Administrative Services Department FY 2013-14 Budget Worksession July 15, 2013.

Administrative Services Department

FY 2013-14Budget Worksession

July 15, 2013

• Organization Chart

• Proposed FY 2013-14 Budget

• Accomplishments

• Budget Challenges

• Summary

Presentation Outline

• Organization Chart

• Proposed FY 2013-14 Budget

• Accomplishments

• Budget Challenges

• Summary

Presentation Outline

Organization Chart

Director – John Terwilliger Director – John Terwilliger

Fleet ManagementDavid Roussel

Fleet ManagementDavid Roussel

Capital ProjectsSara Flynn-Kramer

Capital ProjectsSara Flynn-Kramer

Purchasing & ContractsJohnny Richardson

Purchasing & ContractsJohnny Richardson

Fiscal & Operational SupportAnne Kulikowski

Fiscal & Operational SupportAnne Kulikowski

Business DevelopmentErrick Young

Business DevelopmentErrick Young

Real Estate ManagementJohn Terwilliger (Acting)

Real Estate ManagementJohn Terwilliger (Acting)

Facilities ManagementRich Steiger (Acting)

Facilities ManagementRich Steiger (Acting)

298 Positions

• Organization Chart

• Proposed FY 2013-14 Budget

• Accomplishments

• Budget Challenges

• Summary

Presentation Outline

Proposed FY 2013-14 Budget

CurrentFY 2013 $ Change

ProposedFY 2014

Personal Services $17.7M $600K $18.3M

Operating Budget $48.2M ($2.3M) $45.9M

Budget Change (2.5%)

Staffing 297 1 298

CurrentFY 2013 $ Change

ProposedFY 2014

Capital Improvement Projects

$16.7M ($12.1M) $4.6M

Budget Change (72%)

Proposed FY 2013-14 Budget

• Organization Chart

• Proposed FY 2013-14 Budget

• Accomplishments

• Budget Challenges

• Summary

Presentation Outline

Accomplishments

•Capital Projects

In FY 13, managed over 125 projects with total project costs of approximately $91 million. Major current projects include:

– Fire Station #84– Coalition for the Homeless – Men's Shelter– Corrections Kitchen, Laundry and Staff Dining– Holden Heights Comm. Center – Public Works Three Points Maintenance Facility

• Facilities Management – Maintained 6 million square feet of

space and handled 51,000 work orders in FY 12.

– Developed and implemented energy saving projects • Completed 16 lighting retrofits

•Purchasing & Contracts– Achievement of Excellence In

Procurement (AEP) Award in 2012.

Accomplishments

• Fleet Management – Maintained over 3,600 pieces of automotive and

heavy equipment in FY 2012

• 98% in service at all times

• Completed 18,100 work orders

– Technician Productivity remains at over 90% (benchmark = 85%)

– Orange County one of lowest cost per vehicle spent among Counties in Florida

Accomplishments

• Real Estate Management

– Coordinated appraisals, performed reviews and closings for 46 Neighborhood Stabilization Program (NSP) purchases and 66 re-sales.

– Completed agreement for the Gary Sain Memorial Bridge.

Accomplishments

• Organization Chart

• Proposed FY 2013-14 Budget

• Accomplishments

• Budget Challenges

• Summary

Presentation Outline

Budget Challenges

Capital Improvements Program:

•Major Projects Include:

–Courthouse Smoke Controls Retrofit & BAS$3.0M

–Admin. Center HVAC (Phases I-IV)$2.9M

–Corr. D,E,F Smoke Controls and BAS $2.6M

–Courthouse Heater Boxes (Bldg. C)$1.7M

–Mable Butler Building Roof$540K

–CH Interim Court & Hearing Rooms$403K

Budget Challenges

• Fleet Management– Fuel Costs

•Volatile fuel market and current uncertainty in the Middle East make forecasting fuel prices very difficult.

$1.00

$2.00

$3.00

$4.00

$5.00

2009 2010 2011 2012 2013 2014

$ P

er

Gallon

Unleaded

Diesel

Budget Challenges

Fuel Budget – Average Cost Paid Per Gallon

$2.34

$1.86

$3.65

$3.55

Budget Challenges

• Business Development

– Disparity Study

• MOU with Partners approved 07-02-13 RFP issued 07-10-13 Takes approximately 24 months Partner with others in our MSA*

• City of Orlando

• Orange County School Board• GOAA

*Metropolitan Statistical Area

Budget will be requested separately

• Organization Chart

• Proposed FY 2013-14 Budget

• Accomplishments

• Budget Challenges

• Summary

Presentation Outline

Summary

• Capital improvements to buildings must be funded to keep County facilities operational and safe

• Cost of fuel in a volatile fuel market

• Disparity Study funding

Administrative Services Department

FY 2013-14Budget Worksession

July 15, 2013