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STATE OF NEBRASKA ADDENDUM, QUESTIONS and ANSWERS 09/23/2015
ADDENDUM ONE, QUESTIONS and ANSWERS
Date: February 20, 2020 To: All Bidders From: Gloria Ryken/Gayle
Dietz, Buyer
Nebraska Department of Transportation (NDOT) RE: Addendum for
Request for Proposal Number R15-20 Rest Area Maintenance
Services for District 5
Questions and Answers Following are the questions submitted and
answers provided for the above mentioned Request for Proposal. The
questions and answers are to be considered as part of the Request
for Proposal. It is the Bidder’s responsibility to check the
Nebraska Department of Transportation website for all addenda or
amendments.
Question Number
Question State Response
1. What is the current contract value
for the District 5 Rest Area
Maintenance Services?
The current annual contract value is: Sidney Eastbound $97,500
Sidney Westbound $97,500
2. Can a cash deposit of 10% be used
in lieu of a Performance Bond?
The State requires a performance bond, valid for the life of the
contract, including any renewal and/or extension periods. Please
refer to Section II.O. of the RFP.
3. Who currently holds the contract?
The current contract is with Schwartz Contracting, Inc.
4. What is the current contract valued
at?
See the State’s response to question 1.
5. Please further clarify Section III. A . Must the daily
janitorial staff whom work the 12 hour shifts be considered
employees of the contractor, and work under direct instruction from
the contractor? Or can the daily staff be classified as
subcontractors?
Section III.A Paragraph 5 of the RFP states: All personnel
assigned by the Contractor to the contract shall be employees of
the Contractor or a subcontractor, and shall be fully qualified to
perform the work required herein. Personnel employed by the
Contractor or a subcontractor to fulfill the terms of the contract
shall remain under the sole direction and control of the Contractor
or the subcontractor respectively. Section III.A Paragraph 7 of the
RFP states: If the Contractor intends to utilize any subcontractor,
the subcontractor's level of effort, tasks, and time allocation
should be clearly defined in the contractor’s proposal. The
Contractor shall agree that it will not utilize any subcontractors
not specifically included in its proposal in the performance of the
contract without the prior written authorization of the State.
6. It was mentioned at the Pre-Proposal Conference that the
current contractor is voluntarily not
Yes, the contract period was for one year and included the
option to renew for four (4) additional one (1) year periods upon
mutual agreement of the Parties. The contract was
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renewing their contract with the State after just year 2 of the
maximum 5 renewal years, is this true?
effective on May 1, 2018 and was renewed for an additional one
(1) year period i.e. through April 30, 2020. The current contractor
opted not to renew the contract after the expiration date of April
30, 2020.
7. What is the current contract price? What was the price before
this 2 year contract, years 2014-2018?
Please refer to the State’s response to question 1 for the
current contract price. Annual Contract Value Year 2014: Sidney
Eastbound $127,680 Sidney Westbound $125,280 Year 2015: Sidney
Eastbound $127,680 Sidney Westbound $125,280 Year 2016: Sidney
Eastbound $127,680 Sidney Westbound $125,280 Year 2017: Sidney
Eastbound $127,680 Sidney Westbound $125,280 Contract Value:
Extension 2/1/2018 – 04/30/2018 Year 2018: Sidney Eastbound $31,920
Sidney Westbound $31,320
8. Do the trails that lead to the plaques
near the mountain have to be
mowed?
Yes, mow one pass on each side of the trail.
9. How serious is the rattlesnake
infestation? Is the NDOT planning
to mitigate this problem?
There has been only one incident in 20 years. Rattlesnakes are
very rarely seen; however, as a precaution there are warning signs
posted.
10. Can the toilet rolls be converted
from small rolls to large rolls? Yes, larger toilet paper rolls
may be used, but in the past the larger toilet paper rolls have
been vandalized. The contractor shall be responsible for the
expense of loss or replacement of toilet paper in the event it is
vandalized.
11. Is there a history of vandalism at the
rest areas due to their remote nature?
There have been 2 major incidents in the past 20 years and both
incidents occurred at the eastbound rest area.
12. Does the State Police
monitor/surveil these rest areas for
vandalism?
The Nebraska State Patrol does drive thru and stop occasionally
but rest areas are not patrolled on a regular basis.
13. Since the east bound rest area will
be shut down in May of 2021 that
will increase the amount of
supervision costs per site. Can the
cost proposal bid sheet be revised to
reflect the closure and the effect that
will be had on the contract?
The State is unclear on why the amount of the supervision cost
per site would increase upon the closure of the Sidney Eastbound
rest area. The cost proposal bid form is hereby revised as per the
attachment to this addendum and is posted on the NDOT website at:
http://dot.nebraska.gov/business-center/business-opp/procure-service-opp/.
Sections III.F., V., V.O., and V.Y. of RFP #R15-20 are hereby
amended per Attachment 1A.
This addendum will become part of the proposal and should be
acknowledged with the Request for Proposal.
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ADDENDUM ONE
ATTACHMENT 1A
Section III.F. PRICES, is hereby replaced and superseded with
the following:
Prices quoted shall be net, including transportation and
delivery charges fully prepaid by the contractor, F.O.B.
destination named in the solicitation. No additional charges
will be allowed for packing, packages, or partial delivery
costs. When an arithmetic error has been made in the extended
total, the unit price will govern. Fixed Price
Contract: All prices, costs, and terms and conditions submitted
in the cost proposal bid form shall remain fixed and
valid commencing on the opening date of the proposal until the
contract terminates or expires.
Section V. PROJECT DESCRIPTION AND SCOPE OF WORK, is hereby
replaced and superseded with
the following:
The Nebraska Department of Transportation (NDOT) is requesting
proposals for the provision of Rest Area
Maintenance Services for the District 5 rest areas along
Interstate 80. Locations of the facilities are as follows:
Sidney Eastbound Rest Area is located at approximate Milepost
51.40
Sidney Westbound Rest Area is located at approximate Milepost
61.37
NDOT plans on reconstructing the Sidney Eastbound Rest Area
tentatively in May of 2021 and the project is
scheduled to take approximately two (2) years to complete.
During this period, this rest area will be closed
and rest area maintenance services will not be required. The
contracted amount for the Sidney Eastbound
shall be pro-rated for services provided and days worked prior
to the rest area closure based on a 365
calendar year. NDOT shall provide a thirty (30) day written
notice to the contractor prior to the start of the
reconstruction project. Upon completion of the reconstruction,
the rest area maintenance services for the
Sidney Eastbound Rest Area will be rebid. The Sidney Westbound
Rest Area will not be affected by the
reconstruction project and will remain open and shall require
rest area maintenance services.
Section V.O. REST AREA CLOSURES, is hereby replaced and
superseded with the following:
In the event, a rest area(s) is closed for a definite period of
time due to acts of nature, road construction, building
repair/reconstruction or for any other reason deemed necessary
by NDOT, the duties and responsibilities of the rest
area personnel shall be redirected by NDOT to include
landscaping maintenance during the closure. If reconstruction
prevents landscaping maintenance or there is insufficient amount
of work for the rest area personnel to perform, the
contracted amount shall be pro-rated for services provided and
days worked based on a 365 calendar year.
NDOT plans on reconstructing the Sidney Eastbound Rest Area
tentatively in May of 2021 and the project is
scheduled to take approximately two (2) years to complete.
During this period, this rest area will be closed and rest
area maintenance services will not be required. The contracted
amount for the Sidney Eastbound shall be pro-rated
for services provided and days worked prior to the rest area
closure based on a 365 calendar year. NDOT shall
provide a thirty (30) day written notice to the contractor prior
to the start of the reconstruction project. Upon
completion of the reconstruction, the rest area maintenance
services for the Sidney Eastbound Rest Area will be
rebid. The Sidney Westbound Rest Area will not be affected by
the reconstruction project and will remain open and
shall require rest area maintenance services.
Section V.Y. PROPOSAL PRICING, is hereby replaced and superseded
with the following:
Proposal bid price shall be a monthly cost per rest area
facility to provide rest area maintenance services including
all
costs for labor, appropriate equipment, parts, tools,
transportation, consumable items, cleaning supplies and
materials, management and supervision of required or essential
personnel necessary to ensure effective completion
of all work and services as specified in this RFP. The bid
prices submitted by the contractor on the cost proposal
form for the initial contract period and optional renewal
periods shall remain fixed and valid commencing on the
opening date of the proposal until the contract terminates or
expires.
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REVISION I: COST PROPOSAL BID SHEET 2/20/2020
NEBRASKA DEPARTMENT OF TRANSPORTATION
RFP #R15-20 REST AREA MAINTENANCE SERVICES
Firm:
Line # Facility
1
Sidney Westbound Rest Area
Line # Facility
1
Sidney Westbound Rest AreaSq. Footage: 806
Line # Facility
1
Sidney Westbound Rest Area
Sq. Footage: 806
Optional First Year Renewal Period
Optional Second Year Renewal Period
2
Monthly Bid Price
$
Monthly Bid Price
$
Sidney Eastbound Rest Area
Sq. Footage: 806
Approx. Acres-Irrigated Area: 2.1
2Approx. Acres-Irrigated Area: 2.1
Sidney Eastbound Rest Area
Sq. Footage: 806
Approx. Acres-Irrigated Area: 2.1
$
$Approx. Acres-Irrigated Area: 2.1
2
Approx. Acres-Irrigated Area: 2.1
$Sq. Footage: 806
Initial Contract Period Year 1
Sidney Eastbound Rest Area
Sq. Footage: 806
Approx. Acres-Irrigated Area: 2.1
Proposal bid price shall be a monthly cost per rest area
facility to provide rest area maintenance services
including all costs for labor, appropriate equipment, parts,
tools, transportation, consumable items, cleaning
supplies and materials, management and supervision of required
or essential personnel necessary to ensure
effective completion of all work and services as specified in
RFP #R15-20. Note: The acres listed are
approximate irrigated areas for mowing and pest control. The bid
prices shall remain fixed and valid
commencing on the opening date of the proposal until the
contract terminates or expires. The contract has
the option to be renewed for two (2) additional one (1) year
periods, as mutually agreed upon by the State
and the contractor. Please indicate the monthly pricing for the
initial contract period and for each optional
renewal period.
Monthly Bid Price
$
Addendum One Questions and AnswersAddendum One-Attachment
1ARevised Cost Proposal Bid Sheet