Pearson Prentice Hall | DDC Microsoft Office 2007 Highlights Debbie Debbie Keller Keller Career & Tech Department Coordinator Warren High School San Antonio Texas Adobe CS3 Suites
Pearson Prentice Hall | DDC
Microsoft Office 2007 Highlights
DebbieDebbie KellerKellerCareer & Tech Department Coordinator
Warren High SchoolSan Antonio Texas
Adobe CS3 Suites
Office 2007 is the most significant update to the Microsoft Office user interface in more than a decade.
Microsoft customers were generally very satisfied with Office.
So why change? Why this new user experience?
Extreme Makeover
Why a New User Experience?
Microsoft listened to their customers Users losing their “sense of mastery” The Office feature set stretched old
menu & toolbar UI to the limit
Let’s take a trip down Office Memory Lane…
Number of Menu Items
menu items
Toolbars and Task Panes
toolbars
task panes
Looking Under Rocks
Office began as a simple program -- but has become intensely feature rich Word 1.0 had 150 commands Word 2003 has 1500 commands
Users ended up “looking under rocks” With Office 2007, Microsoft wants to
make it easier to find and use features and commands to get results
Regaining a “Sense of Mastery”
What? Top design goals for Office 2007 Make it easy to discover functionality Make users efficient Help users make great-looking documents
How? A new user interface Provide a single space to search for
functionality Focus on contextualization: simplifies the
number of choices available at one time
Microsoft Word 2007 (2007)Common screen resolution: 1024x768+
Toolbars: A few (mostly floating)
User Interface AdditionsExtreme Makeover
Microsoft Word 2007 (2007)Common screen resolution: 1024x768+
Toolbars: A few (mostly floating)
User Interface AdditionsExtreme Makeover
Components of the New UI
The Ribbon Contextual Tools Quick Access Toolbar Galleries Live Preview
New Status Bar Mini Toolbar (aka
Floatie or Mini Bar) ScreenTips Office Button Zoom Slider
New User InterfaceThe Ribbon
The Ribbon
Goodbye, Old Menu Bar… Ribbon consists of ‘tabs’ organized
around specific scenarios or objects Brings most used commands to front
What are the most used commands?
Ribbon differs based on selected tab or item selected
in document
The Ribbon
Each tab is organized into chunks
No more looking under rocks! All commands start in the Ribbon Everything gets a specific label Every command has a place and that place
doesn’t change
Chunk name at bottom of
ribbon
Word, Excel, PowerPoint RibbonsRibbon can host richer content
than menus & toolbars
Key functionality has larger buttons, while secondary functions have grouped
control
The Ribbon: Contextual Tools
When you select or insert an object, Contextual Tools for that object appear in the ribbon
1. Click a Chart in PowerPoint slide 2. Table Tools Design tab
appears with relevant commands
New User InterfaceQuick Access Toolbar
(QAT)
Quick Access Toolbar
Allows one-click access to commands Starts with Save, Undo, Redo You can customize it to include
anything in the Ribbon – including groups of commands
Put your most used features right where you need ‘em!
Default QAT includes Save, Undo, Redo
New User InterfaceGalleries
Galleries
Work with the ribbon Provide visual way to browse
functionality Show the results of the commands, not
the commands themselves Help users get great results without
being an expert or knowing ‘behind the scenes’ details of formatting
Types of Galleries
In-Ribbon
In-ribbon galleries work with Live Preview Don't cover up any part of document as
you mouse over styles in gallery
Types of Galleries
Dropdown grid layout Dropdown list
Dialog Launchers
Chunks with related dialog boxes have dialog launcher
Galleries with related dialog boxes have links at bottom of gallery
Margins gallery has link at bottom to
Advanced Margins dialog box
Triangle tab launches dialog box
What About Task Panes?
News of the Task Pane’s death has been greatly exaggerated
Task panes still exist in Office 2007 Most task pane functionality integrated into
the Ribbon Task panes never come up automatically No task pane shows at startup
Live Preview
Live Preview shows what effect a feature would have before you apply it
As you hover over a choice in a gallery, the document previews the change
Stops the frustrating, repetitive cycle of clicks trying to get the right format
New Status Bar
Contains 3 parts Document information View/Window Switching Zoom
Status Bar
View/Window Zoom
New Status Bar
Right-click status bar to view a menu of options to define what info displays
Word status bar options
User can select one or all to appear on status bar
New User InterfaceMore Enhancements
Mini Toolbar
Mini Toolbar is a unique form of on-object UI designed to improve efficiency For example, if you have text selected, Mini
Toolbar includes commands like bold, italic, underline etc.
Helps prevent tab switches in ribbon Efficient access to commands for
mouse-oriented people
Super Tooltips
So…you need help. How do you know what search term to use?
Super Tooltips bridge the gap between functionality and documentation
Provides info about a command directly in the Ribbon
Pressing F1 to get more info about selected feature
Stays out of your way(later, Clippit!)
Office 2007 and the Keyboard
1. Keyboard shortcuts (e.g. CTRL+X, CTRL+B) will continue to work exactly as in Office 2003
2. KeyTips: Press ALT key to view KeyTips; use keyboard to navigate UI
Little yellow rectangle with letter = KeyTip
Office Button: Start Here, Finish Here
Where you go to start doing things with your document – opening, saving as PDF, sharing, and more
Also use to set application options and exit
New User Interface
Q: What programs get the new UI?A: In Office 2007
Word Excel PowerPoint Access Not Outlook (except in the Word window where
Outlook users compose or read mail)
New File FormatsOpen XML
Open XML
Office 2007 introduces a new file format based on Open XML
Word, Excel, & PowerPoint (not Access) Documents created in Open XML formats
include additional x in the file extension Microsoft will release
updates to Office 2000, XP, 2003to read/write the Open XML format
Office 2007 Office 2003
.docx .doc
.xlsx .xls
.pptx .ppt
.accdb .mdb
Word 2007
Word 2007: Other Cool Stuff
Symbol Gallery Equation Gallery Citations and Bibliography