ADE’s EDFacts/Federal Reporting Overview

ADE’s EDFacts/Federal Reporting Overview

An overview of the Arkansas Department of Education (ADE) Federal Reporting process and requirements using the Statewide Information Systems (SIS) data as the authoritative data source. The presentation

includes a generalized overview of U. S. Department of Education EDFacts initiative to collect data as approved through the Office of

Management and Budget (OMB) and the impact on State Reporting as submitted and certified by school districts/cycle coordinators using SIS

Cycle 1 thru Cycle 9 data submissions process.

Presenter:

Linda Jenkins, Manager, Reporting/EDFacts Coordinator

Research & Technology, Arkansas Department of Education

TOPICS• Current Information Systems Architecture• ADE State/Federal Reporting

– ADE State/Public Reporting• ADE Data Center• Statewide Information System Reports• ADE Data Availability

– ADE Federal Reporting• What is EDFact?• What are the purposes of EDFacts?• Key things to know about EDFacts.• EDFacts Data Collected – What is collected• EDFacts Data Collections

– CSPR: Web-based Application– CSPR Part I and II Data Collection Sections

• EDFact Reporting-ADE Data Sources/Stewards– Data Source Breakdown– EDFacts Reporting – EDFacts Data Usage– EDFacts Data Availability

ADE State/Federal Reporting

ADE State/Public Reportinghttps://adedata.arkansas.gov

ADE State/Public Reporting

Statewide Information Systems Reports https://adedata.arkansas.gov/statewide/

ADE Data Availability• ADE Data Center

• All Tools - https://adedata.arkansas.gov/

• For Data - https://adedata.arkansas.gov/#data

• Statewide Information Systems Reports - https://adedata.arkansas.gov/statewide/

To Request Data:

ADE Employees – Open SharePoint Data Request using the SharePoint Report Management System (RMS)

All Others – Data Request Management System (DRMS) tool. https://adedata.arkansas.gov/drms/

46.2%

2.3%1.7%7.2%4.9%

1.3%0.6%0.7%

3.5%

6.4%

13.0%

5.8%

5.7% 0.7%

Requestor Percentages

ADECorporateDYSIndividualsLegislative AuditMarketingMediaNORMESOther Other State AgencyResearcherSchool DistrictsUniversityBlank

Time Period: Jan. 2012 - July 2013

ADE Federal Reporting

WHAT IS EDFACTS?• U.S. Department of Education (USED) initiative to collect, analyze,

report on and promote the use of high-quality, kindergarten through grade 12 performance data for use in education planning, policy making, and management and budget decision-making to improve outcomes for students.

• EDFacts centralizes data provided by state education agencies (SEAs), local education agencies (LEAs), and schools, and provides users with the ability to easily analyze and report on submitted data.

• This initiative has significantly reduced the reporting burden for state and local data producers, and has streamlined data collection, analysis and reporting functions at the federal, state and local levels.

What are the purposes of EDFacts?

• Collect and report robust, timely and accurate K-12 data for improved education planning, policy making, management and outcomes.

• Reduce the data burden for state, districts and schools, and streamline data processes at the federal, state, district and school levels

• Encourage data usage by providing SEAs and ED users with analytical and reporting tools to produce preformatted and user-defined data reports.

• Offer technical resources and assistance to support data providers and data users.

Key things to know about EDFacts?

• EDFacts does not collect individual student or staff-level information. All information provided to EDFacts is aggregated – most often by categories such as grade level. In submitting data to EDFacts, SEAs cannot suppress the data in small data cells except as specifically authorized by federal statute.

• Data are collected from multiple sources. Most data are collected through the EDEN Submission System(ESS). The ESS collects files submitted electronically by SEAs. Most metadata (e.g., information to explain the data in EDFacts, such as state proficiency levels) are collected through the web-based system, EDFacts Metadata and Process System (EMAPS). Data for the Civil Rights Data Collection (CRDC is collected through a separate web-based survey tool.

• Data are reported for a specific period of time (i.e. the “Reporting Period”). For example: “student membership” data are reported for October 1 while “MEP students served 12-month” data are reported for the period September 1 through August 31.

• Data are associated with the school year of performance. For example: the student membership for October 1, 2012 are associated with the school year (SY) 2012-2013 since the membership table data represents the beginning counts of students for the school year. Data for September 1, 2012 through August 31, 2013 are associated with the SY 2012 -13 since the program year most closely aligns with the SY 2012-13.

EDFacts Data CollectedGENERAL INFORMATIONActive Schools CountDirectory InformationFree and Reduced Price LunchStaff FTETeachers FTEGrades OfferedMagnet Schools StatusStudent Membership

ASSESSMENTAcademic Achievement in MathematicsAcademic Achievement in Reading/Language ArtsAcademic Achievement in ScienceStudent Participation in MathematicsStudent Participation in Reading/Language Arts Student Participation in Science

SPECIAL EDUCATION – IDEAIDEA – Student Count – Early Childhood IDEA – Student Count – School AgeIDEA – Alternate Assessment Caps (1%/2%)IDEA – Not Participating in AssessmentIDEA – Exiting Special EducationIDEA – Disciplinary Removals IDEA Total Disciplinary RemovalsIDEA – Removal to Interim Alternative Educational SettingIDEA – Reasons for Unilateral RemovalSpecial Education Teachers (FTE)Special Education Paraprofessionals (FTE)Special Education Related Services Personnel (FTE)

Title IEconomically Disadvantaged StudentsPublic School Choice - EligiblePublic School Choice - Applied for TransferPublic School Choice - TransferredPublic School Choice - ImplementationPublic School Choice - 20% Transportation ReservationPublic School Choice – Funds SpentTitle I Part A SWP/TAS ParticipationTitle I TAS Staff Funded (FTE)SES – Applied to Receive ServicesSES – Eligible to Receive ServicesTitle I StatusTitle I Part A ParticipationTitle I Part A TASState Poverty Indicator Parental InvolvementSES – Funds SpentSES – Per Pupil ExpenditureSES – Received Services

TEACHER QUALITYTeacher Quality in Elementary ClassesTeacher Quality in Secondary Classes ACCOUNTABILITY

Alternate Approach StatusAYP StatusCorrective ActionsElementary/Middle Additional Indicator StatusHigh School Graduation Rate Indicator StatusMathematics Participation Status Reading/Language Arts Participation Status AMO Mathematics StatusAMO Reading/Language Arts StatusImprovement StatusRestructuring ActionsReconstituted StatusSchool Improvement Funds AllocationSchool Improvement Funds StatusInterventions

RTT – RACE TO THE TOPHigh School Graduates - Postsecondary Enrollment High School Graduates - Postsecondary Credits Earned

CHARTER SCHOOLSCharter School StatusCharter School LEA Status

FINANCIAL DATAFederal ProgramsREAP Alternative Funding Status

ESEA FLEXIBILITY – FLEXIBILITY SUBGROUPSHigh School Graduation Rate IndicatorAssessment Participation in MathematicsAssessment Participation in Reading/Language ArtsAssessment Participation in ScienceAcademic Achievement in MathematicsAcademic Achieve in Reading/Language ArtsAcademic Achievement in Science Mathematics Participation StatusReading/Language Arts Participation StatusAMO MathematicsAMO Reading/Language ArtsRegulatory Cohort Graduation RateGraduation Rate

ESEA FLEXIBILITYTitle I Allocations to Priority/Focus SchoolsState Interventions Used

EDFacts Data CollectedMIGRANT EDUCATION PROGRAMSConsolidated MEP Funds StatusMEP PersonnelMEP ServicesMEP Student Eligible 12-MonthMEP Students Eligible Summer/IntersessionMEP Students Served 12-MonthMEP Students Served Regular School YearMEP Students Served Summer/IntersessionMEP Migrant Students Eligible – Regular School Year

CTE – CAREER AND TECHNICAL EDUCATIONCTE Concentrators – Academic AttainmentCTE Concentrators – ExitingCTE Concentrators – GraduatesCTE Concentrators in ESEA Graduation RateCTE Concentrators – PlacementCTE Concentrators – Technical SkillsCTE Concentrators – Programs for Non-TraditionalCTE Participants – Programs for Non-Traditional

Title III/LEPAMAO 1 LEP Making ProgressAMAO 2 LEP English AttainmentAMAO 3 AYP for LEPImmigrant InformationLEP English Language TestingLEP Student CountLEP Students English ProficiencyLIEP TeachersTitle III LEP English Language Proficiency ResultsTitle III English Language Proficiency TestingTitle III LEP StudentsTitle III LEP Students ServedTitle III Monitored Former LEP Students

SIG – SCHOOL IMPROVEMENT GRANTAdvance CourseworkDual EnrollmentAdvance Coursework/Dual EnrollmentAverage Scale ScoresIncreased Learning TimeIntervention UsedSchool Year MinutesStudent Attendance RateTeacher Attendance RatePersistently Lowest-Achieving SchoolsPrincipal EvaluationsPrincipal Performance Level NamesTeacher EvaluationsTeacher Performance Level Names

GRADUATES AND DROPOUTSRegulatory Cohort Graduation Rate (Four, Five and Six Year) – Graduation RateRegulatory Cohort Graduation Rate (Four, Five and Six Year) – Student CountsGraduation RateGraduates/Completers

SAFE & DRUG FREE SCHOOLSDiscipline IncidentsStudents DisciplinedFirearm IncidentsGFSA Reporting StatusPersistently Dangerous StatusStudents Involved with FirearmsTruants

HOMELESSHomeless Served (McKinney-Vento)Homeless Students EnrolledMcKinney-Vento Subgrant Recipient Status

NEGLECTED OR DELINQUENTN or D – Program ParticipationN or D – Academic AchievementN or D – Academic and Vocational OutcomesN or D – Transition Services

EDFacts Data Collections• EDFacts State Data Collections – SEAs submit education

performance data at the state, district and school levels. This collections includes information on adequate yearly progress (AYP), ESEA Flexibility, state performance and other topics.

• Common Core of Data (CCD – Non Fiscal) – The NCES ( National Center for Educational Statistics) CCD non-fiscal survey was incorporated into EDFacts to streamline data submission processes for the states. SEAs submit non-fiscal information about public schools, districts and SEAs and descriptive data on students and staff.

EDFacts Data Collections

• Career and Technical Education (CTE) – Under the Carl D. Perkins Act, SEAs are required to submit data on both secondary students engaged in CTE and postsecondary students. USED is in the process of transitioning a portion of the data to EDFacts. EDFacts only captures the data related to secondary CTE.

EDFacts Data Collections

• The Consolidated State Performance Report (CSPR) is the required annual reporting tool for of each State, the District of Columbia, and Puerto Rico as authorized under Section 9303 of the Elementary and Secondary Education Act (ESEA), as amended.

– CSPR data, collected by SEAs, track progress in implementing the Elementary and Secondary Education Act, as amended, and provide information on AYP, ESEA Flexibility, Highly Qualified Teachers (HQT) and Public School Choice. USED collects CSPR data through a Web-based submission tool, most of which is prepopulated by EDFacts files submissions through EDFacts Submission System (ESS).

CSPR: Web-Based Application

~ Expanded Menu Features ~

CSPR Part I1.1 Standards and Assessment Development1.2 Participation in State Assessments1.3 Student Academic Achievement1.4 School and District Accountability1.5 Teacher Quality1.6 Title III and Language Instructional Programs1.7 Persistently Dangerous Schools1.9 Education for Homeless Children and Youths Program1.10 Migrant Child Count

CSPR Part I and II Data Collection Sections

ADE Data Sources/Stewards - EDFacts Reporting

• State Information System (SIS) – ADE State Data Warehouse • Performance/Accountability – Division of Public School Accountability:

School Performance (Louis Ferren)• Title III/ELL - Division of Learning Services: Student Assessment (Andre

Guerrero)• MEP – Division of Learning Services: Migrant Education (Stan Young)• N or D Programs - Division of Learning Services: Federal Programs (Jayne

Green/Chandra Martin) • Career & Technical Education (CTE) - Department of Workforce Education

(DWE) - (Mary E. Koettel )• Federal Programs (GEPA)/Finance – Division of Fiscal & Administrative

Services: Agency Finance (Anita Sacrey/Jana Cook (DCE))• Title I – Division of Learning Services: Federal Programs (Jayne Green)

DATA SOURCES

SIS/EPMS; 35.7%

AMAO/ELDA/HLS;

9.2%

ADHE: DWE; 9.2%NORMES;

13.3%

MEP; 6.1%

N OR D; 6.1%

FP, 3.1%

AF; 1.0% SPED/IDEA; 16.3%

DATA SOURCE DATA SOURCE DESCRIPTION #SIS/EPMS STATEWIDE INFORMATION SYSTEM - EPMS/DATA WAREHOUSE/ODS 35

AMAO/ELDA/HLS AMAO REPORT/ELDA TEST DATA/HOME LANGUAGE SURVEY 9ADHE: DWE HIGHER EDUCATION: WORKFORCE EDUCATION 9

NORMES ASSESSMENT/ACCOUNTABILITY/ESEA FLEXIBILITY 13MEP MIGRANT EDUCATION PROGRAMS 6

N OR D NEGLECTED OR DELINQUENT 6FP FEDERAL PROGRAMS: SCHOOL IMPROVEMENT GRANT (SIG) 3AF AGENCY FINANCE 1

SPED/IDEA Files submitted by SPECIAL EDUCATION Office 1698

EDFacts Reporting

ADE Unit Percent #DRS 84% 82

SPED/IDEA 16% 16

DRS; 84%

SPED/IDEA; 16%

Data Reporting & Systems (DRS)-SPED /IDEA

EDFacts ReportingREPORT SOURCE %COGNOS/EPMS-SIS 42.7%COGNOS/NONSISREPORTING 52.4%OTHER 4.9%

DATA SOURCE DATA SOURCE DESCRIPTION #SIS/EPMS STATEWIDE INFORMATION SYSTEM - EPMS/DATA WAREHOUSE/ODS 35

AMAO/ELDA/HLS AMAO REPORT/ELDA TEST DATA/HOME LANGUAGE SURVEY 9ADHE: DWE HIGHER EDUCATION: WORKFORCE EDUCATION 9

NORMES ASSESSMENT/ACCOUNTABILITY/ESEA FLEXIBILITY 13MEP MIGRANT EDUCATION PROGRAMS 6

N OR D NEGLECTED OR DELINQUENT 6JG SCHOOL IMPROVEMENT GRANT (SIG) 3AF AGENCY FINANCE 1 82

COGNOSEMPS-SIS, 42.7%

COGNOSNON-SIS

REPORTING, 52.4%

OTHER; 4.9% REPORT SOURCE SYSTEM

EDFacts ReportingData Reporting & Systems (DRS)

- 82 submission files for 2011/12- 4 new files added for 2012/13 - File submission span over 18 month period

Special Education (SPED) - 16 submissions files 2011/12

****Includes the collaborative efforts of School Districts/Cycle Coordinators , ADE Data Sources – Data Stewards and their respective Program Office.

EDFACTS DATA USAGE 2011 Summer State Trends Profiles (CSPR/CCD/EDFacts)

o Members of Congress use in states during Summer Recesso Secretary, Senior Leadership and Program Managers at U. S. Department of Education for

background information, reauthorization, budgeting, planning and program monitoring.

2011 Congressional Profileso EDFacts Publicationo Across the U. S. Department of Education and members of Congress and their staff.o Not made public on EDFacts website.

2011 School District Profileso U. S. Department of Education members of Congress (if requested through the office of

Legislative and Congressional Affairs), states and others.

State 3 Year Comparison Profileso EDFacts Publicationo Across the U. S. Department of Education o http://www2.ed.gov/about/inits/ed/edfacts/index.html

EDFacts Data Availability•EDFacts Data Availability• http://www.ed.gov/edfacts• EDFact Initiative Information, ESS Login Link, link to

2012 EDFacts Threes Year Caomparison.• http://ideadata.org • Individuals with Disabilities Act Data Accountability

Center• http://

www2.ed.gov/admins/lead/account/consolidated/index.html• Consolidated State Info (CSPR PDFs)

• http://eddataexpress.ed.gov• CSPR data in flexible/downloadable formats

EDFacts Data Availability• http://nces.ed.gov/ccd• Final CCD data (as cleared by NCES) made available

through downloadable files and NCES data tools• http://ocrdata.ed.gov – Civil Rights Data Collection• http://dashboard.ed.gov – US Education Dashboard