Proof of Concept Stage 1 Terms of Participation – Advance Queensland Small Business Innovation Research Initiative Proof of Concept Stage These Terms govern participation in the Proof of Concept Stage of the Advance Queensland Small Business Innovation Research (SBIR) Initiative conducted by DSITI and facilitated by the Service Provider. 1 Background 1.1 The SBIR Initiative involves an innovative procurement process that encourages Applicants to solve the Challenge and will be conducted in up to three stages: (a) Information Exchange Day, followed by a Solution Presentation Day; (b) Feasibility Stage; and (c) Proof of Concept Stage. 1.2 The Applicant has attended the Information Exchange Day and Solution Presentation Day, may have participated in the Feasibility Stage, and has been selected to participate in the Proof of Concept Stage of the SBIR Initiative. 1.3 These Terms cover participation in the Proof of Concept Stage of the SBIR Initiative. 1.4 The objectives of the Proof of Concept Stage are to: (a) develop a working prototype or minimum viable product based on the Challenge Owner’s needs and operating within identified constraints (b) undertake a pilot to test and validate the Proposed Solution (c) conduct the key proof of concept activities identified during the Feasibility Stage (d) assess the outcomes of the Proof of Concept Stage against the expected outcomes identified during the Feasibility Stage (e) examine the operational requirements to implement the Developed Solution with the Challenge Owner (f) finalise the proposed route to market and steps to enable acquisition of the Developed Solution by the Challenge Owner, as well as customers in the wider market. 2 Period 2.1 These Terms do not become binding until an acknowledgement has been executed by DSITI, the Challenge Owner, and the Applicant. 2.2 These Terms commence on the day that the last party to these Terms signs an acknowledgement of these Terms, and expire fourteen (14) months after that date. 2.3 The Applicant acknowledges that it will complete the Proof of Concept Stage within the timeframes set out in Schedule 1 to these Terms, or as otherwise agreed to by DSITI and the Challenge Owner in writing. 3 Applicants 3.1 Applicants may be individuals or organisations that are interested in developing a solution to the Challenge, but must not be employees of DSITI, the Challenge Owner or the Service Provider.
17
Embed
Advance Queensland Small Business Innovation Research ... · Proof of Concept Stage 1 Terms of Participation – Advance Queensland Small Business Innovation Research Initiative Proof
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
Proof of Concept Stage
1
Terms of Participation – Advance Queensland Small Business Innovation Research Initiative
Proof of Concept Stage
These Terms govern participation in the Proof of Concept Stage of the Advance Queensland Small Business
Innovation Research (SBIR) Initiative conducted by DSITI and facilitated by the Service Provider.
1 Background
1.1 The SBIR Initiative involves an innovative procurement process that encourages Applicants to solve
the Challenge and will be conducted in up to three stages:
(a) Information Exchange Day, followed by a Solution Presentation Day;
(b) Feasibility Stage; and
(c) Proof of Concept Stage.
1.2 The Applicant has attended the Information Exchange Day and Solution Presentation Day, may have
participated in the Feasibility Stage, and has been selected to participate in the Proof of Concept
Stage of the SBIR Initiative.
1.3 These Terms cover participation in the Proof of Concept Stage of the SBIR Initiative.
1.4 The objectives of the Proof of Concept Stage are to:
(a) develop a working prototype or minimum viable product based on the Challenge Owner’s needs
and operating within identified constraints
(b) undertake a pilot to test and validate the Proposed Solution
(c) conduct the key proof of concept activities identified during the Feasibility Stage
(d) assess the outcomes of the Proof of Concept Stage against the expected outcomes identified
during the Feasibility Stage
(e) examine the operational requirements to implement the Developed Solution with the Challenge
Owner
(f) finalise the proposed route to market and steps to enable acquisition of the Developed Solution
by the Challenge Owner, as well as customers in the wider market.
2 Period
2.1 These Terms do not become binding until an acknowledgement has been executed by DSITI, the
Challenge Owner, and the Applicant.
2.2 These Terms commence on the day that the last party to these Terms signs an acknowledgement of
these Terms, and expire fourteen (14) months after that date.
2.3 The Applicant acknowledges that it will complete the Proof of Concept Stage within the timeframes set
out in Schedule 1 to these Terms, or as otherwise agreed to by DSITI and the Challenge Owner in
writing.
3 Applicants
3.1 Applicants may be individuals or organisations that are interested in developing a solution to the
Challenge, but must not be employees of DSITI, the Challenge Owner or the Service Provider.
Proof of Concept Stage
2
3.2 Representatives of the Applicant must be the same as those outlined in the Applicant’s Proposal and
those in attendance at the Information Exchange Day and Solution Presentation Day, unless
otherwise agreed to by DSITI and the Challenge Owner, at their sole discretion.
3.3 Each Applicant must sign an acknowledgement agreeing to these Terms before they may participate
in the Proof of Concept Stage.
3.4 Where an Applicant is an organisation, the individual representing that organisation must sign an
acknowledgement of these Terms on their own behalf and on behalf of the organisation before they
may participate in the Proof of Concept Stage.
3.5 DSITI reserves the right to:
(a) disqualify any individual or organisation from being an Applicant for any reason in its entire
discretion; and
(b) select more than one Applicant to proceed to the Proof of Concept Stage, including allowing late
applicants to proceed to the Proof of Concept Stage for the Challenge.
4 Proof of Concept Stage
4.1 During the Proof of Concept Stage, the Applicant will be required to work with the Challenge Owner to
develop a working preliminary pilot or prototype of the Proposed Solution, in accordance with the
timeframe set out in Schedule 1 to these Terms.
4.2 The Applicant must attend the following sessions:
(a) proof of concept kick off meeting;
(b) at a minimum, monthly face-to-face and telephone/online meetings with the Challenge Owner;
and
(c) periodic solution demonstration days, in accordance with Schedule 1 to these Terms.
4.3 The Applicant must:
(a) participate in the Proof of Concept Stage substantially in accordance with the timing and
activities outlined in Schedule 1 to these Terms, or as otherwise agreed to by DSITI and the
Challenge Owner in writing;
(b) submit a correctly rendered invoice, within ten (10) business days of the dates outlined in
Schedule 1 to these Terms;
(c) submit to DSITI and the Challenge Owner a Report outlining the information listed in Schedule 2
to these Terms, within ten (10) business days of the dates outlined in Schedule 1 to these
Terms;
(d) exercise due care and skill in carrying out activities associated with the Proof of Concept Stage;
and take all reasonable steps to minimise delay in completing the Proof of Concept Stage.
4.4 The Challenge Owner undertakes to, within the best of its ability, provide information requested by the
Applicant, within a reasonable period of time, to allow the Applicant to undertake the activities
associated with the Proof of Concept Stage.
5 Process following the Proof of Concept Stage
5.1 Following the Proof of Concept Stage, the outcomes will be assessed by the Challenge Owner and
DSITI. The outcomes of the Proof of Concept Stage may also be independently assessed.
Proof of Concept Stage
3
5.2 Following the Proof of Concept Stage and assessment, the Challenge Owner may decide to further
develop or acquire the Developed Solution. If so, it is contemplated that the Challenge Owner and the
Applicant will negotiate in good faith and enter into a formal agreement for the further development or
acquisition of the Developed Solution for a fair market price, having regard to the financial support
given to the Applicant under the SBIR Initiative.
5.3 The Applicant acknowledges that the Challenge Owner:
(a) is under no obligation to acquire the Developed Solution
(b) may, at its sole discretion, negotiate with any other party, at any time, for the acquisition of a
solution to the Challenge; and
(c) may, at its sole discretion, invite other Applicants in the SBIR Initiative to participate in the Proof
of Concept Stage for the Challenge, at any time, including after the Applicant has completed
their participation in the SBIR Initiative.
5.4 The Applicant acknowledges that if the Challenge Owner agrees to acquire the Developed Solution,
and the Applicant is an information and communication technology (ICT) supplier, it may be required
to:
(a) hold industry accreditation (QAssure certification https://qassure.com.au/); and
(b) be accredited under the GITC framework (https://publications.qld.gov.au/dataset/gitc-framework
and https://www.business.qld.gov.au/industry/ict/supply-ict-government/accreditation-ict-
suppliers).
The Applicant acknowledges that it is their sole responsibility to obtain the necessary accreditation
prior to contracting with the Challenge Owner for the acquisition of the Developed Solution.
6 Payment
6.1 Subject to the Applicant complying with these Terms and submitting correctly rendered invoice/s and
report/s in accordance with clause 4.3(b), DSITI and the Challenge Owner will contribute Funding
towards the development of the Proposed Solution during the Proof of Concept Stage, in accordance
with the amounts and timing as outlined in Schedule 1 to these Terms, or as otherwise agreed to by
DSITI and the Challenge Owner in writing.
6.2 DSITI and the Challenge Owner may, by notice, withhold payment of any amount where they
reasonably believe the Applicant has not complied with these Terms or is unable to undertake its
obligations under these Terms.
6.3 A notice under clause 6.2 will contain the reasons for any payment being withheld and the steps the
Applicant can take to address those reasons. DSITI and the Challenge Owner will pay the withheld
amount once the Party has satisfactorily addressed the reasons contained in a notice under clause
6.2.
6.4 The Applicant acknowledges that neither DSITI nor the Challenge Owner is under any obligation to
provide any financial support in addition to the Funding for the development of the Proposed Solution
or any other activities outlined in the Proposal, unless otherwise agreed to by DSITI and/or the
Solution Presentation Day means the event that the Applicant will attend to present their Proposal to
the Challenge Owner, DSITI, the Service Provider and an evaluation panel appointed by the
Challenge Owner.
Terms mean these Terms of Participation.
Website means the website on which the SBIR Initiative is hosted and details of Challenges are
described.
25.2 In these Terms:
(a) words importing a gender include any other gender and words in the singular include the plural
and vice versa;
(b) a reference to legislation includes subordinate legislation made under it and any legislation
amending, consolidating or replacing it;
(c) a reference to an individual or person includes a corporation or other legal entity;
(d) if an expression is defined, other grammatical forms of that expression will have corresponding
meanings; and
(e) an obligation on the part of two or more persons binds them jointly and each of them
individually.
Proof of Concept Stage
13
Acknowledgement of Terms of Participation for the Small Business Innovation Research (SBIR) Initiative
1. Details Applicant Name: Team name (if applicable): If the Applicant is an organisation, please list all individuals who will be representing the Applicant during the SBIR initiative: __________________________________________ _________________________________________ __________________________________________ _________________________________________ __________________________________________ _________________________________________
This form must be signed on behalf of the Applicant and by each representative of the Applicant. 2. Acknowledgement and acceptance by Applicant By signing below, I acknowledge and agree on behalf of myself and (if applicable) the organisation that I represent that: I have received and reviewed a copy of the attached Terms of Participation for the SBIR initiative; and I and (if applicable) the organisation that I represent are bound by the Terms of Participation.
Signed by: ________
(name) ___________
(company/organisation) _________
(signature) ___
(date) ________
(name) ___________
(company/organisation) _________
(signature) ___
(date) ________
(name) ___________
(company/organisation) _________
(signature) ___
(date) ________
(name) ___________
(company/organisation) _________
(signature) ___
(date) ________
(name) ___________
(company/organisation) _________
(signature) ___
(date)
Proof of Concept Stage
14
1. Acknowledgement and acceptance by Challenge Owner By signing below, I acknowledge and agree on behalf of the agency that I represent that: I have received and reviewed a copy of the attached Terms of Participation for the SBIR Initiative; and The agency that I represent is bound by the Terms of Participation.
Signed by: __________________________
(Name) ___________________________
(Position Title) ___________________________
(Agency Name) __________________________
(Signature) ___________________________
(Date)
Witnessed by: __________________________
(Witness Name)
__________________________
(Witness Signature) ___________________________
(Date)
2. Acknowledgement and acceptance by the Department of Science, Information Technology and Innovation By signing below, I acknowledge and agree on behalf of the agency that I represent that: I have received and reviewed a copy of the attached Terms of Participation for the SBIR Initiative; and The agency that I represent is bound by the Terms of Participation.
Signed by: __________________________
(Name) ___________________________
(Position Title) Department of Science,
Information Technology and Innovation
__________________________
(Signature) ___________________________
(Date)
Witnessed by: __________________________
(Witness Name)
__________________________
(Witness Signature) ___________________________
(Date)
Schedule 1 – Proposal Activities and Funding
Applicant Name: Proposal Name:
Description: Stage: Feasibility / Proof of Concept (delete whichever is not applicable)
Stage Start Date:
Stage End Date:
Description of Activity Aims and Outcomes Start Date End Date Funding Sought
$XXX
Total
Notes: 1. All figures are exclusive of GST. 2. It is recommended that there be no more than two payments from the State during the course of the project (e.g. payment upon execution, and payment at the end of the period). 3. The total period should be up to 6 months for the Feasibility Stage and up to 12 months for the Proof of Concept Stage. 4. A mid-way progress Report and a final Report must be submitted in accordance with clause 4.3(b) and cover the information contained in Schedule 2. 5. The Applicant must attend periodic meetings and demonstration days as outlined in clause 4.2.
Proportion of Funding to be paid to ICT Small to Medium Enterprises (SMEs):
If you are engaging any ICT SME subcontractors for work on your SBIR Proposal, please list them below. If you are not engaging any ICT SME subcontractors, then please leave this form blank.
For the purposes of this form, an ICT SME is defined as any legal entity employing less than 200 people at the date applications for the SBIR close.
Name of SME Contractor Anticipated role within the project Location of global headquarters Total number of
staff1 Net value paid ($)2
% of Total Funding Sought
Total
Notes: 1. Please provide one of the following ranges: 0-4; 5-19; 20-99; 100-199; 200 or more. 2. All figures are exclusive of GST.
Schedule 2 – Information for Reports
S.2.1 The following information and material must be outlined in the Report/s submitted by the
Applicant to DSITI and the Challenge Owner, in accordance with clause 4.3(c) and the dates
set out in Schedule 1 of these Terms.
a) an outline of the work completed on the development of the Proposed Solution for the
period, having regard to the aims of the SBIR Initiative outlined in clause 1.4, including:
o a summary of outcomes achieved
o any barriers or challenges, and how these were overcome
o details of meetings with the Challenge Owner and/or Service Provider
b) the Applicant’s view on the continuing viability of the Proposed Solution
c) any adverse matter which may affect the development of the Proposed Solution or the
Applicant
d) activities planned for the next period of development of the Proposed Solution
e) an outline of how participation in the SBIR Initiative has contributed to the Applicant’s
future development for the period, including:
o any additional staff engaged by the Applicant
o any financial benefit, such as the attraction of additional investment or increase in
financial turnover
o new collaborative opportunities (outside of the relationship with DSITI, the
Challenge Owner and the Service Provider).
o any other benefits the Applicant believes it has obtained from participating in the
SBIR Initiative.
f) If the Challenge is subject to the ICT SME Participation Scheme, provide reporting
information in accordance with clause 23 of these Terms.
S.2.2 The Report, including any attachments or appendices, must be no longer than ten (10) A4
pages in length.
A broad audience may be reviewing the Report. Avoid jargon, keep terminology clear and