AEX32 Print - Harrison County

•MINUTES

BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPIOCTOBER 2002 TERM

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The Board met october 28, 2002, pursuant to recess taken october 7, in the meeting

room of the Board of Supervisors in the First Judicial District of Harrison County in Gulfport,

Mississippi. All Supervisors were present.

WHEREUPON the following proceedings were had, viz:

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MINUTESBOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI

OCTOBER 2002 TERM

Mr. Gil Bailey, E·911 Coordinator, and Mr. steve Delahousey appeared before the

Board as requested by the Board to give an update on the new county-wide radio system as

follows:

1) The Mississippi Power Company site (West side) is nearly completed, radio system

equipment will be installed in the next 2-3 weeks.

2) The Gulfport South site (Pinnacle tower) is completed.

3J Biloxi North (Woolmarket site) site has a new 250' tower, the radio equipment will

be installed after the GUlfport site.

4J Biloxi South (POPps Ferry site): this site has yet to be constructed and will serve as

the backup control point for the new radio system to prevent a single point failure in the

system.

5J Gulfport North (Control Point siteJ: this site is located on Memorial Hospital

property. The tower is in place, additional radio equipment needs to be installed and the

building constructed. The construction of the county-wide public safety radio system is

proceeding as planned and is scheduled for completion, testing and acceptance by May 31,

2003. The architect is working on various plans for the main building at the control point to

accommodate expansion of the E-911 services or inclusion of EOC operations. The Harrison

County Emergency Communications Commission will conduct interviews for E-911

Director and site and technical reviews as well. The Sheriff's Department is working on cost

analysis for moving to a transitional radio system.

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OCTOBER 2002 TERM

Supervisor MARLIN R. LADNER moved adoption of the following:

ORDER ACKNOWLEDGING RECEIPT OF AND SPREADING UPON THE MINUTESTHE LETTER FROM THE HARRISON COUNTY ZONING ADMINISTRATIONUNDER DATE OF OCTOBER 22, 2002 NOTIFYING MR. NICHOLAS CRUTHIRDSOF HEARING WITH THE BOARD ON OCTOBER 28, 2002 AND FINDING THATTHE APPELLANT DID NOT APPEAR AT THE HEARING FOR CASE FILENUMBER 0209HC178

ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY, MISSISSIPPI that the

Board does HEREBY ACKNOWLEDGE receipt of and does HEREBY SPREAD upon the Minutes the

following fetter from the Harrison county Zoning Administration under date of October 22,

2002 notifying Mr. Nicholas Cruthirds of hearing with the Board on October 28, 2002 and

finding that the appellant did not appear at the hearing for Case File number 0209HC178:

4MINUTE BOOK

BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI

OCTOBER 2002 TERM •I

HARRISON COUNTYZONING ADMJNISTRATION

l5309-C COMMUNlTY ROAD· GULFPORT, MISSISSIPPI 39503(228) 83l-3367/I'Ax (228) 831-3356

October 22, 2002

Nicholas C thirds19397 I ad 327Long each, MS 39560

To Whom It May Conccrn:

Rc: Appeal ofPlatming Commission's Decision to Deny a Zoning Map AmendmentAd Valorem Tax Parcel Number 0510N-OI-024.001Case File Number 0209HC178

The Harrison County Board of Supervisors will consider the above referenced request ilt its nextregularly scheduled hearing at 9:30 A.M. on Monday, October 28, 2002, in the I30ard ofSupervisors Conference Room, which is locatcd at I 801-23rd Avenue Gulfport, Mississippi. Acopy of the petition will bc available for public review at the office of the Zoning Administratorlocated at 15309-C Conul1unity Road GulfpOl1, MS 39503.

I[you have any qucstions or comments, please contact this office at (228) 831-3367.

Sincerely,

.::ic:f2---fie. P. &'-V(.

Patrick Bonck

cc: Adjacent property owners

.-atrick C. HOl1ckZonjng Administrator

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•MINUTES


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Supervisor CONNIE M. ROCKCO seconded the motion to adopt the above and

foregoing order, whereupon the question was put to a vote with the following results:I supervisor BOBBY ELEUTERIUS voted

supervisor LARRY BENEFIELD voted

Supervisor MARLIN R. LADNER voted

Supervisor WIlliAM W. MARTIN voted

Supervisor CONNIE M. ROCKCO voted

AYE

AYE

AYE

AYE

AYE

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The motion having received the affirmative vote from the majority of the

supervisors present, the president declared the motion carried and the order adopted.

THIS, the 28th day of october 2002.

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MINUTESBOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI •

OCTOBER 2002 'rERM

supervisor MARLIN R. LADNER moved adoption of the following:

ORDER ACKNOWLEDGINC RECEIPT OF AND SPREADING UPON THE MINUTESTRANSCRIPT OF THE HEARINC BEFORE THE PLANNING COMMISSION OFCASE FILE NO. 0209HC178


Board does HEREBY ACKNOWLEDGE RECEIPT of and does HEREBY SPREAD upon the Minutes of

the Board the following transcript of the hearing before the Planning Commission of Case

File No. 0209HC178:

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•MINUTE BOOK


OCTOBER 2002 TERM

It- LUU~ INC Pi~G[ 82

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P~l P~e3Street, we've got the gas stations at thecomer, I believe a vacant porcel and thenrniniwarehouses here. Here is a junk'Yard/salvageyard with a residence on it. And then we havesome vacant parcels and a mechanic shop. Andthis is the property that has the modularbuilding. Lassade is a big street that runs inbetween.

A few months ago-- and an approvalJO letter from that case is your packets-- the

I Ipropel1y just behind here, actually this parcel12 right here, was given a conditional use pennitlJ for residential. So, that's the most recent14 change that we've seen in the area. I believe15 it was earlier this year that we approved a

16 manufactured home. And then it's like a little17 fruit or vegetable stand here that's open hele18 sometimes. There's houses across the street.19 MR. H8NSARLING:

20 Anyone here to speak for the petition?21 MR. CRUTlilRDS,

22 Nicholas Cruthirds, Long Beach. I just23 placed a modular building there for anybody-24 any kind of rental bu.sincss, small business.2S MR. HENSARLING:

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You really don't have an idea in mindof what kind of business would be there yet?MR CRUiHIRDS:

No, sir. It could be anything from,like, a tax office to-- I was going to gravelthe front of it. It's a '97 building and it

7 could be, like, a beauty salon or anything.8 MR. HENSARLING:

9 Anything that t}1C C-l neighborhood10 commercial would allow?II MR. BONK:

12 Pretty grad.lld transition going from

13 the commercial at t}le corner to a nonconfortning14 commercial there. But, then, as you move] S furthcr west it's all residentiaLJ6 MR. HENSARLING:

17 Do you have anything you would like to18 add?19 MR.. CRIJfHIRDS:

,U It's ~ fairly new building, so-- it's21 • '97. It's not really-- for that neighborhood,22 it's really a nice building.23 MR. HENSARLING:

24 What do you envis.ion it being?25 MR. CRUTHlRDS:

800-406-2481

0;-'" BEKAt.F OF TIm C!Ol',lMISSlo'N,

., IN RE: 7.0Nrr-!a MAP AMENDT\£ENT

).l/CliOlAS CRUTH!JtD!i.(U())I}1Cl73

10Takc!l o.t tho (hJJfPQrt CounhOI.lK, laOI 23rd

11 AVe-Me CNlfporf, t.fiNh~ippl. Of! TnuM"by,S"'rl~1l"It,..; 12, 2002.

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1l1:.'VBJ\AND f.[J[JU:: ~U...R.1V,lE.LLI~. MR. DAI'( lilir.~·\.lU.I .....'G

tAR. DA'I.!1D lADNEll19 f',1S ~ll'J\ON 'dll.NlJ'';;E~['I

h1lL JlOND[""lL W. YOL"NG

J'A"(RICK BONK15 flMOKJ;\, iOlINSON

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21 cmn.r R..EpoRU!Il:

22 RfV\NDI SRNSBI'iEY. C S Jl JfllljPOl~y Ain:;',I-~rtn Reporting, me

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MR. HENSARLING:

The next case is Zoning Map Amendmentfrom Nicholas Cruthirds. Said petition wasfiled by Nicholas Crulhirds requesting approvalto change the zoning ctistrict classification ofa one-acre parcel of land. The propeny iseurrently zoned as an E-l District.

The request is to change the zoning9 district classification to a Col District for

JO the purpose of placing a modular officeII building. The subject property-ean generally12 be described as being located at the northWEst13 corner of 28th Street and LassabE Road.14 MR. JOlfNSON:

15 Mr. Chairman, we haVE some photographs.I (, The tirst onc is looking northeast. This i,~ an17 auto repair down the slr~et, and this is theIR old Hancock Bank, temporary branch, that was on19 Broad Avenue, l believe.20 M~ .. CRUTIlIRDS;

2l ]t was in Lizana,22 MR. JOHNSON:

23 Another front shot on it

124 MR- BONK:

2S Mo-."i.ll!Lfrom cast to west along 28th

PATSY AINSWORTll REPORTING, INC_

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MINUTE BOOKBOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI


LLt:l'jj.:j /Hl 'j I-- UJL It~ lNC PAC=1E Fl"::!

800-406-2481 hge 5 - Page 8

NICHOLAS CRUTHIRDS 020IJHCl78

MR. HENSARLING:

Is sewer and water tbere?MR. CRUTHIRDS:

Tllere's a welL I just put a well dO"C11

last week, not sewer yet.6 MIt. HEiNSARLlNG;

7 You're going 10 put a septic dawn, too?8 MR. CRUTHIRDS,

9 Yes, sir. I've got a well dov.'11.10 MR. HBNSARLING:

11 Anybody have any questions?12 Thank you, sir.l3 Anyone hen; opposed to the petition?14 One at a time.15 MR. HOLLOWAY'

16 My name;s Joe Holloway, 211 M 28th17 SITed.

18 I'd like to--19 MR, HENSARLING:

20 YOll want to L-ntcr this as part of the21 record?22 MR HOLLOWAY

23 Yes, for the record. This building--24 MR HENSARLlNO:

25 These are pictures of the proporty.

PATSY AINSWORTH REI'ORTING, INC_

Page 6I As you go on down, as was Slated, the2 other commercial is a nonconfonning also. N<;Jw,3 the one that was rezoned to R1 was my4 property. That was this beTe that he spoke5 of. I was going to put a double-",ide trailer6 there for my daughter and her husband. But7 J've since changed and went back to the board,sand 1'm putting a house there.

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9 But those names that you see on the10 petition are my parcel--I J MR. HENSARLING;

J2 Give him a pointcr so I call keep up13 with him.14 MR c;RUTHrRDS:

15 This is my parcel. l'm nervuus.J~ MR. HENSAf'-LlNO.

17 We all are.18 MR. HOLLOWAY:

19 This little parcel right here is a

20 neighbor, he signed it This parcel, they21 signed it. This parcel signed it. This parcel22 signed it. This parcel signed it. This parcel

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23 signed it. and this parcel signed il.24 Now, the other three G.ldn't sign it25 because 1 just·- 1 didn't talk to them. I jllS1

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•MINUTE BOOK

BOARD OF SUPERVISORS. HARRISON COUNTY. MISSISSIPPI

OCTOBER 2002 TERM

If-LUOR me PAGE 84

_........::Z:::::..ONIN:..-.G MAP AMENDMENT

Page IIme, also, that we don't l,:now. We could have"saloon outside my door.

3 I own a brick home. It's a $90,0004 home. I've just installed two-ply windows,

whid] goes up the value of my home. .If I put6 something like that in my neighborhood, then7 there's gres my-- the valu£ of my home. 1 haveR a three-- three-bedroom brick home.9 MR H"NSARLTNG:

10 Thank you.

11 Anyone clse here to speak against the12 petition?

J3 MR. HOLLOWAY:

J4 Sir, could I make another comment?15 MR. HENSARLING:

16 State your name again so we can hear17 you.18 MR. HOLLOWAY'

19 My name is Joe Holloway; 21184-- Sir,20 in my dealings with the zoning commission and21 the pennit area, in order for me to get a22 permit 10 do snything, 1 had to have propeny23 zoning prior to that.24 I'm not an attorney. I'm not privy of25 tOO law, but I think I know this part. I think

1 fet:lthat it would degrade our property as2 residential property, especially not knowing3 any idea what might even go in there.4 And, so, I'm speaking for the majority

of those. One or two are here. But I'mspeiling for myself and the majority of thoseon therc, that we definitely do not want it.MR. HENSARUNCi·

Thank you.10 Do we have anyone else here opposed to

11 rhe petition that would like to SpEak?

12 MS LACj;;EY:

IJ My name is Both Lackey, and I live at

14 7110 Lass.be Road. You really Cil11't get to my15 bouse quite like that. It doesn't show theIn curve. But, nevertheless-- and I didn't sign17 his petition. I'd like to.I S I have spent a great deal of time and19 rnoney on tOO property that my husband and I20 have. It i.j the my reason why I go to work21 every day. The fact that Mr. Cruthirds doesn't22 evCll know wha11his property is going to become23 di~turbs me very much, This doesn't need to

24 happen25 Everyone in that neighborhood,

~!-~CRUTHIRDS 0209HC 17._8 C_D_n_-.ed.:;.:en=:sc=".::It:.:.!_Thl_

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before yOll can put a modttlar building or moveit down the road, you have to have a pennit 10

do tha!. And if that's '0, this building is4 very illegal and I request it be removed, if5 it's denied-- if this petition is denied.6 MR. LADNER:

7 We don 'j have the authority for that.8 MR. HENSARlING:

9 Let's back up one minute. What arc the10 uses of a C·2? Does anybody have a list real11 quick? Is there a short Jist out there? 112 mean a C-I, Can wo read a short list of what's13 out there, becaUSe this lady made an accusation14 thaI it wuld be a bar.15 MR LADNER:

16 It can't be a bar.17 MR. HENSARLING:

18 And that's what J want to make .,ure,19 that we den 't take off on the wrong path here,20 MR. BONK:

21 A C-I would allow a bar, a drinking22 establishment, with a conctitional-usc pennit.23 MR. HENSARLING:

24 But they would hnve to Come hack here25 and ask for one before they could do thnl. I

800-406-2481 Page 9 - Page 12

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I ellrrently, is trying wry hard to upgrade their2 property, to do good things. This thing, you3 know, it just-- it looks like junk.4 And I am strongly opposed to it. If he

wen: going to move there-- if he were go.ing tolive there, I would feel a lot bettor aboutit. He doesn't Imve to live there. No, I'm

8 very opposed.9 MR. HENSARLING:

10 Thank you.11 Anyone else here to speak'against the

12 petition.13 MS. ROBERTS:

14 Hi. l\-fy name is Michelle Robo1s. 115 Jive at 211 28th Street. r. live in the square1fi acr" right beside the yellow strip there. A"d,17 let's see-- anyway, [lh'e in that square, andJ8 it', au own square. ft's 290 by 290. And I19 have a brick home, okay.2n Ne;<t to me is a vacant lot, and Mr.2l Sexton owns it. He's not here, unfortunately,22 but I talked to Iris wife today, and we, both~2J and he's also signed the petition. We have

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24 discussed it, because we don',tknowwhat's25 going 10 go lhere, A.nrl l don I--.lt dJstu.rbs

PATSY AlNSWORTH REPORTING, INC.

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MINUTE BOOKBOARD OF SUPERVISORS, HARRISON COUNTY I MISSISSIPPI


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_____~QNrNGMAP AMENDMENT

Page 15Probably, this oue here, this man is

not here, but most of these are alreadypreexisting husinesses that can't .moye. SomirJe would-- I just got the building sittingthCTO. It looks Jike crap because it's sittingthere. But after it's finished, the buildingwill probably look just as nice as any of thehouses in the a.n.:;;u.

9 It's a '97 building. And I've gone and10 spent a lot of money on the dirt and stuff.11 It's Dol going to be a bar or M:;1hing like12 that. I'mjust going to rent it out. I'm not13 going to put anything there.14 MR. HENSARLING:

J5 When did you find 0\)1 you weren't16 supposed to do that?17 MR. CRUTBJRDS,

18 Sir?19 MR, HENSARLING:

20 When did you find out you weren't2.1 supposed to do that?22 MR. CRUTHtRDS:

23 111" bUilding-· the building is just24 siUing there. It's not tied down.2S MR. HENSARLING,

Why arc you hcre?MR. CRUTHIRDS:

Sir?MR, HENSARLING'

5 Why are you bere in this room today?6 MR. CRUTHIRDS

To try to get it approved.8 MR, HENSARLING:

9 When did you f.ind out you had to get it10 approved?II MR. CRUUllRDS,

\2 Through the zoning bOard. I mean, I13 had-- they told me J had to get it zoned,

,14 whether the buDding is there or not. It's

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I 5 just II portable building. It's not tied down16 or-- I can yank it out of there today, you17 know.

118 But, you know, I'm trying to do what19 I'm trying to do. That's why I'm here. The20 way it looks now, yes, because I'm working on21 it, but when I'm finished, it's a whole22 different thing.23 MR. HBNSARLING'

24 Thank you.25 Stale your name,

800~406-2481

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I MR, BONK:

A"5~"1l1bly hall with a conditional-usc3 permit an automobile repair and maintenance4 shop with a coudltional-use permit, automobile5 sales '",hh conditional-u,e permit, seryice6 station with condition.hlsc penni!, bait stOTe7 with conditionaJ-u$e pcnnit, Most thingsR would-·9 MR, HENSARLfNQ'

10 Without conditional usc, what CDuld beII in there; that if we approved today, he could12 go put up without asking anybody?13 MR, BONK

14 Beauty shop, bed and breakfast, card15 shop, coffee shop, coin store, convenienc.e16 slore, dairy product sales, a dance studio,17 different types of residential uses.18 MR. HENSARLrN(J,

19 Any major activity-type business would

20 have to come back in front of the Commission2\ for a conditional-use pennit. The types of22 things that are being brought up, so that bars2) aren't being brought up for being put in there.24 MS. ROBERTS:25 Sir, I have a question. He said a coin

NlCHOLAS CRUTIITRDS 0209,~H=-:C=-:1:..:7-=8__~C=an=denseIt!IM

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shDp, Does pay:n SllOP fall under ~oin shop?MR. JOHNSON:

A neighborhood business is reallydesigned to serve a neighborhood rather than ageneral busines' situation, as a clarification,

Ii generally smaller and directly related to the7 residential around it to support it.8 MR. HENSARLINO,

9 Well, I just want to make sure everyone\0 in this group understands the question, that\ 1 we're 1101 taking off on a tangent one way or12 the other.13 Anyone else here that opposes thc14 petition?15 Would you like to say anything inI fi rebuttal?17 MR, CIUJTHlRDS,

I s This property here is a garage. 11.is19 property is ajunkyard. This property, there's20 one little house up in here. ATld thi,s is mini2l warehouses, then you go 00 ~nd on and on.22 Rir)11 from hcrto to here, there's houses aJound23 here, and these people that signed this thing24 live around this area, not anywhere close toGij~s area, straight withi.n a bloo1<.,

PATSY AINSWORTH REPORTING, INC.

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MINUTE BOOKBOARD OF SUPERVISORS, HARRISON COUNTY. MISSISSIPPI

OCTOBER 2002 TERM

r- LUUt< INC PAGE n5

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NICHOLAS CRUTIURDS 0209HC178 CondcnscIt!TM ZONTNG MAP AMENDMENT

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Puge 17MS. ROBERTS: okay?

My n.IDf' is Michelle Roberts. And, MR. CRUTHIRDS;

tbere again, I live~ tbere's a v.cant lot Okay.beside me. It's approximately quarter of an 4 Ml<.. HENSARLING:

acre, The man ha, been planting flowers and 5 Dunk you for your time.nUr1uring his proper1y to build. 6

He told me-- his Mfe told me today 7

8 Ihat he would scllthat prope11y. And I don'I 89 want it any closer than I have 10 U~-- tllan it 9

10 hilS to be. That's all there is to it. Because 1011 it's not fair to my home. They will not t 112 build. They told me they would sell. 12

IJ MR. HENSARLING: 1314 Thank you. )4

15 Any discussion or questions? J5

16 .Motion? 16

17 MR. LADNER; 17

18 I make a Motion to deny the request. 1819 There's not a change in condition in the area \920 for a zoning change. 20

21 MR YOUNG 21

22 Second, 22

2J MR HENSARLING: 23

24 We have a Motion on the floor to deny 24

25 the request Any discussion? 25

ROO-4D6-248l Page 17 - Page 20

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All in favor of denying the request say2 L3 COMMlSSION:

4 I.S MR. HENSARLING:

6 All opposed say nay.7 MR. HARTI\'ELL:

8 Nay.9 MR. HENSARLING'

10 Motion denied.11 You understand the appeal process, alln that kind of stuff, jf you w,nt to appeal it?IJ MR. CRUTHIRDS,

14 Yes, sir I don't know e"'Actly what 10

15 do. If I can't ehange it to a commercial16 building-- the building, I'll tty to do it17 residential and leave the building there,18 sitting. More or less, I'll have to do19 \.vhatever.20 MR HENSA\,LlNG:

2\ Well, there's an appeal procesS. Andn you can comC by Pat's office and get withZJ Pollick and learn about how to do the appeal,

IJ_4 if you ~lant to do it I just want t~ make .sure25 you understand you can appeal thIS decISIon,

PATSY AINSWOR111 RTIPORTTNG, lNC.

Page 18 Page 201 CERTIMCATE OP COURT REPORTER

1 I, BRANDI K. SENSENEY, Court Reporter3 and Notary Public in and for the County of0\ Harrison. State of l\{ississipp.i, hereby certify5 that the fOlegoing page" and including this6 page, contain. true and correet transcript of7 th~ testimony of the wimess, as taken by me at8 the time and place heretofore stated, and Inti:.,9 reduced to typewritten form by computer-aided

to transcription under my supervision to the best1J of my 9kill and ability.12 I furthe:r certify that 1 placed the13 wimess under o.th to truthfully answer all14 questions in this matter under the authority15 vested in me by the SUite of Mississippi,16 I further certify that I am not in the17 employ of, or related to, any counselor pariy1R in d,is matter, and have no interest, monetaIy1~ or otherwi,e, in Ihe final outcome of the20 proceedings.21 Witness my ~ignaturc and seal this22 the _.__ day of • 2002.n

[W,

25 My Commission expires 7/J tiDJ

12MINUTE BOOK



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#1358 - hardZONING MAP AMENDMENT

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PATSY AINSWORTH REPORTING, .TNC. 800-406-2481

NICHOLAS CRUTHIRDS 0209HC178.

-_. APPEARANCES [1] 6.23 121 12:) c;ounsel [11 2-~:_-~ Jl3 15:4 15:6 15:9 County II.]

approval [2\ 1.5'23 1.5:2) 1(,·14 2j/]35~[I1 20:24 2:4

Court r.'J3:9 1615 J~:16 I H: 16 1·#[385IlJ 1:22

approved 1'1)8:\7 20:1 20:2

3·15business [7) Courthouse 11] I:J):U 16:7 16:10 J:24

-_.....::!:._- area [8J ):)4 7:2 3:24 4:2 5: 15 crap [11 15:5

$90,000 III 11:3 I 7:4 11:21 14:24 13:19 14:3 14:5 Cruthirds In} 2:

14:25 15:8 17:19 bu"inesses [I) 15:3 2:4 2:20 3:

argument [I) 7:83:22 4:3 4'- - 4:25 5:4 5:

'97[31Assembly [I} 13:2 -C- 5:24 6·J 6:4:6 4:<1 ----

15:9 ntforneY[l1 11 :24 C-l [') 2:9 4:9 8:14 9:21 14authority (2) 12:7 12:12 1221 15:17 15:22 lfi

--~-_."-- 20:14 C-2p) 12:10 16:6 16:) I 18-1-

.utO[l) 2: 17 C.S.RI1)19:2

1:22CRlmnRDS·0209H12[11 1.11 7:5 automobile [2] 13:3 ZO:24

HOI fl!l:1O 13:4 card [I] 13: 14[I] 1:8

AVCnUCfJ.l I:ll case [iJ 2:2 3:10curvell) 9:

-2- 2:19 CERTTFICATE [l]20:1 -D-

2002 [2] Ul 20:Z2 ---------~-

21] [II 10: 15 -.B- certify f'I 20:4 dairy [IJ 13: 16

2] 184 [21 bait [I] 13:(, 20·12 20:16 DAN[I) 1:16.16

Chairman [11J J:I 9 Bankrzl 2:18 5:12 2:15 danee[f] 13

23rd [1] 1:)0 'bar ['1 12:14 12:]6 changcpJ 25 daughterp) 8;

28th [5] 2: 13 2:25 12:2) 15:l.! 2:8 3:14 7:1 DAVlD[1] 1:17:19 17:20 18:15

6:16 7:14 10:15 bars [.1] I):n c1,angcd[!]deal [I] 9:18

290 [2] 10:18 Reaehp)8:7 dealings [I] 1110:18 3:22 cbanging [!] 7:4

l:lcatline [lJ 7:14 dl;Gision [1] 18-7- beauty [2] 4:7

clarification [I]definitely tl] 9:

-------- ----- 14:57/16/03 [II 20:Z5

13: ]4 classification (2)degnde(1) 9:1

7]10[1.1 9 : 14 become[l) 9:22 Z:5 2:9 denied[J] 12.bed[l] lJ: 14 c1os~ tl) 14:24 12'5 11:1:10

~----~--~- 8EHALFpI I:J6 closer[lJ denyp) 17:18 )7-A- )7:9

behindrq 3:11 coffee [l] 13:15 denying "I 18abilityp] 20:11 beside (2) 10:16 cOlnp-J dcseribed [II Z·I\):15 13:25accusation [1} 12:13 17:4 14:\ dcsignl;d III 14:lCTC(31 5:23 10:11i bcstp] 7:3 ZO:]O eommcntlll ! 1:14 different [21 13

17:5 Bcthln 9:13 eommcr<;i.I[.!4:10 16:22active III 7:23 better[!] 10:6 4:13 4:14 7:5 dircetlyp] 14:activity-type [II between [I] 3:8 7:10 7:13 7: 17 dirt [\] 15:10

1):J9big (1)

8:2 18:15 discussed tl1 10add fI1 4:)8 3:7 5·21

again 1'1block PI 14:25 commission [0] 1:3 discussion [ll 17:

5:21board I'J

J:l6 11:20 13:20 17:25II :16 17:3 S·7 18:3 20:25

against e2] IQJ)16:12 c;ompuler-aidcd [11

district 1'1 2:5

BONKp) 2:7 2:9 2:911:11 1:14 20:9

disturbs [212:Z4 4:11 7:22 c;ondition [1) l7:199:2

ago [II 3:9 12:20 13:1 13:13 10:25'ahead [I) 7:6 branch It I 2:1S conditional fIl) 3:12 doesn't ['] 9:]Ains",..orth [I] 1:22 BRANDlp)

13·][) 9:21 9:23 10:.llow 121

1:22 conditional-usc PI door[.!UO 20:2 20:24 11:212~21 breakfast [11

12:21 13:2 13:4 doublc··wide [II)3:14 13:5 13:6 \3'1along PI 2:25 briGk['110:19 IU 13:21 8:5Amendment p.) II :S considerable: [1] down[.] 2:1

1:7 2·' BroadllJ 2:)9 7;3 6:4 6:7 6:amoun1p\ 7:3 brought!'l Gontain [II

7:11 8:1 1Z:13:22 20:fi 15:24 16:15answer [I] 20:13 13:23 convenience (1 J drinking [I)anyway (1) 10:17 build (2]

12:11'6 13:15

appcalts] IS:ll 17:12 COrnCT["1 :1:13 __~-.E-_18: 12 18:21 18:23 building f7.ll] 2:11 3:2 4:\ ) 7:14

I18:25

II 373:23 4:6 corners Ell 7:15 1 1

[2)2;7 7:3

4,20 4::22 5:11corrcet(lJ 20:6 casl [1] 2:25

13

•MINUTE BOOK

BOARD OF SUPERVISORS, HARRISON COUNTY I MISSISSIPPI

OCTOBER 2002 TERM

I,LULl" ,LI .....". PAGE W-i

Index Page 2

Harrison - residentialZONING MAl" AMENDMENT

Con denselt! 'O.{

PATSY AINSWORTH REPORTING. INC. 800-4062481

Harrison (11 204 knowing [I] 9:2 months (1.,1 3:9 opposes [11 14:)] property I"I ~HARTWELL PI - wo,tPi ):)) J3:7 ordCT(JllJ:21 2:)] 3:6 3.11J: 17 18:7 -L- 15:2 othcnvise (1) 20:!9 5:2J 6'25 7: 10

hCarlJl 11:16 LackCY[11 Motion (41 17:16 outcotbe [11 20:197:13 7:17 8:4

HENSARLING 1<019'12 17:18 l7lq 18:10 9:1 9:2 9:\9

913 outside('l 11:2 9:12 10:2 11:22I :JH 2.1 3:19 LADNERr·.1 l:J8 mOVc(41 4:14OWD['l 11;3 \4:18 14:]9 14:19:" 2~; 4.8 4:16 10;5 12:1 15:3

4:2J 5.2 5:13 12:6 12:] 5 17:17Moving [I]

owns [lll0:21 17:6 17:82:25 proposed [1]5:21 6:1 6:6 ladYl1l 12:13

Ms[:<]7'1

6:19 6:24 land. III l:61: 19 9:l:l protest!l] 7'46;\0 10:IJ D:l" 17:1 -p-

7: 1B 8.11 H:l" Lassabe [1] 21Jpackets!!}

Public (I] 20:398 l\l9 1l::J 9:14 3;10

pllIJ'ose [I] 2:1011:15 ll:8 12:17 -N- page [J) 20:612.2J lJ'9 13:18

Lassade(q 3:7 put 1-' 5:10 604las! [I] nail [11 5:17 pagcs III 20:5 6:7 S:5 1l:514:8 15'14 1):19 6.5

15:2S )6;4 168 law [II J 1:2S nails [l) 5.6 S:7 parcel [UI 2.6 12:1 ,13;12 13:23

lli:23 l7:13 1723 learn IlJ 18:23 name['/] 6'16 3:2 3:1 ] 8:10 15:13

Jg'5 18:9 18:20 ~:I J ]0:14 ]]:16 8:15 8:19 8;20 putting I'l 8:8IOaVOIlJ18:17 IU9 10:25 17:2 B;ll B;21 8:22

19:4less (11 IB:18 8:22 8:23 --------

hcrcbYCll 20:4lettef[l)3:10

nameS[l] 8'9 parcels [I] 3:5 -~~h=tofo~CJ] 20:8

list ['Inay[,] 16'6 18:B

partC'1 6:20 II :25 quarter [1) 17:412:1(1 12:J.IHill] 10:14 1";12

need(1J 9:23 party [1)20:l7 questions PI 6:11Holloway [101 5:15 live ['] 9: I3 10:5 neighbor [11 8:20 Pat's PI 15:22 17:15 20:14

6:1n 6:n 7:7 .10:7 1.0;]5 10:15 neighborhood [.)path[1) )2:19 quiok[l] 12:11

7:20 7;25 8:18 10:17 14:24 : 7:J 4:9 4'21 9:25 quitC[l) 9: 1511:.13 1111S lU9 II :~ 14:3 14:4 Panicle "I 1:14

homer"l 3.16 Liz.anafll 2:21neighbors [I]

1~:2J

located (11 2:12 7:1Patsy [I] -R-10:19 ]1:3 [ l:4 ncrvous [1] 8:]5 1;22

11 :5 II :7 1\;IS look[l] 15:7nevertbeless [1) pawn [I] 14:1 R'111 8;3

17:1 J looking [1] 2: 16 9:16 people[l] 14:23 :ramp (I] 5:10hou.c PJ 8:8 looks 1'1 10'3 4;20 ptmni! (I I] 3:12 ratheT[I) 14:4

9'1 \ 14:20 15:5 16:20 new [I]11:21 11:22 12'2 RE[11houses: [~J J;18 next I'} 2;2 10:20 1:7

nice [2]1:2:22 13:3 13:4 road [1] 12:1214:22 Ij:R -M- 4:22 15:7 13:5 13:6 13:7

husband 1>1 8:6 - Nicholas 1'1 1:8 13:21 real II} 12:109.19 maintenance [II 2:> 2A 3;n petition Cll1 2:3 really I.] 4:}

13:3 non-obtrusive (1] 3:20 6:13 8:10 4:21 4:22 7:11-------- ma.janlJ )]:\9 5;14 ~:1J 9:17 10:12 9:14 14:3-1-majority 121 9:4 nonconforming [OJ 10:23 U:12 12:5 re..on[1J 9:20

idea I') 4:1 9:3 9:6 4:13 7:.19 7:21 14: 14 rcbutt31 [II 14:16iIIe~al ('1 7:17 man ['1 15:1 17:5 8'2 photog:raphs PI ICcent [I] ;;;13

12:. manufactuI<ld [II northea.t"l 2:16 2:15 record P) 6;2JInc [I] 1:22 3:l5 DortL",,,.t [1) 2:12 pictures [ll 6:20 6:23including(!] 20:5 Map [J\ 1:7 22 Notary!.) 20:3 place f!1 5:17 reduccdp) 20:9incomcp,1 ):18 matt<::1'[l] 20: 14 now 1'1 8:2 8:24 5:18 20:8 RBGULAR[l] 1:1inco.rn:ct III 7;12 20:18 16:20 placcd[,] 3:23

:related ['1 14:6installed [11 11:4 meanPJ [2: 12 numbeT£lI 5:18 20:12

20:11intere.! [I] 20:18 16:12 nurturing (I J 17:6 placing II) 2:10

removed 1\.1 12:4mechanic'lll ;:.\ PLANNING [1]

rent [2] 5:6 15:J2MEETING[ll 1:1 1:J-J- ~O- l'CtItal (1] 3'24-Michelle 1'1 10:14 planting [I] 17:5

Jot: (21 5:]6 J 1:19 11:2 oath [I] 20:13 pointer II 1 8:12 repair ['I 2'17JOHNSONrd1 1.15 off 121 13:3

nll~hl[ll 9:3 12:19 14:11 porch[l] 5;112'14 2:22 ]4:2

nllnd[114:1 office[d] 2:10 portablerll 16:15Reporter(,] 121

junk (I] 103 20:1 20:2mine (1] ] S.4

4:5 5:7 1~:22 preexisting III 15:3junkyard [3J 7:16 old [11 Reporting III J22

mini [1] 3:2 14:20 2:18 proscntly ll] 7;27:24 1419 one(loj 2:1n 5:22 roques!['J 2:8

junkyarrlJsalvage [I\ minut"lll 12:9 6:14 8:J 9:5 pretty [31 4:12 12:4 17:18 17;25

3:3 .Mis.issippi PI 1:11 12:9 12:25 14'11 5:14 7: 10 18=120:4 2015 14:20 J S: J private Ll] ""24 requesting [II 2;4

-K- modulaq41 2:10 onC-8Crc lJ1 2:6 privy [11 11:24 residence (1] 3:43:6 3:23 121 open fll 3:17 proceedings [1)20:20 residential Pl 3:1 J

K(I] 20:2 monetary [I] 20;18 oppo.cdj"S1 6;]) proec.s I') 18.l] 4:15 7:4 9'21:=p III g'12 money [2] 9:19 9:10 10:4 lO:~ 1S:21 13:17 14'7 18:17lUud [11 3:24 4~2 IS:l0 J8:~ prodl1C1 fll 13:16 IB:12

~~.

NJCHOLAS CRUTHIRDS 0209HC178

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,Luur;; .ll'j'_'

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Index Page 3

REVERAND ~ zoning".,ZO~TP AMENDMHNiZ:5 ~'R

11:23 1~:12

CondenscIt! Tv.NICHOLAS CRUTHIRDS 0209I1C178

PATSY AlNSWORTIl REPORTING, INC. 800-406-'481

REVERAND[II 15:10 two-plYfll IJ:4 lronin117 spoke PI 8:4 lYi"'PJ 5.15 5:19rezoned [I]

, 2'28:3 square 1'1 10:15 types 1'1 13: 17 H:20

rightr_.\ 3:12 B:19 10:17 lO:lg 13:21 17:2rl10:16 14:22 stand [I) 3:17 typewritten [11 20:9

road [lJ 2']) 914 StBte r41 IU6 16:2512'2 20:4 20:15 -u-Roberts I.S] 10:13 Istatements [II 7:9 I10'14 13:24 17'1 staliotl[11 IJ'6

undcr[4 1 14.117:2 20:10 20:13 20:14

RONDELL(I] 1:19 stations [II J:l undersland [2J I~Jl

~oom [JI16:5 slme (ll 13:6 )3:15 J8:2513:16 understands [11runs PJ 37

st~aigbt [11 14:25 14:10

-s- stItt! (8] 2: 13 unfortunately (I]2:17 ~:I J:7 10:21

sales ('.1 13:5 13:10 3:18 8:17 7:14 up [71 8:12 11:.1 I

salon [II 4:7 JO:15 12:9 nl2 13:22

saloon (II 11:2 strip [11 10:16 13:23 14:20

scal [II 20:21 stronglyp) 10:4 upgrade [1] 10:1

Sccondp] 17:21 studio 111 13:16 uses (21 12:]0 13:17

7: 1S 8:9 stuffp! 5:10 15.10seep]18:12 ~V-10:17

suhject [II 2'11 -----scll [2J 17'.8 1')'.12 vacant[.(] 3:2SENSENEY (3J supcrvision [II 20: 10 3:5 10:20 17:3

1:21 202 20:24 support [II 14:7 valueI'I 11:5Scptembcf[l] 1:1) supposed ~2.] 15:16 11 :7

septiC[lJ 6:7 15:21 vegetablC[1] 3:J7

scrye rt114:4 ------~--- version fit 7:2

seNice fII 0:5-T- VDstedp.I 20:15

scwcq,] 6'2 taking [II ]4:115.5 tangen![l) 14:.11 -w-

Sexton [IJ . .10:2) taxf.'l 4:5 5:7 W(n 1:19SIIARON[11 1:19 5.1 B

warehouses I'J 3:3shop ['J 3:5 1M temporary [I] 1:18 14'21

1]:14 13:15 13:15 teslimony [1] 20:7 watcrPl 6:114:1 14:1 14:1 TIlank[71 6:12 wcekp] 6:5

short PI 7:2 12:1J 9:9 10:10 IJ ']0west (21 2:25 4'1512:12 J6:24 17:14 19:5

shot [I] 2:23 tlm:c p.] 8:24 11:8 wholcill 16:21

shoWI'19'15 lhree-bc:d~oomPI wife!>1 10'.12 \7:7

sign [2) 8:24 9:16 11:8 willdows[l) 11:4

signature [II 20:21 Through [II lii'l2 within [11 14:25

signatUTCs PI 7:5 TbursdaYlll 1:11 without [2) 13:10)3;12

signed 191 g:20 tied [21 15:24 16:15wilness [3J8:2) 8.21 8:22 todaYl51 10:22 20:7

8:22 8:23 8:23 13:JJ 16:5 J6:16 20:ll 20:21

10:23 ]4:23 17:7 wrong [II 12:19

sitting 1.4.] 15:4 too [II 6:715:5 15:24 18:1& trailer 1') 8:5 -y-

situation [lJ 14:5 transcript PI 20:6 yank)1116:16skill [II 20:11 transcription [IJ yard[l) 3'4small [2J 3:24 20:10 yearpJ 3:1.1

5:19 transition [I) 4:12 YC)JOWIIl 10:16smal1c:f[I.l 14:6 true [2J 7:23 20:6 yet"l 4:2 6:5SMOKEY PI 1:15 truthfully III 20:13 YOUNG[,] 1:19sometimes P 1 3'18 try I>! ]6:7 18,16 17;21speak 14) 3:20 trying PJ lOll

9:11 10:]1 11:1 J 16:18 16:19 -z-spcakiog 1'.1 9.4 1lJRNlPSEED (I]

"oned ['I9:6 l:l9 2:7

!spcnt 12]7:2 16: 13

9:18 lwoflJ 9:5

•MINUTES


15

Supervisor BOBBY ELEUTERIUS seconded the motion to adopt the above and



supervisor MARLIN R. LADNER voted

supervisor WILLIAM W. MARTIN voted


AYE

AYE

AYE

AYE

AYE

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THIS, the 28th day of October 2002.

16


OCTOBER 2002 TERM

OIWINANCE NO. 0209IIC178

•I

supervisor LARRY BENEFIELDfollowing order:

moved the adopt ion of the

ORDER CONCURRING WITH THE PLANNINGCOMMISSION'S DECISION TO DENY A ZONING MAPAMENDMENT. THE PROPERTY IS CURRENTLY ZONED •E-l (VERY LOW DENSITY RESIDENTIAL) DISTRICT.THE REQUEST IS TO CHANGE THE DISTRICTCLASSIFICATION TO A C-l (NEIGHBORHOODCOMMERICAL) DISTRICT.

WIIEREAS, the HanisOil County Board of Supervisors finds and docs so determineunder Section 90(, and based upon the recommendation of the Ilarrison County PlanningCOllJllIission and county departments, as well as its existing necds and developmcnt, and basedupon a reasonable consideration of the character of the district and neighborhood and suitability Ifor particular p urposcs, that the property which is generally described as being located at theIlorthwest comer of 28 th street and Lassabe Road, should not be rezoned for the purpose ofplacing a modular oftlce building. The ad valorem tax parcel number of the subjeet property is05 1ON-01-024.001. rhe Case hie Number is 0209HCl 78.

NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS orHARRISON COUNTY, MISSISSIPPI, AS FOLLOWS:

SECTION I: That the Oflicial Zoning Map of Harrison County Zoning Ordinance of theCounty of Hanison, adopted thc 28th day of August, 2000, as amended, be and the same ishcrcby amended to provide that the following describcd property be rezoned from its present •classification of a E-I (Very Low Density Residential) nist.rict to that of an C-I(Neighborhood Commercial) District.

DUSCRIPTlON:

I AC(C) BEG AT lNTFR OF N I\IAR or 28TH ST & W MAR OF LASSABE RD W ALONe;28TH ST 166.3 1'1 N 261.R FT E 166.5 FT TO LASSABE IW S ALONG RD 261.8 FT TOPOB PART OF SW 1/4 OF SE 1/4 OF SEC 33-7-12

Tile ad valorem Tax Parcel Number is 051 ON-01-024.00 1.

See attached site location map.

SECTION 2. For good cause being shown and the interest and welfare of HarrisonCOUllty, the citizens thereof require that the said Ordinance be in full force and effectimmediately upon its passage and enrolled as pnwided by law.

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17


OCTOBER 2002 TERM

Supervisor tlf\~LIN Ro LADNER seconded the motion to adopt the above forgoingOrdinance whereupon the President put the (IUestion to a vote with the following results:

•Supervisor ROBBY ELEUTERJUS

Supervisor LARRY BEN FrJELD

Supervisor MARLIN LADNER

Supervisor WILLlAI'v1 MARTIN

Supervisor CONNIE ROCKCO

AYE

AYE

AYE

I

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The majority of the memhers present having voted in the affimlative, the President thenlkclared the Motion carried and the Order adopted on this the 28th day of

October ,2002.

300 0 300 600 Feet.....?

0209HC178Zoning Map Amendment

• - • -

Zoning.shp~ A-1 General Agriculture_ E-1 Very Low Density Residential- R-1 Low Density Residentialo R-2 Medium Density Residential

• R-3 High Density Residential00-1 Office~ C-1 Neighborhood Commercial_ C-2 General Commercial_ C-3 Resort Commercial:11-1 Ughtlndustry!iii 1-2 General Industry~ MPC Master Planned Community

00• -

D3o))::=aco."Utc:"Com

n~-IUi35:00_DJ~2m .. c~::C-l~iGmO~DJOUt o~go-In:::-=;mo~c:

s:~-<..~Ut~UtUt

"C"C-

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OCTOBER 2002 TERM

ORDER AUTHORIZING I'AYMENTI~ THI<: AMOUNT OF $441,854.69 TO 1\11,\ - COM CRITICAL RADIO SYSTL~MS, INC.

WITERF.AS, the Ihmisoll Coullty Emcrgency Communications COlllmission was created

by tile Board ofSupervisors under authority of ~ ]1)-S-lOS, Mississippi Code Annotated, as amended,

and its mcmbership represents all city and county public safety agcncies in thc County, and the

llarrison County Emergency Communications Commission is governed and empowel"ed according

to ~~ j'J-S-:JOI, ct scq., Mississippi Cocle Annotated, as amended; and

WII EREAS, the J Jarrison County Emcrgcncy Communications Commission, with the

authorization of the Harrison CculIlty Board of Supervisors, entered into a contract with MiA-COM

Critical Radio Systems, Inc. onJune II, 200 I, for the plll"chase alld installation of componcnts of

a county-widc emcrgency communications system within Harrison County: and

\VlIF.RFAS, The Commissioners of the HalTison County Emergency Communications

Conllllission find that all the communications systems, equipment, contracts, assignlllcnts, leases,

warranties, licenses, and other assets, which are the subject of its contract with MIA-COM Critical

Radio Systems, Inc., arc rcasonable and necessary for can)'l11g out thc purposes and inlel;t of 0§ 19-

S-:Jt)] through 19-5-319 of the Mississippi Code of 1972 Annotated, as amcndcd; and

\VIIEREAS, the COlllmissioncrs of the Harrison County Emergency COlllmunications

Commission found by Resolution dated l'v1ay 17, 200 I, that the contract between Ihe IlalTison

Counly l30ard ofSupervisors, Hanison County Emcrgency Communications Commission, and t'vI/A-

CO:\1 Cnucal Radio Systems, 1nc., is reasonable and necessary for the pmj1o,;e of establishing a

county-wide cmergency communications systelll within HHlTison County; and

WII EI{FAS, the llarrison Counly Board ofSupervisors I<HlIlel by Resolution dated Junc 1I,

2001, that tbe equipment and cOlllmunications system is necessary for carrying out the purposes of

20

MINUTE BOOKBOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI •

OCTOBER 2002 TERM

I

the E-lJ 11 Act (~19-5-301, et seq. orlhe Mississippi Code of 1972 Annotated, as amended), within

Harrison County; and

WIIEREAS, tile contract between the Harrison County Board of Supervisors, Harrison

County Emergency Communications Commission, and MIA-COM Critical Radio Systems, Inc .. is

for a total contract cost orSEVEN MILLION FIFTY TWO THOUSAND FIVE HUNDRED FIFTY

SIX and 97/100 ($7,052,556.97) which the Harrison County Board of Supervisors found to be fair

market value; and

WHEREAS, the Harrison County Hoard oCSupervisors authorized by Order dated July 23,

2001, the first payment to MIA-COM in the amount of ONE MILLION FIFTY SEVEN

THOUSAND EIGHT HUNDRED EIGHTY TIIREE DOLLARS and 55/1 00 ($1 ,057,883.55) which

reduced the contract amount due to FIVE MILLION NINE HUNDRED NINETY SEVEN

THOUSAND SlX HUNDRED SEVENTY THREE DOLLARS and 42/1 00 ($5,997,673.42); and

WHEREAS, the Harrison County Board oCSupervisors authorized by Order dated October

1, 200 I, Change Order No. I which decreased the MIA-COM contract by NINETY SIX

THOUSAND FIVE HUNDRED TIlIRTY ONE DOLLARS and 75/100 ($96,531.75), thcreby

I'cducing the total contract price to SIX IvllLLlON NINE HUNDRED FIFTY' SIX THOUSAND

TWEKfV FIVE DOLLARS and 121100 ($6,95G,025.12); and

'VllEREAS, the H,mison County Board of Supervisors authorized by Order dated January

28,2002, a partial payment of that portion ofthe payment schedulc reprcsenting 45% oCthe contract

clue MI A-COM upon delivery of system components in the amount of FIVE HUNDRED FORTY

•

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SIX THOUSAND NINE IIUNDRED SEVENTY EIGHT DOLLARS and 29/100 ($546,978.29),

leaving a balance of l'IVE MILLION THREE HUNDRED FIFTY ONE THOUSAND ONE IHUNDRED SIXTY THREE DOLLARS and 381100 ($5,351,163.38); and

2

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21

MINUTE BOOKBOARD OF SUPERVISORS. HARRISON COUNTY. MISSISSIPPI

OCTOBER 2002 TERM

WI mREAS, the Harrison County Board orSupervisors authorized by Ordcr dated April I,

2002, a partial payment orthat portion orthe payment schedule representing 45'Yo ofthe contract duc

M/ A-COM upon dclivcry of systcm components in the amOlll1t of TWO HUNDRED EIGHTY

THOUSAND EIGIIT HUNDRED SIXTY NINE DOLLARS and 761100 ($280,869.76), leaving a

balance of FIVE MILLION SEVENTY THOUSAND TWO HUNDRED NINETY THREE

DOLLARS and 52/100 ($5,070,293.52); and

WI' Ii: REAS, the Harrison County Board orSupervisors authorized by Order dated Apri 122,

2002, a partial payment ofIIIat portion of the payment schedule representing 45% of the contract due

MiA-COM upon delivel'y ofsyslem components in the amount of SIX HUNDRED EIGHTY SIX

THOU SA NO ONE HUNDRED EIGHTY SEVEN DOLLARS and 62/ I00 ($686,187.62), leaving

a balance of FOUR MILLlON THREE HUNDRED EIGHTY FOUR THOUSAND ONE

HUNDRED SIX DOLLARS and NOnOO ($4,384,106.00); and

WHEREAS, the Hanison County !1oard ofSupervisors authorized by Order dated ~.fay 13,

2002, Change Ordcr No.3 which increased the M/A-COM contract by ONE HUNDRED FORTY

TWO THOUSAND EIGHTEEN DOLLARS and NO!l DO ($142,018.00), thereby increasing the total

contract price to [·OUR MILLION FIVE HlINORED TWENTY SIX THOUSAND ONE

I IUNDRED nVENTY FOUR DOLLARS and NO/1 00 ($4,526,124.00); and

WHEREAS, the Harrison County Board OfSllpervisors authorized by Order dated July 29,

2002, a partial payment of that p0l1ion ofthe payment schedule representing 45°1., ofthe contract due

MiA-COM upon delivery of system components in the alllount of TWO HUNDRED EIGHTY

t'-:INE THOUSAND FIFTY FIVE DOLLARS and 21/100 ($289,055.21), leaving a balance of

FOUR MILLION TWO IIUNDRED THIRTY SEVEN THOUSAND SIXTY EIGHT DOLLARS

and 791100 ($4,237,068.79); and

3

22


OCTOBER 2002 TERM

WHEREAS, the l-larrison County Board of Supervisors authorized by Order dated

September 9,2002, a paI1ial payment of that portion of the payment schedule representing 45°1., of

the contract due MIA-COIVI upon delivery of systcm components in the amounl of FOUR

HUNDRED TWENTY THREE TllOUSAND THIRTY EIGHT DOLLARS and 73/100

($423,03873), Icaving a halance of TIIREE MILLION EIGHT HUND[{[D fOURTEEN

THOUSAND THIRTY DOLl~ARS and 061100 ($3,814,030.06); and

WHEREAS, pursuant to the provisions of the aforesaid contract approved by the HalTison

County Boanl of Supervisors, MIA - CO!'d Critical Radio Systems, Inc. has requested on Invoice

No. MEMINVHC9TH, a partial payment of that portion of the payment schedule representing 45%

of the contract due I\f/A-COM upon delivery of system components in the amount of$300,067.69

and on Invoice No. MEMINVHC 10TH, a partial payment of that portion of the payment schedule

representing 30% of the contract due to MIA-COM upon installation of system components in the

amount of $141,787.00, all as more fully detailed on the attached copies which arc attached hereto

and incoqJOrated herein as Exhibit "A"; and

WHEREAS, tbe lIarrison County Board of Supervisors find that MIA-COM has complied

with the contract with regard to the payment plan, as certified by the letter from Moses Engineers

attached hereto and incorporated as Exhibit "B"; and

WI IEREAS, the HmTison County Board ofSlIpervisors find that the Exccutive Dircctllr, Gil

Bailey, has certified that 1'",11A - COM Critical Radio Systems, Inc. is entitled to said payment in the

SlIl11 or FOUR HUNDRJ..:D FORTY ONE THOUSAND EIGHT HUNDRED rlFTY FOUR

DOLLARS and 69/ I00 ($441 ,854.G9J, as stated it! his letter attached hereto and incorporated herein

as Exhibit "C"; and

4

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•

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23


OCTOBER 2002 TERM

'VIIEREAS, the Commissioners of the HatTison County Emergency Communications

Conlillission tCllllld by Resolution, attached hereto and incorporated herein as Exhibit "D", dated

Octoher !0, 2002, that M/A - COM Critical Radio Systems, Tne., has complied with the Contract

Provisions that are required for M!A - COM Critical Radio Systems, Inc. to reccivc said payment

under the said contract in the amount of FOUR HUNDRED fORTY ONE THOUSAND EIGHT

HUNDRED FIFTY FOUR DOLLARS and 69/100 ($441,854.69), leaving a balancc of THREE

MILLION THREE HUNDRED SEVENTY TWO THOUSAND ONE IIUNDRED SEVENTY

FIVE DOLLARS and 17/1()() ($1,372,17537);

NOW THEREFORE, BE IT ORDEIH:[) by the Harrison County Board of Supervisors

as !c)llows:

SECTION 1

The Harrison County Board ofSupervisors order that payment to MIA - COM Critical Radio

Systcms, Inc. in the amount ofFOUR HUNDRED FORTY ONE THOUSAND EIGHT HUNDRED

FIFTY PO] JR DOLLARS and 69/100 ($441,854.69), which is a partial payment due MIA-COM

under thc terms of the payment schedule set forth in the contract, be paid in accordance with the

terms of the contract.

The above and flll'egoing Order was introduced by Supervisor

HARLIN LADNE_R , who moved the adoption of same. Said Motion was seconded by

I

•

Supervisor CONNIE ROCKCO

5

24


OCTOBER 2002 TERM

I

Upon being put to a vote, the results were as follows:

Supervisor BOBBY ELEUTERIUS voled

Supervisor LARR Y OENEFIELD voted

SLlpervisor MARLIN LADNER voted

Supervisor WILLIAM MARTIN voled

Supervisor CONNIE ROCKCO voted

AYE

NAY

NAY

AYE

AYE

•The motion having received the affinnative vote of a majority ofthe members present, the

PreSIdent oflhe Governing Body declared the motion caITied and the Order adopted, on this the 28th

day of Oclober, 2002.

ORDERED 011 this the 28th day of October, 2002.

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25

•MINUTE BOOK


OCTOBER 2002 TERM

I

••••Of"I AT 40432

. ..., ....

ATLANTA, GA J119H1412

CUSTOMO{'....)c--- IP.I.o ~-tj.ip 0 Nl'"'"""'E"'R----------/,.,,~~~I~SOAT"E---------r;===""'-----191::>3'- ~C_4_44__~~~ar:~Q~_~~d-~!-!-1'C/~"',~""mo---- 9/9/02 MEM1NVHC9TH•

JIlT/A-connP. O. BOX 2000I ynchburg, VA 24501

fEDEflJ\l 1011 25-1 fI..j~l1nl

For Billing Inquhle$ Onl:f c<lll:TAMARA ltAWKINS604-365-2669l-or CollccUolI/Accounl balallce Inquires c<l11

C444 TO INVOICE THE COUNTY OF IIAHRISON FOR FORTY~FIVE

PERCENT (45%) OF CONTRACT PRICE DUE AT DELIVERYOF SYSTEM COMPONENTS TO YOUR PREMISES PEl{1.5 PURCI lASE PAYMENT SCHEDULE.IN ACCOrWANl:r: WITI( SEC <I PRICING (PARrS DErAIL f?EPORTJ

CONTAINCD IN MAY 14. 20M/(ARRISON COUNTY EDACS SYSILM LXPANSION(MBf' 21149)

DESCRIPTlOri

~KISONCOlJNTY

EMERGI::.NCY COMMlJWCAliONS COMMISSIONATTN, MR Gil BAil EY

15309B COMMUNITY ROAD

GULFPOH. r, MS 39503

I

'IARHISON COUNIY

EMERGENCY COMMUNICATIONS COMMISSIONATTN, MR GIL BAil EY'5300B COMMUNI IY ROAD

L _0~J~_EPORT. MS 39503I ;~fl.t

N,lNOTE QUANTITY UNIT PfHCE UTENOED AMOUNT

Vendor & Services00 1 l3ilm:i North

OO? l1iloXI ~Jouth

• 003 GuHpUlt North

00·' GulfpOlt Wesl

005 Systemwide Services (W'/o)(System rngr, I'mjeel Mi]ITll. etc)

$427,777.54 $4T1,771.54

$35,G41.W $35,641.09

$65,712.97 $65,712.91

$30.370.05 $30,370.05

$101,315.43 $107,315.43

SUOTOTAL$GGfj,817~08

LESS 15% ADVANCE ($100,027.56)

ILESS 30% DUE UPOW INSTALLATION

LESS 10% DUE UPON ACCEPTANCE

AMOUNT DUE NOW

EXHIBIT

($200.B4512)

($66,681.71)

$300.067~69

$300,067.69

j "1\"

" •••••••••,TOTAL AMOUNT BILLED

---------,

-~------~-._-~~---

I.t!A. U1M CFRTlfIF$ filAr 111(. (AX)U'j LUVl;KlO ilY IIIIS OlRECT COf!HI'SP'lINllUKT (JUl Y ro

INvOKE WH<.f. PROOOC..l () IN U .... ,'\1AI1< ~ WI1l1 AI...L ,lJ'~'L1CA!1lE REOUIREM£NTS Of'Sf'Cl!ONS MiA, COM

".,~) 12 Ot IIIL fAIKI--"fl.Ofl.SlffiI)Nmc, "".1. 1<5 '''''IN(llO,.o.NuOl jl'-(~U\ATI0t<:iN'UQHnt:H$ cr'HIIII'.NOO:XIt-CTION'i

OF THl:' llNIHO " fAITS OU'AJ<I~'lIjl 01 t ...."..>1i 1~:;(jtDtJN[\ER SECTION 1~ HtEHEOF ORIGINAL :Y~~:'l/"'_Z:l:a.!

AN EQUAL OPPORTUNITY EMPLOYEH ,L- ~__•

26



Electronics

1lIJ'/A - COIllJ'p_ O. OQX 20001)'ll,..hburg, VA l'1~Ul

fEOCAAI 10 II 2~-1849i!]7

-----y'-o-~T61.\F-RPO NUMIlE::R

~c= -,1-,9-,1)-'3'---- --.-l\.~_4_4 ~COn~acl Dated 6I11'~~f' TO

UEPT AT 404]2

AnANTA.., GA :11192-0431

!-;r-::-:o<-;;B;;;;HU-::-:ng""nCCq::'-u":C:"C'C'o"""-;-'y-c.=-"~--~-'~---ITAMARA HAWKINSB04-365-2669for Collection/Account balance Inquire'S c.aIL

r'AYMFNT rrRMS •C444 TO INVOICE THlc COUNTY OF HARRISON FOil THIRTY

PERCENT (30%) OF CONIHACT PRICE DUE AT INSTALLATIONOF SYSTEM COMPONEN rs TO YOUR PREMISES PEIl1.5 PUllClllISE PAYMENT SCHEDULEIN ACCOROANCE WITH SEC 4 PRICING (PARTS DE JAIL REPORT]

CONTAINED IN MA Y 14, 2001I1AF-(R/SON CQUNT( EOACS SYSTEM EXPANSION(MOl' ?l(49)

----..,------

HARRISON COUNTY

r:MERGENCY COMMUNICATIONS COMMISSIONAnN: MR GIL BAILEY

15309B COMMUNITY ROAD

IflM

_.N~

I tARf1.ISON COUNTY

EMERGENCY COMMlJNICAliONS COMMISSIONATTN: MR. GIL SAILFY153098 COMMUNITY ROAD

GULFPOHT, MS ~950_! -"G",U",l,-,FP'-'0"1R-,-T,,-,..!M~S"-T3~95~0,-,3c-. ,- , _

Ol-SCHIf'TlON florE OIlANTITY UNIT PHICE EXfENULO AMOUNT

I

Vendor & Services

001 Oiloxi Noilh

002 Systemwide Ser.... ice:; (G%)( System rogr, Project Mymt, etc)

SUBTOTAL

LESS 15% ADVANCE

LESS 45% DUE UPON EQUIPMENT DELIVERY

LESS 10% DUE UPON ACCEPTANCE

AMOUNT DUE NOW

$392,136.75

$00.45657

$392,13G75

$80,48G.57

$472,623.32

($10.893.50)

($212,680.49)

($47,262.33)

$141,787,00

•

I$141,787.00

•

l'-C'J

Ha.rrlscn Ccur,ty

Q. C444 C033551

Q. 1912343% InvoIce #9 Biliing D~:all

en Rllvlaad

Contrl(:t Value Previously Lau 1~·,'. Lu,:lO'/o leu: 'O~i. Fhal 45% Amount Totallnvoic:.d Salancll toen Cr,\] Ord:1 Invoiced 1 • a Tl'-I! PHlod Down Pll.yr:"I.~l! Irt~ta:!1I1Ion Acceptl:"lCll DUll ";'t'1!, Inyol<::. tQ Date I"....olel

en 81'0x'

en ,\n:il:a"'f Mulll::: 9;t:Brs , 4;: ..J59.:50 S 2524' .75 ,"

, , , ' , 25,2"~.7 5 , 16827.34:'a:~u:) Control Stat,cr ,, 5446050 $ 33 426.45 ,

"

, , ,"

313 425.45 , 26.034.0:

~Cor,trol POint , 7983.3,40 S 47780.0t. 1 l

"

, ,"

.r;' 1.!lO.G4 , 31 853.358-loxl NNtl'l , 34 \,384.76 $ 208972.<.2 ,

S l"

, , 2C!:l 9~2.: 2 I $ 132.412.c48:loxl SOl::t1 , 581 58S.31 $ 3" .972.16 , , $ , , , 31·"gn~6 I S 269,713.56

>~ ;;-r/t Siaiio!"l ;laci;," , 22407t.6C I ~ 23 79C)4 S ,"

I , 123,73Q.34 : $ 100,281.2eMar:l~Cn Coun~1 Exo Console , 30C,115,10 $ . ao 42906 S , ,

"

, , '80,429:16 I $ 12C,2811.04

I- :!,~arHcn Coun . Console~ I 2927 3.AC S 1155A.OA l , l , , I 17,~54.G4 I S 11 709.36

2 Ir,lerooera::Jllit" , ElE 697.36 I A1432:5 , S ,"

, , , 41,432:,6 I S 4~,2t;5.2C

, I ,~ D::: Harrtson/Guifport T, T,0 C;::: :0 1,'.1C 'j::>orada , 548 1f7'?':" S 315.'34.31 , S , S 315.184,J1 S 232,983.39

:=.::: W C~~::ol.01 l.'Jorece _G'u'.'ocr , 289j;'~,~0 ~ 134,633.56' S , l , , , , 134 611.5:3 I S 154.7.:37.54

U I-CSCJJO to CSQ:C:J l.~ race , 57 7~ 5.:0 ' :> ;J':',629GC I S , , $ , , 3-4529,JO , 23 C8S.C'J

0"'O,~,"I S,te l.a rade , 248,475.90 :5 125,41~ctj S I I , I , 1254iS.a6 S 12J.CS9,7'-4 1

2 ;:~\Jt.., Site Uo rllC:1I , 248.475.eo I $ 11',78i,37 I $ I ,s ..L' "

~, l',~.;3U1 i $ 136.694,23,

0 ON "(IHnlon GP W,nt

!!!O GP V'est , S:'4327.GA S 2-:'2,S8:l09' , --=--l , II , ~~2.5a3.09 , 2)' -:'4J.S6m I

0::0 \,!IHH::or &. Servlcel3do:d ,"lCr.,~

, 9.:3818·,151$ J~2,1~",611$ 42,7 /:":'5-1 I ~ loA. '65,63)1 5 ':125333.26 $ 42';";";"51 :) 192.499.89 S 5fi-.o..879.51 S 37J.5C' .124

W O::N C.'1~ erc Nc i Ie 3110~1 Nc.',', ':enjor , 9S,5J1}51'S ".4 .. ~9, 712'; $ I , , , , (',4479.76'" S U~2,C5',,99)1

l- ce 8'ic:r:1 South , 451. ~ 7'1.35 . S SI32 1,7,e71 $ 3~ 041,C9 i S 5346.101 $ I~O,692.J3' S ],564,'1 ,i S i6038,49 S ~1Z 25E,305 ' S J:lEl 9-14,9::1

:::E: D:::Gl.'ltoor': o,Jor:l". , 253 :'94 50 S 4J,539.!:.9 ,

~5J12.9! $ 9 8~i:!95\ S '~,71::..a91 S i?~i· .)0 . S 29570.t-4 S 70 ~ 10.53 I S 19367J.,Q7

:J GIJlr:lcr': Sout:: , $ 21.857,)0 S 3,2~C, 1C , S , , ,5 " 3280.10 , ',3 537 ,2~

~WG>,:11:Jor.'NIl1t ; S :;..1;"8:11 55 S 149433,35 , 3('.2.'-:,C5 S 4.555~·, I $ 9. ~ 11.02' S (J C37.J1 '" S -3.566.::2 $ i63099,8 7 ,

~ 3.:. -:' J ~. 68

Z S"ste~w'de 8% S 1,:;4'.4010Z35 S IS ~ 9 44 C.5':] 5 'cr 315.43 I $ "6.097.3· I: $ '32 '94.~J' S 11-:) ~3' 54 \ I $ 4,~,291.94 S 667 ,732 ..14-t s 673,71]41 I

~m,-:! 00 ,

SCAi Ootlon! S 4 ~,:'5-4. 10 I S :,:.I.!:312 S , l , ,"

5,25::l.12 i S 35,490.59

!!!I- I , I I

>u -" ~ o. , I10978.91154 P8r: EJG , :'3.'92.75 S ":;.9!~.9' , , , I S ' S 52 2~3$"

ffio SQ1ware l,;:Araces , 7,:00,00 $ 1,eSO.OJ , , , $ , S , ~,J50.00 , 595J.OO

IMe: Uoqrace S 947.25 S 142.09 , S ,"

' , , 142.09 I S eCS.15Cata In:erlace Mocl.le , 19 SGC '}J I S 2475.00 , S ' s ,

"

, 2,41'5.00 J S 14025.[:)Q. IlllerC:;lMec'. Cablin , 1~i~'J , 28.13 I S I , ' l S , 25, ~ 3 I S 1=9,37

~ S,le Cc,"\l,oller UoaracA , 2,0:,-]J'; , S JOe.oo I S I , , ,$ , 300,')0 S 1,7CO.CiJ I

en I , ,"

"~, , S ,

I.L .P'o'lle Ma:- ;leer SOflw,VB i' 100:8,(.: , i 50G.-JC , ; , , , , 1,5DO,o}) S 9.500.0C

:e,'1 PC I 2.c':5.50 I S 3l1e.53 , ," i'

"

I 2''1'1.E!::l , 1 704.67

0 ~elWorK Eaulo'Tlen: ' , 150":'0 $ :;:::.50 , ,"

, S I 22.50 I S 12;"::0, , , ' S

C ' VII.• _ S ,S l I ,

D::: E!"'a~~eer'nc ;jr,(l -l.L 5 1:" O:':::.C: I $ 2,550 ..'10 S , S s"

, 2,550.00 , 14450C:

P:c'ec~ Vanaf'~'T\enr, S 3,e::C,C: I S 540.00 ' S , S S , , 540,'JO , ~06CC::: i

ce Ir,s:allat,on , , 9435,00 S 1 4: 5.25 S ; I '5 S , ~ 415.25 , $ 9,019,75

0, S , , ' ,

ITcta: I S 1,Q98r04~.2.2 I S ~,le4,):j.11 I $ "6"'OB 1S "':0,)00',"1' _I'" '4512' , S€,>3B1} i \1 S JCD,CS7,59 1$ 3,5B4,C8J:"'3 S ~:~3 9€2.13 i

Cl:I

• - • - • - •

• - • - • - •

Vllndor a. Sel"'llces ,

Bl;o:.::i NOI"\t"1 ,938,181.~5 S 564,&19,50 , 392 ~367'5 S '58 132:::~ ~ j,' S 1176 '::6"1.541 5 J9213.6~1 $

en orO Nc. 1 To e',lo:<1 NOrt1 ,,'endor I S 1913,531.75', S nA,4?9.~6,

"' , , ,

B,I::::.::i Soum , 45',,:71.35 S 112 2~6,36 , , , , ,IG<;!lcort North , 253,784.60 S 70,110.5:3 , , : , , , ,IGU'/corl South , 21 867.30 S 3.280.10 , , , , , ,Gullnon W~5t

, 347.831.55, S 163099.87 , I"

, , ,Svslemwlde S 13.41 442.1!5 $ 66'" 132..4.4 , 80,486,57 S. . 2072.9911 $ {36,219.95)' S '8,0413.6!:1 S

+SCAT Ootlons , 41,754.1C , 6,263.12 I $ "

4 Port EDG , 12 ',9275 , ',Q 978.:'1' , ,"

' , "tl'IS:::~are U rade5 , 70e'C.0'0 , 1 050.DO S , ' , , ,IMCJocraje , 947.25 S '42.091 S ,

" "

lData :~lerface ModUle , 16.500.00 I 2.475.00 $ , , , , I

I":!e'connecl Caol~n , '87.50 , 28.1J $ , , , ,Site Cantrelle; L.p rade , 1 000.00 I 3:::'0.00 , I ' , , I

, , < ,,e I ,

""

1Profile ~lanaQElr Scf';ware , 10 000.00 : 5, ".50C.GO $ I ," ",'Dell PC

, 2 005.50 S 20C'.e3 $ , , , ,INer.....orx: E:ulprr,ent ,, ',50.00 I $ 22.50 5, , , , l, I ,, • ,Engineenn ano i&L

"17,000.::) $ 2 550.00 ' S 'l , I ,

. :>roiect ~,J.anaoe'T\enl , 3,1300.00 $ 540.00 S l , I ,Inslali8\,on , g.435.::::0 $ 1 A15.25 S Il I I !l

, I , lTotal $ 7,0!18.!l4J.22 IS 3,584,OaO.19 , 472,623,321$ 170,593.50',1 $ (2~2,'3eC,AS',\ $ '47262.3311 $

504,32"'.04.1 $ 27:,583.09 i

Rtvl~ed

Contract ValuE! PrevloulllyChg Ord ~ InvolclfI!:! 1 ·9

,31516431 I $ 232.98339134,633,56 I S 154 737.5434629.00 $ 23,::'86.00 I

1254'S.M $ 123 D59,;'4111.751 ..37 $ 135.59423 .

"

272 583.09 $ 231 743,96

'1 ....64~03 $ 532.320.53 ' S 255860.62

1(~;;~;:..~~!i ~(82051,99

338 914.9~

7'3 '10.53 I S 193674,073,230.10 I S 1355':' 11

24,145.9ITS163,099.87 i $ 164 ;-31,88

69' e7BA1 , 649.5644--4

"

6.263.12 $ 35,49C:iHl

I

, , ~O 978.91 IS 62213.84l ',,050.00 I S 59S0.0C

S • 1102 09 ' S 60516, 2,475.00 I $ 1" 025:00I 2e.1:3iS 159.37, 3uO.CO S , 700.CO, ,, ,, 1 500.00 I 8,500,iJ,JI 300.83 $ 1 71;4,57, 22.5C S 127.50, ,I I

, I 2,550.00 $ ~4,450.00

".540.::>0 S 3060.00

"

1 -415.25 $ 8019.;:;, ,;41,187.001 S 3.725,867.iB S 3,:372,175.4-4

16827,842€- 034.0~31 t 8S:::.:Je;

,32412.&4269,713.56100.281.26120286.04

1 ~. ;'09.36~

Salarn:1II10Invoke

'$ 2524'.76, S 38426,45I S 41780.04

$ 208972.~2

S 3~ 1,972.76$ 123790.34

'$ 1aO 429.06S ',7 554.04$ 41,432.16

L.eu: ; 0% Flrull 30% Amounl 70tai InvoicedAc:c:aol,'!r1ce Due 111ls Invoice to 0.11

$

I I:,1$ !',

"

~ ~ ~, III,"

"

,, ,, , ,,

"

LI!! 45'i~

DeliveryLis! 1~%

Cow!'! Paymen~

, ,S, S

" ,, '.I ", ,. ,; i ;

,Ll.J., ,l

ihis Parlee

',34 633.56 ' S~ 629.00 ' S

'25,4' 5.86 i S~

25,241 71:

38 425 4547,782,04

~~12379:::.3-4 I

1~~~~~:~~ i ;.41.:.32.',6 U

1I

-31:,184.31 IS540.167.78 $

28937 1.\:' -;s57,715.00 ' S

248.475.6::: I S248.475.60 ' S

$ 4" Ce9,BC ' $S 64 460,5J SS 75,633.40 ' S::; 341364.76 I :$

:$ 581,685.3 1 I $S 224,C:".. 6G i S$ 3GQ,7151G I $

I S 2S.2734~ 3>

$ 8E~,

Biloxi'~MUll.:j'!'l,(ers:'~:kuo Control Station'Co~~r::ll Point10',OXI '>jor1r,

"51 O:O::( SOl.'ln

Harri~on GP WlslGP,ve5t-~-

Harrison CountyC444 C033SS11912330% Invoice #10 Bil\1.ng Detail

'Conlrol pi uD;;rade ·Gull;:lo(1:::SJ~,::;;;' to CSD500 Uocr!llOe,"lorth $'16 uporadaSOul1": Sill) Upqrade

I; 't! $:21101"1 Pac1rg

I ~<l"'I:5::ln Countt EXD Conscle'1arT'1s~n Count>' CortsQ,es:":'llrcDafabHv

i Harrison/Gulfport'::EC to IMe UcgraOl3

D.D.iiiU)-U)U)

:ii:>'~~~~

~8wozlOONCO!!!OW~OI-cr: N:;)::c~Z lI)- W_c=:CO:SOO

!a I-~UwOD.~lI)

lL

°Cc=:cr:

°tacoC\1

•I

•

29


OCTOBER 2002 TERM

September 17, 2002

Mr. Gil BaileyHARRISON COUNTY911 COMl\1UNICATTONS COMMISSION15309B Community RoadGUlfport, MS 39503

We have received two invOIce submittals, MI'MlNVlfC9TH and MEMINVHCl OTH, from MIA COMfor review.

ISUBJECT:

Dear Gil:

Countywide 800 MHz Radio SystemME File No. 2000-007

M/A-Com InvoicesM I'M 1NVHC9THMEMINVHC10TH

•The fonner, $300,667.69 is for system components that have been delivered to the District's stagingwarehouse. The latter, $141 ,7R7 .00, is for vendor/installation services perfonned at the North Biloxi site.

Both invoices appear to be correct and should be processed for payment.

Yours very truly,

~5~_E_H_S__Dominic F. Tusa

[)!'"[/vsm

Enclosures

I

•

CONSULTING ENGINEERS

MechanicalEledlicul

Telecommunicolic)[\s

90t) Poydms Street, Suite 2150~~ew Orleul\~, loui~iana 70112-1034

TeI50;l-586-1725Fa." 504 5!J6 1846

email: MOSES@MOS[S[NGI~~(ERS_com

EXHIBIT

II!,II

30


OCTOBER 2002 TERM

I

Harrison County EmergencyCommunications Conlnlission15309-B Community Road, Gulfport, Mississippi 39503

Phone (228) 831 -0760 • Fax (228) 811-0762e-mail address: [email protected] •

TO:

f'ROM:

RE:

DATE:

I LeECC Members

Rob<.:rt Bailey4

MIA-COM Invoices It MEMINVIIC9TII & MEMINVHCIOTH

October 7, 2002 II have revinvcd the above referenced invoices and detennined that the services

and equipment indicated have becn perfonned or delivered. Therefore, pursuant to thercquirements of the contract I recommend that these invoices be approvcd for paymcnt.

•

•I

•

I

•

I

•

31


OCTOBER 2002 TERM

RESOLUTION AIJTIlORIZING PAYMENTIN TilE "'MOUNT OF $441,854.69 TO MIA - COM CRITICAL lL<\DlO SYSTEMS, lNC.

AI'i1l1{KQUESTlNG TfiE BOARD OF SUPERVISORS OF HARRISONCOUNTY, MISSISSIPPI TO MAKE SUCll1'~YMENT

\VJJEREAS, the I farrison ('ounty Emergency Communications Commission was created

by the Bo,mi ofSupervisors umlel' authority of § I ')-5-305, Mississippi Code Annotated, as amended,

and its mcmhership represents all city and county puhlic saCety agencies in the County, and the

HalTison ('ounty Emergency Communications Commission is governed and empowered according

(0 §§ I 'J-5-3()j, et seq., Mississippi Code Annotated, as amended; and

WHEREAS, the Ilan~s()n County Emergency Communications Commission, with the

aUlllOrlzation of the HalTison County floard ofSlIpervisors, entered into a contract \vith MIA-COM

Cillical Radio Systems, Inc. on June 11,200\, for the purchase and installation of components of

a county-wide emergency communications system within Harrison County; and

\VHEREAS, The Commissioners of the Han-ison Counly Emergency Communications

Commission find that all tile communications systems, equipment, contracts, assignments, leases,

wam1l1t1es, licenses, and other assets, which are the subject ofils contract with MIA-COM Critical

RadiD Systems, Inc., are reasonable and necessary for carrying out the purposes and intent of §§ 19-

5 301 through 19-5-319 of the Mississippi Code of 1972 Armotated, as amended; and

WHEREAS, the Commissioners of the Harrison County Emergency Communications

Commissinn J(.llmd by Resolution dated May 17, 2001, that the contract between the H3ITison

County Board ofSupervisors, Harrison County Emergency Communications Commission, and [''if!A-

CO:VI Critical Radio Systems, Inc., is reasonable and necessary for the purpose of estah1isl1ing a

county-wide emergency communications system within Han~sonCounty; and

EXHIBIT

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OCTOBER 2002 TERM

I

\VIlEREAS, the Hanison County Board ofSupet"visOl"s found by Resolution dated June 1L

20ll1, that thc equipmcnt and communications system is necessary for carrying our the purposes of

the E-91 I Act (~19-5-301, et seq. of the Mississippi Code of 1972 Annotated, as amcndcd), withlll

HalTison County; and

\\'HEREAS, the contract hetween the H,nTison County Board of Supervisors, Harrison

County Emergency Comlllllflications Commission, and MIA-COM Critical Radio Systems, Inc., is

for a total contract cost of SEVEN MILLION FIFTY TWO THOUS1\ND FIVE HUNDRED FIFTY

SIX and 97/l00 ($7,052,556.97) which the Harrison County Board of Supervisors found to be fair

market value; and

WHEREAS, the Harrison County Board of Supervisors authorized by Order dated July 23,

2001, the tlrst payment to MIA-COM in the amount of ONE MILLION FIFTY SEVEN

THOUSA1\f[) EIGHT HUNDRED EIGHTY THREE DOLLARS and 55/l00($ \ ,057,RR3.55)which

reduced the contract amount due to FIVE MILLION NINE HUNDRED NINETY SEVEN

TllOUSAND SIX HUNDRED SEVENTY THREE DOLLARS and 42/100 ($5,997,673.42); and

WH EREAS, the Harrison County Board of Supervisors authorized hy Order dated October

I, 2001, Change Order No. 1 whieh decreased the M/A-COM contract by NTJ'TETY SIX

THOUS/\ND fCIVE HUNDRED THIRTY ONE DOLLARS and 75/100 (S9Ci,53 l.75), thereby

reducint; the total contract price to SIX MILUON NINE HUNDRED FIrTY SIX TllOUSAND

TWENTY fIVE DOLLARS and 12/100 ($6,956,025.12); and

\VII EflliAS, the HalTison Connty Board of Supervisors authorized by Order dated January

28,2002, a partial payment ofthat portion of the payment schedule representing 45'% of the contract

due M/A-COM upon delivery of system components in the amount of FIVE HUNDRED FORT'{

SIX THOUSAND NINE HUNDRED SEVENTY EIGHT DOLLARS and 29/l00 ($546,978.29),

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OCTOBER 2002 TERM

leaving a balance of FIVE MILLION THREE HUNDRED FIFTY ONE THOUSAND ONE

HllNOR ED SIXTY IJIRL Ii DOLLARS and 38i1 00 ($5,351,163.31\); and

WII EI{EAS, the HalTison County Hoard ofSupcrvisors authorized by Order datcd April I,

2002, a partial paymcnt of that ponion of the payment schedule representing 45% ofthe contract due

Mli\-COM upon delivery of system components in the amount of TWO HUNDRED EIGHTY

TlIOUSAND EIGHT HUNDRED SIXTY Nlt\'E DOLLARS and 7(i/100 ($280,869.76), leaving a

balill1ct of FIVE MILUON SEVENTY TI rOUSAND TWO HUNDRED NINETY THREE

DOLLARS and 52/100 ($5,070,29.,.52); and

WI-I E REAS, the Harrison County Board 0 fS llpervisors authorizcd by Order dated April 22,

2002, a partial payment ofthat portion of the payment schedule representing 45% of the contract due

Yl/A-COYlllpon delivery of system components in the amount of SIX HUNDRED EIGHTY SIX

THOUSAND ONE HIJ1\'DRED FICHTY SEVEN DOLLARS and 62/! 00 ($686,187.62), leaving

a balance of FOUR MILLION THREE HUNDRED EIGHTY FOUR THOUSAND ONE

HUNDRED SIX OOLLARS and NO/JOO ($4,384,106.00); and

WHEREAS, the Han·ison County 13oal·d ofSupervisors authorized by Order dated May 13,

2002, Change Order No.3 which increased the MIA-COM contract by ONE HUNDRED FORTY

TWO THOUSAND EI GllTEEN DOLLARS and NOll 00 ($ 142,018.00), thereby increasing the total

contract price to FOUR MILLION FIVE HUNDRED TWENTY SIX THOUSAND 01\TE

HUNDRED TWENTY FOUR DOLLARS and NO/lOO ($4,526,124.00); and

WHEREAS, the Harrison COLlnty Board of Supervisors authorized by Order dated July 29,

2002, a panial payment 0 fthat pOl1ion of the payment schedule representing 45% of the contract due

M/A-COM upon delivery of system components in Ihe amount of TWO HUNDRED EIGHTY

NI~E THOUSAND FIFTY FrVE DOLLARS and 21/100 ($289,055.21), leaving a balance of

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OCTOBER 2002 TERM

FOUR MILLION TWO HUNDRED THIRTY SEVEN TlIOUSAND SIXTY ErGHT DOLLARS

and 79/100 ($4,237,OMU'J); and

WHEREAS, the HatTison County I30ard of Supervisors authorized by Unler dated

September 'J, 2002, a partial payment ofthat portion of the payment schedule representing 45'% of'

the contract due MIA-COM upon delivery of system components in the amount of FOUR

IIUNDRF]) TWENTY TllREE THOUSAl\'I) THIRTY EIGHT DOLLARS and 73/100

(S423.03S.73), leaving a balance of THREE MILLION EIGHT HUNDRED FOURTEEN

TllOUSAND THIRTY DOLLARS and 06!lOO ($3,814,030.06); and

'VHEREAS, pursuant tuthe provisions oftl1e aforesaid contract approved hy the Harrison

County Board of Supervisors, MIA - COM Critical Radio Systems, Inc. has requested on Invoice

:'-10. MEMINY'HC9TH, a partial payment oflhat portion of the payment schedule representing 45%

of the contracl due M/A-CO.\:! upon deltvery ofsystem components in the amount of$300,067.69

and on Invoice No. MEMlNYHC 10TH, a partial payment ofthat portion of the payment schedule

representing 30~'" of the contract due to MIA-COM upon installation of system components in the

amount of$141 ,787.00, all as more fully detailed on the attached copies which arc attached hereto

and incorporated herein as Exhibit "A"; ami

WHEREAS, the Commissioners of the Harrison County Emergency Communications

COll1mission Gnd that MIA-COM has complied with the contract with regard to the 'payment plan,

as certified by the letter from Moses Engineers attached hereto and incorporated as Exhibit "il";

and

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WH[~REAS, the CL1ll1missioners of the lIarrison County Emergency Communications ICommission find that the Executive Director, Gil Bailey, has certified that MIA - COM Critical

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OCTOBER 2002 TERM

Radio Systems, Inc. is entitled to said payment in the sum of FOUR HUNDRED FORTY ONE

THOUSAND EIGHT HUNDRED FIFTY FOUR DOLLARS and 69/100 ($441,854.69), as stated

in his letter attached hereto and incorporated herein as Exhibit "C"; and

WHJ<:REAS, the Commissioners of the Hamson County Emergency Communications

Commission find that l\1/A - COM Critical Radio Systems, Inc., has complied with the Contract

Provisions that are required for M/A - COM Critical Radio Systems, Inc. to receive said payment

under the said contract in the amount of FOUR HUNDRED FORTY ONE THOUSAND EIGHT

j-j UNDRED FIFTY FOUR DOLLARS and 69/1 00 ($441,854.69), leaving a balance of THREE

!\IllLLION THREE HUNDRED SEVENTY TWO THOUSAND ONE HUNDRED SEVENTY

FIVE DOLLARS and 37/1 00 ($3,372,175.37);

NOW THEREFORE, HI': IT RESOL VED by the Commissioners ofthe Hamson County

Emergency Communications Commission as follows:

SECTION 1

The Commissioners of Hamson County Emergency Conununications Commission

respectfully request the Hamson County Board of Supervisors to issue payment to JyfJA - CmvI

Critical Radio Systems, Inc. in the amount of FOUR HUNDRED FORTY ONE THOUSAND

EIC/lfT HUNDRED FIFTY FOUR DOLLARS and 69/100 ($441,854.69), which is a partial

payment due JyfJA-COM under the terms ofthe payment schedule set forth in the contract, at the next

meeting of the Hamson County Board of Supervisors, or as soon thereafter as may be practicable,

all in accordance with the terms of the contract.

RESOLVED on this the 10th day of September, 2002.

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OCTOBER 2002 TERM

I

The above and foregoing Resolution pertaining to M!A~COM Invoice No.l\lEM1NVHC9TI [

was introduced by COl11missioner,J:<r.r%W'l2L, who movcd the adoption ofsame. Said !\fotion

was second cd by Commissi()nerM~.Upon being put to vote, the results were as follows:

•The above and forcgoing Resolution pertaining to l'vI!A~CO"'l Invoice No.

:vl L\lINVHC IOT!! was introduced by Comll1issioner~y;v,,",/Z//V<0_, who moved the adoption of

same. Said rvlotion was seconded by CommissionerGUOYf'" &J.5. Upon being put to vote, the

"results were as follows:

Clliel' R1CII MARVIL, Pass Christian Fire Department

Chief BRUCE DUNAGAN, Biluxi Police Department(P"'''1Y".5A"rYl /I"~/,)

Sheriff GEORGE H. PAYNE, JR., Harrison County SheriJrs Dept.(/""''''7 R~Lyr~""'k'-»

UNDA ROUSE, Harrison County Civil Defense

ChiefGl::ORGi.: MIXON, HalTison County Fire Services(/"'''''''7,,0d-,>~,e..f~

Chief \VA YNE PAYNE, Gulfp011 Police Depal1ment

Chief PAT SULUVAN, Gulfport Fire Department

BOBBY SPAYDE, 1st Judicial District

JEFF TAYLOR, 2nd Judicial District

STEVE FORD, County at Large

STEVE DELAHOUSEY, Emergency Medical Services

IIARLEY SHINKER, Long Beach Police Department

JTM COM [R, D'Iberville Fire Department

JOHN DUBUISSON, Pass Christian Police Department

CAPT. ALBERT SANTA CRUZ, Mississippi Highway Patrol(?"'''''Y r1s.?c.Lua,....~sl[)

(,

~

4J£d)!£d)!L

4d4£dJLL4ff4f/C

~

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dJ£-~I

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MINUTE BOOKBOARD OF SUPERVISORS, HARRISON COUNTY J MISSISSIPPI

OCTOBER 2002 TERM

CI-lTFP GEORGE BASS, l.ong Beach Fire Department

CBlI':F D.\ VID ROBERTS, Biloxi Fire Department

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WI IEREUPON, Chaim1cm Steve Delal10usey declared the motion carried and the resolution

adlJpted on the IDth day of September, 2002.

HARRISON COUNTY EMERGENCYCOI\II\1UNICATIONS COMMISSION

ATTEST

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OCTOBER 2002 TERM

ORDER APPROVING PAYI\IENTIN TIlE AMOUNT OF $188,977.46 TO Till': CITY OF GULFPORT

WHEREAS, the HaITison County Emergency Communications Commission was created

by the Board ofSupervisors under authority of§ 19-5-305, Mississippi Code Annotated, as amended,

allli its memhership represellts all city and county public safety agencies in the County, and thc

I-[arrison County Emcrgency Communications COlllmission is governcd and cmpowcrcd according

to §§ 11)-5-301, et seq., Mississippi Code Annotatcd, as amended; and

WHEREAS, on the 12'" day of October, 20UO, the IlalTison County hnergency

Communications Commission entered into a t,1elllorandnm 01' Agrecmcllt Iln the procuremcnt,

construction, installalion and transfcr of a 800 MHZ trunked radio communication system according

to a plan to pl'lwide county-wide public saldy and emergency service in the City orGull!101"t and in

Harnson County; and

WHEREAS, on the 18 11. day ofOctober, 2000, the City ofGulfport aulhorized the aloresaid

'\Iemorandum of Agreemcnt; and

WHEREAS, onlhc n rJ day ofOctohcr, 2000, the Board ofSupcr\'isors ofHaITison County,

Mississippi, ;lllthori/cd the aforeslated Memorandum of Agreement; alll]

'VHEREAS, undcr the tenns of the Memorandum of Agreement, the City of Gulfport, the

Harrison County Emergency Coml1lunications Commission and Hanison County agreed to share

resources to construct, to establish and to administer a County-wide communications system

utili7ing the design technology, procurement ofinlrastructure and facilities contracted for by the City

of Gulfport; and

"'IIEREAS, under the tem]s or the I'vlemorandllill or Agreemcnt, till; Ilarrisoll County

Emergency Communications CommiSSion and Han-isol1 County were to pay the City orCullport for

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OCTOBER 2002 TERM

all systems and equipmcnt, transfcr, assignments, leases, contracts and any and all additional assets

or property of every type and character a sum not to excced FOUR MILLION FOUR HUNDRED

SIXTY 1<IVE THOUSAND FIVE HUNDRED FIFTY-EIGHT DOLLARS AND 401100

($4,4()5,558.40), subj eet to revisions and modifications authorized under the temlS ofthe Agreemcnt;

and

WHEREAS, on December 5, 2000, the Harrison County Emergency Comlllunications

('llIllnllssilln adllpted a Resolution requesting the Harrison Coullty Board oC Supcrvisors to issuc

payment to the City of Gulljlort, Mississippi, in the amount ofSI:\: flLJNDRED SIXTY mGllT

TllOlISAND SIX llUNIWED NfNETY FOUR DOLLARS and 76/100 ($668,694.76), pursuant

to lhe contract with the City of CulljJort, Mississippi, and which was approved by the Board of

Supervisors by Order on December 11, 2000, leaving a new contract total balance of THREE

IVlll .LlON SEVEN HUNDRED NINETY SIX THOUSAND EIGHT HUNDRED SIXTY THREE

nOllARS 641100 ($:1,796,863.64); and

WHEREAS, on January 18, 2001, the Han'ison County Emergency Communications

COlllmission adopted a Resolution requesting thc Harrison County Board of Supcrvisors to issue

paymcnt to thc City of Gulfp011, Mississippi, in the amount of THREE HUNDRED SEVENTY

THOUSAND THREE HUNDRED SIXTY SIX DOLLARS and 50/1 00 ($370,366.50), pursuant to

the contract with the City or GulCport, Mississippi, ami which was approved by the Board of

Supervisors by Order on January 22, 2001, leaving a new contract total balance of THREE

1\1ILLION FOUR HUNDRED TWENTY SIX THOUSAND FOUR HUNDRED NfNETY SEVEN

DOLLARS and 14/100 ($:1,42(,,497.14); and

WHEREAS, on July 12, 200 I, the Harrison County Emergency Communications

Commission adopted a Resolution requesting the llarrison County Board oC Supervisors to issue

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OCTOBER 2002 TERM

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paymcnt to thc City of GulfpOli, Mississippi, in the amount of NlNE HUNDRED FIFTY FOUR

THOUSAND FlVE HUNDRED TWENTY FlVE DOLLARS and 59/1 00 ($954,525.59), pursuant

to the contract with the City of Gullj)l)rt, Mississippi, and which lVas approved by the Board of

Supervisors by Order on July 23, 2001, leaving a new contract total balance of TWO MlLLlON

FOUR HUNDRED SEVENTY ONE THOUSAl\fl) NINE HUNDRED SEVENTY ONE DOLLARS

and 551100 ($2,471,971.55); and

\VIIEREAS, on August 9, 2001, the lIan'ison County Emergency Communications

Cllmmissilln adopted a Resolution requesting the Harrislln Cmlll(y Board of Supervisors to issue

payment (ll tile City of Gulfport, Mississippi, in the alllount oiEIGHT HUNDRED THfRTY TWO

TlIOUSANj) FlV F 11UNDRED TWENTY SIX and 03/1 00 ($832,52<>.03), pursuant to the contract

wllh Ihe ('Ily of Gul rpl)rt, Jlilississirpi, and which was approved hy the Board of Supervisors hy

Order on August 27, 2001, leaving a new contract total balance orONE MILLION SIX HUNDRED

TIIIRTY NINE THOUSAND FOU!{ HUNDRED FORTY FIVE and 52/100 ($1,639,445.52); and

WHEREAS, on January \ 2, 2002, thc Harrison County Emergency Communications

Commission adopted a Resolution requesting the Hanison ('ounty Board of Sllpervisors to issuc

payment to the City of Gulfport, Mississippi, in the amount of EIGT-IT HUNDRED SIXTY ONE

THOUSAND ONE IIUNDRED TWENTY FIVE DOLLARS and 68/1 00 ($861,125.68), pursuant

(0 the contract with the City of Gulrport, Mississippi, and wllich was approved by thc Board of

Supervisors by Order on January 28, 2002, lcaving a ncw contract total balance of SEVEN

HUNDRED SEVENTY EIGHT THOUSAND THREE HUNDRED NINETEEN DOI.I.ARS and

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84/100 (S778,3 19.84); and

\VHEREAS, on June 13, 2002, the Hanison County Emergency Communications ICommission adopted a Resolution requesting thc Harrison County Board of Supervisors to issue

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OCTOBER 2002 TERM

payment to the City ofGulfrort, Mississirpi, in the amount offORTY fIVE THOUSAND ONE

HUNDRED TWENTY FOUR DOLLARS and 84/100 ($45,124.84), pursuant to the contract with

the City oCGul fi1oti, Mississippi, and which was approved by the Board ofSupervisors hy Order on

June 24, 2002, leaving a new contract total balance of SEVEN HUNDRED THTRTY THREE

TH()USA~DONE lHJNDRED NINETY FIVE DOLLARS and NO/IOO (733,195.00); and

WHEREAS, pursuant to thc provisions of the aforcsaid agreement, the City of Gulljlort,

MisSIssippI, has requested payment or its 103001 M, 12140 lA, 032702A, 032702M, 72402/1.,

72402M, 07222002A, 072302B invoices in accordance with said Memorandum of Agrcement, in

the amounts of$1 ,070.16, $57,251.73, $3,948.25, $33,642.1 0, $805.09, $1 ,207 .(i4, $44,432.59, and

$4iJ,61 'J.90, respectively, in accordance with the attached invoices and payment schedule of said

tvlemorandum Agreement, in the total amount ofONE HUNDRED EIGHTY EIGHT THOUSAN [)

NI~E HIINDJ{F'D SEVENTY SEVEN DOI"LARS and 46/100 ($188,977.46) as shown on the

invoices attached het'eto and incorporated hereby by reference as Exhihit "A"; and

WIIFREAS, pursuant to the provisions ofthe Memorandum Agreement, invoicc 10300 IM

in the amount of$1 ,070.16 is for user equipment and infrastmcture equipment and services; invoice

121401 A in the amount of $57,251.73 is for the thirty percent (30%) and forty-five percent (45'1'0)

milestones as described by Contract Section 1.5A, Purchase Payment Schedule; invoice 032702A

in the amount of $3,948.25 is for infrastructure equipment and services; invoice 032702M in the

amount 01'$33,642.10 is for infrastructure equipmcnt and serviccs; invoice 72402A in the amount

ofS;fWS.(l'J is for user equirt11cnt and infrastructure and services; invoice 72402M in the amount of

$1,207.64 is for user equipment and infrastructure and services; invoice 07222002A in the amount

of $44,432.59 is for fOliy-llve percent (45%1) of equipment price due at delivery of system

components to premises per 1.5 purchase payment schedule; and invoice 072302B in the amount of

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OCTOBER 2002 TERM

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$46,619.90 is for uscr equi pmcnl ami Infrastructure and services, all as denoted in Moses Engi neers'

letters dated December 12, 2001; Jannary l4, 2002; April 12, 2002; aIllI August 12, 2002, and

attached hereto and incorporated hereby by reference as Exhihit "Il"; and

'''HEREAS, thc Harrison County Board ofSupcrvisms find that the Executive Director, Gil

Bailcy, has certified that the City llfGulfpllrt is entitled tll said payments in the total amount ofONE

I[UNDi{I~D FrGHTY EIGHT THOUSAND NINE HUNDRED SEVENTY SEVEN and 4()/lOO

DOLLARS ($ I88,977.4(j), as stated in his lettcr attached hereto and incorporated her'ein as Exhibit

•'''IIEREAS, the Tlarrison County Board of Supervisors find that the City of Gulfport, I

\lississippi, has complied with the 1\lemorallllufll of Agreement Provisions with regard to the

delivery and installation of communications cquipment, as ecrti fied by thc lettcrs from Moses

Engineers aHached hereto and incorporated as Exhibit" Il", that are required lor the City ofGult]1ort

to receive said paymcnts in the total amOUJlt of ONE IIUNDRED EIGIlTY EIGTTT TIIOUSAND

NINE HUNDRED SEVENTY SEVFN and 4()/1()O DOLLARS ($188,977,4(1), which will bring to •

THREEMILLIONNINEHUNDREDTWENTYONETHOUSANDTHREEHUNDRf-':DFORTY

DOLLARS and 86/ I00 ($3,921,340,8(;) the total paymcnts to Gulfport thrnugh thc datc 0 f this

Resolution, leaving a balance afFIVE HUNDRED FORTY FOUR THOUSAND TWO HUNDRED

SEVENTEEN DOLLARS and 54/100 ($544,217.54); and

'VHEREAS, thc COllJmissioners of the I [arrison County Emergency Comlllunications

Commission f'uund hy Resolution dated October 10,2002, a copy attached herelo and made a part

hercof'by Exhibit "D", that the City ofGulfpllrt, Mississippi, are due said payments in the total

amount ofONE HUNDRED EIGHTY ErGI IT THOUSAND NINE HUNDRED SEVENTY SEVEN

and 46/100 DOLLARS ($188,977,46), which will bring to THREE r-,·I1LLION NINE I-lU1\'DRED

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OCTOBER 2002 TERM

TWENTY ONE THOUSAND THREE HUNDRED FORTY DOLLARS and 86/100

($3,921,340.86) the total payments to Gulfport through the date of this Resolution;

NOW, THEREFORE, BE IT ORDI~R[m by tile Harrison County Board of Supervisors

as follows:

SECTION 1

The Harrison County Board of Supervisors authorize payment of the City of GulfjJort's

10300] M, 12140 I A, 032702A, 032702:tvl, 72402A, 72402M, 07222002A, 0723028 invoices, and

to issuc a total payment to thc City ofGulfp0l1 in the amount of ONE HUNDRED EIGHTY EIGHT

THOUSAND NINE HlJNDRED SEVENTY SEVEN DOLLARS and 46/1 00 ($188,977.46).

The above and foregoing Order was introduced by Supervisor ELEUTERIUS ,who

• moved the adoption ofsmne. Said Motion was seconded by Supervisor ROCKCO

discussion, the matter was put to a roll call vote. The result was as follows:

. After

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Supervisor BOB13Y ELEUTERIUS voted

Supervisor LARRY BENEFIELD voted

Supervisor MARLIN LADNER voted

Supervisor WILLIAM MARTIN voted


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OCTOBER 2002 TERM

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The molion having received the aflinnative vote ofa majority of the members present, the

President oflhe Governing Body declared the motion carried and the Order adopted, on this the 28'h

day or October, 2002.

ORDERED on this the 28th day of October, 2002.

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OCTOBER 2002 TERM

•

KEN COMBS,~I{{)'or

JERRY W. SMITIICJlicfAJminj\Jmli~'c tJ.1Jicer

Jimmie JenkinsCOHfkilnUIII, \VemlOne

Richard RoseCOlUlcilrrum, Ward Two

Ella Iioimes-HinesCOlUlcilwomlJfl. Ward Three

Mayor-Council Fonll ofGovernment

PO BOX 17HOClILH'ORT, MISSISSIPPI 10502-1780

I H EPHON£ (228) Bf,B-S700

January 9,2002

Kim B. SavantCouncilman, Ward Four

Ricky DombrowskiCouncilman, Ward Fi\'t'

Charles E. "Chuck" TestonCUIlPlcilm(U!. W(Jrd Six

Billy HewesCouncilman, Ward Sew'lI

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Robert G. Bailey, ENPHarrison County Emergency Communications Commission15309-B Community RoadGulfport, MS 39503

RE: PAYMENT - COMMUNICATIONS SYSTEMS

Dear Mr. Bailey,

I do hereby submit for payment herein the amount of $1,070.16 for the E911Commission - Harrison County share of the Communications System.

I'lease make your check payable to The City of Gulfport, and mail it to my attentionat the address above.

A copy of check number 036501 made payable to Ericsson Inc. from the City ofGUlfport in the amount of $4,276.41 is attached, along with a copy of invoice number103001 M from Ericsson Inc. for your information. If you have any questions, youmay call me at (228)-868-5770.

stl~re'y,

(G~Chief Administrative Officer

JWSfafw

Attachments

Cc: Pam Ulrich, County AdministratorSteve Delahousey, HCECCMike Necaise, Comptroller (City of Gulfport)William Bragg, Deputy Fire Chief

EXHIBIT

• Page 1

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OCTOBER 2002 TERM

bOlo 5 Sloq oU"

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OCTOBER 2002 TERM

.-. ,- _---\' ':ro

.,.~ ErtcssonCRITICAL RADIO SYSTEMS

alHOrAnrtHT $ttQIIWrfQ INVOtl:I NO. a 1NY000010An TO

MI"'~OM PRIV",TE IWlIO SYSTEMS, INCDEPT.",T""Z

ARANTA, GA 31192:-0411

•P.O. Box ZOOOLynchbul\l. V", Z4S01

FEDEAAl 10' ZS-lM9UI

For BllllngIColtKtJon lnqulrt.. ~all:

HAARYIVEY43-4-385-267D

PA'I'WEHT lERJ,q

DUENET4S

I

CUSTOMER NO.

COO3409au TO

CITY OF GULFPORTATTN: MR. JERRY W. SMITHCHIEF ADMINISTRATIVE OFFICER2309 15TH STREET - CITY HAlLGULFPORT. MS 39501 .

,~ OESCRIPTlOHNO.

ICUSTOMEft ".0. MM8£ft

100026837~1 mOOI_TO

CITY OF GULFPORTRADIO WAREHOUSE2805 17TH STREETGULFPORT, MS 39501

NOTE 0UAHT1TY

11/1101

UNrT PRICE

IN'tIOM:!; ,.".".f\EA

103001M

EXTENDED AMOUt

•

8480 TO INVOICE THE CITY OF GULFPORT FOR TEN PERCENT(10%) OF THE TOTAl CONTRACT PRICE FOR THE HARDWARE,

THE SOFTWARE LICENSE AND THE SERVICES UPONACCEPTANCE COMPLETION. PER SECTION 1.5.A PURCHASE.PAYMENT SCHEDULE

&QQ001 HEADSET EQUIMENT002 DUAL BANTAM HEADSET JACKS

USER EQUIPMENT. POLICE PATROL003 MOBILE EQUIMENT· MOTORCYCLE RADIO004 LABOR - MOBILE EClUIPMENT

SUBTOTALLESS 15% ADVANCELESS 45% DUE UPON SHIPMENTLESS 30% DUE UPON INSTALLATION

406POS

1010

$224.70$285.60

$2,966.25$240,00

$8,988.($1,713.1

$29,662.!$2,400.1

$42,764.1($6,414.(

($19,243.t-$12,829.

AN EQUAL OPPORTUNITY EMPLOYER

I

•COM-NETEfU~ eft$, INC. CfRTIAU m-oT 1liE GOODSC~ BY THtS

IHIIOIC! WERE I"'AOOOCED IN~~ AU.. APfI'UCA8L( 1tE0lM£MEHT'S (Y SECTIONS

.7 N40 1:1 0'- THE'AJA I.A8Oft 1T~"CT.ASAlotENOED.U40DI' REGl.A.Al"lCJH.SN¥JOAOUlI

Of' THE UNJTED $TATU OEPARTMEHT 0# l.A8OA~ UNDER Sft:TlON 14 nERE~. ORIGINAL

TOTAL AMOUNT BILLED $4,276.41

:'

~

CO

SUMMARY FOR 10% INVOICE 103001M

..

'-

LESS 30% 10'/, INVOICELESS 15% LESS 45% DUE DUE UPON AMOUNT DUEADVANCE UPON DELIVERY ACCEPTANCE INV# 082701M

(1,605.24) (4,815.72) (3,210.48) 1,070.160.00 0.00 0.00 0.000.00 0.00 0.00 0.00

(4,809.38) (14,428.13) (9,618.75) 3,206.250.00 , • 0.00 0.00 0.000.00 0.00 0.00 0.000.00 0.00 0.00 0.000.00 0.00 0.00 0.000.00 0.00 0.00 0.000.00 0.00 0.00 0.000.00 0.00 0.00 0.000.00 0.00 0.00 0.00

•

tQo;t:I:::aco"T1

'"C"Com

n~.... Uis:00_ta~2m. c::::a:::z::: ....JI,J~m022ca0"'0JI,J~O.... n~mo:::acs:~

-<s:'"(It(It

'""C"C

-

I

~.

,.

4,276.41(12.829.23)

•

(19,243.85)(6,414.62)

..

42,764.10

32,062.50

1ST 10% INVOICE100% OF THEAMOUNTBILLABLE FORCURRENT INVOiCE

10,701.60

•

-7,022.806,911,716.85

AMOUNTNOT YETINVOICED

440,587.942,452,882.57

744,805.431,603,059.75

606,545.46411,423.00566,266.50

6,225.0050,336.00

8,616.002,147.00

25,845.00

0.00

TOTALINVOICEDTO-DATE

6,918,739.65

CONTRACTVALUE

440.587.942.452,882.57

744,805.431,603,059.75

606,545.46411,423.00566,266.50

6,225.0050,336.00

8,616.002,147.00

25.845.00

•

CITY OF GULFPORT, MS

EOC TOTALNORTHERN SITE TOTALSOUTHERN SITE TOTALPOLICE USER EQUIPMENTFIRE USER EQUIPMENTOTHER USER EQUIPMENTTECHNICAL SERVICESADDITIONAL PRICINGADDITIVE ALTERNATE 2ADDITIVE ALTERNATE 3ADDITIVE ALTERNATE 5ADDITIVE ALTERNATE 6

ADVANCE PAYMENTOVER/UNDER AMOUNTDUE TO CHANGE ORDERINCREASEIDECREASE

TOTAL

•I

49


OCTOBER 2002 TERM

•

KEN COMBSMen'or

JERRY W. SMITHC'liefAdmi"iJ-trati.'e Officer

jimmie JenkinsCouncilman, Ward O,lC

Richart.! RoseCouncilman) Word Two

Ella Hoimes-llinesCOIi1lcilw(Jman, lVllrd Three

CITY of GlJLFPORT

e~~GULI='PORT

WItERe ....OUH ~HIt' r.(~M['; IN

1tm~J!Y~~

Afayvr-Coullcil Foml o[Co\'t'rtImenr

P.O. BOX 1780CULFPORT, MISSISSIPPI 39S02·17110

TELEPIIONE (12m 81)8·5700February13, 2002

Kim B. SavantCOlJncilmllrl, Ward ].'111(r

Ricky DombrowskiCOlmcilmlln, \{'ard Five:

Charles E. "Chuck" TestonCoullcilman, Ward SLl

Billy HewesCoulTcihl1an, Ward Se\'en

I

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Robert G. Bailey, ENPHarrison County Emergency Communications Commission15309-8 Community RoadGulfport, MS 39503


Dear Mr. Bailey,

I do hereby submit for payment herein the amount of $57,251.73 (Change Order # 4- increases $21,758.25 city credit) for the E911 Commission - Harrison County shareof the Communications System.

Please make your check payable to Tho City of Gulfport, and mail it to my attentionat the address above.

A copy of check number 037318 made payable to Ericsson Inc. from the City ofGulfport in the amount of $35,493.48 is attached, along with a copy of invoicenumber 121401A from Ericsson Inc. for your information. If you have any questions,you may call me at (228)-868-5770.

Sincerely,

ali,;tt~6t!:ryfN. SmithChief Administrative Officer

JWS/afw

Attachments

Cc: Pam Ulrich. County AdministratorSteve Delahousey, HCECCMike Necaise. Comptroller (City of GUlfport)William Bragg, Deputy Fire Chief

• Page 1

50


OCTOBER 2002 TERM

Iwtj~I'hil:':l9:J13·1:!tliJk' IISt/\I&II3'll~j;&j,ia·l·; 4'HI,I/'t,"Hi"":8; Ii j,1iIR' '.'! J2/\,:·1:(, tilJ 'i ihiijl j.iJ,1f.1: '·li!.1 ita (ISin'" jill," 1;1:<.:: i I:'3::

8 City of Gulfport9Y!:!'!~;~!!:! P.O. Box 1780.1fV Gulfport, Mississippi 1780~ Account Payable Voucher

....·35,493 DOLLARS AND 48 CENTS

Pay To The Order Of

ERICSSON INCONE MOUNTAIN VIEW RDLYNCHBURG VA 24502

BancorpSauth

GutfpOt't, MS 39'501

Inlolln.'·888·791-7711~~~;er 037318

$35,493.48

--P' (Y~__ •'-7f'~.. "'.'~f/~W--'

-~- Cav Clerk

City of Gulfport

[,0 ... 5 5 ... 9 Oil'

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51MINUTE BOOK


OCTOBER 2002 TERM

~~~§IIJIOflAYMEN1 SHOWING 1HVOtC11IlQ• .& IIINOtCI OATI TO

"'A-cOM PRlVAn MOIO SYSTEMS. INCOEPT. AT 000432

AT'LAHTA. GA 111!2.o0432

P.O. Box 2000 Fot BUlltHJ Inquiries Only call:l¥l"ld'lbura. VA 24S01 HARRYNEY

43"'38$-281Q

FEOERAL 10' 25-01849837

4YMEN· 1~M$

NEl45CUSTOlroliEAl'OO. r.l·o ~\J$TQl.lEAjI.O.ft4lJkeE.A INVOlCl DAT. )'HVOtCt ""'....etA

C003409 , 00026837-<11 FY2001 12120/01 121401AIllL TO $H""TO

CITY OF GULFPORTATIN: MR. JERRY W. SMITH CITY OF GULFPORTCHIEF ADMINISTRATIVE OFFICER RADIO WAREHOUSE2309 15TH STREET· CITY HALL 2805 lITH STREETGULFPORT. MS 39501 GULFPORT. MS 39501

ITEM CESCRIPOON NOTE QUANTllY UNIT PRiCe EXTENDED AMlNO

B480 TO INVOICE.THE CITY OF GULFPORT FOR FORTY-FIVEPERCENT (45%) OF EQUIPMENT PRICE DUE AT OELNERY

OF SYSTEM COMPONENTS TO YOUR PREMISES PER -1.5 PURCHASE PAYMENT SCHEDULE.

PAGE 2017 SUPPLY CRANE TO RELOCATE 14'X46' SHELTER TO NORTH SITE 1 25,050.00 25,05'018 SXCA1U 83" CABINET FOR PUNCHDOWN BLOCK 3 1,046.50 3,13'019 CII-V ORION BACKUP HEADSET W/FOOTSWITCH 6 1,275.00 7,65'020 CII·T INSTALL HEADSET SETUP TO ORION BACKUP 6 360.00 2,16'021 CII-PS 20 AMP DC POWER SUPPLY FOR ORION BACKUP 6 141.37 84022 CII·INSTALL ORION MOBILE IN CONSOLE (FLUSH MT) 6 366.00 2,19023 SPK9521 ORION FRONT TO REAR MOUNT KIT 6 296.25 1,77024 D2MC3Z ORION MOBILE MICROPHONE 6 56.25 33025 T·1 MUX SYSTEM· 1 42,426.00 42,42026 CEA410 14'X46' SHELTER FIRE SUPPRESSION SYSTEM 1 14,970.00 14,97027 CEA410 14'X26' SHELTER FIRE SUPPRESSION SYSTEM 1 10,995.00 10,99028 BMR·12 (I-H-B11INVERTED ANTENNAS 2 3,463.32 6,92029 CII REDEPLOYMENT OF CII TEAM 1 8,250.00 8,2~

030 NORTH SITE ACADIANA TOWER WORK 1 76,435.50 76,4:031 YTSP3P SYSTEM MANAGEMENT WORKSHOP TRAINING 2 1,075.00 2,1~

032 PSn5X SITE CONTROLLER CREDIT 1 (38,311.70) (38,3~

033 MOllO JESSICA TELEPHONE SWITCH CREDIT 1 (135,000.00) . (135,01034 MOllO JESSICA TELEPHONE SWITCH (REDUCED COST) 1 75,000.00 75,01

SUBTOTAL 78,8·LESS: 15'!. ADVANCE (11,8:LESS: 30% DUE UPON INSTALL (23,6'LESS: 10% DUE UPON ACCEPTANCE (7,8

TOTAL DUE 35,4

TOTAL AMOUNT BILLED 35,'

COI,4-Nl!.r E~Ic.sSCH ':Il:!lI.1HC ceATlFlfS T'I-IAT 'Il1E GCCQS COVERIEO IY THIS OtAtCT CORllr.SPONOEHCI OHI.Y TO'

INVOiCE WEill! PACOU<:lO IN COI,lPl.lAHCt; WlfH AU APPlJCA8L! PiEQU~W."'T:I01' SEC nONS CO~T!RICS$Of1CAS. INC.5 f ANO II OF rl'<1! I".IRLABOI'l: SToViO"~CS ,",cr. AS "''''E."iCI!.O. AND 01' AEGl..Jl.)of!ONs »ID oAoeAs OIll:OlT.u.o cotu:c:noM.SOF ThE '-INlTc.O sr"rEs OE"&RT~ENr0' LJoI!IOAI$.5UEO l.ItlOER neflON 14 Tl-tiLAf.Ofl ORIGINAL ,. 0 sox:coo .,


Page 2

MINUTE BOOI(BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI

OCTOBER 2002 TERM

.Ir-r~~ Eri rw II-SlJItG ""TN"" ,liOWlNQ lNVON:t NO. a -.vole' DATI TO

MfA-COM PRIVATE RAOIO SYSTEMS, INC

OEPT. AT 404J2

r.O T r. 0 n n <.<T<U ATl.AHT.... GA 1111Z-G43:Z

? 0,41=-;) &E3 ')P.O. Bax 2000 ~o, BJllln, I"qulrt" Onry call:Lvnchbu"I. VA 24501 HARRY JVEY

4.)4..38$--2e70

FEDERAL 10. 2S-11049837

"'MEllI ERMS

NET 45QATOUE"NO. rJ.O. I~SlOWEA Pr;). ........ulER '"'-"'CO""'" lNI.IOJCI:f«JMlIEA

COO3-409 . 00026837.01 FY2001 12120/01 121401ABIlL. TO 'SHIP TO

CITY OF GULFPORTATTN: MR. JERRY W. SMITH CITY OF GULFPORTCHIEF ADMINISTRATIVE OFFICER RADIO WAREHOUSE230915TH STREET - CITY HALL 2B051ITH STREETGULFPORT, MS 39501 GULFPORT. MS 39501

ITEM DESCRIPTION NOTE QlWffi1Y UNIT PRIce E.XTEMOEO ~NO

8480 TO INVOICE THE CITY OF GULFPORT FOR FORTY-FIVEPERCENT (45%) OF EQUIPMENT PRICE DUE AT DELIVERY

OF SYSTEM COMPONENTS TO YOUR PREMISES PER-

1,5 PURCHASE PAYMENT SCHEDULE.

EOC001 CREDIT FOR RETURN OF ORION DESrOp STATION (BACKUP) (6,367.50) (6,36

FROM CO #3 l !i4u.'u,.,) ~.,.,

USER EqUIPMENT {, " ....Fp...~1 .002 CREDIT FOR RETURN OF 20 POR ABLES AND ASSOCIATED (121,324.50) (121,3,

EQUIPMENT

CHANGE ORDER #3

003 H9PA7P EXTRA HIGH CAPACITY BATTERY (IS) 200 141.00 28,21004 H9V86X LPE·200 1MBE SYSTEM PORTABLE 19 1,965.00 37,3:005 H9PLlZ DYNAMIC REGROUP 19 75,00 1,4:006 H9P86X LPE 200 IMBE SYSTEM PORTABLE 1 2,246.25 2,2007 H9MS PROVOICE WITH DES 1 375.00 3008 H9PL3R 800 SYSTEM GROUP SOFTWARE 1 150.00 1009 H9PLlZ EMERGENCY SOFTWARE 1 150.00 1010 H9PL3A DYNAMIC REGROUP SOFTWARE 1 75.00011 D28LTX ORION 12 WATT MOBILE RADIO 12 1,740.00 20,8012 D2CP5L ORION SCAN CONTROL UNITS 12 337.50 4,0013 D2MC3Z ORION MOBILE MICROPHONE 12 56.25 E014 D2ZN1A FRONT MOUNT CABLE WISTD OPTION CABLE 12 75.00 !015 D2AN1L 800MHZ 114 WAVE MOBILE AMTENNA 12 18.75 ,016 INSTALL FRONT MOUNT MOBILE RADIO 12 240.00 2,l

CONTINUEDo~Lf#-.j;1f'~,) 7'7~~1i<J -IZ-I,JA~

~1)~t(4Y)'"" 6:M,.."1 :f.rfL$o<, - J/}-' if;.. A. /~

TOTAL AMOUNT BILLED SEEI

C~ fJUCs.sOff CAS, H:. teRTll"1U ~T THE GOOOS COV£Rm JY n-as DIAICTCOAAf~tQN.Y10:

lNYOlC:f. WVfI! ~OOJCEO~ CClW"\.WtC(.~AU..t.Pf'\JCAel..!MOV~ ~ $tCTlONt COU-IET fAlG$$Otl CAS. ..e.., NCJ lJO' n-te,.,.,,,~ST~S ...C1'.A:lIAWE.JC)£D.AHOc:# N:C\JlAf'lC:)NSlHJ QfmIUlS CIlEDlT AHO GOllf.CllON$~.,..~ t1'At'£SOEP~D' LAeOA IS.S\:ED \HlEJIl $ECTIOH 14TltERlOil. ORIGINAL ".0. 80x 2000"10 .CI'.


•I

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I

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I

•

• - •SUMMARY FOR 121401A

- • .. •

---+-----,------

-7,022.80LL IL..J. J I. 187,OOo.119TT- o.oof ,-----O:OO.r--O:OO_I~.:.__~ 0.00:

SUMMARY FOR 45% INVOICE 121401ACITYOFGULFPORT-,-MS- +----- -r--------- ---··----/100% OF THE

----- -- ----~=-IC6Ni~ACT 'TtfJ&~ED @±5·J: -t~~~~ ~~~O~-LESS15% lLESS30%DUE~D~SU~~~nJ~~~~~UE~__________--=-VAlUE -= ~ !O~~ATE=------=--= ~ IN\/_Q~C_ED @45% ~:UBB_E}'!..~IN·y~ ~o..V!'!'l_C:E:=- _L!fgN-'N-sF~LAl"C-E~1ANCE I-Nyl/_ OB27018EQC_T_O_T~L ~_f-c-~4~587.94 3~52,~1§1~_ 83,071,69 0..00 0.00 OeSJ.O_I-- ODD.!'J0-'3!J:.i~RN §]~E TOJ~L_ _2,.4.5?,8.?_~7_. _~4.~~~6-,-0! 7,?16,50 ±.. Q:~-~ OcQ9_ _° 0.00_ _ 000_SOU_"If:i~~N_S~ET_Q"IAL Z.4~c8_05.:.43 7:'!~,805:i3 .....Q0.P . O~OQ... Oe.qg ..0..00 000_.P.oLI_C_~U_S_ER_EQlJ.!.~I>!E.NJ__ .!.,60},0.s915 .....1.L60_3,0.5925_ _ 00.0. OJl.O OJlO 0.00_ 000_FIRE USER EQUIPMENT 606,545.46 544,730.46 61,815.00 0.00 0.00 0.00 000OTHERUS-E-R-EQUIPMENT 41"1.42300 - --3-6-9-,9CJ2.50-· 41,52050 O:OO------O~OD~·--O~OO--- 000-t~cHNlcACsEfiYlcEs_-- 56~j(3f[50----566,2..~6.50-- 0.00 ----ciC)O-----O~OO-----O~(= 000f:'D_D_IT_IO_N!,L_P_RH~I~G 6_,?2.5~®_ 6,225.00 000 . O:OO_t--- O,~O QO'0 __ 0.00~DITI'{E~~:T.E_~J:I~TE_2 50,33.6.:.00 50.L3~~o.Q.. 0c9Q _ 00.0 0,0-0 00..0____ 000~DQI:rI\'..E ALTE~J::lATE_3 _8.L6_1..6c90_f- 8,6.l6.00_ 0.00 'O,0Cl.. O,O~- OilQ. __ _ ODD.ADDITIVEALTERNATE_~- _2c1_'!Z'00 2--'-~7.00 0.00 O:QO 0.:.0.9.... __~Q _.__ 0.00_

~_~_~_~_~E~~t~_~A_T'_'~-·?~~45.c0Q - __25,8_45_0Q. .. 000 ~:6b b:g~- ----g'66 -- ~.~~--oEouci---· _ ~~~§.~2.0D _. -127,692.00 19,153.80 38,307.60 __12,769:?.:ttJsi:~·6140}

ADD 145,753.57 99,566.25 (14,934.94) (29,869.88 "{9,956.63\ 44,804.81CHANG!; ORDER 4 115:5Bs:16 107,000.16 (16,050.02) (32,100.05) - (10,700.02 48c~50Q?::

TOTAL 7,052,390.38 f-+-------+ 1 -++- -1+ + +- +----;:-;:-;-;;;

[ 35,493.48ADVANCE PAYMENT _u - - -.-

OVERJUNDER AMOUNTDUE TO CHANGE ORDERINCREASEIDECREASE-TOTAL-- ·_~~~II~.!B,'5_~.5D~.i,7_1_5:P_6_,_

Page 3

~

o]:a::r.2Co"TIU)

c:O~n::r.2... ~O~:s::m::r.2m.U) 2:::axe:~]:a-tO::r.2 mOa!m~~O... 20mn~

:::a °s:§-I-<3:U)U)-U)U)-"0"0 Ul

W

54


OCTOBER 2002 TERM

I


KEN COMBSAfa)'nr

JERRY W. SMITHChief Administrative Officer

Jimmie JenkinsCouncilman, Ward One

Richard RoseCouncilman, Ward Two

Ella Holmes·HinesCoun,ilwonIlHl, ~Vard Three

h-fay(lr-Counci! Form f~r Goventltlcm

P.O. BOX 1780CULFPORT, MISSISSIPPI 3~502-1780

TELFPHONE (228) 81>B-5700

June 14,2002

Kim B. SavantCOlmcilman, Ward Four

Ricky DombrowskiCouncilman. Ward Five

Charles E. "Chuck" Teston.Councilman, WlJrJ Six

Billy HewesCouncilman, Ward Seven

IRE: PAYMENT - COMMUNICATIONS SYSTEMS

Dear Mr. Bailey,


Please make your check payable to The City of Gulfport, and mail it to my attentionat the address above.

A copy of check number 040491 made payable to Ericsson Inc. from the City ofGulfport in the amount of $104,267.62 is attached, along with a copy of invoicenumber 032702A from Ericsson Inc. for your information. If you have any questions,you may call me at (228}-868-5770.

Sincerely.

Jdnu';AJk~U€~~~~:~~ __Chief Administrative Officer

JW8/afw

Attachments


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OCTOBER 2002 TERM

~rrrlSEND 'AV..[Hf "lOWING IN\lOlCE NO.' IfNOtCf OJ,1( fa

et EriT \'l Jr M/A-COM PRIVATE RADIO SYSTEMS, INC

DEPT. AT -"0"32-" -,

R ! I I C A ! R A 0 1 0 S Y S [ f IJ ATLANTA, G'" ]1192·0432

PO BOll ;>000 (\ ~\\=~For Billiog Inquilies Onl~ C<lII"

l~nct,bu(Q VA 24501 \) ') l C~r~ r~, HARRY IVE)'

,- "" --j) 4]01-385-25/0

,FEDERAL t[) II 25-1B49837

P .... 'rMl'.Nf TERMS

NET 45CUS10MER NO I"' 0

ICUSIOMEFI P a NUMBER IN\I\)lct 0'" TE UNOleE I.\.)UtllH

COO3409 00026837-01 FY20Ql 3/27/02 0327D2AUILl TO SHIf"O

crr Y OF GULFPORTATIN MR. JERRY W SMITH CITY OF GULFPORTCHIEF ADMINISTRATIVE OFFICER RADIO WAREHOUSE2309 15TH STREET - CITY HALL 2805 17TH STREETGULFPORT. MS 39501 GULFPORT. MS 39501

ITEM DESCRIPTION NOIE QUANTITY UNIT PRICE EXTUll'ED ...·~OU~iTNO

B480 TO INVOICE TIlE CITY OF GULFPORT FOR FORTY-FIVE

PERCENT (45%) OF EQUIPMENT PRICE DUE AT DELIVERY

OF SYSTEM COMPONENTS TO YOUR PREMISES PER1.5 PURCHASE PAYMENT !'CHEDULE.

USER EqUIPMENT001 POLICE - PORTABLES - LABOR 13,387.50 13.387.50002 POLICE· MOBILES - LABOR 49,650.00 49,650.00003 POLICE - CONTROL STATIONS - LABOR 10.687.50 10,687.50004 FIRE - PORTABLES - LABOR 6,562.50 6.562.50005 FIRE - MOBILES - LABOR 10,402.50 10,402.50006 FIRE· CONTROL STATIONS - LABOR 44,850.00 44.850.00

USER EQUIPMENT - OTHER007 PORTABLES - LABOR 4,275.00 4.275.00008 MOBILES· LABOR 23,205.00 23,205.00009 CONTROL STATIONS - LABOR 14,587.50 14.587.50

CHANGE ORDER #3010 IM-900 INTERCOM/MIXER CONTROL (FIRE TRUCK) 14 406.08 5,685.12011 9RC-18GT ORION RADIO 18' RADIO CABLE (FIRE TRUCK) 14 127.44 1,784.16012 CSA900R HEADSET, RIGHT DRESS 14 369.36 5.171.0'013 CSA901R JUMP SEAT HEADSET 14 369.36 5,171.0'014 CSA901L JUMP SEAT HEADSET 14 369.36 5.171.04015 CSA900L HEADSET, LEFT DRESS 14 369.36 5.1710'01 G JS900 DUAL JUMP SEAT STATlm~ 14 lJ3.92 1.8748B017 PS900·40 PUMPER PANEL 40' CABLE 14 179.28 2.50992018 21·B003 INSTALL KIT FOR SYSTEM 900 14 24.30 340.20019 19BB02554P24 ORION CADLE KIT 14 130.30 1,824.20020 F5901-16 PTT FOOTSWITCH 14 86.62 1,212.68021 INSTALL SETCOM UNIT IN FIRE TRUCK 14 672.00 9,408.00

CHANGE ORDER #4022 CSD-SOFTWARE 1 1,125.00 1.125.00

1069-17 CONSOLE KEYBOARDS 6 1,275.00 7,650.00SUBTOTAL 231,705.82LESS 15% ADVANCE (34,755.B7LESS 30% DUE UPON INSTALL (69.5117~

LESS 10% DUE UPON ACCEPTANCE 123.17051TOTAL DUE /? 104.267 G',... /g/YA, TOTAL AMOUNT BILLED 104.267.62

. :"i!i;;2?~l ,)M "t I ff<":::'';')'1 ells 1/.( CUHIF,E5 1"",1 ThF coons COvERt!) 8Y TIllS , c,REel CORRESPONOfNCf 0"'( r 1Ii

,;.....Ol(l YY("~ f'JHjO~EU I~l COM"\,,vlCE WITH ALl AI''''' Ic... eu: REOLJIHLMEN1S OF 5ECTlC>l'.S ~ (t( !J _.'(. L'j / COI-J-NET ERtCSSQti CRs INt

o I "roC! 11 ~'f I ••E '-"'11\...>'601< STANDARDS "CT, AS AMENDED. "'NO Of' RE m.A.Al IONS ""10 OI'lDERS ,-./ _ / OH'OIT.o.HO CQUECtlONS

(IF tHtyllii [[) STA1~5 DfPARTl.lf"f nr l"O'j,Q ,';SUED UNOE:R :>fCrlQN U Tl-iFREO'F ORIGINAL P D 80l! looa

""",,,,,. .", -AN EQUAL OPPORT~NITYEMPLOYER (\~('~_ \--,\,'-"'-- (_\:- '1* I I 1)

------,- ----~------------

St)r,.~:,..~A,~'( FOR 0327C2;',

~0")

•

OJo~;:0Co"T1tnc:

O~0;:0~~O~s:D:J;:Om.V1 2;::O:::l:Cto.J~~O~mo-to

Ito.J~O~20m n ;:=:;;::00

s:§-4-<::tntnc.ntn"C"C

-•-•

-~ I

P,3:;7 ::::

,

, i

7052,390.38

II I'

i II, 'I_"7' r'--:'") 00Ii,

'O~~ v ~_7:~2j9~j8 _~_~-=6,i~;iC5j-i I' -----:s~5~89 231,705.821' (34.755.87) 1:69,511.751 (23,170.58\! ~04,267.62

,

..

-71' '::;F GU~=PORT, r.1S

•

SUMM,-;RY FOR 45% iNVOiCE 03X~~~,t, --!-- ---J( '_' , I - --=, i - ~I:.. ,100%OFTHE !,I

'TCTAL jAMOU,·,T----nAMOUNT----' I--------'·---~LESS~45'/~ IN',OICE ['

CONT"CACT INVOICED @45'/' f!:io'T-~ --;-BiCU-SLE FCf'~_',LESSJ...5.:.'.__jLES:3,l~~-CUEIOUE UPON . r~M0J!NTD~, ,VA~UE ". ,TO·DATE ., rINViJl~EQ.@45'c, CURRENT INVOiCE I ADVANC= "UPON INSTALLIACCE?TAN,c.!'lINV# 03270~BI

EO':' TOTA!.... I ':'4:J,52~3~ II 357,:16 ..25 33,07:.69 1: i I COO I GOO! COO I 000,

'NOFTHEQi(s:TE TOTAL 2 4 5232257 1 2 4 45,25607 i . ,__, ?,.?'6_5.9__1__ ------H- c GO ..2.QQ.L_~~COO :.. G..C9_SC'.JTHE?~SITE TOTAL "448e54] I ::'4~8054]i,OOO..J 'i 000' OOC I ~ 00 000PJ'_',CE USER E9UI~~llc.~T ~ 603 ~5S 75 I ') 529.574J5_

1! 73,485.CO -3,725.[[1 (11 J58.7:) (2:', 117.50) (7,372.~C_:~ 33, ~ 76.25

'IFIRE.JSER EQUIFME,·n 60654546 ' 5":4,73046 I 61,g~500! 61,g~5:0 192(225) (18,54":50) (6,181.50,1 27,31615C'7'~E~U_s..Ei'J=:9,CiIPl:'-E'T ~'':;;'';-4iJ~CQI . _-fsCs,s6250IT ..: 1,52050 I 420675) (631013)' (12,52025) i (4206 75j~i--fS,9n3S

'1','7'ECH'':':'c;'':-L SE~~ICES :5e~'36c:O! :6Ei2'3.550 OJiQ.:...i 0)0' 000 j COO JOO"-COITIONAL PRICING 6,225 CO 6225.CO 0,00 ! 000 i O,OO! 0.00 0,00

I~D:::i'rT.V_E ALTEF~~"6TE 25'J}_I:i__g,C':_59=33~~3Cr __,----C[O! i [,00 no 1 oca~,,__~~:"CC:T\\/SAL7ERNATE3 8,5~f300 B,::~60C.. oeD' C.De :l:lO oea I :'.00

I

·A.D.. DI.-,i'';E~_'-:..'..§.~l,...;..,Ti= 5 ~'.'.',' . '-2.''1.::'''96'., _J.~~0i-~.·.!' .O.OC! OCC. 00: 0 00. COOAJDI7'I\.'E A;"T:::,~N;'TE 5 2:,3~5CO' 25.345.CO: 2:JC OJC; 000' C DO :: J.:JCcH,,:riGE ORDER-j 1 ~. -., -, . - ~ 'J--~- - -I' 000 ' 0.00 I, a 00 i 000

I OED~l.lCT---- -_. -'27,692 :=c~-:-- :~27,S92.C'Ol'-o ,I 0,00 i COO ,I COO 0,00

I- -;"'-]0 --- "145,753 57 -'---~S------ 4:,223,32; I ,'6,798.501 (A3.597.cm (4,532.33:) 20,3135.49

,C.~'ANGE OR:,ER J - -~-1"1S,52G3i~ "lOi,Cee'IE 8,775 CO ,I 1·1,31E.251 :2.632.50) (877.5C)i 3,948_75

T.J-AL

iAS'.l~'J~C-E PA~YI"W~ENI

I

O';ER<':NCE,R AMOUNTDL:: Tc CHt..NGE OR:I::R

Ir '--c, S- '''E-o- • S-

I'~"~M ..~'J_,_"::M c-CTA:'"

, --_.- --- --

•I

57MINUTE BOOK


OCTOBER 2002 TERM

,N4,r·:gl)rnS,zi"'" Melli i'i4bt•ji , 'irJb&!, I{.IA i'lll!~llV'lltd:;";:!j!i%\,{ij! I! .1;' i,t.hli:it!!,i'i'.i,iljllW·f."'f.ij'lljH?-!!W,i"Mlr'!jl:J.jll '!! t

•

G City of Gulfport~!'!=.T P.O. Box 17BO~1fU Gulfport, Mississippi 1780~/ Account Payable Voucher

....104,267 DOLLARS AND 62 CENTS

Pay To The. Order Of


BoJrocorpSovlh

Gulfport. MS 3950,

1,,101.,....1-668-7'37·7711

85·1271842 Check 04049'Number

$104,267.62

bOt. SSt. 9 0 II'

I

•

City of GulfportGulfport. Mississippi

\~ID'i.9~~e:Qa.~~ji ,j!I}V9i~~N4mQfi!~ ,~'~Q,~NQ~~ ~qy'llitirl:!!l t4&~t;tr.·Z~lQYg1~:De~t!pJlQI1~~~~~WjjJ~9ice~~ID~;t9tlt.

05/30102 032702A 26837 73502 COUNTY COMMUNICATION SYST 104,267.62

I

•

Vendor No. I2894 ERICSSON INC

58

MINUTE BOOKBOARD OF SUPERVISORS. HARRISON COUNTY. MISSISSIPPI •

OCTOBER 2002 TERM

I

Robert G. Bailey, ENPHarrison County Emergency Communications Commission15309-8 Community RoadGulfport. MS 39503


Charles E. "Chuck" TestonCouncilman. Ward Si.x •

KEN COMBSMayor

JERRY W. SMITHGlit'f Adminisrrafiw! Offirer

Jimmie JenkinsCouncilmml, Ward One


Ella Holmes-HinesCouncilwoman. Ward Three

CITY of GULFPORT

~~... -OULI='PORTv.'HER.E ~OlJf\ SHIP COMES ''''

\j~~i~!ty~~

Afayor- Council Foml ofGovernment

PO. BOX 17ROCULFPORT, MISSISSIPPI 39502·1780

TELEPIIONF inS) 868·5700June 14, 2002

Kim 8. SavantCouncilman, \\lard Four

Ricky DombrowskiCouncilman, Ward rive

Billy HewesC()llncilnuln, Ward Seven

~§© [§ D\YJ ~ Ii~

~ JUN202002 ~

IDear Mr. Bailey,



A copy of check number 040492 made payable to Ericsson Inc. from the City ofGulfport in the amount of $47,239.10 is attached, along with a copy of invoicenumber 032702M from Ericsson Inc. for your information. If you have any questions,you may call me at (228}-B68-5770.

~. cerely,

r~Chief Administrative Officer

JWS/afw

Attachments

Cc: Pam Ulrich, County AdministratorSteve Delahousey, HCECCMike Necaise, Comptroller (City of Gulfport)Willi8m Bragg, Deputy Fire Chief

• Page 1

•

I

•

•I

59


OCTOBER 2002 TERM

JlIR:;mNet ErrcssonCRITIC~l RADIO SYSTEMS

,----------------J,fNO ".Yli'f"NT .JHO....W<:l IN\!OIC€ ....O I INVOICI!. DA;U TO

M1A-COM PRIVATE RADIO SYSTEMS, INC

DEPt. AT 40432

ATLANTA,OA 31192·0432

For Billing/Collection Inquiries C311:rtARRY lVEY434')85-2670

•po. Box 2000

Lvnct1b~(Q VA 24501

FEOFRAL 10 # 25·1849837

CI.)$TQMlfl. NO

C003403

CITY OF GULFPORTAnN: MR. JERRY W. SMITHCHIEF ADMINISTRATIVE OFFICER1309 15TH STREET - CITY HALLGULFPORT. MS 39501

ICUSTOMER P 0 NUMBER

100026837-01 FY2001SKIP TO

PAYMENT TEl'4MS

DUE NET 45rNQICC DATE

CITY OF GULFPORTRADIO WAREHOUSE2805 17TH STREETGULFPORT. MS 39501

3127102j!NVOICE NUMBER

I 0327021.1

HEMNO

DESCRIPTION NOTE QUANTITY UNIT PAICE EXTENDED "MOL

I8480 fO INVOICE TIlE CITY OF GULFPORT FOR THIRTY PERCENT

(30%) OF THE TOTAL CONTRACT PRICE FOR THE HARDWARE,

THE SOFTWARE LICE liSE AND THE SERVICES UPONINSTALLATION COMPLETION PER SECTION 1.5.A PURCHASE.PAYMENT SCHEDULE

•

001002003004005

006007008009010011012013014015016017

018019

TECHNICAUERVICESSYSTEM ENGINEERINGPROJECT MANAGEMENTON·SITE MANAGEMENTTRAININGMICROWAVE ENGINEERING SERVICESCHANGE ORDER #3IM·900 INTERCOM/MIXER CONTROL (FIRE TRUCK)9RC·16GT ORION RADIO 18' RADIO CABLE (FIRE TRUCK)CSA900R HEADSET, RIGHT DRESSCSA901R JUMP SEAT HEADSETCSA901 L JUMP SEA HEADSETCSA900L HEADSET, LEFT DRESSJS900 DUAL JUMP SEAT STATIONPS900-40 PUMPER PANEL 40 FOOT CABLE21·8003 INSTALL KIT FOR SYSTEM 90019B802554P24 ORION CABLE KITFS901-16 PH FOOTSWITCHINSTAL SETCOM UNIT IN FIRE TRUCKCHANGE ORDER #4CSD SOFTWARE1069·17 CONSOl.E KEYBOARDS /'

36,861.00 36,861.(23,826.00 23,826.(27,692.50 27,692.(10,159.60 10,159.1

4,826.25 4,826.,

14 406.08 5.685.114 127.44 1,784.114 369.36 5,171.(14 369.36 5,171.(14 369.36 5,171.(14 369.36 5,171.(14 133.92 1,B74.114 179.28 2,509.!14 24.30 340.:14 130.30 1,824.:14 86.62 1,212.114 672.00 9,40B.1

1 1,125.00 1,125.1

6 1,275.00 7,650.1


I

•

SUBTOTAL

LESS: 15% ADVANCELESS: 45% DUE UPON SHIPMENTLESS 10% DUE UPON ACCEPTANCE

C0..1 ticT tA,CSSO'J ,~~~ I/.e (E'lT,flfS THAT Tt'l': GOODS covERED B1 THIS

,r/VOH.. E WERE PfHA)u<:ll.) or< CL.>Jf'LLl",CI: WITH All API"UC"SLE REQUIREMeNTS OF SECTIONS

t> I Arm 12 Of TItE I"'IK U-bur, :'T;'1l0"FlOS ACT AS "MENOHl ANa Of REGUlATIONS.ANO ORDERS

OF THE UI'lI ftD :, r" 1l::5 G[P;'''' 1M[I,T 0f LJ.-80A ISSUEO U/1O£A SEC liON I. THEREOF

n/A

~~ORIGINAL

TOTAL AMOUNT BILLED

157,463.1

(23,619.(70,B58 '(15,746

$47,239.10

ITY OF GULFPORT, MS . I . . , '. . ! I - -- (.:1.00% OF THE i I --J -h- :~=,: i <:O~TRATI_i~~~OVT~~E'D __;_~~~~~~ ;-~~~~~~E FOR- 'LESS 15% ILESS'45~-:UE1~~;:- ,:-;o~co;"/;--;IU-'-;NN:C\C::O--;~~J--::-E_

__.__.. ,.. . I.'.V...A... L,lJ.E _.... !, ,TO,pA.l...E..... '.'. '1.,.i!::i."'2~C..E'i2._-i....l.c:lJRREN.I..INVOI.C~ ~DVANCE IUPON DELlVE.RY IACCEPTA~~E IJNV~1l27iJ.1 r.1OS;_,-~T£-L____ . I 4.40-,-58294,).315,51543. +,_~~5,072511J__ ' I 000 ' 000 0.00\ 000

,ORTHERN SITE TOTAL I 2,452,882,57 '2,445,26609', 7,616,48' 0.00 0.00 000 I 000

'~~~~fi!~~~~~~~NT1:-I'I"1~Hr~1!·t-~I-:~1tHff~~~jl~f-ji~=~~~r~~lf---------} H~ ,-t:! ~~~ I ~.~JTHERUSEREQUIPMENT' 411.423-00[ I 122.546.25 . -i88':8i6:'7~C!-------j- 0.00· 0.00 -_'OOO! aDo'ECKNICAL~RViCE.S.,'.·· 1".:-:-_.56_6~§.6-,-5.lOC'4.4].'68), 8j,',:='_2.~,57..Sc.6~.,' 103,3~ (15,50480)i (~1441)i (10,336.54)1 31,009.61,DDITIONAL PRICING 1 6.225001f 6,225,00' OOOi I I 0.00 I 000 0.00 0.00,DDITIVEALTERNATE::2.:.::···-50J>6,Oir,_ .3Ql~:cio-H----o-Oon- I 000 1 000 0,00 I 0,00,DDITIVE ALTERNATE 3 . 8.616.001 8,6].gJl.Q... .1 a 0011 : 000 1 000 0,00 I 0.00,DDITIVE ALTERNATE 5 2.147,00 2,147.00 I 000: ' ~ 0.00 I 000 0,00 I 000,()DITIVE ALTERt.'l~T_E..§_, -; 25,84500 25:84500 000H-- aDO! 0,00 ' 000 0.00,DVANCE PAYMENT ) i '. I

~~t!~~~~~:E~~~~R ,I i I I I

::~;!:;"~,,,,,,, ·~I ;:i,o::: - .. ;:;::c:::=_:::!:_ .-~- -:::: f----%:L __-:~:l----.-~:g~ , {~g,9PL1Z 1,425.00 1425' DDD -----0 DO' 'I----o-Dor-- '-b:oo' ---D'OO'-- -- 00019P86X--' ':"'. _1."-2,24siii ---224625 DOO 0,00 000 b.oo I 000 000-,9MS " , 3750D ....J... 375 DOD 0,00 D,DO 0,00 0.00 I 0.00ffipL3R ~-=--:.== .. =1':;- ---,-so 00 ' I=. J.!'Q e--. 0,00 0,00 0,00 000 0.00 0.00,9PL1Z : 150,00 1501 0001 0.00 0.00 0,00 000 I 0,00,9Pl3A . --'! 75 00 I 75 0,00 0,00 0,00 000 0.00 ' 0.00)28LTX ,_'., _- ri""~_208~,-+-_---==-"':: 20,880,00 000 I 000 000 000 I 0.00)2CP5L I 4,050 00 I 4,050,00 000 I 0.00 000 000 000)2,~.~C.3Z,~-"" i. _67_5_QO_jJ-~_'- : .. _.675,00. _ 0,00 I 000 000 000, 0.00)2ZN1A . j 900 00 1 I 90000 0.00 0.00 000 0.00 I 0,00)2AN''-C--' , " 22500 I' . ' :=225:'~6 =_ 000., 0.00 ._..il"~,----,-Q:QQ.. O_OQ:-.ISTALL ' I 2,88000: 2,88000 000 i 0,00 000 000 T" 000~AINT' ' .. , '8'64 00 I. ' ---86400' 0,00 0,00 000 o. 00 I o. 001~,900 ' i~ - 5 ~~.~2.?J 1- ---. f-. 5,685.12 5.685,12 j (852,77) (2,558,30) (568,51)i 1,705.54JRC-18GT--- .----=iJ--'~-~j8416 I-i~--'- - 1,784.16 1,784,16 I (267,62) (80287) (178.42) 535,25:SA9ooR----- -=- - 5,17104' 1 5,171.04 5,17104 I (775,66) (2,326.97) (517,10), 1,551,31:SA901 R ....- 5.171.04 1 5,171,04 5,17104 (775.66) (2,326.97) (517.10) I 1,55131

• - •P8ge 3 - • -

tQo:J:s::::aco"'"C

o;gn::::a-f~O~s:m::::am.'" Z~::cC~:J:s-fO::::amO~DJ~~O-fZOmn~~O

i:~-I:<3:

'"!!!Ut

'""tJ"tJ

•

eno

• - • .. • - •

0")

to-

OJo:t:.::rJCo"'"C

O~n::rJ... SO~s:D:J;a-m.'" 2:=tI::t: C",:t:.-IO::rJmO~D:J~~O... 2 0mn~

:=tI0

s:~-I.<:5:

'"'"'"'"'tJ'tJ

- 0.00 I 000 I 000 0.001,125.00 1,125.00 (168.75) (506.25)

000 000 000 0.00000 ! 0.00 I 0.00 0.00000' 0.00 I 000 000000 0.00 i 0.00 0.00

-180.00 000 I 0.00 0.00

-._.,- ..... 000 000 I 000 0000.00 0.00 0.00 0.00

7.650.00 7,6~0_92_ -1 (1,147.50) (3,442.50)00011 0.00 0.00 0.00 I

--000 0.00 0.00 1 000 I0.001.1 0.00 000 0.00 i0001 I 0.00

,000 0.00

0001.1 0.00 I 0.00 i 0.00,0.00 10001 0.00 000

..,. . ______0.00 0.00 0.00 0.00000 0.00 0,00 0.00

_____ .J,._...l~__ 0.001 000 000 0.00___.0.001 0.00 000 0.00

54,098.32 1.......... _ ....... , J

157,463.67 -23,619.551 -70,858.65

;SA901_L 5,17.104 ,_,__5:~7_1.04: ,__5c22.!,~__(77565)1 , 12-,-~~9!)I ~i'i1].:..1.O)1 J ,~5~}1 __;~~~1L _522.'1..°4. _u5,1i'1041 : 5,17104 \ (775661' (2,32697)T (51710) _ 1,55_lc3J..'5900 " 1,874 881874--:BS'T 1,87488, \ (281.23) (84370)t= (187.49)-- 56246'59'00-40 -2.50992 ,25099~~-=---=-=- 2,~29,92_f--= __ (~~'::9) 11..129.46) __(250-,-~~--:-:---75_i58-'1-8003 34020 340201 34020 I (51 03) 115309) (34 02)~ 102 069B802554 P24 182420 : 1,824.20[-- - ---1--82~ 2~J":' ~_ GI:£63) ~-(8~089) - .ll82.42) - -~ :S±~ 26

:S901-16 1,21268'" 1,212681 i 1,212681 (18190) (54571) (12127) 36380NSTALL 9-40800 j I LL-'408o0

1I 9,4"0800-; (1,41120) ,423360'1 -- '(94OBoJ--T8-2240-

:HANGE ORDER #3JEDUCTIONS I (127692 00)

--T-------I-T- --I I

;A::~;::E::~~- r~~ ~1 8,061 ~~~_·I-~~~rj~--~~=H I t= I I H~ I3UPP!,:::"Cf'~~__ ' __~,05o.00J !250:sJL_

~~~~~O~-~A~- -11 ---;:~~~ ~}1-1 3139-:5r=1[-:1/------ --·-7]5000·;- -7650~-

5~T------ -. - - 2,16000-' -2160:--:IT-~---- -------a42-2:~ 848'3~~_1

;:;~]i,AK ~ J ;~;::~'lo\i;,T~~ltt=-~~, -. I'~", .4,;_:~iH~_ ','. -~:i:---~ --- -~~CEA410 14.97000 I 14970C{A4.:10' ---=~ __ _ L =-1O:995 ~0::0i~ --S~®'r ~SI/,R-12 I 6,926.64" 6926.64,CII-REDE'pLOY~1ENT .. ~.I~ _.8:250:00!]-:.. - ~82501~JORTH SITE ACADIAI\A I I I

~~*~;~=~:K- 1'1 ...!~:~;_~bH I 7~4l1\~·i---?ST25X CREDIT . (38.31170)1 I -38311.7i 1W)-I10cR:EDif-- , I I (-135.000'-09,). '. ,1}5000.1 I

i~;~~~C~~~,gP..f()§T I ~1;~~~~.~r 1- 10-f6Po-~~oi--'--- .-j--I 7,052.390.3~-5)45,390.48i 1,8J",OOI.'UI

Page 4

62



wr:::;U'1as-v! f.ji~t~ll!!! i ,.\111]'3i j!:!i;§!i'+i;:4'1.!!.' iW, '-Hi"'i: 81 Iii :'diR j'.' i! 3i' i,i'l: '~1 (.!i~' ,'.j I jjill':!,thi f.1 iI '!il.. ,., SId.\! i;!)~f.'i!:J .1 ~, !:m

CDCity of Gulfport2Y\,!'~"! P.O. Box 1780~If¥ Gulfport, Mississippi 17BO--.~ Account Payable Voucher

.. ···47,239 DOLLARS AND 10 CENTS

elncorpSoulh

Gulfport. MS 39501

Inloline '-88a·797·711 1

85-' 111B4.2 ~~:;';;er 040492

$47,239.10

Pay To The Order Of


II' 0 1,0 I, 9 2II' I: 0 8 '-. 20 ~ 2 7 BI: bO'-. S S '-.9 Oil'

City of GulfportGulfport, Mississippi

1:i!nie.i~~·'p~L~~.a :\J.ln.Y9f~~:N·~in~~(1i t~u~o~..9~i:tl -d...VQ·U:9iiai1lt jljil~r':'~ ~~:l!D'yq!~:p'~g~.fpIi9!t~~~.lj~, It-!iqiiY9~metuQ~~

05/30102 032702M 26837 73503 COUNTY COMMUNICATION SYST 47,239.10 I

•

I

•

63

•I

MINUTE BOOKBOARD OF SUPERVISORS, HARRISON COUNTY t MISSISSIPPI

OCTOBER 2002 TERM


•

I

KEN COMBSMayor

JERRY W. SMITIIChief Adminis(w(ive (!f!i('er

Jimmie JenkinsCouncilman, WIJrd O/le


Ella Holmes-HinesCOIwL'ilwoman, Ward Three PO BOX 17nO

GULfPOR r, MISSISSIPPI 39502-1780TELfPHONE 1228) 868->700

September 10, 2002

Kim B. SavantCouncilman, lVard FOllr

Ricky Doml>rowskiCOlmciJlttJJn, Ward Five

Charles E. "Chuck" TestonCouncilnum, Ward Six

Billy HewesCouncilman, Ward Seven

•

I

•

RE: PAYMENT - COMMUNICATIONS SYSTEM

Dear Mr. Bailey,

I do hereby submit for payment herein the amount of $805.09 for the E911Commission - Harrison County share of the Communications System.


A copy of check number 043007 made payable to Ericsson Inc. from the City ofGulfport in the amount of $805.09 is attached, along with a copy of invoice number72402A from Ericsson Inc. for your information. If you have any questions, you maycall me at (228)-868-5770.

Sincerely,

&-~g«q.{~tL;'/L

J rry(/V. Smithhief Administrative Officer

,JWS/afw

Attachments

Cc: Pam Ulrich. County AdministratorSteve Delahousey, HCECCMike Necaise, Comptroller (City of GUlfport)William Bragg, Deputy Fire Chief

• Page 1

64

MINUTE BOOKBOARD OF SUPERVISORS, HARRISON COUNTYJ MISSISSIPPI


~et ErtcssonCRITICAL RAOIO SYS1E~S

p,O. 60': 2000

Lynt;/)bufl,], VA 2~501

FEDE~"l 10 n 25--lll"!Ul37

.E"MJ"'''''~NrtJ1QW'll'fOW'o'OICE HI], "'IW>/OOCIF DAU: TO

M/.....cOM J>RN1.TE RJ\0l0 SYSTEMS, INCDEPT. AT.40-4.32

An..AHT~, GA :11112-4,4)1

For BUllnl)fCollecT1on 'nqulf1ot c.lI:

HARRYlvey

43"·311~2~lQ

p"Y).IEHT noRM:; •14511

!'ILl TO

\"0 IClJSlTfJfA9t,.O I-lI.U8EA

100025637·01 FY20016til/, rc

aul' NE:'Tc'(:.::5'- ,..---:-~==--_1I""""XE D,!,n;; !I~ ~I~

7(W02 I T2,0V-

CITY OF GULFPORTATTN. MR. JI'RRY W. SMITHCHIEF ADMINISTRATIVE OFFICER2309 15TH STREET. em HALLGUL FPOrU. M5 J~501


OUANT[lY UNIT PRICE. I6480 TO INVOICE THE CITY OF GULFPORT FOR TEN PERCENT

(10%) OF THE TOTAL CONTRACT PRICE FOR THE HARDWARE,

THE SOFTWARE LICENSE AND THE SERVICES UPONACCEPTANCE COMPLETION. PER SECTION 1.5/\ PURCHASE.PAYMENT SCHEDULE

001 $8,050.90 $8,050.90

•


SUBTOTALLESS 16'j, ADVANCELESS 46'j, QUE UPON SHIPMENTLESS JO'" .~UE UPON INSTALLATION

COM~El ~.AICB20~ Ul;(,.JrJ(; r.P,R111'1ES rn,o.,T Tl-!I! COOOlS C.OVVOED 1fT Tl1llj

I"" l:. .~ pJ.IODIJCW J,IoIc~..e wrTl1"' ..... ,I.I"PUC..-.eU: "J:CIIJ~M~'OF Joe':lIQt<G

" !20'111t! F""-lA lJ.IIOfI.aT~fI;05"c.T_J'C1 ~P.J\NDOf' PF;;CUl....T~ANDoQOF.".

'O~· rJ!'llfeD ,T,l.TE.1 DU'I\ATMI:.I"'I' 0'~OR IlJ~.Il!OVt«.Pl. ~E;C1tof'l H ~')I' ORIGINAL

$6,060.90($1.201.&04)($3,622.91)..$2;416.27

TOTAL AMOUNT BILLED ,-__S_B_O_S_'O_~_-----jl

•

•I

65


OCTOBER 2002 TERM

m~ill:dJjmmrm:[email protected],lIljti.Tl'IHiJIJ:!~:i~ :!:9-\f.j,,~/il:.l~I:](.I!~iaJ.'l'j;j¥ib,tjllf.jiJl!jNH$ld"aitf.'.ii!:J':~L~

ED~ City of Gulfport ••n"'050""

~!;!~T P.O.Box1780 Guitpan,M539501 65127/842 Check 043007~1If'til: Gulfpott, Mississippi 1780 1",lolm,I·BBa·7!P·nl1 Number

~~ Account Payable Voucher'..: Check Amount

$805.09•.... ···805 DOLLARS AND 09 CENTS

•Pay To The Order Ot

ERiCSSON INCONE MOUNTAIN VIEW RDLYNCHBURG VA 24502

lI'Ol, :i00 7"' 1:08 I., 20 Ir 2781: £,01.,5 SL,g Oil'

City of Gulfport

Gulfport. Mississippi --~C;--:-;-'7r.:'.'='=='==~""",'T."""O"7T=~::":C'=-=:-:-:T--::-:,..",.--c.'--cc;:-c=",""-;;::-r---:...,,...-.,....,....,...---cInvoice Date \lnyoictl:~4in1J~'r1: J~~!f.:P.~~N0~·1~d:~!lY94ch~r1t{4-~-~~~~,t{i~v.91~~~Qtt~q!iRt)9riij,~ii'tn~d~:t'Je.~ l~y_oi_c8}~~lqunt

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08/27/02 72402A 26837 78926 COUNTY COMMUNICATION SYST 805.09

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Robert G. Bailey, ENPHarrison County Emergency Communications Commission15309-8 Community RoadGUlfport, MS 39503


KEN COMBSAlayor

JERRY W. SMITHC'lie! AdminiItrative Officer


Richard RoseCouncilman. It'llrd Two

Ella Holmes-HinesCouncilwoman, )Vard Three

Mayor-Colmcil Fonn ojG(Jl't'mment

P.O BOX 17BOGULFPORT, MISSISSIPf'! lQS02-1780

HI ,PHONE (2281 8[,8-5700

September 10, 2002

Kim B. Savan1Councilman. Ward Fmjf

Ricky DombrowskiemUleliman, Ward Five

Charles E. "Chuck" TestonCouncilman, Ward Six •

Billy HewesCouncilman, Ward Se\JeTl

Dear Mr. Bailey,

\ do hereby submit for payment herein the amount of $1,207.64 for the E911Commission - Harrison County share of the Communications System.


A copy of check number 043008 made payable to Ericsson Inc. from the City ofGulfport in the amount of $1 ,207.64 is attached, along with a copy of invoice number72402M from Ericsson Inc. for your infomlation. If you have any questions, you maycall me at (228)-868-5770.

Sincerely,

~Uj!,0Itt'I;dL

. ry 'If'. Smithief Administrative Officer

)WSJafw

Attachments

Cc: Pam Ulrich, County AdministratorSteve Delahousey, HCECCMike Necaise, Comptroller (City of GUlfport)William Bragg, Deputy Fire Chief

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OCTOBER 2002 TERM

elliliCAl RAOIO SYSTEMS

INA-GOM PRIY"~ fl,OOlO SYSTE/lIS,IHC

DEPT. AT .o.,~

AlUHT.... GA '11~~~2

•P.O. eOlf 201IOL","l;hblJ/"cl. VA 2··UO 1

fF..Pr:.RN-. to" ZO·1l,,,gll:\1

l.JuroCITY OF GULFPORTAnN: MR. JERRY W SMITHCHIEF AOMINISTRATIVE OFFICER2~09 16TH STREET, CITY H~LL

GULFPORT. MS 39M1

I..... 0

FDf BlJI'l\OlC:olIKtlon lnqulrk, <:all:HAMY~4l-4-315-M70

'wn....1'l 11;J1~~

DUE HET 46

CITY OF GULFPORTRADIO WAREHOUSE2805 11TH STREETGULFPORT,MS 39501

ITEMNO

DE5CfIJF>TIOti OUANTlTr UNrf PR~E

IS480 TO INVOICE THE CITY OF GULFPORT FOR fiFTEEN PERCENT

(15',l,) Of THE TOTAL CONTRACT PRICE FOR THE HARDWARE,THE SOFTWARE LICENSE AND THE SERVICES N3ADVANCE PAYMENT PER PAYMENT SCilEDUlE

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001 CHANGE ORDER 6

LESS 45'1. DUE UPON SHIPMENTLESS 30':'. DUE UPON INSTALLATIONLESS 10% PUE UPON ACCEPTANCE

TOTAL DUE THIS INVOICE

SB,OS<l.90

TOTAL AMOUNT BILLED

$8,050.9

-$3,622.9-$2,416.2

.S80S.0!

$l,20T.~

~1.2D7.64

•t' ".y ~GeON Ulll. ,.c. Canl/'ll!!G TI1JoT TH;; aooPG OJ'ttnEl:IBY 1;11'

:1dI~~~~:;:~~~;:~=~~~=C:~T:~R6or THE IJtol\TW iT.lree>OEPNiW;tm Of lJ',lY-lRI'I,;t'JUI UMlf" teCTl~ I" 1"MQl':lf ORIGINAL


PC~--'-Ir~'&:=-~";).)

68



ED City of Gulfport9!J!.!'~ P.O. Box 17BO\4C;;;~ Gulfport, Mississippi 1780~~ Account Payable Voucher

•.... 1,207 DOLLARS AND 64 CENTS

BanCOtp$oUlh

Gulfpl)'t, MS 39501

Inlolin. 1-888-797-711'

8!i·1271842 ~~~~er 043008'. ,<J:;heck."''l'ounl .

$1,207.64

Pay To The Order Of


bOt. SSt. 9 0 II'


·(~10_v9~~e)?a!elI t:1~~.oj~9~t:l~h;t?~r~_ ~U];.,-Q}~~9~W~' 1~pti~t}er~ ili.~~~t~jhY9J~j.:PJ~f.'!!P!!QG),~~~tt-leUh~afc'~~lU91!r5g

08127/02 72402M 26837 78925 COUNTY COMMUNICATION SYST 1,207.64 I

•ERICSSON INC $1,207.64

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OCTOBER 2002 TERM


Robert G_ Gailey, ENPHarrison County Emergency Communications Commission15309-8 Community RoadGulfport, MS 39503

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KEN COMBSMayor

fERRY W. SMITHChiefAdminisrrative Offirer


Richard RoseCouncilman. Ward Two

Ella Holmes-HinesCoundlwomall, Ward Three

CITY of GULFPORT

e~.........GULF'PORT;;r TOU~~1iRi

~r!!!!~~!"J ..~..•"'~~~~

Afayor-Council F'onn of Govemmenl

P.O ROX 1780ClJLFPORT, MISSISSIPPI 39502-1780

TEl [PHONE (228) 868-5700

September 10, 2002

Kim B. SavantCOllJlcilman, lVard FOllr

Ricky DombrowskiCOllneilman, Ward Five

Charles E. "Chuck" TeslorCouncilman, Ward Six

Billy HewesCOIUlcilman, Ward SevC!}

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Dear Mr. Gailey,


Please make your check payable to The City of GUlfport, and mail it to myattontionat the address above.

A copy of check number 043005 made payable to Ericsson Inc. from the City ofGulfport in the amount of $44,491.32 is attached, along with a copy of invoicenumber 07222002A from Ericsson Inc. for your information. If you have anyquestions, you may call me at (228)-868-5770.

Sincerely,

~'/(j,w'la~

er'!;NrS~i;hChief Administrative Officer

JWS/afw

Attachments

Cc: Pam Ulrich, County AdministratorSteve Delahousey, HCECCMike Necaise, Comptroller (City of GUlfport)William Bragg, Deputy Fire Chief

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'" Eri r ,'£ JJI,f~ rATfIII'1lo1f.~Q IN....OIC£ NO." ,.,.".Ol(lE DAte to

~fri+ et MlA.-COM PflJV....T1i. AAOfO .cVSTEMG, IHC

OEn, ~T""<31.. - ~

, • IT" • . n n ¥ • r , " AT\..J\i(T.... GA 111&%.0<32

~~ P.O. BOjl( 201']0

--*For PUling lnqulfl•• Onr~ ~II:

bnE:hburp, VA 2~fH)1 HAARY I'VEY4]4-Je,-1Iil0

FEDERAl. 10' 2!l-1'~9B" r.UI ~ ~J~~ ')

M"',n' ,"".,"'ET46

r;.lJ_~l't.,UlR /'to 1"'0 !~IJ&iQML:.I' o. MJf,l~ 11",'wOQIr..E. [)I,I'\:: j'/'fVOIf'.... l"'lJhIl'fI(

1<~11 00026637·01 FY2001 7123/02 07222002At.1U.1Q ~"TO

CITY OF GULFPORTATTN: MR. JERRY W, SMITH CITY OF GULFPORT

CHIEF ADMINISTRATiVE OFFICER RADIO WAREHOUSE231)9 15TH STREET· CITY HALL 2e05 17TH STREnGULFPORT, MS :l9501 GULFPORT. MS 39501

IT£M Oe~CRIPTIQ/'f "on; OUNtTITY WIT "A'IC" 8<TEf"~O AMOUNT

nO8480 TO INVOICE THE CITY OF GULFPORT FOR FORTY.FIVE

PERCENT (<IS'!.} OF EQUIPMENT PRICE DUE AT DELIVERY

OF SYSTEM COMPONENTS TO YOUR PREMISES PER

I1,6 PURCHASE PAYMENT 6CHEDULE.

~001 !:OC IMPROVEMENTS BALANCE 1 83,071.69 83,071.S9

NORTHERN SirE002 NORTHERN SITE INTEROP BALANCE 1 7,616.60 7,618,1;0

USgR EQjJlpMI;NT, CHANGE onDER 3. AHP 4 1 13D,50 o!,6t.. ?130.60

~0....- BALANCE ~O..,...;---

CHANGE ORDER 6004 CHANGES AT NORTH GULFPORT SITE 1 3,825.90 ':l,825.90005 ADDITIONAL FREQUJ:NCY COORDINATION 1 4,226.00 4,225.00•

~;?/~~~

SUJ3TOTA,L 88,889.6LESS 16'/, ADVANCE (14,830,~

LESS 30% DUE UPON INSTALL (29.660.1LESS 10% DUE UPON ACCEPTANCE (9,88S.TOTAL DUE 44..!91

TOTAL AMOUNT BILLED 44.491.32

( !f [ftle-t1VY,'( 0";0, f'Il:. l;F;'T1F,E4 "MT Tt-F. 00006 C(JYOREtlfliY ~'S DIPft:T COFIAI5-8IMt¢'G.Ner. "rJl.'( TO·

IN~e weltEP~g~ CJ:J'lIl1..U'.MC~WI rn N.J... "t"t'~1IMi oIttOVlP!;Jo1P.Jotl' OF tl(IQ'TlOf"C cOf,l·"'" ~,ca.oQt4 cpe. roC" '7 IH;J U 0# TrE ~~~ CT~QJ.M)'J W'.T. AI; JMe'lcEO, AI¥) OF REaLILATI~ iot<l~c CI'\tOlT NC c:ou,£CT/ONlt~ TK: llfl4l'nO .T....TlIJ 0lY'.a.t\1lAEl'O" Of' u.(I¢R fIl£U~ lIf"OfLA {.p.CT1ON U tMOPf;OF ORIGINAL r.(I,&OIl~

I XHCHl'l1 1M Vb "COl

. AN EOUAL OPPORTUNITY EMPLOYER

\)C)....'-~,,~~· c~t'c

• ~ • - • - •, Ir '.\

SUMMARY FuR 07222002A.,

" .r:

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ISUMMARY FOR 45% INVOICE 07222002A ; 0em OF GULFPORT, ",9 I , II I; I i100% OF THE II ):II, ITOTAL "[AMOUNT '·IAMOUNT II I ILESS 10'.. 45% INVOICE ~

:CONTRACT IINVOICED {1l)45'/. I INOT YET I fllLLABLE FOR . ,LESS 15% LESS ~Q'" DUE DUE UPON AMOUNT DUE CIVALUE I I TO.DATE , [INVOICED ~45%:ClffiRENT INVOICE ADVANCE IUPON INSTALl,ACCEPTANCE INVII OS27Cl1B

EOCTOTAL I 440,587.941 I 357,516.25 / . 83,071.69, I 83,071.891 (12,450.75)T (2-4,S21.51)/ (S,307,17) 37,382,26 0NORTHERN SITE TOTAL . / 2,452.882.571 I 2.445,266.07 I I 7,616.50 I 7,616.50 I 11.142.45) I (2,284.95)1 (761.65 3,427.43 "IISOlJTHERN SIn: TOTAL 7~4,805.4J.. 744,805.43 I 0.001· 0.00 0.00' 0.00 0.00 U)POUCE USER EQUIPMENT I . 1,503,059751' 1,603,059.75 ; I 0.001· i 0.00· 0.00' 0.00 0.00 CFIRE USER EQUII'MEKT I: 606,545.-461 : 606,545.45 I 0.00; i I o.ooT 0.00. 0.00 1 0.00

O~OTHER USER EQUIPMENT : I 411,423.001 / 411,423.00/ / 0.00 I -5-17.50, 82.13 : 154.25 ' 54.75 (246.38)

TECHNICAL SERVlCES 566,265.50' I 566,265.50 ! J 0.00 I II 0.00 I 0,00 i 0.00 '. 0.00 n~ADDITIONAL PRICLNG 6,225.00 j 6,225.00 I 0.00 II o.ooT o.ooT 0.00 I 0.00

ADDITIVE ALTERNATE 2 I 50,:136.00 I 50.3-36.00 I i 0.00 I :T 0.00 a.DO, 0.00 I .~ -lUi=:ADDITIVE AL'TCRNATE 3 I 8,616.00 I B,616.00TI 0.00' I 0.00' 0.00' 0.00 . 0.00 00ADDlTIVE ALTERNATE 5 ! 2,147.00 I 2,147.00' I 0.00 I T 0.00 J 0.0()1 0.00 I 0.00 DJ~-ADDITIVE ALTERNATE I> 25.84500 25.8~.00 0.00 ,T o.ooT 0.00 . 0.00 I 0.00 mytZCHANGE ORDER 3 I I; I I ; I 0.00 i 0.00 0.00: O.CICI ;:a::c C

DEDUCT , , .127,692.001 I <127,692.0011 I 0.00 0.00 • 0.00 ' 0.00ADO ! 145,753.57 I 14-4,889.57 I 864.015Jl [129.60)1 1259.20); (86.4011 388.80 I\J):II-I

CHANGE ORDER 4 115,589.16, 115.775.16 -186.00 27.90 ' 55.80 18.60 -----E:?.9t. O~m_.! I ' L

! ! ! I I OUim,I I

II ' I ~00. i I' I I I

OVERIUNDER AMOUNT !; I r

-1 20DUE TO CHANGE ORDER I I. IINCREASEIDECREASE -7,022.80 :i mn~

CHANGE ORDER 6 I, 8,OSO.90 . II .1 8,OS0901 . {1,207.6~)1 12,415.271 (805.09 3.622.91 ;:agTOTAL , I 7,060,441.28/ I 6,961,024.19' T 8:l,6&S..19 1 ' 98,869.SS T f14,B-JO.44ll (29660.88) (9,886.96) ! 44•.c.91.J2

I J ) J II I 5: 2-I

.:<~U)

!!!U)

!!!"0"0-

, .J~

Page 2

72



Robert G. Bailey. ENPHarrison County Emergency Communications Commission15309-B Community RoadGulfport, MS 39503


KEN COMBSMayor

JERRY W. SMITHChief Adm'-1Jjjtrat;~'eOfficer

Jimmie JenkinsCouncilman, 'Vcnd One

Richard RoseCou1u:ilman, Ward Ttt'O

Ella Holmes-HinesCouncilwoman, Ward TlIra

CITY of GULFPORT

~~~CULFPORTirYrn~~.~~!l!.!!!!!'" ,..

~~-Mayor-Council Fan" nfGovel1lment

P.O. BOX 1780GULFPORT, MISSISSIPPI 39S02-1780

TELEPHONE (228) 8685700

September 10. 2002

Kim B. SavantCOuflcilmon, Ward Four

Ricky DombrowskiCouncilman, Ward Five

Charles E. "Chuck" TestonCouncilman, Ward Six •

Billy HewesCouncilman, lVan} Seven

Dear Mr. Bailey,

1 do hereby submit for payment herein the amount of $46,619.90 for the E911Commission - Harrison County share of the Communications System.


A copy of check number 043006 made payable to Ericsson Inc. from the City ofGulfport in the amount of $327,011,14 is attached, along with a copy of invoicenumber 072302B from Ericsson Inc. for your information. If you have any questions,you may call me at (228)-868-5770.

~j cerely,

uxd/rnd/tJ rryW. Smith

hief Administrative Officer

~WS/afw

Attachments


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OCTOBER 2002 TERM

73

AUG.09'2002 21:03 804-385-2697 MACOM #1454 P.006/00g

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l6i:mrNet ErrcssoneOH; ".VME",T IttOWlHG lNVOlCf. "'0... IHVOle," DAn; TO

MlA~OM PRIVATE fl,Q.DtO 6YSTE/'lt9.INC

DEPT. AT <40<32

C ~ I T I C ~ L R ~ 0 I 0 SYSTEMS ...TU\JjT.... G.A 31'120043'

- PO. fkIJ,20flO Fot allllnglCob8ct.!ol1lnqulrlu e"II:

l~nchbU(!1. VA. 2llS01

\?(j~\=d ~'t::,s,')H"'RRY IVEY"34-36S-2e70

FEDER....l 10. 2(}.1$lSBJ7

f','Y""EJolr TI" .......G

DUE IlET U'~Ul.roj;(.11 twO. I'" l~srOMI;w P 0 f'jUhlULi4. II-Nv"~ o-o.1! IlN\lUILI: "'l.J1.olJlI::i4

14511 ODO~6637·01 FY~OOI 7n3102 0723020IllU- TO I;t"l»-'TO

:CITY OF GULFPORT CITY OF GULFPORT.ATTN: MR. JERRY w. SMITH RADiO WAAEHOIJSECHIEF ADMINISTRATIVE OFFICER 2805 17T11 STREET~30g 15TH STREET· cm HALL GULFPORT, MS 30501GULFPORT. MS 39501

~DESCRIPTtol'4 NQT. OUAf'(TWf U~(T PRIC~ t:.XTE,NOEQ ....MOV,.,

B4BO TO INVOICE THE CITY OF GULFPORT FOR THIRTY PERCENT(30%) OF THE TOTAL CONTRACT PRICE FOR THI: HARDWARE.THE SOFTWARE LICENSE AND THE SERVICES UPONINSTALLATION COMPLETION. PER SECTION 1.5A PURCHASE.PAYMENT SCHEDULE

~001 FIRE ALERT SUBSYSTEM 1 35,633.32 36,833.3:002 EOC SITE IMPROIlEMENTS BALANCE 1 83,071.69 83,071.6'

NORTHERN SITE003 NORTHE~H SITE INTEROP BALANCE 1 7,616.48 7,616.4

ViSER EqurPMftuC>-,. Poll co • Portlbl. -ubor 13,387.50 13,387.5005 Polico • Mobil. Eq~lpm.nL(Excludoa Pollco Parroll 204.903.75 204,003.7006 Polic•• Mobile E'lulpmont. Labor (Exclud&G Police porrol) 14.550.00 14,550.0007 . Pollc•• Control Slolions 72,978.75 72,978.7008 Pollc•• Control Slation•. Lahar 10,687.50 10.667.6aDo Fir•• porUbr. - Labor 8,562.50 8,5(i2.ll010 fire· Mobile EquIpment 93.333.76 93,333.7011 fI,. ·Moblle Equipment - Labor 10,402.50 10,402.!012 FIre· Control Statlons

Jk~'3143,830.46 143,830.~

013 flm· C<>n1rol SI~lJon"· La!>ar W «,660.00 «,850,(OTHER USErS

014 Portables· Labor

~~ ?~).3,727.50 3,727.1

015 //Iobile" ~H' 181.647.50 181,647.!018 Mobil~ • Labor 23,205,00 23,205.1017 Control Sbtions M,709,25 S5.70~.:

018 Control Stallons • Labor 14,587.60 14,587.1TeCHNICAL iSI;:RVJCE5

019 Warnnly Ruponoe TlfrnI 4,713.28 4,713.020 6oftwlr. Servlc•• 1S,600.00 1S.500.'

CHANGE ORDER 3021 Orlan MoM.", ubor, end Molnwn_nce 30,474.00 30,474.

CHANGE ORDER 4022 Adju8tment (T","lposltlon Error) (186.001 (186.

Chango Order #6 8,050.00 8,050.Continued on Pa~e 2

TOTAL AMOUNT DILLED 5327,011.14

C(;JIolfftOT eJller;COH~, It«:. e£(lTIf.1;...I nt.ll.l 'I"f coop. covt!rlfO lr4' THl'...~ WUlE I"F\OOIlCto Dol~~W1T~ AU. ~~,AJ)l,.I. f'lEQUI~T)HT' ry. lEertO'<

'. 11/'}#- WI. .....'" LA"?i'\ 'TAHDII.RDr. /oC.T, .... AM.HOC!O.,u.«J 0fI. ..!:~TIOH'~ ofIOF""'to)._-.,rI;.lP«Tm ,T...Ttll oua,oJl~Of v-IIOfI:~~ VI'olDl'''' ~eTI()N .... Tl1I;~J:Ql1l. ORIGINAL


74



IIUG. Oy' LVOL u; Uj UU4-J~"-LoY I

~et ErrcssonCAITICAL R~nIO 3YSJEMS

P,o, eo. 2000L.,nehburo, V).. 201601

MIICOM

f1f.,MJ ,,-,'I1IIlIIiJ'ITMt~ ~ov;t "'0,"~ DAT&10

MlA·COM PAJV~T& MOtO cYSTEMI'. INC

O.PT....T"'ll

ATLANTA, GA 311U.(.1·n.:z

Fpr BlIII01]lC()'~011 Inqulrt.. c..tl;~YIV£Y4;s-4.3M..2t)70

rA',",r~1 ItR}oI6

DUE ~ET45

GIll' OF GULFPORTRADIO WAREHOUSE2805 17TH STREETGULFPORT, MS 3%01

k<~~·~~~';-'.1';.'.."_"O . -Ll',,_o~, I",~~~·~';",:",B;~7".::~~;-"..:.FY":'"-"~"'0r.l=~ -,-"""_IC_<_O_"_"_..:.7;:1Zc:31"'O.::.l ..JJL..'~~_--_·_""_...;.O';''''2:=.JO:;;2o;:B'___ _\ •-LiU, Q IiIl'f1"'T?

CITY OF GULFPORTA1TN: MR. J~RRY W. SMITHCHI<F ADMINISTI1ATlVE OFFICF.ftlJO~ 1HH GTREET· CITY HALLGULFPORT. MS le601

B-480 TO INVOICE THE CIll' OF GULFPORT FOR TIIIRTY PERCENT(30%) OF THE TOTAL CONTRACT PRICE fOR THE HARDWARE,THE SOFTWARE LICENSE AND THE SERVICES UPONINSTALLATION COMPLETION. PER SECTION t .SA PURCHASE.PAYMENT SCHWULE

SubID1lI1L••• : 15% Adva nCo'!LoGO: 46% Du. Upon Shipmentlea.: 10% Dua Upon AccaplJlllee

Total Du.

SUOTOTAlLESS 15% ADVANCELESS 46'" DUE UPON SHIPMENTLESS 1D% DUE UPON ACCEPTANCe

OUAHllfY UNIT PRlCf!.

I1,090,031.13(163,505.571(490,61&.71)(109,003.711327,011.14

•

TOTAl_AMOUNT BILLED ~Pag.l

•

• - • - • - •.,1';

('.

-..lCJl

OJo):I::r.:JCo."

'"c:::O~n::r.:J... ~O~i:DJ::r.:Jm...ln 2~:cc:~):I""O::r.:JmO~ml\)~O... 20mn~;:a 0

i:~...:;!3:iii!!!InIn'U:2c

c~

"cca

3::(C

o:<

....cc....

C.",

05t~{;Q r.. •f:P'-T"f'"......-;;

~

v

l~:~~ :

c~

ILi

,.,~#,~

~~

em' OF GULFPORT, MS I I I ; 100%OFiHE I I II I . ,

TOTAL AMOUNT i AMOUNT I . ILESS 10';' 130% \NVOICEI I ICONTRACT / INVOICED I NOTYET I BILLABLE FOR I ILESS 15% LESS 45% DUE IOUE UPON IAMOUNTDUE

I IVALUE I TO-OATE I IINVOICED CURRENT INVOICE. IADVANCE UPON DEUVERYACCEPTANCE 'itNl! 082701MEOC TOTAL 440,587.94 ; 321,882...93 i I 118,705.01 i 118,705.01 , (17,805.75) (53,417.25)/ (11,870.50 :15,611.50 lNORTHERN SITE TOTAL I , ~452,882.571 .2.445,266.09' I 7,616.48f 7,616.'18 i (1.142..47)i (3,427.42)/ (761.85) 2,284.94 ,SOUTHERN SITE TOTAL I I 744,805.431 744,805.43 I ' O.OO! I ' I 0.00 0.00 0.00' 0.00POLICE USER EQUIPMENT 1,603,059.75 I 1,1 :15,509.75! i 457,550.00' .. : 3~a507.50 I (47,476.13 (142,428.38)1 (31,550.75) 94,952..25FIRE USER EQUIPMENT I' 605,545.46 i i 307,765.25, , 298,779.211 298,779.21 . (44,816.88. (134,450.&4). (29,877.92 . 89,633.78'ornER USER EQUIPMENT I ; 411,423.00' 122.546.25 I . 288.876.75. 288,876.75 I (43,331.51 (129,994.54) (28,887.68 86,663.Cl3TECHNICAL SERVlCES . I 5~,266.501 I 545,053,22 I 21,213.28 i 21,213.28 I (3,181.99) (9,545.98) I (2,121.33 6,363.98ADomONAL PRICING i 6,225.00; ; 6,225.00, 0.001 . I ' 0.00 0.00 I 0.00 I 0.00ADDITIVE AlTERAATE:1- I 50,336.001 50,336.00 I 0.001 ' I 0.00 I 0.00 0.00 I 0.00ADDrnvE ALTERNATE :I J 5,616.001 ! 8,616.00 I 0.00. i I 0.00 I 0.00 I 0.00. 0.00ADDITIVE ALTERNATE s I 2,1<47.00 2,147.00, 0.001 I . 0.00 ; O.OD I 0.00 I 0.00

, ADDlTlVE ALTERNATE Ii I 25,845.00! 25,M5.00 1 O.O'JI I I 0.00 O.OD i 0.00 0.00ALlVAN(;!:: PAYMENI I! I

I! II I !: !I ,

OVERIUNOER AMOUNT ' ![I IDUE TO CHANGE ORDER

INCREASEIDECREASE I ;

HII I I i ,

Ch<onne Order 113 - ADDS I IHSPA7P 28,200.00. ' 28,200.00 : 0.001 : 0.00 I 0.00 0.00 I 0.00 0.00H9VB6X 37,335.00 I 37,~00 I . o.m!" 0.00. I 0.00 0.00' 0.00 I 0.00H9PLIZ 1,425.00 , 1,425.00 I I O.OO( . 0.00 I 0.00 0.00 0.00 0.00H9P86X -+-- 2.246.25 I 2,2<45.25' I 0.001 • 0.00; I 0.00 I 0.00 I a.oo 0.00H9MS 375.00 375.00 . 0.00' , 0.00 0.00' 0.00 0.00 I 0.00H9PL3R I 150.00 I 150.00 I I 0.00 I 0.00 i : 0.00. 0.00 0:00- 0.00H9PL1Z I 150.00' : 150.00 I I 0.001 . 0.00 I 0.00 i 0.00 ' 0.00 0.00H9PL3A II 75.00: I 75.00 I I 0.001 0.00' I 0.00 0.00 . 0.00 . 0.00023LTX I 20,880.00 I 20,880.00' 20,BBO.00 I (3,132..00. (Il,396.00) (2,088.00 6,2&4.00 )D2CP5L I· 4,050.00 I I I I 4.050.00i 4,050.00 (607.50 (1,822...50 (405.00 1,215.00DZMGJZ I I 675.00 I I ! I 675.001 675.00 I (101.25 (303.75 (67.50 202..50D2ZN1A II 900.00

,; I 900.001 900.00 I (135.00, (4OS.00 (90.00, 270.00

D2AN1L 225.00 , I 225.001 225.00 (33.75 (101.25.( (22..50 67.50

INSTALL i; 2,B80.0D I I I I 2,880.001 .. 2,SW.oo i (432.00 (1,296.00 1288.00 864.00 ,)MAINT I: 864.00 I 364.001 '86;4.00' (129.60) (3B8.80) (86.40) 259.20

1M-900 5,635.12 . 5685.121 0.001 ' . 0.00 0.00, 0.00 0.00

SRC-18GT 1,784.16 I ' 1784.161 I 0.00. i I 0.00 1 0.00 I 0.01l I 0.00

CSA900R II 5,171.04 1 I 5171.041 1 0.001 I I 0.00 I 0.00 I 0.00 0.00

CSA9{)1R I I 5,171.04 . , 5171.04 I O.OO! I 0.00 0.001 0.00· 0.00

Page 3

;.sA90'L I 5,171.04 ' 5171.04' 0.001 I 0.00 \ 0.00 0.00 I 0.00;SA90'L I 5',171.04 I 5171.04/ 0.00', I ' 0.00 1 0.00 0.00 . 0.0015900 ,,874.88 J I , B74.88 0.001 i I 0.00 I 0.00 I 0.00 I 0.00'S900-<l0 2,509.92 . 2509.92, 0.00 i 0.00 0.00 0.00 0.00h-8003 I 340.20 340.2 I 0.00 0.00 0.00. 0.00 , 0.0019B802554P24 1,824.20 1824.2 I 0.00 ' I 0.00 0.00 0.00 0.00=S90'-'6 1,212.68 1212.68 0,00 I . 0.00 0.00 0.00, 0.00NSTALL 9,40B.00 9403 0.00 '. I 0.00 0.00 0.00 0.00

:;HANGE ORDER 1N ' ,I I I I :DEDUCTIONS I (12.7.592.00) i . I I !

I I I I ' ITOTAL CH ORDI/3 13,061.57 . 0.00

I I I 0.00CHANGE ORDER #4 I I I I 0.00SUPPLY CRANE I 2~050.00 I 25,050.00 0.00 0.00 . 0.00 0.00 0.00 0.00CSD-SOFTWARE i 1.'25.00 I 1,125.00 I . 0.00 0.00, I 0.00 0.00 0.00 0.00SXCA1U i I 3,139.50 . 3,139.50 i 0.00 0.00 0.00 0.00 0.00 0.00GII-V I . 7.550.00 7,650.00 i J 0.00, I 0.00 I 0.00 I 0.00 I 0.00 0.00

·CII-l' , I 2,160.00 I . 2,150.00 1 0.00/ 0.00 L- 0.00 . 0.00 I 0.00: 0.00CII-PS 842.22 848.22 I -6.001 ' (6.00) 0.90 I 2.70 I 0.60 I (1.80CIiINSTALL 2,016.00 I , 2.196.00, I ·180.00' (180.00) i 27.00 I 81.00 I 18.00 (54.00)SPK9521 I 1,777.50 I I 1,m.501 0.00 I 0.00 I 0.00 0.00 : 0.00; 0.00D2MC3Z 1 337.50 337.50 0.00 I 0.00 I . 0.00 0.00 0.00 0.001069-17 ! " 7,650.00 I I 7.650.00 i 0.00' 0.00 I 0.00. 0.00 0.00 0.00T·1 MUX . I 42.426.00' , 42.426.00, 0.00/ i 0.00' ' 0.00 I 0.00 ; 0.00 ' 0.00CEA410 14,970.00' 14,970.00 1 0.00· 0.00 I I 0.00 I 0.00 I 0.00 . 0.00CEA410 , 10,995.00 . 10,995.00 . 0.00' 0.00 I 0.00 0.00. 0.00 0.008MR-12 5.926.64· I 6,926.64 I 0.001 0.00 I 0.00 . 0.00 0.00 ' 0.00Gll REDEPLOYMEI'fT 8,250.00 B.250.00 I 0.00' I 0.00 I I 0'.00 I 0.00 0.00 . 0.00NORll-l SITE ACADIANA ! ! 1

76435 50 II 00011 0.00 I ) 0.00 i 0.00 l 0.00 Il'OWERWORK 76.435.50 I I 0.00YTSP3P 2,150.00 i I 2, t5o.0o· I 0.001 I 0.00 I I 0.00 J 0.00 0.00 0.00PST25X CREDIT . I 138.311.7011 138,3117011 I 0.001 . 0.00; I 0.00. 0.00' 0.00 I 0.00MDl 10 CREDIT I (135,OOO.OOl! I (135,000.0011 0001 0.00 I 0.00 I 0.00 0_00. 0.00M0110 REDUCED COST 75.000.00' I 75.000.00' I 0.00. 0.00 I 0.00 ! 0.00 I 0.00 I 0.00

TOTALCOII4 115,589.16 I , I I I i I I IChange Order #6 ~-p B,050.90· I ,. 8.050.90, I 8,050.90 i (1,207.64)1 (3,622.91)1 (805.09) 2.415.27 I

TOTAL :- 7060441.28· ! 5947 053.65'. 11233 02a.73 1 090-,037.13 I .16:1.505.57/ -3,622.911 ·109 003.71 i 327,011.1-4

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too):II;:0Co"TIenC

O~n;:O.... SO~3:aJ;:om_en 2;::O:z:CI\J):II-fo;:omo~mI\J~O.... 20mn~;::00

3: i....-<~enen-en!!!"tJ"tJ-

•

-JCJ

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77


OCTOBER 2002 TERM

It:" :,:~i ill,! 4:! iSI]:! ?rib-Hi! i! if-Vl!'!!3' il:11&" '3·I'd A'1.!I.i2\', i l:3i j.i~: !~:j il~I[i'!!! Iii"~irt·V 'J t. \hi i j li 'iJi! lib·t\: ,.\;! ,i aH;'! 51".\; iiltf.\ij:J·j~'!:1 4·' "

•

ED City of Gulfport~!d'~ P.o. Box 1780~",,; Gulfport, Mississippi 17BO~~ Account Payable Voucher

·"327,011 DOLLARS AND 14 CENTS

Pay To The Order 01

ERICS~N INCONE MOUNTAIN VIEW ROLYNCHBURG VA 24502

BancQlpSouth

GUlfPOft, MS 39501

Inlolin.1-888·797-7711

85-121/842 ~~~~er 043006

$327,011.14

II' 0 I, :1 0 0 b II' I: 0 a l, 20 ~ 2 7aI:

I

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.~~~oj~_e_9a.t8j. lln'y:q(9:i:tlltriLtMili ~Q:fN~ ~v91icB~uiI t:}~rlt$U/.t~i'nO(bl~lQ!@pJl<ili~~~ri~ ,ljJay'nvolc(lAii!.ct~h~l

08/27102 0723028 26837 78924 COUNTY COMMUNICATION SYST 327,011.14

78



December 12,2001

Mr. Jerry SmithChief Administrative OfficerCITY OF GULFPORT2309 15th Street-City HallGulfport, MS 39501 •REFERENCE: Gulfport Trunked Radio System

MEl File 98-078

SUBJECT: MIA-COM Invoices

Dear Mr. Smith:

Attached for your review are MIA-COM Wireless System, Inc.'s Invoice Nos: 102401A,J0290lM and 103001M. These invoices are for user equipment and infrastructure

.equipment and services provided to date.I

We have analyzed the specific line items and determined that, in accordance with previousagreements between the City of Gulfport and Harrison County, the following costs areallocable as shown below:

Invoice Number Amount Gulfport Portion County Portion

102401A $74,089.44 $1,080.00 $73,009.44

102901~ $755,287.62 $103,220.77 $652,066.85 •C 103001M $4,276.41 $3206.25 $1070.16 ~

Totals Due $833,553.47 $107,507.02 $726,146.45

We believe that the invoiced amounts are correct and these invoices should be processedfor payment. Summarily, the amount due from Gulfport is $107,507.02 and the amountdue from Harrison County, which represents the infrastructure equipment and services, is$726,146.45.

Please review the enclosed invoices and advise if further information or clarification isrequired.

Yours very truly,

MOSES ENGINEERS

"all

I

•THM:sp

Enclosures - 3 Invoices

EXHIBIT

Ted H. Moses,..~~~...


Me<.hanicolElectrical

Telecommunication ~

909 Poydra, Slreet. Soile 2150New adeom, lovi5iona 70112·1034

Tel. 504-586-1725Fox 504-586-1846

emo;l: MOSES@MOSESENGINEERScom

•79


OCTOBER 2002 TERM

I

•January 14, 2002

Mr. Jerry SmithChief AdminstrativeCITY OF GULFPORT2309 15'" Street - City HallGulfport, MS 39501

REFERENCE: 800 MHz Trunked Radio SystemME File No. 98-070

SUBJECT: }.VA-COM Invoices

IDear Mr. Smith:

We have re\iewed MIA-COM Invoices 121401ADV, 121401A and 121301M and recommend that theybe processed for payment.

Invoice 12140 IADV, S13,024.80, is for system infrastructure components (Fire Alerting System) andshould be reimbursed by the Harrison County 911 Communications District.

Invoices 121301M and 121401A are for thirty percent and forty-five percent milestones as described byContract Section 1.5A, Purchase Payment Schedule.

Both invoices contain user equipment items purchased by the City of Gulfport as well as infrastructureitems purchased by the County. A description of each follows:• Total Amount City Portion County Portion

$32,100.04 (Change Order #4)$20,986.88 (Change Order #3)

-------------------------.-$2l,758.25 (Change Order #3) $57,251.73 (Change Order #4)

_______('--In_c_r_ea_s_es_$2_1~~

$53,086.92

$35,493.48

121301M

~OlA----

If you have any questions, please call me.

Yours very truly,

MOSES ENGINEERS

i,.l·cK- ;:~

I CON 5U LTI NG ENG IN EE R5

Dominic F. Tusa

DFT/vsm

•MechunicclElec~rical

TelecommUl1l1:olions

909 Poydras Street, Suite 2150New Orleans. loul~jana 70112-1034

fel. 504586·1725Fax 504·5861846

emad. MOSES@MOSESENGINEERS com

80



April 12,2002

Mr. Jerry SmithChief Administrative Officer2309 15 th Street, City HallGul fport, MS 39501 •REFERENCE: 800 MHz Trunked Radio System

ME File No. 98-070

SUBJECT: MIA-Com Invoices

Dear Mr. Smith:

We have received and reviewed MIA-Com Invoices 032702A and 032702M. I30th involvc a combinationof Gulfport user equipment and County infrastructure equipment/services. By our calculations, thebreakdown between City and County costs is as follows: I

Gulfport's County'sInvoice Portion Portion Total

UJ11l2.2-L_ $[00,318.87 ..~8.25 ~ 1~4--';67~62>032702M $13,597.00 $33,642.10 $47,239.10

Totals $113,915.87 $37,590.35 $151,506.72

Please review these calculations and, ifacceptable, process these invoices for payment. •Very truly yours,

~S~~/(;;usa

DFT/vsm

Attachments

T.l ) ; .')2,").17)5

1_::\.:<:',~: j(',,r·jt:FR'i «)111

909 r0i'dlu~ Slk'..'l. Suite 21501':,,-,·, Ull~,:'l, 70iL!·1034

I

•,\ '<:,'~ ~:,. i{_~1

tl-::t:l...::cl


•I

•

81MINUTE BOOK


OCTOBER 2002 TERM

April 12, 2002

Mr. Jerry SmithChief Administrative Officer2309 15'" Street, City HallGulfport, MS 3950 I

REF[RENCE:

sun.TEeT:

800 Mliz Trunked Radio SystemME File No. 98-070

MIA-Com Invoices

IDear Mr. Smith:

We have received and reviewed MIA-Com Invoices 032702A and 032702M. Both involve a combinationof Gulfport user equipment and County infrastructure equipment/services. By our calculations, thehreakdown he tween City and County costs is as follows:

Gulfport'sPortion

County'sPortion

• Please review these calculations and, if acceptable, process these invoices for payment.

Very truly yours,

~s~~iV~usa

DFT/vsm

Attachments

9nq PGydh'"J" SIr~21 Suite 2150

new Orl(:on'i, lOUI~i(HlU 7011 /-IOJ4lei 3045861125fo, 50J·586 1846

erTlod. r\~/Y;,L ~Apt,\()Sf:,)H·j(~lr-.1FfRS u,m

I

•


82



August 12,2002

Mr. Jerry SmithChief Administrative Officer2309 151h Street, City HallGulfport, MS 39501 •REFF:RENCF::

SIJIl.JECT

800 M[ Iz Trunked Radio SystemME File No. 98-070

MIA-Com Invoice Submittals

Dear 1\1r. Sl11itll·

\Ve h:lve received and reviewed several MA-Com invoices which involve a combination of usere'1"iplllcnt and cOllnty infrastructure/services. By our calculations, the breakdown between the Countyand the Gulfportllser costs is as follows: I

Gulfport'sPortion

County'sPortiQn

(~2<lQ211. . $O.OO~lill5<09 $805.09_~172402f\.1------$O~- $1,207.64-----$1,207.64-

7222022A $58.73 $44,43259 $44,491.3207230m $280,391.24 $46,619.90 $327,011.14

Pleasc review these caleubtions and. ifaeceptable, process this invoice for payment.

Very truly yours,

MOSES ENGINEERS

~:-DFT/vsm

Attachments

•

909 Poydrm Sireet, Suile 2150('-Ip.w O.It'CJn~.l()l.Ji~iOr1(l 70112-1034

leI 5()4 SBo-1725


MechcJnlcol

t!cclricalT..:lccorllmunicalion~

I

•

•I

•


OCTOBER 2002 TERM

August 12,2002

Mr. Jerry SmithChief Administrative Officer2309 15"' Street, City HallGulfport, MS 3950 I

83

REFERENCE:

sunJECT:

800 MI [z Trunked Radio SystemME File No. 98-070

MJA-Com Invoice Submittals

IDear Mr. Smith:

We have received and reviewed several MA-Com invoices which involve a combination of userequipment and county infrastructureJservices. By our calculations, the breakdown between the Countyand the Gulfport user costs is as follows:

Gulfport'sPortion

County'sPortion

•

I

•

72402A $0.00 $805.09 $805.09c:n402M $O.:.;;.0,;O +$I",,2~O~7~.6~4_ .----~

7222022A -~i:73 $44,432.59 $44,491.32072302B $280,391.24 $46,619.90 $327,011.14

Please review these calculations and, if acceptable, process this invoice for payment.

Very truly yours,

DFT/vsrn

Attaclunents


J\\cchoniccl

Eleclricol

T~1,:cQmfT1vf1kations

909 Poydrm Slreel, Svile 2150New Or!eon~. lOlJi~iono 10 \ '2·103.1

rei 50J586· \ 725fax 50.1-586-1846

email.MOSE5@:·~\05ESFr-~GINEERS.com

84



August 12, 2002

Mr. Jerry SmithChief Administrative Officer2309 15 th Street, City HallGulfport, MS 39501

•

We have received and reviewed several MA-Com invoices which involve a combination of userequipment and county infrastmcturelservices. By our calculations, the breakdown between the Countyand the Gulfport user costs is as follows:

REFERENCE:

SUBJECT:

Dear Mr. Smith:

800 MHz l"runked Radio SystemME File No. 98-070

MiA-Com Invoice Submittals

IGulfport'sPortiQI!

72402A $0.0072402M $0.00~~-~-7~·-

072302B $280,391.24

County'sPortion

$805.09 $805.09$1,207.64 $1,207.64S44,4n.59--~--t44,.49L32;;$46.619.90' $32'7,011-:11[ •

Please review these calculations and, if acceptable, process this invoice for p3.yment.

Very truly yours,

MOSES ENGINEERS

~-:-DFr/vsm

Att3.chments


Mi!,:hn(\jz:ct

Electricol

T-!!lecO(T1municOlion~

909 PoyJra'lo Street. Suite 2150/'~ew Orleans. louisiana 70112-103&

[.1504·586·1725fox 5045861846

I

•

•I

•


OCTOBER 2002 TERM

August 12, 2002

Mr. Jerry SmithChicf Administrative Officer2309 15th Street, City HallGulfport, MS 39501

85

REFERENCE:

SUBJEIT:

Dcar Mr. Smith:

800 MHz Trunkcd Radio SystemME Filc No. 98-070


I We have received and reviewed several ~1A-Com invoices which involve a combination of userequipment and county infrastructure/services. By our calculations, the breakdown between the Countyand the Gulfport user costs is as follows:

Gulfport'sPartial!

County'sPortion

Please review these calculations and, if acceptable, process this invoice for payment.•72402A $0,00 $805.0972402M $0,00 $1,207.647222022A-· - - -$58,,-73-_ _ $44,432.5''.L9 _

(~ll302B~__$280,391.24 $46,619.90

$805.Q9$1,207,64

--$44,'l~S327,01U4

I

•

Very truly yours,

MOSES ENGINEERS

~:-DFT/vsm

Attachments


Me.chanlcal

Eif;(IWuI

r~lecommuniC<llion5

909 Poydro$ Street, Suite 2150New Orleans, louisiana 70112· \034

reI. 504-586-1725fax 504586-1846

ema,!, [email protected]

86


OCTOBER 2002 TERM

I

Harrison County EmergencyCommunications Commission15309-B Community Road, Gulfport, Mississippi 39503

Phone (228) 831 -0760 • Fax (228) 831 -0762e-mail address: [email protected] •

TO:

FROM:

RE:

DATE:

HCECC Mcmbers 'J'I'gRobcrt Bailey, 911 coordinato~City of Gulfport Invoices

October 7, 2002 II have reviewed the following City of Gulfport invoices and found them to be

correct and complete. The services indicated have been completed as described on theinvoiccs and are eligible for paymcnt.

1. Invoice # 13 $ 1,070.162. Invoice Ii 16 $ 57,251.733. Invoice /I 17 $ 3,948.254. Invoice Ii 18 $ 33,642.10 •5. Invoice /I 20 $ 805.096. Invoice # 21 $ 1,207.647. Invoicc # 22 $ 44,432.598. Invoice # 23 $ 46,619.90

Invoice Totals: $188,977.46

IEXHIBIT

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87


OCTOBER 2002 TERM

RESOLUTION Al'PROVING PAYMENTIN TilE AMOUNT OF $188,977.46 TO THE CITY OF GULFPORT

AND REOUESTING TilE BOARD OF SUPERVISORS OF HARRISONCOUNTY, MISSISSIPPI TO MAKE SUCII PAYMENT

'VIIEREAS, the Harrison County Emergency Communications Commission was created

by the Board ofSupervisQ['s under authority of§19-5-305, Mississippi Code Annotated, as amended,

ami its membership represents all city and county public safety agencies in the County, and the

Hanison County Emergency Communications COlllmission is governed and empowered according

to §§ 19-5-301, et seq., Mississippi Code Annotated, as amended; and

WHEREAS, on the 12'1, day of October, 2000, the Hanison County Emergency

Communications Commission entered into a Memorandum of Agreement for the procurement,

conslrllction, installation and transfer ofa 800 MHZ trunkcd radio communication system according

to a plan to provide county-wide public safety and emergency service in the City ofGulfport and in

Harrison County; and

WHEREAS, on the IR'h day ofOctober, 2(J(JO, the City ofGultport authorized the aforesaid

Memorandum of Agreement; and

WHEREAS, on the 23,d day ofOctober, 2000, the Board ofSupervisors ofBarrison County,

Mississippi, authorized the aforestated Memorandum of Agreement; and

WHEREAS, under the tem1S of the Memorandum of Agreement, the City of Gulfport, the

Harrison County Emergency Communications Commission and Hanison County agreed to share

resources to construct, to establish amI to administer a County-wide communications system

uti Iizing the design technology, procurement of infrastructure and facil ities contracted for by the City

ofGulfpol1; and

EXHIBIT

88


OCTOBER 2002 TERM

\VHEREAS, under the tenns of the Memorandum of Agreement, the Harrison County

Emergency Communications Commission and Harrison County were to pay the City ofGulfpmi for

all systems and equipment, transfer, assignments, leases, contracts and any and all additional assets

or property of every type and character a sum not to exceed fOUR MILLION FOUR HUNDRED

SIXTY FIVE THOUSAND fiVE HUNDRED FIFTY-EIGHT DOLLARS AND 40/100

($4,465,558.40), subject to revisions and modifications authorized underthc tcmlS ofthe Agreement;

and

•I

•\VlTEREAS, on December 5, 2000, the Harrison County Emergency Communications

Commission adopted a Resolution requesting the Harrison County Board of Supervisors to issue Ipayment to the City of GulfpOli, Mississippi, in the amount of SIX HUNDRED SIXTY EIGHT

THOUSAND SIX HUNDRED NINETY FOUR DOLLARS and 761100 ($668,694.76), pursuant

to the contract with the City of Gulfport, Mississippi, and which was approved by the Doard of

Supervisors by Order on December II, 2000, leaving a new contract total balance of THREE

MILLION SEVEN HUNDREDNTNETY SIX THOUSANDETGHT HUNDRED SIXTY THREE •

DOLLARS 64/100 ($3,796,863.64); and

\VIIEREAS, on January 18, 2001, the Harrison County Emergency Communications

Commission adopted a Resolution requesting the Harrison County Board of Supervisors to issue

payment to the City of Gulfport, Mississippi, in the amount of THREE HUNDRED SEVENTY

THOUSAND THREE HUNDRED SIXTY SIX DOLLARS and 50/1 00 ($370,366.50), pursuant to

the contract with the City of Gulfport, Mississippi, and which was approved by the Board of

Supervisors by Order on January 22, 2001, leaving a new contract total balance of THREE

MTLLlON FOUR HUNDRED TWENTY SIX THOUSAND FOUR HUNDRED NiNETY SEVEN

DOLLARS ami 14!lOO ($3,426,497.14); and

2

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89


OCTOBER 2002 TERM

WIIEREAS, on July 12, 2001, the Harrison County Emergency Communications


payment to the City of Gulfport, Mississippi, in the amount of N1NE HUNDRED FIfTY fOUR

TIIOUSAND rIVE HUNDRED TWENTY FIVE DOLLARS and 59/1 00 ($954,525.59), pursuant

to the contract with thc City of GulflJOrt, Mississippi, and which was approved by the Board of

Supervisors by Order on July 23, 2001, leaving a new contract total balance of TWO MILLION

FOUR HUNDRED SEVENTY ON ETI IOUSAND NINE I-illNDRED SEVENTY ONE DOLLARS

and 5S/l0(] ($2,471,971.55); and

WHEREAS, on August 9, 2001, the Harrison County Emergency Communications


payment to the City of Gulfport, Mississippi, in the amount ofEIGHT HUNDRED THIRTY TWO

THOUSAND FIVE JllJNDRrm TWENTY SIX and 03/100 ($832,526.03), pursuant to the contract

with the City of Gulfport, Mississippi, and which was approved hy the Board of Supervisors by

Order on August 27, 2001, leaving a new contract total balance ofONE MILLION SIX HUNDRED

THIRTY NINE THOUSAND FOUR HUNDRED FORTY FIVE and 52/100 ($1 ,639,445.52); and

WHEREAS, on January 12, 2002, the Harrison County Emergency Communications


payment to the City of GultlJort, Mississippi, in the amount of EIGHT HUNDRED SIXTY ONE

THOUSAND ONE HUNDRED TWENTY FIVE DOLLARS and 68/100 ($861,125.68), pursuant

to the contract with the City of Gulfport, Mississippi, and which was approved by the Board of

Supervisors by Order on January 28, 2002, leaving a new contract total balance of SEVEN

HUNDRED SEVENTY EIGHT THOUSAND THREE HUNDRED NINETEEN DOLLARS and

84/100 ($778,319.84); amI

J

90


OCTOBER 2002 TERM

'VIIEREAS, on June 13, 2002, the Harrison County Emergency Communications

Commission adopted a Rcsolution requesting the Harrison County Hoard of Supervisors to issue

payment to the City of Gulfport, Mississippi, in the amount of FORTY FIVE THOUSAND ONE

HUNDRED TWENTY FOUR DOLLARS and 841100 ($45,124.84), pursuant to the contr<lct with

the City ofGulfport, Mississippi, and which was approved by the Board ofSupervisors by Orderon

June 24, 2002, leaving a new contract total balance of SEVEN HUNDRED THIRTY THREE

THOUSAND ONE HUNDRED NINETY FIVE DOLLARS and NO/IOO (733,195.00); and

"'HEHEAS, pursuant to the provisions of the aforesaid agreement, the City of Gul fport,

Mississippi, has requested payment of its 10300IM, l21401A, 032702A, 032702M, 72402A,

72402M, 07222002A, 072302B invoices in accordance with said Memorandum of Agreement, in

the amounts of$1 ,fJ70.16, $57,251.73, $3,948.25, $33,642.10, $805.09, $1,207.64, $44,432.59, and

$46,619.90, respectively, in accordance with the attached invoices and paymcnt schedule of said

Memorandum Agreement, in the total amount ofONE HUNDRED EIGHTY EIGIIT THOUSAND

NINE HUNDRED SEVENTY SEVEN DOLLARS and 46/l00 ($l88,977.46) as shown on the

invoices attached hereto and incorporated hereby by reference as Exhibit"A"; and

'VJJEREAS, pursuant to the provisions ofthe Memorandum Agreement, invoice 10300 1M

in the amonnt of$1 ,070.16 is for user equipment and infrastructure equipment and services; invoice

12140lA in the amount of$57,251.73 is for the thirty percent (30%) and forty-five percent (45%)

milestones as described by Contract Section 1.5A, Purchase Payment Schedule; invoice 032702A

in the amount of $3,948.25 is for infrastructure equipment and services; invoice 032702M in the

•I

•

I

•

amount of $33,642.1 () is for infrastnJcture equipment and services; invoice 724021\ in the amount

of$805.09 is for user equipmcnt and infrastructure and services; invoice 72402M in the amount of I$1,207.64 is for uscr cquipment and infrastnlcture and services; invoice 072220021\ in the amount

4

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91


OCTOBER 2002 TERM

of $44,432.59 is for forty-five percent (45%) of equipment price due at delivery of system

components to prellli~es per 1.5 purchase payment schedule; and invoice 0723028 in the amount of

$46,6 I9.90 is for user equipment and infrastructure and services, all as denoted in Moses Engineers'

letters daled December 12,2001; January 14, 2002; April 12,2002; and August 12,2002, and

attached hereto and incorporated hereby by reference as Exhibit "B"; and

'VIIEREAS, the Commissioners of the Harrison County Emergency Communications

Commission find that the Executive Director, Gil Bailey, has certified that the City of Gulfport is

cntitled to said payments in the total amount ofONE HUNDRED ETGHTY EIGHT THOUSAND

NINE HUNDRED SEVENTY SEVEN and 46/100 DOLLARS ($188,977.46), as stated in his letter

attached hereto and incorporated herein as Exhibit "C".

WIII<:REAS, the Commissioners of thc Harrison County Emergency Communications

Commission find that thc City of Gulfport, Mississippi, has complied with the Memorandum of

Agreement Provisions with regard to the delivery and installation of communications equipment,

as certified by the letters from Moses Engineers attached hereto and incorporatcd as Exhibit "B",

that are required for the City of Gulfport to receive said payments in the total amount of ONE

IIUNlJRED EIGHTY EIGHT THOUSAND NINE HUNDRED SEVENTY SEVEN and 46/100

DOLLARS ($188,977.46), which will bring to THREE MILLION NINE HUNDRED TWENTY

ONE THOUSAND THREE HUNDRED FORTY DOLLARS and 86/100 ($3,92 \ ,340.86) the total

paymcnts to Gulfport through the date of this Resolution, leaving a balance of FIVE HUNDRED

FORTY FOlm. THOUSAND TWO HUNDRED SEVENTEEN DOLLARS and 54/100

($544,217.54); and

NOW, THEREFORE, BE IT RESOLVED by the Commissioners ofthe Harrison County

Emergency Communications Commission as follows:

5

92


OCTOBER 2002 TERM

SECTION 1

The Commissioners of Hanison County Emergency Communications Commission

respectfully request the Harrison County Board of Supervisors to authorize payment of the City of

GulfpOli'S I03001M, 121401A, 032702A, 032702M, 72402A, 72402M, 07222002A, 072302B

invoices, and to issue a total payment to the City of Gulfport in the amount of ONE HUNDRED

FIGIITY EIGHT THOUSAND NINE HUNDRED SEVENTY SEVEN DOLLARS and 46/100

($188,977.46), at the next meeting of the Harrison COllnty Board of Supervisors, or as soon

thereafter as may be practicable.

The above and foregoing Resolution was introduced by Commissioner&,--I*"S#HY; who

moved the adoption ofsame. Said Motion was seconded by Conlll1issioneJ;:;1'Q~//..&,JUpon

being put to vote, the resu Its were as follows:

•I

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I

Chief RICH MARVIL, Pass Christian Fire Department

Chief BRUCE OUNAGAN, Biloxi Police DepartmentCI"Y"':f!' ~.rn ~~M'p)

Sheriff GEORGE H. PAYNE, JR., Harrison County Sheriffs Dept.C/"Yo:><y /,..,1.,;.-,AY~

LINDA ROUSE, Harrison COllnty Civil Defense

Chief GEORGE MIXON, Harrison County Fire Servicescrr'>;J'"ec.i",J R<>"'yChief WAYNE PA YNE, Gulfport Police Depatiment

Chief PAT SULLlVAN, Gulfport Fire Department

BOBrlY SPAYDE, 1st Judicial District

JEFF TAYLOR, 2nd Judicial District


SIEVI: DELAHOUSEY, Emergency Medical Services

6

4Jaf4Y~

4Ld)/£

d)!£d)!£

6J!L~

4K£/f'YE'

4Yf

•

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93


OCTOBER 2002 TERM

•

HARLEY SHINKER, Long Beaeh Poliee Department

JIM COMER, D'Iberville Fire Department

JOHN DUBUISSON, Pass Christian Police Department

LT. KATHY FICK, Mississippi Highway Patrolm"..;y /'.1¥ Lesrty CP.rY

CHIEF GEORGE BASS, Long Beach Fire Department

CI liEF DAVID ROBERTS, Biloxi Fire Department

I

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WHEREUPON, Chairman Steve Delahousey declared the motion carried and the resolution

adopted Oil the 1()'h day of October, 2002.

RESOI ,YED on this the 10th day of October, 2002.

HARRISON COUNTY EMERGENCYCOMMUNICATIONS COMMISSION

7

94



KEN COMIlS

JERRY W. SMITHChilfAdmilli,lfUl/i\'c ()jfI,"('J

limmie lenkins('(I/lm;!lfl"/!. l\'i1rd OJI(

I<ichard RoseC(I!I"O/IIItIlJ. Word FIfO

Ella Holmes-Hines('UIII1IIII\"(l/l1'1I1, \\'{/ul Three

CITY of GULFPORT

~~~GULFPORT

'i:;;~~~'y~~

"'furor-Coill/cil Forlll (I! (;(11'("/1/11I('//1

f'C). BOX 171111GlIlJI'ORT. 1\'1155/5511'1'1 .J<)'dL' 171111

fELU'f IUNl: i2,UJllj()I\-'-;7(1()

January 9, 2002

Kim Il. SavantC(!/IIWJ{IIIf/JI, \\'o/"{I/o/II

Ricky DomhrowskiCoullcilmall. 11'0/(/ lilt'

Charles E. "Chock" Teslon(·(l1l1l01l1l11ll. Wurd Si l

Billy HewesCO/fllcihllfl/l, 1\ "(fI/! SI'l'I'// •


RE PAYMENT - COMMUNICATIONS SYSTEMS

Dear Mr. Bailey,



A copy of check number 036501 made payable to Ericsson Inc. from the City ofGUlfport in the amount of $4,276.41 is attached, along with a copy of invoice number103001 M from Ericsson Inc. for your information. If you have any questions, youmay call me at (228)-868-5770.

JWS/afw

Attachments

Cc Pam Ulrich, County AdministratorSteve Delahousey. HCECCMike Necaise, Comptroller (Cily of Gulfport)William Bragg, Deputy Fire Chief

• Page 1

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OCTOBER 2002 TERM

December 12, 2001

•

I

Mr. Jerry SmithChief Administrative OfficerCITY OF GULFPORT2309 15 th Street-City HallGulfport, MS 39501

REFERENCE: Gulfport Trunked Radio SystemII/I.EI File 98-078

SUBJECT: MfA-COM Invoices

Dear Mr. Smith:

Attached for your review are M/A-COM Wireless System, Inc.'s Invoice Nos: 102401 A,102901M and 103001M. These invoices are for user equipment and infrastructureequipment and services provided to date.

We have analyzed the specific line items and determined that, in accordance with previousagreements between the City of Gulfport and Harrison County, the following costs areallocable as shown below:

Invoice Number Amount Gulfport Portion County Portion

102401A $74,089.44 $1,080,00 $73,009.44

• 102901~ $755,287.62 $103,220.77 $652,066.85

~ $4,276.41 $3,206.25 $1070.16~

Totals Due $833,553.47 $107,507.02 $726,146.45

We believe that the invoiced amounts are correct and these invoices should be processedfor payment. Summarily, the amount due from Gulfport is $107,507.02 and the amountdue from Harrison County, which represents the infrastructure equipment and services, is$726,146.45.

Please review the enclosed invoices and advise if further information or clarification isrequired.

MOSES ENGINEERS

Yours very truly,

I

•


Mechanica!Elecfrk:ol

Telecommunicoticns

909 Poydro5 Street, Suite 2150New Orleem, louisiana 70112- 1034

Tel. 504-586-1725Fox 504-586-1846

email: MOSES@MOSESENGINEERScom

Ted H. Moses

THM:sp

Enclosures - 3 Invoices

96



THIS DOCI,IMENT c;0NTAINS ULTRAVIOLET FIBERS. A COPY VOID PANTOGRAPH. CHEMICAL ALTERATION STAIN FEATURE ANO AN ARTIFICIAL WATERMARK ON THE BA

r:&otJN~:IT;..I<D.. '~..d1.rd..¢ljfCk!'Ai\i.QcIn~..\: 2894 00 01/09/2002.. 0• o. • $4,276.41

.;",", atncol1l~th

-; GulfpOrt, MS 39501

lIlfollM 1·888·797·1711,",,"

, . '!5-t2711142 036501

•(;O ... S s... g Oil"

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97


OCTOBER 2002 TERM

··~et:Em:ssonCRITICAL RADIO SYSTEUS

nfrr40 f'A'f'1,Il£H'T lHOWIHQ~E NO... IHVOICI 0'" TI TO

WA-COM PRIVATE RADIO SYSTEMS, INC

DEPT.AT~J2

.TLANT.... G. 31182-<)<32

•P.O. 80)( 2000

lynchbu!V, VA 24501

FEDERAL ID f' 25-1B49837

For Bllling/Colleetlon Inqulrln call:

HARRY IVEY

434·385--2670

PAYMENT TERMS

CUSTOMER NO

C00:>409Bill TO

\'10 !cUSTOMER P 0 NUUSEFl

100026837.01 FY2001SHIP TO

DUE NET 45INVOiCE C,HE

1111/01I"'NOICE NUMSER

I 1030Q1M

CITY OF GULFPORTRADIO WAREHOUSE2805 17TH STREETGULFPORT, MS 39501

I

CITY OF GULFPORTAnN: MR. JERRY W. SMITHCHIEF ADMINISTRATIVE OFFICER2309 15TH STREET· CITY HALLGULFPORT, MS 39501

ITEM DESCRIPTION

NO

8480 TO INVOICE THE CITY OF GULFPORT FOR TEN PERCENT(10%) OF THE TOTAL CONTRACT PRICE FOR THE HARDWARE,THE SOFTWARE LICENSE AND THE SERVICES UPONACCEPTANCE COMPLETION PER SECTION 1.5.A PURCHASE.PAYMENT SCHEDULE

NOTE QUANTITY UNIT PRICE EXTENDED AMOUNT

•001002

003004

EDeHEADSET EQUIMENTDUAL BANTAM HEADSET JACKS

USER EQUIPMENT· POLICE PATROLMOBILE EQUIMENT· MOTORCYCLE RADIOLABOR· MOBILE EQUIPMENT

SUBTOTALLESS 15% ADVANCELESS 45% DUE UPON SHIPMENTLESS 30% DUE UPON INSTALLATION

406 PDS

1010

$224.70$285.60

$2,966.25$240.00

$8,988.00$1,713.60

$29,662.50$2,400.00

$42,764.10($6,414.62:

($19,243,85:·$12,829.2:


I

•COI.&-NET EFlICSSON CRS./NC CERTIFIES THAT THE GOODS COVERED BY THiS

IN\lOICE~E PRODUCEO IN COMPliANce 'l'JtTh AU APP\.lo.eLE RfQUIREUfNTS Of seCTIONS87 AND 11 Of THE fAIR Uo.80R sTANDAACS ACT. AS .t.MENOEO, Io.NO Of REGIJLATIONS .NO ORDERS

Of THE UNITED STAres DEPAATUENT Of' LABOR lSSUE:O UNOER SECTION '4 THEREOF ORIGINAL

TOTAL AMOUNT BILLED $4,276.41

CITY OF GULFPORT, MS

Eoe TOTALNORTHERN SITE TOTALSOUTHERN SITE TOTALPOLICE USER EQUIPMENTFIRE USER EQUIPMENTOTHER USER EQUIPMENTTECHNICAL SERVICESADDITIONAL PRICINGADDITIVE ALTERNATE 2ADDITIVE ALTERNATE 3ADDITIVE ALTERNATE 5ADDITIVE ALTERNATE 6

ADVANCE PAYMENTOVER/UNDER AMOUNTDUE TO CHANGE ORDERINCREASE/DECREASE

TOTAL

SUMMARY FOR 10% INVOICE 103001M

-7,022.800.00 6,911,716.85

•-

t

I

c.J:)

I

Q:)

""

I m0;I:a::ac0"'ftInC

O~n:!..... -O~s:m::a-m_1n 2;:::a::r: C~;I:a'"o::amo2!!m~~o... 20mn~;:::a 0

s:i~

-<s:In!!!In!!!'tI:!:!

4,276.41(12,829.23)

•

(19,243.85)(6,414,62)

LESS 30% 10% INVOICELESS 15% LESS 45% DUE DUE UPON AMOUNT DUEADVANCE UPON DELIVERY ACCEPTANCE INV# o82701M

(1,605.24) (4,815.72) (3,210.48) 1,070.160.00 0.00 0.00 0.00000 0.00 0.00 0.00

(4,809.38) (14,428.13) (9,618.75) 3,206.250.00 , ,0.00 0.00 0.000.00 0.00 0.00 0.000.00 0.00 0.00 0.000.00 0.00 0.00 0.000.00 000 0.00 0.000.00 0.00 0.00 0.000.00 0.00 0.00 0.000.00 000 0.00 0.00

-

42,764.10

32,062.50

1ST 10% INVOICE100% OFTHEAMOUNTBILLABLE FORCURRENT INVOICE

10.701.60

•

AMOUNTNOT YETINVOICED

440,587.942,452,882,57

744,805.431,603,059.75

606,545.46411,423.00566,266.50

6,225.0050,336.00

8,616.002,147.00

25,845.00

TOTALINVOICEDTO-DATE

6,918,739.65

CONTRACTVALUE

440,587.942,452,882.57

744,805.431,603,059.75

606,545.46411,423.00566,266.50

6,225.0050,336.00

8,616.002,147.00

25,845.00

-•

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OCTOBER 2002 TERM

•

KEN COMBSHellO!

JERRY W. SMITH(")/It'/ Admini.IIFO"l't' (JUtl."

Jimmie Jenkin;(~()III1l"i!III(J!i. \VI/I-r! Ollt"

Richard Rosel'('IUll"il/ll1lll, \\'111,1 TIl'!!

fila Holmes-HinesC(IIIIJl'i/ll'lIl1liilt. \\./nlrlrrt'i' 1'0. nox 171111

CliLrf'ORT.I\\I):'ISSlf'I'11')C,()!-17I\CIT[L[rIIO~·1[ ,lllli Ilbll-S71)()

February13,2002

Kim B. SavantCO!II/cillllillr, Ward FIIUI"

Ricky DombrowskiCOl/llofllllHl, Wurd Fit'('

Charles E. "Churk" TestonCorl!lcillll(llr, \\I(//"{/ ,'/\

Billy HewesCOlil/cil/IIUII. Wd!"// S('W'II

I

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Dear Mr. Bailey,

I do hereby submit for payment herein the amount of $57,251.73 (Change Order # 4- increases $21.758.25 city credit) for the E911 Commission - Harrison County shareof the Communications System.



Sincerely,

~1/.)

U{IL{kJn!~erryfN. Smith

Chief Administrative Officer

JyYS/afw

Attachments

Cc Pam Ulrich, County AdministratorSteve Delahousey, HCECCMike Necaise, Comptroller (City of Gulfport)William Bragg, Deputy Fire Chief

• Page 1

100



January 14, 2002

Mr. Jerry SmithChief AdminstrativeCITY OF GULFPORT2309 15 th Street - City HallGulfport, MS 39501 •REFERENCE:

SUBJECT:

800 MHz Trunked Radio SystemME File No. 98-070

M/A-COM Invoices

Dear Mr. Smith:

We have rc\iewcd l'v1/A-COM Invoices 121401ADV, 12140lA and 121301M and recommend that theybe processed for payment.

Invoice 121401ADV, $13,024.80, is for system infrastructure components (Fire Alerting System) andshould be reimbursed by the Harrison County 911 Communications District.

IInvoices 12130 1M and 121401A are for thirty percent and forty-five percent milestones as described byContract Section I.SA, Purchase Payment Schedule.

Both'invoices contain user equipment items purchased by the City of GulfPort as well as infrastructureitems purchased by the County. A description of each follows:

Total Amount City Portion County Portion •12130 IM $53,086.92 $20,986.88 (Change Order #3) $32,100.04 (Change Order #4)

~-4-0-IA----$-35-'-,4-9-3=.4=8'-----$·2I,758.25 (Change Orde~) - $57,25t.;;(Cha~-;~~ (Increases $2l,758.25 City Credit) //-----------------_..--

If you have any questions. please call me.

Yours very truly, .

MOSES E1'\GI:\'l:ERS 0,,;\f6tv---.--

UI'!k. J;:fA--Dommic F. Tusa

DFT!vsmCONSULTING ENGINEERS

Mechanical

Elecrr:col

Telecommunications

909 Poydrm Street, SUite 2150New Orleon~, loui~lana 70112·10].1

Tel. 504·586-1725fax 504-586-1846

emoil. MOSES@MOSESENGINEERS co,"

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101


OCTOBER 2002 TERM

WI +:,ij)ji~:! as-hi!tiiJai!5, i' hl.!', i ,l.j 'iff·'S·I;i'l.]! .1k1:' (·m ;'1;1 i,: iii Irq., t·ii,iij'i':·!t']".!: i i li, il;i lit,It':"1 ii ,i ara f.lSW.i, i;jl~f.';j :1 .):, J: 3," t

•

e City of Gulfport2!I!.t'~'! P.O. BOK 1780~~ Gulfport, Mississippi 1780~W/' Account Payable Voucher

·····35,493 DOLLARS AND 48 CENTS

Pay To The Order Of


BlnCOfllSouth

Gulfport, MS 39501

Infolin.,-saB·791·771'

85·'270'8-12

$35,493.48

bOI.S 51.,'1 Oil'

City of GulfportGUlfport, Mississippi

I

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01/29/02 121401A 26837 65897 RADIO COMMUNICATION SYSTE 35,493.48

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~.~~§StHO ""YW£Nf SMOW!NO 1W00CIl! NO. "INvOICI DATI TO

MJA-COM PRIVATE RADIO SYSTEMS. INCDEPT. AT 40~32

ATlANTA, GA 31192..0-432

PO BOlt 2000 For Billing InquIries Only call:LVrlchbufQ VA 24501 HARRY lVEY

4J4·365·2670

~EDERAL 10' 25·16<496J7

AY'-lEJ~ "'TVi'"... s

NET 4SCUS'"OMER 1'<0 If> 10 I~LiSfO"'E.R po NUMBE~ INVOICE o... n: "NVOlce NUl,le~

C003409 . 00026837·01 FnOCl 12/20/01 121401ASILL TO SHIP TO

CITY OF GULFPORTAnN: MR. JERRYW SMITH CITY OF GULFPORTCHIEF ADMINISTRATIVE OFFICER RADIO WAREHOUSE2309 15TH STREET - CITY HALL 2805 17TH STREETGULFPORT. MS 39501 GULFPORT. MS 39501

ITEM OESCRIPTION NOTE QUANTITY urm PRICE EXTENDED A',:QI..;N

'0

B480 TO INVOICE THE CITY OF GULFPORT FOR FORTY-FIVE


OF SYSTEM COMPONENTS TO YOUR PREMISES PER1.5 PURCHASE PAYMENT SCHEDULE.

PAGE 2017 SUPPLY CRANE TO RELOCATE 14'X46' SHELTER TO NORTH SITE 1 25,050.00 25,050.00

018 SXCA1U 83" CABINET FOR PUNCHOOWN BLOCK 3 1,046.50 3,139.50

019 CII·V ORION BACKUP HEADSET W/FOOTSWITCH 6 1,275.00 7,650.0C020 CII·T INSTALL HEADSET SETUP TO ORION BACKUP 6 360.00 2,160.0C

021 CII·PS 20 AMP DC POWER SUPPLY FOR ORION BACKUP 6 141.37 848.2,

022 CII·INSTALL ORION MOBILE IN CONSOLE (FLUSH MTl 6 366.00 2,196.0C

023 SPK9521 ORION FRONT TO REAR MOUNT KIT 6 296.25 1,777.5C

024 D2MC3Z ORION M081LE MICROPHONE 6 56.25 337.5C025 T·1 MUX SYSTEM 1 42,426.00 42,426.0C

026 CEA410 14'X46' SHELTER FIRE SUPPRESSION SYSTEM 1 14,970.00 14,970.0(

027 CEA410 14'X26' SHELTER FIRE SUPPRESSION SYSTEM 1 10,995.00 10,995.0(

028 8MR·12 (I·H·Bl) INVERTED ANTENNAS 2 3,463.32 6,926.6.029 CII REDEPLOYMENT OF CII TEAM 1 8,250.00 8,250.0

030 NORTH SITE ACADIANA TOWER WORK 1 76,435.50 76,435.5(

031 YTSP3P SYSTEM MANAGEMENT WORKSHOP TRAINING 2 1,075.00 2,150.0(

032 PST25X SITE CONTROLLER CREDIT 1 (38,311.70) (33,311.7(

033 MD110 JESSICA TELEPHONE SWITCH CREDIT 1 (135,000.00) (135,000.01

034 MD110 JESSICA TELEPHONE SWITCH (REDUCED COST) 1 75,000.00 75,000.01

SUBTOTAL 78,874.4

LESS: 15% ADVANCE (11,831.1

LESS: 30% DUE UPON INSTALL (23,662.3

LESS: 10% DUE UPON ACCEPTANCE (7,887.4

TOTAL DUE 35,493.4

"

TOTAL AMOUNT BILLED 35,493

COM-NET E:<:ICSSCN ':f:fS INC CER':'IFIES fHJ.T THE GOCDS CQIIEAEO BY l1"IlS OIl~Ecr CORRESPONDENCE ONLY iO

,NVOICE .....E~E ""'COUCE:lIN COypu...",ce WIT~ ALL APPllCA8LE REO ...'1pe .... f'lT' 0" :;Ecnc",s CCI,p"E.r [.ll:ICSSON eRS. INC

~ 7 ,l,NO 120" r..e F"',~ ..... BO'l S~"NC"'.:ICS "CT. .lIS AIolE:-CE::l "NO Of' PECULHLO,,"S ~o OReE.:!:; CAEDll "'ND COllECTIONS

OF ThE UNITEO ST"ns DEI· ...R1"'!:).. T 0" (...l.8CP ISSUEiJuNOER SECTION'4 r"EAeo" ORIGINAL ".,~,r-8~O.~ ,:~." .... ,


Page 2 •

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103


OCTOBER 2002 TERM

•. '" Eri r ''l JftlNC I"AYNf;l'H &HOWII'+G .......QICII NO. & INVOiCE DAn TO

.~~r rH- M1A-COM PRIVATE RADIO SYSTEMS, INC

DEPT. AT 40-432~_ .._--- --- - -- - ~_.-

r.' T r A n n , v , F U ATlANTA, GA 31192·U32

f. D,qJ-;) &83/P.O. Box 2000 For Billing Inqulrie. Onty call:lynchburg, VA 24:501 HAfiRY NEY

43-4-385-2670

FEDERAL 10 fI. 2$01849837

"YU N ,c:RJ.l

NET 46CuSrOIJER NQ 1".1 0

I~USTOj,jfR P 0 NUMBER INVOiCE O"T1: INVOICE NUl.i6EA

CD03409 . 00026837-01 FY2001 12120/01 121401AB.U TO SHIP TO

CITY OF GULFPORTAnN: MR. JERRYW SMITH CITY OF GULFPORTCHIEF ADMINISTRATIVE OFFICER RADIO WAREHOUSE2309 15TH STREET· CITY HALL 2805 17TH STREETGULFPORT, MS 39501 GULFPORT, MS 39501

ITEM OESCRIPTION NOTE QUANTITY UNIT PRICE EXTENDED AJ.lQINO

8480 TO INVOICE THE CITY OF GULFPORT FOR FORTY·FIVE


OF SYSTEM COMPONENTS TO YOUR PREMISES PER--

1.5 PURCHASE PAYMENT SCHEDULE,

EOC001 CREDIT FOR RETURN OF ORION DESrOp STATION (BACKUP) (6,367,50) (6,367.!

FROM CO #3 LH,4Uij<,c) lAJ~.,.,

USER EqUIPMENT {, 1."'-FjJ.t.~~002 CREDIT FOR RETURN OF 20 POR ABLES AND ASSOCIATED (121,324.50) (121,324.:

EQUIPMENT

CHANGE ORDER #3

003 H9PA7P EXTRA HIGH CAPACITY BAnERY (IS) 200 141.00 28,200.004 H9V86X LPE·200 IMBE SYSTEM PORTABLE 19 1,965.00 37,335.005 H9PL1Z DYNAMIC REGROUP 19 75.00 1,425.006 H9PB6X LPE 200 IMBE SYSTEM PORTABLE 1 2,246.25 2,246.007 H9MS PROVOICE WITH DES 1 375.00 375.008 H9PL3R 800 SYSTEM GROUP SOFTWARE 1 150.00 150.009 H9PL1Z EMERGENCY SOFTWARE 1 150.00 150.010 H9PL3A DYNAMIC REGROUP SOFTWARE 1 75.00 75.011 D28LTX ORION 12 WAn MOBILE RADIO 12 1,740.00 20,880.012 D2CP5L ORION SCAN CONTROL UNITS 12 337.50 4,050.013 D2MC3Z ORION MOBILE MICROPHONE 12 56.25 675.014 D2ZN1A FRONT MOUNT CABLE W/STD OPTION CABLE 12 75.00 900.015 D2AN1L 8DOMHZ 114 WAVE MOBILE ANTENNA 12 18.75 225.016 INSTALL FRONT MOUNT MOBILE RADIO 12 240.00 2,880.

CONTINUEDO~~I/;~ b1.j 77 r5b6tlNl -ll-I,J2'1II~,.

~0~tj"'y 11-< l£M,~.,:! :1)CUfo" - I, is,;: -'C'_ /, ,",r'o

TOTAL AMOUNT BILLED SEE PAG

CQU.NET ERICSSON CAS, INC CERTIFIES ThAT Tl-tE GOOOS COV£"AED SY n1IS CJJlfCT CO,eVlf.5J10NDeNCf ONl" 'r' TO

INVOICE WERE ~OOUCEO IN COMPLIANCE 'MTH AJ....L. oV'P\..JCAaLE fU:OUIREMEN"Ta OF SECTIONS COM-NfT ERICSSON CAS. INC.

/I' AM) 1201' THE FAIII. LA80R ST"-NOARDS .ioCT. .u A.,l,(fNOfO.J.I.CJ 0#' I'lEC;ULATlOHS AND QAOERS CREDIT AND COLLfCrlONS

ry THrE UNITED STArES O£P .••RTlolENT OF LA80R tSSUE..C I..NOE.R s.ECnON H THE.R!Of ORIGINAL po 0 BOX ~ooo


......a~

SUMMARY FOR 121401A

•

mo:J:I~co'T'I

'"CO~n~.... ~O~s:m~m ..'" 2;Q::J:C~:J:I""O~mO~m~~O.... 20mn~

:=00

s:i.....:<3:iii'"iii!!!"tJ"tJ-

..

__o.!o.~_ 0.00

•

0.00 I 0.000_00

-Pnge 3

•

-7,022.80_~ 18!,00Q.891~ -

-

SUMMARY FOR 45% INVOICE 121401A

CLTLOi-~~LF~ORI'~MS=r~~ONT~ACT_·-r~~~~~; _-ii~ii=~ ~~~t~:~= ~~~~O:: ~~~~U~~~:-- ~~gl~~f-~Ji______ ~__ VALUE TO~[),t<:r:E_~ __ INY_OI.C_EP,,@~~. _CURREIi.T..INV_OICE ADVA~_CE__LJr:9N_INS:rALL ACCE~TANCE INV#. 0827018EDC TOTAL~ f--4~o.,!i8794 3_52,~1f3l5. 83,071.69 1--_ 000 0:.2.Q ogo_ 000_NORJJ:!ERNSIIEJO}AL__ 2.452,8.?~57_._~~5--'~~-'"0L 7.616.50 OOO O_OQ_~ OOO 000SOUTHERN SITE TOTAL 744.805.43 744.805.43 0.00 0.00 000 0.00 000J>..oLIC_EjLS~'3J_QlJi~MENT _.I.60j,059~75 ~_:':-~~603.059!.5: _==--. 0.00 ----- -=__~= O:OO=~_~=~O:OO= ~==-_OOO --- - 000_~1'3~U..?!R_E_QU.!~MI:~:r_ ~()62i~46 .~_544J}g.46_ 61.815.00 000 OOQ ~_O:OO_ __ OWOTHER USER EQUIPMENT 411,423.00 369.902.50 41.520.50 __. 000. _ 0.00 0.00 000:rE'CllNICAL:.s_E~vKES_--= f--~~)6§3Q- :-=--56~~6.6.:.50~: .==--- -l[~ ---- -- - :--=~-~- O~ -=== 0:00 __00_0 - - 000.l<D()ITION~LPRI_~~G +_6.225cO_O "§"':<'2~-,-()Q_ _ 0.00 __ ._ .. 0.00 O,QO 0.00 000ADDITIVE ALTERNATE 2 50.33600 50.336.00 0.00 000 0.00 0.00 000~Q1II'Z.E-ALTE~}j[i(3~ ~~-=-8-,-6_16jJO- f--- . 8:6i6~O~ _=_----0:00 ..:.:-:----O:oCl::I~-.:.:.O:OO =_---0,2:0 000~QDITIVE_ALT~NATE5 f----.c-~.14Z00 2.14?,O() 0:00 I---__OO_~~--- __ O_0.Q. OQO _._ 000~[)DITIVE AL..I.ER~~E_6~ 25,845,00 25.84500_ 0.00 0 oor--o..QP 000 000S:HA~E_0B..DER_3__.__ f---.----+-----.-----.- . 000_ 000 0.00_ 000_

DEDUCT __~ ~~--,~~200 '127,69?:QQ _19--,---lt53_80 38.30760 __12,76920 (57.4H40)ADD __ ..J..4525~7 _------ __ 99,566.25 (14.934~ (29,869.881 (9,956.631 44,8_~8~_

CHANGEORDER4 115,589.16 107,000.16 (16,0.s0_g2)+-----l32,10005) (10,70002) 48,15007_

TOTAL 7,052,3:9_0...'-c38=H ---+ 1-------++--------.J+------I1------+------+-----c.- 35,49348-

ADVANCE PAYMENT -_.--- -- - -

OVERJUNDER AMOUNTDUE TO CHANGE ORDERINCREASEJDECREASE--j'ClTAC_= _ =--=--=li62 9_1iU:l96StI__{;,72<j,_7_1S,,96 _._

•

•I

105MINUTE BOOK


OCTOBER 2002 TERM


•

I

KEN COMBSM{l\'(J/'

JERRY W. SMITHChitfAdministmril'" Offlccr

Jimmie JenkinsCouncilman, ll'arc! Ollt'

Richard RoseCOllflcilmllll, i\'drd 7\ ..0

Ella Holmes-HinesCOlI/lI'i!\I'(}1!I{//l, IVur11 Thrn PO KOX 17 80

GUI FPORT, ,\IISSISSIPPI l')S0217BllIHEPllllNF (2281 flhB-S700

June 14,2002

Kim Il. SavantCOIOICilHl(lfl, H'ard FOil,.

Ricky DombrowskiCOJIIll'i1nllIJJ, H1ard Fh't'

Charles E. "Chuck" TestonC(1flllcilm{/}/, Wlird Si,\

Billy HewesCm",ciltl/(lll, Ward St'l't'll

•

I

•

RE PAYMENT - COMMUNICATIONS SYSTEMS

Dear Mr. Bailey,




Sincerely,

/~<rtJh<7£, JerryJN. Smith

""/Chief Administrative Officer

JWS/afw

Attachments

Cc Pam Ulricll, County AdministratorSteve Delahousey, HCECCMike Necaise, Comptroller (City of Gulfport)William Bragg, Deputy Fire Chief

• Page 1



I

•

•

•

I

lBJrrTNet Eri [ ,~ )J

SEND P... ·OolE .. r SHOW1NO IN\lOtC£ NO. & INVOICE O,HE TO

MJA-COM PRIVATE RADIO SYSTEMS, INC

DEPT, AT 40432

" T rh~n n y r lA ATLANTA, GA 31192-0432

PO Bo~ 2000

\), l\ ~\::For Billing Inquiries Onl)! call:

I "f1chtliJ(Q V.A, 24501

~~ l ~ r-~ J HARRY IVEY

.~ ~ ~~':o, /()4·185-257D

FEDERA,l 10 /I 25-184~837

PA~MENf TEAMS

NET 45CUSTOM;:;R NO

I" '0 ~CUSTOMER P 0 NUMBER IN ...,OICE DATE INVOICE N0MBE.R

C003409 00026837·01 FY2001 3/27102 032702ADilL TO S.HID TO

CITY OF GULFPORIAnN MR JERRY W SMITH CITY OF GULFPORTCHIEF ADMINISTRATIVE OFFICER RADIO WAREHOUSE2309 15TH STREET· CITY HALL 2805 17TH STREETGULFPORT, MS 39501 GULFPORT, MS 39501

iTH.I DESCRIPTION NOTE QUAlilllY UNIT PRICE EUUiOEO A',IOU'IT

~8480 10 INVOICE THE CITY OF GULFPORT FOR FORTY·FIVE


OF SYSTEM COMPONENTS TO YOUR PREMISES PER1.5 PURCHASE PAYMENT SCHEDULE.

USER EQl!.IPMENT001 POLICE· PORTABLES . LABOR 13,387.50 13,387.50002 POLICE· MOBILES· LABOR 49,650.00 49,650.00003 POLICE· CONTROL STATIONS· LABOR 10,687.50 10,687.50004 FIRE· PORTABLES· LABOR 6,562.50 6,562.50005 FIRE· MOBILES· LABOR 10,402.50 10,402.50006 FIRE· CONTROL STATIONS -LABOR 44,850.00 44,850.00

USER EQUIPMENT· OTHER007 PORTABLES·LABOR 4,275.00 4,275.00008 MOBILES· LABOR 23,205.00 23,205.00009 CONTROLSTAT~NS·LABOR 14,587.50

"."''" ICHANGE ORDER #3010 IM·900 INTERCOM/MIXER CONTROL (FIRE TRUCK) 14 406,08 5,685.12011 9RC-18GT ORION RADIO 18' RAOIO CABLE (FIRE TRUCKI 14 127.44 1,784.16012 CSA900R HEADSET, RIGHT DRESS 14 369.36 5,171.04013 CSA901 R JUMP SEAT HEADSET 14 369.36 5,171.04014 CSA901L JUMP SEAT HEADSET 14 369.36 5,171.04015 CSA900L HEADSET, LEFT DRESS 14 369.36 5.171 04016 JS900 DUAL JUMP SEAT STATION 14 133.92 1,87488017 PS900·40 PUMPER PANEL 40' CABLE 14 179.28 2.509.92018 21·8003 INSTALL KIT FOR SYSTEM 900 1.1 24.30 340.20019 19B802554P24 ORION CABLE KIT 14 130.30 1,824.20020 FS901·16 PH FOOTSWITCH 14 86.62 1,21258021 INSTALL SETCOM UNIT IN FIRE TRUCK 14 672.00 9,408.00 '

CHANGE ORDER #4022 CSD·SOFTWAf'E 1 1,125.00 1,125.00

1069-17 CONSOLE KEYBOARDS 6 1,275.00 7,650.00

I SUBTOTAL 231,705.82LESS 15% ADVANCE (34,755.87)LESS 30% DUE UPON INSTALL (69,511.75)LESS 10% DUE UPON ACCEPTANCE (23,170.58)TOTAL DUE /7 104,267.62

~~vTOTAL AMOUNT BILLED 104.267.62

':c.'.1 ,,":1 (1<1('j'iO,,(R,; HIe ':~RTI~IF"TH"'TI"EG()an'iCO~EREOElYTHIS • , _' DiRECT CORRE~POI\IOENCE(JI'I Y TO

'''·,(JI'_E INEfolE PllOOvCV.J ,'I I:UP,Wll"".,;~ ,"1111 .IlL AI'f'lIC,o.tlLE RtOUIHEM!::NT$ 01' SEGTlor,S ,-' (? ~ _~ L(i[ ; COM"'ET ERICSSON CRS INC

" .' ':"NO I:' OF ThE ~A.IR i..."ElO~ S I ~"C'~U'; ....c T, AS AMENOED ... NO Of REGUU.TION'i .o,NO OROE~S ~ CRf01T "NO COLLECTIONS

,:,F nn: <,rlllEO ST"'Tf~ OfP"'.T"'F,,r '1f LABOR ISSUE'\! UNCER SECTION l~ THEREOF ORIGIN L f> 0 BOx 2000\ V'Wt'BIIRQ yo, H~Cl -,

AN EQUAL OPPORTUNITY EMPLOYER (\::C"_U\'''-~-(\ =w- 11 1)

----- ---- -----_._-

• - •SUI,1i,1,'1RY FOR 032702A

- • - •OF GULFPORT. MS

SUMMARY FOR 45% INVOICE 032702A .J_. : ~-

_ .J 1()O% _OF.]HE __ I 1 .. __~__ _ _ ,_TOTAL AMOUNT ' :AMOUNT I i ILESS 10% 45% INVOICE

CONTRACT 'INVOICED ~45'10 'NOT YET- --T1i3iLCAs-C'E FO'R __ --jLESS 15% ILESS 30% DUE IDUE UPON -:AMClUNTDUE!VALUE • TO,DATE :IN\i9RE§~@45%j<::LiRREN-T INVOIc:.E1:fA.Q'IANc:.eo.__ ~UPON INSTALLIAC~EPTA..N~.E:~I~.II...O.8270"-BIEOCTOTAL. 4405,,7941 3575~G25: .§.3.D2:_1_§~.! : 0001 OO(J.I .OOO' 000'NORTHERN,SITETOTAL ,2.452,.8.82.57: 2,.445,.266.07 i .. 7.6'.'650_1 . __ 1__ 000 i ,_Jl.0fr--- __000, 0.29_SOUTHERN SITE TOTAL : 744,805.43:: 744,805.43' 0,00 r 000 F:;; a 00 ODD! 000

POLICE USER'EQUIPMENT '111.G03,.059.' 7.5 1 . 1.5.29.5747.51. '':-~48-5 00 1::"'-_ 7i)~500 __, (220.5.8.75L __.£.2.117_~Q2l._ ,.J2:,37i50~ - 33,17625FIRE USE~QUIPMENT ..60,5.545461 _544.7304~_, 61.81500 , 61.81500 , __(9.2?~2L_D8,54450)__ (6,18150)=27,81675_OTHE~_US..E£,_E.9LJIPMENT , , .4.~lc=-~co.o1 36~90.£5.0 1j __41..~20.2Q.F,~,05750 (6.31013) (1262025)1 (4,206.75) 18,93038TECHNICAl,_"ERVICES . :., 566,266501 56626650 I . 000 .__ 0.00 __0,00 , O·CiO _~_ADDITIONAL PRICING I 6,225 DO 622500 0.00 0.00 : 0,00 ! 000 000ADDITIV~E~L:r.E.FfNATE2 1-,_ 5O::i~6}>oi 5'0336-001j' 000 --=-000 I": ----0:00-,-~_...2.:.0.o 000.ADDITIVE ALTERNATE 3 1 I 8616001 I 861600 000 000 L 0.00 1 .000 I 000ADDI1'I~~.I\T.E_5 : -2147Q()l; ._214700t ----==-·g,001:=._ 0.00: ----O-O()----- 000 000

AD..DITIV.. E ALTERNATE 6 ! I __25,845 DO' _ 25845.0.0.' ". . 0Q9f _. . -_J 0 DO ' ~ OOIT....-__O_.O.Q.CHAN.§E °RpEF<.3 I _ __ _ ___ -1' I : 0.00 . _~ 000 0.00

DEDUCT ~'1~.692 00 l---__._J.127,692.Q()),J1____ : ! 000 0.00 0.00 I 000ADD ..J'l5,72327 I __ 99 566 25, '_ _ 45,323.321 I (6,79850) (13,597_00) (4,532.33)1 20,39549

CHANGE ORDER 4 ~_~ 115,589..l~ 10700016 '==: -+ 8,775001,+--\.1,31625) __E&32.50) (877.50)1 3,9487~TOTAL_._____ 1

11

7!O.!i

2'39().38 1,"- - --I J ,: -- I '

_ ---- ,-- _ :, _ ! -' _ -. i I _IADVANCE PAYMENT, 1': IOVER/UNDER AMOUNT !! • IDUE TO CHANGE ORDER :! , , iINCREASEIDECREASE ! I I ' . -7,02280 1 I I

TOTAL -- _1:7-,-O..s.2c191~_L:::SZ30, 1()~·~ii~=---.260,4(l5.891 231,70582/! (34,75587) T6-9:511.75)r--'(23,17058) 104,267.62 II II : II 1 I

Page 2

D'Jo~::aco"T1

'"CO~n::a-t<o~3:m::am.en 2:::tI:::t: Ct--J;r::.-tO::am022mt--J~O-t ZOm n :::-::;:::tI

0

3:~-t.<3:-enenen

'"""D""D

~

::;:)

-..l

108



April 12, 2002

Mr. Jerry SmithChief Administrative Officer2309 15'h Street, City HallGul fport, MS 39501 •REFEHF.NCE: 800 MHz Trunked Radio System

ME File No. 98-070

SIJBJECT: MIA-Com Invoices

Dear t\lr Snlith:

We have received and reviewed lvI/A-Com Invoices 032702/\ and 032702M. Both involve a combinationof Qui fport user equipment and County infrastructure equipment/services. By our calculations, the

brcakduwn between City and County costs is as follows: I

Please review these calculatiDns and, if acceptable, process these invoices for payment. •

County'sPortion _

Gulfport'sPortion IYilll

$100) 18.87 --.$3,248.25 ~Q4,2i7~~\-fj3,597:O~0-~- - $3i642~10-'--- $47,239.1Q

$113,915.87 $37,590.35 $151,506.72

(~Qmrg~

032702MTotals

Very truly yours,

~s~~i~---;usa

DFT!vsm

Attachments

p,j, oil ' ')I( ~cl )udl' '2 I)()

r:<. 7())]?1J3·1

CONSULTING ENGINEERS I

•

•I

109


OCTOBER 2002 TERM

•

f_~ City of Gulfport

9:!I!,!'~t P.o. Box 1780;C:1fVi Gulfport, Mississippi 17BO-..~ Account Payable Voucher

..··104,267 DOLLARS AND 62 CENTS

Pny To The Order Of

ERiCSSON INCONE MOUNTAIN VIEW RDLYNCHBURG VA 24502

B4ncorpSouth

Gulfport. MS 39501

Infolu,l '·888-797·7711

85·1271842 ~~~;er 040491

$104,267.62

City of Gulfport

b 0 L, 5 5 L, 9 0 II'

Gulfport, Mississippi

IrWOlee Number.. ... :..:'p'.O!No.'_·: t"'

I

•

Invoice Date

05130102 032702A 26837 73502 COUNTY COMMUNICATION SYST 104,257.62

I

•

Vendor No. I

2894

Vendor Name

ERICSSON INC

Check.Amount

$104,267.62

110


OCTOBER 2002 TERM

I

r~obert G. Bailey, ENPHarrison County Emergency Communications Commission15309-B Community RoadGulfport, MS 39503

KEN COMBSlv[av(lr

JERRY W. SMITHCllit'fAdllli"iHralil'e OffIcer

Jimmie JenkinsCouncilmall, Ward Ollt'

Richard RoseCouncilman, ll'nn} T\I'o

EII~ Holmes-HinesCowU:i!II'O/rlllll, Ward Thrt{'

CITY of GlJLFPORT

e~~CULII='PORT

WHERE l'OUP SHIP C'".'M'~; ,'"

'm~~"'.~PO BOX 171\0

GULrpORT, I-1ISSISSIPPI 39502· 171\0TEl FPHONE 12281 868-5700

June 14, 2002

Kim B. Sav~ntlOUIlCilnrll!l. Wurd Frlll/

Ricky DombrowskiCOlI/wilnwl!, Ward Fire

Ch~r1es E. "Chuck" TestonCOllllcilnulIl, Ward Si,

Billy HewesCOII!l('illlliIIl, Ward SCI't'lI

Im~©@D'W~Ii~

~ JUN 2 0 2002 ~

•

IRE: PAYMENT - COMMUNICATIONS SYSTEMS

Dear Mr, Bailey,

I do hereby submit for payment herein the amount of $33,642.10 for the E911Commission - Harrison County share of the Communications System,


A copy of check number 040492 made payable to Ericsson Inc. from the City ofGulfport in the amount of $47,239.10 is attached, along with a copy of invoicenumber 032702M from Ericsson Inc. for your information. If you have any questions,you may call me at (228)-868-5770.

(jcereIY,

{ft;,'tftt:L:i,cChief Administrative Officer

JWS/afw

Attachments

Cc: Pam Ulricll. County AdministratorSteve Delahousey. HCECCMike Necaise, Comptroller (City of Gulfport)William Bragg, Deputy Fire Chief

• Page 1

•

I

•

•I

111MINUTE BOOK


OCTOBER 2002 TERM

f6i:;mNet EriLssonCRIIIC;l RADIO SYSTfMS

SEND PA'rMENT SHOW~O INVOiCE NO & INVOICE OATE TO

MlA-COM PRIVATE RADIO SYSTEMS,INC

DEPT. AT ~O"32

ATLANTA, GA 31192·0432

•PO 8C1x 2000

LynchtJu([) VA }4501

FEDCR/'L 1[0,. 2)-13491317

~:; r ~'.I(R NO

COOJ409

CITY OF GULFPORTATTN MR JERRY W SMITHCHIEF ADMINISTRAIIVE OFFICER2309 15TH SIREFT . CITY HALLGULFPORT. MS 39501

ICUSTJ,.1ER P 0, NUMBER

100026B37-01 FY200tShiP TO

For Bllllng/ColI.ctlon Inquiries call;HARRy IVEY434·385·2670

PAYMENT TERMS

DUE NET 45

3/27102


IN\IOICE l'UM6ER

0327021.1

ITFM

NO

Ot:SCHIPTlON NOTE QUANTITY UNIT PRICE EXTENDED AI,!'::I\jNT

I

•

8480 TO INVOICE THE CITY OF GULFPORT FOR THIRTY PERCENT

(JO%) OF THE TOTAL CONTRACT PRICE FOR THE HARDWARE,

THE SOFTWARE LICENSE AND THE SERVICES UPONINSTALLATION COMPLETION PER SECTION 1 5.A PURCHASE.PAYMENT SCHEDULE

TECHNICAL SERVICES001 SYSTEM ENGINEERING002 PROJECT MANAGEMENT003 ON·SITE MANAGEMENT004 TRAINING005 MICROWAVE ENGINEERING SERVICES

CHANGE ORDER #3006 IM·900 INTERCOM/MIXER CONTROL (FIRE TRUCKj007 9RC-16GT ORION RADIO 18' RADIO CABEE (FIRE TRUCK)OOB CSA900R HEADSET, RIGHT DRESS009 CSA901R JUMP SEAT HEADSET010 CSA901L JUMP SEA HEADSET011 CSA900L HEADSET, LEFT DRESS012 JS900 DUAL JUMP SEAT STATiON013 PS900-40 PUMPER PANEL 40 FOOT CABLE014 21-8003 INSTALL KIT FOR SYSTEM 900015 19B802554P24 ORION CABLE KIT016 FS901-16 PTT FOOTSWITCH017 INSTAL SETCOM UNIT IN FIRE TRUCK

CHANGE ORDER #4018 CSD SOFTWARE019 1069-17 CONSOLE KEYBOARDS J

36,861,00 36,861.0023,826.00 23,826.0027,692.50 27,692.5010,159.60 10,159.60

4,826.25 4,826.25

14 406.08 5,685.1214 127.44 1,764.1614 369.36 5,171.0414 369.36 5,171.0414 369.J6 5,171.0414 369.36 5,171.0414 133.92 1,874.8814 179.28 2.509.9214 24.30 340.2014 130.30 1,824.2014 86.62 1,212.6814 672.00 9,408.00

1 1,125.00 1.125.006 1,275.00 7,650.00

I

•

SUDTOTALI.ESS: 15% ADVANCELESS: 45% DUE UPON SHIPMENTLESS 10% DUE UPON ACCEPTANCE

TOTAL AMOUNT BILLED

'-,~~I r,eT E'l,C"S0r, l,"~ 111'- «(:.'1 ltiro! l"E ;JOi]OSCO",e::FlEO Ell' THIS

I"" 'NfRf f'nL~nUCEO -I, CL:",~;>l';"~ICE ..... IIH A,Ll .PPLlC""tll~ REQUIREMENTS OF SEC nONS

,,1 ""10 Ie OF ThE F,J.IR LABOR S.T~I,DAR{)::; ,o,CT AS AMEt.Ot:.O. AND O~ f<EGUlATIOI'lS ),1'10 ORDERS

"". r..,c VfllTFD sr;.TES OFPA"llMEN; (}f UlElOR ISSuED UNOt;R SECIIOfj \4 THEREOF


157,463.67

123,619.55(70,B58.65(15,746.37

$47.239.10

~....N

•

t7Jo:b;::aco"T1If)

C

O~n;::a-I~O~S:m:=am.(/I 2;:la:::t Ct-.J:b-fo~mOUimt-.JoO... 20m n

";:laO

s:i.......-<~If)If)

If)

2!'tI'tI

-•-P~ge 3

•-•

CITY OF GULFPORT, MS- - ---, ,100%OFTHE . ,

'TOTAL . 1AM-aUNT- . 'AMOUNT . 1 ,--.------ -'--- l..ESS10';'-.-l3o% INVOICE-CONTRACT . ;INVOICED ! 'NOr-YET ---BII~LABLEFO-R --T1LESS 150);- LESS 45% DUE DUE UPON--' AMOUNTDUE

___._" .. _ ". VA.i.... U.E. _._- iT.·..6~PA.T. EO 1. ~IN\,-6.IC. I:D::::-C.URRENT.I.NVc5iCEL. _.IADVA. NCE UPON DELIVERY]ACCEPCCEPl'AN~~I~#082.7.~iMEOC TOTAL__ .14058.1.94 l 315,51543 i ~::'501'2.21.~_--ii I ~Q. 000_1 000 002..NORTHERN SI~Er:~TAL _12c4.52882~._ 2":~26609 L_.__7.:..6.1641lj+' _. i~ O.OO! 000 i 0_00 000SQ.U_l.:Bl'-R.!'_SITE TOTAL 1. 744 80543 I 7~4.80543. 1 o.QQ __ __I . 000 I_O-,-O_O_~ . 000 000_POLICE U~ER EQUIPMENT i 160305975, I 819.00225 .. 1 784,05750 _r J , 000 I O-'-0'O 0..:9..2...L ....2..(]D.

FIRE USEREQU. IP. MEN..T ! 60654546:.... I' 186,441.. 7.5... j'._. 4.~0,_1..0~71 ..__.J. DOOr- ~__ __Oc9_0_1 0-,-00OTHER USER EQUIPMENT' 411,42300·, ',22,54625 288,876.75 1- 1- . 0.00 °00 ' 0.00 I 000

ITE_~Nlf~I:...S}RVICES.. II'. _5.66. ,26.~6... 50.i.l441. '6.8.-7.8.7 J.. ~-~_._. 1...2.4'5.78...,.6.3 ~F-i03'3.6532--.(15504

80) -(3.§...5244~..~..) _ (10336.5.4) ' __ 31,00961_'"DDITIONAL£'!'IC!NG _ j, _ ...?-,-~22:.00j L 62~00 ~_ _ __ 0ll- , 0.00 0 00 ....Qo.o_1 000I"D.QII1','E ALTERN~TE2_ I' L_ 50,}~~ _L 50,336-,-09_ 000 _ I 0.00 000_ 000 ......Q:QQ..IADDITIVE ALTER.NATE. 3_ .. I 8,616~~rJ_.. 8,61i):QD_._ . O. 00 r______ I I 0.00 000 000 0:2Q..

i~~:;:~~~~~~-~~~i~ L{L_ 2;:~:~~~- 2B:~~b±E3.. --~~~, ; ~.~~ I ~.~~ __ ~}---==~~~~/ADVANCEPAYMENT I, IT I, I ~OVERJUNDER AMOUNT I I i I I ! 1DUE TO CHANGE ORDER ' 'I ' I

~~CREASE~DECREASE ,_.._.1_. _ ----- -1.-- 1. ~±.'.. , I

ChangeOrder#3·ADDS -"'-' j 1-- - -1- -------l --- f -H9PA7P I. 28,200.00 282001_000 ..0001., 000. 000_.. -._. 000 .. _. --__-(

H9V86X I! 37,3.3500.: 3733l!I~' 000 I OOO_! [_.0.0.0_. _ __ __ 0.00 000 '__ 0.00H9PL 1Z I': 1,425 00 1425 0.00 000U 000 ODD - -- O~ - 000

I ~~~- [-_~~;~t~-=-r_ ~~63~~1~-_.~.~.~-1 --=--..l~~8i=I.. ~~~~ ... ~~~j=_~-~~-~ . ~~-H9PL3£,__ _I 15000 1 -----150ts'__ 0,0.0 • 000___ ~Q.L 000' ODD, 000lH9PL1Z _1_. 15_000_ . . .12CJ. '_. 000 i OOO't 0001 9,OQL 0001 000

1

H9PL3A i 7500 75 I 000 I 0.00 ' . 0.00 I 000 I 000 I 0.00528LTC--- t -=_ 20,880'00 ---=-..:..-~-20,880c9S-i-----=JlooH---O~ 000 I OOO_L 00002CP5~____ ! 4,050 OQ_ I 4,050.001 000 I 00010:.90_1_ 000' ----2...QQD2MC3Z '67500 I, 675.001 000, 000 ' 000 . 000 0.00[l2ZN1A-900-00 ' j- 90000r----~-()'Doli-- (lOO 000 000 O~OOD2AN1C - 22500' -1---225001-------00-01 I 000" --- ----000-----000 ----O-OC)

INSTALL 2,88000" _I ,_-J880_2..0:_ I- 0-,QlJ.~~~ OOQ.--=__=-=-ClOO-; ~_~-O:QOI-- OO~MAIN2__ : .......8640Q__ I 86400 O'OOL~._~()Q.. 000 I __~1M-gOO j 368512~-I--____ 5,685.12 . 5,68512 , @~~J2lL..........J.2,5583CJ) _(568.512J 1,705549RC-18GT 1,7841~ 1,78416 1,784.16: (26762)1 (80287) -- (17842)1 53525CSA900R ........:..__ -- :=_=_ 5.2l1..94' -- 5, 1i1~ 5,171.04 I (775.66)1 --- (2,326.97) (5171O)T _......1.25.~-CSA901R I 5,17104, 5,17104 " 5,171.04 i (77566)1, (2,32697) (517.10)1 1,551.31

• - • - • - •

25~60 i ;~~5J- ===-- ~00H--I! ooi,+-----o.ool 0.00 I 0.00 ~.~~-;:~;~~~-·3~;9-} ", T12~1 .- 1,12~~~ I' --66~~~~-~r·-~-:----=-33~3~J

--·-7:65ci-00l 7656['- -000 1---.-,---ooQ.'[e--'------o:oo-t' 000 1 " 0.00 000-2:10000-1 2160f '--·o--Cjo~-- -'-ODD 1 ----O:OO'r---- ·~-O-O---0'00--;' 0.00

---2=~It~81.1 8~~~ ···=-_---1~,~~ 1 ~g~ ::::~.---f.gg, ..='--~ -- .~-I-.---'---~-~·I1277

c50 ' 1277)f----~~ 000 000 000 I 000 1 0.00 I

33750 337.5 0001 0.00 0.00 1 000 I 0.00 000

7~65,O'00.,· .. -. 7,650,001.. 7,.Ei50..00_. ~r.1..!42....52.4--) __ j~~_,._"@5.90)L._J'2._,.9~OQ.14.i:~~}6~· , ~;:;~ _.-. ~~~i' ~~,I--_-~~~I--_~+-~-··-~h'·· .--g~~-

i-.J~,995-:-00 '·1 .1cig@~_ _ 000 __ 000 000 000 1 000 1-- - QOO-'_. .Ji.92664, I' - 692_6:.6_4~_ ---- _OecOO 0.00 ...JlJl0 ODD! 000 000l _~220..QO _ ,._ __.~..2.5.9f+- 000 000 000 000 1 000 0.00

1 Ii, I! .76~_550 1 1 7~43~5~ 1. 000 000 . 000 000 I 000 , .__O:.OQ.

2.15000! , 2150 '000 000 000 0001, 0001 . 000I (38.31-170)1 I -383117. 000 f--------O·OO-- 0.00 000 I ----·o'ool·-··--oJ'io-. ' --, . ----., , "---~-- f---- -~, -------

I J1~;~6~-§b)': .-1~;~~~ j ~.~~ ,. ~~%t--- ~.~b ,b~~r· "-b'~br---' gb~-l-i~~~;::\6M5\¥!.3E1~n ',no, On" nn~' ,5:.;0.9:~302., ---=~=n~--·-··_-~~·_n~-'~.'_-.o~_i'.--=--~=

::S".901 L:::SAg01LJS9ci6'--"S900-40:21800319B802554 P24

,F S901-16',NSTALLiCHANGE ORDER #3DEDUCTIONS

I=~OTA.~(8.()RD#3'

ICHAN~EOR[)ER'#.iSUPPLY CRANECSO-SOFTV,lARESXCA1UCH~VCIT'T--- ._.

icll-ps::=_._- -iCIIJi'J.S!ALLISPK9~2.!._._'D2MC3Z106'§:17-T-1 MUXCEI\410CEA410----'BMR-'12-

CiIREDEPLOYME'NTNORTH SITE ACAOIANATOWER WORKYTSP3iJPST25XCREClIT1/,D11'OCREDITr/,o'11 0REDUCED COST_._----~--- -

TOTAL CO#4TOTAL .-----...

5,17104~;~1 f1- D4- ,

-1,87488 2.50992

340.20 ,1,824:201,212.689.408.00

, (127.69200)1r ------J---18,061.5~_'

5.17.1 01-L 5,171 04+'._ ..(775(3.6);. _J.2222:..92L._. ,_~!.I'J.QL_,_J~5~31517104! I 5,17104 (77566) 1232697) (51710) 1.55131187488lt'---·1,874 88T"(28123) -- (84370)1 (18749)---·562-46

250992 ,~~' 2c 5Q992jj''i-' (~~~9)r., ('1129 4,6l+-=-.=.-=(25(},991 --.1529'B34020 34020, (5103), (15309)1 (3402)1 102.06

:3lH~.. m =:l~l-:i:_~~fliJ~=~[i~g~ -]1?Ji~=--,::1H!~'_. -'-' __ .__L..__ + _

·iL .~-~--+-- .-1-- I -~~

tao):I:::aco"oc:

O~n:::a.... ::::;

o~3:m:::am.02;:O:::E: C~):I""O:::a mO E2 m~~O.... 20m n :;::::;:003:§

-I.-<:s:oooo'tI'tI

~.........W

Page 4

114


OCTOBER 2002 TERM

April 12, 2002

,\1r. Jerry SmithChief Administrative Ofticer2309 15,h Street, City JIallGulfport, MS 39501

•I

•RF:FERENCE:

SUBJECT:

800 MHz Tnmked Radio SystemME File No. 98-070

MIA-Com Invoices

Ucar Mr. Smith

We have received and rcvicwed MIA-Com Invoices 032702A and 032702M. Doth involvc a combinationof Gull"port user equipment and County infrastructure equipment/services. By our calculations, thebrcakdo\\"l1 between City and County costs is as follows: I

Invoil:~

Gulfport'sPortion

County'sPortion

Please revIew these calculations and, if acceptable, process these invoices for payment.

032702A_ -- $WQ.3 L8.B7~_

CjJ3270lN~_ $13,597.00-Totals -$11J,915~87

$3,948.25$33,64Tl0$37,590.35

5104,267.62--~~~

$151,506.72

•Vcry truly yours,

MOSES ENGINEERS

DFTlvsm

Attachments


v()q P')'I(tr;-~, ~)II":~I )ulle 2150r,je\,,1 Or 1':":..11':' l')l;I~L(JnCl 70112·10JJ

Tf'1 586 1725F'.J~ j;JJ 586-18.16

~rnu ,',. I'.-"rl')c- (>f!'/,,\,L~)SESE r·j;:'INl ERS ,com

?~~-¢f/C/l

~~I

•

•I

115


OCTOBER 2002 TERM

•

_City of Gulfport

9!>1\'!~.'! P.O. Box 17BO~Ifg Gulfporl, Mississippi 1780~~ Account Payable Voucher

•.. ··47.239 DOLLARS AND 10 CENTS

Pav To The Order Of


eancorpSouth

Gullport. MS 39501

Inlal,n.I-888-797-7711

6~H 27'642 ~~~~er 040492

$47,239.10

bDL. 5 5 4 g 0 II'

City of GulfportGulfport, MississipJ""li

I

•

05/30102 032702M 26837 73503 COUNTY COMMUNICATION SYST 47.239.10

I

•

ERICSSON INC

116


OCTOBER 2002 TERM

I



KEN COMBSMavor

JERRY W. SMITH('hie(Admini.l'lratil'£' ()f{lu-'r

limmie Jenkinsemmei/mart, Ward Om'

Richard RoseCouflci/lJl(lIt. Ward 1'H'O

Ella Holmes-HinesCOWlcilI1'OIIlIJfl, WlIrd Thr('('

CITY of GlJLFPORT

~~iT::-:-~~--OULI='PORT

t:;:~Ojv'!~;;~

Malor-lOIlf/I'il Fonn (}((;()!'t'rnmf'nf

PO. BOX 1780GULFPORT, MISSISSIPPI 395021780

TELEPHONE (22S, ebB-S 7UIl

September 10,2002

Kim Il. SavantCOllflcilmwl. Ward FOllr

Ricky DombrowskiCOl/ncilmalJ, Ward FIl'c

Charles E. "Chuck" Teston('OIIlKifl!1{/ll, Word Si.\

Billy HewesCOlltlC;{I/IW1. H!l/Id Sn'I'/I •

IDear Mr. Bailey,

I do hereby submit for payment herein the amount of $805.09 for the E911Commission - Harrison County share of the Communications System.


A copy of check number 043007 made payable to Ericsson Inc. from the City ofGulfport in the amount of $805.09 is attached, along with a copy of invoice number72402A from Ericsson Inc. for your information. If you have any questions, you maycall me at (228)-868-5770.

Sincerely,

~/ 3uy{{;':;;~(/dL

J rryjv Smithhief Administrative Officer

JWS/afw

Attachments

Cc: Pam Ulrich, County AdminislratorSteve Delahousey, HCECCMike Necaise, Comptroller (City of Gulfport)William Bragg, Deputy Fire Chief

• Page 1

•

I

•

•I

J 17MINUTE BOOK


OCTOBER 2002 TERM

l/IiJmNet Errcsscm£RITI£Al RADIO SYSTEMS

M'A.cOM Pfuv/-re MOIO SYSTl;M•• INCoef7'T. AT .4Q.4J2

ATlANT", CA 311U-tJ4U

•P.O. 801 2DOD

lynr.:tlburg, VA 2~~Ol

~Qf" BI!IlnaICoUlH;'JJOn InquJ""'" l:6Jl:

HARRY Ivey

4J4·3!1~21S1Q

OU~ HET.6

14511

JevSF;>f,EP P Q ~UMllE:l"

100026637.01 FY20018MJ,P TO

7rJ..I021~CF.p.lUt.lVJ!Jl'

72402A

CITY OF GULFPORTRAPIO WAREHOUSE2605 17TH STREETGULFPORT. MS 39501

I

CITY OF GULFPORT

i\TTN. MR. JERRY W. SMITl1

CHIEF ADMINISTRATIVe OFFICER2309 15TH STREET - CITY HALL

GUlFPorn. MS 3~601

HO

8480 TO INVOICE THE CITY OF GULFPORT FOR TEN PERCENT(\0%1 OF THE TOTftL CONTRACT PRICE FOR THE HARDWARE.THE SOFTWARE LICENSE AND THE SERVICES UPONACCEPTANCE COMPLETION PER SECTION 1.5 A PURCHASE.PAYMENT SCHEODULE

NOTe OU,I,JHfTY UNIT F'~ICE.

•001 $8,050.90 S8,oSO.eo

AN EOUAL OPPORTUNITY EMPLOYER

---·------~-------------L--....L----T"'O=T7A~L--:AJ,M."O"'U=N:T-=E1""1L"lcc.E~D+--S'"'B'"'0-=5"".0-=9----\I

•

SUBTOTALLESS 15% ADVANCELESS 45% DUE UPON SHIPMENTLE8S 30% DUE UPON INSTAl-LATlON

1-------

r;OMNIti £JlIjC.30,.. C-I'lC INC "'~IHIf'11iIiI rH,tT rMr:!: 0'000" CI:l~ED In Tt1iC

II'<· ~.~ pf!OOUC£J':lIt-l C~.1! .....riH ~l.l. JoPP1JCI'BU: Ar:QlJrRE~~. OF ~<';T/QtI"

" \10' lM(,! J:I'JR l..MOA .r~Mfi ""T.~"~o ........00( Rf;CIA"T~~AHDO'lOF..R'

oh"Rt lJ!'lrT'e" IT4ru PEP....,.NEJ.Ii Qf l.ABo~ ISGI.JtlO vt<.lEfl. elicTtOt-l H fI'I(Af'=lF ORIGINAL

$8,060.90($1,201.1>4)(S3,622.91 }..$2,416.21

118

MINUTE BOOKBOARD OF SUPERVISORS, HARRISON COUNTYr MISSISSIPPI

OCTOBER 2002 TERM

August 12, 2002

Mr. Jerry SmithChief Administrative Officer2309 15 th Street, City HallGullpol1, MS 39501

•I

•REFERENCE:

sun][CT

f)C:lr 1\1r. Smith:

800 t-.H [z Trunked Radio SystemME File No. 98-070


We have received and reviewed several MA-Corn invoices which involve a combin:ltion of userequipment and county infrastructure/services. By our calculations, the breakdown between the Countyand the Gulfport uscr costs is as follows: I


Gulfport'sPortion

"-~l2-'IU2A_ $0.0072402M - - --~$OOO ---7222022A $58.7307230213 $280,391.24

County's['Q..rliQrr

$805.09$ [,207.64

$44,432.59$46,619.90

$805.09_-- $j,207.64

$44,491.32$327,011.l4

•Very truly yours,

MOSES ENGINEERS

~:-DFT/vsm

Attachments


l,.:I,;colTimur,irOII()ns

IQi)',l f'nydrm Siretll, Suile 2150

f'J;:.w·~),I,'r:rl~ leJ u isl(1lln 70112-103<1L"i .::;nd·SR(j.]725

r~ , I cL16

. \,',r ',I-~ICI~ JHRS n.1lT) •

•I

119


OCTOBER 2002 TERM----~-------

mI::®UIe·:: Itfjigrm1.1 ,~ i jIJi£!''k'] itIPl,!!.] i i.i! I1m i II':! .. :1 ~\:!! :gi ,.,!!1if \Ii,!:I] 1-1 I\"a li, II iIJ-!?!, t1i t·1 i!!! ji, '.'SiN'! ~ j" ; ,.t il :, .: ~'dJ:JJ:Zi

_..__-~~_.~..y~~._ ./l .}~(0J ",,0-

o.__._~_•• ~_~~~ ~._._••__ •

e.tv Clerk•

ED~ City of Gulfport

!!1/!'!~ P.O. 80x 1780C:.,..",: Gulfport, MississipPI 1780--'P' Account Payable Voucher

········805 DOLLARS AND 09 CENTS

Pay To The Order 01

ERICSSON INCmJE MOUNTAIN VIEW RDLYNCHBURG VA 24502

BancorpSouttl

Gu11porl, MS 3950\

Inlolll'l81-888-797·7711

85-1271842 ~~~;er 043007Check Amount

$80509

II' 0 ~ '100 ? II' I: 0 8 t. 20 ~ 2 ? 81: b 0 ~ 5 5 L, 9 0 II'

I

•

I

•

City of GulfportGulfpurt Mississippi

Invoice Date Invoice Number P,O. No.• Voucha'r ,; .. <l ,-,_~: t~~ '~".' InvoiCe Description, ~:~ ~ .-., " \ •.. '. : Net lnl/olce Amount

08/27/02 72402A 26837 78926 COUNTY COMMUNICATION SYST 80509

IVendor No

I

Vendor Name

ICheck No.

I Check Date IICheck. Amount

2894 ERICSSON INC 043007 09/04/2002 $805.09

120




KEN COMBSA1a ....o'

JERRY W. SMITHChief Administmril'e ()/fico

Jimmie JenkinsCOll1lrilm(J!l, Ward One

Richard RoseCoulIcilll1(U!, Ward TIl'o

Ella Holmes-HioesCOlmcihlJOllltHl, WllnJ Three

CITY of GLTLFPORT

~~.a .......

GULFPORTWli~f'E "OUR SHIP :::Of,'i:$ I~I

'ft.!",Havor-Col/fldl Fonll (~((;O\'i',."mel1f

P.O. HOX 1780ClILFPORT. MISSISSIPPI 39502-1780

TELFPHONE 1228\ 868-5700

September 10, 2002

Kim !l. SavantCOlI/wi/lI1ml, Ward FIJI/1

Ricky Dombrowski('(l/lnd/wan. 'Vanl Fil't'

Charl"s E. "Chuck" TestonCmt1lt'i!mafl, Ward ,"'i.\

Billy HewesCOlill<.-ill/1llfl. H'liI'd .)'n'f'lI •

IRE: PAYMENT - COMMUI\lICATIONS SYSTEM

Dear Mr. Bailey,



A copy of check number 043008 made payable to Ericsson Inc. from the City ofGulfport in the amount of $1,207.64 is attached, along with a copy of invoice number72402M from Ericsson Inc. for your information. If you have any questions, you maycall me at (228)-868-5770.

Sincerely,

~j L{Jaj.jni;~

ry '!JJ. Smithied\dministrative Officer

JWS/afvv

Attachments

Cc: Pam Ulr'lch. County AdministratorSteve Delahousey. HCECCMike Necaise, Comptroller (City of Gulfport)William Bragg, Deputy Fire Chief

• Page 1

•

I

•

•I

121MINUTE BOOK


1·1..............-.

CRlllr.AL RAPID SY3TfMS

w~.cO"PRIVAT'E RAOlO SYSTEllfS,IItC

D~PT, AT .0.12

ATLAKTA, GA ~1192.o.t.ll

•P.o. 80. zOr>1)Lvnl;tlburq. "'" 2-4'0,

FF..PERAL 1011 26·1641H137

uILl roCITY OF GULFPORTATIN: MR, JERRY W SMITHCHIEF ADMINISTRATIVE OFFICER2309 15TH STREET· CITy HALL

GUI.FPORT, MS 30601

~,,' 0

FOf' G10l.-.glCollKUon InqulrM.. (llll:HAtlAYjVl;Y... ~·3II&.2~70

1...."OICI: O,-Y"

T(l,4102

CITY OF GULFPORTRADIO WAREHOIJSF.2805 17TH STREETGULFPORT, MS 39501

INV/'Jla: NUl.E6'I

n402M

I8480 TO INVOICE THE CITY OF GULFPORT FOR FIfTEEN PERCF.NT

(15",(,) OF THE TOTAL CONTRACT PRICE FOR THE HARDWARE,

THE SOFTWARE LICENSE AND THE SERVICES ASADVANCE PAYMENT PER PAYMENT SCHEDULE

NOre. QUANTI)'( UNIT PRICE

•

I

001 CHANGE ORDER 6

LESS 45% DUE UPON 5HIPMENTLESS JO% DUE UPON INSTALLATIONLESS 10% DUE UPON ACCEPTANCE

TOTAL DUE THIS INVOICE

$8,050.90

TOTAL AMOUNT BILLED

~8.050,90

-$3,622.91-4i2,415.27

.S805,09

$1,207.&4

$1,207,64

AN EqUAL OPPORTUNITY EMPLOYER

•r HEAlCGGr:ltO (;,II11, ~l:.~Tl"li:i TI1.. T TI"fi; QI)(lQG CQ~EQ D'l' flil.

~~t~Il~=:~~~=o~~:e~~~~~:::~~.:~T:~nsor- TMf IJtltrw ,nTec OfjlNlTlEr<r Of LAOOR p,;!I'JU-I Uf'tOE~ eeCnOf'f 14 Tt1F.flflJf ORIGINAL

122


OCTOBER 2002 TERM

I

AugHst 12, 2002

Mr. Jerry SmithChief Administrative Officer2309 15th Street, City HallGulfport, MS 3950 I •REFERENCE:

SUBJECT:

800 MHz Trunked Radio SystemME File No. 98-070

tvilA-Com Invoice Submittals

Dear Mr. Smith:

\Ve have received and reviewed several MA-Com invoices which involve a combination of userequipment and county infrastructure/services. By our calculations, the breakdown between the Countyand the Gulfport user costs is as follows: I

Gulfport'sPortion

County'sPortion

_"L2402A $0.00 $805.09 $805.09C1l.4 02 r.{ ------$0.00--- $1,107.6~ =-=-=-Sr;71J.T6.4-=-

7222022A $58.73 $44,432.59 $44,491.320723028 $280,391.24 $46,619.90 $327,011.14


Very truly yours,

MOSES ENGINEERS

~:-DFT/vsm

Attaclmlents


tj"echor\if:cI

Eiecrrlcol~ ~1"ccmmdflico!iQr.s

909 Payelras Street, Sude 2\50Ne ....... Orleans, loui.,iono 70112· 1034

Tel. 504586 1725fox 504·586·1 BA6

emoil MOSES'''MOSESEHGI~IEERS.com

•

I

•

•I

123


OCTOBER 2002 TERM

G City of Gulfportl!:\Ilof_, P.O. Box 1780-==~ Gulfport, Mississippi 1780'W~ Account PayatJle Voucher

·····1 ,207 DOLLARS AND 64 CENTS

Blncorp50utn

Gu1fpon. MS 3950'

lnfolin<t 1-BBB-79'-7?\1

B!5-127f842 2~~~er 043008. CheckAmount

$1,207.64

•ray To The Order Of


(;OL,S SL,Cj Oil'

72402M

I

•

City of GulfportGulfport, r..1ississippi

Invoico Dale Invoice, Number ,.~

08/27102

,.~;:' .r ,o! ..No.~<)\" _,' .Voucher.. H' :' ~ '~' i.~t)~ .<;~: ~nv;o.jc.e·p~scriptiorY. ~·.;.,t':L _';.~ ._k '. Net In~qi£_8~&iount :

26837 78925 COUNTY COMMUNICATION SYST 1,207.64

I

•

Vendor No. I

2894

Vendor Name

ERICSSON INC I

Check No.

043008 1Check Date I09/04/2002

Check. -Amount

$1,207.64

124



Robert G. Bailey. ENPHarrison County Emergency Communications Commission15309-B Community RoadGulfport, MS 39503


KEN COMBS,~1avo,

JERRY W. SMITHChitI Adnrillinrativl' offiu'l

Jimmie Jenkins('olincilnulIl, Ward Ollf'

Richard RoseCoul/eilm{lIl, \Vard THO

Ella Holmes-HinesCO/fllciIW(JIJlWI, W,ml Thrf('

Ma\'or-C()/ltJc;1 Form OfGOI'l'nlfllC'lf

PO. B()\ 17!lOC.ULFP[ JRT, MISSISSJrPI 3'15U2·17HO

nUPllONF InRi Hr,n·57tH}

September 10.2002

Kim B. SavantCouncilmall, ~Vllrd FOllr

Ricky DombrowskiCouncilman. Ward Fil'('

Charles E. "chuck" TestonCou1Icilman, WwA,)1 \

Billy HewesCO/lncilmal/, Ward S('I'('II •

IDear Mr. Bailey,


Please make your check payable to The City of Gulfport, and mail it to my allentionat the address above.

A copy of check number 043005 made payable to Ericsson Inc. from the City ofGulfport in the amount of $44,491.32 is attached, along with a copy of invoicenumber 07222002A from Ericsson Inc. for your information. If you have anyquestions, you may call me at (228)-868-5770.

Sincerely,

~' /r"~. '?

j,/()({;;'Y}1( /ittI erryNv. SmithL Chief Administrative Officer

JWS/afvo/

Attachments

Cc: Pam Ulrich. County AdministratorSteve Delahousey, HCECCMike Necaise, Comptroller (City of GUlfport)William Bragg, Deputy Fire Chief

• Page 1

•

I

•

•125


OCTOBER 2002 TERM

I

i~r-H- ~ Erfr'''.I.~co T' • n a <v.r,u

.,Jd1 ,.......IIII1HT ~/"fliilo ...,.,,01/:.. NO. Ilo I/tf'YOt~1 011 fl! TO

M/A~OI'ol PRrvATV. AADfQ SYSTEMS, INC

oen. AT "'032

ATL\HTA, QA s'1n-OoC:J!

• 1"~11

''0CITY OF GULFPORTAnN: MR. JERRY W. SMITHCHIEF ADMINISTRATIVE OFFICF..R230915TH STREET· CITY HALLGULFPORT, MS 39501

r'u ICUBTOJ,ilW.l" 0, fM.ot~

100026637-01 FY2001Br-tiP TO

For blllln9 'nqul,'•• Only c.l1l;H"RR.Y NE.Y.~4·'t"-4!';'70

7/23102


IN'ofOlr:E l'IutJT:cR

07222002...

CTEM DI%CRIPTIO/,/

"0NOTE lINlT PRICE EXHNOI:D Ahloum

HORTHFBff SITE002 NORTHERN SITE INTEROP BALANCE

USER EqlJlpMENL CHANGE ORDER 3, AND:10".,.. OALANCE

~001 EOC IMPROVEMENTS BALM-ICE

8480 TO INVOICE THE CITY OF GULFPORT FOR FORTY·FIVE

PERCENT" (46%1 OF eOUIPMENT PRICE DUE AT OELIVERY

OF SYSTEM COMPONENTS TO YOUR PREMJSES PER1.6 PURCI1ASE PAYMENT 6CHEOULE.

1 83,071.69 83,071.69

1 7,816.60 7.618.50

1 130.50 O!PL ?~ 130.50~O

.-:----

1 3,825.90 ~,825.901 4,226.00 4,225.00

CHANGE ORDER 6CHANGES AT NORTH GULFPORT Bm:ADDITIONAL FREQUENCY COORDIHATION

004006

I

•

ISUBTOTALLESS 15% ADVANCELE;SS 30"/, DUE: UPON INSTALLLESS 10% DUE UPON ACCEPTANCETOTAL DUE

TOTAL AMOUNT BILLF"D

98,889.59114,1l30.44)(29,6S0.8B)

(9,886.96144.491.32

014,491.32

AN EQUAL OPPORTUNITY EMPLOYER•l ~r on-=-.I lION CAl3• .I'IC< (f.~nFlU TMT Ttf'; l)OOOG C¢vllll1;O BY T)4l"'~6 ~(le P~D" CiJlrlIl"tJIlJtCE; 'fo'lTHI'oU. ",.,'1,IC.I.1l.e ~O<JfACMP.""T. (H OOQnONG

... , J.H:)" OPTM:"J.-fII ~CTn40AFD3N:.T.• t::""MelDEO, "'1'100" "ealJU'."IOk.~~/'IO ORPV<t0# Ttr.lINrTEO .r"'TlIJ~AArMeNTfjf'I...N'OR rDcUEDIJ"'~ C,f,CTIOk 1~ n«:.~ ORIGINAL

C1P£eTt.:DFlREsM"'PG.He~ ')1'<\.'1 TI'J

c~·JojET UlIC-.or.»- C~C:.IHC

CReDIT' A/€J<;OU,Ee.TJQNI)

'.0 &0-:0011 Ul'lt>

/SUMMARY FOR 45% INVOICE 07222002A ICITY OF GULFPORT, "IS I II I: j 11DO%OFTHE " I I

, I I ITOTAL IIAMOUNT IAMOUNT · / / ILESS ill.... '45% INVOICE;CONTRACT IINVO\CED @45% I 1NOT YET I 1BILLABLE FOR • ,LESS 15% .LESS ~O% DUE DUE UPON JAMOUNTDUEIVALUE 'TO·DATE ' IINVOICED @45%CllRRENT INVOICE 'ADVANCE jUPON INS1ALl,ACCE?TANCEIINV# 0827D1B

EOCTOTAL I 440,587.94 I 357.516.25 I ; 83,071.69, I 83,071-69 I (12,460.75)1 (24,921.51)1 (8,307.17) . 37,382.26NORTHERN SITE TOTAL . I 2,452,fl82.57 I 2,445,266.07 I I 7,616.50 I 7,616.50 I (1.142,48)1 (2,284.95)1 (761.65)1 3,427.43SOUTHERN SITE TOTAL 744,805.4J .. 744,805A3 . , 0.00 0.00 0.00 . 0.00 I 0.00POLlCE USER EQUIPMENT I 1,603,059.75 1,503,059.75 ; I O.O'J i 0.00· 000 i 0.00 0.00FIRE USER EQIJIPMENT I· 606,545.46 . 606,545.46 i . 0.00: 1 · i 0.00 ! 0.00 ! 0.00 I 0.00OTHER USER EQUIPMENT : I 411,423.00, I 41t.423.00 I I 0.00 I -547.50, 82.13 : 164.25 ' 54.75 I (246.38)TECHNICAL SERVlCES i; 566,266.50 I 56£,266.50 ! I 0.00 1 I 0.00 I 0.00 i 0.00' 0.00AODITIONAL PRICING 6,225.00 i 0,225.00 I 0.00 II 0.00 1 0.00 I 0.00 I 0.00ADDITIVE ALTERNATE 2 I 50,336.00 I 50.336.00 I j 0.00 I , I 0.00 ' 0.00, 0.00 I ~ADDITIVE ALTERNATE J : / 8,616.00 I 8.616.00 I I O.CO' I I 0.00 . 0.00' 0.00 . 0.00AODITIVE ALTERNATE 5 2,147.00 I 2,147.00 I O.GOII II 0.00 I 000 I 0.00 I 0.00AODITIVE ALTERNATE /; 25,845.001 25.84-5.00 . 0.001 , I 0.00 I 0.00' 0.00 I 0.00CHANGE ORDER J I / ' I I I 0.00 : 0.00 0.00 : 0.00

DEDUCT , ' ·127,092.00 (127,69200)1 I 0.00 0.00 ' 0.00 ' 0.00ADD I 145.753.57 I 144,859.57 ! II fl64.001 I (129.60)1 (259.20)I (aBAO)j 388.80

~GEORDER4 115,589.15, 115.775.16 ·186.00 ' 2790 . 55.80 IS.BO ~.Ql, I

! ! ! I : --1-.... _____

,I , IIAlJVANCt. PAYMf:.Nr I' i

I I' ':OVERIUNDER AMOUNT,

!; j ,

DUE TO CHANGE ORDER II. IINCREASEIDECREASE -7.022.80 :

CHANGE ORDER 6 8,050.901 . I I I 8,DSO.90 (1,20764)1 (2,415.27) (~ 3,622.91TOTAL , I 7,060,441.281 I 6,961,024.19 I I 83,6&5.39 i ' 58.869.5.9 I (14,tJO.44}/ ~29,660.8a) (9,886.96)! 44,491.J2

II I ! I I; i

,;t-NOJ

ta0):r;000'11'IIc:

O~n;Q-ISO~S:m;o-m.U1 2:=a::c C~):l"'"o~mOUimt-.JoO..... 20m n :=-;~o

s=i-f.-<3:-'II'IIiii'II

"tJ"tJ-

• - •

(

SUMMARY FuR 07222oo2.A

Page 2

- • ~ •

•I

•

127


OCTOBER 2002 TERM

August 12, 2002

Mr. Jerry SmithChief Administrative Officer2309 15th Street, City HallGulfport, MS 3950 I

REFERENCE:

SUBJECT:

Dear Mr. Smith

800 t-1Hz Trunked Radio SystemME File No. 98-070

t-1JA-Com Invoice Submittals

IWe have received and reviewed several MA-Com invoices which involve a combination of userequipment and county infrastructure/services. By our calculations, the breakdown between the Countyand the Gulfport user costs is as follows:

Gulfport'sPortion

County'sPortion

Please review these calcubtions and, if acceptable, process this invoice for pa)ment.•72402A724mL

C1.U1012~07230211

$0.00 $805.09____$0.00 $1,207.64

_ $581L $~432.59

$280,391.24 $46,619.90

$805.09$1,207.64$44,491.~~

$327,011.14

Ver) truly yours,

I\roSES ENGINEERS

~:-DFT/vsm

Attachments

I CONSULTING ENGINEERS

,V..:chonicalEle,:rrlcal

T~iec<JmmlJnicolions

•909 Poydrc~ Shet:ll, Suite 2150

New Orleans, loui~iono 70111-1034Tel 504·586·1725Fox 504·586·1846

emml' [email protected]

128



mB.t,:3'J,Q ib';']:!{,I: t1 II i!i'"[.],ai ii ;1 3iSt·'+'4 I'l.!!.' Vi J. JIN i,.j;:I,ll 4,r11 :31 ' \! 'i;1.'! [.],' '.5 ilhl i I J,j I li;1!"blt':,!;,,! 'hf.!S!d' .,;ltl';!:'·I:, 11,AI,~3

•$44,491.32


Pay To The Order 01

e City of Gulfport "",,,,S'u,"9:!JI~e~.:! P.O. Box 1760 GUljpOfl, MS 39501 85-1271842 Check 043005C:1IJ1i Gulfport, MiSSissippi 1780 In'olinll 1·889·791·17l1 Number

~~ Account Payable Voucher·"'i,,·C~.ck.Amounl

·····44,491 DOLLARS AND 32 CENTS

bOL,5 51.,9 Oil'

City of GulfportGulfpor1. MIssissippi

08/27/02 07222002A 26837

~Vouche·r;~

78927 COUNTY COMMUNICATION SYST 44,491.32 I

I•

Vendor No, II

2894 I

Vendor Name .

ERICSSON INC

•

•.1

129


OCTOBER 2002 TERM


RE: PAYMENT - COMMUI\JICATIONS SYSTEM

•

I

KEN COMBSMovm

JERRY W. SMITH('hirjAtlmitl/st((I1il't' ()ftiu'!

Jimmie JenkinsCmmci/mufl, \V(/rtl Ollt'

Richard RoseCouucilman, \Vanl Two

Ella Holmes-HinesCoullci/II'O!JItJn. \Vl1rd ThiN

CITY of GULFPORT

~~..........GULI='PORT

t:;:~'!!!y\i~;I~'

A/u\'or-Colillcil Form of (;ol'errlmenr

PO. BOX 1780CULFPORT. MISSISSIPPI 39S02·1780

TELEPIIONE (22UI 1\68·,700

September 10, 2002

Kim B. SavantCOlIllcill1l(/fI, \Van! Fnw

Ricky DombrowskiCOII/wilmun, lV(/rd Fil'l'

Charles E. "Chuck" TestonCou/lCilmc/II, Ward Si.\

Billy Hewl'sCouncilmtlll, Wurd St'I't'lI

•

I

•

Dear Mr. Bailey,



A copy of check number 043006 made payable to Ericsson Inc. from the City ofGulfport in the amount of $327,01114 is attached, along with a copy of invoicenumber 072302B from Ericsson Inc. for your information. If you have any questions,you may call me at (228)-868-5770.

~) cerely,

~(;!Ji)~{IJ)ldil(Jj;rryfJV. Smith\ hief Administrative Officer

JWS/afw

Attachments

Cc Pam Ulrich, County AdministratorSteve DelallOusey, HCECCMike Necaise, Comptroller (City of Gulfport)Williarn Bragg, Deputy Fire Chief

• Page 1

130



AUG.OQ'2002 21:03 801-385-2697

~etErrLssonCRITIC~l R~OIO SYSTEMS

MACOr-: #1454 P.006/009

"O,..D iI'"YJlllENt lMOm"" IKYOICii ND... I"'VOICE DIlTf, TO

M/A-COM PRIVATE RADIO 6YSTEI'I19.ltfC

DEPT. AT ""'32

ATL-AHTA. GA :U1JZol)oI.j2

r 0, B<:Ilt 20'10

Lvnc:J)bUf1. VA ~.(501

FEDERAL 10" 2a-l~4B6J7

,~Ul> O~R NO

H511

CITY OF GULFPORT'An",: MR. JERRY w. SMITHIO-jIEF ADt~II'IISTRATIVEQFFICER

2309 15TH STREET· em HALLGULFPORT. MS 3~501

I' C

V"Il-'TO

For Bllllng/CcneclJon Inqolrlss c"fI;HAA~Y IVEY4::14·3"5·2&70

~EtHn,

DUE NET <6

7123/02

CITY OF GULFPORTRADIO WAREHOUSE2806 17TH STREETGULFPORT. MS 3e501

•"")I oEseR/pr,ON f'lQU: aU"NllrY UNIT PRICE EXTE.NDED "MOUNTNO

8480 TO INVOICE TilE CITY OF GULFPORT FOR THIRTY PERCENT(30%1 OF THE TOTAL CONTRACT PRICE FOR THE HARDWARE.

ITHF- SOFTWARE LlCF-NSF.: AND THE SERVICfS UPONINSTALLATION COMPLETION PER SECTION 1,5.A PURCHASE.PAYMENT SCHEDULE

~001 FI~E ALERT SUBSYSTEM 1 35,633.32 35,633.31 ~OOZ EOC SITE IMPROVEMENTS BALANCE 1 83,071.69 83,071.59

NORTHERN SITe;a03 NORTHERN SITE INTEROP BALANCE 1 7,516.48 7,515.4ll v

USER f;qU1PMgNT~. P..,lIco • Pombl. ·LRbor 13,387.50 13,387.50005 Polito. MobJlo Equipment (Exr.lud". Pollee patrol) 204,903.15 ;104,903.75006 Polic•• Mobile Equipment. Lahor (Exclude. Polica PAlrol) 14.550.00 14,550.00007 . Police. Control Stations 72,978.75 72,878.75006 Polle•• Control SlaboM - Uihor 10,687.50 10,607.50 •009 Fir•• Portloble - Lebor 6,562.50 6.562,50010 FI" • Mobile E~uipmenl 93,333.75 93,333.75011 FI,.. ·Moblle Equipment -l->bor 10,402.50 10,A02.50012 Flm - Conlrol StatJona

Jto~~V 143,830.46 143,630.46

013 Elm - Control S!lIlJona. Labor

144,650,00 «,850.00

°IHERlJSEBS

~~~014 Port.bl"" - u.!JQr

}~3.727.50 3,7;17.50

015 Mobil••~

181,647.50 181,547,50016 Mobil~ • Labor 23,205,00 23,205.00017 Control Stations 66,709.25 85,709.25016 Control 51~lIons • Labor 14.587.50 14,587.50

TECHNICAl. §ERYlCES019 WArranty Reapon•• TIm<> 4,713.26 4,713.28020 Boftw",e Servlc•• 16,600.00 18.500.00

CHANGE ORDER 3021 Orion Mobiles, Labor, end M.lntnnnnce 30,474.00 30,47.(.00

CHANGE ORDER 4022 AdJu.tment (Tr:mlp09IUon Error) (186.00) (186.00)

Chenge Order #Ii 6,OSO.90 8,050.90

IContinued on PaQe 2

TOTAL AMOUNT BII.LED S327,011.14

COU{'tET e#llcr,r.otl CfU,!tiC, C{flH'IU TIio<.l TI'lf CI>"P' COW'I!PL'O 1rv THI~

~ WEAfi: mOOlJefO I~ ~'=.W1TI4 AU. N""Ut:MII,..E f'lE.QUIFJ1,lol~, ()I- 'E-<:T1O"'t12",. ~E MIAU."'="" .r.....,:>.v-or. ACT....... ,."..,l!.f'f")CD. AHJ DfI ftrfiVl.....TION.1V«J C),IlOf!AI

O"':~UItlT1iD orl,Tf:l\ tJE1" ....... fMIIMT Q' v.aOft ''''CO.....-;f) LJt(DI!"t iWiCTIQN 14 TtiSf'll!0f'. ORIGINAL

AN EQUAL OPPORTUNITY EMPLOYF.RV(~8'1L~A-\ ~

.d--~ •

•I

131


OCTOBER 2002 TERM

~et ErrcssonC~ITICll R'UIO IVSIEMS

P.o. Bo. 2000LynchblJro. VI- 2"&0,

aF.HQ ,,,......1\1'1;~~ l/'IYotce ",,0." l"fV'Oree I)....n TO

'N"·COM PAN...T1i FlAQ40 trtTeMS. INC

oePT.•toT ..431

"lLANTA, G~ 2'112..t)~31

FOI f)IUlnO/Colfl'letiOfllnql.lltitll .call:HARRVIVEY4'j"·)8&.2li70

•FEDERAl. 10 II 20-1 UQ6J1

,,-'- 0

CITY OF GULFPORTATTN: MR. JERRY W. SMrrHCHIEF ADMII'IISTRATIVE OFFICER2300 1ITH STREET· Clry HAlf.GULFPORT. /.IS 38601

,."n~r: "'IiDUE NeT 46

CITY OF GULfPORTRADIO WAREHOUSE280S 1TTH STREETGULFPORT. lAS 3S501

7/23102

I

•

IT~1J DESCRIPTION

""8480 TO INVOICE THE CITY Of GULfPORT fOR THIRTY PERCENT(30%) OF THE TOTAL CONTRACT PRICE FOR THE HARDWARE,THE SOFTWARE LICENSe AND THE SERVICES UPONINSTALLATION COMPLETION. PER. SECTION 1.5.A PURCHASE.PAYMENT SCHeDULE

$"htolJllLe••: 16'1. Adv.n""LeG<: 46% Duo upon ShipmentLess; 10% Du. Upon ".coplan••

Tolal Duo

SUBTOTALLJESS 16% ADVANCELESS 4li'h DUg UPON SHIPMENTLESS lD% DUE UPON ACCEPTANCE

NOTE OUAt.TITY UNIT pRle/; ~fNoeO M{QIJNl

1,090,031.13/163,505.57)(490,51 &. T1 J

(100,003.711327,011,14

AN eaU"L OPPORTUNITY EMPLOYERICOM~ET 'E1iII1C.$'PoOk CRI. INC. CEl"'Tll'lef: 1)-lAT nil! c-ooo' CO~al '!It Tl1'18

INYO!CQ Wf.jtf,..p:oouc.M IN ~LlN#CQ WlTl-l~U. .... ri>l.ICJJJl.E ~?J\~MfJolTa0" ~l;f10N8!U AND 1.1 ~ t...,e ,.mWOAtT~1 A,/;f,,LS ,t..J,A~O.......O C~PEQll"lL.AtlONt AA'O ~OUl'

~ ~r.I"""In;.O n"l1!G O<'.:P... "I"lotV'iT 01'I~ jlJ6lJl!O I"IHJEA IECTKlJ.tjt 1l1lR:1!Ol" ORIGINAL

TOTAL AMOUNT BILLED Soo Pag.'

-------------------

(. :~·c,

,.....WN

H9PA?? 28,200.00 28.200.00 : . 0.00/ ~ -" - 0.001 . - 0.00 1--- 0.00:· 0.00 0.00~H9V86)( T ~,3JS00 i 37~mOO i . 0.00' I" - 0.00 i 000 0,00 . 0:00 I 0.00H9PLlZ : 1,425.00. 1,.0125.00, J . . 0.00; I 0.00 I 0.00 ; 0.00 , 0.00, 0.00H9P85X __;_'_ 2.246.25- -1- 2,246.25' I - 15:001· 0.00: 0.00 i ·0.00 T 0.00 0.00HaMS '375.00 37~.00 000, , 0.00 0.00 0.00 0.00 ' 0.00K9PUR I 15000 1 150,00 I / 0.00· i DOD i 0.00 0.00 o:Di)'" 0.00 IH9Pl1Z 1 15000' 150.00 0.001 ' 0.00 I 0.00 i 0.00 i 0.00 0.00H9PlJA f 75.00 I I I - 0.00 ~ - - 0:00 I 0.00 i 000 '1 a 00028LTX ; 20,880.00 (3,132.00) (9.396.00) (2,088.00) 6,264.00 ~D2CP5l 4,050.00 (607.50li (1.822..50) (405.001 1,215.00

ID2MCJZ 675.00 I (101.25)/ (303.75) (67.50)/ 202.50 blEI--D2ZN1A 900.00 I (135.00). (4as.00) (90.00)! 270.00 i:;l? if"';DZAN1L 225,00' (33.75)/ (101.25) (22.50) 67.50 e-.---::~STALL2,B80.00' (432.00)1 (1,296.00) (288.00j,' 864.00 ~~INT '864.00 (129.50) (3811.a<J) (86.40) 259.20 u

IM·90G 0.00 , 0.00 , 0.00 0.00

•

mo~:=0Co'TI

'"c:o;gn;:a-fSO~3:OJ;:am _'" Z~XC~~-fO~mo-to~~O.... 20mn~~O

3: i-I

--<~

'"'"-'"!:2"D3!

..

,.cc~

3::("

c3:

Co.~

a

'"c

cc

•..

I '

Page 3

•-

CITY OF GULFPORT. MS-----'-' - - ~. -- - T - - hOQ% OFfi-fE --n . - -1I ('TOTAL : AMOUNT 1 ,AMOUNT I • I 1LESS·1Cl"t. --IJCl% \PNOICE'. I ICOtITRACT I \INVOICEO I NOTYET I JEILLABLE FOR I ILESS 15';' /LESS 45% DUE IDUE UPON IAMOUNT DUE

, IVALUE I !TO-DATE I INV01CED i [CURRENT INVOICE IAUVANCE IUPON DELrvERYACCEPTANCE1~ 08270n" ~

EOCTOTAL 440.587.94 i 321,882.93 I 118,705.011 f18,7C5.01 -L (17,805.75)1 (53,417.25)1 111,870,50)1 ~~ lr.ut-l.l ~NORTHERN SITE TOTAL I. 2,452,882.57/ 2.445,266.09 I 7,616.481 7. ,616.48 ,(1.142.47)1 (3,427,42)/ (761.65) 2,284.94 ~ --:;r- cSOUTHERN SITE TOTAL 1 I 744,805.431 I 74-1,80543 f ' QOOi I .... =: 0,00 0.00 000 i 0.00 0>-) GO

POLICE USER EQUIPMENT l,603,059.75.1,l35,509.75! 467.550.00, .3.16,507.50 1 (47,476.13) (142,428.38)/ (31,650.75)1 94,952.25 ?:FIRE USER EQUIPMENT I 606,54546; 307,766.25 . 298,779.211 298,779.21 (44,816.88); (134.45064) (29.877.92) 89,633.76 ~

'OTHER USER EQUIPMENT' 411,423.0C), 122.546.25/· 288,876.75: 288.876.75 I (43,331.51)1 (129,994.54) (28,887.6Bll 86,663.03 p".L ~jTECHNICALSERVlCES i 566,286.501 I 545,053.22 I 21,213.28 21,213.28 {3,181.99)1 (9,545.98)1 (2.121.33)1 6,363.98 f-'~" i..ADOmONAL PRICING i ' 6,225.00; 6.225.00, 0.001 I ; 0.00; 0.00 I 0.00 i 0.00 oPr) ~

ADDITIVE ALTERNATE 2 I, 50,336.001 50,336.00 I 0,001 i ' I 0.00 I 0.00 0,00 I 0.00AODmvE ALTERNATE 3 'I 8,616.00/ / 8,616.00 I 0.00, I i I 0.00' 0.00 , 0.00. 0.00ADDITIVE ALTERNATE 5 ·1 2,147.00 I 2.147.00, 0.001 I' 0.00: 0.00' 0.001 0.00ADDITIVE ALTERNATE 5 I· 25,845.00' 25,845.00 ! 0.001 I '0.00 , 0.00 i 0.00 I 0.00

AOVANCE PAYMENT I iI' IOVER/UNDeR AMOUNT! ' i . I jDUE TO CHANGE ORDER .,

CCREASEJDECREASE ~ =+1: I -.-L I i IChanQ" Onler 113 - ADDS , I __'_ '-- _----'

9RC-18GT 1.784.161 i 17S416/ I - O~OOI I i I " O:ool 0.00 ,- - 0.00 i 0.00lCSA9Q5R W- 5.171.04 I 1.-5171 .04 I O.oo! o.oo! 0.00CSAS'01R I I 5,171.04 5171.04,: 0.00, a.oo 0.00

•

- •0.000_00n "0 I I to\l.00 00.00 :b0.00 ::a0.00 00.00 0

"'"I C

10 ;gIn ..-f<0~3:/m::a-m.'" 2;Q:x:C:~:b-fO~m

~I\O OUiaJ

~I~OO

0.00 ..... 200.00

mn~0.00 /.a g0.00 3: 20.00noD

-I

u~ I .-<L,~ ,';.27 ''''~ I 3:

327,011.14 iii'"-'"'"-1J1J ..-

ww

•..(

•--

CSD-SOFlWARE I i-lli5.00 i. 0.00 ~ 0.00 I 0.00 0.00SXCA1U r 3,139.50 I 0.00 0.00 I 0.00 0.00

YTSP3P I I 2,150.00 \! 2,150.00! I 0.00: I 0.00 I I 0.00 I 0.00 I 0.00

moo3 - I r 340.20 L 1_ _ 340·"21 ' 0.001 I I , 0.00 , 0.00 : 0.00 .19BB02554P24 i .~ 18"24"2 I 0001 I : 0.00: 0.00 I 0.00 I

1069-17 I ~ 7.650.00 II 7.65000 ; O.OOi I 0.00 I 0.00 I 000 0.00T-l MUX ~ 42,42500' I 42.426.00 ! 0.001 I ~ , 0.00: 0.00 0.00 iCEA4l0 '14.970.00 . 14.970.00 I 0.00, I 0.00 I 0.00 I 0.00 0.00' v .•

CEA410 -, 10,995.00, 10,995.00 0.00 0.00 I 0.00 ' 0.00 0.00 _. .BMR·\2 I 6,92564, I 6,926.~ I 0.001 I 0.00 I . 0.00 . 0.00 0.00 J

cn REDEPLOYMEI'lT 11 8.250.00 8,250.00 I 0.00' I 0.00 I I ofoi- _0.00 L 0.00.I ' I II .

50 ! 000 I 0.00 I . 0.00 1

PST25XCREDfT !./ (33,311.70)/; (38,31170)1 I O.OOii 0.00 i I 0.00: O.OO! - - -0.60 IMO"OCREDfT ~ - 0.005 0.00! v .. ~MOl 10 REDUCED COST ,. 0;00; ---0.00 0.00 - •

TOTAL C0#4 .: , IChange Ord&r 116 . 8,050.90. j B.OSQ.90 i (3,522.91> - ...TOTAL 5,947,053.&5 l h23J,02ll.73, \,090,037.13 -3,622.91

Page 4

:S901-16 __~.J2l2.6IT:!==.!~2.681 I 0001 -=-j:J 0.00 I O.Off 0.00,

INSTALL . 9.40800 ~ 0.001 . 0.00 I 0.00 0.00

:::HANGE ORDER "RJ I ' . Iii'DEDUCnoNS I (127,592.00), ; I J , I

I;.$A901L 0.00 0.00:SA901L 0.00 0.00 .IS900 0.00 0.00 I _.•'S9[){}-o10 I 0.00 , 000 - -

GII-V . O.~--o.65I 0.00 I 0.00 I _..·CII-T I 0.00; . 0.00' 0.00 . 0.00' -,1 .CII-PS (6.00), 0.90 :UO 0.60 ( ..CIiINSTALL (180.00) i 27.00 I 81.00 I 18.00 I ("'SPl<9521 0.00' I 0.00 0.00: 0.00 ,D2MC3Z 000 0.00 0.00 i 0.00 ,

I' ~ ~ I I ITI TOTAlCHORD!l3 i 18,C&1.5( ~ I It· - - T I _.-

j I I I I I I I I -, I

CHANGE ORDER #4 I I J j I I I I JOi [ ~.' ISUPPLY CRANE I I 25,050.00 1 i 25.050.00 I O.OOL _ _ 0.00 I ; 0.00 000 I 0.00In'

134



August 12, 2002

Mr, Jerry SmithChief Administrative Officer2309 15th Street, City HallGulfport, MS 39501 •REFERENCE:

SUBJECT:

800 MHz Trunked Radio SystemME File No, 98-070


Dear Mr. Smith:

We have received and reviewed several MA-Com invoices which involve a combination of userequipment and county infrastructure/services, By our calculations, the breakdown between the County

and the Gulfport user costs is as follows: I


Gulfport'sPortion

72402A $0,00724021'.1 $0.007222022A --- . $58cn----

C.~ln02B $280,39 J.24

County'sPortion

$805.09 $805.09$1,207.64 $1,207.64

$44,432.52...- $44,491~

$46,619.90 $327,011.14 /---,~ •Very tn.ll)' yours,

MOSES ENGINEERS

~-::-DrT/vsm

Attachments


.vIe-:nar,lcci

'tie,:rr;cal

~ ~tecorn~l.,r,icario(ls

909 ?:JyJros Slreel, Suite 2150~...Jcw Oriean>, louisiana 70 \ 12·1034

Tel, 504586·1725fa, 504·586·1846

email l~\OSES©MOSESENGINEERScom

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OCTOBER 2002 TERM

Wi ':':31 II:lj) jt;·I:, i !,:Iflil i 'i'·Wt.1i,ij!:liiE'· 'a-I, I'i.!,.'? 'tlt'Wi'!;:! ~'!it; j:9 it 'S'B;" 1[.1?'1 {!i:' i li iiJj!!·':'·tl:f.li"I;.:,(\SW.j'1iltOjl:i,Jti,l,J. j ''3

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City of Gulfport(~!.!' .T P.O. Box 1780\.P Gulfport. Mississippi 1780~ Account Payable Voucher

"·327,011 DOLLARS AND 14 CENTS

Pay To The Order Of

ERICSSON INCONE MOUNTAIN VIEW ROLYNCHBURG VA 24502

9anCOlpSoulh

Gulfport, MS 39501

Inlol,nl 1-888-791· 7711 ~~~~er 043006

$327,011.14

b 0 l, 5 5 l, 9 0 II"


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08/27/02 072302B 26837 78924 COUNTY COMMUNICATION SYST 327,011.14

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, ,yendo( Name

ERICSSON INC

136


OCTOBER 2002 TERM

ORDER AUTHORlZI:\fG AND APPROViNG CHANGE ORDERS NO.4 and 5TO CONTRACT WITII MIA-COM

'VIIERF:AS, the Harrison County Emergency Communications Commission was created

by the Board ofSupervisors under authority of ~ 19-5-305, Mississippi Code Annotated, as amended,

and its membership represents all city and county public safety agencies in the County, and the

Harrison County Emergency Communications Commission is govemed and empowered accordmg

to §§ 19-5-301, et seq., Mississippi Code Annotated, as amended; and

'VHEREAS, thc Harrison County Emergency Communications C'ol1lmissinn, with the

authorization of the Harrison County Board of Supervisors, entered into a contract with r'vl/A-COM

Critical Radio Systems, Inc. on June 11,200 I, for the purchase and installation ofcomponcnt pans

ofa county-wide emergency communications system within I-Iarrisoll County for the sum ofS EVEN

MILLION FIfTy TWO THOUSAND fiVE HUNDRED FIFTY SIX DOLLARS and ')7!\OO

(7,052,556.97); and

WHEREAS, the Harrison County Board 01' SupCl'visors approved on October I, 200 I,

Change OrJcr No. 1 wllieh reduced said contract with MIA-COM by $%,531.75 lor a total new

contract price 01' SIX MILLION NINE HUNDRED FIFTY SIX THOLISAND TWENTY FIVE

DOLLARS and 12/1 00 ($6,956,025.12); and

'VHEREAS, the Harrison County Board of Supervisors approved on DecemlJer 3, 20(J I,

Chan~e Order No.2 which did not increase or decrease the contract price;

WI I EREAS, the Harrison County Board nfSupervisors approved on [Vlay 13,2002, Changc

Order ~o. 3 which incre;lsed said contract with M/A-COl\l by ONE HUNDRED FORTY TWO

TI IOUSAND EIGHTEEN and NOll (J(J DOl ,LARS ($142,0 IS.OO) for a totalncw contract price of

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137


OCTOBER 2002 TERM

S[VEN ['vIlLLION NINETY EIGHT THOUSAND FORTY THREE DOLLARS and 12/100

($7,098,043.12); ami

WHEREAS, MIA-COM has informed the HaITison County Board ofSupervisors that certain

changes or modi fications to the original contract are necessary, as stated in the proposed Change

Orders No.4 and 5 dated September 10, 2002, copies ofwhich are attached hereto and incorporated

herein as Exhibit "A"; and

WHEREAS, Change Orders No.4 and 5 increase the total contract hy SIXTY THREE

TI IOUSAND NINE HUNDRED SIXTY SEVEN DOLLARS and 12/1 00 ($63,967.12) and fIVE

I IUNDRED fOURTEEN THOUSAND SEVEN HUNDRED FOURTEEN DOLLARS and 69/100

($') 14,714.119), respectively, for a new total comract price of SEVEN MILLlON SIX HUNDRED

SEVENTY SIX THOUSAND SEVEN HUNDRED TWENTY FOUR DOLLARS and 931100

($7,676,724.93); and

\VlIEREAS, the HalTison County Emergency Communications Commission found by

Resolution attached hereto and made a part hereofas Exhibit "B", dated October 10,2002, that said

proposed changes, as stated in Change Orders NO.4 and 5, are commercially reasonable and are not

made for the purpose ofcircum venting the public purchasing statutes and comply with § 31-7-13(g)

Miss. Code Annotated, as amended;

NOW, TlIEREfORE, BE IT ORDERED by the Han'ison County Board of Supervisors

as fo11o\\'s:

SECTION I

The Han'ison County Board ofSupervisors authorize and approve Change Orders No, 4 and

5, copies of which are attached hereto and incorporated herein as Exhibit "A", Said Change Orders

NO.4 and 5 increase contract price by FIVE HUNDRED SEVENTY EIGHT THOUSAND SIX

2

138


OCTOBER 2002 TERM

HU1\DRED EIGHTY ONE DOLLARS and 81/100 ($578.68l.81) for a new total contract price of

SEVEN Ml U JON S IX HUNDRED SEVENTY Srx THOUSAND S EV EN HUNDRED TWENTY

fOUR and 93/100 DOLLARS ($7,676,724.93).

The above and foregoing Order was introduced by Supervisor

j)_O_B_B_Y_E_"L_E_U_T~_R_IIJS , who moved the adoption of same. Said Motion was seconded by

Supervisor __CarmIE M. RO_Cc-K_'c'--O'-- _

Upon being put to a vote, the results were as follows:

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ISupervisor BOBBY ELEUTERIUS voted


Supervisor l\1ARLIN LADNER voted

Supervisor WILUAM MARTIN voted


AYE

AYE

An:

AYE

AYE •The motion having received the afflrmuti ve vote of a majority of the mcmbers present, the

President ofthe Governing Body declared the motion carried and the Order adopted, on this the 28th

day of October, 2002.

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•MINUTE BOOK


OCTOBER 2002 TERM

IORDERA/A DOCUMENT G70J

VWL"'1:l\

Enf\inee~

CONTRACTORflEWOTHER

tVmooo

Countywide Radio SystemInfrastructure

'(J04

2002

2000-007

II, 2000

CONTRACT fOR:39202

PROJECT, Harrison County Radio System CHANGEORDERNUMBER:(=e ~ddrcs.s) 153119 Il Community Road ,

, CuI f Jl 0 r t, HS 3 9 5 a3 , Cl DATE: Set p em her I aTO CONTRACTOR; PivV'~t (1</.. .' f ~z.'i'';/ ARCHITECTS PROJECT NO:(=me, ~ddrcs.s) MIA-COM~ Systems,

8 1 1 F 01 e y S t r eeL ~, CONTRACT DATE: J u n eSuite CJAckson. -1'-15• The Contr.let is dunged ~ follows:

Furnish nnd ill~tall arlditioIlal antennas and transmit comhiners, perM/A~COM Jetter dated 9/2/02 (Attached).

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• Not valid until signed by the Owner, Archhect and Contractor.

Th" origituJ (Cooma Sum) (£wnnb:ctiI~~)"= JNet ch:mg<: by prcviou>ly 2uthoriud =sc Orden . . . . . . . . . . . . . . . . . . . . . . . S

Th" (Context Sum)«ilWJQJI~:Pftoc)prior to this (Junge Ord<:r wn S~ (Contr:>et Sum)~ hIMitlI'!A: I!tin!l wlJI be (!na=cd)~~ by this Ch2ngeOrder in ""':unounl of J

The: new (Conmer Sum) (Ou2r2nrcal Muimura: Priclll indudlng <his Ch2nll" Order wiJl be .. J

The Comoet rltne will be~d)~(uncIt:lnga!)by

The <tile of Suboun<i:ll Completion 25 of "'" d:Il" of this Ch2nSC Onlcr th"re(ore is

7,O~2,556.97

45,486.257,098,043.12

1i3,9li7.J27.11i2,OI0.74

G701-1987

39502

DAn _

TIll:.11. ....

EXHIBIT

DATE

WARNING: UnUnnHd phol

NOTIc This~ docs 001 rc'tkct~ in the GlfllDCt Sum. Cuncna TItTle or Gu:::tnr\tct=d .\b."timum Pric..'C whK.il h:I,,'C b:ot :IUUlUrizrd hy

ConSlroctiufl =8" Dit=tivc. rh I f' J (d f / "2'-(,,72r ....\.vtt-1 tiLL- .(

Hoses Engineers, Inc. M/A-COH IH-rd-es-s SYBtemsl Harrison 911 Comm. District

~r1'~ Eng 1 nee r CQNTRACfOR Q>'x":-,jERY09 Poydras St. 811 Foley St •• Suite C 153098 Community Road

A<kI=< Sui t e 2 I 5 0 MkJ""" A.J<It=<

Ner;N!ior::ns l LA J0112 Jackson, HS 3')202 Gulfport. MS

/lY~ 11Y{5~ rl././---, IIY __~ _,OhTE '1/ {¢Jt.

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140


OCTOBER 2002 TERM

1:qCDElectronics

M/A-COM

09/02/02

Mr. Nick TusaMoses Engineering909 Poydr<JsSuite 2150New Orleans, La. 70 I 12

Dear Mr. Tusa:

As instructcd hy Harrison County, MIA-COM Wireless Systems is submitting changeorder # 4 to thc Harrison County Mississippi Radio Contract dated June Il 'h

, 2001.

As you are aware, our original proposal assumcd that thc additional 12 channels(Frequencies) necessary to cxpand thc systcm from the uriginal eight (8) for liulJport totwenty (20) for the entire County lu be assigned by the AI'CO frequency eoordin<Jtorwould permit the use of two transmit antcnnas and two 10-channel combiners.lJnfllrtun<Jlely, thc COlmty has bcen assigned frequencies by the Coordinator and FCCthat are incompatihle with the original antenna and combincr design. The new channelassignments rcquire the use of three additional transmit antennas and comhiners. Thischange order includes prieing for all necessary hardware and labor to install oneadditional TX antenna at Gulfport North, South, and Gultport West sites. Additionally,we have included one 42MIlz low band antenna at the Gulfport North Site forinteroperability with the Mississippi Highway Patrol.

Also, the final site placement at the west tower sile, as required by the utility company,caused an additional amount of fill and fencing materials to he added, beyond the originalpruposed solution.

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141


OCTOBER 2002 TERM

• Total of this submittal: $74,467.12

• Credit for Gulfport West (fuel tank slab) $1,500.00: Our original quote included anabove ground fuel tank slab. Harrison County requested the filel tank be buried,therefore we arc crediting the county this amount as the cost of burying the tank isincluded in a previous change order.Credit filr Gulfport West (tower analysis) $7,500.00: Tower analysis was included inoriginal quote. The tower owner and not MIA-COM performed this service.

• Credit for Gulfport West (rock) $1,500.00: Our original proposal included $1,500.00for rock at the Gulfport West Site. This change order (under section Gultport west)includes the original rock requirement, along with additional rock to accommodatethe new site size.

• Total credits: $10,500.00

Grant! total of change order # 4 (increase): $63,967.12

Vic WardlawDistrict Sales ManagerMIA-COM Wireless Systems

142



ORDERA.lA DOCUM£1',T G701

Engineer XA:R~CONTRACTORfIELDOTHER

rnf:loo

June 11, 2000Countywide Radio system.Infrastructure

2002

2000-007

-00')

CONTRACf FOR:39202

PROECT- Harrison County Radio System~ . 15309B Community Road CHANGE ORDER NUMBER:

Crume 2.ddrcss)• Gulfport, tiS 39503 1'JI. t~lt.JlnATE; September 10,

T p"".k RC1.l,-. qo CONTRACfOR; H / A- CaMJC"I± £ "l Q S s Sy s \ ems AROllTECT'S PROJECT NO:

Crume, 2.ddrcss) 8 1 1 F 0 1 I' Y St r eeL L. t CONTRACf OATE:Suite CJackson. MS

The Contr:let is ch=ged :IS follows:

Construction of new self supporting radio tower and related siteimprovements for Biloxi/South Transmitter Site. Existing cellulartower is unsuitable for this use, as described by MIA-COM letter dated9/2/02 (Attached).

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Not valid untll sIgned by the Owner, Archltect.and Contractor. •The otigirul (Conlna Sumj(G~~l'tlI:t)....,., _ S

~et clungc by previously .uthotizcd Clungc 0rdct3 _ _ SThe (Conl= Sumj(QOO[t.UXllt;JUIU1Mi"iiK1!dCiO prior to !his Cl=Ige Order W2S ••••••••• _ IThe (CoOtr.lCt Sum)(a~~~)W\ll be: (tna=ed) (dl:lfri!iicl{fJ

(~!(;l()~by thi3 Owlge Order in <he :unowu 0( ••••.• _.••••••••.••••••••••• SThe new (ConUXlSum)(£;~incIudlns!hisClungc Order wi1l be: •• S

The Conlrxt TIme "'ill be(/tl~~ (undtmgc::d) by

Thc d:lle of SubountbJ Completion 2:S of <he d:Ite of lhis Otmge Order !herdore is

7,052,556.97109,453.37

7,162,010.24

514,714.697,676,724.93

o I d:>~-s.

WARNING; Unllc;..n~ photocopytng v'ol.tn u.s.c~ht~ and .. subted 10 le-g.aI ~t.Ioft. •I

G101-1987

IIY

l>ATE _

AtkJrc<,<

Gulfpo!:t, MS 39502

lla!:!:ison 911 Comm. Dist!:ictOlr:-<ER

15309B Community Rond

Thi5 :lUtnnury doc::!i nol rcl'ka~ in me: Cunu~ Sum. Cumrxt TIrne nr Gu:u:u"Uc:cd ~l:t....umum Pticc ."h.ich h:J,"".: been :wduJrUcU byCon",ruction =8" Din:cti"".

NO~

fhlt.~ kC.,!,,,~Mb;0i'Us"eHSr.::;;:,..E_llig;-:~::-· n;:-:,-e-::ec:r::-s:::-;:-,_l_n_,,_.__ M I A - COM W~~1-e-a-s SY s t em s1...rornttmT Eng 1nee r CONTRACTOR ~

_9M:0;::9::;-P~o-;;y;-;df-iri'-<;;-a.::s-.nSr-t~. 8 1 1 F ole y St., Sui t e CAtkJ"",. Sui t e 2 I 5 0 A<klrL....

~N~e7~"'::::::~r='-'a"-'-'n""s.....'---'T'-'-,£>A~_7~0~1-'1'-'2=--_ J a c k S8 n, HS 39 202

BY~ BY 6lJJiC--0 ...TE 3/1~ /tn--- l>ATE ? ~ I a/ - 0--""> --

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143


OCTOBER 2002 TERM

RESOLUTION REQUESTING HARRISON COUNTY BOARD OF SUPERVISORSTO AUTIIORIZF: AND APPROVE CHANGE OIWlms NO.4 and 5

TO CONTRACT WITlII\I!A-COM

'VlIEREAS, the Harrisoll Coullty Emergency Commtmications Commission was created

by the Board ofSupervisors under authority of 91 'J-5-305, Mississippi Code Annotated, as amended,

;mcl its membership represents all city alld county public safety agencies ill the County, and the

Ilarrison County Emergency Communications Commission is governed and empowered according

to ~~ 1'J-5-301, et seq., Mississippi Code Annotated, as amended; and

'VHEREAS, the Ilarrison County Emergency Communications Commission, with the

aulhorwlllon ofthe Harrison County [3uard of Supervisors, entered into a contract with ivI/A-COM

Crilical Radio Systcms, rllc. 011 June I I, 200 I, for the purchase and installation ofcomponent parts

ofa county-wide emergency cOl11lllunications system within Hamson County for the sum ofSEVEN

MILLION Flny TWO TllOUSAl\'I) FIVE HUNDRED FIFTY srx DOLLARS and 97/100

(7,052,55697); and

'VlfFREAS, the lIarrison Connty Board of Supervisors approved on October 1,2001,

Change Order No. I which reduced said contract with MIA-COM by $96,531.75 for a total new

contract price of SIX MILUON NINE HUNDRED F]fTY srx THOUSAND TWENTY rIVE

DOLLARS and ]2,'100 C56,956,025.12); and

'VIIEREAS, thc Harrison County Hoard of Supervisors approved on Deccmbcr 3,200],

Change Order NO.2 which did not increase or decrease the contract price;

WHEREAS, the Harrison County Board ofSupervisors approved on May 13,2002, Change

Order No.3 which increased said contract with MIA-COM by ONE HUNDRED FORTY nvo

Tf rOLISAND ErGHTEEN and NO,' 100 DOLLARS ($1 42,OI8'()()) for a total ncw contract price of

EXHIBIT

144


OCTOBER 2002 TERM

SLV~I\ ;vlILLlON NINETY EIGHT THOUSAND FORTY TlJRFF DOLLARS and 12/]00

(5)7,098,04312); and

WHEREAS, MIA-COM has informed the Harrison County Emergency Communications

Commission that certain changes or modifications to the original contract arc necessary, as stated

in the proposed Change Orders NO.4 and 5 dated September 10,2002, copies of which arc attached

hereto and incorporated hnein as Exhihit "A"; and

\Vln~REAS, Change Orders No.4 and 5 increase the total contract by SIXTY THREE

THOUSAND NINE HUNDRED SIXTY SEVF:N DOLLARS and 12/100 ($63,967.12) and FIVE

HL'NDRED FOURTEEN THOUSAND SEVEN HUNDRED FOURTEEN DOLLARS and 69/100

($514,714.69), respectively, [or a new total contract price of SEVEN MILLION SIX HUNDRED

SEVE:--ITY SIX THOUSAND SEVEN HTJ1'<'DRED TWENTY FOUR DOLLARS and 93/100

($7,676,724.93); and

\VIIEREAS, the Harrison County Emergency Communications Commission finds that said

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proposed changes, as st<.lted in Change Orders No.4 and 5, are commercially reasonable and are not •

madc for the purpose ofcircumventing the public purchasing statutes and comply with § 3 1-7-13(g)

Miss. Code Annotated, as amended;

NO\V, THEREFORE, BE IT RESOLVED by the HalTison County Emergency

Communications Commission as follows:

SECTION 1

The Hanison County Emergency Communications Commission respectfully requests the

Hanison County Board of Supervisors to authorize and approve Change Orders No.4 and 5, copies

of which are attached hereto and incorporated herein as l~xhihit"A". Said Change Orders NO.4 and

5 increase contract price by FIVE HUNDRED SEVENTY EIGHT THOUSAND S[X HUNDRED

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145


OCTOBER 2002 TERM

EIGHTY ONE DOLLARS and 81/1 00 ($578,681.81) I'm a new total contract price of SEVLN

MILLION SIX HUNDRED SEVP.NTY SIX THOUSAND SEVEN HUNDRED TWENTY FOUR

and 9]/100 DOLlARS ($7,676,7249]).

RESOLVED on Ihis the 10th day of September, 2002.

The above and foregoing Resolution as to Change Order No. 4 was introduced by

COl11missionera~~. , who moved the aJoplioll ofsame. Said Motion was seconded

hy COIl1Il1issi()ner~d. .

The ahove and Coregoing Resolution as to Change Order No. 5 was introduced by

C0Il1Il11ssioner.,s;-7"'~,;<u h~ ,who moved the adoption ofsame. Said Motion was seconded

by COIl1lllissiunerL."""d""&uSb .

Upon being put to vote, the results were as fa lIows:

I

Chief RIC IT MARVIL, Pass Christian Fire Department

Chief RRUCE DUNAGAN, BIloxi Police DepartmenteJ',..'':Y ..r--f. rr/AI'O~r/'.JSheri IT GEORGE H. PAYNE, JR., Harrison County Sherifrs Dept.(h",'7 ~6",'/'/1,,,k'd -

LINDA ROUSE, Harrison County Civil Defense

ChiefGEORGF MIXON, ILJrrison County Fire ServicesC'/'-".;v fic.:.£...-.L»f!;J

Chief WAYNE PAYNE, Gul~)or1 Police Depar1ment

Chief PAT SULLIVAN, GUlfp0l1 Fire Depar1ment

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OCTOBER 2002 TERM

I

HARRISON COUNTY EMERGENCYCOIVI!\IUNICATIONS COMMISSION

8Y~ATTEST~~ ;

DOHBY SPAYDE, 1st Judicial Distnct

JEFF TA YLOR, 2nd Judicial District


STFV E DE LAIlOUSEY, Emcrgcncy Mcdical Services

HARLEY SHINKER, [Ollg Beach Police Department

JIM (OiVIER, D'Iberville Fire Dcpartment

JOt-IN DUBUISSON, Pass Christian Police Department

KATHY FICK, Mississippi Highway Patml( ,7'ro::y-"71Jr...G~..-li r c..<JSIf)

CHIEF GEORGE BASS, Long Beach Fire Department

CIlIEF DAVID ROBERTS, Biloxi Fire Departmcnt

WHEREUPON, Secrctary-Treasurer Ge-CY~2.-&"'J- 1/

calTieli ami the resolution adoptcd on the loth day of Scptcmber, 2002.

4

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4i£/i}t£'

~

declared the motion

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147MINUTE 8001<


OCTOBER 2002 TERM

HARRISON COUNTY, MISSISSIPPICOMMUNICATIONS SYSTEM

CONTRACT

CHANGE ORDER # 4

148

MINUTE BOOI(BOARD OF SUPERViSORS, HARRISON COUNTY, MISSISSiPPI


'"' n r\ I '1\;11::.

ORDERAlA DOCUMEf',T G70l

OWNERF. Il!j 1 n P """-R01ITEa

CONTRACTORflEWOTHER

(Jr;]

!illoo

c{l 11 n t yhI 1tl e !( a d i 0

Tnfr(-\structul"eSY"Lc','1.

2000

lOOO-007

LOllL

1 I.

CONTRACT FOR:]q 202

PROJECT: 11a1"1"1sun County l\ndllJ System CHANGE ORDER NUMBER:(IUme, :Iddress)15JOlJ 11 COlllmunity Hond

GulfporL, t·IS 39503 R-~ DATE: SeLppm!lpr Iii,

TO CONTRACTOR; , P'l vcJ ., (~j" " ~ ~2 ~ 4'~OllTECT'S PROJECT NO:(IUme, :Iddress) N / A- (, Qt.! W.i-,...,...,I,.e->; >; S v sL ems

ell Foley StreeL· X~ CONTRACT DATE: JuneSuite C.1ackson, ·tIS

The: COn!r.lC[ is ch:lJ1gcd :IS follows:

F1Jrnlsll <lllll Lnstnl \ ndditJ{lllal Bl1tCl111HS <:lIl{l tri1rl~lllIL cornll.illF'J !.;,

H/A~COH letter dated 9/2/02 (ALtached).per

I

Not valid until sIgned by the Owner, Arch/lect and Contractor. •The origirul (Comr.lct Sum)~ood.l<l~e)w:lJ .••.••••.••••...••.•...• J

Nct ch:u1gc by prcvioU3ly .ulhorl2cd Oungc Orders ,

Thc (Comnct Sum) (QlJ:UW1tr<rlM:1xlrrn.tmcfr!cc) prior to this Ch:U1gc Order w:>,.' J

The (Comnct Sum) (x;;»'lofW.I.<:t:d.Il!AAim'n I!ri!:ll) will b<: (Incrc:::=d)~

(ll1fdUrjgl!dJ by th.i" Oungc Orrlcr In \he :unoum or ,The ncw (ConUXt Sum} (O=tm:llMnmJom Pric~ indudlnS this Oungc Order ..ill be .. J

Thc Comr.lct Time will b<: (inCfl:ll.'ll:d)~) (unch:m~ byThe d:lte or Sub,unlW Completion 11 or tIlc lbte or this (Junge Ortler lhordo", ..

7,O.~2J5~lf).9l

4~)I/ln().~)J

7 , 09 n , Ii I, J . 1 2

r"l.9r,7.lc7,102,010.;)/,

•I]')iQ~

G701-19B7

Il.\TE • ~--

r\uUre-.."to

Gulfport, ns

II)'

~5'j1~fJI3 Cotllt1l\luitv Road.

.J ackSo? H7t.~920 L

HY U , d) /// .

~:' t ,( . (/ <'llATE _

This .'\umm:uy dnes nlll n:t1r:c1 dUtIlFtC' in the U)Olr:Jl.'1 Swn, Cuntrxt Tamlt' or Gl.Ur.U1rt"C't.l ~t.L"timum PrM.:c ....hk;h h:.t'.. c~ ;n.llhulUL.-U hy

Cm""NctJon Dung<: Dlrecdvc. \J (cv~l c 1« J.., ~ ~ I'd.."" / [.'/Ell gin e e r s, 1n c • H/ A- COlI .1oLLx-...1~.~ S Y s L "Ill s). 1l a r r 1 son '! lIe 0 mm. n i 5 I. ric

..;r,Noses

i\ll'CHM'~G'1"/. ['> n g ~ II e e r'!O'! l'oydras SL,

A LhJrt=\.o( Sui t e 2 t 50Nel1 Orl""ns. LA 7011 L

)lY lli~OA TE 7'/1'/ "'1..-

NOTE,

AlA cx:>cuMEHT 0101 • OlANta: OHDF.R • It)H7 F.OInl'lN • ~. • lQt')ti" • TlIl!AMf.HICA.">I 1f'4....TTnlTE Of ~'RlIrTECT~, .....'., :-.'f.\l' 'YelRK .\V!., N.W. "A,'HfL""GTON, U C. .!IIPtlh

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149


OCTOBER 2002 TERM

1:LJCDElectronics

M/A-COM

09/02/02

Mr. Nick TusaMoscs Enginecring909 PoydrasSuite 2150Ncw Orlcans, La. 70112

Dear Mr. '('usa:

As instructcd by Harrison County, MIA-COM Wireless Systems is submitting changeorder # 4 to the Harrison County Mississippi Radio Contract dated June] 1lh, 2001.

As you are aware, our original proposal assumed that the additional ]2 channels(Frequencies) necessary to expand the system from the original eight (8) for Gulfport totwenty (20) tor the entire County to be assigned by the APCO Ii'equency coordinatorwould permit the use of two transmit antennas and two 10-channel combiners.(Jnfortunately, the County has been assigned frequencies by the Coordinator and FCCthat are incompatible with the original antenna and combiner design. The new channelassignments require the use of three additional transmit antennas and combiners. Thischange order includcs pricing for all necessary hardware and labor to install oneadditional TX antenna at Gulfport North, South, and Gulfport West sites. Additionally,we have includcd onc 42MHz low band antenna at the Gulfport North Site forinteroperahility with the Mississippi Highway Patrol.

Also, the final site placement at the west tower site, as required hy the utility company,caused an additional amount of till and fencing materials to be added, beyond the originalproposed solution.

150

MINUTE BOOKBOARD OF SUPERVISORS, HARRISON COUNTY I MISSISSIPPI •

OCTOBER 2002 TERM

I

• Total of this submittal: $74,467.12

• Credit for Gulfport West (fuel t<lnk sl<lb) $1,500.00: Our original quote included anabove ground tiJel tank slab. llarrison County requested the fuel tank be buried.theretore we are crediting the county this amount as the cost of burying the tank is

included in a previous change order.• Credit for Gultport West (tower analysis) $7,500.00: Tower analysis W<lS included in

original quote. The tower OWller and not MIA-COM perf(mned this service.• Credit f(Jr Gulfport West (rock) $1,500.00: Our original proposal included $1.500.00

for rock at the Gulfport West Site. This change order (under section Gulfport west)includes the original rock requirement. along with additional rock to accommodate

the new site si'/c.• Total credits: $10,500.00

Grand total of change order # 4 (increase): $63,967.12

Vic WardlawDistrict Sales ManagerMIA-COM Wirebs Systems

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OCTOBER 2002 TERM

GULFPORT Wll:ST: $37,356.14

• Antenna mounts• Antenna and line/ hardware

• Sweering

• Rock• Fenee• ReinJ(Jrce tower• (I) BMR-12-A-131 14.3 DB GAIN 220°

GULFPORT NORTH: $19,140.49

• Antenna mounts• Antenna line and/ hardware

• Sweeping• Low band antenna (42 MHz)• (I) BMR-12-D-Bl 16.3 DB GAIN 120°

GULFPORT SOUTH: $17,970.49

• Antenna mounts• Antenna line and/hardware

• Sweeping• Install ing• (1) fH"fR-121-A-nJ 14.3 DR GAIN 220° INVERTED

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OCTOBER 2002 TERM

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IHARRISON COUNTY, MISSISSIPPI

COMMUNICATIONS SYSTIi:MCONTRACT

CHANGE ORDER # 5

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153

•MINUTE BOOK


OCTOBER 2002 TERM

Il,;HANtil:

ORDERAlA DOCUMEl\T G701

OWNEREng i nee r XAXOIrr£U

CONTRACTORFIELDOTHER

Systel

·005CHANGE ORDER NUMBER:PROJECT' Harrison CounLy Radio System( d 153098 Community Roadruml:, ~ dress) ClI! fport, HS 39503 t.J DATE: September 10. 2002

TO Co"rrn 'CT . Rtv. ~ f' {«.f. u '\ /l/{-r, •"'lU> OR. II/A-COli lH.-eless Systems ARCHITECTS PRO]ECTNO: 2000-007

(ruml:, 2ddress) :t; I811 Foley Street 'CONTRACTDATE: T 11 "000Suite C ~ lIne ~ L ,

J a c k son, II S 3 9 202 CONTRACT FOR: Co u n t y \H d eRa cI 10

Infrastructure•The COnlr.lct is ch~nged as follows:

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Construction of new self supporting radio tower and relnted siteimprovements for Biloxi/South Transmitter Site4 Existing cellulartuwer is unsuitable for tbis use. as described hy II/A-COli letter elated9/2/02 (Attached).

• Not valid until signed by the Owner, Architect end Contractor.

The origilu\ (COnlr::lCl Sum) (ao;u';Ujtettl~'U/(I:PMcc)WoIS •••••••••••••••••••••••• J

Net chIDge by previously .uthorUcd Change Orders " J

The (Con'r::let Sum) (Qi«ro1lcltli\ l\ttil.t'IiOOi( RrltlO prior to thi1 Chmgc Order J

n,,, (Conlnct Sum)(Cl~~')h~) wtI1 be (lnc:t=ed)(~

(Ul"l<;K;rog((l) by lhi:I Change Order in the 2ffiOllnl o( J

Th" new (Comr::lC1 Sum) (IGU:ttitIII:l!d:M~lhIWtNJtK;i::Jlndudlnglhi:I Clungc Ord<:r will be .. J

The CDntnet Time will be (ltl/iri!:l$Ctll~)(unch:mged) byTh" cU'" D( Subsun,W Compk.ion .. o( the <I:IlC o( thi1 Chmgc Order there(ore is

7,052,556.97109.453.37

7,162,010.24

514,714.1197,676.724.93

o )cUrs.

G701-1987

39502

IMTE _~ _

",- --------------

O\l:":-lER

153098 CDmmunity Road!\lh.1(Cl.."io

C III f po 1" t • QN S

!IV ()~~"rPL.-~): LV//;:-LIJATE _

NOTE,

~ OOCUWEH'T G7Q1 • c:..A."'c!. OKllf.fI • I'Jti:' f.DITlON MA-. (l1'.tH" • Til!AMf.HICA..'I IN:-;Tmm OF ~1lc:WTECTS. \:-n ~F.W YORK :,vt.. N.W'. 'I,"A."iIllNGTON. nc. ~1.loh

WAANIHG; UnUc:ensed phOlocopyl"'il ,..k)l ..... US. copyri-ghll....-. and I••~b(Kt 10~ PfOMCUIJon..

This wmnury docs not n:'tlcet chan~ ill the o.lfllrJC1 Sum. Cuocrxt Tunc ur G~lcrd :\1:L:timum Ptk-c whM.:'h t\;J ..·c ba:-n ;.IUthllnn:U hy

C...,,<ruaiun Ch:&l1gc Dirccthc. f\ lUi ~'It 'f (.7Pn~•.~-(' r(~.!,,, f' I'

H 0 s e sEn gill e e 1" s, Inc. HI A CO H \>l-ttRl Ii 0; 6 S Ys t ems I 11 H r r i son 91 1 Co mm. Dis t: ric t

"''''''ll.t:;;;;:H=i.'!"'''!fC'r=-';;E:-Il-g'-'Ti"""n--:e--:e""r:-'----- COtITRACTOR -r;/,'-:-9-;-O,:--,-9_P,'".'y'-:--7d-.;.l"....:a::..cs::...."..:rs.;,t".;-_____ 8 1 1 F () Ley St.. Sui t e CAl.klrL''i S 11 i L e ~ 1S(j A&...In.."'l.'i

Jackson, liS 39202I

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1:LJC:OElectronics

M/A-COM

09/ I 0/02

I'Ll;' l ',1 :,,1.'1('

f-,'1,' I ; r,,) ~dn~'

•Mr. Niek TusaMosl's Enginl'l'ring909 l'oydrasSuitl' 2150NelV Orleans, r ,a. 70 I 12

Dear tv1r. Tllsa:

As instructed by Ilarrison Cuunty, M/A·COM Wireless Syslcl\\S is subllliLlillf' cll:lngcurdl'[' II 'i to till' Ilarrison ('tHlnty Mississippi Radin ('onllllllllications Svsleln ('onLraddalLdJunc 11 '10 .200].

As you arc aware, Lllc I\iloxi SOllLII Sitc was 10 bc ilisLalbl in a IICIV equipmcnl shellcr[I IIII Oil Ille exisling cllnllllunicatiolis lower located at thc Cily 01" I\iloxi l'onllnllnic[11 ions('enter.

Al tile lime tile expamkd systcm's Specilicaliolls were rcleased. the luwn hml sunicil'lllcapacily lu support Ille Distrid's addilional antenna load. Since thal tillle. IIll' hl\vcr ownnhas suhstantially illereasecl lite number \11" active celllliar alllcllilas '"1 Illis tower. A sludyllndcrlakl:n by tlte tower owner's struclmal cl\ginel'l'ing Ims dclcrtllincd tllat thcimprovemcnts ueccssary 10 now supporl tile Dislrid's [llltclluas wuuld cxcel'd$200,000,00. Fmlher, the owucr has iudiea\cd that thc space tiu' the Districl's 1m'microwave anlcnlJaS 1V0uid require an atullial aeccss ICc or $1(,,000.00,

l{cI'cnlly, we wen: dircckd II)' the Dislricl's radio \',I)I1sullanl 10 prcpare HChallgc ()rdl'l'whereby a IlCW lower, physically ideillieal 10 the tower cunslrucled Il)\' thc Biloxi N..,rlhSite, wuuld be I"uillished alld illslalkd allhis sill'. The lucation of the propused Ill'W lO\Vl'1is Hpprl)ximalely XOO lCel Nord, u I' the L3ill1xi l)isp;llch Ccnlcr.

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OCTOBER 2002 TERM

HARRISON COUNTY CHANGE ORI>F:R # 5 SUMMARY

• Total of this submittal: $636,541.39• Cred it rrom original Harrison County proposal, pricing page I (parts detail vendor

and services) Line item (lO) SS-13S site civils Biloxi South: $102,251.70• Credit from original Harrison County proposal, pricing page 1 (parts detail vendor

and services) line item 13 PMT-BS Permits and Tower Analysis: $19,575.00

Graml total of change order # 5 (increase): $514,714.69

H you need additional intormation, please give me a call in Jackson at 601-714-5480.

Zk'4/~Vic WardlawDistrict Sales ManagerMIA-COM Wireless Systems

156MINUTE BOOK


OCTOBER 2002 TERM

Change Order II 5 will expand M/A-COM's scope of work to include:

• Construction of a new 250 ' selt~supporting microwave/radio communications tower.Installation of a duaL buricd fiber-optic communications cablc, therebyinterconnecting the radio equipment shelter and the Biloxi Dispatch Ccnter.

• Site foundation, weed control and leneing to secure the rcmotely located equipmentshelter/tower areas.

• Provide the County with a Civil Engineering study that will be used to determine theactual site elevation, tlood plane status and building/generator/tower fl1Undationdesigns prior to construction.

• II will be Ihe re.lponsibilily of lJarrison ('O/mly 10 prepare Ihe sill' .fino towerconstruction. Additionally. Ml.4-Cnlvf will require a site release statemenl. in writing,Fom Harrison CO/lnty prior 10 cOllstruction oflhe new comnlllllicaliolls tower.

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157


OCTOBER 2002 TERM

BILOXI SOUTH SITE CHANGE ORDER # 5

CIVILS: List Price: $B3,R40.50 Discounte(( Price:$i20,456.45

• DrawingsFence (100' X 100' X 8')Rock Compound

• Road• Wave Guide Bridge• 14' X 34' shelter foundation• 5' X 10' Generator slab• Antenna installation• Antenna mounts and hardware

• Sweeping• Electrical• Grounding

PERMITS ANI) SOlL RORINGmETERMINATION OF ACTUAL SITEELEVATION: LIST PRICE: $16,725.110 DiSCOUNTED PRICE:$15,052.50

2511' SELF SUPPORTING TOWER:List rrice: $4R7,554.011Discounted price: $438,798.60

• 250' Self supporting communications tower• Tow.:r j(llmdation (normal soil)• Tower erection

• Freight

Connectivit)' between Biloxi dispatch center and Biloxi south site:List price: $62,lJ7R.46 Discounted price: f,56,680.61

• 2 rims of 4" PVC conduit• Same trench with I foot concrete separation

• T-1 Fiber linkI{edllndant T-1 Fibcr link

• MlIx's lor primary and redundant T-I Fiber links

Network equipment for connecting CSD to site (vendor): List price: $6,170.25Discounted price: $5,553.23

• Network expansion

• Tnstall• Ilardwarc

158


OCTOBER 2002 TERM


ORDER AUTHORIZING AND APPROVING PAYMENT IN THE AMOUNT OF$2,328.17 TO THE CITY OF GULFPORT FOR ENGINEERING COSTS RELATEDTO THE 911 COUNTY-WIDE RADIO SYSTEM, PAYABLE FROM 305-109-922

ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY, MISSISSIPPI, that the

Board does HEREBY AUTHORIZE AND APPROVE payment of $2,328.17 to the city of Gulfport for

engineering costs related to the E-911 county-wide radio system, payable from 305-109-922,

this item having been held over at the July 29, 2002 meeting until proof of payment was

provided, said proof of payment being as follows:

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159MINUTE BOOK

BOARD OF SUPERVISORS, HARRISON COUNTYI MISSISSIPPI

OCTOBER 2002 TERM

•

Harrison County EmergencyCommunications Commission15309-B Community Road, Gulfport, Mississippi 39503

Phone (228) 831 -0760 • Fax (228) 831 -0762p-mail address: [email protected]

I

TO:

FROM:

RE:

DATE:

[Joard of Supervisors

Robert Bailey, 911 coordinato~Payment to City of Gulfport for Engineering Costs

October 21, 2002

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Please tind attached the requested Proof of Payment trom the City of Gulfport inthe amount of $2,32~.71 for the halance of engineering costs related to the infi·astructureof the 91] Countywide Radio System. The original amendment to the Memorandum ofAgreement between the City of Gulfport, Ilanison County Emergency CommunicationsCommission and Harrison County I,)r reimbursemcnt of engineering costs in the amountof $21 (),935.40 less the amount indicated above was approved at the July 29,2002, Boardof Supervisors meeting. The Board at that time approved payment in the amount of$217,60fi.70 until proof of payment in the amount of$2,32R.71 was received.

] requcst payment of the remaining balance hased on the attaehed proof ofpayment.

160



KEN COMBS

JERRY W. SMITHChielArllJlimslrtlrilJC otticer

Jimmie Jenkins('Ol/fl('ihnW1, Ward aile

Richard RoseCOUlIcillll(l!l, \Vanl Til'!)

Ella Holmes-HinesCmmt"i!\\'llItHU1, \V(mi Three

CITY of GULFPORT

~~........OULFPORT

,:~:~c~V'i!P.~_

PC) BOX 17i111el'l FrOln, MISSISSII'Pll9SI12-17i10

TELEPIIONL 122m flr,il-S700

Augu:il 2,2002

Kim B. SavantCoul1l'ilmllll. WoIrd FOllr

Ricky Domhrowski(OIfIlCi!III<1I1, W{/ul Pil'"

Charles E. "Chuck" TestonCOII/Wi!IIUIIl, Ward Si\

Billy Hewes('oUllci'lI/(//l, lVllu) Sn'/'II •

Rohert G. Bailey, E1\'PHarrison County C'mergency Communications COlllmission15309-B Community RoadGulfl'lllt, MS ]9503

In: INFRASTRUCTI m I' I'NCilNEERING SERVlt'I 's - ROO Mill TRUNKI'D RADI() SYSTEM

DcarMr, Bailey,

I do hcrchy suhmit Jar pay111cnt hcrein the amount 01'$2,.128.71 for the E911 Commission - Ilan-ison('minty cost ofthe inll'aslructure engineering services paid by the city of Gul ij10It to [\')llses Engineers.As you know the lotal reimbursement amOlll1t was $219,935.40; of which $2 \7,606.70 has been paidto the city of GLLifj)orl by IImTison County, Aller receipt oC this pa)~llent an outstanding balance 01

S2,328.71 remained on the \vork perfi.lI1l1ed on Phases I - IV. This docs not include the userequipment fees, which arc to be paid by Gulfpol·\. Please make your chcck payahle to The City ofGull'port, am[mail it to my attention at the address above.

Attached is a copy of chcck number 041421 madc payable to \<loses Engineers fmlll tbe cily of

GulfiJott in the amount of $3,431.21, along with a copy of invoice number 2002-0539 Crom MosesEngineers lor your information,

lfyoLl have an\, questions, you may call my ol1icc at (228)-8(18-5770.

Sinccrely,

Gi((Jl~ftu:d( i~y;!li SmithI / Chief Administrative Ol1icer

IWS/al"AUJclunent

Cc: 1\J1l1 Ulrich, CllUllty AdminlstratOlSieve Dclahollsey. HCI'CC~vlike Necaise, COlllplrolkr (City Of(;lllt~)0l1) \Vllliam Bragg, Dc-puty Fire Chief

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161


OCTOBER 2002 TERM

May 23, 2002

Mr. Robert G. BaileyGULFPORT POLlCE DEPARTMENT2309 15'" Street - City HallGulfport, MS 39501

REFERENCE: City ofGulfrortRadio Communications System

!\mI File No. 9H-070 INVOICF: NO, 2002-0539

IFor Professional Services Rendered as per Ollr Contract dated October 27, 1998 and as amended byAmendment No.1:

•

Infrastructure:--_._------

Contract Amt Fee % Phase 'Yo %Discount % Complete'--,._.,-_.--- ------I'h,lse 1 $4,312,459.41 6 30% 80% 100%=

Phase II $4,312,459.41 6 45% 80% 100%=

Phase III S4,312,459.41 6 10% N/A 100%=

I)hase 1V $4,312,459.41 6 15% N/A 100%=

Infrastnlcture Services Eamed to Date

L,er FquiIlIIIC!lt:

Fee Eamed$ 62,099.42

93,149.12

25,874.76

$ 219,935.44

Contract Amt Fee % Phase % %Discou!!! % ComPktt': Fee r.amed

[)hase I $2,653,098.99 1.5 80% 100% O~ $ 9,55\.15

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h:-"j'-Jr'l" ?Iu"e~, Sllil~ 215CJell ie(]!1", k'lJi~i(J«1 70112-1034

Tel, jG.1~8,~ 1 7'25

Fe' InJ )31>·18J,)

en,(l,1 ~,~05f.Slglt,/,O:::,l.~)tr·jC;II'.ittR5COlll

~~0~~,.;~~0 /l.lLOef· \,/1J/V2

162MINUTE BOOK



rea Invoice Dale.!\ccount Number:Paue:

May 09, 2007.1001-6162-15 of 9

FedEx Express Payment TYIIO Detail (Original)

Droppod off: Apr 16, 2002 Payor: Shipper Reference: 98-0511 0 r,dE> lo',m,1 u,,: IUB 114710/002001 1------ ------ ------------

•0;

10.4

11.:;-o.r

USD 5

RecipientMR MARK GATESOffICE Of THE S[ATE fiRE MARSH5150 flORIOA BLVDOATON ROUGE LA 10005 US

Transportalion Chal'll!Discountfuel Surcharge

TalaI Trllnsportation C\\Sf\)1Il'S

§.e".'!e.rISMC J SCHANfZ P EMOSES ENGINEERS909 POYORAS ST STE 2150NEW ORLEANS lA 70 112-1 034 US

MBIEGE000

Fllel SUfdlaroe . Fedh hilS applie ~ e lueJ surchil rIJP of 1,00% 10 this shipment.• Padagesenlfrom:7012Jzipcade• Oislance Based PridnQ. Zone 2

TIlCiioglO 832308550071Service Type Fedb: Standard Ovelnightroel,o' Typ, fedb Envelop,lane ]Pillces 1

W.ighl 10 Ih,. 05 Ill'Deli,,,,. Apr 11.2002 09.58Sf!rviceAre8 [ode

Sigoed by8codl.ID

Fuel S!Jri:h~rQe - FedEx has applied a fuet surcharge 011.00% 10 Ihis snipment.• Package sen! f,.om: 70123 zip code• Oislanc1. Based Plicioo.lone I)

Dropped 011: Apr 16, 2002 Payor: Shippor Roforence: 2001-04B r,d"lor,mol Un: IOBIJ475010 IJJ 11./_ I

24 i

~~tMS SUSAN CHISIIOlMBLOOMfiELD 1\ ASSO[IATES ADL!II [155U LATIMER SIPH,lAOElPHIAPA 19102 US

Tracking 10Sl!lVice TypeP,ebge ly~.

ZonePieceslVei'lhlOeliver!'dServiceArea Code

Signed byRunGI!' 10

832308550082Fedb: S\Ilndard Overnightf.db Pak5

I2D I>s.09 kg,A~fI7.2002 10:47

AIRC,\RADOO

~£1~MlUISRSDSAPEMOSES ENGINEERS909 POYOIlAS ST STE 2150NEW ORlEANS LA 10 112-1 034 US

TIiHHportalion ChargeDiscountfue.l Su(c~arge

Tolal Tr8n~lottationChargllS USO S

_I;.0:

11:

Hd& 111(tmnl Un: 10Qi<l,17QO/CC 100.'_1_RaforePayor: Shipper------------,L------',,------------------

f tel Surcharge FEGtx has applied a fuel surcharge of 1,Omb to this 5~ii1ment.

• Pilcb.lge sent InN, 70 123lip GOne

• O,st,;Dce B~sed Pricing. Zane 2

Droppod off: Apr 17, 2002

rra:~:ng 10SOI~II',e TYP8ral~~aJe TypeZOI-e

W~iDhl

Oeliv~red

Ar"!,~ [oue

SIr,nl"d byDunele [0

832308459962Fedt'-x Stand6rd OvernightF?dfi Envelope2I101".0.5 19,A~' lB. 2002 0950

MHIASLER000

~~AeiOOM'NIC [USAMOSES ENGINEERS909 POYORAS ST STE 2150NEW ORLEANS I.A 10\ 12- \034 US

Tr,inspor1l.1tion ChargeOiscounlFuel Surcharge

-----------laldl Tran~.rt8tionCharges

neciplentMR JERRY SMITH[IIIE[ ADMINISTRATIVE OEflCr2309 15 Til SrRET em II,\LLQlILEPOR1 MS 39S0 I US

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OCTOBER 2002 TERM

Cilllfp0l1 Police Department05/23/02Page 2

• Phase ][

Phase III

Phase IV

$2,653,098.99

$2,653,098.99

$2,653,098.99

1.5

1.5

1.5

10%

15%

80";{,

N/A

N/A

100%=

100%=

94%=

14,326.74

3,979.65

5,611.32

IUser Equipment Services Earned to Date

Total Services Earned to Date

$ 33,468.86

$ 253,404.30

Less Services Previously Billed - 251,075.58

Total Services Dllr This Invoice $ 2,328.72

•Reimbursable Expenses:

LelLeral Express:02/28102 delivery to G. Bailey03/13/02 delivery to .I. Smith(14118/02 delivery to J. Smith0S/OJ,;02 delivery 10 G. Bailey

$ 13.77 x 1.1012.1\ x I. 1010.45 \ 1.10I,IM x 1.\0

Federal Expl'css Total

$ 151513.3211.5016.10

----

$ 56.0il

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ILl'usa-l\l ileage lolli-om GlIlfp0l1:I IIl6-llnO/Oj (l20 miles) $

()\/Cit-Otil);02 14311 miles)Olil(,.(II/]\l02 (410 miles)02/1i1-02/15/02 (4';0 miles)112/1 il-O::"2x/02 (1 SO miles)

!05()O141 <)()

135.30148.505'JAO

x

xx

x

x

1.10

\.to1.101.10I 10

:£ 116.1615G.09

\48.S]163.3565.34

164


OCTOBER 2002 TERM

I

Gulfport Police Department05/23/02Page 3

03/16-03/31/02 (340 miles)04/01-04/1 5/02 (360 miles)04 /16-04/30102 (240 miles)051101-05/15/02 (180 miles)

IOJ20 x 1.10118.80 x 1.1079.20 x l.IO59.40 x 1.l0

Mileage Total

Total Reimbursable Expenses

Total Due This Invoice

113.52130.6887.1265.34

------

$ 1,046.43

$ 3,431.21

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•165


OCTOBER 2002 TERM

I('l'¥oice Date:

-nccount Number:Page:

Mar 14, 20021001·6162·15 of 6

,dEx Express Payment Tvpe Detail (Original)

Referenco: 98-010Dropped 011: Feb 27,2002 Payor: Shipper-------------------

FedE.x InraffiAI Uu: OS90nlJJa/O' 211]/J_

,~ 51-07.

13.7USDS

~lliMR GIL BAILEYHARRISON COUNTY 911 COMM OISTR15309 BCOMMUNITY ROADGULfPORT MS39503 US

Tof.1 T,ansporCation CharDBS

Transportation ChargeOh.count

AAKHENOfRSON000

• Pilck~ge sent frDm: 70123 lip codeDislanCl! Based Pricing, lone 2

• Fedb. has audited this airbill for WHeet pieces, weight. and service Any changes made ere reflecle~ inlhe illvoice amount

Tracking 10 831308550017 SenderS"vi" Type fedE, Standard Overnight OOMINIC TUSAPacI,ge Type FedE.< P,k MOSES ENGINEERSZone 1 909 POYORAS ST STE 1150Pi"" 1 NEWORLEANSIA70111·t034 USI'leigh' 10 Ib,. 0Hg,Delivered Feb 18. 1001 1101S~r~ica

Arpa Code

Signed byBundle 10

•

I Dropped off: Fob 21, 2002

• PadaQl! senl from: 10123 zip code• UiSlarlCl! 8ased Pricing, lone 2

Poyor: Shippar Raferonco: 99-016 F-dEx !l\ttm,1 Use; 059013030/00200/)_

RecipientMO JAMES AWAITEOffICE Of THE STATE fiRE MARSn5150 flORIDA AVENUE PLAN REVIEBATON ROUGE LA 70806 US

•

rfac~inglO

Service T¥pePackage TypeZoneP;ecesWeightOeli'Jerf'dSEf'lri~e

Area Cod~

Si"ned byBundle 10

831308550038Fedb:: Siandard OvernightfedEx Envelope111.0 Ib,.O 5 kg,Feb 28.1001 09:57

AABHGE000

~!.nkrRYAN RAIICOIN PEMOSES ENGINEERS909 POYDRAS ST STE l' 50NEW ORLEANS LA 70 11 ).1034 US

Tra nspor1ation ChargeDiscount

Totel Transportation Charges USDS

" l'·091

10.3!

htlE..w lnltmel U,.: 0841 )J7 80/tll48AI j_Aofaronco: 98 043Payor: ShipporDroppad off: MAr 01,2002------------------

• Prlc~~qe Sl!n1 from' 70123 lip coue• Disl),1c!! 8il5ed Pricing. lone 2

RecipientMR RAY DUGANfAUN71ROY 7LATHAN129 ST JOHN LANECOVINGTON LA 70433 US

I

TrlldinglOSef'':c~ rneP3C f ?'G!! Typelener ~Ll!S

Weigh;

Delive~d

S~r.rlce

Area Ca~Si'lned byB"jlldle 10

831308550049f!dE'( pJinrily OlJemi~ht

F'dE< P,k1110 Ib,. 0 HgsMar04.10010915

AlnGEORGE

SenIE....!RYAN RACTION REMOSES ENGINEERS909 POYDRAS ST SlE 1150NEW ORLEANS LA 70t' 1·1034 liS

TUlnsponillion ChMgeDiscount

Totll Tramporlation Charges USO S

15 51-08.

15.B

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166



Fed'Invoico Numhor:Invoice Da te:Account Number:Paga:

4-Apr) ,1001-61,4 of 5

FedEx Express Payment Type Detail (Original)

Dropped off: Mar 12,2002 Payor: Shipper Rafarence: 2000-007 fldEx Intllrnal Un: D12169550/0 14B6/J

•USO S

RecipientMR GIL BAILEYHARRISON COUNTY 911 COMM COMMI15309B COMMUNITY ADGULFPORT MS 39503 US

Tolal Transportation Chargls

SenderDOMINIC FTUSAMOSES ENGINE£RS909 POYORAS ST Sl£115DNEW ORLEANS LA 70111·\034 US

Tfi!nsportation ChargeOiscounlFuel Surch"geM

A,MITCELL000

• F"I Surcharge· Fe dE, ha..pplied' fuel surcharge 01 0.50% la this 'hipment.• Package sentlrom: 70 123llp cod.• Distance Based Pricing, lone 2

Tracking 10 829747818197Servi" Type Fe dE.< P,iOlity O",nighlPackage Type Fe dE.< BoxZan' 1Pieces 1Weighl 1.0 Ib',O.5 \gsO,livered Mar 13, 2002 10.05ServiceAru Code

Signed byBundle 10

Dropped off: Mar 12, 2002 Payor: Shipper Refarance: 9B,07 0 rod" Inl'm,l U", 012169390/00 196!)_1• Fuel SUicnarQI!. FedEx has applied a luel surch"rge at 0.50%to this shipment.• P/lckilge sent from: 70123 zip code• Distance Based Pricing, Zone 2

Tucking 10Service TypeP"l,ge TypeZonePiecesWeightDlil\iv!!fedSeNkeArea Code

Sigce dbyBunCie 10

829747828301FadE.< Priority OvernighlFe dE, Envelop,1II 0Ib', 0,5 kg,Mol 13, 2001 09:49

MBLlGG000

SenderDOMINIC F!USAMOSES ENGINEERS909 POmRAS ST STE 2150NEWORLEANSLA70112·1034 US

TTsnspOltation ChargeDiscountFuel Surcharge

Total Tunsportlltion Chlrgu

AecipienlMR JERRY SMITHCITY OF GULPORT3909 15TH STREET CiTY HALLGULF PORI MS 39501 US

•USO S

_D_ro_p_p_e_d_o_ff_'_M_a_r_2_0_,2_0_0_2 Payor: Ship-,p_Q_r Ra_r_e_ra_n_c_e_;2_0_0_0_,_0_07 F,_d"_I"_"_m_'I_U_"_'0_6_01_1_12_'O_I_"_'_"_i_.

IUSD S

fuflQkr!!MR GIL 8AILEYHARRtSON COUNTY 911 COMMUNICAI15309 BCOMMUNITY ROADCULFPORT MS3950.J US

Total TrlinspartllQon Chargn

Tfilnsportflt'lon Charg8DiscountFuel Surcharge

Send~

DOMINIC FTUSAMOSES ENGINEERS909 POYDRAS ST STE 1150NEWORLEANSLA70112·1034 US

MMlAX000

Fu~1 Slircharge - Fedb: has applied eluel su[ch~rge 01 0 50%tothis shipmenl• Package sent 110m: 70 123 li~ code• Distance Based Pricing, Zone 2

Tracking 10 B3230B490006Sl!rvice Type FedE~ Priority OvernightP!d.a\;i! I'¥pe hOd EnvelopeZone 2P:l!ces 1

Weight 10 Ibs, 0.5 kgsO,ii,,,,rl Mar 2\.2001 09:43ServiceAre~ Code

S'Qnod byBundl,'D

•• OTS W261·1 (~i'J'Jl

•167


OCTOBER 2002 TERM

IInvull:O l~uI\IOor:

Invoice Date:Account Number:Page:

4-LL~-j!Jb lL

May 09, 20021001-6162-\5 of 9

FedEx Express Payment Type Detail (Original)

Dropped off: Apr 16, 2002 Payor: Shipper Reference: 90-0511 0 hdh Inhm,1 U..: 1081)4150/00200/)_

11oo

10USO$

RecipienLMR MARK GAlESBfflCE Of THE STATE fiRE MAnSIi5150 flORIOA BLVDBATON ROUGE LA 70806 US

Total Tnnspoftltion Charges

Tr~l'\sportalion ChargeOisr.ounlFuel SurchaJge

Sl!ndef

ISAAC J SCHANTl PEMOSES ENGINEERS909 PBYDRAS ST S1E 2150NEWORLEANSLA 70112-1034 US

AABLEGE000

ruel SlJIcharge - FedEli has. applied aluel slIlcnarge 011 om~ 10 Ihis shipment• P~ckage senllrom: 70123 lip code• Distance Based Pricing. Zone 2

Tracking 10 832308550071Service ly~e Fedh Slandsfd OvernightPacbge Type FedEx Envelopelone 2Pieces 1W'ighl 10 Ib" 0 5 kg,D,live"d Aprl7,10020955ServiceAre~ Code

Sig"d byBundle 10

•

FIJp.1 SIJlcharge - fedb has applied a luel surcharge of 1.00% to this shipment.• Par.kage sell! {ram: J0123 lip code• Dislance Based Pricing, lone 6

I Dropped off: Apr 16, 2002 Payor: Shipper Reference: 2001-048 Ftdlr Inttrn81 U1t: 108134750/0 131 \ rJ_

24·1

ReciQi!ll!MS SUSAN CHISHOLMBLOOMfIELD & ASSOCIATES ARClin1550 LATIMER S1PIiILADElPHIAPA 19102 US

•

hacking 10SeIVice TypePackage 1ypelillIe

PiecesWelghlCeli... efedServicetwa, Code

Signed byRundle 10

832308550082FedEx Standard Ovemiahtf'dE> P,k6I20 Ib,. 0 9 kO'Aprl7,2002 1047

A'RCARR000

~~~-.!M LUIS RSOSAP EMOSES ENGINEERS909 POYDRAS 5T STE 2150NlW ORLEANSLA 70112-1031 US

TlanSp0rfalion ChargeDisr.ountFuel Surcharge

Total Transportation Chargn USD S

c,

13 :

Fuel SlIldlBfge - Feo~x has applied a Iliel slJfGhargp. 01 1OO%ID this shipment

• Padl1ge sel11 from: 70 1]J zip code

• [hslance Rilsed Pricing. lone 2

Dropped off: Apr 17, 2002 Peyor: Shipper hdEx ["Ilmal Un: 11)9243700/00200/) _

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Tm~ing ID

Spr",ce T'iPllF'-1c~a~e TVpelonerl~r:e,

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832308483962F~jt] Siandard D\I!!rnightFedFx Envelope2I10 Ibs. 05 'g,"p' 13. 1002 0950

i\!IHf,\SLERor.'Q

Senc~

DOMINiC IUSAMOSES ENGINEERS909 POYORAS Sf SlE 2150NEW ORLEANS LA 701 I 2- 10.14 US

TlanSp0r1alicrl CharyeDiscount

Fuel SurchiJrge

Taul rranspilulBtion Charlles

fu~iQle..!!1MR JERRY SMITHCHIEF AOMINISTRATIVE OfFICE2309 15 Til STPE! CITY HALLGULFPORT MS 3950 I US

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P~~~~~;8t~\~~~~~~::9mb.r;'I'}~P.'O~~30~:I'~VD~~~e;,~;1~~~~~~;~~'i~~~:~~.;~t;~~~=~~~~I'N.-tlh~biC~~:~;~~t ,t

MOSES ENGINEERS INC $3,431.21

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n~-lUis:00_tQ~2m. C~x ....~~m02!:!tQ0"'0~go.... n~mO~c

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$3,431.21

".:;{Check. Amounl'''<',i,j::~;", 041421

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1/" 0 l, l. l, 2 l. II' I: 0 B l, 20 l. 2 781:


MOSES ENGINEERS INC909 POYDRAS ST 5-2150NEW ORLEANS LA 70112

Pay To The Order Of

Et--~ City of Gulfport~ P.O. Box 17BO

Gulfport, Mississippi 1780Account Payable Voucher

······3,431 DOLLARS AND 21 CENTS

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•169


OCTOBER 2002 TERM


foregoing Order, whereupon the question was put to a vote with the following results:I supervisor BOBBY ELEUTERIUS voted




supervisor CONNIE M. ROCKCO voted

AYE

AYE

AYE

AYE

AYE

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The Motion having received the affirmative vote from the majority of the Supervisors

present, the President then declared the motion carried and the order adopted.

THIS, the 28'h day of October 2002.

170


OCTOBER 2002 TERM

supervisor CONNIE M. ROCKCO moved adoption of the following:

ORDER APPROVINC PAYMENT OF CLAIMS FOR SERVICES PROVIDED TO THEHARRISON COUNTY EMERCENCY COMMUNICATIONS COMMISSION, ASLISTED


Board does HEREBY APPROVE the following payment of claims for services provided to the

Harrison County Emergency Communications Commission:

11 $1,054.17 to Fullhouse venture co., L.P. for october 2002 storage rental charges,

payable from 097-287-530, with the City of Gulfport to reimburse 50% of expense.

2) $1,778.20 to Dukes, Dukes, Keating & Faneca, P.A. for services rendered in

September 2002, payable from 097-287-550.

Supervisor BOBBY ELEUTERIUS seconded tIle motion to adopt the above and

foregoing Order, whereupon tile question was put to a vote with the following results:

•I

•Supervisor' BOBBY ELEUTERIUS voted AYE

Supervisor LARRY BENEFIELD voted AYE

supervisor MARLIN R. LADNER voted AYE ISupervisor WILLIAM W. MARTIN voted AYE

Supervisor CONNIE M. ROCKCO voted AYE

The Motion having received the affirmative vote from tile majority of the Supervisors

present, the President ttlen declared the motion carried and the Order adopted.

THIS, the 28'" day of October 2002.

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171


OCTOBER 2002 TERM

Supervisor CONNIE M. ROCKCO moved adoption of the following:

ORDER APPROVINC THE REQUEST OF AMERICAN MEDICAL RESPONSE TOPURCHASE TWO RADIO COMMUNICATION CONTROLLERS TO ALLOWOPERATION BETWEEN DIFFERENT RADIO SYSTEMS AT A TOTAL COST OF$37,530.00 TO BE PAID FROM THE UNSPENT EMSOF MONEY 1$37,099.001FOR HARRISON COUNTY


Board does HEREBY APPROVE the following request of American Medical Response to

purchase two radio communication controllers to allow operation between different radio

systems at a total cost of $37,530.00 to be paid from the unspent EMSOF money 1$37,099.00)

for Harrison county, with American Medical Response to pay the difference:

172


OCTOBER 2002 TERM

" AMERICAN MEDICAL RESPONSE

October 17, 2002

Pam UlrichP.o. Drawer 0:::Gulfpon, 115 39502

Dear Pam Ulrich,

As }UU are aware, American Medical Response requested to escrow the unspent E1'1'I'>OF money for HarrisonCounty Both, the Board of Supervi50rs and the M'i State Department of Health, approved the request.

Jonathan Cltaney, Financial Officer for M'i Stale Depanment of f lealth, stated in a telephone conversation he""uld prefer AMR to make a purchase hefore the escrowed funds were transferred back to the o.mnty Hestated he ""uld prefer to stan with a clean transaction when the 2003 funds are allocated.

Based on Mr. Chaney's request, AMR ""uld likt: the approval of the BOS to pUlchase 2 radio communicationcontrollers that will allow interoperability between different radio sy;tems. 'Ibis is necessary due in pan toHarrison County switching to a new radio sy;tem. The cost of the complete sJ'lem is $37,530.00. Mffirequested $35,099.00 to be escrowed. 1bis purchase ...-ill use all of the escrowed mone)' including any interestearned.

I would likt: to thank}Uu and the Board of Supervi50rs for J"Ul attention to this request.

Respectfully;

filLJ.~Olkl.cgistics SupervisorAmerican Medical Response

12020 Intrar1ex Parkway, Gulfpor1, MS 39503··1002PtlOne (228) 897-1196· Fax (2281 897-:211"17

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•173


OCTOBER 2002 TERM

Supervisor MARLIN R. LADNER seconded the motion to adopt the above and

foregoing order, whereupon the question was put to a vote with the following results:I Supervisor BOBBY ELEUTERIUS voted





AYE

AYE

AYE

AYE

AYE

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174


OCTOBER 2002 TERM


ORDER ACCEPTINC RESICNATION OF ETHELEEN SMITH


Board does HEREBY ACCEPT the resignation of Etheleen smith, Clerk, retired, effective

september 30, 2002.

supervisor MARLIN R. LADNER seconded the motion to adopt the above and

foregoing order, whereupon the question was put to a vote with the following results:

•I

Supervisor BOBBY ELEUTERIUS voted AYE


Supervisor MARLIN R. LADNER voted AYE •Supervisor WILLIAM W. MARTIN voted AYE

Supervisor CONNIE M. ROCKeO voted AYE




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17~


OCTOBER 2002 TERM

supervisor BOBBY ELEUTERIUS moved adoption of the following:

ORDER CONCURRINC WITH THE TAX ASSESSOR AND APPROVINCAMENDMENT TO SALARIES OF DEPUTIES, AS LISTED, FOR CERTIFIED STATEEDUCATIONAL INCREASES, AS AUTHORIZED BY SECTION 27·3-52,MISSISSIPPI CODE OF 1972, EFFECTIVE OCTOBER 1,2002


Board does HEREBY CONCUR with the Tax Assessor and does HEREBY APPROVE amendment to

salaries of Deputies, as listed, for certified state educational increases, as authorized by

Section 27-3-52, Mississippi Code of 1972, effective october 1,2002:

1. Nanette Jackson - Track I Assessment Evaluator II - $1000.00 per year.

2. Robert Jackson - Track I Assessment Evaluator I . $1000.00 per year.

3. Thomas MCAdams - Track I Assessment Evaluator I - $1000.00 per year.


fOregoing order, whereupon the question was put to a vote with the following results:

supervisor BOBBY ELEUTERIUS voted AYE

supervisor LARRY BENEFIELD voted AYE

I supervisor MARLIN R. LADNER voted AYE

Supervisor WILLIAM W. MARTIN voted AYE



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supervisors present, tile president declared the motion carried and the order adopted.


176


OCTOBER 2002 TERM

Supervisor LARRY BENEFIELD moved adoption of the following:

ORDER APPROVINC A ONE-YEAR ACREEMENT WITH ROBERSON SECURITYTO MONITOR THE TAX COLLECTOR'S OFFICE IN ORANCE CROVE AT A COSTOF $385.00, PAYABLE FROM 001-104-581, AUTHORIZINC THE BOARDPRESIDENT TO EXECUTE SAME AND RELEASE OF PAYMENT THEREAFTER


Board does HEREBY APPROVE a one-year agreement with Roberson Security to monitor the

Tax Collector's office in Orange Grove at a cost Of $385.00, payable from 001-104-581.

IT IS FURTHER ORDERED that the Board does HEREBY AUTHORIZE the Board president to

execute the agreement, which is as follows, and does HEREBY AUTHORIZE release of payment

therefor:

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•177


OCTOBER 2002 TERM

IROBERSON SECURITY ALARM MONITORING AGREE.MENT

TI-llS ALARM MONfTOIUNG AGREEMENT [S MADE TI-llS~l/t)AY OF OeJ-. ~c.1i~ BYAND BETWEEN SUBCONTRACTOR FOR ROBERSON SECURITY (HERE[NAFTER CALLED"COMPANY") AND O~.2 J1Jk1A<, 'Ld..A..JHEREINAFTER CALLED "CUSTOMER".WHOSE ADDRESS [S . ( . ""), .., ..

16 :z 0 S" 7 /-I~ L/ r #uiJ'''1 ~'U.... 5 .- ~trK!1,7 ,n5·(ADDRESS) , (CITY) (STATE) /; (ZIP CODE)

•l. OEAI,£R '\GR[n.~Ct!STO!l.(ER HAS, OR L~ AHOUT TO C()~TRACT "'TIll RODf,RSON Sf.ctJRm' IWOF.AllR~)FOR A..'l AL'\R.,t SYSTIJ..t A...·..m

MO",nORlNG AT THE PRE~{]SF.S fNUlCATED Of nn.s AGR.EE.\fE...'T iHE.RflNAnl:'..R CAll.ED PRnlL,):E.S~).DEAl..Elt A.''D CUSIt».tER. HAVE. ENTERED INTO AN:'\ORFF..ME}''T WHEREN AND WlJEREDY DlAl.£.R \I:D...l. PRO\1DE MOt-.1TORING SER\1CES FOR Cl'HOM'ER. SUCH Sf.RVlCES TO CONSIST SOLEI..Y OF TIfOSEDf"SCRIBED HEKErl\ m.All.R HAS SUBCONTIiACTED SLJaI h.tO?\'JTORlJ'o,'G SER\1CES l;T>tl't\ THF TER)..fS Mo'O C01\nmm.:s SET FORTIlrN TInS AClREf.MEl\.'T. ....llMOl'-.UORJN<1 FEES All£. fOAl[) TO COUIIA."'-'!· In' Di:AUJL DEA1..£H 15 NOT o\l,1'.tJ) OR OPERATEDBYCOMPAh"Y A}.'DIS &.'DFl"fNPE""-'T. CUST01l.1Dt AOREJ::5 THATCOMPANY DOES Nor ASSUME Ar-.Tl SllAl..l.. NOT BE UABU t'0f{ MI' ACTS OR O!\lJSSI(lSS or DEA1..Ek

1, ~r[QBI'\IG SEBYlcrS PHOymEQ: COMPANY, UPON RECE!M OF ASJflNAL t'OlCl"fCUSTOMER 'S PREMISES. SHALL MAJ.:.E EVERY REI\SONABLF.fj-"FORT TO Nom1· 11ft !'QueL FUU:.. PAItAMEDlC uwrrOR OnJEk Al.ffi{ORTflES .4..".'D.'on THI:: PERSON on T'£RSONS WHOSE NAMES AND TEl.J:.Jl'HONE h1JMBERSARt. SET "oRm IN THE NOlHlCATTON Th.'STRUcnONs TO BE COMP1ETED BY cusTOMER A1'.'D SlIDMlTI'EJ) Tel COMPA~').·, OR AS SA.\iE MAYBE CHA....OED OSWRlTfEN N01lFJCA110N BY CUSTOMER FROM TIME TO TIME.. COMPA,,"'l", ~1U. 8LT J',;OT lIMITED TO, Nonn' F..A{fJ(GENCY PERSONNEL IF ONt OF no:JiOu..olJ.'ING~;: (1) TWO sUARAn WIlUJSION DEVICES ARE ACTIVATDJ. mom: PERIMETER {IE: DOOR OR W1NIX)\l.' SENSOR' lN1ltUSIONDE\1CE ISAC'TIVAnn, OR. (ll nHF. 11-.7EIUOR INTRUSION D£VlC£ lli ACTIVATED AND TIff. EMERGENCY IS CO!'lflRMED BY THE SYSTEM'S a'o WAY COMMUNICATJONSFr:ATIIRL cm.{PA}.').' M,",Y ATIEh.{J>T TOVERJFY TIll:: NAnJRl OF11i£ EMERGENCi· BY TELEP1l(INTNG CUSTOMER'S PRE."flSES PRlOR TO NOTInTNO EIoAEROENCYP£RSOI>.'NFJ, OR AA.'Yom O\'lHr. ClJSTOMF.R'S NOl7fJCUI0N lNSTRliCTION UST

J, n£]J~ CUSTOMER ACKNOV.'LEDGES RECEIPT OF A Cf)f"Y OF nns ...GREEMENT TIlE TERMS AND CONDmONS CO"'''''AlNED os TlfERF.Vt:JtSl:. SIDE HEREOF ARE rNCOR.JlOilATElJ BY REFERENCE HERE.J'J".:

I... IllStJ...<\r~1J:R OFWARRt\~ COMPANY DOES NOTREPRESE1'.'"TOR wA!lJL.\},rr nlAT THE MnNTTORlNG SERVlCE wn.l.PREVEl'rr ANY WSS fly

BL'RGlARY, mrr.. IIC'lD-LrJ' OR OTIlERWlSE, OR nUT 1lfE MONIlOIUNG sERVIn I'lll.. rs AU. CASES PROVIDI: UIE NOllftrAnO~sERVla;.IN WHICH IT ISINTENDED, CUSTOMEU ACIt:NOW}.£DGEs AND AORllS mAT C'OMPAN1' HAS MAm: NO REPRESENTAllONS DR WARRAN11ES. EXPI{ESS OR IMPLIED, AS TO Ah'yM ....TnR WHATSOEVER., lNCUfDJNG WIDiOLJr LIMITAnON TIlE cm,,'Omo?'t or TlfE MOh'ITOQ.NO l'-OUTrME!'.'T, ITS MECHANICAL ABDJTY OR ITs fTTNESS FORANY PARTlO.JuR PtJRPC,SI. NOR HAS CUSTOMER REJ.lED ON AN'Y REPRESENTAnoNS OR WAkilMTU:::s, £.\.7RESS OR lMPUFD. ruSTDMER F1JJ1JREACKNO\\'l.EDOES AND AGREES TIlAT ANY AFf'lR}"tiTJON or. FACT OR PROMISE SlLAI L NOT BE DE:.EME.D TO CREATE AN EXPRESS W ARRANry, AND~ME NO \l.,'ARM""lJES Mum B.nN[) PErOtTI UfE FACf Of nus AGREEMPf" tlE!U.nL COMI'ANY ld.--\K.E.S NO REPRESEf-;TAroN OR WARllAtrrY AS mE"ROMPTNES~Of' ITS RESPONSL AND HAS NO CONTROL OVER THE RE....PON:it TIME OR CAPABD.lT)' Of MTy AGENCY OR PERSON WHO MAY BE N011F1ED AS ARESULT Of UIE SYSTEM BEING U5I.D. CUS"fot'.iEIl FURTHER UNOEllS']"Al'n)s ntAT SYSTEM, OR THAT 11iE SYSTI.M MAY FAD.... TO FUNCTION PROPDLY.CUSTOMER FURlllER ACl."NO\\'LEDGE.";; AND AGRIES TIiAT COM!'ANY IS NOT AN r.-.:~URt:R TI-I ....T CUSTOMER ASSUMES AllRlSK Of PERSONAL INJURy ~'DU)SS Ok DAMAGE TO CUSTOMER'S PREMISES TO TtfE CO!'ITENTS THEREOF:; AJ',.'D niAT CU5TOJr.fER HAS READ At>,TI lJNl]ERSTANUS AlL Of' nos AGREEMENT,PARTIClJLARLY PAR~GRAPHS 10 AND II, wHIm SET FORm CDA.D'A.'N"S MAx~nJl\.fUABnJTY (N TIfF.. EVEN'T Of ANY U)SS OR DAMAGE TO CUSTOMER ORAN"\'ONlllSE

5., COMf"'b)"1t QBIIGATlON' CUSTOMER A.JI.<TI em.wAN.... AGREI nIATCOr.{P.o\l>.'Y's sou: ANDO~1..·fOBUGAnoN llJ'.,DER ntAI AGRHMEt-.'TANn/OR Lr.\'DER ANY AGRllMENT BHWEEN CUSTOMER MD DEAU.R. SHALL DE TO MONITOR SIGNALS RECElVED FROM TIn: ALARM SYSTEM AND TO RE-SPOl'.1)TIlEkETO AS SET r!'J SECTION 2. COMP.o\Nl' StwJ. NOT BE OBUGAUn TO PROVIDE J\10N!TORJNG SERVICE lJ1\,'TIL IT HAS RECElYED A R!lLY U"ECU1ID COPY OF.\ ~-K)}.noRl"(jAGRH\{E!'."T Urnl THl: rOMPl.f.TEO NonnCAllOS NSnHJC1l0~S UST AND \'",un TEST SIGNI\LS FROM CUSTO!\.IT.R'S SYSTF.M

•6 crU0:\,rtR'S PlJIlr:s: I)\,' ORDER TO ,.....or11 f ALSf-: Al..~US CUSTmiUt SHAU MAJ}.I'TAN TIlE SYSTI:M N GCJC)D OPERATION CONDmo",..

CUSTOMER SJ lAll. CAREflJUl A!'~TI PH.OP£RLY SEClJRI:, TIn:. PKFJ.{JSE.S IMJ\ffj)!--o\TUl PlUOR TO TIlE SErnNG OF ALARM SYSTEM AND CAREFlJU;r TEST TIlESJGNAl.. Sl'SIT.M NO lESS UlAN MOl\:TJnX DUKING TIff, n:.RM Of' 'nils AGREfJ,.ftXL AND NOllrf n-n:: OEAllR Pf!OMPll.Y IF SERVICE [S REQL'IRED. CUSTOMERAGREES TO COMPLETE M'P sUBMrr TIlE N01IDCA'HO:O-: rNSllllJCllONS UST A~l) PIW'IDE DE...oU.r:R \\1TIJ \\1tfITEN NonCE Of AJ-,'Y CliANG-fs. RE\1SI0r...OS A!'<UMOD£FlC ATlONS. CUSTOMER SHAlL SECURE AND MAr.'-iAll': ALL UCI:::N'SES OR PERMITS 111AT MW BE l'.'E("ESSARY foAAl GO\'BlNMENT t\l. OR INSURANCE.4,L'TlIORffiES FOR TI-IE CO!'o~MO"'TfoRJNG A}..'l) USE OF TIfE AUJUl.I SYSTEM{S)

7 lyrEBBITfTIQN Of SER\1q"; COMPI\NY.1)l:Al..£R A.5SLJ).,fES NOUAlUun· fOR P...IERRUPllO..... Of MO!'.TTORINGSERVIC[ DUE TO STR.IK£S. RJOTS,FLOODS, STORMS, EA1HHQtiAKES. ARES PoW'£R fi\lI.URES lNSLIRRECTION. f!',TI.Il:RI,'PTlON. OR l'NAVAfi...-o\HO.JTY or l1]£p}fO'N[ SEll\'1CJ::, ACTS OF GOD O\{ FOR.,,"'j·OTIIER CAUSE BEYffi..TI TI-lF.CONTROL Of f'mfPAI'JY. ~TI cn~fPAl\'Y U'IlL ",or BE REQUlRfn TO SUPPLY MONITORING SEtlV1CE TOCllSTOMER \lr'JmJ'. AN'.'SUCH CAUSE MAY f:n:'\'1"r.'>lL"I.. TIil.S '\GREE.MF.t..'T .\t.:\Y BE Sl'5f'E."UUJ AT CO,\W:\;"'"1"'S nPTIOs SHOLll) rHE ALAR.\f SYSTE/l.-L U:SlOMER'S PREMISE'S, O~COMPANY'S MONITOIH>JG FAClllTtES REr'O/l.1E so SlJBST.4,j.,,~\,DAMAGED TIlAT FlJRnlER SERV1CE IS IJl,D'R.-\C11CAL.

(CUSTOMER SIGNATURE)

OCTOBER 28(DATE)

2002 C2 p,£ i/(DATE)

+ TAXMONTIllSFEE 32/0

DATE SERV1CE BEGINS

PAYMENT TERMS ~YJ"",'1-J-"u.b""",~.=:::::,J<,r"------------------

tJ fbI, ;,(00 Q7

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178

MINUTESBOARD OF SUPERVISORS, HARRISON COUNTYJ MISSISSIPPI

OCTOBER 2002 TERM •Supervisor CONNIE M. ROCKCO seconded the motion to adopt the above and


Supervisor BOBBY ELEUTERIUS voted



Supervisor WILLIAM W. MARTIN voted


AYE

AYE

AYE

AYE

AYE

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THIS, the 28th day of October 2002. •

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179


OCTOBER 2002 TERM


ORDER APPROVING PURCHASE OF TWO AOPEN MID TOWER COMPUTERSYSTEMS FROM ADVANCED BUSINESS SYSTEMS AT A COST OF $1,466.00EACH, PAYABLE FROM INTERFACE FUNDS


Board does HEREBY APPROVE purchase of two AOPEN Mid tower computer systems from

Advanced Business systems at a cost of $1,466.00 each, payable from Interface funds.




Supervisor LARRY BENEFIELD voted AYE• Supervisor MARLIN R. LADNER voted AYE




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The purchase of one Hewlett-Packard HP SCANJET 5470c from Office Max at a cost of

$299.99, to be used by the Tax collector's office, was put on hold until the Board receives

bids on new copier/scanner/fax equipment.

180MINUTES



ORDER APPROVINC PURCHASE OF ONE NEC 1SS0V LCD 1S" FLAT SCREENMONITOR FROM T&T DATA SERVICES, AT A COST OF $415.00, PAYABLEFROM INTERFACE FUNDS


Board does HEREBY APPROVE purchase of one NEC 1550v LCD 15" flat screen monitor from

T&T Data Services, at a cost of $415.00, payable from Interface Funds.


foregoing order, whereupon the question was put to a vote with the following reSUlts:

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Supervisor LARRY BENEFIELD voted AYE •Supervisor MARLIN R. LADNER voted AYE





THIS, the 28th day of October 2002. I

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181MINUTES



ORDER APPROVING PAY APPLICATION NO.5 TO W.L. PILGRIMCONSTRUCTION IN THE AMOUNT OF $18,773.99 FOR WORK TO DATE ONTHE PRUDIE CIRCLE (JACK & FLORENCE GOLDIN) RECREATIONAL SPORTSCOMPLEX ON DRAINACE & UTILITIES IMPROVEMENTS, PAYABLE FROM370-704-650 AS RECOMMENDED BY DANIEL R. BOUDREAUX, COUNTYENCINEER


Board does HEREBY APPROVE pay Application NO.5 to W.L. Pilgrim Construction in the

amount of $18,773.99 for work to date on the Prudie Circle (Jack &Florence GoldinJ

Recreational Sports Complex on Drainage &Utilities Improvements, payable from 370-704-650

as recommended by Daniel R. Boudreaux, county Engineer.





supervisor MARLIN R. LADNER voted AYE

I Supervisor WILLIAM W. MARTIN voted AYE

supervisor CONNIE M. ROCKeo voted AYE



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182


OCTOBER 2002 TERM

ORDINANCE NO. 0210HC206

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Supe rv isor MARLIn R. LA,c:D-=-Nc::E:.::.K:-__following order:

moved the adoption of the

AN ORDER CONCURING WITH THE PLANNINGCOMMISSION TO APPROVE A ZONING MAPAMENDMENT. THE PROPERTY IS CURRENTLY ZONEDAS AN C-l (NEIGHBORHOOD COMMERCIAL)DISTRICT. THE REQUEST IS TO CHANGE THEZONING DISTRICT CLASSIFICATION TO AN E-l(VERY LOW DENSITY RESIDENTIAL) DISTRICT.

WHEREAS, the Harrison County Board of Supervisors finds and does SQ detennineunder Section 906 and based upon the recommendation of the Harrison County PlanningCommission and county departments, as well as its existing needs and development, and basedupon a reasonable consideration of the character of the district and neighborhood and suitabilityfor particular purposes, that the property which is generally described as being 1ocatcd at t hcsoutheast comer of Cemetery Road and Cable Bridge Road, should be rezoncd for the purpose ofbuilding a house. The ad valorcm tax parcel number of the subject property is 0307-26-001.038.The Case File Number is 021 OHC206.

NOW, THEREFORE, BE TT ORDAINED BY THE BOARD OF SUPERVISORS OFHARRISON COUNTY, MISSISSIPPI, AS FOLLOWS:

SECTION 1: That the Official Zoning Map of Harrison County Zoning Ordinance of theCounty of Harrison. adopted the 28lh day of August, 2000, as amended, be and the same ishereby amended to provide that the following described property be rezoned from its presentclassification of a C-1 (General Commercial) District to that of an E-l (Very Low DensityResidential) District.

DESCRIPTION:

10 AC LOT 32 CABLE BRIDGE MINI FARMS SUBD SEC 26-7-13

The ad valorcm Tax Parcel Number is 0307-26-001.038.

See attached site location map.

SECTION 2. For good cause being shown and the intcrest and welfare of HarrisonCounty, the citizens thcreof require that the said Ordinance be in full force and effectimmediately upon its passage and enrolled as provided by law.

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183MINUTE BOOK


OCTOBER 2002 TERM

Supervisor l.ARRY BENEFIELD seconded the motion to adopt the above forgoingOnl1l1ance whereupon the President put the question to a vote with the following results:

•Supervisor BOBBY ELEUTERIUS

Supervisor LARRY BENEFIELD

Supervisor MARLIN LADNER

Supervisor WILLIAM MARTIN

Supervisor CONNIE ROCKeO

AYE

AYE

AYE

AYE

AYE----,

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The majority of the memhers present having voted in the affinnative, the President thendeclared the Motion carried and the Order adopted on this the 28th day ofOctober ,2002.

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o));::0Co"TIUIC

O~n~-1-O~!:to;::o-m.UI Z;;o:::c Ct--J))-IO;::omo~tot--J~O-1

20m n ;:::;;00

3:~-I-<s:UIUIUIUI-""

-

N

w-<?-'

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SPECIAL USE AND OVERLAY DISTRICTS-, Airport District

, Waterfront District-=-==, Recreational DistrictZOiiing.5hp_ A-1 General Agriculture• E·1 Very Low Density Residential--, R·1 Low Density Residential,-i R-2 Medium Density Residential_ R-3 High Density Residentialc.:;;; 0-1 Office~ C·1 NeighbortlOod Commercial_ C-2 General commercial_ C-3 Resort CommercialC=J 1-1 Light Industry_ 1.2 General Industry,---, MPC Master Planned Community

-

~_~I----~---1·.j..,:,"I:l ---! .

I

•1600 Feet800a........:--

-800•

0210HC206Zoning Map Amendment

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185

MINUTESBOARD OF SUPERVISORS. HARRISON COUNTY. MISSISSIPPI

OCTOBER 2002 TERM


ORDER ADJUDICATING OVERTIME IN THE ROAD DEPARTMENT, PER LIST ONFILE WITH THE CLERK OF THE BOARD, AND APPROVING BUDGETAMENDMENT


Board does HEREBY ADJUDICATE overtime in the Road Department, per list on file with the

Clerk of the Board; and the Board does HEREBY APPROVE budget amendment for same.






supervisor CONNIE M. ROCKCO voted AYE


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THIS, the 28tll day of october 2002.

186


OCTOBER 2002 TERM


ORDER APPROVING APPROVING REMOVAL OF PERSONNEL FROM PAYROLL,AS LISTED

ORDERED BY THE BOARD OF SUPERVISORS OF Ij!IRRISON COUNTY, MISSISSIPPI that the

Board does HEREBY APPROVE removal of the following personnel from payroll: Harvey Evans,

Community centers, Building Superintendent, October 7, 2002 (deceased!.

Supervisor LARRY BENEFIELD seconded the motion to adopt the above and


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187


OCTOBER 2002 TERM


ORDER CONCURRINC WITH COUNTY ADMINISTRATOR ON REPLACEMENTSAND CHANCES, AS LISTED


Board does HEREBY CONCUR with the County Administrator on the following replacements

and changes:

crystal Delano, County Administrator'S Office, Clerical support, change from part time

to regular fUll time, going from $7.37 an hour to $737.00 bimonthly, effective October 1,

2002.

Cynthia Simmons, personnel, Clerical, regular fUll time at a rate of $1041.67

bimonthly, effective October 1, 2002, transferred from State position.

Joel Craig, Outside Building and Grounds, General Maintenance/Laborer, regular full

time at a rate of 58.50 an hour, effective October 23, 2002, replacing Joel Strawn who was

making $668.85 bimonthly.



Tile motion having received the affirmative vote from the majority of the

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AYE

AYE

AYE

AYE

AYE

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188MINUTES



ORDER APPROVING PAYMENT OF ACCIDENT RELATED CLAIMS, AS LISTED,PAYABLE FROM THE TORT ACCOUNT


Board does HEREBY APPROVE payment of the following accident related claims from the Tort

Account:

1) $92.05 to Associated Adjusters, Inc. for services rendered on claimant Robert

vanlieu.

2) $286.25 to Associated Adjusters, Inc. for services rendered on claimant Julie Davis.


foregoing order, whereupon the Question was put to a vote with the following results:

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Supervisor WI LLiAM W. MARTIN voted


AYE

AYE

AYE

AYE

AYE Isupervisors present, the president declared the motion carried and the order adopted.


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189


OCTOBER 2002 TERM


ORDER AUTHORIZING THE BOARD PRESIDENT TO SIGN AMENDMENT NO. 1TO THE PARTICIPATION AGREEMENT FOR MISSISSIPPI PUBLIC ENTITYWORKER'S COMPENSATION TRUST


Board does HEREBY AUTHORIZE tile Board President to sign Amendment No.1 to the

participation Agreement for Mississippi Public Entity Worker's Compensation Trust, same

being as follows:

190


OCTOBER 2002 TERM

IlvlTSSISSTPPI I)UBLIC ENTITY SERVICES, INC.i\! PES E R V ICE S, 1 N C .

P.O. nox H.32 C• JACK,~O", :'>IS .3<J22S··B27

307 \V.lrwick Pl.l(e, ~tiJgt:lalld, MS 39 lS'7RidgeLl",!: (6Ill) ('OS-8IS0

F.u: (601) 60S-SIS1l-XRX-3 23 -75X9

TO All Participating Public Entities in the Mississippi Public Entity Employee Benefit Trust("lVlPEEBl") and/or the Ivlississippi Pnblic Entity Workers' Compensation Trust("j\lPEWCT") (collectively "II'us~")

•Ladles and Gentlemen:

New Federal and State laws and regulations regarding the protection and confidenttality ofnonpublic personal financial and health information of your employees and their dependents coveredby the Trusts require that we provide you with our enclosed Notice of Privacy Policy. These new Ilaws and regulations are the result of the Gramm-Leaeh-Blilcy Act ("CLE") and the HealthInsurance Portability and Accountability Act ("IIIPAA"). The privacy requirements ofCLD arenow in efTect, and the privacy requirements of HIPAA will become effective in April, 2003. Thesenew privacy laws will drastically restrict the types of information that we will he able to disclose toyou relating to your participation in the Tnlsts.

Based upon our current business practices, the rules under (j LB should not result in ~s

significant a change as will the rules under HIP.!\A. However, both the GLR and rnPAA rules arevery complex, ~mi the entire insurance/benefits industry is in a period of transition and learning as itattempts to understand these new rules and implement them in actual practice. !v[any new Qnd •previously umcsolvcd issues will thus arise dming the course of our administrlltion of the Trustswhich will have to be resolved 011 a case-by-case basis, often in consultation with legal coumeJ.Consequently, we request your understanding, pQtience ,md cooper~tion dl!ling tIlls transition period.We are now beginning to assess the signific~nt additional changcs which will bc'required by April,

2003 under HTPAA, and we \vill provide you with more detailed information regarding these legallyrequired changes in our business practices as we review the application of these GLB and IlTP,!\Arules to our administration of the Trusts. At this time we should, however, caution you that muchof the information which we previously werc ablc to disclose to you about your participation inthe Trusts will be ~evereTy restricted by the HIPAA rules when they become effective.

In this conncction, we have also prepared ami are enclosing herewith for your review andexecution an Amendment(s) to your Participation Agreement(s) with the Tnlstls) in connection withthe implementation of CiLB. These Amendments merely acknowledge your understanding thatMPFS is subject to these new privacy rules that may limit the information whieh MPES can provide Ito you with respect to your participation in these Trusts and that, to the extcnt that Ml'lS doesdisclose information to you subject to these privacy laws, you will similm'ly maintain the privacy andconfidentiality or such infonnation and will use it only tl1r the purposes for which it was disclosed toyou.

.:.\LiHiss:ppi rubhc Enr;~v

TVrJ:d'er's Ct)IJJpo1Sl1tiul1 TruJtEddi~ vVashington

Prc::siJent

.,:Hississippi PIJblic fnutvFIJ!!,lo_'Yu BO'll.fit TnHt •

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191


OCTOBER 2002 TERM

Once again, we request \,our paticnce, understanding and cooperation as \VC implement thesenew legal restrictions. Please sign, date and return the enclosed i\.mendmentls). In the meantIme, ifyou have any questions, of if you need any additional intlJfmation with respect to these matters,please feel free and do not hesitate to contact us .

Sincerely YDurS,

Mississippi Public Entity Services, Tne.

ny~LC",S,aBill Saint Sing .

It,;: Director of Marketing and AdministratiDn

.~ /? -1-)By~ rC ( i.L.CC'~~-= _

Fred C;reene

Its: Director of Claims Management

192


OCTOBER 2002 TERM

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AMEND~IENT NO.1 TO i\IEMBlmSHIP APPLICATION ANDPARTICIPATION AGREEMENT FOR MISSISSIPPI PUBLIC I~NTITY

WOI3J(ERS' ~COMPENSATIQNTRUST

•This At\fENDlvIENT is made and entered into hy and between the Mississippi Public EntityWorkers' Compensation Trust ("Ir~!,,) and the Harrison County Bocml of Supervisors ("Cour]t.}''').

PRFAIvH3LE

The Trust and County have previously entered iIllO a certain :vlembership Application :.mdP31iicipation Agreement for the Trust ("Agre.e.'l'.~rJ!");and

New federal and state privacy laws have been enacted and regulations issued thereunderwhich are applicable to certain infomlation about the employees of the County and their dependentsparticipating in the Plan.

INOW, THEREFORE. IN COl\SIDERATION OF the premises, the mutual covenants and

agreements contained herein, and other good and valuable consideration, the receipt md sul1icicncyof all of which are both hereby expressly acknowlectged, the parties hereto, intending legally to bebound, do hereby mutually agree as follows:

(I)provision:

The Agreement is hereby amended by the addition thereto of}he following new, •

24. Privacy. County acknowledges that certain information obt::lincd hy oron behalf of the Trust with respect to the County's individual employees and/or theirdependents covered by the Trust may constitute nonpuhlic personal health and/orfinancial information the privacy of which is legally protected. The County alsoacknowledges that certain of such protected information may not legally be disclosedto the County and that any such protected information which is provided to theCounty by or on behalf of the Tmst is provided under::ln applicable exemption fromsuch legal requirements otherwise restricting the disclosures of such protectedinformation. fhere!ore, County agrees that it will maintain the privacy andconfidentiality of such protected information disclosed to it by or on behalf of theTrust, will usc or further disclose such protected infomlation only for the purposesfor which such protected information was disclosed (i.e. in connection with thcCounty's participation in the Tmst), and will restrict access to such protectedinfom1atioll to only those public officials or employees oftlle County having a needto know such information in cOfU1ection with the County's participation in the Trust.

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193MINUTE BOOK


OCTOBER 2002 TERM

e'l Nune orthe other provisions of the Agreement arc being amended I1creby, and all ofthe other provisions of the Agreement shall remain in full force and effect.

I~ WiTNCSS WHEREOF, the parties have caused this Amendment to be executed un theirbehalfas of the dates indicated below.

MISSISSWPJ PUBUC ENTITY WORKERS'COMPENSATION TRUST

Harrison County Board of Supervisors

Signature

Printed/Typed Name/Title of PerSOil SigningDate:

,\IP£WC'· Af\.IENLJME:"fT

194


OCTOBER 2002 "rERM •supervisor BOBBY ELEUTERIUS seconded the motion to adopt the above and






Supervisor CONNIE M. ROCKeD voted

AYE

AYE

AYE

AYE

AYE

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195


OCTOBER 2002 TERM


ORDER AUTHORIZING THE BOARD PRESIDENT TO SIGN AMENDMENT NO.1TO THE PARTICIPATION AGREEMENT FOR MISSISSIPPI PUBLIC ENTITYHEALTH BENEFIT PLAN


Board does HEREBY AUTHORIZE the Board President to sign Amendment NO.1 to the

Participation Agreement for Mississippi Public Entity Health Benefit Plan, same being as

follows:

196


OCTOBER 2002 TERM

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AMENDMEi'H NO.1 TO PAHT1CLl'ATlON AGHEE:vmNTFOR MISSISSIPPI PUBUC ENTITY HEALTH BENEFIT PLAN

•This AMENDMENT is made and entered inlo by and between the Mississippi Public Entity

Employee Benefit Trust ("Tl"Ust") and the I farrison County Board of Supervisors (,,<,":ouuty").

PREAMBLE

The Trust and County have previously entered into a cCl1ain Participation Agreement for the'vlississippi Public Entity Health Benefit Plan ("Agreement" and 'T1ull"); and

New I-ederal and state privacy laws have been enacted and regulations issued thereunderwhIch are applicable to certain inform!.ltion !.lbollt the employees orthe County ami their dependentsparticipating in the Plan.

INOW, THEREFORE, IN CONS!DERATlON OF the premises, the mutual covenants and

agreements contained herein, and other good and valuable consideration, the receipt and sufficiencyof all of which arc both hereby expressly acknowledged, the parties hereto. intcnding legally to bebound, do hereby mutually agree as liJllows:

(I)provision:

The Agreement is hereby amended by the addition thereto of/he following new •12. COllnty acknuwledges that certain information obtained by or on bchalf

of the Trust with respect to the County's individual employees and/or theirdependents covered by the Trust may constitute nonpublie personal health and/orfinancial information the privacy of which is legally protected. The County alsoacknowledges that certain of such protected infonnation may not legally be disclosedto the County and that any such protected infomlation which is provided to theCounty by or on behalf of the Trust is provided under an applicable exemption fromsuch legal requirements otherwise restricting the disclosures of such protectedinformation. Therefore, County agrees that it will maintain the privacy andconfidentiality of such protected information disclosed to it by or on heh,t1f of theTrust, wi II use or l11rther disclose such protected information unly for the purposesfor which such protected information was disclosed (i.e. in connection with theCounty's partieipatiun in the Trust). and will restrict access to such protectedinformation to only those public officials or employees of the County having a needto know such information in cOlmection with the County's participation in the Trust.

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197


OCTOBER 2002 TERM

(2) None of the other provisions or the Agreement are being amendeu hereby, and al I ofthe other provisions of the Agreement shall remain in full force and effect.

TN W1TNESS WHEREOf, the partie:; have caused thi:; Amendment to be executed on theirbehalf as of the dates indicated below.

MTSSfSSIPPI PUBLIC ENTITY EMPLOYEEBENEFIT TRUST

Gy (Till~:~~CT;L~*~._Eddie Washington -~

It:;: Administrator

Harrison County Board of Supervisors

Signature

PrintediTypeu Name/Title of Person SigningDate:

1'vlbcl1vtPEEBT Al!lenJm~nt

198MINUTES

BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPIOCTOBER 2002 TERM •








AYE

AYE

AYE

AYE

AYE

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THIS, the 28th day of october 2002. •

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199


OCTOBER 2002 TERM


ORDER ACCEPTING THE LOW PROPOSAL FOR LOADING, HAULING ANDDISPOSING OF STORM RELATED DEBRIS FROM TROPICAL STORM ISIDOREAND HURRICANE LIL1 FOR THE SAND BEACH, SUBMITTEDBV W.C. FORETRUCKING, INC. IN THE AMOUNT OF $5.75 PER C.V., AND AUTHORIZINGTHE BOARD PRESIDENT TO EXECUTE THE CONTRACT THEREFOR

WHEREAS, the Board of supervisors, on October 14, 2002, authorized the Sand Beach

Director to obtain proposals to collect, haul and dispose of debris from the sand beach due

to recent storms,

NOW, THEREFORE, IT IS HEREBY ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON

COUNTY, MISSISSIPPI that the Board does HEREBY ACCEPT the low proposal for loading,

hauling and disposing of storm related debris from Tropical Storm Isidore and Hurricane Lili

for the Sand Beach, submitted by W.e. Fore Trucking, Inc. in the amount of $5.75 per c.y.

The following proposals were received:

199 ~tiI.


OCTOBER 2002 TERM

BID PROPOSAL

Proposal of }?L!VtJ g?,-j/iJ~<{ /'1 OJ '/YJi/rl~ <''-,(hereinafter called "Bidder"), organized and existing under the laws of the State of

doing business as * JJ e{' ':te i/A-n c' (J

* Insert corporatio~ partnership or individual as applies

To Harrison County Board of Supervisors, Mississipp~ (hereinafter called "Owner"),

Ladies and Gentlemen:

The Bidder, in compliance with your invitation for bids for:

TROPICAL STOR.M ISlDOREHUR.R.ICANE LILI

SAND BEACHDEBRIS REJ}JOVAL

HARRISON COlINTY, MS

having examined the specifications with related documents and the sites of the proposed work,and being familiar with all of the conditions surrounding the work of the proposed project.including availability of equipment and labor, bereby proposes to complete the project inaccordance with the Contract Documents, within the time set forth there~ and at the pricesstated below. These prices shall cover all expenses incurred in performing the \\iork requiredunder the Contract Documents, of which this proposal a part.

Bidder hereby agrees to commence work under this contract on or before a date to be specified ina written ''Notice to Proceed" of the Owner and to fully complete the entire project within 30calendar days as stated hereafter in this proposal.

Bidder acknowledges receipt of the following addendum:

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8[j) PROPOSAL I of 2 10116102 •

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OCTOBER 2002 TERM

BID ITEM NO. 1- LOADING, HAULING AND DISPOSAL OF DEBRISContractor agrees to load, haul offand dispose of stockpiled debris on the Harrison County SandBeach for the following cubic yard price:

•--,-1::--,-{_0---,-N,---'r---:L,---ll._:L_L_ih_'i_'..:..,s_'t_'l_

1 t_L_l_k-r'I_7L_L'..:..,,_i"::...':....'{--'I..:..H.:.- ($ S. 7 2_

/)Cubic Yard

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The above prices shall include all equipment, Iaoor, overhead, profit, insurance, etc. to cover thework as specified.

Bidder understands that the Owner reserves the right to reject any or all bids.

The Bidder agrees that this bid shall be good and may not be withdrawn for a period of 10calendar days after the scheduled closing time for receiving bids.

Upon receipt of written notice of the acceptance of this bid, Bidder shall execute the finalcontract within 10 calendar days.

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Respectfully submitted:

I f1IS'-!. 7&'1 >./

BID PROPOSAL 2 of 2

Address: _

lere! ,f;c;/d/ee Ki?'t1C(~')",

10/16/02

199-cMINUTES


BID PROPOSAL

Date 10/21/02

Propo~alof~_~ I)_\_K_\W_l_ll{_K_S-,-,~H~lC_.~~ ~ ~__

(hereinafter called "Bidder"), organized ami existing under the laws of the State of_....:.Mo-"S'----__

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•doing bus iness as * DIRTHORKS, INC.

* Insert corporation, partnership or individual as applies

To Harrison County Board of Supervisors, Mississippi, (hereinafter called "Owner").



TROPICAL STORM ISJDOREHURRICANE LlLJ

SANDBE4CHD~LJHISREMOVAL

HARRiSON COUNTY, MS

I

having examined the specifications with related documents and the sites of the proposed work,and being familiar with all of the conditions surrounding the work of the proposed project, •including availability of equipment and labor, hereby proposes to complete the project inaccordance with the Contract Documents, within the time set forth therein, and at the pricesstated below. These prices shall cover all expenses incurred in performing the work requiredunder the Cuntract Documents, ofwhich this proposal a part.

Bidder hereby agrees to commence work under this contract on or before a date to be specified ina written "Notice to Proceed" of the Owner and to fully complete the entire project within 30calendar days as stated hereafter in this proposal.


111 - 10/17/02

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BID PROPOSAL 1of 2 101\6102 •

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199-d


OCTOBER 2002 TERM

BID ITEM NO.1 - LOADING, HAULING AND DISPOSAL OF DEBRISContractor agrees to load, haul offand dispose of stockpiled dehris on the Harrison County SandBeach for the following cubic yard price:

• __-"S.::.ev.:.:e'C"TI:-::.D.::.ol::..:l:=a:.:-,".::.s---,a::..;.n;.:.:d-:.:..N1:.c·n.:..:e...:.t.!....y_C:....:e""TIc--t_s ~__~($ 7 • 90 )Cubic Yard

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The above prices shall include all equipment, labor, overhead, profit, insurance, etc. to cover thework as specified.


The Bidder agrces that this bid shall be good and may not be withdrawn for a period of 10calendar days after the scheduled closing time for receiving bids.


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By: ))J./!/,/.t,,"77J!f'/""~·(Seal- ifbid is by cp:Rptalion)

/

B[D PROPOSAL 2 of 2

Address: DlRTlWI\KS, INC.

15047 Big John Road

Biloxi, MS 39532

10/[6/02

199-e


OCTOBER 2002 TERM

BID PROPOSAL

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Date 0<:.-c 2// UX) 'l..

Proposal of ,,-J. Q.. FOQe. ~Uc..ll.lN'" I~c-_ •

(hercinafter callcd "Bidder"), organized and existing under the laws of the State of H~t!ol~!..Ie-f \doing business as * M lC3"!:.I~1 ef' c.l!)e~"'()QN

• Insert corporation, partnership or individual as applies

To Harrison County Board of Supervisors, Mississippi, (hereinaftcr called "Owner").


The Bidder, in compliance with your invitation for bids fiJr:

TROPlC4L STORM ISJDOREHURRICANE LlLl

,SAND BE~CJi

DEBRIS REMOVALHARRISON COUNTY, MS

I

having examined the specifications with related documents and the sites of the proposed work,and being familiar with all of the conditions surrounding the work of the proposed project, •including availability of equipment and labor, hereby proposes to complete the projcct inaccordance with the Contract Documcnts, within the time set forth thercin, and at the pricesstated below. These prices shall cover all expenses incurred in performing the work requiredunder the Contract Documents, ofwhich this proposal a part.

Bidder hereby agrees to commence work under this contract on or before a date to be speeitied ina written "Notice to Proceed" of the Owner and to fully complete the entire project within 30calendar days as stated hereafter in this proposal.


BID PROPOSAL I of 2 10116102

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OCTOBER 2002 TERM

BID ITEM NO.1 - LOADING, IH.ULING AND DISPOSAL OF DEBRISContractor agrees to load, haul off and dispose of stockpiled debris on the Harrison County SandBeach tor the following cubic yard rice:

I I')~

~h~'i'l''f:!§~L=-==~~-----J~1o~c)~=========--_,($


Bidder understands that the O,vner reserves the right to reject any or all bids.

The Bidder agrees that this hid shall be good and may not be withdrawn for a period of 10calendar days after the scheduled closing time for receiving bids.


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Bill PROPOSAl 2 of 2

Address:? 0. 60?5 3P'::le

qut..F e~1!-1 I t4'S 3""S9~

eu.TJf~o'l715~~~lb,14!'l' o £.,0 41-

10116/02


OCTOBER 2002 TERM

BID PROPOSAL

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Date OCT. 21, 200~'

FORE CUNSTRUCTION, IN",-C~.~~~~~~~ ~~~~__Proposal of

(hereinafter called "Bidder"), organized and existing under the laws of the State of 1-15 •doing business as *~~A'--..:::C:::cURo.::.:P:...:()::..cRA=T",IO:::cN,,---_~ __~__~ ~__~~~__





TROPICAL STOR1'll ISIDOREHURRICANE LILI

S4NDBEACHDEBRIS RE/"fOVAL

HARRISON COUNTY, MS

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having examined the specifications with related documents and the sites of the proposed work,and being familiar with all of the conditions sUITolmding the work of the proposed project, •including availability of equipment and labor, hereby proposes to complete the project inaccordance with the Contract Documents, within the time set forth therein, and at the pricesstated below. These prices shall cover all expenses incurred in performing the work requiredunder the Contract Documents, of which this proposal a part.

Bidder hereby agrees to commence work under this contract on or before a date to be specified ina written "Notice to Proceed" of the Owner and to fhlly complete the entire project within 30calendar days as stated hereafter in this proposal.


III DATED 10-17-02

DID PROPOSAL

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-0-

10/16/02

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199-h.


OCTOBER 2002 TERM

Dm ITEM NO. 1- LOADING, HAULING AND DISPOSAL OF DEBRISContractor agrees to load, haul offand dispose of stockpiled debris on the Harrison County SandBeach for the following cubic yard price:

)Cubic Yard


Bidder understands that the Owner reserves the right to reject any or all bids,

The Bidder agrees that this bid shall be good and may not be withdrawn for a period of 10calendar days after the scheduled closing time for receiving bids.


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AID PROI'OSAL 2 of 2

Address: P a BOX 2324

GULFPORT, MS 39505-2314

10/16/02

199- j


OCTOBER 2002 TERM

BID PROPOSAL

Date Octal»:?): 19, 2002

Proposal of LI C C Environmental, Inc.

(hereinafter called."Bidder"), organized and cxisting under the laws of the State of Lou isii1nc:

doing business as' corporation


To HWTison County 80ard of Supervisors. Mississippi. (hereinaftcr called "Owner").


The Ridder. in compliance with your invitation tor bids for:

TROPICAL STORM IS/DORHJ{URRICAiVE LIU

SAND BEACIJDEBRIS REMOVAL

HARRISON COUNTY, iHS

having examined the speciJications with related documents and the sites 0 I' the proposed work,and hcing familiar with all ofthe conditions surrounding the work of the proposed project,including availabllity of equipment and labor, hereby proposes to complete the project inaccordance with the Contract Documents, within the time set fmth therein. and at the pricesstaled below. These prices shall cover all expcnses incurred in performing the work requiredunder the Contract Docwnents, of which this proposal a part.


8 idder acknowledges receipt of the I'D !lowing addendum:

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rlill PROPOSAL I fir 2 10110/02 •

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OCTOBER 2002 TERM

IJID ITEM NO.1 - LOADING, HAULING AND DISPOSAL OF DEBRISContractor agrees to load, haul off and dispose of stockpiled debris on the Harrison County SandBeach for the following cubic yard price:

• ~T_e_n_D_c_d_l_a_r_s_'_a_n_cl_e_l_,:J_h_t_y_n_l_n_e_c_e_n_t_s ($ 10.89 )Cubic Yard

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The above prices shall include all equipment, labor, overhead, profit, insurance, etc, to cover thework as specified.

Didder understands that the O\\l1er reserves the right to reject any or all bids,

The Bidder agrees that this bid shall he good and may not be withdrawn for a period of 10calendar days after the scheduled closing time for receiving hids,

Upon receipt of written notice of the acceptance of this bid, Bidder shall execute the finalconlract within 10 calendar days.

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C~Cr~'c:'-;:~By:Chris 01] or(Seal- iflll'jC-is-b-y-c-or-po-r-atC-io-n-)----

BID PROPOSAL 2 of 2

Address: P. O. [lox 769

Nicholson, MS 39~63

101\ 6102

199-)(


OCTOBER 2002 TERM

BID PROPOSAL

Date 10 - /). 1- 0 )...

Proposal of ~Cc\;-0a B ro ~ t co,.., .5 + Co _.c./7 c(hereinafter called "Bidder"), organized and existing under the laws of the State of rn5doing busines.~ as ·_--lC_etp~'J.'__~ ------

* lnsert C{lrporation, partnership or individual as applies

To Harrison Counry Board of Supervisors, Mississippi. (hereinafter called "Owner").

Ladies and Gentltm1en:


TROPICAL STORM /SIDOREHURRICANE LlLI

SANDBEACIIDEBRIS REMOVAL

lIARRiSON COUNTY. MS

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having examined the specifications with related documents and the sites of the proposed work,Ellld being fumiliar with all of the conditions surrounding the work orthe proposed project,including availabiliry of equipment and labor, hereby proposes to complete the project in •accordance with the Contract Documents, within the time set forth therein. and at the pricesstated below. These prices shall cover all expenses incurred in performing the work requiredllllder the Contract Documents. ofwhich this proposal a part.

Bidder hereby agrees to COmmence work u.w:ier this contract on or before a date to be specified inn written "Notice to Proceed" of the Owner and to fully complete the entire project within 30calendar days liS stated hereafter in this proposal.

Bidder acknOWledges receipt of the following addendum:

::It / to-I] - oJ-

IEm PROPOSAL J or '2 1011.102 •

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199-r,, ~


OCTOBER 2002 TERM

BID ITEM NO.1 - LOADING. HAULING AND DISPOSAL OF DEBRISContractor agrees to load, haul offand dispose of stockpiled d<:bris on the Harrison County SandBeach for tbe following cubic yard price:

£15h-t- dQllcVJ +Jeve'1+---;+ive (e~s ($ g.7S- )CubicYard

The above prices shall include all t:quipment. labor, overhead, profit, in.suraru;e, etc. to cover thework as specified.

Bidder understands that the: Owner reserves the right to reject any or all bids.

The Bidder agrees that this bid shall be good and may not be witbdtawn for a period of 10calendar days after the :scheduled closing time for receiving bids.

Upoo receipt of wrirten notice of the: acceptance ofthis bid, Bidder shall execute the finalcontract within 10 calendar days,

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BY~C~-(s,,"£ifbidiSbYcO!Jloration)

BID PROPOSAL zor 2

Address: P, (J. f3,o x IJ '8 (f

(by &a..c L.. , rY}.5 39J~b 'b

10/16/02

199-m



10/19!U~ 16:1U tAA JJ{ ~J5 IH~~

18 '18/2002 21~11 El11'3281617

BID PROPOSAL

~ 008rAGE 08

[iate_~t?.?er 21, 2002

Proposal of Cmni Constl:uction LLC,,_._ .. . ' •

(herc:iDafter called ''Bidder"). orgatUzed and existing under the laws of tim S :, b~ of Delaware

dDing business as • ami CODstDlct; 00 II C a lj 'IIi t ..d Jj at! i lit¥--cm=EIGBtioA

• Insert coJIlOr3.tiou. partnership or individual as applies

To Harrison County Board of Supervisors, Ivlississippi, (hereinafter ,:aU",d" :hrner").

Ladies and Gentlemen.:

Th~ Bidder. in compliance with your invitation for bids for.

TROPICAL STOJ:VlJ lSIDOREHUlUUC4JvE LILI

SAND lJEACHDEBRIS Rf~HOVAL

HARRISON COUNTY, MS

I

baving exam.ioed the specifications with related docuwents 8.IId the i,itl;:; of I~ {: proposed work,and being familiar with all ofthll conditions surrounding the work oft:be pr: 1~)sed project, •including availability of equipment and labor. hereby proposes to cc mpkte Ju; project inaccordJmce with the Contract DocUlJJents, within the time s~t forth taerein, ;lid at the pricesstated below. These prices shall cover all expenses incu.rreu iD perfi'n1ling I~ t; work requiredunder the Contract DocUJDents, of which this proposal a part.

BiddEll' hereby agrees to commence work uo.der this contract on or befim: a II rte to be specified ina written "Notice to Proceed" ofthe Owner and to fully complete tbe ,mtin ]l1'oject within 30calendar days as stated b.ereaftcr in this proposaL

Bidder acknowledges receipt of the following addel.ldum:

IEJtD PROPOSAL J or 7. 10116/02 •

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19'9 -t)

MINUTESBOARD OF SUPERVISORS, HARRISON COUNTY I MISSISSIPPI

OCTOBER 2002 TERM

1. () / 1 ~ I U ~ I b: I U r:\.\. J J -( ~;j ~ 1 ~..'"l 1

10,j8/2002 21:11

HlJLlI!.\\ j ,\~ ct~Tl<AL [~ 009

PAGE 09

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BID ITEM NO.1 - LOADING, HAlJLtMG AND DISPOSAl, OF D i:3RISCoIJIractor agrees to load, haul offand di!,-posc of stockpiled dcbri::l Ol~ t~ •~ mrison CoUIJty SllIldBeach for the following cubit: yard price:

\::-0'-.'('(~C" en c\CJ\\c~'C.';'_.'<> nt:~(1 e n\::; ($~\tL l'g__~Cubic Yurd

The ab:lve prices sb.s.ll include all equipmrot, IaOOr. overhead, proflt, in;m [U~:e, etc. to cover thework as speciJ.led-

Bidder llIlili!rstands that the Owner reserves the right to ~jeet lIIIY (,r all hi: 1.

The Bidder agrees thlI.t tlW bid shall be good and may Dot be withdrawn f(. B. period of 10cakndar days after tOO scheduled closing time fur receiYing bids.

Upon receipt ofwritten nDtice of~ ac.cept.ance of this bid., Bidder !Ihall e I ecute the £in.all;ontraet within 10 caltmdar days.

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Respectfully submi:tted:Onni. COflstnlction LLC

(":. p.'BY:.'0 ~, " , i\ \j \ \/\ ~(S.:al - if bi~ by corponuioo)

BID PROl'OS ..>J. '2.r 1

___-p-e_ar_l Ri.ver, LA 70452

___Phone: (985) 863-3111

Fax: (985) 863-3179

10116101

199- 0



~.RIIDBEACH/BRIDI3E DEPT FaA: 2288960059

BID PROPOSAL

Oct 16 2002 1~:42 P.O?

Proposalof -=r C'\\ (OI\,;;_~_rl_,J._L_.~_()_'~I'\._._(,---...::o,,-,-·.-_-l_y_\.::.(._,__~_~ _

(hereinafter called "Bidder"), organized and existing under the laWB of the State of ('1\; '.:Ie. ~ <'1 ee\() \.

dDing business !IS .. ". ';A 0OCQ,.,-\\o(\


To Harrison County Board of Supervisors, Mississippi,. (hereinafter called "Owner").



TROPICAL STORM ISIDOREHURRICANE ULI

SAND BEACHDEBRIS REMOVAL

HARRISON COUNTY, MS

•

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having examined the specifications with related documents and the sites of the proposed work, •and being famlliar with all uf the: conditions surrounding the work ofthe proposed project,including availability ofequipment and labor, hereby proposes to complete the project inaccordance with the Contract Documents, within the time set forth therein, and at the pricesstated below. These prices shall cover all expenses incurred in perfonning the work requiredunder the Contract Documents, ofwhich tltis proposal a part

Bidder hereby agrees to COIIJml'Jnce work under this contract on or before a date to be specified ina written "Notice to Proceed" of the Owner and to fully complete the entire project within 30calendar days as stated hereafter in this proposal.

Bidder acknowledges receipt of the folloWing addendum:

AJGlfVv..\tdV\ .j}- \

IU 111Iu'o<-

aID PROPOSAL Ion 10116101

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•MINUTES


I:'AlmSEHCWBRIDGE DEFT Fd.x ;2288:"6005:'1 OLt 16 2002 14:42 F'.OS

)Cubic Yard($ 8.00

BID ITEM NO.1 - LOADING, HAULING AND DISPOSAL OF DEBRISContractor agrees to load, haul offand dispose ofstoclq)iled debri5 on lhe Harrison County SlllldBeach fur the fullowing cubic yard price:

of" \nt~ ~\\ c\ D~\o.1 ':. C\fID ,::'-'1 }(\'( (('\'\ \.,.•

The above prices shall include all equipment, labor, overhead, profrt, in.'lUl'llllCe, etc. to cover thework as specified.

Bidder understands that the Owner reserves the right to reject lItlyor all bids.

IThe Bidder agrees that this bid shall be good and may not be withdrawn for a period of 10calendar days after the scheduled closing time fur receiving hids.

Upon receipt of written notice of the acceptance ofthis bid, Bidder shall executo the finalcontract within 10 calendar days,

•Respectfully submitted:

C-,CLI'3, 1~1"-,..v"-,,,,,,-\--c~/:-~;.'----~ _

~~op\ .:J{V'\\c, (\1\..-:>::.:'.:\ '-I l C

I

•BIU PRlll'OSAL 2 of 2 10116/02

199-,..


OCTOBER 2002 TERM

BID PROPOSAL

Date----.L0' ;;;'1 ~Od

Proposal of TuJ;Q L l!on5+rl \cf;QV\ :ZxJ{' ,(hereinafter called "Bidder"), organized and existing under the laws of the State of CDSdoing business as * Cor p1')(Q-±i 0 0





TROPICAL STOK,l,IISIDOREHURRICANE LlLI

SAIVDBEACHDEBRIS REtfOVAL

HARRISON COUNTY, MS

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having examined the specifications with related docwnents and the sites of the proposed work,and being famil iar with all of the conditions surrounding the work of the proposed project, •including availability of equipment and labor, hereby proposes to complete the project inaccordance with the Contract Documents. within the time set forth therein, and at the pricesstated below, These prices shall cover all expenses incurred in performing the work requiredunder the Contract Documents, of whic h this proposal a part,



BID PROPOSAL I of 2 10116102

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OCTOBER 2002 TERM

BID ITEM NO.1 - LOADING, HAULING AND DISPOSAL OF DEBRISContractor agrees to load, haul off and dispose of stockpiled debris on the Harrison County SandBeach for the foUowing cubic yard price:

• ($ g. 3~ )Cubic Yard

I



The Bidder a!,'Tees that this bid shall be good and may not be withdrawn for a period of 10calendar days after the scheduled closing time for receiving bids.

Upon receipt ofwritten notice of the acceptance of this bid, Bidder shall execute the finalcootract within 10 calendar days.

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RY:~~(Seal - ifbid is by corporation)

BID PROPOSAL 2 of 2

Address:7Lll;V\ L COOr;;(.JI!c.

8d9d fLnfolJ.)'iC i<d~5 'i ~h (J S-t<rM, 0/lS. '3crS"')I

10116102

zooMINUTES


IT IS FURTHER ORDERED tllat tile Board does HEREBY AUTHORIZE tile Board Presictent to

execute tile contract tllerefor, Wl11ch is as follows:

EJCDCSTANDARD FORM 01' A(;IUCEMENT

BETWEl~NOWN 1m. AND CONTRACTORON THE BASIS 01' A STlI'ULATED PRICE

THIS AGREEMENT is dated as orlhe 2~~1_"_ oay 01' ~ctlluer in Ihe

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•year 20 02 by and between llarrison ~_OJlIltJ',_Slale of Mississippi

JlarriSlln County lJoanl of Su~j~o_rs _ ____ lhcrcinnHcr called OWNER) and

Article I. WOHK.

OWNER and CONTRACTOR. in eonsioeralion of Ihc mntual co\enan(s Ilereilla Iler sel I'-'Ith. agree as (,'lIows:

W.e. Fore Trudslng,jl)c. ____ _ Chereinallcr called CONTRACTOR).

ICONTRACTOR shall complete all Work as specified or inJiealeo in Ihe Contract Documenls. Thc Wmk isgenerally described as follows:

Tropical Slormlsidore - Hurricane Lili Sand Beach Dcbris Relllo\al Harrison Counly, MS

The Project for which the Work under the Conlrael Doculllcnts lIlay he the whole or only a I'arl is gencrallydl'scribed as follows:

Entire Project

AI·ticie 2. l~NGINEER.

Thc f'rojc'Cl Scope of Work has bcen oetermimxl by the DilTdor or the Sand Beach AlIlhorily

whu is hereinaHer called UNGlNEER and whu is 10 act as OWNER's reprcsentative, assullIc all dutics alldrcspollsiblilies and have the righls and lIuthority assigncd to ENGINEER ill thc Cunlr<lcl [)oculllcnls in connectiQnwith completion of the Work in nccordnncc with the Contract DoclIlllents.

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OCTOBER 2002 TERM

Article 3. CONTRACT TIMES.

3.1 The Work will be suh~tantially completed on or before November 27 ,2002 and completed and readyfor final payment in accordance with paragraph 14.13 of the General Conditions on or before November 27__,2002_.

3.1 The Work will be substantially completed within 30 days alter the date when theContract Times commence to run as provided in paragraph 2.3 of the General Conditions, and completed andready for final payment in accordance with paragraph 14.13 of the General Conditions within 30 daysafter the dale when the ContTact Times commence to run.

3.2 Liquidated Damages. OWNER and CONTRACTOR recognizc that time is of the essencc of thisAgreement and that OWNER will sufter financial loss if the Work i~ not completed within the times specified inparagraph 3. I above, plus any extensions thereof allowed in accordance with Article 12 of the GeneralConditions. They also recognize thc delays, expen~e and difficulties involved in proving the actual loss ~uffered

by OWNER if the Work is not completed on time. Accordingly, instead of requiring any such proof, OWNERand CONTRACTOR agree that a~ liquidated damages for delay (but not as a penalty) CONTRACTOR shallpay OWNER F_iye Hundred Dollars dollars ($_500.00 ) for each day thatexpires after thc time specified in paragraph 3. I for Substantial Completion until thc Work is substantiallycomplete. After Substantial Completion, if CONTRACTOR shall neglect, refuse or fail to complete thercmaining Work within the time specified in paragraph 3.1 for completion and rCJldiness for final paymcnt orany proper extension thereof granted by OWNER, CONTRACTOR shall pay OWNER Five HundredDollars _($~~~) for each day that expires after the time specified in paragraph 3.1 for completionand readiness for final payment.

(Where failure to reach a Milestone on time is l?fsuch consequence to OWNER that the assessment ofliquidated damages is to be provided, appropriate amending or supplementing language should beinserted here. I

(Strike any ofthe abo 1'1.' paragraphs that are inapp/icah/e)

202


OCTOBER 2002 TERM

Article 4. CONTRACT PRICE.

OWNER shall pay CONTRACTOR for completion of the Work in accordance with the Contract Documents anamount in curreilt funds equal to the sum of the amounts determined pursuant to paragraphs 4. \ and 4.2 helow:

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4. I for all Work other than Unit Price Work, a Lump Sum of: •

($-----(use words) figures

All specific cash allowances are included in the above price and have been computed in accordancc withparagraph 11. 8 of thc (Jeneral Conditions;

plus

4.2 for ,ill Unit Price Work, an amount equal to the sum of the established unit price for em:h separately Iidentitied item of Unit Price Work times the estimated quantity of that item as indicated in this paragraph4.2:

UNIT PRICE WORK

Specifications was developed to expedite the removal of debris stockpiled on the Beach as a result of theStorms. There was no real calculations done to determine quantity of debris. FEMA representativesestimated 26,000 c.y. from windshield survey.

NO. ITEM

DebrisRemnval

UNIT

CY

ESTIMATEDQUANTrTY

N/A

UNITPRICE

$ 5.75

TOTALESTIMATED

N/A

•TOTAL OF ALL UNIT PRICES N'-"I"-A"---- ~ $

(use words)

____(dollars)

As provided in paragraph] 1.9 of the General Conditions estimated quantities are not guaranteed, anddetcrminations of actual quantities and classification are to be made by ENGINEER as provided in paragraph 9.10 Iof the General Conditions. Unit prices have been computed as provided in paragraph 11.9.2 of the GeneralConditions.

[[/I special circumstances, the Bid may be attached to avoid extensive retyping. See paragraph /3./0below. Any exhibits attached sholiid be listed in Article 8.j

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OCTOBER 2002 TERM

[lfadjllSlmenl prices for varia/iollsfrom slipulaled Base Bid quanlilies have heen agreed 10, inserlappropriate prrJl'isions. See Sliggesied Bid Form Paragraph 4 ami Commcnl 1.]

Article 5. PAYMENT PROCEDURES.

CONTRACTOR shall submit Applications for Payment in accordance with Article 14 of the General Conditions.Applications for Payment will be processed hy ENGINEER as provided in the General Conditions.

5.1. Progress Paymenls; Relainage. OWNER shall make progress payments on account of the Contract Priceon the basis of CONTRACTOR's Applications for Paymcnt as recommended by ENGrNEER, on or about the___]\/liL_ day of each month during constnlction as provided in paragraphs 5.1.1. and 5.1.2. below. Allsuch payments will be measured by the schedule of values established in paragraph 2.9 of the GeneralConditions (and in the case of Unit Price Work based on the number of units completed) or, in the event there isno schedule of values, as provided in the General Requirements.

5.1.1. Prior to Substantial Completion, progress payments will be made in an amount equal to thepercentage indicated below, but, in each case, less the aggregate of payments previously made and less suchamounts as ENG1NEER shall determine, or OWNER may withhold, in accordance with paragraph ]4.7 ofthe General Conditions.

NIA % of Work completed (with the balance being retainage). If Work has been 50%completed as determined by ENGINEER, and if the character and progress of the Work have beensatisfactory to OWNER and ENGINEER, OWNER, on recommendation of ENGINEER, may determinethat as long as the character and progress of the Work remain satisfactory to them, there will be noadditional retainage on account of Work completed, in which case the remaining progress payments priorto Substantial Completion will be in an amount equal to 100% of the Work completed.

NIA % (with the balance being retainage) of materials and equipment not incorporated in theWork (but delivered, suitably stored and accompanied by documentation satisfactory to OWNER asprovided in paragraph 14.2 of the General Conditions).

5.1.2. Upon Substantial Completion, in an amount sufficient to increase total payments to CONTRACTORt<) 1~00__ % of the Contract Price (with the balance being retainage), less such amounts asENGINEER shall determine, or OWNER may withhold, in accordance with paragraph 14.7 of the GeneralConditions.

5.2. Filial Paymenl. Upon tinal completion and acceptance of the Work in accordance with paragraph 14.13 ofthe (Jeneral Conditions, OWNER shall pay the remainder of the Contract Price as recommended byENGJNEER as provided in said paragraph 14.13.


OCTOBER 2002 TERM

Article 6. INTEREST.

All moneys not paid whcn due as provided in Articlc 14 of the General Conditions shall bear interest at themaximum rate allowed by law at the place of the Project.

Article 7. CONTRACTOR'S REPRESENTATIONS.

In order to induce OWNER to cntcr into this Agreement CONTRACTOR makes the following representations:

7. I. CONTRACTOR has examined and carefully studied the Contract Documents (including the Addcndalisted in paragraph 8) and the other related data identified in the l3idding Documents including "technical data."

7.2. CONTRACTOR bas visited the site and become familiar with and is satisfie<l as to the general, loeal andsite conditions that may affect cost, progress, performance or furnishing of the Work.

7.3. CONTRACTOR is familiar with and is satisfied as to all federal, state and local Laws and Regulationsthat may affect cost, progress, performancc and furnishing of the Work.

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I7.4. CONTRACTOR has carefully studied all reports of explorations and tests of subsurface conditions at orcontiguous to the site and all drawings of physical conditions in or relating to existing surfacc or subsurfacestnlclures at or contiguous to the site-(except Underground facilities) which havc bcen identified in theSupplementary Conditions as provided in paragraph 4.2.\ of the General Conditions. CONTRACTOR acceptsthe determination set forth in paragraph SC-4.2 of the Supplementary Conditions of the extent of the "technical •data" contained in such reports and drawings upon which CONTRACTOR is entitled to rely as provided inparagraph 4.2 of the General Conditions. CONTRACTOR acknowledges that such reports and drawings arenot Contract Documents aud may not be complete for CONTRACTOR's purposes. CONTRACTORacknowle<lges that OWNER and ENGINEER do not assume responsibility for the accuracy or completeness ofinformation and data shown or indicated in the Contract Documents with respect to Underground Facilities at orcontiguous to the site. CONTRACTOR has obtained and carefully studied (or assumes responsibility forhaving done so) all such additional supplementary examinations, investigations, explorations, tests, studies auddata concerning conditions (surface, subsurface and Underground Facilities) at or contiguous to the site orotherwise which may affect cost, progress, perlonnance or furnishing of the Work or which relate to any aspectof the means, methods, techniques, sequences and procedures of construction to bc employed byCONTRACTOR and safety precautions and programs incident thereto. CONTRACTOR does not consider tllatany additional examinations, investigations, exploratiorls, tests, studies or data are necessary for theperformance and furnishing of the Work at the Contract Price, within the Contract Times and in accordaucewith the other tenns and conditions of the Contract Documents.

7.5. CONTRACTOR is aware of the general nature of work to be perfonned by OWNER and others at the site Ithat relates to the Work as indicated in the Contract Documents.

7.6. CONTRACTOR has correlated the information knol'm to CONTRACTOR, inll)rmation and observationsobtained from visits to the site, reports and drawings identified in the Contract Documents and all additionalexaminations, investigations, explorations, tests, studies and data with the Contract Documents.

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205


OCTOBER 2002 TERM

7.7. CONTRACTOR has given ENGINEER written notice of all conflicts, errors, ambiguities or discrepanciesthat CONTRACTOR has discovered in the Contract Documents and the 'written resolution thereof byENGINEER is acceptable to CONTRACTOR, and the Contract Documents are generally sufficient to indicateand convey understanding of all terms and conditions I{)r performance and furnishing of the Work.

Article 8. CONTRACT DOCUMENTS.

The Contract Documents which comprise the entire agreement between OWNER and CONTRACTOR concerningthe Work consist of the following:

8.l. This Agreement (pages I to ~----,,8~~~, inclusive).

8.2. Exhibits to this Agreement (pages ~~_N_/~ to , inclusive).

8.3. Performance, Payment, and other Bonds, identified as exhibits A,B, & C and consisting of _3__ pages.

8.4. Notice to Proceed.

8.5. General Conditions (pages~__I It) __'----__, inclusive).

8.6. Supplementary Conditions (pages to .~~_3~__, inclusive).

8.7. Specifications bearing the title. Debris Removal and consisting of _1_ divisions and~_2~__pages, as listed in table of contents thereof

{Fill in, and. !fa set ofDrawillKs is not alt/Jched to eqch signed cDlmterpart ofAgreemelit. so indicate inwhich caw OWNER alld CONTRACTOR should initiql or otherwise appropriately identify eachDrawing.]•

8.8. Drawings consisting of a cover sheet and sheets numberedinclusive with each sheet bearing the following general title:

__N'-"-!,/A"----_ through~~ ,

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8.9. Addenda numbers ._~~. to _~::..:-__, inclusive.

[Those Addenda which pertain exclusively /0 the hidding process need. not be lisTed.]

8.10. CONTRACTOR's Bid (pages~ to~ , inclusive) marked exhibit _

[AlIlIch actual Bid 01111' in special circumsTances.}

8.11. Documentation suhmitted by CONTRACTOR prior to Notice of Award (pages __-_-~_ to_~~_inclusive).

8.12. The following which may he delivered or issued after the Effective Date of the Agreement and are notattached hereto: All Written Amendments and other documents amending, modifying or supplementing theContract Documents pursuant to parab'Taphs 3.5 and 3.6 of the General Conditions.

The documents listed in paragraphs 8.2 et seq. above are attached to this Agreement (except as expressly notedotherwise ahove) .

206


OCTOBER 2002 TERM

There arc no Contract Documents other than those listed above in this Article 13. The Contract Documents mayonly bc amcnded, modified or supplcmcntcd as provided in paragraphs 3.5 and 3.6 of the General Conditions.

Article 9. MISCELLANEOUS.

9.1. Tenus used in this Agreement which are defined in Article I of the General Conditions will have themeanings indicated in the General Conditions.

9.2. No assignment by a party hereto of any rights under or interests in the Contract Documents will be bindingon another party hereto without the written consent of the party sought to be bound; and, specifically bntwithout limitation, moneys that may become due and moneys that are due may not be assigned without suchconscnt (except to the extent that the effect ofthis restriction may be limited by Jaw), and unless specificallystated to the contrary in any written consent to an assignment no assignmcnt will release or discharge thcassignor from any duty or responsibility under thc Contract Documents.

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•9.3. OWNER and CONTRACTOR each binds itself, its partncrs, successors, assigns and legal representatives Ito the other party hereto, its partners, successors, assigns and legal representatives in respect to all covenants,agrccments and obligations contained in the Contract Documents.

9.4. Any provision or part of the Contract Documcnts hcld to be void or uncnforceable under any Law orRegulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding uponOWNER and CONTRACTOR, who agree that the Contract Documents shall be reformed to replace suchstricken provision or part thereof with a valid and enforceable provision that comes as close as possible toexpressing the intention of the stricken provision.

9.5 OTHER PROVISIONS.

/Insert other pruvisions here ifapplicable.} •

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OCTOBER 2002 TERM

rN WITNESS WHEREOF, OWNER and CONTRACTOR have signed this Agreement in triplicatc. Onecounterpart each has been delivered to OWNER, CONTRACTOR and ENGINEER. All portions of the ContractDocuments have been signed, initialed or irlentified by OWNER and CONTRACTOR or identified by ENGINEERon their behalf.

This Agrccment will be effective onAgreement) .

October 28 , 20 02_ (which is the Effective Date of the

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OWNER

Q[Jvlississippi

ny:,

Harrison County, State CONTRACTOR W~.C~.~F~o~re~T~ru~c~k~in~g,~J~n~c ___

ny:

[CORPORATE SEAL]

Attest _

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Adcj,ess for giving notices

E,9. Drawer 'CC'

(ffOWNER is a public body, attach evidence ofauthority to sign and resolution or other documentsauthorizing execution of Agreement.

Address for giving notices

P.O. Box 3058

Gulfport, MS 39505

License No. _-"0"'-6"-04"'2'--__

Agent for service of process: _

(I f CONTRACTOR is a corporation, attach evidence ofauthority to sign).

we Fore Trucking, Inc.POBox 30S8

Gulfport, MS 39505

208


OCTOBER 2002 TERM •Supervisor LARRY BENEFIELD seconded the motion to adopt the above and

foregoing order, whereupon the question was put to a vote with the following resUlts:






AYE

AYE

AYE

AYE

AYE

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209


OCTOBER 2002 TERM


ORDER APPROVINC CONTRACT ACREEMENT WITH THE OFFICE OF STATEAID ROAD CONSTRUCTION FOR FY 2003 INTERIM BRIDGE INSPECTIONS ANDESTABLISHING PROJECT FUNDS FOR SAME, AS LISTED


Board does HEREBY APPROVE contract agreements with the Office of State Aid Road

Construction for FY 2003 Interim Bridge Inspections and establishing project funds for same,

for the following:

1) BR-NBIS (052) B/BRIS - 24(52) on system;

2) BR-NBIS (053) B/BRIS . 24(53) off system.

IT IS FURTHER ORDERED that the Board president is HEREBY AUTHORIZED to execute the

following agreement:

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ESTIl\IAn~[) QUANTITIES QF \VORK AND AGREED UNIT CQSTS

PROJECT NO: BR-Nl3lS(052)B, BRlS-24(52) "ON SYSTEM"

ITEM

Inspection, Inventory and~va\uation ofDesignatedBridges

QUA'JTITY UNIT

eaeh

U\fIT PRICE

$110.00

AMOUNT

5) 1'-'1'-"0-'-.0'-'-0'- •Contingencies 0' Aflfll'llximatelv (5%) 5) 10'-'...0..:..0_

120.00s-------TOTAL I'ROJJiCT COST

9600Bridge Replacement Funds Requested $-------

Federal Oft~System I{ridge Program Credit Requested $ =:.2-.::4."'0-"-0_

IPROJECT NO BR-NBIS(053)8, URIS-24(53) "OFF SYSTETv!"

ITEfl.f QUi\NTITY UNIT liNIT PRICE AlvlOUNT

Contingencies (CL! Approximately (5%)

Inspection, Inventory amiEvaluation ofDesignatedBridges 3 each 511000 5) -----=-3-=-3'-'-0."'0_0_

$ -=-2'-'-0'-'-0--'-0_ •TOTAL PROJECT COST $ 350.00

Bridge Replacement hll1ds Requested S ---'2:.:8-"-0:.::.0..::.0_

Federal Oft~Systelll Bridge Program Credit Requested $ 7..::.0'-'-0-'--0_

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OCTOBER 2002 TERM

This ACiREEI\1ENI made this the ~~ day of , . , by andbetween tbe (Xlice ofState Aid Road Construction, acting by and through the duly authonzed StateA id Engineer and the Boal·d 0 ,'Supervisors of Harrison ('Dll11ty, !I/Iississippi (hereinafter "Board")

WTTt'<ESS th~ll;

WIlEREAS, it now <Jppears, according to records in the Orrice of State Aid Road

Constntction, that unexpended al1llunencumbered Federal Bridge Replacement Funds and FederalOff-System Rridge Program Credit are available for the inspection, inventory and evaluation ofeligIble bridges located in the above mentioned county as of the date of this Agreement, andhereinafter referred to as deSignated bndges, and

WIIEREAS, the Board has complied with all the rules <Jnd regulations promulgated by theState Aid Fngineer under the Jaw and has thereby become eligible to expend funds to inspect,inventory and evaluate briLiges <JccDrding to the cstimate prepared and approved hy the State AidEnginecr, and

WflU{ EAS, in the opmion ofthe part ies hereto, this procedure wi 11 result in the constructionor upgrading of deficient bridges in this county,

NOW TIJERFFORI" it is mutually agreed tlwl:

ARTICLE 1. All designated bridges located on the Locally-Maintained DesignJted FederalRoad System (On System) shall be inspected, inventoried and evaluated under SUltewide Federal

Project Number BR-NBlS(052)B.

ARTTCloE II. All designated bridges located on the Locally-Maintained Road System (OffSystem) shall be inspected, inventoried and evahtated under Statewide Federal Project Number BH

NBIS(053)B

ARTlCfE Ill. rhe Board shall perform all the work dcscrihed in Articles I and TI inaccordance with the National Rridge Inspection Standards (::'3 (TR 650 C) and detai led instructions

pro\'ided hy the Slate Aid Engineer.

ARTICLE IV. The supervision of all phases orthe inspection, inventory and evaluation willbe the responsibility orthe Board, acting through It's County Engineer and subject to inspection andapprov<J1 \lrthe State Aid Engilleer or his representatives.

ARTICLE V. After final completion of the work and acceptance by the State Aid Engineer,the Board \\'111 he p~l1l1 on the basis of the final quanhties at the unit prices specified below.

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OCTOBER 2002 TERM

ARTICLE VI. The Board shall, by order, transfer funds from the County's Federal OffSystem Bridge Program Credit to the Project Fund earmarked for Harrison County ProjectNumbers BRIS-24(52) and BRIS-24(53) to match Federal Bridge Replacement Funds madeavailable for said projects.

PROGRAM AND PROJECT FUND ORDER FOR INTER.Il'vf INSPECTIONOF DESIGNATED BRIDGES IN HARRISON COUNTY

FOR THE FISCAL YEAR OF 2003

WHEREAS, This Board ofSupervisors, hereinafterreferred to as the Board, recognizes the need

to inspect, inventory and evaluate all structures meeting the definition of a bridge per the National

Bridge Inspection Standards published in the Code ofFederal Regulations (23 CFR 650 C). All locally

maintained (County or City) bridges shall be inspected, inventoried and evaluated, and

WHEREAS, it is the desire ofthis Board to comply with the requirements for said inspection,

inventory and evaluation listed below.

In support of this application, the Board certifies and agrees as follows:

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II. The Board has employed a Registered Professional Engineer as County Engineer who

will inspect all designated bridges in compliance with the National Bridge Inspection

Standards (23 CFR 650 C) and the special instructions of the State Aid Engineer.

2.

3.

That this Program and Project Fund Order which has been prepared by the State Aid

Engineer and approved by the Board, is herewith executed and submitted to the State

Aid Engineer for approval. All designated Locally-Maintained bridges (County or City)

"ON" the designated Federal Road System will be inspected, inventoried and evaluated

under Statewide Fedcral Project Number BR-NBIS(052)B and all designated Locally

Maintained bridges (County or City) "OFF" the Designated Federal Road System will

be inspected, inventoried and evaluated under Statewide Federal Project Number BR-

NBIS(053)B.

The Board will furnish the required matching funds from the County's Federal Off

System Bridge Program Credit which will be (20%) of the total estimated project cost.

•

I4. In support of the herein listed Program, we, the Board for Harrison County desire to,

and hereby adopt the following Order for Project Funds for Harrison County Project

Numbers: BRIS-24(52) and BRIS-24(53) •

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OCTOBER 2002 TERM

ry -2003 Bridge Interim Inspection Program for Hamson County

Project Number: BR-NBIS(052)B, BRIS-24(52)

Road Designation: All Locally-Maintained Roads "ON" the Designated System

Character ofWork: Inspection, Inventory and Evaluation ofEligihle Bridges

ESTPvIATED COST OF PROJECT:

A. _1_ Bridges @ $ 110.00 per bridge S 110.00

8. Contingencies @ Approximately (5~;» S 10.00

C. Total Estimated Cost: $ 120.00

D Federal Bridge Replacement Funds Requested (80 %) $ 96.00

I E. Federal Off-System Bridge Credit Requested (20 %) $ 24.00

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Project Number BR-NBIS(053), BRIS-24(53)

Road Designation: All Locally-J'vlaintained Roads "OFF" the Designated System

Character ofWork: Inspection, Inventory and Evaluation ofEli\(ible Bridges

ESTIlVfATED COST OF PROJECT:

A ~_ Bridges @ $ 110.00 per bridge $ 330.00

B Contingencies @ Approximately (5%) $ 20.00

C. Total Estimated Cost: $ 350.00

D. FeLicra! Bridge Replacement funds Requested (80%) $ 280.00

F. Federal Oft~System BliLige Credit Requested (20'};') $ 70.00

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OCTOBER 2002 TERM

WHEREAS, WE the Board of Supervisors of Harrison County desire to enter into a contract

with the Office of State Aid Road Construction for the inspection, inventory and evaluation of

designated bridges "On" and "Off' the Locally Maintained Designated Federal Road System, and

WHEREAS, it is required by law that the Project Fund be established,

IT IS, THEREFORE, NOW ORDERED by this Board that the total Project Fund for BRIS

24(52) in the amount of $ 120.00, be established by transferring $ 24.00, from Harrison County's

Federal Off-System Program Credit Fund to the Project Fund, to match $ 96.00 ofBridge Replacement

Funds and the total Project Fund for BRIS-24(53) in the amount of $ 350.00, be established by

transferring $ 70.00, from Harrison County's Federal Off-System Program Credit Fund to the Project

Fund, to match $280.00 of Bridge Replacement Funds now available for this project.

supervisor LARRY BENEFIELD seconded the motion to adopt the above and


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•Supervisor BOBBY ELEUTERIUS voted AYE


Supervisor MARLIN R. LADNER voted AYE

ISupervisor WILLIAM W. MARTIN voted AYE





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OCTOBER 2002 "rERM


ORDER APPROVINC IMPROVEMENTS TO TWO DRAINACE OUTFALLS ON THEBEACH, AS LISTED, AT NO COST TO THE COUNTY


Board does HEREBY APPROVE improvements to the following two drainage outfalls on the

beach, at no cost to the County:

1) Brister Place/st Francis street - Biloxi;

2) New Wal-Mart/Hayden Avenue - Pass Christian.



• Supervisor BOBBY ELEUTERIUS voted AYE





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OCTOBER 2002 TERM

supervisor LARRY BENEFIELD moved adoption of the following:

ORDER REJECTING THE LOWEST BID RECEIVED FROM RAMERMANUFACTURING CO. OF $72,175.00 EACH FOR BID #023, ONE OR MORETRUCK MOUNTED BOOM LOADERS, AS RECOMMENDED BY THE ROADMANAGER


Board does HEREBY REJECT the lowest bid received from Ramer Manufacturing Co. of

$72,175.00 each for Bid #023, one or more truck mounted boom loaders, as recommended

by the Road Manager, whose recommendation is as follows:

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HARRISON COUNTYBOARD OF SUPERVISORS

10076 LORRAINE RD. • GULFPORT, MISSISSIPPI 39503(228) 896-0201/896-0210 / FAX (228) 896-0203

•

IMEMORANDUM

TO: NEILLE JONES

FROM: TERRY BROADU@

DATE: OCTOBER 17,2002

RE: REJECT BID -II OJ}

Reject the low bid from Ramer Manufacturing Co. of Ramer, Alabama on bid #023,"Truck Mounted Boom Loader" in the amount of$72, 175. The geographical location fOffull maintenance service, parts and warranty repair is more than 240 miles from HarrisonCounty, MS. The vendor requires that all warranty work be brought to their place ofbusiness. The vendor states that the warranty work does not cover transportation costs.Furthermore, their warranty work does not include labor charges. This would create ahardship on Harrison County for any warranty work that had to be perfofmedbecause ofthe 5-hour drive, each way, and the cost ofthe labof for repairs.

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OCTOBER 2002 TERM

supervisor MARLIN R. LADNER seconded the motion to adopt tile above and






AYE

AYE

AYE

AYE

AYE

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The motion having received tile affirmative vote from the majority of the


THIS, tile 28th day of october 2002.

218

MINUTES •BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI

OCTOBER 2002 TERM

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LEFT BLANK

INTENTIONALLY

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219


OCTOBER 2002 TERM


ORDER ACCEPTINC THE SECOND LOWEST AND BEST BID RECEIVED FROMWATSON QUALITY FORD FOR BID #023 AND APPROVINC PURCHASE OFONE OR MORE TRUCK MOUNTED BOOM LOADERS IN THE AMOUNT OF$74,750.00 EACH

WHEREAS, the Board of supervisors does hereby find as follows:

1. That this Board, at a meeting heretofore held on the 26th day of August 2002,

adopted an Order authorizing and directing the Clerk of the Board to cause publication to

be made of Notice Of Invitation to Bid for Bid #023, one or more truck mounted

Knuckleboom loaders.

2. That as directed in the aforesaid Order, said Notice of Invitation to Bid was

published in The Sun Herald newspaper, a newspaper published and having a general

circulation in Harrison county, Mississippi for more than one year next preceding the date of

said order directing publication of said notice, and that the Publisher'S Affidavit of Proof of

publication has been filed with the Clerk of the Board, by said Clerk exhibited to the Board,

and Sl10WS that said notice was published on September 12 and 19, 2002.

3. That publication Of said notice has been made once each week for two

consecutive weeks, the last of whicll was at least seven working days prior to october 3,

2002, the day fixed for receiving said bids in the Order identified in paragraph one thereof,

said Proof of publication being in the following form, words, and figures:

7

220MINUTE BOOK

BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI •

OCTOBER 2002 TERM

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PUBLICATION

Affiant further states on oath that said newspaper has been

Printer's Fee i_O-:-'7....,....5"-:::Z-=---- _

F . h' f fbI' . $ (g.O 0urms Ing proD 0 pU Icatlon -/T---'::--~.,.--------

TOTAL $...L:...:/3:."".5.::::..::.. _

notice. ?V[.J.Ij 11;;"+hpm 10 .nd "b'e<;b,d b'fm, m, th;, 171A d',,- of

~20~~ViA it~e~

My Gommlsslon Expires April 30,2 -v- otary Public

more th,m

established and published continuously in said county for a period of

Before me, the undersigne91~otaryPub i ,of Harrison County,

Mississippi, personally appeared / VI" ~ Irewho, being by me first duly sworn, did depose and say that she is a

clerk of The Sun Herald , a newspaper published in the city

Gulfport • in Harrison County. Mississippi, and that publication of the

notice. a copy of which is hereto attached, has been made in said

paper~ times in the following numbers and on the following dates

of such paper, viz:

STATE OF MISSISSIPPICOUNTY OF HARRISON

Vol.-,--,-II_~_ No., 3% dated IJ- day of~,20 0,2

VoL~!I--,¥L.....-_No., 353 dated -L:l- dayof~,20 JJ.L::...Vol. No., dated day of ,20 __

VoL No., dated day of ,20 __

VoL No., dated day of ,20-_

Vol. No., dated day of ,20--

VoL No. dated day of ,20--

~gTICEOF INVITATION TO IDROOF 0 FSealed bide will be acceplBd~~~~I::~C~;~~~M~:~:::~~~~~:he~~~rd ~~~~1,;~ Rgr97;~ f------,

~~~~~~~I~~~~~~~~i~~30oclook AM., on October 3,2002, for purchase by H8rrl~

~jg ~g~g~~~~~rf~~~~~w37.5 HP Sel' Propelled AolarySWQepergBID "021 • One Of More New3'4 Ton. 2WO Cab and Chas,I,Bid 1022 • One or More New3/4 Ton, 2WD, Extended CabPick-up Truck8Bid #023 - One 01 Morg Trude:MounlDd -_. -Knutl~lelJoo.nLoader!Sp9cHlcAlk:m!l end th9 bidforms for BId #020· BId 1t023,

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listed above may be obtainedfrom the Harrison Counly PUt-

~h~~;gF?r:r~~~I~~~i 'g~:.~~

ICourthouse at 1601-23rdAvenue. Gulfport, MIssl9Slppi39502, office telephone number (22a, B65-4028. Technl~aI QUEll!ltlon!l not addr99S1Jd

~nhoJ:;be~~tm~Fe9J:~o;:m~~and forwarded 10 bl!!l forwarded to Mr. Terry Broadus,Road Manager, QrlIce tel'll"phona number

~~f~/d~~~~fg~~n file wllh IheClerk of the BOArd; All BIds

! Musl show the Bidders nAml)and addrlJS9; All Bids Musl be8'J!Iaied lind olearly mBrkad onIhe Dulglde of the envelope 8SIndicated, Bid No. 10 be opened on October 3, 2002. Envelopes not So marked BrEI eubmUted 8( Ille rlek of the BIdderand thu County '8ssumes nol'e1lpQllslblllly 'or Ihe premaIvr. -opening 01 urne by anyCounty Employee.Bid. BIInllhrough Ihe Mall Elrf!dmltl 90 At the risk of Ihe Bidder Bnd l!lhouklu9 Bddresged10 Ihe Harrison County Board01 Supervisors, In care 01 Ih9~hml9on County PurchBslngOepElrtmenl, Poet Olllee Dr-

~r;~~o~.~~~'C~un~~:jN9bPT~:~~91~'~~O~:~:Jr:~~

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or bids Ihat arrive In Ihe mall

~~e: '~rd~9~~~a~r~o°b:n~~~livered 10 the HarrisQO County

~~I~Sr:~h~F?r:rJ~~~~~o:~:hlot CU\lrthQuse at 180 I- 23rdAvenU9, GUlrport, MIssissIppi,39502, unlll 5:00 P.M., onOctober 2, 2002, Qr bebroughllo lhe BOllirdol Super·

~I~~rsJ~r~~:l'br~i1~ ~o~~~~o~:~~~r;rfJ'2M~r~:~~lrtf~bid 0cenlng time tiled above.

ie~~n~~[~~f~~r~:;»:t~~~time and In lhe place slalgdIIrel Elbav8 In Ihla Notice and

=~~~~rll~nddtr:k:~~~~~~ Ie!l lhe BoArd has Inslructed, ;lor bkll!l received In accord· I

once .....lth this No!lee. TheBoard reserves Ihe rlghll0 reJecl !Jny 811d 811 bids and 10 I

waive Inlormallttes.BV Order 01 the Harrison:Counly Board 01 Supervisors,118mB "020 - #022 we"1 ror· I

~~~, 1~~~lg~3 ~~sJ~~~Pr:d :on Augual 28, 2002.John McAdams, ChanceryClerk .

~~;;f~:O~~~~~ 1hBoElfd of f-----..JSupervisors

~~~yrnaCody, D. C.Publish September 12, 2002_P_U"'_'9_h_S_,p,--'_om_b--,o_r1~:807JB

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221MINUTES


4. That on September 30, 2002 an Order was entered designating the Purchase Clerk,

Chancery Clerk, county Administrator, and any other department head as needed to receive

bids on October 3,2002.

5. That on October 1,2002 a local emergency occurred in Harrison County causing the

courthouse to be closed Thursday, October 3, 2002, the date on which these bidS were to be

received; and on October 7,2002 this Board rescheduled the opening date Of bidS #020

thrOugh #023 for October 7,2002 at 1:30 p.m. and designated the Purchase Clerk, Chancery

Clerk, and any department head, as needed, as the Board's representative to receive said

bids. The following bids were received:

222MINUTE BOOK


OCTOBER 2002 TERM

I

HARRISON COUNTYBOARD OF SUPERVISORS

10076 LORRAINE RD.• GULFPORT, MISSISSIPPI 39503

(228) 896-0201 /896-0210 I FAX (228) 896-0203

MFMORANDUl\l

TO: NEILLE JONES

•FROM:

DATE:

RE:

TERRY I1ROADUS ®OCTOBER 17,2002

ACCEPT BIDS :# 0013 I

Accept the 2ml low bid of Watson Quality Ford for $74,750, Watsun lists PuckettMachinery on Highway 49 in Gulfport to do all warranty work on truck and chassis at nocost to the county,

HoI-Mac 130dy of Bay Springs, Mississippi, is the builder of the knuckle-boom loaderand will send a mechanic to Harrison County to perfOnl1 warranty work at no cost to thecounty.

Terry Broadus, Sr.Road Manager

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OCTOBER 2002 TERM

TABULATION SHEET FOR BID #023ONE OR MORE TRUCK MOUNTED KNUCKLEBOOM LOADERS

BIDDER YEAR AND MODEL NO BiD PRICE EACH

$75,685.00

$77,267,00

2003 STERLINGACTERRA CHASSISHOl-MAC PAC-M,ll"C

KB SERIES LOADER $78,286.00

2003 STERLINGACTERRA CHASSISNEW WAY - GATOR

MODEL 12000 LOADER $80,98300

2003 ST RUNGACTERRA CHASSIS

PETERSONMODEL TL-J LOADER $81,167.00

20031NTERNATION LMODEL 4400 CHASSIS

HaL-MAC PAC-MACKB SERIES LOADER $78,645.00

2003 KEN ORTHMODEL T 300 CHASSIS

NEW WAY GATORMODEL 12000 LOADER $82,091.70

$81,753.00

$81,937.00

2003 RAMERCAB CHASSIS.,. KNUCKLEBOOM

MODEL aooo LOADER $72,175.00

$91,270.00

$77,240.48

2004 FORD F·750 XLSUPER DUTY CAB CHASSIS

HOl~MAC PAC-MAC

KB SERIES LOADER $74,750.00

NO BID

• BIDS WERE OPENED ON OCTOBER 7, 2002

DATE

VENDOR

224MINUTES

BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPIOCTOBER 2002 "rERM

T[WCK SPECIFICATIONSFull Wirftll Seat

LH door ChE!ckTinlp-rJ l.<'Ih Gla9S

front Cab Air ConditionerDua17x16" Stainless Steel MirrorsB" Auxilii'lry Dual Rctracti'lhle spot Mirrors241" WheelbaseAttached Bolted Suspension

- Oil Filled Front Hub14-GUO # ML Front Suspension12000 # Frunt AxleFull Depth 110K Rail Frame US Inverted L 110K ReinforceLl Frame4500# ML Auxiliary Re;:u SpringsCompetitive Equ<'Ilizatioll A/lowanr:e

- 23500# Multi-leaf Rear Sprillys---21000# Eaton 210605 Rear I\xlo- '"ir Brahl's

Rockwell Auto Slack Adjtlstable RearHeated Air Dryer BfWRockwell Auto Slack Adjustable FrontMoisture Injector ValveDry Air CleanerAutoll1atic Enuine Shutdown

_. 13.2 CFM Water Cooled Air Compressor"-100 AMP Alternatar

7.2L - 230 HI' Engine6 Speed Automatic Transmission w IPTO

_', 5.29 Rear Axle Ratio"-. Sillgle HORZ Exhaust System

. 50-G<Jllon Fuel Tank40 MM Wide, 100MM Long (Longer than Standard) Front Fender Mudnaps22.5 x 8.25, 10 Hole Front and Back WheelsExtra Strength Ilighway Tread, 11 R:22.56 TL Front ami Roar Tires

" Two (2) 1110 -1500 CCA BatteriesT.achompter and Engine AlarmAM-FM R~dic and Clcr:kDual Electrir. !lorn,;

'. Tow Houks

ALL BLANKS SIIOULD BE COMP'TECHNICAL SP[CIrICATIONS FOR

BID

I CUHIFY '[IIAT THE EOlllf'MLNT BEING orfLRED MEETS Of, EXCEEDS THESE SPECIFICATIONS

,~QJ:~k_

~flI---14- 'f"SIGfjrD flY (NAME & TITLEI_~ ~., 0[(L~~ \l~~ _~_

I\DDRFSS ~.t20--~- ":::;!~ ., --.:A~-~--TELErIII>W'~~I' SSb· JOCf:LtJj1FAX~~·j2J· J10(f~m _PLE'I\SF SURMIT YOUR RiD ON TilE 610 FORM. fAILURE TO DO SO MAY DISQUALIFY YOUR BID

tliD #023 TO lJE OPENED ON OC I OBER 3, 2002

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225MINUTES


TRlJe!' SPECIFICATIONSFilII Width Seat Vendor Complies: Yes.LH door Check Vendor Complies:~Tinted Cab Glass Vendor Complies: --'Xes...-Front Cab Air Conditioner Vendor Complies: _l'r;'LDual 7x16" Stainless Steel Mirrors Painted Vendor Complies: __..----No.......8" AuxIliary Ollat Retractahle Spot Mirrors Vendor Complies:~_241" Wheelbase Vendor Complies:....-Yes...-Attached Bolted Suspells;oll Vendor Complies:~Oil Filled Front Hub Vendor Complies:~14-600 # ML front Suspension Vendor Complies:~12000 # Front Axle Vendor Complies:~Full Defllh 110K Rail Frame as InveJted t 110K Reinforced Frame Vendor Complies:~4500# ML Auxiliary Rear Springs Vendor Complies: _~~_Competitive Equalization Allowance Vendor Complies:~23500# Multi-leaf Rear Springs Vendor Complies; Yes21000# Eaton 210605 Rear Axle Vendor Complies:-y=-Air Brakes Vander Complies:~Rockwell Alito Slack Adjustable Rear Vendor Complies: ---Ye.s_Ilea ted Air Dryer BiW Vendor Complies: -.---Ye;i_Rockwell AlIlo Slack Adjustable Front Vendor Complies:~Moi~tLlrB Injector Valve Vendor Complies: Yes_Dry Air Cleaner Vendor Complies:~Autornalic Engine Shutdown Vendor Complies: Yes13,2 CfM Water Cooled Air Compressor Vendor Complies:~100 AMP Alternator Vendor Complies:~7.2l - 230 HP Engine CAT engi ne --- -- Vendor Complies: .Yes.6 Speed Automatic Tr.anslHission w frTO Vendor Complies: Jes......-5.29 Rear Axle Ratio Excet:d with 6.14 rdtio Vendor Complies:~Sinole HORZ Exhallst System Vonder Complies: Ye~

50-Gallon ru~1 Tallk Vendor Complies: ~YC£i.~

40 MM Wide, 100MM long jLonoer than Standardj front Fender Mudflaps Vendor Complies: __~22.5 x 8.25, 10 Hole Front and Back Wheels Vendor Complies: Ye2..-Extra Strength lligl1way Irtlad, 11 R22.56 TL Front and Rear Tires Vendor Complies:~Two (2)1110 -1500 CCA Batteries Vendor Complies: --'lo".~

Tachometer and Engine Alarm Vendor Complies: _ Y..Gs.---.-.-

AM-fM Radio allt.i Cluck Vendur Complies:~Dual Electric Horns Single horn-- Vendor Complies: ----l1~

Tow Hooks Vendor Complies:~ALL BLANKS SHOULD BE COMPLETED TO SHOW COMPLIANCE OR TO NOTE EXCEPTIONS

'TECHNICAL SPECIFICATIONS FOR THE EQUIPMENT OFFERED MUST ACCOMPANY All BIDS

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• BIOPRICE$ 72,175.00 * EACH

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'll Price j ncl udes - Loader f Body and 'I'ruck

MN~UFACTlIR[Rf\NDMnDEIf,UMBER Ramer ~lanllfacturin9, Inc. Kncckleboom 3DOOClElIVEfJ.Y SCHEDULE f,O-~IO days attel" recei pt of pUl-chd_S_e__(_,r_d_e_r__~~ _

WAm,ANIY3 years on strllctural and 1 year on hydraulics

bidde:'s place of business is 110t in Harrison County, MS The geographical location for full maintenance service,par1s and wallan\y repair is localerl at: __ 520 ,._~Rcad, kaJ1le~~:oL~--,3::..6::..0::..::..6::..9 ~ _

The County reselves the right to Inspect all rnaintenance facilities and will lake into consideration their locationand Service/p;:H1s availability when awarding this bid

I CFm IfY THAT THE EQUIPMENT BFING OFFERED MEE1S OR EXCEEDS TIIESE SPECIFICATIONS

Qui n n Mi ::..1e=s-,-,--,P.cr.ce:.:s:.:i:.:d::..e::..'.c'.:.L

PI FASE SlJnMIT YOUR BID ON HIE BID FORM. fr&URE TO DO SO MAY DISQUALIfY YOUR BID

[lID #023 TO BE OPENED ON OCTOBER 3,2002

226MINUTES

BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPIOCTOBER 2002 "rERM

TRUCK SPECIFICATIONSFull Width Seat Vendor Complies: ~e:;,LH door Check Vendor Complies:~Tinted Cab Glass Vendor Complies: '/e~

Front Cab Air Conditioner Vendor Complies: :Ie.,>Dua17x16" Stainless Sleel Mirrors - p~ ._\eel Vendor Complies: N",~8" Auxiliary Dual Retractable Spot Mirrors Vendor Complies:~241" Wheelbase ;:Ph> " Vendor Complies:~Attached Bolted Suspension Vendor Complies:~Oil Filled Front Hub Vendor Complies:J~14-600 II ML Front Suspension \::l .0001'0 Vendor Complies: NOIT_

12000 II Front Axle Vendor Complies:~Full Depth 110K Rail Frame OS Inverted L 110K Reinforced Frame I;;>OY', Vendor Complies: .!'JOT'"450011 ML Auxiliary Rear Springs Vendor Complies:_~Competitive Equalization Allowance Vendor Complies:~2350011 Multi·leal Rear Springs ;:J \ .000 1b Vendor Complies: NayE2100011 Eaton 210605 Rear Axle Vendor Complies: 'Ie ~

Air Brakes Vendor Complies:~Rockwell Alito Slack Adjustable Rear Vendor Complies:~Healed Air Dryer BIW Vendor Complies: .::15-"-Rockwell Auto Slack Adjustable Front Vendor Complies:~Moisture Injector Valve Vendor Complies:~Dry Air Cleaner Vendor Complies: .::J..£,,-Automatic Engine Shutdown Vendor Complies:~13.2 CFM Water Cooled Air Compressor Vendor Complies; E~c<~J

100 AMP Alternator Vendor Complies:~7.2L - 230 HP Engine Go.4 l-' ,;:) 10 H P Vendor Complies:~6 Speed Automatic Transmission wlPTO Vendor Complies:~5.29 Rear Axle Ratio Vendor Complies:~Single HORZ Exhaust System Vendor Complies: :is.,,~50-Gallon Fuel Tank Vendor Complies: ~"--40 MM Wide, 1OOMM Long (Longer than Standard) Front Fender Mlidflaps Vendor Complies:~22.5 x 8.25,10 Hole Front and Back Wheels Vendor Complies:~Extra Strength Highway Tread, 11 R22.56 TL Front and Rear Tires Vendor Complies:~Two (2)1110 -1500 CCA Batteries Vendor Complies:~Tachometer and Engine Alarm Vendor Complies:~AM-FM Radio and Clock Vendor Complies:~Dual Electric Horns S''""''=ye Vendor Complies:....NmTow Hooks Vendor Complies: ..:i~

ALL BLANKS SHOULD BE COMPLETED TO SHOW COMPLIANCE OR TO NOTE EXCEPTIONS-TECHNICAL SPECIFICATIONS FOR THE EQUIPMENT OFFERED MUST ACCOMPANY ALL BIDS

'l r"', /°5 00

BID PRICE $ _--,-"':::>"-'-OLD,,,,-,=D~ EACH

bidder's place of business is not in Harrison County, MS. The geographical location for full maintenance service,parts and warranty repair is located at: ~u ,j; - G~/fPQ~~ r1 ,

/-<x.,ly - ~ Spn.... ~' ('1 S

DATE' r i

VENDOR £""0"<:- --r;:;,)( Ss./~,-1

SIGNED BY (NAME & TITLE) c:::r:;f1,h -=r;: 1:. .5ale~s,-- ~ _

ADDRESS 'BL/Oc,- f-I...... y 'fer 6"I.(;,or+ (17., ?i5(j I

TELEPHONE dd'D 'iJ{,Lf 7:)&;) FAX 0);:18 Sb33/5J

PLEASE SUBMIT YOUR BID ON THE BID FORM FAILURE TO DO SO MAY DISQUALIFY YOUR BID

BID #023 TO BE OPENED ON OCTOBER 3. 2002

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227


OCTOBER 2002 TERM

TRUCK SPECIFICATIONSFull Width Seat Vendor Complies: ~<:~LH door Check Vendor Complies:~Tinted Cab Glass Vendor Complies:~Front Cab Air Conditioner Vendor Complies:~Dua17x16" Stainless Steel Mirrors Vendor Complies:~8" Auxiliary Dual Retractable Spot Mirrors Vendor Complies:~241" Wheelbase Vendor Complies:~Attached Boiled Suspension Vendor Complies:~Oil Filled Front Hub Vendor Complies:~14-600 # ML Front Suspension Vendor Complies:_~12000 # Front Axle Vendor Complies:~Full Depth 110K Rail Frame OS Inverted L 110K Reinforced Frame Vendor Complies:~4500# ML Auxiliary Rear Springs Vendor Complies:~Competitive Equalization Allowance Vendor Complies:~23500# Multi-leaf Rear Springs Vendor Complies:~21000# Eaton 210605 Rear Axle Vendor Complies:~Air Brakes Vendor Complies:~Rockwell Auto Slack Adjustable Rear Vendor Complies:~Heated Air Dryer B/W Vendor Complies:~Rockwell Auto Slack Adjustable Front Vendor Complies:~Moisture Injector Valv~ Vendor Complies:~Dry Air Cleaner Vendor Complies:~Automatic Enoine Sbutdown Vendor Complies:~13.2 CFM Water Cooled Air Compressor Vendor Complies:~100 AMP Alternator Vendor Complies:~7.2L - 230 HP Engine c; .LI L D,e ;0.1 d 3,0 H P Vendor Complies: /I,!oTE6 Speed Automatic Transmission w JPTO Vendor Complies:~5.29 Rear Axle Ratio Vendor Complies:~Single HORZ Exhaust System Vendor Complies:~50-Gallon Fuel Tank Vendor Complies:~~40 MM Wide, 100MM Long (Lonoer 1ban Standard) Front Fender Mudflaps Vendor Complies:~22.5 x 8.25, 10 Hole Front and Back Wheels Vendor Complies:~Extra Strength Highway Tread, 11R22.56 TL Front and Rear Tires Vendor Complies:~Two (2) 1110 -1500 CCA Batteries Vendor Complies:~Tachometer and Engine Alarm Vendor Complies:~AM-FM Radio and Clock Vendor Complies:~Dual Electric Horns Vendor Complies:~Tow Hooks Vendor Complies:~

ALL BLANKS SHOULD BE COMPLETED TO SHOW COMPLIANCE OR TO NOTE EXCEPTIONS'TECHNICAL SPECtFICATIONS FOR THE EQUIPMENT OFFERED MUST ACCOMPANY ALL BIDS

BID PRICE $ _f"J--,--'J-,-,-,=d...;:.G_1.:-o_o_ EACH

~V{)) /MANUFACTURER AND MODEL NUMS"'ER -<.:.,T", l<L I "-l6 Rc- ,en 5 HOL - f"\C.L - OAc. - r'\ PIC!.

DELIVERY SCHEDULE: "10 ck..., ON ~>'" ~ YS=cl,"tJ' ON' loa-de-I" <;; 13·$"pA'I$WARRANTY: '-J

See (,Jac r9~Ti Eo R Mbluder's place of business is nol in Harrison County, MS. The geographical location ror full maintenance service,parts and warranty repair is located at· _7C4+r=''f'k~---,G-Tv,-,/2:h":p:-,,cccrJ.+~' -'-/'1--'-=S'"= _

La.de, - &""1 <;f"-'''f ' t'15

I CERTIFY THAT THE EQUIPMENT BEING OFFERED MEETS OR EXCEEDS THESE SPECIFICATIONS

/013/0::)VENDOR C".,o/ce ---r;:::,ck >'Ic> ~GSIGNED BY (~JAME ~ TITLE)~ I1;..J,,,,,, ----';:c k :s-'\e So

ADDRESS '8'-10 S H~_%-,--,-,"''--I-----'G....-""u'C.-1G-4{''''-O/.L(-'.+_--'-M...:...;:'O.'--- _

TELEPHONE ~?I,Gtj Q,;)8d FAX ;,)dO BrOS 3Is·'"")PLEASE SUBMIT YOUR 810 ON THE BID FORM FAILURE TO DO SO MAY DISQUALIFY YOUR BID

810 #023 TO BE OPENED ON OCTOBER 3, 2002

DATE:

228MINUTES


TRUCK SPECIFICATIONSFull Width Seat Vendor Complies:~LH door Check Vendor Complies:~Tinted Cab Glass Vendor Complies: .::k~Front Cab Air Conditioner Vendor Complies:~Dual 7x16" Stainless Steel Mirrors Vendor Complies: .:.f..u-B" Auxiliary Dual Retractable Spot Mirrors Vendor Complies:~241" Wheelbase Vendor Complies: 'Ie <,

Attached Bolted Suspension Vendor Complies: .:ie~

Oil Filled Front Hub Vendor Complies:~14-600 # ML Front Suspension Vendor Complies:~12000 # Front Axle Vendor Complies:~Full Depth 11 OK Rail Frame OS Inverted L 11 OK Reinforced Frame Vendor Complies:~4500# ML Auxiliary Rear Springs Vendor Complies:~Competitive Equalization Allowance Vendor Complies:~23500# Multi-leaf Rear Springs Vendor Complies:~21000# Eaton 210605 Rear Axle Vendor Complies:~Air Brakes Vendor Complies:~Rockwell Auto Slack Adjustable Rear Vendor Complies:~Heated Air Dryer BIW Vendor Complies: 'Ie>_Rockwell Auto Slack Adjustable Front Vendor Complies:~_Moisture Injector Valve Vendor Complies:~Dry Air Cleaner Vendor Complies:~Automatic Engine Shutdown Vendor Complies:~13.2 CFM Water Cooled Air Compressor Vendor Complies:~~oo AMP Alternator Vendor Complies:~7.2L· 230 HP Engine Vendor Complies:~6 Speed Automatic Transmission w IPTO Vendor Complies:~5.29 Rear Axle Ratio Vendor Complies:~Single HORZ Exhaust System Vendor Complies:~50-Gallon Fuel Tank Vendor Complies:~40 MM Wide, 100MM Long (Longer than Standard) Front Fender Mudflaps Vendor Complies:~22.5 x 8.25, 10 Hole Front and Back Wheels Vendor Complies:~Extra Strength Highway Tread, llR22.56 TL Front and Rear Tires Vendor Complies:~Two (211110 -1500 CCA Balteries Vendor Complies:~Tachometer and Engine Alarm Vendor Complies:~AM-FM Radio and Clock Vendor Complies:~Dual Electric Horns Vendor Complies:~Tow Hooks Vendor Complies:~

ALL BLANKS SHOULD BE COMPLETED TO SHOW COMPLIANCE OR TO NOTE EXCEPTIONS'TECHNICAL SPECIFICATIONS FOR THE EQUIPMENT OFFERED MUST ACCOMPANY ALL BIDS

BID PRICE $ _1--,--"2'-l,.-:::~",-"=2>,,-,G:,,,,,,----o_c>_ EACH

bidder's pl~ce of business is not in Harrison Caunt¥, MS, The geographical location for full maintenance service,parts and warranty repalrls located at Tc",,,,K.. .. 001"S;r+ , (Y\s.

Losd..r - ~ _r'N~' , I"'",


loh/oaVENDOR-_~JOe --7;:x k. ::S/es. ..J.. A.JC

SIGNED BY (NAME & TITLE) ~!lj'ML ~c k C:::1Q leS

ADDRESS ~£:,--),--Lf,",O""5..L·_.LI:.L::I,,,,-<.I:;"'Y_4-'---!.7-'.'IV"'---------'0-"-"u"-!./.'-.<Jf''''''o''-!.,,-'-_fl'--'--cs"'-- _

TELEPHONE d?_8 ;SiCL{ '1.)SJ FAX O!d'3 2*,3, <'1 Sf]


BID #023 TO BE OPENED ON OCTOBER 3, 2002

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229


OCTOBER 2002 TERM

TRUCK SPECIFICATIONSFull Width Seat Vendor Complies:~LH door Check Vendor Complies:~Tinted Cab Glass Vendor Complies:~Front Cab Air Conditioner Vendor Complies:~Dual 7x16" Stainless Steel Mirrors Vendor Complies: ..--8" Auxiliary Dual Retractable Spot Mirrors Vendor Complies: ~ ...----241" Wheelbase Vendor Complies:---===-Attached Bolted Suspension Vendor Complies: -----=:::::::..Oil Filled Front Hub Vendor Complies:~14-<i00 # ML Front Suspension Vendor Complies: ./12000 # Front Axle Vendor Complies: ~ ...----Full Depth 110K Rail Frame OS Inverted L 110K Reinforced Frame Vendor Complies:---'::::::....-4500# ML Auxiliary Rear Springs Vendor Complies: ..--Competitive Equalization Allowance Vendor Complies: ..--23500# Multi-leaf Rear Springs Vendor Complies:~21000# Eaton 210605 Rear Axle Vendor Complies:----=::::::-Air Brakes Vendor Complies:~Rockwell Auto Slack Adjustable Rear Vendor Complies:~Heated Air Dryer BIW Vendor Complies:~Rockwell Auto Slack Adjustable Front Vendor Complies: _~__Moisture Injector Valve Vendor Complies: r-Dry Air Cleaner Vendor Complies: -Automatic Engine Shutdown Vendor Complies: ----=::::..-13.2 CFM Water Cooled Air Compressor Vendor Complies:~100 AMP Alternator Vendor Complies: ----=::::..-7.2L - 230 HP Engine Vendor Complies: _~__6 Speed Automatic Transmission w IPTO Vendor Complies: -==---5.29 Rear Axle Ratio Vendor Complies: ------c-Single HORZ Exhaust System Vendor Complies: _~__50-Gallon Fuel Tank Vendor Complies:------c-40 MM Wide, 100MM Long (Longer than Standard) Front Fender Mudflaps Vendor Complies:------c-22.5 x 8.25, 10 Hole Front and Back Wheels Vendor Complies: _~__Extra Strength Highway Tread, 11R22.56 TL Front and Rear Tires Vendor Complies: _~__Two (2) 1110 - 1500 CCA Batteries Vendor Complies:~Tachometer and Engine Alarm Vendor Complies: ---===-AM-FM Radio and Clock Vendor Complies:~Dual Electric Horns Vendor Complies: ~

Tow Hooks Vendor Complies:~ALL BLANKS SHOULD BE COMPLETED TO SHOW COMPLIANCE OR TO NOTE EXCEPTIONS

-TECHNICAL SPECIFICATIONS FOR THE EQUIPMENT OFFERED MUST ACCOMPANY ALL BIDS

00, qr?::> 00BID PRICE $ _0=''-'-_---,-,C:=....o2J=-__ EACH

The COl"mty reserves the right to inspect all maintenance facilities and will take into consideration their locationand Service/parts availability when awarding this bid


DATE

VENDOR £"v,re =r;:c t ::::",'.!e s

SIGNED BY (NAME & TITLE) _C....-....L"'--'-'~,.,..."'''"'L=, __-_-'-\-,-r">I.J[uk.:>-~<::...=...I..,.e..c""--- _

ADDRESS 8'-105 H",~ Y'1<-.l __-,6",-"u'-CI--'-~'r"Q"-,r_+,-----,l"\---,-,,,>,--- _

TELEPHONE ,U'2, <;:1."q '1cJ'i)2 FAX ~----,?'"",0,,-~=--=3.-,\-,S:....J" _

PLEASE SUBMIT YOUR BID ON THE BID FORM FAILURE TO DO SQ MAY DISQUALIFY YOUR BID


230


OCTOBER 2002 "rERM

TRUCK SPECIFICATIONSFull Width Seat Vendor Complies: _v__

LH door Check Vendor Complies:. 1/

Tinted Cab Glass Vendor Complies: -v--

Front Cab Air Conditioner Vendor Complies: -------v--Dua17x16" Stainless Steel Mirrors Vendor Complies: v8" Auxiliary Dual Retractable Spot Mirrors Vendor Complies:~241" Wheelbase Vendor Complies:.----'::':-Attached Bolted Suspension Vendor Complies:~Oil Filled Front Hub Vendor Complies: _v__14-600 # Ml Front Suspension Vendor Complies:_~12000 # Front Axle Vendor Complies:_~Full Depth 11 OK Rail Frame OS Inverted L 11 OK Reinforced Frame Vendor Complies:~4500# ML Auxiliary Rear Springs Vendor Complies:~Competitive Equalization Allowance Vendor Complies:~_23500# Multi-leaf Rear Springs Vendor Complies:~21000# Eaton 210605 Rear Axle Vendor Complies: vAir Brakes Vendor Complies: .----;:;r-

Rockwell Auto Slack Adjustable Rear Vendor Complies:~Heated Air Dryer BIW Vendor Complies: ---""_Rockwell Auto Slack Adjustable Front Vendor Complies:_~Moisture Injector Valve Vendor Complies:~Dry Air Cleaner Vendor Complies:~Automatic Engine Shutdown Vendor Complies:~_13.2 CFM Water Cooled Air Compressor Vendor Complies:~100 AMP Alternator Vendor Complies: v7.2L - 230 HP Engine Vendor Complies: ---v-6 Speed Automatic Transmission w/PTO Vendor Complies:~5.29 Rear Axle Ratio Vendor Complies: -.L.-Single HORZ Exhaust System Vendor Complies:~50-Gallon Fuel Tank Vendor Complies:_~40 MM Wide, 100MM Long (Longer than Standard) Front Fender Mudflaps Vendor Complies:~22.5 x 8.25, 10 Hole Front and Back Wheels Vendor Complies: ......cL--Extra Strength Highway Tread, 11 Rn.56 TL Front and Rear Tires Vendor Complies:~Two (211110 -1500 CCA Batteries Vendor Complies:_~Tachometer and Engine Alarm Vendor Complies:~AM-FM Radio and Clock Vendor Complies: ----"'_Dual Electric Horns Vendor Complies:~Tow Hooks Vendor Complies:_~


81, It'" r-, "0BID PRICE $ _.=.-,-,.,-,-,\o~-.1-,-- EAC H

MANUfACTURER AND MODEL NUMBEJiO£1 ~""';'l r:'t<-+err", I Pek'<CN ll- '3,DELIVEoRYSCHEDULE Approl'.""",\e\'., 90D8\jS Fg,o[""\ Oe,OE-ICQ"'Tbe---ra.lcK-Lo".cI<r ,<,

WARRANTY .. 1.., .e (,0 D~ ... F~ c-'-<-,,",U'N.:1. \C-0c..K - ISOCh_____~S~ee.. W cu-c- ec-.J.!...1-,--!=.o<"'Oo,-oc""'::::-"""":- c-c---;-~--;- _ _,__;__;:_-:_:_-bidder's place of buslne~5, IS not In Harrison County, MS. The....seographicallocatlon for full maintenance service,parts and warranty repaIr IS located at: ~c.. k - G..., JIper:t ..

-c--c-__--'Ld"""'d~ 1'1,1.0. I" IJ IThe County reserves the right to inspect all maintenance facilities and will take into consideration their locallonand Service/parts availability when awarding this bid

I CERTIFY THAT THE EQUIPMENT BEING OFFERED MEETS OR EXCEEDS TIIESE SPECIFICATIONS

DATE IO/s~ _VENDOR . r;.,Q!r£~c k.. S lesSIGNED BY (NAM~ & TITLE) _sc.=~·''''''''L....J.Y__j!'''''-',£'''''''''='-- _

ADDRESS WiDe:::- lL,,'1 lJ'l N Gv ICPDri 1'1<;. ?"I.~='.5=O-,-I__

TELEP/IONE ;);) 8: $(, L/ '1 d8)... FAX.~ 80."-.oso'..--,,3,-,1~5',-'J-,- _

PLEASE SUBMIT YOUR BID ON THE BID FORM FAILURE TO DO SO MAY DISQUALIFY YOUR 810


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OCTOBER 2002 TERM

THUCI\ SI'ECIFICIIT IONSf-Ill! Width S~~I Vcnclor Complies: $:_.__

L11 door eller.1-; Vendur COH1plie~: \.....oft

1 illted Cab Glass Vendor Complies: _ ' _

rrolll r:~h Air COllllitiorwr Vendor Complies: ~!!..- _

D\lrJl 7x 16" Stflinlf!ss Slf'el Mirrors Vendor Complies: ~')_R" AUl(iliary nll",l Rrdr<lr:t<lhle Spot MinD,,,, Vendor Complies: ~_~ _2J{ 1" Whcelbi1sc Vendor Complies:~__

AIt~r.lIcd Bolted Suspf!l\sion Vendor Complie~:~ _Oil filled frcJIIlllub Vendor Complies: _~_~14-6no tI- ML Front Suspension Vendor Complies:~12000 #- hont Axle Vel1dor Complies:~FilII Depth 110K Rail FroHnc OS Inverted L 1101\ RelllfOlceti Frame Vendor Complies:_~4~OO'" Ml. Auxiliary Rear Srrings Vendor Complies: _~ _Competitive Equalizatloll Allowallce Vendor Complies:~__2]500# Multi-leaf Rf'ar Springs Vendor Complies:~ _.. _21000# Ealon 21U605 Roar Altle Vendor COrT1pl~c~:~

Ai,. Bmkes Vendor CompIles:~__

Rockwell Auto Slack Adjllstahle Rear Vendor CompHes:~_Hp.<'llerl Air Dryer B/W Vendor Complip.9.:~RocJ!:welJ AUln Slack Adjllstahle Fro"t Vendor Complies:~

Mnislmo III/ector Valve Vondor Comrlle5:'~__-----=n,y lIir Cleaner Vendor Complie.:~__Automatic Ellgit\e Shutdown Vondor Complies:~_

13.2 CFM Water Cooled Air Compressor Vendor Complies: l'f"'---100 AMP Alternalor Veodor Complies:~7.2L - 230 HP Enuine Vendor Complies: 7.f1-~--

6 Speed AutOfllittiC Transmi9siol1 W IrTO Vendor Cornplies:~_

5.29 r~eor Axle R;ltiO Vendor Complies: ~_._Sinolo HORZ Exhfl.lJst System Vendor Complies:~SO~Galloll Fuel Tank Vendor Complies: ~. _

40 MM Wide, 100MM Long (Longer Ihan Standard) Front render Murlnaps Vendor complies:~225 x 8.25, 10 Iiole Front and [lack Wheel. Vendor Complies: 'f1 __Exira Strength Highway TreRd, 11R22.56 TL Fron\ ami Rnar Tires Vendor Complifl.~: '#-1 \1110 (2) 1, 11 n 1, rlno CCA B"lleries Vendor Complies~1 ar:hornofor ;111" Engine Alarm Vendor Comr>lie-,,· ~_AM-FM Radio and Clock Vendor Complies'~

Oual Electric Horns Vendor Complies'~Tow Hooks Vendor Complles:~_

ALL ALANKS SIiOUll) AE COMPLETED TO SHOW COMPLIANCE OR TO NOTE EXCEPTIONS"I [CliNICAl SPECIFICIITIONS FOR TIlE EQUIPMFNT OFFERED MUST IICCOMPANY IILl OIDS

j'74G,tiS'~__ EACH

),OD3. - I.MIINIIIIIC ILlf{tl< liND MODEL r,LJM8tR J."~"}JJ-il1d.'f'JooSBA 'til ",,;let., PAc-M"c/lto\-tI'\..<- Kt2olt;J'fPUIVERY SCHf'D111 E J.~Q""J"~- ,,,. 'IS~~ \ he afcoift "t~k'~"""'rlo'~.J"i-o.l UI.!:' ;

WM,RNHY "to-I'I5j)'~<o.'l8

'~"1~~~: ,J'I,.,....H" ""li ....;~fl';l":>-G_E,,~;"'6.:_3~A"..~~:\fc$ __. .-- O"-~E"-_twlt/el's plilCE' of tHlslfless IS !lot tnll;:HlisUll County. MS, The geograpl1ic<J1 locatton for luI! matnlCn;Hlce serVIC€:,

p<'lll~ ;:lor! warr<lflly re[)"ir is located at: PX>Q"""':'.1.~'1G'fI-.!~-3-W1 5 4 C.k.CI,,,"sd~b.: M~~~.#L_. .J}o;t"",<~. M;;~__ _ . . _I he COIl/lty rpsPlves the rigl1l \0 illspp-ct :lU In<lill(ell~HlCf! fCiLlhties and will take i\\lo considcr;)tlon lheir loc3tinnCltHI ~~P!\lIl"f'!r~rlsaV;1il::1[)lllly whel1 <-lw:lldHlg U\is !Jid

I U-l11i,Y II Ii, I II jE EOIJIf'MfClJ r n[IW3 OFFU1ICD MEL TSar EXC[[[X,1 HESE SPECIFICATIONS

IlAIE C\-JG,_O"2.___ __ _ _

VElmOR ~,,(-M~~"~9V.-T;"r-> u _

SIGf-JED BY (~-.l)\ME & lITLE) Ll~ b "j {V\_~~L

ADDRFSS _P.O,~t)'L~J'--'"""'_-;_\'!i~~tJ'AcD'1trfc-----~-----.----

IELEPHOrJE ("O\-i(,L\=-c\lL... \ . FAX J&LJ~IL34'-].LZiL-- _

1'1 f:IISl SUOMIT YOUR OI(J UN TIIF !lILI FORM FIlILUf/CIO no so MIIY OISOUIILlFY YOIIR DID

11I1l 11023 10 m: OrCHl1J Olj OC1UIIFI! 3. 7002

232MINUTES


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EACH~779L

TRUCK SPECIFICATIONSFull Width Seal Vendor Complies: JV,::: ~:LH door Check Vendor Complies:~Tinted Cab Glass Vendor Complies: ~~cSFront Cab Air Conditioner Vendor Complies: -,.tELDual 7x16" Stainless Steel Mirrors Vendor Complies:~8" Auxiliary Dual Retractable Spot Mirrors Vendor Complies:~241" Wheelbase Vendor Complies: kLAttached Bolted Suspension Vendor Complies: YE5Oil Filled Front Hub Vendor Complies: -'z:t:L14-600 # ML Fronl Suspension Vendor Complies:~12000 # Front Axle Vendor Complies: YeSFull Depth 11 OK Rail Frame OS Inverted L 110K Reinforced Frame Vendor Complies: ,v \)4500# ML Auxiliary Rear Springs Vendor Complies: -;-':::-0-Compelilive Equalization Allowance Vendor Complies:~23500# MullHeaf Rear Springs Vendor Complie,,: kl-21000# Ealon 210605 Rear Axle Vendor Complies:~Air Brakes Vendor Complies: ~FJRockwell Auto Slack Adjuslable Rear Vendor Complies:~Heated Air Dryer BfW Vendor Complies: ,'1= )Rockwell Auto Slack Adjustable Front Vendor Complies: ./"S--LMoisture Injector Valve Vendor Complies: LC rDry Air Cleaner Vendor Complies:~Automatic Engine Shutdown Vendor Complies:~13.2 CFM Water Cooled Air Compressor Vendor Complies:~100 AMP Alteroalor Vendor Complies: r'E)7.2L - 230 HP Engine Vendor Complies: 75C"T6 Speed Automatic.:; Transmission w IPTO Vendor Complies:~5.29 Rear Axle Ratio Vendor Complies:~Single HORZ Exhausl System Vendor Complies:~50-Gallon Fuel Tank Vendor Complies:~40 MM Wide, 1OOMM Long (Longer than Standard) Front Fender MUdnaps Vendor Complies:~22.5 x 8.25, 10 Hole Front and Back Wheels Vendor Complies:~Extra Slren'Jth Highway Tread, l1R22.56 TL Front and Rear Tires Vendor Complies:~Two (211110 -1500 CCA Batteries Vendor Complies: 7G:JTachometer and Engine Alarm Vendor Complies:~AM-FM Radio and Clock Vendor Complies: Lcc":>Dual E\ectric Horns Vendor Complies: ,'1e.jTow Hooks Vendor Complies: kL


{/I'Cck _'17'/9,/"2""I)) V -97 ,~-'> BID PRICE $t:LJr -"'..) ---

MANUFACTURER AND MODEL NUMBER k.EAft.v~n1 T 3= "i Ci ()DELIVERY SCHEDULE _QU-Ck"".=""c;c.!IU=- _WARRANTY CBl"'\.~-4 y, leg 'D::)O /l1./~I- o,oJ th'4rl"'iJ"-

bidder's place of bUSiness is not in Harrison County, MS. The geographical location for full malnlenance service,parts and warranty repair IS located at· {;'VLPj)y0 ;1t:L..~~(fi<.E , ,4L .

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The County reS8rJes the righ1 10 inspect all maintenance facilities and WIll take into consideration their locationand Service/parts availability when awarding this bid



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•FAX J,yl.. '08'-

SIGNED BY (NAME & TITLE) ---+-H=%'

ADDRESS / ~ 0'0 (k.~'''JT>:'fA..j


DATE-1I-"Q~/~3~1<~~~J---VENDOR J5:~!0t.:..c1.'.n,:,{_·--''--'=:'.LF_f\_-'f'\.",T-----:~-=-__:=_--;r_~--~----------

S:e~/e--l'

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•MINUTES


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TRUCK SPECIFICATIONSFull Width Seat 1 NfllV I I 'I L::'\ I. fJRTVFP =-t1At~ IJ.r'.::-:~;HJlrFH Vendor Complies: _~,,__

LH door Check Vendor Complies: __\_Tinted Cab Glass Vendor Complies: __'_Front Cab Air Conditioner Vendor Complies: ),,_DIHt17x16" Stainless Sleel Mirrors Vendor Complies: ~\_8" Auxiliary D"al Retractable Spot Mirrors Vendor Complies: __"_241" Wheelbase Vendor Complies: __\_Attached Bolted Suspension Vendor Complies: \:_Oil Filled Front Hub Vendor Complies: __'_14-600 # ML Front Suspension 111,001'" \\1/ r[;(jr.n '\ 1.1\ j 1,1,\HV Vendor Complies: ",';

12000 # Fro"t Axle Vendor Complies: ---;::-FilII Depth 110K Rail Frame as Inverted L 110K Reinforced Frame ( (lm <'1 Vendor Complies: X4500# ML Auxiliary Rear Springs Vendor Complies: -->-:-Compelitive Equalization Allowance Vendor Complies: >:23500# Multi-leaf Rear Springs Vendor Complies:21000# Eaton 210605 Rear Axle Vendor Complies: --\-.-

Air Brakes Vendor Compiles: XRockwell Auto Slack Adjustable Rear Vendor Complies: --~-.~Heated Air Dryer BIW Vendor Complies: ,ROCkwell Auto Slack Adjustable Front Vendor Complies: ~ >;Moisture Injector Valve Vendor Complies: __,_'_Dry Air Cleaner Vendor Complies: '-Automatic Engine Shutdown Vendor Complies: - '-13.2 CFM Water Cooled Air Compressor Vendor Complies: __'_:_100 AMP Allernator Vendor Complies: ,_'~7.2l - 230 HP Engine 1-:\(1':1-:[1:: Vendor Complies: ~_X_'_6 Speed Automatic Transmission w JPTO Vendor Complies: X__5.29 Rear AxJe Ralio Vendor Complies: __,,_._Single HORZ Exhaust System Vendor Complies: ,50-Gallon Fuel Tank Vendor Complies: --,-:-40 MM Wide, 100MM Long (Longer than Standard) Front Fender Mudtlaps Vendor Complies: X22.5 x 8.25, 10 Hole Front and Back Wheels Vendor Complies: XExtra Strength Highway Tread, 11R22.56 TL Front and Rear Tires Vendor Complies: XTwo (2) 1110 -1500 CCA Batteries Vendor Complies: _ XTachometer and Enuine Alarm Vendor Complies: .\AM,FM Radio and Clock Vendor Complies: __>'_'_

Dual Electric Hnrns Vendor Complies:_~Tow Hooks Vendor Complies.: __X_·_


BID PRICE $ '::.12'13.: lcI: EACH

MANlIFACTUI1ER AND MODEL NUMBER: _l!'~ITI:I'i.~'IIOIIAT. 7!,(IO UIA'-S]:; 1'3101 I,'AY r;>\TOR 120110DeLIVERY SCI jeDULE -6ltl\(l\lf1t1.llJ Y ] l['-!4"J JJJ.'l'~: ;\nOWARRANTY

I EllCK-.i!\ I-LiNTll/llNI.lI'1I1U1 rilLE':, IIl.~m:l{ 3 n:,-. un. ATU.CIIl-.le-'e-1e-i'cc[{e-R:.:'lNcc':.:lY:.:,:.:)_~_~_bldeJets rilaCe~LJsinE:sslsnolln I larri5Qn County, MS. The geograpl)ica\ location for full maintenance service,palls and warranty repair is lor:ated at: ill\S:=-' 1.. -;: ! I:\Trrr~,<;,r~UI\C I ~I.') . _

..lUIIII':!i: HlhTLL_A.L_ ---~-_.-~--------- --~~~--c-The COllnty reserves ttle dahl to inspect all rnalnlenance fCil.ilitles and will take into consideration their locationan<1 Service/pans availability when awarding this bid

PLEASE SUBMIT YOI JR 810 Of·~ THE DID rORM. r/·.1l URF TO DO SO MI\'.... DISQUALlry YOUR BID

BID #(J13 I U ElF oPt,r·JLU UN OCTUBEfl: 3. 2002

I CERTIFY mAT THE EQUIPMENT REING OFFERED MEETS OR EXCEEDS THESE SrECIFICATIONS

l,l\IJ-(,\Ir:- \ n_~~_(] _TELEf'IIDNI:

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234



TRUCK SPECIFICATIONSFull Width Seat [I', rq VWII\ 1 10 I,: I np ,', 2 - 'h', FA' ~ U,I: 1:1: Vendor Complies: _,,"

LH door Check Veodor Complies: >;Tinted Cab Glass Vendor Complies: -----:\'"Front Cab Air Conditioner Vendor Complies:\.Dual 7x16" Stainless Steel Mirrors Vendor Complies: =- x__8" Auxiliary Dllal Retractable Spol Mirrors Vendor Complies: __X_241" Wheelbase Vendor Comp\ies: \Attached Boiled Suspension Vendor Complies: _ AOil Filled Front Hub Vendor Complies: >;14-600# ML FrontSuspcllsion 14 l 0UO \,1/ FHnl~L AN:-1LLL\HY VendorComplies:-~~-

12000 # Fronl Axle Vendor Complies: ---;;:--=Full Depth 110K Rail Frame OS Inverted L 110K Reinforced Frame C. nnmo] Vendor Complies: >;4500# ML AUXiliary Rear Springs Vendor Complies: X_Competitive Equalization Allowance Vendor Complies: __\__23500# Multi-leaf Rear Springs Vendor Complies: >;21000# Eaton 210605 Rear Axle Vendor Complies: X

Air Brakes Vendor Complies: _~~._Rockwell Auto Slack Adjustable Rear Vendor Complies: _~_Heated Air Dryer BIW Vendor Complies: __X_Rockwell Auto Slack Adjustable Front Vendor Complies: \,Moisture Injector Valve Vendor Complies:_~Dry Air Cleaner Vendor Complies: :-Automatic Engine Shutdown Vendor Complies: \,"13,2 CFM Water Cooled Air Compressor Vendor Complies: \,100 AMP Alternalor Vendor Complies: --:-:-7,2L - 230 HP Engine t:-'\CEED,' Vendor Complies: __X_'_

6 Speed Automatic Transmission w {PTa Vendor Complies: ;.:5,29 Rear Axle Ratio Vendor Complies: _ '\Single HORZ Exhaust System Vendor Complies: _~,_50-Gallon Fuel Tank Vendor Complies: .\40 MM Wide, 100MM Long (Longer than Standard) Front Fender Mudflaps Vendor Complies: -~,,-22,5 X 6.25, 10 Hole Front and Back Wheels Vendor Complies:_~Extra Strength Highway T,.ead, 11 R22.56 TL Front and Rear Tires Vendor Complies: . 1\

Two (2) 1110 ' 1500 CCA Batteries Vendor Complies: --.\-,-Tachometer and Engine Alarm Vendor Complies: -~AM,FM Radio and Clock Vendor Complies: __A_'_

Dual Electric Horns Vendor Complies: >:Tow Hooks Vendor Complies: __\_

ALL BLANKS SHOULD BE COMPLETED TO SHOW COMPLIANCE OR TO NOTE EXCEPTIONS"TECHNICAL SPECIFICATIONS FOR THE EQUIPMENT OFFERED MUST ACCOMPANY ALL BIDS

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•BID PRICE $ Sl, 937.00 ___ EACH

MANUFACTURI::R AND MODEL NUMBER: n:rmN,\" WH,\[, 74(1'.1 ClI/\SSle h'/PHEP,SG, 'j1-3 ]j):,DCRDELIVERY SCHEDULE AI'PPO'W1bTLl.Y 12Q-14:'-",U,,,,\,,Y,,,-,",;'.:.:,I'""C:..I _

WARRANTY:n:UC!/-L4 immJjI1in,HllTl::D I-IILLS, In"fJr'R, YFe. U:I.L ATL\CIIED I,M{ilANT1)

bidder's place of business is not in Harrison County, MS The geographical location for full maintenance service,parts and warranty repair is located at: ClJi\::-;STS: liAITIL:';\JUgC, t-b_' .. ~ _

LQ,\ULI:: HOBILE, AL , , ,The County reserves. the righ\ to inspect all rnain\enance faCIlities and will take into considp.ration their locationand Servicefparts availability when awarding lhis bid

PLEASE SUBMIT YOUR BID ON THF BID FORM FAILUR~ TO DO SO MAY DISQUAliFY YOUR BID

\ CERTIFY 'I HAT THE EQUIPMENT BEING OFFERED MEETS QR EXCEEDS THESE SPECIFICATIONS

•I---- -------,-----DAn:: _OCI\JBER 01, 2002 ,__,, .._,

TELEPHONE 800-~?9S-H~_~ . _

BHCi\U\II\'r' DEl Vi::, HAl'llE::,mJR(~, H:::: JLJ4U I

/!o-d+ $du ,_1,J-'--H~~/_ADDRESS ,"ill rmO,\D\,'i\~ L1J-:IVL IG\1'llEmmC, H' ]e)i,..C'l ,_, , _

BIO #023 TO BF OPENED ON OCTOREP 3, 2002

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•MINUTES


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TRUCK SPECIFICATIONSFull Width Seat Vendor Complies:~LH door Check Vendor Complies:~Tinted Cab Glass Vendor Complies: _~_-_._Frollt Cab Air Conditioner Vendor Complies: e-/'

Dual7x16" Stainless Steel Mirrors Vendor Complies: t'SoT 5\,l,i,1,\,\t;8" Auxiliary Dual Retractable Spot Mirrors Vendor Complies:~~241" Wheelbase Vendor Complies:~Attached Bolted SU5pension Vendor Complies: ,/Oil Filled Front Hub Vendor Complies: - ~.. -

14-600 # ML Front Suspension Vendor Complies:~12000 # Front Axle Vendor Complies: <..

Full Depth 110K Rail Frame as Illverted L 110K Reinforced Frame Vondor Complies:~4500# ML Auxiliary Rear Springs Vendor Complies: ~kclucCompetitive Equalization Allowance Vendor Complies: ......./23500# Multi-leaf Rear Springs Vendor Complies: ~/21000# Eaton 210605 Rear Axle Vendor Complies:~Air Brakes Vendor Complies:~ROCkwell Auto Slack Adjustable Rear Vendor Complies:~_Heated Air Dryer Brw Vendor Complies:~Rockwell Auto Slack Adjustable Front Vendor Complies: ~/

Moisture Injector ValvB Vendor Complies: v/-

Dry Air Cleaner Vendor Complies:~Automatic Engine Shutdown Vendor Complies:~_13.2 CFM Water Cooled Air Compressor Vendor Complies:...L_100 AMP Alternator Vendor Complies:~7.2L - 230 HP Engine Vendor Complies:~6 Speed Automatic Transmission w {PTO Vendor Complies:~5.29 Rear Axle Ratio Vendor Complies:~Single HaRZ Exhaust System Vendor Complies:~50-<lallon Fuel Tank Vendor Complies:~___40 MM Wide, 100MM Long (Longer than Standard) Front Fender MlJdfiaps Vendor Complieti:~22.5 x 8.25,10 Hole Front and Back Wheels Vendor Complies:~Extra Strength Highway Tread, 11 R22.56 TL Front and Rear Tires Vendor Complies:~Two (2) 1110 -1500 CCA Batteries Vendor Complies: ~-_Tachometer and Enuine AJt<.rm Vendor Complies: _.........---AM-FM Radio and Clock Vendor Complies:~Dual Electric Horns Vendor Complies:~Tow Hooks Vendor Complies: ~"

ALL BLANKS SHOULD BE COMPLETED TO SHOW COMPLIANCE OR TO NOTE EXCEPTIONS"TECHNICAL SPECIFICATIONS FOR THE EQUIPMENT OFFERED MUST ACCOMPANY ALL BIDS

BID PRICE $ +/--,!!-:SL}_\7,-,D,-IQ_~__ EAC H

MANUFA.CTURER AND MODEL NUMBER: ?~ (:MC Tc '7';0 0 ~',-j-(, A"'<rurkIJ I{y"-- H-IICoDELIVERY SCHEDULE '1 0 - '';0 cPet,5 A IZ, cWARRANTY: .

5yn') °'11,:'.0.01 (c.oCV~""S\j"r(jl.o,(I: 2-J~5 ~,,~<~ '3'1"-,T"""",,,,-:'s,~bidder's place of bUSiness is not In Harrison County/MS, The gBogr'iiphlcallcfcatioA fortull maintenance service,parlsandwarranlyrepalrislocaledal 1'1'1 0 ('b""'~~ A",s-- Me.~rH~ ,Iv ~Q ~'f>t-Ct>.'\>o-..i

6"", I~'( A L ~,-d2<cJ:(c 5 k: f· 0-' l ~'-c-c----:---c-c---,,-c---:----The C&unty reserves the ngilt to inspect ail maintenanCe facilities and will take into consideration their locationand Service/parts availability when awardir,g thiS bid

PLEASE SUBMIT YOUR BID ON THE BID FORM FAILURE TO 00 SQ MAY DISQUALIFY YOUR BID


M;t;Si~s1Pfli Re;:i:-l 1-ationNnmhf'.r 1928

1'li~~ISSIPPI VENDOR lICWSENlIIY18't:~ 22019

J CERTIFY THAT THE EQUIPMENT BEING OFFERED MEETS OR EXCEEDS THESE SPECIFICATIONS

DATE (,'_A 2"7 "-7-,___~"l. I

r -VENDOR -<(7.'11" '!Crz'th~ C"; F,,·

SIGNED BY (NAME & TITLE).--:1-;:= - J v- - l)(l{L<iJ- (~="-,-,,-,L.=-.:.,-t'-f.=1==~+,~-,c,,,,,·=-::::~=C.-L-IJ-,~

ADDRESS ~~" t3 284-; \'1,{. C C"'1~f ~< .Me.:-yt.y,' -IN 3'6(13

TELEPHONE ~_2::l.---'L'{<.- '1 "i \ [

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236MINUTES


TRUCK SPECIFICATIONSI Full Width Seal Vendor Complies: :;!d}-

LH door Check Vendor Complies:~Tinted Cab Glass Vendor Complies: ¥h'l-Front Cab Air Conditioner Vendor Complies:~_Dua17x16" Stainless Steel Mirrors ST~;NLe.s..<; f":::,'-QeL N/PN".'(/J{ile Vendor Complies:~8" Auxiliary Dual Retractable Spot Mirrors Vendor Complies:~241" Wheelbase Vendor Complies:.Y-!2-.Attached Bolted Suspensiol) Vendor Complies:~

,/ Oil Filled Front Hub J«,TC~ i i?~~ «,-'(d,,,,-Q. Vendor Complies: 'f:!Z'-14-600 # ML Front Suspension Vendor Complies:~_12000 # Front Axle Vendor Complies: yOFull Depth 110K Rail Frame OS Inverted L 110K Reinforced Frame Iz~,d",I<tr:VendorComplies:~4500# ML Auxiliary Rear Springs Vendor Complies: ':iD_Competitive Equalization Allowance Vendor Complies: .::LE.._23500# Multi-leaf Rear Springs Vendor Complies: y,,-.21000# Eaton 210605 Rear Axle -oWI~ ~ 7-lob0 9 Vendor Complies: l!(c.J _ .Air Brakes Vendor Complies:~Rockwell Auto Slack Adjustable Rear Vendor Complies: )'{"'~Heated Air Dryer BIW Vendor Complies:~Rockwell Auto Slack Adjustable Front Vendor Complies:~__Moisture 1njector Valve Vendor Complies:~Dry Air Cleaner Vendor Complies: fI-"? LJI.""

0/ Automatic Engine Shutdown Vendor Complies:~13.2 CFM Water Cooled Air Compressor Vendor Complies:~100 AMP Alternator ,}O Ann) "'!ffl-'t>'H2" Vendor Complies: 'L!!L7.2L - 230 HP Engine D7 - <;/';15 .£-6 Z& hoI'" jr,="'e~ ~--"D~ Vendor Complies:~6 Speed Automatic Transmission w /PTO /?/ZJ_2CJL.;"'';>)..' /..L~';'"A_'~77~··';:"i/ /'>,.i'::7") Vendor Complies: 6~

5.29 Rear Axle Ratio Vendor Complies:~Single HORZ Exhaust System Vendor Complies:~50-Gallon Fuel Tank Vendor Complies:~40 MM Wide, 100MM Long (Longer than Standard) Front Fender Mudflaps Vendor Complies: ::JJD---22.5 x 8.25, 10 Hole Front and Back Wheels /I"i:..p,/,r;"d Vendor Complies: ffi"_Extra Strength Highway Tread, 11R22.56 TL Front and Rear Tires Vendor Complies:'y~

, Two 12) 1110 -1500 CCA Batteries ' Vendor Complies:~-' Tachometer and Engine Alarm Vendor Complies:~

AM-FM Radio and Clock 1fJ) il,.,,07l'- PU<j~"- Vendor Complies: y e.oDual Electric Horns Vendor Complies:~Tow Hooks Vendor Complies:~


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MANUFACTURER AND MODEL NUMBER Jiv/C/C.N,g7IdllJ~ /lltXh "1S'CGDELIVERY SCHEDULE: f( weeD ·m_bm P 0, _1J,{i-7~WARRANTY~---'--'~=::'c-'ygz/::.J ;.fo, (III, e.uade E'(&-'#e'; u",t:.",.Ir::rt 01) -Me ~e·

bidder's place of business is not in Harrison County, MS, T,he geographical location for full maintenance service,parts and warranty repair ;slocated at: Vb-&I1~R'I') DIetel 5cri'LlICP! k?oo{.(?-"·,.,:.:r,,,,~=-=,,,.:..r _

The Coun1y reserves the right to inspect all maintenance facilities and wtll take Into consideration their locationand Serllce/palis availability '.\Ihen awarding Ihi~ bid.

',CERTiFY 'THAT THE EQUiPMENT BUNG OFFERED MEETS OR EXCEI::DS THESE SPFCIFICATIONS


VENDOR U/-w', )(v'/e.e!"07/~"-C l;?t--,ce:J

SIGhI[D BY (NAME & TITLE) (~'--.-7-~--'-~+'-.CC-~-.-3~.------

ADDRESS / y/(", 2/1'2) ~~ &ul'!Jf-rn:7. /;--0, d WI - 2_1_7-_~ . _

TELEPHONE _";1J.-!n - ;ZS-.,Li- FAX _2_C7_J_-·_7_1</-~._-_·_~_;J_J_;!- _

PLEASE SUBMIT YOUR BID ON THE BID FORM. FAILURE TO DO SO MAY DISOUALIFY YOUR BID

DATE: /0 - 02· - Oz-

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237


OCTOBER 2002 TERM

6. Tile Board does hereby find that the second lowest and best bid of WATSON

QUALITY FORD in the amount of SEVENTY FOUR THOUSAND SEVEN HUNDRED FIFTY AND 00/100

DOLLARS ($74,750.00) each is the second lowest bid meeting specifications and, therefore,

the best received for Bid #023, one or more trucK mounted boom loaders, and that said bid

is reasonable and fair and should be accepted. It is, therefore,

ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY, MISSISSIPPI, that the bid

Of WATSON QUALITY FORD be, and the same is HEREBY ACCEPTED for Bid #023, one or more

trucl< mounted boom loaders at and for a consideration Of SEVENTY FOUR THOUSAND SEVEN

HUNDRED FIFTY AND 00/100 DOLLARS ($74,750.00) each.






ISupervisor WILLIAM W. MARTIN voted AYE

Supervisor CONNIE M. ROCKeo voted AYE



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238


OCTOBER 2002 TERM

supervisor LARRY BENEFIELD movea adoption of the following:

ORDER APPROVINC THE PURCHASE OF ONE 3/4 TON EXTENDED CAB TRUCKFROM HOMER SKELTON FORD, PER STATE CONTRACT NO. 070-21-3613·0,AT A COST OF $18,990.00, FOR USE AT THE ORANCE CROVE WORKCENTER


Board does HEREBY APPROVE the purchase of one 3/4 ton extended cab trucK from Homer

SKelton Ford, per State contract No. 070-21-3613-0, at a cost of $18,990.00, for use at the

Orange Grove WorK center, payable from account 002-100-915.



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Supervisor BOBBY ELEUTERIUS voted AYE •Supervisor LARRY BENEFIELD voted AYE


supervisor WILLIAM W. MARTIN voted AYE




THIS, the 28th day Of october 2002.

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239MINUTES

BOARD OF SUPERVISORS. HARRISON COUNTY, MISSISSIPPIOCTOBER 2002 TERM


ORDER AUTHORIZINC THE ADVERTISEMENT OF NOTICE OF INVITATIONSFOR BIDS ON ONE OR MORE NEW OR USED MINI-TRACK EXCAVATORS, FORUSE BY THE ROAD DEPARTMENT


Board does HEREBY AUTHORIZE advertisement of Notice of Invitations for bids on one or

more new or used Mini-Track Excavators, for use by the Road Department.

supervisor CONNIE M. ROCKCO seconded the motion to adopt the above and

foregoing order, whereupon the question was put to a vote With the following reSUlts:


supervisor LARRY BENEFIELD voted AYE• Supervisor MARLIN R. LADNER voted AYE


supervisor CONNIE M. ROCKCO voted AYE


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The Sheriff's representative reported that 1,015 persons are currently housed in the

Harrison county Jail Facilities.

240


OCTOBER 2002 TERM


ORDER APPROVING PURCHASE OF ONE LAPTOP COMPUTER FROM OFFICEDEPORT AT A COST OF $1,599.00, PAYABLE FROM 030-720-619


Board does HEREBY APPROVE purchase of one laptop computer from Office Deport at a cost

of $1,599.00, payable from 030-720-619.



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241


OCTOBER 2002 TERM


ORDER APPROVINC PURCHASE OF SIX BALLISTIC VESTS FROM MID SOUTH, PERSTATE CONTRACT #5-680-01201, AT A TOTAL COST OF $5,390.10, PAYABLEFROM 029-215·613


Board does HEREBY APPROVE purchase of six ballistic vests from Mis South, per state contract

#5-680-01201, at a total cost of $5,390.10, payable from 029-215-613.


foregoing order, whereupon tile question was put to a vote with the following results:


supervisor LARRY BENEFIELD voted AYE• Supervisor MARLIN R. LADNER voted AYE




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242

MINUTESBOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI •

OCTOBER 2002 TERM


ORDER APPROVING ACCREDITATION AND MANAGEMENT SERVICESAGREEMENT BETWEEN HARRISON COUNTY & ED HARGETT AT A COST OF$10,000.00 ANNUALLY, FOR MAINTAINING ACA ACCREDITATION. PAYABLEFROM 115-207·556, AND AUTHORIZING THE BOARD PRESIDENT TOEXECUTE THE SAME


Board does HEREBY APPROVE and does HEREBY AUTHORIZE the Board president to execute

the following Accreditation and Management Services agreement between Harrison County

& Ed Hargett at a cost of $10,000.00 annually, for maintaining ACA accreditation and payable

from 115-207-556:

ACCREDITATION AND MANAGEMENT SERVICES CONTRACT

This Contract between Harrison County Board of Supervisors, P. O. Drawer CC,

Gulfport, Mississippi, 39502, (hereinafter referred to as "Harrison County"), and Corrections

Management Services, Incorporated, P. O. Box 156, Charleston, Mississippi, 38921

(hereinafter referred to as "CMS") is entered into as of the __ day of

________, 2002.

WIT N E SSE T H:

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WHEREAS, the Harrison County Adult Detention Facility ("HCADF") has been •

accredited by the American Correctional Association ("ACA"); and

WHEREAS, the Harrison County Sheriff and Board of Supervisors desire to

maintain said accreditation through regular monitoring and assessment by correctional

professionals; and

WHEREAS, CMS desires to provide such services to Harrison County under the

terms and conditions hereof;

NOW, THEREFORE, in consideration of the covenants and promises hereinafter

made, the parties hereto agree to the following: IARTICLE I: PROGRAM AND TREATMENT SERVICES

ACA semi-annual audits and consultation services required for the facility to maintain

1.1 General Engagement. Harrison County hereby engages eMS to provide •aecred itation.

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243


OCTOBER 2002 TERM

CMS shall be the consultant at the Facility.

Responsibilities to include

a) Drafting "Plans of Action", Request for Waivers and/or Appeals inResponse to the ACA Visiting Committee's Reports• b) Representing the facility at ACA Panel Hearings in January, 2003, inCharlotte, North Carolina.

c) Conducting Comprehensive semi-annual ACA audits at the facility.

d) Meeting with Sheriff or designee to discuss deficiencies and correctivemeasures following each audit.

Ie) Providing ACA Consultation and instruction to designated staff on

establishing and maintaining re-accreditation for each of the 438Compliance Standards.

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f) Available for phone consults as required.

ARTICLE II: SECURITY

HCADF will provide security services sufficient to enable CMS to safely and

expeditiously provide consultation and services called for by this Agreement.

ARTICLE lit PROGRAM FACILITIES

HCADF will provide CMS with office space facilities, equipment and utilities

necessary to the proper fulfillment of contract requirements.

ARTICLE IV: CONTRACT ADMINISTRATION

4.1 Contract Manager. The Sheriff is designated Contract Manager and is

responsible for enforcement of the Contract. The Sheriff shall serve as primary liaison with

CMS and is responsible for the authorization of all payments under this Contract, subject

to approval by Harrison County.

2

244


OCTOBER 2002 TERM

I

4.2 Governing Law. This Contract will be governed by and constructed in

accordance with the laws of the State of Mississippi.

ARTJCLE V: TERM AND TERMINATION OF AGREEMENT •51 Contract Term This Agreement will become effective on the approval

date andwill be for the term of twenty-four(24) months unless terminated earlier as defined

below.

party. In the event of termination, all payments due CMS through the month of termination

by either party with or without cause, upon ninety (90) days prior written notice to the other

5.2 Termination. This Agreement, in whole or in part, may be terminated

Ishall be paid by Harrison County to CMS, and CMS shall deliver to Harrison County all

work product performed through the month of termination

ARTICLE VI: COMPENSATION

Harrison County shall compensate CMS at the rate of $5,000 semi-annually. •

Payment shall be made on a semi-annual basis following the completion of each semi-

annual audit report. CMS shall submit semi-annual statements, which are to be paid on

the claims docket of the Board of Supervisors.

ARTICLE VII: lliDEPENDENT CONTRACTOR

eMS is and shall be an independent contractor and, subject to the terms of this

Agreement, shall have the sole right to supervise, manage, operate, control, and direct the

performance of the details incident to its duties under this Agreement. Nothing contained

in this Agreement shall be deemed or construed to create a partnership or joint venture, I

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245


OCTOBER 2002 TERM

to create the relationship of an employer-employee or principal-agent, or to otherwise

create any liability for Harrison County whatsoever with respect to the indebtedness,

liabilities, and obligations of the undersigned. The undersigned shall be solely responsible

for payment of all Federal income, FLCA and other taxes owed or claimed to be owed

by the undersigned, arising out of the undersigned's association with HCADF pursuant to

this Agreement

IN WITNESS WHEREOF, the parties hereto have executed this Contract on the day

and year first written above.

CORRECTIONS MANAGEMENT SERVICES, INC.

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BY:Edward M. HargettPresident

HARRISON COUNTY BOARD OF SUPERVISORS

BY:President, Board of Supervisors

APPROVED BY

George H Payne, Jr.Sheriff

J\IJscr9;J ~ I I (JU I 51 IERIFF\CMSConlract 1.\'pJSEl' i ::!o\J::!·c(jr·~ rRAC I MANAGEMENT SER viers

DATE: _

DATE: _

DATE: _

246


OCTOBER 2002 TERM •Supervisor MARLIN R. LADNER seconded the motion to adopt the above and

foregoing order, whereupon the question was put to a vote with the following resUlts:






AYE

AYE

AYE

AYE

AYE

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247


OCTOBER 2002 TERM


ORDER APPROVING CONTRACT AGREEMENT WITH INTERNET ACCESS LICENSEWATCH SYSTEMS AT A COST OF $7,000.00 ANNUALLY, FOR POSTING OF SEXOFFENDERS, PAYABLE FROM 001-200-556, AND AUTHORIZING THE BOARDPRESIDENT TO EXECUTE THE AGREEMENT SUBJECT TO REMOVAL OFINDEMNIFICATION CLAUSE AS RECOMMENDED BY THE BOARD ATTORNEY


Board does HEREBY APPROVE the following contract agreement with Internet Access License

watch Systems at a cost of $7,000.00 annually, for posting of sex offenders, payable from

001-200-556, and authorizing the Board president to execute the agreement subject to

removal of indemnification clause as recommended by the Board Attorney:

248


OCTOBER 2002 TERM

......----\vat ch,y s I , In ,

INTERNET ACCESS LICENSE AGREEMENT

This License Agreelllt'nt (" Agreement ") is madt' and entered into this day of

_____ , hy and Ilt'tween WATCH SYSTEMS, L.L.c.("WATCH"), a Louisiana corporation with its principal place of husiness at 202 N.Florida St, Covington ,LA70433

al1dlkrr(~ CJv:!7 (>4I~ _~~c..,.,.,,-=------------__

a S~¥l5~ ' with its pdncipal

place of husiness at _("Licensee"), Colledi\'ely, WATCH and Licensee shall be termed "the parties."

RecitalsWATCH has developed and is continuing to develop Internet accessibledata mapping, data storage, data tracking and data manipulation computersoftware, methods, and techniques. WATCH is the owner and/or dulyauthorized licensee of such computer software, methods and techniquesand has the right to license access to and use of such computer software,methods and techniques. Such computer software, methods andtechniques are and remain the property of WATCH. Licensee desires toacquire a license from WATCH to access and use certain computersoftware and technologies, methods, and techniques consistent with theterms of this Agreement.1. Scope of AgreementWA n 'II and l-in>llw'C [1t'reby Jgn:'e {1.1 the gIant of a flu!l-exdLJ.~i\T <lud fll1l1-lransfcrahlc license from Wl\Tel Ito Licensee for acct::'>5and LISt: or ("ell Jill l'urnputcl sufi W<lrc alHI leetlllologies, melhuds. and tec!miqllcs, as dl.::;cribcd in Exnlhil A(thi.: "I'nHlllcl"), f<~xhihil Hand Exhlhll C ThIS Agreernell\ ~h[lll apply 10 all prouucts and serVlc.es r(>[;)lmg to the license pHlvided by W/\TCH Itl Licensee dllrin~

Ihe It:rm ul' thl~ t\glC(~lllCI1! including rT()d\JCI~ lhrll ::lle owned by \VA TCH or developed hy \\'A Tell fHld licen",.d 10 l.,icel1st't:' and[hmJ pariy sntlwdll: th.1I is :,lIhllccnsed to Lict:n<;cc hy "";ATCH

2. Grant of Non-Exclusive and Non-Transferable LicenseWATCH grants to Licensee an~ Licensee accepts a non·exl;IlJstve and non "transferable license (nle "License") to flcce~.5

and use the Product for the period commencing on /n .... /- 0 z.. ,and terrn[natlng an ~ - b~· 0 ~ (the "Term")Licensee's sole means of utilizing the Product shall be through Internet access to WATCH's server, utili7ing the accesscodes and passwords made available by WATCH 10 ar.cess and use the Product. Licensee shall be responsible for inputof data. Licensee 5')<'111 slrlctl)' limit ar:cess to the Product to its employees, specifically maintaining control over the.dissemination alld use of lhe access codes and passwords made available by WATCH 10 Licensee so that only currentemplo)'ees and only employees authorized by Licensee and permitted by applicable law are provided with or aware 01such access codes and passwords or are allowed access 10 Ihe Product. The Product may permit the Licensee toauthOrize CJthers to view the ddta nt 'Licensee Licensee agrees tha~ [t will nol allow or authorize any person or entity(including another subscribe I to tile Product) 10 access the Licensee's, data and information except as <l.ulhorl7P.d byapplicable law and by the terms of thIS AgreementWATCH will maintain Ole Product and will prOVide Licensee support and assistcmce for the' Product as described in theattached Exhibits A. Band CThe licerise 10 access anrluse the Product pertains only 10 proper and intended lJ~es ollhe Product. anrl Licenseewarrants that it will not use the Product improperly, maliciDllsl)'. or in ways, which are nollrllended.Licensee shall \1;';8 the Product solely tor the Licensee's own internCiI purposes and Licensee shall only allow itsdeSignated emplovees as set forth In this Agreement 10 access the Product utilizin~] the acCHSS codes and passwordsproVided by WAlCH

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OCTOBER 2002 TERM

3. PaymentIn consideration for the ]l}Qve-mentioned grant of non-exclusive. and non-transferable license, Licensee shall pay WATCHa fee of $~~ (n)Z;)~ ("Fee"), due on or before the begll\l1\ng date of the Term. Licensee acknowledges that thisAgreemenll~ tor a Term definite and cer1am, that this Agreement IS non-cancelable dunng the Term except as providedherein, and that the Fee IS non-refundable reyafdless of Licensee's actual use or desire to use tile Product during theTerm.

4. RenewalUnless cancelle9 by either party With 60 days notice, this contract will automatically renew tor succesSive on e -yearterms Licensee acknowledges, however, Ihat if Licensee cancels its license to access and use the Product before thefInal 60 days of I/'Ie current license Term, then aU information and data, inGiuding all information and data provided bylicensee, may be purged from the Product and lost uporl fhe completion of tile Term of Ihis licensE, and WATCH shallbear no responsibility for that 1055 ot data or information

5. Restrictions on Uselicensee tlereby acknowledges and agrees that title to the Product, any reference manuals and any copies, modifications,alterallCHls or derivdlive works tllsreof, and any title to any existing or future patents, copyrights, trade secrets, and otherproprietary rights embodied therein shall remain exclusively wilh WATCH and the third party Dwners thereof, andLicE:nS28. is entitled solely to a non-transferahle and non-exclusive use within the terms and conditions of this Agreement

Licensee may not copy, duplicate, reproduce, or download, in whole 01 in part, the Product, except thai Licensee mayback-up i1s Dvm data, Licensee shall take all reasonable steps to prevent unauthorized copying, duplication, reproduction,or downloading of the Product, and Licensee shall promptly notily WATCH upon becoming aware of any suchunauthOrized actiVity

Licensee shall not attempt, by recompilation, reverse-engineering. ejlsassembly, or any other method, to create. or derivethe source programs or codes or any ~ar1 thereot from the object program or from other inlormation made available underthis Ayreernent. Except as expressly provided flereln, Licensee may use the Product solely jar its business or lawenforcement purposes and at Licensee's premises, and Licensee shall nol transfer, sublicense or otherwise assign itslicense 10 access and use the Product to any third party nor allow any third party to access or USE! the Product Licenseemay not alter or modify Hle Product without the express rmar authorization of WATCH. Licensee shali take all reasonablesteps to prevent uflauthorized access to and/or use 01 1he Prm}uct by any person or entity other than Licensee

6. ConfidentialityIt is eJ<pressly understood and agreed that the Pmouct constitutes a valuable proprietary product and trade secret ofWATCH ~mtJofiYlng substanlla\ creative elforts and confidential informalion, ideas, and expreSSions, LIcensee agrees totake all reasonable steps to protect the confidentiality althe Product and other information designated by WATCH asconfidential inci'.lding the terms of this Agreement. Such steps Include but are not limited 10 agreeing nol to sell, transfer,pUblish, disclose, display or distril)ute the Product or permit any other person or entity access to, in any manner, theProduct or repruduclions or duplications thereol, or any part thereof, In any form whatsoever, Licensee agrees to take allreasonable steps to ensure thai Licensee's employees, agents, independent contractors and guests are prohibited fromtaking an'! action otherwise prohibited to the Licensee under this Agreement. If Licensee becomes aware of anyunauthorized access or breach of confidentiality, Licensee shall give WATCH wrillp.n notice within one day_ It is furtherLHlderstood that WATCh copyrights the tormats, information, and source code of the Product Licensee agrees not toremov€ or alter ani copyright notice or other propnetary markings from the Product Licensee shall not use its access to!lIB ProiJUct to aid others in analvzing, imitating, or reverse engineering the Product

7. OwnershipTitle to Ihe Product, including but not limited to the ownership of all copyrights, palents, trademarks, trade secrels, and allother intellectudllJroperiy rigllts, shall at all times remain With WATCH Licensee sllaU rnake no claim 01 any ownershipfights in the intelleclual property of the ProdUCt, including Without iimltation copyright and palents in ttle Product and anya\teratlons, entlancernenls, adaptations. developments, modifications. or derivatives thereof.licensee sl-Iall not alter, amend, adapl, or modily the Product without the expres5 ",,'[iUen consent oj WATCH, <.lnd anysuch "Ilerations. amendments, adaptations, or modifications of the Product shall Inure to the benefit of WATCH, who shallDe the sale owner nf all Intellectuai properly flowing from the ProductLicerl~ee shall not copy or download or attempt to copy or downioad the Product and any ane! all copies 01 Ihe Products~lalJ at all times be the sale and exclUSive property of WATCHWATCH shall have tile right to USB the data provined by the Licensee to improve, update, and expand the Product

B. Limitations of ResponsibilitiesWATCH shall provide tor back-up protection of the data and Information entered by licensee as set lorth in Exhibit A. Thistlack-up procec1dre 15 the limit 01 WATCH's responsibility for ensuring the availability of thE: (jata and Information enteredbV Licellsee and pmler:llrlg against failures and loss of data and Slldlille held blameless and tree from responsibilityconcerning any data or hformatlon loss that may OCCUI under the back-up procedlHe sel forth in EXhibit A WATCH's salelespoll~\tJillty for 2lS5Urlrlg that the d.:lta iiflU informallon entered tJy Llct.msee IS protected Ir-orn loss, damage, or Brror shallbe !Irniled to the bai.~k,up proCtHlllre set tonh 111 Extllbit A

\,,\'ATCH shall pr'll.-'I!iti Licensee With reasolldtJlE access to triG Product Au:ess limitatIons due to third parties, includinqbur not limited to Licensee's Internet provJder, dre not the responsibilliv 01 WATCH. WATCH does not guar~ntee orWam.,HII ttldl Licensee shall tlave instant or unlimited access to the Product WATCH's sale responsilJlllly lor assunnlJaccess II) the P'UCJlJct Itlrough thetflternel shall be !lmiteo to maintaining the tecllr\lr:ai capacity 01 WATCH's Internetc:onnecliar, as set fcjl1h In ExhiLJi: A

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OCTOBER 2002 TERM

9.WarrantiesThe Product is provilled Of] (1[1 "as-Is" basis, and there are no warra.nlies, expressed or implied, including, but not limitedto, any \varranty or merchantability or fitness for particular pwpose except as hereafter specifically provided. LicenseeshallLJe solely responsible for rhe selection, USA, efficiency and suitability of thp. Product and WATCH shall have noliability therefore, WAlel-1 represents to Licensee thaI the Product shall be capable of perlollning the funclions set forth inthe delailerl desc:ription altached as Exhibit A. WATCH dOBS not repres8111 thaI the Product witl be iree from "blJgs" andother minor defects, bul raHJer only that hugs and minor defects shall not materially impair the use of the Product by tileLicensee as set forth In the detailed description attached as Exhibit A Furthermore, if Licensee should discover anydetect in the Product, Licensee must give WATCH wrillen notice wiltlin two business days of discovering any defect andample opporlunily for WATCH to correct said defect INFORMATION AND DATA ACCESSIBLE THROUGH THEPRODUCT HAVE BEEN ENTERED [3Y EITHER LICENSEE OR BY THIRD PARTY USERS OF THE PRODUCT, ANDANY RELIANCE BY LICENSEE ON SUCH INFORMATION AND DATA is THE SOLE AND EXCLUSIVE ASSUMPTIONOF RISK BY LICENSEE. WATCH does n01 represent that information and data provided by third parties are <'lcGuratc orfree from errors, and WATCH shall be held blameless for any errors in the data and information accessible lhrougtl theProduct, which was provided by third parties. In any evenl, WATCH shall not have any responsibilJty 'or defects caused byLicensee's failure to comply III i'l.ny respect with the relevanlillstructions for the Product. lor defects caused by Licensee'sinaccurate or improper inputting of data, for defects caused by unqualified users, for detects caused by unauthorizedalteratiorls at the Product, for defects \,vhich are attributable 10 the lnlernel, for any defeel caused by force majeure, or lorany other defeel which is not attributable 10 WATCH. Licensee's sok rt'lllt'-uy 1I\ the c\'cnl WATCH hrcad1cs ir .. \\.'nrr:Hlly withrCSrL:ct tn SC[\'IC~S will hl:' It. 11~\'f~ Vv'ATCH leperforllllhe defectn'c sen.. ice~ or tennin'll!' Ihe AgreementTHE REvlEDIES IN TillS "E(II< 10'< ARE EXCLUSIVE AND ARE IN LIEU OF ALL L1ABIUIIFS 1'01' I1AMAGES All ISING()\I"I OF OR IN CONNECTiON WITH THE DELIVERY, liSE, f'1'RHIR~1ANCEOR LICENSING or THE PRODUCI OR INCONNECTION \lv'ITlI ANY (j()~)I)S OR SEHVICFS PROVIDED l'NllER. THIS Af;I{EEMENT IN NO EVE:'n SHALL TilEL1A1l1UTY DF IV, TOt, ITS OFFICERS, OR 11 S FMf'IJ1YEES TO LICENSEE ARISING OUT OF OR I(ELATEIJ TO TillSAGREEMENT, WI WI 111,1{ IlASFIJ ON AN ACIION OR CLAIM IN CONTRACI, NI':GI.I(iFNCF, S IllIeT U\HILlTY, TORTOJ( WAHI<ANn EXCEED TilE LICENSE FEE ANI)(ITIILR FFES PAID IIFREIN

10. Exclusion of Consequential or Inridental DamagesIN NO EVENT \\'IlAT.')OFVFR '\11.A.L! WATCH OR ITS OFFICERS OR Et\.ll'L(JYEES HE L\AIlU; TO U(TNSEE FOI\.CClNSU~UENTJ~L lJA~IMjES, INCLUDING BUT NOT LlMIIEUIO LOST PROFITS, LUST REVENUE, LOST llATA, LllSSOF USE {EXCFf'l A.S SPFCIFICALLY PROVIDED IN THIS AGREErvIP~T\,FAILURE TO REi\1 .IZr: EXPECTED SAVINGS.OR ANY CLAI"t ,\I iAINS 11111' LlU,NsEE BY ,YNY OTHER PARTY ARISINCi CHIT OF OR IN CONNH liON WITII THEllFLlVEI( \, USE. PERFOI(~fo\NCE OR LICENSING OF HIE PJ(O\lUCT ()J( SERYICES PERFORMED UNDER 'IHISAGREEMENT OJ( ,\NY 11IU'Afil (II' IIIIS AGREEMENT, EVEN IF WA'ICH OR 11\ IlFAU,R OR RFI'J(FSENTATIVE HASBEEN A[WISED UF Ille I'OSSIHILITY Of' SUCII n,MAGES

11, TerminationWATCH may lerrnini-1IA!e2!ncellhis Agreement and the License granted 10 Licensee hereunrJer If

a,Licensee I<:lUs 10 pay WATCH any license fee or charges;b,Licensee 15 In default of any other material provision of this Agreement and such default is nC>t cured withinten (10) days nfler WATCH gives Licensee written notice thereof; orr. Licensee becomes insolvent or seeks protection, voluntarily or involuntaril~', under any bankruptcy lawIn \tle fl'/erlt of any terrnirlntinnlcancellation of this Agreemenl or any license granted to Licensee, WATCH maya,Requlre that Ucensee cease any furlher use of the PmnIJC:\ or any portion thereof and immediately retul"Il nilmaterials related 10 the Product or arising under this AqreeJnent and fiTly COPl85 thereof, in w\lole or in pnrt:and/orbCease perforlllallc.e of all WATCH's obligations hereunder withoulliabillty to LicenseeLIi.:emcc agree" Ii' nl"'1my or n~llIrn [I" \V ATCH any duc\\Illellb. IlHIIHHlls, d<lla, infnrrn,lfllHl or lllalLTlal~ rlll"nl',lwd hy'WATCI'I, [I" well "" LillY C()I,ie~ Ihelt.'or ;.md shall deslrny ~t))' 1'Il1bodillleilts Ill' these rIlilll'rilll~ SI,lll:J in or pn a l"l'lIs:Jhlcl'kclrollll' fll ~;mlilal medtum IIlChldlllg Inll no! limiled In memory, dis~ p'lcb. tape. and othel peripher<tl de\'ice~. :lII\JllUClJllll~l1: in Wl11111g ~llch dt',_lItll"llnn. Tennin<JI\On urlhe License hy Llc~n"ee or W ·... '1 t'll shall ill nil '-~\'r'111 en\Hk

Lict'IlSl~t tl' a rt:llllld uf filly LiLeJlse Fcc,.;, nu'pr as speCifically provided hereill Termination of the I\I)rRement or UleLicense shall not tenn!f1alfC L.icensee s confidentiality obligations as sellorth herein

vVATCH's foregoing rights and remecjies shall be cumulative and in addition to all olher rights and remedies aVRilnh!~ to itIn law ancj III equity

12. Equitable ReliefBecause unauthorized use or transfer of the Prncluct may substantiallV diminish ttle value of Ihe Product and Irrpvoeablyharm WATCH, if Llcensep \lrp.i'l.ches any prOVision 01 this Agreement, WATCH shall be entitled fo equitable relief,IIlcluding but not limited Ic} Injunctive relief, in addition to other remedies afforded by law

13. ExclusivityThis written Agreement r;onstilutes til,:: sole alld exclusive expression of Itle terms and c()ndilions relatinu to HlP. slltJjectmatter hereof alld supersedes all prior oral and'wrltten statements Df rmy kind whatsoever made L"'y the p<lrlies withrespect to the SUbJ8CI Illfltte! df thiS A~reernenl. hie modification or alllendment of this Agreement shalll)e binding on theparties unless agreed to In specifically rel8rf\ng to this Agreement and siQned by duly authorized lepresprltMlives of1I)e p parties The headings In thiS A.greernenl are prm1ided sell ely for the convenience 01 reference and ShAll I$"!t t1eused in lhe. interpretation of thiS Agreement

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OCTOBER 2002 TERM

14. Governing LawThis Agr Bernelll shall be governed by the laws of the StaiB of Louisiana, without rE:!spect 10 the laws on choice 01 law andconflicls of la\·v. Furthermore, il any part of Ihis Agreement shell be rendered 01 declareounenforceable, the remainder ofHils Agreement shall remam In full force and effect and shall be construed as it such unenforceable provision had notbGf:n in this Agresment, unless ~he absence of tl18 unenforceable provision shall SUbstantIally destrov the businesspurpose at this Agreement

15. \Vaiwrs and Limitation of ActionsNo dd'ly 01 Ollli~Jiun ill 1111.: l:.'i.I.:IC1Jt uf ;\l1Y pOWl"r \,f rclllt:dy uvai',,,hk hen:undcl shall impair or affcCI dlh.:r P,lrIY'S rigbl In IhlCnl'ITise IlJelcof. Nl) Jdlllll, n:g:lIJld~S III form, :lrJslIlg ('Ul of the Ifull<iarlllHlS conteillpialcd he'dlllllldy he hrollghl by e;lh~r pall)!IllllfC Ihan one ($ year Mler Ihc cause of ildllJj\ l!a~ illTflll:d

16. Force MajeureIf WATCH ~hLi!l be UllJ\'uldably delayed In lis performance ()f any ubligatinn hereunder or be prc\'cllkd entirely from rcrfonning ,Ill)':>11<..:11 due IIJ C,Ubes in even Is beyonJ Ib cOlllrul. Including Wilhotlilunil,uiol\ any ;leI ot God, rirt:, stlib: or olht'.1

lahm 11I1I1lklll, flilure law, gDvernml'nl ordel, rule D. Iq~ul;Hlnll, such delay or ll11n·pcrforlllllllce shLlII be excu'\cd ;\11(1 lhelime: fUJ pClfllllll.HICe ~haJl he extended tn include Ille penod of such delay or non-perr'1.lrlllJ.IlCe

17. Nutif(~S

AIIIIU'ic:c:~ sh:_dJ ~e rn.lik In wrillng slgneJ by file p<:.ilty CIlOlkilig jilL: same ilnd :ilta!l b,,; Jc:trllt~d 1-'iven. or nwde ulllhc dale delivered IIdcllvtled III pClsun, Ull thc dale imtially fL:cci'.l'rl it delh,ercJ by tdr.:c:opy lranSJl1lSSil1ll followed by rcgJ<;.tered or certdled lIladcUllflrln;I(loll. lJO th~ lillie dellven:d by an o\'(:[IliEht ClJIH1Cr ser\\cc or \)lIlh<: third (Ird) HlJ5jne~s Day arter il l~ Illarkd d mailed byn~glSIeII:lI (JI c<:rtifl(:d Jl1at! (rdum fCl'(:ipl requested) (with pOSID.gt.: and orhel fees prepaid) to Lh~ panics or th~il r~f111i((eu assll;nees atllll: addressl's Hh!ll:attd ;lbuve (or at sUl'h Ulher addn:sses a<; shall he gIven in \~'filing hy r.ilher of lilt" parIH.;:~ /(J the other)

IS. Invalid ProvisionIlllhe l:Vl'fll that iln~' pro\,j~i(1n hen~or is found Il\valid VI urlt.:nfnr':l';,hle p"r:>uilnl tu ]uJicial decree, lhe remaimkr of this Agree-menl"halJ relll,lln v::lllJ .-,I1J enfillceable an:orrling III tis ll~rnlS

19. MiscellaneousThis Agreement is lIot ir\tended to and does not create any agency or par1nership relationship between the parties. Therelationship between the pal1.ies is that of 1I1dependent contractor, and neither party shall represent to any person or entity11"lo.t lherB is an ayency or partnership relationship between ltlem.NoH1tng In thiS Agreement is intend8d to or does confer any rights or rerner1IBs to any persons or entity other them thC}parties anc1lhelr respective successors.IN WITNESS WHEREOF, the parties have siuried Ihis Agreement in Ihe date and year written above by their dulyauthorized representa\lves.

WATCH SYSTEMS, INC.

By;1!;iAL ~~~,,------'_Name: vtAllcL ~~~_.~ _Title:_Y~~~.,-_

LICENSEE

BY _

Name:

Title' _

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OCTOBER 2002 TERM

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ExhibitsExhibit A - Product DescriptionExhibit B - Mailing ServiceExhibit C - Web Page and EmailExhibit D - Email registrant agreementExhibit E - Sample EmailExhibit F - Offender Web PageExhibit G - Offender Report web page •

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OCTOBER 2002 TERM

Watch Systems L.L.C. contract

Exhibit A

1. Product Description - WEB ASSISTED TRACKING OF CRIMINALHABITATION ("WATCH")

DatabClse coliectiDn and query 1001 for functional data analysIs. The WATCH system is desigm~cl to assistgovernment agencies, such as pollee departments, and private organizations, such as public walch·groups, in~heir ef10rts to identify crime trends, criJTlInal hahiiations, and proxirnlly of mapped data elements relalive 10

geographic locators.

2. TECHNICAL CAPACITY OF WATCH'S INTERNET CONNECTION:Server connections are rated at 5000 users simultaneously

3. USER SPECIFIC ENVIRONMENT REQUIREMENTSThe fU\lowing parameters Bfe used for developing the blOwsef based application interlace· Optimized for an 800 x 600 in full screen moue resolution, however supporHng 600 x 800 and any higherscreen resolution· Optimized for 8 bit colors· Optimized for color printing, however supporting blackJwr.ite printing· Optimized for dedicated internet Jinks of throughput rates of 256 kb/s and higher· Optimized tor the Microsoft OS platform Windows NT/9S /95 (or beller) running IE version 5.50 or newer

Sufficient hart..! disk. space for temporary internet files suc:h as images and AcliveX canlrols to be sloredt8mporally (General Recommendation at least 1DaMS available of free disk space)· Sufficiel1! memory available (General Recommendation 32MB of RAM)

4. BACK-UP PROCEDURES FOR DATA:Data will be backed lip niglltly, wittllhe information being saved 01lto lape for protection of entered dat<l

5. SUPPORT AND ASSISTANCE:1, A manual \\'ill be available \0 Licensee Ihrou!Jfl Ilalp screens In tile program2. A 1-888 Ilelp number (1 888 VVatch12) is also available to Licensee. WATCH will provide up 10 120 minutesper year at Iree help: thereafter. help may be provided subject to reasonable r-harges. All help shall be strictlytelephone support3. WATCH does not contemplate the need 1m any Intervention in Licensee's use of the Product Should that benecessary, reasonable charges will be imposed4. \VATCH has not provided for 10 hours of inll!al training, lutlHe assistance is offered under section ~.2 of thisExhibit

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OCTOBER 2002 TERM

Exhibit B

Appendix to Internet Access License Agreement for Mailing services

The attached license Agreement relates to WRtch System's (Watch) sex offender notification service with Licensee.Ullder this program Watch will eXel~lJt8 the mailing of notifications after calculating residences geographically eligible lornotification viithin the specified radius in urban and rural areas. Watch will use address lists il believes to be accumte butcan make no warranty that all fAsidences will be contained in the list. Upon request, Watch will send a list of alladdressees notified 10 Licensee so that Licensee may jUdge the accuracy of the lisls Walch uses. Licensee herebyacknowledges thal il is Ihe responsible party for deciding to use address lisIs available. Furthermore, Watch will maillhenatificat'lons using the guidelines of Ihe United Stales Poslal Service but also does not wamml the Pasl Office's executionof Ihe majJing process. FlnaJlv, Lb~llsee will approve. in advance. €Bch notification mailed for this purpose andacknowledges that it will have the sale responsibilIty for the accuracy of the information contained in the notification andthe decision as to whether notificallOn \s proper 10 mail

It is possible; thai oHenders, recipients Of participants in Itlis program may deem Watch to be somehow responsible in lheevent of an error in lhe execution of Ihis program Therefore, Licensee hereby indemnifies Watch, its partners and anyHlird persons to whom Walch may be liable. against 8r.!ions brought against It or any of thfHTl relating 10 mailing 01 sexollender notifications in accordance herewith

To meet triG needs of the individual shArif1s offices under the agreement Watch Systems will provide a rflailing post carli incCJlTlpliance with the United States Postal Service gUlrJelines Licensee shall pay a one-Urns fee for design and setup 01the mailing postcard. Future mailings shall be the cost of United Slates Postal Service first class postage rate Paymentof mailing fefls is due in fIJIl within 5 business eJrtVs of initial request of the mailing servlcp.

Watch reserves the right to require a deposit lor mailings of a certain size in its sole discretion

Agreed:

Watch Systems LLC

By _

Title ~ _

Date

Licensee

By _

Title

Date ~_. _

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OCTOBER 2002 TERM

Exhibit C

Additional Product Requirements

SEX OFFENDER WEB PAGEOWing the term of 11-\(5 Aareement Watch will provide and host a sex offender web page substantially in theform of Exhibit F, uniqlJ8 to Licensee and accessible by the public. that displays the offender name, address,fja\ur€ at (jescriplion and a map displaying the offenders address. The web sile will further provide an offenderphoto and oHendar description, (seE: the attached exarnple In Exhibit G) Licensee acknowledges that it isresponsible for all information publisl)ed on the web site. Procedures for use ot the web publishing software willbe provided by Watch in ils online help screens OJ equivalent information

AUTOMATED EMAIL NOTIFICATION SERVICEEmail alerts SUDslanlially in the lorm of Exhibit E shall be dIstributed to all registrants falling within a 1- mileradius of Ill€ offender's registered residence periodically by Watch. Each registrant will agree to the terms of aWatch-provided agreement attached to thi,S Agreement as Exhibit D. Registrations will occur at a public web sitemanaged by Watch during the term rd this Agreement licensee acknowledges that \tle Email alerts will beLased on Hlformation contained in the Software accessed and maintained by Licensee and that Licensee issolely responsible for th!:! mClnagement of data and IIrmng 01 entry 01 data into H1e Watch software.

INDEMNIFICATION

Licensee agrees to defend, indemnify, and hold harmless Watch and Its affiliated companies and theiremployees, contractors, officers and directors from allliabiJities, claims, and expenses, inclUding attorney's fees,that arise trom alert recipients use or misuse of the Service or misuse Df the information posted on the Webpage.

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OCTOBER 2002 TERM

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Exhibit D

Email Registration Agreement

Automated Email Alert Agreement1. DESCRIPTION OF SE RVICES

This Notification Service Agreement (the "Agreement") between alert recipientand Watch Systems, LLC (Watch) states the terms and conditions that governalert recipients receipt of services from Watch. Watch will endeavor to providealel1 recipient with electronic mail ("email") notification, within a prescribed periodof time, as to permanent relocations of certain types of convicted offenders into apredefined area or other available services addressing other incidents or eventsfor which alert recipient may subscribe (the "Service"). The goal of the Service issolely to provide alert recipient with enough information to allow alert recipient,through alert recipients own effort, to check lhe various legally posted informationabout offenders or incidents or events in a more timely manner. Alert recipientagrees to use the information for the intended purpose of allowing alert recipientto increase the precautionary steps taken by alert recipient and alert recipientsfamily only and not to redistribute the information for any legal or illegal purpose.Except as expressly authorized by Watch, alert recipient agrees not to sell,license, modify, distribute, copy, reproduce, transmit, publicly display, publish,adapt, edit or create derivative works from the material or content of the Service.Notwithstanding the above, alert recipient may print or download the materials orcontent of the Service for personal, non-commercial use, provided alert recipientkeep intact all copyright and other proprietary notices. Systematic retrieval ofdata or other content from the Service to create or compile, directly or indirectly,a collection, compilation, database or directory without written permission fromWatch is prohibited.

The Service is provided to alert recipient based on information posted by thestate or other law enforcement agency in the area alert recipient selects. Watcllhas not and will not verify, warrant, vouch or confirm the accuracy of the dataposted and makes no warranties whatsoever that the data is accurate or timelywhen posted by the related agency.

2. DISCLAIMER OF WARRANTI ES

ALL INFORMATION PROVIDED THROUGH THE SERVICE IS PROVIDED "ASIS" AND "AS AVAILABLE" FOR ALERT RECIPIENTS USE. THERE IS NOWARRANTY OF MERCHANTABILITY, NO WARRANTY OF FITNESS FOR APARTICULAR USE AND NO WARRANTY OF NONINFRINGEMENT. THEREIS NO OTHER WARRANTY OF ANY KIND, EXPRESSED OR IMPLIED,REGARDING THE INFORMATION, INCLUDING ADDRESS INFORMATION,OR ANY ASPECT OF WATCH'S SERVICE. WATCH DOES NOT WARRANTTHAT THE SERVICE IS ACCURATE, RELIEABLE OR CORRECT; THAT THESERVICE WILL BE AVAILABLE AT ANY PARTICULAR TIME OR LOCATION,THAT ANY DEFECTS OR ERRORS WILL BE CORRECTED; OR THAT THESERVICE IS FREE OF VIRUSES OR OTHER HARMFUL COMPONENTS

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OCTOBER 2002 TERM

WATCH Al\JD ANY OTHER PERSON INVOLVED IN TRANSMITTING THESERVICE WILL NOT BE LIABLE UNDER ANY CIRCUMSTANCE FOR ANYCONSEQUENTIAL, INCIDENTAL, PUNITIVE, SPECIAL OR INDIRECTDAMAGES EVEN IF ALERT RECIPIENT ADVISE THEM OF THE POSSIBILITYOF SUCH DAMAGES. THIS INCLUDES BUT IS NOT LIMITED TO ANYDAMAGES THAT MAY RESULT FROM THE USE, INCONVENIENCE, DELAYOR LOSS OF USE OF THE SERVICE OR FOR OMMISSIONS ORINACCURACIES IN THE SERVICE PROVIDED BY WATCH AND ANY HARMTO COMPUTER SYSTEMS FROM VIRUSES, WORMS OR OTHERELECTRONIC DAMAGE OR ANY FAILURE TO PROVIDE OR EVEN ANYFAILURE TO EVEN ATTEMPT TO PROVIDE THE SERVICE CONTEMPLATEDHEREBY. AS A CONDITION TO ACCESSING THIS INTERNET SITE ALERTRECIPIENT EXPRESSLY AGREE TO WAIVE ANY CLAIM ALERT RECIPIENTMAY HAVE AGAINST WATCH OR ANY OTHER PERSON INVOLVED INTRANSMISSION OF THE SERVICE TO ALERT RECIPIENT BY WATCH.

ALERT RECIPIENT AGREES THAT UNDER NO CIRCUMSTANCES WILL THELIABILITY OF WATCH OR ANY PERSON INVOLVED IN TRANSMISSION OFINFORMATION TO ALERT RECIPIENT ARISING OUT OF ANY LEGAL CLAIM(WHETHER IN CONTRACT, TORT, STRICT LIABILITY OR OTHERWISE)EXCEED THE AMOUNT ALERT RECIPIENT ORIGINALLY PAID FOR THESERVICE RELATED TO ALERT RECIPIENT CLAIM.

ALERT RECIPIENTR USE OF THE SERVICE IS SOLELY AT ALERTRECIPIENTS RISK. BECAUSE SOME JURISDICTIONS DO NOT ALLOWLIMITATIONS ON HOW LONG IMPLIED WARRANTIES LAST, THEEXCLUSION OR LIMITATION OF INCIDENTAL OR CONSEQUENIALDAMAGES OR THE EXLUSION OF CERTAIN IMPLIED WARRANTIES, THESEDISCLAIMERS AND LIMITATIONS MAY NOT APPLY TO ALERT RECIPIENT.THIS AGREEMENT MAY GIVE ALERT RECIPIENT SPECIFIC LEGAL RIGHTS.ALERT RECIPIENT MAY ALSO HAVE OTHER RIGHTS, WHICH RIGHTSVARY FROM JURISDICTION TO JURISDICTION.

3. WATCH COMMUNICATIONS

By entering into this Agreement with Watch alert recipient is consenting to thereceipt of email or other forms of communication from Watch. We may send alertrecipient emails or other communications about services, products, events orother information we believe may be of interest to alert recipient. Alert recipientmay opt-out of future communications by notifying us by email of alert recipientsdesire to do so. We reserve the right, however, to email alert recipient orotherwise inform alert recipient of important information relating to alert recipientsaccount with us, including any regulatory information Alert recipient may notopt-out of receiving information from Watch which is essential for maintaining orupdating customers' accounts or system information

Watch agrees to endeavor to send all notices regarding this service to the emailaddress provided by alert recipient With this Agreement. If such address

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OCTOBER 2002 TERM

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becomes inaccessible, alert recipient must provide a new email address toWatch in order to continue receiving service. Notifications will not be mailed orotherwise delivered in the event of an inoperative email address. Watch takes noresponsibility to contact alert recipient regarding defects in alert recipients emailservice and will provide no refund of fees because of inoperable email addressessubmitted by alert recipient.

4. TERM OF AGREEMENT •Watch reserves the right, in its sale discretion, to terminate alert recipientsaccess to all or part of the Service with or without notice.

5. INDEMNIFICATION

Upon a request from Watch, alert recipient agrees to defend, indemnify, and holdharmless Watch and its affiliated companies and their employees, contractors,officers and directors from all liabilities, claims, and expenses, includingattorney's fees, that arise from alert recipients use or misuse of the Service.Watch reserves the right, at its own expense, to assume the exclusive defenseand control of any matter otherwise subject to indemnification by alert recipient,in which event alert recipient will cooperate with Watch in asserting any availabledefenses.

6. DISCLOSURE

Except as provided below, Watch does not use or disclose information aboutalert recipients individual visits to its internet site or information that alert recipientmay give Watch, such as alert recipients name and address, email address ortelephone number, to any outside companies. However, Watch may share withits partners aggregated statistical "ratings" information about the use of Watch.

Watch will disclose its customers' personal and account information if Watch hasreason to believe that disclosing such information is necessary to identify, makecontact with, or bring legal action against someone who may be causing harm orinterfering with the rights or property of Watch. Watch's customers, or others, orwhere Watch has a good faith belief that the law requires such disclosure.

7. MISCELLANEOUS

Watch may assign the rights and delegate the duties under this Agreement toany company affiliated with us or to any other pattY.

Watch will protect the confidentiality of its customers' information, accounlinformation, and personal communications to the fullest extent possible andconsistent with the law and the legitimate Interests of Watch. To protect the loss,misuse, and alteration of information that is collected from customers. Watch hasreasonably appropriate physical. electronic, and managerial procedures in place.

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Watch may waive any term or provision of this Agreement at any time but anysuch waiver shall not be deemed a waiver of the term or provision in the future.

This Agreement shall be governed by the law of the state of Louisiana withoutregard to ITS conflicts of law principles. This is the case regardless of whetheralert recipient reside in or receive notifications regarding areas outside Louisiana.Alert recipient expressly agrees that the exclusive jurisdiction for any claim oraction arising out of or relating to the Service or this Agreement shall be filed onlyin the state or federal courts located in St. Tammany Parish in Louisiana or thenearest federal court to St. Tammany Parish, if applicable, and alert recipientfurther agrees and submits to the exercise of personal jurisdiction of such courtsfor the purpose of litigating any such claim or action.

Unless otherwise specified herein, this Agreement constitutes the entireAgreement between alert recipient and Watct) with respect to the services andsupersedes all prior or contemporaneous communications and proposals(whether oral, written, or electronic) between alert recipient and Watch. If anypart of this Agreement is held invalid or unenforceable, that portion shall beconstrued in a manner consistent with applicable law to reflect, as nearly aspossible, the original intentions of the parties, and the remaining portions shallremain in full force and effect.

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Exhibit E

Sample Email

iCrimeWatch.NET

EMAIL ALERTTHE OFFENDERS LISTED BELOW

LIVE IN YOUR AREAKnown sex offender(s) live in your neighborhood. This information is

made available for the purpose of protecting the public.

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•Notification Address for 1 mile radial search:

OFFENDER INFORMATION

Name:h.ddress:City:

MESSY lo!lARVIN1202 MAIN STREETAKRON State: OHIO Zip: 33403

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For more informaLion on this offender and to viev" a map ofhis residence qo to YlVlW. geaugaso. cum! sex offenders. htm orcontact your local Jaw enforcemenL aqency.

Discuss the following safety tips with your familyChildren

1 vii lJ always tell my parents where I am qoinq and when1'] 1 be h~rc,e and return home before dark.r will always play or go places with at least one otherperson -- NOT alone.r knov! my body belongs to me. I will trust my feelings.I will say NO and run away from a situation thatdoesn'L teel right.There are certain kinds of strangers that can assist mewhen I need help. For insLance: mothers with children.other children. police in unIform or store clerks inthe rna 11

I will walk and play at places my parents said were OK.r will avoid shortcuts or alleysI will n"t allow adults to lrick .)1. [urce me int." goingplares or rioing things like: help lind pets. carrypackages, take pictures. play games, or take drugs withthem. I will always check wieh my parents first.

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I will not accept candy, money, gifts or rides from anyadult without my parent's permission.I will always lock my horne and car doors. I will nottell anyone that I am home alone.I vlill learn to dial 911. I will learn to use the payphone without money. I will learn my address and phonenumber .

will always walk agalnst traffic on the sidewalk.Parents

Maintain current ID, including photograph, video andfingerprints.Haintain current addresses and phone numbers of yourchildren's friends.It is important to keep all doors and windows locked.Do not advertise your child's name on clothing, schoolsupplies or backpacks.Seek alternatives to leaving children alone in thehome, on the street or in the car.Children should know their phone number and how to usea pay phone wit.houl. money to call home or 91l.Be a role model to your children. Settle arguments withwords, not violence.By promoting your child's self-esteem and letting themknow that you love them for who they are, you willteach them the sel f-confidence they need to avoid drugsand crime.Listen to your children. Encourage them not to keepsecrets from you.Your child should know that certain people could behelpful, such as Police Officer, mothers with children,and store clerks. These people can assist them if yout>ecomE separa ted.

Remember it is unlawful to take matters into your own hands.Tu repDrt suspicious or unusual behavior, contact your locallaW er1foYCeTGent agency.

www.icrimewatch.net

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Exhibit FSex Offender Web Page

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:: Nan,.' ,'" HDmQAddr~ss CUll' '~:L';";lIP~ '1 OIf~nS8:~ 1~'.~',,1.,

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1100 RApato,l Sl

Sf Tammany Parish Sheriffs Department Sex Offender Rf<!gis(ryMappjn~1 prov;d~rJ bv rClitup.Walch.np,1

A product 01 WaIGh S'{ste.m!>

• To view a rr,ap of the arE!il $u:r'JurIlJmQ the affef1dE'r'~ address clid< on the 'Vlew"/1ClfJ' bulloll Immediately IC' Ihl' left ofthe off",ndet',;; nal'l\~, "

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Sample of the web page map viewed by the public.

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OCTOBER 2002 TERM

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Exhibit G

Sex Offender Report Web Page

Sex offender informationUse of this informa!ion 10 commit a crimina.! act may subject the user \0 criminal prosecution and penalties and mayfurtller hamper the purpose of this disclosure to the public.

Name: Robert C Adams, Jr •Aliases: Bobby Adams, Bubba Adams

Physical Characteristics

SexRaceAgeHeightEyesWeightHairScarsfTattoos

Home address:

MaleCaucasian47

5.11Blue190Blonde

"Mother" on left shoulderScar of right arm

Comments:For more

information contact thesheriffs office at 985-5555555

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39395 Magnolia St, Pearl River, LA 70430

Place of employment:

None listed

Offense(s) :

14.81.2 Molestation of a juvenile14.81.3 Carnal knowledge of a Juvenile

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supervisor LARRY BENEFiElD voted




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AYE

AYE

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AYE

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266MINUTES



ORDER APPROVING PAYMENT TO U. S. MARSHALLS SERVICE FOR 1992·LEXUS ES300 IN THE AMOUNT OF $1,335.40, PAYABLE FROMACCOUNT #029-215-917


Board does HEREBY APPROVE payment to U. S. Marshalls Service for 1992lexus ES300 in the

amount of $1,335.40, payable from account #029-215-917.


foregoing order, whereupon tl1e question was put to a vote with the following results:

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supervisor LARRY BENEFIELD voted AYE •supervisor MARLIN R. LADNER voted AYE





THIS the 28th day of october 2002. I

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ORDER APPROVING CLAIMS DOCKET, PER STATUTE


Board does HEREBY APPROVE the following claims docket, per statute:

FUND DESCRIPTION BEGINNING ENDINGCLAIM CLAIM

001 GENERAL COUNTY FUND 718 721

002 SPECIAL LEVY REAPP (ESCROW) 31 34

027 LOCAL LAW ENFORCEMENT BLOCK GRANT 4 4

029 SHERIFFS FEDERAL FORFEITURE 4 4

030 FEDERAL GRANT 17 17

061 R SV P FEDERAL 8 8

096 REAPPRAISAL FUND 6 6

097 EMERGENCY 911 FUND 22 22

106 VOLUNTEER FIRE 51 51

108 WORTHLESS CHECK DIVISION 2 2

125 STATE TRIAD GRANT 8 8

150 ROAD FUND 291 292

156 ROAD PROTECTION FUND 55 55

160 BRIDGE & CULVERT FUND 17 17

305 MS DEV BANK $15M E-911 2 4








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OCTOBER 2002 TERM

Supervisor BOBBY ELEUTERIUS moved adoption of the following:

ORDER APPROVINC PAYMENT OF CLAIMS, AS LISTED


Board does HEREBY APPROVE payment of the following claims:

1l $6,489.87 to Brown & Mitchell, Inc., Invoice #11815, services rendered on HARCO

Sand Beach Maintenance project 7/12/02 to 10/10/02, payable from 156-355-581.

2l Long Beach water Management District Claims Docket, submitted by Dukes, Dukes,

Keating & Faneca, Docket of Claims for Sept. 19, 2002 meeting, totaling $11,723.36 (Cassady &

Associates, $5500.00; Dukes law firm, $6015.36; Michael Wren, $168.00; & Brett Mallette,

$40.00l.

3) $261.50 to Shaw Design Group, Inv. #9727-20, renovate Youth Detention center in

Biloxi.

supervisor CONNIE M. ROCKeD seconded the motion to adopt the above and


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•Supervisor BOBBY ELEUTERIUS voted AYE

ISupervisor LARRY BENEFIELD voted AYE





supervisors present, the president declared the motion carried and the order adopted. •


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269MINUTES



ORDER AUTHORIZING REDEMPTION FOR ERRONEOUS TAX SALES, AS LISTED


Board does HEREBY AUTHORIZE redemption for the following erroneous tax sales:

FIRST JUDICIAL DISTRICT - JOHN MCADAMS

1) $1924.17, deleted imp., parcel 0908P-01-001.000;

2) $101.66, class change, parcel 0808G-01-019.04;

3) $563.50, class change, parcel OS08F-02-0S2.000;

41 $629.0S, class change, parcel 031 ON-02-002.001;

5) $191.52, class change, parcel 09110-01-090.000;

6) $10S.42, class change, parcel 08110-03-076.000;

7) $774.SS, mobile home double assessed w/parcel 0310N-02-040.000;

8) $241.40, error in land adj., parcel1005-DS-001.013;

9) $241.40, error in land adj., parcel1005-0S-001.012;

1m $1412.25, delete imps., parcel 0213J-02-020.000;

11) $1S1.74, exempt, parcel 090SL-01-001.002;

12) $35.57, double assessment, parcel 06128-01-019.003;

13) $SO.65, delete imps., parcel 0410H-01-033.D01;

14) $1171.15, delete imps., parcel 0306-23-006-016;

15) $392.46, delete mobile home, parcel 0710N-03-0SS.000;

16) $513.71, delete imps., parcel 0110-29-006-010;

17) $640.S1, class change, parcel OS07K-01-020-005;

is) $46S.35, imps. burned, parcel 0407-31-002.004;

19) $98.72, class change, parcel 0707E-01-007.0DO;

2m $133.10, sold in error, bankruptcy, parcel 06128-03-057.000;

21) $1399.5S, lowered assessment, parcel D512C-01-002.000;

supervisor BOBBY ELEUTERIUS seconded the motion to adopt the above and


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supervisor BOBBY ELEUTERIUS voted


Supervisor MARLIN R. lADNER voted



AYE

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ORDER APPROVINC REFUND FOR TAXES PAID IN ERROR, $1442.13 TOFIRST AMERICAN FOR HIBERNIA NATIONAL BANK, PARCEL NO.131OL-04-154.003 (CLASS CHANCEl


Board does HEREBY APPROVE refund for taxes paid in error, $1442.13 to First American for

Hibernia National Bank, parcel NO. 1310L-04-154.003 (class change).






supervisor CONNIE M. ROCKCD voted AYE

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ORDER ADOPTING RECORDS RETENTION SCHEDULES AFFECTING THECHANCERY CLERK, CIRCUIT CLERK, AND TAX ASSESSOR, APPROVED BYLOCAL GOVERNMENT RECORDS COMMITTEE ON OCTOBER 15, 2002


Board does HEREBY ADOPT the following Records Retention Schedules affecting the

Chancery Clerk, CirCUit Clerk, and Tax Assessor, approved by Local Government Records

Committee on October 15, 2002:

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• 1- • ~ • - •RECORDS RETENTION SCHEDULES APPROVED/A"'\1ENDED OCTOBER ]5,2002

These retention schedules were approved at the Last meeting of the LOCJlI Government Records Committee.

Page 1 of 4

SERIES

GSC 01-29

GSC 01-44

Wednesday, OCtober 16,2002

TITLE

Armed Services DischargeRecords

Tax Sale SupportingDocumentation

CountiesChancery Clerk

DESCRIPTIO:V

This series provides documentation ofhonorabledischarges from any.ofthe armed forces if thedischarged veteran files a certificate of discharge.Records in this series may be titled in various styles,including "Soldiers and Sailors Discharge Record" or"Record of Soldiers."

This series contain copies ofmailed notices, sheriffsnotices, retumedJundelivered notices, and returnreceipts from mailed notices regarding tax sales ofreal property.

RETENTIOl':'

Pennanent. Record may be removed andreturned to the veteran upon writtenrequest.(See GSC-0l-46 - Request toRemove Veteran's Record.)

Redeemed property: One (1) yearfollowing year of redemption. Maturedsales: Ten (10) years followingmaturiry.

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RECORDS RETENTION SCHEDULES APPROVED/AMENDED OCTOBER IS, 2002

CountiesElections

These retention schedules were approved at the last meeting of the Loral Government Records Committee.

Register containing the signature of each voter Two (2) years.casting a vote in the election.

Application from a registered voter requesting an Two (2) years.absentee ballot.

Supporting documentation used in the maintenance Two (2) years.of the automated voter registration system. Includesinformation gathered to make changes in addresses.name corrections, and other information used tomake changes in the system.

Poll books containing a list of names ofeach Two (2) years.individual registered voter in the precinct. Containsa space for poll workers to indicated "voted" by thename of each registered voter casting a vote in theelection.

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RETENTION

If Voter Registration Database (GSC-II-02)containing all voters in books is available,when superseded.

Permanent Make backup copy beforeoverwriting voting history data. Backupcopy is permanent record.

[f database including voters in registrationbooks is not available, the VoterRegistration Books must be maintainedpermanently.

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DESCRIPTION

List of all registered voters. This series is nowgenerated from the Voter Registration Database(GSC-ll-02).

Contains voter registration data and participation ineach election.

Application for AbsenteeBallot

Voters' Register

Precinct Poll Books

Voter Registration WorkingFile

Voter Registration Books

Voter Database

TITLE

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esc 11-06

esc 11-05

esc 1I-07

esc 11-04

esc 11-03

esc 1I-02

SERIES

Wednesday, October 16,2002

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• - • - • - •RECORDS RETE~TIONSCHEDULES APPROVED/AMENDED OCTOBER 15, 2002

Pat.e 3 of 4

These rete-ntion schedules were approved at the last meeting of the LOCJlI Goyernment Records CfJmmittee.

SERIES

GSC 17-01

Wednesday, OCIOOel' J6,2002

TITLE

Homestead ExemptionApplications

CountiesTax Assessor

DESCRIPTIO"!

Tax Assessor's copy of Homestead ExemptionApplications.

RETENTION

Three (3) years from date of application

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RECORDS RETENTION SCHEDULES Al'PROVED/AMENDED OCTOBER 15, 2002

These retention schedules were approved at the IsH meeting of the LoeBI Government Records Committee.

Register containing the signature of each voter Two (2) years.casting a vote in the election.

Application from a registered voter requesting an Two (2) years.absentee ballot.

Supponing documentation used in the maintenance Two (2) years.of the automated voter registration system. Includesinfonnation gathered to make changes in addresses,name corrections, and other information used tomake changes in the system.

Poll books containing a list ofnaroes of each Two (2) years.individual registered voter in the precinct. Containsa space for poll workers to indicated "voted" by thename of each registered voter casting a vote in theelection.

DESCRIPTION

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Pennanent. Make bad..'Up copy beforeoveruTiting voting history data. Backupcopy is pennanent record.

If database including voters in registrationbooks is not available, the VoterRegistration Books must be maintainedpennanently.

RETENTION

If Voter Registration Database (GSC-II-02)containing all voters in books is available,when superseded.

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MunicipalitiesElections

Contains voter registration data and panicipation ineach election.

List of all registered voters. This series is nowgenerated from the Voter Registration Database(05C-Il-02).

Voter Registration Books

Voter Registration WorkingFile

TITLE

Precinct Poll Books

Voter Database

Voters' Register

Application for AbsenteeBallot

GSM 11-03

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GSM 11-02

GSM 11-04

GSM 1l-06

GSM 1I-lJ5

GSM 1l-07

SERIES

Wednesday, October 16,2002

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OCTOBER 2002 TERM







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The motion Ilaving received the affirmative vote from the majority of the



278MINUTES


{SUPERVISOR ROCKCO OUT ON VOTE.l


ORDER APPROVING INTERLOCAL GOVERNMENTAL COOPERATIONAGREEMENTS FOR THE YEAR 2003 BY AND BETWEEN HARRISON COUNTYAND ENTITIES, AS LISTED


Board does HEREBY APPROVE Interlocal Governmental Cooperation Agreements for the year

2003 by and between Harrison County and the following entities:

1. The City of Biloxi, which is as follows:

STATE OF MISSISSIPPI

COUNTY OF HARRISON

INTERLOCAL GOVERNMENTAL COOPERATIONAGREEMENT BY AND BETWEEN

HARRISON COUNTY, MISSISSIPPI, AND THE CITY OF BILOXI

WHEREAS, the citizens of Harrison County, Mississippi,

including its municipalities, have, from time to time, expressed

a desire to share/combine governmental operations to insure

greater efficiency as well as savings in tax dollars resulting in

lower taxes to the taxpayers of Harrison County, as evidenced by

the fact that the electorate of Harrison County at the polls on

November 3, 1987, voted to approve a program for combining law\

enforcement activities by an overwhelming 67% of those citizens

voting; and

WHEREAS, the City of Biloxi and the Board of Supervisors of

Harrison County, Mississippi, desire to continue to work together

toward sharing/combining governmental activities in the City of

Biloxi in a cost effective manner, which will result in

substantial savings to the taxpayers of the City of Biloxi and

thereby a savings on the amount of taxes required to be paid by

the citizens; and

WHEREAS, the City of Biloxi, through its governing

authority, and Harrison County, Mississippi, through its Board

Supervisors, desire to enter into an Interlocal Governmental

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279MINUTE BOOK


OCTOBER 2002 TERM

Cooperation Agreement as provided by §17-13-1, et. seq.,

Mississippi Code of 1972, Annotated; and

WHEREAS, the purpose of this Agreement is to provide that

Harrison County will, during the term hereof and under the

conditions set forth in this Agreement, provide governmental

services to the City of Biloxi, as more specifically set forth in

this Agreement; and

WHEREAS, there will be no separate or legal or

administrative entity created hereby, but the purposes of this

Agreement shall be that the governing authorities of the

respective governmental entities, namely Harrison County,

Mississippi, and the City of Biloxi, shall each cooperate

together within and under the t~rms of this Agreement to achieve

maximum efficiency for governmental ~ervices at minimum cost to

the taxpayers of Harrison County and the City of Biloxi.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF BILOXI, by and

through its Mayor and City Council (hereinafter referred to as

"THE CITY"), and HARRISON COUNTY, MISSISSIPPI, by and through its

Board of Supervisors (hereinafter referred to as "THE COUNTY"),

that they do hereby ~nter into this Interlocal Governmental

Cooperation Agreement for the services hereinafter outlined; said

Agreement being authorized by §17-13-1, et. seq., Mississippi


OCTOBER 2002 TERM

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Code of 1972, Annotated, and subject to the approval of the

Attorney General of the State of Mississippi; said Agreement

being as follows, to-wit:

SECTION 1: ADMINISTRATION AND ADMINISTRATIVE ENTITYPROVISIONS

This Agreement will be administered in accordance with the

terms and conditions set forth herein by the designated

representative of the city of Biloxi, under the direction of its

Mayor and governing authority, and the County Administrator of

•Harrison County, Mississippi, under the direction of the Board of

Supervisors of Harrison County, Mississippi. No separate legal IIor administrative agency will be created by this Agreement.

SECTION 2: PURPOSE AND STATUTORY AUTHORITIES\

(A) Roads, Bridges, Highways,'Approaches and RelatedDrainage

Under the provisions of §21-37-3 and §19-3-4l,

Mississippi Code of 1972, Annotated, the City and the

County have jurisdiction over roads, bridges, highways,

approaches and related drainage, within their

respective jurisdictions, and the City and the County,

pursuant to the provisions of §65-7-83 and §65-7-85,

et, seq., Mississippi Code of 1972 for the purposes of

this Section of this Agreement, agree to concurrent

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OCTOBER 2002 TERM

jurisdiction over roads, bridges and drainage within

the municipal boundary limits of the City for the

specific purposes herein enumerated, to-wit:

•1. It is anticipated that the City will, from time to

time, as the need and necessity arises, requestthe support of the County in the constructing,reconstructing and repairing of roads, highways,bridges, approaches thereto and related drainage,within the City's corporate limits.

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2. Upon the adoption of an appropriate Resolution,duly spread upon the official minutes of the City,the County, in its sole discretion, agrees toassist the City in constructing, re-constructingand repairing roads, highways, bridges, approachesthereto and related drainage, within the City'scorporate limits.

Law Enforcement Services

The County and City recognize that under §l35 of the\

Mississippi Constitution and §19-25-l, et. seq.,

Mississippi Code of ]972, as amended, the Sheriff of

the County is the Chief Law Enforcement Officer of the

county with criminal jurisdicti.on and civil process

jurisdiction throughout the County, both in the

unincorporated areas and incorporated areas.

Historically, the City police and the Harrison County

Sheriff's Department have cooperated in law enforcement

efforts, both within the corporate limits of the City

and in the unincorporated areas of the County. The

County and City agree that by the execution of this

Agreement, and upon the adoption of an appropriate

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OCTOBER 2002 TERM

Resolution, duly spread upon the official minutes of

the City, the County, in its sole discretion, agrees to

provide assistance to the City in implementing its law

enforcement program.

(el Fire Protection

Presently, the City of Biloxi and Harrison County have

their independent fire protection services.

Historically, the City fire Department and the County

Fire Department have cooperated in providing fire

protection within the incorporated area of the City as

well as the unincorporated areas of the County.

The County and City agree that by the execution of this

Agreement, and upon the adoptio~ of an appropriate Resolution,

duly spread upon the official minutes of the City, the County, in

its sole discretion, agrees to provide assistance to the City in

implementing its fire protection services, as provided in Miss.

Code Annotated §19-S-95, et. seq., as amended.

(D) Parks and Recreation

The City has located, within its corporate limits,

parks and recreational facilities, which are utilized

by its citizens, as well as those citizens living in

the unincorporated areas of the County.


Agreement, and upon the adoption of an appropriate Resolution,

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283MINUTE BOOK


OCTOBER 2002 TERM



the operation and maintenance of its parks and recreation

programs, as provided in Miss. Code Annotated §55-9-1, et. seq.,

as amended .

SECTION 3: FINANCING

The parties may each finance the performance of their

individual duties under this Agreement by any means lawfully

available to them. Consequently, no financing, staffing,

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supplying, or budgeting of this cooperative undertaking is

required. No funds shall be jointly received or disbursed

through this Agreement. and no funds shall become joint

undertaking funds; therefore, nQ treasurer or disbursing officer

need be identified.

SECTION 4: JOINT BOARD PROVISIONS

The terms and provisions of this Agreement do not require

the establishment of a joint board.

SECTION 5: REAL AND PERSONAL PROPERTY

It is not the intent of this Agreement that title to any

real or personal property shall be transferred between the

parties in order to implement this Agreement. Title to all real

and personal property shall remain vested in the party in which

it is now vested. All real and personal property owned by the

City of Biloxi, at the time of such termination or purchased by

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OCTOBER 2002 TERM

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the City of Biloxi pursuant to this Agreement shall remain the

property of the City of Biloxi; all real and personal property

owned by Harrison County at the time of such termination or

purchased by the County pursuant to this Agreement shall

the property of this Agreement.

SECTION 6: ACQUISITION OF PROPERTY

remain

•No additional real or personal property is to be acquired,

held or disposed of in this joint or cooperative undertaking, and

all real and personal property utilized by any party in

implementing this Agreement shall remain the parties property

upon partial or complete termination or amendment of this

Agreement.

SECTION 7: SEVERABILITY

If any part, term, or provision of this Agreement shall be

held illegal, unenforceable, or in conflict with any applicable

law, the validity of the remaining portions or provisions shall

not be affected thereby.

SECTION 8: TERM OF AGREEMENT

This Agreement shall cormnence when same has been approved by

the Attorney General and filed with the Secretary of State and

shall expire on the 31 rt day of December, 2003, which is the end

of the current Board of Supervisors term of office. Provided

however, this Agreement may be terminated by the mutual agreement

of the parties.

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OCTOBER 2002 TERM

SECTION 9: AMENDMENT

This Agreement may be amended upon the written agreement of

both parties provided such amendment is approved by the Attorney

General of the State of Mississippi, as provided in Miss. Code

Annotated §17-lJ-l, e~. seq., as amended.

SECTION 10: APPROVAL BY ATTORNEY GENERAL

The City and the County direct that after the execution of

this Agreement the same shall be forwarded to the Attorney

General of the State of Mississippi for his approval, as provided

by law. In the event that disapproval of any section of the

services listed herein the authorities of the City and of the

County will be required to adopt a newly drafted agreement before

said provisions in said agreeme~t and the agreement itself shall

remain in full force and effect.

The Clerk of the City and the Clerk of the Board of

Supervisors of the County shall spread this Agreement, after its

execution, upon the minutes of the respective governing

authorities and shall, upon the return of the approval of said

Attorney General or its rejection, spread said approval or

rejection upon the minutes of the respective governing

authorities noting in the minute book that the original

recordation where the Attorney General's approval or disapproval

may be found on the minutes, and said Agreement shall be in full

force and effect after approval by the Attorney General of the

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OCTOBER 2002 TERM

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State of Mississippi and recorded in the Office of the Secretary

of State.

SECTION 11: CITY OF BILOXI SHALL MAINTAIN LIABILITYINSURANCE

The City of Biloxi and the County herein agree that it shall

be the responsibility of the City of Biloxi to maintain its own •

general premises and liability insurance on any matters

pertaining to this agreement, including but not limited to, all

law enforcement services; any fire services remaining; code

administration; parks and recreation services; road, bridge and

drainage maintenance; capital improvements or any other matter, Iwhich is the subject of this Interlocal Cooperative Agreement, a

limit of liability no less than $1,000,000.00.\

The parties further agree that. no provision in this

Agreement waives or extends any person or entities or liability

as set forth in §11-46-1, et. seq., of the 1972 Mississippi Code

Annotated (Supp. 1997), referred to as the Mississippi State Tort

Claims Act.

IN WITNESS WHEREOF, I, A. J. HOLLOWAY, Mayor of the City of

Biloxi, the officer duly authorized in the premises by Resolution

of the City Council of the City of Biloxi attached hereto, do

hereby set and subscribe my signature on behalf of the City of

Biloxi to the foregoing Interlocal Governmental Cooperation

Agreement between Harrison County, Mississippi, and the City of

Biloxi, Mississippi.

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OCTOBER 2002 TERM

WITNESS MY SIGNATURE this, the day of

1'\. J. Holloway, MayorCity of Biloxi

JUTEST:

City Clerk

I have approved this InterlocalGovernmental Cooperation Agreementas to form:

Attorney for City of Biloxi

IN \~ITNESS WHEREOF, WE, THE BOARD OF SUPERVISORS OF HARRISON

\COUNTY, MISSISSIPPI, do hereby set pnd subscribe our signatures

to the above and foregoing Interlocal Governmental Cooperation

Agreement, fully ascribing to the terms thereof for and on behalf

of Harrison County, Mississippi, the same having been adopted in

a duly constituted session.

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OCTOBER 2002 TERM

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WITNESS OUR SIGNATURES, this, the day of


President Harrison County Board ofSupervisors

Bobby EleuteriusSupervisor, District One

Larry BenefieldSupervisor, District Two

Marlin 'Ladj1erSupervisor, District Three

William MartinSupervisor, District Four

Connie RockeDSupervisor, District Five

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OCTOBER 2002 TERM

ATTEST:

Clerk of the Board


Attorney for the HarrisonCounty Board of Supervisors

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OCTOBER 2002 TERM

2. The City of Gulfport. which is as follows:


COUNTY OF HARRISON


HARRISON COUNTY, MISSISSIPPI, AND THE CITY OF GULFPORT






the fact that the electorate of Harrison County at the polls on\

November 3, 1987, voted to approve a. program for combining law


voting; and

WHEREAS, the City of Gulfport and the Board of Supervisors

of Harrison County, Mississippi, desire to continue to work

together toward sharing/combining governmental activities in the

City of Gulfport in a cost effective manner, which will result in

substantial savings to the taxpayers of the City of Gulfport and


the citizens; and

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OCTOBER 2002 TERM

WHEREAS, the City of Gulfport, through its governing



Cooperation Agreement as provided by §17-l3-1, et. seq.,





services to the City of Gulfport, as more specifically set forth

in this Agreement; and



Agreement shall be that the gov~rning authorities of the


Mississippi, and the City of Gulfport, shall each cooperate

together within and under the terms of this Agreement to achieve

maximum efficiency for governmental services at minimum cost to

the taxpayers of Harrison County and the City of Gulfport.

NOW, THEREfORE, BE IT RESOLVED BY THE CITY Of GULfPORT, by

and through its Mayor and City Council (hereinafter referred to

as "THE CITY"), and HARRISON COUNTY, tlISSISSIPPI, by and through

its Board of Supervi.sors (hereinafter referred to as "THE

COUNTY"), that they do hereby enter into this Interlocal

Governmental Cooperation Agreement for the services hereinafter

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OCTOBER 2002 TERM

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outlined; said Agreement being authorized by §17-l3-l, et. seq.,

Mississippi Code of 1972, Annotated, and subject to the approval

of the Attorney General of the State of Mississippi; said

Agreement being as follows, to-wit:




representative of the City of Gulfport, under the direction of

its Mayor and governing authority, and the County Administrator

of Harrison County, Mississippi, under the direction of the Board

of Supervisors of Harrison County, Mississippi. No separate

legal or administrative agency will be created by this Agreement.

\SECTION 2: PURPOSE AND STATUTORY AUTHORITIES

(A) Roads, Bridges, Highways, Approaches and RelatedDrainage

Under the provisions of §21-37-3 and §19-3-4l,






et. seq., Mississippi Code of 1972 for the purposes of



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OCTOBER 2002 TERM



1. It is anticipated that the City will, from time to

time, as the need and necessity arises, request

the support of the County in the constructing,

reconstructing and repairing of roads, highways,

bridges, approaches thereto and related drainage,

within the City's corporate limits.

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2. Upon the adoption of an appropriate Resolution,

duly spread upon the official minutes of the City,

the County, in its sole discretion, agrees to

assist the City ~n constructing, re-constructing

and repairing roads, highways, bridges, approaches

thereto and related drainage, within the City's

corporate limits.

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(B) Law Enforcement Services

The County and City recognize that under §135 of the

Mississippi Constitution and §19-25-1, et. seq.,

Mississippi Code of 1972, as amended, the Sheriff of


County with criminal jurisdiction and ciVil process



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OCTOBER 2002 TERM

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(C) Fire Protection

Presently, the City of Gulfport and Harrison County

have their independen\ fire protection services.

Historically, the City Fire Department and the County








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implementing its fire protection services,

Code,§19-5-95, et. seq., as amended.

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as provided in Miss.

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OCTOBER 2002 TERM





the unincorporated areas of the County .




its sale discretion, agrees to provide assistance to the City in


programs, as provided in Miss. Code Annotated §55-9-1, et. seq.,

as amended.





supplying or budgeting of this cooperative undertaking is


through this agreement, and no funds shall become joint

undertaking funds; therefore, no treasurer or disbursing officer

need be identified.




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MINUTE BOOKBOARD OF SUPERVISORS. HARRISON COUNTY. MISSISSIPPI •

OCTOBER 2002 TERM

I





and personal property shall remain vested in the party in which •


City of Gulfport, at the time of such termination or purchased by

the City of Gulfport pursuant to this Agreement shall remain the

property of the City of Gulfport; all real and personal property


purchased by the County pursuant to this Agreement shall remain

the property of the County,

SECTION 6: ACQUISITION OF I PROPERTY

No additional real or personal property is to be acquired,

held or disposed of in this joint cooperative undertaking, and



upon partial O.L complete termination or amendment of this

Agreement,


If any part, term or provision of this Agreement shall be




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OCTOBER 2002 TERM


This Agreement shall commence when same has been approved by


shall expire on the 31st day of December, 2003. Provided,

however, this agreement may be terminated by the mutual agreement

of the parties.





Annotated §17-13-1, et. seq., as amended.


The City and the County di.ect that after the execution of






said provisions in said agreement and the agreement itself shall



Supervisors' of the County shall spread this Agreement, after its



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OCTOBER 2002 TERM

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may be found on the minutes, and said Agreement shall be in full •



of State.

SECTION 11: CITY OF GULFPORT SHALL MAINTAIN LIABILITYINSURANCE

The City of Gulfport and the County herein agree that it

shall be the responsibility of the City of Gulfport to maintain

its own general premises and liability insurance on any matters\


I


administration; parks and recreation services; road, bridge and •

drainage maintenance; capital improvements or any other matter.

which is the subject of this Interlocal Cooperative Agreement, a

limit of liability no less than $1,000,000.00.

The parties further agree that no provision in this




Claims Act.

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MINUTE BOOKBOARD OF SUPERVISORS, HARRISON COUNTY J MISSISSIPPI

OCTOBER 2002 TERM

IN WITNESS WHEREOF, I, KEN COMBS, Mayor of the City of

Gulfport, the officer duly authorized in the premises by

Resolution of the City Council of the City of Gulfport attached

hereto, do hereby set and subscribe my signature on behalf of the

City of Gulfport to the foregoing Interlocal Governmental

Cooperation Agreement between Harrison County, Mississippi, and

the City of Gulfport, Mississippi.


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Ken Combs, MayorCity of Gulfport

ATTESTED:

City Clerk


Harry P. Hewes, Attorney forthe City of Gulfport

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300

MINUTE BOOKBOARD OF SUPERVISORS, HARRISON COUNTY J MISSISSIPPI •

OCTOBER 2002 TERM

I

IN WITNESS WHEREOF, WE, THE BOARD OF SUPERVISORS OF HARRISON

COUNTY, MISSISSIPPI, do hereby set and subscribe our signatures



of Harrison County, Mississippi, the same having been adopted in •







t1arlin LadnerSupervisor, District Three


Connie RockcoSupervisor, District Five

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OCTOBER 2002 TERM

ATTEST:

Clerk of the Board



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OCTOBER 2002 TERM

3. The City of Long Beach, which is as follows:


COUNTY OF HARRISON


HARRISON COUNTY, MISSISSIPPI, AND THE CITY OF LONG BEACH







November 3, 1987, voted to approve a program for combining law

enforcement activities by an ov~rwhelming 67% of those citizens

voting; and

WHEREAS, the City of Long Beach and the Board of Supervisors


together toward sharing/combining governmental activities in the

City of Long Beach in a cost effective manner, which will result

in substantial savings to the taxpayers of the City of Long Beach

and thereby a savings on the amount of taxes required to be paid

by the citizens; and

WHEREAS, the City of Long Beach, through its governing



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OCTOBER 2002 TERM






services to the City of Long Beach, as more specifically set

forth in this Agreement; and





Mississippi, and the City of Long Beach, shall each cooperate



the taxpayers of Harrison County and the City of Long Beach .

NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF LONG BEACH, by

and through its Mayor and City Council (hereinafter referred to

as "THE CITY"), and HARRISON COUNTY, MISSISSIPPI, by and through

its Board of Supervisors (hereinafter referred to as "THE



outlined; said Agreement being authorized by §17-13-1, et. seq.,

Mississippi Code of 1972, Annotated, and sUbject to the approval

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OCTOBER 2002 TERM

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representative of the City of Long Beach, under the direction of





SECTION 2: PURPOSE AND STATUTORY AUTHORITIES


Under the provisions of §21-37-3 and §19-3-41,











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OCTOBER 2002 TERM

It is anticipated that the City will, from time to

time, as the need and necessity arises, request the

support of the County in the constructing,






the County, in its sale discretion, agrees to

assist the City in constructing, re-constructing



corporate limits,



Mississippi Constitution and §19-25-1, et. seq.,



County with criminal jurisdiction and civil process






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OCTOBER 2002 TERM

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the City, the County, in its sole discretion, agrees to •


enforcement program. Specifically, if Harrison County

provides a deputy or deputies, to work in Long

Beach, the City will reimburse the County for his

salary and benefits.

(e) Fire Protection

Presently, the City of Long Beach and Harrison County

have their independen~ fire protection services.









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implementing its fire protection services,

Code §19-5-95, et. seq., as amended.

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as provided in Miss.

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307MINUTE BOOK


OCTOBER 2002 TERM

(0) Parks and Recreation








its sale discretion, agrees to provide assistance to the City in


programs, as provided in Miss. Code Annotated §55-9-l, et. seq.,

as amended.









need be identified.




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OCTOBER 2002 TERM

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and personal property shall remain vested in the party in which •


City of Long Beach, at the time of such termination or purchased

by the City of Long Beach pursuant to this Agreement shall remain

the property of the City of Long Beach; all real and personal

property owned by Harrison County at the time of such termination

or purchased by the County pursuant to this Agreement shall

remain the property of the County.

SECTION 6:. ACQUISITION OF ,PROPERTY






Agreement.




law,the validity of the remaining portions or provisions shall


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OCTOBER 2002 TERM





•shall expire on the 31st day of December, 2003. Provided

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of the parties.





Annotated §l7-l3-l, et. seq., as amended.


The City and the County di~ect that after the execution of


General of the State of Mississippi for his approval, as provided• by law. In the event that disapproval of any section of the

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OCTOBER 2002 TERM

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may be found on the minutes, and said Agreement shall be in full •



of State.

SECTION 11: CITY OF LONG BEACH SHALL MAINTAIN LIABILITYINSURANCE

The City of Long Beach and the County herein agree that it

shall be the responsibility of the City of Long Beach to maintain

its own general premises and liability insurance on any matters,


I


administration; parks and recreation services; road, bridge and •

drainage maintenance; capital improvements or any other matter,

which is the subject of this Interlocal Cooperative Agreement, a

limit of liability no less than $500,000.00.



as set forth in §11-46-l, et. seq., of the 1972 Mississippi Code

Annotated (Supp. 1997). referred to as the Mississippi State Tort

Claims Act.

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OCTOBER 2002 TERM

IN WITNESS WlJEEEOF, I, ROBERT E. BASS, JR., Mayor of the

City of Long Beach, the officer duly authorized in the premises

by Resolution of the City Council of the City of Long Beach

attached hereto, do hereby set and subscribe my signature on

behalf of the City of Long Beach to the foregoing Interlocal

Governmental Cooperation Agreement between Harrison County,

Mississippi, and the City of Long Beach, Mississippi.


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Eobert E. Bass, Jr., MayorCity of Long Beach

ATTESTED:

City Clerk


Jim Simpson, Jr., Attorney forthe City of Long Beach

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MINUTE BOOKBOARD OF SUPERVISORS, HARRISON COUNTY I MISSISSIPPI •

OCTOBER 2002 TERM

I










Bobby EleuteriusSupervisor District One


Marlin LadnerSupervisor, District Three



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313MINUTE BOOK

BOARD OF SUPERVISORS, HARRISON COUNTY) MISSISSIPPI

OCTOBER 2002 TERM

ATTEST:

Clerk of. the Board



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MINU"rESBOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI

OCTOBER 2002 TERM

4. The City of Pass Christian, which is as follows:


COUNTY OF HARRISON


HARRISON COUNTY, MISSISSIPPI, AND THE CITY OF PASS CHRISTIAN







November 3, 1987, voted to approve a program for combining law\I


voting; and

WHEREAS, the City of Pass Christian and the Board of

Supervisors of Harrison County, Mississippi, desire to continue

to work together toward sharing/combining governmental activities

in the City of Pass Christian in a cost effective manner, which

will result in substantial savings to the taxpayers of the City

of Pass Christian and thereby a savings on the amount of taxes

required to be paid by the citizens; and

WHEREAS, the City of Pass Christian, through its governing



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OCTOBER 2002 TERM






services to the City of Pass Christian, as more specifically set






Mississippi, and the City of Pass Christian, shall each cooperate



the taxpayers of Harrison County and the City of Pass Christian.

NOW, THEREfORE, BE IT RESOLVED BY THE CITY OF PASS

CHRISTIAN, by and through its Mayor and City Council [hereinafter

referred to as "THE CITY"), and Hl'.REISON COUNTY, MISSISSIPPI, by

and through its Board of Supervisors (hereinafter referred to as

"THE COUNTY"), that they do hereby enter into this Interlocal



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OCTOBER 2002 TERM

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representative of the City of Pass Christian, under the direction

of its Mayor and governing authority, and the County

Administrator of Harrison County, Mississippi, under the

direction of the Board of Supervisors of Harrison County,

Mississippi. No separate legal or administrative agency will be

created by this Agreement.

"SECTION 2: PURPOSE AND STATUTORY AUTHORITIES


Under the provisions of §2l-37-3 and §19-3-4l,









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OCTOBER 2002 TERM



1. It is anticipated that the City will, from time to

time, as the need and necessity arises, request

the support of the County in the constructing,




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the County, in its sole discretion, agrees to

assist the City \n constructing, re-constructing



corporate limits.

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Mississippi Constitution and §19-25-1, at. seq.,






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OCTOBER 2002 TERM











(C) Fire Protection

Presently, the City of Pass Christian and Harrison

county have their ind~pendent fire protection services.










Code .. Annotated §19-5-95, et. seq., as amended.

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OCTOBER 2002 TERM












as amended.




available to them. Consequently no financing, staffing,



through this Agreement, and no funds shall become joint


need be identified.



the establishment of a joinl board.

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OCTOBER 2002 TERM







City of Pass Christian, at the time of such termination or

purchased by the City of Pass Christian pursuant to this

Agreement shall remain the property of the City of Pass

Christian; all real and personal property owned by Harrison

County at the time of such termination or purchased by the County

pursuant to this Agreement, shall remain the property of the

County.

SECTION 6: ACQUISITION QF PROPERTY


held, or disposed of in this joint or cooperative undertaking,

and all real and personal property utilized by any party in



Agreement.

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OCTOBER 2002 TERM









of the parties.

however, t~is Agreement may be terminated by the mutual agreementIshall expire on the 31"' day of December, 2003. Provided

I





Annotated §17-13-1, et seq., as amended.






servires listed herein the authorities of the City and of the

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OCTOBER 2002 TERM

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Supervisors of the County shall spread this Agreement, after its ~








force and effect after approval ,by the Attorney General of the

State of Mississippi, and recorded in the Office of the Secretary

of State.

SECTION 11: CITY OF PASS CHRISTIAN SHALL MAINTAIN LIABILITYINSURANCE

The City of Pass Christian and the County herein agree that

it shall be the responsibility of the City of Pass Christian to

maintain its own general premises and liability insurance on any

matters pertaining to this agreement, including but not limited

to, all law enforcement services; any fire services remaining;

code administration; parks and recreation services; road, bridge

and drainage maintenance; capital improvements or any other

matter, which is the subject of this Interlocal Cooperative

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OCTOBER 2002 TERM

Agreement, a limit of liability no less than $500,000.00.




Annotated (Supp. 1997), refecced to as the Mississippi State Tort

Claims .z\ct.

IN WITNESS WHEREOF, I, BILLY McDONALD, Mayor of the City of

Pass Christian, the officer duly authorized in the premises by

Resolution of the City Council of the City of Pass Christian


behalf of the City of Pass Christian to the foregoing Interlocal


Mississippi, and the City of Paas Christian, Mississippi.

•WITNESS MY SIGNATURE this, the day of

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Billy McDonald, MayorCity of Pass Christian

P.TTESTED:

Katherine PavoliniCity Clerk


Malcolm F. Jones, Attorney forthe City of Pass Christian

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OCTOBER 2002 TERM

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IN WITNSSS WHEREOF, WE, THE BOARD OF SUPERVISORS OF HARRISON







HARRISON COUNTY BOARD OF SUPSRVISORS







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OCTOBER 2002 TERM

ATTEST:

Clerk of the Board



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OCTOBER 2002 TERM

5. The CIty of D'Iberville for police protection services, which is as follows:


HARRISON COUNTY, MISSISSIPPI, AND THE CITY OF D'IBERVILLEFOR POLICE PROTECTION SERVICES


including the municipalities, have expressed a desire to combine

governmental operations to insure greater efficiency as well as

savings in tax dollars resulting in lower taxes to the taxpayers of

Harrison County, as evidenced by the fact that the electorate of

Harrison County at the polls on November 3, 1987, voted to approve

a program for combining law enforcement acti vi ties by an over-

whelming 67%; and

WHEREAS, the City of D'Iberville and the Board of Supervisors


together to combine governmental activities in the City of

D'Iberville in a cost effective manner which we believe will result

in substantial savings to the taxpayers of the City of D'Iberville

and thereby a savings on the amount of taxes required to be paid by

the citizens; and

WHEREAS, the City of D'Iberville, through its governing

authority, and Harrison County, Mississippi, through its Board of


Cooperation Agreement as provided by § 17-13-1, et. seq.,


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OCTOBER 2002 TERM

vJllEREAS, the purpose of this Agreement is to provide that



services to the City of D'Iberville, as more specifically set forth

herein, upon payment of certain fees from the City of D'Iberville

unto the County of Harrison under the terms and conditions set


WHEREAS, there will be no separate or legal or administrative

entity created hereby, but the purposes of this Agreement shall be

that the governing authorities of the respective governmental

entities, namely Harrison County, Nississippi, and the City of

fl'Iberville, shall each cooperate together within and under the

terms of this Agreement to achieve maximum efficiency for

governmental services at minimum cost to the taxpayers of the City

of D'Iberville.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF D'IBERVILLE, by

and through its Mayor and City Council (hereinafter referred to as

"THE CITY"), and HARRISON COUNTY, NISSISSIPPI, by and through its

Board of Supervisors (hereinafter referred to as "THE COUNTY"),

that they do hereby enter into this Interlocal Governmental

Cooperation Agreement for the services hereinafter outlined; said

Agreement being authorized by § 17-13-1 and § 17-17-5, et. seq.,

Mississippi Code of 1972, Annotated, and SUbject to the approval of

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OCTOBER 2002 TERM

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the Attorney General of the State of Mississippi; said Agreement

being as follows, to-wit:

SECTION 1: ADMINISTRATION

This Agreement will be administered in accordance with the •

terms and conditions set forth herein by the City Manager of the

City of D'Iberville, under the direction of its Mayor and governing

authority, and the County Administrator of Harrison County,

Mississippi, under the direction of the Board of Supervisors of

Harrison County, Mississippi.

SECTION 2: LAW ENFORCEMENT SERVICES

The County and the City recognize that under Section 135 of

the Mississippi Constitution and 19-25-1, et. seg., Miss. Code

Annotated 1972, as Amended, the Sheriff of the County is the chief

law enforcement officer of the County with criminal jurisdiction

and civil process jurisdiction throughout the County, both in the

unincorporated areas and in the incorporated areas. The County and

the City agree that by the execution of this Agreement, the Sheriff

shall likewise exercise that authority granted to the City under

§21-21-1, et. seq., Miss. Code Annotated 1972, as Amended, and

shall act as the chief law enforcement officer on behalf of the

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City pursuant to his powers as Sheriff and pursuant to the

authority herein placed upon him by the City by virtue of said

sLatute.

The County and the City have agreed that pursuant to the

• foregoing constitutional and statutory authority, all law

enforcement services needed and necessary in the City of

D'Iberville shall be provided by the County through the Sheriff of

Harrison County and his deputies. There shall be created a

division of the Harrison County Sheriff's Department which shall be

City of 0' Iberville Division ofI known as

Harrison

and called the

County Sheriff's Department. A sufficient number

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deputies who shall serve in their joint capacity as Deputy

Sheriff's of Harrison County and as the law enforcement officers of

the City of D'Iberville shall be provided to perform the services

in and for the City, hereinafter set forth, and said deputies and

their patrol cars and/or vehicles and uniforms shall bear distinct

markings indicating that they are members of the City of

D'Iberville Division of the Harrison County Sheriff's Department.

The services to be produced by the County in and for the City under

this Agreement shall include, but are not limited to, the

following:

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1. The County, acting through its Sheriff's Office, shallpick up and transport animals, subject to City and Countyordinances, to the appropriate shelters. (19-5-50 and21-19-9, Miss. Code Annotated 1972, as Amended)

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OCTOBER 2002 TERM

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2. The County, acting through its Sheriff's Office, shallprovide regular patrols within the City in accordancewith normal scheduling of patrol officers adequate tocover the City.

3. The County, acting through its Sheriff's Office, shallprovide investigative services as necessary to preparecases for court presentation and to discover violators ofthe Laws of the City, County and State. •4. The County, acting through its Sheriff's Office, shallprovide for all emergency communications, including 911services. (19-5-301, et. seq., Miss Code Annotated 1972,as Amended)

s. The County, acting through its Sheriff's Office, shallprovide housing of City prisoners for the City at a feeof Fifteen Dollars ($15.00) per city prisoner per day,and the City shall be liable for the cost of any medicalservices which may be provided so long as the inmateshall remain a city prisoner. I

6. The County, acting through its Sheriff's Office, shallprovide for service of process for persons residingwithin the City.

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8.

All fines and forfeitures collected by either theMunicipal Court of the City, when established, or theJustice Court, County Court or Circuit Court of theCounty shall be retained by the respective courts inaccordance with the law as it now exists. The City willfurnish the Sheriff's Office with a report of finescollected as a result of the Sheriff's Deputies' actions.(The authority of the Sheriff being pursuant to theforegoing sections of the law cited, and the authority ofthe City to operate such Court being established by21-23-1, Miss. Code Annotated 1972, as Amended.

The Sheriff of the County shall furnish to the CityManager of the City and the County Administrator of theCounty, on or before the lOth day of each month, anactJ.vity report of the City of D'iberville Division ofthe Harrison County Sheriff's Department which shall setforth arrests, officers assigned to duty, any incidentswhich may have occurred and any other general informationwhich will be helpful to the City and the County indetermining the operation of law enforcement.. Thesereports shall be retained by the respective offices to

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whom they are furnished and permanently filed in saidoffices in order to preserve a record of the lawenforcement activities conducted under this Agreement.

•9. The Sheriff of the County when available, will supplement

regular law enforcement offices for the City ofD'Iberville with Harrison County Sheriff's DepartmentAuxiliary in any special events within the City ofll'Iberville.

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10. In the event an officer or officers of the City ofD'Iberville are unable to perform their duties, theSheriff shall provide supplemental officers. The Cityof D'Iberville will be responsible for reimbursing theHarrison County Sheriff's Department for salaries of saidsupplemental officers.

11. Under The Fair Labor Standards Wage and Hour Laws, theCity of D'Iberville will be responsible for reimbursingHarrison County Sheriff's Department for any and allOvertime pay for regular law enforcement or supplementalofficers including County and State holiday pay.

GENERAL PROVISIONS RELATING TO LAW ENFORCEMENT:

•(a) The City shall furnish a clerk and bailiff to its

Municipal Court at its own expense. If the City desires,the Sheriff of the County may commission said bailiff inthe same manner as the other officers are commissionedhereunder.

(b) The County shall furnish the officers to serve theMunicipal Court of the City in the manner of the arrestand prosecution of crimes·, judgment nisi or any otherprocess which may issue from the Municipal Court of theCity, and an officer shall be present when required bysaid Court as a witness or to any way assist with theproceedings of the Municipal Court of the City inaccordance with § 17-13-9 (3) (bl of the 1972Mississippi Code Annotated, as Amended.

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(c) It is mutually agreed and understood by the County andCity that the purpose of these provisions relating tolaw enforcement is to effect the joint and severalenforcement of all the penal laws of the county andstate, as well as penal laws which are misdemeanors madea violation of a city ordinance by operation of the

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provisions of § 21-13-9 of the 1972 Mississippi CodeAnnotated, as allowed by § 17-13-9 of the 1972Mississippi Code Annotated, as Amended.

(d) The City shall provide the vehicles necessary to patrolthe City of D'Iberville. These vehicles shall bear themarking "CITY OF' D'IBERVILLE" and service only the Cityof D'Iberville. During the 2001-2002, and 2002-2003Fiscal Budget Year, the City of D'Iberville will beresponsible for any major repairs, beyond regularmaintenance, to all Sheriff's vehicles used within theCity of D'Iberville.

(e) The City of D'Iberville will be considered a member ofthe Multi-Jurisdictional Narcotics Task Force with assetsharing return of six percent (6%) of seizure, which willassist in providing the Narcotic and Crime PreventionProgram in the schools and communities.

(f) It is agreed and understood that the City is to obtainliability insurance coverage for personnel of theHarrison County Sheriff's Department, naming HarrisonCounty and the Sheriff of Harrison County as namedinsureds and that these efforts will include coverage ofpersonnel serving the City pursuant to this Agreement.It is further agreed and understood that any litigationarising out of the result of the matters set forth inthis Interlocal Agreement shall be handled by theattorney for the Harrison County Board of Supervisors andthe attorney for the Sheriff of Harrison County. TheCity of D'Iberville shall secure the agreement of itsinsurance carrier for the hiring of the respectiveattorneys of Harrison County and the Sheriff for anymatter arising out of the subject of this InterlocalAgreement.

(g) It is specifically herein understood that the lawenforcement personnel provided by the County under thisagreement shall be given authority to enforcemunicipal city ordinances by the City.

COST OF LAW ENFORCEMENT SERVICES:

The City shall pay unto the County for the law enforcement

services to be rendered under this section of the Agreement, for a

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term extending until the 31st day of December, 2003. The total

owed as of 12/31/03 is $703,090.77. This sum consists of the

•following yearly: $562,472.62

a) $540,225.00

ll) $ 12,600.00

salary/benefits

health insurance benefits

c) $ 9,647.62 salary of part time school crossingguard.

The total sum may be paid in monthly installments of

$46,872.72, due and payable by the 15th day of each month. The

total sum of $703,090.77 is due by December 15, 2003. The County

is to provide a part time school crossing guard, working 19 hours

per week, earning $8.00 per hour. The City will pay Harrison

•County a yearly fee of $9,647.62 for the crossing guard, included

in the total above.

SECTION 3: CODE INSPECTOR

The City of D'Iberville will hire its own Code Inspector for

the year 2001 and thereafter.

SECTION 4: PARKS AND RECREATION

The City has located within its city limits, now incorporated,

various parks and recreational areas. This includes but is not

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limited to the Rudy Moran Memorial Park and n'Iberville Recreation

Complex. The City agrees that it is to maintain and operate all

parks and recreation facilities in the City, and to absorb all the

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OCTOBER 2002 TERM

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costs of operation of these facilities, including electiic lights,

mowing or any maintenance necessary to maintain the

parks/facilities in a usable and safe condition. Harrison COounty

will have no liability.for the use, maintenance or operation of any

of the parks and recreational facili.ties located \1ithin the City of •

D'Iberville.

SECTION 5: FIRE PROTECTION BY CITY OF D'IBERVILLE

Under the former Interlocal Governmental Cooperation Agreement

by and between HarTison

0' Iberville, the County

County, Mississippi, and the

furnished fire protection

City of

for theI

incorporated area of the City in lieu of the City maintaining its

own fire department. The City of D'Iberville has now assumed fire

protection for its incorporated area as well as a portion of the

County fire district, which is contiguous to the incorporated area

of the City. In addition, the City of 0' Iberville herein agrees to

protect the following areas as first response fire department with

the assistance of the North Woolmarket Fire Department as follows:

Township 7 South, Section 7 & 6; Township 6 South, Sections 31~,

30~, 19~, 18~, 7l-i, and 6~. All these areas are within a six (6)

minute response time from the City of D'Iberville Fire Department

to the unincorporated areas of Harrison County, Mississippi.

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OCTOBER 2002 TERM

County agrees that pursuant to Miss. Code Annotated§ 21-17-1, it will declare as surplus all equipment,inventory and other support equipment previously used bythe County to provide such fire service.

:1} Upon transfer of the referenced, equipment, inventory andother support equipment, the City of D'Iberville shall beresponsible for all maintenance and repairs to theequipment, and shall be responsible for providing anyinsurance coverage it deems appropriate.

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If any said inventory or equipment, specifically any firetruck, is not fully paid for or otherwise has a debtservice, then this debt service will also be transferredto the City of D'Iberville wherein the City ofD'Iberville will hold Harrison County harmless from anypayments thereon.

As consideration for the equipment, inventory and othersupport equipment, Harrison County shall accept the Cityof D'Iberville's services of providing fire protection tothat portion of the County which is contiguous to itscorporate limits.

•SECTION 6: ROADS, BRIDGES AND DRAINAGE

The City contains approximately forty-three (43) miles of

roads and hridges which previously were maintained in part by the

County. The City nay! agrees to maintain all roads, streets,

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bridges and drainage in the City.

The City agrees to and will provide and perform the following

functions:

1. The City shall maintain all roads within the City andprovide all equipment and material for the maintenance ofsaid roads at such times and dates as may be required tomaintain said roads in a good and safe condition for thecitizens of the City.

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OCTOBER 2002 TERM

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2. The City shall maintain all drainage ditches, includingculverts, pipes, drain tiles or whatever may be necessaryto provide for the necessary drainage to protect theroads of the City.

3. The City shall furnish all equipment and labor at its ownexpense necessary to maintain the roads and bridges anddrainage in a good condition for the use of the citizensof the City. •4. The City shall maintain all street signs, traffic controlsigns and traffic control lights at its own expense,replacing when same shall be necessary.

5. The City shall maintain litter control on the publicroads of the City and shall maintain the shoulders andother portions of said roads as the same may be necessaryfor beautification or safety purposes.

Harrison County will have no liability for the construction,

use, maintenance or operation of the streets, roads or drainage

within the City of D'iberville.

SECTION 7: CAPITAL IMPROVEMENTS

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The City and the County recognize that during the life of this •

Agreement there may arise a need for capital improvements for

public faci 1 1 t les to be used in the providing of the services

herein provided. The County and the City agree that no capital

improvements shall be made or cost incurred for the same without

the prior agreement of both the City and the County, insofar as

capital improvements relate to any of the services herein being

provided by the County to the City.

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OCTOBER 2002 TERM

It is mutually agreed and understood that any future capital

improvement activities conducted by the City and the County would

be accomplished in accordance with existing laws of the State of

Mississippi.

SECTION 8: JOINDER AGREEMENT BY SHERIFF OF HARRISON COUNTY

The City and the County recognize that the services provided

herein to be rendered and engaged in jointly between the City and

the County require the approval and cooperation of the Sheriff of

Harrison County, who, while independently operating within the

County, nevertheless is budgeted by the Harrison County Board of

Supervisors; and his activities are necessarily governed by the

extent and purposes of the budget approval by the Harrison County

has been fully advised and has cooperated in the formulation of

this Agreement and joins herein as a signature party, giving his•Board of Supervisors. Therefore, the Sheriff of Harrison County

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approval and consent to all matters contained within this Agreement

which may be under his respective jurisdiction or subject to his

independent action.

SECTION 9: CITY OF D'IBERVILLE SHALL MAINTAIN LIABILITYINSURANCE

The City of D'Iberville and the County herein agree that it

shall be the responsibility of the City of D'Iberville to maintain

general premises and liability insurance, including the Sheriff's

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OCTOBER 2002 TERM

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liability insurance, on any matters pertaining to this agreement,

including but not limited to, all law enforcement services; any

fire services remaining, or any other matter which is the subject

of this Interlocal Cooperative Agreement. The City of D'Ibervil.le

will name Harrison County, Nississippi, and the Sheriff of Harrison •

County as named insureds on the policy or policies, and will

maintain a limit of liability no less than $1,000,000.00. It is

further agreed and understood that any litigation arising out of

the result of the matters set forth in this Interlocal Agreement

shall be handled by the attorney for the Harrison County Board of

Supervisors and the attorney for the Sheriff of Harrison County.

The City of D'Iberville shall secure the agreement of its insurance

carrier for the hiring of the respective attorneys of Harrison

County and the Sheriff for any matter arising out of the subject of

this Interlocal Agreement. The City of D'Iberville herein promises

and covenants to pay on demand any deductible amount or self

insured risk required by said insurance and/or any insurance policy

of Harrison County which may be utilized by any person, company or

other entity on any claim made against Harrison County, the Sheriff

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•or the City of D'Iberville. Should the City's insurance carrier

withdraw coverage or become insolvent, all claims, litigation

costs, attorney fees and any judgment or settlement money will be

paid by the City.

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OCTOBER 2002 TERM



the Attorney General and shall expire on December 31, 2003.

SECTION 11: AMENDMENT OF THIS AGREEMENT

Pursuant to § 17-13-9 (e) of the 1972 Mississippi Code

Annotated, as amended, this agreement may be amended by agreement

of the parties including, specifically a resolution of the Harrison

County Board of Supervisors and a resolution of the governing board

resolutions have been passed, then any amendment to this agreementI of the City of D'Iberville. Furthermore, after the proper

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must be executed by the City of D'Iberville, Sheriff of Harrison

County, the individual board members of the Harrison County Board

of Supervisors and Clerk of the Harrison County Board of

Supervisors. Should this agreement be terminated, then all real

and personal property titled to the name of Harrison County,

Mississippi will revert to its ownership and control and all of the

property titled in the name of the City of D'Iberville will thus

revert to its ownership and control.

SECTION 12: THE ACQUISITION AND DISPOSING OF REAL AND PERSONALPROPERTY

The City and County herein agree that any real and/or personal

property acquired by City or County shall remain the property of

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that entity, notwithstanding this agreement.

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OCTOBER 2002 TERM

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disposal of real and personal property in any manner effected by

this agreement shall be made by mutual agreement of the parties and

spread on the Minutes of the Harrison County Board of Supervisors

and the Minutes of the City Council of the City of D'Iberville .

•SECTION 13: APPROVAL BY ATTORNEY GENERAL


this Agreement the same shall be forwarded to the Attorney General

of the State of Mississippi for his approval, as provided by law.

In the event that disapproval of any section of the services listed

herein the authorities of the City and of the County will be

required to adopt a newly drafted agreement before said provisions

in said agreement and the agreement itself shall remain in full

force and effect.

The City Manager for the City and the Clerk of the Board of

Supervisors of the County shall spread this Agreement after its

execution upon the minutes of the respective governing authorities

and shall, upon the return of the approval of said Attorney General

or its rejection, spread said approval or rejection upon the

minutes of the respective governing authorities noting in the

minute book that the original recordation where the Attorney

General's approval or disapproval may be found on the minutes, and

said Agreement shall be in full force and effect after approval by

the Attorney General of the Slale of Mississippi.

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IN WITNESS WKEREOF, I, RUSTY QUAVE, Mayor of the City of

D'Iberville, the officer duly authorized in the premises by

Resolution of the City Council of the City of D'Iberville attached

hereto, do hereby set and subscribe my signature on behalf of the

City of D'Iberville to the foregoing Interlocal Governmental

Cooperation Agreement between Harrison County, Mississippi, and the

Clty of D'Iberville, Mississippi.

WITNESS MY SIGNATURE this, the day of _

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Rusty Quave, MayorCity of D'Iberville

James Comer, Fire ChiefCity of D'Iberville

ATTESTED:

City Clerk

I HAVE APPROVED THIS INTERLOCAL GOVERNMENTALCOOPERATION AGREEMENT AS TO FORM:

Attorney for theCity of D'Iberville

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OCTOBER 2002 TERM

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COUNTY, ~IISSISSIPPI, do hereby set and subscribe our signatures to

the above and foregoing Interlocal Governmental Cooperation


of Harrison County, Mississippi, the same having been adopted in a •

duly constituted session.

WITNESS OUR SIGNATURES, this, the day 0 f ~__~~ _

Sheriff of Harrison County, MS

Harrison County Fire Coordinator

ATTEST:

Clerk of the Board

Attorney for Harrison County

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HARRISON COUNTY BOARDOF SUPERVISORS

President Harrison CountyBoard of Supervisors




Wi.lliam Marti nSupervisor, District Four

Connie HockcoSupervisor, District five

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OCTOBER 2002 TERM

6. The Biloxi Public schools, which is as follows:


COUNTY OF HARRISON


HARRISQP COUNTY, MISSISSIPPI AND BILOXI PUBLIC SCHOOLS




greater efficiency as well as savings in Lax dollars resulting in

lower taxes to the taxpayers of Harrison County; and

WHEREAS, the Biloxi Public Schools and the Board of

Supervisors of Harrison County, ~ississippi, desire to continue


in the Biloxi Public Schools in a cost effective manner, which

will result in substantial savings to the taxpayers of Harrison

County and thereby a savings on the amount of taxes required to

be paid by the citizens; and

WHEREAS, the Biloxi Public Schools, through its governing

authority, and Harrison County, Mississippi through its Board



Mississippi Code of 1972, Annotated: and

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OCTOBER 2002 TERM

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services to the Biloxi Public Schools, as more specifically set






Mississippi, and the Biloxi Public Schools, shall each cooperate



the taxpayers of Harrison Count X and the Biloxi Public Schools.

NOW, THEREFORE, BE IT RESOLVED BY THE BILOXI PUBLIC SCHOOLS,

by and through its Superintendent and governing Board

(hereinafter, "THE SCHOOL DISTP.ICT") and HARRISON COUNTY,

MISSISSIPPI, by and through its Board of Supervisors (hereinafter

referred to as "THE COUNTY"), that they do hereby enter into this

Interlocal Governmental Cooperation Agreement for the services

hereinafter outlined; said Agreement being authorized by §17-13-

1, et. seq., Mississippi Code of 1972, Annotated, and subject to

the approval of the Attorney General of the State of Mississippi;

said Agreement being as follows, to-wit:

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OCTOBER 2002 TERM

SECTION 1: ADMINISTRATION AND ADMINISTRATIVE ENTITYPROVISION


terms and condition set forth herein by the designated

representative of the Biloxi Public Schools, under the direction

of its Superintendent and governing authority, and the County

Administrator of Harrison County, Mississippi, under the






Under the provisions of §6~-7-74, §19-3-42 and §37-7-315,

Mississippi Code of 1972, Annotated, the School District and the


approaches and related drainage, within their respective

jurisdictions, and the School District and the County, pursuant

to the provisions of 65-7-74, et. seq., Mississippi Code of 1972

for the purposes of this Section of this Agreement, agree to

concurrent jurisdiction over roads, bridges, walking tracks,

driveways, other sports' facilities and drainage within the

jurisdiction of the School District the specific purposes herein

enumerated, to-wit:

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1. It is anticipated that the School District will, fromtime to time, as the need and necessity arises, requestthe support of the County in the constructing,reconstructing and repairing of roads, highways,bridges, walking tracks, driveways, other sports'facilities, approaches thereto and related drainage,within the School District's jurisdiction. •

2. Upon the adoption of an appropriated Resolution, dulyspread upon the official minutes of the SchoolDistrict, the County, in its sole discretion, agreesassist the School District in constructing, reconstructing and repairing roads, highways, bridges,walking tracks, driveways, other sports' facilities,approaches thereto and related drainage, within theCity's corporate limits.





"supplying or budgeting of this cooperative undertaking is



to

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•undertaking funds; therefore, no treasurer or disbursing officer

need to be identified.

SECTION 4: JOINT"BOARD PROVISIONS



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School djstrict, at the time of such termination or purchased by

the School District pursuant to this Agreement shall remain the

property of the School District; all real and personal property



the property of the County.

SECTION 6: ACQUISITION OF ,.PROPERTY






Agreement.






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OCTOBER 2002 TERM

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the Attorney General and filed with the Secretary of state and


shall expire on the 31st day of December, 2003. Provided •however, this agreement may be terminated by the mutual agreement

of the parties.







The School District and tha County direct that after the

execution of this Agreement the same shall be forwarded to the

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•Attorney General of the State of Mississippi for his approval, as

provided by law. In the event that disapproval of any section of

the services listed herein the authorities of the School District

and of the County will be required to adopt a newly drafted

agreement before said provisions in said agreement and the

agreement itself shall remain in full force and effect.

The Clerk of the School District and the Clerk of the Board

of Supervisors of the County shall spread this Agreement, after

its execution, upon the minutes of the respective governing

authorities and shall, upon the return of the approval or

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rejection upon the minutes of the respective governinq






of State.

SECTION 11: THE SCHOOL DISTRICT SHALL MAINTAIN LIABILITYINSURANCE

The School District and the County herein agree that it

shall be the responsibility of the School District to maintain

its own general premises and liability insurance on any matters

pertaining to this agreement, including but not limited to, parks

1\and recreation services; road, bridges, approaches thereto,

walking tracks, driveways, other sports' facilities and drainage

maintenance; capital improvements or any other matter, which is

the subject of this Interlocal Cooperative Agreement, a limit of

liability no less than $1,000,000.00.



as set forth in §11-46-l, et. seq., of the 1972 Mississippi Code


Claims Act.

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IN WITNESS WHEREOF, I, SUPERINTENDENT of the School

District, the officer duly authorized in the premises by

Resolution of the governing Board attached hereto, do hereby set

and subscribe my signature on behalf of the School District to

the foregoing Interlocal Governmental Cooperation Agreement.•


SUPERINTENDENT

ATTESTED:

Clerk


Attorney for the School District

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OCTOBER 2002 TERM

IN WITNESS WHEREOF, WE, THE BOARD OF SUPERVISORS or HARRISON










Larry Benefield,Supervisor, District Two




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352MINUTE BOOK

BOARD OF SUPERVISORS, HARRISON COUNTY r MISSISSIPPI •

OCTOBER 2002 TERM

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ATTEST:

Clerk of the Board

•I have approved this InterlocalGovernmental Cooperation Agreementas to form:


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353MINUTES


7. Tile GUlfport School District, which is as follows:

STATS OF MISSISSIPPI

COUNTY OF HARRISON


HARRISON COUNTY, MISSISSIPPI AND THE GULFPORT SCHOOL DISTRICT

WHEREAS, the citizens of Harrison County, Mississippi.

including its municipalities, have. from time to time, expressed




WHEREAS. the Gulfport School District and the Board of



in the Gulfport School District in a cost effective manner, which

will result in substantial savings to the taxpayers of Harrison

County and thereby a savings on the amount of taxes required to

be paid by the citizens; and

WHEREAS, the Gulfport School District, through its governing

authority, and Harrison County, Mississippi through its Board




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OCTOBER 2002 TERM

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services to the Gulfport School District, as more specifically

set forth in this Agreement; and





Mississippi, and the Gulfport School District, shall each

cooperate together within and under the terms of this Agreement

to achieve maximum efficiency for governmental services at

minimum cost Lo the taxpayers 0\ Harrison County and the Gulfport

School District.

NOW, THEREFORE, BE IT RESOLVED BY THE GULFPORT SCHOOL

DISTRICT, by and through its Superintendent and governing Board

(hereinafter, "THE SCHOOL DISTRICTH) and HARRISON COUNTY,


referred to as "TilE COlJNTYH), that they do hereby enter into this


hereinafter outlined; said Agreement being auLhorized by §17-13-




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OCTOBER 2002 TERM




representative of the Gulfport School District, under the

direction of its Superintendent and governing authority, and the

County Administrator of Harrison County, Mississippi, under the






Under the provisions of §65-7-74, §19-J-42 and §J7-7-31S,









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356MINUTE BOOK


OCTOBER 2002 TERM

I


enumerated, to-wit:

1.

2.

It is anticipated that the City will, from time totime, as the need and necessity arises, request thesupport of the County in the constructing,reconstructing and repairing of roads, highways,bridges, walking tracks, driveways, other sports'facilities, approaches thereto and related drainage,within the School District's jurisdiction.

Upon the adoption of an appropriated Resolution, dulyspread upon the official minutes of the City, theCounty, in its sole discretion, agrees to assist theSchool District in constructing, re-constructing andrepairing roads, highways, bridges, walking tracks,driveways, other sports' facilities, approaches theretoand related drainage, within the City's corporatelimits.

•

ISECTION 3: FINANCING



"individual duties under this Agreement by any means lawfully


•required. No funds shall be jointly received or disbursed







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OCTOBER 2002 TERM







School district, at the time of such termination or purchased by






SECTION 6: ACQUISITION OF "PROPERTY






J>.greernent.

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OCTOBER 2002 TERM

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shall expire on the 31st day of December, 2003. However, the

same shall be subject to renewal by County and School District,

by Resolution of each entity, provided that no such term may

exceed the 31st day of December, 2003, which is the last date the

current Harrison County Board o~ supervisors will serve under

this term. It is also agreed and understood that the School

District and the County shall notify each other, no later than

thirty (30) days prior to the 31st day of December, 2002, that

they intend to renew the Agreement for another period of time to

be agreed upon, but in no event beyond December 31, 2003, and

that in failing to do so, the parties may assume that the

Agreement will expire on the 31st day of December, 2003, and

prepare their annual budgets accordingly. If renewed, the

agreement does not need resigning, but a Resolution adopting this

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359MINUTE BOOK


OCTOBER 2002 TERM

agreement and spread on the governing Board's minutes will

suffice. Provided however, this agreement may be terminated by

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the mutual agreement of the parties.





Annotated §17-l3-l, et. seq., as amended.


The School District and the County direct that after the


Attorney General of the State of Mississippi for his approval, as

provided by law. In the event ~hat disapproval of any section of

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360MINUTE BOOK


OCTOBER 2002 TERM

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of State.






and recreation services; road, bridges, approaches thereto,


maintenance; capital improvemehts or any other matter, which is


liability no less than $500,000.00.





Claims Act.




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OCTOBER 2002 TERM


the foregoing Interlocal Governmental Cooperation Agreement.

•WITNESS MY SIGNATURE this, the _ day of

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SUPERINTENDENT

ATTESTED:

Clerk


Allorney for the School District

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362


OCTOBER 2002 TERM

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of Harrison County, ~1ississippi, the same having been adopted in •








William ~1artin

Supervisor, District Four


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363MINUTE BOOK


OCTOBER 2002 TERM

JI.TTEST:

Clerk of the Board



1]

364MINUTES


8. Tile Harrison County School District, Wllich is as follows:


COUNTY OF HARRISON

INTERLOCAL GOVERNMENTAL COOPERATIONAGREEMENT BY AND BETWEEN HARRISON COUNTY, MISSISSIPPI

AND THE HARRISON COUNTY SCHOOL DISTRICT






WHEREAS, the Harrison County School District and the Board

of Supervisors of Harrison County, Mississippi, desire to

continue to work together toward sharing/combining governmentalII

activities in the Harrison County School District in a cost

effective manner, which will result in substantial savings to the

taxpayers of Harrison County and thereby a savings on the amount

of taxes required to be paid by the citizens; and

WHEREAS, the Harrison County School District, through its

governing aut~ority. and Harrison County, Mississippi through its

Board Supervisors, desire to enter into an Interlocal

Governmental Cooperation Agreement as provided by §17-13-1, et.

seq., Mississippi Code of 1972, Annotated; and

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OCTOBER 2002 TERM




services to the Harrison County School District, as more

specifically set forth in thlS Agreement; and

~lIjF:REAS, there will be no separate or legal or




Mississippi, and the Harrison County School District, shall each



minimum cost to the taxpayers 0\ Harrison County and the Harrison

County School District.

NOW, THEREFORE, BE IT RESOLVED BY THE HARRISON COUNTY SCHOOL


(hereinafter, "THE SCHOOL DISTRICT") and HARRISON COUNTY,





I, et. seq., Mississippi Code of 1972, Annotated, and subject to

the ~pproval of the Attorney General of the State of Mississippi;


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366MINUTE BOOK


OCTOBER 2002 TERM

I




representative of the Harrison County School District, under the








Under the provisions of §6~-7-74, §l9-3-42 and §37-7-315,









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OCTOBER 2002 TERM~~--------------


enumerated, to-wit:


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1.

2.

It is anticipated that the City will, from time totime, as the need and necessity arises, request thesupport of the County in the constructing,reconstructing and repairing of roads, highways,bridges, walking tracks, driveways, other sports'facilities, approaches thereto and related drainage,within the School District's jurisdiction.

Upon the adoption of an appropriated Resolution, dulyspread upon the official minutes of the City, theCounty, in its sale discretion, agrees to assist theSchool District in constructing, re-constructing andrepairing roads, highways, bridges, walking tracks,driveways, other sports' facilities, approaches theretoand related drainage, within the City's corporatelimits.



"individual duties under this Agreement by any means lawfully

•available to them . Consequently, no financing, staffing,

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368MINUTE BOOK


OCTOBER 2002 TERM

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and personal property shall remain vested in the party in wllich •








SECTION 6: ACQUISITION OF I,PROPERTY




implementing lhis Agreement shall remain the parties property


Agreement.

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OCTOBER 2002 TERM










by Resolution of each entity, provided that no such term mayIshall expire on the 31st day of December, 2003. However, the


current Harrison County Board o( Supervisors will serve under


thirty (30) days prior to the 31st day of December, 2002, that•this term. It is also agreed and understood that the School





prepare their annual budgets accordingly. I f renewed, the

Iagreement does not need resigning, but a Resolution adopting this

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370MINUTE BOOK


OCTOBER 2002 TERM

I








Annotated 517-13-1, et. seq., as amended.





Iprovided by law. In the event k,hat disapproval of any section of










authQrities noting in the minute book that the original


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371MINUTE BOOK


OCTOBER 2002 TERM




of State.








maintenance; capital improvements or any other matter, which isI,

the subject of this Interlocal Coop~rative Agreement, a limit of






Claims Act.

IN WITNESS WHEREOf, I, SUPERINTENDENT of the School



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OCTOBER 2002 TERM

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WITNESS MY SIGNATURE this, the ___ day of

•SUPERINTENDENT

ATTESTED:

Clerk

I HAVE APPROVED THIS INTERLOCAL GOVERNMENTALCOOrEPATION AGREEMENT AS TO FORM:


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373MINUTE BOOK


OCTOBER 2002 TERM








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William t~artin

Supervisor, District Four


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374MINUTE BOOK


OCTOBER 2002 TERM

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ATTEST:

Clerk of the Board



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OCTOBER 2002 TERM

9. The Long Beach School District, Wllich is as follows:


COUNTY OF HARRISON


AND THE LONG BEACH SCHOOL DISTRICT






WIlEREAS, the Long Beach School District and the Board of



"in the Long Beach School District in a cost effective manner,

which will result in substantial savings to the taxpayers of

Harrison County and thereby a savings on the amount of taxes


WHEREAS, the Long Beach School District, through its

governing authority, and Harrison County, Mississippi through its



seq_, Mississippi Code of 1972, Annotated; and

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OCTOBER 2002 TERM

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services to the Long Beach School District, as more specifically

set forth in this Agreement; and





Mississippi, and the Long Beach School District, shall each



minimum cost to the taxpayers o~ Harrison County and the Long

Beach School District.

NOW, THERErORE, BE IT RESOLVED BY THE LONG BEACH SCHOOL


(hereinafter, "THE SCHOOL DISTRICT") and HArmISON COUNTY,








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OCTOBER 2002 TERM




representative of the Long Beach School District, under the







(Al Roads, Bridges, Highways, Approaches and RelatedDrainage


~1ississippi Code of 1972, Annotated, the School District and the








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378MINUTE BOOK


OCTOBER 2002 TERM


enumerated, to-wit:

1. It is anticipated that the City will, from time totime, as the need and necessity arises, request thesupport of the County in the constructing,reconstructing and repairing of roads, highways,bridges, walking tracks, driveways, other sports'facilities, approaches thereto and related drainage,within the School District's jurisdiction.

•I

2. Opon the adoption of an appropriated Resolution, dulyspread upon the official minutes of the City, theCounty, in its sole discretion, agrees to assist theSchool District in constructing, re-constructing andrepairing roads, highways, bridges, walking tracks,driveways, other sports' facilities, approaches theretoand relaLed drainage, within the City's corporatelimits. I





supplying or bUdgeting of this cooperative undertaking is








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OCTOBER 2002 TERM













SECTION 6: ACQUISITION OF ,.,PROPERTY



all real arid personal property utilized by any party in



Agreement.

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380MINUTE BOOK


OCTOBER 2002 TERM

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SECTION B: TERM OF AGREEMENT







current Harrison County Board o~ Supervisors will serve under










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OCTOBER 2002 TERM



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Tinnotated §17-13-I, et. seq., as amended.





provided by law. In the event ~hat disapproval of any section of

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382


OCTOBER 2002 TERM

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of State.








maintenance; capital improvements or any other matter, which isII





as set forth in §11-46~1. et. seq., of the 1972 Mississippi Code


Claims Act.




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OCTOBER 2002 TERM



WITNESS HY SIGNATURE this, the _ day of

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SUPERINTENDENT

ATTESTED:

Clerk

I HAVE APPROVED THIS INTERLOCAL GOVERNHENTALCOOPERATION AGREEMENT AS TO tORM:


9

384MINUTE BOOK


OCTOBER 2002 TERM

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Bobby IheuteriusSupervisor; District One



Wi.lliam MartinSupervisor, District Four


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OCTOBER 2002 TERM

ATTEST:

Clerk of the Board



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386


OCTOBER 2002 TERM

10. The Pass Christian school District, Which is as follows:


COUNTY OF HARRISON


AND THE PASS CHRISTIAN SCHOOL DISTRICT


including ~ts municipalities, have, from time to time, expressed




WHEREAS, the Pass Christian School District and the Board of


to work together toward sharing/combining governmental activitiesII

in the Pass Christian School District in a cost effective manner,

which will result in substantial savings to the taxpayers of

Harrison County and thereby a savings on the amount of taxes


WHEREAS, the Pass Christian School District, through its

governing authority, and Harrison County, Mississippi through its




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OCTOBER 2002 TERM




services La the Pass Christian School District, as more

specifically set forth in this Agreement; and

WHER~AS, there will be no separate or legal or




Mississippi, and the Pass Christian School District, shall each



minimum cost to the taxpayers 0t Harrison County and the Pass

Christian School District.

NOW, THEREFORE, BE IT RESOLVED BY THE PASS CHRISTIAN SCHOOL


(hereinafter, "THE: SCHOOL DISTRICT") and HARRISON COUNTY,

MISSISSIPPI, by and lhrough its Board of Supervisors (hereinafter


Inlerlocal Governmental Cooperation Agreement for the services

hereinafter outlined; said Agreement bei.ng authorized by §l7-13-

1, et. seq., Mississippi Code of 1972, Annot3ted, and subject to



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388


OCTOBER 2002 TERM




representative of the Pass Christian School District, under the


county Administrator of Harrison County, Mississippi, under the















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OCTOBER 2002 TERM


enumerated, to-wit:

1. It is anticipated that the School District will, fromtime to time, as the need and ne~essity arises, requestthe support of the County in the constructing,reconstructing and repairing of roads, highways,bridges, walking tracks, driveways, other sports'facilities, approaches thereto and related drainage,within the School District's jurisdiction.

L. Upon the adoption of an appropriated Resolution, dulyspread upon the official minutes of the City, theCounty, in its sole discretion, agrees to assist theSchool District in constructing, re-constructing andrepairing roads, highways, bridges, walking tracks,driveways, other sports' facilities, approaches theretoand related drainage, within the City's corporatelimits.



1\individual duties under this Agreement by any means lawfully










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390MINUTE BOOK


OCTOBER 2002 TERM













SECTION 6: ACQUISITION OF ,.PROPERTY






Agreement.

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OCTOBER 2002 TERM













current Harrison County Board o~ Supervisors will serve under










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OCTOBER 2002 TERM

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This Agreement may be amended upon the written agreement of •



Annotated §l7-13-l, et. seq., as amended.





Iprovided by law. In the event ~hat disapproval of any section of










auth0rities noting in the minute book that the original


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OCTOBER 2002 TERM




of State .








maintenance; capital improvements or any other matter, which is,I


liability no less than $500,000.00 .





Claims Act.

IN WITNESS WHEREOf, T, SUPERINTENDENT of the School



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394


OCTOBER 2002 TERM

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•SUPERINTENDENT

ATTESTED:

Clerk


Attorney for the School Djstrict

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OCTOBER 2002 TERM








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1\

Bobby EleuLeriusSupervisor, District One





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396


OCTOBER 2002 TERM

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ATTEST:

Clerk of the Board



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OCTOBER 2002 TERM

11. TIle City of Biloxi for popps Ferry Bridge, which is as follows:


COUNTY OF HARRISON


HARRISON COUNTY, MISSISSIPPI, AND THE CITY OF BILOXIPOPPS FERRY BRIDGE


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including its municipalities, have, from time to time, expressed a

desire to share/combine governmental operations to insure greater

efficiency as well as savings in tax dollars resulting in lower

taxes to the taxpayers of Harrison County, as evidenced by the fact

that the electorate of Harrison County at the polls on November 3,

1987, voted to approve a program for combining law enforcement

activities by an overwhelming 67% of those citizens voting; and

WHER~AS, the City of Biloxi and the Board of Supervisors of

Harrison County, Mississippi, desire to continue to work together


Biloxi in a cost effective manner, which will result in substantial

savings to the taxpayers of the City of Biloxi and thereby a

savings on the amount of taxes required to be paid by the citizens;

and

WHEREAS, the City of Biloxi, through its governing authority,

and Harrison County, t'lississippi, through its Board Supervisors,

desire to enter into an Interlocal Governmental Cooperation

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398


OCTOBER 2002 TERM

I

Agreement as provided by §17-13-1, et. seq., Mississippi Code of

1972, Annotated; and

WHEHEAS, the purpose of this Agreement is to provide that


condi tions set forth in this Agreement, provide governmenta 1 •


this Agreement; and




entities, namely Harrison County, Mississippi, and the City of

Biloxi, shaLl each cooperate together within and under the terms of

this Agreement to achieve maximum efficiency for governmental

services at minimum cost to the taxpayers of Harrison County and

the City of Biloxi.

NOW, THEREF'ORE, BE IT RESOLVED BY THE CITY OF' BILOXI, by and

through its Mayor and City Council (hereinafter referred to as "THE

CITY"), and HARIUSON COUNTY, MISSISSIPPI, by and through its Board

of Supervisors (hereinafter referred to as "THE COUNTY"), that they

do hereby enter into this Interlocal Governmental Cooperation

Agreement for the services hereinafter outlined; said Agreement

being authorized by §l7-13-l, et. seq., Mississippi Code of 1972,

Annotated, and subject to the adoption of the appropriate

Resolution, duLy spread upon the official minutes of the City and

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399MINUTE BOOK


OCTOBER 2002 TERM

County, and subject to the approval of the Attorney General of the

SLaLe of Mississippi; said Agreement being as follows, to-wit:

SECTION 1: ADMINISTRATION AND ADMINISTRATIVE ENTITY PROVISIONS


• terms and conditions set forth herein by the designated

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representative of the City of Biloxi, under the direction of its


Harrison County, Mississippi, under the direction of the Board of

Supervisors of Harrison County, Mississippi. No separate legal or

administrative agency will be created by this Agreement.


Bridges and Related Purposes

Under the provisions of §21-37-3 and §19-3-41, Mississippi

Code of 1972, Annotated, the City and the County have jurisdiction

over roads, bridges, highways, approaches and related drainage,

within their respective jurisdictions, and the City and the County,

pllrsllant to the provisions of §65-7-83 and §65-7-85, et. seq.,

Mississippi Code of 1972 for the purposes of this Section of this

Agreement, agree to concurrent jurisdiction over the Popps Ferry

Bridge within the municipal boundary limits of the City. The

parties further agree that no provision in this Agreement waives or

1 et. ~ of the 1972 Mississippi Code Annotated (Supp. 1997),

extends any person or entities or liability as set forth in §11-46-

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referred to as the Mississippi StaLe Tort Claims Act.

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The City

400

MINUTE BOOKBOARD OF SUPERVISORS, HARRISON COUNTYI MISSISSIPPI •

OCTOBER 2002 TERM

I

therefore contracts with the County, the County agreeing thereto

upon payment of the sums hereinafter set forth, that the County

shall provide and perform the following functions for the City:

1 . The County shall maintain the Popps Ferry Bridge withinthe City and provide all equipment and material for themaintenance and repairs of said bridge at such times anddates as may be required to maintain the bridge in a goodand safe condition for the citizens of the City andCounty.

•2. The County will furnish all equipment and labor necessary

to operate the bridge in a good condition for the use ofthe citizens of the City and County.

The City agrees to pay to the County for compensation for

services for the operation (bridge tenders), maintenance and repair Iof the Popps Ferry Bridge. The actual cost annually for the

administration costs, equipment operators, bridges tenderers

(salaries, rIC-A, retirement, health insurance and other benefits)

and workers' compensation insurance is an estimated $157,419.63 per

year, constituting a monthly charge of $lJ,118.30. The City herein •

agrees to pay to the County for compensation for the services of

the maintenance and operation of the bridge the sum of $13,118.30

per month. llowever, the Ci ty does further agree to pay any

additional charges on a monthly basis for costs and expenses

associated with overtime work for the maintenance or repairs to the

bridge not covered under routine maintenance, including all

emergency situations. Prior to initiating any work requiring

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OCTOBER 2002 TERM

additional charges, the County will notify the City of the need for

the additional work and the City will pay for the work following

the nexl monthly billing.



indi vidual duties under this Agreement by any means lawfully

available to them. Consequently no financing, staffing, supplying,

or budgeting of this cooperative undertaking is required. No funds

shall be jointly received or disbursed through this Agreement, and

no funds sha] 1 become joint undertaking funds; therefore, no

lreasurer or disbursing officer need be identified.


The terms and provisions of this Agreement do not require the

establishment of a joint board.


It is not the intent of this Agreement that title to any real

or personal property shall be transferred between the parties in

order to implement this Agreement. Title to all real and personal

property shall remain vested in the party in which it is now

vested. All real and persona] property owned by the City of

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Biloxi, at the time of such termination or purchased by the City of

Biloxi pursuant to this Agreement shall remain the property of the

City of Biloxi; all real and personal property owned by Harrison

County at the time of such termination or purchased by the County

5

402


OCTOBER 2002 TERM

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County.


No add i t ional rea] or persona] property is to be acquired,

held, or disposed of in this joint or cooperative undertaking, and •


implementing this Agreement shall remain the parties property upon

partial or complete termination or amendment of this Agreement.


If any part, term or provision of this Agreement shall be held Iillegal, unenforceable, or in conflict with any applicable law, the

validity of the remaining portions or provisions shall not be

affected thereby.


This Agreement shall commence when same 11as been approved by •


shall expire on the 31 st day of December, 2003, which is the end of

the current Board of Supervisors term of office. Provided however,

this Agreement may be terminated by the mutual agreement of the

parties.

SECTION 9: CITY OF BILOXI SHALL MAINTAIN LIABILITY INSURANCE


be the responsibility of the City of Biloxi to maintain general

premises and liability insurance on any matters pertaining to this

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OCTOBER 2002 TERM

Agreement, including but not, limited to the Popps Ferry Bridge

repair, maintenance and operation, or any matters pertaining

Biloxi will maintain Harrison County, Mississippi as named insureds

thereto; capital improvements or any other matter which is the

•subject of this Interlocal Cooperative Agreement- The City of

on the policy or policies and will maintain a limit of liability no

less than $1,000,000.00. The City of Biloxi herein promises and

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covenants to pay on demand any deductible amount or self insured

risk required by said insurance and/or any insurance policy of

Harrison County which may be utilized by any person, company or

other entity on any claim made against Harrison County or the City

of Biloxi.





Annotated §17-l3-9(e), et seq., as amended.


The City and the County direct that after the execut ion of


of the SLate of Mississippi for his approval, as provided by law.




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OCTOBER 2002 TERM


force and effect.

The Clerk of the City and the Clerk of the Hoard of

•I


execution, upon the minutes of the respective governing authorities •


or its rejection, spread said approval or rejection upon the

minutes of the respecti ve governing authorities noting in the




the Attorney General of the State of Mississippi, and recorded in

the Office of the Secretary of State.

IN WITN~SS WHEREOf, I, A. J. HOLLOWAY, Mayor of the City of







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A. J. Holloway, MayorCity of Biloxi

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405MINUTE BOOK


OCTOBER 2002 TERM

City Clerk of Biloxi

I HAVE APPROVED THIS INTERLOCAL GOVERNMENTALCOOPERATION AGREEMENT AS TO ~ORM:

Attorney for the City of Biloxi

9

406


OCTOBER 2002 TERM


COUNTY. MISSISSIPPI, do hereby set and subscribe our signatures to

the above and foregoing Inlerlocal Governmental Cooperation

•I






IPresident Harrison County Board ofSupervisors


•Larry BenefieldSupervisor. District Two

Ma rl i n LadnerSupervisor, District Three


IConnie RoekeoSupervisor, District Five

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OCTOBER 2002 TERM

ATTF::ST:

Clerk of the Eoard

I have approved this InterlocalGovernmental Corporation Agreementas to form:

~ttorney for the HarrisonCounty Board of Supervisors

11

408MINUTES


12. The City of Biloxi for Cedar Lake Bridge, whicll is as follows:


COUNTY OF HARRISON


HARRISON COUNTY, MISSISSIPPI, AND THE CITY OF BILOXICEDAR LAKE BRIDGE

WHEREAS, the citizens of Harrisor, County, Mississippi,

including its municipalities, have, from time to time, expressed a

•I

•desire to share/combine governmental operations to insure greater

efficiency as well as savings in tax dollars resulting in lower Itaxes to the taxpayers of Harrison County, as evidenced by the fact

that the electorate of Harrison County at the polls on November 3,

1987, voted to approve a program for combining law enforcement

activities by an overwhelming 67% of those citizens voting; and

WHEREAS, the City of Biloxi and the Board of Supervisors of •

Harrison County, Mississippi, desire to conti011R to work together


Biloxi in a cost effective manner, which will result in substantial

savings to the taxpayers of the City of Biloxi and thereby a

savings on the amount of taxes required to be paid by the citizens;

and

WHEREAS, the City of Biloxi, through its governing authority,

and Harrison County, Mississippi, through its Board Supervisors,

desire to enter into an Interlocal Governmental Cooperation

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OCTOBER 2002 TERM

Agreement as provided by §17-13-l, et. seq., Mississippi Code of

1972, Annotated; and

WH~REAS, the purpose of this Agreement is to provide that




this Agreement; and




entities, namely Harrison County, Mississippi, and the City of

Biloxi, shall each cooperate together within and under the terms of

this l'.greement to achieve maximum efficiency for governmental

services at minimum cost to the taxpayers of Harrison County and

the City of Biloxi .

NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF BILOXI, by and

through its Mayor and City Council (hereinafter referred to as "THE

CITY"), and HARRISON COUNTY, MISSISSIPPI, by and through its Board

of Supervisors (hereinafter referred to as "THE COUNTY"), that they

do hereby enter into this Interlocal Governmental Cooperation

Agreement for the services hereinafter outlined; said Agreement

being authorized by §17-l3-l, et. seq., Mississippi Code of 1972,

Resolution, duly spread upon the official minutes of the City andIAnnotated, and subject to the adoption of the appropriate

•2

410MINUTE BOOK


OCTOBER 2002 TERM

County, and subject to the approval of the Attorney General of the

State of Mississippi; said Agreement being as follows, to-wit:

SECTION 1: ADMINISTRATION AND ADMINISTRATIVE ENTITY PROVISIONS

•I


terms and conditions set forth herein by the designated •

representative of the City of Biloxi, under the direction of its



Supervisors of Harrison County, Mississippi. No separate legal or



Bridges and Related Purposes

Under the provisions of §2l-37-3 and §19-3-4l, Mississippi

Code of 1972, Annotated, the City and the County have jurisdiction

over roads, bridges, highways, approaches and related drainage,

within their respective jurisdictions, and the City and the County,

pursuant to the provisions of §65-7-83 and §65-7-85, et. seq.,

Mississippi Code of 1972 for the purposes of this Section of this

Agreement, agree to concurrent jurisdiction over the Cedar Lake

Bridge within the municipal boundary limits of the City. The

parties further agree that no provision in this Agreement waives or

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1 et. ~ of the 1972 Mississippi Code Annotated (Supp. 1997),

extends any person or entities or liability as set forth in §11-46-

referred to as the Mississippi State Tort Claims Act.

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The City I

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411MINUTE BOOK


OCTOBER 2002 TERM

therefore contracts with the County, the County agreeing thereto

upon payment of the sums hereinafter set forth, that the County

shall provide and perform the following functions for the City:

A. The County shall maintain the Cedar Lake Bridge, locatedwithin the City as follows:

• 1. Perform routine maintenance to the drive mechanism,wedge lock and gate arms of the Cedar Lake Bridge.

2. Replace burnt bulbs on the traffic lights, gatelights and navigational lights on the Cedar LakeBddge.

J. Perform electrical inspections twice a year.

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B. It is specifically agreed by the parties herein that the

following items will not be included in the Interlocal

ll.greement:

1. Harri son County will not be responsible for the

payment of the utility (electric) bill on the Cedar

Lake Bridge and the account is to be transferred to

the City of Biloxi for payment.

2. The maintenance and repair of the street lights are

excluded.

3. All repairs not considered routine maintenance by

Harrison County are excluded from this Interlocal

.Zl,greement.

The City agrees to pay to the County for compensation for

services as set forth in paragraphs A-I through 3 above for the

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sum of $4,325.00 per year. This cost per month is $360.50.

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OCTOBER 2002 TERM

City agrees to pay Harrison County monthly for this cost. The City

further agrees to pay any additional charges on a monthly basis for

any cost and expenses associated with Harrison County performing

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any and all repairs to the bridge which are not considered routine

maintenance and any work performed on street lights providing light •

to Cedar Lake Bridge will be considered as repairs unpaid in

addition to the monthly fee of $360.50.

In addition, man power to open the bridge and the billing of

the openings of the bridge will be billed in the same manner as

repairs not covered by routine maintenance and will be billed in

addition and separate from the routine maintenance as set out in

paragraph A - 3 through B above.

The City does further agree to pay any additional charges on

a monthly basis for costs and expenses associated with overtime

work for the maintenance or repairs to the bridge not covered under

routine maintenance as set out in paragraph A I through 3 above,

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•including all emergency situations. Prior to initiating any work

requiring additional charges (other than the openings of the

bridge), the County will notify the City of the need for the

additional work and the City will pay for the work following the

next monthly billing.

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OCTOBER 2002 TERM



individual duties under this i\greement by any means lawfully

available to them. Consequently no financing, staffing, supplying,

or budgeting of this cooperative undertaking is required. No funds

shall be jointly received or disbursed through this Agreement, and

no funds shall become joint undertaking funds; therefore, no

treasurer or disbursing officer need be identified.


The terms and provisions of this Agreement do not require the

establishment of a joint board.


It is not the intent of this Agreement that title to any real

or personal property shall be transferred between the parties in

order to implement this Agreement. Title to all real and personal

property shall remain vested in the party in which it is now

vested. All real and personal property owned by the City of

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Biloxi, at the time of such termination or purchased by the City of

Biloxi pursuant to this Agreement shall remain the property of the

City of Biloxi; all real and personal property owned by Harrison

County at the time of such termination or purchased by the county


County.

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414MINUTE BOOK


OCTOBER 2002 TERM

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held, or disposed of in this joint or cooperative undertaking, and


implementing this Agreement shall remain the parties property upon •

partial or complete termination or amendment of this Agreement.


If any part, term or provision of this Agreement shall be held

illegal, unenforceable, or in conflict with any applicable law, the

validity of the remaining portions or provisions shall not be

affected thereby.




shall expire on the 31 sL day of December, 2003, which is the end of

the current Board of Supervisors term of office. Provided however,

this Agreement may be terminated by the mutual agreement of the

parties.

SECTION 9: CITY OF BILOXI SHALL MAINTAIN LIABILITYINSURANCE


be the responsibility of the City of Biloxi to maintain general

premises and liability insurance on any matters pertaining to this

Agreement, including but not limited to the Cedar Lake Bridge

repair, maintenance and operation, or any matters pertaining

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OCTOBER 2002 TERM

thereto; capital improvements or any other matter which is the

subject of this Interlocal Cooperative Agreement. The City of

Biloxi will maintain Harrison County, Mississippi as named insureds

covenants to pay on demand any deductible amount or self insured

on the policy or policies and will maintain a limit of liability no

• less than $1,000,000.00 . The City of Biloxi herein promises and

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risk required by said insurance and/or any insurance policy of

Harrison County which may be utilized by any person, company or

other entity on any claim made against Harrison County or the City

of Biloxi.





Annotated §17-l3-9(e), et seq., as amended .




of the State of Mississippi for his approval, as provided by law.





force and effect.

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416


OCTOBER 2002 TERM

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execution, upon the minutes of the respective governing authorities


or its rejection, spread said approval or rejection upon the •

minutes of the respective governing authorities noting in the




the Attorney General of the State of Mississippi, and recorded in

the Office of the Secretary of State.

IN WITNESS WHEREOf, I, A. J. HOLLOWAY, Mayor of the City of








A. J. Holloway, MayorCity of Biloxi

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417MINUTE BOOK


OCTOBER 2002 TERM

ATTESTED:

City Clerk of Biloxi


Attorney for the City of Biloxi

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418

MINUTE BOOKBOARD OF SUPERVISORS, HARRISON COUNTYI MISSISSIPPI

OCTOBER 2002 TERM

IN WITNESS WHEREor, WE, THE BOARD or SUPERVISORS or HARRISON

COUNTY, MISSISSIPPI, do hereby set and subscribe our signatures to

the above and foregoing Interlocal Governmental Cooperation


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HARRISON COUNTY BOARD or SUPERVISORS






Connie RockeoSupervisor, District Five

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OCTOBER 2002 TERM

ATTEST:

Clerk of the Board



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420MINUTES

BOARD OF SUPERVISORS, HARRISON COUNTYr MISSISSIPPIOCTOBER 2002 TERM

13. The Pass Cilristian Isles Water and sewer District No. 1, Inc., wlliell is as follows:


COUNTY OF HARRISON


HARRISON COUNTY, MISSISSIPPI, AND HENDERSON POINT PASS CHRISTIAN ISLES WATER AND SEWER DISTRICT NR1, INC.


including its municipalities and utility districts, have, from

time to time, expressed a desire to share/combine governmental

operations to insure greater efficiency as well as savings in tax

dollars resulting in lower taxes to the taxpayers of Harrison

County, as evidenced by the fact that the electorate of Harrison

County at the polls on NovemberM3, 1987, voted to approve a

program for combining law enforcement activities by an over-

whelming 67% of those citizens voting; and

WHEREAS, Henderson Point - Pass Christian Isles Water and

Sewer District NRl, Inc. and the Board of Supervisors of Harrison

County, Mississippi, desire to continue to work together toward

sharing/combining gO'vernmental acti vi ties in a cost effect ive

manner, which will result in SUbstantial savings to the taxpayers

of the City of Pass Christian and Harrison County thereby a

savings on the amount of taxes required to be paid by the

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OCTOBER 2002 TERM

WIIF.REAS, the governing Board of Henderson Point - Pass

Christian Isles Water and Sewer District NRl, Inc., through its

governing authority, and Harrison County, Mississippi, through

its Board Supervisors, desire to enter into an Interlocal

Governmental Cooperation Agreement as provided by §17-13-1, et .





services to Henderson Point - Pass Christian Isles Water and

Sewer District NRl, Inc., as more specifically set forth in this

Agreement; and

WHEREAS, there will be no ~eparate or legal or

administrative entity crealed hereb~ but the purposes of this

Agreement shdll be that the governing authorities of the


Mississippi, and Henderson Point - Pass Christian Isles water and

Sewer District NRl, Inc., shall each cooperate together within

and under the terms of this Agreement to achieve maximum

efficiency for governmental services at minimum cost to the

taxpayers of Harrison County and the Ci-ty of Pass Christian.

NOW, THEREFORE, BE IT RESOLVED BY HENDERSON POINT - PASS

CHRISTIAN ISLES WATER AND SEWER DISTRICT NRl, INC., by and

through its governing board and HARRISON COUNTY, MISSISSIPPI, by

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422

MINUTE BOOKBOARD OF SUPERVISORS, HARRISON COUNTYI MISSISSIPPI

OCTOBER 2002 TERM

and through its Board of Supervisors (hereinafter referred to as

"THE COUNTY"), that they do hereby enter into this Interlocal

Governmental Cooperation Agreement for the services hereinafteL


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Mississippi Code of 1972, Annotated, and subject to the approval •






representative of Henderson Point - Pass Christian Isles Water

and Sewer District NR1, Inc., under the direction of its\I

governing Board, and the County Administrator of Harrison County,

Mississippi, under the direction of the Board of Supervisors of

Harrison County, Mississippi. No separate legal or



(Al Henderson Point - Pass Christian Isles Water and Sewer

District NRl, Inc. hereby agrees to allow Harrison on

an as needed basis to store equipment in its office and

warehouse building located at Henderson Point, Pass

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of the District allowing Harrison County to make such

Christian, and if necessary, to use the building as a

polling place during election time. In consideration I3

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423


OCTOBER 2002 TERM

use of this building, Harrison County shall be

responsible for the upkeep and maintenance of the

building.









need be identified.

SECTION 4: JOINT BOARD PRQVISIONS


the establishment of a joint board .






it is now vested. All real and personal property owned by

Henderson Point - Pass Christian Isles vlater and Sewer District

NRI,Inc., at the time of this Agreement and at termination shall

rcmQin the property of Henderson Point - Pass Christian Isles

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(. 424MINUTE BOOK

BOARD OF SUPERVISORS, HARRISON COUNTY I MISSISSIPPI •

OCTOBER 2002 TERM

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Water and Sewer District NRI, Inc.; all real and personal

property owned by Harrison County at the time of this termination

by the County pursuant to this Agreement, shall remain the

property of the County.







Agreement.


If any part, term or provi~ion of this Agreement shall be







shall expire the 31" day of December, 2003, which is the end of

the current Board of Supervisors term of office. Provided


of the parties.

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OCTOBER 2002 TERM





Annotated §17-13-I, et seq., as amended .



thjs Agreement the same shall be forwarded to the Attorney

General of Llte State of Mississippi for his approval, as provided

by ] avl. In the event. that. disapproval of any section ot the

services listed herein the authorities of Henderson Point - Pass

Christian Isles Water and Sewer District NRl, Inc. and of the

County will be required to adop\ a newly drafted agreement before


remain in full force and effect .

The Clerk of the governing Board of Henderson Point - Pass

Christian Isles Water and Sewer District NRI, Inc. and the Clerk

of Lhe Board of Supervisors of the County shall spread this

Agreement, after its execution, upon the minutes of the

respective governing authorities and shall, upon the return of

the approval of said Attorney General or its rejection, spread

said approval or rejection upon the minutes of the respective

governing authorities noting in the minute book that the original


6

426MINUTE BOOK


OCTOBER 2002 TERM




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of State.

SECTION 11: HENDERSON POINT - PASS CHRISTIAN ISLES WATER AND •SEWER DISTRICT NRl, INC. SHALL MAINTAIN LIABILITY INSURANCE

Harrison County herein agrees that it shall be its

responsibility to maintain its own general premises and liability

insurance on the subject of this agreement, including the

maintenance and upkeep on the building and for election purposes,

a limit of liability no less than $1,000,000.00.


Agreement 'ilaives or extends any person or entities or liability

I',as set forth in §11-46-l, et. seq_,. of the 1972 Mississippi Code


Claims Act.

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•IN WITNESS WHEREOF, I, , Director

of Henderson Point - Pass Christian Isles Water and Sewer

District NRl, Inc., the officer duly authorized in the premises

by Resolution of Henderson Point - Pass Christian Isles Water and

Sewer District NRl, Inc., attached hereto, do hereby set and

subscribe my signature on behalf of Hendecson Point - Pass

Christian Is]es Water and Sewer District, Tne. to the foregoing

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OCTOBER 2002 TERM

Interlocal Governmental Cooperation Agreement between Harrison

COllnty, t1ississippi, and Henderson Point - Pass Christian Isles

Water and Sewer District NRl, Inc.

•WITNESS MY SIGNATURE this, the

P.TTEST:

day of

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Henderson Point - Pass ChristianIsles Water and Sewer DistrictNRl, Inc.

CLEF!\

I HAVE APPROVED THIS INTERLOCAL GOVERNMENTALCOOPERATION AGRP.P.MF:NT AS TO fORM:

VIRGIL GILLES~IE, ESQUIREATTORNEY FOR HENDERSON POINT PASS CHRISTIAN ISLES WATER AND5F.WER DISTRICT NRl, INC .

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428MINUTE BOOK


OCTOBER 2002 TERM

I





of Harrison County, l'1ississippi, the same having been adopted in •




IPresident Harrison County Board ofSupeJ:visoJ:s


•Larry BenefieldSupervisor, District Two

Marlin LadnerSupervisor, Distdct Three

William MartinSupervisor, District r"our

IConnie RockcoSupervisor, District Five

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429


OCTOBER 2002 TERM

,Z\.TTEST:

Clerk of the Board



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430MINUTES


14. Tile Mississippi coast Coliseum commission, whicll is as follows:

STATE Of MISSISSIPPI

COUNTY Of HARRISON


HARRISON COUNTY, MISSISSIPPI, .bND THEMISSISSIPPI COAST COLISEUM COMMISSION

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•WHEREAS, the citizens of Harrison County, Mississippi.

from time to time, expressed a desire to share/combine

have


savings in tax dollars resulting in lower taxes to the taxpayers

of Harrison County; and

WHERE:AS. the rHssissippi Coast Coliseum Commisc;ion and the

Board of SuperVisors of Harrison CounLy, Mississippi, desire to

continue to work together toward sharing/combining governmental

activities in a cost effective manner. which will resulL in

substantial savings to the taxpayers of Harrison County and


the citizens; and

WHEREAS, the Mississippi Coast Coliseum Commission, a

political subdivision of the State of Mississippi, through its

governing auLhority, and Harrison County, Mississippi, through

its Board Supervisors, desire to enter into an Interlocal


seq.; Mississippi Code of 1972, Annotated; and

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OCTOBER 2002 TERM


Helrri son County 'Iill, during the tenn hereof and under the


services to the Mississippi Coast Coliseum Commission, operating

under §55-24-1 et. seq. of the 1972 Miss. Code Ann. as more

specifically set forth in this Agreement; and


adninistrative entity created hereby, but the purposes of this


respective governmenlal entities, namely Harrison County,

Mississippi, and the Mississippi Coast Coliseum Commission, shall

each cooperate together within and under the terms of this

Agreement to achieve maximum ef~iciency for governmental services

at minimum cost to the taxpayers of Harrison County.

NOW, TflEREtoRE, BF. IT RESOLVED BY THE t1ISSISSIPPI COAST

COLISEuM COI1~1lSSION (hereinafter "MCCC"), by and through its

President and Executive Director and HARRISON COUNTY,


referreel to as "THE COUNTY"), that they do hereby enter into this


hereinafter outlined; said Agreement being authorized by

§17-13-1, et. seq., Mississippi Code of 1972, Annotated, and

subjer.t to the approval of the Attorney General of the State of

Mississippi; said Agreement being as follows, to-wit:

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432


OCTOBER 2002 TERM




•I

•representative of the Mississippi Coast Coliseum Commission, the

Executive Director, under the direction of its President and Igoverning authority, and the County Administrator of Harrison

County, Mississippi, under the direction of the Board of

Supervisors of Harrison County, Mississippi. No separate legal

or administrative agency will be created by this Agreement.


(Al Roads, Parking Lots, Driveways, Related Approaches,Land Fill Use and Drainage

Under the provisions &f S19-]-4l, Mississippi Code of

1972, Annotated, the County has jurisdiction over roads, parking

lots, driveways, related approaches, land fill use, and related

drainage within its jurisdiction. Therefore:

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2.

It is anticipated that the Mississippi CoastColi seum Commission will, from time to time, asthe need and necessity arises, request the supportof the County in the constructing, reconstructingand repairing of roads, parking lots, driveways,land fill use, approaches thereto and relateddrainage, within the Mississippi Coast ColiseumCommission premises.

Upon the adoption of an appropriate Resolution,duly spread upon the official minutes of the!'lississippi Coast Coliseum Commission, the County,in its sole discretion, agrees to assist theMississippi Coast Coliseum Commission inconstructing, re-constructing and repairing roads,parking lots, driveways and land fill use,

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OCTOBER 2002 TERM

• approaches thereto and related drainage, withinthe Mississippi Coast Coliseum Commissionpremises.


The County and the Mississippi Coast Coliseum

ICorrunission recognize that under §135 of the Mississippi

Constitution and §19-25-1, et. seq., Mississippi Code

of 1972, as amended, the Sheriff of the County is the

Chief Law Enforcement Officer of the County with

criminal jurisdiction and civil process jurisdiction

throughout the County, both in the unincorporated areas

• and incorporated areas . Historically, the City of

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Biloxi police and the Harrison County Sheriff's

Department have coope~~ted in law enforcement efforts,

both within the corporate limits of the Mississippi

Coast Coliseum Commission and in the unincorporated

areas of the County. The County and the Mississippi

Coast Coliseum Commission agree that by the execution

of this Agreement, and upon the adoption of an

appropriate Resolution, duly spread upon the official

minutes of the Mississippi Coast Coliseum Commission,

the County, in its sole discretion, agrees to provide

law enforcement assistance to the Mississippi Coast

Coliseum Co[runission.

4

434MINUTE BOOK


OCTOBER 2002 TE_RM

(el Fire Protection

Presently, the City of Biloxi and Harrison County have

their independent fire protection services.

Historically, the City Fire Department and ~he County


protection within the premises of the Mississippi Coast

Coliseum Commission.

The County and t1ississippi Coast Coliseum Commission agree

that by the execution of this Agreement, and upon the adoption of

an appropriate Resolution, duly spread upon the official minutes

of the Mississippi Coast Coliseum COlTLc'Tlission, the County, in its

sole discretion, agrees to provide fire protection assistance to

the Mississippi Coast Coliseum ~ommission.









need be identified.

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OCTOBER 2002 TERM










t1ississippi Coast Co] iseum Commission, at the time of such

termination or purchased by the Mississippi Coast Coliseum

Commission pursuant to this hgreement shall remain the property

of the 1"lississippi Coast Coliseum Commission; all real and

personal property owned by Harrison County at the time of such

termination or purchased by the County pursuant to this Agreement

shall remain the property of the County.







Agreement.

6

436MINUTE BOOK


OCTOBER 2002 TERM









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shall expire on the 31st day of December, 2003, which is the end


of current Board of Supervisors term of office. Provided •of the parties.

SECTION 9: AMENDMENT II





SECTION 10; APPROVAL BY ATTORNEY GENERAL

The County and the Mississippi Coast Coliseum Commission

direct that after the execution of this Agreement the same shall

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disapproval of any section of the services listed herein the

be forwarded to the Attorney General of the State of Mississippi

for his approval, as provided by law. In the event that •authorities of the Mississippi Coast Coliseum Commission and or

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OCTOBER 2002 TERM

the County will be required to adopt a newly drafted agreement

before said provisions in said agreement and the agreement itself

shall remain in full force and effect.

The Secretary of the Mississippi Coast Coliseum Commission

and the Clerk of the Board of Supervisors of the County shall

spread this Agreement, after its execution, upon the minutes of

the respective governing authorities and shall, upon the return

of the approval of said Attorney General or its rejection, spread





force and effect after approval,py the Attorney General of the


of State.

SECTION 11: THE MISSISSIPPI COAST COLISEUM COMMISSION SHALL~INTAIN LIABILITY INSURANCE

The Mississippi Coast Coliseum Commission and the County

herein agree that it shall be the responsibility of the

Mississippi Coast Coliseum Commission to maintain its own general

premises and liahility insurance on any matters pertaining to

this agreement, including but not limited to, all law enforcement

services; fire services; roads, parking lots, driveways; land

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438


OCTOBER 2002 TERM

fill uses and drainage; maintenance; capital improvements or any

other approaches matter, which is the subject of this Interlocal

Cooperative Agreement.


Agreement waives or extends any person or entity's immunity as

set forth in §1l-46-1, et. seq., of the 1972 Mississippi Code

l'.nnotated (Supp. 1997), referred to as the Mississippi State Tort

Claims J'ct.

IN WITNESS WHEREOf, I, tHTCIIELL SALLOUM, JR., PRESIDENT OF

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THE MISSISSIPPI COAST COLISEUM COMMISSION, the officer duly

authorized in the premises by Resolution of the Mississippi Coast •

Coliseum Commission attached hereto, do hereby set and subscribe

my signature on behalf of the M~ssissippi Coast Coliseum

Commission to the foregoing Interlocal Governmental Cooperation

Agreement between Harrison County, Mississippi, and the

Mississippi Coast Coliseum Commission.


Mitchell Salloum, Jr., Presidentof the Mississippi Coast ColiseumCommission

ATTESTED:

Secretary

Executive Director

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OCTOBER 2002 TERM

IN WITNESS WHEREOF, WE, THE BOARD Of SUPERVISORS Of HARRISON







•HARRISON COUNTY BOARD OF SUPERVISORS


Bobby £;\leuteriusSupervisor, District One


Marlin Ladner

ISupervisor I District Three


• Connie RockcoSupervisor, District Five

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440


OCTOBER 2002 TERM

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•George Payne, Sheriff ofHarrison County

George Mixon, fire Chief ofHarrison County

1'.TTEST:

Clerk of the Board


"


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WHEREAS,

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441


OCTOBER 2002 TERM

15. Tile Biloxi Port Commission, Wllicll is as follows:


COUNTY OF HARRISON


HARRISON COUNTY, MISSISSIPPI, AND BILOXIPORT COMMISSION

the Citizens of Harrison County, Mississippi,

including its municipalities and political subdivisions, have,




of Harrison County; andII

WHEREAS, the Biloxi Port Commission, a political subdivision

of the State of Mississippi, and the Board of Supervisors of

Harrison County, Mississippi, a political subdivision of the

State of Mississippi, desire to continue to work together toward

sharing/combining governmental activities in a cost effective

manner, which will result in substantial savings to the taxpayers

of Harrison County thereby a savings on the amount of taxes


1

442MINUTE BOOK


OCTOBER 2002 TERM

WHEREAS, the governing Board of the Biloxi Port Commission,

through its governing authority, and Harrison County,

Mississippi, through its Board Supervisors, desire to enter into

an Interlocal Governmental Cooperation Agreement as provided by

§17-13-1, et. seq., Mississippi Code of 1972, Annotated; and




services to and/or financial appropriation to the Biloxi Port

Commission, as more specifically set forth in this Agreement; and



Agreement shall be that the gov~rning authorities of the


Mississippi, and Biloxi Port Commission, shall each cooperate



the taxpayers of Harrison County.

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OCTOBER 2002 TERM

NOW, THEREFORE, BE IT RESOLVED BY BILOXI PORT COMMISSION, by

and through its governing board and HARRISON COUNTY, MISSISSIPPI,

by and through its Board of Supervisors (hereinafter referred to

as "THE COUNTY"), that they do hereby enter into this Interlocal








terms and conditions set forth herein by the designated\I

representative of Biloxi Port Commission, under the direction of

its governing Board, and the County Administrator of Harrison

County, Mississippi, under the direction of the Board of




Pursuant to the Interlocal Cooperative Act of 1974, codified

at Miss. Code Ann. §17-13-7, the Harrison County Board of

Supervisors and the Port Commission in its County are authorized

to enter into an Interlocal Agreement to perform any and all acts

3

444MINUTE BOOK


OCTOBER 2002 TERM

necessary to accomplish the general purposes of the Port

Commission as set forth in its creating legislation at Miss. Code

Ann. §59-7-407 et. seq.









need be identified.









it is now vested. All real and personal property owned by Biloxi

Port Commission, at the time of this Agreement and at termination

shall remain the property of Biloxi Port Commission; all real and

personal property owned by Harrison County at the time of this

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445MINUTE BOOK


OCTOBER 2002 TERM

termination by the County pursuant to this Agreement, shall

remain the property of the County.







Agreement.




law, the validity of the remainipg portions or provisions shall



rhis Agreement shall commence when same has been approved by


shall expire the 31't day of December, 2003, which is the end of

the current Board of Supervisors term of office. Provided


of the parties.

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OCTOBER 2002 TERM





Annotated §l7-l3-l, et seq., as amended.

SECTION 10; APPROVAL BY ATTORNEY GENERAL

The Port Commission and the County direct that after the




the services listed herein the authorities of the Biloxi Port

Commission and of the County will be required to adopt a newly

drafted agreement before sai.d plI,pvisions in said agreement and

the agreement itself shall remain in full force and effect.

The Clerk of the Board of the Biloxi Port Commission and the

Clerk of the Board of Supervisors of the County shall spread this

Agreement, after its execution, upon the mi.nutes of the

respective governing authorities and shall, upon the return of

the approval of said Attorney General or its rejection, spread





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447MINUTE BOOK


OCTOBER 2002 TERM



of State.

SECTION 11: BILOXI PORT COMMISSION SHALL MAINTAINLIABILITY INSURANCE

The Biloxi Port Commission herein agrees that it shall be

its responsibility to maintain its own general premises and

liability insurance on the subject of this agreement, including

the maintenance and upkeep on the fountain Beach Educational

Park, a limit of liability no less than $1,000,000.00, with

Harrison County named as an additional insured.



"as set forth in §11-46-1, et. seq., of the 1972 Mississippi Code


Claims Act .

IN WITNESS WHEREOF, we, the Commissioners of the Biloxi Port

Commission, do hereby set and subscribe their signatures to the

foregoing Interlocal Governmental Cooperation Agreement between

Harrison County, Mississippi, and Biloxi Port Commission.

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448


OCTOBER 2002 TERM

I


ATTEST:

CLERK

PORT DIRECTOR

COMtlISSIONER

COM1vlISS lONER

COMMISSIONER

COMrUSSIONER

COMMISSIONER

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II HAVE APPROVED THIS INTERLOCAL \.~OVERNMENTAL

COOPERATION AGREEMENT AS TO fORM:

ATTORNEY fOR BILOXI PORTCOMNISSION

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449

MINUTE BOOKBOARD OF SUPERVISORS. HARRISON COUNTY, MISSISSIPPI

OCTOBER 2002 TERM

IN WITNESS WHEREOF, WE, THE BOARD OF SUPERVISORS Ot HARRISON









II

Bobby EleuterlusSupervisor, District One




Connie RockeoSupervisor, District Five

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OCTOBER 2002 TERM

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ATTEST:

Clerk of the Board

I have approved this InterlocalCooperation Agreement as to form:

Attorney for Harrison CountyBoard of Supervisors

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OCTOBER 2002 TERM

16. Tile D'Iberville Port Commission, Which is as follows:


COUNTY OF HARRISON


HARRISON COUNTY, MISSISSIPPI, AND D'IBERVILLEPORT COMMISSION

WHEREAS, the Citizens of Harrison County, Mississippi,

including its municipalities and political subdivisions, have,




of Harrison County; and

WHEREAS, the D' Ibervill e Port Commission, a political

subdivision of the State of Mississippi, and the Board of

Supervisors of Harrison County, Mississippi, a political

subdivision of the State of Mississjppi, desire to continue to

work together toward sharing/combining governmental activities in

a cost effective manner, which will result in substantial savings

to the taxpayers of Harrison County thereby a savings on the

amount of taxes required to be paid by the citizens; and

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452


OCTOBER 2002 TERM

WHEREAS, the governing Board of the D'Iberville Port

Commission, through its governing authority, and Harrison County,

Mississippi, through its Board Supervisors, desire to enter into

an Interlocal Governmental Cooperation Agreement as provided by

§17-l3-l, et. seq., Mississippi Code of 1972, Annotated; and




services to and/or financial appropriation to the D'Iberville

Port Commission, as more specifically set forth in this

Agreement; and


administrative entity created h~feby, but the purposes of this



Mississippi, and D'Iberville Port Commission, shall each



minimum cost to the taxpayers of Harrison County.

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OCTOBER 2002 TERM

NOW, THERErORE, BE IT RESOLVED BY D'IBERVILLE PORT

COMMISSION, by and through its governing board and HARRISON

COUNTY, MISSISSIPPI, by and through its Board of Supervisors

(hereinafter referred to as "THE COUNTY"), that they do herehy

enter into this Interlocal Governmental Cooperation Agreement for

the services hereinafter outlined; said Agreement being

authorized by §17-13-l, et. seq., Mississippi Code of 1972,

Annotated, and subject to the approval of the Attorney General of

the State of Mississippi; said Agreement being as follows, to-

wit:



"terms and conditions set forth herein by the designated

representative of D'Iberville Port Commission, under the

direction of its governing Board, and the County Administrator of





Pursuant to the Interlocal Cooperative Act of 1974, codified

at Miss. Code Ann. §17-13-7, the Harrison County Board of

Supervisors and the Port Commission in its County are authorized

to enter into an Interlocal Agreement to perform any and all acts

necessary to accomplish the general purposes of the Port

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OCTOBER 2002 TERM

Corrunission as set forth in its creating legislation at Miss. Code

Ann. §59-7-407 et. seq.









need be identified.


The terms and provisions o~ this Agreement do not require





parties in order Lo implement this Agreement. Title to all real


it is now vested. All real and personal property owned by

D'Iberville Port Corrunission, at the time of this Agreement and at

termination shall remain the property of D'lberville Port

Commission; all real and personal property owned by Harrison

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455MINUTE BOOK


OCTOBER 2002 TERM

County at the time of this termination by the county pursuant to

this Agreement, shall remain the property of the County.







Agreement.




law, the validity of the remaini~g portions or provisions shall



~his Agreement shall commence when same has been approved by


shall expire the 31" day of December, 2003, which is the end



of the parties.

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456


OCTOBER 2002 TERM





Annotated §17-IJ-l, et seq., as amended.


The Port Commission and the County direct that after the


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the services listed herein the authorities of the D'Iberville



IPort Commission and of the County will be required to adopt a

newly drafted agreement before said provisions in said agreement1\

and the agreement itself shall remain in full force and effect.

The Clerk of the Board of the D'Iberville Port Commission

and the Clerk of the Board of Supervisors of the County shall

spread this Agreement, after its execution, upon the minutes of

the respective governing authorities and shall, upon the return

of the approval of said Attorney General or its rejection, spread






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457MINUTE BOOK


OCTOBER 2002 TERM


of State.

SECTION 11: D'IBERVILLE PORT COMMISSION SHALL MAINTAINLIABILITY INSURANCE

The D'Iberville Port Commission herein agrees that it shall

be its responsibility to maintain its own general premises and

liability insurance on the subject of this agreement, including

the maintenance and upkeep on the tountain Beach Educational

Park, a limit of liability no less than $1, 000, 000. 00, with

Harrison County named as an additional insured.





Claims Act .

IN WITNESS WHEREat, we, the Commissioners of the D'Iberville

Port Commission, do hereby set and subscribe their signatures to

the foregoing Interlocal Governmental Cooperation Agreement

between Harrison County, Mississippi, and D'Iberville Port

Commission.

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OCTOBER 2002 TERM

I


ATTEST:

CLERK

PORT DIRECTOR

COMMISSIONER

COMt1ISS lONER

COMMISSIONER

Cm111ISSIONER

COI-lt1ISSIONER

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II HAVE APPROVED THIS INTERLOCAL,FOVERNMENTALCOOPERATION AGREEMENT AS TO fORM:

ATTORNEY FOR D'IBERVILLE PORTCOMMISSION

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459


OCTOBER 2002 TERM








HARRISON COUNTY BOAED OF SUPERVISORS







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OCTOBER 2002 TERM

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ATTEST:

Clerk of the Board

I have approved this InterlocalCooperation Agreement as to form:

Attorney for Harrison CountyBoard of Supervisors

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OCTOBER 2002 "rERM

17. The City of D'Iberville, whicll is as follows:


COUNTY OF HARRISON


HARRISON COUNTY, MISSISSIPPI, AND THE CITY OF D'IBERVILLE







November 3, 1987, voted to approve a program for combining law

"enforcement activities by an overwhelming 67% of those citizens

voting; and

WHEREAS, the City of D'Iberville and the Board of



in the City of D'Iberville in a cost effective manner, which will

result in substantial savings to the taxpayers of the City of

D'Iberville and thereby a savings on the amount of taxes required

to be paid by the citizens; and

WHEREAS, the City of D'Iberville, through its governing



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462MINUTE BOOK


OCTOBER 2002 TERM

Cooperation Agreement as provided by §17-l3-l, et. seq.,





services to the City of D'Iberville, as more specifically set






Mississippi, and the City of D'Iberville, shall each cooperate



the taxpayers of Harrison County and the City of D'Iberville.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF D'IBERVILLE,

by and through its Mayor and City Council (hereinafter referred

to as "THE CITY"), and HARRISON COUNTY, MISSISSIPPI, by and

through its Board of Supervisors (hereinafter referred to as "THE




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463MINUTE BOOK

BOARD OF SUPERVISORS, HARRISON COUNTYI MISSISSIPPI

OCTOBER 2002 TERM







representative of the City of D'Iberville, under the direction of






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(Al "Roads, Bridges, Highways,Approaches and RelatedDrainage

Under the provisions of §21-37-3 and §19-3-41,


County have Jurisdiction over roads, bridges, highways,



pursuant to the provisions of §65-7-B3 and §65-7-85,



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464MINUTE BOOK


OCTOBER 2002 TERM



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1.

2.

It is anticipated that the City will, from time totime, as the need and necessity arises, requestthe support of the County in the constructing,reconstructing and repairing of roads, highways,bridges, approaches thereto and related drainage,within the City's corporate limits.

Upon the adoption of an appropriate Resolution,duly spread upon the official minutes of the City,the County, in its sole discretion, agrees toassist the City in constructing, re-constructingand repairing roads, highways, bridges, approachesthereto and related drainage, within the City'scorporate limits.

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"Mississippi Constitution and §19-25-l, et. seq.,












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465


OCTOBER 2002 TERM





(e) Fire Protection

Presently, the City of D'Iberville and Harrison County

have their independent fire protection services.

Historically, the City fire Department and the County

fire Department have cooperated in providing fire




Agreement, and upon the adoptio~ of an appropriate Resolution,




Code Annotated §19-S-9S, et. seq., as amended.








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466MINUTE BOOK


OCTOBER 2002 TERM





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as amended. •








undertaking funds; therefore, n~ treasurer or disbursing officer

need be identified.










City of Biloxi, at the time of such termination or purchased by

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467MINUTE BOOK


OCTOBER 2002 TERM

the City of D'Iberville pursuant to this Agreement shall remain

the property of the City of D'Iberville; all real and personal

property owned by Harrison County at the time of such termination

or purchased by the County pursuant to this Agreement shall

remain the property of this Agreement .



held or disposed of in this joint or cooperative undertaking, and




Agreement.

SECTION 7: SEVERABILITY "

If any part, term, or provision of this Agreement shall be







shall expire on the 3l oc day of December, 2003, which is the end



of the parties.

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468MINUTE BOOK


OCTOBER 2002 TERM





Annotated §l7-13-1, et. seq., as amended.




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by law. In the event that disapproval of any section of the ICounty will be required to adopt a newly drafted agreement before

said provisions in said agreeme~t and the agreement itself shall








authorities noting in the minute book that the original\




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469MINUTE BOOK


OCTOBER 2002 TERM


of State.

SECTION 11: CITY OF D'IBERVILLE SHALL MAINTAIN LIABILITYINSURANCE

The City of D'Iberville and the County herein agree that it

shall be the responsibility of the City of D'Iberville to

maintain its own general premises and liability insurance on any

matters pertaining to this agreement, including but not limited

to, all Jaw enforcement services; any fire services remaining;

code administration; parks and recreation services; road, bridge

and drainage maintenance; capital improvements or any other

matter, which is the subject of this Interlocal Cooperative

Agreement, a limit of liability no less than $1,000,000.00.

"The parties further agree that no provision in this




Claims Act.

IN WITNESS WHEREOF, I, RUSTY QUAVE, Mayor of the City of

D'Iberville, the officer duly authorized in the premises by

Resolution of the City Council of the City of D'Iberville


behalf of the City of D'Iberville to the foregoing Interlocal


Mississippi, and the City of D'Iberville, Mississippi.

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OCTOBER 2002 TERM

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WITNESS MY SIGNATURE this, the da y of _

Rusty Quave, MayorCity of Biloxi

ATTEST:

City Clerk


Attorney for City of D'Iberville

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471MINUTE BOOK


OCTOBER 2002 TERM











472


OCTOBER 2002 TERM

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fI.TTEST:

Clerk of the Board



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OCTOBER 2002 TERM







AYE

AYE

AYE

AYE

lOUT ON VOTE)

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OCTOBER 2002 TERM

There came on for second reading and final adoption the following:

(SUPERVISORS ROCKCO AND ELEUTEJUUS OUT ON VOTE)

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Supervisor HARLIN R. LADNER

Ordinance:moved the adoption of the following

AN ORDINANCE OF THE HARIUSON COUNTY BOARD OFSUPERVISORS DECLARING IT UNLAWFUL TO HAVE, KlmI',MAINTAIN, CAUSE OR PERMIT WrrHIN THE UNINCORPORATEDPORTIONS OF HAIUUSON COUNTY ANY COLLECTION OFSTANDING OR FLOWING WATER IN WHICH MOSQUITOES BREEDOR ARE LIABLE TO BREED.

WHEREAS, the Board of Supervisors of Han-ison County, pursuant to Miss Code of 1972 Sec.19-3-40 shall have the power to adopl any orders, resolutions or ordinances with respect tocounly affairs, property and finances, for which no specific provision has been made by generallaw and which are not inconsistent with the Mississippi Constilution, the Mississippi Code of1972, or any other slature or law ofthe State of Mississippi; and

WHEREAS, the Board of Supervisors of Harrison County has the duty to protcct and promotethe public hcalth, safety and welfare of its citizenry; and

WHEREAS, the Board of Supervisors of Harrison County finds that the existence of conditionscondueivc to the breeding of mosquitoes is a serious hazard to the health, safety, general welfareand quality of the life of the citizens of Harrison County.

NOW THEREFORE BE IT ORDAINED BY TIlE BOARD OF SUPERVISORS OFHARRISON COUNTY, AS FOLLOWS:

Section 1. Short Title

This ordinance shall be known and may be eited as the "Hanison County Mosquito ControlOrdinance" .

Section 2. Authority and Purpose

This ordinance is enacted under the statutory authority of the State of Mississippi and the generalpolice powers oHhe county. The purpose ofthe ordinance is to abate collections of water inwhich mosquitoes breed or are liable to breed in order to reduce the threat to the public hcalllland safety ofthe citizens of Harrison County.

Section 3. Applicability

This ordinance shall apply to and be enforced in all unincorporatcd areas of Harrison County_

Section 4. Definitions:

Mosquito Control Official: The person appointed by the Harrison County Board of Supervisorsto enforce this ordinance.

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OCTOBER 2002 TERM

Notification: For the purposes of this ordinance, the term "notification" shall be interpreted tomean the contacting of the responsible person by one of the subsequent means for the purpose ofcommunicating that there is a violation of this ordinance. Acceptable means of notification shallbe as follows: I) Notification may be by a certified letter with return receipt, stating theviolation and time observed, addressed to the responsible person, where the date of receipt ofsaid letter will constitute the time ofnoti/kation. 2) The posting of a placard, clearly visiblefrom the public way, on the site of the violation, stating the violation and date observed. Thedate of posling will constitute the time of notification. 3) Verbal contact with the responsibleperson followed by a letter addressed to the owner of the property confirming the time, date andcontent of the conversation. The date of the verbal contact will constitute the time ofnotification. A voice message on a recording device shall not be considered adequatenoti fication.

It is intended that the above methods of contacting the responsible person may be usedsingularly or in combination and shall be regarded as adequate notification to the responsibleperson that a violation has been cited.

Remediation: Correction ofconditions promoting the growth of mosquito by a third partyappointed by the Harrison County Board of Supervisors after adjudication in accordance withMississippi Code, Sec.19-5-1 05 Cleaning private property; lien.

Responsihle person: The person, persons or corporate person held under this ordinance to beresponsible for causing the violation and/or held to be responsible for cOITecting ofconditions.

Tra§1j: Material, both manufactured and natural, which includes, but is not limited to, paper,bottles, cans, glass, crockery, scrap metals, plastic, mbber tires, yard trash, tar paper, lumber,masonry, concrete, drywall, packing and crating materials, grass, tree and slmlb trimmings,leaves in disposable containers, automotive parts, and any household or commercial items suchas abandoned refrigerators, ranges, washers, dryers and other small appliances or pieces thereof.

Section 5. Estahlishment of the Mosquito Control Official

By the adoption of this ordinance, the Harrison County Board of Supervisors shallestablish the position of a Mosquito Control Official whose duty it will be to administer theprovisions contained within this ordinance. The designation and tenure of Mosquito ControlOfficial shall be at the discretion of the Harrison County Board of Supervisors.

Section 6. Water suitable for breeding prohibited.

It shall be unlawful to have, keep, maintain, cause or permit within the unincorporatedportions of Harrison County, any collection of standing or flowing water in which mosquitoesbreed or are liable to breed, unless such collection of water is treated effectively so as to preventsuch breeding. The collections of water prohibited by this section shall be held to be thosecontained in ditches, ponds, pools, excavations, holes, depressions, open cesspools, wells,barrels, troughs, defective house roof gutters, tanks of flush toilets, urns, cans, flower pots,boxes, bottles, tubs, buckets, tires, or other similar containers/collections of trash likely to holdwater.

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OCTOBER 2002 TERM

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Section 7. Method of treating water

The method of treatment of any collections of water directed toward the prevention ofmosquitoes shall be approved by the Mosquito Control Official or may be any of the following:

I) Screening with wire netting of at least eighteen (18) meshes to the inch each way orany other material which will effectively prevent thc ingress and egress of mosquitoes.

2) Complctc cmptying every seven (7) days of unscreened containcrs, togcther with •their through drying or cleaning.

3) Using a larvacide approved by the Environmental Protection Agency (EPA) in amanner as specified on the product label, and in a manner not giving rise to a violation of theClean Water Act (CWA).

4) Cleaning and keeping sufficiently free of vegctable growth and other obstructions "nelstocking with or presence ofmosquito-destroying fish. The absence ofhalf grown mosquitolarvae shall be evidence of compliance with this measure.

S) Filling of depressions or draining to the satisfaction ofthe Mosquito Control Official.This shall not include the filling of an area subject to designation or designated as a wetland by Ithe Corps of Engineers, or other Federal or State agencies.

6) Proper disposal of open containers, trash and similar articles likely to hold water.

Section 8. Ohstructing flow in ditches, natural drainage, and streams prohibited.

It shall be unlawful to throw or deposit trash, fill dirt or any other material into any ditch,natural drainage or stream or in any way to interfere with or obstmct the flow ill such ditch,natural drainage or stream in such a nuumer as to increase the breeding habitat for mosquitoes.

Section 9. Responsibility of owner, agent, trespasser.

The person held to be responsible for the corrcction of conditions on premises giving riseto or likely to give rise to breeding of mosquitoes shall be the owncr, in his absencc the agent ofthe owner of such premiscs; providcd, any tenant causing such condition shall also be heldresponsible.

Whcre a trespasser or other person is known to cause or to have caused such conditionswithout consent of the owncr, agent or tenant, then such person shall also be held responsible.

Section 10. Larvae evidence of breeding; failure to correct after notice.

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The natural presence of mosquito larvae in standing or running water shall be evidencethat mosquitoes are breeding there, and failure to prcvent such breeding shall be deemed aviolation of this ordinance. The responsible person shall have three (3) days from the date ofnotification to correct the conditions causing a violation of this ordinance; thcreafter, the Iresponsible person may be subject to fine, remediation, or both.

At the discretion of the Mosquito Control Official, thc three (3) day period for correctionmay be extcnded at the time of notification if there is reasonable cause to believe that thecorrection may not be able to be completed within the three (3) day period.

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477MINUTE BOOK


OCTOBER 2002 TERM

Section 11. Correction of violations by action of the Mosquito Control Official.

If a person responsible for conditions giving rise to the breeding of mosquitoes shall fai Ior refuse to take the necessary measures to prevent the same within three (3) days afternotification or in the time specified in writing by the Mosquito Control Official as allowed bySec. 10, the owner may be subject to remediation of the violation of this ordinance as allowed bythe Mississippi Code, Sec. 19-5-105. Cleaning private propeI!Y;.lien. The cost of suchremediation may be recovered by Harrison County as allowed by law.

Section 12. Exigent situations

\!fhen it is reasonable to assume that the public health is in peril, and where the owner ofthe property is not available or is unresponsive to the request of the Mosquito Control Officialafter notification has been given, the Mosquito Control Official shall have the authority to seekand ohtain a cOUJ1 order to proceed with the correction of conditions promoting mosquitobreeding. The cost of said correction of conditions shall be eligible for recovery by HarrisonCounty as allowed by law.

Section 13. Enforcement by Mosquito Control Official, right of entry; violations.

The Mosquito Control Official shall enforce the provisions of this ordinance, and for thispurpose, the Mosquito Control Official and any person acting under the authority oftheMosquito Control Official may at all reasonable times enter in and upon any premise within theun-incorporated portions of Harrison County.

Any person charged with any of the duties imposed by this ordinance who fails, withinthe time designated by this ordinance or within the time stated in the notification by theMosquito Control Official, to perform such duties, or carry out the necessary measures to thesatisfaction of the Mosquito Control Official, shall be deemed guilty of violation ofthisordinance and subject to remediation as allowed in Section II and/or be guilty of amisdemeanor.

After the expiration of the time allowed by this ordinance for correction of conditions bythe responsible person and where the violation has not been corrected, the responsible personshall be deemed guilty of a separate violation of the ordinance for each day that the violationcontinues to exist.

Section 14. Penalties.

A person found guilty of a misdemeanor for a violation of this ordinance shall be subjectto a fine of not less than twenty-five ($25.00) dollars nor more than five hundred ($500.00)dollars for each day that the violation occurs beyond the three day period set forth in thisordinance for correction of conditions.

478MINUTE BOOK


OCTOBER 2002 TERM

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Supervisor LARRY BENEFIELD seconded the motion to adopt the aboveforgoing Ordinance whereupon the President put the question to a vote with the followingresults:

Supervisor BOBBY ELEUTERillS (OUT ON VOTE)

Supervisor LARRY BENEFIELD AYE

Supervisor MARLIN LADNER AYE •Supervisor WILLIAM MARTIN AYE

Supervisor CONNIE ROCKCO (OUT ON VOTE)

The majority of the members present having voted in the affirmative, the President thendeclared the Motion carried and the Order adopted on this the 28th day of

October ,2002.

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OCTOBER 2002 TERM

(SUPERVISOR ElEUTERIUS OUT ON VOTE.)

supervisor CONNIE M. ROCKCO moved adoption of the foilowing:

ORDER ACCEPTINC THE CONTRACT FOR STATE AID PROJECT NO.SAP-24121M FOR MAINTENANCE OVERLAY AND AUTHORIZINC THE BOARDPRESIDENT TO EXECUTE THE JOINT LETTER OF ACCEPTANCE


Board does HEREBY ACCEPT the contract for state Aid Project No. SAp·24(2lM for

maintenance overlay and authorizing the Board President to execute the joint letter of

acceptance, same being as foilows:

URDER OF If IE BOARD OF SUPERViSORS OF HARRISON COUNTY ACCEPTI0'G

THE CONTRACT FOR STATE AlD

PROJECT NO. SAP-2~(2)1'v1

\VIIEREAS, the Board of Supervisurs ur Harrison Countv, Mississippi awarded a contract to Fore

Construction,Ine., known as STATE AID l'rojectNo. S;\I'-24(2)1\1,

WHEREAS, the Harrison County Engineer and the Stale A id Engineer advise that they consider thc

construction portion of this contract tu have been cnmplclcd according to all its provisions and recommend

that the Contrndor be rcle'bed from rurther maintenance responsibilities .

NOW, THEREfORE, IT IS HEREBY ORDERED by this Board tlwt the contractor (tlr the project

designated above, he released from furthcr maintcnallce responsibility under the contract, erJective

Septem ber 10, 2002.

IT is HJRTHEIZ ORDErZU) that the President orthe Board he and he is hereby authorized to sign,

with the State Aid Engineer orthe i'vlississippi Departmcnt "fTransportation, ajuint kner ort""rmal cOlliract

acceptance tt) the CDlltradllr, and thatlhe Clerk of the I','ard transmit a certifIed copy of this mder to the

State Aid Engineer.

Presillent. Goard oj" Supervisors

IIARRlSON CUUNTY, l\.lISSISSII'PI

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OCTOBER 2002 TERM

OFFICE OFSTATE AID ROAD CONSTRUCTION

MISSISSIPPI DEPARTMENT OF TRANSPllRTAllONI' () 1I0X 18,(1

JACKSON. ~IISSISSII'PI34215-18S(l

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•,J. Brooks Miller, Sr., P.E.Slate Aid FnglllccrTelephone 359-71 ,'in

October I I, 2002

rare Construction, Inc.P.O. Box 2.124(;ulfport, MS 39505-2324

Gentlemen:

Sllile 61119, 40\ North West StfC~.Iacksnll. t\-fls~i"siPP'1 ]92D\

Fax ]:\9-71,.\

RE: STATE AIDPROJECT NO. SAP-24(2)MIIARRISON COUNTY

This is our llmnal notice that the ahove designated contracl. incltlding all pmvisions thereof, ishercby accepted and you are released from further rcsponsib·t1ity under this contract effeclive upon

signature of the State Aid Engineer.

Sincerely.

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/ By -- --

President, Board of Superv isors •MISSISSIPPI DEPARTMENT OF TRANSPORTATION

By:

.IHM:km

pc:

.I. Brooks Miller, Sr., State Aid EngineerOffice of State Aid I<oad r:onstrllelion

Ilarrison ('ounty Board of Su pervisorsMr. A. Garner Russell, COllnty EngineerT1Ie II art ford Casualty Insurance CompanyMr. Jimmy Brumfield, 72-0 IMs. Kathy WaterburyProject File

Accept,lllce-STATE (Re\'. R-R-O:.?)

Date

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OCTOBER 2002 TERM


foregoing order, whereupon the question was put to a vote with the fallowing results:I Supervisor BOBBY ELEUTERIUS voted





(OUT ON VOTE)

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OCTOBER 2002 TERM

(SUPERVISOR ELEUTERIUS OUT ON VOTE.J


ORDER APPROVING THE REOUEST OF THE AMERICAN RED CROSS,MISSISSIPPI CULF COAST CHAPTER, TO AMEND THE 2002·2003ALLOCATION FROM $100,000.00 TO $125,000.00 TO HELP COVERADDITIONAL COST INCURRED DUE TO TROPICAL STORM ISIDORE ANDHURRICANE LIll, AND APPROVING BUDCET AMENDMENT THEREFOR


Board does HEREBY APPROVE the request of the American Red Cross, Mississippi Gulf Coast

Chapter, to amend the 2002-2003 allocation from $100,000.00 to $125,000.00 to help cover

additional cost incurred due to Tropical storm Isidore and Hurricane Lill, and approving

budget amendment therefor, the request being as follows:

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OCTOBER 2002 TERM

AmericanRed Cross

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October 11, 2002

Hl"]' William i'vlanin, PresidentHarrison County Board of SupervisorsPO Drawer CCGulfport, MS J9S02

Dear Supervisor Martin,

On hchJlf of the American Red Cross, Mississippi GlM Coast Chapter, we request the Harrison CountyB,wnJ of Supervisors amend the 2001-03 allocation to the American Red Cross from $100,000 to .$125,000 to help cover additional CllSts incurred serving Harrison County residents during and afterTropical Storms Isidore and Lili.

As ofOctllber 10, the American National Red Cross has spent $237,000 in South Mississippi hOllsing,feeding and providing disaster services to Mississippi Coast victims of Isidore and Lili. The job is notcomplete; Red Cross case workers expect to remain here for another six weeks to complete theirassistance to the most severely affected victims. Of this total, $89,000 has been spent so far in HarrisonCdllnty

fhe American National Red ernss has asked our chapter to raise 10 percent of the job cost whilecontributions from across the country will pay for the rest. We anticipate chapter cost of about $25,000We als" need to replace the blankets, cots and food we expended during two weeks of shelter operations.Our IS-vear old primary feeding van needs repairs, which the Sheriffs department has otIered to make ifwe pun;'hase the parts at a cost of $4,000. To complicate matters, onr scheduled October 12 Red CrossRende VIEW fundraiser had to be postponed due to [sidllre stOITfl damage to the Beau Rivage Marina.

Once the United Way campaign is complete, we will begin raising hmds to cover much of these $50,000+unhudgeted expenses. But history tells us that we will be called upon to provide services during winterfreeLes and early spring floods and tornadoes. 1 he additional $25,000 we request will allow us to restock:1upphes, repan lHlr leeding van and prepare for the next elfiergenCy hhilc planning our next fund-raiser.

Speaking tt)r the Chapter, 1 want to thank the Harrison County Board of Supervisors for your continuedsupport uf the American Red Cross. Your financial support over the years, the in-kind services providedby several county departments, the houT' of volunteer work donated by county employees and thepersonal leadership provided by several Supervisors has made our job of disaster preparation and relief

much easier.

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Sincerely

>;;{}.'U~"X!dJ<(~] McFarland

Chupla Chair54;

.,. , -~1L~

G. N. CreelFinance Chuir

Miuissippi Gulf Coast Chapcer -+ Bob C.-OIII/1S, C'7a,O[er Exer-,:r..'VC'

PC ee.. .:..'5 I '-J + BilOXI, 3:;53S + (r:;,r',e' r:.,;rn'hcod and iJe2u)'s 1'(',:'0.]5

(01-/ n~g9:'·+:; I + + E'11.'1;1 arcrnscg@aol'~:)ITJ

484MINUTES




supervisor BOBBY ELEUTERIUS voted





(OUT ON VOTE)

AYE

AYE

AYE

AYE

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485MINUTES


Supervisor CONNIE M. ROCKCO moved adoption Of the following:

ORDER APPROVINC FILINC OF CRANT APPLICATION WITH THE MISSISSIPPIDEPARTMENT OF ENVIRONMENTAL QUALITY FOR THE HARRISON COUNTYHOUSEHOLD HAZARDOUS WASTE PERMANENT COLLECTION SITE IN THEAMOUNT OF $18.100.00. AND AUTHORIZINC THE BOARD PRESIDENT TOEXECUTE SAME


Board does HEREBY APPROVE filing of grant application with the Mississippi Department of

Environmental Quality for the Harrison county household hazardous waste permanent

collection site in the amount of $18,100.00, and authorizing the Board President to execute

same, which is as follows:

486MINUTE BOOK


OCTOBER 2002 TERM

MISSISSIPPI DEPARTMENT OF ENVIRON;\IENTAL QUALITYGRANT API'LICATION

PART 1. GENERAL INFORMATION

1. Name of Applicant Harrison County Board of Supervisors

2. Address of Applicant PO Drawer CC

City Gulfport State MS ZIP 39502

J. Federal Employer Identification No. -;- _

4. Telephone No. of Applicant 2_28_-_2_1_4_-_1_4_05_1'-----'zz,""t'..=s-:_-_4'-----'---o--'--o-/-{ ~ _

5. Contact Person __------'R:wi....cJhl<aur....d.......R...o'-"s"'e'---- _

6. Address of Contact Person (if different than applicant)

City State ZIP _

7. Telephone No. of Contact Person 2_2_8_-_2_1_4_-_1_4_0_5 _

8. Grant Request Category:

X a. Local Government Solid Waste Assistance Grant (attach Part 2a)

b. Local Government Waste Tire Grant (attach Part 2b)

c. Recycling/Incentive Tire Grant (attach Part 2b)

9. Descriptive Title ofProjectIProgram Harrison County Household Hazardous Waste

Permanent Collection Site

10. If applicant is a regional solid waste management authority applying on behalf of more than one county, list thecounties which the authority is representing in this application:

1J. Is applicant in violation of, or delinquent on, any condition of a previously awarded grant or loan from thisDepartment? yes __X no (Jfyes, please attach an explanation)

12. Does the applicant have any other grant request pending or an active grant award with the Department. If yes,please indicate which type of grant and the grant identification number:

_____ Local Government Waste Tire Assistance Funds (Grant No. --.-J____ Household Hazardous Waste Collection Funds (Grant No. )___X__ Local Govenunent Solid Waste Assistance Funds (Grant No. SW 2 I 8 ---.-l_____ Other Grant Funds (attach explanation) (Grant No. )

13. Certification

To the best of my knowledge and belief, I certify that the information provided in this application includingartaclunents is true, accurate, and correct. I further certify that I possess the authority to apply for this grant onbehalfofthe applicant.

•I

•

•

IName of authorized representative (Please type or print)

Title of authorized representative (Please type or print)

Signarure of authorized representative

October 28, 2002Date •Office of Pollution Control, P. o. Box 10385, Jackson, MS 39289-0385

•I

487MINUTE BOOK


OCTOBER 2002 TERM

L Grant Applicant: -'H~a~r'"'r-'i"'s"'o~n'_"C"'o"'u"'n"'tJ.y__"B"'o9.a.!.r,.d_"_o..f_SoIJJ""lll....e...r...,vwi"'s...oU[..::s'-- _

SOLID \\ .\STE .\SSIST.-\:\CE GIU:\T HI:Ql ESTP.\RT 2a

• Grant Project Title: Harrison County Household Hazardous Waste Permanent Collecti n Site

I

•

2. Please check one or more of the following activities which the applicant intends to conduct with therequested funds and include an estimate of the total funds needed to conduct the activity. Also, attach amore detailed proposed breakdown of how the funds will be used, such as costs for construction,equipment, personnel, administration, etc., (Note that no more than 3% of the funds may be used foradministration of the grant.)

Funds Requested

[ 1 A. Cleanup. of existing and/or future unauthorized dumps onpublic or private property S

Il'l B. Establishment of a collection center or program for whitegoods, recyclables or other bulky rubbish waste not managedby local residential solid waste collection programs

$ $18,100

[ 1 C. Provision ofpublic notice and education related to the propermanagement of solid waste. including recycling S

[ 1 D. Payment of up to 50% ofthe cost of employing a local solidwaste enforcement officer $

[ 1 E. Development ofother local solid waste management programactivities associated with the prevention, enforcement orabatement of unauthorized dumps, as approved by thecommission $

TOTAL FUNDS REQUESTED $ $18,100------

I

•

3. Please attach a narrative description for each part of Section 2 checked above, indicating how theappl icant proposes to conduct the activities with the funds requested.

• If the activity includes Section 2.A., the description must identify the primary solid wastemanagement facilities that will be utilized to ensure proper management of all solid wastes. Thedescription must also identify the person or office that will be responsible for making a reasonableeffort to require any known person(s} responsible for crealing an unauthorized dump to clean up theproperly before the applicant expends money from the grant funds to do so and the person or office(hal will be responsible on behalf of the applicant for making a reasonable effort to recover from theresponsible person any funds expended by the applicant.

• If the activity includes Section 2.B., the description should identify the location of any proposedcollection center, if known, and any other primary solid waste management facilities that will beutilized to ensure proper management of all collected items.

• If the activity includes Section 2.0., theldescription shall include detailed information on theprimary duties of the enforcement officer and the percentage of time allocated to eacb primaryduty.

\11"lo"Plli Ikp.lIl111lllll)1 EI\\ 1111l1l1lL:1l1,J!l)1I.1111l. UllllL: llll'ullulllJll (llllllal

I' o. Bo, lIlJR5. J.Jlboll. ~1S J'}2~LJ-111S5

488


OCTOBER 2002 TERM •supervisor MARLIN R. LADNER seconded the motion to adopt the above and







AYE

AYE

AYE

AYE

AYE

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489


OCTOBER 2002 TERM


ORDER ACKNOWLEDGING RECEIPT OF THE WIA PROGRAM 2002 NOTICE OFFUND AVAILABILITY NO.3

ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY, MISSISSIPPI that tile

Board does HEREBY ACKNOWLEDGE receipt of the WIA program 2002 Notice of Fund

Availability No.3, same being as follows:

NOTICE OF FUND AVAILABILITY

• GRANTEE:

NFA#: 600-02-03

Harrison County Board of SupervisorsHonorable Bobby Eleuterius, PresidentGulf Coast Workforce Investment AreaPost Office Drawer CCGulfport, Mississippi 39502Telephone #: 228-435-8272

Effeclive Date:

Expiration Date:

October 1, 2002June 30, 2004

Stale of MississippiMISSISSiPPi Development AuthorityPost Office Box 24568501 N. Wesl Street. Suite 601 BJackson, Mississippi 39225-4568

I

GRANTOR:

ETD CONTACT: Wanda Land

Telephone: 601-359-9270

wland@mls:;issjopj org

Fax: 601-359-9252

•

This notice of fund availability proVides authority tor the grant and titles shown below, under the terms ofthe Workforce tnvestment Area Local Plan. Specific limltalions and requirements for each funding

source are stated in the attached Transfer Summary.Any translers between Ihe Adult and Dislocated Worker sources must be approved by the Governor.Therefore, the Local Area must submit, and the Stale must approve planned Iransfers as described on

Ihe attached form. (Not applicable to Youth.)Additionally, by requesllng and accepting the funds noted on this and future modificalions to this NFA,the Local Area hereby certifies and agrees to abide by and fulfill each of the aSsurances

required by the Workforce Investment Act of 1998.

THIS NOTICE SHALL BE MAINTAINED IN THE OFFICIAL LOCAL PLAN FILE.

Local Pian #: 600

SOURCETITLE I CFDA#:

PROGRAM YEAR 2002 FUNDING SUMMARY

PRIOR LEVEL CHANGE THIS NFA NEW LEVEL

ADULT: 17-258

DISLOCATED WORKER: 17-260

YOUTH: 17·259

$256,588

$426,029

$1,200,209

$767,610

$923,497

$0

$1,024,198

$1,349,526

$1,200,209

TOTAL FUND AUTHORIZATION'

/0 -1/ 02DateI

•

APPROVED BY:

$1,882,826

U41I/IL-@2 !tt~entTraming Oivision

Copy to: Local Chief Elected OffiCialLocal Workforce Investment Board

Fiscal AgentInterlocal Agreement Fiscal AuthOrity CounlyMDA Accounting and Finance

$1,691,107 $3,573.933

490MINUTE BOOK


OCTOBER 2002 TERM

I

TRANSFER AND LIMITATiON SUMMARYAND APPROVAL

NFA# 600-02-03

GRANTEE: Harrison County

PY 2002 YOUTHAUTHORIZED ALLOCATION AVAILABLE:

MAXIMUM ALLOWABLE ADMINISTRATION 10%

ALLOCATION$1,200,209.00

$120,020.90•

ITo be completed by the Local

Workforce Investment Area

PY 2002 ADULTi-----A-U-THOR-I-ZE-D-AL-L-O-C-A-TION-A-V-A-IL-:-A-=B:-LE=-:+--------=,..,--::c::-:---:-::c::-::-::-+------------1

MAXIMUM ALLOWABLE ADMINISTRATION 10%MAXIMUM ALLOWABLE TRANSFER 20%

PLANNED TRANSFER AMOUNT:FUNDS AVAILABLE

ITo be completed by the Local

Workforce Investment Area

PY 2002 DISLOCATED WORKERAUTHORIZED ALLOCATION AVAILABLE:

MAXIMUM ALLOWABLE ADMINISTRATION 10%MAXIMUM ALLOWABLE TRANSFER 20%

PLANNED TRANSFER AMOUNT:FUNDS AVAILABLE

APPROVED FOR THEWORKFORCE INVESTMENT BOARD: _

APPROVED FOR THELOCAL ELECTED OFFICIAL: _

APPROVED FOR THE STATE: _

The Local Area should submit fOUf (4) copies, each with original signatures, to the Employment Training Division.

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•491


OCTOBER 2002 TERM






Supervisor CONNIE M. ROCKeo voted

AYE

AYE

AYE

AYE

AYE

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Page 1 of 2

4A9,60753

772,37464

LOCAL AREA'S WIA MCN-HLY REPORTING WORKSHEET

PROGRAM YEAR 01

FOR THE PERIOD ENDING SEPTEMBER 30,2002

30 OeD JO

385 000 001 332,69368

61~J2725

~.139,175901'-

Alternate signalufe Jerry Padget!

e C 0 E FPH',CR CUM COST CURRENT CUMULATIVE COST UNLIOUIDATED

AVAILABLE REPORTED TO uATE PERIOD REPORTED OBLICATIONSFeNeS B13il2.0G2 COST TO DATE 16·E)

-" "':.::, ~ ::-- ;- .1"'

~. I538,58400 364.1411', 27,86108 392,008 19 '4<3,5758 d

12,84072 7,43459 -7434 ')9 000 12,140121

551 424,72 ]1\ ,575.70 20,43249 392003,19 15g_4~6 53

L-- 1,\~3,':Q5[)C' 1,~47.508'!11 _--;~,3~121~

I 717.171751

557134CJ5B\ 437'56:101 511i,59688I --~--~, ._- - ----7471777.sl 557 84058 43706 3C 6G15[,5 8tl

\ 1.2ti,32725! 106 97]8SI

1 1\1H~ -CUI ','I'" SCi-'e()1

~I)T,':'L N 3c.HCCL

't.. ~, V::: Jlh

F:-AL Y;;UTI~ ,"';';11 ;lBL[

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P~;)GR;"·!llr-,CCr.lE

FE'JF~AL FUNlJ:) r,u.C'CAfE0

~'JN.·.'"·INnQ'.. a·.lon FfOEP;'L Aor.ilN

,'-,1 f\f1crv:.;.l,on OISL()CA r£D ..~,0RKE.R ,-\OI,tIN •

FU~D,NG STREA~

;>,

PRr)GtlAJ\I INCOME-

f~" 'N·S,~'rlC'CI

"OU~H

-,,"~ .F:.:' TCTAL ADULTS A\/.o..ILPBLE

FEU FeNDS' ,"N'HRHD'''' FRCl.IZl" \'';X, ~ • ~""~fc",,\y,'~'\?~~'/rc' ."r1,1:J917590

'

i· . ,cr":;' .- .

F'J1 [(JTAL ;..OMINISTR;. TICN AVAILAHL E

I;'UULT5

,:i.C-MIr'JIS-RATIOf'.l- '0-:( ,..,IAX

LOCAL AREA # VI

Harnscn Cour.ty Board of SUP€f"JISlXS

Post Office Drawer CC

Gl..lllport. MS 39502

IL2S) 365-4116 11228) 897·1881

• - • - • - •

;'HE S·G NEA Of' 1HIS DOC ur·,ltNl CEFn" If IES 1 H':"T R.EPORTED COSl IS -::';L'::: UL ATED 0 I~ A.N ,e.,C CRU.o.L 8 AS IS \,'.'ITH (,FNE Rt.LL Y ACCEp'l'"ED ACCOUNT'~G PRI ~CI?LE S

FINAL ":"UG!T or P~OJECTISI '/'J\llINCLuDE VUIIFIC.t..TION 0':" ABOVF CU-II.1ED C')ST FROi.\ TH~ LD-:.tl.l ARfA:S SOuRCE Rf:::>JPGS

'NOTE: Expe~di\ureS for DiSlocated Worker WINnovatlo~ Dislocated Worker Administration. and WI\lnovation must be reponed or, separale

Itemized lists These 1',5\5 must accompany thiS worksheet

A b C D T 0 FPRIOR CJM C:OSl CU'<RENT CUMULATIVE COST JNLlQUI8i'.TEC

AVAILABLE ClEPORTED TO DATE PERIOD REPORTED OR~IGAliONSFU"DING SnEMJ FUNL1S 8/31/2002 COST 10 D~TE (B-EI

DISLOC;',TED~'J()RKt R~~ ~.,--; .'±o _:- c~~:-c::IC ~

"t{;(U-~'2.3495/0 10 c;~

-~;~~f--~;~'--"'. -~-

FE::'l[RAL FUI\jD~ ALlOCATED"" .'e,,· LJ~iC'~-'-l,,~",,-;~,~~iy 1i:~';" . ='. :--OC'

r fD rcUNDS T~f.NSFf:f{RE~ :"'7'), FROt,l ,l'll'.,- 01101<11

NCH~-\.MN~>lO\/ATION OIS'~OCi<Tru ItS)HI',ERS 2.349575 10 48978498 139.80949 629.594 47 1)19,ge063'

\.~.'II~N(\\lP.1IONQI~lOC.t,TED V\i'ORKF:RS 435.1262B 000 11.045.30 11,04530 4240BO.9BI

)-(16 TOTAL DISLO':AllD .'oOhK='KS P,vc.,Il)l.,E:ilE: 2,7B4,7DUB 4B9 784 98 15fJ,BS479 640 039.77 2 144.061 61

PROGRAfA ''''COME. =:

"."'NNOVATIONc:;_,~",,,.. ,,_~,{ '-_" ~--;-" I,,'-~ . ,~.,~C"'O" ""

'.,c..DM1NI~rFVoTlvN 4,76(; 42 1.389.03 1.23245 2.62148 ~/~~

23832 000 0.00 000 '",-.', ;

PLANNINC

469.05864 000 000 000;:-c ~. ;,; \:,:J

1f..1PLEMEN;ATION0] .. _ .

C"JERS IGHT :t-.'X_UL T10~1 2'55.62 000 000 0.00 , -.::,(:. r0TAL \"/iNNO'v'A,TION AVAIUo.bLE .. 474.329 ~O 1.3B903 , .23245 2.621 48 47 'I 707 5~

",,~'\ ·-:o~ "" 'PROGRAM INCOME

M..AF'IO RESP(n.'SE \OJ.OOOOO 32B % 2.272 84 2.601 80 97.39820

Pf{8GRAM INcor\~E, ' cC" -- -

GRAND TOTAL BY COLUMN € 40B 1:'5 00 2.582951 42 43527362 31 le,235 04 3)8990096

• -

\' D~j 'L ('M)~fISIGNATURE OF PUTHORIZED OFFICIAL

•

DATE

15-0cl-2002

- •

MDA REcVIf"N

- •tr:Io:1:1;:aco"TIU)

c:"'tJom

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fe'BUDGET PER FlJr'iD EXPEHOlru~ES TOTAL Ot G~ANT 01 CUM. COST

GRANT S,.Al,4,NC£ PEFi GIL EXP~HOITUFI.ES FUNDS lCJ DATf

<;[,,,,-1 <:;09 -= 16.J2 291 ~L) (,8 tl~ 0. ~ ~ C~ 'i; 1J9 01 5::: '.424:'2 ji71:Jg 01

I-OUL T ~':~O ~.,!. 1n 41)8 !.4? BJ 4;'9,[]t:S7<! 96:' 511 57 I1YOi,I'5;';) 96: ,till 57

YOlJ1H :S ,'51421 JC JDB ,9~4 0.:1 ~D2 2:':; ::' '. 5 11 25~, j5 61 i ,J2~' 25 'i I 1.2:S~ J!i

vOU1H ,):~ 1 28:' 27 I /:l( 4~9,,;;:' 17 152,203-571 Be \ 59f: ile 74( "(I ~J 5CI,5'<it,tlB

OISLOCPED J 564 145 :'; 264,:'20 '':: JE5.':'~4 .29 ()::'0',5~4'":" 2,J49 575 10 oL9.~~~ ~~

OlSlOCATED ',".lIN ~~5 1703 25 o :.C \', :~5 lli \' C4:' 1-:' 41~ 12B 2S • .'~4!l- J,:

q;.Pln RfSPONS:: 1':'~ ,,"·,;:.u :ill ~ -jD1 80 2,-='J1.-',) . 00 r)GC DC :.':')1 c':"·J1Nf"I~\I.dlo(\~ .:F4 "J2g OlJ 2 :';2 I ~ B ~ .j21 -18 474 :I?~ llC 1.~21 4=

PR;ORCUf,l caST FOR ::.~ F~IO" CUM C2C:CSl r-Oll PRIOI< CUM COST FOR·.:>JSTREP:::-JR1[C REP':RT C:51 RCPDPTEC REPORT C:;STREF';)R1ELRFP,.:;,RT

3se :'C05 52 2'J 4;2 ~9 :'01; 000:-~: J:"4 [,.:I J\I:: ,)6 9J )C': n 1)0

.. 1:':1-'::",:-5:) 2\ Sinai J ':' l:'J[1

': 5:' 5-4u 5E 4~.7~ :'~ 0,'::' c )C

4B9 781'.: 911 t ~;1,e:'il 43 0. ::~) \) :eC OC -,':04liY) 1)30

::l2e ':I€ 2(i,e4 000 .J,:':'

I .1e" ,-,j I 232 ~5 COO 1

2,6€ 5 -.)2 24 LJ: i7~ 6:i i:' ce, ~, QQ :J 0J

g'oJ;' ;j-':I ) u .)11 ,~ DO

;i!':';:: I),)fl " ODO .:: ~a

S tl8~ OE9 ["Ie \ BSJ(':' ,,(Oc, ,-"lJ1I1E4U; -I 10J JB5 86 tJ ~Co,I)O'j r..J 0:] 355 !Hi

'::- 'l'l"L CE--\! (.) J HlJ.36~ B6

I ;mc" J&4 ':~~ J 10J 365!l6D )[1 (1,)9 ''2

e... .J:, 89 }2 t:9}'" 8932 i'~ J2

;-'j.jt:2 ;,nti2 -flO -52 ,fir. 62 c,~, tt

•

mo):I:::aco'T1

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-

0"

•

0"

D:,J

. D.1;::\

j ':'J

J,57J,~J:lac

IC"

02GRA~ 02 CUM. COST GRANT CUM. COSTFUN[)S ro DATE FUNDS TO DATE

J51,~"33 )0 () OU 000~21.T;'"J2Q 000 ) OQ

~-4D.'>ll~ :h 000 '00540. J9~ 05 000 J (I)

1 21 ~ ~;'j 40 000 J C'-::

I' 0( ,~, e,: 0'0 a J~'

J 5:'::',:r.33C'j J,':.":) 000 c: 00

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6,~9,005 904 1,104,2.35 a.o

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I,J00,364,06 J,104,235809.'t82.Df,~ Qa 1 M:l.1!.11.74

-

01

;.DMpl=lcr,p,':'l.I

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Gl;,c..NT ,e.,"1r:'-,N~

'"'. FXPENDEC

(~R.AND ~:''''{;,_~

.;DMAOU'- -YOUl H 1:$YOUT1-10:5DI5LOCATE(',DI5LOCA rED v':INRAPID q£SPON:::~

'."fINnnY'lt

GRAN[I TO-;-':"L

PR0GRI\,/Ii1 INCOMEA[l",-t

PROGRA.M

TOT,~ ... SCH£Cll-, TO! j'\l ':.

GHI:CK TOTALA.OM ~', of l::'xr'

!";uPPORT OOCUf,~ENrAT,ON10 RE",ORTING IIJCiRKSHEETAllOC.t.TION OF Ff.PENDIT',.IRr:S BY YEAR :f-IFOMETHODIGULF CO>\Sl BUSIN£SS SERVICESCO~P8RAnON

FOR THf F~RI:)O ENDING 0'3...311;:17

•

•495


OCTOBER 2002 TERM







AYE

AYE

AYE

AYE

AYE

•

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The motion having received the affirmative vote from the majority Of the



496


OCTOBER 2002 TERM


ORDER ADJUDICATING FILING BY CIVIL DEFENSE DEPARTMENT OF THE FY2003 APPLICATION FOR THE EMERGENCY MANAGEMENT ASSISTANCEPROGRAM

ORDERED-BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY, MISSISSIPPI that the

Board does HEREBY ADJUDICATE filing by the Civil Defense Department of the following FY

2003 application for the Emergency Management Assistance program, same being as follows:

EMERGENCY MANAGEMENT ASSISTANCE PROGRAM(EMAP)

APPLICAnON

FISCAL YEAR 2003(October 1,2002- September 30, 2003)

MJSSISSIPPI EMERGENCY MANAGEMENT AGENCY

AND

HARRiSON COUNTY(COUNTYIJURISD (CHON)

SUBMIT NO LATER THAN OCTOBER 15, 2002

•I

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497


OCTOBER 2002 TERM

TABI,E OF CONTENTS

•

I

•

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•

SECTION I:SECTION II:SECnONIII:SECTION TV:SECTION V:SECTJONVI:

Attachment I:Attachment 2:Attachment 3:

Attachment 4:Attachment 5:Attachment 6:

SECTIONEmergency Management Assistance Program Agreement .Emergency Management/CD Annual BudgetEligible Expense for EMAP reimbursement .Statement of Work .Four Year Exercise Plan ..Quartcrly Activity RCllort

ATTACHMENTSummary Sheet for Assurances and Certifications ..Assurances - Non Construction Programs .Certifications Regarding Lobbying; Debarment Suspension .and other Responsibility Matters: And Drug-Free WorkPlace RequirementsDisclosure of Lobbying Activities ..Letter Example , .Acronyms ·· .

2

PAGE3789HI20

222325

272930

498MINUTE BOOK


OCTOBER 2002 TERM

SECTION I

EMERGENCY MANAGEMENT ASSISTANCE PROGRAM AGREEMENT

This Agreement entered into between the Mississippi Emergency Management Agency and

HARRISON COUNTY

(COUNTYIJURISDICTION)

•I

•The purposes of this agreement are (l) To strengthen the State and Local EmergencyManagement Partnershi p System and capabilities in the protection of life and propertythroughout the State of Mississippi in the preparation for inevItable disasters; (2) To facilitate thedelivery and use of State and Federal financial assistance and technical support to localgovernments under the authorities of the appropriations to the Federal Emergency ManagementAgency (FEMA) and the Mississippi Emergency Management Agency (MEMA); (3) To enablelocal emergency management jurisdictions to exercise management discretion in achievingspecified objectives; and, (4) To facilitate the development of Comprehensive EmergencyManagement through the Integrated Emergency Management System for all hazards. To t11eseends, this Agreement provides a single funding, operation planning amI reporting instrument forthe agreed upon activities conducted and products developed within the program, andsecondarily, to make use of program resources hereby provided in the accomplishment of goals,objectives and performance measures under the Agreement, within the scope, intent andlimitations offederal and State law and accountability requirements

Article I.

Article II.

Purpose

Scope of Work

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•SpecIfic actions to be undel1aken and products developed by the local jurisdiction are listed inSection rv, Scope of Work (SOW) and will be reported quarterly using Section VI, QuarterlyActivity Report. The SOW is dcveloped for program emphasis with some tasks identified asmandatory requirements. The local Emergency Management Agency/Civil Defense (EMA/CD)program Budgct Estimate and EMAP Funding Request is provided in Section II. Additionalmandatory work elements may be added by the State if required by FEMA for local participantsto remain eligible in the program within the contract performance period.

Article III. Performance Period

The performance period for thIS agreement is the federal Fiscal Year 2003 (October I, 2002through September 30, 20(3).

Article IV. Agreement Officials

A. Local

I. The President of the Board of Supervisors and Mayor of a Municipality (ifapplicable) is responslblt: for approving the Scope of Work and

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499MINUTE BOOK

BOARD OF SUPERVISORS. HARRISON COUNTY. MISSISSIPPI

OCTOBER 2002 TERM

committing adequate local jurisdiction resources sufficient to accomplishthe performance obligations agreed to in this agreement.

• B.

2. The Local EMAfCD Director shall be the principal local governmentofficJa! for planning, reporting and coordinating the accomplishment oftasks, activities and products agreed to in this contract.

State

I. The State signatory Official shall he the Director, Mississippi EmergencyManagement Agency, and as the principal State Official is responsible forcommitting the State to the terms of thiS Agreement.

I2. MEMA Area Coordinators assist local government officials in developing

the scope of work within specific program areas and program actiVities,and are obligated to provide technical assistance when requested by thelocal government .i urisdictlOns, monitor program-related performanceactivities and products, and evaluate the local programs within theirrespective program areas. Area Coordinators will offer advice and makerecommendations for improving local emergency management capabilityand program performance.

•Article V.

A.

EMAP Awards, Costs Incurred, and Payments

Neither the State nor FEMA shall be liable under this Agreement for any amollntb'feater than the amount awarded pending final receipt of federal programallocations

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B. No costs shall be incurred under this Agreement unless, and until, the MEMADirector informs the local government Jurisdiction in writing that funds have beenapproved for allocation and the award amount This amount may be less than thetotal amollnt requested by the local jurisdiction. Individual local awards aredetermined by the IOtal amount allocated to the State from the federalgovernment, number of local applicants, population and !hazard identification, aswell as continuity of program performance of each applicant jurisdiction.

C. Payments (reimbursements) will be made by the State to local government basedon the financial reports submitted in accordance with Article VIII. See Section[If, Eligible Expenses for EMAP Reimbursement

Article VI. Nonperformance

failure of the local jurisdiction to accomplish the mandatory activities listed in the Scope ofWork will subject the jurisdiction to the suspensIOn or withholding of funds already obligated, asdetermined hy the MEMA Director

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500MINUTE BOOK


OCTOBER 2002 TERM

Article VII. Reports

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A. The Quarterly ActivitIes Report and financial reports, Request forReimbursement, except the final financial report, are due within 30 days attereach reporting quarter: I" Quarter, October - December; 2nd Quarter, JanuaryMarch; 3'd Quarter, April-June; 4th Quarter, July-September. The reports shall besubmitted in accordance with Part V, Sections C. 4 and D. of the MississippIComprehensive Emergency Management Plan, Volume I (State AdministrativePlan) •

B. All performance reports shall be made using the Quarterly Activity Report,Section VI, and be related to scheduled task activities and products established inthe SOW so that progress can be tracked and outcomes evaluated.

Article VIII. General Administrative Provisions

The State and local government Jurisdictions agree to execute the administrative and financial Irequirements of this Agreement in compliance with the policies and procedures established in theMississippI Comprehensive Emergency Management Plan, Volume I (State AdministrativePlan); 44 CFR 302; and Standard Assurances (FEMA Forms 20-16A, 20-16B (NonConstruction Programs); 20-16C, 20-16D (Certi fications Regarding Lobbying; Debarment,Suspension, etc); 14-4 (Civil Rights Compliance Checklist); and, OMB Circular A-87 and A-102.

Article IX. Amendments

An approved Scope of Work may be revised within the general parameters of program emphasis •by the local government official covered by this Agreement by the local government officialsubmitting an amended version, along with written justitication to the MEMA Dircctor. Inaddition, proposed changes to the budget may be submitted if the revisions/changes to the SOWare justitied.

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501MINUTE BOOK


OCTOBER 2002 TERM

TIllS AGREEMENT lS HEREBY ENTERED INTO AS EXECUTED BY THE FOLLOWINGOFFTCIALS

SlIBMlTTED BY: llARRlSON COUNTY CIVIL DEFENSE.---C-=:-;--;-~-C:--~------

Name of Emergency Management/Civil Defense Agency

Signatare, Local Emergency Management!Civil Defense Agency Director

APPROVED: (County) HARRISON

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Signature, President Board of Supervisors

APPROVED: (City)

--- ._.--~--_.--;-:----:--,--,-----

Signature, Mayor (When Applicable)

Date: oc1cbev /'-f ) JO()).-

Date: _

APPHOVED: --,"la tC...Qf Mississi ppi

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Rohert R. Latham, Jr., DirectorMississipPI Emergency Management Agency

Date

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OCTOBER 2002 TERM

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SECTIONU

EMERGENCY J\L'\NAGEMENT/CD ANNUAL BUDGET

County EMAlCD:

FY 03 Approved Operating Budget Total

HARRISON COUNTY

$ 171l,296.22~ _

•FY 02 Actual Operating Budget Expenditurcs*: $ 1=5=6,"'783C"'.6~7 _

*This figure comprises the total emergency management opemting expenses paid by thecounty to operate the liMA/CD program. This information is needed to determine futurelegislative funding initiatives.

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OCTOBER 2002 TERM

SECTION III

ELIGIBLE EXPENSES FOR EJ\ilAP REIMBURSEMENT

Participating programs will receive matching funds for all eligible Emergency Managementrelated expenses that clo not exceed their EMAP annual allocation. The following is a list ofbasic allowable expenses. See OMB Circular No. A-87 for a more detailed explanation ofallowable expenses. A copy of the circular may be obtained from MEMA.

Eligible expenses include:

I. Salaries and Benefits (the employer's share): Provide lviEMA a letter with the employee'srale of pay (hourly or monthly), date of hire, and social security number and a copy of theBoard of Supervisors' minutes appointing the Director.

2. TmveloDice supplies

4. Equipment (Costs over $5,000 must be approved by FElvlA,)5. Rent of office space6. lvlaintenance o[ office space (Building enhancement is not allowed.)7. Utilities (A phone log must be submilied in order to receive reimhursement for iong distance

calls.)8. Insurance (Bonding)9. Repairs or maintemillce of EMA/CD vehicle (A vehicle log with mileage and reason [or

travel must be submitted in order to receive reirnbursement.)10. Any other capital expenses

To receive reimbursement, itemize each expense on a MEMA Reimbmsement Request Fonn andattach the billslinvoices with a copy of the checks OR the bills/invoices marked paid ORbill/invoice and Account Detail Printout which includes vendor and check/warram number. (ThelvlEMA Reimbursement Request form is available in Excel.) All requests for reimbursement andthe Quarterly Activity Reports must be submitted to MElvlli no later than thirty days followingthe end of the quarter.

ivls. Anita Gray, (601) 960-9025 processes reimbursement requests [rom all counties. If youhave any questions please contact her or your assigned Area Coordinator.

504MINUTE BOOK


OCTOBER 2002 TERM

SECTION IV

FY 2003 Emergency Management Assistance Program Agreement

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County/Jurisdiction

STATEMENT OF WORKTasks Activities and Deliverable Work products

HARRISON COUNTY~--~~-~--~~-~-~~-~- •

Select, schedule, and budget the tasks by marking an "X" and annotate which quarter the taskwill be performed. Some tasks may be performed in more than one quarter. Tasks printed inBOLD type are mandatory for participation in the FY OJ EMAP. Tasks shown as nonmandatory are ones that MEMA considers important to support state and national goals.Jurisdictions are encouraged to select from these recommended tasks to measure local programgrowth and improvement. Space has been proVided following each section to list activities that Ihave not been in included in the Statement of Work but are scheduled Report all scheduledtasks and other activities that have been accomplished during the previous quarter on theQuarterly Activity Report. Enclose the Quarterly Activity Report with the Request forReimbursement. Address the envelope ATTN: Chuck Carter. Reimbursement will not be madeuntil the Quarterly Activity Report has been received and reviewed.

Some tasks are program specific. The following are points of contact for programs:Radiological Emergency Preparedness (RED, Fred Ervin, REP Program ManagerWaste Isolation Pilot Program (WIPP), LaTonya Wesley, WIPP Program Managerr~ocal Emergency Planning Committee (LEPC), LaTonya Wesley, LEPC Program Manager andNatural Hazards (Earthquake and TTuITlcane) Program, John Cartwnght Program Manager •

PREPAREDNESS, TRAINING, AND EXERCISE (PT&E)Brenda Rembert, Director I'T& E Bureau

PREPAREDNESSITEM SELECTED QTR --=-T::...,:Ac::cSK:..:.7 _I'TE-l ILRJ_ Maintain a County/Jurisdiction Comprehensive Emergency

Management Plan (CEMP). CEMP will conform to the criteriaand standards established by MEMA.

2 Review and update CEMl' annually, Submit changes withquarterly reports.

o ~__ Revise every six years.

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OCTOBER 2002 TERM

PTE-2 LRJ

[XI

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pTE-3 D

PTE-4 I~J

IPTE-5

Establish and/or maintain an LEPC. Tbe LEPC will maintain areports repository in compliance with Federal law.

_3__ Conduct at least one LEpC meeting annually. Submit a copy ofminutes and attendance roster with quarterly reports.

2 Develop or review and revise the LEPC HazMat Plan. Thisplan can act as the Hazardous Materials, AnnexESF 10, to thecounty CEMP.

NIA Provide planning assistance, technical information and guidanceto local emergency response services concerning \VIPpProgram/Shipments. (\VIPp corridor counties I-20 only.)

_~l~_ Review and revise, at least annually, the local RadiologicalEmergency, Preparedness (REP) Plan. Assist MEMA in thereview and revisions of REP procedural manuals and handbooks.(GGNS risk and host counties only.)

N/A Attend GGNS Status Group Meetings, one per month or as oftenas IlOssible. (GGNS risk county only.)

~ Assist and attend with MEMA Hurricane Evacuation WorkingGroup (HEWG) Meetings (Coastal and Inland Tier Counties)

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PTE-6

PTE-7 [XJ 2

PTE-8 D

PTE-9 D

PTF,-IO LJPTE-II D

Review and revise emergency alert and notification procedures.

Develop and/or revise the Donation Management Annex, ESF-] 5,Emergency Support Function, to the county CEMP.

Participate w1th the local Red Cross representatives and HumanServices Department to annually review and revise the general andspecial needs population shelters list.

Determine and plan for the local population with special needs.

Identify and keep current a listing of local transportation for specialneeds populations for transporting individuals to suitable sheltersduring disaster emergencies.

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506

MINUTE BOOKBOARD OF SUPERVISORS, HARRISON COUNTYI MISSISSIPPI •

OCTOBER 2002 TERM

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TRA.ININGMargaret Rosamonll. Training Branch Chief

All emergency management personnel, during the tlrst 24 months of employment, must completePTE-12 thm PTE-21. Course materials for Independent Study (IS) courses may be obtained from theFederal Emergency Management Agency (FEMA) web site, www.fema.gov/emilcrslist.htm orcontact MEMA Training Branch Chief. Other courses will be offered by MEMA; a training calendar •will be published annually If training has been completed in previous years, annotate N/A (notaprl icable).

ITEM SELECTED QTR TASKPTE-12 [K] 2 15-100 Introduction to rcs (Module I)

PTE-13 rKl 3 1-200 Basic ICS

PTE-14 D N/A Q-534 Emergency Response to Terrorism (SS) (IS)

PTE-IS D N/A New Directors' Orientfltion Workshop (New Directors Only)

PTE-16 Cl N/A Principles of Emergency Management Course

PTE-17 [.-] N/A IS-120 An Orientation to Community Exercises

pn:-18 I~ N/A IS-630 Introduction to the Publie Assistance Program

PTE-19 Cl N/A IS-1 Emergency Program Manager: Orientation to the Position

PTE-20 D N/A IS-2 Emergency Preparedness, USA

PTE-21 D N/A 1S-5 Hazardous Materials A Citizen's Orientation

PTE-22 D N/A IS-513 The Professional in Emergency Management

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Professional staff, in addItional to the above courses, must complete the following courses in the first36 months of e~n~loyment. If training has been completed in previous years, annotate NIAPTE-23 [_J_N/A__ IS-3 Radiological F: mergency Preparedness

pTE-24 [K]

I'TE-25 I:::=JI'TE-26 rx-j

4 Emergency Planning Course

N/A Exercise Design & Evaluation Course

4 Basic Public Information Officer Course

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OCTOBER 2002 TERM

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PTE-27

PTE-28

PTE-29

PTE-30

D[K]

D[=:J

N/A Disaster Response and Recovery Operations Course

4 1-300 Intermediate ICS

N/A IS-393 Introduction to Mitigation

N/A Attend MEMA State Hazard Mitigation Officer (SHMO)Sponsored workshops (when offered)

PTF-31 [~J Initial response to Hazardous Materials: Basic Concepts (either fieldor resident del ivery course by SFA)

IPTF-J2

PTE-33

PTE-34

[]

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Initial Response to Hazardous Materials: Concept Implementation(either field delivery or resident delivery course by SFA)

Attendlhost FloodplaIn Management workshops for slale/localgovernment oftlcials

Attend Dam Safety Seminars/workshops (when offered)

Attend annual MEMA sponsored Emergency ManagementWorkshop (Director or Deputy Director).

N/A Radiological Monitoring (REP Counties ONLY - Scheduledependent on l\IEMA Training Calendar)

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[~PTE-36

The following are applicable to all Emergency Management personnel regardless of tenure III

position.PTE-35

•l'TE-37 __~/A Refresher Radiological Monitoring (REP Counties ONLY

Schedule depeudent on MEMA Training Calendar)

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PTE-38

PTE-39

PTE-40

(YfE-41

[~

oo[KJ 3

Decision Making and Problem Solving Course

EtTective Communications Course

Leadership and Intluence Course

Join or remain an active member and support of the state-basedOrganization, MiSSIssippI Civil Defense/Emergency ManagementAssociation (MeDEMA)

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OCTOBER 2002 TERM

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EXERCISEJoel Langford, Exercise Training Coordinator

During a four-year period, counties must conduct either a functional or a full-scale exercise.However, during that four-year period, one exercise lIIust be a full-scale exercise.

Credit for actual emergencies will be given If exercise critena are met, but cOlmties ""ill have to •conduct one functional exercise in addition to the actual emergency, with a different hazard scenariothan the actual emergency. See the CEMP Administrative Plan, Part ]j for substitution of actualemergencies for exercise credit

ITEM SELECTEDI'1'E-42 [J[J

PTE-44 D

PTE-45 CJ

PTE-46 D

N/A l'articipate in biennial GGNS Full-Scale Exercise (Risk andselected counties)

___ Participate in WIPP Transportation Exercises (WlPPTREX) (WTPPCorridor counties only)

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•Participate/evaluate GGNS Quarterly drills (GNNS Risk Countiesonly)

TASKDevelop and annually update, the four-yl'llr exercise schedule.(Section V)

NOTE: Not less than thirty (30) days prior to conducting anexercise, counties must submit to the Exercise TrainingCoordinator the location, time, date, scenario, and objectives ofthe exercise. Following completion of the exercise, submit to theMEMA Exercise Coordinator FEMA F'orm 95-44, EmergencyManagement Exercise Reporting Form.

Conduct and evaluate one functional or one full-scale exercise.4

QTR4

[:K]PTE-43

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------------------_.

--_._----- ---------------

--_._._- --_.__._---_._----- ----_._---_... I

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OCTOBER 2002 TERM

RESPONSE AND RECOVERY BUREAUTommy Thomas, Bureau Director (601) 960-9030

EMERGENY OPERATIONS BRANCIlTom McAllister, Branch Chief (601) 960-9029

24-hour Emergency Number 800-222-6362Non-Emergency Number 800-445--6362

FAX- (601) 352-8314

~~ Immediately contact Operations Branch when any eV;lcuationoccurs.

ITEM SELECTED QTR

RR-l Ix) ALL

RR-2 [K] ALL

IRR-3 [:D ALL

• RR-4

RR-5

TASKRepOli as soon as possible by phone, emergency situations andWithin 4 hours fax to MEMA MEMA DR I, Initial DisasterReport

Submit MEMA DR-2, Situation Report, within 24 hours oflnitialDisllster Report. Continue to submit this report every 24 hours aslong as disaster information changes. Mark the finlll reportHNAL.

When conditions necessitllte, will execute a MEMA DR-3,Proclamation of Existence of a Local Emergency. Form will befaxed to MEMA with follow-up by mail. Proclamlltion must besigned by the chief elected official of the effected jurisdiction to beaccepted when faxed. The final proclamlltion must be signed andratified by the elected governing body, i.e, Board of Supervisors,City Council and spread across the minutes.

ALL Immediately contact MEMA Operations Branch when there isa hazardous materials incident. (MEMA will contact DEQ)

Disaster Recovery BranchLarry Bowman, Branch Chief, (601) 965--6201

HEM SELECTED QTR TASK

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RR-6

RR-7 D

_1__ Assist MEMA in closing out local disaster projects (if applicable).

N/A Enroll in the Statewide Mutulll-Aid Compllct (SMAC) betweenMEMA and local Emergency Management/Civil Defensejurisdictions. SMAC provides a systematic procedure forrequesting and receiving assistance from the State or othermembers ofSMAC.

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OCTOBER 2002 TERM

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RR-8

RR-9

RR-IO

RR-II

D

2 lr a SMAC member, annually review the SMAC agreement toensure Officials (signatures) and resource inventory list arecurrent and revise if necessary

Establish procedures to assist MEMA/FEMA in Community Relationsin Federally declared disasters.

Identi fy locations for debris disposal.

Establish or support State and local Search and Rescue organizations.

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OCTOBER 2002 TERM

MTT[GAnONPOC: Bob Boteler, Director Hazard Mitigation Bureau

PI lONE. (60 I) 960-903 I

•ITEM SELECTED

MIT-l DQTR TASK

N/A Establish, by local government resolution, a Hazard MitigationCouncil authorized to develop and implement a county-wideHazard Mitigation Plan. Ensure that the council membershiprepresents all Board of Supervisors' Districts, all municipalities,other government entities and the public sector to include majoreconomic, ethnic and social representation. (See MIT-3)

[R] ALL Ensure that the council meets at least once every calendarquarter and that a roster of attendees and minutes aremaintained.

I MIT-2 D N/A_ Assist with the development of a local Hazard Mitigation Planthat meets the Federal and State minimum criteria for localHazard Mitigation Plans.

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MIT-3

MIT-4

MIT-5

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Assist with the development of a Regional Hazard Mitigation Planthat meets the Federal and State minimum criteria for RegionalIIazard Mitigation Plans. County (and otller local) govemmentsthat participate in regional mitigation planning and implementation0/ regional mitigation plans are exemptfrom MIT-2.

Sponsor one (I) local natural hazard mitigation activity each year.An activity such as public outreach, awareness campaign, oreducational seminar each year. The activity may be multi-hazardur single hazard to include flood, hurricane, severeweather/tornado, earthquake. The local hazard mitigation activitymust be identified in the community (regional) Hazard MitigationPlan. The activity must include coordination with the MEMAMitigation Bureau, MEMA Hazard Risk Manager; and theMEMA Local Government Liaison.

Coordinate with MEMA Earthquake Program Manager andHazard Risk Manager in developing and promoting a structural andnonstructural techniques program in buildings and [ifelines.(Earthquake risk countIes)

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OCTOBER 2002 TERM

PUBLIC RELATIONS-PUBLIC AWARENESSPOC: Amy Hissell, I'ublic Relations Director

PHONE: (601) 960-9031ITEM SELEC1T:D QTR TASK

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PR-l tiJ 3 Submit at least one (1) article annually on local EMA/CDactivities to MEMA to be included on the web site in the "The •Coordinator".

PR-2

I'R-3

PR-4

PR-5

PR-6

PR-7

PR-8

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~ ~_ Coordinate an awareness/education campaign in the county toSupport l"lEl\IA's annual Severe Weather Awareness Week(February) and Tornado Awareness Month (November).

_3__ Conduct awareness/education campaigns for the fivc (5) majorhazards in Mississippi - Severe Weather, Tornado, Hurricane(Hurricane Counties Only), Earthquake (Eal'thquake CountiesOnly), and Floods.

Select and train PTO/ media relations person on their staff, either paidor volunteer. This staff person should assist the county director andthe MEMA PIO with awareness/education campaigns and duringdisaster emergencies

Assist MEMA by determining existing facilities to serve as potentialJoint Informational Centers (l1C) locations during disastcremergenCIes.

___ Develop local hazard education and public outreach/awareness inconjunction with the local hazard mitigation strategy.

Develop a local (county specific) informational brochure/ handout toinclude all program and services that the cOlmty EM A/CD offers tothe puhlic .. include names and phone numbers of key county contactsor officials.

____ Participate and support local planning efYorts and workshops for localGovernments that support ElVIA/CD activities.

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~:ND OF STATEMENT OF WORK

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OCTOBER 2002 TERM

SECTfON V

•County/JIIrisilictioll:

Indicate Type Exercise

HARRISON COUNTY~-------

FOUR-YEAR EXERCISE PLAN

FUNCTIONAL EXERCISE (FE)FULL SCALE EXERCISE (FSE)

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~; ~lFUNCTJONS--~-~--

See Part II FEMA Form 95-44 for elements to FY FYbe exercised under each function. 03 0-1

A/ert Naill/calion F£ PI: r:SF:: FE..

Cammlmications FE. pE- FS£. FEf---------

Coordination and Control r::£-- f----"---

-_.~--_.- ----Emer~encvPublic InformatIOn (Effectivenes,\) ~£

f------ FSE

f------ .... -....... - ..~ ----J){/ma~eAssessment

~-~--- --. -- -1-----FS6

--._---

'F~1-Health and Medical FSE:

-------lndlvldual,Familv Assistance

--~- ..--~----fg:

f-------. _._----

J'.'.J!'.II!:. Safety "re FE._----

Resource ManaRement FSt.--_.~ --

_Warning"

Ff.·r----· PSc FE:---fl[ec't'.vene.\s oJ" WaminK... FE

---------

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514



FOUR YEAR EXERCISE PLANPage 2

(HARRISON COUNTY)

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respective FY TFY FY FY le following should be reported under theI

adings In the new Emergency Management exercise 03 04 05 06porting system (EMERS) FEMA Form 95-44

----_.-NCTIONS

ccession ofLeadershIp1':]<'_.-- ..- 1--.-

e-delegatioll ofEmergency AuthoritIesr-c:,c-----... _"- ---~---_.~-.

--~ ._._-----_.nergenC)/ ActIOn Steps

fSE

ergency Operating Centers FE Ft- F3E I" E--- ----

-~_. -- ------temate Emergency Operating Centers FSE

!eguar--;'/ing ofEssenti:JT!~ecol'ds and ProtectIOn oj

-1 F')[;overnment Resources, rUcllitles{l!lil!'(:,.sonnel.-.._~

----~~-~-- =t=r-----.~_._~ --~_.---- .----r--..

'. --- -'~ ...... -

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OCTOBER 2002 TERM

TYPES OF HAZARDS

AND SELF-CAPABILITY ASSESSMENT

RATING: 3=HIGH 2=MEDIUM 1=LOW

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HARRISON COUNTY CIVIL DEFENS!: FY 2003

HAZARD IDENTIFICATION AND RATING

HAZARD LIKELIHOOD IMPACT ON IMPACT ON CAPABILITY

OF EVENT POPULATION PROPETY ASSESSMENT

HURRICANEiTROPICAL STORM 3 3 3 2- ~ .-

TORNADO 3 3 2 2

FLOOD 2 2 2 2

TERRORISM 3 3 3 3

OROUOHf 1 1 1 3

WILDFIRE 2 i 1 3

WINTER STORM i 3 2 1

CIVIL DISORDER i i i 2

HAZARDOUS MATERIALS FIXED 1 1 1 2

TRANSPORTATION INCiDENT 1 2 1 2

POWER FAILURE 3 3 2 2

TRANS. ACCIDENT (AIR) 2 2 2 2

TRANS. ACCIOENT (RAIL) 2 1 1 2

URBAN FIRE 1 i 2 3

HEAT WAVE i 2 1 3

EARTHQUAKE 1 2 2 2

516MINUTE BOOK


OCTOBER 2002 TERM

Attachment 1

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FOR

FY 200

FEDERAL EMERGENCY MANAGEMENT AGENCY

SUMMARY SHEET FOR ASSURANCES AND CERTIFICATIONS

CA FOR (Name of State/County)

HARRISON COUNTY, MISSISSIPPI

O.M.B. No. 3067-02006

Expires June 3D, 1996

Tbis summary sheet includes Assurances and Certifications that must be read. si~ned, and submitted as a part or the

Application for Fl"deral Assistance.

An applicant must deek each item that they are certifying to: •Part I

Part II

Part III

1'1\rt IV

D FEMA Form 20-16A, Assurances-Non{"onstnJctiou J'rograms

EJ FEl\IA Form 10-16B. Assurances-('onstrttction I'rograms

u=J FE~lA Form 20-H,('. Certifications Regarding Lohhying;

Debarmenf. Suspensi<m, and Other Responsibility

Matters: and Urug-F'n"e Workplace Requirement.s

W SF LLL, [)i.~dllsurc uf Lohh)ling Activities (If ~PlJliuhle)I

As Ihe duly authorized representlltivc nf the 3()plkanl, 1 herchy certify thallhc applicant will comply with the identified

Attached assurances and certifications.

LINDA ROUSETyped Nilllle or Authori7.f~d nrpresentalive

DIRECTORTitle •

~EPTEMBER 23, 2002U.ale Signed

NOTE: II)' signing th .. certific<ltilJu rej!ardillg ddJanncllt, suspcnsiun, and olher responsibility matters ror primar")' ("overed

I'ranSl1l'OOI1, the ltpplicHllt agrees that. should tbe proposed covered transaction be entered inw. iI shall not knowin~ly enter

Into any lower tier covtrr:r.1 tnlnsJlction with II person who is debuTfd, suspended. declared ineli~ihle. or voluntarily urluded

From participarion ill this covered transaction, unless :UllhorizetJ by FEMA enlerillg inlo thi!il transactioll.

The applicant further agrees hy suhmitting this application lhat it will indude the clause lilled "Ccrtilkalinll

Regarding Dc-harment, SU~[1ensinll, (neligibility and Volunlary Eldusion-Lower Tier Covered Transaction," provided hy

He FEMA Regionsl Office t11lerillg into this covered IrllIlSac(ion. l\'ithout mndifiGltion. in all lower lier {"un red Iran,~actittlJs

And in all sulicitations for lower tier cu\'eTed transactions. (Refer 1(14-1 CFR Par-t 17.)

PapelWork Burden Disclosure Notice

"Public reporting burden for this form is estimated to average 1.7 hours per response. The burden estimate includes the

Time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing,

Reviewing, and maintaining the data needed, and completing and SUbmitting the fonll. Send comments regarding the

Accuracy of the burden estimate and any suggestions for redUcing the burden to: Information Collections Management,

Federal Emergency Management Agency, 500 C Street, SW, Washington, DC 20472."

FEMA Form 20-·16..JUL 95 --------------------

I

•

•517


OCTOBER 2002 TERM

I. Attachment 2

FEDERAL EMERGENCY MANAGEMENT AGENCY

ASSURANCES-CONSTRUCTION PROGRAMS

'~OTE: Ccrl.:lill of these assurances lUll)' nut he: llPlllic.llblc to your project Or program. If you hllve any questions., plc:.lse

9. Will comply with tht" Lead-Based l'aint Poisoning

l're"ention Act (·n (J.S.c. Sections 4S01 d seq.) which

prohibits the use oflead based paint in construChtln or

rehllbili ration of residence structllrt's.

12. Will comply with provisions of lhe Balch Ad (5 U.S.c.

Sections 1501-J50~ anti 7324-7J28) whith limit the

rwlitical ;H:lillilit"s of ell1ployee"s whose pl'incip;ll t"mplo}'mrnl

arlivitk!l lin fUIlt.ll:lI ill whole m' in part with Fe..Jeral funds.

10. Will ~omply with all Federal statutes relating to

lIoll-discrilUinatioll. These include but an not limited to:

(il) Title VI of the Civil night.s Act of 1964 (1".L. 8&-352)

which prohibits discriminMion on the basis of race, color

or nJuiunal origin; (LJ) Tille ex of tbe Educ... tion Amtudmellts

of 1972. as amended (20 (I.S.C. Sections 16~1~J683. :.Iud

168S~1686). which prohibits discrimination 011 the basis or

sex; tc) S~ciioil504of the Rehahilitlition Act uf 1973, as

amended (29 U.S.c. Section 194), which prohibits

lIisnimil1atioll on tht: bll:sis of h.lllldicaps; (d) tht: Age

Discrimination Art 0[1975, as amrnded (42 U.S.c.

Sections 610l-6107). which prohibits di~t:'riminatiol1011 lhe

hasis ofllge; (e) the Drug Abuse Office !Iud Treatmtnt Act

of 1972 (P.L. 92-255). as ameoded, relllting to

uon-discrimination nil the basis of drug abuse; {O the

Comprehensivt Akohul Abuse ami Akoholism Prevention.

Treatillent and Rehabilitation Act of 1970 (P.L. 91-616), as

Amt"nt.h:d. relatiug to non-discrimination 011 the h.uiis uf

alcohol ubuse or airohlllism; (el Sertions 523 and 527 of

the Public lIeallh Service A~t of 1912 (n U.S.c. 290 dd-3

and 29U ee-J), as amended, relatillg to ronfidenti:dity of

alcohol aud drug abuse patient records; (h) Title VIU of the

Civil Rights Arb of 1968 (42 U.S.c. Section J6() t d seq.).

as amended. rel.ating 10 non-discrimiulllion in (he sale, rental

or t1llancing of housing; (i) ~ny olber non-discrimination

pnH'isjou in tbe specific silltute(s) under which application

for Fl'lluOiI assistalln' is heillg made; :1IIc1 (j) the

requinmeots of lIny olber nOll-discrimination stlltute(s)

which may apply to Ihe application.

II. Will comply. or has alrr:ttly I:omplil.'d, wi.h thl'

n:-quir"elllenls of Title II and III of the Ulliform

H.donttioll Assistance ami Reall)ropert)' Actluisitinll

Policies Act of 1970 (P.L. 91-6-t6) Which proyide for fair

and equitahle treatment uf pcrsons displaced or whose

property is 4tcquind as II re-sult of Federal or Fe-dually

assisted ilrograms. These reljuil'ellJents aPflly tn all

interest in fI'~1 I,ruflcrty acquirt'd for project purpost's

rcgMrtJless uf Fed....c)1 particip:t1ion in purchast.

lIurillg tllc usdullifc of the project.

7. V,,'ill est~,blish sarc~lIanh to prohibit cmpluyces frum

Using their positions for a purpose lhal constitutes or

Preseilis the ilp(leHrllnrl: tlf persunal or l)l"g~niZ<)tiolllll

Connict til' iuterest, or ptrSOlllll g:lifl.

5. ""ill providt and maintain competenl Oind al1e4U:dtt"

Fnginttring supt:rvis;<1Il at tile construction site to ensure

That the complete work confurms with the Oill(lroved I)!alls

And sprrifici:ltillllS and will Furnisb progress reports ;lIld

Sitch otller information as IU.ay he n~quired by tbe

Assist<tni.:t: awarding agelll;:y or state.

6. 'Viii initiate and ctllllpide the work wifhin tht applicable

Time frame ~rter receipt of apflrnval of (tiC awarding f4gellcy.

J. 'Viii nllt tlispnsc of, modify the use of, or change the

terms of the real property tille, or othcr inferest ill tlte site

lind facilities wilhuut pCfmissiun and instructions from

the awarding agency. Will rt"cord the Federal interest in

the title of real property in accordauce with awarding

Ag~nc,.. diredi",es and ";11 include II ('ovenant in the

l'iUe of re;ll properly lH~lIuirct.l in whole or in parI willi

Federal assistanrt funtls ItI assure nondiscrimination

2. Will gin the awarding- ageDC)', the Comptroller

Celie-rOll of the United Stalt"li, and if appl'opriate, the Sbte,

thruugh auy authorized representative. access tll and the

right to examine Hli recurds, books, paper§., or do('uments

related to ttle assistanfe; anti will est... blbb a proper

accounting sysh:m in accordancc with generally accepted

dccollnring standa.nls ur agency directives.

.... 'ViII comply with the requirements uf the assislallCc

:,"warding agency with regard to tbe drafting, re'liew and

Appro .."al of consrrut'tlon plans IWJ sllecilicatitHls.

Contact thi' .:nu.nJillg agency. Furrher. cerhtin federal assistance awarding ag:t"ndcs mil}' require applic:mts In

Certify to luhliliunal assunUltr"s. '''~uch is the C'.a~t', )'HU will be lIotified.

As the duly lluthoriud represelltlltive of the applicant,. ce.-tify thd the applinnt:

1. Has the Iegalll.ulhority to apply for hderal assistance,

and the institutional, managerial and #inand..1capabllil)'

(inclUding funds sufficient to pay the non-Federal share of

project costs) to ensure proper planning, IUltmlgcment a 111.1

conlpletion of the Imlject described in this applicution.

~. 'ViII comply with the [nkrgoycrIuUcnl.a1 Pcrsulluci Al:t

of 1970 (41 l.i.S.C Sections 472X--H6J) rdating to (lrt'scrihnl

Stancl:Jnls for merit s)'slellls fUI· pnJgrams fllrlt1~d unller on~

()f the nineteen statules or rcgulaliulls specificli in

ApIlI:IIJi.\ A, of OPi\I's StOllidards for Ii r\lt'ril SYSh'R! ill

Pus{)lIl1d AtJmilliSlratitln (5 ('.1<'.1{. 'ml!, Suhparl F).

FEi.'lA FC.irm 20-HH3, JUN 94

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518



21. It will obtain approval by tht: al)prl)JJriate Federal

81'!:cncy o(the final workin~ drawings Bnd specifiulions

hdore rhe project is advrrtised or placed on the DInkel

for biddiug; that it will construct the project, or cause illo he l"Ol1strucle(finlll rompletion in accordance with theapplie'ltion aOlJ approved phms and specific3tioos; that it

will 'iulJmil to the appropriate Federal agency ror prior

approval changes Ihat alter the cost of the project. use of •

!i1)3ce. nr functiullal blyout,.thal it will tlnl enler into a

runslruclion contract\s) for the project or undertake othrr

activities until the conditions of the construction grant

program(s) have been met.

13. Will COlli ply, liS ltllplic;thh:. ,,,iltl the p.-ovisillllS or the Ilavisnacol\ Ace (..w U, s. C. Sections 27<,atu 27641-7), the Cupeland. Act ("llli. S. C. S<:J;:ti(J{l 27(; ami \8 (I.S. C. Section 874). the ConlnctWork lIoun; and Safety Standards AC'f (4U lJ. S. ( . S('<'tiolls

]27-333) rl'garding labor stam.lard:;; fUT feder:llI}

assisted cOlllilruction suba~rccmcIl1s.

14. Will compl}' with the floot! insu.-au('e pllrchlu~

Hcquirements or Sec lion 1021 a) of the ."Iuod J)isasttr I"rolertiooAct of 1973 (PL 93-234) whichrC'luircs n,:cipienb ill;t special nom) hazard arc.il to par-1ieillale

in the program and to purchllsl' nlHld iosllnlllfe if the luh.1

cost of insurable construl'tiun and ltr4uisilinn is SIO,OOO

or more..

15. "Viii comply with environmental stan ....ar.... s wllicll may

be prescribed pursuant to tht' following: (a) institution

ufenvironmental quality I;:onlrolllleolisures under

the Nation..' Euvirolllllelllal Policy Act of 1969 (P.L. 91-190)

and Executive Order (EO) 11514; (b) notification of violating facilitiespursnant to EO 11738; (c) proleclion of wetlandspursuanllo KO 11990; (d) evaluation DC nood hazanJs in

l100dplains ill aceurdancc with EO 11988; (e) assurance of

project cUllshtency with thc approved State managemcnt

program developed under the Coastal Zone MaDR~emeDt

Act of PI72 (I(J V.S.c. Seetinn 1451 d se{I')~ (f) cnnrormity

uf Fcdt: .....dl aLliolis to State (Clean Air) ImplclIlclltatiuu

Plaus under Section 176(c) ufthr Clean Air Act of 1955,

:15 amended H2 U.s.c. Sectinn 741H et seq.); (g) protection

of underground sources of drinking waler ullt..Ier the Safe

llrinking 'V:.tlcr Ad of 1974, as amendell, (P.I ,_ 9J-523)~

and (h) (lrtllcdioll (If clHJan~ered speries under the

Endangere-d Specits Act of 1.973, as amended, W.L. 93-205).

16. ',"'ill comply with the Wild lIml Srrllic Riven Aclor

190'~ (16 (I.S.c. S~clinn 1271 d seq.) related to protectingCfllllpOilents Of' potential ClllllpOllentsof the national wild and scenic rivers system.

17. Will assist lhe awarding agellcy in assuring

compliance witb SectioD 106 oflhe NlirionaillistodrPrrst"n'arion Act of 1966, oDS alllrnded(16 U. S. C. 471)) EO 11593 (idrlllil1c~(inn am] lu"cliervaliull ofhistur-k pr\)pt:.rtic~),ami theArchaeological :lnd Iu:,toric Preserv:ltioll Act

of 1974 (1611.S.C. 469.-1 et ....q.).

18. \Vill cause to be performed the re(luired financial andcompliance audits ill accordance withthe Single ALJdit Ad uf 19S4.

1f). Will comply with all applicable requirements of all

other- Federalla",s. f;~ccuti....e Orden, n'gulations and policies~ovrrning this program.

FEMA Form 20-16B (BACK)

24

211. It will comply wilh thl" minimum wage and maximulTlhuurs pro\'isiol1s of the Fednal Fair'.ahor Standards Act (29 tl. S. C. 201). :'s they apply tn employees ofinstitutions of higher edueatilln, hospitals, andother lIoll-profit organizations.

22. IIl'1ill operate and maintain the facilil}' in 3cconJalllCe

with the minimum standards as may b(' required orprescribed by the applicahle Frderal, Slal~.and local agencies for the maintenance and operation of such

f3cilities.

23. It will require Ihe facility to be designed to cllmply

with the" American Standal-d Specifications for Making

Buildings and Fll.dlities Accessible 10, llnd lJsllble by,

the Physically IJlllldint(lped," Number A 117. - 1961, a~

modified (41 CFR 101-17.703). The 1I1llllit'anl will be

rrsponsiblc for conducting inspections Itl ensurc

ctlmpliance with these lIpecifications by Ihe cuntractl)r.

24. If any real propt"rty or structure tht'reon is provided

or improved with thr aid of Federal financi;11 assistance

c'ttended to the l:IlIPlieant.lhis assurance shull uhHgllte.

Ihe apl,licant, or in the case of any transfer of such I)I-operty,any transl"l"r, for the periodduring which the real pro[W.'rly or structure is lIsed for a

purpose for which tbe Federal finsllcial assislance is

cxtended or for another purpose involving the

Ilrovision of similar services or benefits.

25. In making suhgrallts witllllunprofit insiitutiulls ullt..Ier thisCnlllilrehensive Cooperative Agreement. itagrees thai such grant.. will he SUbject lu 01\111 Circular

A·122, "Cosl Principles for Non-prnfit Or~aniLatiolls"

indUt.led ill Vol. 49, federal Regi"lter, paecs

18260 through 18277IApriI27, 1984).

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519

•MINUTE BOOK


OCTOBER 2002 TERM

IFEDERAL EMERGENCY MANAGEMENT AGENCY

CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND

OTHER RESPONSIBILITY MAilERS' AND pRUG-FREE WORKPLACE REOlJlREMENTS

oblaining, attempting 10 obtain, or perform a public (Federal, Stale.

or local) transaction Of contract under a public transaction: violation

of Federal or Slate antitrust statutes or commission of embezzlement,

theft, forgery, bribery, falsmcation or destruction of records,

making false statements. or receiving stolen property;

(d) Have not within a three-year period prer:eding this applicatIOn

had one or more pUblic transactions (Federal, State, or local)

terminated for cause or default; and

B. Where the applicant is unable to certify 10 any of the stalements

in this certiftcation, he or she shall attached an explanation to this

application

A. The applicant certifies that it will continue to provide a drug-free

workplace by

(c) Are not presently indicted for or otherwise criminally or civilly

charged by a governmental entity (Federal, State, or locai) wilh

commission of any of the offenses enumerated in paragraph (1 )(b)

of this certification; and

3. DRUG-FREE WORKPLACE

(GRANTEES OTHER THAN INDIVIDUALS)

As required by Ihe Drug-Free Workplace Act of 1988. and

implemented at 44 CFR Part 17, SUbpart F, for grantees, as defined

al44 CFR Part 17, Sections 17.615 and 17.620:

(b) If any other funds than Federal appropriated funds have been

paid Of will be paid to any person for innuencmg Dr attempting to

Innuence an officer or employee of any agency, a Member of

Congress, an officer or an employee of Congress, or employee

of a member of Congress in connection with this Federal grant or

cooperative agreement, the undersigned shall complete and submit

Standard Form LLL, "Disclosure of Lobbying Actlvities," in

accordance with Its instructions:

(c) The undersigned shall require that the language of this certification

be included in the award documents for all subawards at all tiers

(Induding subgranls, contracts under grants and cooperatIVe

agreernenLs, and subcontract(s) and that all subrecipients shall

certify and disclose accordingly.

A. As required by section 1352, Hie 31 oflhe U.S Code, and

Implemented at 44 CFR Part 18, for persons entering into a grant

or cooperative agreement over $100,000, as defined at 44 CFR

Part 18. the arrlicant certifies that

Applicants shuuhJ ref~r to the regulations cited tk:low to determiu the certificaliun hi which Ihey are rrquired to 1tttrst. Applinillts shuuld alsu review theinstructions foa- crrtil1caliull included in tht': reguhttions l1efol'"e cUiupleting thh furm.Signature un thb furm IlroviLles rnrcompliance ""ilh crrtificathln rt'quiremenrs llllt1er ~ Cfl{ l)art JR, "Nt'w Resl,-irlil)us on

form provides for I'Ompliance with certificalion retluirclIlenis under 4-t CFH. Part 18, "New Hestricliol1s 011 Inbbyillg uIltl28 CFR

Part 17. "Govunmcnl-widc Ilchanllcn[ and s'lspensiun (Nonprocurclllcnt) and Go\'ernment~widt'ltcquirenu:nts fur Drug-Fru

Wnrkplace (Grants)." The certificanlJlIs shall be treated a.s ::I material represeJilatiou of Fact upon which reli»nce will be plsccd

when the federal Emergency Man:.lgrmcnt Agency (FEMA) determines fo .lIward tbe rovrrriJ tnws.i:lction, grJnt, Dr cooperative IgreemerU.

1. LOBBYING (b) Have not within a three-year period preceding this application been

convicted of or had a civilian jUdgement rendered against them for

commission of fraud or a criminal offense in connection with

(a) No Federal appropriated funds have been paid or will be paid,

by or on behalf of the undersigned, to any person (or influencing or

at1emptmg to influence an officer or employee of any agency, a

Member of Congress, an officer or employee of congress, or an

employee of a Member of Congress in connection with the making

of any Federal grant, the entering into of any cooperative agreement,

and the extenSIon, continuation, renewal, amendment, or modification

of any Federal grant or cooperative agreement;

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•DStandard Form LLL, "Disclosure of Lobbying ActiVities" attached

(This fonn must be attached 10 certificafion if nonappmpriated funds

are to be used to influence activities.)

2. DEBARMENT, SUSPENSION, ANDOTHER RESPONSIBILITIES MATIERS(DIRECT RECIPIENT)

(a) Publishing a statement notifying employees that the unlawful

manufacture, distnbulion, dIspensing, possession, or use of a

controlled substance is prohibited in the grantee's workplace and

specifying the actions that will be taken against employees for violatiosuch prohIbition:

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As required by Executive Order 12549, Debarment and Suspension,

and implemented at 44 CFR Part 67, for prospective partiCipants in

primary covered transactions, as defined at 44 CFR Part 17,

SectIon 17 51 O-A. The applicant certifies that it and Its prinCIpals

(a) Are not presently debarred, suspended, rroposed for deharment,

declared ineligible, sentenced to a den~al of Federal benefits by a Stale

or Federal court. or voluntarily excluded from covered transactIons by

any Federal department or agency:

~E.M..o.. Form 20-·ttiC, JUN 94

25

(b) Establishing an on-going drug free awareness program to

infoffil employees about·

(1) The dangers of drug abuse in the workplace;

(2) The grantee's policy of mcuntaining a drug-free workplace,

(3) Any available drug counseling, rehabilitation, and

employee assistance programs: and

(4) the penaltIes that may be imposed upon employees for

drug atJllSe v!olatlons occurnng In the WOrkplace;

520MINUTE BOOK



(ci Making it a requirement that each employee to beengaged InThe performance of the grant to be given a copy of thestatementRequired by paragraph(a),

(d) Notifying the employee In the statementrequired byParagraph (a) that, as a condition of employment under thegrant,The employee will

(1) Abide by the terms of the statemenl; and

I(2) Requl""9 such employee to partiCipate satlstacto"'j

In adrug abuse assistance or rehabilitation program approvedforsuch purposes by a Federal. State, or local health, lawenforcement,01 other appropriate agency

(g) Making a good faith effort to continue to maintain adrug freeworkplace t1l1ough implementation of paragraphs (a). (b),(c), (d), (e),and(f) •8. the granlee nlay insert in the space prOVided below theslte(s) for

(2) Notify the employee In writing of hiS or her conviction for the perfonnance of work done in connection With thea specific grantViolation of a criminal drug statute occurring In the workplace no laterThan five calendar days after such convic\ion Place of Performance (Street address. City, County, State,

Zip code)

(e) Notifying the agency, in writing, within 10 calendar days after ~8 0 1 2 J fd "v.eJl.~u~e~. _Receiving notice under subparagraph (d)(2) from an employeeorOtholWlse receiving actual notice of such conviction Employers of Gu 1 [DO r L, ns 3? 5 0 1Convicted employees must provide notice, including pOSition title,To the applicable FEMA awarding office, i.e re9'''\1alofflceor ------.!:!l\B_E.-L§Q_N CDUhry, ~lISSlSSlrPI _FEMI\ office

I

(f) Taking one of Ihe following actions, within 30 calendardays ofReceiving notice under sutJparagrapl1 (d)(2), With respect 10anyEmployee who IS so conVicted

(1) Taking appropriate personnel action agaJrlst suet I anemployeeUp to and including terrlllnation, consistent with therequirementsOf the Rehabilitation Act of 1973. as amended. or

FEMA Form 20-16C(SACK)

CheckD,f there are workplaces on file that are notJ(jentlfied here.

Sedan 17 630 of Ihe regulations provldp. Ihat a granteethat IS a Statemay elect to make one certlflcallon In each Federa' fiscalyear A copy Iof which should be included with each application for FE:rvtifunding.States and State agencies may elect 10 '''8 a StateWidecertification

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•521


OCTOBER 2002 TERM

OJ..lS-OO·161352

DISCLOSURE OF LOBBYING ACTIVITIESCOfllfJlete this form to disclose lobbying activities pu~uant to 31 U.S.C

(Se9 rp.ve~e for public burden discloslJre)

r.-COT:-Y-pe-Of:-F;:ce:cct7:ec:ra:-;'-:AC"G"Cfi-oc:n-------=-fsraru-cs:-occtc;F'Ce-c.d-,-erC":a-:'-:A-ctCC'o-n,----------,cc'-;;Rc:e,,-pn"rt=T-yp-e-·---------~--

EJa. contract Da bldJofferfappllcation Da. initial filing

b. grant b Initial award b. material change

c. cooperative agreement c post award For Material Change Only:

d. loan year quarter

e. loan guarantee date -of;cl:-a-st:-,-e-po-rt-;-

I

f. loan insurance

5 t h Cong re s s i ana 1 Dis t ric t Congressional District, if known:

HARRISON COUNTY CIVIL DEFENSE1801 2lrd Ave., Gulfport, ~IS 39502•Name and Add~5S of Reporting Entity:

LJp'i~e

Congressional District, if known:

WSubawarctee

Tier , if known"

5. If Reporting Entity in NO.4 is Subawardee,Ente~

and Address of Prime

MISSISSIPPI EMERGENCY MANAGEMENT.lI.GENCY

6. Federal Department/Agency: 7. Federal Program NamelDescription:

FEDERAL EMERGENCY MANAGEMENT AGENCYCFDA Number, if applicable;

EMAP~ _

B. Federal Action Numher, if known: 9. Award Amount, jf known:

I 10. a. Name anri Address of Lobbying Registrant

(if individuaJ, last name, first name, MI}:

h. Individuals Performing Services (inclurling address it

different from No. lOa)

(last name, first name, MI):

Is,gnatu,e: ~~@-~

PnntName· LINDA ROUSE------

•16. Information requested through this form is authorized by tille 31 US C

Section 1352 nus disdosUie of lobbying aeti\lilies is a matenal

Representation of fad upon which reliance was placed by the tier

Above when thiS transaction was made or entered into This

Disclosure is required pursuant to J 1 U,S,c. 1352 1his InfOlln8tion

Will 'c.e reported 10 the Congress semi annually <lnJ Will be

/\vaJldble fiji aublic Inspection AllY persDI) who falls to tile the

ReqUired disclosure 'ihall be sub/eet to a ci~'il iJer:ally of no/less

Than $10,000 and 110t more than $1 DO,nOn fur each sur:h failureI

Title:

Telep~)onf" No

DTRECTOR

228J)~dilil2 Date:':'-"J/7 1 /0')

Feder31 Use Only

I:Jtanlj,lrd rorm I [ I

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522


OCTOBER 2002 TERM

Reporting Registrant:

DISCLOSURE OF LOBBYING ACTiViTiESCONTINUATION SHEET

Page

03480\146

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(The nexL page nUl"bcr is 30.)

ST~m:3rd rsrrn - Lll fl.

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548 523

MINUTE BOOI<BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI

OCTOBER 2002 TERM

Attachment (,

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CAMI()CI.~IP

IlH)DIH'I'MI\I'~T,:tvl:\

1,1,:

I'SI(i(JNS(,IS11:\711SISJle1.1':1'('M( T)f~Mf\

tvlU\;\,\MIT( ) 1\III

I'U:\I'T&I~

1\ II'SI\SIIi\IUSM/\('

SUWTIWP.\l'WII'I'\VWI'TI,LX

('umpilin Aided Mallagement ol'Fmergene)' OperallollsComprehensive I"mergenc)' !\:lanagcmclIl PlallI llsasler I'leid OnlceI )Isaskr Recowry CelltelI '1l1'~1 gene)' Management I\ssistallce I'I'l1granlh'der'll rlliergeney I\lanagelllellt Agelleyl'lIncllollall'..wreise1:1111 SL'ale ri,crcise(:rand (iLllr Nliciear Statioll(Jeograpilic IlililrlllatiOIlIlazards United SalesIlldepcmlellt SllIdles.luillt IlIllll Inatlnll Cellt,'!I ucal hllel'gclley I'lalllling l '(lIl1lllllteeMISSISSippi ('Ivillklense !':llIng<;ncy I\lallagelllent Association~.llsslsslppi I:Illerl'ency r\ilallage\l1l~nl Agem'yI\litigaliulIelnlce ol'I\~rsnllllcl and IllIdgel1'0/111 ol:\rri valI'rt'parcdncss, Tlllining & F"'!use1\ ;](ji ul nglca I I:mcrgency "r"[';/I'(:d ncssStaging Area,')Iale Ilazard I\lillgalioll OflicciState MUlual Aid C\\IIiP<lctSlalt'Illl'llt \'1' WOI ~

TrallslIrallie I'adagillg Tlansl"\l'lalion\Vasll' [solalion I'lloll'rogr<llll\Vasle lsolatlonl'lIull'logralll IlaIlSJ1011atlonl~v~rcl~;e

In

524MINUTES

BOARD OF SUPERVISORS, HARRISON COUNTYJ MISSISSIPPIOCTOBER 2002 TERM •








AYE

AYE

AYE

AYE

AYE

I




The matter of considering declaring Asset Nos. 5688, 4573 and 5685, assigned to the

Harrison County Fire Service, as junk and authorizing the Inventory Clerk to remove same

from the inventory list, was held over. No Board action was taken at this time.

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525


OCTOBER 2002 'rERM


ORDER APPROVING INSTALLATION OF STREET LIGHTS, AS LISTED


Board does HEREBY APPROVE installation of the following street lights:

Pole and light at cul-de-sac on East Echo Drive, Supervisor's voting District 2.





Supervisor MARLIN R. LADNER voted AYE• supervisor WILLIAM W. MARTIN voted AYE

Supervisor CONNIE M. ROCKeD voted AYE



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526


OCTOBER 2002 TERM


ORDER APPROVING TRAVEL, AS LISTED


Board does HEREBY APPROVE the following travel:

1) Greg Illich, Justice Court Clerk, to attend Justice Court Clerks; Fall statewide seminar

in Jackson, Mississippi October 30· November 1,2002, the estimated cost being $170.00.

2) Linda Rouse and Ivy Lacy, Civil Defense, to attend the Mississippi Civil Defense

Emergency Management Association (MCDEMA) 2002 mid-winter conference in Tunica,

Mississippi December 1-4, 2002, the estimated total cost being $326.00.

3) Any Supervisor to attend the NACO workforce, Development and Human Service

Conference in San Francisco, California November 14-17,2002, the estimated cost being

$1,075.00 per person.



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•supervisor BOBBY ELEUTERIUS voted AYE

Supervisor LARRY BENEFIELD voted AYE Isupervisor MARLIN R. LADNER voted AYE

supervisor WILLIAM W. MARTIN voted AYE

supervisor CONNIE M. ROCKCD voted AYE

Tile motion having received the affirmative vote from the majority of the



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527MINUTES



ORDER APPROVINC ADVERTISINC COUNTY RESOURCES, AS LISTED,PAYABLE FROM 001·675·522


Board does HEREBY APPROVE advertising county resources, payable from 001-675-522, as

fOllowS:

al $100.00 for full page ad in the 2003 Mississippi veterans of FOreign wars annual

mid-winter conference program.

b) $500.00 for advertising the 2003 Gulf coast writers Association Art Festival

"Southern Expression."

cl $300.00 for 2" X 4" advertisement on the 2002 winter sports Official athletic

schedule poster for the Gulfport High SCllool Admirals, check payable to Athletic

world Advertising.

dl $100.00 for advertisement at the St. Thomas Parish Fall Festival.

el $300.00 for full page ad in Mississippi Gulf Coast GOSpel Music Celebration

Commemorative Booklet.

Supervisor BOBBY ELEUTERIUS seconded the motion to adopt the above and




supervisor MARLIN R. LADNER voted AYE• Supervisor WILLIAM W. MARTIN voted AYE




THIS the 28th day of October 2002.

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528MINUTES



ORDER APPROVING PAYMENT OF PAUPER'S BURIAL EXPENSES, AS LISTED


Board does HEREBY APPROVE payment of the following pauper's burial expenses:

$500.00 to Bradford O'Keefe Funeral Home for cremation of Rudolph Lamanna.



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529


OCTOBER 2002 TERM

(SUPERVISOR ROCKCO OUT ON VOTE.!

supervisor BOSBY ELEUTERIUS moved adoption of the following:

ORDER APPROVING TRANSFER OF $2,000.00 FROM 002-900-950 TO001-452-700, AND OF $800.00 FROM 002-900-950 TO 001-452-695, FORHUMAN RESOURCES PROGRAMS


Board does HEREBY APPROVE tranSfer of $2,000.00 from 002-900-950 to 001-452-700, and of

S800.00 from 002-900-950 to 001-452-695, for Human Resources programs.


foregoing order, whereupon the question was put to a vote with the fOllowing results:

• Supervisor BOBBY ELEUTERIUS voted





AYE

AYE

AYE

AYE

lOUT ON VOTE)

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530


OCTOBER 2002 TERM


ORDER APPROVINC A $3,000 APPROPRIATION TO THE D'IBERVILLE/ST.MARTIN AREA CHAMBER OF COMMERCE TO ADVERTISE COUNTYRESOURCES AT THE FALL FESTIVAL OCTOBER 31, 2002, PAYABLEFROM 002-900-950


Board does HEREBY APPROVE a $3,000.00 appropriation to the D'Iberville/st. Martin Area

Chamber of Commerce to advertise county resources at the Fall Festival on October 31, 2002,

payable from 002-100-701.



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Supervisor BOBBY ELEUTERIUS voted AYE •Supervisor LARRY BENEFIELD voted AYE



Supervisor CONNIE M. ROCKCo voted AYE



THIS tile 28th day of october 2002.

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531


OCTOBER 2002 TERM


ORDER APPROVING A $1,000.00 APPROPRIATION TO THE CITY OFGULFPORT FOR THE BENEFIT OF THE 19TH STREET COMMUNITY CENTER,PER TERMS OF THE INTERLOCAL AGREEMENT, PAYABLE FROM009-900-950


Board does HEREBY APPROVE a 51,000.00 appropriation to the city of Gulfport for the benefit

of the 19th Street community Center, per terms of the Interlocal Agreement, payable from

009·900·950.



• supervisor BOBBY ELEUTERIUS voted AYE


supervisor MARLIN R. LADNER voted AYE



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532


OCTOBER 2002 TERM

supervisor LARRY BENEFIELD moved adoption of the following:

ENTER CLOSED SESSION to discuss whether or not to enter into Executive session to

discuss one personnel matter with the county Administrator and pending litigations as

listed:

1) Floyd Bailey v. City of D'Iberville Cause No. A2402-2000-33;

2) Lawrence Thomas v. Harrison county, CA NO.1 :00-cv-312GR;

3) Geneva H. Lawrence v. Harrison county, Cause No. A-2401-97-00422.

There was a unanimous vote by the Board to enter Closed Session.


Supervisor MARLIN R. LADNER moved, and Supervisor CONNIE M. ROCKCO seconded,

adoption of the following:

ENTER EXECUTIVE SESSION.

There was a unanimous vote by the Board to enter Executive Session.


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Supervisor BOBBY ELEUTERIUS moved, and supervisor MARLIN R. LADNER seconded, •

adoption of the following:

RECONVENE FROM EXECUTIVE SESSION.

There was a unanimous vote by the Board to reconvene from Executive session.

The Board attorney reported that the Board received an update on the above listed

matters, with no Board action being taken.


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533


OCTOBER 2002 TERM

The following items came on for discussion by the Board, with no action being taken

at this time:

1) AMR is preparing a resolution recognizing Hancock and Harrison Counties as the

new EMS District since Jackson county has a new ambulance service and was part of the

previous EMS District.

2) The Tax Assessor was requested from now on to budget anticipated salary increases

in his office for continued education.

3) The sand Beach Director stated that approximately 25,000 c.y. of debris will be

removed, with FEMA paying 75% of the cost, MEMA and the County 12.5% each <about

$18,000.00l. DEQ. will not allow debris to be buried on the sand beach, it has to be a DEQ

certified rUbbish site.

4) Supervisor Benefield pointed out that the Harrison county Mosquito Control

Department will be in charge of enforcing the new Mosquito control Ordinance.

5) Supervisor Ladner inquired whether the American Red Cross had submitted a list of

the additional expenses incurred during the storm. The County Administrator stated that

she would request this information.

534MINUTES

BOARD OF SUPERVISORS. HARRISON COUNTY, MISSISSIPPIOCTOBER 2002 TERM

The Board met at 1:30 p.m. for a work Session with Keleal Hassin, Jr. to discuss Phase

IV of Courthouse renovations estimated at $476,000.00, and implementation of security

measures estimated at $177,000.00 for the First Judicial District courthouse and $120,000.00

for the Second judicial District courthOuse. The Architect will submit the specs for

bidding the fire alarm, security systems and prices for x-ray equipment to speed up

monitoring of traffic to the second floor of the courthouses.

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OCTOBER 2002 TERM

ORDERED that the Board ADJOURN IN THE FIRST JUDICIAL DISTRICT until Term in Course.


~'kJ.~PRESIDENT