This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
AFR AIDES A LA FORMATION-RECHERCHE
FNR / 6, rue Antoine de Saint-Exupéry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :[email protected] / www.fnr.lu/afr 1 / 34
FNR / 6, rue Antoine de Saint-Exupéry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :[email protected] / www.fnr.lu/afr 5 / 34
Task 2 ‘AFR PhD-Progress Report’ can be accessed by clicking on the hyperlink that
brings you to the Online Reporting Form for the AFR Proposal. The present document will
guide you through the form.
The online form may be saved at any time and you may come back to it later on. Before you
submit the completed form, you need to make sure that all mandatory questions (marked
with *) have been completed. The system partially warns you of mandatory sections but put
a special attention on the completeness of documents that need to be uploaded. Make sure
that all data are correct before submission.
The online form is divided into 3 sections that can be accessed individually:
Section 1. Research Project Update
Section 2. Attachments
Section 3. Declarations
Section 1: Research Project Update
1.1 Reporting Period
Start Date of Reporting Period * (e.g. date as fixed in the grant agreement)
End Date of Reporting Period * (e.g. date of supervisory committee meeting)
Percentage of Time spent in Host Institution * (during reporting period (e.g. 50 %)
Reference (Application ID) (Prepopulated by the system, not editable)
Beneficiary Name (Prepopulated by the system, not editable)
Host Institution (Prepopulated by the system, not editable)
Supervisor / Scientific Contact (Prepopulated by the system, not editable)
Project Title (Prepopulated by the system, not editable)
1.2 Percentage of Time spent in Collaborating Institutions / Outside institutions (Table) (only if applicable i.e. less than 100 % of time spent in Host Institution)
Name of Institution Percentage of Time spent Comments
(e.g. University XY) (e.g. 50 %) (e.g. lab work as indicated in
application work plan)
1.3 Changes occurred during the reporting period
Please consult the summary tab in the online system as well as the prepopulated data in 1.1 and check if any changes of the data have occurred. If yes, please indicate any changes here. Be aware that major changes in the project (e.g. change of main objectives, change of HI, change of supervisor etc.) need prior approval by the FNR.
AFR AIDES A LA FORMATION-RECHERCHE
FNR / 6, rue Antoine de Saint-Exupéry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :[email protected] / www.fnr.lu/afr 6 / 34
1.4 Legal and Ethical Requirements
Did you address or do you still need to address legal and/or ethical requirements (e.g. approvals by CNPD and/or CNER; see guidelines for AFR applicants)? Please comment on the implementation of these requirements.
To be answered if applicable
1.5 Scientific Peer Reviewed Journal Publications (only accepted and published articles) (for journals listed in ISI Thompson or Scopus)
Please indicate publications that have so far been the result of your project.
Title Author(s) Year of Publication (and Edition)
Name of Journal
Journal Impact Factor
Publication Reference (DOI) (if known)
First and last page numbers, volume or number, ISSN number, URL if published on Internet
To be answered if applicable. Please note that only published or accepted articles should be listed. Click the ‘Add’ button to validate and/or add new publications.
1.6 Other Scientific Publications (only accepted and published articles)
(Journals not listed in ISI Thompson or SCOPUS, books, contributions to books) Please indicate publications that have so far been the result of your project.
Title Author(s) Year of Publication (and Edition)
Name of Journal (i.a.) / Book (i.a.)
Editor (i.a.) First and last page numbers, volume or number, ISSN number, URL if published on Internet
To be answered if applicable. Please note that only published or accepted scientific publications should be listed. Click the ‘Add’ button to validate and/or add new publications.
1.7 Conference Contributions
Type of Contribution Title of Contribution
Presenter Name of Conference
Location and Date of Conference
Dropdown list (Oral presentation, Poster)
To be answered if applicable. Please note that only published or accepted oral presentations or posters should be listed. Click the ‘Add’ button to validate and/or add new conference contributions.
AFR AIDES A LA FORMATION-RECHERCHE
FNR / 6, rue Antoine de Saint-Exupéry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :[email protected] / www.fnr.lu/afr 7 / 34
1.8 Intellectual Property (e.g. patents)
Type of IPR Form of IP exploitation
Scope of protection Institution responsible Date of approval
To be answered if applicable. Click the ‘Add’ button to validate and/or add new patents.
1.9 Other outputs
e.g. Prototypes, Follow-Up Projects, New Collaborations
To be answered if applicable. Please specify other outputs of your research project
To validate this section (1) and jump to the next one, click the button ‘Save draft and continue to next section’!
Section 2: Attachments
2.1 Please attach the following documents Please first download the document template (if applicable), complete it and upload it back to the system
Project Appreciation Report by supervisory committee / supervisor(s) *
There will be no template provided, but the points to be addressed are detailed in annex 1 of these guidelines. The signed document has to be uploaded as PDF (max. 2 pages)
Training Activities * Download the document template, complete it and upload it back to the system (as pdf)
PhD Registration * Upload a recent PhD registration (as pdf)
Additional documents, if applicable: To be uploaded only if the beneficiary is not employed at the University Luxembourg or at one of the four Luxembourgish public research centres.
Financial report (employment contract)
Download the document template, complete it and upload it back to the system (as pdf)
Financial report training activities Download the document template, complete it and upload it back to the system (as pdf)
Insurance certificate Only applicable in case of a stipend in order to refund the costs: Cost statement of the insurance (as pdf)
To validate this section (2) and jump to the next one, click the button ‘Save draft and
continue to next section’!
AFR AIDES A LA FORMATION-RECHERCHE
FNR / 6, rue Antoine de Saint-Exupéry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :[email protected] / www.fnr.lu/afr 8 / 34
Section 3: Declarations
I declare that I am covered by a health and accident insurance.
check
I declare that the overall salary/stipend received is not higher than the max. amount indicated in the AFR terms and conditions.
check
To validate this section (3) and jump to the next one, click the button ‘Save draft and
continue to next section’!
If you have finished filling in the different sections of your ‘Online Reporting Form’,
please click on the button named ‘Form fully completed and ready for PDF generation’.
You may as well choose to modify the entered data by clicking on the button named ‘Enter
more details now’.
Ensure that you correctly filled all sections of the reporting form. The system partially
warns you of mandatory sections but put a special attention on the completeness of
documents that need to be uploaded.
The third and last task is to generate a PDF document that contains all the information of
your ‘Online Reporting Form’. Click on the hyperlink named ‘Generate Full Report PDF’.
The PDF document will appear in the document list on the right side of the screen. If the
document named ‘Generated PDF’ does not appear in the list after a few minutes, please
click on the refresh button of your browser.
3.1.3. Submitting the Online Reporting Form
After having generated the report in PDF format, check completeness and click the button
‘Submit to FNR’.
Beneficiaries must submit their reports in electronic format to the online system (FNR Grant
Management System) https://grants.fnr.lu before (up to 2 months) or on their
corresponding reporting deadline at the latest.
After submission, the online system will automatically generate an email with an
‘acknowledgement of submission’ sent to the beneficiary.
If you need further advice and support, please contact the FNR.
FNR / 6, rue Antoine de Saint-Exupéry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :[email protected] / www.fnr.lu/afr 10 / 34
Task 2 ‘AFR PhD-Final Report’ can be accessed by clicking on the hyperlink that brings
you to the Online Reporting Form for the AFR Proposal. The present document will guide
you through the form.
The online form may be saved at any time and you may come back to it later on. Before you
submit the completed form, you need to make sure that all mandatory questions (marked
with *) have been completed. The system partially warns you of mandatory sections but put
a special attention on the completeness of documents that need to be uploaded. Make sure
that all data are correct before submission.
The online form is divided into 3 sections that can be accessed individually:
Section 1. Research Project Update
Section 2. Attachments, including the PAR by the Supervisory committee /
Supervisor(s)
Section 3. Declarations
Section 1: Research Project Update
1.1 Final Period
Date of thesis submission (to be completed only if thesis has been submitted)
Date of thesis examination (to be completed only if examination has taken place or date is fixed)
Score (optional) optional
Envisaged Date of thesis submission (only if thesis not submitted yet; indicate planned date for thesis submission e.g. March 20xx)
Envisaged Date of thesis examination (only if thesis not submitted yet; indicate planned date for thesis examination e.g. June 20xx)
Percentage of Time spent in Host Institution * (during reporting period (e.g. 50 %)
Reference (Application ID) (Prepopulated by the system, not editable)
Beneficiary Name (Prepopulated by the system, not editable)
Host Institution (Prepopulated by the system, not editable)
Supervisor / Scientific Contact (Prepopulated by the system, not editable)
Project Title (Prepopulated by the system, not editable)
1.2 Percentage of Time spent in Collaborating Institutions / Outside institutions (Table) (only if applicable i.e. less than 100 % of time spent in Host Institution)
Name of Institution Percentage of Time spent Comments
(e.g. University XY) (e.g. 50 %) (e.g. lab work as indicated in
application work plan)
AFR AIDES A LA FORMATION-RECHERCHE
FNR / 6, rue Antoine de Saint-Exupéry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :[email protected] / www.fnr.lu/afr 11 / 34
1.3 Changes occurred during the reporting period
Please consult the summary tab in the online system as well as the prepopulated data in 1.1. . Check if any changes of the data have occurred. If yes, please indicate any changes here. Be aware that major changes in the project (e.g. change of HI, change of supervisor etc.) need prior approval by the FNR.
1.4 Legal and Ethical Requirements
Did you address or do you still need to address legal and/or ethical requirements (e.g. approvals by CNPD and/or CNER; see guidelines for AFR applicants)? Please comment on the implementation of these requirements.
To be answered if applicable
1.5 Scientific Peer Reviewed Journal Publications (only accepted and published articles) (for journals listed in ISI Thompson or Scopus)
Please indicate all publications that have so far been the result of your project.
Title Author(s) Year of Publication (and Edition)
Name of Journal
Journal Impact Factor
Publication Reference (DOI) (if known)
First and last page numbers, volume or number, ISSN number, URL if published on Internet
To be answered if applicable. Please note that only published or accepted articles should be listed. Click the ‘Add’ button to validate and/or add new publications.
1.6 Other Scientific Publications (only accepted and published articles)
(Journals not listed in ISI Thompson or SCOPUS, books, contributions to books) Please indicate all publications that have so far been the result of your project.
Title Author(s) Year of Publication (and Edition)
Name of Journal (i.a.) / Book (i.a.)
Editor (i.a.) First and last page numbers, volume or number, ISSN number, URL if published on Internet
To be answered if applicable. Please note that only published or accepted scientific publications should be listed. Click the ‘Add’ button to validate and/or add new publications.
AFR AIDES A LA FORMATION-RECHERCHE
FNR / 6, rue Antoine de Saint-Exupéry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :[email protected] / www.fnr.lu/afr 12 / 34
1.7 Conference Contributions
Type of Contribution Title of Contribution
Presenter Name of Conference
Location and Date of Conference
Dropdown list (Oral presentation, Poster)
To be answered if applicable. Please note that only published or accepted oral presentations or posters should be listed. Click the ‘Add’ button to validate and/or add new conference contributions.
1.8 Intellectual Property (e.g. patents)
Type of IPR Form of IP exploitation
Scope of protection Institution responsible Date of approval
To be answered if applicable. Click the ‘Add’ button to validate and/or add new patents.
1.9 Other outputs
e.g. Prototypes, Follow-Up Projects, New Collaborations
To be answered if applicable. Please specify other outputs of your research project
1.10 Next career step
Where do you continue your career? To be answered if already known Please specify below
In research? Y/N Please specify: public sector / private sector
In public administration? Y/N
In private sector? Y/N
1.11 Lay synopsis
Please provide a lay synopsis of your project The synopsis will be published on the FNR website
The lay synopsis is intended to target a non-scientific audience. It should explain why the research is significant to the general public and give the reader a reason to care. The summary should avoid unnecessary jargon and acronyms known only to the scientific community and it should clearly define scientific words used in the text (max. 300 words)
To validate this section (1) and jump to the next one, click the button ‘Save draft and continue to next section’!
AFR AIDES A LA FORMATION-RECHERCHE
FNR / 6, rue Antoine de Saint-Exupéry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :[email protected] / www.fnr.lu/afr 13 / 34
Section 2: Attachments
2.1 Please attach the following documents Please first download the document template (if applicable), complete it and upload it back to the system
Final report by beneficiary There will be no template provided, but the points to be addressed are detailed in annex 3 of these guidelines. The document has to be uploaded as PDF.
Project Appreciation Report by supervisory committee / supervisor(s) *
There will be no template provided, but the points to be addressed are detailed in annex 1 of these guidelines. The signed document has to be uploaded as PDF.
Training Activities * Download the document template, complete it and upload it back to the system (as pdf)
PhD Certificate Upload the scanned certificate, if available (as pdf). If not available yet, to be submitted to FNR as soon as possible
Additional documents, if applicable: To be uploaded only if the beneficiary is not employed at the University Luxembourg or at one of the four Luxembourgish public research centres.
Financial report (employment contract)
Download the document template, complete it and upload it back to the system (as pdf)
Financial report training activities Download the document template, complete it and upload it back to the system (as pdf)
Insurance certificate Only applicable in case of a stipend in order to refund the costs: Upload an insurance certificate (covering at least the reporting period) incl. a cost statement (as pdf)
To validate this section (2) and jump to the next one, click the button ‘Save draft and
continue to next section’!
Section 3: Declarations
I declare that the overall salary/stipend received was not higher than the max. amount indicated in the AFR terms and conditions.
check
I declare that I will sent an electronic version of the thesis (on CD) as soon as it is available
check
I am interested to participate in the “promotion of the scientific culture” activities of FNR
check
To validate this section (3) and jump to the next one, click the button ‘Save draft and
continue to next section’!
AFR AIDES A LA FORMATION-RECHERCHE
FNR / 6, rue Antoine de Saint-Exupéry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :[email protected] / www.fnr.lu/afr 14 / 34
If you have finished filling in the different sections of your online form, please click on
the button named ‘Form fully completed and ready for PDF generation’. You may as well
choose to modify the entered data by clicking on the button named ‘Enter more details now’.
Ensure that you correctly completed all sections of the reporting form. The system
partially warns you of mandatory sections but put a special attention on the
completeness of documents that need to be uploaded.
The third and last task is to generate a PDF document that contains all the information of
your ‘Online Reporting Form’. Click on the hyperlink named ‘Generate Full Report PDF’.
The PDF document will appear in the document list on the right side of the screen. If the
document named ‘Generated PDF’ does not appear in the list after a few minutes, please
click on the refresh button of your browser.
3.2.3. Submitting the Online Form – PhD Final Report
After having generated the report in PDF format, check completeness before you click the
button ‘Submit to FNR’.
Beneficiaries must submit their reports in electronic format to the online system (FNR Grant
Management System) https://grants.fnr.lu on their corresponding reporting deadline at
the latest.
After submission, the online system will automatically generate an email with an
‘acknowledgement of submission’ send to the beneficiary.
Please do not forget to immediately inform the FNR on the progress of your PhD, in case
you have not finished by the time of the final report.
If you need further advice and support, please contact the FNR.
FNR / 6, rue Antoine de Saint-Exupéry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :[email protected] / www.fnr.lu/afr 16 / 34
The hyperlink for Task 2 named ‘AFR PhD-Extension Request’ brings you to the online
form for the AFR Extension Request. The present document will guide you through the form.
The online form may be saved at any time and you may come back to it later on. Before you
submit the completed form, you need to make sure that all mandatory questions (marked
with *) have been completed. The system partially warns you of mandatory sections but put
a special attention on the completeness of documents that need to be uploaded. Make sure
that all data are correct before submission.
The online form is divided into 3 sections that can be accessed individually:
Section 1. Research Project Update
Section 2. Attachments
Section 3. Declarations
Section 1: Research Project Update
1.1 Extension Request
Start Date of AFR extension requested * (i.e. first date after end of funding date indicate in the grant agreement)
End Date of AFR extension requested * (insert date; extension up to 12 months possible)
Total months of AFR extension requested * (number of months; 3 to 12 months possible)
Envisaged Date of thesis submission * (indicate planned date for thesis submission e.g. March 20xx)
Envisaged Date of thesis examination * (indicate planned date for thesis examination e.g. June 20xx)
Percentage of Time spent in Host Institution * (during entire project duration (e.g. 50 %)
Reference (Application ID) (Prepopulated by the system, not editable)
Beneficiary Name (Prepopulated by the system, not editable)
Host Institution (Prepopulated by the system, not editable)
Supervisor / Scientific Contact (Prepopulated by the system, not editable)
Project Title (Prepopulated by the system, not editable)
1.2 Percentage of Time spent in Collaborating Institutions / Outside institutions (Table) (only if applicable i.e. less than 100 % of time spent in Host Institution)
Name of Institution Percentage of Time spent Comments
(e.g. University XY) (e.g. 50 %) (e.g. lab work as indicated in
application work plan)
AFR AIDES A LA FORMATION-RECHERCHE
FNR / 6, rue Antoine de Saint-Exupéry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :[email protected] / www.fnr.lu/afr 17 / 34
1.3 Changes occurred during the reporting period
Please consult the summary tab in the online system as well as the prepopulated data in 1.1.. Check if any changes of the data have occurred. If yes, please indicate any changes here. Be aware that major changes in the project (e.g. change of HI, change of supervisor etc.) need prior approval by the FNR.
1.4 Legal and Ethical Requirements
Did you address or do you still need to address legal and/or ethical requirements (e.g. approvals by CNPD and/or CNER; see guidelines for AFR applicants)? Please comment on the implementation of these requirements.
To be answered if applicable
1.5 Scientific Peer Reviewed Journal Publications (only accepted and published articles) (for journals listed in ISI Thompson or Scopus)
Please indicate all publications that have so far been the result of your project.
Title Author(s) Year of Publication (and Edition)
Name of Journal
Journal Impact Factor
Publication Reference (DOI) (if known)
First and last page numbers, volume or number, ISSN number, URL if published on Internet
To be answered if applicable. Please note that only published or accepted articles should be listed. Click the ‘Add’ button to validate and/or add new publications.
1.6 Other Scientific Publications (only accepted and published articles)
(Journals not listed in ISI Thompson or SCOPUS, books, contributions to books) Please indicate all publications that have so far been the result of your project.
Title Author(s) Year of Publication (and Edition)
Name of Journal (i.a.) / Book (i.a.)
Editor (i.a.) First and last page numbers, volume or number, ISSN number, URL if published on Internet
To be answered if applicable. Please note that only published or accepted scientific publications should be listed. Click the ‘Add’ button to validate and/or add new publications.
AFR AIDES A LA FORMATION-RECHERCHE
FNR / 6, rue Antoine de Saint-Exupéry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :[email protected] / www.fnr.lu/afr 18 / 34
1.7 Conference Contributions
Type of Contribution Title of Contribution
Presenter Name of Conference
Location and Date of Conference
Dropdown list (Oral presentation, Poster)
To be answered if applicable. Please note that only published or accepted oral presentations or posters should be listed. Click the ‘Add’ button to validate and/or add new conference contributions.
1.8 Intellectual Property (e.g. patents)
Type of IPR Form of IP exploitation
Scope of protection Institution responsible Date of approval
To be answered if applicable. Click the ‘Add’ button to validate and/or add new patents.
1.9 Other outputs
e.g. Prototypes, Follow-Up Projects, New Collaborations
To be answered if applicable. Please specify other outputs of your research project
To validate this section (1) and jump to the next one, click the button ‘Save draft and continue to next section’! Section 2: Attachments
2.1 Please attach the following documents Please first download the document template (if applicable), complete it and upload it back to the system
Project Appreciation Report by supervisory committee / supervisor(s) *
Report concerning the entire funding period. There will be no template provided, but the points to be addressed are detailed in annex 1 of these guidelines. Furthermore, the committee should comment on the justification for the extension, the feasibility of the work plan towards completion of the PhD and the dissemination plan. The signed document has to be uploaded as PDF (max. 2 pages)
Joint Declaration Download the document template, complete it and let it sign and stamp by the Host institution. Upload a scan of the signed and stamped document to the system (as pdf)
Training Activities * Download the document template, complete it and upload it back to the system (as pdf)
PhD Registration * Upload a recent PhD registration (as pdf)
Additional documents, if applicable: To be uploaded only if the beneficiary is not employed at the
AFR AIDES A LA FORMATION-RECHERCHE
FNR / 6, rue Antoine de Saint-Exupéry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :[email protected] / www.fnr.lu/afr 19 / 34
University Luxembourg or at one of the four Luxembourgish public research centres.
Financial report (employment contract) Download the document template, complete it and upload it back to the system (as pdf)
Financial report training activities Download the document template, complete it and upload it back to the system (as pdf)
Insurance certificate Only applicable in case of a stipend in order to refund the costs: Upload an insurance certificate (covering at least the reporting period) and a cost statement (as pdf)
To validate this section (2) and jump to the next one, click the button ‘Save draft and
continue to next section’!
Section 3: Declarations
I declare that I am covered by a health and accident insurance.
check
I declare that the overall salary/stipend received is not higher than the max. amount indicated in the AFR terms and conditions.
check
To validate this section (3) and jump to the next one, click the button ‘Save draft and
continue to next section’!
If you have finished filling in the different sections of your online form, please click on
the button named ‘Form fully completed and ready for PDF generation’. You may as well
choose to modify the entered data by clicking on the button named ‘Enter more details now’.
Ensure that you correctly filled all sections of the reporting form. The system partially
warns you of mandatory sections but put a special attention on completeness of
documents for upload.
The third and last task is to generate a PDF document that contains all the information of
your ‘Online Reporting Form’. Click on the hyperlink named ‘Generate Full Report PDF’.
The PDF document will appear in the document list on the right side of the screen. If the
document named ‘Generated PDF’ does not appear in the list after a few minutes, please
click on the refresh button of your browser.
3.3.3. Submitting the Online Extension Request
After having generated the report in PDF format, check completeness before you click the
button ‘Submit to FNR’.
Beneficiaries must submit their extension request in electronic format to the online system
(FNR Grant Management System) https://grants.fnr.lu the latest 3 months before the end of
grant indicated in their grant agreement.
After submission, the online system will automatically generate an email with an
‘acknowledgement of submission’ send to the beneficiary.
If you need further advice and support, please contact the FNR .
FNR / 6, rue Antoine de Saint-Exupéry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :[email protected] / www.fnr.lu/afr 21 / 34
The online form may be saved at any time and you may come back to it later on. Before you
submit the completed form, you need to make sure that all mandatory questions (marked
with *) have been completed. The system partially warns you of mandatory sections but put
a special attention on the completeness of documents that need to be uploaded. Make sure
that all data are correct before submission.
The ‘Online Form’ is divided into 3 sections that can be accessed individually and are
detailed hereafter:
Section 1. Research Project Update
Section 2. Attachments
Section 3. Declaration
Section 1: Research Project Update
1.1 Reporting Period
Start Date of Reporting Period * (e.g. date as fixed in the grant agreement)
End Date of Reporting Period * (e.g. date of supervisory committee meeting)
Percentage of Time spent in Host Institution * (during reporting period (e.g. 50 %)
Reference (Application ID) (Prepopulated by the system, not editable)
Beneficiary Name (Prepopulated by the system, not editable)
Host Institution (Prepopulated by the system, not editable)
Supervisor / Scientific Contact (Prepopulated by the system, not editable)
Project Title (Prepopulated by the system, not editable)
1.2 Percentage of Time spent in Collaborating Institutions / Outside institutions (Table) (only if applicable i.e. less than 100 % of time spent in Host Institution)
Name of Institution Percentage of Time spent Comments
(e.g. University XY) (e.g. 50 %) (e.g. lab work as indicated in
application work plan)
1.3 Changes occurred during the reporting period
Please consult the summary tab in the online system as well as the prepopulated data under 1.1. Check if any changes of the data have occurred. If yes, please indicate any changes here. Be aware that major changes in the project (e.g. change of HI, change of supervisor etc.) need prior approval by the FNR.
1.4 Legal and Ethical Requirements
Did you address or do you still need to address legal and/or ethical requirements (e.g. approvals by CNPD and/or CNER; see guidelines for AFR applicants)? Please comment on the implementation of these requirements.
To be answered if applicable
AFR AIDES A LA FORMATION-RECHERCHE
FNR / 6, rue Antoine de Saint-Exupéry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :[email protected] / www.fnr.lu/afr 22 / 34
1.5 Scientific Peer Reviewed Journal Publications (only accepted and published articles) (for journals listed in ISI Thompson or Scopus)
Please indicate publications that have so far been the result of your project.
Title Author(s) Year of Publication (and Edition)
Name of Journal
Journal Impact Factor
Publication Reference (DOI) (if known)
First and last page numbers, volume or number, ISSN number, URL if published on Internet
To be answered if applicable. Please note that only published or accepted articles should be listed. Click the ‘Add’ button to validate and/or add new publications.
1.6 Other Scientific Publications (only accepted and published articles)
(Journals not listed in ISI Thompson or SCOPUS, books, contributions to books) Please indicate publications that have so far been the result of your project.
Title Author(s) Year of Publication (and Edition)
Name of Journal (i.a.) / Book (i.a.)
Editor (i.a.) First and last page numbers, volume or number, ISSN number, URL if published on Internet
To be answered if applicable. Please note that only published or accepted scientific publications should be listed. Click the ‘Add’ button to validate and/or add new publications.
1.7 Conference Contributions
Type of Contribution Title of Contribution
Presenter Name of Conference
Location and Date of Conference
Dropdown list (Oral presentation, Poster)
To be answered if applicable. Please note that only published or accepted oral presentations or posters should be listed. Click the ‘Add’ button to validate and/or add new conference contributions.
1.8 Intellectual Property (e.g. patents)
Type of IPR Form of IP exploitation
Scope of protection Institution responsible Date of approval
To be answered if applicable. Click the ‘Add’ button to validate and/or add new patents.
AFR AIDES A LA FORMATION-RECHERCHE
FNR / 6, rue Antoine de Saint-Exupéry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :[email protected] / www.fnr.lu/afr 23 / 34
1.9 Other outputs
e.g. Prototypes, Follow-Up Projects, New Collaborations
To be answered if applicable. Please specify other outputs of your research project
1.10 Lay synopsis
Please provide a lay synopsis of your project. The summary will be published on the FNR website.
The lay synopsis is intended to target a non-scientific audience. It should explain why the research is significant to the general public and give the reader a reason to care. The synopsis should avoid unnecessary jargon and acronyms known only to the scientific community and it should clearly define scientific words used in the text (max. 300 words)
To validate this section (1) and jump to the next one, click the button ‘Save draft and continue to next section’!
Section 2: Attachments
2.1 Please attach the following documents Please first download the document template (if applicable), complete it and upload it back to the system
Progress report by beneficiary No formal template is provided, but the points to be addressed are detailed in annex 3 of these guidelines. Document to be uploaded as PDF (max. 3 pages).
Project Appreciation Report by scientific contact(s) *
No formal template is provided, but the points to be addressed are detailed in annex 1 of these guidelines. The signed document has to be uploaded as PDF (max. 2 pages)
Training Activities * Download the document template, complete it and upload it back to the system (as pdf)
Additional documents, if applicable: To be uploaded only if the beneficiary is not employed at the University Luxembourg or at one of the four Luxembourgish public research centres.
Financial report (employment contract)
Download the document template, complete it and upload it back to the system (as pdf)
Financial report training activities Download the document template, complete it and upload it back to the system (as pdf)
Insurance certificate Only applicable in case of a stipend in order to refund the costs: Upload an insurance certificate (covering at least the reporting period) and a cost statement (as pdf)
To validate this section (2) and jump to the next one, click the button ‘Save draft and continue to next section’!
AFR AIDES A LA FORMATION-RECHERCHE
FNR / 6, rue Antoine de Saint-Exupéry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :[email protected] / www.fnr.lu/afr 24 / 34
Section 3: Declarations
I declare that I am covered by a health and accident insurance.
check
I declare that the overall salary/stipend received is not higher than the max. amount indicated in the AFR terms and conditions.
check
To validate this section (3) and jump to the next one, click the button ‘Save draft and
continue to next section’!
If you have finished completing the different sections of your online form, please click
on the button named ‘Form fully completed and ready for PDF generation’. You may as
well choose to modify the entered data by clicking on the button named ‘Enter more details
now’.
Ensure that you correctly filled all sections of the reporting form. The system partially
warns you of mandatory sections but put a special attention on the completeness of
documents that need to be uploaded.
Task 3 is to generate a PDF document that contains all the information of your ‘Online
Reporting Form’. Click on the hyperlink named ‘Generate Full Report PDF’. The PDF
document will appear in the document list on the right side of the screen. If the document
named ‘Generated PDF’ does not appear in the list after a few minutes, please click on the
refresh button of your browser.
4.1.3. Submitting the Online Form – AFR Postdoc Progress Report
After having generated the report in PDF format, check completeness before you click the
button ‘Submit to FNR’.
Beneficiaries must submit their reports in electronic format to the online system (FNR Grant
Management System) https://grants.fnr.lu on their corresponding reporting deadline at
the latest.
After submission, the online system will automatically generate an email with an
‘acknowledgement of submission’ send to the beneficiary.
If you need further advice and support, please contact the FNR.
FNR / 6, rue Antoine de Saint-Exupéry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :[email protected] / www.fnr.lu/afr 27 / 34
Supervisor / Scientific Contact (Prepopulated by the system, not editable)
Project Title (Prepopulated by the system, not editable)
1.2 Percentage of Time spent in Collaborating Institutions / Outside institutions (Table) (only if applicable i.e. less than 100 % of time spent in Host Institution)
Name of Institution Percentage of Time spent Comments
(e.g. University XY) (e.g. 50 %) (e.g. lab work as indicated in
application work plan)
1.3 Changes occurred during the reporting period
Please consult the summary tab in the online system as well as the prepopulated data under 1.1.. Check if any changes of the data have occurred. If yes, please indicate any changes here. Be aware that major changes in the project (e.g. change of HI, change of supervisor etc.) need prior approval by the FNR.
1.4 Legal and Ethical Requirements
Did you address or do you still need to address legal and/or ethical requirements (e.g. approvals by CNPD and/or CNER; see guidelines for AFR applicants)? Please comment on the implementation of these requirements.
To be answered if applicable
1.5 Scientific Peer Reviewed Journal Publications (only accepted and published articles) (for journals listed in ISI Thompson or Scopus)
Please indicate all publications that have so far been the result of your project.
Title Author(s) Year of Publication (and Edition)
Name of Journal
Journal Impact Factor
Publication Reference (DOI) (if known)
First and last page numbers, volume or number, ISSN number, URL if published on Internet
To be answered if applicable. Please note that only published or accepted articles should be listed. Click the ‘Add’ button to validate and/or add new publications.
1.6 Other Scientific Publications (only accepted and published articles)
(Journals not listed in ISI Thompson or SCOPUS, books, contributions to books) Please indicate all publications that have so far been the result of your project.
Title Author(s) Year of Publication (and Edition)
Name of Journal (i.a.) / Book (i.a.)
Editor (i.a.) First and last page numbers, volume or number, ISSN number, URL if published on Internet
To be answered if applicable. Please note that only published or accepted scientific publications should be listed. Click the ‘Add’ button to validate and/or add new publications.
AFR AIDES A LA FORMATION-RECHERCHE
FNR / 6, rue Antoine de Saint-Exupéry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :[email protected] / www.fnr.lu/afr 28 / 34
1.7 Conference Contributions
Type of Contribution Title of Contribution
Presenter Name of Conference
Location and Date of Conference
Dropdown list (Oral presentation, Poster)
To be answered if applicable. Please note that only published or accepted oral presentations or posters should be listed. Click the ‘Add’ button to validate and/or add new conference contributions.
1.8 Intellectual Property (e.g. patents)
Type of IPR Form of IP exploitation
Scope of protection Institution responsible Date of approval
To be answered if applicable. Click the ‘Add’ button to validate and/or add new patents.
1.9 Other outputs
e.g. Prototypes, Follow-Up Projects, New Collaborations
To be answered if applicable. Please specify other outputs of your research project
1.10 Next career step
Where do you continue your career? To be answered if already known Please specify below
In research? Y/N Please specify: public sector / private sector
In public administration? Y/N
In private sector? Y/N
1.11 Lay synopsis
Please provide a lay synopsis of your project. The synopsis will be published on the FNR website
The lay synopsis is intended to target a non-scientific audience. It should explain why the research is significant to the general public and give the reader a reason to care. The synopsis should avoid unnecessary jargon and acronyms known only to the scientific community and it should clearly define scientific words used in the text (max. 300 words)
To validate this section (1) and jump to the next one, click the button ‘Save draft and continue to next section’!
AFR AIDES A LA FORMATION-RECHERCHE
FNR / 6, rue Antoine de Saint-Exupéry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :[email protected] / www.fnr.lu/afr 29 / 34
Section 2: Attachments
2.1 Please attach the following documents Please first download the document template (if applicable), complete it and upload it back to the system
Final report by beneficiary No formal template is provided, but the points to be addressed are detailed in annex 3 of these guidelines. Document to be uploaded as PDF (max. 3 pages).
Progress Appreciation Report by scientific contact(s) *
No formal template is provided, but the points to be addressed are detailed in annex 1 of these guidelines. The signed document has to be uploaded as PDF (max. 2 pages)
Training Activities * Download the document template, complete it and upload it back to the system (as pdf)
PhD Certificate Upload the scanned certificate, if available (as pdf) If not available yet, to be submitted to FNR as soon as possible
Additional documents, if applicable: To be uploaded only if the beneficiary is not employed at the University Luxembourg or at one of the four Luxembourgish public research centres.
Financial report (employment contract)
Download the document template, complete it and upload it back to the system (as pdf)
Financial report training activities Download the document template, complete it and upload it back to the system (as pdf)
Insurance certificate Only applicable in case of a stipend in order to refund the costs: Upload an insurance certificate (covering at least the reporting period) and a cost statement (as pdf)
To validate this section (2) and jump to the next one, click the button ‘Save draft and
continue to next section’!
Section 3: Declarations
I declare that the overall salary/stipend received is not higher than the max. amount indicated in the AFR terms and conditions.
check
I am interested to participate in the “promotion of the scientific culture” activities of FNR
check
To validate this section (3) and jump to the next one, click the button ‘Save draft and
continue to next section’!
If you have finished filling in the different sections of your online form, please click on
the button named ‘Form fully completed and ready for PDF generation’. You may as well
choose to modify the entered data by clicking on the button named ‘Enter more details now’.
Ensure that you correctly filled all sections of the reporting form. The system partially
warns you of mandatory sections but put a special attention on the completeness of
documents that need to be uploaded.
AFR AIDES A LA FORMATION-RECHERCHE
FNR / 6, rue Antoine de Saint-Exupéry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :[email protected] / www.fnr.lu/afr 30 / 34
Task 3 is to generate a PDF document that contains all the information of your online form.
Click on the hyperlink named ‘Generate Full Report PDF’. The PDF document will appear
in the document list on the right side of the screen. If the document named ‘Generated PDF’
does not appear in the list after a few minutes, please click on the refresh button of your
browser.
4.2.3. Submitting the Online Form – Postdoc Final Report
After having generated the report in PDF format, check completeness before you click the
button ‘Submit to FNR’.
Beneficiaries must submit their reports in electronic format to the online system (FNR Grant
Management System) https://grants.fnr.lu on their corresponding reporting deadline at
the latest.
If you need further advice and support, please contact the FNR.
A Statement on the scientific and personal progress of the PhD beneficiary during the
reporting period, to be written and signed by the Supervisory committee1, or alternatively,
where no committee is in place, by the supervisor(s) and scientific advisor(s) in charge of the
supervision.
The signed document has to be uploaded by the beneficiary as PDF to the Grant
Management System and should not be older than 4 months at the reporting deadline.
No formal template is provided. The PAR should address at least the following points:
Overall assessment of the candidate’s progress on her/his PhD research and main achievements, eventual deviations from the original project plan, any problems encountered and remedy actions taken/to be taken etc.
Quality of scientific outputs / publications / conference participations made during reporting period and planning for the remaining funding period
Advancements of candidate’s professional development (skills / training activities and career development). Recommendations for further training activities and comments on the supervision agreement.
Any comments related to ethical issues
Other (if applicable)
For progress reports only:
Outlook on the next research period, feasibility of the remaining work within the regular PhD time (including envisaged timing of thesis submission and PhD examination)
For final reports only (if applicable):
Comment on the thesis and the final PhD examination
The PAR should ideally be prepared during a meeting with the supervisory committee on the
basis of a written progress report and a presentation by the beneficiary.
The PAR should not exceed 2 pages and has to be co-signed by all members of the
committee.
In case the official report from the Supervisory Committee is not confidential and covers the
above points, it can also be submitted as Project Appreciation Report to the FNR. In case of
an AFR-PPP grant, the scientific contact of the private company must also comment and
sign the statement.
The PAR is part of a web-based online report to be submitted by the beneficiary. It cannot be
sent separately to the FNR.
1 e.g. the “Comité d’encadrement de thèse” at the University of Luxembourg
AFR AIDES A LA FORMATION-RECHERCHE
FNR / 6, rue Antoine de Saint-Exupéry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :[email protected] / www.fnr.lu/afr 32 / 34
Although the main part of the postdoc report is constituted by the beneficiary’s report (see
annex 3), a brief Project Appreciation Report (PAR) by the scientific contact(s) involved is
requested, to be co-signed by all scientific contacts
The signed document has to be uploaded by the beneficiary as PDF to the Grant
Management System and should not be older than 4 months at the reporting deadline.
No template is provided. The PAR should comment the beneficiary’s report (see annex 3)
and in particular:
Qverall progress of the research project and the main achievements, eventual deviations from the original project plan, any problems encountered and remedy actions taken/to be taken etc.
Quality of the scientific outputs / publications / conference participations made during the reporting period
Researcher’s professional development (skills / training activities and career development). Recommendations for further training activities and comments on the individual development plan. For final reports: comment on the envisaged next career step.
Any comments related to ethical issues
Other (if applicable)
For progress reports only:
Outlook on the next research period, feasibility of the work within the remaining time
The PAR should not exceed 2 pages and has to be co-signed by all members of the
committee.
The PAR is part of a web-based online report to be submitted by the beneficiary. It cannot be
sent separately to the FNR.
AFR AIDES A LA FORMATION-RECHERCHE
FNR / 6, rue Antoine de Saint-Exupéry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :[email protected] / www.fnr.lu/afr 33 / 34
Annex 3: Beneficiary’s Report
The Beneficiary’s Report has to be submitted for Postdocs beneficiaries with the Progress
and Final Reports, and for PhD beneficiaries with the Final Report only.
The Beneficiary’s Report should comment on the progress of the project achieved during the
reporting period as well as on the professional advancements of the beneficiary and in
particular address the following points:
a. List the progress towards achieving project goals during the reporting period.
b. Indicate and justify any changes in the main objectives and/or the work plan, if
applicable.
c. List any difficulties over the reporting period that impacted on the project
progress and describe the remedy actions taken.
d. Comment on issues raised by the FNR, if applicable.
e. Give a brief account on how generated research results contribute to the
advancement of knowledge.
For progress reports only:
f. List the goals for the next reporting period.
Provide an updated work plan for the remaining funding period with the
corresponding timetable (when?), location (where?) and collaborating research
groups (with whom?), in spread sheet format
For final reports only:
g. Comment on personal experience of the AFR period and on future career plans.
AFR AIDES A LA FORMATION-RECHERCHE
FNR / 6, rue Antoine de Saint-Exupéry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :[email protected] / www.fnr.lu/afr 34 / 34
Annex 4: Financial Reporting
1. For Beneficiaries abroad or Beneficiaries not employed in one of the four Luxembourg
public research organisations or at the University of Luxembourg:
1.1. Concerning Beneficiaries with an employment contract, the financial report
comprises a part for salary costs and a part for the training allowance using the
templates provided by the FNR.
The financial report for salary costs has to be issued by the competent
administration in the host institution. An estimation of salary costs is sufficient
for the progress report, while detailed accounts of salary costs incurred have to
be provided together with the final report.
The financial report for the training allowance is directly issued by the
Beneficiary and is submitted together with the progress and final report. Costs
incurred are reimbursed directly to the Beneficiary up to the maximum eligible
amount. Upon request and prior approval by the FNR, host institutions may
manage the AFR Training Allowance according to the institutional rules. The
FNR reserves the right to request receipts for training activities for which costs
have been claimed.
1.2. Concerning Beneficiaries with a stipend, the financial report comprises the
report for the training allowance and a possible claim for a refund of insurance
costs. Insurance costs incurred are refunded on the basis of receipts provided
by the Beneficiary (up to a maximum amount of 300 EUR per month).
1.3. In the case of early termination of the Grant, the financial reports for salary
and/or other costs have to be submitted within the month following the termination.
2. For Beneficiaries employed under a work contract at one of the four public research
centres in Luxembourg or at the University of Luxembourg (“4CU”), no individual
financial reports are requested. Financial reports are submitted annually on 31st March
for all Beneficiaries employed by these institutions.
2.1. Concerning financial reports for salary costs of Beneficiaries, an estimation of
costs for on-going grants is sufficient whereas detailed accounts of salary costs
incurred have to be provided for AFR grants terminated in the course of the
preceding year.
2.2. Concerning the training allowance, the full amount is transferred in one initial
advance payment to the “4CU”. For the totally incurred expenses, the FNR requests
a single financial statement together with the AFR final report, after the termination of
the grant. If the total amount spent was lower than the AFR training allowance, the
difference must be reimbursed to the FNR. The FNR reserves the right to control the
financial statement(s) during the annual financial control by an external auditor.