracted trom payment. Mr. Norment did stress, the Bender Building issues are resolved if the Board of Trustees approve the settlement offer. Mr. Norment went on to explain a resolution has been prepared by Ward & Smith, if approved by the Board of Trustees, it will authorize the execution of the settlement agreement. Mr. Norment read the resolution to the Trustees and a written copy is included in their packets for their review.

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Dan Pritchett made a motion to accept the $70,000 offer and retain the $40,000 in payments the College had not made. Second: O.K. Gainey

Roll Call: Yes's: Mr. Baldree, Mr. Brown, Mr. Gainey, Mr. Knight-via phone, Judge Mack-via phone, Mr. Pritchett, and Ms. Sills Williams. No's: None Motion passed 7112

IV. Adjournment There being no other business, Dan Pritchett motioned the meeting be adjourned. The motion was seconded by O.K. Gainey. The meeting was adjourned at 4:20 p.m.


September 21, 2010 Gary Baldree Sr., Chair Date

September 21, 2010 Catherine Chew, Secretary Date

ND: 4850-4502-1447, v. 1

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I. Call to Order

SEPTEMBER 21,2010, BOARD AGENDA

CALLED MEETING OF THE TRUSTEES OF


4:00P.M.-BROCK BOARDROOM

AGENDA

Gary Baldree, Chair

II. Roll Call A. Agenda Review/Conflict of Interest Declaration


Ill. Bender Building Dispute A. Walk-in: Resolution Authorizing Execution of Settlement Agreement (motion) B. Presentation of results of mediation of Bender Building dispute with Bonitz and settlement

approval (motion)

IV. Adjournment

"Telephone call in availability will be via a call in number for all parts of the meeting that are open to the public. The number may be accessed from any local telephone and at no cost to the local user. Any long distance user will be responsible for the long distance toll.

The call in number is 1 8669104857 Passcode: 636804 All users will be required to identify themselves.

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MEETING NOTICE

NOTICE OF SPECIAL MEETING OF THE BOARD OF TRUSTEES OF CRAVEN COMMUNITY COLLEGE

TUESDAY, SEPTEMBER 21,2010 AT 4:00 P.M.



• The Board of Trustees will meet on: Tuesday, September 21, 2010, at 4:00 p.m., in the Brock Boardroom at the New Bern Campus

• The meeting will be for the purpose of presenting the results of mediation of the Bender Building dispute with Bonitz

Telephone call in availability will be via a call in number for all parts of the meeting that are open to the public. The number may be accessed from any local telephone and at no cost to the local user. Any long distance user will be responsible for the long distance toll.

The call in number is 1 866 910 4857 Passcode: 636804 All users will be required to identify themselves.

This Notice is published on September 15, 2010, pursuant to directions by the Chair of the Board of Trustees.


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PERSONNEL COMMITTEE


BROCK BOARDROOM, 5:30 P.M.

August 17,2010

I. Chairperson Carol Mattocks called the meeting to order at 5:30 P.M.

MINUTES

II. Members Present: Members Absent: None

Mr. Gary Baldree Mr. Ronald Knight Judge Peter Mack Mrs. Carol Mattocks Dr. Wendy Moeller

Others Present:

Attorney James Norment Mr. Sandy Wall Ms. Lisa Collin

III. Closed Session

At 5:33 P.M., on a motion made by Mr. Knight, seconded by Dr. Moeller and unanimously approved, the Personnel Committee entered into Closed Session to discuss personnel issues pursuant to North Carolina General Statutes Section 143-318-11 (a)(6).

Mr. Wall and Ms. Collin were dismissed from the meeting. Attorney Norment remained.

I V. Open Session

At 6:45 P.M. the Personnel Committee Returned to Open Session.

The Personnel Committee members discussed the presidential evaluation process, including how to improve the quality of the feedback gathered during the process. No final decision was made on how the process should operate. Based on the consensus of the Personnel Committee members, Mrs. Mattocks asked Attorney Norment to draft a presidential evaluation policy that would address the issues raised by the committee discussion.

Mrs. Mattocks announced that the Mercer Report would be completed soon and that the Personnel Committee may need to meet on September 2 to discuss the report. Ms. Collin will contact the committee members with details.

Mrs. Mattocks stated there was no action to be taken at this time.

V. Adjournment

With no other items to be discussed, Mr. Knight, seconded by Judge Mack, made a motion to adjourn the meeting. The meeting was adjourned at 6:48 P.M.

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Members:

Others:

PERSONNEL COMMITTEE AGENDA

CRAVEN COMMUNITY COLLEGE BROCK BOARDROOM, 5:30 P.M.

Mrs. Carol Mattocks, Chair Mr. Ronald Knight Mr. Peter Mack, Jr. Dr. Wendy Moeller

August 17,2010

Mr. Gary Baldree, Board Chair

I. Call to Order

II. Members Present

III. Closed Session

IV. Adjournment

AGENDA

Chair

Chair

Chair

Chair

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MEETING NOTICE

NOTICE OF SPECIAL PERSONNEL MEETING OF THE BOARD OF TRUSTEES OF CRAVEN COMMUNITY COLLEGE

Pursuant to North Carolina General Statutes Section 143-318.12.and Craven Community College Board of Trustees Policies, NOTICE is hereby given for the following:

Special Committee Meeting of the Board of Trustees of Craven Community College:

• The Personnel Committee will meet on: Tuesday, August 17, 2010, at 5:30 p.m., in the Brock Building Boardroom of the New Bern Campus.

This Notice is published on July 13, 2010, pursuant to directions by the Chair of the Board of Trustees.

Date posted: July 13, 2010 Place posted: Brock Building Boardroom Door

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FINANCE COMMITTEE


BROCK BOARDROOM, 5:30 P.M. September 20, 2010

MINUTES

I. Chainnan Pritchett called the meeting to order at 5:35 pm.

II. Members Present: Mr. Gary Baldree Mr. Bill Naumann Mr. Dan Pritchett

Otbers Present: Dr. Catherine Chew Mrs. Kary Porter Mr. Sandy Wall Ms. Lisa Collin

III. Financial Reports

Members Absent: Dr. Wendy Moeller

A. The Year End (2009-2010) Financial Report for the period of July I, 2009-June 30, 2010, was presented to the committee by Kary Porter for review. The committee members discussed this item and why the balances are as they are in some of the funds. Mr. Pritchett called for a motion to present the report to the full board for their approval. Motion: Bill Naumann Second: Gary Baldree Mrs. Porter handed out a spreadsheet of FY 20 II Budget Comparison of State Funds, August 31, 2010. This is a comparison of State Funds and does not include encumbrances. Mrs. Porter can replicate this for local and other fund sources. The finance committee members would like this fonn to be used at all future finance committee meetings & be expanded to include all other fund sources. Mr. Pritchett called for a motion to present the budget comparison of state funds to the full board for their approval. Motion: Bill Naumann Second: Gary Baldree

B. First quarter schedule of changes in fund balances-this item was not presented or discussed.

C. First quarter schedule of state and local budget to actual and encumbrances-this item was not presented or discussed.

D. The write-off and uncollectible accounts was presented to the committee by Kary Porter for review. The total amount of write-off is $5497.84. Mr. Pritchett called for a motion to present the write-off and uncollectible accounts to the full board for their approval. Motion: Bill Naumann Second: Gary Baldree

E. The report of Cash Balances was presented to the committee by Kary Porter. This item is for infonnational purposes only.

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F. The update on the revised Foundation Financial Template was presented to the committee by Kary Porter. Mrs. Porter showed the committee members a template of the new financial report being designed for the Foundation to better report their financials. This item is for informational purposes only.

IV. College Update Dr. Chew provided an update of College business to the committee members on the following:

:» Enrollment: The numbers for fall enrollment are not finalized; however after B-Term enrollment, CCC projects a 2-5% increase from fall 2009.

:» Hatteras/Cabo Yachts: Layne Harpine & Eddie Foster are working with others to develop a training program for 300 existing/new employees Hatteras hopes to employ on the Cabo Yachts line. There will be 4 categories of training: cabinetry, electrical, soft skills & lamination, and 80 hour training modules. Training location is still being considered ... on campus or at Hatteras.

:» Legislative breakfast: The Legislative Breakfast is scheduled for October 6'h; please let Lisa Collin know if you are able to attend.

:» Athletics-Volleyball is being considered for a women's team; men's golf has had a slow start.

V. Adjournment There being no further business, on a motion made by Bill Naumann and seconded by Gary Baldree, the meeting adjourned at 6:30 p.m.

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Members:

Others:

FINANCE COMMITTEE

CRAVEN COMMUNITY COLLEGE BROCK BOARDROOM, 5:30 P.M.

September 20, 2010

Mr. Dan Pritchett, Chair Dr. Wendy Moeller Mr. Bill Naumann Mr. Gary Baldree, Board Chair

Dr. Catherine Chew, President Mrs. Kary Porter, VP of Administrative Services

I. Call to Order

II. Members Present

AGENDA

Dan Pritchett, Chair

Dan Pritchett, Chair

III. Financial Reports Kary Porter A. Year End (2009-20 I 0) Financial Report (motion) B. First quarter schedule of changes in fund balances (motion) C. First quarter schedule of state and local budget to actual and encumbrances (motion) D. Write-Offs and Uncollectible Accounts (motion) E. Cash Balances (info) F. Update on revised Foundation Financial Template (info)

IV. College Update Catherine Chew

V. Adjournment Dan Pritchett, Chair

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MINUTES PERSONNEL COMMITTEE



September 20, 2010

I. Chairman Mattocks called the meeting to order at 6:35 pm.

II. Members Present: Mr. Gary Baldree Mr. Ronald Knight Mrs. Carol Mattocks

Others Present: Dr. Catherine Chew Mrs. Kary Porter Mr. Sandy Wall Ms. Lisa Collin

III. Discussion Items

Members Absent: Judge Peter Mack Dr. Wendy Moeller

A. The Personnel Action and Summary of Recruitment Efforts Reports were presented by Mrs. Kary Porter. The committee members reviewed the item; the report is a new format. Mrs. Mattocks called for a motion to present this item to the full board for their approval. Motion: Wendy Moeller Second: Gary Baldree

B. Current searches- This item was briefly discussed during the review of the above report.


);> Enrollment: The numbers for fall enrollment are not finalized; however after B-Term enrollment, CCC projects a 2-5% increase from fall 2009.

);> Hatteras/Cabo Yachts: Layne Harpine & Eddie Foster are working with others to develop a training program for 300 existing/new employees Hatteras hopes to employ on the Cabo Yachts line. There will be 4 categories of training: cabinetry, electrical, soft skills & lamination, and 80-hour training modules. Training location is still being considered ... on camr,us or at Hatteras.

);> Legislative breakfast: The Legislative Breakfast is scheduled for October 6"; please let Lisa Collin know if you are able to attend.

);> Athletics-Volleyball is being considered for a women's team; men's golf has had a slow start. The college mascot name "Panthers" was voted on and will remain.

V. Adjournment With no other items to be discussed, Ronald Knight made a motion to adjourn the meeting. The meeting was adjourned at 7:25 pm.

Page 1 of2

Members:

Others:

PERSONNEL COMMITTEE AGENDA CRAVEN COMMUNITY COLLEGE BROCK BOARDROOM, 6:30 P.M.

September 20, 2010

Mrs. Carol Mattocks, Chair Mr. Ronald Knight Mr. Peter Mack, Jr. Dr. Wendy Moeller Mr. Gary Baldree, Board Chair

Dr. Catherine Chew, President Mrs. Kary Porter, VP of Administrative Services

I. Call to Order

II. Members Present

III. Reports

AGENDA

Chair

Chair

A. Review of Personnel Action & Summary of Recruitment Efforts (motion) Kary Porter B. Current Searches

IV. College Update Catherine Chew

V. Adjournment Chair

Page 2 of2

Facilities Committee Meeting Minutes Craven Community College Brock Boardroom

September 21, 2010 4:30 p.m.

I. Chairman Gainey called the meeting to order at 4:30 pm.

II. Members Present: Mr. O. K. Gainey, Committee Chair Mr. Linward Brown Mr. Gary Baldree

Others Present: Dr. Catherine Chew Mr. Larry Henderson Mrs. Kary Porter Mr. Sandy Wall Ms. Lisa Collin

III. Facilities

Members Absent: Mr. Earl Wright

MINUTES

A. Planning Design Update-Community Life Building-Kary Porter introduced this item to the committee members. Mr. Henderson and Mrs. Porter have met with LS3P, the architect's for the Community Life Building. LS3P will meet with the Cabinet Members on October 6th to "fine tune" what programs the College would like the building to be equipped for. There is a $90,000 planning allowance, and the committee members will have an opportunity to meet with LS3P before the final draft. This item is for informational purposes only

B. Facilities Usage Requests-Kary Porter presented this item to the committee members for review. This item is for informational purposes only.

C. Renovations/Priority Projects-Kary Porter presented this item to the committee members for review. The EL T has narrowed a long list of "needs" on the campus and have come up with a list of projects hoped to be addressed completed this fiscal year, with as little disruption as possible to the students and employees. The list is: repairing/sealing/striping the parking lots; renovation of the cosmetology lab; painting and general updates in the auto and welding areas; completion of the Student Center renovations; a nicer, more updated food service area; sidewalk repairs and possible trees removal; and security cameras and/or alarm system.

IV. Security and Maintenance Staffing Kary Porter presented this item to the committee members. To date, the College has hired two security offices to increase security presence on campus. One is a replacement position and one is a new position. As for our Maintenance Team, two have been added there as well. One is a promotion and one is a new position. The Safety Committee has been reinstated and Kary Porter will Chair it.


» Enrollment: The numbers for fall enrollment are not finalized; however after B-Term enrollment, CCC projects a 2-5% increase from fall 2009.

Page 1 of3

... Hatteras/Cabo Yachts: Layne Harpine & Eddie Foster are working with others to develop a training program for 300 existing/new employees Hatteras hopes to employ on the Cabo Yachts line. There will be 4 categories of training: cabinetry, electrical, soft skills & lamination and 80-hour training modules. A training location is still being considered ... on campus or at Hatteras.

... Legislative breakfast: The Legislative Breakfast is scheduled for October 61h; please let Lisa Collin

know if you are able to attend. ... Athletics-Volleyball is being considered for a women's team; men's golf has had a slow start. ... Budget-At the ACCT Conference in Asheville, there was discussion about the big state budget

shortfall for next fiscal year. Agencies are being asked to prepare budgets with 5, \0 & 15% reductions. Craven Community College will continue to monitor and keep the Trustees informed as needed.

V. Adjournment With no other items to be discussed, the meeting adjourned at 5:20 pm.

Page 2 of3

FACILITIES COMMITTEE AGENDA

CRAVEN COMMUNITV COLLEGE


Members: Mr. OK Gainey, Chair Mr. Linward Brown Mr. Earl Wright

September 21, 2010

Mr. Gary Baldree, Board Chair

Others: Dr. Catherine Chew, President Mrs. Kary Porter, VP of Administrative Services

I. Call to Order

II. Members Present

Ill. Facilities A. Planning Design Update-Community Life Building B. Facilities Usage Requests C. Renovations/Priority Projects

IV. Security & Maintenance Staffing

V. College Update

VI. Adjournment

AGENDA

O.K. Gainey, Chair

O.K. Gainey, Chair

Kary Porter

Kary Porter

Catherine Chew

O.K. Gainey, Chair

Page 3 of3

ACADEMIC & STUDENT AFFAIRS COMMITTEE AGENDA

CRA VEN COMMUNITY COLLEGE


September 21, 2010

MINUTES

I. Ms. Earline Sills Williams called the meeting to order at 5:30 p.m.

II. Members Present: Ms. Earline Sills Williams, Chair Mr. O.K. Gainey Mr. Gary Baldree, Board Chair

Others Present: Dr. Catherine Chew, President Dr. Daryl Minus, VP of Student Services Mr. Sandy Wall, PIO Ms. Lisa Collin, Executive Assistant

Members Absent: Mr. Greg Milligan

III. Student Services A. Enrollment Update: Dr. Minus presented the enrollment update for Fall 2010. As of September

21 ", the Fall 2010, FTE is 1328, headcount is 3508. This compares with the final Fall 2009, FTE of 1300, headcount of 3433.

B. Staffing: Dr. Minus presented this item to the committee members. Denise Dale has been hired as the Director of Student Development. Prior to accepting the position at Craven, Ms. Dale was Manager of Student Services at Hillsborough Community College in Florida. She is a graduate of New Bern HS, earned a B.S. from Winston-Salem State, completed her master's degree at N.C. A&T State University and is currently pursuing an Ed.D in Organizational Leadership at Nova Southeastern University.

C. Trio: Dr. Minus presented this item to the committee members. CCC was recently awarded a federal TRIO/Student Support Services grant to support the persistence, graduation and transfer of low-income, first generation and disabled students. Grant funding is renewable over a fiveyear period totaling $545,000. Recruitment is currently underway to hire a coordinator to manage the grant's operations, activities and reporting requirements. Craven's TRIO/Student Support Services Program will serve as a cohort of 180 students per year.

D. First Year Experience: Dr. Minus presented this item to the committee members. The College will be participating in a comprehensive self-study in partnership with the John Gardner Institute for Excellence in Undergraduate Education called the Foundations of Excellence, (FoE). Craven joins 21 other colleges from across the nation as a member of the 20 I 0-20 II Foundations of Excellence cohort, and will be collecting and analyzing data related to 9 "dimensions" offocus to improve first year student experiences and institutional effectiveness. Through the college's office of First Year Experience Programs, the Survey of Entering Student Engagement (SENSE) is currently being administered across the college, Spring 2011 New Student Orientations will be "mandatory", and an online version of orientation is currently being developed.

IV. Academic Affairs A. Continuing Education Accountability & Credibility Report: Dr. Chew presented this item to the

committee members for their review.

Page 10f3

B. Program & Services Review Schedule: Dr. Chew presented this item to the committee members. The tentative program review schedule was distributed for review and will go before the full Board for their review. This item is for informational purposes.

C. Attendance Policy-religious observance amendment: Dr. Chew presented this item to the committee members. The NCCCS requires each college have a written policy; CCC amended the attendance policy to include religious observances. Mr. Gainey made a motion to approve the amendment to the attendance policy pending the clarity and/or definition of an academic year. Second: Gary Baldree

V. College Update :» Hatteras/Cabo Yachts: Layne Harpine & Eddie Foster are working with others to develop a

training program for 300 existing/new employees Hatteras hopes to employ on the Cabo Yachts line. There will be 4 categories of training: cabinetry, electrical, soft skills & lamination and 80-hour training modules. A training location is still being considered ... on campus or at Hatteras.

:» Legislative breakfast: The Legislative Breakfast is scheduled for October 6'h; please let Lisa Collin know if you are able to attend. Athletics-Volleyball is being considered for a women's team; men's golf has had a slow start.

:» Budget-At the ACCT Conference in Asheville, there was discussion about the big state budget shortfall for next fiscal year. Agencies are being asked to prepare budgets with 5, 10 & 15% reductions. Craven Community College will continue to monitor and keep the Trustees informed as needed.

VI. Adjournment With no other items to be discussed, OK Gainey made a motion to adjourn the meeting, seconded by Gary Baldree. The meeting was adjourned at 6: 10 pm.

Page 2 of3

Members:

Others:

ACADEMIC & STUDENT AFFAIRS COMMITTEE AGENDA

CRA VEN COMMUNITY COLLEGE


September 21, 2010

Ms. Earline Williams. Chair Mr. o.K. Gainey Mr. Greg Milligan Mr. Gary Baldree. Board Chair

Dr. Catherine Chew, President Dr. Maria Fraser-Molina, EVP of Academic Affairs, CAG Dr. Daryl Minus, VP of Student Services

AGENDA

I. Call to Order Earline Sills Williams, Chair

II. Members Present Earline Sills Williams, Chair

III. Student Services Daryl Minus A. Enrollment Update for Fall 20 I 0 (info) B. Staffing (info) C. Trio (info) D. First Year Experience (info)

IV. Academic Affairs Maria Fraser-Molina (C. Chew) A. Continuing Education Accountability & Credibility Report {Summer, Fall & Winter only} (info)

B. Program & Services Review Schedule (info) C. Attendance Policy-religious observance amendment (info)

V. College Update Catherine Chew

VI. Adjournment Earline Sills Williams, Chair

Page 3 of3

Craven Community College 6130110 Exhibit A

Schedule of Changes in Fund Balance For the period July 1, 2009 through June 30, 2010

FUND BALANCE Revenue Expenditures FUND BALANCE FUNO PURPOSE JULY " 2009 BUDGET ACTUAL % BUDGET ACTUAL % ENCUMBRANCES June 30, 2010

01 121 Flex Spending 7,867.35 195.97 8,063.32 01 122 Unemployment Reserve 4,927.84 200.00 53.87 26.94% 200.00 0.00% 4,981.71 01 133 Current General Fund 4,043.68 50,000.00 65,383.52 130.77% 50,000.00 48,834.99 97.67% 20,592.21 01 134 Overhead Receipts 72,021.33 14,700.00 6,193.24 42.13% 14,700.00 637.50 4.34% 77,577.07 01 136 Foundation 30,494.94 221,770.00 224,000.22 101.01% 221,770.00 199,779.83 90.08% 54,715.33 01 137 Financial Aid Matching 16,873.38 55,000.00 55,412.92 100.75% 55,000.00 57,246.07 104.08% 15,040.23 01 221 Curriculum·Self Supporting (925.14) 5,800.00 4,142.00 71.41% 5,800.00 3,097.62 53.41% 119.24 01 227 Extra Curricular Activities 4,668.02 22,576.00 23,074.50 102.21% 22,576.00 18,003.74 79.75% 9,738.78 01 250 Curriculum Instruction· Summer 86,589.56 50,000.00 25,908.61 51.82% 50,000.00 294.05 0.59% 112,204.12 01 312 Fire College 21,942.59 5,000.00 5,910.91 118.22% 5,000.00 6,928.35 138.57% 20,925.15 01 332 Comm Serv-Institutional Fu 13,747.18 30,148.00 408.23 1.35% 30,148.00 14,155.41 46.95% 01 340 Self Supporting 92,738.05 190,952.00 90,131.16 47.20% 190,952.00 117,058.23 61.30% 65,810.98 01 411 Learning Resource Center 8,062.71 1,675.00 2,206.07 131.71% 1,675.00 842.76 50.31% 9,426.02 01 460 Customized Industry Training Sup~ 4,888.99 1,000.00 53.19 5.32% 1,000.00 38.50 3.85% 4,903.68 01 461 Small Business Support Fund 212.86 2.32 215.18 01 840 General Scholarships 236.73 2.56 2,003.81 (1,764.52) 02 131 College Work Study 158.43 128,385.00 112,213.91 87.40% 128,385.00 105,373.30 82.08% 6,999.04 02 134 Overhead Receipts 102,640.31 9,000.00 17,366.72 192.96% 9,000.00 0.00% 120,007.03 02 138 Retumed Check Fee Fund 10,987.57 1,800.00 1,436.85 79.63% 1,800.00 442.05 24.56% 11,962.37 02 139 Harold H. Bate Foun Grant 40,646.34 200,000.00 265,494.69 132.75% 200,000.00 265,300.00 132.65% 40,841.03 02 222 AERO Golden Leaf Grant 735,000.00 174,735.98 23.77% 735,000.00 119,714.61 16.29% 55,021.37 02 227 ENCORE (588.09) 25,000.00 50,071.97 200.29% 25,000.00 15,488.05 61.95% 33,995.63 02 228 Grants - Early collegelEDA 2,500.00 50,149.31 52,649,31 02 291 Specifc Fees - Instructional SuppliE 20,865.41 34,665.00 46,713.09 134.76% 34,665.00 11,301.17 32.60% 56,277.33 02 292 System-Wide Fees - Computer F9I 70,778.56 105,000.00 124,319.63 118.40% 105,000.00 20,638.51 19.66% 174,459.66 02 293 Patron Fees 88,594.37 25,000.00 28,866.90 115.47% 25,000.00 37,535.36 150.14% 79,925.91 02 313 Weyerhauser Scholarship - Con E( 2,435.29 26.60 2,461.89 02 314 Grants - Workforce Development 37,074.00 18,678.10 50.38% 37,074.00 31,752.79 85.65% (13,074.69) 02 315 Con Ed Initiatives 4,244.00 28.63 4,272.63 02 324 General Ed - GED Testing 915.66 1,500.00 9.01 0.60% 1,500.00 408.89 27.26% 515.78 02 325 Grants 02 327 ARC Comp Ed Fund 1,881.32 1,600.00 364.93 22.81% 1,600.00 2,245.98 140.37% 0.27 02 329 Literacy Recognition 54.58 54.58 02 355 Golden Leaf Grant - GLOW 100,000.00 48,410.44 48.41% 100,000.00 48,410.44 48.41% 02 360 Reimbursement Grants· BRAC 02 363 Small Business Centers - Military 4,971.82 35,000.00 34,139.52 97.54% 35,000.00 29,169.24 83.34% 9,942.10 02 392 System-Wide Fees - Con Ed Coml 8,438.86 3,000.00 1,227.09 40.90% 3,000.00 7.66 0.26% 9,658.09 02 531 Professional Liability Ins (3.148.82) 5,000.00 5,552.56 111.05% 5,000.00 6,702.67 134.05% (4,298.93) 02 532 Student Insurance (26.34) 835.00 438.76 52.55% 835.00 250.14 29.96% 162.30 02 533 Transcript Fees 18,522.48 10,000.00 21,614.54 216.15% 10,000.00 7,589.89 75.90% 32,547.13 02 790 Orringer Hall Fund 15,847.45 5,000.00 9,907.96 198.16% 5,000.00 13.71 0.27% 25,741.70 02 791 Public Radio East 471,469.23 861,500.00 958,072.62 111.21% 861,500.00 995,256.91 115.53% 434,284.94 02 793 CISCO Networking Academy 1,118.23 8.05 600.00 526,28 02 794 Red Hat Academy 1,909.17 20.88 1,930.05 02 795 Career Fair 6,389.62 1,500.00 2,447.89 163.19% 1,500.00 3,716.73 247.92% 5,118.78 02 796 ACT Center 4,358.16 2,200.00 11,227.66 510.35% 2,200.00 10,805.50 491.16% 4,780.32 02 797 Public Radio East Foundati 65,330.84 586,183.00 561,334.91 95.76% 586,183.00 561,334.91 95.76% 65,330.84 02 823 SEOG 115,000.00 80,160.00 69.70% 115,000.00 60,160.00 69.70% 02 824 Pell (194.37) 2,587,860.00 5,466,239.36 211.23% 2,587,860.00 5,464,084.71 211.14% 1,960.28 02 825 ACG Academic Competitiveness 32,000.00 45,525.00 142.27% 32,000.00 45,525.00 142.27% 02 830 NCCC Targeted Financial As 7,000.00 6,805.87 97.23% 7,000.00 6,805.87 97.23% 02 831 Golden leaf Scholars 12,000.00 7,500.00 62.50% 12,000.00 7,500.00 62.50% 02 632 less Than 1/2 Time 4,000.00 3,690.00 92.25% 4,000.00 3,690.00 92.25%

Changes in Fund Balance Page 1 of 2

-Craven Community College 6130/1 0 Exhibit A

Schedule of Changes in Fund Balance For the period July 1, 2009 through June 30, 2010

FUND BALANCE Revenue Expenditures FUND BALANCE FUND PURPDSE JULY1,2009 BUDGET ACTUAL % BUDGET ACTUAL % ENCUMBRANCES June 30, 2010

02 833 NCCG 200,000.00 196,386.00 98.19% 200,000.00 195,661.00 97.83% 725.00 02 834 Teacher Assistant Sch Fund 69,000.00 60,146.00 87.17% 69,000.00 60,366.00 87.49% (220.00) 02 835 State Aid Scholarships 410,500.00 315,880.00 76.95% 410,500.00 316,429.98 77.08% (549.98) 02 840 General Scholarships 113,790.88 230,700.00 241,301.66 104.60% 235,300.00 203,326.74 86.41% 151,765.80 02 841 Endowment Scholarships 46,891.02 68,670.00 53,946.18 78.56% 68,670.00 22,141.33 32.24% 78,695.87 05 710 Clearwire Distribution 19,631.16 2,960.12 15,674.71 6,916.57 05 720 Bookstore 530,322.35 167,250.00 264,776.59 158.31% 167,250.00 186,734.60 111.65% 608,364.34 05 730 Food Service 43,215.60 42,500.00 30,353.13 71.42% 42,500.00 42,500.00 100.00% 31,068.73 05 740 Campus Access 135,627.53 58,560.00 76,211.61 130.14% 58,560.00 2,982.71 5.09% 208,856.43 05 770 Student Activity Funds 26,470.74 122,030.00 166,460.43 136.41% 122,030.00 97,574.39 79.96% 95,356.78 05 775 Student Leadership 15,000.00 15,000.00 100.00% 15,000.00 23,312.08 155.41% (8,312.08) 06 810 J. Wrenn Emergency Loan Fu 44,448.53 1,530.00 1,180.22 77.14% 1.530.00 3,166.55 206.96% 42,462.20 07 139 Harold H. Bate Foun Grant 310,316.15 325,000.00 76,091.18 23.41% 325,000.00 359,040.05 110.47% 27,367.28 07 910 Buildings & Grounds 629,319.18 74,000.00 266,806.36 360.55% 74,000.00 445,435.26 601.94% 450,690.28 07 911 Institute for Aeronautical 192,969.20 240,000.00 17.148.59 7.15% 240,000.00 118,220.82 49.26% 91.896.97 07 914 Machine Shop Addition 0.07 0.07 07 915 Building H-lnfolTechnology 9,448.44 100,652.07 18,165.00 91,935.51 07 916 Roadway/ParkinglMaintenance 0.90 0.90 07 792 Public Radio East Endowment 41,456.76 453.07 41,909.83 08 850 Endowments 1,155,519.28 129,714.19 19,361.65 1,265,871.82

Total Special Funds 4,608,917.94 8,345,663.00 10,673,346.14 8.350,263.00 10,485,167.23 4,797,096.85

State Funds

11 Current Funds 15,621,577.00 15,324,718.81 98.10% 15,621,577.00 15,324,718.81 98.10010 17 Capital Funds 1,067,533.00 999,654.10 93.64% 1,067,533.00 999,654.10 93.64%

Total State Funds 16,689,110.00 16,324,372.91 16,689,110.00 16,324.372.91

Local Funds

21 Current Funds (37,959.36) 3,625,395.00 3,272,552.92 90.27% 3,625,395.00 3,543,585.02 97.74% (308,991.46) 27 Capital Funds 760,503.64 185,372.20 945,875.84

Total Local Funds 722,544.28 3,625,395.00 3,457,925.12 3,625,395.00 3,543.585.02 636,884.38

Total All Funds 5,331,482.22 28,660,168.00 30,455,644.17 28,664,768.00 30,353,125.16 5,433,981.23

Changes in Fund Balance Page 2 of2

I

FY 2011 as of Augu..t31,2010

16·7%9fyear .. ~iid~et

FY 2011 Budgel Comparison as of August 31,2010 '" -,:,':- -

Pri>s,c/ent'.~9ffice

. .5 •. ,':Rer vTD - n.

%.spen )'-

EVP of Academic Affairs

Budget YTD

% Spent

IAdmii 'T& PT

Hourly: 5191

,&FTTemp I 11 30,941.54 154,108.46 0.1672 1-00 I 440,755.42 2,483,198.58 I 0.1507

15231 525 Motor Vehicle: 526 OfficeS 527 Other: 528 Audio-'y ~StaffD 532 Comml 534 Printing & Binding 535 Repairs & .!' 537 Advertisin! 539 Other Current 543 Lease/Rental Othe

1544 Data 5461 ITotal.

j & Dues

1FT & PT Regular Salaries & FT Temp I Faculty, Lab Assts,

519 523 525 Motor Vehicle: 526 Office 527 I

528. 531 Staff I 532C 534 Printing & Binding 535 Repairs & I 537 539 Other Current 543 Lease/Rental Other 544 Data 546 Memberships & Dues Total I

.. I & In~trll

·1

~--

).00 14250.00 -

-1500.00 487.41 1,012.59 0.3249 1,000.00

).00 5,728.31 20,271.69 0.2203

1,500.00 -- I 1,500.00

500.00

13,316.00 243,116.00

544.97 - -

6,494JJQ.

-

(44.97).. 1.0899

6822.00 0.4877 1.77 0.1818

-

117,780.00 I 42,357.56 75,422.44 I 0.3596 0.1596

--

0.0662 ---

81,070.00 2,434.55

_ 4,697.50 76,372.50 I 0.0579 -

22,299.00 ! 6,272.48 16,026.52 I

5,001.00 44.85 4,956.15 I 14,000.00 268.30 13,731.70 78500.00 __ 11,962.19 66,537.81 I

.1.1,810.00 48.28 21,761.72 I 0.0022 2,896.67 (2,896.67) I

- __ • ___ 1

68,594.00 51,581.17 II,UI"OO I 2,750.00 2,750.00

1,900,4. 84,345.00

344,047.00

26,810.00

32,799.00

7.600.00

1,

958.375.46 300 '.39

13,189.70 12,709.02

1,372.36 1,627.07 ,266.19

20.64 1,559.00

18,932.71 450.00

1.03

0.1445 1,599,845.61 0.1582

71,155.30 0.1564 331,337.98 I 0.0369

--

1,627.07)

-

(20.64) (1,559.00

(11,332.7' 1 :

0.0512

0.0321

0.2077

2.4911 0.0327 0.1456

? ... 11R nn .... ,.R?' I ,.R "9.77 0.1818. 12,492,089.00 I 1,890,765.11 10,601,323.891 0.1514

T

Page 1 of2

VP of Administrative Services

% Spent YTD

149,478.64 I 736,673.86 i 0.1687 56,523.001 1,021.20 55,501.80 i 0.0181 21,100.00 320.00 20,780.00 0.0152

1

- I

7,150.00' 1,003".571 6,146.43 0.1404 61,000.00 773.64 : 60,226.16 i 0.0127

4,750.00 : 162.00 I 4,588.00! 0.0341 (1,264.43) 33,764.43 UQ.

1.500.00

710.43 30000.00 1 7,322.02

7,311.26

_ 1,500.00-1

22,677.98 78,648.74 29,000.00 16 nr"7 rn

0.0710 0.2441

.,.-~~

0.0851 --_.

0.0442 0.1342

FY 2011 Budget Comparison as of August 31, 2010

Foundation Office

YTD

27,850.10 1,987.50

24,000.00

1500.001 339.13 ----63.58

423.75

J.oo • 5,000.00

25.00

_ 2,000.00 I 50.00 30,739.06

164,782.90 (1,987.50) 24,000.00

--

_1,.16087 (63.58)

_2,576.25

5000.00

(25.00) ---

_1,950.00

% Spent

0.1446

0.2261

0.1413

.

0.0250 0.1319

VP of, Student Services

. % Spent

. YTD

1,256,596.57 185,013.46 1,071,583.09: 0.1472 11,700.00 4,583.50 7,116.50 0.3918 15,000.00 760.00 14,240.OC 0.0507

7,400.00 196.92 7,203.08 0.0266 70,550.00 436.94 70,113.06 0.0062

7,500.00 .2,737.54 4,762.46 0.3650 - -

- -22,114.00 0.2764

2325.00 1325.00 -

2,464.00 1,139.00 1,325.00 i 0.4623 1.38 1, 0.1493

237,970.00 i 237,970.00! =q=. I'. 250,857.43 32,896.12 217,961.31 0.1311 71,911.00 I 71,911.00 ~ ~ 19,379.16 (19,379.16) ___ .~_

I i ~98'8°-2~6".0~0+i-n0.~0~31v2~ I ' 9S826.OC

161.63 (161.63)

145.56

37.71 (37.71:

8,476.67 1,680.90

408,707,00 0,0324 280,857.43 Ii 0.1874 -~- .. ~~

1,657,190.50 I 180,823.28 I 1,489,609.47 I 0.1091. 233,133.00 I 30,739.06' 202,393.94 I 0.1319~! 1,734,393.00 269,601.56. 1,464,791.441 0.1554 1 I I " ,

Page 2 of2

REQUEST FOR APPROVAL WRITE-OFF OF UNCOLLECTIBLE ACCOUNTS

In lCCOfdancewitr'l Section 4, page 4.37-4.38 afthe North c.-.Comr'ni.InIty CoYege System AccowU1g ProcecILII'P Manual,. request Is tiereD, made to wrtt.-cJfJ .. ~ 8CCOUnI1J. Il'lCDllec:tible:

TOIaICoI_ T atM Fen PIIid 10 COftedIOn II98f'ICY .... ...-

INrite-OtfI; and Uncollectible Aecounb

S 1,174.47

230." S 944.14

~~6/ I (-

'.

8131110 Exhibit C

P_,

VICe ~ fer Administrative SenriceI

Page 1 of 1

8/31110 Exhibit D


REPORT OF CASH BALANCES AS OF AUGUST 31, 2010

Local Funds Special Funds

Total

$ 584,350.80 $ 2,036,965.68

$ 2,621,316.48

NOTE: A balance of $35,000 is maintained in an interest bearing account with First Citizens Banle All funds over the $35,000 are on deposit with the North Carolina State Treasurer. As of August 31, 2010, interest rate was 1.10881 % as compared to the prior interest rate of 1.38384% for June 30, 2010.

Cash Balance Page 1 of 1

Hartsell

Dalhouse

Purvis

Maria Fraser-Molina

Griffon Dodd

Melvin

Saxon

9/17/2010

Craven Community College Quarterly Personnel Report June 22, 2010 - August 31, 2010

Administrative Assistant 07/01110

Athletic DirectorlHead CoachlFaculty 07101110

Information Tech FacultylSupport 07/12110

Coordinator, OE Workforce 07/15110

Director, OE Workforce Development & Military Programs 07115/10

Aviation Systems Faculty 07/26110

Medical Assisting Faculty 08/02110 Executive Assistant to the Foundation Director 08/02110

Medical Assisting Faculty 08/02/10

Executive VP/Chief Academic Officer 08/10110

Mathematics Facultv 08111110

08111110

Psychology Faculty 08/1111 0

En!!lish Facultv 08111110

08116110

Basic Skills AssessmentlRetention II 08/23/10

$ 2.213.00 1 26.556.00

$

$

$ 5.072.00 1 60.864.00

$

$ 3.020.00 1

$

$ 9,167.00 1 110,000.00

$ 5.300.00 1 47.700.00

$ 5.289.00 1 47.601.00

$ 5,300.00 1 47,700.00

$

$ 4.417.00 1 39.753.00

$ 3.167.00 1

10f3

Mark King

Pamela Baldwin

Childs

Gallman

9/17/2010


Science Lab Coordinator Full-time

Librarian (FT-Temp) Full-time Regular

Basic Skills AssessmentlRetention Continuing Education Auditor

Producer Down East Journal Full-time Regular

Administrative Support Administrative Specialist/Senior Administrative Assistant Assistant (PT - Temp) (FT - Regular)

Marketing Design Marketing Design Specialist II Specialist IFT-Temo) (FT - Regular)

Dean, Health Chair, Health Professions Programs

7/1/2010 Lateral

7/1/2010 Lateral

7/1/2010 Lateral

7/1/2010 Lateral

7/1/2010 Lateral

8/2/2010 Promotion

8/5/2010 Promotion

2of3

Minus

Keith

i Blount

Brinson

Wanda Thomas

Gardner

Domenech

Shackelford

FawazHioui

9/17/2010


5/24/2010-Automotive Facultv 20,285.00 12/2112010

$ 5417.001 Interim Director of Enrollment Services 70,000.00 711/2010

$ 3727.001 Interim Grant Writer 18635.00 8/2/2010

Art Faculty 5/8/2010

Nursing Faculty 5117/2010

HealthlPhysical Ed F acu Ity 5/3112010

Distance Education Technical Coordinator 6/30/2010

Director, Advising, Counseling &

Careers 6/2312010 Retirement

7/30/2010

Security Officer 711912010

English Faculty 7/19/2010

Facilities Maintenance Specialist-Trades 7/31/2010 Retirement

Mathematics F acu ltv 8/3112010 Retirement

Contract extension

Promoted

30f3

5 35 20

38 4 7

Education Auditor I 9 14 9

I Skills I

3 16 7 Specialist II I o!!v Facultv I

16 12 2

I OE I

9 7 2

15 7

4 6 3

of Programs

3 0 0 12 Months)

5 7 4

9/17/2010

Summary of Recruitment Efforts

June 22, 2010 -August 31, 2010

0

2 2

0 0

2 16

4 9

4 5

4 3

2 0

0 0

2 2

61

53

32

44

43

27

30

18

3

20

4 I Hired: LaShawna Humphrey

Hired: 9

Linwood Hartsell

Hired: 5

Nina Taylor

Hired: 7

Tina Stilley

Hired: 7

Quent Lupton

Hired: 5

Robin Matthews

Hired: 4

Timothy Dalhouse

Hired: 4

Kathleen Gallman

0 Search canceled

3 Search canceled

10f3

9 18

English Faculty I 35 38

to the 0 9

I Aid I

8 39

o o

41 14

7 0

6 5

13 5

0 5

9/17/2010

13

6

2

15

o

0

2

4

0


June 22, 2010 -August 31, 2010

7 2

2 9

4

2 14

0 13

0 0

0 2

4 5

3

49 Hired:

Jennifer Dale - Carr

Hired: 90 5 I Jessica SaxonIDonna

Feley

16 8 Hired:

Lisa Simpson

68 4 Closed: No Hire

2 2 Re-advertised

68 5 Closed: No Hire

II 3 Hired:

Peter Bonacci

14 3 Hired:

Mark King

31 7 Hired:

Jack Griffon Dodd

Hired: 9 4 I Tyrone Jones! Karen

Thomas

2of3

o 5

o o

Journal 0

18 27

I Lab I

II II

I Officer I

7 0

3 II

9/17/2010

2

o

0

9

I

I

7


June 22, 2010 -August 31, 2010

o

o o

0 0

2 3

2 0

4 0

5

7 Hired:

Keila Thompson 8

o o Search canceled

Hired: Jared Brumbaugh

Hired: 59 9

Kasey Melvin

Hired: 25 4

Sara Jones

Hired: 12 4 Brandon Daniels!

Jackie Thomas

Hired: 27 3

Pamela Baldwin

30f3

CCC Facilities Usage Report Date of report: June -Aug 2010

1 1--- EXTERNAL USERS OF FACILITIES

Name of Organization Type Date Space Fees . I·· I - . -Used

Eastern Carolina Workforce Dev. Nprofit 5-Jun Orr. Aud. $240

East Carolina Behavioral Health Gov ll-Jun AMC 102

~ . ···_·c

American Majority, Inc. Nprofit 12-Jun AMC 102 $180 --_. New Bern Area Soccer Assoc Nprofit Jun 18,19 B-208 $225

I I . 25,26

NC Council on Women Gov 30-Jun AMC 102

Coalition for Substance Abuse Edu ll-Aug AMC 102 ._- ... -._--- .--------

TOTAL FEES $645 .... - ._"--- .- ,.-

f---

---,-, Fees are waived for the following types of organizations.

(BLC) Business Lea~~s_hip Circle)

(Gov.) Government - -_ .. -

(Edu) Education

-- -(Nprofit) Non-profit business fees are lower than for (Profit) profit business fees.

10f1

4.1.4 Attendance Policy EFFECTIVE BEGINNING SUMMER 2007

Students are expected to be in class on time and are expected to attend all classes, laboratory periods, and shop sessions. A student MAY be automatically withdrawn from any course when absent more than 20 percent of the total class, laboratory, clinical or shop periods. See your instructor's syllabus for specific course requirements. Any three tardies in a given class may constitute one class absence. A tardy may also be assessed when a student leaves class early.

Developmental Courses (Courses numbered 050-095)

Students in developmental courses MAY be automatically withdrawn from the course(s) when absent for more than 10 percent of the total class hours.

Missing class for military assignment or for college-related activities will not constitute an absence when the instructor has received prior official notification such as a letter from the commanding officer in military matters or from approved college personnel for college-related activities.

Any student facing a lengthy illness may apply for extended absences through ADA in Student Services. All ADA standards must be met for this exception to be granted. (http://www .cravencc.edu/student/handbook/handbook07 .pdf)

STUDENTS WHO CANNOT ADHERE TO THE ATTENDANCE POLICY MUST OFFICIALLY WITHDRAW FROM CLASS(ES) TO AVOID A POSSIBLE FAILING GRADE. (See Withdrawal Procedures.) See the academic calendar in the catalog and your course handout for the specific withdrawal deadline. For extenuating circumstances, refer to the paragraph "Grade: I" in the Academic Regulations section of the catalog.

Instructors must issue automatic withdrawals by the official withdrawal date for the term. After this date, students will receive a grade for the course(s). Approved by The Trustees of Craven Community College February 27, 2007

'September 2010, Pending Board Approval

Page 1 of 1

MEMORANDUM

800 College Court New Bern, NC 28562

252-638-7200 (Fax) 252-638-4232

305 Cunningham Blvd. Havelock, NC 28532

252-444-6005 (Fax) 252-444-1918 www.cravencc.edu

Continuing Education Brock Building

To: Dr. Maria Fraser-Molina, Executive Vice President/Chief Instructional Officer From: Layne J. Harpine, Dean of Continuing Education/Chief CE Officer Date: 09/13/10 Re: AccountabilitylCredibility Policy Report for Summer 2010

Continuing Education Accountability and Credibility Policy Report

In accordance with Craven Community College's Internal Audit Plan for the Continuing Education Accountability and Credibility Plan, fifty (50) percent of all off campus and distance education classes which meet more than 12 hours (excluding self-supporting and community service classes) will be visited by the instructor's supervisor or a designated representative approved in writing by the senior continuing education administrator each semester. Twenty-five (25) percent of all on-campus classes meeting the above criteria will also be visited and documented each semester. In addition, the senior continuing education administrator will visit a ten (10) percent sample of randomly selected offcampus and distance education classes.

Find listed below the semester summary from summer 2010 of class visits made to classes under the responsibility of the Dean of Continuing Education:

Summer 2010 Classes meeting off campus criteria Classes visited by supervisor Senior visited Classes meeting on campus criteria Classes visited by supervisor

*Policy Criteria Met

Executive Vice President

114 105 26 98 89

92% 23%

91%

September 13, 2010

Date

Date

An Equal Opportunity Educational Institution

Tentative Program Review Schedule

2011-2013 LIBERAL ARTS Code Degree

Associate in Arts Degree A10100 AA

Business Administration/Economics/Finance/Marketing AlOlOB AA Communication/Communication Studies A10100 AA

Computer Science A1010T AA

Criminal Justice A1010D AA Education AA

Art Education A1010A AA

Elementary Education A1010R AA

Middle Grades Education A10llA AA

Physical Education A1010J AA Special Education A1010Z AA

English A1010E AA

History A1010H AA Nursing (Baccalaureate/pre-Major) A10101 AA

Psychology AlOlOL AA Social Work A10l0Q AA Sociology AlOlON AA

Associate in Fine Arts Degree Al0200 AFA

Art A10200 AFA

Music A10200 AFA

Associate in General Education Degree I Al0300 AGE I

Associate in Science Degree A10400 AS

Biology AS Chemistry AS Computer Science AS Engineering AS Mathematics AS

# Credits

64-65

64-65

64-65

64-65

CAREER PROGRAMS I Code I Degree I # Credits I

Year of Review

Spring 2011 Spring 2011

Spring 2011

Spring 2011


Spring 2011

Spring 2011

Spring 2011


Spring 2011

Spring 2011 Terminated


Spring 2011

Spring 2012


Spring 2013

Spring 2012


Spring 2012


Year of Review

Page 1 of 5

BUSINESS TECHNOLOGIES Accounting A25100 AA5 73 Spring 2011

Payroll Accounting C25100 C 16-17 Spring 2011 Payroll Accounting D25100 D 37-38 Spring 2011 Small Business Accounting C2S100A C 18 Spring 2011

Business Administration A25120 AAS 74 Spring 2013 Banking C25120D C 18 Spring 2013 Marketing C25120E C 18 Spring 2013 Office Applications C25120C C 18 Spring 2013 Small Business Management C25120A C 16 Spring 2013 Small Business Startup C25120B C 16 Spring 2013

Business Administration Operations Management A2512G AAS 75 Spring 2013 Total Quality Management C2512G C 18 Spring 2013 Human Resources Management C2512GA C 18 Spring 2013

Computer Information Technology A25260 AAS 75 Spring 2013 A+ Certification Prep C2526D C 15 Spring 2013 Database Specialist C2526A C 15 Spring 2013 Office Applications Specialist C2526C C 15-16 Spring 2013 Operating Systems Specialist C2526B C 15 Spring 2013 Web Developer C2526E C 15 Spring 2013

Computer Programming A25130 AAS 76 Spring 2013 C++ Programming C2513A C 15 Spring 2013 Java Programming C2513B C 15 Spring 2013 Web Programming C2513C C 15 Spring 2013

Information Systems Security A25270 AAS 76 Spring 2013 Office Systems Security C2527A C 18 Spring 2013

Medical Office Administration A25310 AAS 76 Spring 2013 Medical Office Administration D25310 D 47 Spring 2013 Billing/Scheduling Specialist C25310 C 18 Spring 2013 Coding Specialist C25310C C 16-17 Spring 2013 General Office Specialist C25310B C 18 Spring 2013 Transcription Specialist C25310A C 18 Spring 2013

Networking Technology A2S340 AAS 73 Spring 2013 Networking Technology D25340 D 46 Spring 2013 CISCO/CCNA Certification C2534A C 12 Spring 2013 Microsoft (MCSA) Certification C2534B C 18 Spring 2013

Office Administration A25370 AAS 75 Terminated .. _- .-

Page 2 of 5

Office Administration C25370 C 17 Terminated

Office Administration 025370 0 47 Terminated

Administration C2537B C 17 Terminated

Home Office Computing C2537C C 18 Terminated

Information & Word Processing C25370 C 18 Terminated

Integrated Technology C25370A C 18 Terminated

Receptionist C2537E C 18 Terminated

Transcription C2537F C 18 Terminated

ENGINEERING TECHNOLOGIES

Biotechnology A20100 AAS 67 Spring 2012

Computer Eng Technology- Computer Maintenance C40160A C 15 Spring 2012

Computer Eng Technology- Microprocessor Systems C40160B C 15 Spring 2012

Electrical Engineering Technology 040180 0 42 Spring 2011

Electr Engineer Tech - Electrical Facilities Maint C40180B C 15 Spring 2011

Electr Engineer Tech - Electrical Maint Commercial C40180 C 15 Spring 2011

Electr Engineer Tech - Electrical Maint Residential C40180A C 12 Spring 2011

Electronics Engineering Technology A40200 AAS 67 Spring 2011

Electronics EngTechnology -Iritro to Electronics C40200A C 14 Spring 2011

Mechanical Engineering Technology - Drafting & Design M0320 AAS 65 Spring 2013

Mechanical Engineering Tech - Drafting & Design C40320 C 12 Spring 2013

INDUSTRIAL TECHNOLOGIES

Machining Technology - Tool, Die & Mold Making A5030A AAS 76 Spring 2012

Machining Technology 050300 0 42 Spring 2012

Manufacturing Technology A50320 AAS 65 Spring 2013

Manufacturing Technology - Composites A50320 AAS 65 Spring 2013

Welding Technology 050420 0 41 Spring 2012

Welding Technology - Entry Level Welding C50420A C 18 Spring 2012

Welding Technology- Handymen Welding C50420C C 14 Spring 2012

Welding Technology - Inert Gas Welding C50420 C 13 Spring 2012

Welding Technology - Pipe Welding C504200 C 14 Spring 2012

PUBLIC SERVICE TECHNOLOGIES

Basic Law Enforcement Training (55120 G 19 Spring 2011 ...

Cosmetology C55140 .. C 34-39 Spring 201:1. .

Cosmetology 055140 .... .0 43-48 Spring 2011

Page 3 of 5

Criminal Justice Technology A55180 AA5 72 Spring 2011

Criminal Justice Technology C55180 C 15 Spring 2011

Criminal Justice Technology D55180 D 46 Spring 2011

Early Childhood Associate A55220 AA5 76 Spring 2011

Early Childhood Associate C55220 C 16 Spring 2011

Early Childhood Associate D55220 D 16 Spring 2011

NC DCD Early Childhood Credential C55220 C 4 Spring 2011

NC DCD School-Age Care Credential C55220 C 6 Spring 2011

NC DCD Child Care Administration C55220 C 6 Spring 2011

Infant/Toddler Care C55290 C 16 Spring 2011

Early Childhood: Special Education A5522A AAS 76 Spring 2011

Early Childhood: Teacher Associate A5522B AAS 75 Spring 2011

TRANSPORT SYSTEM TECHNOLOGIES

Automotive Systems Technology A60160 AAS 71 Spring 2013

Automotive Systems Technology - Drivetrain C60160 C 15 Spring 2013

Automotive Systems Technology - Electrical/Electronic C6016A C 15 Spring 2013

Automotive Systems Technology - Undercar C6016B C 13 Spring 2013

Automotive Systems Technology - Engine Performance C6016C C 14 Spring 2013

Auto Body Repair D60100 D 48 Terminated

Aviation Systems Technology A60200 AAS 91 Spring 2013

HEALTH PROGRAMS Code Degree # Credits Year of Review

Health Information Technology A45360 AAS 74 Spring 2012

Nursing A45100 AAS 68 Spring 2013

Practical Nursing Technology D45660 D 46 Spring 2013

Medical Assisting Technology A45400 AAS 73 Spring 2013

Medical Assisting Technology D45400 D 46 Spring 2013

Pharmacy Technology A45580 AAS 71 Spring 2013

Pharmacy Technology D44580 D 45 Spring 2013

Physical Therapy Assistant A45620 AAS 70 Spring 2013

CONTINUING EDUCATION Year of Review

Bas.ic Skills . 2011 Workforce Readiness and Special Programs 2012

Customized Training and OE Workforce Development 2013

Page 4 of 5

Small Business Center . 2011

LEARNING SUPPORT Year of Review

Academic Skills Center 2011 Center for Teaching and Learning 2012

Library 2012

Technology Services Department 2013

HAVELOCK -CHERRY POINT Year of Review

Academic Affairs (Liberal Arts, Career and Health Programs) See above schedule

Institute for Aeronautical Technology 2012

Continuing Education See above schedule

Student Services See above schedule

Academic Skills Center 2011

STUDENT SERVICES Year of Review

Student Development Spring 2011

Enrollment Services Spring 2013

Financial Aid Spring 2012

Marketing/Public Information Spring 2012

ADMINISTRATIVE SERVICES Yea r of Review

Human Resources Spring 2011

Facilities and Security Spring 2012

Financial Services/Controller Spring 2013

Purchasing Spring 2013

Public Radio East Spring 2011

OTHER PROGRAMMATIC AREAS Year of Review

Department of Research and Planning Spring 2013

Department of Educational Partnerships Spring 2012

CCC Foundation Spring 2013

J'resident'sbffice ... . . ... Spring 2011

. ... ~-- . ----

Page 5 of 5

lTI= .

NORTH CAROLINA COMMUNITY COLLEGE SYST Dr. R. Scott Rails, President

Dr. Catherine Chew, President Craven Community College 800 College Court New Bern, NC 28562

Dear Dr. Chew:

July 26,2010

~~©~DW~~ W JUL 3 0 2010 ~

Enclosed is the final audit report of findings from the recent audit conducted at Craven Community College pursuant to NC General Statute 115D-5(m). The college response concurred with these findings. Therefore, there is one area of concern noted for the processes, procedures, classes, and programs reviewed.

Thank you for cooperating with the System Office Audit Services staff during the performance of the audit.

Sincerely,

K~B;e;;f)~ Executive Vice President and Chief of Staff

Enclosure

c: Mr. Gary Baldree, Chair, Board of Trustees Ms. Hilda Pinnix-Ragland, Chair, State Board of Community Colleges Members, State Board of Community Colleges Dr. R. Scott Ralls, System President Ms. Beth Wood, State Auditor Ms. Andrea Poole, Fiscal Analyst Mr. Charles Perusse, State Budget Officer Community College Presidents System Office Vice President

MAILING ADDRESS: 5001 MAIL SERVICE CENTER - RALEIGH. NC 27699-5001 Street Address: 200 West Jones - Raleigh. NC 27603-1379 - 919-807-7100 - Fax 919-807-7166

AN EQUAL OPPORTUNITY EMPLOYER

North Carolina Community College System

Audit Findings for Craven Community College Spring Semester 2008-Spring Semester 2009 Semester

An audit was conducted at Craven Community College by the System Office Audit Services staff on the maintenance of records and the reporting of student membership hours as well as certain college procedures for Spring Semester 2008 through Spring Semester 2009. The audit was conducted to review selected class reports for this period. If disagreement exists, the college may appeal the audit findings to the State Board of Community Colleges. This appeal must be submitted in writing within thirty days of receipt of the final audit report. The Board's Policy Committee will hear the appeal and make its recommendation to the Board.

The scope of the audit included a pre-audit review of selected records pulled from the Institution Class Reports (ICR), programs, policies, and procedures for the period covered by the audit. Based on the pre-audit review, certain class reports were identified for further study. The following audit tests were conducted regarding the ICRs: (1) a statistically valid sample of attendance records and supporting documentation for student membership hour reporting was reviewed; (2) student registration and student receipt information were reviewed for selected programs; (3) college personnel were interviewed regarding student reporting; (4) certain college reporting procedures and practices were reviewed to assure compliance with the North Carolina Administrative Code; (5) selected program classification reviews and class visits were conducted; and (6) the college's accountability and credibility plan was reviewed.

Class visits are conducted on a random basis during the period of review but may be conducted at other times if necessary. If concerns are noted which result from these visits, the college will be notified. Program reviews/class visits conducted for the current fiscal year to date are listed in the Attachment.

Based on the site review, one area of concern was noted and is discussed below.

CONCERN

During a review of the college's continuing education records, it was noted that staff did not follow the appropriate record keeping procedures for the reporting of student hours in membership for continuing education classes. Records were consistently incomplete or unorganized to the degree that there was not adequate documentation to perform all required audit procedures without access to additional information from staff.

23 NCAC 2D.0324(a)(5) Reporting of Student Hours in Membershipfor Continuing Education Classes, states, in pertinent part, "Maintenance of Records of Student Membership Hours. Accurate attendance records shall be maintained for each class. Attendance records shall be

Craven Community College FY 2009-10 Audit Findings Page 2

signed by the instructor or lead instructor, verifying their accuracy, and shall be maintained by the college until released from all audits as provided in the Public Records Retention and Disposition Schedule for Institutions in the Community College System. Student membership hours shall be summarized in the Institution's Class Report and certified by the president or designee. "

Recommendation: Staff should review the aforementioned North Carolina Administrative Code, Title 23, and establish procedures to ensure compliance in the area of continuing education maintenance of records of student membership hours reported for budget/PTE.

The cooperation of the president and staff during the course of the audit was appreciated.

SUBMITTED BY: L. Veronica Ross Audit Dates: October 27-December 1, 2009

CURRICULUM

Course Prefix and Number

AUB III NDI CHM 131 NDI COS 112NDl PSY 150ND4

ATTACHMENT

Craven Community College SUMMARY OF CLASS VISITS FOR FY 2008·2009

Date of Instructor Location Visit

A. Wolter Main Campus 11124/09 C. Driscoll Main Campus 11124/09 D. Taylor Main Campus 11124/09 M. Fortescue Main Campus 11124/09

Attendance Students at Time of Enrolled Visit

10 10 *1

14 10 29 25

Total CURRICULUM Class VisitslProgram Reviews to Date: 4 *1- Class cancelled for the day with a note on the classroom door and staff aware.

CONTINUING EDUCATION

Attendance Course Prefix Date of Students at Time of and Number Instructor Location Visit Enrolled Visit

BSP 2000 V. Garrett Anchor House 11124/09 14 4 BSP 2000 S. Guion Main Campus 11124/09 65 6 BSP 2000 S. Watkins Main Campus 11124/09 15 15 CAS 3000 R. Nicinski Main Campus 11124/09 6 5 CAS 3120 Ed2Go Online 11124/09 2 2 CSC 3110 Ed2Go Online 11124/09 1 1 CSP 4000 F. Hausman Main Campus 11124/09 7 3 FLI3717 C.Beli Main Campus 11125109 *1 HEA 3002 T. Maybee Main Campus 11124/09 20 15 WLD3106 E.Braddy Main Campus 11124/09 15 11 WLD 3108 E.Braddy Main Campus 11125109 *1

Total CONTINUING EDUCATION Class VisitslProgram Reviews to Date: 11 * 1· Class not meeting; co-curriculum class, and curriculum students are on holiday break.

July 20, 2010

Honorable Beverly Perdue Governor of North Carolina Office of the Governor 2301 Main Service Center Raleigh, NC 27699-0301

Certified Mail Return Re~eipt Requested # 70092820000423308196

Re: Audit Control Number (ACN): 04-2009-01141 FAC Audit Control Number: 04-2009-010225 Locator OPE ID Number: 00290500

Dear Governor Perdue:

This letter advises you of our final audit determination concerning those portions of a single audit report for the State of North ClU'olina that relate to programs administered by the U.S. Department of Education (Department). This report, prepared by the Office of the State Auditor, State of North Carolina, in aooordance with the Office of Management and Budget Circular A-133, covers the period July 1,2008 through June 30, 2009. We have considered the corrective action plans provided with the audit report.

Our review is limited to the portions of the audit report that relate only to the programs authorized pursuant to Title IV of the Higher Education Act of 1965, as amended, 20 U.S. C. §§ 1070 et~. (Title IV, HEA programs). Findings regarding Department of Education programs other than the Title IV, HEA programs will be addressed under separate cover.

Enclosed is the Federal Student Aid office's final audit determination for this audit report. Although the enclosures to this letter may not address each of the auditor's findings, the institutions must take the necessary actions to correct all deficiencies noted in the audit report. The auditor must provide a status of the actions taken by the institutions to correct each finding noted in this audit report, as well as any required actions in the enclosures to this letter, in the "Prior Audit Section" of the next regularly scheduled non-Federal audit.

U.S. Department of Education School Participation Team SC . Atlanta

61 Forsyth St. SW, Room 19T95, Atlanta GA 30303·3104

FEDERAL STUDENT AID :~i,]l-START HERE. GO FURTHER.

Honorable Beverly Perdue, Governor ACN: 04-2009-01141, FAC ACN: 04-2009-010225 Page 2 ofS

The following institutions have no deficiencies or the Atlanta Case Team has detennined that the findings are satisfactorily resolved based on infonnation provided by the respective institutions:

Alamance Community College Appalachian State University Asheville Buncombe Teclmical Community College Beaufort County Community College Bladen Community College Blue Ridge Community College Brunswick Community College Cape Fear Community College Carteret Community College Central Carolina Community College Central Piedmont Community College Cleveland Community College Coastal Carolina Community College College of the Albemarle Craven Community College Davidson County Community College Durham Technical Community College East Carolina University Edgecombe Community College Fayetteville Teclmical Community College Forsyth Technical Community College Gaston College Guilford Technical Community College Halifax Community College Haywood Community College Isothermal Community College James Sprunt Community College JolmstonCommunity College Lenior Community College Martin Community College Mayland Community College McDowell Technical Community College Mitchell Community College Montgomery Community College Nash Community College North Carolina A & T State University North Carolina School of the Arts North Carolina State University Pamlico Community College Piedmont Community College Pit! Community College

Honorable Beverly Perdue, Governor ACN: 04-2009-01141, FAC ACN: 04-2009-010225 Page 3 of8

Randolph Community College Riclunond Community College Roanoke Chowan Community College Robeson Community College Rockingham Community College Rowan Cabarrus Community College Sampson Community College Sandhills Community College South Piedmont Community College Southeastern Community College Southwestern Community College Stanly Community College Surry Community College Tri.County Community College University of North Carolina at Asheville University of North Carolina-Chapel Hill University of North Carolina-Charlotte University of North Carolina--Greensboro Uriiversity of North Carolina-Wilmington Vance - Granville Community College Wayne Community College Western Carolina University Western Piedmont Community College Wilkes Community College Wilson Community College

Required action(s) for the remaining institutions outlined in the enclosures must be completed as specified under the final audit determination.

The institutions are advised that repeat findings in future audits or failure to satisfactorily resolve the fmdings of this audit may lead to an adverse administrative action. An adverse action may include the imposition of a fine, limitation, suspension, or termination of the eligibility ofthe institution pursuant to 34 CFR Part 668, Subpart G.

Appeal Procedures

If an institution elects to appeal to the Secretary for a review of this fmal audit detennination, the institution must file a written request for a hearing. The Department must receive the institution's request no later than 45 days from the date you receive this final audit detennination. An original and four copies of the information the institution submits must be attached to its request. The request must be sent to:


Mary E. Gust, Director Administrative Actions and Appeals

U.S. Department of Education Federal Student AidlPC/SEC

830 First Street, NE UCP3, Room 84F2

Washington, DC 20002-8019

The request must: (1) indicate the findings, issues, and facts the institution disputes; (2) state the institution's position together with pertinent facts and reasons supporting your position; (3) include any documentation to support its position; and (4) include a copy of this final audit determination letter.

The Department will schedule an administrative hearing in accordance with § 487(b)(2) of the HEA, 20 U.S.C. § 1094(b)(2). The procedures followed with respect to the institution's appeal will be those provided in 34 CFR Part 668, Subpart H.

Program records relating to the period covered by this audit must be retained until the later of: resolution of the loan(s), claim(s) or expenditure(s) questioned in the audit, 34 C.F.R. § 668.24(e)(3)(i); or the end of the retention period applicable to the record under 34 C.F.R. § 668.24(e)(I) and (e)(2).

Your continued cooperation throughout the audit resolution process is appreciated. If you have any questions about our review, please call Mr. Charles Thompson of my staff at (202) 377-4221.

Charles L. Engstrom Area Case Director School Participation Team SC - Atlanta

Enclosure( s)

cc: Dr. Martin Nadelman, President, Alamance Community College Ms. Elizabeth Solazzo, Financial Aid Director, Alamance Community College Dr. Kenneth E. Peacock, Chancellor, Appalachian State University Ms. Esther Manogin, Financial Aid Director, Appalachian State University Dr. Hank Dunn, President, Asheville Buncombe Technical Community College Ms. Donna Turner, Financial Aid Director, Asheville Buncombe Technical Community

College Dr. David McLawhorn, President, Beaufort County Community College


Mr. Harold R. Smith, Financial Aid Director, Beaufort County Community College

Dr. William Findt, President, Bladen Community College Mrs. Marva B. Dinkins, Financial Aid Director, Bladen Community College Dr. Molly A. Parkhill, President, Blue Ridge Community College Ms. Lisanne Masterson, Financial Aid Director, Blue Ridge Community College Dr. Stephen G. Greiner, President, Brunswick Community College Ms. Paula T. Almond, Financial Aid Director, Brunswick Community College Dr. Kenneth A. Boham, President, Caldwell Community College & Technical

Institute Ms. Eva l. Rader Harmon, Financial Aid Director, Caldwell Community College

& Technical Institute Dr. Eric McKeithan, President, Cape Fear Community College Ms. Jo-Ann Craig, Financial Aid Director, Cape Fear Community College Dr. Kerry L. Youngblood, President, Carteret Community College Ms. Brenda J. Long, Financial Aid Director, Carteret Community College Dr. Garrett D. Hinshaw, President, Catawba Valley Community College Ms. Deborah A. Barger, Financial Aid Director, Catawba Valley Community

College Dr. T. E. Marchant, President, Central Carolina Community College Mr. David D. Bowman, Financial Aid Director, Central Carolina Community

College Dr. P. A. Zeiss, President, Central Piedmont Community College Ms. Debbie Brooks, Financial Aid Director, Central Piedmont Community

College Dr. L. Steven Thornburg, President, Cleveland Community College Ms. Lauia A. Bowen, Financial Aid Director, Cleveland Community College Dr. Ronald K. Lingle, President, Coastal Carolina Community College Mr. Kenneth J. Doherty, Financial Aid Director, Coastal Carolina Community

College Dr. Kandi W. Deitemeyer, President, College of the Albemarle Mrs. Angela R. Godfrey-Dawson, Financial Aid Director, College of the

Albemarle Dr. Catherine Chew, President, Craven Community College Ms. Kathy M. Banks, Financial Aid Director, Craven Community College Dr. Mary E. Rittling, President, Davidson County Community College Ms. Anita F. Pennix, Financial Aid Director, Davidson County Community

College Dr. William G. Ingram, President, Durham Technical Community College Ms. Kay B. Jedlica, Financial Aid Director, Durham Technical Community

College Dr. Steve Ballard, President, East Carolina University Ms. Julie Poorman, Financial Aid Director, East Carolina University Dr. Deborah L. Lamrn, President, Edgecombe Community College

Honorable Beverly Perdue, Governor ACN: 04-2009-01141, FAC ACN: 04-2009-010225 Page 60fS

Mr. Henry Anderson, Financial Aid Director, Edgecombe Community College Dr. Willie J. Gilchrist, President, Elizabeth City State University Mr. Kenneth B. Wilson, Financial Aid Director, Elizabeth City State University Dr. James Anderson, President, Fayetteville State University Ms. Kamesia M. Ewing, Financial Aid Director, Fayetteville State University Mr. Larry J. Keen, President, Fayetteville Technical Community College Ms. Christine L. Porchia, Financial Aid Director, Fayetteville Technical

Community College Dr. Gary M. Green, President, Forsyth Technical Community College Mr. Ricky Hodges, Financial Aid Director, Forsyth Technical Community College Dr. Patricia A. Skinner, President, Gaston College Ms. Peggy Oates, Financial Aid Director, Gaston College Mr. Donald W. Cameron, President, Guilford Technical Community College Ms. Lisa A. Koretoff, Financial Aid Director, Guilford Technical Community

College Dr. Ervin V. Griffin, President, Halifax Community College Ms. Tara I. Keeter, Financial Aid Director, Halifax Community College Dr. Rose Johnson, President, Haywood Community College Ms. Misty E. Guge, Financial Aid Director, Haywood Community College Dr. Myra B. Johnson, President, Isothermal Community College Mr. Jeffery O. Boyle, Financial Aid Director, Isothermal Community College Dr. Lawrence L. Rouse, President, James Sprunt Community College Ms. Melissa C. Whitman, Financial Aid Director, James Sprunt Community College Dr. David N. Johnson, President, Johnston Community College Ms. Betty Woodall, Financial Aid Officer, Johnston Community College Dr. Brantley Briley, President, Lenior Community College Ms. Reekitta L. Brunton, Financial Aid Director, Lenior Community College Dr. Ann R. Britt, President, Martin Community College Ms. Michelle M. Lane, Financial Aid Director, Martin Community College Dr. Suzanne Owens, President, Mayland Community College Ms. Pamela A. Ellis, Financial Aid Director, Mayland Community College Dr. Bryan W. Wilson, President, McDowell Technical Community College Ms. Kim S. Ledbetter, Financial Aid Director, McDowell Technical Community

College Dr. Douglas O. Eason, President, Mitchell Community College Ms. Candace C. Cooper, Financial Aid Director, Mitchell Community College Dr. Mary P. Kirk, President, Montgomery Community College Ms. Doni S. Cody, Financial Aid Director, Montgomery Community College Dr. William S. Carver, II, President, Nash Community College Ms. Tammy T. Lester, Financial Aid Director, Nash Community College

Honorable Beverly Perdue, Governor ACN: 04-2009-01141, FAC ACN: 04-2009-010225 Page 70f8

Dr. Harold L. Martin, Sr., President, North Carolina A&T State University Ms. Sherri M. Avent, Financial Aid Director, North Carolina A&T State

University Dr. Charlie Nelms, President, North Carolina Central University Ms. Sharon 1. Oliver, Financial Aid Director, North Carolina Central University Mr. John F. Mauceri, President, North Carolina School of the Arts Ms. Jane C. Kamiab, Financial Aid Director, North Carolina School of the Arts Dr. William R. Woodson, President, North Carolina State University Ms. Julia Rice Mallette, Financial Aid Director, North Carolina State University Dr. Cleve H. Cox, President, Pamlico Community College Ms. Eleanor J. Baker, Financial Aid Director, Pamlico Community College Dr. Walter C. Bartlett, President, Piedmont Community College Ms. Frances M. Lunsford, Financial Aid Director, Piedmont Community College Dr. G. D. Massey, President, Pitt Community College Ms. Lisa M. Reichstein, Financial Aid Director, Pitt Community College Dr. Robert S. Shackleford, Jr., President, Randolph Community College Mr. Gary C. Williams, Financial Aid Director, Randolph Community College Dr. William D. Mcinnis, President, Richmond Community College Ms. Beth G. McQueen, Financial Aid Director, Richmond Community College Dr. Ralph G. Soney, President, Roanoke Chowan Community College Ms. Trisha B. Sawyer, Financial Aid Director, Roanoke Chowan Community

College Dr. Charles V. Chrestman, Robeson Community College Mr. Ronnie Locklear, Financial Aid Director, Robeson Community College Dr. Robert C. Keys, President, Rockingham Community College Mrs. Coe A. Trent, Financial Aid Director, Rockingham Community College. Dr. Carol S·. Spalding, President, Rowan Cabarrus Community College Ms. Lisa P. Ledbetter, Financial Aid Director, Rowan Cabarrus Community

College Dr. William C. Aiken, President, Sampson Community College Ms. Judye B. Tart, Financial Aid Director, Sampson Community College Dr. John R. Dempsey, President, Sandhills Community College Ms. Heather M. Willett, Financial Aid Director, Sandhills Community College Dr. John R. McKay, President, South Piedmont Community College Ms. Vickie R. Cameron, Financial Aid Director, South Piedmont Community

College Dr. Kathleen S. Matlock, President, Southeastern Community College Mr. Glenn S. Hanson, Financial Aid Director, Southeastern Community College Mr. Cecil L. Groves, President, Southwestern Community College Ms. Melody L. Lawrence, Financial Aid Director, Southwestern Community

College Dr. Michael R. Taylor, President, Stanly Community College Ms. Petra L. Fields, Financial Aid Director, Stanly Community College


Dr. Deborah Friedman, President, Surry Community College Ms. Andrea J. Simpson, Financial Aid Director, Surry Community College Dr. Donna A. Tipton-Rogers, President, Tri-County Community College Ms. Diane Owl, Financial Aid Director, Tri-County Community College Dr. Anne Ponder, President, University of North Carolina at Asheville Ms. Elizabeth D. Bartlett, Financial Aid Director, University of North Carolina at

Asheville Dr. Holden Thorpe, President, University of North Carolina-Chapel Hill Ms. Shirley A. Ort, Financial Aid Director, University of North Carolina-

Chapel Hill Dr. Philip 1. Dubois, President, University of North Carolina-Charlotte Mr. Anthony D. Carter, Financial Aid Director, University of North Carolina

Charlotte Ms. Linda P. Brady, Chancellor, University of North Carolina-Oreensboro Ms. Deborah D. Tollefson, Financial Aid Director, University of North

Carolina-Oreensboro . Dr. Rosemary DePaolo, President, University of North Carolina-Wilmington Ms. Emily J. Bliss, Financial Aid Director, University of North Carolina

Wilmington Dr. Allen C. Meadors, Chancellor, University of North Carolina at Pembroke Mr. Bruce Blackmon, Financial Aid Director, University of North Carolina at

Pembroke Dr. Randy Parker, President, Vance - Granville Community College Mr. Frank A. Clark, Financial Aid Director, Vance - Granville Community

College Dr. Stephen C. Scott, President, Wake Technical Community College Ms. Regina M. Huggins, Financial Aid Director, Wake Technical Community

College Dr. Kay H. Albertson, President, Wayne Community College Ms. Brenda D. Mercer, Financial Aid Director, Wayne Community College Dr. John W. Bardo, President, Western Carolina University Ms. Trina F. Orr, Financial Aid Director, Western Carolina University Dr. Jim W. Burnett, President, Western Piedmont Community College Mr. Keith A. Conley, Financial Aid Director, Western Piedmont Community

College Dr. Gordon G., Bums, Jr., President, Wilkes Community College Ms. Vickie G. Call, Financial Aid Director, Wilkes Community College Dr. Rusty Stephens, President, Wilson Community College Mr. Sherman R. Bissette, Financial Aid Director, Wilson Community College Dr. Donald J. Reaves, President, Winston - Salem State University Ms. Sheryl T. Spivey, Financial Aid Director, Winston - Salem State University

Institution:

ACN: FACACN:

Elizabeth City State University (00292600)

04-2009-01141 04-2009-010225

Findings Number: 09-SA-38 and 09-SA-50. Pages 84 and 97. Inadequate Reconciliation of SF A Awards

The auditor noted the University did not complete all the monthly reconciliations for the students' fmancial aid awards as required by Federal guidelines. As a result, there was an increased risk of errors in payments, receipts, and/or financial aid records and reports.

FINAL AUDIT DETERMINATION

34 C.F.R. §§ 674.19, 675.19 and 676.19 of the Federal Perkins Loan, Federal Work Study and Federal Supplemental Educational Opportunity Grants Programs regulations stipulate that the institution must establish and maintain program and fiscal records that are reconciled at least monthly. Sound business management dictates that Pel! Grant Program records also be reconciled at least monthly.

34 C.F.R. § 668.24 ofthe Student Assistance General Provisions require an institution to establish and maintain on a current basis financial records that reflect each HEA, Title IV program transaction; and general ledger control accounts and related subsidiary accounts that identify each Title IV program transaction and separate those transactions from all other institutional financial activity.

The University advises that in April 2009, the offices of Financial Aid and Student Accounts began performing monthly reconciliations of calculated student financial aid awards to actual fmancial aid paid to students. "We completed the reconciliation process by reconciling financial aid, student accounts and Contracts and Grants draw downs of federal funds in G5 with the revenue posted to the general ledger effective January 2010." No further corrective action is requested at this time. This finding is closed.

Page 1 on

Finding Number: 09-SA-51, Page 97. Federal Loan Funds Disbursed Untimely

The auditor noted the University did not disburse Federal loan funds to students within the require timeframe. The auditor cited 15 instances where students did not receive their loan funds until one to 29 business days beyond the date the funds should have been disbursed.


34 C.F .R. § 668.166 of the Student Assistance General Provisions advises that the Secretary considers an institution to be obtaining excess cash if the funds, other than Federal Perkins Loan Funds, have not been disbursed to students or parents by the end of the third business day following the date the institution received those funds from the Secretary. An institution may maintain up to seven days an amount of excess cash that does not exceed one percent of the funds the institution drew down in the prior award year.

The institution advises that additional controls have been added·that include:

• Running a loan aging report twice a week to show any FFEL funds not disbursed. "Under the UNC FIT standard, we have 3 days to disburse funds."

• All awards are locked until ready to disbursed.

• Each lender now sends funds once a week instead of everyday.

• "Student Accounts allows Financial Aid to continue to disburse daily so that FFEL funds are not waiting to post to the students' accounts."

No further corrective action is requested at this time. This finding is closed.

Page 2 of2

Institution: North Carolina Central University (00295000)

ACN: FAC ACN:

04-2009-01141 04-2009-010225

Finding Number: 09-SA-87. Page 122. Untimely Notification of Student Status Change

The auditor noted the College did not provide student financial aid lenders timely notice of students who graduated or ceased enrollment at the University. Review of 30 student files disclosed seven instances where the University failed to provide timely notification. The notifications were for to 38 days late.


All schools participating in the FSA loan programs must have some arrangements to report student enrollment data to the National Student Loan Data System (NSLDS) through a Roster file (formerly called the Student Status Confirmation Report or SSCR). This information is used to determine if the student is still considered in school, must be moved into repayment, or is eligible for an in-school deferment.

At scheduled times during the year NSLDS sends Roster files electronically to the institution, or its designated server, through its SAIG mailbox. The file includes all.ofthe school's students who are identified in NSLDS as Stafford borrowers (or the beneficiaries ofa PLUS loan). 34 CFR § 682.610 (c) of the Federal Family Education Loan Program, and 34 C.F.R. § 68$.309 of the Federal Direct Loan Program advises the school (or server) to certify the information and return the Roster file within 30 days of receiving it. The institution must report changes in the student's enrollment status, the effective date of the status and an anticipated completion date. Changes in enrollment to less than half time, graduated or withdrawn must be reported within 60 days. However, if a Roster file is expected within 60 days, you may provide the data on that roster file.

If the Roster file you are returning contains records that don't pass the NSLDS Enrollment Reporting edits, the institution will receive a response file with the records that didn't pass. The institution will need to make the necessary corrections to these records and resubmit them.

The institution advises it now report degree files every two weeks and once monthly thereafter to the National Student Clearinghouse with the December 2009 graduating class. "Every effort will be made going forward to make absolutely sure that each student will be reported accurately and timely to the National Student Clearinghouse." No further corrective action is requested at this time.

Page 1 oft

Institution Name: Winston-Salem State UniVersity OPE ID Number: 00298600 ACN: 04-2009-01141 FAC ACN: 04-2009-010225

Appendix <> Estimated Actual Loss Worksheet

Name of Institution Winston-Salem state UniVersity

1. Se/act Type 2. Select Award Year 3. Enter Cohort Default Rate

andl!Jr Perkins Default Rate

4. Enter Ineligible Principal a. DL Subsidized b. DL Unsubsidized c. FFEL SubSidized d. FFEL Unsub e. PLUS (DL, FFEL) f. Perkins

Disb to Repayment Repayment to Default Repayment to PIF

Estimated Actual LO$$ IntenJst and Special Allowance Bl8llkdown

Totals - &tJmated Actual Loa By Program (Including Int8I8IIt and Special Allowance)

Four-Year 2008.Q9

8.7%

l 1I1b1 Pit t I ne'Igl e nClpal

$ 22,955.00

Disb to Repayment DL Subsidized FFELSub FFEL Unsub

Repayment to Default FFEL Subsidized FFEL Unsub

Repayment to PIF FFEL Subsidized FFEL Unsub

Perkins Interest

DL Subsidized DL U nsubsidized FFEL Subsidized FFEl Unsub PLUS (DL, FFEL) Perkins

Total EstImated Actual Loa Uability

Estimated DefaultB $ -$ -$ 1997.09 $ -$ -$ -

I i

$ -$ -$ 5653.53 $ -$ -$ -

1$ 5,653.531

The "Total EottmaIecI U8bIIty" lhown on IIIIa worl<8hoet Is tile Dopa_a asllmate of the ·actual I ... • \0 ilia Dopartmont that hal or witt ... un ffom the Inoltglbto FFEL and Direct Loan program toano made by your institution. Elumal8d delauno are calculated using the moot appropriate cohort _uR .. te pubttahed by the Department.

The Dopartmenr ..... for oxcess subsidies paid to tenderS for ineligible loans 10 estimaled by uaing Il1o a_ number of days ffom:

- dllbu_nt to entertng repayment, - rapaymont \0 _un. and - rapayment to patd-ln-l\lK.

The .... rago. used ara ffom hiltoricallnformatlon .upplied to the Departmont IYom all guaran ... agoncies.

Institution:

ACN: FACACN:

University of North Carolina - Pembroke (00295400)

04-2009-01141 04-2009-010225

Findings Number: 09-SA-39 and 09.-SA-52. Pages 86 and 99. Inadequate Reconciliation of SF A Awards

The auditor noted the University did not reconcile students' financial aid award calculations by the financial aid department to students' awards paid by the business office and to the funds the University received from the Federal government during the period July 1,2008 through March 2009. As a result, there was an increased risk of errors in payments, receipts, and/or financial aid records and reports.


34 C.F.R. §§ 674.19,675.19 and 676.19 of the Federal Perkins Loan, Federal Work Study and Federal Supplemental Educational Opportunity Grants Programs regulations stipulate that the institution must establish and maintain program and fiscal records that are reconciled at least monthly. Sound business management dictates that Pell Grant Program records also be reconciled at least monthly.

34 C.F.R. § 668.24 of the Student Assistance General Provisions require an institution to establish and maintain on a current basis fmancial records that reflect each HEA, Title IV program transaction; and general ledger control accounts and related subsidiary accounts that identifY each Title IV program transaction and separate those transactions from all other institutional financial activity.

The University advises it has implemented procedures and controls to reconcile Federal awards received, financial awards calculated by the financial aid department, and awards paid by the business office. "The deficiencies were corrected and. the controls were implemented as of April 2009." Please instruct the auditor to provide specific comments regarding the effectiveness of the University'S corrective actions in the next audit. This finding is closed. .

Page 1 ofl

Finding Number: 09-SA-4I. Page 88. Federal Reporting to State Controller Misstated.

The auditor noted the University incorrectly reported expenditures of Federal awards to the Office of the State Controller for inclusion in the State's schedule of expenditures of federal awards.

• Federal Supplemental Education Opportunity Grants (FSEOG) were understated by $15,085.

• Federal Pell Grants were understated by $131,814.

• Academic Competitiveness Grants (ACG) were overstated by $5,125.

• National Science and Mathematics Access to Retain Talent Grants (SMART) were overstated by $8,000.


34 C.F.R. §668. 16 of the Student Assistance General Provisions regulations states that to participate in the Title IV Student Financial Aid Programs, an institution must be able to adequately administer those programs. The Secretary considers an institution to have that capability if it establishes and maintains required student and financial records and administers Title IV Programs with adequate checks and balances in its system of internal controls.

34 C.F.R. §§ 674.19, 675.19, 676.19 and 690.81 of the Federal Perkins Loan, Federal Work-Study (FWS), Federal Supplemental Educational Opportunity Grant (FSEOG) and Federal Pell Grant Program regulations require that the institution must establish and maintain, on a current basis, financial records that reflect all program transactions, general ledger control accounts and related subsidiary accounts that identifY each program transaction and separate those from all other institutional activity. The institution must keep intact and accessible all records of receipt and expenditures of Federal funds. The Federal Perkins Loan, FWS and FSEOG Program regulations further require that program and fiscal records be reconciled at least monthly. Sound business management procedures dictate that Federal Pell Grant records be reconciled monthly as well.

The institution must establish procedures ensuring that it is in compliance with these regulatory requirements. The University must also provide the Office of the State Controller with the corrected FSEOG, Federal Pell Grants, ACG and SMART Grant expenditures for the 2008-2009 award year. This finding is closed

Page 2 of2

Institution: Winston-Salem State University (00298600)

ACN: FACACN:

04-2009-01141 04-2009-010225

Finding Number: 09-SA-42. Page 89. Student Financial Aid Over Awards

The University over awarded financial aid and awarded the wrong type of student loans to several students. As a result, the auditor questions $69,144 in federal costs.

• Undocumented changes to student financial aid recipients' cost of attendance budgets resulted in over awards of $59,094.

• One student was over awarded $6,066 when an incorrect enrollment status was used in the student award calculation. One student was over awarded $1,825 due to an oversight in the University'S award calculation. Two students were over awarded $2,159 when the University did not correctly consider other scholarships received in the calculation of student need.

• Four students received the wrong type of federal loans. The students received $8,030 in unsubsidized federal loans when they should have received $11,084 in subsidized federal loans.


34 C.F.R §§ 674.19, 675.19 and 676.19 of the Perkins Loan, CWS and SEOG Programs regulations state, in part, that an institution must establish and maintain records that show the eligibility of each student aided under the program(s). As part of this documentation, the institution must be able to document and justify the cost of attendance figures used in detennining a student's need. 34 C.F.R § 690.82 of the Pell Grant Program regulations states, in part, that each institution must maintain adequate records which include each student's cost of attendance. 34 C.F.R. § 682.610 of the Federal Family Education Loan (FFEL) Program regulations states, in part, that an institution must maintain data used to construct an individual student's budget or the school's itemized standard budget used in calculating the student's estimated cost of attendance.

Manual changes were made to the students cost of attendance without documentation for the change. While an institution may make changes to the cost of attendance for its students, the rcason(s) for the change must be documented in each student's file. Without such documentation the auditor detennined that the changes are not valid and the affected students were over awarded .. We have determined that $7,970 in over awards is not Title IV funds. Therefore, the liability for this finding is $61,174 [($225 in FSEOG, $60,357 in FFEL, and $592 in Federal Pell Grants)]. The amount due directly to the Department is $817 and $60,357 to FFEL lenders. Repayment instructions are provided later. Also, contact the appropriate lender(s) for the four students that received the wrong type of loan and have their unsubsidized loans changed to subsidized loans. This finding is closed.

Page 1 of6

Finding Number: 09-SA-43. Page 90. Verification Not Documented

The auditor noted the University did not document that eligibility verification procedures were performed for three students selected for verification by the Department of Education. As a result, the auditor questioned $32,148 in Federal funds.


34 C.F.R. § 668.56 of the Student Assistance General Provisions regulations provides that an institution must require an applicant selected for verification to submit acceptable documentation as described in Section 668.57 that will verify or update the information used to determine the applicant's EFC. The documentation to be verified includes: (a) AGI and U.S. income tax paid; (b) Number oJ family members in household; (c) Number of family household members enrolled in postsecondary institutions; and (d) Untaxed income and benefits. The verification documentation must be secured and retained in the student's file.

34 C.F.R. § 668.58(a)(I) of the Student Assistance General Provisions regulations states that if an institution has reason to believe that the information included on an application is inaccurate, until the applicant verifies or corrects the information included on his or her application, the institution may not -

(i) Disburse any Pell Grant, Campus-based, or need-based ICL program funds to the applicant; (ii) Employ the applicant in its FWS Program; or (iii) Certify the applicant's Federal Stafford Loan application or process Federal Stafford Loan proceeds for any previously certified Federal Stafford Loan application.

34 C.F.R. § 668.58(a)(2) states that if an institution does not have reason to believe that the information included on an application is inaccurate prior to verification, the institution -

(i) May withhold payment of Federal Pell Grant, campus-based, and need-based ICL funds; or . (iiXA) May make one disbursement of any combination of Federal Pell Grant, Federal Perkins Loan, NDSL, FSEOG or need-based [CL funds for the applicant's first payment period.

The auditor advises that there is no documentation to support that verification procedures were performed for the students cited. Therefore, we have determined the students to be ineligible and all Title IV funds disbursed must be returned. These students received a total of $900 in FSEOG, $22,955 in FFEL and $8,293 in Federal Pell Grant funds.

Page 2 of6

It is the Department's policy to perform an estimated actual loss calculation when a student is disbursed Title IV loan funds in which they are not entitled. The estimated actual loss calculation is a calculation that determines the amount of interest and special allowance the Department may incur should the borrower(s) default on the ineligible loan funds. The estimated actual loss calculations resulted in a liability of$5,653 for the FFEL funds. Therefore, the Department is requesting the institution to return $14,846 ($8,293 in Federal Pell Grant funds, $900 in Federal SEOG funds and $5,653 resulting from the estimated actual loss calculation) to the Department. Payment instructions are provided at the end of this letter.

Page 3 of6

Finding Number: 09-SA-44, Page 90, Inconsistencies in Cost of Attendance

The auditor noted the University established different cost of attendance (COA) budgets for categories of similar students and similar aid periods. The University's COA budgets for undergraduate students with children or undergraduate students who are married were different from undergraduate students who have no children or are unmarried.

• COA budgets were $312 to $1,875 more, depending on aid period, for an in-state student living off campus that has children or is married than for the same category of student who has no children or is unmarried.

• COA budgets were $312 to $1,016 more, depending on aid period, for an out-ofstate student living off campus that has children or is married than for the same category of student who has no children or is unmarried.

• The University's COA budgets for one semester (fall or spring aid period) were substantially less than half of the amount for a two-semester aid period (fall and spring budget combined).


34 C.F.R. §§ 674.19, 675.19 and 676.19 of the Federal Perkins Loan, FWS and Federal SEOG Programs regulations state, in part, that an institution must establish and maintain records that show the eligibility of each student aided under the prograrn(s). As part of this documentation, the institution must be able to document andjustilY the cost of attendance figures used in determining a student's need. 34 C.F.R. § 690.82 of the Federal Pell Grant Program regulations states, in part, that each institution must maintain adequate records which include each student's cost of attendance. 34 C.F .R. § 682.610 of the Federal Family Education Loan Program regulations states, in part, that an institution must maintain data used to construct an individual student's budget or the school's itemized standard budget used in calculating the student's estimated cost of attendance.

The auditor indicates in the audit report this finding has been resolved. "The University corrected inconsistencies in cost of attendance budgets and aid periods for the 2009-1010 academic year." No further corrective action is requested at this time. This finding is closed.

Page 4 of6

PAYMENT INSTRUCTIONS

As a result of our review of the findings in the audit report, the liabilities due directly to the Department of Education are as follows:

Finding Number 09-SA-42, Page 89 -- $61,174 ($60,357 to FFEL and $817 to ED) Finding Number 09-SA-43, Page 90 -- $14,846 to ED

The institution must repay the Department $15,663 with a check made payable to the U.S. Department of Education within 45 days of the date of this letter to:

U.S. Department of Education P.O. Box 979026

St. Louis, MO 63197-9000

To properly identify your institution's payment and to ensure that the institution receives credit for the payment, please include the following information on the check and accompanying documents.

Amount DUNS Number TIN (Taxpayer ID No.) ACN FACACN

$15,663 071579031 566001466 04-2009-01141 04-2009-010225

The institution must also return $60,357 in FFEL funds to the appropriate lenders. The auditor must provide specific comments regarding the return of loan funds in the prior audit section of the next regularly scheduled non-federal audit of the Title IV programs.

If within forth-five days of the date of this letter, you institution has neither made payment in accordance with these instructions nor entered into an arrangement to repay the liability under terms satisfactory to the U.S. Department of Education, the Department intends to collect the amount due and payable by administrative offset against payments due your organization from the Federal Govenunent. Your institution may object to the collection by offset only by challenging the existence or amount of the debt. Your institution makes this challenge by timely appealing this determination under the procedures described in the "Appeal Procedures" section of this letter. The Department will use those procedures to consider any objection to offset.

Page 5 of6

No separate appeal opportunity will be provided. If a timely appeal is filed, the Department will defer offset until completion of the appeal, unless the Department determines that offset is necessary as provided in 34 C.F.R. § 30.28. This debt may also be referred to the Department of the Treasury for further action as authorized by the Debt . Collection Improvement Act of 1996.

If full payment cannot be made withinA5 days of the date of this letter, contact the Accounts Receivable Management Group on (202) 377-3843 to apply for a payment plan. Interest charges and other conditions apply. Written request may be sent to:

ATTN: Nancy Hoglund U.S. Department of Education OCFO Debt Management Group 400 Maryland Avenue, SW Room UCP 21K4 Washington, DC 20202-4450

Page 6 of6

Institution: Catawba Valley Community College (00531800)

ACN: FACACN:

04-2009-01141 04-2009-010225

Finding Number: 09-SA-49. Page 96. Failure to Return Unearned Funds

The auditor noted the University did not return unearned student financial assistance to Federal lending agencies in accordance with program regulations. At the request of the auditor, the institution detennined that as of June 30, 2009, it owed Federal lending agencies $15,150 for the 2009 academic year.


34 C.F.R. § 668.22 G) of the Student Assistance General Provisions advises an institution must return the amount of Title IV funds for which it is responsible under paragraph (g) of this section as soon as possible but no later than 45 days after the date of the institution's determination thaI the student withdrew as defined in paragraph (1 )(3) of this section. 34 C.F.R. § 668.173 (b) of the Student Assistance General Provisions advises that a school has made its returns in a timely manner if it can demonstrate, through audits for the two most recent fiscal years, that for the past two years the school has paid all required refunds/returns on time.

The Department provides for a small margin in determining that a school has paid all required returns on time. The Department considers a school to have paid returns in a timely manner if-

• There is less than a five percent error rate in the sample of returns examined by a reviewer or auditor (i.e., the school failed to make timely refunds to less than five percent of the students in the sample), or

• There are only one or two late returns in the sample of returns examined by a reviewer or auditor (regardless of the percentage of returns in the sample represented by the one late refund), and

• The reviewer or auditor did not note for either fiscal year a material weakness or a reportable condition in the school's report on internal controls that is related to refunds.

Page 1 of2

The auditor indicated that at year end, the College has not paid any refunds. "At the request of the auditor, the College determined that as of June 30, 2009, it owed Federal lending agencies $15,150 for the 2009 academic year." The College must take immediate steps to return the $15,150 to the appropriate FFEL lenders. The College must also notify each applicable student that a refund to the lender is being made on his/her behalf in a the appropriate amount.

Upon a finding that an institution is not making its refunds timely, the institution must submit an irrevocable letter of credit, acceptable and payable to the Secretary, equal to 25 percent of the total amount of Title IV refunds the institution made or should have made during its most recently completed fiscal year. However, we will not request an irrevocable letter of credit for late refunds at this time. The institution must implement effective internal control procedures to ensure unearned student fmancial aid is returned to the lender in accordance with program regulations. The auditor must provide the status of the required refunds when the next regularly audit of the student financial aid programs is conducted. This finding is closed. .

Page 2 of2

Institution: Wake Technical Community College (00484400)

ACN: FACACN:

04~2009-O1141

04-2009-010225

Finding Number: 09-SA-55. Page 100. Federal Loan Funds Disbursed Untimely

The auditor noted the College did not disburse Federal loan funds to students within the required timefrarne. In 79 cases, the students did not receive their loan funds until four to 41 days after the College had received the funds from the lenders.


34 C.F.R. § 668. 167(b) requires an institution to disburse loan funds within three business days following the date the funds are received and to return undisbursed loan funds to the lender no later than 10 business days after the date the institution is required to disburse the funds.

The College advises that its third party company (ELM) processes the FFEL loans and was not aware that the disbursement regulation applied to FFEL funds. "Future deposits from ELM will coincide with the Semester Disbursement Schedule jointly prepared by the two offices. This modification will assure loan disbursements within the prescribed deadlines." No further corrective action is requested at this time. This fmding is closed.

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Finding Number: 09-SA-56. Page 100. Untimely Return of Federal Funds

The auditor noted the College did not return unearned student financial aid funds related to the Federal Family Education Loans (FFEL) program to the federal government in a timely manner. The auditor's test of 60 students who were awarded Federal financial aid for FFEL and withdrew disclosed 16 instances in which the return of the unearned award funds were at least 54 days late. In eight cases, the return of the unearned funds was 130 days late.


34 C.F.R. § 668.22 G) of the Student Assistance General Provisions advises an institution must return the amount of Title IV funds for which it is responsible under paragraph (g) of this section as soon as possible but no later than 45 days after the date of the institution's determination that the student withdrew as defined in paragraph (1)(3) of this section. 34 C.F .R. § 668.173 (b) of the Student Assistance General Provisions advises that a school has made its returns in a timely manner if it can demonstrate, through audits for the two most recent fiscal years, that for the past two years the schoo I has paid all required refunds/returns on time.

The Department provides for a small margin in determining that a school has paid all required returns on time. The Department considers a school to have paid returns in a timely manner if-

• There is less than a five percent error rate in the sample of returns examined by a reviewer or auditor (Le., the school failed to make timely refunds to less than five percent of the students in the sample), or

• There are only one or two late returns in the sample of returns examined by a reviewer or auditor (regardless of the percentage of returns in the sample represented by the one late refund), and

• The auditor did not note for either fiscal year a material weakness or a reportable condition in the school's report on internal controls that is related to refunds.

the auditor indicated that 16 of the 60 student files reviewed disclosed late refunds to the appropriate program. This represents an error rate of 26.67 percent. Upon a finding that an institution is not making its refunds timely, the institution must submit an irrevocable letter of credit, accepta1:lle and payable to the Secretary, equal to 25 percent of the total amount of Title IV refunds the institution made or should have made during its most recently completed fiscal year. The College will coordinate with the Accounting Office to ensure Federal awards that are unearned are returned to the Federal government within the required time frame. Therefore, we will not request an irrevocable letter of credit for late refunds at this time. This finding is closed.

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Finding Number: 09-SA-57, Page 101. Untimely Notification of Student Status Change

The auditor noted the College did not provide student financial aid lenders timely notice of student withdrawals from the College. Changes in students' status were reported between 47 and 337 days late.


All schools participating in the FSA loan programs must have some arrangements to report student enrollment data to the National Student Loan Data System (NSLDS) through a Roster file (formerly called the Student Status Confirmation Report or SSCR). This information is used to determine if the student is still considered in school, must be moved into repayment, or is eligible for an in-school deferment.

At scheduled times during the year NSLDS sends Roster files electronically to the institution, or its designated server, through its SAIG mailbox. The file includes all of the school's students who are identified in NSLDS as Stafford borrowers (or the beneficiaries of a PLUS loan). 34 CFR § 682.610 (c) of the Federal Family Education Loan Program, and 34 C.F.R. § 685.309 of the Federal Direct Loan Program advises the school (or server) to certifY the information and return the Roster file within 30 days of receiving it. The institution must report changes in the student's enrollment status, the effective date of the status and an anticipated completion date. Changes in enrollment to less than half time, graduated or withdrawn must be reported within 60 days. However, if a Roster file is expected within 60 days, you may provide the data on that roster file.

If the Roster file you are returning contains records that don't pass the NSLDS Enrollment Reporting edits, the institution will receive a response file with the records that didn't pass. The institution will need to make the necessary corrections to these records and resubmit them.

The institution advises it will increase the frequency of submissions to the National Student Clearinghouse each semester. In addition, the Executive Vice President will advise all faculty of the importance oftimely reporting of withdrawals and will take corrective action as situations merit. No further corrective action is requested at this time. This fmding is closed.

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ROBERT L. FARMER CHAIRMAN

Dr. Catherine Chew, President Craven Community College 800 College Court New Bern, NC 28562

STATE ETHICS COMMISSION 1324 MAIL SERVICE CENTER

RALEIGH, NC 27699-1324 WWW.ETHlCSCOMMISSION.NC.GOV

August 27, 2010

Re: Evaluation of Statement of Economic Interest Filed By Ms. Kary Porter Vice President of Administrative Services, Craven Community College

Dear President Chew:

PERRY Y. NEWSON EXECUTIVE DIRECTOR

Via email

I am in receipt of Ms. Kary Porter's March 4, 20 I 0 Statement of Economic Interest as an employee of Craven Community College. I have reviewed it for actual and potential conflicts of interest in accordance with G.S. Chapter 138A, the State Government Ethics Act ("the Ethics Act").

I did not find an actual conflict of interest or the potential for a conflict of interest.

The Ethics Act establishes ethical standards for certain public servants, including conflict of interest standards. G.S. 138A-31 prohibits public servants from using their positions for their financial benefit or for the benefit of a member of their extended family or a business with which they are associated. G.S. 138A-36(a) prohibits public servants from participating in certain official actions from which the public servant, his or her client, a member of the public servant's extended family, or a business or non-profit with which the public servant is associated would receive a reasonably foreseeable financial benefit.

In addition to the conflicts standards noted above, G.S. 138A-32 prohibits public servants from accepting gifts, directly or indirectly (I) from anyone in return for being influenced in the discharge of their official responsibilities, (2) from a lobbyist or lobbyist principal, or (3) from a person or entity which is doing or seeking to do business with the public servant's agency, is regulated or controlled by the public servant's agency, or has particular financial interests that may be affected by the public servant's official actions. Exceptions to the gift rule are set out in G.S. 138A-32(e).

Pursuant to G. S. 138A-15 (c): When an actual or potential conflict of interest is cited by the Commission under G.S. I 38A-24(e) with regard to a public servant sitting on a board, the conflict shall be recorded in the minutes of the applicable board and duly brought to the attention of the membership by the board's chair as often as necessary to remind all members of the conflict and to help ensure compliance with this Chapter.

Finally, the State Government Ethics Act mandates that all public servants attend an ethics and lobbying education presentation. Please review the attached document for additional information concerning this requirement.

Please contact me if you have any questions concerning my evaluation or the ethical standards governing public servants under the State Government Ethics Act.

PHONE: 919-715-2071 fAX: 919-715-2059 E-MAIL: [email protected]

Dr. Catherine Chew August 27, 2010 Page Two

SAP:sdn

cc: Ms. Kary Porter

Sincerely,

PaUlf(f·~ Stacey A. Phipps Attorney, SEI Unit

AGENDA€¦ · 12/10/2010 · Sr., Chair, presiding. ... Dr. Maria Fraser Molina, EVP/CAO Layne Harpine, Dean, ConEd Shawn Moore, FA President Daryl Minus, Vice President of Student

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