MITCHELL SCHOOL DISTRICT NO. 17-2 BOARD OF EDUCATION AGENDA Regular Board Meeting – May 9, 2016 – 5:00 P.M. Room # 116 MCTEA ACTION ITEM SUMMARY/JUSTIFICATION RECOMMENDED I. Opening A. Call Meeting to Order B. Roll Call: Aadland, Kenkel, Musick, Olson, Putnam C. Determination of a Quorum D. Approval of Agenda: Motion to Amend: Motion to Approve: Recognitions of National Qualifiers in FFA, FBLA, and FCCLA Marica Shannon, Successful Applicant for a Toshiba America Foundation Grant II. Consent Agenda: A. Board Minutes MOTION TO B. Claims APPROVE C. Personnel D. Open Enrollment III. Board Consideration to Approve Tentative Agreement with Mitchell MOTION TO Education Association for 2016-17 APPROVE IV. Board Consideration to Approve Mitchell Middle School Handbook for 2016-17 MOTION TO APPROVE V. Board Consideration to Submit Official Election Ballots to South Dakota High MOTION TO School Activities Association APPROVE VI. Board Review of K-14 2016-2017 Preliminary Budget BOARD INFORMATION VII. Board Consideration to Enter into Executive Session for the purpose of MOTION TO “Discussing the qualifications, competence, performance, character or fitness APPROVE of any public officer or employee.” (SDCL 1-25-2.(1)) VIII. Board Consideration to Approve Administrator Contracts and Salaries for MOTION TO 2016-17. APPROVE IX. Board Consideration to Set Salary Amount for Superintendent of Schools MOTION TO for 2016-17 School Year APPROVE X. Board Member Reports BOARD INFORMATION XI. Superintendent’s Report BOARD INFORMATION XII. Public Commentary BOARD INFORMATION Adjournment
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MITCHELL SCHOOL DISTRICT NO. 17-2 BOARD OF EDUCATION AGENDA
I. Opening A. Call Meeting to Order B. Roll Call: Aadland, Kenkel, Musick, Olson, Putnam C. Determination of a Quorum D. Approval of Agenda: Motion to Amend:
Motion to Approve: Recognitions of
National Qualifiers in FFA, FBLA, and FCCLA Marica Shannon, Successful Applicant for a Toshiba America Foundation Grant
II. Consent Agenda: A. Board Minutes MOTION TO B. Claims APPROVE C. Personnel D. Open Enrollment
III. Board Consideration to Approve Tentative Agreement with Mitchell MOTION TO
Education Association for 2016-17 APPROVE
IV. Board Consideration to Approve Mitchell Middle School Handbook for 2016-17 MOTION TO APPROVE
V. Board Consideration to Submit Official Election Ballots to South Dakota High MOTION TO School Activities Association APPROVE
VI. Board Review of K-14 2016-2017 Preliminary Budget BOARD
INFORMATION
VII. Board Consideration to Enter into Executive Session for the purpose of MOTION TO “Discussing the qualifications, competence, performance, character or fitness APPROVE of any public officer or employee.” (SDCL 1-25-2.(1))
VIII. Board Consideration to Approve Administrator Contracts and Salaries for MOTION TO 2016-17. APPROVE
IX. Board Consideration to Set Salary Amount for Superintendent of Schools MOTION TO
for 2016-17 School Year APPROVE
X. Board Member Reports BOARD INFORMATION
XI. Superintendent’s Report BOARD INFORMATION
XII. Public Commentary BOARD INFORMATION
Adjournment
MITCHELL SCHOOL DISTRICT NO. 17-2 School Board Meeting
Agenda Item
For presentation at the May 9, 2016 meeting of the school board. Subject: Board Consideration to Approve Consent Agenda From: Joseph Graves, Superintendent Nature of action requested from the Board: Board Action ☒ Board Information ☐ Scheduled report ☐
A. Board Minutes B. Claims C. Personnel D. Open Enrollments
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5-9-2016
MINUTES OF THE REGULAR MEETING
MITCHELL SCHOOL DISTRICT #17-2
April 25, 2016
The regular meeting of the Board of Education was called to order by President Debra
Olson at 5:00 PM at the Mitchell Career & Technical Education Academy (MCTEA) 821
North Capital Street, Mitchell, South Dakota, Davison County.
Roll call of members present: Deb Olson, Cory Aadland, Kevin Kenkel, Lacey Musick,
and Neil Putnam. Absent: None. Others present: Dr. Joseph Graves, Superintendent,
Steve Culhane, Business Manager.
Motion #3351014 Motion by Kenkel, seconded by Aadland to approve the agenda as presented. Motion
carried.
At this time the School Board recognized the Health Occupation Students of America
(HOSA) who qualified for Nationals in Nashville Tennessee, and the Skills USA students
who qualified for Nationals.
Motion #3351015 Motion by Kenkel, seconded by Aadland to approve the consent agenda which includes
the minutes of the board meeting on April 11, 2016. These minutes had been furnished to
the Daily Republic in unapproved form all in accordance as per SDCL 13-8-35. Also on
the consent agenda were the claims, personnel items and open enrollment requests.
New Hires (Certified): Hannah Harbour, begindergarten teacher/GBR(part-time),
$18,000, plus pending increase, effective 2016-2017 school year and Wendy Eich,
Special Education/Middle School, $39,933 plus pending increase, effective 2016-2017
school year. New Hire (Classified): Diana Campbell, prep cook/Senior High,
Berndt Farm Equipment Zetor Tractor As Per Bid 52,150.00
First National Trust Management Lbw Lease Pymt 31,141.62
Services
Hauff Mid America Sports Hurdles 2,850.00
92,173.36
Fund Total:
Checking 1 Fund: 22 Special Education
Avera Medical Grp Family Medicine Evaluations 680.00
Behavior Care Specialists Inc Professional Services 24,100.00
Children's Care Hospital Dba Tuition 9,044.00
Lifescape
Huber, Monica Testing Services 1,590.00
Larson, Karin Professional Services 3,625.00
Mti Slp Program Slpa Conference 50.00
Sd Dept Of Human Services Therapy,Residential Care 12,795.68
51,884.68
Fund Total:
Checking 1 Fund: 23 Post Secondary
A & B Business Equipment Inc Copier Lease Pymt 1,018.31
Contract Paper Group Inc Copy Paper Per Bid 2,704.80
3,723.11
Fund Total:
Checking 1 Fund: 27 Mti - Cte Academy
A Ox Welding Supply Inc Welding Supplies 1,439.86
Ed's Pet World Program Supplies 85.95
Sd Federal Property Agency Program Supplies 80.00
Fund Total:
1,605.81
Checking 1 Fund: 41 Capital Projects-Fine Arts Center
Puetz Corporation Fine Arts Center 815,165.11
815,165.11
Fund Total:
Checking 1 Fund: 51 Food Service
Ameripride Services Inc Laundry Service 756.79
Best Western Ramkota Lodging 111.99
Bimbo Foods Baked Goods 2,088.65
Dean Foods North Central Llc Food Supplies 5,689.73
Direct Digital Controls Inc Service Call 402.13
Grainger Inc O/M Supplies 73.23
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Mitchell School District Board Report-10004 Page: 4
05/05/2016 1:28 Pm May 9, 2016 Board Bills User Id: Dmo
Vendor Name Vendor Description Amount
Graves, Cheryl Lunch $ Refund 12.20
Hobart Sales Repair Parts 321.14
Jones Supplies Custodial Supplies 1,301.44
Pepsi-Cola Bottling Co Vending/Water 2,414.90
Peterson, Angela Lunch $ Refund 84.00
Reinhart Foodservice Llc Food Supplies 24,275.11
Variety Food Llc Food Supplies 46,022.34
83,553.65
Fund Total:
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Mitchell School District Board Report-10009 Page: 1 05/05/2016 11:26 AM MAY 9, 2016 MT BILLS User ID: DMO
Vendor Name Invoice Description Amount
Checking Account ID 1 Fund Number 23 POST SECONDARY
CUPA - HR Membership Dues 605.00
ESCO INSTITUTE HCT Certification Tests 300.00
GOLDEN WEST TECHNOLOGIES INC Set Up Trunk Usage Reports 207.50
Gosmire, Kari SLP Workshop 33.60
Hatch, Deanna Mitchell Bucks for Weight Loss 50.00
Gifts
HIPAA TRAINING HIPAA Awareness Training 39.98
Houx, Donnell SLP Workshop 224.28
Peschong, Elizabeth SLP Workshop 121.80
Pritchard, Susan SD Society of Radiologic 59.00
Technologists
Rayman, Kristi SD State Society Rad Tech Conf 841.38
TECHNOLOGY/INNOVATIONS IN ED Evaluation Services for TAACCCT 8,707.21
#2
THOMPSON, LOWELL Refund for Not Attending AI 7.20
Class
Fund Number 23 11,196.95
Checking Account ID 1 Fund Number 26 MTI ENTERPRISE FUND
NORTHWESTERN ENERGY Site House Utilities 6.61
Fund Number 26 6.61
Checking Account ID 1 Fund Number 29 MTI CORPORATE TRAINING
Flynn, Deborah Snacks for SLP Continuing Ed 63.84
Day
PEPSI-COLA BOTTLING CO CE Events - 37494 118.25
PRICE, LISA SLP Presenter 1,600.00
Schultz, Jennifer Dinner w/ Speaker for SLP Day 19.73
THOMPSON, LOWELL Refund for Not Attending AI 592.80
Class
Fund Number 29 2,394.62
Checking Account ID 1 Fund Number 52 MTI BOOKSTORE FUND
MERCER TOOL CORP Culinary Chef Cutlery Sets 3,360.00
Fund Number 52 3,360.00
Checking Account ID 1 16,958.18
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Personnel Items/Regular Board Meeting – May 9, 2016
A. New Hire (Certified):
Hanah Harbour- Rescind PT contract with GBR & Approve FT contract with LONG Compensation: $36,000.00 + pending increase Effective- 2016-2017 School year
Bobbi Brink- Speech Language Pathologist @ Early Child Hood Compensation- $52,000.00 + 20 extra days Effective- 2016-2017 School year
Megan Hart- Begindergarten @ GBR FTE .5 Compensation- $18,000.00 + pending increase Effective- 2016-2017 school year
B. Resignation:
Geoff Gross- Activities Director Effective- June 30, 2016
C. MTI New Hire:
Carena Jarding- LPN Director Compensation- $55,000.00 Effective- July 1, 2016
Dezarae Fenski- Instructor Effective- May 11, 2016
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MITCHELL SCHOOL DISTRICT NO. 17-2 May 9, 2016
School Board Meeting Agenda Item
Subject: Board Consideration to Approve Tentative Agreement with Mitchell Education Association for 2016-17 From: Joseph Graves, Superintendent of Schools Nature of action requested: Board Action X Board Information Scheduled report Description of the item (including nature of the problem, program covered, impact, board action desired, etc.) As a result of the Blue Ribbon Task Force teacher compensation increases approved by the General Assembly and Governor, we reopened negotiations for the third year for the existing 3-year contract with the Mitchell Education Association. Those negotiations have resulted in the tentative agreement attached immediately behind this cover sheet. The MEA membership has now approved this agreement. I am recommending that the School Board approve it at this time. Thank you to board members Musick and Aadland for serving on the MEA Negotiations board committee. . Individual(s) who will attend the board meeting and speak to the item: Joseph Graves, Superintendent of Schools
I will be able to review the item further at the school board meeting, if requested: Name: Joseph Graves Date: May 9, 2016
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Tentative Agreement between Mitchell Education Association and Mitchell School District 17‐2 for the 2016‐17 School year (Amending the third year of a three year agreement): Arrived at on April 26, 2016
1. Page 3: Section C. Salary B.
Current language: “…and those who have earned a year of experience during the 2015‐16 school year shall receive a $1,600 increase per FTE in salary for the 2016‐17 school year.”
New language: “…and those who have earned a year of experience during the 2015‐16 school year shall receive a $6,000 increase per FTE in salary for the 2016‐17 school year.”
2. Page 14: “Early Retirement”
Delete current #4 and replace with:
“Employees retiring from the Mitchell School District, whether qualifying for early retirement provisions or not, are ineligible to remain in the medical and dental insurance groups beyond the eighteen (18) month COBRA rights period. A teacher who elects early retirement may remain in the life insurance group, but will assume the entire payment of the insurance premium until age 65.”
3. Page 28: “PTO”
Add to final paragraph:
“However, employees experiencing the birth or adoption of a child may borrow up to 30 days, beginning the day after the delivery, the days to be paid back to the District in subsequent years at a minimum rate of 4 days per year of employment. In the event that an employee discontinues employment with the district before all borrowed days are paid back, the remaining days will simply be ‘written off’ and the person leaving the district shall have no further obligation to the district for remaining borrowed days.”
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MITCHELL SCHOOL DISTRICT NO. 17-2 May 9, 2016
School Board Meeting Agenda Item
Subject: Board Consideration to Approve Mitchell Middle School Handbook for 2016-17 From: Joseph Graves, Superintendent of Schools Nature of action requested: Board Action X Board Information Scheduled report Description of the item (including nature of the problem, program covered, impact, board action desired, etc.) All school handbooks are approved annually by the school board. This year, the middle school has just a few changes to recommend to the 2015-16 handbook. These changes can be found here. The current handbook is also included. I am asking that you approve the new handbook, i.e. the 2015-16 handbook, attached, with the changes recommended here, also attached. . Individual(s) who will attend the board meeting and speak to the item: Mr. Justin Zajic, MMS Principal
I will be able to review the item further at the school board meeting, if requested: Name: Joseph Graves, Superintendent Date: 5.9.2016
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Middle School Handbook changes for Board approval
PERSONAL ELECTRONICS
Personal Electronics include, but are not limited to, cell phones, IPods, MP3 players, and other
electronic devices (eg: internet capable watches).
Bringing personal electronic devices to school is not recommended as they are prohibited during
the school day, including Power Hour, SPARC, detention, etc. Students caught breaking the rule
will have their item confiscated and parents will be required to pick them up in the middle
school office after the assigned and outstanding detention(s) have been served. A third
offense will warrant the item to be held until the end of the semester. The school is not
responsible for lost, broken, or damaged devices. The use of ear buds is restricted to classroom
use as per individual instructor.
LUNCH
Money for lunch can be left in the hallway window slot by the cafeteria. We have a closed
campus and students are not allowed to leave the building without parents or school personnel. A
parent who wishes to take his/her child out of school for lunch should send a note to the office.
Students must be back in school in time for class. Absolutely no food or drink may leave the
lunchroom, this includes bottles of water.
*Personal water bottles may be permitted by teachers in the classrooms, but they must be
Subject: Board Consideration to Submit Official Election Ballots to South Dakota High School Activities Association From: Joseph Graves, Superintendent of Schools Geoff Gross, Activities Director Nature of action requested: Board Action X Board Information Scheduled report Description of the item (including nature of the problem, program covered, impact, board action desired, etc.) Two issues are open for balloting currently. (See copies of ballots included here.) The first is for a Division IV Representative to the SDHSAA. Two candidates are on the ballot. I would recommend we vote for Jim Aisenbrey, from Baltic, based upon Mr. Gross’ recommendation of him. The second is on an amendment to the SDHSAA Constitution/by-laws. The change makes it clear that appeals of student eligibility can only be made by member school districts, rather than essentially anyone. This was the original intent of the language but the actual wording was construed by some as allowing anyone interested to make the appeal. This would limit such appeals to only those cases in which the member school district involved felt an appeal was in order. I would recommend approval of the amendment. Individual(s) who will attend the board meeting and speak to the item: Geoff Gross, Activities Director Joseph Graves, Superintendent of Schools
I will be able to review the item further at the school board meeting, if requested: Name: Joseph Graves, Superintendent Date: 5.9.2016
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MITCHELL SCHOOL DISTRICT NO. 17-2 Special School Board Meeting
Agenda Item
For presentation at the May 9, 2016 meeting of the school board. Subject: Board Review of K-14 2016-2017 Preliminary Budget From: Steve Culhane Business Manager Nature of action requested: Board Action Board Information X Scheduled report Description of the item (including nature of the problem, program covered, impact, board action desired, etc.)
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MITCHELL SCHOOL DISTRICT NO. 17-2 May 9, 2016
School Board Meeting Agenda Item
Subject: Board Consideration to Enter into Executive Session for the purpose of “Discussing the qualifications, competence, performance, character or fitness of any public officer or employee.” (SDCL 1-25-2.(1)) From: Joseph Graves, Superintendent of Schools Nature of action requested: Board Action x Board Information Scheduled report Description of the item (including nature of the problem, program covered, impact, board action desired, etc.) I am requesting the Board enter into an executive session in order to discuss personnel items covered under the above-referenced South Dakota Codified Law. Individual(s) who will attend the board meeting and speak to the item: Joseph Graves, Superintendent of Schools
I will be able to review the item further at the school board meeting, if requested: Name: Joseph Graves, Superintendent Date: May 9, 2016
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MITCHELL SCHOOL DISTRICT NO. 17-2 May 9, 2016
School Board Meeting Agenda Item
Subject: Board Consideration to Approve Administrator Contracts and Salaries for 2016-17 From: Joseph Graves, Superintendent of Schools Nature of action requested: Board Action X Board Information Scheduled report Description of the item (including nature of the problem, program covered, impact, board action desired, etc.) We are now ready to approve administrator contracts and salary amounts for the 2016-17 school year. Please see the attached document for my recommendations. . Individual(s) who will attend the board meeting and speak to the item: Joseph Graves, Superintendent of Schools
I will be able to review the item further at the school board meeting, if requested: Name: Joseph Graves, Superintendent Date: May 9, 2016
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Administrative Contracts and Salary Increases for 2016-17 School Year:
A review of administrative salary increases among our typical comparison group of schools,
once called the ESD Schools but now also including Harrisburg, reveals a rough salary increase
for administration of 5.5%.
Based upon that, I am ready to make recommendation for salary increases for administrative
positions for 2016-17, totaling 5%:
Job Title: Name: Current Salary: Raise: New Proposed Salary:
MHS Principal Joe Childs $85,000 $5,000 $90,000
MHS Asst. Principal Craig Mock $78,081 $3,000 $81,081
MMS Principal Justin Zajic $67,000 $4,000 $71,000
MMS Asst. Principal Brittney Eide $57,000 $4,000 $61,000
Elem. Principal V. Harmdierks $75,450 $3,000 $78,450
Elem. Principal Becky Roth $75,450 $3,000 $78,450
Elem. Principal L. Heckenlai. $70,000 $3,500 $73,500
Bldg & Grounds J. Sieverding $64,600 $2,500 $67,100
Business Manager Steve Culhane $96,900 $5,500 $102,400
Curriculum Director Sherri Becker $37,500 (0.5) $1,875 $39,375
MCTEA Director D. Hoffman $23,620 (0.5) $1,154 $24,774
2nd Chance Director Shane Thill $66,550 $3,325 $69,875
Additionally, Mrs. Leann Carmody, Director of Food Service, would receive a $5,000 increase
due to a severe problem of comparability with her peers in other districts. I include her separately
as her budget is separate from the general fund budget which supports all of the other salaries
above.
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MITCHELL SCHOOL DISTRICT NO. 17-2 May 9, 2016
School Board Meeting Agenda Item
Subject: Board Consideration to Set Salary Amount for Superintendent of Schools for 2016-17 School Year From: Joseph Graves, Superintendent of Schools Nature of action requested: Board Action X Board Information Scheduled report Description of the item (including nature of the problem, program covered, impact, board action desired, etc.) Earlier this year, the board approved my contract as superintendent of schools for the coming three-year period. Board president Deb Olson has now requested that the board consider my compensation level for the 2016-17 school year as that issue was delayed until later, as has been the board’s custom. . Individual(s) who will attend the board meeting and speak to the item: Deb Olson, Board President Joseph Graves, Superintendent of Schools
I will be able to review the item further at the school board meeting, if requested: Name: Joseph Graves, Superintendent Date: May 9, 2016
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MITCHELL SCHOOL DISTRICT NO. 17-2 School Board Meeting
Agenda Item
For presentation at the May 9, 2016 meeting of the school board. Subject: Board Member Reports/ Commentary From: Board Members Nature of action requested from the Board: Board Action ☐ Board Information ☐ Scheduled report ☒ Board members will report on meetings attended since our last regular board meeting.
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MITCHELL SCHOOL DISTRICT NO. 17-2 School Board Meeting
Agenda Item
For presentation at the May 9, 2016 meeting of the school board. Subject: Superintendent’s Report From: Joseph Graves, Superintendent Nature of action requested from the Board: Board Action ☐ Board Information ☒ Scheduled report ☐ This time will be devoted to the Superintendent’s Office sharing information with the Board that doesn’t require board action and may not necessarily fall into the category of a report. It might include curricular developments, professional development possibilities, possible legislative issues, issues that other schools, particularly those among the ESD+6, are facing and other items that would be of interest to the Board and the public.
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MITCHELL SCHOOL DISTRICT NO. 17-2 School Board Meeting
Agenda Item
For presentation at the May 9, 2016 meeting of the school board. Subject: Public Commentary From: General Public Nature of action requested from the Board: Board Action ☐ Board Information ☒ Scheduled report ☐ This item is included on the agenda to provide the public an opportunity to address the board on topics which are not a part of the board agenda. Any topic or issue presented will not receive action at the meeting by the Board, but will be given further study. Please also note that individuals who have concerns about district employees or who wish to discuss individual students should do so through other processes, such as the complaint procedure. Such issues cannot be addressed in open session. The items will usually receive board action.