ADDENDUM NO. 1 May 24, 2011 - Leesburg, VA

RFP NO. 11308-FY12-01

Architectural and Engineering Services Police Department’s Technical Support Building

Expansion and Renovation

ADDENDUM NO. 1 May 24, 2011

The April 2011 Needs Assessment and Master Plan Options for Police Station Headquarters and Satellite Facilities Final Report is now available for your use and has been added to the Bid Board for this project. END ADDENDUM NO. 1

Police Department Needs Assessment

Town of Leesburg, VA

FINAL REPORT April 2011

Prepared by

Brinkley Sargent Architects 5000 Quorum Drive #600

Dallas, Texas 75254

Copyright © 2011 by Brinkley Sargent Architects 5000 Quorum, Suite 600

Dallas, Texas 75254 972-960-9970

©Brinkley Sargent Architects | Leesburg Police Facility Needs 0.1

Acknowledgements Special thanks for their cooperation and time is extended to all town staff and interested citizens who assisted in the completion of this study. Town staff members who were particularly engaged in this study process are listed below: Town of Leesburg

Town Management/Town Hall John Wells Town Manager Kaj Dentler Deputy Town Manager Betsy Fields Research & Communications

Police Department Joseph Price Police Chief Clagett Moxley Police Captain

Information Technology Wendy Wickens Director

Planning & Zoning Susan Berry-Hill Director Brian Boucher Deputy Director

Capital Projects Tom Brandon Project Manager for Design &

Engineering Brinkley Sargent Architects / Consultant Team

Harold E. Sargent Architect / Project Manager Gina Irwin Senior Programmer Wayne Hughes Hughes Group Architects


Table of Contents Acknowledgements................................................................................................ 0.1

Table of Contents ................................................................................................... 0.2

Introduction

Introduction ................................................................................................. 1.1

Town Information and Background ............................................................ 1.2

Purpose of Study ......................................................................................... 1.2

Methodology of Study ................................................................................ 1.2

Goals for this Study ..................................................................................... 1.3

References .................................................................................................. 1.3

Executive Summary

Premises ...................................................................................................... 2.1

Space Allotment/Square Footage Growth Chart ......................................... 2.2

Police Facility Development - Budget Options .......................................... 2.2

Police Support Building Development – Budget Option ............................ 2.4

Satellite Facility Options ............................................................................. 2.4

Police Facility Masterplan........................................................................... 2.4

Planning Context

Planning Horizon ........................................................................................ 3.1

Population Growth ...................................................................................... 3.1

Police Planning ........................................................................................... 3.2

2010 Police Staffing Chart .............................................................. 3.3



Security Levels ............................................................................................ 3.6

Site Planning ............................................................................................... 3.7

Parking ............................................................................................ 3.7

Parking Chart 2035 ......................................................................... 3.7

Other Planning Factors ................................................................................ 3.9

Section

1

Section

2


Existing Facility Analysis

Analysis of Conditions and Shortcomings .................................................. 4.1

Main Police Building Analysis ................................................................... 4.2

Technical and Police Support Building Analysis........................................ 4.7

I.T. Department ........................................................................................... 4.9

Space Needs

Introduction ................................................................................................. 5.1

Explanation of Circulation Factors ............................................................. 5.1

Space Standards .......................................................................................... 5.2

Work Station ................................................................................... 5.2

Private Offices ................................................................................. 5.2

Shared Offices ................................................................................. 5.3

Summary of Program Spaces – Police Facility ........................................... 5.4

Total Square Footage Needs ....................................................................... 5.4

Main Police Facility

Public Lobby ................................................................................... 5.5

Community/Training Room ............................................................ 5.7

Admin Division/Records ................................................................. 5.9

Communications ........................................................................... 5.11

Information Technology................................................................ 5.13

Operational Support ...................................................................... 5.15

Police Administration.................................................................... 5.17

Criminal Investigations ................................................................. 5.19

Operations Division/Patrol ............................................................ 5.22

Staff Support ................................................................................. 5.24

Building Support ........................................................................... 5.26

Technical Support Building

Crime Scene .................................................................................. 5.27

Property and Evidence .................................................................. 5.27

Support Building

Police Support ............................................................................... 5.31

Section

4

Section

5


Specialty Storage/Conditioned ...................................................... 5.31

Space Needs – Loudoun St. Satellite Facility

Space Needs ................................................................................................ 6.1

Space Needs – Airport/Storefront Satellite Facility

Space Needs ................................................................................................ 7.1

Project Budget – Police Headquarters

Synopsis ...................................................................................................... 8.1

Main Building Additions ............................................................................ 8.2

Main Building Renovations ........................................................................ 8.2

Detailed Square Footage Changes to Main Building .................................. 8.3

Support Building Additions ........................................................................ 8.5

Detailed Square Footage Changes to Support Buildings ............................ 8.6

Site Improvements ...................................................................................... 8.7

Total Site Plan ............................................................................................. 8.8

Project Schedule .......................................................................................... 8.8

Budget ......................................................................................................... 8.9

Budget Notes ............................................................................................. 8.11

Project Budget – Satellite @ Loudoun Street

Synopsis ...................................................................................................... 9.1

Existing Site ................................................................................................ 9.1

Site Development ........................................................................................ 9.2

Project Schedule .......................................................................................... 9.2

Budget ......................................................................................................... 9.3

Budget Notes ............................................................................................... 9.5

Project Budget – Satellite @ Airport

Synopsis .................................................................................................... 10.1

Existing Site .............................................................................................. 10.1

Site Development ...................................................................................... 10.1

Project Schedule ........................................................................................ 10.2

Section

6

Section

7

Section

8

Section

9

Section

10


Budget ....................................................................................................... 10.2

Budget Exhibit & Notes ............................................................................ 10.3

Development Options – Existing Police Building

Option 1 ..................................................................................................... 11.1

Option 2 ..................................................................................................... 11.1

Option 3 ..................................................................................................... 11.1

Option 4 ..................................................................................................... 11.2

Option 5 ..................................................................................................... 11.2

Comparison of Schedules .......................................................................... 11.3

Updated Option – Existing Support Building

Synopsis .................................................................................................... 12.1

Budget/Budget Notes ................................................................................ 12.2

Extents of Construction Exhibit ................................................................ 12.3

Support Building Floor Plan ..................................................................... 12.4

Appendix

Appendix 1 – Town Growth Comparison Slides ....................................... A.1

Appendix 2 – Staff Questionnaires ............................................................ A.2

Section

11

A

Section

12


Introduction This report constitutes a study concerning the growth and resultant facility needs for the Town of Leesburg, Virginia. The architectural firms of Brinkley Sargent Architects, with local assistance by Hughes Group Architects, were asked to formulate the projected space needs for the Police department. The scope of the study included three distinct activities:

1) To renovate and expand the current facility on the current site to house all department personnel, and

2) To study the possibility of a satellite police station and back-up dispatch/communications center on private property at West Loudoun Street.

3) To review satellite police facility at town airport site.

4) To complete a cursory review of private buildings currently being used by the Loudoun County Sheriff’s office on Catoctin Circle and on Harrison Street.

1


The Executive Summary precedes the study and provides a synopsis of the findings of the report. The Planning Context Section follows and establishes the basis of the report. The Existing Facilities Section catalogues the existing Police facilities and their general condition. The Police Space Needs section is the heart of the study and forecasts the needs of each department in terms of square footage. Sections 6 and 7 cover the space needs for the satellite facility scenarios. Specific budgets for each project site are contained in Sections 8, 9, and 10. The last sections (Section 11 and 12) provide options for development and the projected cost of each option. The Appendix provides supporting documents that were used in the study.

Town Information and Background1

On October 12, 1758 the Virginia General Assembly founded the town of Leesburg. It consisted of 60 acres laid out by Nicholas Minor in the traditional Virginia plan of six criss-cross streets. The town began as “George Town” in honor of the British Monarch. The village began to prosper when the British Colonial Council established a Court House at the crossroads of what are now Route 15 and Route 7. It was renamed Leesburg after Thomas Lee, and the historic town has been the county seat for Loudoun County for close to 250 years. During the War of 1812, Leesburg served as a temporary haven for the United States Government and its archives (including the Declaration of Independence and the U.S. Constitution and portraits of early American leaders). Early in the American Civil War Leesburg was the site of the Battle of Balls Bluff, a Confederate victory. The Battle of Mile Hill was fought just north of the town prior to its occupation by Robert E. Lee in September of 1862.

Purpose of Study

The Programming and Master Plan was developed in response to Town leader’s need to determine the space requirements and implementation options of these requirements for the Police facility. This Plan provides a guide for both the near-term (at 2020) as well as long-term (at 2035) space needs with budgets, department adjacencies, site requirements, and space standards.

Methodology of Study

This report is based on preliminary data gathered by the Town and the architects as well as numerous meetings with staff members from each department. This information includes current and future population, staffing, staff ratios, organizational charts, and


department staff, Town vehicle parking requirements, and adjacency criteria.

After reviewing this preliminary data, on-site meetings were held with representatives from each of the departments studied. Participants were encouraged to think about the long-term goals and needs of their departments.

The developed data resulted in projected staffing growth numbers at the milestone years of 2020 and 2035. Some staffing numbers were compared to towns of similar size and demographic composition. Adjustments were made as required and reviewed with key departmental staff members.

Goals for this Study

Several Goals for this study were established at the beginning of the process. These include:

• Analyze Departments and Determine Space Needs

• Determine Condition and Constraints of Existing Police Facility structures and site

• Study location and space options for one Precinct facility

• Develop a Strategy for Satisfying Future Space Needs by expansion of the existing facility; one Precinct facility also taken into consideration.

• Determine Budget Options

References

1. Excerpts taken from a historical compilation found at the website www.leesburg.com/history.


Executive Summary This report is a product of an in-depth study into the present and future needs of the Leesburg Police department as well as the town’s Information Technology department. Near term and long range needs for these departments were established as well as the possibility of a satellite Police facility at two sites.

Premises

Current Facility – The existing Police Building is 20,775 s.f. with an independent Technical/Support Building of 4,428 s.f. The existing site plan has 28 public parking spaces and 68 secure staff/ town parking spaces. Police Operational Support Services are currently located at the town airport terminal building in lease space. Special Investigations detectives are currently housed in a temporary trailer on the Police Building secure parking lot.

Police Building Expansion – The conclusions of this study show the Police Building requires a total size of 35,544 s.f. within 25 years. The Technical/Support Building will grow to 10,582 s.f. Secure staff/town vehicle parking will expand to 138 spaces. Public parking needs require a total of 48 parking spaces.

The expansion of the existing Police Building by 14,769 s.f. and the Technical/Support Buildings by 6,154 s.f. is not caused entirely by future department growth. The following chart shows where the growth of the Police Facility occurs:

2


Police Building

20,775 Current Police Building 1,791 Current Operations Support impact when moved

back from airport 552 Current Special Investigations impact when

moved from trailer 2,120 Addition of I.T. Department 160 Addition of 311 Call Center to Communications 1,468 Original building Copy Room, Interview, Patrol

Storage, Investigations Storage, Building Storage, Administration Waiting, and Chief Administrative Assistant spaces currently occupied by new staff offices and secure file room

8,678 25 Year Expansion Space 35,544 Total New Building square footage

Technical/Support Building

4,428 Current Building 468 Original Motorcycle garage now utilized for

Evidence 864 Addition of Command Vehicle garage.

Command Vehicle currently at Public Works. 4,822 25 Year Expansion Space 10,582 Total New Building square footage

Police Facility Development - Budget Options

Five possible options for development of the existing Police site were determined.

Option One $17,280,000 All renovation and addition work would

commence design 7/2012 and building would be complete 11/2014.

Option Two $22,015,000 All renovation and addition work would

commence design 7/2016 and building would be complete 11/2018.


Option Three $7,972,000 Phase 1 – Design start 7/2012 with completion

1/2014

A. All site work. B. Technical/Support Building renovation and

addition. C. Completion of two south addition shells with

only ground level finished out for Investigations and I.T. Department.

D. Minor existing Police Building renovations for access to new additions.

$13,222,000 Phase 2 – Design start 7/2016 with completion 10/2017

A. Construction of second floor within existing structure.

B. Renovation of ground floor. $21,194,000 Total Cost Option Four $8,611,000 Phase 1 – Design start 7/2013 with completion

1/2015

A. Same as Option Three except start date moved back one year.

$13,222,000 Phase 2 A. Same as Option Three.

$21,833,000 Total Cost

Option Five $5,250,000 Phase 1 – Design start 7/2012 with completion

5/2013 A. Complete all site work. B. Complete Technical/Support Building.

$16,235,000 Phase 2 – Design start 7/2016 with completion 6/2018 A. Police Building renovation and addition.

$21,485,000 Total Cost


Police Support Building Development- Budget Option

$ 935,000 All renovation and addition work would commence design 7/2012 and building would be complete 11/2014.

Satellite Facility Options

Loudoun Street

An additional goal of this study was to provide information for possible construction of a 5,233 s.f. Police Satellite Facility including back-up communications center with an additional 18,000 s.f. for Volunteer Fire Department at 215 Loudoun Street SW. Based upon a design start date of 7/2016 and completion by 5/2018, the total cost would be $12,192,000.

Town Airport/Storefront

Finally, the existing Town airport building was reviewed for incorporation of the satellite Police function with back-up communications center. Total cost for this site was $846,000 based upon 7/2016 design start and completion by 2/2017.

Police Site Masterplan

We trust that the enclosed information will be useful in guiding the Town of Leesburg in its future decisions for both the Police and I.T. Departments.


2000 2010 2015 2020 2030 2035Town Data 28,311 42,616 44,606 46,597 47,884 48,527w/ med. growth 28,311 32,568 34,697 36,826 41,083 43,212w/major redevmt. 28,311 34,663 37,839 41,015 47,367 50,543Planning Area 50,387 51,395 52,423 53,471 55,631

0

10,000

20,000

30,000

40,000

50,000

60,000

Leesburg Population Comparisons

Planning Context Planning Horizon

The most difficult aspect of planning any municipal facility is anticipating future space and use requirements. The most common design error made concerning this building type is that a needs assessment is not undertaken which can result in the building capacity being exceeded within a short time after occupancy.

This study is meant to be a long-term road map for the facility needs of these departments. Therefore the hallmark time frames of 10 years and 25 years were established for this study. This time frame alleviates the issue of the departments outgrowing the expanded facility shortly after re-occupying it.

Population Growth

The Town of Leesburg had a 2000 population of 28,311. The reported population in 2010 used for the purpose of this study was 42,616. In looking at the continued growth in the future, a handful of sources were used in determining population projections. (Ref. chart at right.) Much debate occurred regarding the population within the town limits versus the population of the Leesburg Planning Area, which is equivalent to the Police service area. (Refer to Addendum #1 for presentation comparing the two.) For purposes of this study, the possible population growth at 2020 of 46,597 was utilized, while 2035’s population is 48,527.

3


Jurisdiction Population # of Officers Officer per 1000Falls Church 11,711 32 2.73Fairfax City 24,702 65 2.63Manassas 36,213 90 2.49Manassas Park 14,026 31 2.21Winchester 26,383 75 2.84Fredericksburg 22,902 72 3.14Herndon 22,045 56 2.54Vienna 14,903 40 2.68Leesburg 39,641 82 2.07

* based on 2009 population and staffing

Agency ComparisonNorthern Virginia

Police Planning Staffing Projections

Projecting staffing requirements is one of the most crucial aspects of a successful needs assessment. Projections of staff requirements were made using past history, present staffing and staffing growth of comparable towns in conjunction with Police staff. Considerations for a satellite facility were also taken into account.

The organizational charts on the following pages show both the current staffing for 2010 and the expected growth of the police department. This growth is based on expected staffing for the hallmark years of 2020 and 2035. The distribution and growth of personnel is based on discussions with the Police Department.

Presently, the Police Department has a total staff of 101. The current sworn ratio is 1.95 sworn staff per 1000 residents. The department is projected to grow to a total staff of 145 with a sworn ratio of 2.45 in 2020, and the staff will total 167 in 2035 with a sworn ratio of 2.68.

As a point of comparison for growth and staffing, the chart below shows data for neighboring towns. These comparisons show Leesburg with the lowest ratio of officer per 100 residents.

This data set is based on 2009 population numbers, whereas the organization chart on the next page shows the updated staff/sworn number based on the 2010 population.


Leesburg 42,616 Population Police Staffing 2010

Sworn position in Red 101 Total Staff** Off Site 83 Sworn Staff

18 Civilian StaffAdmin 42.6 population/10001 Chief 1 Exec. Assoc. I 1.95 Sworn Ratio

Operations Admin/Support Division1 Captain 1 Captain

1 Admin. Assoc. II1 Admin. Serv. Off. Training/PIO/Recruit

Patrol Operations Community Services3 Lieutenant 1 Lieutenant

District 1 **Traffic Admin Support2 Sergeant 1 Sergeant 1 Lieutenant

16 Officer 4 Traffic Mgmt. Off. 1 SwornDistrict 2 (2 are motors) Information Services2 Sergeant **SRO 1 IT Specialist 1 Civilian

13 Officer 1 SergeantDistrict 3 - eastern 6 Officers Communications 2 Total Admin2 Sergeant 4 Tech Supervisor

12 Officer Community Outreach 7 Comm. Techs

OfficerCrime Prevention Records1 Officer 2 Clerk Criminal Investigations

1 Lieutenant

**Personnel/Training Special Enforcement1 Academy Instr. 1 Sergeant

at academy 3 Detectives

General InvestigationsSupply/Evidence

1 Admin. Coord. 8 Detectives

Forensics1 Crime Scene Tech

51 Sworn 14 Sworn 4 Sworn 13 Sworn

0 Civilian 0 Civilian 16 Civiilian 1 Civiilian

51 Total 14 Total 20 Total 14 Total

Current Police Staffing


Leesburg 46,597 Population Police Staffing 2020Added positions shown in parentheses( )Sworn position in Red 145 Total Staff** Off Site 114 Sworn Staff

31 Civilian Staff1 (Asst. Chief) Admin 46.6 population/10001 (Inspect. Services) 1 Chief 1 Exec. Assoc. I 2.45 Sworn Ratio

1 (Accred. Officer) 1 (Admin Assoc. II)1 (Fiscal Manager)1 PIO

Patrol Operational Support Admin Division1 Captain 1 Captain 1 Captain

1 Admin. Assoc. II1 Admin. Serv. Off.

Patrol Operations Community Services 1 (Admin. Serv. Off)3 Lieutenant 1 Lieutenant 5 Sworn

1 (Lieutenant)5 Civilian

District 1 Traffic Admin Support2 Sergeant 1 Sergeant 1 Lieutenant 10 Total Admin1 (Sergeant) 4 Traffic Mgmt. Off.

16 Officer 2 (Officer) Information Services4 (Officer) 1 IT Specialist

District 2 SRO 1 (IT Specialist)2 Sergeant 1 Sergeant Criminal Investigations1 (Sergeant) 6 Officers Communications 1 Lieutenant

13 Officer 1 (Officer) 4 Tech Supervisor3 (Officer) 7 Comm. Techs Special Enforcement

District 3 Community Outreach 2 (Comm. Tech) 1 Sergeant2 Sergeant 3 Detectives

Records 4 (Detectives)12 Officer Crime Prevention 2 Clerk3 (Officer) 1 Officer 1 (Clerk) General Investigations

1 (Officer) 1 (Sergeant)Personnel/Training 8 Detectives1 Academy Instr. 3 (Detectives)

Supply/Evidence Forensics1 Admin Coord 1 Crime Scene Tech

2 (C.S. Tech)2 (Crime Analyst)1 (Computer Exmr.)

63 Sworn 20 Sworn 5 Sworn 21 Sworn

0 Civilian 0 Civilian 20 Civiilian 6 Civiilian

63 Total 20 Total 25 Total 27 Total

Police Staffing 2020


Leesburg 48,527 Population Police Staffing 2035Added positions shown in parentheses( )Sworn position in Red 167 Total Staff** Off Site 130 Sworn Staff

37 Civilian Staff1 Asst. Chief Admin 48.5 population/10001 Inspect. Services 1 Chief 1 Exec. Assoc. I 2.68 Sworn Ratio

1 Accred. Officer 1 Admin Assoc. II1 Fiscal Manager1 PIO

Patrol Operational Support Admin Division Investigations Division1 Captain 1 Captain 1 Director 1 Captain

1 Admin. Assoc. II2 Admin. Serv. Off. Criminal Investigations

Patrol Operations Community Services 1 Lieutenant3 Lieutenant 1 Lieutenant

Admin Support Special Enforcement1 Lieutenant 1 Sergeant

District 1 Traffic 7 Detectives3 Sergeant 1 Sergeant Information Services 1 (Detectives)

(Sergeant) 6 Traffic Mgmt. Off. 2 IT Specialist20 Officer 2 (Officer) General Investigations5 (Officer) 1 Sergeant

SRO Communications 11 DetectivesDistrict 2 1 Sergeant 4 Tech Supervisor 1 (Detectives)3 Sergeant 7 Officers 1 (Manager)

(Sergeant) 1 (Officer) 9 Comm. Techs Forensics16 Officer 3 (Comm. Tech) 3 Crime Scene Tech4 (Officer) Community Outreach 2 Crime Analyst

Records 1 Computer Exmr.District 3 Crime Prevention 3 Clerk 1 (Computer Exmr.)2 Sergeant 2 Officer

(Officer)15 Officer Personnel/Training4 (Officer) 1 **Academy Instr.

1 **(Academy Instr.)

Supply/Evidence1 Admin Coord

76 Sworn 22 Sworn 5 Sworn 24 Sworn 3 Sworn

0 Civilian 0 Civilian 25 Civiilian 7 Civiilian 5 Civilian

76 Total 22 Total 30 Total 31 Total 8 Total Admin

Police Staffing 2035


Security Levels

Due to the nature of both internal activities as well as visitors to any public safety facility, various security levels are required within these buildings. Separation of the Staff and Public entries is important to the security of the facility.

Police Security

The Police public lobby will remain open during normal business hours. During this time, the public will be received by Police Records. Two secondary public entrances are provided for the I.T. department and Property/Evidence. Any after-hours visitors will be received by Communications in the Police public lobby. The remaining portions of the building will have controlled access by card-type authorization.

Once an individual has passed through the first level of security, a second level of access qualifications will be required to gain access into the Records area as well as other public functions such as Police Administration and Operations Support. A third level of access requirements will be used at the Holding area, Evidence and Crime Lab areas.


TOTAL PARKING NEEDS-PolicePublic 44Staff 56Town/Secure 89

-7182

5% reduction for vacation, court, etc.

Leesburg Police Parking Count 2035 Shift Start Times

2035DEPARTMENT # StaffPUBLIC PARKING

Police Visitors 10 10 10 10 10 10 10 10 10 2 2 2 2 2Volunteers 2 2 2 2 2 2 2 2 2 2 2 2 2Community Room (2 per 3 seats) 28 28 28 28 28 28 28 28 28 40 40 40 40 40

Total Public Cars 38 38 40 40 40 40 40 40 40 44 44 44 44

PERSONAL CARSPolice Administration

Executive Associate I 1 1 1 1 1 1 1 1 1 1Admin Associate II 1 1 1 1 1 1 1 1 1 1Accreditation Officer 1 1 1 1 1 1 1 1 1 1Fiscal Manager 1 1 1 1 1 1 1 1 1 1PIO 1 1 1 1 1 1 1 1 1 1

Admin DivisionDirector 1 1 1 1 1 1 1 1 1 1Admin Associate II 1 1 1 1 1 1 1 1 1 1Admin Service Officer 1 1 1 1 1 1 1 1 1

Information ServicesIT Specialist 2 2 2 2 2 2 2 2 2 2

CommunicationsManager 1 1 1 1 1 1 1 1 1 1Supervisor 4 1 1 1 1 1 1 2 1 1 1 1 1 1 1 2 1 1 1 1 1 1 1 1 1Communication Technician 12 3 3 3 3 3 3 5 3 3 3 3 3 3 3 5 3 3 3 5 3 3 3 3 3

RecordsClerk 3 1 1 2 2 2 2 2 2 2 2 1 1 1 1 1 1

EvidenceAdmin Coordinator 1 1 1 1 1 1 1 1 1 1

ForensicsCrime Scene Technician 3 1 1 1 1 1 1 2 2 2 2 2 2 2 2 2 1 1 1Crime Analyst 2 2 2 2 2 2 2 2 2 2Computer Examiner 2 2 2 2 2 2 2 2 2 2

Patrol Off icer Personal Cars 17 17 17 8 8 8 8 8 8 8 8 8 8 8 8 17 17 17 17 17 17 17 17 17SRO Personal Cars 6 6 6 6 6 6 6 6 6Crime Prevention Personal Cars 2 2 2 2 2 2 2 2Special Enf. Personal Cars 3 3 3 3 3 3 3 3 3 3Gen. Invest. Personal Cars 4 4 4 4 4 4 4 4 4

Total Staff Cars 37 21 21 21 12 12 12 16 14 40 43 43 43 44 44 50 56 56 27 29 27 27 26 26 25

6 pm 8 pm 10 pm12 am 2 am 4 am 6 am 8 am 10 am 12 pm 2 pm 4 pm

Site Planning Parking

The most significant impact on Site Planning is parking for all staff, town owned (secure) and public vehicles. The parking requirements are divided into Public, Staff, and Town/Secure. The chart below is a summary of the maximum number of parking spaces needed for each user group at the current site.

The current site provides 28 public spaces and 68 staff/secure spaces. Therefore, at least 16 more public spaces and 77 more staff/secure spaces should be added.

Parking Chart 2035


Leesburg Police Parking Count 2035 Shift Start Times

2035DEPARTMENT # Staff

TOWN CARS - take homePolice Administration

Chief of Police 1 1 1 1 1 1 1 1 1 1 1Assistant Chief 1 1 1 1 1 1 1 1 1 1 1

Inspect. Services 1 1 1 1 1 1 1 1 1 1 1Patrol Division

Captain 1 1 1 1 1 1 1 1 1 1 1Lieutenant 3 3 3 3 3 3 3 3 3 3 3

Sergeant 8 1 1 1 1 1 1 2 4 2 1 1 1 1 1 2 4 2 1 2 4 2 1 1 1Patrol Off icer 64

Day Shift 3 11 3 0 0 0 0 0 0 0 0 3 4Evening Shift 0 4 4 3 12 4 0 0 0 0 0 0 0Night Shift 0 0 0 0 0 3 4 3 11 3 0 0 0

Operational SupportCaptain 1 1 1 1 1 1 1 1 1 1

Community ServicesLieutenant 1 1 1 1 1 1 1 1 1 1Traffic

Sergeant 1 1 1 1 1 1 1 1 1 1Traff ic Management Officer 8 4 4 4 4 8 8 8 8 8 4 4 4 4

SROSergeant 1 1 1 1 1 1 1 1 1 1SRO 8SRO Pool cars 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6

Crime PreventionOfficer 2 2 2 2 2 2 2 2 2 2

Admin DivisionAdmin Service Officer 2 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1

Admin SupportLieutenant 1 1 1 1 1 1 1 1 1 1

Investigations DivisionCaptain 1 1 1 1 1 1 1 1 1 1

Criminal InvestigationsLieutenant 1 1 1 1 1 1 1 1 1 1Special Enforcement

Sergeant 1 1 1 1 1 1 1 1 1 1 1Detective 8 8 8 8 8 8 8 8 8 8 8

General InvestigationsSergeant 1 1 1 1 1 1 1 1 1 1Detective 12 12 12 12 12 12 12 12 12 12

Miscellaneous PolicePatrol Pool Cars (12%) 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8CID Pool Cars (10%) 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2Small Trailer 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2Medium Trailer 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4Large Trailer 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3Seized Vehicle 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4evidence vehicles/post processing 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2Surveillance/Decoy Vehicle 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1

Total Town Cars 128 34 38 38 34 34 37 42 52 62 61 61 65 65 65 78 89 75 60 55 61 47 43 43 43

6 pm 8 pm 10 pm12 am 2 am 4 am 6 am 8 am 10 am 12 pm 2 pm 4 pm

Parking Chart 2035, continued


Other Planning Factors

Several functional elements that impact the square footage and site requirements were identified during this needs assessment process. Each factor is listed below:

• Animal Control – This function is currently performed by the County, so no space/staff considerations are included.

• Emergency Operations Center – As the County runs a free-standing EOC, the Town of Leesburg is currently not required to maintain one. However, as the population increases, the need for a supplemental EOC has been incorporated into this needs assessment to provide for future needs.

• Information Technology – Early in the study process, it was determined that relocating the town’s I.T. department into the expanded police facility would be beneficial.

• Training Academy – This process occurs within the County so no specialty training rooms were required at this facility.

• Detention – Since the County facility is so close, no holding cells or additional detention processing spaces were needed.

• Victims Services – The Police department currently partners with the local child advocacy group to assist young victims, and this working relationship is expected to continue. Therefore, no dedicated office space for this function is needed, but a soft interview room can be used to meet with victims.

• Hiring of Administrative Staff – It was noted that the percentage of administrative staff to sworn staff has been low, historically. This stems from more approval from Town Council for officers over administrative staff. A small effort to correct this staffing imbalance has been addressed in the future staff projections.

• Evidence Lab/Processing – Staff noted that the regional crime lab often cannot turn around evidence processing as quickly as desired, so space considerations were included to allow staff to perform more procedures in house in the future. This includes space for latent prints and AFIS.


• A strong desire to bring all Police functions back under one roof was a specific planning goal. This would include the return of the School Resource Officers (SRO) and the Traffic Management division (Motorcycles) from the airport, as well as moving Special Investigations detectives back into the building from the trailer in the secure parking lot.


Existing Facilities Analysis of Conditions and Shortcomings

This section of the Needs Assessment study documents the current constraints and deficiencies of the Leesburg Police Facility. Tours of the building, supporting exhibits, photos, and staff comments were used to establish these shortcomings.

Address: 65 NE Plaza Street, Leesburg, VA

Building Area: Main Building = 20,775 SF Technical Support Building = 4,428 SF

4


Main Police Building Plan

Police Lobby/Community Room • Lobby and Toilets - OK • Community Room – OK but need storage for training

Records • Current size is OK once archive files are moved out to allow

for more storage of current files.

“We need more storage space in Records.” – Lt. Thompson


Communications • Current space is tight but OK. With the addition of the Town’s

I.T. department, additional space in required for the equipment room.

“The dispatch center is tight for the number of employees.” – Lt. Thompson

Information Technology • Currently in Town Hall. Staff would like to move to Police

Facility for security and to be close to largest function/users, the police department and communications.

“Not enough office space, staging space, storage space and incredibly crowded [at Town Hall].” – Wendy Wickens

Community Services • No interview/polygraph room. Fingerprint is in the corridor.

(Photo below.) SRO/Traffic personnel moved out to airport to make provide office space and EOC/war room.


Police Administration • Suite is OK, but the waiting area was taken over for a staff

position while a private office has been converted into a need secure file room.

Criminal Investigations • Special Investigations moved out of building into a portable

trailer. • No true forensic computer lab. Previous Quiet Room was

converted into a computer workspace. (Photo below left.) • Division’s storage rooms have been converted to staff

workspaces. • War room has been moved to take over former space for

SRO/Traffic Management staff. • No evidence workroom for detectives.

Detective workstations

“4 CIS personnel are housed in a trailer. One detective uses a converted closet for work space.” – Lt. Kinnally

Operations – Patrol • Varying office sizes for same rank (i.e. One Patrol Lieutenant

has a private office while two other Patrol Lieutenants share one office.)

• Briefing room is tight. Room used for storage as well. • Squad room area next to locker rooms is now part of Men’s

locker room when more lockers were needed. • Detainee toilet is open to rest of holding/processing area. This

should be closed off. • Quartermaster area is tight.


Patrol Photographs

Quartermaster

Quartermaster

Quartermaster

Arsenal

Briefing Room


Patrol Photos, continued

Secure Interview Report Writing

Staff Support • Locker room toilets and showers inadequate and do not meet

ADA requirements. • Exercise room is adequate. • All work/copy areas for entire building at one location.

Previous areas have been converted into a Lieutenant’s office and another into a file room.

• Staff toilets limited to 3 single toilets throughout entire building, outside of locker rooms.

Locker Room Exercise Room


Building Support • Need to add archive records storage • No general building storage • No building material storage • Need for building engineer space – central building system

controls/manuals have one secure location. Existing Support Building Plan

Technical and Police Support Building

• Good I.D./Crime Lab and Forensic Garage. • No staff areas for Crime Lab Technicians or Evidence Tech.

Must use Patrol drop area. • Evidence has taken over motorcycle storage bay. • No segregation of weapons or drugs which is not in line with

national accreditation standards. • No space for large items to be stored. • No space for growth in Evidence or I.D./Crime Lab. • Lack of evidence processing area. • No public pick-up window for Property. Staff must utilize the

main lobby for this.


• Lack of space for viewing evidence securely, for outside agencies or attorneys.

• No security lines between staff and officers. • No dedicated staff toilet. • Existing officer/staff toilet is not ADA.

Patrol Evidence Drop/Staff Work Evidence Lockers

Evidence Files/Storage Exterior Kennels

I.D./Crime Lab I.D./Crime Lab


I.T. Department

Currently, this department is housed in Town Hall and encompasses approximately 707 SF. The staff are working in cramped quarters, with hallways used for storage and staging of equipment. There is little restricted access to this department right now. Staff noted concerns for better security to the town’s computer systems and moving to the Police Facility will be a tremendous improvement.


Police Space Needs Introduction

Based upon the conclusions discussed in the Planning Section of this program, the requirements for each area of the Police Facility are summarized in the following narratives. The function, adjacencies, and accessibility of each element are detailed, including assumptions and unique conditions that were placed on some areas.

Explanation of Circulation Factors

The Circulation Area is the portion of the Gross (Total) Area, whether or not enclosed by partitions, which are required for physical access to some subdivisions of space. Systems Office Furniture (Work Stations) Circulation: Contrary to popular perception systems office furniture does not take up dramatically less space. What they do allow is flexibility of that space. A certain amount of area is added to these systems before the department circulation to allow for adequate circulation to each of the systems cubicles. Please see the drawings of the workstations for the area added to the actual size. Gross Circulation: This is a calculation of the circulation needed to travel to and within the department and the thickness of walls. It is a percentage of the Gross square footage (i.e. the subtotal and the circulation together). This number is calculated (using 25% as an example) by taking the subtotal and dividing it by (100-25) then multiplying by 25. This gives

you a number that is 25 percent of the Gross square footage. [(Subtotal/75) x 25= gross circulation] This circulation number varies depending on the makeup of the department.

Exterior Wall/ Mechanical/Circulation Factor: After each department is added together to form a component (i.e. Patrol, CID, Staff Support) then each component has a building envelope and mechanical factor added to it. This number covers the

5

Gross Circulation Sample

(Subtotal/75) x 25 = gross


area needed for exterior walls and mechanical systems and circulation between components.

Space Standards

The space standards used for this program are based upon the furniture quantity and sizes necessary to meet the functional needs of the space. The following diagrams show the standards set for this project. The furniture layouts shown are for informational purposes only and may not reflect the final furniture elements or arrangements.

Workstations

Private Offices


Shared Offices


Town of Leesburg Police Facility Needs AssessmentTotal

Requirements Data Sheet

Item Description StaffTotalArea Staff

TotalArea Staff

TotalArea Staff

TotalArea

PolicePublic Lobby 1,086 134 - 1,220 Community/Training 1,567 - - 1,567 Admin Division 1 192 2 427 - 3 619 Records 2 1,172 1 375 - 3 1,547 Communications 11 1,264 5 668 3 - 19 1,932 Information Technology 6 - 1 1,908 - 7 1,908 Operational Support 14 180 4 2,061 3 - 21 2,241 Police Administration 3 1,060 4 1,509 - 7 2,569 Criminal Investigations 14 2,917 7 3,175 3 555 24 6,647 Operations/Patrol 53 4,827 12 924 13 - 78 5,751 Staff Support 3,667 679 40 4,386 Building Support 1,202 1,322 - 2,525

Subtotal 19,133 13,183 594 32,911 8% Building Envelope Factor 1,642 1,055 48 2,633

Total Existing Police Building 104 20,775 Total Building Additions 36 14,238 22 642

TOTAL PROPOSED BUILDING 162 35,544

Support BuildingTechnical Support/Conditioned Spaces

Crime Scene 1 1,648 2 840 - 3 2,488 Property & Evidence 1,342 1 1,393 - 1 2,735 Specialty Storage 758 133 891

Police Support/Unconditioned SpacesVehicle Bays/Support Spaces 500 3,788 4,288

Subtotal 4,428 6,154 4 10,582

6,154 Total Existing Support Building 1 4,428 Total Building Additions 3 6,154

Total Support Building w/Addition 4 10,582

Projected 2020 Additional

Requirements


Requirements

Total RequirementsCurrent 2010

Summary of Program Spaces Total Square Footage Needs


Public Lobby Public Lobby

The existing lobby should be renovated to supplement the changing needs of the expanded facility. The Lobby is an open gathering space for the facility and should have seating for 8 people. This space will serve visitors to not only the Police staff but also the Community Room.

Staff requested additional display cases to house the department’s memorabilia, trophies and awards. A new information kiosk was also desired in the lobby. Both of these items should fit easily within the lobby’s existing footprint.

In order to meet the current building codes, the drinking fountains and public toilets will most likely be renovated, but no significant square footage additions are expected.

An enclosed vestibule should be created under the existing front porch entry. This will provide better climate and noise separation to the interior lobby spaces.


Town of Leesburg Police Facility Needs AssessmentLobby


Item DescriptionSpace Code

Note Code

Unit Size

UnitArea Staff

No.ofSpcs

TotalArea Staff

No.ofSpcs

TotalArea Staff

No.ofSpcs

TotalArea

Public LobbyVestibule 11x11 121 - - 1 121 -

Lobby (8) 1 600 - - Display - Police 4x4 16 2 32 40 - Information Kiosk (1) 5x5 25 - - 1 25 - Drinking Fountains 5x5 25 1 25 - -

Toilet 10x16 160 2 320 - -

Net Subtotal 977 121 - 10% Gross Circulation 109 13 -

Total Gross Sq. Footage 1,086 134 -

Total Area 1,086 134

( ) Peak Users to be Accommodated

Projected 2035Additional

Requirements


RequirementsSpace Needs Current 2010


Community/Training Room

The current community room is a large, oddly shaped space immediately off the public lobby. This room provides a place for the police staff to hold training sessions, press briefings, and allows the public to utilize the room for community meetings. At present, this room is reserved for various functions at least 250 times a year.

Changes to the main area will allow the room to be used more effectively. As shown on the sketch below, the orientation of the main room will be rotated to create a new “front wall”. This is achieved by enclosing a corner of the room for storage. Another corner will be enclosed to provide storage for computer training equipment. A room divider should be added to separate into two smaller rooms, which will allow more users to have access to the space. One of the existing vestibule and coat spaces can be converted to storage.

An exterior exit is provided that allows users to enter and exit the room after normal business hours. This access will be maintained. The staff was asked if vending machines were desired in the new configuration of the community room or lobby; they are not.


Town of Leesburg Police Facility Needs AssessmentCommunity/Training Room



Note Code

Unit Size

UnitArea Staff

No.ofSpcs

TotalArea Staff

No.ofSpcs

TotalArea Staff

No.ofSpcs

TotalArea

Community/Training Room

Vestibule/Coats 9x10 90 - 2 180 - -

A/V Closet - 1 30

Community Room (32 + 2) - 1 1,200 - -

Storage a 100 - - - 1 100 - I.T. Training Storage a 100 - - 1 100 -

- - - - Net Subtotal - 1,410 - - -

10% Gross Circulation - 157 - - Total Gross Sq. Footage - 1,567 - -

Total Area 1,567 - -

Notea. Square footage already covered by Community Room square footage

Space Needs Current 2010Projected 2020

AdditionalRequirements


Requirements


Admin Division/Records Admin Division

This is a new division established to oversee the several departments in the future, chiefly Records and Communications. The location of the supervising personnel does not need to be immediately adjacent to either of these departments.

The staff in this suite does not require a dedicated waiting/reception space. They will also utilize work/copy/coffee space within the facility and therefore will have no such dedicated space in their suite.

The Director and the Admin Support Lieutenant will both require private offices while the Admin Associate II should have a large workstation.

Records

Police Records serves as a central point of access to all data that the Police have on file. This area acts is the source of information for the public and Police staff. Records is also the receiving point for visitors to the Police facility. The existing reception counter with two stations will remain, but staff desires the glass divider to be replaced with bulletproof glass. Adjacent to the front counter should be a storage delivery room that allows package and mail drop-off. Access to this room is from both the lobby/public side as well as the Records staff side.

The existing front reception workstations will remain. A third clerk workstation should be added to support these two in the front. A shared workstation is desired that will provide workspace for a volunteer or other staff member.

The main record files will remain in the moving files with additional units added for future growth. The department is making progress in converting records to digital storage, so the file unit growth is modest. Archive storage can be relocated to a remote location.

The work/copy area should be centrally located within the suite. Other support spaces include a coffee bar / coat area, secure file storage, a central mail room for incoming and outgoing mail sort, and an officer counter. The officer counter provides a point of interaction for officers to communicate with Records staff at a transaction/work counter without actually entering the suite. This counter should be visible from the clerk workstations.


Town of Leesburg Police Facility Needs AssessmentAdmin Division / Records



Note Code

Unit Size

UnitArea Staff

No.ofSpcs

TotalArea Staff

No.ofSpcs

TotalArea Staff

No.ofSpcs

TotalArea

Admin DivisionAdmin. Assoc II WS4 7x8 80 1 1 80Director PO5 12x20 240 1 1 240Admin. Support Lieutenant PO3 12x12 144 1 1 144 - -

Net Subtotal 1 144 2 320 - 25% Gross Circulation 48 107 -

Total Gross Sq. Footage 192 427 -

Total Area 1 192 2 571

RecordsWindow/Clerk WS2 6x7 60 2 120 - - Clerk 1 60 - Volunteer/Officer Work Station 6x7 60 1 60 -

Deliveries Storage/Mail 7x7 49 1 49 - Work/Copy 7x9 63 1 63 - - Files (30-36") units 1 460 - Archive Storage - - Coffee/Coats 7x9 93 1 93 - - Toilet 7x7 63 1 63 - Secure File 6x7 42 1 42 Central Mail 7x10 70 1 70 - Officer Counter 8x10 80 1 80 - -

Net Subtotal 2 879 1 281 - 25% Gross Circulation 293 94 -


Total Area 2 1,172 1 375



Requirements




Communications

This department oversees the emergency operations of the Police Department. Communications is the central receiving point for 911 calls and dispatching of emergency vehicles including police, fire, and EMS. These areas must function 24 hours a day 7 days a week. During the needs assessment process, the town noted that a 311 information system should be planned for inclusion in the building expansion.

The Communications Manager will maintain a private office within the dispatch perimeter. The main dispatch area will maintain three Communication Tech stations, one Supervisor station, and two additional stations should be added to accommodate growth and the 311 function. This open work area will allow for the display of maps, monitors, and documentation that needs to be available at all times to all dispatch positions. A separate room with a training station should have visual lines into the dispatcher area, but should be in an enclosed room for noise reduction.

General support spaces such as a work/copy area, files storage, and equipment rooms will be required. Because the department functions around-the-clock, a break room with toilet and lockers should also be provided. Half-height lockers will allow dispatchers, who share a workstation with other shifts, to keep personal items available and secure.

It was decided that the Information Technology department for Leesburg should be planned for inclusion in the expansion of this facility. With that in mind, the existing computer/equipment room will need to be expanded in order to meet the future technology needs for Communications as well as all town departments.


Town of Leesburg Police Facility Needs AssessmentCommunications



Note Code

Unit Size

UnitArea Staff

No.ofSpcs

TotalArea Staff

No.ofSpcs

TotalArea Staff

No.ofSpcs

TotalArea

CommunicationsDispatch 1 550 - -

Comm Tech (3 stations) 6x6 60 7 3 2 3 3Tech Supervisor (1 Station) 4 1

311 Stations (2) 6x6 60 2 2 - Public Counter - - Copy/Work - -

Manager 12x12 144 121 1 1 23 - Training Station 9x12 108 1 108 Officer Counter 4x5 20 1 20 -

Break/Conference (5) 13x15 195 1 195 - Lockers (16 half ht.) 6x7 42 1 42 - Toilet 7x9 63 63 - -

Equipment Room 1 340 180 - City Computer/UPS Room - - 911/Telephone Room - - Security Network - - I.T. workbench - -

Net Subtotal 11 1,074 5 568 315% Gross Circulation 190 100 -


Total Area 11 1,264 5 668 3


Current 2010Projected 2035

Additional Requirements


Requirements Space Needs


Information Technology

The purpose of this department is to provide IT services and support for all Town buildings and employees. The Town of Leesburg I.T. department is currently housed at Town Hall, but it was decided that this department should be incorporated into the police facility expansion.

This department should have a separate entry. This will allow outside visitors and other Town staff to visit this department without going through the police lobby. The Admin Technician will have a large workstation overseeing this entry. Off the entry vestibule should be a large delivery/storage room. This room will serve as a holding place for large computer deliveries and allow staff to store equipment conveniently.

Most staff should have private offices with the exception of the Admin Technician and Network Administrator II, who should have large workstations. An office/workroom should be provided for the Network Administrator I, as shown in sketch SK2.

This suite will also require a storage/supply room and a work/copy room with a coffee bar. No dedicated computer training room is needed, as the Community/Training Room can be used for any IT Training sessions.


Town of Leesburg Police Facility Needs AssessmentInformation/Technology



Note Code

Unit Size

UnitArea Staff

No.ofSpcs

TotalArea Staff

No.ofSpcs

TotalArea Staff

No.ofSpcs

TotalArea

- Information/Technology

Vestibule/Reception 7x13 91 1 91 Delivery/Storage 12x16 192 1 192 - IT Director PO4 12x17 204 1 1 204 - Admin Technician WS4 7x8 80 1 1 80 -

Files 7x8 56 1 56 Network Administrator II WS4 7x8 80 1 1 80 - Web Developer PO3 12x12 144 1 1 144 - Network Administrator I SK2 10x16 160 1 1 160 - IT Project Manager II PO3 12x12 144 1 1 144 - Database Administrator PO2 10x12 120 1 1 120 -

Storage/Supply 7x10 70 1 70 - Work/Copy/Coffee 9x10 90 1 90 - Training Room (@Community Room) -

- -

Net Subtotal 6 1 1,431 25% Gross Circulation - 477 -

Total Gross Sq. Footage - 1,908 -

Total Area 6 1 1,908 -


Requirements




Operational Support

This department oversees those divisions that traditionally support Patrol Operations as well as community outreach activities. Due to the connection with the community activities, these spaces should be located close to the public lobby.

Private offices should be provided for the Captain and Lieutenant, while several shared offices (SO1) are needed to house the sergeants over SRO and Traffic divisions, the Crime Prevention Officers, and the Training and Public Information Officer (PIO). An open office environment will house small workstations (WS1) for the Traffic Management Officers and the School Resource Officers (SRO). A shared workroom with adjacent storage room should provide ample workspace for the Citizens Police group.

Support spaces for this department include an 8-person conference room, a work/copy/coffee room, a large storage room for Crime Prevention, and several interview rooms. These interview rooms should have immediate access to the public lobby.


Town of Leesburg Police Facility Needs AssessmentOperational Support



Note Code

Unit Size

UnitArea Staff

No.ofSpcs

TotalArea Staff

No.ofSpcs

TotalArea Staff

No.ofSpcs

TotalArea

Operational SupportSoft Interview a 10x12 120 - - 1 120 - Polygraph/Interview a 10x12 120 - 1 120 - Interview/Fingerprint a 10x12 120 - - 1 120 -

Training/PIO SO1 12x13 146 ( ) 1 144 1 1 12 Captain PO5 12x20 240 1 1 240 - Lieutenant PO3 12x12 144 1 - 1 144 - Sergeant (SRO/Traffic) SO1 12x13 156 2 - 1 156 SRO/Traffic Mgmt.Officers SK7 26x25 650 10 - 3 1 650 3 - Crime Prevention Officer SO1 12x13 156 1 144 1 12 -

Storage 12x16 192 - 1 192 - Citizens Police/Workroom 10x12 120 1 120

storage 6x8 48 2 96

Conference (8) 11x18 198 1 198 Work/Copy/Coffee 9x9 81 1 81

Net Subtotal 14 144 4 1,649 3 020% Gross Circulation 36 412 -

Total Gross Sq. Footage 180 2,061 -

Total Area 14 180 4 2,061 3

( ) Peak Users to be Accommodated[ ] Volunteers

Notes:

a. Locate close to Public Lobby access point.

Space NeedsProjected 2020



RequirementsCurrent 2010


Police Administration

This component services the administrative needs of the Police facility. Activities which have a day-to-day interaction with the Chief of Police are included in this area. This area is generally in operation during normal business hours.

The Receptionist/Admin Associate II will have a workstation adjacent to a waiting area for four visitors. This workstation will have a glass front or window looking into the waiting area. Adjacent to this waiting area should be a small conference room.

The Chief’s private office is large enough for a 4-person conference table within the office. A 10-person conference room is large enough for command staff meetings and will also serve as a central resource library for the personnel in this suite. Adjacent to the Chief’s office will be a large workstation for the Executive Associate I.

Private offices will be provided for the remaining staff in this suite. The Assistant Chief will have a PO5, which provides a small conference table and 4 chairs within the office. The Accreditation Officer and Fiscal Manager will have room for private file cabinets within their offices. The Inspection Services Officer will have a private office and a secure file room.

Support spaces for this office suite should include a work/coffee bar area with copier, printer, fax and day-to-day supplies, a storage room, and a staff toilet.


Town of Leesburg Police Facility Needs AssessmentPolice Administration



Note Code

Unit Size

UnitArea Staff

No.ofSpcs

TotalArea Staff

No.ofSpcs

TotalArea Staff

No.ofSpcs

TotalArea

Police AdministrationWaiting (4) 10x10 100 1 100 - Interview (4) 10x10 100 1 100 Recept/Admin. Assc. II WS4 7x8 80 1 80 - Executive Assoc. I WS4 7x8 80 1 80 - -

Police Chief PO6 14x21 294 1 220 1 94 - Assistant Chief PO5 12x20 240 1 1 240 - Inspect. Services PO2 10x12 120 1 1 120 Accreditation Officer PO3 12x12 144 1 1 144 - Fiscal Manager PO3 12x12 144 1 1 144

Conference (10) 15x21 315 1 315 - - Secure File Room 10x10 100 1 100 Storage 9x10 90 1 90 - Work/Copy/Coffee 10x10 100 1 100 -

Net Subtotal 3 795 4 1,132 - 25% Gross Circulation 265 377 -

Total Gross Sq. Footage 1,060 1,509 -

Total Area 3 1,060 4 1,509



Requirements




Criminal Investigations

The Criminal Investigations Section (CIS) is responsible for conducting follow up investigation on cases referred from with the police department, from citizens, or from other law enforcement agencies. The personnel of this division also process crime scenes and perform video and computer forensic examinations.

Staff noted that a separate waiting room for CIS was not required. All visitors will be escorted into the suite.

The CIS has two specific divisions – General Investigations and Special Enforcement. The Captain and Lieutenant over both divisions will have private offices. Each division should have a private office for the Sergeant and large workstations for Detectives. The partitions between detective workstations should be lowered to allow for open communication between staff. A shared office space with two workstations is designated for the Crime Analysts.

A specialty area is required for conducting forensic analysis on computer equipment. A large workroom (SK3) provides ample space to disassemble hard drives and investigate digital evidence at specialty workbenches. A dedicate computer rack should be installed in this room to allow for a stand-alone system to exist outside of the police data system. A storage room connected to the workroom will provide secure storage of evidence while the forensic process is on-going. Another specialty workroom for video enhancement will provide a place to analyze and process any video/media involved in a case.

One highly desired space is a large conference or War Room. This will allow the CIS department to strategize on cases and have a large dedicated space in which to focus on a major case when the situation arises. Another use for this room is to function as an Emergency Operations Center (EOC) for the town. Ample power and data should be provided in this room to support the EOC function. It was determined that a Races room was not needed.

Currently, the police department has an I.T. Specialist in house. This situation will continue and a dedicated workspace near the War Room and the I.T. Department should be provided. An adjoining


storage room will provide space for hardware storage along with miscellaneous software items and program manuals.

Various support spaces will round out the needs of this department. These spaces include a large work/copy area with small coffee bar, an equipment room, two interview rooms, an evidence storage room, and staff toilets.

During the needs assessment process, it was determined that a dedicated Juvenile Investigations division and a Victim Services office did not need to be included in this facility. Leesburg partners with the local child advocacy center to address the needs of child victims and this arrangement is expected to continue. In regard to women victim services, an initial interview may take place at the police facility, but then the individuals are taken to a local shelter. The Chief stated the desire to have a softened interview room for such interview purposes in the future. (Refer to the soft interview room previously mentioned close to the public lobby.)


Town of Leesburg Police Facility Needs AssessmentCriminal Investigations



Note Code

Unit Size

UnitArea Staff

No.ofSpcs

TotalArea Staff

No.ofSpcs

TotalArea Staff

No.ofSpcs

TotalArea

Criminal InvestigationsInterview 10x11 110 2 220 - - Captain PO5 12x20 240 - 1 1 240 Lieutenant PO3 12x12 144 1 144 -

General Investigations - - Sergeant PO1 10x11 110 1 110 - Detective WS5 8x8 88 8 704 3 3 264 1 1 88

Special Enforcement - - - Sergeant PO1 10x11 110 1 - 1 110 - Detective WS5 8x8 88 3 - 1 4 352 1 1 88

Evidence Workroom 7x12 84 1 84 Crime Analyst SO1 12x13 156 2 1 156 - I.T. Specialist SK1 231 1 1 144 1 87 -

I.T. Support 8x10 80 1 80

Forensic Computer SK3 15x21 315 1 80 1 235 - Evidence Storage 7x7 49 1 49 -

War Room(14)/EOC (14+6) SK8 24x36 864 1 682 182 Furniture/EOC Storage 12x12 144 94 1 50

Work/Copy/Coffee 10x14 140 - 1 140 - Equipment Room 9x12 108 2 40 1 68 - Staff Toilets 11x17 187 2 374 - Video Enhancement Room 10x12 120 1 120

Net Subtotal 14 2,188 7 2,381 3 416 25% Gross Circulation 729 794 139

Total Gross Sq. Footage 2,917 3,175 555

Total Area 14 2,917 7 3,175 3 555



Requirements


Requirements Space Needs Current 2010


Operations Division/Patrol

The Captain and Lieutenants over Patrol have private offices while the Patrol Sergeants will have 4-person shared offices. (See sketch SO2). The Admin. Coordinator will have a large workstation while all Patrol Officers will share small workstations in the report writing area.

It was decided that this department would not need a public sub-waiting room. Visitors will be greeted in the Lobby, moved to the lobby interview rooms, or escorted back to Patrol.

A work/copy/mail area should be central to the department. The report writing and form stations should be located in close proximity to the Patrol staff entrance and this work area. Adjacent to the staff entry should be an alcove for a water and ice machine which allows officers to carry water/ice out on patrol.

The Patrol Briefing area will be sized for 14 officers (with 2 officers per 1’-6” x 6’-0” table). An arsenal/equipment distribution room should be next to the briefing room to expedite movement of Patrol Officers.

The existing holding/processing area will remain with slight modifications to enclose the detainee toilet. This room will continue to provide space for officers to take photos, fingerprints, and conduct sobriety testing. Two interview rooms will be adjacent to the holding area. The existing sallyport will also remain. No detention cell or holding room is actually requested as detainees are quickly processed and taken to the County detention facility.

Quartermaster

The Quartermaster area should be adjacent to Patrol as this will be the dispensing point for uniforms and other issued gear. The Admin Services Officer will have a workstation adjacent to the uniform storage, a layout table, gear and supplies housed in open mobile shelving, and double height uniform racks.


Town of Leesburg Police Facility Needs AssessmentOperations Division



Note Code Unit Size

UnitArea Staff

No.ofSpcs

TotalArea Staff

No.ofSpcs

TotalArea Staff

No.ofSpcs

TotalArea

PatrolPatrol Captain PO5 12x20 240 1 240 - - Lieutenant PO1 10x11 110 3 2 288 42 - Admin. Coordinator WS4 7x8 80 1 80 - Patrol Sergeants SO2 13x16 208 6 1 490 2 2 134 Patrol Officers 41 10 - 13Quartermaster 13x35 455 1 455

Admin Services Officer WS4 7x8 80 1

Report Writing SK5 26x30 780 - 4 140 210 - Files (1 drawer per Officer) 41 322 Copy/Work/Mail 9x12 108 1 108 - -

Arsenal 9x12 108 1 108 40 Squad/Briefing (14) SK6 14x28 392 1 280 112 - Interview (3) 11x11 121 2 242 -

Sound Vestibule 7x11 77 1 77 Photo/Fingerprint/Intox 10x22 220 1 220 - Detainee Toilet 8x10 80 1 80 - Storage 9x10 90 1 90 Water/Ice Machine 7x8 56 1 56 -

Vehicular Sallyport 17x22 441 1 442 -

Net Subtotal 53 3,572 12 684 13 - 26% Gross Circulation 1,255 240 -


Total Area 53 4,827 12 924 13 -



Requirements




Staff Support

The Staff Support areas will be shared by all Police and I.T. staff. The break room will have tables and chairs for 16 people. The kitchen/vending will have a double sink, a microwave, dishwasher, coffeepot, and full size refrigerator along with room for three vending machines. A large trash container should be in this area, and some consideration for recycling is recommended if Leesburg has a recycling program. A small room for vending and supply storage should be nearby.

Each locker room will have full size lockers for all sworn staff (24”x24”x72”tall) and half height lockers for the non-sworn staff (12”x24”x36”tall). In planning for the future, a certain ratio of male to female is usually determined in order to establish the proper number of lockers. It was determined to that the men’s side percentage should be 85% sworn to 20% civilian. The women’s will be opposite of this, with 15% sworn and 80% civilian. The staff in Communications will have their personal lockers within the dispatch center.

The locker rooms will each have a dry side component (toilet bank, sinks, and lockers), and a wet side component which are showers and sinks. A utility room with large washer and dryer units, boot dryer, and laundry sink will also be in each of these areas.

A small quiet room outfitted with two lounge chairs was requested. This room provides a place for officers to wait between shifts for a court appearance or other scheduled meeting before or after their shift.

An exercise area adjacent to the locker rooms will be provided to encourage physical fitness of all staff.


Town of Leesburg Police Facility Needs AssessmentPolice - Staff Support



Note Code

Unit Size

UnitArea Staff

No.ofSpcs

TotalArea Staff

No.ofSpcs

TotalArea Staff

No.ofSpcs

TotalArea

Staff SupportBreakroom (16) 20x20 400 1 400 - Kitchen/Vending 9x14 126 1 126 - Storage 5x9 45 1 45 - Toilets 7x9 63 3 189 -

- Male Locker - -

Sworn (24"x24"x72") - 114 Total 9 1 1,020 100 14 6 Civilian (12"x24"x36") - 8 Total 5 8 40 -

ADA Bench 5x7 35 1 35 Male Toilet (3WC,3 urinal,2 sinks) 13x14 182 1 138 44 - Male Shower (3 shower, 2 sinks, utility) 12x14 168 60 108 -

Female Locker - - Sworn (24"x24"x72") - 22 Total 9 1 173 17 5 25 Civilian(12"x24"x36") - 16 Total 5 16 80 -

ADA Bench 5x7 35 1 35 Toilet (3 WC, 2 sinks,2 shower, utility) 12x23 276 1 133 143 -

Exercise 24x40 960 1 522 -

Quiet Room 9x11 99 1 99 - -

Net Subtotal 2,860 530 - 31 22% Gross Circulation 807 149 9

Total Gross Sq. Footage 3,667 679 40

Total Area 3,667 679 40



Requirements




Town of Leesburg Police Facility Needs AssessmentPolice - Building Support



Note Code

Unit Size

UnitArea Staff

No.ofSpcs

TotalArea Staff

No.ofSpcs

TotalArea Staff

No.ofSpcs

TotalArea

Police - Building SupportSprinkler 1 107 - - General Storage 10x14 140 1 140 - Central Archive 8x21 168 1 168 Building Material Storage 9x18 162 1 162 - Building Control/Engineer 9x12 108 1 108 - Mechanical/Central Electric 1,122 1 684 438 - A/V Closet 3x4 12 4 48 - Electrical Closet 1 60 1 60 - I.T./Data Closet 1 79 - Central Janitor 1 92 -

Net Subtotal 1,022 1,124 - 15% Gross Circulation 180 198 -


Total Area 1,202 1,322 -



Requirements


RequirementsSpace Needs

Current 2020Requirements

Building Support

Building Support includes areas that are general to the entire building. This area should have direct exterior access or be close to an exit for ease of maintenance. These areas include the central electrical room, sprinkler and central mechanical.

It is suggested that the Town assign a Building Engineer to this facility who will understand the systems installed in this facility. The Building Control Room will be this person’s office and have the computer controls for the building systems and security system.

The Central Janitor will serve as a storage/work area for the cleaning staff. The general storage will serve as bulk storage for the entire facility. The Building Material Storage is intended for storage of all of the stock items the contractor will be required to provide at the end of construction.

A central archive room provides space for Records to store older files away from their main workspace. This room can be located any in secure portion of the building.



This free-standing building currently houses the Crime Lab and the Property and Evidence spaces. It will continue to serve these departments in the future, with vast improvements as listed on the following pages.

Crime Scene

The heart of this department is the I.D./Crime Lab. It works well for the department, thus it will remain as it currently exists. Staff noted that separate chemical and powder processing rooms were not required. Other specialty spaces such as an evidence drying room and drying cabinets are not necessary. The existing vehicle processing bay connected to the lab should be maintained as well as a garage bay for the Crime Scene vehicle.

A new shared office space will provide dedicated workstations for staff that is lacking right now. Adjacent to this office space should be a workroom for processing latent prints and house an AFIS machine.

Several small support spaces are needed to finish out this suite. These are a janitor closet, I.T. closet, a CSI equipment storage room, and several evidence transfer lockers. These lockers allow pieces of evidence to maintain a chain of custody when passed between the crime lab and the evidence department.

Due to the close working relationship of the staff in this building, it is a benefit and convenience to share a work/copy area, staff toilet, and coffee bar.

Property and Evidence

The Property and Evidence Component of the facility serves as a central point of storage and dispensing of evidence for the Police Department. This area should be secured from the rest of the department and have limited access beyond the evidence drop room. It should be convenient for Patrol to drop off evidence and for the public to access/view evidence. The public side will have a pick-up window with an adjacent evidence viewing room that is controlled by the staff.


Secure Perimeter

EVIDENCE PROCESSING

EVIDENCE STORAGE

LOCKERS

EVIDENCE DROP

WEAPON VAULT

SAFE DRUG VAULT

The Admin Service Officer should have a workstation and files in an open office area. The staff toilet and a work/coffee bar area will be part of the work area and also shared with the Crime Scene staff as previously mentioned, so it should be located between these departments.

The evidence processing/sort area will contain a stainless steel work counter as well as two 30” x 60” stainless steel tables for the initial processing of the evidence. Surrounding the processing area will be several support areas and segregated evidence storage spaces. This includes a full size refrigerator and one upright freezer for DNA evidence storage, a money/valuables safe, a drug vault with direct ventilation to the exterior, and a weapons storage room. These last three spaces will have a secondary lock to provide required security.

To one side of this secure area will be access to the patrol evidence drop spaces. This drop area should consist of an open work room for bagging and labeling evidence, pass-thru evidence lockers of various sizes and a large property/after hours drop room.

The general property and evidence storage areas will have limited access. This area will have large shelving units, rolling shelving units, tube storage for long/thin items to be stored vertically, and an open bulk evidence area for large items that cannot fit on any of the shelving. General bike storage is currently kept at Public Works, and this method of storage will remain. No bike property storage is provided.


Town of Leesburg Police Facility Needs AssessmentPolice - Crime Scene



Note Code

Unit Size

UnitArea Staff

No.ofSpcs

TotalArea Staff

No.ofSpcs

TotalArea Staff

No.ofSpcs

TotalArea

Technical Support BuildingStaff Vestibule 9x11 99 1 99

Crime Scene - Technician/Files/Work SO2 13x16 208 1 - 2 1 208 -

CSI Equipment Storage 7x9 63 1 63 - Latent Print/AFIS Work 10x10 100 1 100 - Evidence Transfer Lockers 2x4 8 1 8 - I.D./Crime Lab 25x20 500 1 500 - - Toilet (shared) 7x8 56 1 56 - Work/Coffee (shared) 10x11 110 1 110 - Janitor Closet 8x5 40 1 40 - I.T. Closet 5x11 55 1 55 - Vehicle Processing (Small) 17x26 442 1 450 - - Crime Scene Van 18x25 1 500 - -

Net Subtotal 1 1,450 2 739 - 12% Gross Circulation 198 101 -


Total Area 1,648 840 -

( )Peak Users to be Accommodated


Requirements




Town of Leesburg Police Facility Needs AssessmentTechnical Support - Property and Evidence



Note Code

Unit Size

UnitArea Staff

No.ofSpcs

TotalArea Staff

No.ofSpcs

TotalArea Staff

No.ofSpcs

TotalArea


Property and Evidence - - Vestibule/Public Window 8x9 72 1 72 Evidence View/Attorney 8x15 120 1 120 - Admin Service Officer 12x14 168 1 1 168 - Evidence/Property Room 875 1 643 232 -

Evidence Processing/Sort 10x12 120 - - Refrigerator (2) - - Freezer (1) - - Safe - - Tube storage - - Large Item storage - - General Storage/ShelvesBulk Evidence Storage 12x12 144 - -

Drug Vault 8x14 112 1 112 - Weapons 8x12 96 1 96 - Supply 7x8 56 1 56 - Large Property/After Hrs. 260 1 260 - Janitor 18 1 18 - Patrol Evidence/Work 16x22 365 1 328 37 -

Vestibule 6x9 54 54 - Toilet 7x8 56 1 37 19 -

Gun Cleaning 7x15 155 1 155 -

Net Subtotal 1,181 1 1,226 - 12% Gross Circulation 161 167 -


Total Area 1,342 1 1,393 -

Space Needs Current 2010Projected 2020



Requirements


Support Buildings Police Support Building

A bike patrol and work area is anticipated to accommodate 12 bikes, a workbench, and storage capabilities for supplies, helmets, gloves, etc. For convenience and future flexibility, it’s recommended that a garage bay be used for this purpose. Another pull-in garage for motorcycle and traffic storage was requested. Electrical outlets for charging should be available to each of these garage bays.

There are several other garage spaces in this building, the majority of which are for specialty vehicles such as the mobile command bus which is currently stored at the public works yard.

A room is provided for ammunition storage, with a rolling door for convenient storing of pallets or boxes.

Specialty Storage/Conditioned

It was noted that the K-9 work area and pens are larger than what the department needs; therefore, 2 interior pens can be removed and all exterior pens eliminated.

Dedicated storage spaces for SWAT and Crisis Team will be maintained as will space for mechanical equipment.

A new storage room for storing supplies for patrol cars such as fluids and small parts was desired. There should also be a chemical storage room with ventilation to the outside.


Town of Leesburg Police Facility Needs AssessmentSupport Buildings



Note Code

Unit Size

UnitArea Staff

No.ofSpcs

TotalArea Staff

No.ofSpcs

TotalArea Staff

No.ofSpcs

TotalArea

Police Support BuildingPatrol/Evidence Drop Off 558 1 558 SWAT Van 18x24 432 1 432 - Crisis Team Van 18x24 432 1 432 Garage Bay 18x24 432 1 432 Negotiations Vehicle 18x28 504 1 500 4 - Bicycle Patrol (12)/Work 18x26 484 1 484 Motorcycle (4)/Traffic Stor 18x26 484 1 432 Ammunition Storage 10x15 150 1 150 Mobile Command Bus 18x48 864 1 864 -

Net Subtotal 500 3,788

Total Gross Sq. Footage 500 3,788

Specialty Storage/ConditionedMotor Storage 9x5 45 1 45 Chemical Storage 8x5 40 1 40 Swat Equipment a 8x18 144 1 135 1 9 Crisis Team Storage 8x18 144 1 124 1 20 K-9 Area b 25x15 375 1 375 - - Mechanical 143 1 124 19 -

Net Subtotal 758 133

Total Gross Sq. Footage 758 133

( ) Peak Users to be Accommodated[ ] Volunteers

Notes:

a. Weapons are in armory; no lockers needed

b. Delete 2 pens and all exterior runs


Requirements




Space Needs

Loudoun St. Satellite Facility Space Needs

As part of the needs assessment process, consideration for a possible Patrol substation was desired. A boilerplate program for such a police facility was developed, which can be used to establish possible sites or buildings for locating the substation.

A site at 215 Loudoun Street was pinpointed as a possible satellite location which would not only house the Police department needs, but also a new Fire Station. The space needs for the Fire Station were not reviewed, but were considered in the site planning for a combined facility. (Refer to Section 9 for details, site plan, and budget.)

The Police satellite facility will have a public entry vestibule and waiting area. The Administrative Associate II will be the point of reception, and each will have a large workstation overseeing the waiting room. Adjacent to the lobby should be an 8-person conference room as well as a public toilet.

The Police personnel overseeing this substation will be tied to the Precinct in which the facility is located. The Lieutenant will be the highest ranked officer in the building and should have a private office. The Patrol Sergeants will work out of a shared office. Patrol Officers will have use of the report writing stations for doing reports and other office tasks whenever they are in the facility. Incorporated into this open workstation area should be the main copy and mail space, along with filing cabinets to be shared among the officers.

The Squad/Briefing room should be sized to accommodate a full shift, at least 10 people. The space will be oversized to allow this room to function as a back-up EOC for Leesburg. Therefore, a

6


dedicated storage room for EOC use will be adjacent. A small arsenal room should be next to this area for convenient access by Patrol Officers.

Consideration was also given to providing an area for several dispatch/CAD stations (3) to be located at this facility to function as a back-up Dispatch when the back-up EOC is in operation.

Each locker room will provide full height lockers as well as shower and toilet facilities. A common utility room will provide space for a washer and dryer, a utility sink, and boot dryer. A janitor closet should be convenient to the locker rooms.

A small kitchen and break room will serve the staff, providing a place to store, heat, and eat meals. A separate space for an ice machine encourages officers to carry ice/water on shift so that they stay properly hydrated.

As a stand-along building, this facility will have several support spaces such as a sprinkler room, electrical, mechanical, I.T. room, and small A/V closet to support the briefing room.


Town of Leesburg Police Facility Needs AssessmentPrecinct



Note Code Unit Size

UnitArea Staff

No.ofSpcs

TotalArea Staff

No.ofSpcs

TotalArea Staff

No.ofSpcs

TotalArea

Precinct - District 1Vestibule 7x8 56 1 56 - Lobby/Waiting 10x10 100 1 100 Conference (8) 11x18 198 1 198 Public Toilet 7x8 56 1 56 Admin. Assoc. II WS4 7x8 80 2 2 160 -

Lieutenant PO3 12x12 144 1 1 144 - Patrol Sergeants SO2 13x16 208 3 1 208 Patrol Officers 16 4 - 5Report Writing 4x5 35 4 140 - Copy/Work/Mail 9x12 108 1 108 - Files (1 drawer per Officer) 6 50 Squad/Briefing (10) 16x24 384 1 384 -

EOC storage 10x12 120 1 120 Arsenal 8x7 56 1 56 Back-up Dispatch Stations (3) 12x20 240 1 240

Male Locker (20) 9 22 198 Toilet (2 WC, 2 urinals, 2 sinks) 12x13 156 1 156 Shower (2 shower, 2 sink, utility) 10x14 120 1 120

Female Locker (5) 9 7 63 Toilet (1 WC, 1 sink, 1 shower) 12x9 108 1 108

Utility 7x6 42 1 42

Janitor 9x10 90 1 90 Storage 9x10 90 1 90 Water/Ice Machine 7x8 56 1 56 - Break (4)/Kitchen 14x12 168 1 168

- Sprinkler 7x7 49 1 49 Electrical 7x8 56 1 56 Mechanical 12x14 168 1 168 I.T. Room 10x15 150 1 150 A/V Closet 4x5 20 1 20 Staff Vestibule 8x10 80 1 80

Net Subtotal 16 - 8 3,634 5 - 25% Gross Circulation 1,211 -

Total Gross Sq. Footage 4,845 -

8% Building Envelope Factor 388 Total Area 16 24 5,233 5


Space Needs Current 2010Projected 2020Requirements


Requirements


Space Needs

Airport/Storefront Satellite Facility

Space Needs

As part of the needs assessment process, consideration for a possible Patrol substation was desired. A boilerplate program for such a police facility was developed, which can be used to establish possible sites or buildings for locating the substation.

As an alternative to the satellite scenario described in Section 6, the town wanted to consider using lease space at the airport or at a retail location to be selected at a later time. This scenario would not include a fire station. Refer to Section 10 for site development details and budget.

The Police satellite facility will have a public entry vestibule and waiting area. The Administrative Associate II will be the point of reception, and each will have a large workstation overseeing the waiting room. Adjacent to the lobby should be an 8-person conference room as well as a public toilet.

The Police personnel overseeing this substation will be tied to the Precinct in which the facility is located. The Lieutenant will be the highest ranked officer in the building and should have a private office. The Patrol Sergeants will work out of a shared office. Patrol Officers will have use of the report writing stations for doing reports and other office tasks whenever they are in the facility. Incorporated into this open workstation area should be the main copy and mail space, along with filing cabinets to be shared among the officers.

The Squad/Briefing room should be sized to accommodate a full shift, at least 10 people. The space will be oversized to allow this

7


room to function as a back-up EOC for Leesburg. Therefore, a dedicated storage room for EOC use will be adjacent. A small arsenal room should be next to this area for convenient access by Patrol Officers.

Consideration was also given to providing an area for several dispatch/CAD stations (3) to be located at this facility to function as a back-up Dispatch when the back-up EOC is in operation.

Each locker room will provide full height lockers as well as shower and toilet facilities. A common utility room will provide space for a washer and dryer, a utility sink, and boot dryer. A janitor closet should be convenient to the locker rooms.

A small kitchen and break room will serve the staff, providing a place to store, heat, and eat meals. A separate space for an ice machine encourages officers to carry ice/water on shift so that they stay properly hydrated.

As a stand-along building, this facility will have several support spaces such as a sprinkler room, electrical, mechanical, I.T. room, and small A/V closet to support the briefing room.


Town of Leesburg Police Facility Needs AssessmentPrecinct



Note Code Unit Size

UnitArea Staff

No.ofSpcs

TotalArea Staff

No.ofSpcs

TotalArea Staff

No.ofSpcs

TotalArea

Precinct - District 1Vestibule 7x8 56 1 56 - Lobby/Waiting 10x10 100 1 100 Conference (8) 11x18 198 1 198 Public Toilet 7x8 56 1 56 Admin. Assoc. II WS4 7x8 80 2 2 160 -

Lieutenant PO3 12x12 144 1 1 144 - Patrol Sergeants SO2 13x16 208 3 1 208 Patrol Officers 16 4 - 5Report Writing 4x5 35 4 140 - Copy/Work/Mail 9x12 108 1 108 - Files (1 drawer per Officer) 6 50 Squad/Briefing (10) 16x24 384 1 384 -

EOC storage 10x12 120 1 120 Arsenal 8x7 56 1 56 Back-up Dispatch Stations (3) 12x20 240 1 240

Male Locker (20) 9 22 198 Toilet (2 WC, 2 urinals, 2 sinks) 12x13 156 1 156 Shower (2 shower, 2 sink, utility) 10x14 120 1 120

Female Locker (5) 9 7 63 Toilet (1 WC, 1 sink, 1 shower) 12x9 108 1 108

Utility 7x6 42 1 42

Janitor 9x10 90 1 90 Storage 9x10 90 1 90 Water/Ice Machine 7x8 56 1 56 - Break (4)/Kitchen 14x12 168 1 168

- Sprinkler 7x7 49 1 49 Electrical 7x8 56 1 56 Mechanical 12x14 168 1 168 I.T. Room 10x15 150 1 150 A/V Closet 4x5 20 1 20 Staff Vestibule 8x10 80 1 80

Net Subtotal 16 - 8 3,634 5 - 25% Gross Circulation 1,211 -

Total Gross Sq. Footage 4,845 -

8% Building Envelope Factor 388 Total Area 16 24 5,233 5


Space Needs Current 2010Projected 2020Requirements


Requirements


Project Budget

Police Headquarters

Location: 65 NE Plaza Street

Synopsis

Analysis of the future space needs (to the year 2035) showed that the existing site is large enough to accommodate an addition of 14,769 S.F. to the main building and an addition of 6,154 S.F. to the Support Building. The site will also accommodate 186 total parking spaces.

8


Main Building Additions

The drawing below shows a one-story addition on the north side of the building. There are two two-story additions to the south.

Main Building Renovations

A second floor will be added under the existing facility roof. The 7,340 S.F. of attic space will be renovated to reinforce the roof, add a new floor above the existing ceiling, and mechanical and electrical renovations.


Detailed Square Footage Changes to Main Building



Support Building Additions

The existing Support Building will be enhanced with 1,867 S.F. of new Technical Support Space along with 4,287 S.F. of new Police Support Space.


Detailed Square Footage Changes to Support Building


Site Improvements

The site improvements will include:

• Extension of the existing masonry wall to enclose the expanded secure/staff parking lot.

• Enlarged water detention pond to meet capacity required.

• New covered parking for patrol vehicles.

• New secure/staff parking spaces.

• New public entry and public parking at the Support Building. This will allow public pick-up of property as well as evidence review by outside agencies.

• Additional public parking spaces.


Preliminary Project ScheduleTown of LeesburgDecember 1, 2010

Police and I.T. Facility

July 1, 2016 Design StartJuly 2017 - Oct 2018 Construct

Nov 2018 Occupancy

Design

Construction

A SJ O AJ J

2018J F MN

2016 2017O NS DA OJ SF M A M JF M A M J J D M NJ D A

Police Department and Information Technology

Total Site Plan

Total Police Building = 35,544 s.f.

Total Support Buildings = 10,582 s.f.

Total Staff Parking is 138 spaces with 32 covered

Total Public Parking is 48 spaces

Project Schedule


Budget

Notes:

1. Pricing includes LEED Certification, new telephones, and new furniture.

2. The budget on the next page shows a Project Subtotal Cost that is based on the following schedule:

7/2011 Design Start

7/2012 Construction Start

11/2013 Occupancy

3. The following budget shows a Total Project Cost which reflects the effect inflation will have on this project. This cost coincides with the schedule shown on the previous chart.

7/2016 Design Start


11/2018 Occupancy


Testing ServicesEnvironmental Assessment 0 Note MSubsurface Soils 9,000Construction Materials 35,000 Total 44,000

ConstructionPolice Renovation 3,291,000 Note DPolice Light Renovation 192,000 Note LPolice Addition 2,911,000 Note EPolice Second Floor Addition/Renovation 1,615,000 Note FPolice Support Addition 716,000 Note HNew Roof @ Existing Building 380,000 Note GDemolition 178,000 Note BBCovered Parking 112,000 Note RSite Fence/Gates 248,000 Note KParking 1,134,000 Note JLandscape 60,000Emergency Generator 30,000On-Site Detention 120,000 Note AADispatch Equipment MEP Upgrades 40,000Off-Site Utility Development 0 Note MLEED Enhancements 182,000 Note SContingency 1,115,000 Note T Total 12,324,000

FF&EFurniture 785,000 Note PI.T. Backbone/Cabling 172,000 Note NSecurity Systems 82,000Telephone 260,000 Note OTelephone Surveillance Switches 24,000 Note ZA/V Equipment 204,000Police Equipment 24,000Exercise Equipment 42,000Crime Lab Equipment 30,000 Note Y Total 1,623,000

Town BudgetsArt Budget 0 Note MTown Computer/Network Equipment 24,000 Note QAid to Construction Electric 20,000Moving Costs 40,000Temporary Buildings 19,000 Note CCCommunication Tower / Antenna 15,000Site Survey 8,000Owner Contingency 247,000 Note V Total 373,000

Professional ServicesSite Submittal Process 5,000A/E Basic Services 1,109,000 Note UCivil Engineering (Site Submittal) 52,000 Note AACivil Engineering Platting 0 Note MCivil Engineering (Off-Site Utilities) 0 Note MCommissioning 62,000 Note XLandscape Design 12,000LEED Consulting 45,000Cost Estimating 35,000AV/Acoustical Consulting 72,000Interiors/FF & E Design 82,000I.T. Cabling/Backbone/Security 60,000As Built Drawings 12,000Reimbursable 95,000 Total 1,636,000

Project Subtotal 16,000,000 Note B

Inflation 1,280,000 Note C

Total Project Cost 17,280,000 Note A

Town of LeesburgPolice Renovation/Expansion

Project Budget12/2/10

Project Budget – Main Police Facility


Note A: Project Schedule: Note K: Masonry fence cost/l.f. $310 x 800 l.f.7/2012 Design starts Note L: Existing light renovation cost/s.f. $40 x 4,799 s.f.7/2013 Construction Start Note M: Not required11/2014 Occupancy Note N: I.T. infrastructure $4.10/s.f. x 42,000 s.f.

Note B: Subtotal Budget: Note O: Telephone $6.20/s.f. x 42,000 s.f.All base budget costs to 7/2012 Note P: $21/s.f. x 37,358 s.f.Inflation Assumptions: Note Q: Security/AV/MEP Computers 7/10-7/11 2% Note R: Covered parking $3,500/space x 32 spaces 7/11-7/12 5% Note S: 1.5% of construction cost. Certified level.

Note C: Inflation Assumptions: Note T: 10% of construction cost7/2012-7/2013 8% Note U: 9% of construction cost

Note D: Renovation cost/s.f. $185 x 17,789 s.f. Note V: 2% of construction costNote E: New addition cost/s.f. $235 x 12,386 s.f. Note X: Enhanced for LEEDNote F: Second floor addition within Note Y: Existing lab. Updated equipment.

existing structure $220/s.f. x 7,340 s.f. Note Z: Network camera @ .70/s.f.Note G: Roof replacement @ $18/s.f. Note AA: Expansion of existing pond. Partial containmentNote H: New police support costs/s.f. = under parking.

$167 x 4,287 s.f. Note BB: 17,789 s.f. @ $10/s.f.Note J: Site cost/s.f. $21 x 54,000 s.f. Note CC: 16,000 s.f. @ $1.20/s.f.

Budget Notes:

Project Budget Notes – Main Police Building


Project Budget

Satellite @ Loudoun Street

Location: 215 Loudoun Street SW

Synopsis

Scope of this portion of work included the analysis of an existing site to house a Police Precinct Satellite, a Fire Station, and a Back-up Dispatch and EOC facility.

Existing Site

9



Loudoun St. Satellite

July 1, 2016 Design StartJune 2017 - April 2018 Construct

May 2018 Occupancy

Design

Construction

A SJ O AJ JProject Phasing Assumptions 2018

J F MN

2016 2017O NJ D AS DA OM J S NF M A M JF M A M J J D

Loudoun St. SatellitePolice, Fire, and back-up Dispatch/EOC

Site Development

Building Needs 5,233 S.F. Area needed for Police Precinct Satellite and Back-up

Dispatch and EOC

18,000 S.F. Area for Volunteer Fire Station, based upon town- provided data and drawings, with the community and retail functions removed.

Site Parking Needs 16 spaces Police staff parking

12 spaces Fire staff parking

24 spaces Public visitor parking

Refer to site exhibit at end of section.

Schedule


Budget

Notes:

1. Pricing includes LEED Certification, new telephones, and new furniture.


7/2011 Design Start


5/2013 Occupancy


7/2016 Design Start


5/2018 Occupancy


Site AcquisitionLand Cost 0

Testing ServicesEnvironmental Assessment 0 Note SSubsurface Soils 9,000Construction Materials 55,000 Total 0 64,000

ConstructionPolice 1,042,000 Note DFire Station 4,230,000 Note EDemolition 78,000 Note VSite Fence/Gates 112,000 Note UParking 520,000 Note GLandscape 140,000Emergency Generator 20,000Dispatch MEP Upgrades 40,000On-Site Detention 0 Note TOff-Site Utility 0 Note RLeed Enhancement 137,000 Note HContingency 831,000 Note J Total 7,150,000

FF & EFurniture 133,000 Note KI.T. Backbone/Cabling 129,000 Note LSecurity Systems 48,000Telephone 31,000 Note MTelephone Surveillance Switches 5,000 Note NAV Equipment 28,000Police Equipment 10,000Fire Equipment 0 Total 384,000

Town BudgetsComputers 10,000Aid to Construction Electric 15,000 Note OCommunications/Antennas 8,000Site Survey 8,000Owner Contingency 183,000 Note P Total 224,000

Professional ServicesSite Submittal Process 4,000A/E Basic Services 730,000 Note QCivil Engineering 42,000Civil Site Platting 0 Note RCivil Off-Site Engineering 0 Note RCommissioning 50,000 Note WLandscape Design 18,000Leed Consulting 30,000Cost Estimator 25,000AV/Acoustical Consulting 32,000Interiors/FF & E Design 31,000Security/I.T. Consultant 29,000As-Built Drawings 9,000Reimbursables 45,000 Total 1,045,000

Project Subtotal 8,867,000 Note B

Inflation 3,325,000 Note C

Total Project Cost 12,192,000 Note A

Project Budget

Town of Leesburg

Police Satellite, Back-up Communications & Fire Station

12/2/10

Loudoun Street


Note A: Project Schedule: Note G: Site costs $20 x 26,000 s.f.7/2016 Design starts Note H: 1.5% of construction budget.Leed Cert.6/2017 Construction Start Note J: 10% of construction costs.5/2018 Occupancy Note K: Police 5,233 @ $30/s.f.

Note B: Subtotal Budget: No FireAll base budget costs to 7/2012 Note L: 23,233 s.f. @ $4.10/s.f.Inflation Assumptions: Note M: 5,233 s.f. @ $7/s.f. 7/10-7/11 2% No Fire 7/11-7/12 5% Note N: Network cameras

Note C: Inflation Assumptions: Note O: Transformer costs7/2012-7/2013 8% Note P: 2% of construction cost7/2013-7/2014 8% Note Q: 8% of construction cost7/2014-7/2015 5% Note R: Not required7/2015-7/2016 7% Note S: Existing building status unknown7/2016-7/2017 5% Note T: Not required in downtown district

Total 37.5% Note U: 360 l.f.@$310/ft.Note D: Police 5,233 s.f. @ $235/s.f. Note V: 13,000 s.f. @ $6/s.f.Note E: Fire 18,000 s.f. @ $235/s.f. Note W: Enhanced for LEED

Note X: Police only

Budget Notes:

Project Budget Notes – Loudoun Satellite Facility


Project Budget Satellite @ Airport

Location: Leesburg Municipal Airport

Synopsis

Scope of this portion of work included placing a 4,435 S.F. Police Precinct Satellite facility in a lease space at the airport.

Existing Site

Site Development

Building Needs 5,233 S.F. Area needed for Police Precinct Satellite and Back-up

Dispatch and EOC

Site Parking Needs 10 spaces Secure Police parking

Existing public parking is provided.

10



Airport/Storefront Satellite

July 1, 2016 Design StartOct 2016 - Jan 2017 Construct

Feb 2017 Occupancy

Design

Construction

Airport/Storefront SatellitePolice and back-up Dispatch/EOC

A SJ O AJN

2016 2017O NJ DSF M A M JF M A M J J D

Schedule

Budget

Notes:

1. Budget assumes standard tenant finish-out with MEP drawings as required by the Airport administration.


7/2011 Design Start


2/2012 Occupancy


7/2016 Design Start


2/2017 Occupancy


Construction 172,000 Note D

FF&EFurniture 157,000 Note EI.T. Backbone/Cabling 26,000 Note FSecurity Systems 20,000Telephone 36,000 Note GA/V Equipment 28,000Generator 20,000Police Equipment 10,000Dispatch MEP Upgrades 40,000Town Contingency 20,000 Total 357,000

Professional ServicesA/E Basic Services 20,000 Note HAV/Acoustical Consulting 20,000Interiors/FF & E Design 20,000Security/I.T. Consulting 18,000Reimbursables 8,000 Total 86,000

Project Subtotal 615,000 Note B

Inflation 231,000 Note C

Total Project Cost 846,000 Note A

Note A: Project Schedule: Note D: 5,233 s.f. @ $30/s.f. finish-out only. 7/2016 Design starts 10 existing secure parking, 10 existing additional 10/2016 Construction Start public/staff parking plus 10% contingency.2/2017 Occupancy Note E: 5,233 s.f. @ $30/s.f.

Note B: Subtotal Budget: Note F: 5,233 s.f. @ $5/s.f.All base budget costs to 7/2012 Note G: 5,233/s.f. @$7/s.f.Inflation Assumptions: Note H: All MEP services by building construction 7/10-7/11 2% procurement by airport. 7/11-7/12 5%

Note C: Inflation Assumptions:7/2012-7/2013 8%7/2013-7/2014 8%7/2014-7/2015 5%7/2015-7/2016 7%7/2016-7/2017 5%

Total 37.5%

Budget Notes:

Project Budget

Town of LeesburgPolice Satellite and Back-up Communications

12/2/10

Leesburg Airport


Development Options Existing Police Building

Option 1

Goals: Entire project developed as one bid package Design start 7/2012 and Occupancy 11/2014 Total Cost: $ 17,280,000

Option 2

Goals: Entire project developed as one bid package Design start 7/2016 and Occupancy 11/2018 Total Cost: $ 22,015,000

Option 3

Goals: Phase 1 – Cost $7,972,000 A. Expand site plan to build-out parking. B. Renovate and expand existing technical and

support building. C. Complete 2 additions for I.T. and Criminal

Investigations. Design Start 7/2012 and Occupancy 1/2014 Phase 2 – Cost $13,222,000

A. Construct level 2 of existing building B. Finish-out of existing building and level 2 of

2013 addition. C. Complete single story addition to north.

Design Start 7/2016 and Occupancy 10/2017 Total Cost: $21,194,000

11


Option 4

Same as Option 3 but with a one year delay to the Design Start for Bid Package One. Bid Package Two will remain the same.

Goals: Phase 1 – Cost $ 8,611,000 A. Expand site plan to build-out parking. B. Renovate and expand existing technical and

support building. C. Complete 2 additions for I.T. and Criminal

Investigations. Design Start 7/2013 and Occupancy 1/2015 Phase 2 – Cost $13,222,000

A. Construct level 2 of existing building B. Finish-out of existing building and level 2 of

2013 addition. C. Complete single story addition to north.


Option 5

Goals: Phase 1 – Cost $ 5,250,000 A. Expand site plan to build-out parking. B. Renovate and expand existing technical and

support building. Design Start 7/2012 and Occupancy 5/2013 Phase 2 – Cost $16,235,000

A. Renovate existing and construct all additions to main building.



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Comparison of Schedules


Development Option Existing Support Building

Synopsis

After reviewing all development options shown in Section 11, the Town staff requested a new option that would meet the immediate needs related to the Property and Evidence spaces at the Support Building. The option shown on the subsequent pages will address the total square footage needs for the Crime Lab and Evidence staff while still providing support spaces related to the Crisis Team, SWAT, K-9 unit, and CSI vehicle bay and storage.

12


Testing ServicesEnvironmental Assessment 0 Note HSubsurface Soils 3,000Construction Materials 8,000 Total 11,000

ConstructionTechnical Building Light Renovation 57,000 Note BTechnical Building Renovation 288,000 Note EPolice Support Addition 271,000 Note CDemolition 41,000 Note DCovered Parking 0 Note HSite Fence/Gates 0 Note HParking/Site Work/Site Lighting 10,000Landscape 0 Note HEmergency Generator 0 Note FOn-Site Detention 0 Note HOff-Site Utility Development 0 Note HLEED Enhancements 0 Note HContingency 66,000 Note J Total 733,000

FF&EFurniture 40,000I.T. Backbone/Cabling 12,000Security Systems 10,000Telephone 5,000 Note GTelephone Surveillance Switches 1,000 Note GA/V Equipment 0Police Equipment 0Crime Lab Equipment 0 Note H Total 68,000

Town BudgetsTown Computer/Network Equipment 0 Note GAid to Construction Electric 0Moving Costs 0 Note GTemporary Buildings 0 Note GCommunication Tower / Antenna 0Site Survey 0Owner Contingency 8,000 Total 8,000

Professional ServicesSite Submittal Process 2,000A/E Basic Services 88,000 Note KCivil Engineering 5,000Civil Engineering Platting 0 Note HCivil Engineering (Off-Site Utilities) 0 Note HCommissioning 0 Note HLandscape Design 0 Note HCost Estimating 6,000AV/Acoustical Consulting 0FF & E Design 0 Note GI.T. Cabling/Backbone/Security 0 Note GAs Built Drawings 2,000Reimbursable 12,000 Total 115,000

Project Total Cost 935,000 Note A

Note A: Project schedule Note E: RenovationDesign start 6/11 2,400 s.f. x $120/s.f.Bids Received 11/11 No renovation to 910 s.f. of existing bldg.Commence Construction 1/12 Note F: Existing generator assumed to haveCompletion 7/12 capacity for technical building.

Note B: Light renovation cost Note G: Scope of work by City1,193 s.f. x $48/s.f. Note H: Not required.

Note C: New police support Note J: 10% of construction cost.1,938 s.f. x $140/s.f. Note K: 12% of construction costs.

Note D: Demolition2,400 s.f. x $17/s.f.

Budget Notes:

3/1/11

Town of LeesburgPolice Renovation/ExpansionTechnical Support Building

Project Budget

Project Budget – Support Building

Support Building

EXISTING BLDGADDITION


O

OO

O

O

LEGEND

1

2

2

3

455 6

7

EXISTING EVIDENCE BAG & TAG

PROPERTY EVIDENCEJANITORCRIME SCENE STAFFLATENTWORKEVIDENCE VIEWING

REFRIGERATED STORAGE

EVIDENCE DROP / GUN CLEANING

EXISTING MECHANICAL

WEAPONS

1.2.3.4.5.6.7.8.9.

10.11.12.13.

SUPPLIES14.DRUG VAULT15.

EXISTING I.D. LAB16.17.

EXISTING VEHICLE PROCESSING 18. EXISTING SWAT TEAM VEHICLE

CSI EQUIPMENT19.20. TOILET

EXISTING KENNEL (REDUCED)21.22.

ROLLING FILES STORAGE23.

EVIDENCE PROCESSING

24. LARGE ITEM PROPERTY25. AFTER HOURS DROP26.27. CRISIS TEAM STORAGE

CRISIS VAN

8

9

10

11

EVIDENCE TECHNICIAN / WORK

12131415

16

17

18

19 20

21

SWAT

22

23

24

25

26

27

3 March 2011Leesburg Police

http://www.ketiv.com


O

OO

O

O

3 March 2011Leesburg Police Support Building



LEGENDEXISTING CONSTRUCTION - NO WORK

EXISTING CONSTRUCTION - LIGHT RENOVATION

EXISTING CONSTRUCTION - RENOVATION

NEW CONSTRUCTION



©Brinkley Sargent Architects | Leesburg Police Facility Needs A.1

Appendix Appendix 1

These powerpoint slides represent a comparison of projected population growth and how they affect the desired number of Police Officers to serve Leesburg in the future. [slides developed by Town of Leesburg staff.]

Appendix 2

This section contains a copy of returned questionnaires that were distributed to each department at the beginning of this study. These questionnaires were used to build a base point for discussion on future space needs by understanding the current department’s conditions and functions within each department. As the study progressed, various concerns expressed in these questionnaires were addressed in the future planning in such a way as to eliminate such concerns.

A

ADDENDUM NO. 1 May 24, 2011 - Leesburg, VA

Documents