ADMINISTRATION AND FINANCE SECTOR ANNUAL ACCOMPLISHMENT ... and Finance 2016 Annual Report.… · ADMINISTRATION AND FINANCE SECTOR ANNUAL ACCOMPLISHMENT REPORT ... Administration

Administration and Finance Sector Annual Report: FY 2016

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ADMINISTRATION AND FINANCE SECTOR

ANNUAL ACCOMPLISHMENT REPORT

CY 2016


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I. Administrative Services Division

A. Compensation, Benefits and Other Obligations (CBOO) Office

Accomplishments/ Activities/Events/Issues/Concerns/ Problems Encountered

For the Period Covered, January 1 to December 31, 2016

A. Please see attached matrix, CBOO AR-2 (Table 1.0), for detailed accomplishments on

document preparations of payments due to and due from employees and other

personnel, loans processed and approved, requests addressed and other

accomplishments for the period covered, July 1 to December 31, 2016.

B. The office continues the implementation of the payment of the salary differential of

the new salary rates effective January 1, 2016 but released in March. The payroll in-

charge revised general payroll to accommodate the old and new rates of employees.

The revision of the payroll is necessary to quantify accurately the amount charged to

different SARO numbers of fund released for the original salary and the additional

compensation for the salary increase. Separate disbursement vouchers and obligation

request are prepared for the old and new salary rates.

The Organizational

Structure of ASD-CBOO


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Table 2.0 Loyalty Awardees and Service Awardees for FY 2016

SERIES NAME POSITION YEARS

IN SERVIC

E

CASH AWARDS

LOYALTY AWARDEES FOR TEN YEARS IN SERVICE 1 BASATAN, Johnabel T. Instructor I 10 10,000.00 2 BOLAYO, Yvonne D. Assistant Professor I 10 10,000.00 3 CALAYAN, Remegio T. Farm Worker II 10 10,000.00 4 CALBAYAN, Ricky C. Administrative Aide III 10 10,000.00 5 CIANO, Edlyn Mae N. Instructor I 10 10,000.00 6 ESTERA, Renante C. Administrative Aide III 10 10,000.00 7 FIANGAAN, Ramon C., Jr. Guidance Counselor I 10 10,000.00 8 GRANDE, Editha A. Guidance Counselor I 10 10,000.00 9 LABI, Adamson N. Assistant Professor III 10 10,000.00

10 LAMPACAN, Andres Arnold W. Executive Assistant IV 10 10,000.00

11 MALAFU, Oliver C. Administrative Aide I 10 10,000.00 12 MARCHEWKA, Melody P. Public Health Nurse I 10 10,000.00 13 MASADO, Elizabeth M. Administrative Aide I 10 10,000.00 14 PARINAS, Noel S. Assistant Professor II 10 10,000.00 15 PAZA, Chrisando P. Instructor I 10 10,000.00 16 SAGONGEN, Sagayo C. Administrative Aide I 10 10,000.00 17 SIMEON, Nomar A. Administrative Aide IV 10 10,000.00 18 TERO, Jojo N. Administrative Assistant II 10 10,000.00

SERVICE AWARDEES 19 ALUDOS, Agrepina G. Administrative Aide I 15 5,000.00 20 ANTONIO, Jaime N. Administrative Aide I 15 5,000.00 21 AWAS, Reymondo W. Instructor I 15 5,000.00 22 BANGNAN, Bryan C. Accountant III 15 5,000.00 23 BASQUIAL, Chrisanto P. Instructor II 15 5,000.00 24 BAWANG, Rex John G. Assistant Professor I 15 5,000.00 25 CATAPANG, Mary Rose B. Assistant Professor I 15 5,000.00 26 CIRILO, Eleazaar C. Assistant Professor III 15 5,000.00 27 CUYAN, Aurora S. Assistant Professor IV 15 5,000.00 28 DAVID, Agustin D., Jr. Assistant Professor I 15 5,000.00 29 DONTOGAN, Terrilyn G. Instructor I 15 5,000.00 30 KIPAAN, Lauren P. College Librarian II 15 5,000.00 31 LUBITON, Cynthia T. Assistant Professor II 15 5,000.00 32 MANODON, Perlita B. Administrative Aide VI 15 5,000.00 33 ORENCIA, Frevy T. Assistant Professor II 15 5,000.00 34 PULGUE, Josie A. Administrative Aide I 15 5,000.00 35 RICARDO, Marjorie C. College Librarian I 15 5,000.00 36 ROSARIO, Arnold R. Administrative Aide III 15 5,000.00 37 SAJISE, Marycel T. Assistant Professor III 15 5,000.00 38 TICA-A, Penelope F. Associate Professor I 15 5,000.00 39 TOMAS, Dominga S. Assistant Professor IV 15 5,000.00 40 ANONGOS, Stanley F., Jr. Assistant Professor IV 20 5,000.00 41 DEPONIO, Martina A. Administrative Aide VI 20 5,000.00 42 LARUAN, Kenneth A. Associate Professor III 20 5,000.00 43 LAWENG, Aida P. Cook II 20 5,000.00 44 PAWID, Harland Gary B. Assistant Professor III 20 5,000.00 45 SIBAYAN, Jean Jannette D. Assistant Professor IV 20 5,000.00 46 TAAG, Gregorio C. Instructor II 20 5,000.00 47 WAKAT, Jimmy A. Instructor II 20 5,000.00


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48 DACLAN, Estrellita M. Vice President For Administration & Finance 25 5,000.00

49 DICKSEN, Joel C. Science Aide 25 5,000.00 50 DOGYANG, Clemente S. Administrative Aide III 25 5,000.00 51 LUBRICA, Ma. Azucena B. Professor IV 25 5,000.00 52 ORYAN, Serano L. Associate Professor V 25 5,000.00 53 WALES, Severino B., Jr. Armorer I 25 5,000.00 54 ABALOS, Pedro B., Jr. Farm Worker II 30 5,000.00 55 BULANGEN, Diego D. Administrative Assistant III 30 5,000.00 56 CATALINO, Mandy K. Internal Auditor III 30 5,000.00 57 LUZADAS, Merville Gene L. Administrative Aide VI 30 5,000.00 58 TABDI, Garcia T., Jr. Administrative Assistant II 30 5,000.00 59 APAYEW, Rufina L. Farm Worker II 35 5,000.00 60 BALANGEN, Melecio A. Assistant Professor II 35 5,000.00 61 BOTENGAN, John P., Jr. Associate Professor I 35 5,000.00 62 BULIYAT, Dolora D. Administrative Assistant II 35 5,000.00 63 CHAMOS, Rosemary B. Administrative Aide IV 35 5,000.00 64 CUNGIHAN, Evangeline B. Associate Professor III 35 5,000.00 65 DAYAP, Emilia F. Associate Professor II 35 5,000.00 66 DECINA, Pedro Y. Administrative Aide III 35 5,000.00 67 DICLAS, Lino C. Farm Worker II 35 5,000.00 68 DINULONG, Pedro G. Administrative Aide VI 35 5,000.00 69 GONZALES, Fernando R. Professor II 35 5,000.00

70 LAUREAN, Carlito P. Vice President for Research and Extension 35 5,000.00

71 LUMEDIO, Guilita L. Farm Worker II 35 5,000.00 72 MACANES, Valentino L. Associate Professor II 35 5,000.00 73 MACASIEB, Genaro W., Jr. Associate Professor IV 35 5,000.00 74 MILO, Victoria C. Associate Professor V 35 5,000.00 75 NAGPALA, Asuncion L. Professor V 35 5,000.00 76 PANDOSEN, Magdalena D. Associate Professor IV 35 5,000.00 77 PASAOA, Armando P. Farm Worker II 35 5,000.00 78 PEREZ, Jocelyn C. Professor V 35 5,000.00

79 RAPUSO, Mary Joy S. Chief Administrative Officer 35 5,000.00

80 SANDOVAL, Aurea Marie M. Associate Professor IV 35 5,000.00 81 SITO, Leonila R. Professor III 35 5,000.00

82 BODIA, Sansera B. Supervising Administrative Officer 40 5,000.00

83 MADDUL, Sonwright B. Professor VI 40 5,000.00 84 PARAN, Canuto S. Associate Professor IV 40 5,000.00 85 TIRAZONA, Manuelito Z. Draftsman II 40 5,000.00


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Table 3.0 Employees Granted Dissertation and Thesis Assistance in FY 2016

NAME GRANT/

ASSISTANCE

SCHOOL DEGREE/TITLE RESEARCH TITLE

ALAWAS, Dolores E.

Dissertation Assistance

University of the Cordilleras

Doctor of Philosophy in Language Education

Translation Competence of B.E.E Pre-service Teachers

ALLAY, Brenda B. Dissertation Assistance


Developing Student’s Speaking Confidence in English

ANONGOS, JR., Stanley F.


University of the Philippines - Diliman

Doctoral Degree in History

Roads to Submission: Road and Trail Building in the Cordillera during the American Period, 1902 – 1935

BAWANG, Franklin G.


Benguet State University

Doctor of Philosophy in Horticulture

Post-Harvest Characteristics of Strawberry (Fragaria x Ananassa Duch) cv. “Sweet Charlie” as affected by Trehalose Treatment, Packaging materials and storage condition

CHICHIOCO, Dante S.

Thesis Assistance

Benguet State university

Master of Science in Forestry

Growth Performance of Mykoplus Inoculated Seeding of Benguet Coffee (Coffee Arabica L.)

CIANO, Edlyn Mae Thesis Assistance

Central Luzon State University

Master of Science in Veterinary Studies major in Veterinary Public Health

Prevalence of Leptospira SPP in Urine Rats (RATTUS SPP) in an Urban Village in La Trinidad, Benguet using Lamp and PCR Assays

COLINANG, Dona Claire


Pangasinan State University

Doctor of Education major in Guidance and Counseling

“Expanded Students’ Grants – in – Aid Program for Poverty Alleviation (ESGP-PA) of Cordillera Administrative Region”

CUEVAS, Jingle Dissertation Assistance


Doctor of Philosophy in Management Education

“School Culture and Climate: Their Correlative Link to School Performance”


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NAME GRANT/

ASSISTANCE

SCHOOL DEGREE/TITLE RESEARCH TITLE

GALINATO, Imelda B.



Doctor of Philosophy in Educational management

The Status of Financial Management System of Benguet State University: An Evaluation

GALLARDO, Alma Vida G.


Don Mariano Marcos Memorial State University

Doctor of Philosophy in Educational Administration

Administration and Supervision of DepEd’s Special Program in the Arts in Region 1 and City of Baguio: Basis for Three-Year Development Plan

GANO, Dalifer A. Thesis Assistance


Master of Arts in Education major in Educational Administration and Supervision

Financial Management Capability and Behavior of College Students

LALIO, Ruth D. Thesis Assistance


Master of Arts in Public Administration

Collective Negotiation Agreement of Benguet State University and BSU Employees: An Assesment

PANOLONG, Kara S.

Category D: Part-time study leave

Saint Louis University


“Management of Conflict Talk in Language Classrooms: A Grounded theory”

ROSARIO, Evelyn D.

Thesis Assistance

Pangasinan State University

Master of Development Management

Saving Habits of Benguet State University Multi-Purpose Cooperative Members

VILLAGRACIA, Liezl B.

Thesis Assistance

Don Mariano Marcos Memorial State university

Master of Arts in Teaching music

Effectiveness of the use of Keyboard to Learning Choral Pieces

Table 4.0 Outstanding Employees for FY 2015 and awarded in 2016

Name Position Award Cash Award

MONTEMAYOR, Janet Lynn S.

Assistant Professor IV

Outstanding Teacher 5, 000.00

NAGPALA, Asuncion D. Professor V Outstanding Teacher 5, 000.00

TAGARINO, Darlyn D. Professor VI Outstanding Researcher 10, 000.00


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C. CBOO Personnel created system-based pay slips for the different compensation and

benefits of the plantilla, contract of service and job-order personnel that are being

prepared in the office. These system-based pay slips were started in December 2015

and continuously upgraded until the present to customized pay slips per benefit or

compensation prepared and released in the office. The pay slips for regular salaries

and wages are regularly generated, monthly for the plantilla and semi-monthly for

the COS and JOPs. The other pay slips were designed and generated recently after

its release/payment. The operational pay slips generated in the office that are readily

available to employees and other personnel includes the following:

COMPENSATION PAYSLIPS GENERATOR

Created and Generated by Ms. Charish P. Waclin

Sample Plantilla Regular Payroll Pay Slip:

Sample Overtime Pay Slip:

Sample COS Regular Salary Pay Slip:


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Sample Contractual Regular Salary Pay Slip:

Sample Plantilla Overload Pay Slip:

Sample Salary Differential Pay Slip:

Sample Night Differential Pay Slip:


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Sample CN-RLE Pay Slip:

JOP PAY SLIPS GENERATOR

Created and Generated by Debbie P. Paza and & Claire C. Pulacan

Sample Pay Slip for JOPs:


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BENEFIT PAY SLIPS GENERATOR

CNA PAYSLIPS GENERATOR

Sample Pay Slip Created and Generated by Ms. Claire C. Pulacan

BONUSES & BENEFITS PAY SLIPS GENERATOR

Created and generated by Charish P. Waclin using MS Access

Sample YEB Pay slips:

Sample PEI Pay slips:

Sample Loyalty Incentive Pay slips:


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MONETIZATION PAY SLIPS GENERATOR

Created and Generated by Debbie P. Paza and & Claire C. Pulacan:

Sample Monetization Payslips:

D. CBOO Office is also establishing a system to easily monitor loans of employees. The

absence of an automated payroll system makes it difficult for the payroll and

remittance in-charge to monitor the payments of loans, hence, the creation of loan

billing system.

GSIS LOAN BILLING Created & Generated by Ms. Claire C. Pulacan

HDMF LOAN BILLING Created & Generated by Ms. Claire C. Pulacan

PVP Pay slip


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LAND BANK LOAN BILLING Created & Generated by Ms. Debbie Ann P. Paza

E. CBOO Personnel also created computer database system to monitor employees on

scholarship and their basic profile. Computer-based subsidiary ledgers were also

established for every benefit and/or claim given to the scholars. The subsidiary

ledgers established can facilitate monitoring of their payments and status of their

claims. This can also aid the HRD committee for information necessary during their

meetings.

Databases on Scholarship were created by Ms. Claire C. Pulacan, in-charge of

scholarship claims and benefits.


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F. In partnership with GSIS and to support their recent program, the eGSISMO, the

CBOO initiated the registration of BSU employees in the GSIS electronic registration

to access their account through the internet. Members can log in in the GSIS website


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to access their own accounts and details of their GSIS profile and loans. The

eGSISMO log system monitors who are registered in the program.

eGSISMO log system was created by Ms. Charish C. Waclin

The CBOO personnel are creating these systems in between their regular works

during breaks or periods when they have done their regular duties and functions earlier

than scheduled. These efforts are purposely done to upgrade and improve office services in

their own initiatives.

G. The office is also creating system-based files to organize the office records in order to

monitor inventory of files/records and for easier retrieval of files needed. A

document tracking to monitor status of documents and where documents are

released.

e-Log Book created by Ms. Debbie Ann P. Paza

H. CBOO through the initiative of the unit head prepared the List of personnel per delivery

unit based on the established delivery units by the Performance Management Team for

the University as per Table 1.0. BSU was declared qualified to Performance-Based Bonus

(PBB) for FY 2015, however, due to unmet targets below allowable percentage that

were declared controllable, the most responsible unit and individuals have to be isolated

as evaluated by the AO Secretariat and DBM. The office was tasked to revise the Form

1.0 prior to the release of the cash for payment of the PBB. Tables 2.0 and 3.0 shows

the number of employees eligible per delivery unit and the equivalent amount per

performance category.

Electronic File Search Interface (MS Excel VBA) created by Ms. Charish P. Waclin


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Table 5.0 Approved Delivery Units of the University (the List of the personnel under each

delivery unit prepared by the office was distributed for correction as per Office

Memorandum No. 2016-126)

Major Final Outputs

(MFOs)/ Operations Delivery Units (DUs)

1 & 2

Colleges/

Institutes/

Campuses the

Advance and

Higher

Education

Services

1 College of Agriculture (CA)

2 College of Arts and Sciences (CAS)

3 College of Engineering and Applied Technology (CEAT)

4 College of Forestry (CF)

5 College of Home Economics and Technology (CHET)

6 College of Nursing (CN)

7 College of Teacher Education (CTE)

8 College of Veterinary Medicine (CVM)

9 Institute of Human Kinetics (IHK)

10 Institute of Public Administration (IPA)

11 Bokod Campus – HES (BoC-HES)

12 Buguias Campus – HES (BuC-HES)

3 & 4

Services under

Research and

Extension

1

Office of the Vice President for Research and Extension

(OVPRE)

2 Horticulture Research and Training Institute (HORTI)

3

Institute of Highland Farming Systems and Agroforestry

(IHFSA)

4

Northern Philippines Root Crops Research and Training

Center (NPRCRTC)

5 Institute of Social Research and Development (ISRD)

6

Cordillera Organic Agriculture Research and Development

Center (COARDC), Higher Education Regional Research

Center (HERRC)

7 Climate Smart Agriculture Center (CSAC)

8 Cordillera Regional Apiculture Center (CRAC)

9

Intellectual Property Rights Office (IPRO), Publication Office

(PO)

10

Office of Research Services (ORS), Office of Extension

Services (OES)

STO

Auxiliary

Services under

Support To

Operations

1 Information and Communication Technology (ICT) Services

2

Office of the University Registrar & Office of the VP for

Academic Affairs

3 Office of Student Services (OSS)

4 University Health Services (UHS)

5 University Library and Information Services (ULIS)

GASS

Offices under

General

Administration

and Support

Services

1

Office of the Vice President for Administration and Finance

(OVPAF)

2

Office of the Chief Administrative Officer for the

Administrative Services Division

3

Compensation, Benefits and Other Obligations

(CBOO)Office

4 Human Resource development Office (HRDO)

5 Human Resource Management Office (HRMO)

6 Land Reservation Office (LRO)

7 Procurement Management Office (PMO)

8 Records Management Office (RMO)

9 Supply and Property Management Office (SPMO)

10 General Services Office (GSO)


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Major Final Outputs

(MFOs)/ Operations Delivery Units (DUs)

11 Motorpool and Transportation Services (MTS)

12 Security Services (SS)

13

Office of the Chief Administrative Officer for Finance

Services Division

14 Accounting Office

15 Budget Office

16 Cashiering Office

17 Office of the President Staff

18 Office of the University Board Secretary (OUBS)

19 University Public Affairs Office (UPAO

20 Office of Quality Assurance and Accreditation (OQAA)

21 Internal Audit Services (IAS)

22 Legal Office

23 Planning Development Office (PDO)

24 International Relations Office (IRO)

25

Agri-Based Projects – RF 161: Bakery, Food Processing

Center (FPC), Marketing Center, Poultry and Office of the

Vice President for Business Affairs

26

Non-Agri Based Projects – RF 163: Cafeteria, HMEG,

Garments, Animal Hospital

27 Bokod Campus-GASS

28 Buguias Campus-GASS

55 Total Delivery Units

Table 6.0 Performance-Based Bonus Distribution Summary for FY 2015 paid in June 1, 2016

Amount of PBB Top-Up Bonus (in addition to PEI)

Performance Category

% to Total Number of

Eligible Employees

Number of Personnel

Eligible AMOUNT

35,000.00 Best Performer in Best Bureau 1.45% 10 350,000.00

25,000.00 Best Performer in Better

Bureau 4.64% 32 800,000.00

20,000.00 Better Performer in Best

Bureau 2.61% 18 360,000.00

15,000.00 Best Performer in Good

Bureau 6.68% 46 685,000.00

13,500.00 Better Performer in Better

Bureau 8.56% 59 796,500.00

10,000.00

Good Performer in Best Bureau

19.59% 135 1,337,000.00 Better Performer in Good

Bureau

7,000.00 Good Performer in Better

Bureau 15.38% 106 678,300.00

5,000.00 Good Performer in Good

Bureau 41.07% 283 1,297,500.00

TOTAL 100% 689 6,304,300.00

Table 7.0 Delivery Units and Number of Eligible Employees Per Unit as indicated in the

Performance-Based Bonus Distribution Matrix for FY 2015 paid June 1, 2016


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DELIVERY UNITS (DUs) & NUMBER OF ELIGIBLE EMPLOYEES PER DUs

BEST Delivery Unit (10%)

University President (Head of Agency) 1

MFO 1&2: HES & AHES

College of Home Economics and Technology 17

MFO 3&4: Research and Extension

CSAC/HERRC/ISRD/OVPRE 11

STO

Office of Student Affairs 12

GASS

Accounting Office 11

51

BETTER Delivery Unit (25%)

MFO 1&2: HES & AHES

College of Teacher Education 65

College of Nursing 16

College of Agriculture 57


OES/Publication Office/BVPC 6

STO

University Registrar's Office 10

ICT Services/OVPAA/CCA/ILC 10

GASS

ASD-CAO/CBOO/HRMO 15

Finance Support Services: FMO/Budget/Cashiering Office 9

SPMO/PMO 9

197

GOOD Delivery Unit (65%)

MFO 1&2: HES & AHES

College of Engineering and Applied Technology 11

College of Arts and Sciences 89

College of Forestry 12

College of Veterinary Medicine 13

Institute of Public Administration/OU & NSTP 7

Institute of Human Kinetics 11

Bokod Campus 30

Buguias Campus 45


NPRCRTC 27

HORTI 18

IHFSA 18

OR/CRAC/IPRO/COARDC/ATBI-IC 8

STO

University Health Services 5

University Library and Information Services 10

RF 163 Non-Agri-based Projects 9

RF 161 Agri-based Projects 7

GASS

General Services Office 24

Security Services 8

Motorpool and Transportation Services 11

OVPAd&Fin/RMO/LRO 9

Bokod Campus-GASS 16

tOP1: OP Staff/OUBS/UPAO/OQAA 13

OP2: Legal/IAS/PDO/IRO 14

Buguias Camous- GASS 25


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440

TOTAL 689

I. Human Resource Development for the CBOO Personnel, As of December 31, 2016

Table 8.0 Trainings/Seminars/Grants/Continuing Education of CBOO Personnel from the

start of 2016 until December 31, 2016.

Name Title of Trainings/ Seminars Attended Date Num

ber of Hours

Sponsor/Venue

RUTH D.

LALIO

GSIS Stakeholders Dialogue December

8,2016

4

GSIS/Calajo Food House, LaTrinidad, Benguet

Capability Enhancement for Information Coordinators: Gender Mainstreaming on Managing Data

December 2,2016

8 BSU, LaTrinidad, Benguet

Orientation and Re-orientation Meeting with AAOs and ERF Handlers

November 18, 2016

4

GSIS/Baguio Crown Legacy,Kisad Rd.,Baguio City

In-house Workshop and Update on Procurement Law and Processes

November 4,2016

8

BSU-PMO/3rd flr. Landbank Bldg.,LaTrinidad,Benguet

ARTA,Gendering Writing and Basic Communication Skills, and Bridging Relations

October 24-26,2016

24

BSU-GAD/Leisure Coast Resort, Dagupan City, Pangasinan

Appreciative Inquiry Model for Strategizing

September 3-4 & 8-9,2016

32

BSU-HRD/Baguio City

Basic Accounting and Internal Control for Non-Accountants

March 9-11, 2016

24 Association of Government Internal Auditors, Inc.

Philippine Government Electronic Procurement System (PhilGEPS) V1.1 Training for Buyers

February 4-5, 2016

16 Philippine Government Electronic Procurement System

HRDC approved and recommended to the Board of Regents the thesis assistance of Ms. Lalio for her Masters in Public Administration. Finished the degree on Masters in Public Administration June 2016.

DEBBIE ANN P. PAZA

R.A. #9184 and its Revised Implementing Rules and Regulation

October 12-13,2016

16

DBM/Fortune Hongkong, Seafood Restaurant, Otek St.,Baguio City


September 3-4 & 8-9,2016

32

BSU-HRD/Baguio City

PhilHealth Employers' Forum September

8,2016

4

PhilHealth/Dangwa Enterprises Bldg.,KM6, LaTrinidad,Benguet

Finished the degree on Masters in Business Administration May 2016 at the University of Cordilleras (UC)

On-boarding Program for New Entrants

March 29-31,2016

24 CSC-CAR

Basic Accounting and Internal Control for Non-Accountants

March 9-11,2016

24 AGIA

Training-Workshop on Gender And Development(GAD) Integrated in Frontline Services and Protocols for Report Preparation

March 2-4,2016

24 BSU-GAD

EVELYN D. GSIS Stakeholders Dialogue

December 8,2016

4



19

ROSARIO


November 18,2016

4


In-house Workshop and Update on Procurement Law and Processes

November 4,2016

8

BSU-PMO/3rd flr. Landbank Bldg.,LaTrinidad,Benguet

ARTA,Gendering Writing and Basic Communication Skills, and Bridging Relations

October 24-26,2016

24

BSU-GAD/Leisure Coast Resort, Dagupan City, Pangasinan


September 3-4 & 8-9,2016

32 BSU-HRD/Baguio City

HRDC recently approved and recommended to the Board of Regents the Short-Term Study Leave of Ms. Rosario for three months to finish her Masters in Development Management effective June 20 to August 31, 2016.

Echo Seminar on Supply Chain Management, Strategic Procurement, The On-Going Revision of the IRR of GPRA, and Internal Control System for Property and Supply Management (Appraisal and Disposal)

May 27, 2016 8 Benguet State university

NOMAR A. SIMEON


September 3-4 & 8-9,2016

32 Baguio City

Thesis in Masters in Public Administration on-going and finished the degree on July 2016 as a summer graduate.

National Convention cum Seminar - “PMASUC: A Dynamic Partner of SUCs in Continuous People Development Towards Excellent Service

April 4-6, 2016 24

People Managers Association of State Universities and Colleges (PMASUC)

Training-Workshop on Gender and Development Integrated in Frontline Service and Protocols for Report Preparation

March 15-17, 2016

24 Benguet State University

SUSAN P.

BUASEN-

OCASEN

GSIS Stakeholders Dialogue December

8,2016

4



November 18,2016

4


CSI Leadership Series “Good Governance for Excellence”

November 16, 2016

8 CSC-CSI/Sofitel Philippine Plaza Manila

R.A. #9184 and its Revised Implementing Rules and Regulation

October 12-13,2016

16

DBM-CAR/ Fortune Hongkong, Seafood Restaurant, Otek St., Baguio City


September 3-4 & 8-9,2016

32

BSU-HRD/Baguio City

2016 Public Sector HR Symposium with the theme “Managing Transitions through Strategic Human Resource and Organizational Development”

May 23-25, 2016

24 Civil Service Commission-Civil Service Institute (CSC-CSI) and PAHRODF

Effective Communication Skills Training May 18-20,

2016 24 CSC-CAR, Baguio City


20

PMASUC National Convention cum Seminar with the theme, “PMASUC: A Dynamic Partner of SUCs in Continuous People Development Towards Excellent Service”

April 4-6, 2016 24

People Managers Association of State Universities and Colleges, Inc. (PMASUC)

Table 9.0 Consolidated answer from the CBOO personnel to the Workshop No. 2:

Inquiry into the Exceptionally Positive Moments (Discovery I)

Name PARTICULARS

1. Describe your "peak experience", "high point" or "happiest moment" in your office.

SUSAN

The experience I had with the Administrative Office particularly in the CBOO is what I may say the peak experience I had in my career as a public servant. The various challenges that tried and test your wholebeing and still remain sane, and deliver what is expected. It is also those moments that one would feel fulfillment in the work and be happy despite the oddities.

EVELYN I have learned and understand that my work is my calling.

NOMAR having additional and challenging experience as a public servant.

RUTH Given the chance to work with amazing, beautiful co-workers and be part of the public sector.

DEBBIE To be able to reconcile work-related deficiencies

2. What made this possible? (structures, processes, thinking, leadership style, systems, policies, etc..)

SUSAN The above experience were made possible through one's open-mindedness, and the trust and confidence of the heads/management.

EVELYN Having a supportive working environment

NOMAR having a good boss and work mates specifically in the CBOO.

RUTH My appointment and regularization of my status.

DEBBIE The learning experience we shared

3. What are the things you valued most about

YOURSELF?

The CBOO and PMO Personnel

discussing and answering the

workshop given by Dr. Ryan

Guinaran during the BSU

Administration and Finance Sector

Team Building using the

Appreciative Inquiry Model for

Strategizing (AIMS) approach.

L-R: Susan P. Buasen-Ocasen,

Ruth D. Lalio, Jocelyn L.

Mauting, Sonia T. Pasian, Evelyn

D. Rosario, Nomar A. Simeon

and Debbie Ann P. Paza


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SUSAN Principles and dignity

EVELYN I am a part of the team and having the right attitude

NOMAR quality services with my clients

RUTH My work ethics

DEBBIE Dedication to work independently

YOUR OFFICE (CBOO)?

SUSAN Happy and well-developed CBOO personnel, quality service rendered, and being able to prepare/provide the compensation and benefits of BSU personnel accurately.

EVELYN Supporting team

NOMAR our quality services as a whole

RUTH The amazing co-workers

DEBBIE The commitment to serve clients

BSU?

SUSAN The BEST University! Our hometown and family.

EVELYN Family

NOMAR quality and excellent service

RUTH Quality service

DEBBIE Excellent service

4. Operating at its best from its strengths, where do you envision CBOO four (4) years from now?

SUSAN Giving sustainable excellent quality service to BSU personnel, CBOO personnel with upgraded positions and salary grades commensurate to their functions and accountabilities, and a very comfortable and spacious office to accommodate clients.

EVELYN Delivery of quality service with the right attitude

NOMAR All positions are upgraded.

RUTH At its new building :-)

DEBBIE With integrated operating system

5. What are your three (3) wishes for our Office?

SUSAN A functional and effective payroll system, spacious and comfortable office, and Implementation of a DBM-approved Staffing Modification through reclassification and creation of needed positions.

EVELYN Spacious office, payroll system upgrading of position and creation of position for the JOP

NOMAR staffing modification-upgrading of positions, payroll system and new office with TV,sala set and kitchen

RUTH Regularization of JOP personnel, payroll system, new building:-)

DEBBIE Upgrading of positions, payroll system, spacious office


22

Table 10.0 Consolidated answers from the clients of the CBOO office to the Workshop No.

2: Inquiry into the Exceptionally Positive Moments (Discovery I)

Name/ Agency / Office

PARTICULARS

1. Describe your BEST moment with CBOO?

BSU-MPC (Ms. Jane T. Asiong)

Personnel of the CBOO are approachable and helpful, they keep us informed important matters affecting our partnership with the university (Salary Deduction)

COA (Ms. Julie Bate)

Days when queries regarding computations on matters regarding claims and other disbursements when answered/addressed by the CBOO

GSIS-BAGUIO (Ms. Jocelyn L. Agaloos)

Last July 2016 when I went to released UMID cards of employees. The staff of CBOO were really very accommodating and even helped me.

GSIS-BAGUIO (Ms. Lorna A. Bandonill)

Transaction/inquiring of loan details of GSIS members/BSU employees; requesting updated service records of BSU employees; requesting for updated Form A to E of BSU employees

Philhealth (Mr. Jeruel M. Pomilban) AMAZING!

Budget Office (Ms. Joanne Carla L. Palope)

The time when I inquired about my salary deduction, they have accommodated me in a very friendly and caring way.

Security Services (Mr. Odelon C. Dulay) Upon submission of ND Form - "Aksyon AGAd"

Legal Office (Atty. Dominique A. Claudio)

When the friendly staff assisted me with my inquiry/request for assistance.

HARRDEC-SRA (Mr. Marlo Abyado Jr. Politeness of the personnel and Urgency of feedback to client requests

College of Arts and Sciences (Julienne C. Carino)

Everytime I submit DTR and accomplishment report to personnel-in-charge is always approachable; prepares needed documents for timely releasing of salary :-)

VPAA Office ( Dr. Kenneth A. Laruan) Clarifying records … easy access to personal / personnel records

CAS-MPS(Ms.Precious Magallanes) compensation processing

CHET (Mr. Melchor S. Lumiked) personnel responds immediately to queries

IPA (MS. Rennebeth Donguiz)

with regards to the Office of CBO, I highly appreciate the on-time salary payment, given that this is the source of my income :-) Friendly workers in teaching experience. I find my students as my peak experience everytime I see they're learning from me.

CAS-BIO (Ms. Janice Balangen)

One of the best experiences projected by the office(Sir Nomar) during my COS status was always his fast response in manula processing of my service pay. I would like to include his continuing assistance in the accomplishment/processing of some requirements as a COS personnel.

Student Assistant (Ms. Phoebe M. Pad-eng) Gladly received documents (happy faces) :-)

Student Assistant (Ms. Grazilla P. Manengyao)

When you inquire on certain matters, immediately respond. Moreover, when you clarify them aboust some issues, they gave instructions to what office/s concerned.

2. What do you think made this possible? (structures, processes, thinking, leadership style, systems, policies, etc..)


23


PARTICULARS

BSU-MPC (Ms. Jane T. Asiong) Leadership Style, Process, policies


Maybe because tasks were distributed to each personnel whereby each staff was trained to perform the task well

GSIS-BAGUIO (Ms. Jocelyn L. Agaloos) Leadership style, systems, policies and thinking

GSIS-BAGUIO (Ms. Lorna A. Bandonill) Leadership style and thinking

Budget Office (Ms. Joanne Carla L. Palope) They have a good working environment

Security Services (Mr. Odelon C. Dulay)

The form, procedures are already available within the computer. Just input data.

Legal Office (Atty. Dominique A. Claudio) Leadership Style, policies

HARRDEC-SRA (Mr. Marlo Abyado Jr. Structures, processes, thinking

College of Arts and Sciences (Julienne C. Carino) Processes, thinking

VPAA Office ( Dr. Kenneth A. Laruan) Processes and systems allows easy access to records

CAS-MPS(Ms.Precious Magallanes) Processes

CHET (Mr. Melchor S. Lumiked) System


Maybe due to the systematic approaches done by the working team. More so on the possessed good leadership style of the one responsible in manning the people/clerk within the office. Lastly, because of the good working relationship of those employed in the office.


This was made possible by his manner or polished practice of doing his job. I believe he makes sure that he meets the deadline for the initial processing of our service pay.

Student

Assistant

(Ms. Phoebe

M. Pad-eng) Thinking

Student Assistant (Ms. Grazilla P. Manengyao) Leadership style :- ) and processes

3. What are the things you valued most about

Ø The CBOO personnel?

BSU-MPC (Ms. Jane T. Asiong) Approachable , concern about both the Cooperative and BSU employees

COA (Ms. Julie Bate) CBOO personnel are approachable.

GSIS-BAGUIO (Ms. Jocelyn L. Agaloos) Accommodating, approachable


Submitting on time Form A to E; submitting prompt request of service records etc.

Philhealth (Mr. Jeruel M. Pomilban) very relevant


24


PARTICULARS

Budget Office (Ms. Joanne Carla L. Palope) accommodating friendly

Security Services (Mr. Odelon C. Dulay) Accommodating ( anya diay Manong?)

Legal Office (Atty. Dominique A. Claudio) willingness to assist client

HARRDEC-SRA (Mr. Marlo Abyado Jr. Politeness and urgency

College of Arts and Sciences (Julienne C. Carino) approachable readily answers on queries etc

VPAA Office ( Dr. Kenneth A. Laruan) accommodating

CAS-MPS(Ms.Precious Magallanes) politeness, able to respond immediate for request

CHET (Mr. Melchor S. Lumiked) approachable

Yourself

IPA (MS. Rennebeth Donguiz) the passion I have for the dream's achievement of every student


I value my honesty, trustworthiness and industrious. This traits I believe is some of the important characteristic an employee must have.

Student Assistant (Ms. Phoebe M. Pad-eng) my health

Student Assistant (Ms. Grazilla P. Manengyao) positive outlook in life, standing with my values (no compromising)

Ø Our Office (CBOO)?

BSU-MPC (Ms. Jane T. Asiong) Organized remittance list/ systematic remittance


CBOO welcomes every query/questions/enlightenedment we needed in discharging our audit function

GSIS-BAGUIO (Ms. Jocelyn L. Agaloos) the staff are approachable and accomodating


Prompt replies of questions regarding loans and premiums of BSU employees.

Philhealth (Mr. Jeruel M. Pomilban) Necessary

Budget Office (Ms. Joanne Carla L. Palope) accommodating and work-oriented

Legal Office (Atty. Dominique A. Claudio) Efficient process system.

HARRDEC-SRA (Mr. Marlo Abyado Jr. I have to visit the office more often, hehe. Can't identify yet.


Tries to provide services similar to that of permanent employees, e.g. giving payslips.


25


PARTICULARS

VPAA Office ( Dr. Kenneth A. Laruan) Open, accessible to clienteles.

CAS-MPS(Ms.Precious Magallanes) frontline services

CHET (Mr. Melchor S. Lumiked) It's accessible and accomodating.

Student Assistant (Ms. Phoebe M. Pad-eng) Work services they're rendering

Student Assistant (Ms. Grazilla P. Manengyao) Good relationship between the staff and boss

Ø BSU?

GSIS-BAGUIO (Ms. Jocelyn L. Agaloos) BSU Coop and bakery

GSIS-BAGUIO (Ms. Lorna A. Bandonill) Same as the answer in question-our office CBOO.

Philhealth (Mr. Jeruel M. Pomilban) Vital

Budget Office (Ms. Joanne Carla L. Palope) client-oriented


Leadership style, continous effort to improve the services offered to the clients.

HARRDEC-SRA (Mr. Marlo Abyado Jr. Working environment conducive for learning.


The University through the CBOO provides needed services for JO personnel.

VPAA Office ( Dr. Kenneth A. Laruan) Still friendly and a more or less pristine working environment.

CAS-MPS(Ms.Precious Magallanes) students

CHET (Mr. Melchor S. Lumiked) Friendly people


The organizational values, culture where everyone is committed to its mission, vision and objectives as well the different programs.

CAS-BIO (Ms. Janice Balangen) I value the quality education and efficient research effort of the university

Student Assistant (Ms. Phoebe M. Pad-eng) The education system itself

Student Assistant (Ms. Grazilla P. Manengyao) Quality of good education

4. Where do you envision CBOO four (4) years from now?

GSIS-BAGUIO (Ms. Jocelyn L. Agaloos) have own building

GSIS-BAGUIO (Ms. Lorna A. Bandonill) One of the outstanding Universities.


26


PARTICULARS

Philhealth (Mr. Jeruel M. Pomilban) Leading to a goal and objectives and imbued with excellence.

Budget Office (Ms. Joanne Carla L. Palope) They will have higher positions for all personnel.


One of the Best performing office/unit with in BSU in terms of paper works/ office transactions.


An office which continues to provide efficient service and which continues to explore means and ways of providing great services for the university.

HARRDEC-SRA (Mr. Marlo Abyado Jr.

Provide relevant and responsive info to the needs of the clients regardless of the status in government service (JO/COS/Regular).


CBOO four years from now will be attaining its vision/s in/of providing services to University employees.

VPAA Office ( Dr. Kenneth A. Laruan)

Automated transactions and regular visits to various offices in the university.

CAS-MPS(Ms.Precious Magallanes) wider location at the admin. Bldg.

CHET (Mr. Melchor S. Lumiked) An office who gives answers to questions of clients most of the time.


A more comfortable, faster, easier systems will or would be develop and due to technolgy advancement, 4 years from now may resolve to paperless or even less paper catering to need of every employee.


I envision the unit to be always efficient and accomodating and that there may also be an upgrade in the computer management system for easier and faster process of papers.

Student Assistant (Ms. Phoebe M. Pad-eng) Faster processing of any benefits and other services to all concerned.

Student Assistant (Ms. Grazilla P. Manengyao) Organized and fast to respond client queries.

5. What are your three (3) wishes for our Office?

GSIS-BAGUIO (Ms. Jocelyn L. Agaloos) to have your own building in the near future. Keep it up!


Best employees especially Ms. Ruth Lalio, outstanding students because of outstanding employees of BSU, more power!, and Outstanding University.

Philhealth (Mr. Jeruel M. Pomilban) To develop a proactive programs and to enhance responsive systems.

Budget Office (Ms. Joanne Carla L. Palope) More staff, happier environment and wider and comfortable office.


With separate office or wider area to accommodate other clients for a " coffee", comfortable area during hot season and highly mechanized equipment just "pindot-pindot" for inquiry.


For a larger physical office for CBOO, for the staff to avail of professional and personal development trainings and activities.

HARRDEC-SRA (Mr. Marlo Abyado Jr.

More conducive office space, orientation seminar on the programs relative to CBOO, citizens charter should be visible in front of office.


27


PARTICULARS


Establish other services for JO personnel (e.g. mechanisms in Philhealth payment).

VPAA Office ( Dr. Kenneth A. Laruan)

sustain accomodating nature of personnel, good health and provide time to see other units.

CAS-MPS(Ms.Precious Magallanes) wider office, more personnel and more blessing.

CHET (Mr. Melchor S. Lumiked) I wish all of them good health, wider office and more work force.


I wish COS employees will also receive benefits like those with permanent positions.


A wider space occupied by personnel,higher salary/pay for working personnel since I believe that their job also is a difficult task, worthy of a salary increase, and upgrade in computers/technical work related accessories.

Student Assistant (Ms. Phoebe M. Pad-eng) Wider space, sala set with TV, Student Assistant higher rate

Student Assistant (Ms. Grazilla P. Manengyao)

Additional work area specifically area for clients, maintain what they had started in a way that they will address immediately any concerns in the office.

CBOO Personnel in action: interviewing clients to discover their best moments and

experiences in the office and to know their vision and wishes for the personnel, office and

the university.

Ruth in GSIS- BAGUIO with Ms. Lorna Bandonill and Ms. Jocelyn Agaloos who shared her experience in the University to distribute UMID cards, the CBOO personnel were very accommodating and helpful.


28

Debbie in PHILHEALTH, Km. 6, La Trinidad discovering the thoughts of Mr. Jeruel Pomilban and sharing his experience in the office as AMAZING!

Evelyn chatting with Ms. Joanne Carla Lubrica, Administrative Officer I of the BUDGET OFFICE while she answers the guide questionnaire for documentation. She shared that she envision CBOO personnel to have higher positions and wishes that there be more staff, happier environment, wider and comfortable office.

Nomar at CHET with Mr. Melchor Lumiked, a COS Instructor, wishing good health for the CBOO personnel with wider office and more work force.


29

Mr. Odelon Dulay, Chief of the SECURITY SERVICES, seriously answering the questionnaire provided. He described his best moment in the CBOO, “Aksyon Agad”.

STUDENT ASSISTANTS, Ms. Phoebe Pad-eng and Grazilla Manengyao answer Nomar with smiles. Ms. Grazilla expressed that the thing she valued most about the CBOO office is the good relationship between the staff and boss.

J. Renewal of Designations of CBOO Personnel as GSIS Agency Authorized Officers (AAOs), Electronic Remittance File (ERF) Handler, and Liaison Officers were submitted to GSIS with the necessary justification for CBOO personnel below salary grade 12 designated to the stated functions/work. The designations were endorsed and approved by the University President with Office Order (attached). Other designations to deal with external agencies are indicated below in Table 6.0.


30

Table 11.0 GSIS Issues and Concerns

ISSUES/

CONCERNS PARTICULARS ACTIONS TAKEN

RECOMMENDATIONS

1

QUALIFICATION AS ERF HANDLER and AAO (MINIMUM REQUIREMENT: at least SG 12)

The minimum requirement of an Electronic Remittance File (ERF) handler and AAO is at least SG 12. Although the position of the current ERF handler and alternate AAO is only SG 4, they have to be designated as the ERF Handler and alternate AAO due to unavailable positions with SG 12 in the office aside from the immediate supervisor.

Concerned personnel performed their duties and responsibilities of an ERF Handler and an AAO despite said requirement of the GSIS. Justification letter was submitted to GSIS as required.

Reclassification or upgrading of positions in the office.

2

TRANSPORTATION EXPENSES OF GSIS LIAISON OFFICER

There were times when BSU vehicle is not available and liaison officers have to spend their own money to pay for fare when going to GSIS Office to submit documents and requests.

The liaison officer schedules a once a month transaction at GSIS Office to lessen transportation expenses. However, submission of Member's Request Forms (MRF) have been delayed.

Allotment of transportation allowance for GSIS Liaison Officers in case BSU vehicle will not be available.

Table 12.0 Designations of CBOO Personnel to deal with external agencies (designations in

committees and working groups in the University are included in the matrix)

NAME OF PERSONNEL POSITION DESIGNATION

SUSAN P. BUASEN-OCASEN Administrative Officer V GSIS Primary Agency Authorized Officer (AAO)

EVELYN D. ROSARIO Administrative Aide VI (promoted: Dec. 16, 2016)

GSIS Liaison Officer, GSIS Alternate AAO

RUTH D. LALIO Administrative Aide IV GSIS Electronic Remittance Handler, GSIS Alternate Liaison Officer

NOMAR A. SIMEON Administrative Aide IV Liaison Officer to BENECO and Pag-IBIG Office

DEBBIE ANN P. PAZA Administrative Aide III PhilHealth Employer Engagement Representative (PEER) for Benefits and Remittances


31

K. CBOO personnel leads the installation of booth and exhibits for the Administration

and Finance Sector in support to the University Centennial Exhibit last September

2016.

Charish and Debbie attending to clients: Ms. Tess de Leon and Mr. Rey Lumpio.

CBOO personnel

alternates in manning

the sector booth and

on-line registration

program extended to

employees at the open

gym. (L-R front row:

Charish, Claire,

Christine, back row:

Ruth)

The exhibit as an

opportunity to

accommodate on-line

registration of employees

in the e-GSISMO program

and LBP i-access. (L-R

front row: Ruth, Susan,

Danica, Christine; back

row: Debbie)


32

Mr. Lumpio reading the CBOO flyer for updates of compensations and benefits received by employees

while waiting on-line registration in the e-GSISMO.

L. CBOO personnel leading in the implementation of projects and programs of other agencies concerning personnel benefits as far as the GSIS, Pag-IBIG, PhilHealth and SSS are concerned. In the pictures below, Ms. Ruth Lalio, ERF Handler, assisting Ms. Jocelyn Agaloos of GSIS-Baguio in the distribution of UMID cards, and attending to other GSIS concerns of employees.

(left picture) Prof. Jocelyn Perez receiving her new UMID card from Ms. Agaloos of GSIS.

(right picture) Ruth assisting the employees waiting for their turn by checking required IDs to

claim UMID cards. (L-R seated personnel: Ms. Jocelyn Agaloos, a lady and gentleman from

ATI-NTC, Mr. Melecio Balangen and Ms. Jane Baliag.

Administrative Services Division 33 Annual Report: FY 2016

Table 1.0 - CBOO Accomplishment Report

1 of 9a


34

1 of 9b


35

1 of 9c


36

2 of 9a


37

2 of 9b


38

2 of 9c


39

3 of 9a


40

3 of 9b


41


42

3 of 9c


43

4 of 9a


44

4 of 9b

4 of 9c


45

5 of 9a


46

5 of 9b


47

5 of 9c


48

6 of 9a


49

6 of 9b


50

6 of 9c


51

7 of 9a


52

7 of 9b


53

7 of 9c


54

8 of 9a


55

8 of 9b


56

8 of 9c


57

9 of 9a


58

9 of 9b


59

9 of 9c


B. Human Resource Development Office (HRDO)


61

C. Human Resource Management Office (HRMO)

The Human Resource Management Office Staff together with the University President Dr. Feliciano G. Calora, Jr. (5th from

left) pose at the Centennial Marker during the University Centennial Celebration. From left to right are Frances Noelle G.

Escallera (Administrative Officer III), Charlie M. Turing (Administrative Officer II), Wagner F. Grande (Supervising

Administrative Officer), Atty. Matias C. Angiwan (Chief of the Administration Office), Raymundo H. Pawid, Jr. (HRDO

Head/Administrative Officer V), Elizabeth T. Calbayan (Administrative Aide IV), Sonora Fe Taclobao (Administrative

Officer I), Monalie P. Cacatian (Administrative Aide V-JOP) and Jessy S. Lazo (Administrative Aide V-JOP)

With the desire of bringing the University into a higher SUC levelling by the Commission on

Higher Education (CHED), and accreditation level status by the Civil Service Commission (CSC),

the Human Resource Management Office (HRMO), saw to it that the appropriate policies and

governing rules along selection and recruitment system, continuous leadership and development,

instant awards and rewards were carried out for the year, without compromising the mandates of the

University.

The Human Resource Management Office (HRMO) manifest adherence to the Anti-Red Tape Act

Under the recruitment and selection process, the HRMO pushed through for the adaption of a

new scheme wherein only those who meet the minimum qualifications for a certain position and has

obtained an average rating on their aptitude test will be included for interview and in the final

selection by the University President. This is to give more emphasis of the principle of “putting

the right person, to the right job.”

To encapsulate the modest accomplishments of the staff of the HRMO, the proceeding tables

would speak of the quantifiable services that were rendered to the faculty, staff and visitors, and

even to some students, and to the University, as well.


62

On the other hand, the narrative parts in between tables are complementary of what is being

discussed and are explained qualitatively.

Table 1. Appointment Issued

DESCRIPTION

NUMBER OF EMPLOYEES

TEACHING NON-TEACHING

A. ORIGINAL

Permanent 1 11

Co-Terminus 1

Substitute 1

DESCRIPTION NUMBER OF EMPLOYEES

TEACHING NON-TEACHING

B. RECLASSIFICATION/

UPGRADING (NBC 461)

2

C. PROMOTION 9 15

D. RE-APPOINTMENT 2

E. RE-EMPLOYMENT 2 2

F. RENEWAL 1

SUB-TOTAL 14 33

Total Appointments Issued 47

On appointment preparation, the HRMO has continuously provided the CSC- Benguet Field

Office the list of appointees viz-a-viz the needed requirements. Moreover, varied agencies

requiring the list of vacancies, promoted personnel, transferees, new appointees, service and loyalty

awardees, etc, were provided the same. For more transparency, these Human Resource activities of

the Office were posted at the common and conspicuous posting areas of the University.

Table 2. Appointments Issued for Job Orders and Contract of Service

Because of the various expanded activities, researches and programs of the University, some

employees were hired under Job Order or Contract of Service status and are charged against their

respective funding sources.

A. SPECIAL TRUST FUND (STF) MALE FEMALE TOTAL

1. Non-Teaching 192 92 284

2. Teaching 32 55 87

3. Adjunct Faculty 2 2 4

B. INCOME GENERATING PROJECT (IGP) 26 16 42

C. SPECIAL PROJECTS/RESEARCH BASED 31 16 47

TOTAL 283 181 464

The Bulletin Board at the HRMO serves as one of the show-windows of activities undertaken for

the year.


63

Table 3. Processed Step Increments

CATEGORY

NUMBER OF

EMPLOYEES

Non-Teaching 59

Teaching 63

TOTAL 122

During the last working days of the year, at least this Office was able to prepare the Notice

of Salary Adjustments of all employees for the 2nd Tranche, and, based on the Salary

Standardization Law that was signed by the then Pres. Benigno S. Aquino III, and effective January

02, 2017.

Table 4. Summary of Loyalty/Service Awardees

DESCRIPTION 10 years 15 years 20 years 25 years 30 years 35 years 40 years

Teaching 6 13 6 2 0 14 2

Non-Teaching 13 8 2 4 5 9 2

Sub-Total 19 21 8 6 5 23 4

TOTAL 86

To further expedite the release of budget

and financial support from the Department of

Budget and Management-CAR, similar data as the

above, including the preparation of notice of salary

adjustments, notice of step increments, loyalty and

service awardees, retirees, the plantilla personnel,

plus among other data falling under the

Government Management Information System

(GMIS) are now electronically stored and are

ready to be provided to concerned offices and/or

agencies. Modesty aside, the Budget Office is

dependent on our data base on human resources,

thus, they often ask these data whenever they

conduct budget hearings in Manila.

Table 5. Summary of Regular BSU (Main) Employees

CATEGORY Number of Employees

Teaching 284

Non-Teaching 298

TOTAL 582

Regardless of employment status (regular, contractual, job order and contract of service, etc),

listings of qualified employees were also provided for the purpose of including them as

beneficiaries to the Collective Negotiation Agreement (CNA), of the University and other benefits

that were given to BSU employees during the year, under review.

Moreover, despite the limited number of staff at the HRMO, at least all employee IDs

(including Buguias and Bokod Campuses) were printed and distributed to the respective holders few

months after the assumption to duty of the new University President.

Table 6. Summary of Separatists/Retirees

FORM OF SEPARATION TEACHING NON-TEACHING

Resignation 3

Death 1

Retirement 8 3

TOTAL 15

The GMIS/HRIS now in Electronic Form


64

In terms of retirement, the HRMO together with the HRDO coordinate with each other in the

preparation of the Mid and Year-end “Salamat-Mabuhay,” program to honor the retirees.

Table 7. Summary of Leave Administration and Processed Loan Application

The detail of one of the HRMO staff sometime in August, 2016 at the Office of the President,

indeed paved the way of enriching the job capability of the Office staff in terms of leave

administration and retirement matters. Eventually, the one who is now assigned is already

performing the actual duties and responsibilities of the latter such as processing of documents

necessary for retirement, leave monetization, including the availment of the Magna Carta for

women, rehabilitation leave, leave without pay, etc.

On top of her functions, she also administered and processed the requirements of employees

who enjoyed their social benefits under the auspices of the PHILHEALTH, GSIS, and PAG-IBIG.

Other than this task, the HRM Office has also endorsed matters on compensatory overtime

leave credits, compensatory time offs, regular overtime services including overloads, proportional

vacation pay and other leave-related matters to the Compensation, Benefits and Obligations’ Office

for their appropriate computation and action.

As regards record management of the HRM Office is concerned, one of the staff who has just

returned from a study leave is now assigned in the retrieval and safeguarding of the 201 Files of all

regular employees which are now temporarily kept at the Records and Management Office, in the

meantime that the Office for Professional Development and Psychological Services/HRDO is

occupying the former 201 Records Room.

To hasten the burden of time, blank forms that are intended as a requirement in the transaction

of business with this Office are now openly displayed on a certain corner and are made available to

DESCRIPTION No. of Employees Granted

Processed Leaves (Vacation/Sick Leave) 3,880

Monetization 126

Absence without pay (salary deduction) 56

Long Sick/Study/Vacation Leave without pay 16

Long Sick/Vacation Leave with Pay 9

Maternity Leave 15

Magna Carta for Women Leave 5

Faculty Conversion to VSL/TL

Faculty Recall/Retention

79

68

Computed Compensatory Time Off/Service Credits

Teaching

Non-Teaching

254

71

Memorandum for Absences/LWOP with salary deduction

Teaching

Non-Teaching

43

13

Pag-IBIG (MLAF & CLAF) Loan Applications 86

Open cabinets for displaying blank forms and templates


65

Each table or staff are tagged with their specific functions

our clients. Moreover, scanning of the hard copies of 201 files (most especially the newly hired),

into an electronic form is continuously being done.

Table 8. Report on Working Hours, Undertimes and Tardiness

DESCRIPTION

NO. OF EMPLOYEES

INVOLVED

Personnel with excessive Tardiness:

Teaching

Non-Teaching

4

5

Manually written Time-Ins and Outs:

Teaching

Non-Teaching

11

29

Biometric registration (Newly Hired Employees) 93

Application for TIN from BIR 51

For updates on the punctuality and tardiness of employees, the HRM Office has also provided

the Commission on Audit and the Office of the Internal Auditing Services periodical reports.

Personal letters to erring employees on government working hours were likewise prepared and

served by this Office. Furthermore, the generated DTRs and related working hours of employees

were forwarded to the CBOO for their computation to its monetary value.

Other related to working hours such as biometric registration, issuance of passwords to non-

readable fingerprints, travels, seminars/trainings attended, including the application of PIN and TIN

of employees with the BIR were also facilitated by the HRMO.

Table 9. Maintenance and Retrieval of Applicants’ Tracking Device

CLASSIFICATION

NUMBER OF APPLICANTS

PLANTILLA

POSITIONS

JOB ORDERS/

CONTRACT OF

SERVICES

WALK-IN

APPLICANTS

Teaching 3 118 22

Non-Teaching 320 21 9

TOTAL 323 139 31

Aside from the re-arranged office tables or

fixtures and placement of personnel at the HRMO,

the generation of a data base and tracking device of

all applicants, either outsider or insider is another

new innovation of this Office.

The personal information of applicants was

encoded at the HRMO’s Applicant Tracking

Database for easy storage and retrieval. The

information encoded includes their gender, age,

educational attainment, eligibility, work

experiences, awards, contact number, address and

the position they applied. This will allow the HRMO staff to easily prepare the employment

documents of selected applicants, reach and communicate with them for their exams and interview,

and at the same time allows the Personnel/Faculty Selection Board (P/FSB) panel to have a quick

glimpse of the applicants background without the necessity of going over their personal application

letters, most especially when time is of the essence.

For manpower pooling, the application letters of non-selected applicants were organized and

are kept/filed on this newly adopted tracking device and are categorized according to the position

they applied.

As a gesture of helping the University in generating income, this Office charged fees to those

who requested certificates of employment and other records at P75.00 and service records for


66

P100.00, which the employees paid at the Cashier’s Office. However, free printings of the same

requests were given to those who are availing for the first time, and others who come for their

official use.

It is also noteworthy to mention that the OPDPS/HRDO is now fully operational. The current

Head now supervises three (3) JOP who are in charge of trainings, seminars, scholarship matters,

and the conduct of the multi-dimensional aptitude test to all pre-screened applicants for such

positions being filled-up. The HRD plan of all units of the University is also being managed by this

Office.

Aside from this, guidance and counseling for employees who are experiencing work-related

problems are now being attended to from time to time, most especially that the unit Head is a

licensed psychologist. An exclusive room located at the 2nd floor of the Land Bank of the

Philippines, La Trinidad Branch serves as the venue for this activity, including the administration of

the aptitude test.

This sub-unit of the HRMO also caters to the award and recognition programs of deserving

employees of the University. They also keep records of the same including the IPCR and other

Performance appraisal records conducted in the previous years.

List of academic scholars here and in abroad, sabbatical leave applicants, awardees and Board

of Regents actions to travels, study grants and other forms of human resources development were

also managed by this Office.

D. Procurement Management Office (PMO)

FUNCTIONS The procurement Management Office (PMO) shall serve as the Secretariat and shall principally assist the Bids and Awards Committee in its function. Considering its main purpose of assisting the BAC, all communications, concerns, and other related issues to be resolved shall pass through the PMO for inclusion in its agenda. In addition thereto, the administrative functions of PMO are as follows:

Provide administrative support to the UBAC;

Organize and make necessary arrangements for UBAC meetings and conferences;

Prepare minutes of meetings and resolutions of the BAC;

Take custody of procurement documents and other records;

Manage the sale and distribution of Bidding Documents to interested bidders;

Numbering of Purchase Requests and Purchase Orders;

Advertise and/or post bidding opportunities, including Bidding documents, and Notice of Awards to PhilGeps, BSU Website, and three conspicuous places and newspapers if necessary;

Assist in managing the procurement processes;

Monitor procurement activities and milestones for proper reporting to relevant agencies when required;

Consolidate PPMPs from various units into APP of the procuring entity to make them available for review.

Gathering and consolidation of data/records of items procured through public bidding and alternative modes for the packaging of Agency Procurement Compliance and Performance Indicator (APCPI) and submission to GPPB (in coordination with the SPMO). This is one of the requirement in the granting of PBB;

Make schedule of procurement activities


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ACCOMPLISHMENTS 1. Assisted the BAC in the Bidding and Awarding of the following projects: A. Infrastructure Projects - the details are indicated in the attached Status of Infrastructure

Projects for 2016. B. Goods – the details are provided in the attached Status on the Procurement of Goods for

2016 The support/work that was provided to the BAC during bidding includes the following:

1. Advertise and/or post Invitation to Bid, including bidding documents, and Notice of Awards to PhilGeps, BSU Website, and three conspicuous places and newspapers;

2. Prepared Notice of meetings and arranged logistics for said meetings; 3. Prepared minutes of meetings, resolutions, and other communication related to

procurement; 4. Prepared bidding documents ready for sale and managed the sale and distribution to

interested bidders; 5. Made schedule of bidding activities; 6. Took custody of bidding documents and other documents (documents were labeled and

indexed; and 7. Packaged bidding documents and reports needed by the Commission on audit.

2. Other Accomplishments a. Processed 1976 purchased requests and 2421 purchase orders and prepared necessary

supporting documents. b. Consolidated PPMP for common use goods and prepared APP for 2017. An electronic

copy was submitted to DBM on time. c. Prepared APP 2017 from consolidated Sector PPMP. d. Posted procurement documents such as In vitiation to Bid (70), Notice of Awards (167),

BAC Resolutions (167), Signed Contractor (167), Notice to Proceed (167) in the PhilGeps. This is one of the requirements to be complied in the grant of PBB.

e. Prepared the Procurement Monitoring Report for items bided out and through alternative modes of procurement and consolidated the same.

f. Prepared/accomplished the Agency Procurement Compliance Indicator (APCPI) for 2016 and other procurement documents necessary in the compliance of one of the requirement in the grant of PBB.

g. Spearheaded the conduct of an Orientation Seminar on the Updates of R.A. 9184 and Preparation of Project Procurement Management Plan (PPMP), with the assistance of the HRDO and BAC. Participants were personnel in charged in the preparation of PPMP from different offices/units/college.

h. On HRD, the staff of the PMO attended the following seminar/trainings:

Name of Staff Title of Training Date

Jocelyn L. Mauting 8th Annual Convention of the Electronic Financial Users' Circle (EUC) Inc.

March 8-11, 2016

Training-Workshop on Gender and Development (GAD) Integrated in Frontline Service and Protocols for Report Preparation

March 15-17, 2016

Echo Seminar on Supply Chain Management, Strategic Procurement, The on going revision of the IRR of RA 9184, and Internal Control System for Property and Supply Management (Appraisal and Disposal)

May 26-27, 2016

Appreciative Inquiry Model for Strategizing Sept. 1-2; 8-9, 2016

Seminar on RA 9184 and its 2016 Revised Implementing Rules and Regulations

October 12-13, 2016

Anti-Red Tape Act (ARTA), Gendering Writing and Basic Communication Skills & Bridging Relations

October 26-28, 2016

Sonia Pasian Appreciative Inquiry Model for Strategizing

Sept. 1-2; 8-9, 2016


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Seminar on RA 9184 and its 2016 Revised Implementing Rules and Regulations

October 12-13, 2016

Anti-Red Tape Act (ARTA), Gendering Writing and Basic Communication Skills & Bridging Relations

October 26-28, 2016

Arsenia L. Bayawa Seminar-Workshop on Records Disposition Administration May 24-26, 2016

National Convention: People manager’s Association of SUCs

April 4-6, 2016

Phil. Government Electronic Procurement (PhilGEPS) Feb 4-6, 2016

PROBLEMS ENCOUNTERED/IMMEDIATE NEED Since the creation of the Procurement Management Office sometime in 2008, this unit is sharing office space with the Compensation, Benefits and Other Obligation office (CBOO). The office is shared by 8 staff of CBOO and 5 staff of PMO. There will be an expected increase in the manpower of said office in the upcoming year. Considering the functions of PMO and the developments in government procurement which aims to improved procurement in compliance with good governance and transparency, there is a need of the office to have sufficient space to systematize its process and accommodate all its personnel, expanding records and clients from within and outside the University.


Status of Bidding for Goods


70


71


72


73

Ongoing/ Completed Infrastructure Projects


74


E. Records Office (RO)

I. Issuance Management (Numbered, reproduced and disseminated)

Type of Issuance

Number of Issuances

Policy/

Guidelines Designation/ Assignment

Overload Overtime Committee Others Total

Admin. Memo 36

Admin. Order 2

Office Memo 147

Office Order 676

Special Order 547

Univ. Memo 15

Advisory 40

Total 1,461

II. Mail Management/Communication Flow

Type of Communication

Incoming/Received Outgoing/Released

By Mail Hand Carried By Mail Hand Carried Total

Internal 0 106 0 292 396

External 583 2044 220 1,521 3,565

Total 3,961

III. Record Maintenance and Use

Type of Records Function Files No. of Records Filed

Memorandums, Orders Administrative 1,461

Notice Administrative 91

Communications (internal & external)

Administrative, Education, Research, Finance, Legal, Personnel, Extension

5,830

MOA, Temporary Permit Legal, UBA 7

Total 7,389

IV. MOA Profiling

Type of Records Details of Accomplishment Level of Accomplishment

MOA, Contracts Computerized MOA profile update (continuing activity)

85%

Scanned MOA

Local 317

International 35

V. Computerization of Records


Computerized/electronic issuances profile (continuing activity)

85%


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VI. Client Service


Internal & External Communications, MOA, Memorandum, Orders, Notices

Records retrieved/reproduces/ released (as requested)

85%

VII. Records Disposition


Internal & External Communications, Memorandum, Orders, Notices

Evaluated/Classified records for disposition (on-going activity)

90%

Scanned Policies

Internal 110

External 35

F. Supply and Property Management Office (SPMO)


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LAND RESERVATION OFFICE I. ORGANIZATION

NAME POSITION/DESIGNATION

1. Feliciano R. De Los Santos Director

2. Conrado C. Bao-idang Assistant Director

3. Freddie L. Acwadey Forest Ranger

4. Ambo D. Kiswa School Farm Coordinator

5. Mark Christian A. Mackay Forest Ranger

6. Leon B. Tanguid Information Systems Research Specialist II

7. Jenelyn L. Palking Administrative Aide IV (JO)

II. ACCOMPLISHMENTS

PERFORMANCE INDICATOR

ACCOMPLISHMENTS STRATEGIES/ACTIONS

Safeguard and maintain ownership of BSU reservation

Inspected and monitored the University reservations at Ampasit, Sadjatan, Timoy, Puguis, Balili, Swamp, Talinguroy, Wangal, Gayasi, Buyagan, Lubas, Tawang, Cabanao and Tabangaoen; 1. Measured the following:

a. Tennis court and sepak takraw court for the proposed swimming pool;

b. Checked the boundary line along the CVM compound and Balili river;

c. Surveyed the area vacated by Uni Green, area of floriculture, and fire station at Tabangaoen.

d. Surveyed and relocate the BSU boundary at Buyagan, La Trinidad; and

e. Measured the fence of mulberry area with GSO personnel at Cabanao;

2. Verified and inspected the following: a. Alleged illegal structures of Mr.

Chester Zambrano and Yoli

-Prepared sketch plan for the proposed swimming pool. -For reference - For reference -For reference -Photos were taken and reported to Legal office for appropriate action. -For further inspection and verification of lot boundary.


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Decoyna; b. Alleged rip rapping activity of Engr.

Agapito Aliba near the Agro-forestry area;

c. Earth excavation by Mr. Benedict Oidi and illegal structure of Mr. Elmer Tibangay at Lower Wangal;

d. Alleged illegal structure of Mr. Larry Aliba;

e. On-going construction of Hyver Bentican/Jaime Bentican at Timoy;

f. On-going construction of Mr. Carlito Bastion;

g. Newly built structure of Mr. Joseph Bacduyan and Rodolfo Tomin at Tawang;

h. Poultry house owned by Mr. Honorio Cudangos at Tawang;

i. Gate installed by Mr. Policarpio Sicmat Jr. at the entrance of the guard house at Gayase;

j. On- going excavation purposely for septic tank of Mr. Ernesto Dadan;

k. Illegal clearing and new fruit bearing trees planted by the claimant, Mr. Pacaino Langbis at lot 11, Balili;

l. On-going structure of Mrs. Alma Amado at Floriculture area at Cabanao.

m. Illegal construction of the second

story house of Mr. Arnel Matso at Timoy;

n. Gate with padlock installed by the settlers on the road to lot 2, Aduyon, Timoy;

o. On-going structure of Ms. Edralina Andres at Buyagan;

p. Illegal construction of temporary structure by Mr. Dado Bugnay at Sitio Oring, Wangal; and

q. On- going alleged construction of Ms. Vangie Semana at Timoy, Puguis.

3. Monitored the following activities within the University reservations:

a. Proposed site for the extension of the Balili Brangay Hall and the proposed expansion of the Ladies Dormitory Buiding;

b. Area occupied by Mr. Agusto Bacoling at Swamp;

c. On-going construction of Barangay building at Betag;

d. Loop road, backfilled root crops area, Bolo creek and Swamp area at Buyagan;

e. Proposed site area for garbage collection and on-going construction of the garbage collection area at Balili.

f. On-going cutting of trees along Longlong road requested by Mr. Hilario Aliba;

g. Poultry constructed by Mr. Ronnie

- Reported to the President Thru legal office for appropriate action. - Photos were taken and certification of no building permit was acquired from the Municipal Engineering Office. Documents were transmitted to the Legal Office for appropriate action. -Reported to concerned offices for appropriate action. -A letter was sent to Mr. Bastion but he refused to receive. Referred to Legal office for appropriate action. - Reported to concerned offices for appropriate action - Reported to concerned offices for appropriate action. -Reported to the president thru legal office for appropriate action. -Referred to the Legal Officer for appropriate action. - Referred to the Legal Office for appropriate action. - Referred to the Legal Office for appropriate action. - Referred to the Legal Office for appropriate action and advised them to stop the construction. -Approved the extension of Barangay Hall. - They are getting backfill materials without permission and they were advised to vacate the premise immediately. -Unidentified persons put down their garbage along the loop road. -Checked if they perform the agreed area for garbage collection. - Cutting permit was also inspected and requested Mr. Aliba to bring copy of his lot plan for plotting and verification of lot boundary. - He was advised to visit the UBA office for his contract. -for administration reference. -Delivered seedlings to be planted within CVM vicinity.


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Gamotlong at Rocky Hill area, Balili; 4. Took pictures of occupied area at

Mamaga and the Waya’s claim at Wangal. 5. Assisted the College of Forestry staff and

students in the inspection of the proposed site for their tree planting activity at the back of the College of Veterinary Medicine;

6. Delivered Benguet Pine seedlings at Camp 6, Tuba, Benguet to be planted by the CF practicum students.

7. Assisted the claimants in determining the boundary line of their claims at Buyagan;

8. Assisted the College of Forestry students in identifying of species at Lot 3 &4;

9. On-going construction of Loop road fence, backfilled root crops area, Bolo creek and Swamp area at Buyagan;

10. Possible area for the relocation of the garbage collection/disposal bin and nursery establishment requested by Mr. Ramon Tomin at Tabangaoen;

11. Proposed relocation area for the guard house at Talinguroy or the area of Agro Forestry; and

12. The matured tress, dead tress and fallen trees.

-For them not to include the University’s property. -for profiling activities -no appalling activity -with the contractor - To be cut for school use, specifically for the mushroom project.

Maintain ownership of BSU reservations

Followed-up lot documents for titling and the status of the BSU application for Special Patent at CENRO-Wangal and DENR-CAR. 1. Attended to the following court cases:

a. Hearing on the case BSU vs. BFSA and the case BSU vs. Simeon Neria;

b. Judicial Dispute Resolution (JDR) on the cases BSU vs. Dominador Balictan, BSU vs. David Taltala, BSU vs. Danilo Toctocan and BSU vs. Felimon Likinio;

c. Hearing on the case BSU vs. Dominga Bagsiyao; and

d. Mediation, JDR, and MTC regarding land cases.

2. Researched at DAR, La Trinidad, regarding the case of Mr. Erong Camsol.

3. Acquired documents relevant to BSU

land reservation at ROD, Capitol, La Trinidad, Benguet.

4. Researched and verified documents at Municipal hall of La Trinidad regarding the case of BSU employee squatted at Dumpsite, Balili.

5. Assisted the contractor for the fencing project at Tabangaoen.

6. Assisted the community to improve the road and checked the reported illegal logging at Ampasit.

7. Monitoring activity at Lot 4 with the Interlink guards.

8. Issued 52 lot certifications. 9. Conduct installation of monuments on

BSU lot boundaries at BSU-Bokod

- Titling is still on process.

- LRO as witness

- LRO as witness

- LRO as witness

- LRO as witness

-Acquired documents transmitted to the Legal Office -Acquired documents and transmitted to the Legal Office. -Advised them to stop the illegal activity. -Pinpointed the boundaries to them. - Survey plans submitted were plotted and verified to be outside BSU reservation. -for reference


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campus. 10. Surveyed and verified the actual site of

the on-going fencing at the back of the Agri-Pinoy Project.

Profiling of the BSU reservations

1. Conducted gathering of other data needed for the profiling activity.

2. Interviewed 15 claimants and tenants at lot 20, Km. 5, Balili, La Trinidad, Benguet.

3. Identified 130 species within BSU reservation.

Consolidated the gathered data.

Support the University Business Affairs Office in the IGP program

1. Re-measure the stall areas at the Backfilled area.

2. Measured and inspected the parking and lease area at Backfilled area, Swamp.

3. Re-measured the areas at the back of the Orchidarium stalls.

4. Surveyed the area requested by Mrs. Marlyn Sumalag for lease located near the Valley Hotel at Swamp.

5. Measured the stalls, vacant areas and the organic Market at Tabangaoen.

6. Inspected the areas occupied by stall owners at Swamp.

7. Measured the proposed area for the relocation of stalls at Km. 5, Pico, La Trinidad, Benguet.

8. The Sariling Sikap area at Betag.

- transmitted to the UBA Office for preparation of temporary permits to stall owners. - Measurement submitted to UBA Office for MOA preparation. - Measurement transmitted to concerned offices for recommendation and preparation of contract - Vendors are occupying areas not covered in their contract. This concern was relayed to UBA Office for appropriate action. - To be transferred at the entrance of the parking space of UV express near Brgy. Hall of Balili. - Listed the names and area of the farmer with the personnel of UBA.

Support the Housing Committee in the implementation of housing policy

1. Inspected the following housing unit: a. Assessment of the housing unit of

Dr. Balaoing; b. On-going construction of cottage of

Mr. Levi Selosa at Balili; c. Cottage of the late Mr. John Dayso at

Balili; d. On-going construction of cottage of

Mrs. Dominga Tomas at Swamp, Betag. Photos of the construction were taken;

a. On-going dismantling of cottage of late Danny Moresto at Balili;

b. On-going renovation of the cottage of Mr. Efraim Kudan;

c. On-going renovation of housing unit of Mrs. Imelda Villa;

e. On-going expansion of the cottage of Mr. Jesson Del-amen at Balili.

d. On- going illegal construction of pig pen by Mrs. Elsie Casiwan at Tabangaoen;

e. On-going renovation of the cottage of Mrs. Esper Feliciano;

2. Measured the cottage occupied by Mr. Atulba, Mrs. Dominga and Mrs. Imelda Villa 3. Illegal structure constructed by Mrs. Alma Amado at cabanao; 4. Vacated by Mr. Fernando Balog-as was

- Reported to concerned offices for appropriate action.


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occupied by unknown person; 5. Vacated by Mr. Fernando Balog-as and Mr. Tayaban, proposed for security guard house was occupied by unknown person; 6. Mr. Efraim Kudan is still occupying his cottage that supposed to vacate; 7. The housing vacated by Ms. Carmen Salvador, part of the cottage was damaged by typhoon Lawin; 8. The cottage previously occupied by Mrs. Cosme. Observed that Lumber and woods was lost and the main door was still locked. 9. The cottage of Mr. Moclo, He should vacate the cottage because he is not connected already to the University.

-Reported to concerned offices for appropriate action.

Support the DPWH programs

1. Assisted the DPWH personnel on the following:

a. Request of DPWH for Street lightings project to construct pedestal and underground wirings within BSU property;

b. On-going road construction by the DPWH at Swamp;

2. Assisted the contractor for the fencing project at Tabangaoen.

- Allowed them but any damage caused by the said project will restored to its original state.

Support the DENR in the implementation of tree cutting policy

Followed-up the request at DENR for the retrieval of dead and fallen pine trees at Bektey, Puguis.

- Permit is still on process.

Other support services

1. Assisted the sheriff of the Municipal Trial Court in delivering summons to claimants at Lot 1 and Lot 2 of the BSU reservation. 2. Attended and represented the office and the University on various meetings and conferences. 3. Conducted inspection of farm supplies and equipment of various offices. 4. Conducted monitoring and inspection of Infra projects.

IV. PROBLEMS/CONCERNS AND RECOMMENDATIONS

Problems/Concerns Recommendations

1. Squatting at BSU Land Reservation

As regards to illegal constructions within the land reservation, it is strongly recommended that the administration invite concerned officials of La Trinidad municipality and the Benguet provincial government for a dialogue to explore a possibility for these local government units to help minimize, if not prevent illegal claims and squatting by way of imposing sanctions to any one doing illegal construction or any other forms of improvements within the University land reservation and to deny application for land declaration within the BSU properties. It is also recommended that a certification must be issued first by BSU in processing of their building permit and title. It has been observed that one of the reasons for the rampant squatting and land claims within the BSU reservation is the very liberal policy of the municipal and provincial officials concerned in the approval and endorsement of land declaration of actual squatters.

2. Intervention of NCIP in releasing BSU reservation

The survey plan of the portion of Lots 9, 10 and lot 1-A-1 SWO – 1-000877 has been approved by DENR on December 22, 1998. Petition has been submitted to DENR but until now no action has been received from them. The Legal Office should follow-up this case.


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3. Mamaga and Wangal lots An agreement between BSU and occupants of the said lots that the latter shall pay the lots they are occupying was approved by the committee concerned since the University cannot anymore get back the said lots because permanent structures were already built. Thus, a fix amount per square meter is being paid by the concerned occupants as compensation. Some occupants already paid and were issued a certification. Others shall pay the corresponding amount of occupied lot area.

SECURITY SERVICES SOFFICE


ACCOMPLISHMENTS STRATEGIES/ACTIVITIES

PROTECTION AND SAFETY OF THE

UNIVERSITY

Peaceful turnover of security services from Interlink security management corporation to BSU hired job order guards. Joint inspection with Municipal Fire Inspectors of ELS and SLS buildings in compliance with fire safety standards so far no problem noted. Distribution of additional fire extinguishers within CAS main, CHET buildings likewise retrieval of defused extinguishers No untoward events, problem noted despite constant rainfall, monitoring all buildings, drainage canal. (Typhoon BATSHOY) Participation of the BSU Security force during the civic parade in celebration of the Cordillera Day. Arrest of 3 minors at oval area as they carted away bag of one BSU student

Advance deployment of job order security personnel before midnight turnover of responsibilities, all items, properties were properly received and accounted. Regular monitoring of fire hazards within ELS, SLS area, procurement of additional fire extinguishers to be stationed within strategic areas accessible in any time of accident tor fire. Check all fire extinguishers for maintenance, all defused were replaced with brand new 10 lbs. all type extinguishers. Instructed all guards to closely monitor canal, drainage system for possible clogging and advise all building in-charge to close all windows to avoid glass breakage when strong winds occur. All outgoing and 2nd shift guards were instructed to participate in the civic parade at Baguio city. Coordination among duty guards 3 minor (students of San Jose high school) were arrested taking away personal bag of students having P.E. class at covered court area. Names and picture are withheld subject to future reference of the security office. Follow-up operations conducted all items lost were recovered except cellphone SIM card. Coordinated with San Jose school officials, students were given appropriate punishment in


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ACCOMPLISHMENTS STRATEGIES/ACTIVITIES

PROTECTION AND SAFETY OF THE

UNIVERSITY

Successful conduct of DOST exhibit of assisted individuals, group at enclosed gym- No reposted lost, problem noted. Re-composition of Municipal Disaster Risk Reduction Management Council (MDRRMC) meeting, updates of related information. Well done clean up drive with in BSU area of responsibility.

Meeting, coordination with PDEA-CAR officials. Joint inspection of lot at Gayasi area for the construction of new Guard house. Visit / coordination with Firearms and Explosive Unit at Camp Dangwa. Monitoring within area of responsibility to include land reservation areas so far no untoward reports, events noted for the long week end.

accordance to school policies. Close monitoring of guards, constant patrolling and visibility so far no reports of untoward events, problem noted. Attendance to call for meeting of identified members of the MDRRMC for some information sharing, best practices within barangay level. Instructed all guards to participate in the clean-up drive of the University in response to increasing number of dengue cases within locality. Coordination, meeting with PDEA-CAR officials for rental of office space along executive guest house annex, land band area. Inspection conducted together with LRO and the project contractor for the exact location of the guard house project. Follow-up visit at FEU for the renewal of BSU fire arm licenses. Close monitoring, radio messages to all units reminding all guards to strengthen security measures, no problem noted.

MOTOR POOL SERVICES


ACCOMPLISHMENTS Strategies/Outcomes

Driving Accommodation of reservation for various official travels

Checked road worthiness, compliance of time schedules. -Client’s comfort and satisfaction

Satisfactory Performance of Vehicle and ensure mechanical safety of vehicles

Repair and maintenance of the following University Vehicles:

1) Replacement of brake pads of ESTATE-SKA 939;

2) Replacement of clutch disc,

Conducted assessment/successfully installed; Conducted


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ACCOMPLISHMENTS Strategies/Outcomes

clutch cover and release bearing of REVO-SFU 402

3) Replacement of knuckle bearing and rotor disc of Toyota VX-SFT 891;

4) Repair of air conditioning of the REVO-SEL 944 and Hi-Ace-SFH-273

5) Replacement of worn-out tires of the following vehicles: -Toyota Hi-Ace-SFH 273;

- Estate SKA-939 -Toyota VX-SFT 891

-Revo -SFS 740

6) Change-oil and periodic maintenance of the following vehicles: -REVO-Sell 944 and Mazda -ASTRO –SBP 898 -Hi-ACE-SFH2 73

7) Replacement of cylinder head assembly of Elf-SGJ 213;

8) Replacement of differential assembly of Mazda-SBP 898

9) Installation of pipelines for Compressor with Model (3HP)

10) Repair of alternator of Mitsubishi Galant –SGN-565

11) Replacement of new battery of Revo –SFU 402 and Revo-SFS 740

assessment/successfully installed; Conducted assessment/successfully installed Air conditioning restored and functional Tires successfully installed Change oil undertaken Replacement undertaken; Replacement undertaken Compressor repaired into functional Repaired and functional Repaired and functional Installed and funcitonal

Other Support Services Assignment of University vehicles in all University Programs/activities

GENERAL SERVICES OFFICE (GSO)

NO. WORK AREA SCOPE OF WORK

TARGETS/QUARTER REMARKS

1st 2nd 3rd 4th

1 Administration Construction of the Admin extension

70% completed. Materials for the

finishing works was just awarded

2 ATBI

Finish masonry of floor and stairs; painting of interiors (ceiling and wall) and exterior; installation of electrical lightings and

100% completed


85

fixtures

3 Open University

Fabrication and installation of 2 units door; repair of existing doors & door jambs;repair of eave ceiling, classroom ceiling, fascia board, flashing, gutters and downspouts; repainting of interior and exterior surfaces; concrete topping and repainting of stairs

100% completed

Repainting of roofing and repainting of interiors of the proposed Graduate School Office

100% completed

4 IHK Completion of the floor concreting

100% completed

5 CHET

Renovation of the Beauty Culture Laboratory Room; installaton of new water supply line, lavatory sink, electrical lighting fixtures, switches and COs

100% completed

6 Security Services

Construction of 3 units Guard house installed in various posts

100% completed

7 ICT

Fabrication of 5 units computer/Desk table, 1 unit stool and 2 units L-shape table

100% completed

8 Goat Barn

Fencing and installation of gate of Goat barn and range chicken; renovation of goat house (repair of doors/door jambs, dismantling & reconstruction of CHB walls, repair of flooring, installation of steel windows)

100% completed

9 CF

Fabrication of laboratory, office and computer tables and shelves; installation of sliding glass covers of bulletin boards; replacement of broken window glasses; tiling and construction of sink with counter at the Open lab area

100% completed

Plastering of the outdoor stage; replacement of fascia boards, repair of eave ceiling, room ceiling and doors; repainting of classrooms and offices(interior surfaces)

100% completed


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10 Soils/Chem Building

Repair/replacement of gutter and downspouts; repainting of roof

100% completed

11 SLS Canteen

Renovation of kitchen (floor tiling, repair and repainting of ceiling, tiling of sink counter, installation of glass panels, painting); construction of gas tank cage and upgrading of lighting system

100% completed

12 College of Agriculture

Floor tiling (Vinyl tiles) at CA rooms 301, 302 and 3rd floor lobby; fabrication and installation of chalkboard and whiteboard for CA rooms 301 and 308

100% completed

13 Security Services

Repair & repainting of 1 unit guard house; installation of gate between ICT & VO-AG; fencing of parking space infront of CAS Main up to VO-AG building

100% completed

14 IHK/Gymnasium

Painting of gym playing area/floor with rubberized paint; repainting of bleachers and renovation of stage ceiling; upgrading of stage lighting and sound system

100% completed

15 ECDC

Repair and painting of classroom ceiling; replacement of gutters, flashing and downspout; repainting of roofing and exterior wall

100% completed

16 IHK/Auditorium

Installation and painting of new fascia board and gutter; repainting of roof; replacement of downspouts; painting of BSU@100 at the roofing

100% completed

17

University Library

Repainting of the roof, exterior wall, windows and window grills; plastering and painting of the concrete gutter

100% completed

Renovation of Dormer 100% completed

18 CAS Main

Repainting of top roof, media aqua roof, exteriors, windows and window grills, repair of fascia and eave ceiling, replacement of gutter and downspouts

100% completed


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19 CAS Annex

Repainting of roof, media aqua roof, exteriors, windows and window grills; repair of ceiling and ceiling eaves; replacement of flashing, gutters and downspouts

100% completed

20 CF

Fabrication of laboratory, office and computer tables and shelves; installation of sliding glass covers of bulletin boards; replacement of broken window glasses; tiling and construction of sink with counter at the Open lab area

100% completed

Plastering of the outdoor stage; replacement of fascia boards, repair of eave ceiling, room ceiling and doors; repainting of classrooms and offices(interior surfaces)

100% completed

21 Soils-Chem Building

Repair of fascia board and repainting of exterior wall

100% completed

22 GSO Fabrication of garbage collection shed

100% completed

23 Administration

Repainting of the concrete gutter and repair of roofing at the Old Admin

100% completed

Administration

Repair of roofing (polycarbonate) and repainting of trusses at the ADCOR veranda; repainting of interior at the ADCOR

100% completed

25 Home Management

Repainting of roof and exterior wall; replacement of gutter, fascia and downspouts; repainting of ceiling

100% completed

26 SLS – HE building

Repair and painting of roofing and exterior walling

100% completed

27 Museum/CCA

Repainting of roofing and exterior wall; repair of windows

100% completed

28 SLS - VO-AG Painting of roofing, windows and exterior wall

100% completed

29 All buildings

Maintenance of CRs (water closets, tank fittings, drainage lines, pipe fittings)

Replaced 64 faucets, 30 tank fittings and

other small pipe fittings


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30 All buildings

Maintenance and upgrading of electrical lights & fixtures including security lights

Replaced 203 busted lamps, 22 busted

bulbs, 63 Convenience Outlets and 17

switches; installed additional 15 units

flourescent lamps, 9 bulbs, 124 new

convenience outlets and 52 new switches

31 CHET

Fabrication of 6 units laboratory tables, 3 units office tables;

100% completed

Installation of electrical and lighting fixtures and water system for the new building

100% completed

32 R & E

Repair of ceiling and ceiling eaves; replacement of flashing and repainting of interiors (offices & laboratory rooms)

100% completed

33 ELS

Repair and repainting of roofing and walling; repair of gutter and downspouts of all buildings including covered walk

100% completed

32 SLS US Aid building

Repair & repainting of roof, exterior wall, windows & grills and doors; repair of ceiling, eave ceiling, flashing, gutters and downspouts

100% completed

35 CAS Main

Renovation of 4 laboratory rooms (303, 305, 307 & 309)

On going - 25 %

completed

36 University Library

Upgrading of electrical lighting fixtures; rewiring and transfer of switches; repair and installation of addditional COs, installation of exhaust fans; installation of ramp at the basement

On going - 90% completed. The

unfinished work will be performed during vacation when the

rooms will be free of users

37 Goat Barn

Repair of gate, construction of a new CR with septic tanks, installation of cubicles and feeders

On going - 70%

completed

38 CF

Repainting of exterior walls, lobby, windows & window grills, construction of roof top, repair of potting shed and nursery, repair of ceiling and repainting of interiors at the BP Hall

on going - 20%

completed


89

39 OSS

Repainting of the roof, exterior wall; repair & repainting windows and window grills; repair of ceiling, eave ceiling, fascia boards, flashing, gutters, downspout; replacement of broken window glasses

100% completed

40 Anthurium Hall

Repainting of roof, exteriors and window grills; repair and repainting of ceiling and doors

100% completed

41 SLS Science building

Repainting of roof and exterior walls including window grills; repair & repainting ceiling, eave ceiling, flashing and fascia boards; replacement of gutters, downspouts and broken window glasses

100% completed

42 Food Processing Painting of roofing and repair of ceiling

100% completed

43 Bakery

Repair & painting of roofing, repair of gutter, eave ceiling, downspout and flashing and painting of wall

100% completed

44 Animal Science Building (DAS 2 & 3)

Painting of roofing and walling; repair of ceiling eave, flashing and fascia boards and replacement of downspouts

100% completed

45 Enclosed Gymnasium

Painting of roofing and walling (exterior); repair, screening and painting of cross hatch eave ceiling

100% completed

46 Bodega/GSO Office

Painting of roofing and walling

Re-scheduled for 2017

47 Covered Walk (from OSS to last gate)

Painting of roofing on going - 70%

completed

48 CA/Soil Science building

Construction of covered walk connecting the Soils-Chem building, CA Complex, DAEAM & CAS Annex

Re-scheduled for

2017/needs further assessment

49 Gymnasium Repair/renovation of ladies CR

Re-scheduled for


50 Medical/SLS

Construction of covered walk from the Medical Clinic to infront of Police Outpost

Re-scheduled for



90

51

Cold Storage building (Strawberry back filled area)

Rehabilitation of the CR at the Cold Storage building (Pay CR)

on going - 10%

completed

52 CEAT-DAT building

Painting of roofing and walling; repair of fascia boards and flashing, gutter and downspouts

on going - 80%

completed

53 Tabangaoen, Balili

Perimeter fencing along the mulberry plantation (area below the College of Forestry)

on-going (under

Pakyaw Contract)

54 IHK

Continuation of fence and fabrication of gates; repair of flag poles with concrete base; fabrication of portable fence and shade for the Open Courts

Materials

assessed/awarded/due for delivery

55 GSO

Flushing out/dislodging of septic tanks and construction of new septic tanks

Re-scheduled for


56 Administration Upgrading of CRs at the Basement & 1st floor

100% completed

57 CAS Main Upgrading of CRs at the Basement

materials already

assessed, scheduled for 2017

58 CVM Construction of covered walk going to CVM

Materials


59 CHET Repair Repairs completed in

2015

60 Ladies Dorm Construction of 4 cubicle restroom

Materials


61 Medical/Dental Expansion Reprogrammed from

2014 already completed in 2015

62 CVM/R & E/GYM Upgrading of electrical wiring

Materials already

available for CVM and R & E

CVM/R & E/GYM

Rerouting of electrical lines at the Covered Court/gymnasium; re-alignment of GI electrical poles; installation of 200A DPDT manual transfer switch (MTS; rehabilitation of sub standard sizes of

100% completed


91

service entry cable and upgrading of feeder line

63 Other repairs (unprogrammed/urgent including typhoon damages if any)

a PCARRD Guest House

Repair of roofing; repair & repainting of ceiling and walls (interior), cabinets and doors; replacement of gutters and downspouts

100% completed

b Carpentry Shop

Repair of washing area; cementing of canal from the Motorpool area; clearing/cleaning of the working area at the back portion

100% completed

c IHFSA Fabrication of 10 units working table (4' x 8')

100% completed

d Mushroom Project

Construction of shed for laboratory; repair of roofing, chimney, fascia board and installation of ceiling; repair/concreting of floor; replacement of busted tubes and repair/installation of power outlets

100% completed

e Executive House Main

Repainting of roof, exterior walls and interiors of 6 bedrooms

100% completed

f Planning and Development Office

Fabrication of 1 unit L-shape filing cabinet

100% completed

g CVM

Fencing and repair of gate at the Animal barn backyard; repair of chairs and door at AB 106 (Embryo/histology laboratory room)

100% completed

h Medical Clinic

Repainting of roof and exteriors including window frames & grills

100% completed

i President's Cottage

Repainting of roof, interior & exterior surfaces, enclosure of drying area, construction of additional CRs (2 units) and repair of 1 unit CR

100% completed


92

j IHFSA

Construction of the Coffee Processing Center; installation of electrical main service line and lighting system at the insect rearing house (Coffee greenhouse)

100% completed

k CA - Animal Science Dept.

Renovation of piggery house - converted into a native chicken research house

100% completed

l CEAT

Floor tiling, upgrading of electrical fixtures/lighting and installation of additional outlets at the Audio-visual room , Dean's Office and Accreditation room

100% completed

m CTE

Enclosure of CTE basement for the Office of Student Government

100% completed

n Carpentry Shop Repair and repainting of ceiling and interior wall

100% completed

o Ladies Dorm

Fabrication, mounting and painting of 15 units CR door

100% completed

p Administration

Repair of partition wall and repainting at the Office of the President; renovation of partition wall and repainting at the Office of HRDO

100% completed

q GSO

Fabrication and installation of flag poles for the 100 centennial flags

100% completed

r ELS

Repair (partition and concrete plastering) of Boys CR

100% completed

s Mens Dorm Floor tiling of the Graduate School building

80% completed. Work will resume when materials will be

available

t Centennial Park Construction of Historical Landmark

100% completed

w President's Cottage

Partition of laundry/drying area and installation of screen; re-piping of water lines

100% completed

x OSS Floor tiling of hallway (2nd floor) and stairs; fabrication of 1 unit table

100% completed


93

y Home Management

Fabrication and repair of storage cabinets

On going - 80%

completed

z Office of Extension Services

Construction of orientation shed at the Balili Experimental Area

100% completed

Other fabricated furnitures

2 units office table & 2 units shelves for the College of Forestry; 1 unit Water Dispenser stand for CAS -IT Dept.: 1 unit cup & glass shelf & 1 unit divider/cabinet for the BSU Canteen I; 1 unit CPU stand for OP; 1 unit Office table for PMO; 2 units Office table for HRDO; 5 units equipment cabinet and 1 unit coffee table for IHK;

100% completed

Repaired 1 unit Office table for the Security Services, 1 unit lab table for BSU Canteen I

100% completed

Photos of various projects undertaken by GSO

Office of Student Services

- Repainting of the roof, exterior wall, windows, grills and doors

- Repair pf ceiling, eaves ceilings, flashing, gutters and downspout.

Before


94

After


95

Elementary Laboratory School

- Repair and repainting of roof and exterior wall

- Repair of ceiling, eave ceiling, gutter and downspouts of all building

including covered walk


96

BEFORE

AFTER


97

ECDC

- Repair and painting of classroom ceiling

- Replacement of flashing, gutter and downspouts

- Repainting of roofing and exterior walls

Secondary Laboratory School

- Repainting of roof and exterior walls including window grills; repair and

repainting ceiling, eave ceiling, flashing and fascia boards.

- Replacement of gutters, downspouts and broken window glasses.


98


99

Science Laboratory School USAID Building

- Repair and repainting of roof, exterior wall, windows, grill and doors

- Repair of ceiling, eave ceiling, flashing gutter and downspout

Research and Extension

- Repair of ceiling and ceiling eaves

- Replacement of flashing and repainting of interiors


100

College of Forestry

- Repainting of classrooms and offices

College of Arts and Scince Main

- Repainting of media aqua roof, repair of fascia and eave ceiling

- Repainting of roof and exteriors including window grills

- Replacement of gutters and downspouts

BEFORE

AFTER


101

Administration Building - Construction of Admin Extension

- Upgrading of CR’s at the Basement

- Replacement of polycarbonate roofing and repainting of trusses at the ADCOR

veranda

- Repainting of concrete gutter


102

Information Computer Technology

– Plastering of flower boxes with pine wood bark design

Museum

- Repainting of roofing and exterior wall and repair of windows


103

College of Agricultural Engineering and Technology

- Upgrading of electrical lighting fixtures

- Installation of additional Cos and floor tiling at the Audio visual room,

accreditation room and Dean’s office

BEFORE

AFTER


104

Institute of Human Kinetics

- Painting of the playing area with rubberized paint

- Repainting of bleachers and renovation of stage ceiling, upgrading of

stage lighting and sound system

- Repair, screening and painting of cross hatch eave ceiling

- Repainting of exteriors including roofing

BEFORE

AFTER


105

Department of Animal Science

- Repainting of roofing and walling, repair of ceiling eave, fascia boards

and flashing

- Replacement of downspout, fabrication of stand and installation of water

tank

Department of Agricultural Technology - On going

- Repair and repainting of roofing and wall

- Repair of fascia boards, flashing, gutter and downspout


106

Anthurium Hall

- Repainting of roof, exteriors and window grills

- Repair and repainting of ceiling doors

College of Veterinary Medicine

- Construction of covered walk going to CVM


107

Office of Student Service

- Repainting of Covered walk roof OSS to Open gym

BEFORE AFTER

College of Arts and Science (Biology) - On going

- Renovation of 4 laboratory rooms (303,305,307 & 309)

NPRCRTC

- Construction of cess pool (collection tank for the wastes from the

laboratory


108

II. FINANCE DIVISION

Office of the Chief Finance Officer

1) Signed Checks related to the payment of salaries and wages; cash

advances, honorariums, reimbursements of travel expenses, payment to

suppliers and other expenses when the President is on Official Business

Travel.

2) Signed other related documents concerning financial transactions such as

Statement of Allotment, Obligation and Balances (SAOB), List of Due and

Demandable Accounts Payable-Advice to Debit Accounts (LDDAP-ADA),

Advice of Checks Issued and Cancelled (ASSIC), Realignment Advice

Form (RAF), and Reallocation Advice for Use of PS Appropriations

(RAPSA).

3) Signed Appointments of Job Order Personnel.

4) Signed Clearances and Undertaking of employees.

5) Reviewed all financial transactions; signed and/ or initial the same for

approval of the President.

6) Attended meetings of the Administrative Council, HRDC Meetings, BAC

Meetings, Budget Committee and other various meetings.

7) Attended Official Trainings and Seminars:

ASPAP National Conference, General Assembly and Elections,

Davao City, December 8-9, 2016.

2016 PSPA Annual International Conference, College of St. Benilde,

Taft Avenue, Metro Manila, November 3-5, 2016.

Seminar on Republic Act 9184 and its 2016 Revised Implementing

Rules and Regulations, Fortune Hongkong Seafood Restaurant,

Baguio City, October 12-13, 2016.

Pre-Planning Workshop, Leisure Coast, Dagupan City, September

23-24, 2016.

AIMS Seminar, Ridgewood, Baguio City, September 1,2,8 and 9,

2016.

Updates and Current Issues on CSC, DBM and BIR Rules and

Regulations with lectures on “Finding Happiness in the Workplace”

and “Regional Development Initiatives for Nation Building”, Carlos

P. Romulo Hall, Teachers Camp, Baguio City, July 26-27, 2016.

Gender Sensitivity Training, Oasis Country Resort, San Fernando,

La Union, July 6-7, 2016.

ASCU-SN Summer Olympics 2016, Bacnotan La Union, May 18-21,

2016

GACPA 38th Annual National Convention, Legazpi City, April 26-May

1, 2016


109

PAGBA 50th Founding Anniversary Seminar and Membership

Meeting, Laoag City, March 30- April 2,2016

Implementing the Government Accounting Manual (GAM) for

National Government Agencies, Hotel Veniz, Abanao Street, Baguio

City, January 25-29, 2016.

8) Provided advice on the financial condition and status of the

appropriations and allotments of this agency.

9) Assisted the Accounting Office in journalizing Daily Collections of under

Special Trust Fund (164) using the eNGAS and in the preparation of

Financial Reports.

10) Summarized the Statement of Allotment, Obligations and Balances for General Fund (101), Special Trust Fund (164) and Revolving Funds 161 and

163.

11) Gave technical assistance to various employees on financial matters.

12) Oversee the works of section heads in the Accounting, Budgeting and Cashiering Services.

Accounting Office

CORE FUNCTION(ENSURE EFFICIENT AND EFFECTIVE MANAGEMENT OF

FINANCIAL RESOURCES OF THE UNIVERSITY)

A. Pre-Audit/Processing of Documents and Transactions/ Review of Financial Reports:

1) Pre-audited and processed documents under GF-101, RF 161, RF 163 & RF, 164, TF 911 and Special Projects such as:

a) Disbursement Vouchers for payments to suppliers, employees, students, scholars and to various regulating

agencies (BIR, BTr) b) Purchase Orders

c) Cash Advances d) Liquidation Reports of cash advances

e) Terminal Leave Benefits f) Students’ Refund of School Fees

Breakdown of Pre-audited Disbursement Vouchers and Purchase Orders

FUND Processed Disbursement

Vouchers/Purchase Orders

General Fund 2,437

Special Trust Fund 2,775

Revolving Fund 161 & Revolving Fund

163 1,914

Trust Fund 911 884

Special Projects 610

Purchase Orders (All Funds) 2,262

TOTAL 10,882


110

Returned a total of823 Disbursement Vouchers/Purchase Orders for insufficiency of supporting documents.

Reprocessed returned Disbursement vouchers upon completion of required supporting documents.

2) Reviewed Financial Reports of Income Generating Projects and

outside fundedresearches/ projects.

3) Reviewed Liquidation Reports of Scholarship Fund.

4) Certification of funds availability and completeness of supporting documents for disbursement voucher and purchase order totaling

to 10,882.

Report Preparation (Financial Reports and Supporting Schedules) as follows:

Financial Reports of various outside funded research projects. Daily List of Due and Demandable Accounts Payable

Monthly Report of Disbursements on various funds of the University Monthly Reports on Status of Cash Advances, Liquidations and

Balances. Monthly Cash Position Reports of various projects under TF-911,

Special Projects, Revolving Fund 161 & Revolving Fund 163. Monthly Status of Accounts of various lessees.

Monthly Statement of Accounts for various lesseestotaling to 3,180. Monthly Billing Statement for various consumers of Electricity and

Water totaling to1,500. Prepared Schedules of Receivables on RF 161, RF 163 & RF 164.

Monthly Summary Reports on Income, Collections and Balances of various lessees

Liquidation & Financial Reports of Scholarship Fund, outside funded

Research Projects. Monthly Report of Tax Remittance Advice on Personnel Services,

Maintenance and Other Operating Expenses and Capital Outlay Generated Trial Balance on various funds using enhanced e-NGAS

Status of Cash Advances ( granted, liquidated and balances) Bank Reconciliation Statements with Schedule of Outstanding

Checks. Quarterly Consolidation of Tax Remittance Advice for Buguias,

Bokod and Main Campus Summary of expenses on personal expenses, maintenance and

other operating expenses, and capital outlay for the quarter ended, September 30, 2016(General Fund 101, STF 164, RF 161 and RF

163. Prepared a total of 168 List of Due and Demandable Accounts

Payable-Advice to Debit Account (LDDAP-ADA) including Summary

of LDDAP-ADAs Issued and Invalidated ADA Entries (SLIIE). Preparation of Matrix for the Program of Receipts and Expenditures

for CY 2016 Quarterly Financial Accountability Reports (FARS) submitted to

DBM-CAR, COA and Government Accountancy for second quarter CY 2016.


111

a. FAR No. 1 Quarterly Physical Report of Operation

b. FAR No. 1 Statement of Appropriation, Allotments, Obligation, Disbursement, and Balances

c. FAR No. 1A Summary of Appropriation, Allotments,

Obligation, Disbursements and Balances by Object of Expenditures

d. FAR No. 2 Statement of Approved Budget, Utilizations, Disbursements and Balances

e. FAR No. 2A Summary of Approved Budget, Utilizations, Disbursements and Balances by Object of Expenditure

f. FAR No. 4 and 5 Report of Actual Income per fund (General Fund, Special Trust Fund, Revolving Fund 161, Revolving

Fund 163, Trust fund 911 and Special Projects, quarterly and monthly Report of disbursement, Report of Actual Collection

of Income (as of October 31, 2016).

Prepared Monthly report of status of cash advances and liquidation on General Fund 101, TF 911, STF, RF 161, RF 163 and Special

Projects.

Continued checking and updating of employees with cash advances and liquidation.

Prepared Ageing of Cash Advances as of November 15,2016. Prepared other reports as needed by regulating bodies and

management. Prepared Detailed Report of remittances of external scholarship

programs Prepared and submitted CHED Form G-H.

Bookkeeping/Recording of Financial Transactions of the

University:

Journalized and approved financial transactions of the University (Accrual of Interest from Bills, Authority to Debit Account,

Beginning Balances, Billing of creditor/employee, Collections,

Deposits, Depreciation of property, plant and equipment, disbursement, Establishment of Payroll Fund, Issuance of inventory

items, Liquidation of cash advance, Miscellaneous transactions, Other adjustments, Receipt of Notice of Cash Allocation (NCA),

Remittance of Withholding Taxes (TRA), and staled/cancelled checks).

Breakdown of Journalized and Approved Entry Vouchers

Particulars Prepared JEV Approved JEV

Accrual of Interest from Bills 58 58

Adjustment of Inventory Items 7 6

Audit Disallowance 14 13

Authority to Debit Account 21 21

Automatic Closing Entries 21 20

Beginning Balances 9 7

Billing of Creditor/Employee 396 445

Collections 7660 7671

Completed Projects 6 6


112

Particulars Prepared JEV Approved JEV

Deposits 3174 3167

Depreciation of Property, Plant

and Equipment 56 55

Disbursement 9953 10029

Establishment of Payroll 161 157

Issuance of Inventory Items 476 366

Liquidation of Cash Advance 496 488

Miscellaneous Transactions 1977 1967

Other Adjustments 1254 1223

Purchase/Receipt of Inventory

Items 17 17

Purchase/Receipt of Plant and Property Equipment on Accounts

4 4

Receipt of Notice of Cash Allocation (NCA)

58 56

Remittance of Withholding Taxes

(TRA) 150 141

Set-up of Accounts Payable 31 30

Staled/Cancelled Checks 62 63

TOTAL 26,061 26,010

Reviewed and certified as to the correctness and completeness of supporting documents and as to funds appropriation/funds

availability of financial transactions of the university on various funds, totaling to 11,106.

II. STRATEGIC FUNCTION

A. Continued the implementation of checkless payment scheme under Fund cluster 01, except fund source Pension and Gratuity that started July

2014. The Accounting Office is preparing the List of Due and Demandable Payables with the corresponding Authority to Debit Account

to the agency authorized depository bank, the Land Bank of the Philippines.

B. Implemented the enhanced electronic National Government Accounting

System with the Unified Accounting Code Structure and fund clustering and fund sourcing scheme, in compliance to COA and DBM rules and

regulations.

C. Maintenance of Tax System

Updated the personal circumstances of BSU employees in

preparation of tax adjustments Prepared daily Certificate of Taxes Withheld (form 2306 & 2307)

for various suppliers of goods and services as attachment to Disbursement Vouchers.

Prepared and Certificate of Compensation Payment/Tax Withheld (BIR Form 2316 totaling to607.

Prepared monthly Tax Remittance Advice (TRAs) under GF-101 on compensation, R-VAT, PCT and EWT (BIR Form 1601-C, BIR Form


113

1600 & BIR Form 1601-E remitted to LandBank/BIR thru Automatic

Debit Advice (ADA). Prepared Monthly remittance of taxes withheld for General Fund

101, TF-911, RF 161, RF 163 & RF 164 and on various Special

Projects with schedules of Alpha List of Suppliers/Payees. Updated the monthly withholding tax of individual employees and

submitted the same to Admin Office. Prepared program of receipts of internally generated income of the

University for CY 2016

D. Maintenance of Student Account System:

a. Adjusted the Students’ Accounts thru Student Information and Accounting System (SIAS)

b. Re-assessed school fees of students and processed clearances of students.

c. Printed and issued individual Statement of Accounts and duplicate copy of receipts and permit to students.

d. Prepared Certification of Fees Paid as requested by students.

e. Prepared Detailed Listing of Assessment per semester, per college, projected school fees, summary of assessment and receivables,

and schedule of fees. f. Prepared payroll and disbursement vouchers for student’s refund of

school fees. g. Coordinated with the Office of the Registrar and on the Office of

Student Service & Development (OSSD/OSA) on matters of scholarship program for BSU/Institutional and External Scholars

configuration thru SIAS. h. Checked/verified and certified the correctness of various list of

grantees for payment and other scholarship reports under different scholarship programs such as ABC-ECO-AGRI, ACT partylist, ALE

partylist, ANAK PAWIS, Angelo King, ATI-CAR-YAFP, ATI-EHRDP, AVE partylist, Bayan Munapartylist, BAYER, BSU Alumni, BSU-MPC,

BUTIL partylist, CHED CSSGP, CHED CSSGP-Defensor, CHED

CSSGP- Legarda, CHED Foreign, CHED Full Merit, CHED Half Merit, CHED HEDP, CHED NSP, CHED OU, CHED RSP, CHED Safe for Loan,

CHED Safe for scholarship, CHED SGPA, CHED SP-IEP, CHED TulongDunong, CHED OTOS, CIBAC, Civil Service, Cordillera Green

Network, CRGF, Crop Protection, DA-ACEF, DAR, DIWA Partylist, DMMMSU, DND-CHED-PASUC, DOST, Gabriela, Geogen Corp., Gina

de Venecia, GSIS, JFC Seeds, KFPEOA, Korean Ginseng, LEADS, LEAP, LTB-MSB, NCIP-BCEAP, OWWA, PARRFI, PBA Partylist, PMA,

Sen. Koko, SYDP, Syngenta, Tanging Yaman, Tessie Oreta, The Cordillera Connection, Trillanes, VP JejomarBinay, 2G, ABC-SP,

CHED FS, CHED PS, ESGP-PA, FIL-AM Aggies, Iskolarng Bayan, Iyaman, LCCKI, Philex Full SP, PVAO and SSS-LB.

E. Preparation of Other Reports

Continued the preparation of report of scholarship grants and remittances and receivables for submission to OSA and external

scholarship sponsors Continued the preparation of consolidated report of income and expenses

on various IGPs of the University Continued the preparation of detailed status of accounts of various

lessees submitted to UBA and Legal Office


114

Continued the preparation of monthly updates of withholding taxes on

BSU employees submitted to the Administrative Division Continued the preparation of List of employees who failed to comply with

the prescribed period to liquidate cash advances.

Continued the preparation of Billing Statements, Order of Payments, Students Statement of Accounts for walk-in clients, parents, scholarship

sponsors

F. Technical Assistance and Support Services

Technical assistance to various clienteles such as parents, guardian, students, project leaders and other offices

Technical assistance during various orientation/meetings of BAPTC. Attended various meetings with the BSU President and top management

of the University Gave technical assistance to parents of students, students, scholarship

sponsors and other clientele Gave technical assistance to BSU Bokod and BSU Buguias Campuses in

recording transactions to E-NGAs.

Gave orientation to HERCC/Research group on transaction processes such as traveling, cash advances, liquidation, payment of salary;

preparation of Purchase Order, Budget Utilization Report and Status and Disbursement Vouchers.

Coaching 3 interns to SLU internship program

III. LEARNING AND GROWTH ACTIVITIES

Attended Annual GACPA convention on April 26-30,2016 Attended GACPA Cordillera Chapter Seminar on July 26-27, 2016.

Attended Appreciative Inquiry Model for Strategizing (BSU-AIMS) on September 1, 2, 8, and 9, 2016.

AGAP Convention Seminar held on October 19-22, 2016 at the Bohol Tropics Hotel, Tagbilaran, Bohol

Training-Workshop on Anti-Red Tape Act (ARTA), Gendering Writing and

Basic Communication Skills, and Bridging Relations for Non-Teaching Personnel on October 26-28, 2016 in Leisure Coast, Dagupan City

Prepared advisory letters and notice addressed to Admin. Office to withhold salaries of employees with past due unliquidated cash advance.

Prepared transmittal letters. Issued clearances/certification/notices of settlement of cash advances to

various employees. Participated in the conduct of physical inventory of Property of the

University Reviewed submitted Financial Reports of Buguias & Bokod Campuses

Received and released Memorandum of agreements, contract of service, financial reports, job order appointment, and official communications.

Reviewed Memorandum of agreements, contract of service and financial reports

Certified as to funds availability all MOA, contract of service and job

order appointments in 5-7 copies per MOA/contract/appointment Reviewed Memorandum of agreements, contract of services and financial

reports Coordinated with ICT office for the restoration of e-NGAS and e-

Budgeting Reviewed financial accountability reports uploaded on BSU website under

transparency seal.


115

C. BUDGET OFFICE

1. Pre-audited/Processed financial transactions in Budget Utilization Requests (BURs) & Obligation Requests submitted to the office for the following

funds:

Fund

No. of BUR/OBR processed

Peso Amount

General Fund 2914 ₱499,918,256.69

Special Trust Fund 2704 ₱138,833,828.37

Revolving Fund 161

1789

₱17,490,849.57

Revolving Fund 163 ₱38,799,330.15

Trust Fund 911 891 ₱24,642,929.80

Special Projects 993 ₱31,018,658.71

2. Preparation of request letters to DBM for NCA/SARO release for terminal leave payments,

release for continuing projects, and other financial request from the said agency.

3. Entered allotment and obligations in the New Budget System for the following funds:

Government Subsidy (Fund 101)

Special Trust Fund (Fund 164)

University IGPs (Fund 161 & 163)

Trust Fund (Fund 911)

Special Projects (SP)

4. Prepared Summary of Allotment and Obligation for the months of 2016 for the following funds:

a. Government Subsidy (Fund 101) b. Special Trust Fund (Fund 164) c. University IGPs (Fund 161 & 163) d. Trust Fund (Fund 911) e. Special Projects (SP)

5. Prepared, Accomplished, Gathered data and made necessary revisions as required by the

Board of Regents-Finance Committee for the Program of Receipts and Expenditure (PRE) for

2016:

a. Summary of Budget Proposal for the Use of Income (2016 Projected Receipts)

b. PRE Form 1-Projected Internally Generated Collections Compared to Previous and

Current Year

c. PRE Form 2-Budget for National Subsidy and Projected internally-Generated Collections

d. PRE Form 2-A-Capital outlay Proposal funded by Internal Collections

e. PRE Form 3-Program for Receipts and Expenditures by MFO by campus

f. Budget Form 3-A-Budget for Internally-Generated Receipt

g. Summary of Internal Operating Budget FY 2016-All Campuses

h. Fund Utilization report 1-Summary of Expenditures by MFO and Fund Sources

6. Made consultation with the Board of Regents-Finance Committee regarding the Program of

Receipts and Expenditure (PRE) for 2016.

7. Collection of data/reports for presentation of Budget Proposal 2017 to the regional

Development Council (NEDA) for consultation and recommendations.

8. Revision and integration of RCD inputs/recommendation in the Budget proposal 2017 and

submission of the same to the Chairman and Vice-Chairman of RDC-CAR.


116

Total number of students

Total number of courses and enumeration of these

List of members of the government board

President and other school officials, as well as members of the faculty and non-

teaching staff

List of faculty members, number of years in service

Number of campuses and their location

History and achievements

Other SUCs concerns

9. Preparation and Submission to DBM-CAR, NEDA-CAR, and CHED-CAR of Budget Proposal

for 2017

a. Overview of Budget Proposal for FY 2016 Presentation

b. Comparison of Budget FY 2015 & 2016 Proposed Budget

c. MFO Budget Matrix – FY 2016 New Spending

d. MFO Budget Matrix – FY 2016 Hard Budget

e. MFO Budget Matrix – FY 2014 Actual Obligations

f. Agency Performance Measure FY 2014-2016

g. Summary of RDCs/CSOs Feedback

h. BP 100-B Statement of Other Receipts/Expenditures

i. BP 200 Comparison of Appropriation and Obligations FY 2014-2016

j. BP 201 Summary of Obligations

k. BP 201 Proposed Budget (New Spending) PS, MOOE, CO

l. BP 201 Hard Budget PS, MOOE

m. BP 201 FY 2015 PS, MOOE, CO

n. BP 201 FY 2014 Actual Obligations PS, MOOE, CO

o. BP 201 E Program Expenditure Plan

p. BP 202 Profile and Requirements of On-Going Programs/Locally Funded Projects

10. Entered data for Budget Proposal 2017 in the OSBPS (Online Submission of Budget Proposal

System).

11. Gathered documents/data and preparation/collation of the following documents for the year

2017 Budget proposal to be submitted to the House of Representatives for budget

deliberation:

a. FY 2017 Budget Briefing Folio

b. List of programs and projects to be implemented

c. Duly accomplished BP Forms

d. Financial Reports and Highlights of Accomplishments FY 2015and 1st semester 2016

e. Comparative Budget Justification

f. Comparative Detailed Breakdown of Maintenance and Other Operating expenses

g. Comparative Detailed Breakdown of Capital outlay

h. Status of allotment and Fund releases FY 2015 and as of June 30, 2016

i. Detailed Breakdown and Nature of Cash Advances

j. Details of Budget Adjustments

k. Explanation and detailed breakdown of Unused Appropriations FY 2015 and 2016

l. Financial and Narrative Report on the Sources and Utilization of Income- FY 2015 and as of

June 30, 2016

m. Consolidated Budget of the Entire Agency from all Sources FY 2015-2017

n. Summary of Filled and Unfilled Plantilla Positions

o. Updated Directory of Officials and Key Position

p. Details of Scholarship Program

q. Curriculum Offerings

r. Status Report on Research and Extension Program/Projects FY 2015-2016

s. Performance in the PRC Licensure Examination SY 2015-2016

t. Number of Graduates by Course from SY 2015-2016


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u. List of Registered Intellectual Property Rights

v. External funding/Linkages SY 2015-2016

w. Statistical Data 2015-2017

x. Breakdown of Budget Allocation for Research and Extension FY 2015-2016

12. Gathered documents/data and preparation/collation of the following documents for the year

2017 Budget proposal to be submitted to the Senate for budget deliberation:

a. FY 2017 Budget Briefing Folio-Mission, Vision and Goals

b. Duly accomplished BP Forms

c. Financial Reports and Highlights of Accomplishments FY 2015and 1st semester 2016

d. Comparative Budget Justification by PPA FY 2015-2017

e. Status of allotment and Fund releases by PPA FY 2015 and as of June 30, 2016

f. Details of Budgetary Adjustments for 2015-2016

g. Financial and Narrative Report on the Sources and Utilization of Income- and Special

Accounts FY 2015 and as of June 30, 2016

h. Consolidated Budget from all Sources FY 2015-2017

i. Summary of Filled and Unfilled Positions

j. Updated Directory of Officials and Key Position

k. Statistical Data 2015-2017

l. Statement of Sources and Uses of Income FY 2015-2017

m. Updated Manpower

n. Faculty Profile

o. Details of Scholarship Program

p. Curriculum Offerings (Degree and Non-Degree)

q. Status Report on Research and Extension Program/Projects FY 2015-2016

r. Breakdown of Budget Allocation for Research and Extension Program FY 2015-2017

s. Performance in the PRC Licensure Examination SY 2015-2016

t. Number of Graduates by Course from SY 2015-2016

u. List of Registered Intellectual Property Rights

v. External funding/Linkages SY 2015-2016

13. Prepared (obligations) and submitted 1st, 2nd and 3rd Quarter Financial Accountability Reports

(FARS).

14. Gathered documents/data and prepared/collated the following documents for the SY 2017

Budget Proposal Pre-plenary SUCs Budget Hearing held last September 28, 2016:

Statement of Allotment, Obligation, Disbursement and Balances as of June 30,

2016

COA Audit Report with Management Action 2015.

Quarterly Report on the Utilization Funds

List of Beneficiaries of the ESGPPA and Tulong

Dunong Scholarship Programs pursuant to Special Provision under 2015 and 2016

GAA.

15. Gathered and submitted the following pertinent/latest data to the Philippine Association of

State Universities and Colleges (PASUC) as per advisory No. 126 & 144, s.2016, relevant to

the Budget Deliberation to be held on September 28, 2016:

Summary of SUC Budget FY 2017

Faculty on Scholarship under the K-12 transition program

Total number of students

Total number of courses and enumeration of these

List of members of government board

President and other school officials, as well as members of the faculty and non-

teaching staff

List of faculty members, and their number of years in service

Number of campuses and their location

History of achievements


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Other SUCs concerns

16. Entered data in the following registries for Government Subsidy (Fund 101):

a. Registries of allotment , Obligation, and Disbursement (RADD) for General Administration

and Support Services (GASS), Support to Operations (STO), MFO 1-Higher Education

Services, MFO 2-Advanced Education Services, MFO 3-Research Services, MFO 4-

Expension Services.

b. Registry of Appropriation and Allotment.

17. Entered data in Registries of Budget, Utilization and Disbursements (RBUD) for the following

funds:

Government Subsidy (Fund 101)

Special Trust Fund (Fund 164)

University IGPs (Fund 161 & 163)

Trust Fund (Fund 911)

Special Projects (SP)

18. Attended Congress Budget Hearing FY 2017 Budget Proposal on September 28, 2016

19. Accomplished 4th Quarter 2014 and 1st to 3rd Quarter Financial Accountability Reports (FARS)

and submitted to DBM-CAR and COA.

a. BAR No. 1 Quarterly Physical Report of Operation b. FAR No. 1 Statement of Appropriation, Allotments, Obligation, Disbursements, and

Balances c. FAR No. 1A Summary of Appropriation, Allotments, Obligation, Disbursements &

Balances by Object of Expenditures d. FAR No. 1-B List of Allotments & Sub-Allotments e. FAR No. 2 Statement of Approved Budget, Utilizations, Disbursements and Balances f. FAR No. 2A Summary of Approved Budget, Utilizations, Disbursements & Balances by

Object of Expenditure. g. FAR No. 3 Aging of Due and Demandable Obligations

20. Accomplished the report on Appropriations, Obligations, and Disbursements as of October 31,

2016 submitted to CAR and NEDA-CAR.

21. Accomplished as of September 30, 2016 (3rd Quarter) Budget and Financial Accountability

Reports (BFARS) and submitted to BDM-CAR and COA.

a. BAR No. 1 Quarterly Physical Report of Operation

b. FAR No. 1 Statement of Appropriation, Allotments, Obligation, Disbursement, and Balances

c. FAR No. 1A Statement of Appropriation, allotments, Obligation, Disbursement, and

Balances by Object of expenditures

d. FAR No. 1B List of Allotments & Sub-Allotments

e. FAR No. 2: Statement of Approved Budget, utilization, Disbursements, and Balances

f. FAR No. 2A: Summary of Approved Budget, utilization, Disbursements, and Balances by

Object of Expenditure

22. Accomplished as of October 31, 2016 Financial Accountability Reports (FARs) and submitted

to DBM for request for realignment for the Collective Negotiation Agreement (CAN) 2016.

a. FAR No. 1Statement of Appropriation, Allotments, Obligation, Disbursements, & Balances.

b. FAR No. 1A Summary of Appropriation, Allotments, Obligation, Disbursements &

Balances by Object of Expenditures.

c. FAR No. 1Ab Summary of Appropriation, Allotments, Obligation, Disbursements &

Balances by MFO by Object of Expenditures.

23. Accomplished the following PASUC requirements for additional data requested by the Senate

Committee on Finance.


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24. Attended Congress Budget Hearing for FY 2017 Budget proposal on September 28, 2016.

25. Attended Congress Budget Hearing for FY 2017 Budget proposal on October 11, 2016.

26. Attended official trainings and seminars.

Government Procurement Reform Act (RA 9184) and its IRR and updates-March 29-

31, 2016

Training-Workshop on GAD integrated in Frontline Service and Protocols for Report

Preparation, March 15-17, 2016

Implementation of the Government Accounting Manual for National Government

Agencies-Baguio City (July 18-22, 2016)

Training on Gender Analysis, Monitoring and Evaluation held on June 6-8, 2016)

Orientation on Financial Management System

-La Trinidad, Benguet (June 30, 2016)

Appreciative Inquiry Model for Strategizing-“Equitable Life-long learning for all BSU

employees for better quality living, excellent performance and public service”,

September 1,2,8,&9 at Ridgewood Hotel, Baguio City

Seminar on Republic Act No. 9184 and its 2016 Revised Implementing Rules and

Regulation, October 12 & 13, at Ballroom Hall Fortune Hongkong Seafood Restaurant,

Baguio City.

Seminar on PAGBA for the 4rd Quarter, November 15-19, Davao.

27. Attended pertinent meetings.

D. CASHIERING SERVICES OFFICE

The two major functions of the office are disbursements and collections. With the move from and full support of the University President, the following have been done during the year to make more efficient the delivery of these services:

The University executed MOA with Landbank for the putting up of an ATM machine

within the campus of Benguet State University.

Putting up of ATM machines has already the approval of the university Board of Regents. A MOA has already been dealt with Landbank of the Philippines on this matter and the plan is expected to be done in 2017.

Going on-line

The university has taken steps to bring online cashiering services. A MOA

has been inked with Landbank of the Philippines on the Emds to make online the submission of some disbursement documents to Landbank.

The University has also executed MOA with Landbank for the use of the e-payment portal. This is used in the collection of fees from students through ATM internet transfer. The facility is already in use as of December 2016.

OFFICE OF THE VP for ADMINISTRATION AND FINANCE

A. Dr. Estrellita M. Daclan

1. Oversee the different offices under the Admin & Finance Sector, ensuring smooth

operation of each office, accordingly;

2. Served as Chairperson of the following Committees:

a) Housing Committee – reviewed and finalized the Housing Board;


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b) Personnel Selection Board – ensured that selection of non-teaching employees were conducted according to existing policy;

c) AdHoc Committee on Audit Observations – ensured that audit observations are acted upon promptly;

d) AdHoc Committee for the Formulation of Policy and Guidelines for the

following:

- Communications; - Updated policy on travels; - Overtime claims; - Honoraria for activities sponsored by BSU; - Hiring of Job Order and Contract of Service Personnel; and - Grant of incentives to Colleges which has attained Center of Excellence and Center of Development.

Said policies and guidelines were approved by the Board for implementation upon endorsement by the Admin Council.

3. Spearheaded actions to facilitate compliance for various benefits granted to BSU

personnel, such as PBB 2015; CNA, etc.

4. Designated as Officer-In-Charge of the University in some instances that the Vice President was on official travel.

B. Timotea P. Vitales

1. Facilitated the use of facilities which include the approval of requests,

assessment of rentals for external requests including the preparation of permit to use facilities.

- No. of approved permits - 108 - Total collection for rentals - Php443,350.00;

2. Consolidation and packaging of periodic reports of the sector;

3. Served as secretariat to various committees under the chairmanship of the VP- Admin & Finance; 5. Supported the VP-Admin & Finance in terms of the preparation of communications

such as Memos; notices, minutes of meetings etc.

C. Lauris C. Estillore a) Served as front liner at the Office of VP-Admin & Finance ;

( In-charge in receiving, recording and releasing official documents which were acted upon by the VP-Admin & Finance)

b) In-charge in the preparation of fuel withdrawal for official use of the entire University;

c) Facilitated travels and conduct of meeting of the VP-Admin & Finance. Submitted by: ESTRELLITA M. DACLAN VP-Administration & Finance