Afghanistan Value Chain Livestock (AVC-Livestock)

EOI-AVCL-KBL-21-001

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Afghanistan Value Chain – Livestock (AVC-Livestock)

Request for Pre-Qualification (RFPQ)

EOI-AVCL-KBL-21-001

Procurement of Agriculture Commodities (Seed and Feed)

Issue Date: October 4, 2021

WARNING: Interested Organizations who have received this document from a source other than the AVC-Livestock Office, www.Jobs.af or www.acbar.org website Should immediately register their interest via email to [email protected] and provide their name and mailing address in order that amendments to the RFPQ or other communications can be sent directly to them. Any prospective organization who fails to register their interest assumes complete responsibility if they do not receive communications prior to the closing date. Any amendments to this RFPQ will be issued to those organizations that register their interest “Interested organizations are encouraged to check their emails and the above-mentioned website periodically for any amendment to this document.” The pre-qualification process in no way obligates DAI – AVC-Livestock to select or award a contract, nor does it commit DAI-AVC-Livestock to pay any costs incurred by the organization in preparing and submitting the application documents

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1. Synopsis of the Request for Pre-Qualification (RFPQ) DAI, implementer of the USAID-funded AVC-Livestock project, invites qualified vendors to submit their application for Pre-Qualification for the Provision of Agriculture commodities.

1. RFPQ No. RFPQ-AVCL-KBL-21-001

2. Issue Date October 4, 2021

3. Title Procurement of Agriculture Commodities (Seed and Feed)

4. Submission Due to COVID-19, all submissions must be done electronically. Please submit your quotation by email to: [email protected] Subject should be: “Company Name – RFPQ-AVCL-KBL-21-001” Sending to other e-mail addresses may lead to disqualification of your application.

5. Deadline for Receipt of Application

4:00 PM, Kabul local time on October 14, 2021

6. Point of Contact [email protected] Each Applicant is responsible for reading very carefully and fully understanding the terms and conditions of this RFPQ. It is each interested bidder’s responsibility to check for any modification or update prior to submitting their application.

7. Deadline for Receipt of Questions

4:00 PM, Kabul local time on October 7, 2021

8. Anticipated Award Type Firm Fixed Price Purchase Order

9. General Instructions to Applicants

• Deadline for receipt of application is 4:00 PM, Kabul local time on

October 14, 2021. Late applicants will be rejected except under extraordinary circumstances at DAI’s discretion.

• Applicants shall submit their applications electronically to [email protected]

• Applicants shall sign and date their application.

• All applications shall be in English language

• Applications must include the information requested. Additional information provided may not be reviewed.

• Information requested MUST be provided in the templates/formats supplied or as described in the RPQP.

• It is IMPORTANT that applicants use the templates /formats provided herein rather than prepare their own.

• Applicants shall complete below Attachments: ➢ Attachment A: Prep-Qualification Application Form ➢ Attachment B: Application Cover Page ➢ Attachment C: Basic Applicant Information ➢ Attachment D: Relevant Capability and Experience ➢ Attachment E: Organization Details and Business Registration ➢ Attachment F: Financial Status ➢ Attachment G: Conflict of Interest

DAI – AVC-Livestock will review the information provided and make determination on whether or not the application is Acceptable or Unacceptable. See Evaluation Criteria herein for more detail.

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2. Purpose

2.1 Background The Afghanistan Value Chains – Livestock (AVC-Livestock) is a USAID funded program expected to run through June 2023. AVC-Livestock utilizes a market systems approach to strengthen and facilitate key transactions at either end of the farmer in targeted value chains - the commercial vendors of the goods and services that farmers need to grow higher volumes of quality produce, and the processors and traders who purchase farmers’ harvests. AVC-Livestock is a market-driven, private sector-focused program that aims to sustainably strengthen the dairy, poultry, honey, red meat, fish and fiber value chains throughout Afghanistan resulting in increased incomes, employment and productivity throughout targeted value chains.

2.2 DESCRIPTION OF THE COMMODITIES

2.2.1 Timeframe The seed and feed are required in accordance with the technical specification provided herein. Following this RFPQ, DAI-AVC-Livestock will issue solicitation to the qualified shortlisted firms with more details on the exact timeframe for the delivery of the requested commodities

2.2.2 Location DAI-AVC-Livestock support its anchor firms all over the country. Thus, the exact delivery location for these commodities may vary based on the location of the anchor firms. Therefore, the firms may be required to deliver the commodities throughout the country with different quantities. More details on the delivery location/s will be provided to the pre-qualified firms within the solicitation.

2.2.3 Others DAI AVC-Livestock anticipates awarding between 3-8 contracts to different firms for the supply of the below listed commodities. Due to the volume of commodities and multiple delivery locations throughout the country, shortlisted firms can bid on as many or as few locations or types of commodities as they are realistically able to manage.

2.3 Technical Specification of the commodities

No Item Quantity Description

1 Wheat seed 1,000 MT Any variety on approved MAIL list for certified seed

2 Corn seed 1,000 MT White variety on approved MAIL list for certified seed

3 Soybean seed 500 MT Any variety on approved MAIL list for certified seed

4 Barley seed 500 MT Any variety on approved MAIL list for certified seed

5 Wheat Bran 1,000 MT Feed supplement

Flax Cake 500 MT Feed supplement

6 Cottonseed Cake 750 MT Feed supplement

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2.4 Inspection and Acceptance The vendor shall be solely liable for all risks associated with the production, procurement and delivery of the commodities to the destination/s. DAI-AVC-Livestock and the relevant anchor firm/s will only accept the commodities that fully meets the technical specification provided herein, and the solicitation issued after.

2.5 Quantities The types, composition, and quantities of the commodities listed above are only estimates. It may increase or decrease at the solicitation stage based on need and DAI’s agreement with the relevant anchor firm/s.

3. Required Qualification The interested firms submitting application in response to this EOI shall have the following:

➢ Previous experience in provision of the same or similar agriculture commodities to other national and international organizations in the country. Shall submit copies of their contracts, completion certificates and contact details of their previous contractor’s reference check.

➢ Valid Agriculture license from Government of Afghanistan to operate in Afghanistan. ➢ DUNS (Data Universal Numbering System) or willing to obtain DUNS before the award ➢ Able to manage transportation of one or more of the commodities throughout the country or in

a specific target geographic region. ➢ Any certification that requires procurement and distribution of agriculture commodities. ➢ Seeds must be supplied from a valid and certified source ➢ Seeds germination certificate is required

4. Evaluation Criteria The criteria presented below have been tailored to the requirements of this RFPQ. Organizations should note that these criteria serve to: (a) identify the significant matters which they should address in their application; and (b) set the standard against which all applications will be evaluated. Preference will be given to local organizations which has previous experience in provision, production and delivery of similar agriculture commodities with the country. Organizations that cannot clearly demonstrate their ability in provision of the agriculture commodities will be excluded from the pre-qualification. The applications / EOIs will be evaluated in accordance with the following evaluation criteria:

7 Animal Concentrated feed) 1,500 MT Livestock Feed Contains ( Maize, flax cake, cotton cake, Calcium, salt, vitamins, barley, whet, rice residue, etc…)

8 Cow Feed/ Mineral Block 750 MT Livestock Feed Containing ( Protein, Molasses, calcium and other minerals )

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No Description Points

1 Legal status of the firm to procure and deliver agricultural commodities 40

2 Past Performance (Previous experience in provision of similar commodities) 60

Total Points 100

Any organization found to be NOT eligible will be removed from further consideration. For those organizations found to be eligible, a rating system using “acceptable” and “unacceptable” will be used to evaluate the technical applications, which will include a review of the company’s organizational experience, resources, financial and administrative capacity. ➢ Acceptable: Organizations submit the documentation with an insignificant variation from the

technical requirements set forth in the RFP/Q. Most of the technical evaluation criteria have been addressed and clearly specified in the documentation. Only those applicants who receive an “acceptable” rating will be included in the shortlist for upcoming solicitations.

➢ Unacceptable: Companies submit the documentation with a significant variation from the technical requirements set forth in the RFP/Q. Most of the evaluation criteria have not been addressed and specified in the documentation. Unacceptable grading means DAI-AVC-Livestock will not shortlist the company to receive future solicitation.

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5. Attachments Interested firms submitting application in response to this EOI are required to complete and submit the following templates: Attachment A: Prep-Qualification Application Form Attachment B: Application Cover Page Attachment C: Basic Applicant Information Attachment D: Relevant Capability and Experience Attachment E: Organization Details and Business Registration Attachment F: Financial Status Attachment G: Conflict of Interest

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Attachment A: Prep-Qualification Application Form Notice: All Organizations that want to undergo a pre-qualification evaluation by DAI-AVC-Livestock must be eligible per the terms and conditions of Article 17(1) of the Afghanistan Law on Public Procurement (hereinafter the “Law”) enacted in July 2008 and as amended in January 2009. The Law can be found at http://www.ppu.gov.af/English/English.aspx in both English and Dari language text. DAI-AVC-Livestock reserves the right to require an applicant to fully and clearly certify Article 17(1) eligibility by means of signed statements or documentary evidence. Eligibility Certifications per Article 17(1) of the Law: By mean of affixing my signature below as my organization’s designated, legal agent, I hereby certify my organization’s full compliance with each topic:

Topic Certification

AISA Registration / Business Certificate: Attached is a copy of our current business registration license (front and back) and I certify that it is current, complete and accurate.

Certified: __________________________

Tax Identification Number (TIN): Attached is a copy of our current Afghanistan Revenue Department Tax Identification Number and I Certify that it is current, complete and accurate.

Certified: __________________________

Conviction of Criminal Offence: I certify our organization, or any of its directors or officers, has not been convicted of any criminal offence relating to professional conduct or the making of false statements or misrepresentations as to its qualifications to enter into a procurement contract within a period of three years preceding the commencement of procurement proceedings.

Certified: __________________________

Debarment: I certify our organization is not subject to debarment pursuant to Article 70 of the Law, or that any of its directors or officers has not been involved with a bidder or contractor currently subject to debarment.

Duns Number (DUNS): I certify our organization has DUNS number and attached is our DUNS number

Certified: __________________________

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Attachment B: Application Cover Page

[On Organization’s Letterhead] <Insert date> TO: DAI / Afghanistan Value Chains – Livestock (DAI-AVCL) We, the undersigned, provide the attached application in accordance with EOI-AVCL-KBL-21-001. Issued on October 4, 2021. We, the undersigned, have completed the application to the best of our knowledge. We understand that acceptance of the application does not obligate DAI-AVC-Livestock, and that DAI-AVC-Livestock will be the sole judge of the information presented, and that DAI-AVC-Livestock will not be responsible for any reimbursement of expenses incurred in preparing this application We understand that DAI-AVC-Livestock is not bound to accept any application it receives. Yours sincerely, Authorized Signature: Name and Title of Signatory: Click here to enter text. Name of Firm: Click here to enter text. Address: Click here to enter text. Telephone: Click here to enter text. Email: Click here to enter text. Company Seal/Stamp:

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Attachment C: Basic Applicant Information 1. Contact Information

Organization Name

Main Office Address

Field Office Address

Main Point of Contact

Email Address

Website

Telephone Number(s)

2. Additional Offices – List your additional regional / district offices:

Province District City / Town

3. Preferred Geographic location and commodities: Please circle the Regions / Provinces where you have demonstrated capacity and preference to distribute target commodities. Firms will not be penalized for having a small geographic coverage.

• Kabul

• North Region: Faryab, Jowzjan, Sar-e-Pul, Balkh, Samangan, Baghlan, Kunduz, Takhar and Badakhshan provinces.

• South Region: Daykundi, Uruzgan, Zabul, Kandahar, Helmand and Nimroz provinces.

• East Region: Bamyan, Parwan, Wardak, Gazni, Kabul, Logar, Panjsher, Nuristan, Kapisa, Nangarhar, Logar, Kunar, Paktya, Paktika and Khost provinces; and

• West Region: Herat, Baghlis, Farah and Ghor provinces. AVC-Livestock will not procure all commodities listed on the previous pages at one time. Firms will not be penalized for selecting fewer than the eight (8) listed commodities below. We envision issuing several procurement requests for specific commodities and locations over the coming months. Key in evaluating of any award will be the firm’s ability to procure quality materials and deliver then to the target locations in the shortest amount of time.

# Commodity

Ability to procure and deliver (Y / N)

Notes or Comments on the firms ability to procure quality materials.

1 Wheat seed

2 Corn seed

3 Soybean seed

4 Barley seed

5 Wheat Bran

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Flax Cake 500 MT Feed supplement

6 Cottonseed Cake 750 MT Feed supplement

7 Animal Concentrated feed)

1,500 MT Livestock Feed Contains ( Maize, flax cake, cotton cake, Calcium, salt, vitamins, barley, whet, rice residue, etc…)

8 Cow Feed/ Mineral Block 750 MT

Livestock Feed Containing ( Protein, Molasses, calcium and other minerals )

4. Bank Account Details

Name of commercial bank used:

Bank Address:

Name of Account:

Account Number:

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Attachment D: Relevant Capability and Experience List at minimum 3 / maximum 5 completed projects during the last 3 years that demonstrate your organization’s geographic and technically relevant

experience in procuring registered seed and livestock feed and delivery to locations throughout Afghanistan. Note: Copies of Certificates of Completion must be attached for each complete project. Should copies of these certificates not be available, organization must submit at least one of the following:

➢ Copy of Final Payment verifying sub-award amount was fully paid. ➢ Performance Report ➢ Copy of award letter in the event if the project is currently being implemented

No Project Name Type of Contract Location Start and End of Contract Award Value

1

2

3

4

5

6

7

8

9

10

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Attachment E: Organization Details and Business Registration

Responsibility Determination

Current Business Name: ____________________ License Number: ____________________ Year Established: ____________________ Expiration Number: ____________________ TIN Number: ____________________ DUNS Number: ____________________ *Attach copy of your license Indicate whether organization is: (Please check appropriate box)

Sole Trader Joint Venture

Partnership Other Please explain

Limited Liability Company Registered NGO Did your organization have a previous business name or associations, i.e., Joint Venture, Partnership, etc.: NO: YES: If YES, please give details: How many years was your organization in business under the above business name or association: Former name and/or years: ___________________________________

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Attachment F: Financial Status

Revenues

Total Annual Organization Revenues

Year US$ Afghani

Year to date (September 2021)

2020

2019

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Attachment G: Conflict of Interest

Declaration of Absence of Conflict of Interest: As my organization's official agent, I have carefully reviewed my employment, family and business affairs

(past, present and under consideration) and financial interests, as well as those of my household family

members, and the same for the principal officers of my company. Based on this review, I certify, to the

best of my knowledge and belief as of the date indicated below, that I and my company colleagues

either:

1. have no actual or potential conflict of interest, personal or organizational, that could diminish

our capacity to prepare and submit an impartial, fair and objective proposal to DAI-AVC-

Livestock, or that might otherwise result in an unfair competitive advantage to our organization;

or

2. I have fully disclosed all such conflicts to the DAI-AVCL Procurement department in writing and

will comply fully with any instructions by the DAI-AVCL procurement unit to mitigate, avoid, or

neutralize any such conflict(s).

I understand that I and my company colleagues will also be under a continuing obligation to disclose,

and act as instructed concerning such conflicts discovered at any time.

Name: _______________________________ Title: __________________________ Signature: ____________________________ Date: __________________________

Pre-Qualification Application Submission • In my capacity as the legal agent for my organization, I hereby submit this DAI-AVCL Pre-Qualification

Application and certify that to the best if my knowledge, all information presented in this Application

is current, complete and accurate as of the date of submission.

• I understand and acknowledge that the Pre-Qualification process in no way obligates DAI-AVCL to

pay any costs incurred by my organization in preparing and submitting this application and related

documents.

• I understand and acknowledge that DAI-AVCL in the course of business, may require my organization

at some future date to undergo security and other vetting processes, and at such time my organization

may be required to submit additional documentation and information regarding both the organization

and its personnel.

Organization’s Name: __________________________________________ Agent’s Name: __________________________________________ Agent’s Title: __________________________________________ Signature: __________________________________________ Date: __________________________________________ Note: All pages and attachments must be stamped with organization’s official seal.