ADM (HR-Civ) - Assistant Deputy Minister (Human Resources - Civilian) SMA (RH-Civ) - Sous-ministre adjointe (Ressources humaines - Civils) 1 Second Language.

ADM (HR-Civ) - Assistant Deputy Minister (Human Resources - Civilian)SMA (RH-Civ) - Sous-ministre adjointe (Ressources humaines - Civils) 1

Second Language Training (SLT) at DND

Presentation to UMCCDecember 6, 2007

Stéphanie PoliquinDirector General, Learning and Professional DevelopmentADM (HR-Civ)


DND Second Language Training Program- Role of Director General, Learning and Professional Development- Target audience- Types of training- Process and suppliers

Second Language Training Requirements for 2007-2008- Accomplishments- Factors determining who will receive non-statutory training- Next steps

Public Service Official Languages Exclusion Approval Order

Outline


DGLPD is the functional authority for SLT: • Provides centralized funding and coordination• Provides access to SLT via DND Standing Offer, CSPS interim

Standing Offers and NMSO• Registers, administers, monitors employees receiving training

through CSPS or NMSO• Provides advice and guidance to organizations and access points

for training within and outside of the Corporate SLT Program • Monitors and controls standards of quality, performance

measures, and funding

DND Second Language Training Program


• Employees with statutory needs (stat. SLT)– Mandatory training as a result of non-imperative staffing– Employee has two years from the date of appointment to meet

linguistic requirements of position• Employees with non-statutory needs (non-stat. SLT)

– Developmental training for employees who do not presently have to meet specific linguistic requirements

– Employees who wish to meet future linguistic requirements

Target Audience


• Full-time training – 35 hours per week– 6-8 participants for approx. 10-40 weeks – From no profile to BBB, BBB to CBC

• Part-time training – 6 hours of training per week, twice a week– 6-10 participants for 10 weeks (60 hours) – From no profile to BBB, BBB to CBC – offered three semesters (winter, spring, fall)

Types of training


• Employees with statutory needs:– Human Resources Officers (HROs) sends DGLPD, ADM (HR-

Civ) names of individuals hired on non-imperative basis and accompanying documents

– SLT team activates file and begins process to integrate them into full-time training

• Learning plan and start date provided by Canada School of Public Service

– Start date of training must be within reasonable timeframe to assist employee in meeting linguistic profile two years from the date of a non-imperative appointment

Process for accessing SLT


• Employees with non-statutory needs:– Call Letter is sent from ADM (HR-Civ) to Level 1s in Spring– Designates representing Level 1s sends Call Letter down

chain of command – Manager and employees discuss needs– Designates coordinates prioritized nominations and sends to

Level 1 for approval– Designate sends SLT team name of candidates– DGLPD consolidates information, contacts individuals for

placement tests, forms homogeneous groups – DGLPD sends out invitations to candidates for training

Process for accessing SLT (cont’d)


• DND’s Standing Offer (SO) – Used primarily for part-time non-statutory training – L’Estrie is the primary language school – Use of SO must be monitored closely to ensure contracting vehicle is

available until 2009

• Canada School of Public Service (CSPS) – Used primarily for full-time statutory training through their interim

standing offers and upcoming National Master Standing Offer (NMSO)

• Delay of projected implementation date of July 2007• Initial phase of implementation targeted for January 2008; full-time

training (statutory and non-statutory) offered in NCR• Targeted to be fully implemented in 2009-2010 (will include part-time

training on a national basis)• May become the mandatory procurement vehicle • PWGSC will not support departmental SO

Contracting vehicles


Statutory: 110 employees require full time training in the NCRNon-Statutory: 1791 revalidations and new nominations

SLT Requirements for FY 2007-2008

Training Revalidations Nominations

Total

Full-time 46 120 166

Part-time (NCR) 357 469 826

Part-time (Regions)

485 314 799

Total 888 903 1791

Budget: 2.3M Statutory / 1.05M Non-Statutory

• Delays in NMSO resulted in inability to use full budget

• Costs approx. $15 per hour; $20,000 per participant for full-time training


54 employees with statutory requirements are either registered or are presently attending full time training

Issued annual Call Letter in July soliciting nominations of candidates for SLT FY 07-08

Transitioning from using current DND SLT Standing Offer to using CSPS Standing Offers and upcoming National Master Standing Offer

90 non-statutory employees participated in full-time training since April 2007

582 non-statutory employees participated in part-time training (spring 2007 and fall semester 2007)

Accomplishments to date


• Number of nominations received• Prioritization of candidates• Budget allocation• Minimum number of participants at same learning level

to form groups• Availability of participants• Manager’s acceptance or refusal

Factors determining who will receive non-statutory training


• Enroll statutory employees at designated times of year as identified by CSPS

• Enroll non-statutory employees in full-time training throughout the fiscal year

• Enroll non-statutory employees in part-time training sessions (winter semester in January)

• Educate employees/managers on roles, responsibilities, commitments and benefits of SLT

• Monitor statutory SLT compliance with Public Service Official Language Exclusion Approval Order (PSOLEAO)

• Provide advice on alternative options for SLT including tutoring, on-line products available on Campus Direct, etc. to employees who have not been integrated into groups

• Provide SLT guidance to Level 1s and organizations with SLT needs

Next steps for 2007-2008


Public Service Official Languages Exclusion Approval Order (PSOLEAO)

OLD PSOLEAO

(1982)

NEW PSOLEAO

(Dec. 31, 2005)

MAJOR CHANGES IMPACT OF CHANGE

2 yrs to become bilingual as of appointment date

*positive diagnostic

2 yrs to become bilingual as of appointment date

*No diagnostic

Employees eligible for SLT even if no potential of reaching linguistic proficiency in 2 yrs

Increase of participants with special learning needs = high SLT costs

Possible extensions with no time limits

Possible extension to max. of 2 yrs in only 4 exceptional circumstances unforeseen at time of appointment

Loss of DM’s flexibility for granting extensions = fewer extensions

Greater requirement for prompt access to SLT to ensure compliance

Minimal requirement for monitoring of progress

Departments must monitor progress

New responsibility for Department

Greater accountability


Questions?

ADM (HR-Civ) - Assistant Deputy Minister (Human Resources - Civilian) SMA (RH-Civ) - Sous-ministre adjointe (Ressources humaines - Civils) 1 Second Language.

Documents

date of training

fulltime statutory training

fulltime training statutory

training process

training process

language training slt

hours of training

slt mandatory training