Agency Board February 20, 2014 Update on the Davis-Woodland Water Supply Project.

Agency BoardFebruary 20, 2014

Update on theDavis-Woodland Water Supply Project

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Discussion Topics

• Recent Accomplishments

• Upcoming Activities/Milestones

• Project Cost and Schedule Update

• Mid-Year Budget Update

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Recent Accomplishments January-February 2014

GRANTS & LOANS•Safe Drinking Water SRF Application for Woodland Accepted: $143M for share of regional ($111M) and local facilities ($32M)

• Woodland has 60 days to respond to offer • Woodland eligibility based on lost well capacity due to

exceeding MCL’s (nitrate)• Davis would be eligible upon consolidation of North Davis

Meadows or issuance of Chromium VI MCL•Clean Water SRF Application: $211M for the regional facilities

• Authority to issue 30 year loans approved by SWRCB and EPA

• Consideration of Application by SWRCB continuing

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Recent Accomplishments January-February 2014

GRANTS & LOANS•Continued pursuit of federal commitment for Joint Intake funding

– $13.7M committed to date, additional $3M sought– Outlook positive for receipt of remaining funds - Washington DC

trip confirmed for March 3 - 6, 2014

•Continued pursuit of state commitment for Joint Intake funding

– $10M committed to date, additional $6.7M sought– Working to have remaining funds included in FY15 State Budget

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Recent Accomplishments January-February 2014

PLANNING, DESIGN, AND CONSTRUCTION•Received and reviewed CH2M Hill deliverables:

– Basis of Design Report and 30% design submittal– Early Site Work and Mass Excavation 90% design

submittal– Temporary Construction Facilities submittal– Design-Build Period Insurance Certificates

•Received Permitting Matrix for review

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Recent Accomplishments January-February 2014

PLANNING, DESIGN, AND CONSTRUCTION•Joint Intake Project bidding underway

• Four contractors pre-qualified:• Kiewit

• Balfour Beatty

• Overaa

• Syblon Reid

• Engineer’s Estimate: $43,163,000

• Bids due March 5, 2014

• Construction financing and O&M agreements approved by both WDCWA and RD2035

•Began injection testing for ASR project in Woodland

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Recent Accomplishments January-February 2014

ENVIRONMENTAL AND PERMITTING• US Army Corps of Engineers 404 Permit and State 401 Water Quality

Certification pending• Incidental Take Permit from California Department of Fish &

Wildlife (DF&G) required• Updated proposals for Environmental Mitigation Credits received from:

• Westerveldt• Wildlands

• Purchase of Credits required before initiation of Intake and Transmission Main construction

• CDPH issued Conditional Approval letter for CH2M HILL proposed design

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Upcoming Activities/Milestones

PROGRAM MANAGEMENT•Continue to pursue SRF low interest loans from Clean Water Act SRF (SWRCB)•Obtain federal and state commitments for remaining share of grant funds for the Joint Intake•Continue efforts to secure WAPA power at Joint Intake•Continue efforts with PG&E re: improvements and costs to serve RWTF and Joint Intake•Complete Injection Testing for Woodland ASR Program

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Upcoming Activities/Milestones

ENVIRONMENTAL AND PERMITTING•Receive Incidental Take Permit from CA DF&G•Obtain 404 Permit (US ACE) and State 401 Water Quality Certification•Complete negotiations for purchase of environmental mitigation credits

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Upcoming Activities/Milestones LAND AND ROW ACQUISITIONS•Finalize escrow for RWTF site purchased from City of Woodland•Complete negotiations for final property easements:

– SNRR for transverse easement at Joint Intake site– Lillard for Davis Finished Water Transmission Main

alignment

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Upcoming Activities/Milestones PLANNING, DESIGN, AND CONSTRUCTION•Receive bids for Joint Intake Facility construction on March 5, 2014

•Begin construction at Regional Water Treatment Facility on April 8, 2014

•Complete plan with the Yolo County Farm Bureau for Road 22 closure coordination

•Continue TerraVerde work on opportunities for the use of renewable energy

• TerraVerde-CH2M HILL coordination regarding RWTF electricity use

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Upcoming Activities/Milestones

PLANNING, DESIGN, AND CONSTRUCTION•CH2M HILL submittals for Agency Review:

• 100% Early Site Work and Mass Excavation design submittal (March 2014)

• Final Basis of Design Report (March 2014)• 90% Early Concrete Structures design submittal

(March 2014)• 90% Process Equipment for Procurement submittal

(March 2014)

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Upcoming Activities/Milestones

PUBLIC EDUCATION AND OUTREACH•Groundbreaking Ceremony: April 10, 2014 at 10:00am•Monthly Project Status Summary issued February 17, 2014•March/April water bill inserts prepared•Construction “Hotline” card and Signage prepared

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30 mgd Project Costs Integrating Final DBO Contract Price (Apr 2013 million dollars)

Project Component Cost

DBO Contract(a) 133.80

Agency Quality Assurance & Contract Compliance(b) 10.73

Joint Intake 15.71

TOTAL 160.24

Cost Category Total Woodland Davis

Agency Administration 3.47 1.78 1.69

Program Management 4.19 2.21 2.00

Water Supply 1.69 1.23 0.46

Environmental & Permitting 1.48 0.75 0.72

Land/ROW Acquisition 4.19 2.13 2.06

Pre-Design 6.78 3.65 3.11

Construction 160.24 84.85 75.39

Capital Contingency 6.84 3.60 3.24

Woodland and Davis Local Facilities

31.74 16.75 14.99

Costs Expended 2009-2011 7.49 4.01 3.48

TOTAL CAPITAL COSTS 228.10 120.97 107.13

Construction CostsCapital Costs, 2009-2016

(a) Costs do not include potential additive bid items for SRF loan compliance and additional Woodland storage and pumping at RWTF.

(b) Includes Agency design review, construction quality assurance and contract compliance, submittal and RFI review, environmental construction monitoring, environmental mitigation, Agency permitting and incidental costs.

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CH2M Hill Expenditure Projections

(Add graph from CH monthly report showing cumulative billings by month. Add a bullet indicating billings to date.)

Total billings through January 31, 2014: $4,325,494

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Task Completion By

Advertise for Construction of Joint Intake Facility January 2014

Award Joint Intake Facility Construction Contract March 2014

RWTF Site Work Begins April 2014

100% Pipeline Design Complete September 2014

Pipeline/Offsite Construction Begins October 2014

100% RWTF Design Complete October 2014

Permanent Power On-site September 2015

Commissioning of RWTF Begins January 2016

Substantial Completion of RWTF and Pipelines May 2016

RWTF and Pipelines Acceptance Test Completion June 2016

Substantial Completion of Joint Intake September 2016

Updated: 2/19/14

Construction Milestones

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Mid Year Budget Update

• FY 14 Approved Budget: $32.15M

• Staff review of actual expenditures through Dec 31, 2013 and projected expenditures through end of Fiscal Year

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Mid Year Budget Update

• Total Budget Savings of $1.31M

• Primary budget items where savings were realized:– Public Outreach: $60K– DBO Procurement: $873K– Water Rights assistance: $60K– Regional Facilities Permitting: $85K– Land/ROW acquisition assistance: $66K

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Mid Year Budget Update

• Total Budget “Increases” of $2.25M

• $1.78M of total is for accelerated CH2M Hill schedule

• Primary budget items for remaining $470K include:– SRF loan assistance for Woodland: $90K– Property easement purchases: $87K– 100% Intake Design: $72K

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Mid Year Budget Update

CONCLUSIONS:•Approved FY 14 Budget is sufficient to cover expenditures for remainder of FY

– $900K of $1.86M contingency expected to be utilized

•Current consultant contracts sufficient for remainder of FY•Agency will issue quarterly invoices to cities per original invoicing schedule