Proyecto de ACURIL/EGCTI-UPR con el co-auspicio de la UNESCO, Región del Caribe y la América Latina ACURIL XLI TAMPA, FLORIDA, 30 MAYO – 3 JUNIO, 2011 La Magia de los Flickr Commons para Documentar y Preservar Material Grafico y Promover áreas de contenido en Bibliotecas y Archivos The Magic of Flickr Commons to Document and Preserve Graphic Materials and Promote Special Content Areas at the Library & Archives
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Proyecto de ACURIL/EGCTI-UPR con el co-auspicio de la UNESCO, Región del Caribe y la América Latina
ACURIL XLI TAMPA, FLORIDA, 30 MAYO – 3 JUNIO, 2011
La Magia de los Flickr Commons para Documentar y Preservar Material Grafico y Promover áreas de contenido en Bibliotecas y Archivos
The Magic of Flickr Commons to Document and Preserve Graphic Materials and Promote Special Content Areas at the Library & Archives
Introduction The development of Information and Communication
Technologies (TIC’s) have had a significant progress and open new opportunities for the provision of services and for access to information.
Processes of modernization and computerization of organizations are identified primarily by both the use of technology for the creation and management of information and the appearance of new types and document formats.
Document: Etymologically comes from the Latin documentum, derived from the verb docere: to teach, instruct. “Recorded information, that is, data or information fixed or inherent to a support”. (Vázquez Murillo, 2008) “The combination of a support and information recorded on it, which can be used as evidence or for consultation”. (Diccionario de terminología archivística, 1988)
Document Values Primary or Administrative : Its principal objective is
to capture the management of a particular activity, the development of a function that manifests reliably by the written redaction. (Vázquez Murillo, 2008)
“One or more sets of documents, whatever their date, form and material support, accumulated in a natural process by a person or public or private institution in the course of their management, conserves, respecting that order, to serve as testimony and information for the person or institution that produces it, for the citizens or to serve as sources of history”. (Heredia, 1987)
“Institution responsible for receiving, processing, inventory, maintenance and service of documents”.
“Institution whose purpose is the acquisition, preservation, study and exhibition of books and documents”. (Dictionary of the Spanish Royal Academy, 2001)
“The organized collection of printed books, magazines and other graphic materials (audiovisuals, etc.) with appropriate personnel to provide services to users based on their information needs, research, education and recreation”. (UNESCO, 1994)
Difference Archive - Library The primary function of libraries is to make information
resources available to users. It is also true of the archives, with one fundamental
difference: the documents, as a result of the administration, have probative value of legal and administrative character in a given period of its life, during which there are not freely accessible.
“Information object that records acts or transactions of the society and thus, has a functional nature that gives administrative and patrimonial value”. (Amoroso, 2009)
“Information created, received and kept as evidence and information by an organization or individual in compliance with legal obligations or in the development of their transactions and business activities”. (Norm ISO 15489, 2001)
Its definition is not determined by its support or by type of
registry, but for the role of the information they provide.
TIC and Archives The effect that technology has had on the archives
has been of consolidation, because to know them and identify the advantages they offer gives us the possibility to automate many processes: storage and substitution of supports, transfer, control of disposal, description, distribution , etc.
Conceived for the development of all admin is t ra t ive act iv i t ies in an of f ice environment that will allow from the automatic entry of documents, the processing through the network, recovery and accessibility systems. (Cruz, 1987)
Conservation “Comprises specific plans and practices relating to the protection of library and archival materials from deterioration, damage and neglect, includes the methods and techniques developed by qualified personnel” . (Dereau, 1988) “Measures to adequately protect the documents, in order to prolong its use in optimal conditions for as long as possible”. (Carpallo, n.d.)
“Organization and programming of all aspects and activities related to conservation of collections”. (Brandt, 1994)
“Group of procedures and measures aimed at permanent safeguarding and securing physical integrity of the documents regardless of their support”. (ICAI, 2006)
“Processes that are used in order to preserve information and any other patrimonial document available in digital format and to ensure permanent access to them”. (National Library of Australia, 2003)
“Group of activities necessary to ensure that digital objects may be located, accessed and used in future”. (Gallart, 2009)
“Documents that have two characteristics: they are considered archival documents, and in turn bear witness to an event or circumstance”. (UNESCO, 2003)
Digital Patrimony The Constitution of the UNESCO on article I,
subsection c) reads: “Assuring the conservation and protection of the world’s inheritance of books, works of art and monuments of history and science, and recommending to the nations concerned the necessary international conventions;
By encouraging cooperation among the nations in all branches of intellectual activity… initiating methods of international cooperation calculated to give the people of all countries access to the printed and published materials produced by any of them”.
Digital Patrimony The Guidelines for the Preservation of Digital Heritage
of the UNESCO (2003) reads:
“Resources of human knowledge or expression, whether cultural, educational, scientific and administrative, or embracing technical, legal, medical and other kinds of information, are increasingly created digitally, or converted into digital form from existing analogue resources. Where resources are “born digital”, there is no other format but the digital original.”
“Digital materials include texts, databases, still and moving images, audio, graphics, software, and web pages, among a wide and growing range of formats. They are frequently ephemeral, and require purposeful production, maintenance and management to be retained.”
We must preserve and make available to any person the digital heritage of all regions, nations and communities to promote over time, a presentation of all peoples, nations, cultures and languages. (UNESCO, 2003)
The objective of preserving the digital heritage is that it
The modes of preservation are different, as are many resources to protect, the important thing is to create a conservation and preservation program that corresponds with the principles of :
Emerged to standardize international best practices in document management.
Proposes to establish a framework for the management of documents in any format or media and in any type of organization.
Its aim is to standardize policies, procedures and practices of archival documents management to ensure adequate care and protection, and allow the evidence and the information they contain may recovered in a more efficient and effective manner.
Use the fo l l ow ing me thodo logy fo r t he implementation of the management system:
1) Preliminary investigation; 2) Analysis of activities; 3) Identification of requirements for documents; 4) Evaluation of existing systems; 5) Identification of strategies to satisfy the requirements (risk
levels); 6) Redesign of processes (management system); 7) System implementation; and, 8) Post-implementation review.
The essential points are, to diagnose the current state of collections, establish priorities for preservation and conservation, in addition to estimating the value of collections.
Raise awareness of the importance of collections
and resources, and how through the implementation of the plan can improve and maintain them better, reflecting in an economic benefit for the institution.
I. Introduction II. Context (information unit, users, colections and services). III. Goals, objectives and priorities of the plan IV. Conservation, Preservation and Restoration Program (value
of collections or resources to maintain, description and condition, maintenance activities, preservation and conservation)
V. Disaster Plan (training of staff, identification of resources to save, supporting documents, links to agencies, recovery area, potential sources of hazards and risks, actions to take)
“The periodic transfer of digital materials from one configuration to another or from one generation to another”. (Rothenberg, 1995)
Objective: That the documents may be accessible by the existing technological systems, and that people can present, retrieve and use the same regardless of the constant changes in technology.
• Most common descriptors used by the institutions
Fotografías Título / Title Fecha / Date Colección / Collection Creador / Creator Resumén / Summary Derechos / Right Info Temas / Subjects Notas / Notes
• Paul Bourget (LOC) • Bain News Service,, publisher. • Paul Bourget • [between ca. 1910 and ca. 1915] • 1 negative : glass ; 5 x 7 in. or smaller. • Notes:
Title from unverified data provided by the Bain News Service on the negatives or caption cards. Forms part of: George Grantham Bain Collection (Library of Congress).
• Format: Glass negatives. • Rights Info: No known restrictions on
publication. • Repository: Library of Congress, Prints and
5.5 x 4.5 inches • Date: c.1923-1924 • Local number: SIA2011-0571 • Summary: The fields on the
hillsides are mainly coca plantations. The fields are carefully terraced and planted to the shrub. The seedlings are raised in beds and protected like tobacco, and later planted in the trenches in the terraced fields.
• Cite as: SIA RU 000229 - Smithsonian Institution Archives
• Laser Geodynamics Satellite I • Collection: NASA Marshall Space Flight Center
Collection Name of Image: Laser Geodynamics Satellite I
• Full Description: The LAGEOS I (Laser Geodynamics Satellite) was developed and launched by the Marshall Space Flight Center on May 4, 1976 from Vandenberg Air Force Base, California . The two-foot diameter satellite orbited the Earth from pole to pole and measured the movements of the Earth's surface.
Photographs Título / Title Fecha / Date Colección / Collection Creador / Creator Resumén / Summary Derechos / Right Info Temas / Subjects Notas / Notes
• Attribution means: You let others copy, distribute, display, and perform your copyrighted work - and derivative works based upon it - but only if they give you credit.
• Noncommercial means: You let others copy, distribute, display, and perform your work - and derivative works based upon it - but for noncommercial purposes only.
• No Derivative Works means: You let others copy, distribute, display, and perform only verbatim copies of your work, not derivative works based upon it.
• Share Alike means: You allow others to distribute derivative works only under a license identical to the license that governs your work.
– Flickr is the best way to store, sort, search and share your photos online. Flickr helps you organize that huge mass of photos you have and offers a way for you and your friends and family to tell stories about them.
• Is there a limit on the number of photos I can have?
– No, there's no limit to the number of photos you can have. But if you have a free account, you'll only see the most recent 200 photos displayed.
• What are the rules for using Flickr? – Please read our
Community Guidelines to find out everything you need to know about being a model Flickr citizen.
References • Beatty, S. and White, P. (2005). Information commons: Models
for eLiteracy and the integration of learning. Journal of eLiteracy 2(1). Diponible en: http://hdl.handle.net/10760/8106
• Booth, A. & Brice, A., (Eds.). (2004). Evidence-based practice for information professionals: A handbook. London: Facet.
• Bradley, Fiona. (21-24 September 2004). Enabling the information commons, 2004. In ALIA Biennial Conference (2004 : Queensland),Queensland (Australia). Australian Library and Information Association. Disponible en: http://hdl.handle.net/10150/106186
References • Caribbean Disaster Information Network. (2000). Controlled
vocabulary on disaster information. Vocabulario contralado sobre desastres. Edited by Beverley Lashley and Houple Henry. Sponsored by the European Community Humanitarian Office. Mona, Kingston, Jamaica: CARDIN
• Conway, P., Preservation in the digital World. Washington, D.C.: The Commission on Preservation and Access, 1996, p.24.
• Crumley, E. & Koufogiannakis, D. (2002). Developing
evidence-based librarianship: practical steps for implementation. Health Information and Libraries Journal, Vol. 19, Issue e.Digital learning commons. Web. 18 Mar. 2011. http://www.learningcommons.org/ .
• UNESCO. The strategy for reducing disaster risks at World Heritage Properties, contained in Document WHC-07/31.COM/7.2, Accesible on line from: http://whc.unesco.org/en/sessions/31com/documents
• Wenger, E. , McDermott, R.A., Snyder, W. ( ). Cultivating communities of practice: A guide to managing knowledge. Harvard Business School Press.
CREDITS Project of the Program of Continuing Education and Professional Development of the Asociation of Caribbean University, Research and Institutional Libraries (ACURIL) and the Graduate School of Sciences and Technologies of Information, University of Puerto Rico, co-sponsored by UNESCO, Caribbean and Latin America Region.