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ACTA International Clinical Trials Conference 2019 Sponsorship Opportunities clinicaltrialsconferencecomau | I
ACTA International Clinical Trials Conference 2019
SponSorShip opportunitieS2 ndash 5 October 2019
ICC Sydney Australiaclinicaltrialsconferencecomau
ACTA International Clinical Trials Conference 2019 Sponsorship Opportunities clinicaltrialsconferencecomau | II
We have the pleasure of inviting you to the ACTA International Clinical Trials Conference 2 - 5 October 2019 at the International Convention Centre Darling Harbour Sydney
Established in 2013 ACTA promotes effective and cost-effective health care in Australia through clinical trials that generate evidence to support decision making by health practitioners policy-makers and consumers
The underlying theme of the ACTA International Clinical Trials Conference 2019 is Better health through best evidence and will provide a platform to bring together national and international stakeholders to discuss global advances in the development of self-improving healthcare systems The program will address embedding clinical trials in clinical care novel trial designs and conduct maximising the value of clinical registries and improving public awareness and consumer involvement in clinical research
We welcome all those involved in or interested in clinical trials research to attend including clinicians policy-makers researchers health care workers health economists regulators and industry Through plenary sessions panel discussions oral presentations poster presentations and workshops there will be a range of forums for you to engage in vibrant discussions about enhancing clinical trial research in Australia and globally
There will also be an active social program providing opportunities to foster interactions between delegates policymakers and sponsors and build new relationships
The Conference venue the International Convention Centre at Darling Harbour is a brand new facility and is ideally suited to our Conference It is located conveniently to explore all the fantastic attractions Sydney has to offer with magnificent views and access to Darling Harbour city museums The Rocks and Circular Quay
We look forward to your participation in this very important event for the advancement of clinical trials research in Australia and internationally
Yours sincerely
Tony keech Conference Convener Deputy Director NHMRC Clinical Trials Centre University of Sydney
established in 2013 the Australian Clinical Trials Alliance (ACTA) is Australiarsquos peak body supporting clinical trials networks and coordinating centres and clinical quality registries
ACTArsquos Better health through best evidence vision informs its Australian Government Department of Health-mandated Medical Research Future Fund-supported work to grow strengthen and support clinician researchersrsquo work that generates evidence to inform decision-making by health practitioners policymakers and consumers
The ACTA community includes more than 50 clinical trials networks clinical trial coordinating centres and clinical quality registries Many of these include hundreds of senior doctors nurses allied health professionals and career researchers ndash more than 10000 investigators across a broad range of disease groups and clinical disciplines They are among Australiarsquos most productive and high impact researchers as evidenced in ACTArsquos 2017 report Economic evaluation of investigator-initiated clinical trials conducted by networks that demonstrated a return of $580 for every $1 invested
ACTA was formed by professionals who have played key roles in successful clinical trials networks clinical trial coordinating centres and clinical quality registries in Australia
ABout ActA
conference oBjectiVeSThe ACTA International Clinical Trials Conference 2019 will be a coming together of a broad range of Australian and international experts in the cutting edge design and conduct of clinical trials clinical data and registry custodianship healthcare funding policy and regulation healthcare service delivery health information technology health economics and patient advocacy
The Conference will
bull enable international experts and stakeholders to share the latest research and thinking towards developing learning and self-improving healthcare systems
bull explore and signpost pathways to realisation of the huge economic and better-health-outcomes-value of embedding clinical-led research in healthcare systems
bull analyse current international contexts for generating and applying high quality evidence within healthcare systems identifying key issues and strategies for accelerating progress
bull review the current landscape for conducting clinical research internationally and in the Australian healthcare system highlighting successes identifying challenges and solutions
bull foster development of new effective research collaborations and funding opportunities internationally and in Australia
bull present cutting-edge advances in clinical research methodology registries and data technologies for more effective and implementable outcomes
BenefitSBenefits to your organisation in supporting the ACTA International Clinical Trials Conference 2019 include
bull wide acknowledgment of your organisation leading up to and during the Conference
bull excellent networking opportunities during the Conference to promote your products and services to a relevant audience
bull the selected venue of the ICC Sydney ensures an integrated and large exhibition space which will be the focal point for all attendees An exhibition display will deliver excellent return on investment for access to attendees
bull opportunity to utilise the Conference experience to showcase your organisationrsquos position in the market amongst its most influential members
bull an opportunity to source new business leads and maintain relationships with existing customers and suppliers
bull the possibility to launch new initiatives products or services directly to your primary customer base
bull gaining access to Conference delegates who are keen to improve their knowledge within the field and through your organisationrsquos support closely align your organisation with delegatesrsquo professional development on a personal level
bull an opportunity for your key staff to connect face-to-face with the most important people and organisations representing the clinical trials industry in one place over a short period of time
bull attendees to the ACTA International Clinical Trials Conference have historically been spread over different areas of the industry and we are expecting the 2019 program and networking opportunities available to attract senior industry personnel as a result
conference executiVe committeeProf Tony Keech Conference Convener Deputy Director NHMRC Clinical Trials Centre University of Sydney
Prof Nik Zeps Director of Research and Development epworth HealthCare
Prof John Zalcberg Australian Clinical Trials Alliance Chair and Professor of Cancer Research Monash School of Public Health and Preventive Medicine
Mr Kieran Schneeman Director of Government Affairs AstraZeneca
Mr David Barrett Communications Manager Australian Clinical Trials Alliance
Ms Simone Yendle General Manager Australian Clinical Trials Alliance
Ms Lea Hauchard events and Communications Coordinator Australian Clinical Trials Alliance
Ms Susan Lohan executive Assistant NHMRC Clinical Trials Centre University of Sydney
In 2015 there were over 500 delegates across four days of conferencing including 165 who attended pre-symposium workshops There were eight international speakers and 45 national invited speakers
The following are the approximate breakdown of participant roles
WhY inVeStTRANSFORMING THE CONFERENCE EXPERIENCE THROUGH A DELEGATE-centreD progrAm eDucAtionAL incLuSiVe fun AnD A VALuABLe inVeStmentSponsorship and exhibition presence at the Conference will provide you with the opportunity to engage with over 400 clinician-researchers from within the oncology cardiology endocrinology renal medicine intensive care neonatalperinatal care neural and mental health disciplines from Australia New Zealand and the Asia-Pacific region all with a wide range of experience and backgrounds This is an excellent opportunity for you to demonstrate your support for clinical trials as well as for academic and scientific development
The organising committee are a dedicated team of professionals working in partnership with our sponsors to create a valuable inclusive and memorable experience for all There are plenty of opportunities to position your brand with our audience and leverage your unique messaging
The key benefits of sponsorship include
bull the opportunity for you to interact with the most influential figures within clinical research
bull the opportunity to participate in the excellent social program allowing you to network with prospects and customers renew old friendships and foster new relationships
bull high visibility on the conference website and throughout official marketing material
bull the opportunity to deliver a clear message that you have a genuine commitment to the clinical trials sector
bull acquire highly qualified leads and increase brand awareness
bull meet the decision makers and gain instant market feedback
ABout the VenueInternational Convention Centre (ICC) Sydney
Darling Drive Sydney NSW 2000
wwwiccsydneycomau
A beacon of innovation in the heart of the cityICC Sydney is at the heart of its very own Sydney Harbour waterfront precinct It is set amongst restaurants retail outlets and a vibrant public domain on Darling Harbour yet is only a momentrsquos walk to Australiarsquos largest CBD and surrounding university and cultural quarters
Sitting at the heart of a broader AU$34 billion revitalisation of Darling Harbour ICC Sydney is an AU$15 billion redevelopment Sparkling and shiny ICC Sydney offers something new from first light to starry nights so please join us at this amazing venue
Access to the delegate list (subject to those who have provided approval for name disclosure)
4 weeks prior to
Conference and after
3 weeks prior to
Conference and after
2 weeks prior to
Conference and after
1 week prior to
Conference and after
At the Conference
and after
Acknowledgement in conference publicationsbull Pocket program ndash provided sponsorship confirmed prior to print deadlinebull Website ndash acknowledgement commences immediately after the contract is signedbull Conference app ndash once app is available
Delegate registration includesbull Attendance to all Conference sessionsbull Attendance to the exhibitionbull Attendance to the welcome receptionbull Morning tea lunch and afternoon teabull Attendance to the Conference dinner
Exhibitor staff passes includebull Attendance to the welcome receptionbull Attendance to the exhibitionbull Morning tea lunch and afternoon tea
Delegate list email addresses of attendees who have agreed to name disclosure are provided to all sponsors and exhibitors kindly ensure that when contacting delegates involuntary disclosure of information of attendees does not occur and the communication confines within the guidelines of anti-spamming protocols Non-compliance will result in provision of the list for future meetings without the relevant email contacts
DiAmonD SponSor Au$50000 + gSt (LimiteD to 1 onLY)
As the exclusive diamond sponsor you will be recognised as the main sponsor of the Conference
BenefitS
BreAKfASt or eVening SYmpoSiumOption to host either a breakfast or evening symposium A room at the venue and basic audio visual will be included Additional audio visual and catering will be at the sponsorrsquos expense There is a possibility this will not be an exclusive timeslot if the platinum sponsors conduct a Symposium at the same timebull evening symposium option - to be held Thursday 3 October 1900 onwards
bull Breakfast symposium option - to be held either Friday 4 October or Saturday 5 October 0715 ndash 0800 time dependent on final program timings
bull Promotion in the Conference program
SeSSion SponSor (45 minuteS)Opportunity to sponsor two sessions within the program Sessions to be approved by the committee and speaker bull Company logo will be linked in the Conference program on the website and in the Conference app
bull Company slide will be shown on the screen before and after the session
bull Acknowledgement by the Chair of the session
exhiBition bull Complimentary exhibition stand measuring 6m x 6m (36sqm) in the exhibition area
bull Option to use exhibition shell scheme or use space only for a custom build stand
bull Option to purchase additional stands
regiStrAtionbull eight (8) delegate registrations
bull One (1) speaker registration with a day registration
bull Six (6) exhibitor passes
profiLebull Verbal acknowledgement as the diamond sponsor at the Conference opening session
bull Logo on screen at Conference opening session
bull Company branding displayed during your breakfast or evening symposium
bull Company branding before and after your session sponsorship
bull Company logo on website with hyperlink to your nominated website
bull Company logo and profile (300-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Company logo included in promotional emails
bull Opportunity to display your company banner in the registration area for the duration of the Conference (banner to be supplied by sponsor and a maximum of 2m x 1m)
bull Access to delegate list (4 weeks prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
pLAtinum SponSor Au$30000 + gSt (LimiteD to 2 onLY)
As a platinum sponsor you will be recognised as a major sponsor of the Conference
BenefitS
BreAKfASt or eVening SYmpoSiumOption to host either a breakfast or evening symposium A room at the venue and basic audio visual will be included Additional audio visual and catering will be at the sponsorrsquos expense There is a possibility this will not be an exclusive timeslot if the diamond or other platinum sponsor conducts a symposium at the same timebull evening symposium option - To be held Thursday 3 October 1900 onwards or
bull Breakfast symposium option - To be held either Friday 4 October or Saturday 5 October 0715 - 0800 time dependent on final program timings
bull Promotion in the Conference program
SeSSion SponSorOpportunity to sponsor a session within the program Session to be approved by the committee and speaker bull Company logo will be printed in the Conference program
bull Company logo will be listed on the website and in the Conference app
bull Company slide will be shown on the screen before and after the session
bull Acknowledgement by the Chair of the session
exhiBition bull Complimentary exhibition booth measuring 9m x 3m (27sqm) in the exhibition area
bull Option to use exhibition shell scheme or use space only for a custom build stand
bull Option to purchase additional space or booths
regiStrAtionbull Six (6) delegate registrations
bull One (1) speaker day registration on the day of your symposium
bull Four (4) exhibitor passes
profiLebull Verbal acknowledgement as a platinum sponsor at the Conference opening session
bull Logo on screen at Conference opening session
bull Company branding displayed during your breakfast or evening symposium
bull Company branding before and after your session sponsorship
bull Company logo on website with hyperlink to your nominated website
bull Company logo and profile (200-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Company logo included in promotional emails
bull Access to delegate list (3 weeks prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
As a gold sponsor you will be recognised as a key sponsor of the Conference
BenefitS
SeSSion SponSor Opportunity to sponsor a session within the program Session to be approved by the committee and speaker bull Company logo will be linked in the Conference program website and in the app
bull Company slide will be shown on the screen before and after the session
bull Acknowledgement by the Chair of the session
Lunch or coffee BreAK SponSorOption to sponsor a lunch or coffee break during the Conference bull Provide roll up banners near the catering stations (to be provided by sponsor 2m x 1m maximum)
bull Verbal acknowledgement of sponsorship prior to break
bull Company logo as a holding slide in the plenary during the break
bull Promoted as lunch or coffee break sponsor in the Conference program
exhiBition bull Complimentary exhibition booth measuring 6m x 3m (18sqm) in the exhibition area
bull Option to use exhibition shell scheme or use space only for a custom build stand
bull Option to purchase additional space or booths
regiStrAtionbull Four (4) delegate registrations
bull Two (2) exhibitor passes
profiLebull Verbal acknowledgement as a gold sponsor at the Conference opening session
bull Logo on screen at Conference opening session
bull Company branding before and after your session sponsorship
bull Company branding during lunch or coffee break
bull Company logo on website with hyperlink to your nominated website
bull Company logo and profile (100-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Company logo included in promotional emails
bull Access to delegate list (2 weeks prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
As a silver sponsor you will be recognised as a sponsor of the Conference
BenefitS
Lunch or coffee BreAK SponSorOption to sponsor a lunch or coffee break during the Conference bull Provide roll up banners near the catering stations (to be provided by sponsor 2m x 1m maximum)
bull Verbal acknowledgement of sponsorship prior to break
bull Company logo as a holding slide in the plenary during the break
bull Promoted as lunch or coffee break sponsor in the Conference program
exhiBition bull Complimentary exhibition booth measuring 3m x 3m (9sqm) in the exhibition area
bull exhibition shell scheme or use space only
bull Option to purchase additional space or booths
regiStrAtionbull Two (2) delegate registrations
bull Two (2) exhibitor passes
profiLebull Logo on screen at Conference opening session
bull Company branding during lunch or coffee break
bull Company logo on the Conference website with hyperlink to your nominated website
bull Company logo and profile (50-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Access to delegate list (1 week prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
BenefitS bull Acknowledgement as a key sponsor on the website and Conference app
bull Sponsor logo on the flash page and home page of app
bull Logo to be hyperlinked to destination page of choice
regiStrAtionbull Three (3) delegate registrations
profiLebull Logo presence on the Conference website pocket program and app
moBiLe chArge StAtion SponSor Au$4000 + gSt
BenefitS bull Promote your brand whilst delegates charge their mobile phones
bull Your companyrsquos branding will be on a standalone mobile phone charge station conveniently located within the exhibition area for all delegates to use throughout the conference (mobile charge station and branding included in the sponsorship)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket program and app
BenefitS bull Opportunity to sponsor a coffee cart within the
exhibition area Option to brand the coffee cart coffee cups and display up to one free standing banner behind the barista if space permits (coffee cart barista cost of coffees included in sponsorship Branding at sponsorrsquos cost)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket
program and app
excLuSiVe Lounge SponSor Au$5000 + gSt
BenefitS bull Dedicated space provided in the exhibition
hall for delegates to sit down and take a break Some furniture will be provided but we would encourage additional furniture to be supplied by the sponsor to make it their own space (additional branding and furniture at sponsor cost to be approved by the organising committee)
bull Space includes the opportunity to display up to two free standing banners with some limited marketing material but does not allow the option to exhibit products or devices Should you wish to demonstrate or promote products you will need to purchase an exhibition booth
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket
program and app
excLuSiVe LAnYArDSponSor Au$5000 + gSt
BenefitS bull Opportunity to provide branded lanyards to all
the delegates (cost of printing lanyards to be borne by the sponsor)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website
pocket program and app
excLuSiVe StAtionerY SponSor Au$3000 + gSt
BenefitS bull Opportunity to provide branded stationery
(note pads and pens) to all the delegates (sponsor to supply)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website
Your standard booth will include bull SIZE 30m x 30m x 24mbull WALLS 2400mm flush slimline aluminium wall frame with removable white panels that allow for
graphicsbull FASCIA 600mm high fascia to maximise presencebull SIGN Seamless panel allowing for digital printbull LIGHTING Two 150-watt spotlights per booth mounted on light track inside fasciabull POWER 1 x 4amp power pointbull CARPET Venue carpet
Discounts not available if shell scheme is not required
For diamond platinum and gold sponsors
bull Space only based on sponsor level bull 1x 10amp power point for each sponsor package (regardless of the space size)
Sponsors installing custom designed stands must provide the contact details of their appointed stand contractor together with a plan showing full design dimensions including a graphic of the stand design) to the sponsorship team at clinicaltrialstheconferencecompanycom no later than 1 July 2019Furniture hire barcode scanner hire and provision of internet connections is not included for any of the above packages These items may be hired from the official Conference contractors Contact details will be provided in the sponsorship and exhibition manual
Dressing of booths for sponsors and exhibitors from 1300 onwards
3 Octoberexhibition open
1700 - 1900 welcome reception
4 October exhibition open
5 Octoberexhibition open
Pack out ndash After afternoon break
Please note This is a preliminary schedule Final timings will be published in the sponsorship and exhibition manual
exhiBitor pASSeS
An allocation of exhibitor passes is included in each sponsorship and exhibition package These passes include all catering located in the exhibition Hall (morning tea lunch and afternoon tea) and the welcome reception but do not include attendance to any of the scientific sessions or conference dinner
Sponsors and exhibitors will receive access to an online form to register staff Additional exhibition passes may be purchased at AU$ $385 (incl GST) per person for the entire Conference not including the conference dinner or AU$165 (incl GST) per person per day Should sponsors wish to attend scientific sessions they need to purchase a delegate registration
Any other requirements to be arranged with the stand builders Details will be provided in the sponsorship and exhibition manual three months prior to the Conference
preLiminArY exhiBition timetABLe
SponSorShip AnD exhiBition mAnuAL
A manual will be distributed to all sponsors and exhibitors three months prior to the exhibition The manual will contain details of the pack inpack out schedule supplier contact details and forms for exhibition goods and services etc
AccommoDAtion
Conference rate accommodation will be available to book during registration visit the website for accommodation options
BooKing form AnD contrAct AppLicAtion for SponSorShip ActA internAtionAL cLinicAL triALS conference 2019Please complete the form below
We _________________________________________________ (company name) apply for sponsorship in accordance with the terms and conditions set out in the prospectus
Signed _____________________________________________ Date __________________________________
Please forward this form to clinicaltrialstheconferencecompanycom
By fax +64 9 360 1242
By mail to The Conference Company Level 14 5 Martin Place Sydney NSW Australia
compAnY DetAiLS
Company _____________________________________________________________________________________________________________________
Postal Address _______________________________________________________________________________________________________________
BooKing AnD pAYmentAll prices are quoted in Australian dollars plus GST of 10 (as of the date of the publication) The Conference reserves the right to vary the quoted prices in line with any changes in the rate of the GST
On receipt of a signed booking form a tax invoice for the required 50 deposit will be sent Sponsors and exhibitors not resident in Australia but registered for a tax equivalent to GST (Goods amp Services Tax) in their own country are not required to pay GST on their booking
Confirmation of sponsorship packages and exhibition space will only be made upon receipt of this deposit The balance will be invoiced on 1 May 2019 Applications for packages with a total value of under AU$5000 and after this date will be invoiced in full
Payment terms ndash net 20 days
All payments due must be received by the Conference Managers prior to the Conference No sponsor exhibitor will be allowed to set up their exhibition booth at the Conference until full payment has been received
All payments should be made in Australian dollars by bank transfer or credit card (please note a fee of 28 will apply for all credit card payments)
Public and Product Liability insurance to A$10 million must be taken out by each exhibitor at their own expense
SponSorShip AnD exhiBitor protocoL
It is expected that sponsors and exhibitors will comply with the Medical Technology Association of Australia (MTAA) and Medicines Australia (MA) Codes of Practice as applicable to their organisations
i trade displays must only be directed at health care professionals
ii product information for all products being promoted must be available from the display booth
iii starter packs must not be made available for collection from unattended booths nor be supplied to unauthorised or non-qualified persons
iv competitions intended to encourage participants to attend trade displays must be consistent with the requirements of the MTAA and MA Codes
fLoor pLAn
every attempt will be made to meet your preferred exhibition location However The Organising Committee reserves the right to re-assign locations if necessary following discussion with the affected parties
cAnceLLAtion poLicY
If notification of cancellation of sponsorship is received in writing
bull prior to 20 December 2018 your deposit will be refunded less 20 administration fee
bull between 20 December 2018 and 30 April 2019 you are liable for 50 of the package selected
bull from 1 May 2019 you are liable for 100 of the package selected
The Organising Committee reserves the right to cancel the Conference not later than 28 June 2019 in case of circumstances beyond its control In such a case all monies paid to date will be refunded in full less any expenses incurred The liability of the organisers will be limited to that amount
Thank you for taking the time to consider the possibilities the ACTA International Clinical Trials Conference 2019 has to offer
If you have made your choices please complete and return the application for sponsorship form If we can assist with further information or discussing other opportunities please contact the Conference Managers
We hope that you are enthusiastic about the available opportunities
We look forward to welcoming you to Sydney in 2019
SponSorShip LiAiSon
We inVite Your Support
Bridgette Sinclair Sponsorship and Exhibition Manager The Conference Company
On behalf of the ACTA International Clinical Trials Conference 2019 Organising Committee
Level 14 5 Martin Place Sydney NSW Australia
Email clinicaltrialstheconferencecompanycom
Telephone Free calling from Australia 1800 193 405 | +64 9 360 1240
We have the pleasure of inviting you to the ACTA International Clinical Trials Conference 2 - 5 October 2019 at the International Convention Centre Darling Harbour Sydney
Established in 2013 ACTA promotes effective and cost-effective health care in Australia through clinical trials that generate evidence to support decision making by health practitioners policy-makers and consumers
The underlying theme of the ACTA International Clinical Trials Conference 2019 is Better health through best evidence and will provide a platform to bring together national and international stakeholders to discuss global advances in the development of self-improving healthcare systems The program will address embedding clinical trials in clinical care novel trial designs and conduct maximising the value of clinical registries and improving public awareness and consumer involvement in clinical research
We welcome all those involved in or interested in clinical trials research to attend including clinicians policy-makers researchers health care workers health economists regulators and industry Through plenary sessions panel discussions oral presentations poster presentations and workshops there will be a range of forums for you to engage in vibrant discussions about enhancing clinical trial research in Australia and globally
There will also be an active social program providing opportunities to foster interactions between delegates policymakers and sponsors and build new relationships
The Conference venue the International Convention Centre at Darling Harbour is a brand new facility and is ideally suited to our Conference It is located conveniently to explore all the fantastic attractions Sydney has to offer with magnificent views and access to Darling Harbour city museums The Rocks and Circular Quay
We look forward to your participation in this very important event for the advancement of clinical trials research in Australia and internationally
Yours sincerely
Tony keech Conference Convener Deputy Director NHMRC Clinical Trials Centre University of Sydney
established in 2013 the Australian Clinical Trials Alliance (ACTA) is Australiarsquos peak body supporting clinical trials networks and coordinating centres and clinical quality registries
ACTArsquos Better health through best evidence vision informs its Australian Government Department of Health-mandated Medical Research Future Fund-supported work to grow strengthen and support clinician researchersrsquo work that generates evidence to inform decision-making by health practitioners policymakers and consumers
The ACTA community includes more than 50 clinical trials networks clinical trial coordinating centres and clinical quality registries Many of these include hundreds of senior doctors nurses allied health professionals and career researchers ndash more than 10000 investigators across a broad range of disease groups and clinical disciplines They are among Australiarsquos most productive and high impact researchers as evidenced in ACTArsquos 2017 report Economic evaluation of investigator-initiated clinical trials conducted by networks that demonstrated a return of $580 for every $1 invested
ACTA was formed by professionals who have played key roles in successful clinical trials networks clinical trial coordinating centres and clinical quality registries in Australia
ABout ActA
conference oBjectiVeSThe ACTA International Clinical Trials Conference 2019 will be a coming together of a broad range of Australian and international experts in the cutting edge design and conduct of clinical trials clinical data and registry custodianship healthcare funding policy and regulation healthcare service delivery health information technology health economics and patient advocacy
The Conference will
bull enable international experts and stakeholders to share the latest research and thinking towards developing learning and self-improving healthcare systems
bull explore and signpost pathways to realisation of the huge economic and better-health-outcomes-value of embedding clinical-led research in healthcare systems
bull analyse current international contexts for generating and applying high quality evidence within healthcare systems identifying key issues and strategies for accelerating progress
bull review the current landscape for conducting clinical research internationally and in the Australian healthcare system highlighting successes identifying challenges and solutions
bull foster development of new effective research collaborations and funding opportunities internationally and in Australia
bull present cutting-edge advances in clinical research methodology registries and data technologies for more effective and implementable outcomes
BenefitSBenefits to your organisation in supporting the ACTA International Clinical Trials Conference 2019 include
bull wide acknowledgment of your organisation leading up to and during the Conference
bull excellent networking opportunities during the Conference to promote your products and services to a relevant audience
bull the selected venue of the ICC Sydney ensures an integrated and large exhibition space which will be the focal point for all attendees An exhibition display will deliver excellent return on investment for access to attendees
bull opportunity to utilise the Conference experience to showcase your organisationrsquos position in the market amongst its most influential members
bull an opportunity to source new business leads and maintain relationships with existing customers and suppliers
bull the possibility to launch new initiatives products or services directly to your primary customer base
bull gaining access to Conference delegates who are keen to improve their knowledge within the field and through your organisationrsquos support closely align your organisation with delegatesrsquo professional development on a personal level
bull an opportunity for your key staff to connect face-to-face with the most important people and organisations representing the clinical trials industry in one place over a short period of time
bull attendees to the ACTA International Clinical Trials Conference have historically been spread over different areas of the industry and we are expecting the 2019 program and networking opportunities available to attract senior industry personnel as a result
conference executiVe committeeProf Tony Keech Conference Convener Deputy Director NHMRC Clinical Trials Centre University of Sydney
Prof Nik Zeps Director of Research and Development epworth HealthCare
Prof John Zalcberg Australian Clinical Trials Alliance Chair and Professor of Cancer Research Monash School of Public Health and Preventive Medicine
Mr Kieran Schneeman Director of Government Affairs AstraZeneca
Mr David Barrett Communications Manager Australian Clinical Trials Alliance
Ms Simone Yendle General Manager Australian Clinical Trials Alliance
Ms Lea Hauchard events and Communications Coordinator Australian Clinical Trials Alliance
Ms Susan Lohan executive Assistant NHMRC Clinical Trials Centre University of Sydney
In 2015 there were over 500 delegates across four days of conferencing including 165 who attended pre-symposium workshops There were eight international speakers and 45 national invited speakers
The following are the approximate breakdown of participant roles
WhY inVeStTRANSFORMING THE CONFERENCE EXPERIENCE THROUGH A DELEGATE-centreD progrAm eDucAtionAL incLuSiVe fun AnD A VALuABLe inVeStmentSponsorship and exhibition presence at the Conference will provide you with the opportunity to engage with over 400 clinician-researchers from within the oncology cardiology endocrinology renal medicine intensive care neonatalperinatal care neural and mental health disciplines from Australia New Zealand and the Asia-Pacific region all with a wide range of experience and backgrounds This is an excellent opportunity for you to demonstrate your support for clinical trials as well as for academic and scientific development
The organising committee are a dedicated team of professionals working in partnership with our sponsors to create a valuable inclusive and memorable experience for all There are plenty of opportunities to position your brand with our audience and leverage your unique messaging
The key benefits of sponsorship include
bull the opportunity for you to interact with the most influential figures within clinical research
bull the opportunity to participate in the excellent social program allowing you to network with prospects and customers renew old friendships and foster new relationships
bull high visibility on the conference website and throughout official marketing material
bull the opportunity to deliver a clear message that you have a genuine commitment to the clinical trials sector
bull acquire highly qualified leads and increase brand awareness
bull meet the decision makers and gain instant market feedback
ABout the VenueInternational Convention Centre (ICC) Sydney
Darling Drive Sydney NSW 2000
wwwiccsydneycomau
A beacon of innovation in the heart of the cityICC Sydney is at the heart of its very own Sydney Harbour waterfront precinct It is set amongst restaurants retail outlets and a vibrant public domain on Darling Harbour yet is only a momentrsquos walk to Australiarsquos largest CBD and surrounding university and cultural quarters
Sitting at the heart of a broader AU$34 billion revitalisation of Darling Harbour ICC Sydney is an AU$15 billion redevelopment Sparkling and shiny ICC Sydney offers something new from first light to starry nights so please join us at this amazing venue
Access to the delegate list (subject to those who have provided approval for name disclosure)
4 weeks prior to
Conference and after
3 weeks prior to
Conference and after
2 weeks prior to
Conference and after
1 week prior to
Conference and after
At the Conference
and after
Acknowledgement in conference publicationsbull Pocket program ndash provided sponsorship confirmed prior to print deadlinebull Website ndash acknowledgement commences immediately after the contract is signedbull Conference app ndash once app is available
Delegate registration includesbull Attendance to all Conference sessionsbull Attendance to the exhibitionbull Attendance to the welcome receptionbull Morning tea lunch and afternoon teabull Attendance to the Conference dinner
Exhibitor staff passes includebull Attendance to the welcome receptionbull Attendance to the exhibitionbull Morning tea lunch and afternoon tea
Delegate list email addresses of attendees who have agreed to name disclosure are provided to all sponsors and exhibitors kindly ensure that when contacting delegates involuntary disclosure of information of attendees does not occur and the communication confines within the guidelines of anti-spamming protocols Non-compliance will result in provision of the list for future meetings without the relevant email contacts
DiAmonD SponSor Au$50000 + gSt (LimiteD to 1 onLY)
As the exclusive diamond sponsor you will be recognised as the main sponsor of the Conference
BenefitS
BreAKfASt or eVening SYmpoSiumOption to host either a breakfast or evening symposium A room at the venue and basic audio visual will be included Additional audio visual and catering will be at the sponsorrsquos expense There is a possibility this will not be an exclusive timeslot if the platinum sponsors conduct a Symposium at the same timebull evening symposium option - to be held Thursday 3 October 1900 onwards
bull Breakfast symposium option - to be held either Friday 4 October or Saturday 5 October 0715 ndash 0800 time dependent on final program timings
bull Promotion in the Conference program
SeSSion SponSor (45 minuteS)Opportunity to sponsor two sessions within the program Sessions to be approved by the committee and speaker bull Company logo will be linked in the Conference program on the website and in the Conference app
bull Company slide will be shown on the screen before and after the session
bull Acknowledgement by the Chair of the session
exhiBition bull Complimentary exhibition stand measuring 6m x 6m (36sqm) in the exhibition area
bull Option to use exhibition shell scheme or use space only for a custom build stand
bull Option to purchase additional stands
regiStrAtionbull eight (8) delegate registrations
bull One (1) speaker registration with a day registration
bull Six (6) exhibitor passes
profiLebull Verbal acknowledgement as the diamond sponsor at the Conference opening session
bull Logo on screen at Conference opening session
bull Company branding displayed during your breakfast or evening symposium
bull Company branding before and after your session sponsorship
bull Company logo on website with hyperlink to your nominated website
bull Company logo and profile (300-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Company logo included in promotional emails
bull Opportunity to display your company banner in the registration area for the duration of the Conference (banner to be supplied by sponsor and a maximum of 2m x 1m)
bull Access to delegate list (4 weeks prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
pLAtinum SponSor Au$30000 + gSt (LimiteD to 2 onLY)
As a platinum sponsor you will be recognised as a major sponsor of the Conference
BenefitS
BreAKfASt or eVening SYmpoSiumOption to host either a breakfast or evening symposium A room at the venue and basic audio visual will be included Additional audio visual and catering will be at the sponsorrsquos expense There is a possibility this will not be an exclusive timeslot if the diamond or other platinum sponsor conducts a symposium at the same timebull evening symposium option - To be held Thursday 3 October 1900 onwards or
bull Breakfast symposium option - To be held either Friday 4 October or Saturday 5 October 0715 - 0800 time dependent on final program timings
bull Promotion in the Conference program
SeSSion SponSorOpportunity to sponsor a session within the program Session to be approved by the committee and speaker bull Company logo will be printed in the Conference program
bull Company logo will be listed on the website and in the Conference app
bull Company slide will be shown on the screen before and after the session
bull Acknowledgement by the Chair of the session
exhiBition bull Complimentary exhibition booth measuring 9m x 3m (27sqm) in the exhibition area
bull Option to use exhibition shell scheme or use space only for a custom build stand
bull Option to purchase additional space or booths
regiStrAtionbull Six (6) delegate registrations
bull One (1) speaker day registration on the day of your symposium
bull Four (4) exhibitor passes
profiLebull Verbal acknowledgement as a platinum sponsor at the Conference opening session
bull Logo on screen at Conference opening session
bull Company branding displayed during your breakfast or evening symposium
bull Company branding before and after your session sponsorship
bull Company logo on website with hyperlink to your nominated website
bull Company logo and profile (200-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Company logo included in promotional emails
bull Access to delegate list (3 weeks prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
As a gold sponsor you will be recognised as a key sponsor of the Conference
BenefitS
SeSSion SponSor Opportunity to sponsor a session within the program Session to be approved by the committee and speaker bull Company logo will be linked in the Conference program website and in the app
bull Company slide will be shown on the screen before and after the session
bull Acknowledgement by the Chair of the session
Lunch or coffee BreAK SponSorOption to sponsor a lunch or coffee break during the Conference bull Provide roll up banners near the catering stations (to be provided by sponsor 2m x 1m maximum)
bull Verbal acknowledgement of sponsorship prior to break
bull Company logo as a holding slide in the plenary during the break
bull Promoted as lunch or coffee break sponsor in the Conference program
exhiBition bull Complimentary exhibition booth measuring 6m x 3m (18sqm) in the exhibition area
bull Option to use exhibition shell scheme or use space only for a custom build stand
bull Option to purchase additional space or booths
regiStrAtionbull Four (4) delegate registrations
bull Two (2) exhibitor passes
profiLebull Verbal acknowledgement as a gold sponsor at the Conference opening session
bull Logo on screen at Conference opening session
bull Company branding before and after your session sponsorship
bull Company branding during lunch or coffee break
bull Company logo on website with hyperlink to your nominated website
bull Company logo and profile (100-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Company logo included in promotional emails
bull Access to delegate list (2 weeks prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
As a silver sponsor you will be recognised as a sponsor of the Conference
BenefitS
Lunch or coffee BreAK SponSorOption to sponsor a lunch or coffee break during the Conference bull Provide roll up banners near the catering stations (to be provided by sponsor 2m x 1m maximum)
bull Verbal acknowledgement of sponsorship prior to break
bull Company logo as a holding slide in the plenary during the break
bull Promoted as lunch or coffee break sponsor in the Conference program
exhiBition bull Complimentary exhibition booth measuring 3m x 3m (9sqm) in the exhibition area
bull exhibition shell scheme or use space only
bull Option to purchase additional space or booths
regiStrAtionbull Two (2) delegate registrations
bull Two (2) exhibitor passes
profiLebull Logo on screen at Conference opening session
bull Company branding during lunch or coffee break
bull Company logo on the Conference website with hyperlink to your nominated website
bull Company logo and profile (50-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Access to delegate list (1 week prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
BenefitS bull Acknowledgement as a key sponsor on the website and Conference app
bull Sponsor logo on the flash page and home page of app
bull Logo to be hyperlinked to destination page of choice
regiStrAtionbull Three (3) delegate registrations
profiLebull Logo presence on the Conference website pocket program and app
moBiLe chArge StAtion SponSor Au$4000 + gSt
BenefitS bull Promote your brand whilst delegates charge their mobile phones
bull Your companyrsquos branding will be on a standalone mobile phone charge station conveniently located within the exhibition area for all delegates to use throughout the conference (mobile charge station and branding included in the sponsorship)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket program and app
BenefitS bull Opportunity to sponsor a coffee cart within the
exhibition area Option to brand the coffee cart coffee cups and display up to one free standing banner behind the barista if space permits (coffee cart barista cost of coffees included in sponsorship Branding at sponsorrsquos cost)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket
program and app
excLuSiVe Lounge SponSor Au$5000 + gSt
BenefitS bull Dedicated space provided in the exhibition
hall for delegates to sit down and take a break Some furniture will be provided but we would encourage additional furniture to be supplied by the sponsor to make it their own space (additional branding and furniture at sponsor cost to be approved by the organising committee)
bull Space includes the opportunity to display up to two free standing banners with some limited marketing material but does not allow the option to exhibit products or devices Should you wish to demonstrate or promote products you will need to purchase an exhibition booth
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket
program and app
excLuSiVe LAnYArDSponSor Au$5000 + gSt
BenefitS bull Opportunity to provide branded lanyards to all
the delegates (cost of printing lanyards to be borne by the sponsor)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website
pocket program and app
excLuSiVe StAtionerY SponSor Au$3000 + gSt
BenefitS bull Opportunity to provide branded stationery
(note pads and pens) to all the delegates (sponsor to supply)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website
Your standard booth will include bull SIZE 30m x 30m x 24mbull WALLS 2400mm flush slimline aluminium wall frame with removable white panels that allow for
graphicsbull FASCIA 600mm high fascia to maximise presencebull SIGN Seamless panel allowing for digital printbull LIGHTING Two 150-watt spotlights per booth mounted on light track inside fasciabull POWER 1 x 4amp power pointbull CARPET Venue carpet
Discounts not available if shell scheme is not required
For diamond platinum and gold sponsors
bull Space only based on sponsor level bull 1x 10amp power point for each sponsor package (regardless of the space size)
Sponsors installing custom designed stands must provide the contact details of their appointed stand contractor together with a plan showing full design dimensions including a graphic of the stand design) to the sponsorship team at clinicaltrialstheconferencecompanycom no later than 1 July 2019Furniture hire barcode scanner hire and provision of internet connections is not included for any of the above packages These items may be hired from the official Conference contractors Contact details will be provided in the sponsorship and exhibition manual
Dressing of booths for sponsors and exhibitors from 1300 onwards
3 Octoberexhibition open
1700 - 1900 welcome reception
4 October exhibition open
5 Octoberexhibition open
Pack out ndash After afternoon break
Please note This is a preliminary schedule Final timings will be published in the sponsorship and exhibition manual
exhiBitor pASSeS
An allocation of exhibitor passes is included in each sponsorship and exhibition package These passes include all catering located in the exhibition Hall (morning tea lunch and afternoon tea) and the welcome reception but do not include attendance to any of the scientific sessions or conference dinner
Sponsors and exhibitors will receive access to an online form to register staff Additional exhibition passes may be purchased at AU$ $385 (incl GST) per person for the entire Conference not including the conference dinner or AU$165 (incl GST) per person per day Should sponsors wish to attend scientific sessions they need to purchase a delegate registration
Any other requirements to be arranged with the stand builders Details will be provided in the sponsorship and exhibition manual three months prior to the Conference
preLiminArY exhiBition timetABLe
SponSorShip AnD exhiBition mAnuAL
A manual will be distributed to all sponsors and exhibitors three months prior to the exhibition The manual will contain details of the pack inpack out schedule supplier contact details and forms for exhibition goods and services etc
AccommoDAtion
Conference rate accommodation will be available to book during registration visit the website for accommodation options
BooKing form AnD contrAct AppLicAtion for SponSorShip ActA internAtionAL cLinicAL triALS conference 2019Please complete the form below
We _________________________________________________ (company name) apply for sponsorship in accordance with the terms and conditions set out in the prospectus
Signed _____________________________________________ Date __________________________________
Please forward this form to clinicaltrialstheconferencecompanycom
By fax +64 9 360 1242
By mail to The Conference Company Level 14 5 Martin Place Sydney NSW Australia
compAnY DetAiLS
Company _____________________________________________________________________________________________________________________
Postal Address _______________________________________________________________________________________________________________
BooKing AnD pAYmentAll prices are quoted in Australian dollars plus GST of 10 (as of the date of the publication) The Conference reserves the right to vary the quoted prices in line with any changes in the rate of the GST
On receipt of a signed booking form a tax invoice for the required 50 deposit will be sent Sponsors and exhibitors not resident in Australia but registered for a tax equivalent to GST (Goods amp Services Tax) in their own country are not required to pay GST on their booking
Confirmation of sponsorship packages and exhibition space will only be made upon receipt of this deposit The balance will be invoiced on 1 May 2019 Applications for packages with a total value of under AU$5000 and after this date will be invoiced in full
Payment terms ndash net 20 days
All payments due must be received by the Conference Managers prior to the Conference No sponsor exhibitor will be allowed to set up their exhibition booth at the Conference until full payment has been received
All payments should be made in Australian dollars by bank transfer or credit card (please note a fee of 28 will apply for all credit card payments)
Public and Product Liability insurance to A$10 million must be taken out by each exhibitor at their own expense
SponSorShip AnD exhiBitor protocoL
It is expected that sponsors and exhibitors will comply with the Medical Technology Association of Australia (MTAA) and Medicines Australia (MA) Codes of Practice as applicable to their organisations
i trade displays must only be directed at health care professionals
ii product information for all products being promoted must be available from the display booth
iii starter packs must not be made available for collection from unattended booths nor be supplied to unauthorised or non-qualified persons
iv competitions intended to encourage participants to attend trade displays must be consistent with the requirements of the MTAA and MA Codes
fLoor pLAn
every attempt will be made to meet your preferred exhibition location However The Organising Committee reserves the right to re-assign locations if necessary following discussion with the affected parties
cAnceLLAtion poLicY
If notification of cancellation of sponsorship is received in writing
bull prior to 20 December 2018 your deposit will be refunded less 20 administration fee
bull between 20 December 2018 and 30 April 2019 you are liable for 50 of the package selected
bull from 1 May 2019 you are liable for 100 of the package selected
The Organising Committee reserves the right to cancel the Conference not later than 28 June 2019 in case of circumstances beyond its control In such a case all monies paid to date will be refunded in full less any expenses incurred The liability of the organisers will be limited to that amount
Thank you for taking the time to consider the possibilities the ACTA International Clinical Trials Conference 2019 has to offer
If you have made your choices please complete and return the application for sponsorship form If we can assist with further information or discussing other opportunities please contact the Conference Managers
We hope that you are enthusiastic about the available opportunities
We look forward to welcoming you to Sydney in 2019
SponSorShip LiAiSon
We inVite Your Support
Bridgette Sinclair Sponsorship and Exhibition Manager The Conference Company
On behalf of the ACTA International Clinical Trials Conference 2019 Organising Committee
Level 14 5 Martin Place Sydney NSW Australia
Email clinicaltrialstheconferencecompanycom
Telephone Free calling from Australia 1800 193 405 | +64 9 360 1240
We have the pleasure of inviting you to the ACTA International Clinical Trials Conference 2 - 5 October 2019 at the International Convention Centre Darling Harbour Sydney
Established in 2013 ACTA promotes effective and cost-effective health care in Australia through clinical trials that generate evidence to support decision making by health practitioners policy-makers and consumers
The underlying theme of the ACTA International Clinical Trials Conference 2019 is Better health through best evidence and will provide a platform to bring together national and international stakeholders to discuss global advances in the development of self-improving healthcare systems The program will address embedding clinical trials in clinical care novel trial designs and conduct maximising the value of clinical registries and improving public awareness and consumer involvement in clinical research
We welcome all those involved in or interested in clinical trials research to attend including clinicians policy-makers researchers health care workers health economists regulators and industry Through plenary sessions panel discussions oral presentations poster presentations and workshops there will be a range of forums for you to engage in vibrant discussions about enhancing clinical trial research in Australia and globally
There will also be an active social program providing opportunities to foster interactions between delegates policymakers and sponsors and build new relationships
The Conference venue the International Convention Centre at Darling Harbour is a brand new facility and is ideally suited to our Conference It is located conveniently to explore all the fantastic attractions Sydney has to offer with magnificent views and access to Darling Harbour city museums The Rocks and Circular Quay
We look forward to your participation in this very important event for the advancement of clinical trials research in Australia and internationally
Yours sincerely
Tony keech Conference Convener Deputy Director NHMRC Clinical Trials Centre University of Sydney
established in 2013 the Australian Clinical Trials Alliance (ACTA) is Australiarsquos peak body supporting clinical trials networks and coordinating centres and clinical quality registries
ACTArsquos Better health through best evidence vision informs its Australian Government Department of Health-mandated Medical Research Future Fund-supported work to grow strengthen and support clinician researchersrsquo work that generates evidence to inform decision-making by health practitioners policymakers and consumers
The ACTA community includes more than 50 clinical trials networks clinical trial coordinating centres and clinical quality registries Many of these include hundreds of senior doctors nurses allied health professionals and career researchers ndash more than 10000 investigators across a broad range of disease groups and clinical disciplines They are among Australiarsquos most productive and high impact researchers as evidenced in ACTArsquos 2017 report Economic evaluation of investigator-initiated clinical trials conducted by networks that demonstrated a return of $580 for every $1 invested
ACTA was formed by professionals who have played key roles in successful clinical trials networks clinical trial coordinating centres and clinical quality registries in Australia
ABout ActA
conference oBjectiVeSThe ACTA International Clinical Trials Conference 2019 will be a coming together of a broad range of Australian and international experts in the cutting edge design and conduct of clinical trials clinical data and registry custodianship healthcare funding policy and regulation healthcare service delivery health information technology health economics and patient advocacy
The Conference will
bull enable international experts and stakeholders to share the latest research and thinking towards developing learning and self-improving healthcare systems
bull explore and signpost pathways to realisation of the huge economic and better-health-outcomes-value of embedding clinical-led research in healthcare systems
bull analyse current international contexts for generating and applying high quality evidence within healthcare systems identifying key issues and strategies for accelerating progress
bull review the current landscape for conducting clinical research internationally and in the Australian healthcare system highlighting successes identifying challenges and solutions
bull foster development of new effective research collaborations and funding opportunities internationally and in Australia
bull present cutting-edge advances in clinical research methodology registries and data technologies for more effective and implementable outcomes
BenefitSBenefits to your organisation in supporting the ACTA International Clinical Trials Conference 2019 include
bull wide acknowledgment of your organisation leading up to and during the Conference
bull excellent networking opportunities during the Conference to promote your products and services to a relevant audience
bull the selected venue of the ICC Sydney ensures an integrated and large exhibition space which will be the focal point for all attendees An exhibition display will deliver excellent return on investment for access to attendees
bull opportunity to utilise the Conference experience to showcase your organisationrsquos position in the market amongst its most influential members
bull an opportunity to source new business leads and maintain relationships with existing customers and suppliers
bull the possibility to launch new initiatives products or services directly to your primary customer base
bull gaining access to Conference delegates who are keen to improve their knowledge within the field and through your organisationrsquos support closely align your organisation with delegatesrsquo professional development on a personal level
bull an opportunity for your key staff to connect face-to-face with the most important people and organisations representing the clinical trials industry in one place over a short period of time
bull attendees to the ACTA International Clinical Trials Conference have historically been spread over different areas of the industry and we are expecting the 2019 program and networking opportunities available to attract senior industry personnel as a result
conference executiVe committeeProf Tony Keech Conference Convener Deputy Director NHMRC Clinical Trials Centre University of Sydney
Prof Nik Zeps Director of Research and Development epworth HealthCare
Prof John Zalcberg Australian Clinical Trials Alliance Chair and Professor of Cancer Research Monash School of Public Health and Preventive Medicine
Mr Kieran Schneeman Director of Government Affairs AstraZeneca
Mr David Barrett Communications Manager Australian Clinical Trials Alliance
Ms Simone Yendle General Manager Australian Clinical Trials Alliance
Ms Lea Hauchard events and Communications Coordinator Australian Clinical Trials Alliance
Ms Susan Lohan executive Assistant NHMRC Clinical Trials Centre University of Sydney
In 2015 there were over 500 delegates across four days of conferencing including 165 who attended pre-symposium workshops There were eight international speakers and 45 national invited speakers
The following are the approximate breakdown of participant roles
WhY inVeStTRANSFORMING THE CONFERENCE EXPERIENCE THROUGH A DELEGATE-centreD progrAm eDucAtionAL incLuSiVe fun AnD A VALuABLe inVeStmentSponsorship and exhibition presence at the Conference will provide you with the opportunity to engage with over 400 clinician-researchers from within the oncology cardiology endocrinology renal medicine intensive care neonatalperinatal care neural and mental health disciplines from Australia New Zealand and the Asia-Pacific region all with a wide range of experience and backgrounds This is an excellent opportunity for you to demonstrate your support for clinical trials as well as for academic and scientific development
The organising committee are a dedicated team of professionals working in partnership with our sponsors to create a valuable inclusive and memorable experience for all There are plenty of opportunities to position your brand with our audience and leverage your unique messaging
The key benefits of sponsorship include
bull the opportunity for you to interact with the most influential figures within clinical research
bull the opportunity to participate in the excellent social program allowing you to network with prospects and customers renew old friendships and foster new relationships
bull high visibility on the conference website and throughout official marketing material
bull the opportunity to deliver a clear message that you have a genuine commitment to the clinical trials sector
bull acquire highly qualified leads and increase brand awareness
bull meet the decision makers and gain instant market feedback
ABout the VenueInternational Convention Centre (ICC) Sydney
Darling Drive Sydney NSW 2000
wwwiccsydneycomau
A beacon of innovation in the heart of the cityICC Sydney is at the heart of its very own Sydney Harbour waterfront precinct It is set amongst restaurants retail outlets and a vibrant public domain on Darling Harbour yet is only a momentrsquos walk to Australiarsquos largest CBD and surrounding university and cultural quarters
Sitting at the heart of a broader AU$34 billion revitalisation of Darling Harbour ICC Sydney is an AU$15 billion redevelopment Sparkling and shiny ICC Sydney offers something new from first light to starry nights so please join us at this amazing venue
Access to the delegate list (subject to those who have provided approval for name disclosure)
4 weeks prior to
Conference and after
3 weeks prior to
Conference and after
2 weeks prior to
Conference and after
1 week prior to
Conference and after
At the Conference
and after
Acknowledgement in conference publicationsbull Pocket program ndash provided sponsorship confirmed prior to print deadlinebull Website ndash acknowledgement commences immediately after the contract is signedbull Conference app ndash once app is available
Delegate registration includesbull Attendance to all Conference sessionsbull Attendance to the exhibitionbull Attendance to the welcome receptionbull Morning tea lunch and afternoon teabull Attendance to the Conference dinner
Exhibitor staff passes includebull Attendance to the welcome receptionbull Attendance to the exhibitionbull Morning tea lunch and afternoon tea
Delegate list email addresses of attendees who have agreed to name disclosure are provided to all sponsors and exhibitors kindly ensure that when contacting delegates involuntary disclosure of information of attendees does not occur and the communication confines within the guidelines of anti-spamming protocols Non-compliance will result in provision of the list for future meetings without the relevant email contacts
DiAmonD SponSor Au$50000 + gSt (LimiteD to 1 onLY)
As the exclusive diamond sponsor you will be recognised as the main sponsor of the Conference
BenefitS
BreAKfASt or eVening SYmpoSiumOption to host either a breakfast or evening symposium A room at the venue and basic audio visual will be included Additional audio visual and catering will be at the sponsorrsquos expense There is a possibility this will not be an exclusive timeslot if the platinum sponsors conduct a Symposium at the same timebull evening symposium option - to be held Thursday 3 October 1900 onwards
bull Breakfast symposium option - to be held either Friday 4 October or Saturday 5 October 0715 ndash 0800 time dependent on final program timings
bull Promotion in the Conference program
SeSSion SponSor (45 minuteS)Opportunity to sponsor two sessions within the program Sessions to be approved by the committee and speaker bull Company logo will be linked in the Conference program on the website and in the Conference app
bull Company slide will be shown on the screen before and after the session
bull Acknowledgement by the Chair of the session
exhiBition bull Complimentary exhibition stand measuring 6m x 6m (36sqm) in the exhibition area
bull Option to use exhibition shell scheme or use space only for a custom build stand
bull Option to purchase additional stands
regiStrAtionbull eight (8) delegate registrations
bull One (1) speaker registration with a day registration
bull Six (6) exhibitor passes
profiLebull Verbal acknowledgement as the diamond sponsor at the Conference opening session
bull Logo on screen at Conference opening session
bull Company branding displayed during your breakfast or evening symposium
bull Company branding before and after your session sponsorship
bull Company logo on website with hyperlink to your nominated website
bull Company logo and profile (300-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Company logo included in promotional emails
bull Opportunity to display your company banner in the registration area for the duration of the Conference (banner to be supplied by sponsor and a maximum of 2m x 1m)
bull Access to delegate list (4 weeks prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
pLAtinum SponSor Au$30000 + gSt (LimiteD to 2 onLY)
As a platinum sponsor you will be recognised as a major sponsor of the Conference
BenefitS
BreAKfASt or eVening SYmpoSiumOption to host either a breakfast or evening symposium A room at the venue and basic audio visual will be included Additional audio visual and catering will be at the sponsorrsquos expense There is a possibility this will not be an exclusive timeslot if the diamond or other platinum sponsor conducts a symposium at the same timebull evening symposium option - To be held Thursday 3 October 1900 onwards or
bull Breakfast symposium option - To be held either Friday 4 October or Saturday 5 October 0715 - 0800 time dependent on final program timings
bull Promotion in the Conference program
SeSSion SponSorOpportunity to sponsor a session within the program Session to be approved by the committee and speaker bull Company logo will be printed in the Conference program
bull Company logo will be listed on the website and in the Conference app
bull Company slide will be shown on the screen before and after the session
bull Acknowledgement by the Chair of the session
exhiBition bull Complimentary exhibition booth measuring 9m x 3m (27sqm) in the exhibition area
bull Option to use exhibition shell scheme or use space only for a custom build stand
bull Option to purchase additional space or booths
regiStrAtionbull Six (6) delegate registrations
bull One (1) speaker day registration on the day of your symposium
bull Four (4) exhibitor passes
profiLebull Verbal acknowledgement as a platinum sponsor at the Conference opening session
bull Logo on screen at Conference opening session
bull Company branding displayed during your breakfast or evening symposium
bull Company branding before and after your session sponsorship
bull Company logo on website with hyperlink to your nominated website
bull Company logo and profile (200-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Company logo included in promotional emails
bull Access to delegate list (3 weeks prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
As a gold sponsor you will be recognised as a key sponsor of the Conference
BenefitS
SeSSion SponSor Opportunity to sponsor a session within the program Session to be approved by the committee and speaker bull Company logo will be linked in the Conference program website and in the app
bull Company slide will be shown on the screen before and after the session
bull Acknowledgement by the Chair of the session
Lunch or coffee BreAK SponSorOption to sponsor a lunch or coffee break during the Conference bull Provide roll up banners near the catering stations (to be provided by sponsor 2m x 1m maximum)
bull Verbal acknowledgement of sponsorship prior to break
bull Company logo as a holding slide in the plenary during the break
bull Promoted as lunch or coffee break sponsor in the Conference program
exhiBition bull Complimentary exhibition booth measuring 6m x 3m (18sqm) in the exhibition area
bull Option to use exhibition shell scheme or use space only for a custom build stand
bull Option to purchase additional space or booths
regiStrAtionbull Four (4) delegate registrations
bull Two (2) exhibitor passes
profiLebull Verbal acknowledgement as a gold sponsor at the Conference opening session
bull Logo on screen at Conference opening session
bull Company branding before and after your session sponsorship
bull Company branding during lunch or coffee break
bull Company logo on website with hyperlink to your nominated website
bull Company logo and profile (100-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Company logo included in promotional emails
bull Access to delegate list (2 weeks prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
As a silver sponsor you will be recognised as a sponsor of the Conference
BenefitS
Lunch or coffee BreAK SponSorOption to sponsor a lunch or coffee break during the Conference bull Provide roll up banners near the catering stations (to be provided by sponsor 2m x 1m maximum)
bull Verbal acknowledgement of sponsorship prior to break
bull Company logo as a holding slide in the plenary during the break
bull Promoted as lunch or coffee break sponsor in the Conference program
exhiBition bull Complimentary exhibition booth measuring 3m x 3m (9sqm) in the exhibition area
bull exhibition shell scheme or use space only
bull Option to purchase additional space or booths
regiStrAtionbull Two (2) delegate registrations
bull Two (2) exhibitor passes
profiLebull Logo on screen at Conference opening session
bull Company branding during lunch or coffee break
bull Company logo on the Conference website with hyperlink to your nominated website
bull Company logo and profile (50-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Access to delegate list (1 week prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
BenefitS bull Acknowledgement as a key sponsor on the website and Conference app
bull Sponsor logo on the flash page and home page of app
bull Logo to be hyperlinked to destination page of choice
regiStrAtionbull Three (3) delegate registrations
profiLebull Logo presence on the Conference website pocket program and app
moBiLe chArge StAtion SponSor Au$4000 + gSt
BenefitS bull Promote your brand whilst delegates charge their mobile phones
bull Your companyrsquos branding will be on a standalone mobile phone charge station conveniently located within the exhibition area for all delegates to use throughout the conference (mobile charge station and branding included in the sponsorship)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket program and app
BenefitS bull Opportunity to sponsor a coffee cart within the
exhibition area Option to brand the coffee cart coffee cups and display up to one free standing banner behind the barista if space permits (coffee cart barista cost of coffees included in sponsorship Branding at sponsorrsquos cost)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket
program and app
excLuSiVe Lounge SponSor Au$5000 + gSt
BenefitS bull Dedicated space provided in the exhibition
hall for delegates to sit down and take a break Some furniture will be provided but we would encourage additional furniture to be supplied by the sponsor to make it their own space (additional branding and furniture at sponsor cost to be approved by the organising committee)
bull Space includes the opportunity to display up to two free standing banners with some limited marketing material but does not allow the option to exhibit products or devices Should you wish to demonstrate or promote products you will need to purchase an exhibition booth
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket
program and app
excLuSiVe LAnYArDSponSor Au$5000 + gSt
BenefitS bull Opportunity to provide branded lanyards to all
the delegates (cost of printing lanyards to be borne by the sponsor)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website
pocket program and app
excLuSiVe StAtionerY SponSor Au$3000 + gSt
BenefitS bull Opportunity to provide branded stationery
(note pads and pens) to all the delegates (sponsor to supply)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website
Your standard booth will include bull SIZE 30m x 30m x 24mbull WALLS 2400mm flush slimline aluminium wall frame with removable white panels that allow for
graphicsbull FASCIA 600mm high fascia to maximise presencebull SIGN Seamless panel allowing for digital printbull LIGHTING Two 150-watt spotlights per booth mounted on light track inside fasciabull POWER 1 x 4amp power pointbull CARPET Venue carpet
Discounts not available if shell scheme is not required
For diamond platinum and gold sponsors
bull Space only based on sponsor level bull 1x 10amp power point for each sponsor package (regardless of the space size)
Sponsors installing custom designed stands must provide the contact details of their appointed stand contractor together with a plan showing full design dimensions including a graphic of the stand design) to the sponsorship team at clinicaltrialstheconferencecompanycom no later than 1 July 2019Furniture hire barcode scanner hire and provision of internet connections is not included for any of the above packages These items may be hired from the official Conference contractors Contact details will be provided in the sponsorship and exhibition manual
Dressing of booths for sponsors and exhibitors from 1300 onwards
3 Octoberexhibition open
1700 - 1900 welcome reception
4 October exhibition open
5 Octoberexhibition open
Pack out ndash After afternoon break
Please note This is a preliminary schedule Final timings will be published in the sponsorship and exhibition manual
exhiBitor pASSeS
An allocation of exhibitor passes is included in each sponsorship and exhibition package These passes include all catering located in the exhibition Hall (morning tea lunch and afternoon tea) and the welcome reception but do not include attendance to any of the scientific sessions or conference dinner
Sponsors and exhibitors will receive access to an online form to register staff Additional exhibition passes may be purchased at AU$ $385 (incl GST) per person for the entire Conference not including the conference dinner or AU$165 (incl GST) per person per day Should sponsors wish to attend scientific sessions they need to purchase a delegate registration
Any other requirements to be arranged with the stand builders Details will be provided in the sponsorship and exhibition manual three months prior to the Conference
preLiminArY exhiBition timetABLe
SponSorShip AnD exhiBition mAnuAL
A manual will be distributed to all sponsors and exhibitors three months prior to the exhibition The manual will contain details of the pack inpack out schedule supplier contact details and forms for exhibition goods and services etc
AccommoDAtion
Conference rate accommodation will be available to book during registration visit the website for accommodation options
BooKing form AnD contrAct AppLicAtion for SponSorShip ActA internAtionAL cLinicAL triALS conference 2019Please complete the form below
We _________________________________________________ (company name) apply for sponsorship in accordance with the terms and conditions set out in the prospectus
Signed _____________________________________________ Date __________________________________
Please forward this form to clinicaltrialstheconferencecompanycom
By fax +64 9 360 1242
By mail to The Conference Company Level 14 5 Martin Place Sydney NSW Australia
compAnY DetAiLS
Company _____________________________________________________________________________________________________________________
Postal Address _______________________________________________________________________________________________________________
BooKing AnD pAYmentAll prices are quoted in Australian dollars plus GST of 10 (as of the date of the publication) The Conference reserves the right to vary the quoted prices in line with any changes in the rate of the GST
On receipt of a signed booking form a tax invoice for the required 50 deposit will be sent Sponsors and exhibitors not resident in Australia but registered for a tax equivalent to GST (Goods amp Services Tax) in their own country are not required to pay GST on their booking
Confirmation of sponsorship packages and exhibition space will only be made upon receipt of this deposit The balance will be invoiced on 1 May 2019 Applications for packages with a total value of under AU$5000 and after this date will be invoiced in full
Payment terms ndash net 20 days
All payments due must be received by the Conference Managers prior to the Conference No sponsor exhibitor will be allowed to set up their exhibition booth at the Conference until full payment has been received
All payments should be made in Australian dollars by bank transfer or credit card (please note a fee of 28 will apply for all credit card payments)
Public and Product Liability insurance to A$10 million must be taken out by each exhibitor at their own expense
SponSorShip AnD exhiBitor protocoL
It is expected that sponsors and exhibitors will comply with the Medical Technology Association of Australia (MTAA) and Medicines Australia (MA) Codes of Practice as applicable to their organisations
i trade displays must only be directed at health care professionals
ii product information for all products being promoted must be available from the display booth
iii starter packs must not be made available for collection from unattended booths nor be supplied to unauthorised or non-qualified persons
iv competitions intended to encourage participants to attend trade displays must be consistent with the requirements of the MTAA and MA Codes
fLoor pLAn
every attempt will be made to meet your preferred exhibition location However The Organising Committee reserves the right to re-assign locations if necessary following discussion with the affected parties
cAnceLLAtion poLicY
If notification of cancellation of sponsorship is received in writing
bull prior to 20 December 2018 your deposit will be refunded less 20 administration fee
bull between 20 December 2018 and 30 April 2019 you are liable for 50 of the package selected
bull from 1 May 2019 you are liable for 100 of the package selected
The Organising Committee reserves the right to cancel the Conference not later than 28 June 2019 in case of circumstances beyond its control In such a case all monies paid to date will be refunded in full less any expenses incurred The liability of the organisers will be limited to that amount
Thank you for taking the time to consider the possibilities the ACTA International Clinical Trials Conference 2019 has to offer
If you have made your choices please complete and return the application for sponsorship form If we can assist with further information or discussing other opportunities please contact the Conference Managers
We hope that you are enthusiastic about the available opportunities
We look forward to welcoming you to Sydney in 2019
SponSorShip LiAiSon
We inVite Your Support
Bridgette Sinclair Sponsorship and Exhibition Manager The Conference Company
On behalf of the ACTA International Clinical Trials Conference 2019 Organising Committee
Level 14 5 Martin Place Sydney NSW Australia
Email clinicaltrialstheconferencecompanycom
Telephone Free calling from Australia 1800 193 405 | +64 9 360 1240
We have the pleasure of inviting you to the ACTA International Clinical Trials Conference 2 - 5 October 2019 at the International Convention Centre Darling Harbour Sydney
Established in 2013 ACTA promotes effective and cost-effective health care in Australia through clinical trials that generate evidence to support decision making by health practitioners policy-makers and consumers
The underlying theme of the ACTA International Clinical Trials Conference 2019 is Better health through best evidence and will provide a platform to bring together national and international stakeholders to discuss global advances in the development of self-improving healthcare systems The program will address embedding clinical trials in clinical care novel trial designs and conduct maximising the value of clinical registries and improving public awareness and consumer involvement in clinical research
We welcome all those involved in or interested in clinical trials research to attend including clinicians policy-makers researchers health care workers health economists regulators and industry Through plenary sessions panel discussions oral presentations poster presentations and workshops there will be a range of forums for you to engage in vibrant discussions about enhancing clinical trial research in Australia and globally
There will also be an active social program providing opportunities to foster interactions between delegates policymakers and sponsors and build new relationships
The Conference venue the International Convention Centre at Darling Harbour is a brand new facility and is ideally suited to our Conference It is located conveniently to explore all the fantastic attractions Sydney has to offer with magnificent views and access to Darling Harbour city museums The Rocks and Circular Quay
We look forward to your participation in this very important event for the advancement of clinical trials research in Australia and internationally
Yours sincerely
Tony keech Conference Convener Deputy Director NHMRC Clinical Trials Centre University of Sydney
established in 2013 the Australian Clinical Trials Alliance (ACTA) is Australiarsquos peak body supporting clinical trials networks and coordinating centres and clinical quality registries
ACTArsquos Better health through best evidence vision informs its Australian Government Department of Health-mandated Medical Research Future Fund-supported work to grow strengthen and support clinician researchersrsquo work that generates evidence to inform decision-making by health practitioners policymakers and consumers
The ACTA community includes more than 50 clinical trials networks clinical trial coordinating centres and clinical quality registries Many of these include hundreds of senior doctors nurses allied health professionals and career researchers ndash more than 10000 investigators across a broad range of disease groups and clinical disciplines They are among Australiarsquos most productive and high impact researchers as evidenced in ACTArsquos 2017 report Economic evaluation of investigator-initiated clinical trials conducted by networks that demonstrated a return of $580 for every $1 invested
ACTA was formed by professionals who have played key roles in successful clinical trials networks clinical trial coordinating centres and clinical quality registries in Australia
ABout ActA
conference oBjectiVeSThe ACTA International Clinical Trials Conference 2019 will be a coming together of a broad range of Australian and international experts in the cutting edge design and conduct of clinical trials clinical data and registry custodianship healthcare funding policy and regulation healthcare service delivery health information technology health economics and patient advocacy
The Conference will
bull enable international experts and stakeholders to share the latest research and thinking towards developing learning and self-improving healthcare systems
bull explore and signpost pathways to realisation of the huge economic and better-health-outcomes-value of embedding clinical-led research in healthcare systems
bull analyse current international contexts for generating and applying high quality evidence within healthcare systems identifying key issues and strategies for accelerating progress
bull review the current landscape for conducting clinical research internationally and in the Australian healthcare system highlighting successes identifying challenges and solutions
bull foster development of new effective research collaborations and funding opportunities internationally and in Australia
bull present cutting-edge advances in clinical research methodology registries and data technologies for more effective and implementable outcomes
BenefitSBenefits to your organisation in supporting the ACTA International Clinical Trials Conference 2019 include
bull wide acknowledgment of your organisation leading up to and during the Conference
bull excellent networking opportunities during the Conference to promote your products and services to a relevant audience
bull the selected venue of the ICC Sydney ensures an integrated and large exhibition space which will be the focal point for all attendees An exhibition display will deliver excellent return on investment for access to attendees
bull opportunity to utilise the Conference experience to showcase your organisationrsquos position in the market amongst its most influential members
bull an opportunity to source new business leads and maintain relationships with existing customers and suppliers
bull the possibility to launch new initiatives products or services directly to your primary customer base
bull gaining access to Conference delegates who are keen to improve their knowledge within the field and through your organisationrsquos support closely align your organisation with delegatesrsquo professional development on a personal level
bull an opportunity for your key staff to connect face-to-face with the most important people and organisations representing the clinical trials industry in one place over a short period of time
bull attendees to the ACTA International Clinical Trials Conference have historically been spread over different areas of the industry and we are expecting the 2019 program and networking opportunities available to attract senior industry personnel as a result
conference executiVe committeeProf Tony Keech Conference Convener Deputy Director NHMRC Clinical Trials Centre University of Sydney
Prof Nik Zeps Director of Research and Development epworth HealthCare
Prof John Zalcberg Australian Clinical Trials Alliance Chair and Professor of Cancer Research Monash School of Public Health and Preventive Medicine
Mr Kieran Schneeman Director of Government Affairs AstraZeneca
Mr David Barrett Communications Manager Australian Clinical Trials Alliance
Ms Simone Yendle General Manager Australian Clinical Trials Alliance
Ms Lea Hauchard events and Communications Coordinator Australian Clinical Trials Alliance
Ms Susan Lohan executive Assistant NHMRC Clinical Trials Centre University of Sydney
In 2015 there were over 500 delegates across four days of conferencing including 165 who attended pre-symposium workshops There were eight international speakers and 45 national invited speakers
The following are the approximate breakdown of participant roles
WhY inVeStTRANSFORMING THE CONFERENCE EXPERIENCE THROUGH A DELEGATE-centreD progrAm eDucAtionAL incLuSiVe fun AnD A VALuABLe inVeStmentSponsorship and exhibition presence at the Conference will provide you with the opportunity to engage with over 400 clinician-researchers from within the oncology cardiology endocrinology renal medicine intensive care neonatalperinatal care neural and mental health disciplines from Australia New Zealand and the Asia-Pacific region all with a wide range of experience and backgrounds This is an excellent opportunity for you to demonstrate your support for clinical trials as well as for academic and scientific development
The organising committee are a dedicated team of professionals working in partnership with our sponsors to create a valuable inclusive and memorable experience for all There are plenty of opportunities to position your brand with our audience and leverage your unique messaging
The key benefits of sponsorship include
bull the opportunity for you to interact with the most influential figures within clinical research
bull the opportunity to participate in the excellent social program allowing you to network with prospects and customers renew old friendships and foster new relationships
bull high visibility on the conference website and throughout official marketing material
bull the opportunity to deliver a clear message that you have a genuine commitment to the clinical trials sector
bull acquire highly qualified leads and increase brand awareness
bull meet the decision makers and gain instant market feedback
ABout the VenueInternational Convention Centre (ICC) Sydney
Darling Drive Sydney NSW 2000
wwwiccsydneycomau
A beacon of innovation in the heart of the cityICC Sydney is at the heart of its very own Sydney Harbour waterfront precinct It is set amongst restaurants retail outlets and a vibrant public domain on Darling Harbour yet is only a momentrsquos walk to Australiarsquos largest CBD and surrounding university and cultural quarters
Sitting at the heart of a broader AU$34 billion revitalisation of Darling Harbour ICC Sydney is an AU$15 billion redevelopment Sparkling and shiny ICC Sydney offers something new from first light to starry nights so please join us at this amazing venue
Access to the delegate list (subject to those who have provided approval for name disclosure)
4 weeks prior to
Conference and after
3 weeks prior to
Conference and after
2 weeks prior to
Conference and after
1 week prior to
Conference and after
At the Conference
and after
Acknowledgement in conference publicationsbull Pocket program ndash provided sponsorship confirmed prior to print deadlinebull Website ndash acknowledgement commences immediately after the contract is signedbull Conference app ndash once app is available
Delegate registration includesbull Attendance to all Conference sessionsbull Attendance to the exhibitionbull Attendance to the welcome receptionbull Morning tea lunch and afternoon teabull Attendance to the Conference dinner
Exhibitor staff passes includebull Attendance to the welcome receptionbull Attendance to the exhibitionbull Morning tea lunch and afternoon tea
Delegate list email addresses of attendees who have agreed to name disclosure are provided to all sponsors and exhibitors kindly ensure that when contacting delegates involuntary disclosure of information of attendees does not occur and the communication confines within the guidelines of anti-spamming protocols Non-compliance will result in provision of the list for future meetings without the relevant email contacts
DiAmonD SponSor Au$50000 + gSt (LimiteD to 1 onLY)
As the exclusive diamond sponsor you will be recognised as the main sponsor of the Conference
BenefitS
BreAKfASt or eVening SYmpoSiumOption to host either a breakfast or evening symposium A room at the venue and basic audio visual will be included Additional audio visual and catering will be at the sponsorrsquos expense There is a possibility this will not be an exclusive timeslot if the platinum sponsors conduct a Symposium at the same timebull evening symposium option - to be held Thursday 3 October 1900 onwards
bull Breakfast symposium option - to be held either Friday 4 October or Saturday 5 October 0715 ndash 0800 time dependent on final program timings
bull Promotion in the Conference program
SeSSion SponSor (45 minuteS)Opportunity to sponsor two sessions within the program Sessions to be approved by the committee and speaker bull Company logo will be linked in the Conference program on the website and in the Conference app
bull Company slide will be shown on the screen before and after the session
bull Acknowledgement by the Chair of the session
exhiBition bull Complimentary exhibition stand measuring 6m x 6m (36sqm) in the exhibition area
bull Option to use exhibition shell scheme or use space only for a custom build stand
bull Option to purchase additional stands
regiStrAtionbull eight (8) delegate registrations
bull One (1) speaker registration with a day registration
bull Six (6) exhibitor passes
profiLebull Verbal acknowledgement as the diamond sponsor at the Conference opening session
bull Logo on screen at Conference opening session
bull Company branding displayed during your breakfast or evening symposium
bull Company branding before and after your session sponsorship
bull Company logo on website with hyperlink to your nominated website
bull Company logo and profile (300-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Company logo included in promotional emails
bull Opportunity to display your company banner in the registration area for the duration of the Conference (banner to be supplied by sponsor and a maximum of 2m x 1m)
bull Access to delegate list (4 weeks prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
pLAtinum SponSor Au$30000 + gSt (LimiteD to 2 onLY)
As a platinum sponsor you will be recognised as a major sponsor of the Conference
BenefitS
BreAKfASt or eVening SYmpoSiumOption to host either a breakfast or evening symposium A room at the venue and basic audio visual will be included Additional audio visual and catering will be at the sponsorrsquos expense There is a possibility this will not be an exclusive timeslot if the diamond or other platinum sponsor conducts a symposium at the same timebull evening symposium option - To be held Thursday 3 October 1900 onwards or
bull Breakfast symposium option - To be held either Friday 4 October or Saturday 5 October 0715 - 0800 time dependent on final program timings
bull Promotion in the Conference program
SeSSion SponSorOpportunity to sponsor a session within the program Session to be approved by the committee and speaker bull Company logo will be printed in the Conference program
bull Company logo will be listed on the website and in the Conference app
bull Company slide will be shown on the screen before and after the session
bull Acknowledgement by the Chair of the session
exhiBition bull Complimentary exhibition booth measuring 9m x 3m (27sqm) in the exhibition area
bull Option to use exhibition shell scheme or use space only for a custom build stand
bull Option to purchase additional space or booths
regiStrAtionbull Six (6) delegate registrations
bull One (1) speaker day registration on the day of your symposium
bull Four (4) exhibitor passes
profiLebull Verbal acknowledgement as a platinum sponsor at the Conference opening session
bull Logo on screen at Conference opening session
bull Company branding displayed during your breakfast or evening symposium
bull Company branding before and after your session sponsorship
bull Company logo on website with hyperlink to your nominated website
bull Company logo and profile (200-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Company logo included in promotional emails
bull Access to delegate list (3 weeks prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
As a gold sponsor you will be recognised as a key sponsor of the Conference
BenefitS
SeSSion SponSor Opportunity to sponsor a session within the program Session to be approved by the committee and speaker bull Company logo will be linked in the Conference program website and in the app
bull Company slide will be shown on the screen before and after the session
bull Acknowledgement by the Chair of the session
Lunch or coffee BreAK SponSorOption to sponsor a lunch or coffee break during the Conference bull Provide roll up banners near the catering stations (to be provided by sponsor 2m x 1m maximum)
bull Verbal acknowledgement of sponsorship prior to break
bull Company logo as a holding slide in the plenary during the break
bull Promoted as lunch or coffee break sponsor in the Conference program
exhiBition bull Complimentary exhibition booth measuring 6m x 3m (18sqm) in the exhibition area
bull Option to use exhibition shell scheme or use space only for a custom build stand
bull Option to purchase additional space or booths
regiStrAtionbull Four (4) delegate registrations
bull Two (2) exhibitor passes
profiLebull Verbal acknowledgement as a gold sponsor at the Conference opening session
bull Logo on screen at Conference opening session
bull Company branding before and after your session sponsorship
bull Company branding during lunch or coffee break
bull Company logo on website with hyperlink to your nominated website
bull Company logo and profile (100-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Company logo included in promotional emails
bull Access to delegate list (2 weeks prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
As a silver sponsor you will be recognised as a sponsor of the Conference
BenefitS
Lunch or coffee BreAK SponSorOption to sponsor a lunch or coffee break during the Conference bull Provide roll up banners near the catering stations (to be provided by sponsor 2m x 1m maximum)
bull Verbal acknowledgement of sponsorship prior to break
bull Company logo as a holding slide in the plenary during the break
bull Promoted as lunch or coffee break sponsor in the Conference program
exhiBition bull Complimentary exhibition booth measuring 3m x 3m (9sqm) in the exhibition area
bull exhibition shell scheme or use space only
bull Option to purchase additional space or booths
regiStrAtionbull Two (2) delegate registrations
bull Two (2) exhibitor passes
profiLebull Logo on screen at Conference opening session
bull Company branding during lunch or coffee break
bull Company logo on the Conference website with hyperlink to your nominated website
bull Company logo and profile (50-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Access to delegate list (1 week prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
BenefitS bull Acknowledgement as a key sponsor on the website and Conference app
bull Sponsor logo on the flash page and home page of app
bull Logo to be hyperlinked to destination page of choice
regiStrAtionbull Three (3) delegate registrations
profiLebull Logo presence on the Conference website pocket program and app
moBiLe chArge StAtion SponSor Au$4000 + gSt
BenefitS bull Promote your brand whilst delegates charge their mobile phones
bull Your companyrsquos branding will be on a standalone mobile phone charge station conveniently located within the exhibition area for all delegates to use throughout the conference (mobile charge station and branding included in the sponsorship)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket program and app
BenefitS bull Opportunity to sponsor a coffee cart within the
exhibition area Option to brand the coffee cart coffee cups and display up to one free standing banner behind the barista if space permits (coffee cart barista cost of coffees included in sponsorship Branding at sponsorrsquos cost)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket
program and app
excLuSiVe Lounge SponSor Au$5000 + gSt
BenefitS bull Dedicated space provided in the exhibition
hall for delegates to sit down and take a break Some furniture will be provided but we would encourage additional furniture to be supplied by the sponsor to make it their own space (additional branding and furniture at sponsor cost to be approved by the organising committee)
bull Space includes the opportunity to display up to two free standing banners with some limited marketing material but does not allow the option to exhibit products or devices Should you wish to demonstrate or promote products you will need to purchase an exhibition booth
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket
program and app
excLuSiVe LAnYArDSponSor Au$5000 + gSt
BenefitS bull Opportunity to provide branded lanyards to all
the delegates (cost of printing lanyards to be borne by the sponsor)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website
pocket program and app
excLuSiVe StAtionerY SponSor Au$3000 + gSt
BenefitS bull Opportunity to provide branded stationery
(note pads and pens) to all the delegates (sponsor to supply)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website
Your standard booth will include bull SIZE 30m x 30m x 24mbull WALLS 2400mm flush slimline aluminium wall frame with removable white panels that allow for
graphicsbull FASCIA 600mm high fascia to maximise presencebull SIGN Seamless panel allowing for digital printbull LIGHTING Two 150-watt spotlights per booth mounted on light track inside fasciabull POWER 1 x 4amp power pointbull CARPET Venue carpet
Discounts not available if shell scheme is not required
For diamond platinum and gold sponsors
bull Space only based on sponsor level bull 1x 10amp power point for each sponsor package (regardless of the space size)
Sponsors installing custom designed stands must provide the contact details of their appointed stand contractor together with a plan showing full design dimensions including a graphic of the stand design) to the sponsorship team at clinicaltrialstheconferencecompanycom no later than 1 July 2019Furniture hire barcode scanner hire and provision of internet connections is not included for any of the above packages These items may be hired from the official Conference contractors Contact details will be provided in the sponsorship and exhibition manual
Dressing of booths for sponsors and exhibitors from 1300 onwards
3 Octoberexhibition open
1700 - 1900 welcome reception
4 October exhibition open
5 Octoberexhibition open
Pack out ndash After afternoon break
Please note This is a preliminary schedule Final timings will be published in the sponsorship and exhibition manual
exhiBitor pASSeS
An allocation of exhibitor passes is included in each sponsorship and exhibition package These passes include all catering located in the exhibition Hall (morning tea lunch and afternoon tea) and the welcome reception but do not include attendance to any of the scientific sessions or conference dinner
Sponsors and exhibitors will receive access to an online form to register staff Additional exhibition passes may be purchased at AU$ $385 (incl GST) per person for the entire Conference not including the conference dinner or AU$165 (incl GST) per person per day Should sponsors wish to attend scientific sessions they need to purchase a delegate registration
Any other requirements to be arranged with the stand builders Details will be provided in the sponsorship and exhibition manual three months prior to the Conference
preLiminArY exhiBition timetABLe
SponSorShip AnD exhiBition mAnuAL
A manual will be distributed to all sponsors and exhibitors three months prior to the exhibition The manual will contain details of the pack inpack out schedule supplier contact details and forms for exhibition goods and services etc
AccommoDAtion
Conference rate accommodation will be available to book during registration visit the website for accommodation options
BooKing form AnD contrAct AppLicAtion for SponSorShip ActA internAtionAL cLinicAL triALS conference 2019Please complete the form below
We _________________________________________________ (company name) apply for sponsorship in accordance with the terms and conditions set out in the prospectus
Signed _____________________________________________ Date __________________________________
Please forward this form to clinicaltrialstheconferencecompanycom
By fax +64 9 360 1242
By mail to The Conference Company Level 14 5 Martin Place Sydney NSW Australia
compAnY DetAiLS
Company _____________________________________________________________________________________________________________________
Postal Address _______________________________________________________________________________________________________________
BooKing AnD pAYmentAll prices are quoted in Australian dollars plus GST of 10 (as of the date of the publication) The Conference reserves the right to vary the quoted prices in line with any changes in the rate of the GST
On receipt of a signed booking form a tax invoice for the required 50 deposit will be sent Sponsors and exhibitors not resident in Australia but registered for a tax equivalent to GST (Goods amp Services Tax) in their own country are not required to pay GST on their booking
Confirmation of sponsorship packages and exhibition space will only be made upon receipt of this deposit The balance will be invoiced on 1 May 2019 Applications for packages with a total value of under AU$5000 and after this date will be invoiced in full
Payment terms ndash net 20 days
All payments due must be received by the Conference Managers prior to the Conference No sponsor exhibitor will be allowed to set up their exhibition booth at the Conference until full payment has been received
All payments should be made in Australian dollars by bank transfer or credit card (please note a fee of 28 will apply for all credit card payments)
Public and Product Liability insurance to A$10 million must be taken out by each exhibitor at their own expense
SponSorShip AnD exhiBitor protocoL
It is expected that sponsors and exhibitors will comply with the Medical Technology Association of Australia (MTAA) and Medicines Australia (MA) Codes of Practice as applicable to their organisations
i trade displays must only be directed at health care professionals
ii product information for all products being promoted must be available from the display booth
iii starter packs must not be made available for collection from unattended booths nor be supplied to unauthorised or non-qualified persons
iv competitions intended to encourage participants to attend trade displays must be consistent with the requirements of the MTAA and MA Codes
fLoor pLAn
every attempt will be made to meet your preferred exhibition location However The Organising Committee reserves the right to re-assign locations if necessary following discussion with the affected parties
cAnceLLAtion poLicY
If notification of cancellation of sponsorship is received in writing
bull prior to 20 December 2018 your deposit will be refunded less 20 administration fee
bull between 20 December 2018 and 30 April 2019 you are liable for 50 of the package selected
bull from 1 May 2019 you are liable for 100 of the package selected
The Organising Committee reserves the right to cancel the Conference not later than 28 June 2019 in case of circumstances beyond its control In such a case all monies paid to date will be refunded in full less any expenses incurred The liability of the organisers will be limited to that amount
Thank you for taking the time to consider the possibilities the ACTA International Clinical Trials Conference 2019 has to offer
If you have made your choices please complete and return the application for sponsorship form If we can assist with further information or discussing other opportunities please contact the Conference Managers
We hope that you are enthusiastic about the available opportunities
We look forward to welcoming you to Sydney in 2019
SponSorShip LiAiSon
We inVite Your Support
Bridgette Sinclair Sponsorship and Exhibition Manager The Conference Company
On behalf of the ACTA International Clinical Trials Conference 2019 Organising Committee
Level 14 5 Martin Place Sydney NSW Australia
Email clinicaltrialstheconferencecompanycom
Telephone Free calling from Australia 1800 193 405 | +64 9 360 1240
We have the pleasure of inviting you to the ACTA International Clinical Trials Conference 2 - 5 October 2019 at the International Convention Centre Darling Harbour Sydney
Established in 2013 ACTA promotes effective and cost-effective health care in Australia through clinical trials that generate evidence to support decision making by health practitioners policy-makers and consumers
The underlying theme of the ACTA International Clinical Trials Conference 2019 is Better health through best evidence and will provide a platform to bring together national and international stakeholders to discuss global advances in the development of self-improving healthcare systems The program will address embedding clinical trials in clinical care novel trial designs and conduct maximising the value of clinical registries and improving public awareness and consumer involvement in clinical research
We welcome all those involved in or interested in clinical trials research to attend including clinicians policy-makers researchers health care workers health economists regulators and industry Through plenary sessions panel discussions oral presentations poster presentations and workshops there will be a range of forums for you to engage in vibrant discussions about enhancing clinical trial research in Australia and globally
There will also be an active social program providing opportunities to foster interactions between delegates policymakers and sponsors and build new relationships
The Conference venue the International Convention Centre at Darling Harbour is a brand new facility and is ideally suited to our Conference It is located conveniently to explore all the fantastic attractions Sydney has to offer with magnificent views and access to Darling Harbour city museums The Rocks and Circular Quay
We look forward to your participation in this very important event for the advancement of clinical trials research in Australia and internationally
Yours sincerely
Tony keech Conference Convener Deputy Director NHMRC Clinical Trials Centre University of Sydney
established in 2013 the Australian Clinical Trials Alliance (ACTA) is Australiarsquos peak body supporting clinical trials networks and coordinating centres and clinical quality registries
ACTArsquos Better health through best evidence vision informs its Australian Government Department of Health-mandated Medical Research Future Fund-supported work to grow strengthen and support clinician researchersrsquo work that generates evidence to inform decision-making by health practitioners policymakers and consumers
The ACTA community includes more than 50 clinical trials networks clinical trial coordinating centres and clinical quality registries Many of these include hundreds of senior doctors nurses allied health professionals and career researchers ndash more than 10000 investigators across a broad range of disease groups and clinical disciplines They are among Australiarsquos most productive and high impact researchers as evidenced in ACTArsquos 2017 report Economic evaluation of investigator-initiated clinical trials conducted by networks that demonstrated a return of $580 for every $1 invested
ACTA was formed by professionals who have played key roles in successful clinical trials networks clinical trial coordinating centres and clinical quality registries in Australia
ABout ActA
conference oBjectiVeSThe ACTA International Clinical Trials Conference 2019 will be a coming together of a broad range of Australian and international experts in the cutting edge design and conduct of clinical trials clinical data and registry custodianship healthcare funding policy and regulation healthcare service delivery health information technology health economics and patient advocacy
The Conference will
bull enable international experts and stakeholders to share the latest research and thinking towards developing learning and self-improving healthcare systems
bull explore and signpost pathways to realisation of the huge economic and better-health-outcomes-value of embedding clinical-led research in healthcare systems
bull analyse current international contexts for generating and applying high quality evidence within healthcare systems identifying key issues and strategies for accelerating progress
bull review the current landscape for conducting clinical research internationally and in the Australian healthcare system highlighting successes identifying challenges and solutions
bull foster development of new effective research collaborations and funding opportunities internationally and in Australia
bull present cutting-edge advances in clinical research methodology registries and data technologies for more effective and implementable outcomes
BenefitSBenefits to your organisation in supporting the ACTA International Clinical Trials Conference 2019 include
bull wide acknowledgment of your organisation leading up to and during the Conference
bull excellent networking opportunities during the Conference to promote your products and services to a relevant audience
bull the selected venue of the ICC Sydney ensures an integrated and large exhibition space which will be the focal point for all attendees An exhibition display will deliver excellent return on investment for access to attendees
bull opportunity to utilise the Conference experience to showcase your organisationrsquos position in the market amongst its most influential members
bull an opportunity to source new business leads and maintain relationships with existing customers and suppliers
bull the possibility to launch new initiatives products or services directly to your primary customer base
bull gaining access to Conference delegates who are keen to improve their knowledge within the field and through your organisationrsquos support closely align your organisation with delegatesrsquo professional development on a personal level
bull an opportunity for your key staff to connect face-to-face with the most important people and organisations representing the clinical trials industry in one place over a short period of time
bull attendees to the ACTA International Clinical Trials Conference have historically been spread over different areas of the industry and we are expecting the 2019 program and networking opportunities available to attract senior industry personnel as a result
conference executiVe committeeProf Tony Keech Conference Convener Deputy Director NHMRC Clinical Trials Centre University of Sydney
Prof Nik Zeps Director of Research and Development epworth HealthCare
Prof John Zalcberg Australian Clinical Trials Alliance Chair and Professor of Cancer Research Monash School of Public Health and Preventive Medicine
Mr Kieran Schneeman Director of Government Affairs AstraZeneca
Mr David Barrett Communications Manager Australian Clinical Trials Alliance
Ms Simone Yendle General Manager Australian Clinical Trials Alliance
Ms Lea Hauchard events and Communications Coordinator Australian Clinical Trials Alliance
Ms Susan Lohan executive Assistant NHMRC Clinical Trials Centre University of Sydney
In 2015 there were over 500 delegates across four days of conferencing including 165 who attended pre-symposium workshops There were eight international speakers and 45 national invited speakers
The following are the approximate breakdown of participant roles
WhY inVeStTRANSFORMING THE CONFERENCE EXPERIENCE THROUGH A DELEGATE-centreD progrAm eDucAtionAL incLuSiVe fun AnD A VALuABLe inVeStmentSponsorship and exhibition presence at the Conference will provide you with the opportunity to engage with over 400 clinician-researchers from within the oncology cardiology endocrinology renal medicine intensive care neonatalperinatal care neural and mental health disciplines from Australia New Zealand and the Asia-Pacific region all with a wide range of experience and backgrounds This is an excellent opportunity for you to demonstrate your support for clinical trials as well as for academic and scientific development
The organising committee are a dedicated team of professionals working in partnership with our sponsors to create a valuable inclusive and memorable experience for all There are plenty of opportunities to position your brand with our audience and leverage your unique messaging
The key benefits of sponsorship include
bull the opportunity for you to interact with the most influential figures within clinical research
bull the opportunity to participate in the excellent social program allowing you to network with prospects and customers renew old friendships and foster new relationships
bull high visibility on the conference website and throughout official marketing material
bull the opportunity to deliver a clear message that you have a genuine commitment to the clinical trials sector
bull acquire highly qualified leads and increase brand awareness
bull meet the decision makers and gain instant market feedback
ABout the VenueInternational Convention Centre (ICC) Sydney
Darling Drive Sydney NSW 2000
wwwiccsydneycomau
A beacon of innovation in the heart of the cityICC Sydney is at the heart of its very own Sydney Harbour waterfront precinct It is set amongst restaurants retail outlets and a vibrant public domain on Darling Harbour yet is only a momentrsquos walk to Australiarsquos largest CBD and surrounding university and cultural quarters
Sitting at the heart of a broader AU$34 billion revitalisation of Darling Harbour ICC Sydney is an AU$15 billion redevelopment Sparkling and shiny ICC Sydney offers something new from first light to starry nights so please join us at this amazing venue
Access to the delegate list (subject to those who have provided approval for name disclosure)
4 weeks prior to
Conference and after
3 weeks prior to
Conference and after
2 weeks prior to
Conference and after
1 week prior to
Conference and after
At the Conference
and after
Acknowledgement in conference publicationsbull Pocket program ndash provided sponsorship confirmed prior to print deadlinebull Website ndash acknowledgement commences immediately after the contract is signedbull Conference app ndash once app is available
Delegate registration includesbull Attendance to all Conference sessionsbull Attendance to the exhibitionbull Attendance to the welcome receptionbull Morning tea lunch and afternoon teabull Attendance to the Conference dinner
Exhibitor staff passes includebull Attendance to the welcome receptionbull Attendance to the exhibitionbull Morning tea lunch and afternoon tea
Delegate list email addresses of attendees who have agreed to name disclosure are provided to all sponsors and exhibitors kindly ensure that when contacting delegates involuntary disclosure of information of attendees does not occur and the communication confines within the guidelines of anti-spamming protocols Non-compliance will result in provision of the list for future meetings without the relevant email contacts
DiAmonD SponSor Au$50000 + gSt (LimiteD to 1 onLY)
As the exclusive diamond sponsor you will be recognised as the main sponsor of the Conference
BenefitS
BreAKfASt or eVening SYmpoSiumOption to host either a breakfast or evening symposium A room at the venue and basic audio visual will be included Additional audio visual and catering will be at the sponsorrsquos expense There is a possibility this will not be an exclusive timeslot if the platinum sponsors conduct a Symposium at the same timebull evening symposium option - to be held Thursday 3 October 1900 onwards
bull Breakfast symposium option - to be held either Friday 4 October or Saturday 5 October 0715 ndash 0800 time dependent on final program timings
bull Promotion in the Conference program
SeSSion SponSor (45 minuteS)Opportunity to sponsor two sessions within the program Sessions to be approved by the committee and speaker bull Company logo will be linked in the Conference program on the website and in the Conference app
bull Company slide will be shown on the screen before and after the session
bull Acknowledgement by the Chair of the session
exhiBition bull Complimentary exhibition stand measuring 6m x 6m (36sqm) in the exhibition area
bull Option to use exhibition shell scheme or use space only for a custom build stand
bull Option to purchase additional stands
regiStrAtionbull eight (8) delegate registrations
bull One (1) speaker registration with a day registration
bull Six (6) exhibitor passes
profiLebull Verbal acknowledgement as the diamond sponsor at the Conference opening session
bull Logo on screen at Conference opening session
bull Company branding displayed during your breakfast or evening symposium
bull Company branding before and after your session sponsorship
bull Company logo on website with hyperlink to your nominated website
bull Company logo and profile (300-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Company logo included in promotional emails
bull Opportunity to display your company banner in the registration area for the duration of the Conference (banner to be supplied by sponsor and a maximum of 2m x 1m)
bull Access to delegate list (4 weeks prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
pLAtinum SponSor Au$30000 + gSt (LimiteD to 2 onLY)
As a platinum sponsor you will be recognised as a major sponsor of the Conference
BenefitS
BreAKfASt or eVening SYmpoSiumOption to host either a breakfast or evening symposium A room at the venue and basic audio visual will be included Additional audio visual and catering will be at the sponsorrsquos expense There is a possibility this will not be an exclusive timeslot if the diamond or other platinum sponsor conducts a symposium at the same timebull evening symposium option - To be held Thursday 3 October 1900 onwards or
bull Breakfast symposium option - To be held either Friday 4 October or Saturday 5 October 0715 - 0800 time dependent on final program timings
bull Promotion in the Conference program
SeSSion SponSorOpportunity to sponsor a session within the program Session to be approved by the committee and speaker bull Company logo will be printed in the Conference program
bull Company logo will be listed on the website and in the Conference app
bull Company slide will be shown on the screen before and after the session
bull Acknowledgement by the Chair of the session
exhiBition bull Complimentary exhibition booth measuring 9m x 3m (27sqm) in the exhibition area
bull Option to use exhibition shell scheme or use space only for a custom build stand
bull Option to purchase additional space or booths
regiStrAtionbull Six (6) delegate registrations
bull One (1) speaker day registration on the day of your symposium
bull Four (4) exhibitor passes
profiLebull Verbal acknowledgement as a platinum sponsor at the Conference opening session
bull Logo on screen at Conference opening session
bull Company branding displayed during your breakfast or evening symposium
bull Company branding before and after your session sponsorship
bull Company logo on website with hyperlink to your nominated website
bull Company logo and profile (200-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Company logo included in promotional emails
bull Access to delegate list (3 weeks prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
As a gold sponsor you will be recognised as a key sponsor of the Conference
BenefitS
SeSSion SponSor Opportunity to sponsor a session within the program Session to be approved by the committee and speaker bull Company logo will be linked in the Conference program website and in the app
bull Company slide will be shown on the screen before and after the session
bull Acknowledgement by the Chair of the session
Lunch or coffee BreAK SponSorOption to sponsor a lunch or coffee break during the Conference bull Provide roll up banners near the catering stations (to be provided by sponsor 2m x 1m maximum)
bull Verbal acknowledgement of sponsorship prior to break
bull Company logo as a holding slide in the plenary during the break
bull Promoted as lunch or coffee break sponsor in the Conference program
exhiBition bull Complimentary exhibition booth measuring 6m x 3m (18sqm) in the exhibition area
bull Option to use exhibition shell scheme or use space only for a custom build stand
bull Option to purchase additional space or booths
regiStrAtionbull Four (4) delegate registrations
bull Two (2) exhibitor passes
profiLebull Verbal acknowledgement as a gold sponsor at the Conference opening session
bull Logo on screen at Conference opening session
bull Company branding before and after your session sponsorship
bull Company branding during lunch or coffee break
bull Company logo on website with hyperlink to your nominated website
bull Company logo and profile (100-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Company logo included in promotional emails
bull Access to delegate list (2 weeks prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
As a silver sponsor you will be recognised as a sponsor of the Conference
BenefitS
Lunch or coffee BreAK SponSorOption to sponsor a lunch or coffee break during the Conference bull Provide roll up banners near the catering stations (to be provided by sponsor 2m x 1m maximum)
bull Verbal acknowledgement of sponsorship prior to break
bull Company logo as a holding slide in the plenary during the break
bull Promoted as lunch or coffee break sponsor in the Conference program
exhiBition bull Complimentary exhibition booth measuring 3m x 3m (9sqm) in the exhibition area
bull exhibition shell scheme or use space only
bull Option to purchase additional space or booths
regiStrAtionbull Two (2) delegate registrations
bull Two (2) exhibitor passes
profiLebull Logo on screen at Conference opening session
bull Company branding during lunch or coffee break
bull Company logo on the Conference website with hyperlink to your nominated website
bull Company logo and profile (50-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Access to delegate list (1 week prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
BenefitS bull Acknowledgement as a key sponsor on the website and Conference app
bull Sponsor logo on the flash page and home page of app
bull Logo to be hyperlinked to destination page of choice
regiStrAtionbull Three (3) delegate registrations
profiLebull Logo presence on the Conference website pocket program and app
moBiLe chArge StAtion SponSor Au$4000 + gSt
BenefitS bull Promote your brand whilst delegates charge their mobile phones
bull Your companyrsquos branding will be on a standalone mobile phone charge station conveniently located within the exhibition area for all delegates to use throughout the conference (mobile charge station and branding included in the sponsorship)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket program and app
BenefitS bull Opportunity to sponsor a coffee cart within the
exhibition area Option to brand the coffee cart coffee cups and display up to one free standing banner behind the barista if space permits (coffee cart barista cost of coffees included in sponsorship Branding at sponsorrsquos cost)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket
program and app
excLuSiVe Lounge SponSor Au$5000 + gSt
BenefitS bull Dedicated space provided in the exhibition
hall for delegates to sit down and take a break Some furniture will be provided but we would encourage additional furniture to be supplied by the sponsor to make it their own space (additional branding and furniture at sponsor cost to be approved by the organising committee)
bull Space includes the opportunity to display up to two free standing banners with some limited marketing material but does not allow the option to exhibit products or devices Should you wish to demonstrate or promote products you will need to purchase an exhibition booth
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket
program and app
excLuSiVe LAnYArDSponSor Au$5000 + gSt
BenefitS bull Opportunity to provide branded lanyards to all
the delegates (cost of printing lanyards to be borne by the sponsor)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website
pocket program and app
excLuSiVe StAtionerY SponSor Au$3000 + gSt
BenefitS bull Opportunity to provide branded stationery
(note pads and pens) to all the delegates (sponsor to supply)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website
Your standard booth will include bull SIZE 30m x 30m x 24mbull WALLS 2400mm flush slimline aluminium wall frame with removable white panels that allow for
graphicsbull FASCIA 600mm high fascia to maximise presencebull SIGN Seamless panel allowing for digital printbull LIGHTING Two 150-watt spotlights per booth mounted on light track inside fasciabull POWER 1 x 4amp power pointbull CARPET Venue carpet
Discounts not available if shell scheme is not required
For diamond platinum and gold sponsors
bull Space only based on sponsor level bull 1x 10amp power point for each sponsor package (regardless of the space size)
Sponsors installing custom designed stands must provide the contact details of their appointed stand contractor together with a plan showing full design dimensions including a graphic of the stand design) to the sponsorship team at clinicaltrialstheconferencecompanycom no later than 1 July 2019Furniture hire barcode scanner hire and provision of internet connections is not included for any of the above packages These items may be hired from the official Conference contractors Contact details will be provided in the sponsorship and exhibition manual
Dressing of booths for sponsors and exhibitors from 1300 onwards
3 Octoberexhibition open
1700 - 1900 welcome reception
4 October exhibition open
5 Octoberexhibition open
Pack out ndash After afternoon break
Please note This is a preliminary schedule Final timings will be published in the sponsorship and exhibition manual
exhiBitor pASSeS
An allocation of exhibitor passes is included in each sponsorship and exhibition package These passes include all catering located in the exhibition Hall (morning tea lunch and afternoon tea) and the welcome reception but do not include attendance to any of the scientific sessions or conference dinner
Sponsors and exhibitors will receive access to an online form to register staff Additional exhibition passes may be purchased at AU$ $385 (incl GST) per person for the entire Conference not including the conference dinner or AU$165 (incl GST) per person per day Should sponsors wish to attend scientific sessions they need to purchase a delegate registration
Any other requirements to be arranged with the stand builders Details will be provided in the sponsorship and exhibition manual three months prior to the Conference
preLiminArY exhiBition timetABLe
SponSorShip AnD exhiBition mAnuAL
A manual will be distributed to all sponsors and exhibitors three months prior to the exhibition The manual will contain details of the pack inpack out schedule supplier contact details and forms for exhibition goods and services etc
AccommoDAtion
Conference rate accommodation will be available to book during registration visit the website for accommodation options
BooKing form AnD contrAct AppLicAtion for SponSorShip ActA internAtionAL cLinicAL triALS conference 2019Please complete the form below
We _________________________________________________ (company name) apply for sponsorship in accordance with the terms and conditions set out in the prospectus
Signed _____________________________________________ Date __________________________________
Please forward this form to clinicaltrialstheconferencecompanycom
By fax +64 9 360 1242
By mail to The Conference Company Level 14 5 Martin Place Sydney NSW Australia
compAnY DetAiLS
Company _____________________________________________________________________________________________________________________
Postal Address _______________________________________________________________________________________________________________
BooKing AnD pAYmentAll prices are quoted in Australian dollars plus GST of 10 (as of the date of the publication) The Conference reserves the right to vary the quoted prices in line with any changes in the rate of the GST
On receipt of a signed booking form a tax invoice for the required 50 deposit will be sent Sponsors and exhibitors not resident in Australia but registered for a tax equivalent to GST (Goods amp Services Tax) in their own country are not required to pay GST on their booking
Confirmation of sponsorship packages and exhibition space will only be made upon receipt of this deposit The balance will be invoiced on 1 May 2019 Applications for packages with a total value of under AU$5000 and after this date will be invoiced in full
Payment terms ndash net 20 days
All payments due must be received by the Conference Managers prior to the Conference No sponsor exhibitor will be allowed to set up their exhibition booth at the Conference until full payment has been received
All payments should be made in Australian dollars by bank transfer or credit card (please note a fee of 28 will apply for all credit card payments)
Public and Product Liability insurance to A$10 million must be taken out by each exhibitor at their own expense
SponSorShip AnD exhiBitor protocoL
It is expected that sponsors and exhibitors will comply with the Medical Technology Association of Australia (MTAA) and Medicines Australia (MA) Codes of Practice as applicable to their organisations
i trade displays must only be directed at health care professionals
ii product information for all products being promoted must be available from the display booth
iii starter packs must not be made available for collection from unattended booths nor be supplied to unauthorised or non-qualified persons
iv competitions intended to encourage participants to attend trade displays must be consistent with the requirements of the MTAA and MA Codes
fLoor pLAn
every attempt will be made to meet your preferred exhibition location However The Organising Committee reserves the right to re-assign locations if necessary following discussion with the affected parties
cAnceLLAtion poLicY
If notification of cancellation of sponsorship is received in writing
bull prior to 20 December 2018 your deposit will be refunded less 20 administration fee
bull between 20 December 2018 and 30 April 2019 you are liable for 50 of the package selected
bull from 1 May 2019 you are liable for 100 of the package selected
The Organising Committee reserves the right to cancel the Conference not later than 28 June 2019 in case of circumstances beyond its control In such a case all monies paid to date will be refunded in full less any expenses incurred The liability of the organisers will be limited to that amount
Thank you for taking the time to consider the possibilities the ACTA International Clinical Trials Conference 2019 has to offer
If you have made your choices please complete and return the application for sponsorship form If we can assist with further information or discussing other opportunities please contact the Conference Managers
We hope that you are enthusiastic about the available opportunities
We look forward to welcoming you to Sydney in 2019
SponSorShip LiAiSon
We inVite Your Support
Bridgette Sinclair Sponsorship and Exhibition Manager The Conference Company
On behalf of the ACTA International Clinical Trials Conference 2019 Organising Committee
Level 14 5 Martin Place Sydney NSW Australia
Email clinicaltrialstheconferencecompanycom
Telephone Free calling from Australia 1800 193 405 | +64 9 360 1240
established in 2013 the Australian Clinical Trials Alliance (ACTA) is Australiarsquos peak body supporting clinical trials networks and coordinating centres and clinical quality registries
ACTArsquos Better health through best evidence vision informs its Australian Government Department of Health-mandated Medical Research Future Fund-supported work to grow strengthen and support clinician researchersrsquo work that generates evidence to inform decision-making by health practitioners policymakers and consumers
The ACTA community includes more than 50 clinical trials networks clinical trial coordinating centres and clinical quality registries Many of these include hundreds of senior doctors nurses allied health professionals and career researchers ndash more than 10000 investigators across a broad range of disease groups and clinical disciplines They are among Australiarsquos most productive and high impact researchers as evidenced in ACTArsquos 2017 report Economic evaluation of investigator-initiated clinical trials conducted by networks that demonstrated a return of $580 for every $1 invested
ACTA was formed by professionals who have played key roles in successful clinical trials networks clinical trial coordinating centres and clinical quality registries in Australia
ABout ActA
conference oBjectiVeSThe ACTA International Clinical Trials Conference 2019 will be a coming together of a broad range of Australian and international experts in the cutting edge design and conduct of clinical trials clinical data and registry custodianship healthcare funding policy and regulation healthcare service delivery health information technology health economics and patient advocacy
The Conference will
bull enable international experts and stakeholders to share the latest research and thinking towards developing learning and self-improving healthcare systems
bull explore and signpost pathways to realisation of the huge economic and better-health-outcomes-value of embedding clinical-led research in healthcare systems
bull analyse current international contexts for generating and applying high quality evidence within healthcare systems identifying key issues and strategies for accelerating progress
bull review the current landscape for conducting clinical research internationally and in the Australian healthcare system highlighting successes identifying challenges and solutions
bull foster development of new effective research collaborations and funding opportunities internationally and in Australia
bull present cutting-edge advances in clinical research methodology registries and data technologies for more effective and implementable outcomes
BenefitSBenefits to your organisation in supporting the ACTA International Clinical Trials Conference 2019 include
bull wide acknowledgment of your organisation leading up to and during the Conference
bull excellent networking opportunities during the Conference to promote your products and services to a relevant audience
bull the selected venue of the ICC Sydney ensures an integrated and large exhibition space which will be the focal point for all attendees An exhibition display will deliver excellent return on investment for access to attendees
bull opportunity to utilise the Conference experience to showcase your organisationrsquos position in the market amongst its most influential members
bull an opportunity to source new business leads and maintain relationships with existing customers and suppliers
bull the possibility to launch new initiatives products or services directly to your primary customer base
bull gaining access to Conference delegates who are keen to improve their knowledge within the field and through your organisationrsquos support closely align your organisation with delegatesrsquo professional development on a personal level
bull an opportunity for your key staff to connect face-to-face with the most important people and organisations representing the clinical trials industry in one place over a short period of time
bull attendees to the ACTA International Clinical Trials Conference have historically been spread over different areas of the industry and we are expecting the 2019 program and networking opportunities available to attract senior industry personnel as a result
conference executiVe committeeProf Tony Keech Conference Convener Deputy Director NHMRC Clinical Trials Centre University of Sydney
Prof Nik Zeps Director of Research and Development epworth HealthCare
Prof John Zalcberg Australian Clinical Trials Alliance Chair and Professor of Cancer Research Monash School of Public Health and Preventive Medicine
Mr Kieran Schneeman Director of Government Affairs AstraZeneca
Mr David Barrett Communications Manager Australian Clinical Trials Alliance
Ms Simone Yendle General Manager Australian Clinical Trials Alliance
Ms Lea Hauchard events and Communications Coordinator Australian Clinical Trials Alliance
Ms Susan Lohan executive Assistant NHMRC Clinical Trials Centre University of Sydney
In 2015 there were over 500 delegates across four days of conferencing including 165 who attended pre-symposium workshops There were eight international speakers and 45 national invited speakers
The following are the approximate breakdown of participant roles
WhY inVeStTRANSFORMING THE CONFERENCE EXPERIENCE THROUGH A DELEGATE-centreD progrAm eDucAtionAL incLuSiVe fun AnD A VALuABLe inVeStmentSponsorship and exhibition presence at the Conference will provide you with the opportunity to engage with over 400 clinician-researchers from within the oncology cardiology endocrinology renal medicine intensive care neonatalperinatal care neural and mental health disciplines from Australia New Zealand and the Asia-Pacific region all with a wide range of experience and backgrounds This is an excellent opportunity for you to demonstrate your support for clinical trials as well as for academic and scientific development
The organising committee are a dedicated team of professionals working in partnership with our sponsors to create a valuable inclusive and memorable experience for all There are plenty of opportunities to position your brand with our audience and leverage your unique messaging
The key benefits of sponsorship include
bull the opportunity for you to interact with the most influential figures within clinical research
bull the opportunity to participate in the excellent social program allowing you to network with prospects and customers renew old friendships and foster new relationships
bull high visibility on the conference website and throughout official marketing material
bull the opportunity to deliver a clear message that you have a genuine commitment to the clinical trials sector
bull acquire highly qualified leads and increase brand awareness
bull meet the decision makers and gain instant market feedback
ABout the VenueInternational Convention Centre (ICC) Sydney
Darling Drive Sydney NSW 2000
wwwiccsydneycomau
A beacon of innovation in the heart of the cityICC Sydney is at the heart of its very own Sydney Harbour waterfront precinct It is set amongst restaurants retail outlets and a vibrant public domain on Darling Harbour yet is only a momentrsquos walk to Australiarsquos largest CBD and surrounding university and cultural quarters
Sitting at the heart of a broader AU$34 billion revitalisation of Darling Harbour ICC Sydney is an AU$15 billion redevelopment Sparkling and shiny ICC Sydney offers something new from first light to starry nights so please join us at this amazing venue
Access to the delegate list (subject to those who have provided approval for name disclosure)
4 weeks prior to
Conference and after
3 weeks prior to
Conference and after
2 weeks prior to
Conference and after
1 week prior to
Conference and after
At the Conference
and after
Acknowledgement in conference publicationsbull Pocket program ndash provided sponsorship confirmed prior to print deadlinebull Website ndash acknowledgement commences immediately after the contract is signedbull Conference app ndash once app is available
Delegate registration includesbull Attendance to all Conference sessionsbull Attendance to the exhibitionbull Attendance to the welcome receptionbull Morning tea lunch and afternoon teabull Attendance to the Conference dinner
Exhibitor staff passes includebull Attendance to the welcome receptionbull Attendance to the exhibitionbull Morning tea lunch and afternoon tea
Delegate list email addresses of attendees who have agreed to name disclosure are provided to all sponsors and exhibitors kindly ensure that when contacting delegates involuntary disclosure of information of attendees does not occur and the communication confines within the guidelines of anti-spamming protocols Non-compliance will result in provision of the list for future meetings without the relevant email contacts
DiAmonD SponSor Au$50000 + gSt (LimiteD to 1 onLY)
As the exclusive diamond sponsor you will be recognised as the main sponsor of the Conference
BenefitS
BreAKfASt or eVening SYmpoSiumOption to host either a breakfast or evening symposium A room at the venue and basic audio visual will be included Additional audio visual and catering will be at the sponsorrsquos expense There is a possibility this will not be an exclusive timeslot if the platinum sponsors conduct a Symposium at the same timebull evening symposium option - to be held Thursday 3 October 1900 onwards
bull Breakfast symposium option - to be held either Friday 4 October or Saturday 5 October 0715 ndash 0800 time dependent on final program timings
bull Promotion in the Conference program
SeSSion SponSor (45 minuteS)Opportunity to sponsor two sessions within the program Sessions to be approved by the committee and speaker bull Company logo will be linked in the Conference program on the website and in the Conference app
bull Company slide will be shown on the screen before and after the session
bull Acknowledgement by the Chair of the session
exhiBition bull Complimentary exhibition stand measuring 6m x 6m (36sqm) in the exhibition area
bull Option to use exhibition shell scheme or use space only for a custom build stand
bull Option to purchase additional stands
regiStrAtionbull eight (8) delegate registrations
bull One (1) speaker registration with a day registration
bull Six (6) exhibitor passes
profiLebull Verbal acknowledgement as the diamond sponsor at the Conference opening session
bull Logo on screen at Conference opening session
bull Company branding displayed during your breakfast or evening symposium
bull Company branding before and after your session sponsorship
bull Company logo on website with hyperlink to your nominated website
bull Company logo and profile (300-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Company logo included in promotional emails
bull Opportunity to display your company banner in the registration area for the duration of the Conference (banner to be supplied by sponsor and a maximum of 2m x 1m)
bull Access to delegate list (4 weeks prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
pLAtinum SponSor Au$30000 + gSt (LimiteD to 2 onLY)
As a platinum sponsor you will be recognised as a major sponsor of the Conference
BenefitS
BreAKfASt or eVening SYmpoSiumOption to host either a breakfast or evening symposium A room at the venue and basic audio visual will be included Additional audio visual and catering will be at the sponsorrsquos expense There is a possibility this will not be an exclusive timeslot if the diamond or other platinum sponsor conducts a symposium at the same timebull evening symposium option - To be held Thursday 3 October 1900 onwards or
bull Breakfast symposium option - To be held either Friday 4 October or Saturday 5 October 0715 - 0800 time dependent on final program timings
bull Promotion in the Conference program
SeSSion SponSorOpportunity to sponsor a session within the program Session to be approved by the committee and speaker bull Company logo will be printed in the Conference program
bull Company logo will be listed on the website and in the Conference app
bull Company slide will be shown on the screen before and after the session
bull Acknowledgement by the Chair of the session
exhiBition bull Complimentary exhibition booth measuring 9m x 3m (27sqm) in the exhibition area
bull Option to use exhibition shell scheme or use space only for a custom build stand
bull Option to purchase additional space or booths
regiStrAtionbull Six (6) delegate registrations
bull One (1) speaker day registration on the day of your symposium
bull Four (4) exhibitor passes
profiLebull Verbal acknowledgement as a platinum sponsor at the Conference opening session
bull Logo on screen at Conference opening session
bull Company branding displayed during your breakfast or evening symposium
bull Company branding before and after your session sponsorship
bull Company logo on website with hyperlink to your nominated website
bull Company logo and profile (200-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Company logo included in promotional emails
bull Access to delegate list (3 weeks prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
As a gold sponsor you will be recognised as a key sponsor of the Conference
BenefitS
SeSSion SponSor Opportunity to sponsor a session within the program Session to be approved by the committee and speaker bull Company logo will be linked in the Conference program website and in the app
bull Company slide will be shown on the screen before and after the session
bull Acknowledgement by the Chair of the session
Lunch or coffee BreAK SponSorOption to sponsor a lunch or coffee break during the Conference bull Provide roll up banners near the catering stations (to be provided by sponsor 2m x 1m maximum)
bull Verbal acknowledgement of sponsorship prior to break
bull Company logo as a holding slide in the plenary during the break
bull Promoted as lunch or coffee break sponsor in the Conference program
exhiBition bull Complimentary exhibition booth measuring 6m x 3m (18sqm) in the exhibition area
bull Option to use exhibition shell scheme or use space only for a custom build stand
bull Option to purchase additional space or booths
regiStrAtionbull Four (4) delegate registrations
bull Two (2) exhibitor passes
profiLebull Verbal acknowledgement as a gold sponsor at the Conference opening session
bull Logo on screen at Conference opening session
bull Company branding before and after your session sponsorship
bull Company branding during lunch or coffee break
bull Company logo on website with hyperlink to your nominated website
bull Company logo and profile (100-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Company logo included in promotional emails
bull Access to delegate list (2 weeks prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
As a silver sponsor you will be recognised as a sponsor of the Conference
BenefitS
Lunch or coffee BreAK SponSorOption to sponsor a lunch or coffee break during the Conference bull Provide roll up banners near the catering stations (to be provided by sponsor 2m x 1m maximum)
bull Verbal acknowledgement of sponsorship prior to break
bull Company logo as a holding slide in the plenary during the break
bull Promoted as lunch or coffee break sponsor in the Conference program
exhiBition bull Complimentary exhibition booth measuring 3m x 3m (9sqm) in the exhibition area
bull exhibition shell scheme or use space only
bull Option to purchase additional space or booths
regiStrAtionbull Two (2) delegate registrations
bull Two (2) exhibitor passes
profiLebull Logo on screen at Conference opening session
bull Company branding during lunch or coffee break
bull Company logo on the Conference website with hyperlink to your nominated website
bull Company logo and profile (50-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Access to delegate list (1 week prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
BenefitS bull Acknowledgement as a key sponsor on the website and Conference app
bull Sponsor logo on the flash page and home page of app
bull Logo to be hyperlinked to destination page of choice
regiStrAtionbull Three (3) delegate registrations
profiLebull Logo presence on the Conference website pocket program and app
moBiLe chArge StAtion SponSor Au$4000 + gSt
BenefitS bull Promote your brand whilst delegates charge their mobile phones
bull Your companyrsquos branding will be on a standalone mobile phone charge station conveniently located within the exhibition area for all delegates to use throughout the conference (mobile charge station and branding included in the sponsorship)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket program and app
BenefitS bull Opportunity to sponsor a coffee cart within the
exhibition area Option to brand the coffee cart coffee cups and display up to one free standing banner behind the barista if space permits (coffee cart barista cost of coffees included in sponsorship Branding at sponsorrsquos cost)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket
program and app
excLuSiVe Lounge SponSor Au$5000 + gSt
BenefitS bull Dedicated space provided in the exhibition
hall for delegates to sit down and take a break Some furniture will be provided but we would encourage additional furniture to be supplied by the sponsor to make it their own space (additional branding and furniture at sponsor cost to be approved by the organising committee)
bull Space includes the opportunity to display up to two free standing banners with some limited marketing material but does not allow the option to exhibit products or devices Should you wish to demonstrate or promote products you will need to purchase an exhibition booth
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket
program and app
excLuSiVe LAnYArDSponSor Au$5000 + gSt
BenefitS bull Opportunity to provide branded lanyards to all
the delegates (cost of printing lanyards to be borne by the sponsor)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website
pocket program and app
excLuSiVe StAtionerY SponSor Au$3000 + gSt
BenefitS bull Opportunity to provide branded stationery
(note pads and pens) to all the delegates (sponsor to supply)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website
Your standard booth will include bull SIZE 30m x 30m x 24mbull WALLS 2400mm flush slimline aluminium wall frame with removable white panels that allow for
graphicsbull FASCIA 600mm high fascia to maximise presencebull SIGN Seamless panel allowing for digital printbull LIGHTING Two 150-watt spotlights per booth mounted on light track inside fasciabull POWER 1 x 4amp power pointbull CARPET Venue carpet
Discounts not available if shell scheme is not required
For diamond platinum and gold sponsors
bull Space only based on sponsor level bull 1x 10amp power point for each sponsor package (regardless of the space size)
Sponsors installing custom designed stands must provide the contact details of their appointed stand contractor together with a plan showing full design dimensions including a graphic of the stand design) to the sponsorship team at clinicaltrialstheconferencecompanycom no later than 1 July 2019Furniture hire barcode scanner hire and provision of internet connections is not included for any of the above packages These items may be hired from the official Conference contractors Contact details will be provided in the sponsorship and exhibition manual
Dressing of booths for sponsors and exhibitors from 1300 onwards
3 Octoberexhibition open
1700 - 1900 welcome reception
4 October exhibition open
5 Octoberexhibition open
Pack out ndash After afternoon break
Please note This is a preliminary schedule Final timings will be published in the sponsorship and exhibition manual
exhiBitor pASSeS
An allocation of exhibitor passes is included in each sponsorship and exhibition package These passes include all catering located in the exhibition Hall (morning tea lunch and afternoon tea) and the welcome reception but do not include attendance to any of the scientific sessions or conference dinner
Sponsors and exhibitors will receive access to an online form to register staff Additional exhibition passes may be purchased at AU$ $385 (incl GST) per person for the entire Conference not including the conference dinner or AU$165 (incl GST) per person per day Should sponsors wish to attend scientific sessions they need to purchase a delegate registration
Any other requirements to be arranged with the stand builders Details will be provided in the sponsorship and exhibition manual three months prior to the Conference
preLiminArY exhiBition timetABLe
SponSorShip AnD exhiBition mAnuAL
A manual will be distributed to all sponsors and exhibitors three months prior to the exhibition The manual will contain details of the pack inpack out schedule supplier contact details and forms for exhibition goods and services etc
AccommoDAtion
Conference rate accommodation will be available to book during registration visit the website for accommodation options
BooKing form AnD contrAct AppLicAtion for SponSorShip ActA internAtionAL cLinicAL triALS conference 2019Please complete the form below
We _________________________________________________ (company name) apply for sponsorship in accordance with the terms and conditions set out in the prospectus
Signed _____________________________________________ Date __________________________________
Please forward this form to clinicaltrialstheconferencecompanycom
By fax +64 9 360 1242
By mail to The Conference Company Level 14 5 Martin Place Sydney NSW Australia
compAnY DetAiLS
Company _____________________________________________________________________________________________________________________
Postal Address _______________________________________________________________________________________________________________
BooKing AnD pAYmentAll prices are quoted in Australian dollars plus GST of 10 (as of the date of the publication) The Conference reserves the right to vary the quoted prices in line with any changes in the rate of the GST
On receipt of a signed booking form a tax invoice for the required 50 deposit will be sent Sponsors and exhibitors not resident in Australia but registered for a tax equivalent to GST (Goods amp Services Tax) in their own country are not required to pay GST on their booking
Confirmation of sponsorship packages and exhibition space will only be made upon receipt of this deposit The balance will be invoiced on 1 May 2019 Applications for packages with a total value of under AU$5000 and after this date will be invoiced in full
Payment terms ndash net 20 days
All payments due must be received by the Conference Managers prior to the Conference No sponsor exhibitor will be allowed to set up their exhibition booth at the Conference until full payment has been received
All payments should be made in Australian dollars by bank transfer or credit card (please note a fee of 28 will apply for all credit card payments)
Public and Product Liability insurance to A$10 million must be taken out by each exhibitor at their own expense
SponSorShip AnD exhiBitor protocoL
It is expected that sponsors and exhibitors will comply with the Medical Technology Association of Australia (MTAA) and Medicines Australia (MA) Codes of Practice as applicable to their organisations
i trade displays must only be directed at health care professionals
ii product information for all products being promoted must be available from the display booth
iii starter packs must not be made available for collection from unattended booths nor be supplied to unauthorised or non-qualified persons
iv competitions intended to encourage participants to attend trade displays must be consistent with the requirements of the MTAA and MA Codes
fLoor pLAn
every attempt will be made to meet your preferred exhibition location However The Organising Committee reserves the right to re-assign locations if necessary following discussion with the affected parties
cAnceLLAtion poLicY
If notification of cancellation of sponsorship is received in writing
bull prior to 20 December 2018 your deposit will be refunded less 20 administration fee
bull between 20 December 2018 and 30 April 2019 you are liable for 50 of the package selected
bull from 1 May 2019 you are liable for 100 of the package selected
The Organising Committee reserves the right to cancel the Conference not later than 28 June 2019 in case of circumstances beyond its control In such a case all monies paid to date will be refunded in full less any expenses incurred The liability of the organisers will be limited to that amount
Thank you for taking the time to consider the possibilities the ACTA International Clinical Trials Conference 2019 has to offer
If you have made your choices please complete and return the application for sponsorship form If we can assist with further information or discussing other opportunities please contact the Conference Managers
We hope that you are enthusiastic about the available opportunities
We look forward to welcoming you to Sydney in 2019
SponSorShip LiAiSon
We inVite Your Support
Bridgette Sinclair Sponsorship and Exhibition Manager The Conference Company
On behalf of the ACTA International Clinical Trials Conference 2019 Organising Committee
Level 14 5 Martin Place Sydney NSW Australia
Email clinicaltrialstheconferencecompanycom
Telephone Free calling from Australia 1800 193 405 | +64 9 360 1240
BenefitSBenefits to your organisation in supporting the ACTA International Clinical Trials Conference 2019 include
bull wide acknowledgment of your organisation leading up to and during the Conference
bull excellent networking opportunities during the Conference to promote your products and services to a relevant audience
bull the selected venue of the ICC Sydney ensures an integrated and large exhibition space which will be the focal point for all attendees An exhibition display will deliver excellent return on investment for access to attendees
bull opportunity to utilise the Conference experience to showcase your organisationrsquos position in the market amongst its most influential members
bull an opportunity to source new business leads and maintain relationships with existing customers and suppliers
bull the possibility to launch new initiatives products or services directly to your primary customer base
bull gaining access to Conference delegates who are keen to improve their knowledge within the field and through your organisationrsquos support closely align your organisation with delegatesrsquo professional development on a personal level
bull an opportunity for your key staff to connect face-to-face with the most important people and organisations representing the clinical trials industry in one place over a short period of time
bull attendees to the ACTA International Clinical Trials Conference have historically been spread over different areas of the industry and we are expecting the 2019 program and networking opportunities available to attract senior industry personnel as a result
conference executiVe committeeProf Tony Keech Conference Convener Deputy Director NHMRC Clinical Trials Centre University of Sydney
Prof Nik Zeps Director of Research and Development epworth HealthCare
Prof John Zalcberg Australian Clinical Trials Alliance Chair and Professor of Cancer Research Monash School of Public Health and Preventive Medicine
Mr Kieran Schneeman Director of Government Affairs AstraZeneca
Mr David Barrett Communications Manager Australian Clinical Trials Alliance
Ms Simone Yendle General Manager Australian Clinical Trials Alliance
Ms Lea Hauchard events and Communications Coordinator Australian Clinical Trials Alliance
Ms Susan Lohan executive Assistant NHMRC Clinical Trials Centre University of Sydney
In 2015 there were over 500 delegates across four days of conferencing including 165 who attended pre-symposium workshops There were eight international speakers and 45 national invited speakers
The following are the approximate breakdown of participant roles
WhY inVeStTRANSFORMING THE CONFERENCE EXPERIENCE THROUGH A DELEGATE-centreD progrAm eDucAtionAL incLuSiVe fun AnD A VALuABLe inVeStmentSponsorship and exhibition presence at the Conference will provide you with the opportunity to engage with over 400 clinician-researchers from within the oncology cardiology endocrinology renal medicine intensive care neonatalperinatal care neural and mental health disciplines from Australia New Zealand and the Asia-Pacific region all with a wide range of experience and backgrounds This is an excellent opportunity for you to demonstrate your support for clinical trials as well as for academic and scientific development
The organising committee are a dedicated team of professionals working in partnership with our sponsors to create a valuable inclusive and memorable experience for all There are plenty of opportunities to position your brand with our audience and leverage your unique messaging
The key benefits of sponsorship include
bull the opportunity for you to interact with the most influential figures within clinical research
bull the opportunity to participate in the excellent social program allowing you to network with prospects and customers renew old friendships and foster new relationships
bull high visibility on the conference website and throughout official marketing material
bull the opportunity to deliver a clear message that you have a genuine commitment to the clinical trials sector
bull acquire highly qualified leads and increase brand awareness
bull meet the decision makers and gain instant market feedback
ABout the VenueInternational Convention Centre (ICC) Sydney
Darling Drive Sydney NSW 2000
wwwiccsydneycomau
A beacon of innovation in the heart of the cityICC Sydney is at the heart of its very own Sydney Harbour waterfront precinct It is set amongst restaurants retail outlets and a vibrant public domain on Darling Harbour yet is only a momentrsquos walk to Australiarsquos largest CBD and surrounding university and cultural quarters
Sitting at the heart of a broader AU$34 billion revitalisation of Darling Harbour ICC Sydney is an AU$15 billion redevelopment Sparkling and shiny ICC Sydney offers something new from first light to starry nights so please join us at this amazing venue
Access to the delegate list (subject to those who have provided approval for name disclosure)
4 weeks prior to
Conference and after
3 weeks prior to
Conference and after
2 weeks prior to
Conference and after
1 week prior to
Conference and after
At the Conference
and after
Acknowledgement in conference publicationsbull Pocket program ndash provided sponsorship confirmed prior to print deadlinebull Website ndash acknowledgement commences immediately after the contract is signedbull Conference app ndash once app is available
Delegate registration includesbull Attendance to all Conference sessionsbull Attendance to the exhibitionbull Attendance to the welcome receptionbull Morning tea lunch and afternoon teabull Attendance to the Conference dinner
Exhibitor staff passes includebull Attendance to the welcome receptionbull Attendance to the exhibitionbull Morning tea lunch and afternoon tea
Delegate list email addresses of attendees who have agreed to name disclosure are provided to all sponsors and exhibitors kindly ensure that when contacting delegates involuntary disclosure of information of attendees does not occur and the communication confines within the guidelines of anti-spamming protocols Non-compliance will result in provision of the list for future meetings without the relevant email contacts
DiAmonD SponSor Au$50000 + gSt (LimiteD to 1 onLY)
As the exclusive diamond sponsor you will be recognised as the main sponsor of the Conference
BenefitS
BreAKfASt or eVening SYmpoSiumOption to host either a breakfast or evening symposium A room at the venue and basic audio visual will be included Additional audio visual and catering will be at the sponsorrsquos expense There is a possibility this will not be an exclusive timeslot if the platinum sponsors conduct a Symposium at the same timebull evening symposium option - to be held Thursday 3 October 1900 onwards
bull Breakfast symposium option - to be held either Friday 4 October or Saturday 5 October 0715 ndash 0800 time dependent on final program timings
bull Promotion in the Conference program
SeSSion SponSor (45 minuteS)Opportunity to sponsor two sessions within the program Sessions to be approved by the committee and speaker bull Company logo will be linked in the Conference program on the website and in the Conference app
bull Company slide will be shown on the screen before and after the session
bull Acknowledgement by the Chair of the session
exhiBition bull Complimentary exhibition stand measuring 6m x 6m (36sqm) in the exhibition area
bull Option to use exhibition shell scheme or use space only for a custom build stand
bull Option to purchase additional stands
regiStrAtionbull eight (8) delegate registrations
bull One (1) speaker registration with a day registration
bull Six (6) exhibitor passes
profiLebull Verbal acknowledgement as the diamond sponsor at the Conference opening session
bull Logo on screen at Conference opening session
bull Company branding displayed during your breakfast or evening symposium
bull Company branding before and after your session sponsorship
bull Company logo on website with hyperlink to your nominated website
bull Company logo and profile (300-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Company logo included in promotional emails
bull Opportunity to display your company banner in the registration area for the duration of the Conference (banner to be supplied by sponsor and a maximum of 2m x 1m)
bull Access to delegate list (4 weeks prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
pLAtinum SponSor Au$30000 + gSt (LimiteD to 2 onLY)
As a platinum sponsor you will be recognised as a major sponsor of the Conference
BenefitS
BreAKfASt or eVening SYmpoSiumOption to host either a breakfast or evening symposium A room at the venue and basic audio visual will be included Additional audio visual and catering will be at the sponsorrsquos expense There is a possibility this will not be an exclusive timeslot if the diamond or other platinum sponsor conducts a symposium at the same timebull evening symposium option - To be held Thursday 3 October 1900 onwards or
bull Breakfast symposium option - To be held either Friday 4 October or Saturday 5 October 0715 - 0800 time dependent on final program timings
bull Promotion in the Conference program
SeSSion SponSorOpportunity to sponsor a session within the program Session to be approved by the committee and speaker bull Company logo will be printed in the Conference program
bull Company logo will be listed on the website and in the Conference app
bull Company slide will be shown on the screen before and after the session
bull Acknowledgement by the Chair of the session
exhiBition bull Complimentary exhibition booth measuring 9m x 3m (27sqm) in the exhibition area
bull Option to use exhibition shell scheme or use space only for a custom build stand
bull Option to purchase additional space or booths
regiStrAtionbull Six (6) delegate registrations
bull One (1) speaker day registration on the day of your symposium
bull Four (4) exhibitor passes
profiLebull Verbal acknowledgement as a platinum sponsor at the Conference opening session
bull Logo on screen at Conference opening session
bull Company branding displayed during your breakfast or evening symposium
bull Company branding before and after your session sponsorship
bull Company logo on website with hyperlink to your nominated website
bull Company logo and profile (200-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Company logo included in promotional emails
bull Access to delegate list (3 weeks prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
As a gold sponsor you will be recognised as a key sponsor of the Conference
BenefitS
SeSSion SponSor Opportunity to sponsor a session within the program Session to be approved by the committee and speaker bull Company logo will be linked in the Conference program website and in the app
bull Company slide will be shown on the screen before and after the session
bull Acknowledgement by the Chair of the session
Lunch or coffee BreAK SponSorOption to sponsor a lunch or coffee break during the Conference bull Provide roll up banners near the catering stations (to be provided by sponsor 2m x 1m maximum)
bull Verbal acknowledgement of sponsorship prior to break
bull Company logo as a holding slide in the plenary during the break
bull Promoted as lunch or coffee break sponsor in the Conference program
exhiBition bull Complimentary exhibition booth measuring 6m x 3m (18sqm) in the exhibition area
bull Option to use exhibition shell scheme or use space only for a custom build stand
bull Option to purchase additional space or booths
regiStrAtionbull Four (4) delegate registrations
bull Two (2) exhibitor passes
profiLebull Verbal acknowledgement as a gold sponsor at the Conference opening session
bull Logo on screen at Conference opening session
bull Company branding before and after your session sponsorship
bull Company branding during lunch or coffee break
bull Company logo on website with hyperlink to your nominated website
bull Company logo and profile (100-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Company logo included in promotional emails
bull Access to delegate list (2 weeks prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
As a silver sponsor you will be recognised as a sponsor of the Conference
BenefitS
Lunch or coffee BreAK SponSorOption to sponsor a lunch or coffee break during the Conference bull Provide roll up banners near the catering stations (to be provided by sponsor 2m x 1m maximum)
bull Verbal acknowledgement of sponsorship prior to break
bull Company logo as a holding slide in the plenary during the break
bull Promoted as lunch or coffee break sponsor in the Conference program
exhiBition bull Complimentary exhibition booth measuring 3m x 3m (9sqm) in the exhibition area
bull exhibition shell scheme or use space only
bull Option to purchase additional space or booths
regiStrAtionbull Two (2) delegate registrations
bull Two (2) exhibitor passes
profiLebull Logo on screen at Conference opening session
bull Company branding during lunch or coffee break
bull Company logo on the Conference website with hyperlink to your nominated website
bull Company logo and profile (50-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Access to delegate list (1 week prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
BenefitS bull Acknowledgement as a key sponsor on the website and Conference app
bull Sponsor logo on the flash page and home page of app
bull Logo to be hyperlinked to destination page of choice
regiStrAtionbull Three (3) delegate registrations
profiLebull Logo presence on the Conference website pocket program and app
moBiLe chArge StAtion SponSor Au$4000 + gSt
BenefitS bull Promote your brand whilst delegates charge their mobile phones
bull Your companyrsquos branding will be on a standalone mobile phone charge station conveniently located within the exhibition area for all delegates to use throughout the conference (mobile charge station and branding included in the sponsorship)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket program and app
BenefitS bull Opportunity to sponsor a coffee cart within the
exhibition area Option to brand the coffee cart coffee cups and display up to one free standing banner behind the barista if space permits (coffee cart barista cost of coffees included in sponsorship Branding at sponsorrsquos cost)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket
program and app
excLuSiVe Lounge SponSor Au$5000 + gSt
BenefitS bull Dedicated space provided in the exhibition
hall for delegates to sit down and take a break Some furniture will be provided but we would encourage additional furniture to be supplied by the sponsor to make it their own space (additional branding and furniture at sponsor cost to be approved by the organising committee)
bull Space includes the opportunity to display up to two free standing banners with some limited marketing material but does not allow the option to exhibit products or devices Should you wish to demonstrate or promote products you will need to purchase an exhibition booth
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket
program and app
excLuSiVe LAnYArDSponSor Au$5000 + gSt
BenefitS bull Opportunity to provide branded lanyards to all
the delegates (cost of printing lanyards to be borne by the sponsor)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website
pocket program and app
excLuSiVe StAtionerY SponSor Au$3000 + gSt
BenefitS bull Opportunity to provide branded stationery
(note pads and pens) to all the delegates (sponsor to supply)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website
Your standard booth will include bull SIZE 30m x 30m x 24mbull WALLS 2400mm flush slimline aluminium wall frame with removable white panels that allow for
graphicsbull FASCIA 600mm high fascia to maximise presencebull SIGN Seamless panel allowing for digital printbull LIGHTING Two 150-watt spotlights per booth mounted on light track inside fasciabull POWER 1 x 4amp power pointbull CARPET Venue carpet
Discounts not available if shell scheme is not required
For diamond platinum and gold sponsors
bull Space only based on sponsor level bull 1x 10amp power point for each sponsor package (regardless of the space size)
Sponsors installing custom designed stands must provide the contact details of their appointed stand contractor together with a plan showing full design dimensions including a graphic of the stand design) to the sponsorship team at clinicaltrialstheconferencecompanycom no later than 1 July 2019Furniture hire barcode scanner hire and provision of internet connections is not included for any of the above packages These items may be hired from the official Conference contractors Contact details will be provided in the sponsorship and exhibition manual
Dressing of booths for sponsors and exhibitors from 1300 onwards
3 Octoberexhibition open
1700 - 1900 welcome reception
4 October exhibition open
5 Octoberexhibition open
Pack out ndash After afternoon break
Please note This is a preliminary schedule Final timings will be published in the sponsorship and exhibition manual
exhiBitor pASSeS
An allocation of exhibitor passes is included in each sponsorship and exhibition package These passes include all catering located in the exhibition Hall (morning tea lunch and afternoon tea) and the welcome reception but do not include attendance to any of the scientific sessions or conference dinner
Sponsors and exhibitors will receive access to an online form to register staff Additional exhibition passes may be purchased at AU$ $385 (incl GST) per person for the entire Conference not including the conference dinner or AU$165 (incl GST) per person per day Should sponsors wish to attend scientific sessions they need to purchase a delegate registration
Any other requirements to be arranged with the stand builders Details will be provided in the sponsorship and exhibition manual three months prior to the Conference
preLiminArY exhiBition timetABLe
SponSorShip AnD exhiBition mAnuAL
A manual will be distributed to all sponsors and exhibitors three months prior to the exhibition The manual will contain details of the pack inpack out schedule supplier contact details and forms for exhibition goods and services etc
AccommoDAtion
Conference rate accommodation will be available to book during registration visit the website for accommodation options
BooKing form AnD contrAct AppLicAtion for SponSorShip ActA internAtionAL cLinicAL triALS conference 2019Please complete the form below
We _________________________________________________ (company name) apply for sponsorship in accordance with the terms and conditions set out in the prospectus
Signed _____________________________________________ Date __________________________________
Please forward this form to clinicaltrialstheconferencecompanycom
By fax +64 9 360 1242
By mail to The Conference Company Level 14 5 Martin Place Sydney NSW Australia
compAnY DetAiLS
Company _____________________________________________________________________________________________________________________
Postal Address _______________________________________________________________________________________________________________
BooKing AnD pAYmentAll prices are quoted in Australian dollars plus GST of 10 (as of the date of the publication) The Conference reserves the right to vary the quoted prices in line with any changes in the rate of the GST
On receipt of a signed booking form a tax invoice for the required 50 deposit will be sent Sponsors and exhibitors not resident in Australia but registered for a tax equivalent to GST (Goods amp Services Tax) in their own country are not required to pay GST on their booking
Confirmation of sponsorship packages and exhibition space will only be made upon receipt of this deposit The balance will be invoiced on 1 May 2019 Applications for packages with a total value of under AU$5000 and after this date will be invoiced in full
Payment terms ndash net 20 days
All payments due must be received by the Conference Managers prior to the Conference No sponsor exhibitor will be allowed to set up their exhibition booth at the Conference until full payment has been received
All payments should be made in Australian dollars by bank transfer or credit card (please note a fee of 28 will apply for all credit card payments)
Public and Product Liability insurance to A$10 million must be taken out by each exhibitor at their own expense
SponSorShip AnD exhiBitor protocoL
It is expected that sponsors and exhibitors will comply with the Medical Technology Association of Australia (MTAA) and Medicines Australia (MA) Codes of Practice as applicable to their organisations
i trade displays must only be directed at health care professionals
ii product information for all products being promoted must be available from the display booth
iii starter packs must not be made available for collection from unattended booths nor be supplied to unauthorised or non-qualified persons
iv competitions intended to encourage participants to attend trade displays must be consistent with the requirements of the MTAA and MA Codes
fLoor pLAn
every attempt will be made to meet your preferred exhibition location However The Organising Committee reserves the right to re-assign locations if necessary following discussion with the affected parties
cAnceLLAtion poLicY
If notification of cancellation of sponsorship is received in writing
bull prior to 20 December 2018 your deposit will be refunded less 20 administration fee
bull between 20 December 2018 and 30 April 2019 you are liable for 50 of the package selected
bull from 1 May 2019 you are liable for 100 of the package selected
The Organising Committee reserves the right to cancel the Conference not later than 28 June 2019 in case of circumstances beyond its control In such a case all monies paid to date will be refunded in full less any expenses incurred The liability of the organisers will be limited to that amount
Thank you for taking the time to consider the possibilities the ACTA International Clinical Trials Conference 2019 has to offer
If you have made your choices please complete and return the application for sponsorship form If we can assist with further information or discussing other opportunities please contact the Conference Managers
We hope that you are enthusiastic about the available opportunities
We look forward to welcoming you to Sydney in 2019
SponSorShip LiAiSon
We inVite Your Support
Bridgette Sinclair Sponsorship and Exhibition Manager The Conference Company
On behalf of the ACTA International Clinical Trials Conference 2019 Organising Committee
Level 14 5 Martin Place Sydney NSW Australia
Email clinicaltrialstheconferencecompanycom
Telephone Free calling from Australia 1800 193 405 | +64 9 360 1240
In 2015 there were over 500 delegates across four days of conferencing including 165 who attended pre-symposium workshops There were eight international speakers and 45 national invited speakers
The following are the approximate breakdown of participant roles
WhY inVeStTRANSFORMING THE CONFERENCE EXPERIENCE THROUGH A DELEGATE-centreD progrAm eDucAtionAL incLuSiVe fun AnD A VALuABLe inVeStmentSponsorship and exhibition presence at the Conference will provide you with the opportunity to engage with over 400 clinician-researchers from within the oncology cardiology endocrinology renal medicine intensive care neonatalperinatal care neural and mental health disciplines from Australia New Zealand and the Asia-Pacific region all with a wide range of experience and backgrounds This is an excellent opportunity for you to demonstrate your support for clinical trials as well as for academic and scientific development
The organising committee are a dedicated team of professionals working in partnership with our sponsors to create a valuable inclusive and memorable experience for all There are plenty of opportunities to position your brand with our audience and leverage your unique messaging
The key benefits of sponsorship include
bull the opportunity for you to interact with the most influential figures within clinical research
bull the opportunity to participate in the excellent social program allowing you to network with prospects and customers renew old friendships and foster new relationships
bull high visibility on the conference website and throughout official marketing material
bull the opportunity to deliver a clear message that you have a genuine commitment to the clinical trials sector
bull acquire highly qualified leads and increase brand awareness
bull meet the decision makers and gain instant market feedback
ABout the VenueInternational Convention Centre (ICC) Sydney
Darling Drive Sydney NSW 2000
wwwiccsydneycomau
A beacon of innovation in the heart of the cityICC Sydney is at the heart of its very own Sydney Harbour waterfront precinct It is set amongst restaurants retail outlets and a vibrant public domain on Darling Harbour yet is only a momentrsquos walk to Australiarsquos largest CBD and surrounding university and cultural quarters
Sitting at the heart of a broader AU$34 billion revitalisation of Darling Harbour ICC Sydney is an AU$15 billion redevelopment Sparkling and shiny ICC Sydney offers something new from first light to starry nights so please join us at this amazing venue
Access to the delegate list (subject to those who have provided approval for name disclosure)
4 weeks prior to
Conference and after
3 weeks prior to
Conference and after
2 weeks prior to
Conference and after
1 week prior to
Conference and after
At the Conference
and after
Acknowledgement in conference publicationsbull Pocket program ndash provided sponsorship confirmed prior to print deadlinebull Website ndash acknowledgement commences immediately after the contract is signedbull Conference app ndash once app is available
Delegate registration includesbull Attendance to all Conference sessionsbull Attendance to the exhibitionbull Attendance to the welcome receptionbull Morning tea lunch and afternoon teabull Attendance to the Conference dinner
Exhibitor staff passes includebull Attendance to the welcome receptionbull Attendance to the exhibitionbull Morning tea lunch and afternoon tea
Delegate list email addresses of attendees who have agreed to name disclosure are provided to all sponsors and exhibitors kindly ensure that when contacting delegates involuntary disclosure of information of attendees does not occur and the communication confines within the guidelines of anti-spamming protocols Non-compliance will result in provision of the list for future meetings without the relevant email contacts
DiAmonD SponSor Au$50000 + gSt (LimiteD to 1 onLY)
As the exclusive diamond sponsor you will be recognised as the main sponsor of the Conference
BenefitS
BreAKfASt or eVening SYmpoSiumOption to host either a breakfast or evening symposium A room at the venue and basic audio visual will be included Additional audio visual and catering will be at the sponsorrsquos expense There is a possibility this will not be an exclusive timeslot if the platinum sponsors conduct a Symposium at the same timebull evening symposium option - to be held Thursday 3 October 1900 onwards
bull Breakfast symposium option - to be held either Friday 4 October or Saturday 5 October 0715 ndash 0800 time dependent on final program timings
bull Promotion in the Conference program
SeSSion SponSor (45 minuteS)Opportunity to sponsor two sessions within the program Sessions to be approved by the committee and speaker bull Company logo will be linked in the Conference program on the website and in the Conference app
bull Company slide will be shown on the screen before and after the session
bull Acknowledgement by the Chair of the session
exhiBition bull Complimentary exhibition stand measuring 6m x 6m (36sqm) in the exhibition area
bull Option to use exhibition shell scheme or use space only for a custom build stand
bull Option to purchase additional stands
regiStrAtionbull eight (8) delegate registrations
bull One (1) speaker registration with a day registration
bull Six (6) exhibitor passes
profiLebull Verbal acknowledgement as the diamond sponsor at the Conference opening session
bull Logo on screen at Conference opening session
bull Company branding displayed during your breakfast or evening symposium
bull Company branding before and after your session sponsorship
bull Company logo on website with hyperlink to your nominated website
bull Company logo and profile (300-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Company logo included in promotional emails
bull Opportunity to display your company banner in the registration area for the duration of the Conference (banner to be supplied by sponsor and a maximum of 2m x 1m)
bull Access to delegate list (4 weeks prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
pLAtinum SponSor Au$30000 + gSt (LimiteD to 2 onLY)
As a platinum sponsor you will be recognised as a major sponsor of the Conference
BenefitS
BreAKfASt or eVening SYmpoSiumOption to host either a breakfast or evening symposium A room at the venue and basic audio visual will be included Additional audio visual and catering will be at the sponsorrsquos expense There is a possibility this will not be an exclusive timeslot if the diamond or other platinum sponsor conducts a symposium at the same timebull evening symposium option - To be held Thursday 3 October 1900 onwards or
bull Breakfast symposium option - To be held either Friday 4 October or Saturday 5 October 0715 - 0800 time dependent on final program timings
bull Promotion in the Conference program
SeSSion SponSorOpportunity to sponsor a session within the program Session to be approved by the committee and speaker bull Company logo will be printed in the Conference program
bull Company logo will be listed on the website and in the Conference app
bull Company slide will be shown on the screen before and after the session
bull Acknowledgement by the Chair of the session
exhiBition bull Complimentary exhibition booth measuring 9m x 3m (27sqm) in the exhibition area
bull Option to use exhibition shell scheme or use space only for a custom build stand
bull Option to purchase additional space or booths
regiStrAtionbull Six (6) delegate registrations
bull One (1) speaker day registration on the day of your symposium
bull Four (4) exhibitor passes
profiLebull Verbal acknowledgement as a platinum sponsor at the Conference opening session
bull Logo on screen at Conference opening session
bull Company branding displayed during your breakfast or evening symposium
bull Company branding before and after your session sponsorship
bull Company logo on website with hyperlink to your nominated website
bull Company logo and profile (200-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Company logo included in promotional emails
bull Access to delegate list (3 weeks prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
As a gold sponsor you will be recognised as a key sponsor of the Conference
BenefitS
SeSSion SponSor Opportunity to sponsor a session within the program Session to be approved by the committee and speaker bull Company logo will be linked in the Conference program website and in the app
bull Company slide will be shown on the screen before and after the session
bull Acknowledgement by the Chair of the session
Lunch or coffee BreAK SponSorOption to sponsor a lunch or coffee break during the Conference bull Provide roll up banners near the catering stations (to be provided by sponsor 2m x 1m maximum)
bull Verbal acknowledgement of sponsorship prior to break
bull Company logo as a holding slide in the plenary during the break
bull Promoted as lunch or coffee break sponsor in the Conference program
exhiBition bull Complimentary exhibition booth measuring 6m x 3m (18sqm) in the exhibition area
bull Option to use exhibition shell scheme or use space only for a custom build stand
bull Option to purchase additional space or booths
regiStrAtionbull Four (4) delegate registrations
bull Two (2) exhibitor passes
profiLebull Verbal acknowledgement as a gold sponsor at the Conference opening session
bull Logo on screen at Conference opening session
bull Company branding before and after your session sponsorship
bull Company branding during lunch or coffee break
bull Company logo on website with hyperlink to your nominated website
bull Company logo and profile (100-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Company logo included in promotional emails
bull Access to delegate list (2 weeks prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
As a silver sponsor you will be recognised as a sponsor of the Conference
BenefitS
Lunch or coffee BreAK SponSorOption to sponsor a lunch or coffee break during the Conference bull Provide roll up banners near the catering stations (to be provided by sponsor 2m x 1m maximum)
bull Verbal acknowledgement of sponsorship prior to break
bull Company logo as a holding slide in the plenary during the break
bull Promoted as lunch or coffee break sponsor in the Conference program
exhiBition bull Complimentary exhibition booth measuring 3m x 3m (9sqm) in the exhibition area
bull exhibition shell scheme or use space only
bull Option to purchase additional space or booths
regiStrAtionbull Two (2) delegate registrations
bull Two (2) exhibitor passes
profiLebull Logo on screen at Conference opening session
bull Company branding during lunch or coffee break
bull Company logo on the Conference website with hyperlink to your nominated website
bull Company logo and profile (50-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Access to delegate list (1 week prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
BenefitS bull Acknowledgement as a key sponsor on the website and Conference app
bull Sponsor logo on the flash page and home page of app
bull Logo to be hyperlinked to destination page of choice
regiStrAtionbull Three (3) delegate registrations
profiLebull Logo presence on the Conference website pocket program and app
moBiLe chArge StAtion SponSor Au$4000 + gSt
BenefitS bull Promote your brand whilst delegates charge their mobile phones
bull Your companyrsquos branding will be on a standalone mobile phone charge station conveniently located within the exhibition area for all delegates to use throughout the conference (mobile charge station and branding included in the sponsorship)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket program and app
BenefitS bull Opportunity to sponsor a coffee cart within the
exhibition area Option to brand the coffee cart coffee cups and display up to one free standing banner behind the barista if space permits (coffee cart barista cost of coffees included in sponsorship Branding at sponsorrsquos cost)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket
program and app
excLuSiVe Lounge SponSor Au$5000 + gSt
BenefitS bull Dedicated space provided in the exhibition
hall for delegates to sit down and take a break Some furniture will be provided but we would encourage additional furniture to be supplied by the sponsor to make it their own space (additional branding and furniture at sponsor cost to be approved by the organising committee)
bull Space includes the opportunity to display up to two free standing banners with some limited marketing material but does not allow the option to exhibit products or devices Should you wish to demonstrate or promote products you will need to purchase an exhibition booth
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket
program and app
excLuSiVe LAnYArDSponSor Au$5000 + gSt
BenefitS bull Opportunity to provide branded lanyards to all
the delegates (cost of printing lanyards to be borne by the sponsor)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website
pocket program and app
excLuSiVe StAtionerY SponSor Au$3000 + gSt
BenefitS bull Opportunity to provide branded stationery
(note pads and pens) to all the delegates (sponsor to supply)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website
Your standard booth will include bull SIZE 30m x 30m x 24mbull WALLS 2400mm flush slimline aluminium wall frame with removable white panels that allow for
graphicsbull FASCIA 600mm high fascia to maximise presencebull SIGN Seamless panel allowing for digital printbull LIGHTING Two 150-watt spotlights per booth mounted on light track inside fasciabull POWER 1 x 4amp power pointbull CARPET Venue carpet
Discounts not available if shell scheme is not required
For diamond platinum and gold sponsors
bull Space only based on sponsor level bull 1x 10amp power point for each sponsor package (regardless of the space size)
Sponsors installing custom designed stands must provide the contact details of their appointed stand contractor together with a plan showing full design dimensions including a graphic of the stand design) to the sponsorship team at clinicaltrialstheconferencecompanycom no later than 1 July 2019Furniture hire barcode scanner hire and provision of internet connections is not included for any of the above packages These items may be hired from the official Conference contractors Contact details will be provided in the sponsorship and exhibition manual
Dressing of booths for sponsors and exhibitors from 1300 onwards
3 Octoberexhibition open
1700 - 1900 welcome reception
4 October exhibition open
5 Octoberexhibition open
Pack out ndash After afternoon break
Please note This is a preliminary schedule Final timings will be published in the sponsorship and exhibition manual
exhiBitor pASSeS
An allocation of exhibitor passes is included in each sponsorship and exhibition package These passes include all catering located in the exhibition Hall (morning tea lunch and afternoon tea) and the welcome reception but do not include attendance to any of the scientific sessions or conference dinner
Sponsors and exhibitors will receive access to an online form to register staff Additional exhibition passes may be purchased at AU$ $385 (incl GST) per person for the entire Conference not including the conference dinner or AU$165 (incl GST) per person per day Should sponsors wish to attend scientific sessions they need to purchase a delegate registration
Any other requirements to be arranged with the stand builders Details will be provided in the sponsorship and exhibition manual three months prior to the Conference
preLiminArY exhiBition timetABLe
SponSorShip AnD exhiBition mAnuAL
A manual will be distributed to all sponsors and exhibitors three months prior to the exhibition The manual will contain details of the pack inpack out schedule supplier contact details and forms for exhibition goods and services etc
AccommoDAtion
Conference rate accommodation will be available to book during registration visit the website for accommodation options
BooKing form AnD contrAct AppLicAtion for SponSorShip ActA internAtionAL cLinicAL triALS conference 2019Please complete the form below
We _________________________________________________ (company name) apply for sponsorship in accordance with the terms and conditions set out in the prospectus
Signed _____________________________________________ Date __________________________________
Please forward this form to clinicaltrialstheconferencecompanycom
By fax +64 9 360 1242
By mail to The Conference Company Level 14 5 Martin Place Sydney NSW Australia
compAnY DetAiLS
Company _____________________________________________________________________________________________________________________
Postal Address _______________________________________________________________________________________________________________
BooKing AnD pAYmentAll prices are quoted in Australian dollars plus GST of 10 (as of the date of the publication) The Conference reserves the right to vary the quoted prices in line with any changes in the rate of the GST
On receipt of a signed booking form a tax invoice for the required 50 deposit will be sent Sponsors and exhibitors not resident in Australia but registered for a tax equivalent to GST (Goods amp Services Tax) in their own country are not required to pay GST on their booking
Confirmation of sponsorship packages and exhibition space will only be made upon receipt of this deposit The balance will be invoiced on 1 May 2019 Applications for packages with a total value of under AU$5000 and after this date will be invoiced in full
Payment terms ndash net 20 days
All payments due must be received by the Conference Managers prior to the Conference No sponsor exhibitor will be allowed to set up their exhibition booth at the Conference until full payment has been received
All payments should be made in Australian dollars by bank transfer or credit card (please note a fee of 28 will apply for all credit card payments)
Public and Product Liability insurance to A$10 million must be taken out by each exhibitor at their own expense
SponSorShip AnD exhiBitor protocoL
It is expected that sponsors and exhibitors will comply with the Medical Technology Association of Australia (MTAA) and Medicines Australia (MA) Codes of Practice as applicable to their organisations
i trade displays must only be directed at health care professionals
ii product information for all products being promoted must be available from the display booth
iii starter packs must not be made available for collection from unattended booths nor be supplied to unauthorised or non-qualified persons
iv competitions intended to encourage participants to attend trade displays must be consistent with the requirements of the MTAA and MA Codes
fLoor pLAn
every attempt will be made to meet your preferred exhibition location However The Organising Committee reserves the right to re-assign locations if necessary following discussion with the affected parties
cAnceLLAtion poLicY
If notification of cancellation of sponsorship is received in writing
bull prior to 20 December 2018 your deposit will be refunded less 20 administration fee
bull between 20 December 2018 and 30 April 2019 you are liable for 50 of the package selected
bull from 1 May 2019 you are liable for 100 of the package selected
The Organising Committee reserves the right to cancel the Conference not later than 28 June 2019 in case of circumstances beyond its control In such a case all monies paid to date will be refunded in full less any expenses incurred The liability of the organisers will be limited to that amount
Thank you for taking the time to consider the possibilities the ACTA International Clinical Trials Conference 2019 has to offer
If you have made your choices please complete and return the application for sponsorship form If we can assist with further information or discussing other opportunities please contact the Conference Managers
We hope that you are enthusiastic about the available opportunities
We look forward to welcoming you to Sydney in 2019
SponSorShip LiAiSon
We inVite Your Support
Bridgette Sinclair Sponsorship and Exhibition Manager The Conference Company
On behalf of the ACTA International Clinical Trials Conference 2019 Organising Committee
Level 14 5 Martin Place Sydney NSW Australia
Email clinicaltrialstheconferencecompanycom
Telephone Free calling from Australia 1800 193 405 | +64 9 360 1240
WhY inVeStTRANSFORMING THE CONFERENCE EXPERIENCE THROUGH A DELEGATE-centreD progrAm eDucAtionAL incLuSiVe fun AnD A VALuABLe inVeStmentSponsorship and exhibition presence at the Conference will provide you with the opportunity to engage with over 400 clinician-researchers from within the oncology cardiology endocrinology renal medicine intensive care neonatalperinatal care neural and mental health disciplines from Australia New Zealand and the Asia-Pacific region all with a wide range of experience and backgrounds This is an excellent opportunity for you to demonstrate your support for clinical trials as well as for academic and scientific development
The organising committee are a dedicated team of professionals working in partnership with our sponsors to create a valuable inclusive and memorable experience for all There are plenty of opportunities to position your brand with our audience and leverage your unique messaging
The key benefits of sponsorship include
bull the opportunity for you to interact with the most influential figures within clinical research
bull the opportunity to participate in the excellent social program allowing you to network with prospects and customers renew old friendships and foster new relationships
bull high visibility on the conference website and throughout official marketing material
bull the opportunity to deliver a clear message that you have a genuine commitment to the clinical trials sector
bull acquire highly qualified leads and increase brand awareness
bull meet the decision makers and gain instant market feedback
ABout the VenueInternational Convention Centre (ICC) Sydney
Darling Drive Sydney NSW 2000
wwwiccsydneycomau
A beacon of innovation in the heart of the cityICC Sydney is at the heart of its very own Sydney Harbour waterfront precinct It is set amongst restaurants retail outlets and a vibrant public domain on Darling Harbour yet is only a momentrsquos walk to Australiarsquos largest CBD and surrounding university and cultural quarters
Sitting at the heart of a broader AU$34 billion revitalisation of Darling Harbour ICC Sydney is an AU$15 billion redevelopment Sparkling and shiny ICC Sydney offers something new from first light to starry nights so please join us at this amazing venue
Access to the delegate list (subject to those who have provided approval for name disclosure)
4 weeks prior to
Conference and after
3 weeks prior to
Conference and after
2 weeks prior to
Conference and after
1 week prior to
Conference and after
At the Conference
and after
Acknowledgement in conference publicationsbull Pocket program ndash provided sponsorship confirmed prior to print deadlinebull Website ndash acknowledgement commences immediately after the contract is signedbull Conference app ndash once app is available
Delegate registration includesbull Attendance to all Conference sessionsbull Attendance to the exhibitionbull Attendance to the welcome receptionbull Morning tea lunch and afternoon teabull Attendance to the Conference dinner
Exhibitor staff passes includebull Attendance to the welcome receptionbull Attendance to the exhibitionbull Morning tea lunch and afternoon tea
Delegate list email addresses of attendees who have agreed to name disclosure are provided to all sponsors and exhibitors kindly ensure that when contacting delegates involuntary disclosure of information of attendees does not occur and the communication confines within the guidelines of anti-spamming protocols Non-compliance will result in provision of the list for future meetings without the relevant email contacts
DiAmonD SponSor Au$50000 + gSt (LimiteD to 1 onLY)
As the exclusive diamond sponsor you will be recognised as the main sponsor of the Conference
BenefitS
BreAKfASt or eVening SYmpoSiumOption to host either a breakfast or evening symposium A room at the venue and basic audio visual will be included Additional audio visual and catering will be at the sponsorrsquos expense There is a possibility this will not be an exclusive timeslot if the platinum sponsors conduct a Symposium at the same timebull evening symposium option - to be held Thursday 3 October 1900 onwards
bull Breakfast symposium option - to be held either Friday 4 October or Saturday 5 October 0715 ndash 0800 time dependent on final program timings
bull Promotion in the Conference program
SeSSion SponSor (45 minuteS)Opportunity to sponsor two sessions within the program Sessions to be approved by the committee and speaker bull Company logo will be linked in the Conference program on the website and in the Conference app
bull Company slide will be shown on the screen before and after the session
bull Acknowledgement by the Chair of the session
exhiBition bull Complimentary exhibition stand measuring 6m x 6m (36sqm) in the exhibition area
bull Option to use exhibition shell scheme or use space only for a custom build stand
bull Option to purchase additional stands
regiStrAtionbull eight (8) delegate registrations
bull One (1) speaker registration with a day registration
bull Six (6) exhibitor passes
profiLebull Verbal acknowledgement as the diamond sponsor at the Conference opening session
bull Logo on screen at Conference opening session
bull Company branding displayed during your breakfast or evening symposium
bull Company branding before and after your session sponsorship
bull Company logo on website with hyperlink to your nominated website
bull Company logo and profile (300-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Company logo included in promotional emails
bull Opportunity to display your company banner in the registration area for the duration of the Conference (banner to be supplied by sponsor and a maximum of 2m x 1m)
bull Access to delegate list (4 weeks prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
pLAtinum SponSor Au$30000 + gSt (LimiteD to 2 onLY)
As a platinum sponsor you will be recognised as a major sponsor of the Conference
BenefitS
BreAKfASt or eVening SYmpoSiumOption to host either a breakfast or evening symposium A room at the venue and basic audio visual will be included Additional audio visual and catering will be at the sponsorrsquos expense There is a possibility this will not be an exclusive timeslot if the diamond or other platinum sponsor conducts a symposium at the same timebull evening symposium option - To be held Thursday 3 October 1900 onwards or
bull Breakfast symposium option - To be held either Friday 4 October or Saturday 5 October 0715 - 0800 time dependent on final program timings
bull Promotion in the Conference program
SeSSion SponSorOpportunity to sponsor a session within the program Session to be approved by the committee and speaker bull Company logo will be printed in the Conference program
bull Company logo will be listed on the website and in the Conference app
bull Company slide will be shown on the screen before and after the session
bull Acknowledgement by the Chair of the session
exhiBition bull Complimentary exhibition booth measuring 9m x 3m (27sqm) in the exhibition area
bull Option to use exhibition shell scheme or use space only for a custom build stand
bull Option to purchase additional space or booths
regiStrAtionbull Six (6) delegate registrations
bull One (1) speaker day registration on the day of your symposium
bull Four (4) exhibitor passes
profiLebull Verbal acknowledgement as a platinum sponsor at the Conference opening session
bull Logo on screen at Conference opening session
bull Company branding displayed during your breakfast or evening symposium
bull Company branding before and after your session sponsorship
bull Company logo on website with hyperlink to your nominated website
bull Company logo and profile (200-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Company logo included in promotional emails
bull Access to delegate list (3 weeks prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
As a gold sponsor you will be recognised as a key sponsor of the Conference
BenefitS
SeSSion SponSor Opportunity to sponsor a session within the program Session to be approved by the committee and speaker bull Company logo will be linked in the Conference program website and in the app
bull Company slide will be shown on the screen before and after the session
bull Acknowledgement by the Chair of the session
Lunch or coffee BreAK SponSorOption to sponsor a lunch or coffee break during the Conference bull Provide roll up banners near the catering stations (to be provided by sponsor 2m x 1m maximum)
bull Verbal acknowledgement of sponsorship prior to break
bull Company logo as a holding slide in the plenary during the break
bull Promoted as lunch or coffee break sponsor in the Conference program
exhiBition bull Complimentary exhibition booth measuring 6m x 3m (18sqm) in the exhibition area
bull Option to use exhibition shell scheme or use space only for a custom build stand
bull Option to purchase additional space or booths
regiStrAtionbull Four (4) delegate registrations
bull Two (2) exhibitor passes
profiLebull Verbal acknowledgement as a gold sponsor at the Conference opening session
bull Logo on screen at Conference opening session
bull Company branding before and after your session sponsorship
bull Company branding during lunch or coffee break
bull Company logo on website with hyperlink to your nominated website
bull Company logo and profile (100-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Company logo included in promotional emails
bull Access to delegate list (2 weeks prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
As a silver sponsor you will be recognised as a sponsor of the Conference
BenefitS
Lunch or coffee BreAK SponSorOption to sponsor a lunch or coffee break during the Conference bull Provide roll up banners near the catering stations (to be provided by sponsor 2m x 1m maximum)
bull Verbal acknowledgement of sponsorship prior to break
bull Company logo as a holding slide in the plenary during the break
bull Promoted as lunch or coffee break sponsor in the Conference program
exhiBition bull Complimentary exhibition booth measuring 3m x 3m (9sqm) in the exhibition area
bull exhibition shell scheme or use space only
bull Option to purchase additional space or booths
regiStrAtionbull Two (2) delegate registrations
bull Two (2) exhibitor passes
profiLebull Logo on screen at Conference opening session
bull Company branding during lunch or coffee break
bull Company logo on the Conference website with hyperlink to your nominated website
bull Company logo and profile (50-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Access to delegate list (1 week prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
BenefitS bull Acknowledgement as a key sponsor on the website and Conference app
bull Sponsor logo on the flash page and home page of app
bull Logo to be hyperlinked to destination page of choice
regiStrAtionbull Three (3) delegate registrations
profiLebull Logo presence on the Conference website pocket program and app
moBiLe chArge StAtion SponSor Au$4000 + gSt
BenefitS bull Promote your brand whilst delegates charge their mobile phones
bull Your companyrsquos branding will be on a standalone mobile phone charge station conveniently located within the exhibition area for all delegates to use throughout the conference (mobile charge station and branding included in the sponsorship)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket program and app
BenefitS bull Opportunity to sponsor a coffee cart within the
exhibition area Option to brand the coffee cart coffee cups and display up to one free standing banner behind the barista if space permits (coffee cart barista cost of coffees included in sponsorship Branding at sponsorrsquos cost)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket
program and app
excLuSiVe Lounge SponSor Au$5000 + gSt
BenefitS bull Dedicated space provided in the exhibition
hall for delegates to sit down and take a break Some furniture will be provided but we would encourage additional furniture to be supplied by the sponsor to make it their own space (additional branding and furniture at sponsor cost to be approved by the organising committee)
bull Space includes the opportunity to display up to two free standing banners with some limited marketing material but does not allow the option to exhibit products or devices Should you wish to demonstrate or promote products you will need to purchase an exhibition booth
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket
program and app
excLuSiVe LAnYArDSponSor Au$5000 + gSt
BenefitS bull Opportunity to provide branded lanyards to all
the delegates (cost of printing lanyards to be borne by the sponsor)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website
pocket program and app
excLuSiVe StAtionerY SponSor Au$3000 + gSt
BenefitS bull Opportunity to provide branded stationery
(note pads and pens) to all the delegates (sponsor to supply)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website
Your standard booth will include bull SIZE 30m x 30m x 24mbull WALLS 2400mm flush slimline aluminium wall frame with removable white panels that allow for
graphicsbull FASCIA 600mm high fascia to maximise presencebull SIGN Seamless panel allowing for digital printbull LIGHTING Two 150-watt spotlights per booth mounted on light track inside fasciabull POWER 1 x 4amp power pointbull CARPET Venue carpet
Discounts not available if shell scheme is not required
For diamond platinum and gold sponsors
bull Space only based on sponsor level bull 1x 10amp power point for each sponsor package (regardless of the space size)
Sponsors installing custom designed stands must provide the contact details of their appointed stand contractor together with a plan showing full design dimensions including a graphic of the stand design) to the sponsorship team at clinicaltrialstheconferencecompanycom no later than 1 July 2019Furniture hire barcode scanner hire and provision of internet connections is not included for any of the above packages These items may be hired from the official Conference contractors Contact details will be provided in the sponsorship and exhibition manual
Dressing of booths for sponsors and exhibitors from 1300 onwards
3 Octoberexhibition open
1700 - 1900 welcome reception
4 October exhibition open
5 Octoberexhibition open
Pack out ndash After afternoon break
Please note This is a preliminary schedule Final timings will be published in the sponsorship and exhibition manual
exhiBitor pASSeS
An allocation of exhibitor passes is included in each sponsorship and exhibition package These passes include all catering located in the exhibition Hall (morning tea lunch and afternoon tea) and the welcome reception but do not include attendance to any of the scientific sessions or conference dinner
Sponsors and exhibitors will receive access to an online form to register staff Additional exhibition passes may be purchased at AU$ $385 (incl GST) per person for the entire Conference not including the conference dinner or AU$165 (incl GST) per person per day Should sponsors wish to attend scientific sessions they need to purchase a delegate registration
Any other requirements to be arranged with the stand builders Details will be provided in the sponsorship and exhibition manual three months prior to the Conference
preLiminArY exhiBition timetABLe
SponSorShip AnD exhiBition mAnuAL
A manual will be distributed to all sponsors and exhibitors three months prior to the exhibition The manual will contain details of the pack inpack out schedule supplier contact details and forms for exhibition goods and services etc
AccommoDAtion
Conference rate accommodation will be available to book during registration visit the website for accommodation options
BooKing form AnD contrAct AppLicAtion for SponSorShip ActA internAtionAL cLinicAL triALS conference 2019Please complete the form below
We _________________________________________________ (company name) apply for sponsorship in accordance with the terms and conditions set out in the prospectus
Signed _____________________________________________ Date __________________________________
Please forward this form to clinicaltrialstheconferencecompanycom
By fax +64 9 360 1242
By mail to The Conference Company Level 14 5 Martin Place Sydney NSW Australia
compAnY DetAiLS
Company _____________________________________________________________________________________________________________________
Postal Address _______________________________________________________________________________________________________________
BooKing AnD pAYmentAll prices are quoted in Australian dollars plus GST of 10 (as of the date of the publication) The Conference reserves the right to vary the quoted prices in line with any changes in the rate of the GST
On receipt of a signed booking form a tax invoice for the required 50 deposit will be sent Sponsors and exhibitors not resident in Australia but registered for a tax equivalent to GST (Goods amp Services Tax) in their own country are not required to pay GST on their booking
Confirmation of sponsorship packages and exhibition space will only be made upon receipt of this deposit The balance will be invoiced on 1 May 2019 Applications for packages with a total value of under AU$5000 and after this date will be invoiced in full
Payment terms ndash net 20 days
All payments due must be received by the Conference Managers prior to the Conference No sponsor exhibitor will be allowed to set up their exhibition booth at the Conference until full payment has been received
All payments should be made in Australian dollars by bank transfer or credit card (please note a fee of 28 will apply for all credit card payments)
Public and Product Liability insurance to A$10 million must be taken out by each exhibitor at their own expense
SponSorShip AnD exhiBitor protocoL
It is expected that sponsors and exhibitors will comply with the Medical Technology Association of Australia (MTAA) and Medicines Australia (MA) Codes of Practice as applicable to their organisations
i trade displays must only be directed at health care professionals
ii product information for all products being promoted must be available from the display booth
iii starter packs must not be made available for collection from unattended booths nor be supplied to unauthorised or non-qualified persons
iv competitions intended to encourage participants to attend trade displays must be consistent with the requirements of the MTAA and MA Codes
fLoor pLAn
every attempt will be made to meet your preferred exhibition location However The Organising Committee reserves the right to re-assign locations if necessary following discussion with the affected parties
cAnceLLAtion poLicY
If notification of cancellation of sponsorship is received in writing
bull prior to 20 December 2018 your deposit will be refunded less 20 administration fee
bull between 20 December 2018 and 30 April 2019 you are liable for 50 of the package selected
bull from 1 May 2019 you are liable for 100 of the package selected
The Organising Committee reserves the right to cancel the Conference not later than 28 June 2019 in case of circumstances beyond its control In such a case all monies paid to date will be refunded in full less any expenses incurred The liability of the organisers will be limited to that amount
Thank you for taking the time to consider the possibilities the ACTA International Clinical Trials Conference 2019 has to offer
If you have made your choices please complete and return the application for sponsorship form If we can assist with further information or discussing other opportunities please contact the Conference Managers
We hope that you are enthusiastic about the available opportunities
We look forward to welcoming you to Sydney in 2019
SponSorShip LiAiSon
We inVite Your Support
Bridgette Sinclair Sponsorship and Exhibition Manager The Conference Company
On behalf of the ACTA International Clinical Trials Conference 2019 Organising Committee
Level 14 5 Martin Place Sydney NSW Australia
Email clinicaltrialstheconferencecompanycom
Telephone Free calling from Australia 1800 193 405 | +64 9 360 1240
ABout the VenueInternational Convention Centre (ICC) Sydney
Darling Drive Sydney NSW 2000
wwwiccsydneycomau
A beacon of innovation in the heart of the cityICC Sydney is at the heart of its very own Sydney Harbour waterfront precinct It is set amongst restaurants retail outlets and a vibrant public domain on Darling Harbour yet is only a momentrsquos walk to Australiarsquos largest CBD and surrounding university and cultural quarters
Sitting at the heart of a broader AU$34 billion revitalisation of Darling Harbour ICC Sydney is an AU$15 billion redevelopment Sparkling and shiny ICC Sydney offers something new from first light to starry nights so please join us at this amazing venue
Access to the delegate list (subject to those who have provided approval for name disclosure)
4 weeks prior to
Conference and after
3 weeks prior to
Conference and after
2 weeks prior to
Conference and after
1 week prior to
Conference and after
At the Conference
and after
Acknowledgement in conference publicationsbull Pocket program ndash provided sponsorship confirmed prior to print deadlinebull Website ndash acknowledgement commences immediately after the contract is signedbull Conference app ndash once app is available
Delegate registration includesbull Attendance to all Conference sessionsbull Attendance to the exhibitionbull Attendance to the welcome receptionbull Morning tea lunch and afternoon teabull Attendance to the Conference dinner
Exhibitor staff passes includebull Attendance to the welcome receptionbull Attendance to the exhibitionbull Morning tea lunch and afternoon tea
Delegate list email addresses of attendees who have agreed to name disclosure are provided to all sponsors and exhibitors kindly ensure that when contacting delegates involuntary disclosure of information of attendees does not occur and the communication confines within the guidelines of anti-spamming protocols Non-compliance will result in provision of the list for future meetings without the relevant email contacts
DiAmonD SponSor Au$50000 + gSt (LimiteD to 1 onLY)
As the exclusive diamond sponsor you will be recognised as the main sponsor of the Conference
BenefitS
BreAKfASt or eVening SYmpoSiumOption to host either a breakfast or evening symposium A room at the venue and basic audio visual will be included Additional audio visual and catering will be at the sponsorrsquos expense There is a possibility this will not be an exclusive timeslot if the platinum sponsors conduct a Symposium at the same timebull evening symposium option - to be held Thursday 3 October 1900 onwards
bull Breakfast symposium option - to be held either Friday 4 October or Saturday 5 October 0715 ndash 0800 time dependent on final program timings
bull Promotion in the Conference program
SeSSion SponSor (45 minuteS)Opportunity to sponsor two sessions within the program Sessions to be approved by the committee and speaker bull Company logo will be linked in the Conference program on the website and in the Conference app
bull Company slide will be shown on the screen before and after the session
bull Acknowledgement by the Chair of the session
exhiBition bull Complimentary exhibition stand measuring 6m x 6m (36sqm) in the exhibition area
bull Option to use exhibition shell scheme or use space only for a custom build stand
bull Option to purchase additional stands
regiStrAtionbull eight (8) delegate registrations
bull One (1) speaker registration with a day registration
bull Six (6) exhibitor passes
profiLebull Verbal acknowledgement as the diamond sponsor at the Conference opening session
bull Logo on screen at Conference opening session
bull Company branding displayed during your breakfast or evening symposium
bull Company branding before and after your session sponsorship
bull Company logo on website with hyperlink to your nominated website
bull Company logo and profile (300-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Company logo included in promotional emails
bull Opportunity to display your company banner in the registration area for the duration of the Conference (banner to be supplied by sponsor and a maximum of 2m x 1m)
bull Access to delegate list (4 weeks prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
pLAtinum SponSor Au$30000 + gSt (LimiteD to 2 onLY)
As a platinum sponsor you will be recognised as a major sponsor of the Conference
BenefitS
BreAKfASt or eVening SYmpoSiumOption to host either a breakfast or evening symposium A room at the venue and basic audio visual will be included Additional audio visual and catering will be at the sponsorrsquos expense There is a possibility this will not be an exclusive timeslot if the diamond or other platinum sponsor conducts a symposium at the same timebull evening symposium option - To be held Thursday 3 October 1900 onwards or
bull Breakfast symposium option - To be held either Friday 4 October or Saturday 5 October 0715 - 0800 time dependent on final program timings
bull Promotion in the Conference program
SeSSion SponSorOpportunity to sponsor a session within the program Session to be approved by the committee and speaker bull Company logo will be printed in the Conference program
bull Company logo will be listed on the website and in the Conference app
bull Company slide will be shown on the screen before and after the session
bull Acknowledgement by the Chair of the session
exhiBition bull Complimentary exhibition booth measuring 9m x 3m (27sqm) in the exhibition area
bull Option to use exhibition shell scheme or use space only for a custom build stand
bull Option to purchase additional space or booths
regiStrAtionbull Six (6) delegate registrations
bull One (1) speaker day registration on the day of your symposium
bull Four (4) exhibitor passes
profiLebull Verbal acknowledgement as a platinum sponsor at the Conference opening session
bull Logo on screen at Conference opening session
bull Company branding displayed during your breakfast or evening symposium
bull Company branding before and after your session sponsorship
bull Company logo on website with hyperlink to your nominated website
bull Company logo and profile (200-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Company logo included in promotional emails
bull Access to delegate list (3 weeks prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
As a gold sponsor you will be recognised as a key sponsor of the Conference
BenefitS
SeSSion SponSor Opportunity to sponsor a session within the program Session to be approved by the committee and speaker bull Company logo will be linked in the Conference program website and in the app
bull Company slide will be shown on the screen before and after the session
bull Acknowledgement by the Chair of the session
Lunch or coffee BreAK SponSorOption to sponsor a lunch or coffee break during the Conference bull Provide roll up banners near the catering stations (to be provided by sponsor 2m x 1m maximum)
bull Verbal acknowledgement of sponsorship prior to break
bull Company logo as a holding slide in the plenary during the break
bull Promoted as lunch or coffee break sponsor in the Conference program
exhiBition bull Complimentary exhibition booth measuring 6m x 3m (18sqm) in the exhibition area
bull Option to use exhibition shell scheme or use space only for a custom build stand
bull Option to purchase additional space or booths
regiStrAtionbull Four (4) delegate registrations
bull Two (2) exhibitor passes
profiLebull Verbal acknowledgement as a gold sponsor at the Conference opening session
bull Logo on screen at Conference opening session
bull Company branding before and after your session sponsorship
bull Company branding during lunch or coffee break
bull Company logo on website with hyperlink to your nominated website
bull Company logo and profile (100-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Company logo included in promotional emails
bull Access to delegate list (2 weeks prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
As a silver sponsor you will be recognised as a sponsor of the Conference
BenefitS
Lunch or coffee BreAK SponSorOption to sponsor a lunch or coffee break during the Conference bull Provide roll up banners near the catering stations (to be provided by sponsor 2m x 1m maximum)
bull Verbal acknowledgement of sponsorship prior to break
bull Company logo as a holding slide in the plenary during the break
bull Promoted as lunch or coffee break sponsor in the Conference program
exhiBition bull Complimentary exhibition booth measuring 3m x 3m (9sqm) in the exhibition area
bull exhibition shell scheme or use space only
bull Option to purchase additional space or booths
regiStrAtionbull Two (2) delegate registrations
bull Two (2) exhibitor passes
profiLebull Logo on screen at Conference opening session
bull Company branding during lunch or coffee break
bull Company logo on the Conference website with hyperlink to your nominated website
bull Company logo and profile (50-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Access to delegate list (1 week prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
BenefitS bull Acknowledgement as a key sponsor on the website and Conference app
bull Sponsor logo on the flash page and home page of app
bull Logo to be hyperlinked to destination page of choice
regiStrAtionbull Three (3) delegate registrations
profiLebull Logo presence on the Conference website pocket program and app
moBiLe chArge StAtion SponSor Au$4000 + gSt
BenefitS bull Promote your brand whilst delegates charge their mobile phones
bull Your companyrsquos branding will be on a standalone mobile phone charge station conveniently located within the exhibition area for all delegates to use throughout the conference (mobile charge station and branding included in the sponsorship)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket program and app
BenefitS bull Opportunity to sponsor a coffee cart within the
exhibition area Option to brand the coffee cart coffee cups and display up to one free standing banner behind the barista if space permits (coffee cart barista cost of coffees included in sponsorship Branding at sponsorrsquos cost)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket
program and app
excLuSiVe Lounge SponSor Au$5000 + gSt
BenefitS bull Dedicated space provided in the exhibition
hall for delegates to sit down and take a break Some furniture will be provided but we would encourage additional furniture to be supplied by the sponsor to make it their own space (additional branding and furniture at sponsor cost to be approved by the organising committee)
bull Space includes the opportunity to display up to two free standing banners with some limited marketing material but does not allow the option to exhibit products or devices Should you wish to demonstrate or promote products you will need to purchase an exhibition booth
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket
program and app
excLuSiVe LAnYArDSponSor Au$5000 + gSt
BenefitS bull Opportunity to provide branded lanyards to all
the delegates (cost of printing lanyards to be borne by the sponsor)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website
pocket program and app
excLuSiVe StAtionerY SponSor Au$3000 + gSt
BenefitS bull Opportunity to provide branded stationery
(note pads and pens) to all the delegates (sponsor to supply)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website
Your standard booth will include bull SIZE 30m x 30m x 24mbull WALLS 2400mm flush slimline aluminium wall frame with removable white panels that allow for
graphicsbull FASCIA 600mm high fascia to maximise presencebull SIGN Seamless panel allowing for digital printbull LIGHTING Two 150-watt spotlights per booth mounted on light track inside fasciabull POWER 1 x 4amp power pointbull CARPET Venue carpet
Discounts not available if shell scheme is not required
For diamond platinum and gold sponsors
bull Space only based on sponsor level bull 1x 10amp power point for each sponsor package (regardless of the space size)
Sponsors installing custom designed stands must provide the contact details of their appointed stand contractor together with a plan showing full design dimensions including a graphic of the stand design) to the sponsorship team at clinicaltrialstheconferencecompanycom no later than 1 July 2019Furniture hire barcode scanner hire and provision of internet connections is not included for any of the above packages These items may be hired from the official Conference contractors Contact details will be provided in the sponsorship and exhibition manual
Dressing of booths for sponsors and exhibitors from 1300 onwards
3 Octoberexhibition open
1700 - 1900 welcome reception
4 October exhibition open
5 Octoberexhibition open
Pack out ndash After afternoon break
Please note This is a preliminary schedule Final timings will be published in the sponsorship and exhibition manual
exhiBitor pASSeS
An allocation of exhibitor passes is included in each sponsorship and exhibition package These passes include all catering located in the exhibition Hall (morning tea lunch and afternoon tea) and the welcome reception but do not include attendance to any of the scientific sessions or conference dinner
Sponsors and exhibitors will receive access to an online form to register staff Additional exhibition passes may be purchased at AU$ $385 (incl GST) per person for the entire Conference not including the conference dinner or AU$165 (incl GST) per person per day Should sponsors wish to attend scientific sessions they need to purchase a delegate registration
Any other requirements to be arranged with the stand builders Details will be provided in the sponsorship and exhibition manual three months prior to the Conference
preLiminArY exhiBition timetABLe
SponSorShip AnD exhiBition mAnuAL
A manual will be distributed to all sponsors and exhibitors three months prior to the exhibition The manual will contain details of the pack inpack out schedule supplier contact details and forms for exhibition goods and services etc
AccommoDAtion
Conference rate accommodation will be available to book during registration visit the website for accommodation options
BooKing form AnD contrAct AppLicAtion for SponSorShip ActA internAtionAL cLinicAL triALS conference 2019Please complete the form below
We _________________________________________________ (company name) apply for sponsorship in accordance with the terms and conditions set out in the prospectus
Signed _____________________________________________ Date __________________________________
Please forward this form to clinicaltrialstheconferencecompanycom
By fax +64 9 360 1242
By mail to The Conference Company Level 14 5 Martin Place Sydney NSW Australia
compAnY DetAiLS
Company _____________________________________________________________________________________________________________________
Postal Address _______________________________________________________________________________________________________________
BooKing AnD pAYmentAll prices are quoted in Australian dollars plus GST of 10 (as of the date of the publication) The Conference reserves the right to vary the quoted prices in line with any changes in the rate of the GST
On receipt of a signed booking form a tax invoice for the required 50 deposit will be sent Sponsors and exhibitors not resident in Australia but registered for a tax equivalent to GST (Goods amp Services Tax) in their own country are not required to pay GST on their booking
Confirmation of sponsorship packages and exhibition space will only be made upon receipt of this deposit The balance will be invoiced on 1 May 2019 Applications for packages with a total value of under AU$5000 and after this date will be invoiced in full
Payment terms ndash net 20 days
All payments due must be received by the Conference Managers prior to the Conference No sponsor exhibitor will be allowed to set up their exhibition booth at the Conference until full payment has been received
All payments should be made in Australian dollars by bank transfer or credit card (please note a fee of 28 will apply for all credit card payments)
Public and Product Liability insurance to A$10 million must be taken out by each exhibitor at their own expense
SponSorShip AnD exhiBitor protocoL
It is expected that sponsors and exhibitors will comply with the Medical Technology Association of Australia (MTAA) and Medicines Australia (MA) Codes of Practice as applicable to their organisations
i trade displays must only be directed at health care professionals
ii product information for all products being promoted must be available from the display booth
iii starter packs must not be made available for collection from unattended booths nor be supplied to unauthorised or non-qualified persons
iv competitions intended to encourage participants to attend trade displays must be consistent with the requirements of the MTAA and MA Codes
fLoor pLAn
every attempt will be made to meet your preferred exhibition location However The Organising Committee reserves the right to re-assign locations if necessary following discussion with the affected parties
cAnceLLAtion poLicY
If notification of cancellation of sponsorship is received in writing
bull prior to 20 December 2018 your deposit will be refunded less 20 administration fee
bull between 20 December 2018 and 30 April 2019 you are liable for 50 of the package selected
bull from 1 May 2019 you are liable for 100 of the package selected
The Organising Committee reserves the right to cancel the Conference not later than 28 June 2019 in case of circumstances beyond its control In such a case all monies paid to date will be refunded in full less any expenses incurred The liability of the organisers will be limited to that amount
Thank you for taking the time to consider the possibilities the ACTA International Clinical Trials Conference 2019 has to offer
If you have made your choices please complete and return the application for sponsorship form If we can assist with further information or discussing other opportunities please contact the Conference Managers
We hope that you are enthusiastic about the available opportunities
We look forward to welcoming you to Sydney in 2019
SponSorShip LiAiSon
We inVite Your Support
Bridgette Sinclair Sponsorship and Exhibition Manager The Conference Company
On behalf of the ACTA International Clinical Trials Conference 2019 Organising Committee
Level 14 5 Martin Place Sydney NSW Australia
Email clinicaltrialstheconferencecompanycom
Telephone Free calling from Australia 1800 193 405 | +64 9 360 1240
ABout the VenueInternational Convention Centre (ICC) Sydney
Darling Drive Sydney NSW 2000
wwwiccsydneycomau
A beacon of innovation in the heart of the cityICC Sydney is at the heart of its very own Sydney Harbour waterfront precinct It is set amongst restaurants retail outlets and a vibrant public domain on Darling Harbour yet is only a momentrsquos walk to Australiarsquos largest CBD and surrounding university and cultural quarters
Sitting at the heart of a broader AU$34 billion revitalisation of Darling Harbour ICC Sydney is an AU$15 billion redevelopment Sparkling and shiny ICC Sydney offers something new from first light to starry nights so please join us at this amazing venue
Access to the delegate list (subject to those who have provided approval for name disclosure)
4 weeks prior to
Conference and after
3 weeks prior to
Conference and after
2 weeks prior to
Conference and after
1 week prior to
Conference and after
At the Conference
and after
Acknowledgement in conference publicationsbull Pocket program ndash provided sponsorship confirmed prior to print deadlinebull Website ndash acknowledgement commences immediately after the contract is signedbull Conference app ndash once app is available
Delegate registration includesbull Attendance to all Conference sessionsbull Attendance to the exhibitionbull Attendance to the welcome receptionbull Morning tea lunch and afternoon teabull Attendance to the Conference dinner
Exhibitor staff passes includebull Attendance to the welcome receptionbull Attendance to the exhibitionbull Morning tea lunch and afternoon tea
Delegate list email addresses of attendees who have agreed to name disclosure are provided to all sponsors and exhibitors kindly ensure that when contacting delegates involuntary disclosure of information of attendees does not occur and the communication confines within the guidelines of anti-spamming protocols Non-compliance will result in provision of the list for future meetings without the relevant email contacts
DiAmonD SponSor Au$50000 + gSt (LimiteD to 1 onLY)
As the exclusive diamond sponsor you will be recognised as the main sponsor of the Conference
BenefitS
BreAKfASt or eVening SYmpoSiumOption to host either a breakfast or evening symposium A room at the venue and basic audio visual will be included Additional audio visual and catering will be at the sponsorrsquos expense There is a possibility this will not be an exclusive timeslot if the platinum sponsors conduct a Symposium at the same timebull evening symposium option - to be held Thursday 3 October 1900 onwards
bull Breakfast symposium option - to be held either Friday 4 October or Saturday 5 October 0715 ndash 0800 time dependent on final program timings
bull Promotion in the Conference program
SeSSion SponSor (45 minuteS)Opportunity to sponsor two sessions within the program Sessions to be approved by the committee and speaker bull Company logo will be linked in the Conference program on the website and in the Conference app
bull Company slide will be shown on the screen before and after the session
bull Acknowledgement by the Chair of the session
exhiBition bull Complimentary exhibition stand measuring 6m x 6m (36sqm) in the exhibition area
bull Option to use exhibition shell scheme or use space only for a custom build stand
bull Option to purchase additional stands
regiStrAtionbull eight (8) delegate registrations
bull One (1) speaker registration with a day registration
bull Six (6) exhibitor passes
profiLebull Verbal acknowledgement as the diamond sponsor at the Conference opening session
bull Logo on screen at Conference opening session
bull Company branding displayed during your breakfast or evening symposium
bull Company branding before and after your session sponsorship
bull Company logo on website with hyperlink to your nominated website
bull Company logo and profile (300-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Company logo included in promotional emails
bull Opportunity to display your company banner in the registration area for the duration of the Conference (banner to be supplied by sponsor and a maximum of 2m x 1m)
bull Access to delegate list (4 weeks prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
pLAtinum SponSor Au$30000 + gSt (LimiteD to 2 onLY)
As a platinum sponsor you will be recognised as a major sponsor of the Conference
BenefitS
BreAKfASt or eVening SYmpoSiumOption to host either a breakfast or evening symposium A room at the venue and basic audio visual will be included Additional audio visual and catering will be at the sponsorrsquos expense There is a possibility this will not be an exclusive timeslot if the diamond or other platinum sponsor conducts a symposium at the same timebull evening symposium option - To be held Thursday 3 October 1900 onwards or
bull Breakfast symposium option - To be held either Friday 4 October or Saturday 5 October 0715 - 0800 time dependent on final program timings
bull Promotion in the Conference program
SeSSion SponSorOpportunity to sponsor a session within the program Session to be approved by the committee and speaker bull Company logo will be printed in the Conference program
bull Company logo will be listed on the website and in the Conference app
bull Company slide will be shown on the screen before and after the session
bull Acknowledgement by the Chair of the session
exhiBition bull Complimentary exhibition booth measuring 9m x 3m (27sqm) in the exhibition area
bull Option to use exhibition shell scheme or use space only for a custom build stand
bull Option to purchase additional space or booths
regiStrAtionbull Six (6) delegate registrations
bull One (1) speaker day registration on the day of your symposium
bull Four (4) exhibitor passes
profiLebull Verbal acknowledgement as a platinum sponsor at the Conference opening session
bull Logo on screen at Conference opening session
bull Company branding displayed during your breakfast or evening symposium
bull Company branding before and after your session sponsorship
bull Company logo on website with hyperlink to your nominated website
bull Company logo and profile (200-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Company logo included in promotional emails
bull Access to delegate list (3 weeks prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
As a gold sponsor you will be recognised as a key sponsor of the Conference
BenefitS
SeSSion SponSor Opportunity to sponsor a session within the program Session to be approved by the committee and speaker bull Company logo will be linked in the Conference program website and in the app
bull Company slide will be shown on the screen before and after the session
bull Acknowledgement by the Chair of the session
Lunch or coffee BreAK SponSorOption to sponsor a lunch or coffee break during the Conference bull Provide roll up banners near the catering stations (to be provided by sponsor 2m x 1m maximum)
bull Verbal acknowledgement of sponsorship prior to break
bull Company logo as a holding slide in the plenary during the break
bull Promoted as lunch or coffee break sponsor in the Conference program
exhiBition bull Complimentary exhibition booth measuring 6m x 3m (18sqm) in the exhibition area
bull Option to use exhibition shell scheme or use space only for a custom build stand
bull Option to purchase additional space or booths
regiStrAtionbull Four (4) delegate registrations
bull Two (2) exhibitor passes
profiLebull Verbal acknowledgement as a gold sponsor at the Conference opening session
bull Logo on screen at Conference opening session
bull Company branding before and after your session sponsorship
bull Company branding during lunch or coffee break
bull Company logo on website with hyperlink to your nominated website
bull Company logo and profile (100-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Company logo included in promotional emails
bull Access to delegate list (2 weeks prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
As a silver sponsor you will be recognised as a sponsor of the Conference
BenefitS
Lunch or coffee BreAK SponSorOption to sponsor a lunch or coffee break during the Conference bull Provide roll up banners near the catering stations (to be provided by sponsor 2m x 1m maximum)
bull Verbal acknowledgement of sponsorship prior to break
bull Company logo as a holding slide in the plenary during the break
bull Promoted as lunch or coffee break sponsor in the Conference program
exhiBition bull Complimentary exhibition booth measuring 3m x 3m (9sqm) in the exhibition area
bull exhibition shell scheme or use space only
bull Option to purchase additional space or booths
regiStrAtionbull Two (2) delegate registrations
bull Two (2) exhibitor passes
profiLebull Logo on screen at Conference opening session
bull Company branding during lunch or coffee break
bull Company logo on the Conference website with hyperlink to your nominated website
bull Company logo and profile (50-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Access to delegate list (1 week prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
BenefitS bull Acknowledgement as a key sponsor on the website and Conference app
bull Sponsor logo on the flash page and home page of app
bull Logo to be hyperlinked to destination page of choice
regiStrAtionbull Three (3) delegate registrations
profiLebull Logo presence on the Conference website pocket program and app
moBiLe chArge StAtion SponSor Au$4000 + gSt
BenefitS bull Promote your brand whilst delegates charge their mobile phones
bull Your companyrsquos branding will be on a standalone mobile phone charge station conveniently located within the exhibition area for all delegates to use throughout the conference (mobile charge station and branding included in the sponsorship)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket program and app
BenefitS bull Opportunity to sponsor a coffee cart within the
exhibition area Option to brand the coffee cart coffee cups and display up to one free standing banner behind the barista if space permits (coffee cart barista cost of coffees included in sponsorship Branding at sponsorrsquos cost)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket
program and app
excLuSiVe Lounge SponSor Au$5000 + gSt
BenefitS bull Dedicated space provided in the exhibition
hall for delegates to sit down and take a break Some furniture will be provided but we would encourage additional furniture to be supplied by the sponsor to make it their own space (additional branding and furniture at sponsor cost to be approved by the organising committee)
bull Space includes the opportunity to display up to two free standing banners with some limited marketing material but does not allow the option to exhibit products or devices Should you wish to demonstrate or promote products you will need to purchase an exhibition booth
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket
program and app
excLuSiVe LAnYArDSponSor Au$5000 + gSt
BenefitS bull Opportunity to provide branded lanyards to all
the delegates (cost of printing lanyards to be borne by the sponsor)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website
pocket program and app
excLuSiVe StAtionerY SponSor Au$3000 + gSt
BenefitS bull Opportunity to provide branded stationery
(note pads and pens) to all the delegates (sponsor to supply)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website
Your standard booth will include bull SIZE 30m x 30m x 24mbull WALLS 2400mm flush slimline aluminium wall frame with removable white panels that allow for
graphicsbull FASCIA 600mm high fascia to maximise presencebull SIGN Seamless panel allowing for digital printbull LIGHTING Two 150-watt spotlights per booth mounted on light track inside fasciabull POWER 1 x 4amp power pointbull CARPET Venue carpet
Discounts not available if shell scheme is not required
For diamond platinum and gold sponsors
bull Space only based on sponsor level bull 1x 10amp power point for each sponsor package (regardless of the space size)
Sponsors installing custom designed stands must provide the contact details of their appointed stand contractor together with a plan showing full design dimensions including a graphic of the stand design) to the sponsorship team at clinicaltrialstheconferencecompanycom no later than 1 July 2019Furniture hire barcode scanner hire and provision of internet connections is not included for any of the above packages These items may be hired from the official Conference contractors Contact details will be provided in the sponsorship and exhibition manual
Dressing of booths for sponsors and exhibitors from 1300 onwards
3 Octoberexhibition open
1700 - 1900 welcome reception
4 October exhibition open
5 Octoberexhibition open
Pack out ndash After afternoon break
Please note This is a preliminary schedule Final timings will be published in the sponsorship and exhibition manual
exhiBitor pASSeS
An allocation of exhibitor passes is included in each sponsorship and exhibition package These passes include all catering located in the exhibition Hall (morning tea lunch and afternoon tea) and the welcome reception but do not include attendance to any of the scientific sessions or conference dinner
Sponsors and exhibitors will receive access to an online form to register staff Additional exhibition passes may be purchased at AU$ $385 (incl GST) per person for the entire Conference not including the conference dinner or AU$165 (incl GST) per person per day Should sponsors wish to attend scientific sessions they need to purchase a delegate registration
Any other requirements to be arranged with the stand builders Details will be provided in the sponsorship and exhibition manual three months prior to the Conference
preLiminArY exhiBition timetABLe
SponSorShip AnD exhiBition mAnuAL
A manual will be distributed to all sponsors and exhibitors three months prior to the exhibition The manual will contain details of the pack inpack out schedule supplier contact details and forms for exhibition goods and services etc
AccommoDAtion
Conference rate accommodation will be available to book during registration visit the website for accommodation options
BooKing form AnD contrAct AppLicAtion for SponSorShip ActA internAtionAL cLinicAL triALS conference 2019Please complete the form below
We _________________________________________________ (company name) apply for sponsorship in accordance with the terms and conditions set out in the prospectus
Signed _____________________________________________ Date __________________________________
Please forward this form to clinicaltrialstheconferencecompanycom
By fax +64 9 360 1242
By mail to The Conference Company Level 14 5 Martin Place Sydney NSW Australia
compAnY DetAiLS
Company _____________________________________________________________________________________________________________________
Postal Address _______________________________________________________________________________________________________________
BooKing AnD pAYmentAll prices are quoted in Australian dollars plus GST of 10 (as of the date of the publication) The Conference reserves the right to vary the quoted prices in line with any changes in the rate of the GST
On receipt of a signed booking form a tax invoice for the required 50 deposit will be sent Sponsors and exhibitors not resident in Australia but registered for a tax equivalent to GST (Goods amp Services Tax) in their own country are not required to pay GST on their booking
Confirmation of sponsorship packages and exhibition space will only be made upon receipt of this deposit The balance will be invoiced on 1 May 2019 Applications for packages with a total value of under AU$5000 and after this date will be invoiced in full
Payment terms ndash net 20 days
All payments due must be received by the Conference Managers prior to the Conference No sponsor exhibitor will be allowed to set up their exhibition booth at the Conference until full payment has been received
All payments should be made in Australian dollars by bank transfer or credit card (please note a fee of 28 will apply for all credit card payments)
Public and Product Liability insurance to A$10 million must be taken out by each exhibitor at their own expense
SponSorShip AnD exhiBitor protocoL
It is expected that sponsors and exhibitors will comply with the Medical Technology Association of Australia (MTAA) and Medicines Australia (MA) Codes of Practice as applicable to their organisations
i trade displays must only be directed at health care professionals
ii product information for all products being promoted must be available from the display booth
iii starter packs must not be made available for collection from unattended booths nor be supplied to unauthorised or non-qualified persons
iv competitions intended to encourage participants to attend trade displays must be consistent with the requirements of the MTAA and MA Codes
fLoor pLAn
every attempt will be made to meet your preferred exhibition location However The Organising Committee reserves the right to re-assign locations if necessary following discussion with the affected parties
cAnceLLAtion poLicY
If notification of cancellation of sponsorship is received in writing
bull prior to 20 December 2018 your deposit will be refunded less 20 administration fee
bull between 20 December 2018 and 30 April 2019 you are liable for 50 of the package selected
bull from 1 May 2019 you are liable for 100 of the package selected
The Organising Committee reserves the right to cancel the Conference not later than 28 June 2019 in case of circumstances beyond its control In such a case all monies paid to date will be refunded in full less any expenses incurred The liability of the organisers will be limited to that amount
Thank you for taking the time to consider the possibilities the ACTA International Clinical Trials Conference 2019 has to offer
If you have made your choices please complete and return the application for sponsorship form If we can assist with further information or discussing other opportunities please contact the Conference Managers
We hope that you are enthusiastic about the available opportunities
We look forward to welcoming you to Sydney in 2019
SponSorShip LiAiSon
We inVite Your Support
Bridgette Sinclair Sponsorship and Exhibition Manager The Conference Company
On behalf of the ACTA International Clinical Trials Conference 2019 Organising Committee
Level 14 5 Martin Place Sydney NSW Australia
Email clinicaltrialstheconferencecompanycom
Telephone Free calling from Australia 1800 193 405 | +64 9 360 1240
Access to the delegate list (subject to those who have provided approval for name disclosure)
4 weeks prior to
Conference and after
3 weeks prior to
Conference and after
2 weeks prior to
Conference and after
1 week prior to
Conference and after
At the Conference
and after
Acknowledgement in conference publicationsbull Pocket program ndash provided sponsorship confirmed prior to print deadlinebull Website ndash acknowledgement commences immediately after the contract is signedbull Conference app ndash once app is available
Delegate registration includesbull Attendance to all Conference sessionsbull Attendance to the exhibitionbull Attendance to the welcome receptionbull Morning tea lunch and afternoon teabull Attendance to the Conference dinner
Exhibitor staff passes includebull Attendance to the welcome receptionbull Attendance to the exhibitionbull Morning tea lunch and afternoon tea
Delegate list email addresses of attendees who have agreed to name disclosure are provided to all sponsors and exhibitors kindly ensure that when contacting delegates involuntary disclosure of information of attendees does not occur and the communication confines within the guidelines of anti-spamming protocols Non-compliance will result in provision of the list for future meetings without the relevant email contacts
DiAmonD SponSor Au$50000 + gSt (LimiteD to 1 onLY)
As the exclusive diamond sponsor you will be recognised as the main sponsor of the Conference
BenefitS
BreAKfASt or eVening SYmpoSiumOption to host either a breakfast or evening symposium A room at the venue and basic audio visual will be included Additional audio visual and catering will be at the sponsorrsquos expense There is a possibility this will not be an exclusive timeslot if the platinum sponsors conduct a Symposium at the same timebull evening symposium option - to be held Thursday 3 October 1900 onwards
bull Breakfast symposium option - to be held either Friday 4 October or Saturday 5 October 0715 ndash 0800 time dependent on final program timings
bull Promotion in the Conference program
SeSSion SponSor (45 minuteS)Opportunity to sponsor two sessions within the program Sessions to be approved by the committee and speaker bull Company logo will be linked in the Conference program on the website and in the Conference app
bull Company slide will be shown on the screen before and after the session
bull Acknowledgement by the Chair of the session
exhiBition bull Complimentary exhibition stand measuring 6m x 6m (36sqm) in the exhibition area
bull Option to use exhibition shell scheme or use space only for a custom build stand
bull Option to purchase additional stands
regiStrAtionbull eight (8) delegate registrations
bull One (1) speaker registration with a day registration
bull Six (6) exhibitor passes
profiLebull Verbal acknowledgement as the diamond sponsor at the Conference opening session
bull Logo on screen at Conference opening session
bull Company branding displayed during your breakfast or evening symposium
bull Company branding before and after your session sponsorship
bull Company logo on website with hyperlink to your nominated website
bull Company logo and profile (300-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Company logo included in promotional emails
bull Opportunity to display your company banner in the registration area for the duration of the Conference (banner to be supplied by sponsor and a maximum of 2m x 1m)
bull Access to delegate list (4 weeks prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
pLAtinum SponSor Au$30000 + gSt (LimiteD to 2 onLY)
As a platinum sponsor you will be recognised as a major sponsor of the Conference
BenefitS
BreAKfASt or eVening SYmpoSiumOption to host either a breakfast or evening symposium A room at the venue and basic audio visual will be included Additional audio visual and catering will be at the sponsorrsquos expense There is a possibility this will not be an exclusive timeslot if the diamond or other platinum sponsor conducts a symposium at the same timebull evening symposium option - To be held Thursday 3 October 1900 onwards or
bull Breakfast symposium option - To be held either Friday 4 October or Saturday 5 October 0715 - 0800 time dependent on final program timings
bull Promotion in the Conference program
SeSSion SponSorOpportunity to sponsor a session within the program Session to be approved by the committee and speaker bull Company logo will be printed in the Conference program
bull Company logo will be listed on the website and in the Conference app
bull Company slide will be shown on the screen before and after the session
bull Acknowledgement by the Chair of the session
exhiBition bull Complimentary exhibition booth measuring 9m x 3m (27sqm) in the exhibition area
bull Option to use exhibition shell scheme or use space only for a custom build stand
bull Option to purchase additional space or booths
regiStrAtionbull Six (6) delegate registrations
bull One (1) speaker day registration on the day of your symposium
bull Four (4) exhibitor passes
profiLebull Verbal acknowledgement as a platinum sponsor at the Conference opening session
bull Logo on screen at Conference opening session
bull Company branding displayed during your breakfast or evening symposium
bull Company branding before and after your session sponsorship
bull Company logo on website with hyperlink to your nominated website
bull Company logo and profile (200-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Company logo included in promotional emails
bull Access to delegate list (3 weeks prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
As a gold sponsor you will be recognised as a key sponsor of the Conference
BenefitS
SeSSion SponSor Opportunity to sponsor a session within the program Session to be approved by the committee and speaker bull Company logo will be linked in the Conference program website and in the app
bull Company slide will be shown on the screen before and after the session
bull Acknowledgement by the Chair of the session
Lunch or coffee BreAK SponSorOption to sponsor a lunch or coffee break during the Conference bull Provide roll up banners near the catering stations (to be provided by sponsor 2m x 1m maximum)
bull Verbal acknowledgement of sponsorship prior to break
bull Company logo as a holding slide in the plenary during the break
bull Promoted as lunch or coffee break sponsor in the Conference program
exhiBition bull Complimentary exhibition booth measuring 6m x 3m (18sqm) in the exhibition area
bull Option to use exhibition shell scheme or use space only for a custom build stand
bull Option to purchase additional space or booths
regiStrAtionbull Four (4) delegate registrations
bull Two (2) exhibitor passes
profiLebull Verbal acknowledgement as a gold sponsor at the Conference opening session
bull Logo on screen at Conference opening session
bull Company branding before and after your session sponsorship
bull Company branding during lunch or coffee break
bull Company logo on website with hyperlink to your nominated website
bull Company logo and profile (100-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Company logo included in promotional emails
bull Access to delegate list (2 weeks prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
As a silver sponsor you will be recognised as a sponsor of the Conference
BenefitS
Lunch or coffee BreAK SponSorOption to sponsor a lunch or coffee break during the Conference bull Provide roll up banners near the catering stations (to be provided by sponsor 2m x 1m maximum)
bull Verbal acknowledgement of sponsorship prior to break
bull Company logo as a holding slide in the plenary during the break
bull Promoted as lunch or coffee break sponsor in the Conference program
exhiBition bull Complimentary exhibition booth measuring 3m x 3m (9sqm) in the exhibition area
bull exhibition shell scheme or use space only
bull Option to purchase additional space or booths
regiStrAtionbull Two (2) delegate registrations
bull Two (2) exhibitor passes
profiLebull Logo on screen at Conference opening session
bull Company branding during lunch or coffee break
bull Company logo on the Conference website with hyperlink to your nominated website
bull Company logo and profile (50-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Access to delegate list (1 week prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
BenefitS bull Acknowledgement as a key sponsor on the website and Conference app
bull Sponsor logo on the flash page and home page of app
bull Logo to be hyperlinked to destination page of choice
regiStrAtionbull Three (3) delegate registrations
profiLebull Logo presence on the Conference website pocket program and app
moBiLe chArge StAtion SponSor Au$4000 + gSt
BenefitS bull Promote your brand whilst delegates charge their mobile phones
bull Your companyrsquos branding will be on a standalone mobile phone charge station conveniently located within the exhibition area for all delegates to use throughout the conference (mobile charge station and branding included in the sponsorship)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket program and app
BenefitS bull Opportunity to sponsor a coffee cart within the
exhibition area Option to brand the coffee cart coffee cups and display up to one free standing banner behind the barista if space permits (coffee cart barista cost of coffees included in sponsorship Branding at sponsorrsquos cost)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket
program and app
excLuSiVe Lounge SponSor Au$5000 + gSt
BenefitS bull Dedicated space provided in the exhibition
hall for delegates to sit down and take a break Some furniture will be provided but we would encourage additional furniture to be supplied by the sponsor to make it their own space (additional branding and furniture at sponsor cost to be approved by the organising committee)
bull Space includes the opportunity to display up to two free standing banners with some limited marketing material but does not allow the option to exhibit products or devices Should you wish to demonstrate or promote products you will need to purchase an exhibition booth
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket
program and app
excLuSiVe LAnYArDSponSor Au$5000 + gSt
BenefitS bull Opportunity to provide branded lanyards to all
the delegates (cost of printing lanyards to be borne by the sponsor)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website
pocket program and app
excLuSiVe StAtionerY SponSor Au$3000 + gSt
BenefitS bull Opportunity to provide branded stationery
(note pads and pens) to all the delegates (sponsor to supply)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website
Your standard booth will include bull SIZE 30m x 30m x 24mbull WALLS 2400mm flush slimline aluminium wall frame with removable white panels that allow for
graphicsbull FASCIA 600mm high fascia to maximise presencebull SIGN Seamless panel allowing for digital printbull LIGHTING Two 150-watt spotlights per booth mounted on light track inside fasciabull POWER 1 x 4amp power pointbull CARPET Venue carpet
Discounts not available if shell scheme is not required
For diamond platinum and gold sponsors
bull Space only based on sponsor level bull 1x 10amp power point for each sponsor package (regardless of the space size)
Sponsors installing custom designed stands must provide the contact details of their appointed stand contractor together with a plan showing full design dimensions including a graphic of the stand design) to the sponsorship team at clinicaltrialstheconferencecompanycom no later than 1 July 2019Furniture hire barcode scanner hire and provision of internet connections is not included for any of the above packages These items may be hired from the official Conference contractors Contact details will be provided in the sponsorship and exhibition manual
Dressing of booths for sponsors and exhibitors from 1300 onwards
3 Octoberexhibition open
1700 - 1900 welcome reception
4 October exhibition open
5 Octoberexhibition open
Pack out ndash After afternoon break
Please note This is a preliminary schedule Final timings will be published in the sponsorship and exhibition manual
exhiBitor pASSeS
An allocation of exhibitor passes is included in each sponsorship and exhibition package These passes include all catering located in the exhibition Hall (morning tea lunch and afternoon tea) and the welcome reception but do not include attendance to any of the scientific sessions or conference dinner
Sponsors and exhibitors will receive access to an online form to register staff Additional exhibition passes may be purchased at AU$ $385 (incl GST) per person for the entire Conference not including the conference dinner or AU$165 (incl GST) per person per day Should sponsors wish to attend scientific sessions they need to purchase a delegate registration
Any other requirements to be arranged with the stand builders Details will be provided in the sponsorship and exhibition manual three months prior to the Conference
preLiminArY exhiBition timetABLe
SponSorShip AnD exhiBition mAnuAL
A manual will be distributed to all sponsors and exhibitors three months prior to the exhibition The manual will contain details of the pack inpack out schedule supplier contact details and forms for exhibition goods and services etc
AccommoDAtion
Conference rate accommodation will be available to book during registration visit the website for accommodation options
BooKing form AnD contrAct AppLicAtion for SponSorShip ActA internAtionAL cLinicAL triALS conference 2019Please complete the form below
We _________________________________________________ (company name) apply for sponsorship in accordance with the terms and conditions set out in the prospectus
Signed _____________________________________________ Date __________________________________
Please forward this form to clinicaltrialstheconferencecompanycom
By fax +64 9 360 1242
By mail to The Conference Company Level 14 5 Martin Place Sydney NSW Australia
compAnY DetAiLS
Company _____________________________________________________________________________________________________________________
Postal Address _______________________________________________________________________________________________________________
BooKing AnD pAYmentAll prices are quoted in Australian dollars plus GST of 10 (as of the date of the publication) The Conference reserves the right to vary the quoted prices in line with any changes in the rate of the GST
On receipt of a signed booking form a tax invoice for the required 50 deposit will be sent Sponsors and exhibitors not resident in Australia but registered for a tax equivalent to GST (Goods amp Services Tax) in their own country are not required to pay GST on their booking
Confirmation of sponsorship packages and exhibition space will only be made upon receipt of this deposit The balance will be invoiced on 1 May 2019 Applications for packages with a total value of under AU$5000 and after this date will be invoiced in full
Payment terms ndash net 20 days
All payments due must be received by the Conference Managers prior to the Conference No sponsor exhibitor will be allowed to set up their exhibition booth at the Conference until full payment has been received
All payments should be made in Australian dollars by bank transfer or credit card (please note a fee of 28 will apply for all credit card payments)
Public and Product Liability insurance to A$10 million must be taken out by each exhibitor at their own expense
SponSorShip AnD exhiBitor protocoL
It is expected that sponsors and exhibitors will comply with the Medical Technology Association of Australia (MTAA) and Medicines Australia (MA) Codes of Practice as applicable to their organisations
i trade displays must only be directed at health care professionals
ii product information for all products being promoted must be available from the display booth
iii starter packs must not be made available for collection from unattended booths nor be supplied to unauthorised or non-qualified persons
iv competitions intended to encourage participants to attend trade displays must be consistent with the requirements of the MTAA and MA Codes
fLoor pLAn
every attempt will be made to meet your preferred exhibition location However The Organising Committee reserves the right to re-assign locations if necessary following discussion with the affected parties
cAnceLLAtion poLicY
If notification of cancellation of sponsorship is received in writing
bull prior to 20 December 2018 your deposit will be refunded less 20 administration fee
bull between 20 December 2018 and 30 April 2019 you are liable for 50 of the package selected
bull from 1 May 2019 you are liable for 100 of the package selected
The Organising Committee reserves the right to cancel the Conference not later than 28 June 2019 in case of circumstances beyond its control In such a case all monies paid to date will be refunded in full less any expenses incurred The liability of the organisers will be limited to that amount
Thank you for taking the time to consider the possibilities the ACTA International Clinical Trials Conference 2019 has to offer
If you have made your choices please complete and return the application for sponsorship form If we can assist with further information or discussing other opportunities please contact the Conference Managers
We hope that you are enthusiastic about the available opportunities
We look forward to welcoming you to Sydney in 2019
SponSorShip LiAiSon
We inVite Your Support
Bridgette Sinclair Sponsorship and Exhibition Manager The Conference Company
On behalf of the ACTA International Clinical Trials Conference 2019 Organising Committee
Level 14 5 Martin Place Sydney NSW Australia
Email clinicaltrialstheconferencecompanycom
Telephone Free calling from Australia 1800 193 405 | +64 9 360 1240
Access to the delegate list (subject to those who have provided approval for name disclosure)
4 weeks prior to
Conference and after
3 weeks prior to
Conference and after
2 weeks prior to
Conference and after
1 week prior to
Conference and after
At the Conference
and after
Acknowledgement in conference publicationsbull Pocket program ndash provided sponsorship confirmed prior to print deadlinebull Website ndash acknowledgement commences immediately after the contract is signedbull Conference app ndash once app is available
Delegate registration includesbull Attendance to all Conference sessionsbull Attendance to the exhibitionbull Attendance to the welcome receptionbull Morning tea lunch and afternoon teabull Attendance to the Conference dinner
Exhibitor staff passes includebull Attendance to the welcome receptionbull Attendance to the exhibitionbull Morning tea lunch and afternoon tea
Delegate list email addresses of attendees who have agreed to name disclosure are provided to all sponsors and exhibitors kindly ensure that when contacting delegates involuntary disclosure of information of attendees does not occur and the communication confines within the guidelines of anti-spamming protocols Non-compliance will result in provision of the list for future meetings without the relevant email contacts
DiAmonD SponSor Au$50000 + gSt (LimiteD to 1 onLY)
As the exclusive diamond sponsor you will be recognised as the main sponsor of the Conference
BenefitS
BreAKfASt or eVening SYmpoSiumOption to host either a breakfast or evening symposium A room at the venue and basic audio visual will be included Additional audio visual and catering will be at the sponsorrsquos expense There is a possibility this will not be an exclusive timeslot if the platinum sponsors conduct a Symposium at the same timebull evening symposium option - to be held Thursday 3 October 1900 onwards
bull Breakfast symposium option - to be held either Friday 4 October or Saturday 5 October 0715 ndash 0800 time dependent on final program timings
bull Promotion in the Conference program
SeSSion SponSor (45 minuteS)Opportunity to sponsor two sessions within the program Sessions to be approved by the committee and speaker bull Company logo will be linked in the Conference program on the website and in the Conference app
bull Company slide will be shown on the screen before and after the session
bull Acknowledgement by the Chair of the session
exhiBition bull Complimentary exhibition stand measuring 6m x 6m (36sqm) in the exhibition area
bull Option to use exhibition shell scheme or use space only for a custom build stand
bull Option to purchase additional stands
regiStrAtionbull eight (8) delegate registrations
bull One (1) speaker registration with a day registration
bull Six (6) exhibitor passes
profiLebull Verbal acknowledgement as the diamond sponsor at the Conference opening session
bull Logo on screen at Conference opening session
bull Company branding displayed during your breakfast or evening symposium
bull Company branding before and after your session sponsorship
bull Company logo on website with hyperlink to your nominated website
bull Company logo and profile (300-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Company logo included in promotional emails
bull Opportunity to display your company banner in the registration area for the duration of the Conference (banner to be supplied by sponsor and a maximum of 2m x 1m)
bull Access to delegate list (4 weeks prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
pLAtinum SponSor Au$30000 + gSt (LimiteD to 2 onLY)
As a platinum sponsor you will be recognised as a major sponsor of the Conference
BenefitS
BreAKfASt or eVening SYmpoSiumOption to host either a breakfast or evening symposium A room at the venue and basic audio visual will be included Additional audio visual and catering will be at the sponsorrsquos expense There is a possibility this will not be an exclusive timeslot if the diamond or other platinum sponsor conducts a symposium at the same timebull evening symposium option - To be held Thursday 3 October 1900 onwards or
bull Breakfast symposium option - To be held either Friday 4 October or Saturday 5 October 0715 - 0800 time dependent on final program timings
bull Promotion in the Conference program
SeSSion SponSorOpportunity to sponsor a session within the program Session to be approved by the committee and speaker bull Company logo will be printed in the Conference program
bull Company logo will be listed on the website and in the Conference app
bull Company slide will be shown on the screen before and after the session
bull Acknowledgement by the Chair of the session
exhiBition bull Complimentary exhibition booth measuring 9m x 3m (27sqm) in the exhibition area
bull Option to use exhibition shell scheme or use space only for a custom build stand
bull Option to purchase additional space or booths
regiStrAtionbull Six (6) delegate registrations
bull One (1) speaker day registration on the day of your symposium
bull Four (4) exhibitor passes
profiLebull Verbal acknowledgement as a platinum sponsor at the Conference opening session
bull Logo on screen at Conference opening session
bull Company branding displayed during your breakfast or evening symposium
bull Company branding before and after your session sponsorship
bull Company logo on website with hyperlink to your nominated website
bull Company logo and profile (200-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Company logo included in promotional emails
bull Access to delegate list (3 weeks prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
As a gold sponsor you will be recognised as a key sponsor of the Conference
BenefitS
SeSSion SponSor Opportunity to sponsor a session within the program Session to be approved by the committee and speaker bull Company logo will be linked in the Conference program website and in the app
bull Company slide will be shown on the screen before and after the session
bull Acknowledgement by the Chair of the session
Lunch or coffee BreAK SponSorOption to sponsor a lunch or coffee break during the Conference bull Provide roll up banners near the catering stations (to be provided by sponsor 2m x 1m maximum)
bull Verbal acknowledgement of sponsorship prior to break
bull Company logo as a holding slide in the plenary during the break
bull Promoted as lunch or coffee break sponsor in the Conference program
exhiBition bull Complimentary exhibition booth measuring 6m x 3m (18sqm) in the exhibition area
bull Option to use exhibition shell scheme or use space only for a custom build stand
bull Option to purchase additional space or booths
regiStrAtionbull Four (4) delegate registrations
bull Two (2) exhibitor passes
profiLebull Verbal acknowledgement as a gold sponsor at the Conference opening session
bull Logo on screen at Conference opening session
bull Company branding before and after your session sponsorship
bull Company branding during lunch or coffee break
bull Company logo on website with hyperlink to your nominated website
bull Company logo and profile (100-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Company logo included in promotional emails
bull Access to delegate list (2 weeks prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
As a silver sponsor you will be recognised as a sponsor of the Conference
BenefitS
Lunch or coffee BreAK SponSorOption to sponsor a lunch or coffee break during the Conference bull Provide roll up banners near the catering stations (to be provided by sponsor 2m x 1m maximum)
bull Verbal acknowledgement of sponsorship prior to break
bull Company logo as a holding slide in the plenary during the break
bull Promoted as lunch or coffee break sponsor in the Conference program
exhiBition bull Complimentary exhibition booth measuring 3m x 3m (9sqm) in the exhibition area
bull exhibition shell scheme or use space only
bull Option to purchase additional space or booths
regiStrAtionbull Two (2) delegate registrations
bull Two (2) exhibitor passes
profiLebull Logo on screen at Conference opening session
bull Company branding during lunch or coffee break
bull Company logo on the Conference website with hyperlink to your nominated website
bull Company logo and profile (50-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Access to delegate list (1 week prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
BenefitS bull Acknowledgement as a key sponsor on the website and Conference app
bull Sponsor logo on the flash page and home page of app
bull Logo to be hyperlinked to destination page of choice
regiStrAtionbull Three (3) delegate registrations
profiLebull Logo presence on the Conference website pocket program and app
moBiLe chArge StAtion SponSor Au$4000 + gSt
BenefitS bull Promote your brand whilst delegates charge their mobile phones
bull Your companyrsquos branding will be on a standalone mobile phone charge station conveniently located within the exhibition area for all delegates to use throughout the conference (mobile charge station and branding included in the sponsorship)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket program and app
BenefitS bull Opportunity to sponsor a coffee cart within the
exhibition area Option to brand the coffee cart coffee cups and display up to one free standing banner behind the barista if space permits (coffee cart barista cost of coffees included in sponsorship Branding at sponsorrsquos cost)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket
program and app
excLuSiVe Lounge SponSor Au$5000 + gSt
BenefitS bull Dedicated space provided in the exhibition
hall for delegates to sit down and take a break Some furniture will be provided but we would encourage additional furniture to be supplied by the sponsor to make it their own space (additional branding and furniture at sponsor cost to be approved by the organising committee)
bull Space includes the opportunity to display up to two free standing banners with some limited marketing material but does not allow the option to exhibit products or devices Should you wish to demonstrate or promote products you will need to purchase an exhibition booth
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket
program and app
excLuSiVe LAnYArDSponSor Au$5000 + gSt
BenefitS bull Opportunity to provide branded lanyards to all
the delegates (cost of printing lanyards to be borne by the sponsor)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website
pocket program and app
excLuSiVe StAtionerY SponSor Au$3000 + gSt
BenefitS bull Opportunity to provide branded stationery
(note pads and pens) to all the delegates (sponsor to supply)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website
Your standard booth will include bull SIZE 30m x 30m x 24mbull WALLS 2400mm flush slimline aluminium wall frame with removable white panels that allow for
graphicsbull FASCIA 600mm high fascia to maximise presencebull SIGN Seamless panel allowing for digital printbull LIGHTING Two 150-watt spotlights per booth mounted on light track inside fasciabull POWER 1 x 4amp power pointbull CARPET Venue carpet
Discounts not available if shell scheme is not required
For diamond platinum and gold sponsors
bull Space only based on sponsor level bull 1x 10amp power point for each sponsor package (regardless of the space size)
Sponsors installing custom designed stands must provide the contact details of their appointed stand contractor together with a plan showing full design dimensions including a graphic of the stand design) to the sponsorship team at clinicaltrialstheconferencecompanycom no later than 1 July 2019Furniture hire barcode scanner hire and provision of internet connections is not included for any of the above packages These items may be hired from the official Conference contractors Contact details will be provided in the sponsorship and exhibition manual
Dressing of booths for sponsors and exhibitors from 1300 onwards
3 Octoberexhibition open
1700 - 1900 welcome reception
4 October exhibition open
5 Octoberexhibition open
Pack out ndash After afternoon break
Please note This is a preliminary schedule Final timings will be published in the sponsorship and exhibition manual
exhiBitor pASSeS
An allocation of exhibitor passes is included in each sponsorship and exhibition package These passes include all catering located in the exhibition Hall (morning tea lunch and afternoon tea) and the welcome reception but do not include attendance to any of the scientific sessions or conference dinner
Sponsors and exhibitors will receive access to an online form to register staff Additional exhibition passes may be purchased at AU$ $385 (incl GST) per person for the entire Conference not including the conference dinner or AU$165 (incl GST) per person per day Should sponsors wish to attend scientific sessions they need to purchase a delegate registration
Any other requirements to be arranged with the stand builders Details will be provided in the sponsorship and exhibition manual three months prior to the Conference
preLiminArY exhiBition timetABLe
SponSorShip AnD exhiBition mAnuAL
A manual will be distributed to all sponsors and exhibitors three months prior to the exhibition The manual will contain details of the pack inpack out schedule supplier contact details and forms for exhibition goods and services etc
AccommoDAtion
Conference rate accommodation will be available to book during registration visit the website for accommodation options
BooKing form AnD contrAct AppLicAtion for SponSorShip ActA internAtionAL cLinicAL triALS conference 2019Please complete the form below
We _________________________________________________ (company name) apply for sponsorship in accordance with the terms and conditions set out in the prospectus
Signed _____________________________________________ Date __________________________________
Please forward this form to clinicaltrialstheconferencecompanycom
By fax +64 9 360 1242
By mail to The Conference Company Level 14 5 Martin Place Sydney NSW Australia
compAnY DetAiLS
Company _____________________________________________________________________________________________________________________
Postal Address _______________________________________________________________________________________________________________
BooKing AnD pAYmentAll prices are quoted in Australian dollars plus GST of 10 (as of the date of the publication) The Conference reserves the right to vary the quoted prices in line with any changes in the rate of the GST
On receipt of a signed booking form a tax invoice for the required 50 deposit will be sent Sponsors and exhibitors not resident in Australia but registered for a tax equivalent to GST (Goods amp Services Tax) in their own country are not required to pay GST on their booking
Confirmation of sponsorship packages and exhibition space will only be made upon receipt of this deposit The balance will be invoiced on 1 May 2019 Applications for packages with a total value of under AU$5000 and after this date will be invoiced in full
Payment terms ndash net 20 days
All payments due must be received by the Conference Managers prior to the Conference No sponsor exhibitor will be allowed to set up their exhibition booth at the Conference until full payment has been received
All payments should be made in Australian dollars by bank transfer or credit card (please note a fee of 28 will apply for all credit card payments)
Public and Product Liability insurance to A$10 million must be taken out by each exhibitor at their own expense
SponSorShip AnD exhiBitor protocoL
It is expected that sponsors and exhibitors will comply with the Medical Technology Association of Australia (MTAA) and Medicines Australia (MA) Codes of Practice as applicable to their organisations
i trade displays must only be directed at health care professionals
ii product information for all products being promoted must be available from the display booth
iii starter packs must not be made available for collection from unattended booths nor be supplied to unauthorised or non-qualified persons
iv competitions intended to encourage participants to attend trade displays must be consistent with the requirements of the MTAA and MA Codes
fLoor pLAn
every attempt will be made to meet your preferred exhibition location However The Organising Committee reserves the right to re-assign locations if necessary following discussion with the affected parties
cAnceLLAtion poLicY
If notification of cancellation of sponsorship is received in writing
bull prior to 20 December 2018 your deposit will be refunded less 20 administration fee
bull between 20 December 2018 and 30 April 2019 you are liable for 50 of the package selected
bull from 1 May 2019 you are liable for 100 of the package selected
The Organising Committee reserves the right to cancel the Conference not later than 28 June 2019 in case of circumstances beyond its control In such a case all monies paid to date will be refunded in full less any expenses incurred The liability of the organisers will be limited to that amount
Thank you for taking the time to consider the possibilities the ACTA International Clinical Trials Conference 2019 has to offer
If you have made your choices please complete and return the application for sponsorship form If we can assist with further information or discussing other opportunities please contact the Conference Managers
We hope that you are enthusiastic about the available opportunities
We look forward to welcoming you to Sydney in 2019
SponSorShip LiAiSon
We inVite Your Support
Bridgette Sinclair Sponsorship and Exhibition Manager The Conference Company
On behalf of the ACTA International Clinical Trials Conference 2019 Organising Committee
Level 14 5 Martin Place Sydney NSW Australia
Email clinicaltrialstheconferencecompanycom
Telephone Free calling from Australia 1800 193 405 | +64 9 360 1240
DiAmonD SponSor Au$50000 + gSt (LimiteD to 1 onLY)
As the exclusive diamond sponsor you will be recognised as the main sponsor of the Conference
BenefitS
BreAKfASt or eVening SYmpoSiumOption to host either a breakfast or evening symposium A room at the venue and basic audio visual will be included Additional audio visual and catering will be at the sponsorrsquos expense There is a possibility this will not be an exclusive timeslot if the platinum sponsors conduct a Symposium at the same timebull evening symposium option - to be held Thursday 3 October 1900 onwards
bull Breakfast symposium option - to be held either Friday 4 October or Saturday 5 October 0715 ndash 0800 time dependent on final program timings
bull Promotion in the Conference program
SeSSion SponSor (45 minuteS)Opportunity to sponsor two sessions within the program Sessions to be approved by the committee and speaker bull Company logo will be linked in the Conference program on the website and in the Conference app
bull Company slide will be shown on the screen before and after the session
bull Acknowledgement by the Chair of the session
exhiBition bull Complimentary exhibition stand measuring 6m x 6m (36sqm) in the exhibition area
bull Option to use exhibition shell scheme or use space only for a custom build stand
bull Option to purchase additional stands
regiStrAtionbull eight (8) delegate registrations
bull One (1) speaker registration with a day registration
bull Six (6) exhibitor passes
profiLebull Verbal acknowledgement as the diamond sponsor at the Conference opening session
bull Logo on screen at Conference opening session
bull Company branding displayed during your breakfast or evening symposium
bull Company branding before and after your session sponsorship
bull Company logo on website with hyperlink to your nominated website
bull Company logo and profile (300-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Company logo included in promotional emails
bull Opportunity to display your company banner in the registration area for the duration of the Conference (banner to be supplied by sponsor and a maximum of 2m x 1m)
bull Access to delegate list (4 weeks prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
pLAtinum SponSor Au$30000 + gSt (LimiteD to 2 onLY)
As a platinum sponsor you will be recognised as a major sponsor of the Conference
BenefitS
BreAKfASt or eVening SYmpoSiumOption to host either a breakfast or evening symposium A room at the venue and basic audio visual will be included Additional audio visual and catering will be at the sponsorrsquos expense There is a possibility this will not be an exclusive timeslot if the diamond or other platinum sponsor conducts a symposium at the same timebull evening symposium option - To be held Thursday 3 October 1900 onwards or
bull Breakfast symposium option - To be held either Friday 4 October or Saturday 5 October 0715 - 0800 time dependent on final program timings
bull Promotion in the Conference program
SeSSion SponSorOpportunity to sponsor a session within the program Session to be approved by the committee and speaker bull Company logo will be printed in the Conference program
bull Company logo will be listed on the website and in the Conference app
bull Company slide will be shown on the screen before and after the session
bull Acknowledgement by the Chair of the session
exhiBition bull Complimentary exhibition booth measuring 9m x 3m (27sqm) in the exhibition area
bull Option to use exhibition shell scheme or use space only for a custom build stand
bull Option to purchase additional space or booths
regiStrAtionbull Six (6) delegate registrations
bull One (1) speaker day registration on the day of your symposium
bull Four (4) exhibitor passes
profiLebull Verbal acknowledgement as a platinum sponsor at the Conference opening session
bull Logo on screen at Conference opening session
bull Company branding displayed during your breakfast or evening symposium
bull Company branding before and after your session sponsorship
bull Company logo on website with hyperlink to your nominated website
bull Company logo and profile (200-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Company logo included in promotional emails
bull Access to delegate list (3 weeks prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
As a gold sponsor you will be recognised as a key sponsor of the Conference
BenefitS
SeSSion SponSor Opportunity to sponsor a session within the program Session to be approved by the committee and speaker bull Company logo will be linked in the Conference program website and in the app
bull Company slide will be shown on the screen before and after the session
bull Acknowledgement by the Chair of the session
Lunch or coffee BreAK SponSorOption to sponsor a lunch or coffee break during the Conference bull Provide roll up banners near the catering stations (to be provided by sponsor 2m x 1m maximum)
bull Verbal acknowledgement of sponsorship prior to break
bull Company logo as a holding slide in the plenary during the break
bull Promoted as lunch or coffee break sponsor in the Conference program
exhiBition bull Complimentary exhibition booth measuring 6m x 3m (18sqm) in the exhibition area
bull Option to use exhibition shell scheme or use space only for a custom build stand
bull Option to purchase additional space or booths
regiStrAtionbull Four (4) delegate registrations
bull Two (2) exhibitor passes
profiLebull Verbal acknowledgement as a gold sponsor at the Conference opening session
bull Logo on screen at Conference opening session
bull Company branding before and after your session sponsorship
bull Company branding during lunch or coffee break
bull Company logo on website with hyperlink to your nominated website
bull Company logo and profile (100-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Company logo included in promotional emails
bull Access to delegate list (2 weeks prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
As a silver sponsor you will be recognised as a sponsor of the Conference
BenefitS
Lunch or coffee BreAK SponSorOption to sponsor a lunch or coffee break during the Conference bull Provide roll up banners near the catering stations (to be provided by sponsor 2m x 1m maximum)
bull Verbal acknowledgement of sponsorship prior to break
bull Company logo as a holding slide in the plenary during the break
bull Promoted as lunch or coffee break sponsor in the Conference program
exhiBition bull Complimentary exhibition booth measuring 3m x 3m (9sqm) in the exhibition area
bull exhibition shell scheme or use space only
bull Option to purchase additional space or booths
regiStrAtionbull Two (2) delegate registrations
bull Two (2) exhibitor passes
profiLebull Logo on screen at Conference opening session
bull Company branding during lunch or coffee break
bull Company logo on the Conference website with hyperlink to your nominated website
bull Company logo and profile (50-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Access to delegate list (1 week prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
BenefitS bull Acknowledgement as a key sponsor on the website and Conference app
bull Sponsor logo on the flash page and home page of app
bull Logo to be hyperlinked to destination page of choice
regiStrAtionbull Three (3) delegate registrations
profiLebull Logo presence on the Conference website pocket program and app
moBiLe chArge StAtion SponSor Au$4000 + gSt
BenefitS bull Promote your brand whilst delegates charge their mobile phones
bull Your companyrsquos branding will be on a standalone mobile phone charge station conveniently located within the exhibition area for all delegates to use throughout the conference (mobile charge station and branding included in the sponsorship)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket program and app
BenefitS bull Opportunity to sponsor a coffee cart within the
exhibition area Option to brand the coffee cart coffee cups and display up to one free standing banner behind the barista if space permits (coffee cart barista cost of coffees included in sponsorship Branding at sponsorrsquos cost)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket
program and app
excLuSiVe Lounge SponSor Au$5000 + gSt
BenefitS bull Dedicated space provided in the exhibition
hall for delegates to sit down and take a break Some furniture will be provided but we would encourage additional furniture to be supplied by the sponsor to make it their own space (additional branding and furniture at sponsor cost to be approved by the organising committee)
bull Space includes the opportunity to display up to two free standing banners with some limited marketing material but does not allow the option to exhibit products or devices Should you wish to demonstrate or promote products you will need to purchase an exhibition booth
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket
program and app
excLuSiVe LAnYArDSponSor Au$5000 + gSt
BenefitS bull Opportunity to provide branded lanyards to all
the delegates (cost of printing lanyards to be borne by the sponsor)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website
pocket program and app
excLuSiVe StAtionerY SponSor Au$3000 + gSt
BenefitS bull Opportunity to provide branded stationery
(note pads and pens) to all the delegates (sponsor to supply)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website
Your standard booth will include bull SIZE 30m x 30m x 24mbull WALLS 2400mm flush slimline aluminium wall frame with removable white panels that allow for
graphicsbull FASCIA 600mm high fascia to maximise presencebull SIGN Seamless panel allowing for digital printbull LIGHTING Two 150-watt spotlights per booth mounted on light track inside fasciabull POWER 1 x 4amp power pointbull CARPET Venue carpet
Discounts not available if shell scheme is not required
For diamond platinum and gold sponsors
bull Space only based on sponsor level bull 1x 10amp power point for each sponsor package (regardless of the space size)
Sponsors installing custom designed stands must provide the contact details of their appointed stand contractor together with a plan showing full design dimensions including a graphic of the stand design) to the sponsorship team at clinicaltrialstheconferencecompanycom no later than 1 July 2019Furniture hire barcode scanner hire and provision of internet connections is not included for any of the above packages These items may be hired from the official Conference contractors Contact details will be provided in the sponsorship and exhibition manual
Dressing of booths for sponsors and exhibitors from 1300 onwards
3 Octoberexhibition open
1700 - 1900 welcome reception
4 October exhibition open
5 Octoberexhibition open
Pack out ndash After afternoon break
Please note This is a preliminary schedule Final timings will be published in the sponsorship and exhibition manual
exhiBitor pASSeS
An allocation of exhibitor passes is included in each sponsorship and exhibition package These passes include all catering located in the exhibition Hall (morning tea lunch and afternoon tea) and the welcome reception but do not include attendance to any of the scientific sessions or conference dinner
Sponsors and exhibitors will receive access to an online form to register staff Additional exhibition passes may be purchased at AU$ $385 (incl GST) per person for the entire Conference not including the conference dinner or AU$165 (incl GST) per person per day Should sponsors wish to attend scientific sessions they need to purchase a delegate registration
Any other requirements to be arranged with the stand builders Details will be provided in the sponsorship and exhibition manual three months prior to the Conference
preLiminArY exhiBition timetABLe
SponSorShip AnD exhiBition mAnuAL
A manual will be distributed to all sponsors and exhibitors three months prior to the exhibition The manual will contain details of the pack inpack out schedule supplier contact details and forms for exhibition goods and services etc
AccommoDAtion
Conference rate accommodation will be available to book during registration visit the website for accommodation options
BooKing form AnD contrAct AppLicAtion for SponSorShip ActA internAtionAL cLinicAL triALS conference 2019Please complete the form below
We _________________________________________________ (company name) apply for sponsorship in accordance with the terms and conditions set out in the prospectus
Signed _____________________________________________ Date __________________________________
Please forward this form to clinicaltrialstheconferencecompanycom
By fax +64 9 360 1242
By mail to The Conference Company Level 14 5 Martin Place Sydney NSW Australia
compAnY DetAiLS
Company _____________________________________________________________________________________________________________________
Postal Address _______________________________________________________________________________________________________________
BooKing AnD pAYmentAll prices are quoted in Australian dollars plus GST of 10 (as of the date of the publication) The Conference reserves the right to vary the quoted prices in line with any changes in the rate of the GST
On receipt of a signed booking form a tax invoice for the required 50 deposit will be sent Sponsors and exhibitors not resident in Australia but registered for a tax equivalent to GST (Goods amp Services Tax) in their own country are not required to pay GST on their booking
Confirmation of sponsorship packages and exhibition space will only be made upon receipt of this deposit The balance will be invoiced on 1 May 2019 Applications for packages with a total value of under AU$5000 and after this date will be invoiced in full
Payment terms ndash net 20 days
All payments due must be received by the Conference Managers prior to the Conference No sponsor exhibitor will be allowed to set up their exhibition booth at the Conference until full payment has been received
All payments should be made in Australian dollars by bank transfer or credit card (please note a fee of 28 will apply for all credit card payments)
Public and Product Liability insurance to A$10 million must be taken out by each exhibitor at their own expense
SponSorShip AnD exhiBitor protocoL
It is expected that sponsors and exhibitors will comply with the Medical Technology Association of Australia (MTAA) and Medicines Australia (MA) Codes of Practice as applicable to their organisations
i trade displays must only be directed at health care professionals
ii product information for all products being promoted must be available from the display booth
iii starter packs must not be made available for collection from unattended booths nor be supplied to unauthorised or non-qualified persons
iv competitions intended to encourage participants to attend trade displays must be consistent with the requirements of the MTAA and MA Codes
fLoor pLAn
every attempt will be made to meet your preferred exhibition location However The Organising Committee reserves the right to re-assign locations if necessary following discussion with the affected parties
cAnceLLAtion poLicY
If notification of cancellation of sponsorship is received in writing
bull prior to 20 December 2018 your deposit will be refunded less 20 administration fee
bull between 20 December 2018 and 30 April 2019 you are liable for 50 of the package selected
bull from 1 May 2019 you are liable for 100 of the package selected
The Organising Committee reserves the right to cancel the Conference not later than 28 June 2019 in case of circumstances beyond its control In such a case all monies paid to date will be refunded in full less any expenses incurred The liability of the organisers will be limited to that amount
Thank you for taking the time to consider the possibilities the ACTA International Clinical Trials Conference 2019 has to offer
If you have made your choices please complete and return the application for sponsorship form If we can assist with further information or discussing other opportunities please contact the Conference Managers
We hope that you are enthusiastic about the available opportunities
We look forward to welcoming you to Sydney in 2019
SponSorShip LiAiSon
We inVite Your Support
Bridgette Sinclair Sponsorship and Exhibition Manager The Conference Company
On behalf of the ACTA International Clinical Trials Conference 2019 Organising Committee
Level 14 5 Martin Place Sydney NSW Australia
Email clinicaltrialstheconferencecompanycom
Telephone Free calling from Australia 1800 193 405 | +64 9 360 1240
pLAtinum SponSor Au$30000 + gSt (LimiteD to 2 onLY)
As a platinum sponsor you will be recognised as a major sponsor of the Conference
BenefitS
BreAKfASt or eVening SYmpoSiumOption to host either a breakfast or evening symposium A room at the venue and basic audio visual will be included Additional audio visual and catering will be at the sponsorrsquos expense There is a possibility this will not be an exclusive timeslot if the diamond or other platinum sponsor conducts a symposium at the same timebull evening symposium option - To be held Thursday 3 October 1900 onwards or
bull Breakfast symposium option - To be held either Friday 4 October or Saturday 5 October 0715 - 0800 time dependent on final program timings
bull Promotion in the Conference program
SeSSion SponSorOpportunity to sponsor a session within the program Session to be approved by the committee and speaker bull Company logo will be printed in the Conference program
bull Company logo will be listed on the website and in the Conference app
bull Company slide will be shown on the screen before and after the session
bull Acknowledgement by the Chair of the session
exhiBition bull Complimentary exhibition booth measuring 9m x 3m (27sqm) in the exhibition area
bull Option to use exhibition shell scheme or use space only for a custom build stand
bull Option to purchase additional space or booths
regiStrAtionbull Six (6) delegate registrations
bull One (1) speaker day registration on the day of your symposium
bull Four (4) exhibitor passes
profiLebull Verbal acknowledgement as a platinum sponsor at the Conference opening session
bull Logo on screen at Conference opening session
bull Company branding displayed during your breakfast or evening symposium
bull Company branding before and after your session sponsorship
bull Company logo on website with hyperlink to your nominated website
bull Company logo and profile (200-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Company logo included in promotional emails
bull Access to delegate list (3 weeks prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
As a gold sponsor you will be recognised as a key sponsor of the Conference
BenefitS
SeSSion SponSor Opportunity to sponsor a session within the program Session to be approved by the committee and speaker bull Company logo will be linked in the Conference program website and in the app
bull Company slide will be shown on the screen before and after the session
bull Acknowledgement by the Chair of the session
Lunch or coffee BreAK SponSorOption to sponsor a lunch or coffee break during the Conference bull Provide roll up banners near the catering stations (to be provided by sponsor 2m x 1m maximum)
bull Verbal acknowledgement of sponsorship prior to break
bull Company logo as a holding slide in the plenary during the break
bull Promoted as lunch or coffee break sponsor in the Conference program
exhiBition bull Complimentary exhibition booth measuring 6m x 3m (18sqm) in the exhibition area
bull Option to use exhibition shell scheme or use space only for a custom build stand
bull Option to purchase additional space or booths
regiStrAtionbull Four (4) delegate registrations
bull Two (2) exhibitor passes
profiLebull Verbal acknowledgement as a gold sponsor at the Conference opening session
bull Logo on screen at Conference opening session
bull Company branding before and after your session sponsorship
bull Company branding during lunch or coffee break
bull Company logo on website with hyperlink to your nominated website
bull Company logo and profile (100-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Company logo included in promotional emails
bull Access to delegate list (2 weeks prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
As a silver sponsor you will be recognised as a sponsor of the Conference
BenefitS
Lunch or coffee BreAK SponSorOption to sponsor a lunch or coffee break during the Conference bull Provide roll up banners near the catering stations (to be provided by sponsor 2m x 1m maximum)
bull Verbal acknowledgement of sponsorship prior to break
bull Company logo as a holding slide in the plenary during the break
bull Promoted as lunch or coffee break sponsor in the Conference program
exhiBition bull Complimentary exhibition booth measuring 3m x 3m (9sqm) in the exhibition area
bull exhibition shell scheme or use space only
bull Option to purchase additional space or booths
regiStrAtionbull Two (2) delegate registrations
bull Two (2) exhibitor passes
profiLebull Logo on screen at Conference opening session
bull Company branding during lunch or coffee break
bull Company logo on the Conference website with hyperlink to your nominated website
bull Company logo and profile (50-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Access to delegate list (1 week prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
BenefitS bull Acknowledgement as a key sponsor on the website and Conference app
bull Sponsor logo on the flash page and home page of app
bull Logo to be hyperlinked to destination page of choice
regiStrAtionbull Three (3) delegate registrations
profiLebull Logo presence on the Conference website pocket program and app
moBiLe chArge StAtion SponSor Au$4000 + gSt
BenefitS bull Promote your brand whilst delegates charge their mobile phones
bull Your companyrsquos branding will be on a standalone mobile phone charge station conveniently located within the exhibition area for all delegates to use throughout the conference (mobile charge station and branding included in the sponsorship)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket program and app
BenefitS bull Opportunity to sponsor a coffee cart within the
exhibition area Option to brand the coffee cart coffee cups and display up to one free standing banner behind the barista if space permits (coffee cart barista cost of coffees included in sponsorship Branding at sponsorrsquos cost)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket
program and app
excLuSiVe Lounge SponSor Au$5000 + gSt
BenefitS bull Dedicated space provided in the exhibition
hall for delegates to sit down and take a break Some furniture will be provided but we would encourage additional furniture to be supplied by the sponsor to make it their own space (additional branding and furniture at sponsor cost to be approved by the organising committee)
bull Space includes the opportunity to display up to two free standing banners with some limited marketing material but does not allow the option to exhibit products or devices Should you wish to demonstrate or promote products you will need to purchase an exhibition booth
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket
program and app
excLuSiVe LAnYArDSponSor Au$5000 + gSt
BenefitS bull Opportunity to provide branded lanyards to all
the delegates (cost of printing lanyards to be borne by the sponsor)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website
pocket program and app
excLuSiVe StAtionerY SponSor Au$3000 + gSt
BenefitS bull Opportunity to provide branded stationery
(note pads and pens) to all the delegates (sponsor to supply)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website
Your standard booth will include bull SIZE 30m x 30m x 24mbull WALLS 2400mm flush slimline aluminium wall frame with removable white panels that allow for
graphicsbull FASCIA 600mm high fascia to maximise presencebull SIGN Seamless panel allowing for digital printbull LIGHTING Two 150-watt spotlights per booth mounted on light track inside fasciabull POWER 1 x 4amp power pointbull CARPET Venue carpet
Discounts not available if shell scheme is not required
For diamond platinum and gold sponsors
bull Space only based on sponsor level bull 1x 10amp power point for each sponsor package (regardless of the space size)
Sponsors installing custom designed stands must provide the contact details of their appointed stand contractor together with a plan showing full design dimensions including a graphic of the stand design) to the sponsorship team at clinicaltrialstheconferencecompanycom no later than 1 July 2019Furniture hire barcode scanner hire and provision of internet connections is not included for any of the above packages These items may be hired from the official Conference contractors Contact details will be provided in the sponsorship and exhibition manual
Dressing of booths for sponsors and exhibitors from 1300 onwards
3 Octoberexhibition open
1700 - 1900 welcome reception
4 October exhibition open
5 Octoberexhibition open
Pack out ndash After afternoon break
Please note This is a preliminary schedule Final timings will be published in the sponsorship and exhibition manual
exhiBitor pASSeS
An allocation of exhibitor passes is included in each sponsorship and exhibition package These passes include all catering located in the exhibition Hall (morning tea lunch and afternoon tea) and the welcome reception but do not include attendance to any of the scientific sessions or conference dinner
Sponsors and exhibitors will receive access to an online form to register staff Additional exhibition passes may be purchased at AU$ $385 (incl GST) per person for the entire Conference not including the conference dinner or AU$165 (incl GST) per person per day Should sponsors wish to attend scientific sessions they need to purchase a delegate registration
Any other requirements to be arranged with the stand builders Details will be provided in the sponsorship and exhibition manual three months prior to the Conference
preLiminArY exhiBition timetABLe
SponSorShip AnD exhiBition mAnuAL
A manual will be distributed to all sponsors and exhibitors three months prior to the exhibition The manual will contain details of the pack inpack out schedule supplier contact details and forms for exhibition goods and services etc
AccommoDAtion
Conference rate accommodation will be available to book during registration visit the website for accommodation options
BooKing form AnD contrAct AppLicAtion for SponSorShip ActA internAtionAL cLinicAL triALS conference 2019Please complete the form below
We _________________________________________________ (company name) apply for sponsorship in accordance with the terms and conditions set out in the prospectus
Signed _____________________________________________ Date __________________________________
Please forward this form to clinicaltrialstheconferencecompanycom
By fax +64 9 360 1242
By mail to The Conference Company Level 14 5 Martin Place Sydney NSW Australia
compAnY DetAiLS
Company _____________________________________________________________________________________________________________________
Postal Address _______________________________________________________________________________________________________________
BooKing AnD pAYmentAll prices are quoted in Australian dollars plus GST of 10 (as of the date of the publication) The Conference reserves the right to vary the quoted prices in line with any changes in the rate of the GST
On receipt of a signed booking form a tax invoice for the required 50 deposit will be sent Sponsors and exhibitors not resident in Australia but registered for a tax equivalent to GST (Goods amp Services Tax) in their own country are not required to pay GST on their booking
Confirmation of sponsorship packages and exhibition space will only be made upon receipt of this deposit The balance will be invoiced on 1 May 2019 Applications for packages with a total value of under AU$5000 and after this date will be invoiced in full
Payment terms ndash net 20 days
All payments due must be received by the Conference Managers prior to the Conference No sponsor exhibitor will be allowed to set up their exhibition booth at the Conference until full payment has been received
All payments should be made in Australian dollars by bank transfer or credit card (please note a fee of 28 will apply for all credit card payments)
Public and Product Liability insurance to A$10 million must be taken out by each exhibitor at their own expense
SponSorShip AnD exhiBitor protocoL
It is expected that sponsors and exhibitors will comply with the Medical Technology Association of Australia (MTAA) and Medicines Australia (MA) Codes of Practice as applicable to their organisations
i trade displays must only be directed at health care professionals
ii product information for all products being promoted must be available from the display booth
iii starter packs must not be made available for collection from unattended booths nor be supplied to unauthorised or non-qualified persons
iv competitions intended to encourage participants to attend trade displays must be consistent with the requirements of the MTAA and MA Codes
fLoor pLAn
every attempt will be made to meet your preferred exhibition location However The Organising Committee reserves the right to re-assign locations if necessary following discussion with the affected parties
cAnceLLAtion poLicY
If notification of cancellation of sponsorship is received in writing
bull prior to 20 December 2018 your deposit will be refunded less 20 administration fee
bull between 20 December 2018 and 30 April 2019 you are liable for 50 of the package selected
bull from 1 May 2019 you are liable for 100 of the package selected
The Organising Committee reserves the right to cancel the Conference not later than 28 June 2019 in case of circumstances beyond its control In such a case all monies paid to date will be refunded in full less any expenses incurred The liability of the organisers will be limited to that amount
Thank you for taking the time to consider the possibilities the ACTA International Clinical Trials Conference 2019 has to offer
If you have made your choices please complete and return the application for sponsorship form If we can assist with further information or discussing other opportunities please contact the Conference Managers
We hope that you are enthusiastic about the available opportunities
We look forward to welcoming you to Sydney in 2019
SponSorShip LiAiSon
We inVite Your Support
Bridgette Sinclair Sponsorship and Exhibition Manager The Conference Company
On behalf of the ACTA International Clinical Trials Conference 2019 Organising Committee
Level 14 5 Martin Place Sydney NSW Australia
Email clinicaltrialstheconferencecompanycom
Telephone Free calling from Australia 1800 193 405 | +64 9 360 1240
As a gold sponsor you will be recognised as a key sponsor of the Conference
BenefitS
SeSSion SponSor Opportunity to sponsor a session within the program Session to be approved by the committee and speaker bull Company logo will be linked in the Conference program website and in the app
bull Company slide will be shown on the screen before and after the session
bull Acknowledgement by the Chair of the session
Lunch or coffee BreAK SponSorOption to sponsor a lunch or coffee break during the Conference bull Provide roll up banners near the catering stations (to be provided by sponsor 2m x 1m maximum)
bull Verbal acknowledgement of sponsorship prior to break
bull Company logo as a holding slide in the plenary during the break
bull Promoted as lunch or coffee break sponsor in the Conference program
exhiBition bull Complimentary exhibition booth measuring 6m x 3m (18sqm) in the exhibition area
bull Option to use exhibition shell scheme or use space only for a custom build stand
bull Option to purchase additional space or booths
regiStrAtionbull Four (4) delegate registrations
bull Two (2) exhibitor passes
profiLebull Verbal acknowledgement as a gold sponsor at the Conference opening session
bull Logo on screen at Conference opening session
bull Company branding before and after your session sponsorship
bull Company branding during lunch or coffee break
bull Company logo on website with hyperlink to your nominated website
bull Company logo and profile (100-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Company logo included in promotional emails
bull Access to delegate list (2 weeks prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
As a silver sponsor you will be recognised as a sponsor of the Conference
BenefitS
Lunch or coffee BreAK SponSorOption to sponsor a lunch or coffee break during the Conference bull Provide roll up banners near the catering stations (to be provided by sponsor 2m x 1m maximum)
bull Verbal acknowledgement of sponsorship prior to break
bull Company logo as a holding slide in the plenary during the break
bull Promoted as lunch or coffee break sponsor in the Conference program
exhiBition bull Complimentary exhibition booth measuring 3m x 3m (9sqm) in the exhibition area
bull exhibition shell scheme or use space only
bull Option to purchase additional space or booths
regiStrAtionbull Two (2) delegate registrations
bull Two (2) exhibitor passes
profiLebull Logo on screen at Conference opening session
bull Company branding during lunch or coffee break
bull Company logo on the Conference website with hyperlink to your nominated website
bull Company logo and profile (50-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Access to delegate list (1 week prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
BenefitS bull Acknowledgement as a key sponsor on the website and Conference app
bull Sponsor logo on the flash page and home page of app
bull Logo to be hyperlinked to destination page of choice
regiStrAtionbull Three (3) delegate registrations
profiLebull Logo presence on the Conference website pocket program and app
moBiLe chArge StAtion SponSor Au$4000 + gSt
BenefitS bull Promote your brand whilst delegates charge their mobile phones
bull Your companyrsquos branding will be on a standalone mobile phone charge station conveniently located within the exhibition area for all delegates to use throughout the conference (mobile charge station and branding included in the sponsorship)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket program and app
BenefitS bull Opportunity to sponsor a coffee cart within the
exhibition area Option to brand the coffee cart coffee cups and display up to one free standing banner behind the barista if space permits (coffee cart barista cost of coffees included in sponsorship Branding at sponsorrsquos cost)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket
program and app
excLuSiVe Lounge SponSor Au$5000 + gSt
BenefitS bull Dedicated space provided in the exhibition
hall for delegates to sit down and take a break Some furniture will be provided but we would encourage additional furniture to be supplied by the sponsor to make it their own space (additional branding and furniture at sponsor cost to be approved by the organising committee)
bull Space includes the opportunity to display up to two free standing banners with some limited marketing material but does not allow the option to exhibit products or devices Should you wish to demonstrate or promote products you will need to purchase an exhibition booth
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket
program and app
excLuSiVe LAnYArDSponSor Au$5000 + gSt
BenefitS bull Opportunity to provide branded lanyards to all
the delegates (cost of printing lanyards to be borne by the sponsor)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website
pocket program and app
excLuSiVe StAtionerY SponSor Au$3000 + gSt
BenefitS bull Opportunity to provide branded stationery
(note pads and pens) to all the delegates (sponsor to supply)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website
Your standard booth will include bull SIZE 30m x 30m x 24mbull WALLS 2400mm flush slimline aluminium wall frame with removable white panels that allow for
graphicsbull FASCIA 600mm high fascia to maximise presencebull SIGN Seamless panel allowing for digital printbull LIGHTING Two 150-watt spotlights per booth mounted on light track inside fasciabull POWER 1 x 4amp power pointbull CARPET Venue carpet
Discounts not available if shell scheme is not required
For diamond platinum and gold sponsors
bull Space only based on sponsor level bull 1x 10amp power point for each sponsor package (regardless of the space size)
Sponsors installing custom designed stands must provide the contact details of their appointed stand contractor together with a plan showing full design dimensions including a graphic of the stand design) to the sponsorship team at clinicaltrialstheconferencecompanycom no later than 1 July 2019Furniture hire barcode scanner hire and provision of internet connections is not included for any of the above packages These items may be hired from the official Conference contractors Contact details will be provided in the sponsorship and exhibition manual
Dressing of booths for sponsors and exhibitors from 1300 onwards
3 Octoberexhibition open
1700 - 1900 welcome reception
4 October exhibition open
5 Octoberexhibition open
Pack out ndash After afternoon break
Please note This is a preliminary schedule Final timings will be published in the sponsorship and exhibition manual
exhiBitor pASSeS
An allocation of exhibitor passes is included in each sponsorship and exhibition package These passes include all catering located in the exhibition Hall (morning tea lunch and afternoon tea) and the welcome reception but do not include attendance to any of the scientific sessions or conference dinner
Sponsors and exhibitors will receive access to an online form to register staff Additional exhibition passes may be purchased at AU$ $385 (incl GST) per person for the entire Conference not including the conference dinner or AU$165 (incl GST) per person per day Should sponsors wish to attend scientific sessions they need to purchase a delegate registration
Any other requirements to be arranged with the stand builders Details will be provided in the sponsorship and exhibition manual three months prior to the Conference
preLiminArY exhiBition timetABLe
SponSorShip AnD exhiBition mAnuAL
A manual will be distributed to all sponsors and exhibitors three months prior to the exhibition The manual will contain details of the pack inpack out schedule supplier contact details and forms for exhibition goods and services etc
AccommoDAtion
Conference rate accommodation will be available to book during registration visit the website for accommodation options
BooKing form AnD contrAct AppLicAtion for SponSorShip ActA internAtionAL cLinicAL triALS conference 2019Please complete the form below
We _________________________________________________ (company name) apply for sponsorship in accordance with the terms and conditions set out in the prospectus
Signed _____________________________________________ Date __________________________________
Please forward this form to clinicaltrialstheconferencecompanycom
By fax +64 9 360 1242
By mail to The Conference Company Level 14 5 Martin Place Sydney NSW Australia
compAnY DetAiLS
Company _____________________________________________________________________________________________________________________
Postal Address _______________________________________________________________________________________________________________
BooKing AnD pAYmentAll prices are quoted in Australian dollars plus GST of 10 (as of the date of the publication) The Conference reserves the right to vary the quoted prices in line with any changes in the rate of the GST
On receipt of a signed booking form a tax invoice for the required 50 deposit will be sent Sponsors and exhibitors not resident in Australia but registered for a tax equivalent to GST (Goods amp Services Tax) in their own country are not required to pay GST on their booking
Confirmation of sponsorship packages and exhibition space will only be made upon receipt of this deposit The balance will be invoiced on 1 May 2019 Applications for packages with a total value of under AU$5000 and after this date will be invoiced in full
Payment terms ndash net 20 days
All payments due must be received by the Conference Managers prior to the Conference No sponsor exhibitor will be allowed to set up their exhibition booth at the Conference until full payment has been received
All payments should be made in Australian dollars by bank transfer or credit card (please note a fee of 28 will apply for all credit card payments)
Public and Product Liability insurance to A$10 million must be taken out by each exhibitor at their own expense
SponSorShip AnD exhiBitor protocoL
It is expected that sponsors and exhibitors will comply with the Medical Technology Association of Australia (MTAA) and Medicines Australia (MA) Codes of Practice as applicable to their organisations
i trade displays must only be directed at health care professionals
ii product information for all products being promoted must be available from the display booth
iii starter packs must not be made available for collection from unattended booths nor be supplied to unauthorised or non-qualified persons
iv competitions intended to encourage participants to attend trade displays must be consistent with the requirements of the MTAA and MA Codes
fLoor pLAn
every attempt will be made to meet your preferred exhibition location However The Organising Committee reserves the right to re-assign locations if necessary following discussion with the affected parties
cAnceLLAtion poLicY
If notification of cancellation of sponsorship is received in writing
bull prior to 20 December 2018 your deposit will be refunded less 20 administration fee
bull between 20 December 2018 and 30 April 2019 you are liable for 50 of the package selected
bull from 1 May 2019 you are liable for 100 of the package selected
The Organising Committee reserves the right to cancel the Conference not later than 28 June 2019 in case of circumstances beyond its control In such a case all monies paid to date will be refunded in full less any expenses incurred The liability of the organisers will be limited to that amount
Thank you for taking the time to consider the possibilities the ACTA International Clinical Trials Conference 2019 has to offer
If you have made your choices please complete and return the application for sponsorship form If we can assist with further information or discussing other opportunities please contact the Conference Managers
We hope that you are enthusiastic about the available opportunities
We look forward to welcoming you to Sydney in 2019
SponSorShip LiAiSon
We inVite Your Support
Bridgette Sinclair Sponsorship and Exhibition Manager The Conference Company
On behalf of the ACTA International Clinical Trials Conference 2019 Organising Committee
Level 14 5 Martin Place Sydney NSW Australia
Email clinicaltrialstheconferencecompanycom
Telephone Free calling from Australia 1800 193 405 | +64 9 360 1240
As a silver sponsor you will be recognised as a sponsor of the Conference
BenefitS
Lunch or coffee BreAK SponSorOption to sponsor a lunch or coffee break during the Conference bull Provide roll up banners near the catering stations (to be provided by sponsor 2m x 1m maximum)
bull Verbal acknowledgement of sponsorship prior to break
bull Company logo as a holding slide in the plenary during the break
bull Promoted as lunch or coffee break sponsor in the Conference program
exhiBition bull Complimentary exhibition booth measuring 3m x 3m (9sqm) in the exhibition area
bull exhibition shell scheme or use space only
bull Option to purchase additional space or booths
regiStrAtionbull Two (2) delegate registrations
bull Two (2) exhibitor passes
profiLebull Logo on screen at Conference opening session
bull Company branding during lunch or coffee break
bull Company logo on the Conference website with hyperlink to your nominated website
bull Company logo and profile (50-word maximum) in Conference app
bull Company logo in Conference pocket program
bull Access to delegate list (1 week prior to the Conference and updates 1 week prior to and immediately after the Conference) List includes delegates that have given approval for name disclosure only
BenefitS bull Acknowledgement as a key sponsor on the website and Conference app
bull Sponsor logo on the flash page and home page of app
bull Logo to be hyperlinked to destination page of choice
regiStrAtionbull Three (3) delegate registrations
profiLebull Logo presence on the Conference website pocket program and app
moBiLe chArge StAtion SponSor Au$4000 + gSt
BenefitS bull Promote your brand whilst delegates charge their mobile phones
bull Your companyrsquos branding will be on a standalone mobile phone charge station conveniently located within the exhibition area for all delegates to use throughout the conference (mobile charge station and branding included in the sponsorship)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket program and app
BenefitS bull Opportunity to sponsor a coffee cart within the
exhibition area Option to brand the coffee cart coffee cups and display up to one free standing banner behind the barista if space permits (coffee cart barista cost of coffees included in sponsorship Branding at sponsorrsquos cost)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket
program and app
excLuSiVe Lounge SponSor Au$5000 + gSt
BenefitS bull Dedicated space provided in the exhibition
hall for delegates to sit down and take a break Some furniture will be provided but we would encourage additional furniture to be supplied by the sponsor to make it their own space (additional branding and furniture at sponsor cost to be approved by the organising committee)
bull Space includes the opportunity to display up to two free standing banners with some limited marketing material but does not allow the option to exhibit products or devices Should you wish to demonstrate or promote products you will need to purchase an exhibition booth
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket
program and app
excLuSiVe LAnYArDSponSor Au$5000 + gSt
BenefitS bull Opportunity to provide branded lanyards to all
the delegates (cost of printing lanyards to be borne by the sponsor)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website
pocket program and app
excLuSiVe StAtionerY SponSor Au$3000 + gSt
BenefitS bull Opportunity to provide branded stationery
(note pads and pens) to all the delegates (sponsor to supply)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website
Your standard booth will include bull SIZE 30m x 30m x 24mbull WALLS 2400mm flush slimline aluminium wall frame with removable white panels that allow for
graphicsbull FASCIA 600mm high fascia to maximise presencebull SIGN Seamless panel allowing for digital printbull LIGHTING Two 150-watt spotlights per booth mounted on light track inside fasciabull POWER 1 x 4amp power pointbull CARPET Venue carpet
Discounts not available if shell scheme is not required
For diamond platinum and gold sponsors
bull Space only based on sponsor level bull 1x 10amp power point for each sponsor package (regardless of the space size)
Sponsors installing custom designed stands must provide the contact details of their appointed stand contractor together with a plan showing full design dimensions including a graphic of the stand design) to the sponsorship team at clinicaltrialstheconferencecompanycom no later than 1 July 2019Furniture hire barcode scanner hire and provision of internet connections is not included for any of the above packages These items may be hired from the official Conference contractors Contact details will be provided in the sponsorship and exhibition manual
Dressing of booths for sponsors and exhibitors from 1300 onwards
3 Octoberexhibition open
1700 - 1900 welcome reception
4 October exhibition open
5 Octoberexhibition open
Pack out ndash After afternoon break
Please note This is a preliminary schedule Final timings will be published in the sponsorship and exhibition manual
exhiBitor pASSeS
An allocation of exhibitor passes is included in each sponsorship and exhibition package These passes include all catering located in the exhibition Hall (morning tea lunch and afternoon tea) and the welcome reception but do not include attendance to any of the scientific sessions or conference dinner
Sponsors and exhibitors will receive access to an online form to register staff Additional exhibition passes may be purchased at AU$ $385 (incl GST) per person for the entire Conference not including the conference dinner or AU$165 (incl GST) per person per day Should sponsors wish to attend scientific sessions they need to purchase a delegate registration
Any other requirements to be arranged with the stand builders Details will be provided in the sponsorship and exhibition manual three months prior to the Conference
preLiminArY exhiBition timetABLe
SponSorShip AnD exhiBition mAnuAL
A manual will be distributed to all sponsors and exhibitors three months prior to the exhibition The manual will contain details of the pack inpack out schedule supplier contact details and forms for exhibition goods and services etc
AccommoDAtion
Conference rate accommodation will be available to book during registration visit the website for accommodation options
BooKing form AnD contrAct AppLicAtion for SponSorShip ActA internAtionAL cLinicAL triALS conference 2019Please complete the form below
We _________________________________________________ (company name) apply for sponsorship in accordance with the terms and conditions set out in the prospectus
Signed _____________________________________________ Date __________________________________
Please forward this form to clinicaltrialstheconferencecompanycom
By fax +64 9 360 1242
By mail to The Conference Company Level 14 5 Martin Place Sydney NSW Australia
compAnY DetAiLS
Company _____________________________________________________________________________________________________________________
Postal Address _______________________________________________________________________________________________________________
BooKing AnD pAYmentAll prices are quoted in Australian dollars plus GST of 10 (as of the date of the publication) The Conference reserves the right to vary the quoted prices in line with any changes in the rate of the GST
On receipt of a signed booking form a tax invoice for the required 50 deposit will be sent Sponsors and exhibitors not resident in Australia but registered for a tax equivalent to GST (Goods amp Services Tax) in their own country are not required to pay GST on their booking
Confirmation of sponsorship packages and exhibition space will only be made upon receipt of this deposit The balance will be invoiced on 1 May 2019 Applications for packages with a total value of under AU$5000 and after this date will be invoiced in full
Payment terms ndash net 20 days
All payments due must be received by the Conference Managers prior to the Conference No sponsor exhibitor will be allowed to set up their exhibition booth at the Conference until full payment has been received
All payments should be made in Australian dollars by bank transfer or credit card (please note a fee of 28 will apply for all credit card payments)
Public and Product Liability insurance to A$10 million must be taken out by each exhibitor at their own expense
SponSorShip AnD exhiBitor protocoL
It is expected that sponsors and exhibitors will comply with the Medical Technology Association of Australia (MTAA) and Medicines Australia (MA) Codes of Practice as applicable to their organisations
i trade displays must only be directed at health care professionals
ii product information for all products being promoted must be available from the display booth
iii starter packs must not be made available for collection from unattended booths nor be supplied to unauthorised or non-qualified persons
iv competitions intended to encourage participants to attend trade displays must be consistent with the requirements of the MTAA and MA Codes
fLoor pLAn
every attempt will be made to meet your preferred exhibition location However The Organising Committee reserves the right to re-assign locations if necessary following discussion with the affected parties
cAnceLLAtion poLicY
If notification of cancellation of sponsorship is received in writing
bull prior to 20 December 2018 your deposit will be refunded less 20 administration fee
bull between 20 December 2018 and 30 April 2019 you are liable for 50 of the package selected
bull from 1 May 2019 you are liable for 100 of the package selected
The Organising Committee reserves the right to cancel the Conference not later than 28 June 2019 in case of circumstances beyond its control In such a case all monies paid to date will be refunded in full less any expenses incurred The liability of the organisers will be limited to that amount
Thank you for taking the time to consider the possibilities the ACTA International Clinical Trials Conference 2019 has to offer
If you have made your choices please complete and return the application for sponsorship form If we can assist with further information or discussing other opportunities please contact the Conference Managers
We hope that you are enthusiastic about the available opportunities
We look forward to welcoming you to Sydney in 2019
SponSorShip LiAiSon
We inVite Your Support
Bridgette Sinclair Sponsorship and Exhibition Manager The Conference Company
On behalf of the ACTA International Clinical Trials Conference 2019 Organising Committee
Level 14 5 Martin Place Sydney NSW Australia
Email clinicaltrialstheconferencecompanycom
Telephone Free calling from Australia 1800 193 405 | +64 9 360 1240
BenefitS bull Acknowledgement as a key sponsor on the website and Conference app
bull Sponsor logo on the flash page and home page of app
bull Logo to be hyperlinked to destination page of choice
regiStrAtionbull Three (3) delegate registrations
profiLebull Logo presence on the Conference website pocket program and app
moBiLe chArge StAtion SponSor Au$4000 + gSt
BenefitS bull Promote your brand whilst delegates charge their mobile phones
bull Your companyrsquos branding will be on a standalone mobile phone charge station conveniently located within the exhibition area for all delegates to use throughout the conference (mobile charge station and branding included in the sponsorship)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket program and app
BenefitS bull Opportunity to sponsor a coffee cart within the
exhibition area Option to brand the coffee cart coffee cups and display up to one free standing banner behind the barista if space permits (coffee cart barista cost of coffees included in sponsorship Branding at sponsorrsquos cost)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket
program and app
excLuSiVe Lounge SponSor Au$5000 + gSt
BenefitS bull Dedicated space provided in the exhibition
hall for delegates to sit down and take a break Some furniture will be provided but we would encourage additional furniture to be supplied by the sponsor to make it their own space (additional branding and furniture at sponsor cost to be approved by the organising committee)
bull Space includes the opportunity to display up to two free standing banners with some limited marketing material but does not allow the option to exhibit products or devices Should you wish to demonstrate or promote products you will need to purchase an exhibition booth
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket
program and app
excLuSiVe LAnYArDSponSor Au$5000 + gSt
BenefitS bull Opportunity to provide branded lanyards to all
the delegates (cost of printing lanyards to be borne by the sponsor)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website
pocket program and app
excLuSiVe StAtionerY SponSor Au$3000 + gSt
BenefitS bull Opportunity to provide branded stationery
(note pads and pens) to all the delegates (sponsor to supply)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website
Your standard booth will include bull SIZE 30m x 30m x 24mbull WALLS 2400mm flush slimline aluminium wall frame with removable white panels that allow for
graphicsbull FASCIA 600mm high fascia to maximise presencebull SIGN Seamless panel allowing for digital printbull LIGHTING Two 150-watt spotlights per booth mounted on light track inside fasciabull POWER 1 x 4amp power pointbull CARPET Venue carpet
Discounts not available if shell scheme is not required
For diamond platinum and gold sponsors
bull Space only based on sponsor level bull 1x 10amp power point for each sponsor package (regardless of the space size)
Sponsors installing custom designed stands must provide the contact details of their appointed stand contractor together with a plan showing full design dimensions including a graphic of the stand design) to the sponsorship team at clinicaltrialstheconferencecompanycom no later than 1 July 2019Furniture hire barcode scanner hire and provision of internet connections is not included for any of the above packages These items may be hired from the official Conference contractors Contact details will be provided in the sponsorship and exhibition manual
Dressing of booths for sponsors and exhibitors from 1300 onwards
3 Octoberexhibition open
1700 - 1900 welcome reception
4 October exhibition open
5 Octoberexhibition open
Pack out ndash After afternoon break
Please note This is a preliminary schedule Final timings will be published in the sponsorship and exhibition manual
exhiBitor pASSeS
An allocation of exhibitor passes is included in each sponsorship and exhibition package These passes include all catering located in the exhibition Hall (morning tea lunch and afternoon tea) and the welcome reception but do not include attendance to any of the scientific sessions or conference dinner
Sponsors and exhibitors will receive access to an online form to register staff Additional exhibition passes may be purchased at AU$ $385 (incl GST) per person for the entire Conference not including the conference dinner or AU$165 (incl GST) per person per day Should sponsors wish to attend scientific sessions they need to purchase a delegate registration
Any other requirements to be arranged with the stand builders Details will be provided in the sponsorship and exhibition manual three months prior to the Conference
preLiminArY exhiBition timetABLe
SponSorShip AnD exhiBition mAnuAL
A manual will be distributed to all sponsors and exhibitors three months prior to the exhibition The manual will contain details of the pack inpack out schedule supplier contact details and forms for exhibition goods and services etc
AccommoDAtion
Conference rate accommodation will be available to book during registration visit the website for accommodation options
BooKing form AnD contrAct AppLicAtion for SponSorShip ActA internAtionAL cLinicAL triALS conference 2019Please complete the form below
We _________________________________________________ (company name) apply for sponsorship in accordance with the terms and conditions set out in the prospectus
Signed _____________________________________________ Date __________________________________
Please forward this form to clinicaltrialstheconferencecompanycom
By fax +64 9 360 1242
By mail to The Conference Company Level 14 5 Martin Place Sydney NSW Australia
compAnY DetAiLS
Company _____________________________________________________________________________________________________________________
Postal Address _______________________________________________________________________________________________________________
BooKing AnD pAYmentAll prices are quoted in Australian dollars plus GST of 10 (as of the date of the publication) The Conference reserves the right to vary the quoted prices in line with any changes in the rate of the GST
On receipt of a signed booking form a tax invoice for the required 50 deposit will be sent Sponsors and exhibitors not resident in Australia but registered for a tax equivalent to GST (Goods amp Services Tax) in their own country are not required to pay GST on their booking
Confirmation of sponsorship packages and exhibition space will only be made upon receipt of this deposit The balance will be invoiced on 1 May 2019 Applications for packages with a total value of under AU$5000 and after this date will be invoiced in full
Payment terms ndash net 20 days
All payments due must be received by the Conference Managers prior to the Conference No sponsor exhibitor will be allowed to set up their exhibition booth at the Conference until full payment has been received
All payments should be made in Australian dollars by bank transfer or credit card (please note a fee of 28 will apply for all credit card payments)
Public and Product Liability insurance to A$10 million must be taken out by each exhibitor at their own expense
SponSorShip AnD exhiBitor protocoL
It is expected that sponsors and exhibitors will comply with the Medical Technology Association of Australia (MTAA) and Medicines Australia (MA) Codes of Practice as applicable to their organisations
i trade displays must only be directed at health care professionals
ii product information for all products being promoted must be available from the display booth
iii starter packs must not be made available for collection from unattended booths nor be supplied to unauthorised or non-qualified persons
iv competitions intended to encourage participants to attend trade displays must be consistent with the requirements of the MTAA and MA Codes
fLoor pLAn
every attempt will be made to meet your preferred exhibition location However The Organising Committee reserves the right to re-assign locations if necessary following discussion with the affected parties
cAnceLLAtion poLicY
If notification of cancellation of sponsorship is received in writing
bull prior to 20 December 2018 your deposit will be refunded less 20 administration fee
bull between 20 December 2018 and 30 April 2019 you are liable for 50 of the package selected
bull from 1 May 2019 you are liable for 100 of the package selected
The Organising Committee reserves the right to cancel the Conference not later than 28 June 2019 in case of circumstances beyond its control In such a case all monies paid to date will be refunded in full less any expenses incurred The liability of the organisers will be limited to that amount
Thank you for taking the time to consider the possibilities the ACTA International Clinical Trials Conference 2019 has to offer
If you have made your choices please complete and return the application for sponsorship form If we can assist with further information or discussing other opportunities please contact the Conference Managers
We hope that you are enthusiastic about the available opportunities
We look forward to welcoming you to Sydney in 2019
SponSorShip LiAiSon
We inVite Your Support
Bridgette Sinclair Sponsorship and Exhibition Manager The Conference Company
On behalf of the ACTA International Clinical Trials Conference 2019 Organising Committee
Level 14 5 Martin Place Sydney NSW Australia
Email clinicaltrialstheconferencecompanycom
Telephone Free calling from Australia 1800 193 405 | +64 9 360 1240
BenefitS bull Acknowledgement as a key sponsor on the website and Conference app
bull Sponsor logo on the flash page and home page of app
bull Logo to be hyperlinked to destination page of choice
regiStrAtionbull Three (3) delegate registrations
profiLebull Logo presence on the Conference website pocket program and app
moBiLe chArge StAtion SponSor Au$4000 + gSt
BenefitS bull Promote your brand whilst delegates charge their mobile phones
bull Your companyrsquos branding will be on a standalone mobile phone charge station conveniently located within the exhibition area for all delegates to use throughout the conference (mobile charge station and branding included in the sponsorship)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket program and app
BenefitS bull Opportunity to sponsor a coffee cart within the
exhibition area Option to brand the coffee cart coffee cups and display up to one free standing banner behind the barista if space permits (coffee cart barista cost of coffees included in sponsorship Branding at sponsorrsquos cost)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket
program and app
excLuSiVe Lounge SponSor Au$5000 + gSt
BenefitS bull Dedicated space provided in the exhibition
hall for delegates to sit down and take a break Some furniture will be provided but we would encourage additional furniture to be supplied by the sponsor to make it their own space (additional branding and furniture at sponsor cost to be approved by the organising committee)
bull Space includes the opportunity to display up to two free standing banners with some limited marketing material but does not allow the option to exhibit products or devices Should you wish to demonstrate or promote products you will need to purchase an exhibition booth
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket
program and app
excLuSiVe LAnYArDSponSor Au$5000 + gSt
BenefitS bull Opportunity to provide branded lanyards to all
the delegates (cost of printing lanyards to be borne by the sponsor)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website
pocket program and app
excLuSiVe StAtionerY SponSor Au$3000 + gSt
BenefitS bull Opportunity to provide branded stationery
(note pads and pens) to all the delegates (sponsor to supply)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website
Your standard booth will include bull SIZE 30m x 30m x 24mbull WALLS 2400mm flush slimline aluminium wall frame with removable white panels that allow for
graphicsbull FASCIA 600mm high fascia to maximise presencebull SIGN Seamless panel allowing for digital printbull LIGHTING Two 150-watt spotlights per booth mounted on light track inside fasciabull POWER 1 x 4amp power pointbull CARPET Venue carpet
Discounts not available if shell scheme is not required
For diamond platinum and gold sponsors
bull Space only based on sponsor level bull 1x 10amp power point for each sponsor package (regardless of the space size)
Sponsors installing custom designed stands must provide the contact details of their appointed stand contractor together with a plan showing full design dimensions including a graphic of the stand design) to the sponsorship team at clinicaltrialstheconferencecompanycom no later than 1 July 2019Furniture hire barcode scanner hire and provision of internet connections is not included for any of the above packages These items may be hired from the official Conference contractors Contact details will be provided in the sponsorship and exhibition manual
Dressing of booths for sponsors and exhibitors from 1300 onwards
3 Octoberexhibition open
1700 - 1900 welcome reception
4 October exhibition open
5 Octoberexhibition open
Pack out ndash After afternoon break
Please note This is a preliminary schedule Final timings will be published in the sponsorship and exhibition manual
exhiBitor pASSeS
An allocation of exhibitor passes is included in each sponsorship and exhibition package These passes include all catering located in the exhibition Hall (morning tea lunch and afternoon tea) and the welcome reception but do not include attendance to any of the scientific sessions or conference dinner
Sponsors and exhibitors will receive access to an online form to register staff Additional exhibition passes may be purchased at AU$ $385 (incl GST) per person for the entire Conference not including the conference dinner or AU$165 (incl GST) per person per day Should sponsors wish to attend scientific sessions they need to purchase a delegate registration
Any other requirements to be arranged with the stand builders Details will be provided in the sponsorship and exhibition manual three months prior to the Conference
preLiminArY exhiBition timetABLe
SponSorShip AnD exhiBition mAnuAL
A manual will be distributed to all sponsors and exhibitors three months prior to the exhibition The manual will contain details of the pack inpack out schedule supplier contact details and forms for exhibition goods and services etc
AccommoDAtion
Conference rate accommodation will be available to book during registration visit the website for accommodation options
BooKing form AnD contrAct AppLicAtion for SponSorShip ActA internAtionAL cLinicAL triALS conference 2019Please complete the form below
We _________________________________________________ (company name) apply for sponsorship in accordance with the terms and conditions set out in the prospectus
Signed _____________________________________________ Date __________________________________
Please forward this form to clinicaltrialstheconferencecompanycom
By fax +64 9 360 1242
By mail to The Conference Company Level 14 5 Martin Place Sydney NSW Australia
compAnY DetAiLS
Company _____________________________________________________________________________________________________________________
Postal Address _______________________________________________________________________________________________________________
BooKing AnD pAYmentAll prices are quoted in Australian dollars plus GST of 10 (as of the date of the publication) The Conference reserves the right to vary the quoted prices in line with any changes in the rate of the GST
On receipt of a signed booking form a tax invoice for the required 50 deposit will be sent Sponsors and exhibitors not resident in Australia but registered for a tax equivalent to GST (Goods amp Services Tax) in their own country are not required to pay GST on their booking
Confirmation of sponsorship packages and exhibition space will only be made upon receipt of this deposit The balance will be invoiced on 1 May 2019 Applications for packages with a total value of under AU$5000 and after this date will be invoiced in full
Payment terms ndash net 20 days
All payments due must be received by the Conference Managers prior to the Conference No sponsor exhibitor will be allowed to set up their exhibition booth at the Conference until full payment has been received
All payments should be made in Australian dollars by bank transfer or credit card (please note a fee of 28 will apply for all credit card payments)
Public and Product Liability insurance to A$10 million must be taken out by each exhibitor at their own expense
SponSorShip AnD exhiBitor protocoL
It is expected that sponsors and exhibitors will comply with the Medical Technology Association of Australia (MTAA) and Medicines Australia (MA) Codes of Practice as applicable to their organisations
i trade displays must only be directed at health care professionals
ii product information for all products being promoted must be available from the display booth
iii starter packs must not be made available for collection from unattended booths nor be supplied to unauthorised or non-qualified persons
iv competitions intended to encourage participants to attend trade displays must be consistent with the requirements of the MTAA and MA Codes
fLoor pLAn
every attempt will be made to meet your preferred exhibition location However The Organising Committee reserves the right to re-assign locations if necessary following discussion with the affected parties
cAnceLLAtion poLicY
If notification of cancellation of sponsorship is received in writing
bull prior to 20 December 2018 your deposit will be refunded less 20 administration fee
bull between 20 December 2018 and 30 April 2019 you are liable for 50 of the package selected
bull from 1 May 2019 you are liable for 100 of the package selected
The Organising Committee reserves the right to cancel the Conference not later than 28 June 2019 in case of circumstances beyond its control In such a case all monies paid to date will be refunded in full less any expenses incurred The liability of the organisers will be limited to that amount
Thank you for taking the time to consider the possibilities the ACTA International Clinical Trials Conference 2019 has to offer
If you have made your choices please complete and return the application for sponsorship form If we can assist with further information or discussing other opportunities please contact the Conference Managers
We hope that you are enthusiastic about the available opportunities
We look forward to welcoming you to Sydney in 2019
SponSorShip LiAiSon
We inVite Your Support
Bridgette Sinclair Sponsorship and Exhibition Manager The Conference Company
On behalf of the ACTA International Clinical Trials Conference 2019 Organising Committee
Level 14 5 Martin Place Sydney NSW Australia
Email clinicaltrialstheconferencecompanycom
Telephone Free calling from Australia 1800 193 405 | +64 9 360 1240
BenefitS bull Acknowledgement as a key sponsor on the website and Conference app
bull Sponsor logo on the flash page and home page of app
bull Logo to be hyperlinked to destination page of choice
regiStrAtionbull Three (3) delegate registrations
profiLebull Logo presence on the Conference website pocket program and app
moBiLe chArge StAtion SponSor Au$4000 + gSt
BenefitS bull Promote your brand whilst delegates charge their mobile phones
bull Your companyrsquos branding will be on a standalone mobile phone charge station conveniently located within the exhibition area for all delegates to use throughout the conference (mobile charge station and branding included in the sponsorship)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket program and app
BenefitS bull Opportunity to sponsor a coffee cart within the
exhibition area Option to brand the coffee cart coffee cups and display up to one free standing banner behind the barista if space permits (coffee cart barista cost of coffees included in sponsorship Branding at sponsorrsquos cost)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket
program and app
excLuSiVe Lounge SponSor Au$5000 + gSt
BenefitS bull Dedicated space provided in the exhibition
hall for delegates to sit down and take a break Some furniture will be provided but we would encourage additional furniture to be supplied by the sponsor to make it their own space (additional branding and furniture at sponsor cost to be approved by the organising committee)
bull Space includes the opportunity to display up to two free standing banners with some limited marketing material but does not allow the option to exhibit products or devices Should you wish to demonstrate or promote products you will need to purchase an exhibition booth
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket
program and app
excLuSiVe LAnYArDSponSor Au$5000 + gSt
BenefitS bull Opportunity to provide branded lanyards to all
the delegates (cost of printing lanyards to be borne by the sponsor)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website
pocket program and app
excLuSiVe StAtionerY SponSor Au$3000 + gSt
BenefitS bull Opportunity to provide branded stationery
(note pads and pens) to all the delegates (sponsor to supply)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website
Your standard booth will include bull SIZE 30m x 30m x 24mbull WALLS 2400mm flush slimline aluminium wall frame with removable white panels that allow for
graphicsbull FASCIA 600mm high fascia to maximise presencebull SIGN Seamless panel allowing for digital printbull LIGHTING Two 150-watt spotlights per booth mounted on light track inside fasciabull POWER 1 x 4amp power pointbull CARPET Venue carpet
Discounts not available if shell scheme is not required
For diamond platinum and gold sponsors
bull Space only based on sponsor level bull 1x 10amp power point for each sponsor package (regardless of the space size)
Sponsors installing custom designed stands must provide the contact details of their appointed stand contractor together with a plan showing full design dimensions including a graphic of the stand design) to the sponsorship team at clinicaltrialstheconferencecompanycom no later than 1 July 2019Furniture hire barcode scanner hire and provision of internet connections is not included for any of the above packages These items may be hired from the official Conference contractors Contact details will be provided in the sponsorship and exhibition manual
Dressing of booths for sponsors and exhibitors from 1300 onwards
3 Octoberexhibition open
1700 - 1900 welcome reception
4 October exhibition open
5 Octoberexhibition open
Pack out ndash After afternoon break
Please note This is a preliminary schedule Final timings will be published in the sponsorship and exhibition manual
exhiBitor pASSeS
An allocation of exhibitor passes is included in each sponsorship and exhibition package These passes include all catering located in the exhibition Hall (morning tea lunch and afternoon tea) and the welcome reception but do not include attendance to any of the scientific sessions or conference dinner
Sponsors and exhibitors will receive access to an online form to register staff Additional exhibition passes may be purchased at AU$ $385 (incl GST) per person for the entire Conference not including the conference dinner or AU$165 (incl GST) per person per day Should sponsors wish to attend scientific sessions they need to purchase a delegate registration
Any other requirements to be arranged with the stand builders Details will be provided in the sponsorship and exhibition manual three months prior to the Conference
preLiminArY exhiBition timetABLe
SponSorShip AnD exhiBition mAnuAL
A manual will be distributed to all sponsors and exhibitors three months prior to the exhibition The manual will contain details of the pack inpack out schedule supplier contact details and forms for exhibition goods and services etc
AccommoDAtion
Conference rate accommodation will be available to book during registration visit the website for accommodation options
BooKing form AnD contrAct AppLicAtion for SponSorShip ActA internAtionAL cLinicAL triALS conference 2019Please complete the form below
We _________________________________________________ (company name) apply for sponsorship in accordance with the terms and conditions set out in the prospectus
Signed _____________________________________________ Date __________________________________
Please forward this form to clinicaltrialstheconferencecompanycom
By fax +64 9 360 1242
By mail to The Conference Company Level 14 5 Martin Place Sydney NSW Australia
compAnY DetAiLS
Company _____________________________________________________________________________________________________________________
Postal Address _______________________________________________________________________________________________________________
BooKing AnD pAYmentAll prices are quoted in Australian dollars plus GST of 10 (as of the date of the publication) The Conference reserves the right to vary the quoted prices in line with any changes in the rate of the GST
On receipt of a signed booking form a tax invoice for the required 50 deposit will be sent Sponsors and exhibitors not resident in Australia but registered for a tax equivalent to GST (Goods amp Services Tax) in their own country are not required to pay GST on their booking
Confirmation of sponsorship packages and exhibition space will only be made upon receipt of this deposit The balance will be invoiced on 1 May 2019 Applications for packages with a total value of under AU$5000 and after this date will be invoiced in full
Payment terms ndash net 20 days
All payments due must be received by the Conference Managers prior to the Conference No sponsor exhibitor will be allowed to set up their exhibition booth at the Conference until full payment has been received
All payments should be made in Australian dollars by bank transfer or credit card (please note a fee of 28 will apply for all credit card payments)
Public and Product Liability insurance to A$10 million must be taken out by each exhibitor at their own expense
SponSorShip AnD exhiBitor protocoL
It is expected that sponsors and exhibitors will comply with the Medical Technology Association of Australia (MTAA) and Medicines Australia (MA) Codes of Practice as applicable to their organisations
i trade displays must only be directed at health care professionals
ii product information for all products being promoted must be available from the display booth
iii starter packs must not be made available for collection from unattended booths nor be supplied to unauthorised or non-qualified persons
iv competitions intended to encourage participants to attend trade displays must be consistent with the requirements of the MTAA and MA Codes
fLoor pLAn
every attempt will be made to meet your preferred exhibition location However The Organising Committee reserves the right to re-assign locations if necessary following discussion with the affected parties
cAnceLLAtion poLicY
If notification of cancellation of sponsorship is received in writing
bull prior to 20 December 2018 your deposit will be refunded less 20 administration fee
bull between 20 December 2018 and 30 April 2019 you are liable for 50 of the package selected
bull from 1 May 2019 you are liable for 100 of the package selected
The Organising Committee reserves the right to cancel the Conference not later than 28 June 2019 in case of circumstances beyond its control In such a case all monies paid to date will be refunded in full less any expenses incurred The liability of the organisers will be limited to that amount
Thank you for taking the time to consider the possibilities the ACTA International Clinical Trials Conference 2019 has to offer
If you have made your choices please complete and return the application for sponsorship form If we can assist with further information or discussing other opportunities please contact the Conference Managers
We hope that you are enthusiastic about the available opportunities
We look forward to welcoming you to Sydney in 2019
SponSorShip LiAiSon
We inVite Your Support
Bridgette Sinclair Sponsorship and Exhibition Manager The Conference Company
On behalf of the ACTA International Clinical Trials Conference 2019 Organising Committee
Level 14 5 Martin Place Sydney NSW Australia
Email clinicaltrialstheconferencecompanycom
Telephone Free calling from Australia 1800 193 405 | +64 9 360 1240
BenefitS bull Acknowledgement as a key sponsor on the website and Conference app
bull Sponsor logo on the flash page and home page of app
bull Logo to be hyperlinked to destination page of choice
regiStrAtionbull Three (3) delegate registrations
profiLebull Logo presence on the Conference website pocket program and app
moBiLe chArge StAtion SponSor Au$4000 + gSt
BenefitS bull Promote your brand whilst delegates charge their mobile phones
bull Your companyrsquos branding will be on a standalone mobile phone charge station conveniently located within the exhibition area for all delegates to use throughout the conference (mobile charge station and branding included in the sponsorship)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket program and app
BenefitS bull Opportunity to sponsor a coffee cart within the
exhibition area Option to brand the coffee cart coffee cups and display up to one free standing banner behind the barista if space permits (coffee cart barista cost of coffees included in sponsorship Branding at sponsorrsquos cost)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket
program and app
excLuSiVe Lounge SponSor Au$5000 + gSt
BenefitS bull Dedicated space provided in the exhibition
hall for delegates to sit down and take a break Some furniture will be provided but we would encourage additional furniture to be supplied by the sponsor to make it their own space (additional branding and furniture at sponsor cost to be approved by the organising committee)
bull Space includes the opportunity to display up to two free standing banners with some limited marketing material but does not allow the option to exhibit products or devices Should you wish to demonstrate or promote products you will need to purchase an exhibition booth
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket
program and app
excLuSiVe LAnYArDSponSor Au$5000 + gSt
BenefitS bull Opportunity to provide branded lanyards to all
the delegates (cost of printing lanyards to be borne by the sponsor)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website
pocket program and app
excLuSiVe StAtionerY SponSor Au$3000 + gSt
BenefitS bull Opportunity to provide branded stationery
(note pads and pens) to all the delegates (sponsor to supply)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website
Your standard booth will include bull SIZE 30m x 30m x 24mbull WALLS 2400mm flush slimline aluminium wall frame with removable white panels that allow for
graphicsbull FASCIA 600mm high fascia to maximise presencebull SIGN Seamless panel allowing for digital printbull LIGHTING Two 150-watt spotlights per booth mounted on light track inside fasciabull POWER 1 x 4amp power pointbull CARPET Venue carpet
Discounts not available if shell scheme is not required
For diamond platinum and gold sponsors
bull Space only based on sponsor level bull 1x 10amp power point for each sponsor package (regardless of the space size)
Sponsors installing custom designed stands must provide the contact details of their appointed stand contractor together with a plan showing full design dimensions including a graphic of the stand design) to the sponsorship team at clinicaltrialstheconferencecompanycom no later than 1 July 2019Furniture hire barcode scanner hire and provision of internet connections is not included for any of the above packages These items may be hired from the official Conference contractors Contact details will be provided in the sponsorship and exhibition manual
Dressing of booths for sponsors and exhibitors from 1300 onwards
3 Octoberexhibition open
1700 - 1900 welcome reception
4 October exhibition open
5 Octoberexhibition open
Pack out ndash After afternoon break
Please note This is a preliminary schedule Final timings will be published in the sponsorship and exhibition manual
exhiBitor pASSeS
An allocation of exhibitor passes is included in each sponsorship and exhibition package These passes include all catering located in the exhibition Hall (morning tea lunch and afternoon tea) and the welcome reception but do not include attendance to any of the scientific sessions or conference dinner
Sponsors and exhibitors will receive access to an online form to register staff Additional exhibition passes may be purchased at AU$ $385 (incl GST) per person for the entire Conference not including the conference dinner or AU$165 (incl GST) per person per day Should sponsors wish to attend scientific sessions they need to purchase a delegate registration
Any other requirements to be arranged with the stand builders Details will be provided in the sponsorship and exhibition manual three months prior to the Conference
preLiminArY exhiBition timetABLe
SponSorShip AnD exhiBition mAnuAL
A manual will be distributed to all sponsors and exhibitors three months prior to the exhibition The manual will contain details of the pack inpack out schedule supplier contact details and forms for exhibition goods and services etc
AccommoDAtion
Conference rate accommodation will be available to book during registration visit the website for accommodation options
BooKing form AnD contrAct AppLicAtion for SponSorShip ActA internAtionAL cLinicAL triALS conference 2019Please complete the form below
We _________________________________________________ (company name) apply for sponsorship in accordance with the terms and conditions set out in the prospectus
Signed _____________________________________________ Date __________________________________
Please forward this form to clinicaltrialstheconferencecompanycom
By fax +64 9 360 1242
By mail to The Conference Company Level 14 5 Martin Place Sydney NSW Australia
compAnY DetAiLS
Company _____________________________________________________________________________________________________________________
Postal Address _______________________________________________________________________________________________________________
BooKing AnD pAYmentAll prices are quoted in Australian dollars plus GST of 10 (as of the date of the publication) The Conference reserves the right to vary the quoted prices in line with any changes in the rate of the GST
On receipt of a signed booking form a tax invoice for the required 50 deposit will be sent Sponsors and exhibitors not resident in Australia but registered for a tax equivalent to GST (Goods amp Services Tax) in their own country are not required to pay GST on their booking
Confirmation of sponsorship packages and exhibition space will only be made upon receipt of this deposit The balance will be invoiced on 1 May 2019 Applications for packages with a total value of under AU$5000 and after this date will be invoiced in full
Payment terms ndash net 20 days
All payments due must be received by the Conference Managers prior to the Conference No sponsor exhibitor will be allowed to set up their exhibition booth at the Conference until full payment has been received
All payments should be made in Australian dollars by bank transfer or credit card (please note a fee of 28 will apply for all credit card payments)
Public and Product Liability insurance to A$10 million must be taken out by each exhibitor at their own expense
SponSorShip AnD exhiBitor protocoL
It is expected that sponsors and exhibitors will comply with the Medical Technology Association of Australia (MTAA) and Medicines Australia (MA) Codes of Practice as applicable to their organisations
i trade displays must only be directed at health care professionals
ii product information for all products being promoted must be available from the display booth
iii starter packs must not be made available for collection from unattended booths nor be supplied to unauthorised or non-qualified persons
iv competitions intended to encourage participants to attend trade displays must be consistent with the requirements of the MTAA and MA Codes
fLoor pLAn
every attempt will be made to meet your preferred exhibition location However The Organising Committee reserves the right to re-assign locations if necessary following discussion with the affected parties
cAnceLLAtion poLicY
If notification of cancellation of sponsorship is received in writing
bull prior to 20 December 2018 your deposit will be refunded less 20 administration fee
bull between 20 December 2018 and 30 April 2019 you are liable for 50 of the package selected
bull from 1 May 2019 you are liable for 100 of the package selected
The Organising Committee reserves the right to cancel the Conference not later than 28 June 2019 in case of circumstances beyond its control In such a case all monies paid to date will be refunded in full less any expenses incurred The liability of the organisers will be limited to that amount
Thank you for taking the time to consider the possibilities the ACTA International Clinical Trials Conference 2019 has to offer
If you have made your choices please complete and return the application for sponsorship form If we can assist with further information or discussing other opportunities please contact the Conference Managers
We hope that you are enthusiastic about the available opportunities
We look forward to welcoming you to Sydney in 2019
SponSorShip LiAiSon
We inVite Your Support
Bridgette Sinclair Sponsorship and Exhibition Manager The Conference Company
On behalf of the ACTA International Clinical Trials Conference 2019 Organising Committee
Level 14 5 Martin Place Sydney NSW Australia
Email clinicaltrialstheconferencecompanycom
Telephone Free calling from Australia 1800 193 405 | +64 9 360 1240
BenefitS bull Opportunity to sponsor a coffee cart within the
exhibition area Option to brand the coffee cart coffee cups and display up to one free standing banner behind the barista if space permits (coffee cart barista cost of coffees included in sponsorship Branding at sponsorrsquos cost)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket
program and app
excLuSiVe Lounge SponSor Au$5000 + gSt
BenefitS bull Dedicated space provided in the exhibition
hall for delegates to sit down and take a break Some furniture will be provided but we would encourage additional furniture to be supplied by the sponsor to make it their own space (additional branding and furniture at sponsor cost to be approved by the organising committee)
bull Space includes the opportunity to display up to two free standing banners with some limited marketing material but does not allow the option to exhibit products or devices Should you wish to demonstrate or promote products you will need to purchase an exhibition booth
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website pocket
program and app
excLuSiVe LAnYArDSponSor Au$5000 + gSt
BenefitS bull Opportunity to provide branded lanyards to all
the delegates (cost of printing lanyards to be borne by the sponsor)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website
pocket program and app
excLuSiVe StAtionerY SponSor Au$3000 + gSt
BenefitS bull Opportunity to provide branded stationery
(note pads and pens) to all the delegates (sponsor to supply)
regiStrAtionbull One (1) delegate registration
profiLebull Logo presence on the Conference website
Your standard booth will include bull SIZE 30m x 30m x 24mbull WALLS 2400mm flush slimline aluminium wall frame with removable white panels that allow for
graphicsbull FASCIA 600mm high fascia to maximise presencebull SIGN Seamless panel allowing for digital printbull LIGHTING Two 150-watt spotlights per booth mounted on light track inside fasciabull POWER 1 x 4amp power pointbull CARPET Venue carpet
Discounts not available if shell scheme is not required
For diamond platinum and gold sponsors
bull Space only based on sponsor level bull 1x 10amp power point for each sponsor package (regardless of the space size)
Sponsors installing custom designed stands must provide the contact details of their appointed stand contractor together with a plan showing full design dimensions including a graphic of the stand design) to the sponsorship team at clinicaltrialstheconferencecompanycom no later than 1 July 2019Furniture hire barcode scanner hire and provision of internet connections is not included for any of the above packages These items may be hired from the official Conference contractors Contact details will be provided in the sponsorship and exhibition manual
Dressing of booths for sponsors and exhibitors from 1300 onwards
3 Octoberexhibition open
1700 - 1900 welcome reception
4 October exhibition open
5 Octoberexhibition open
Pack out ndash After afternoon break
Please note This is a preliminary schedule Final timings will be published in the sponsorship and exhibition manual
exhiBitor pASSeS
An allocation of exhibitor passes is included in each sponsorship and exhibition package These passes include all catering located in the exhibition Hall (morning tea lunch and afternoon tea) and the welcome reception but do not include attendance to any of the scientific sessions or conference dinner
Sponsors and exhibitors will receive access to an online form to register staff Additional exhibition passes may be purchased at AU$ $385 (incl GST) per person for the entire Conference not including the conference dinner or AU$165 (incl GST) per person per day Should sponsors wish to attend scientific sessions they need to purchase a delegate registration
Any other requirements to be arranged with the stand builders Details will be provided in the sponsorship and exhibition manual three months prior to the Conference
preLiminArY exhiBition timetABLe
SponSorShip AnD exhiBition mAnuAL
A manual will be distributed to all sponsors and exhibitors three months prior to the exhibition The manual will contain details of the pack inpack out schedule supplier contact details and forms for exhibition goods and services etc
AccommoDAtion
Conference rate accommodation will be available to book during registration visit the website for accommodation options
BooKing form AnD contrAct AppLicAtion for SponSorShip ActA internAtionAL cLinicAL triALS conference 2019Please complete the form below
We _________________________________________________ (company name) apply for sponsorship in accordance with the terms and conditions set out in the prospectus
Signed _____________________________________________ Date __________________________________
Please forward this form to clinicaltrialstheconferencecompanycom
By fax +64 9 360 1242
By mail to The Conference Company Level 14 5 Martin Place Sydney NSW Australia
compAnY DetAiLS
Company _____________________________________________________________________________________________________________________
Postal Address _______________________________________________________________________________________________________________
BooKing AnD pAYmentAll prices are quoted in Australian dollars plus GST of 10 (as of the date of the publication) The Conference reserves the right to vary the quoted prices in line with any changes in the rate of the GST
On receipt of a signed booking form a tax invoice for the required 50 deposit will be sent Sponsors and exhibitors not resident in Australia but registered for a tax equivalent to GST (Goods amp Services Tax) in their own country are not required to pay GST on their booking
Confirmation of sponsorship packages and exhibition space will only be made upon receipt of this deposit The balance will be invoiced on 1 May 2019 Applications for packages with a total value of under AU$5000 and after this date will be invoiced in full
Payment terms ndash net 20 days
All payments due must be received by the Conference Managers prior to the Conference No sponsor exhibitor will be allowed to set up their exhibition booth at the Conference until full payment has been received
All payments should be made in Australian dollars by bank transfer or credit card (please note a fee of 28 will apply for all credit card payments)
Public and Product Liability insurance to A$10 million must be taken out by each exhibitor at their own expense
SponSorShip AnD exhiBitor protocoL
It is expected that sponsors and exhibitors will comply with the Medical Technology Association of Australia (MTAA) and Medicines Australia (MA) Codes of Practice as applicable to their organisations
i trade displays must only be directed at health care professionals
ii product information for all products being promoted must be available from the display booth
iii starter packs must not be made available for collection from unattended booths nor be supplied to unauthorised or non-qualified persons
iv competitions intended to encourage participants to attend trade displays must be consistent with the requirements of the MTAA and MA Codes
fLoor pLAn
every attempt will be made to meet your preferred exhibition location However The Organising Committee reserves the right to re-assign locations if necessary following discussion with the affected parties
cAnceLLAtion poLicY
If notification of cancellation of sponsorship is received in writing
bull prior to 20 December 2018 your deposit will be refunded less 20 administration fee
bull between 20 December 2018 and 30 April 2019 you are liable for 50 of the package selected
bull from 1 May 2019 you are liable for 100 of the package selected
The Organising Committee reserves the right to cancel the Conference not later than 28 June 2019 in case of circumstances beyond its control In such a case all monies paid to date will be refunded in full less any expenses incurred The liability of the organisers will be limited to that amount
Thank you for taking the time to consider the possibilities the ACTA International Clinical Trials Conference 2019 has to offer
If you have made your choices please complete and return the application for sponsorship form If we can assist with further information or discussing other opportunities please contact the Conference Managers
We hope that you are enthusiastic about the available opportunities
We look forward to welcoming you to Sydney in 2019
SponSorShip LiAiSon
We inVite Your Support
Bridgette Sinclair Sponsorship and Exhibition Manager The Conference Company
On behalf of the ACTA International Clinical Trials Conference 2019 Organising Committee
Level 14 5 Martin Place Sydney NSW Australia
Email clinicaltrialstheconferencecompanycom
Telephone Free calling from Australia 1800 193 405 | +64 9 360 1240
Your standard booth will include bull SIZE 30m x 30m x 24mbull WALLS 2400mm flush slimline aluminium wall frame with removable white panels that allow for
graphicsbull FASCIA 600mm high fascia to maximise presencebull SIGN Seamless panel allowing for digital printbull LIGHTING Two 150-watt spotlights per booth mounted on light track inside fasciabull POWER 1 x 4amp power pointbull CARPET Venue carpet
Discounts not available if shell scheme is not required
For diamond platinum and gold sponsors
bull Space only based on sponsor level bull 1x 10amp power point for each sponsor package (regardless of the space size)
Sponsors installing custom designed stands must provide the contact details of their appointed stand contractor together with a plan showing full design dimensions including a graphic of the stand design) to the sponsorship team at clinicaltrialstheconferencecompanycom no later than 1 July 2019Furniture hire barcode scanner hire and provision of internet connections is not included for any of the above packages These items may be hired from the official Conference contractors Contact details will be provided in the sponsorship and exhibition manual
Dressing of booths for sponsors and exhibitors from 1300 onwards
3 Octoberexhibition open
1700 - 1900 welcome reception
4 October exhibition open
5 Octoberexhibition open
Pack out ndash After afternoon break
Please note This is a preliminary schedule Final timings will be published in the sponsorship and exhibition manual
exhiBitor pASSeS
An allocation of exhibitor passes is included in each sponsorship and exhibition package These passes include all catering located in the exhibition Hall (morning tea lunch and afternoon tea) and the welcome reception but do not include attendance to any of the scientific sessions or conference dinner
Sponsors and exhibitors will receive access to an online form to register staff Additional exhibition passes may be purchased at AU$ $385 (incl GST) per person for the entire Conference not including the conference dinner or AU$165 (incl GST) per person per day Should sponsors wish to attend scientific sessions they need to purchase a delegate registration
Any other requirements to be arranged with the stand builders Details will be provided in the sponsorship and exhibition manual three months prior to the Conference
preLiminArY exhiBition timetABLe
SponSorShip AnD exhiBition mAnuAL
A manual will be distributed to all sponsors and exhibitors three months prior to the exhibition The manual will contain details of the pack inpack out schedule supplier contact details and forms for exhibition goods and services etc
AccommoDAtion
Conference rate accommodation will be available to book during registration visit the website for accommodation options
BooKing form AnD contrAct AppLicAtion for SponSorShip ActA internAtionAL cLinicAL triALS conference 2019Please complete the form below
We _________________________________________________ (company name) apply for sponsorship in accordance with the terms and conditions set out in the prospectus
Signed _____________________________________________ Date __________________________________
Please forward this form to clinicaltrialstheconferencecompanycom
By fax +64 9 360 1242
By mail to The Conference Company Level 14 5 Martin Place Sydney NSW Australia
compAnY DetAiLS
Company _____________________________________________________________________________________________________________________
Postal Address _______________________________________________________________________________________________________________
BooKing AnD pAYmentAll prices are quoted in Australian dollars plus GST of 10 (as of the date of the publication) The Conference reserves the right to vary the quoted prices in line with any changes in the rate of the GST
On receipt of a signed booking form a tax invoice for the required 50 deposit will be sent Sponsors and exhibitors not resident in Australia but registered for a tax equivalent to GST (Goods amp Services Tax) in their own country are not required to pay GST on their booking
Confirmation of sponsorship packages and exhibition space will only be made upon receipt of this deposit The balance will be invoiced on 1 May 2019 Applications for packages with a total value of under AU$5000 and after this date will be invoiced in full
Payment terms ndash net 20 days
All payments due must be received by the Conference Managers prior to the Conference No sponsor exhibitor will be allowed to set up their exhibition booth at the Conference until full payment has been received
All payments should be made in Australian dollars by bank transfer or credit card (please note a fee of 28 will apply for all credit card payments)
Public and Product Liability insurance to A$10 million must be taken out by each exhibitor at their own expense
SponSorShip AnD exhiBitor protocoL
It is expected that sponsors and exhibitors will comply with the Medical Technology Association of Australia (MTAA) and Medicines Australia (MA) Codes of Practice as applicable to their organisations
i trade displays must only be directed at health care professionals
ii product information for all products being promoted must be available from the display booth
iii starter packs must not be made available for collection from unattended booths nor be supplied to unauthorised or non-qualified persons
iv competitions intended to encourage participants to attend trade displays must be consistent with the requirements of the MTAA and MA Codes
fLoor pLAn
every attempt will be made to meet your preferred exhibition location However The Organising Committee reserves the right to re-assign locations if necessary following discussion with the affected parties
cAnceLLAtion poLicY
If notification of cancellation of sponsorship is received in writing
bull prior to 20 December 2018 your deposit will be refunded less 20 administration fee
bull between 20 December 2018 and 30 April 2019 you are liable for 50 of the package selected
bull from 1 May 2019 you are liable for 100 of the package selected
The Organising Committee reserves the right to cancel the Conference not later than 28 June 2019 in case of circumstances beyond its control In such a case all monies paid to date will be refunded in full less any expenses incurred The liability of the organisers will be limited to that amount
Thank you for taking the time to consider the possibilities the ACTA International Clinical Trials Conference 2019 has to offer
If you have made your choices please complete and return the application for sponsorship form If we can assist with further information or discussing other opportunities please contact the Conference Managers
We hope that you are enthusiastic about the available opportunities
We look forward to welcoming you to Sydney in 2019
SponSorShip LiAiSon
We inVite Your Support
Bridgette Sinclair Sponsorship and Exhibition Manager The Conference Company
On behalf of the ACTA International Clinical Trials Conference 2019 Organising Committee
Level 14 5 Martin Place Sydney NSW Australia
Email clinicaltrialstheconferencecompanycom
Telephone Free calling from Australia 1800 193 405 | +64 9 360 1240
Dressing of booths for sponsors and exhibitors from 1300 onwards
3 Octoberexhibition open
1700 - 1900 welcome reception
4 October exhibition open
5 Octoberexhibition open
Pack out ndash After afternoon break
Please note This is a preliminary schedule Final timings will be published in the sponsorship and exhibition manual
exhiBitor pASSeS
An allocation of exhibitor passes is included in each sponsorship and exhibition package These passes include all catering located in the exhibition Hall (morning tea lunch and afternoon tea) and the welcome reception but do not include attendance to any of the scientific sessions or conference dinner
Sponsors and exhibitors will receive access to an online form to register staff Additional exhibition passes may be purchased at AU$ $385 (incl GST) per person for the entire Conference not including the conference dinner or AU$165 (incl GST) per person per day Should sponsors wish to attend scientific sessions they need to purchase a delegate registration
Any other requirements to be arranged with the stand builders Details will be provided in the sponsorship and exhibition manual three months prior to the Conference
preLiminArY exhiBition timetABLe
SponSorShip AnD exhiBition mAnuAL
A manual will be distributed to all sponsors and exhibitors three months prior to the exhibition The manual will contain details of the pack inpack out schedule supplier contact details and forms for exhibition goods and services etc
AccommoDAtion
Conference rate accommodation will be available to book during registration visit the website for accommodation options
BooKing form AnD contrAct AppLicAtion for SponSorShip ActA internAtionAL cLinicAL triALS conference 2019Please complete the form below
We _________________________________________________ (company name) apply for sponsorship in accordance with the terms and conditions set out in the prospectus
Signed _____________________________________________ Date __________________________________
Please forward this form to clinicaltrialstheconferencecompanycom
By fax +64 9 360 1242
By mail to The Conference Company Level 14 5 Martin Place Sydney NSW Australia
compAnY DetAiLS
Company _____________________________________________________________________________________________________________________
Postal Address _______________________________________________________________________________________________________________
BooKing AnD pAYmentAll prices are quoted in Australian dollars plus GST of 10 (as of the date of the publication) The Conference reserves the right to vary the quoted prices in line with any changes in the rate of the GST
On receipt of a signed booking form a tax invoice for the required 50 deposit will be sent Sponsors and exhibitors not resident in Australia but registered for a tax equivalent to GST (Goods amp Services Tax) in their own country are not required to pay GST on their booking
Confirmation of sponsorship packages and exhibition space will only be made upon receipt of this deposit The balance will be invoiced on 1 May 2019 Applications for packages with a total value of under AU$5000 and after this date will be invoiced in full
Payment terms ndash net 20 days
All payments due must be received by the Conference Managers prior to the Conference No sponsor exhibitor will be allowed to set up their exhibition booth at the Conference until full payment has been received
All payments should be made in Australian dollars by bank transfer or credit card (please note a fee of 28 will apply for all credit card payments)
Public and Product Liability insurance to A$10 million must be taken out by each exhibitor at their own expense
SponSorShip AnD exhiBitor protocoL
It is expected that sponsors and exhibitors will comply with the Medical Technology Association of Australia (MTAA) and Medicines Australia (MA) Codes of Practice as applicable to their organisations
i trade displays must only be directed at health care professionals
ii product information for all products being promoted must be available from the display booth
iii starter packs must not be made available for collection from unattended booths nor be supplied to unauthorised or non-qualified persons
iv competitions intended to encourage participants to attend trade displays must be consistent with the requirements of the MTAA and MA Codes
fLoor pLAn
every attempt will be made to meet your preferred exhibition location However The Organising Committee reserves the right to re-assign locations if necessary following discussion with the affected parties
cAnceLLAtion poLicY
If notification of cancellation of sponsorship is received in writing
bull prior to 20 December 2018 your deposit will be refunded less 20 administration fee
bull between 20 December 2018 and 30 April 2019 you are liable for 50 of the package selected
bull from 1 May 2019 you are liable for 100 of the package selected
The Organising Committee reserves the right to cancel the Conference not later than 28 June 2019 in case of circumstances beyond its control In such a case all monies paid to date will be refunded in full less any expenses incurred The liability of the organisers will be limited to that amount
Thank you for taking the time to consider the possibilities the ACTA International Clinical Trials Conference 2019 has to offer
If you have made your choices please complete and return the application for sponsorship form If we can assist with further information or discussing other opportunities please contact the Conference Managers
We hope that you are enthusiastic about the available opportunities
We look forward to welcoming you to Sydney in 2019
SponSorShip LiAiSon
We inVite Your Support
Bridgette Sinclair Sponsorship and Exhibition Manager The Conference Company
On behalf of the ACTA International Clinical Trials Conference 2019 Organising Committee
Level 14 5 Martin Place Sydney NSW Australia
Email clinicaltrialstheconferencecompanycom
Telephone Free calling from Australia 1800 193 405 | +64 9 360 1240
BooKing form AnD contrAct AppLicAtion for SponSorShip ActA internAtionAL cLinicAL triALS conference 2019Please complete the form below
We _________________________________________________ (company name) apply for sponsorship in accordance with the terms and conditions set out in the prospectus
Signed _____________________________________________ Date __________________________________
Please forward this form to clinicaltrialstheconferencecompanycom
By fax +64 9 360 1242
By mail to The Conference Company Level 14 5 Martin Place Sydney NSW Australia
compAnY DetAiLS
Company _____________________________________________________________________________________________________________________
Postal Address _______________________________________________________________________________________________________________
BooKing AnD pAYmentAll prices are quoted in Australian dollars plus GST of 10 (as of the date of the publication) The Conference reserves the right to vary the quoted prices in line with any changes in the rate of the GST
On receipt of a signed booking form a tax invoice for the required 50 deposit will be sent Sponsors and exhibitors not resident in Australia but registered for a tax equivalent to GST (Goods amp Services Tax) in their own country are not required to pay GST on their booking
Confirmation of sponsorship packages and exhibition space will only be made upon receipt of this deposit The balance will be invoiced on 1 May 2019 Applications for packages with a total value of under AU$5000 and after this date will be invoiced in full
Payment terms ndash net 20 days
All payments due must be received by the Conference Managers prior to the Conference No sponsor exhibitor will be allowed to set up their exhibition booth at the Conference until full payment has been received
All payments should be made in Australian dollars by bank transfer or credit card (please note a fee of 28 will apply for all credit card payments)
Public and Product Liability insurance to A$10 million must be taken out by each exhibitor at their own expense
SponSorShip AnD exhiBitor protocoL
It is expected that sponsors and exhibitors will comply with the Medical Technology Association of Australia (MTAA) and Medicines Australia (MA) Codes of Practice as applicable to their organisations
i trade displays must only be directed at health care professionals
ii product information for all products being promoted must be available from the display booth
iii starter packs must not be made available for collection from unattended booths nor be supplied to unauthorised or non-qualified persons
iv competitions intended to encourage participants to attend trade displays must be consistent with the requirements of the MTAA and MA Codes
fLoor pLAn
every attempt will be made to meet your preferred exhibition location However The Organising Committee reserves the right to re-assign locations if necessary following discussion with the affected parties
cAnceLLAtion poLicY
If notification of cancellation of sponsorship is received in writing
bull prior to 20 December 2018 your deposit will be refunded less 20 administration fee
bull between 20 December 2018 and 30 April 2019 you are liable for 50 of the package selected
bull from 1 May 2019 you are liable for 100 of the package selected
The Organising Committee reserves the right to cancel the Conference not later than 28 June 2019 in case of circumstances beyond its control In such a case all monies paid to date will be refunded in full less any expenses incurred The liability of the organisers will be limited to that amount
Thank you for taking the time to consider the possibilities the ACTA International Clinical Trials Conference 2019 has to offer
If you have made your choices please complete and return the application for sponsorship form If we can assist with further information or discussing other opportunities please contact the Conference Managers
We hope that you are enthusiastic about the available opportunities
We look forward to welcoming you to Sydney in 2019
SponSorShip LiAiSon
We inVite Your Support
Bridgette Sinclair Sponsorship and Exhibition Manager The Conference Company
On behalf of the ACTA International Clinical Trials Conference 2019 Organising Committee
Level 14 5 Martin Place Sydney NSW Australia
Email clinicaltrialstheconferencecompanycom
Telephone Free calling from Australia 1800 193 405 | +64 9 360 1240
BooKing form AnD contrAct AppLicAtion for SponSorShip ActA internAtionAL cLinicAL triALS conference 2019Please complete the form below
We _________________________________________________ (company name) apply for sponsorship in accordance with the terms and conditions set out in the prospectus
Signed _____________________________________________ Date __________________________________
Please forward this form to clinicaltrialstheconferencecompanycom
By fax +64 9 360 1242
By mail to The Conference Company Level 14 5 Martin Place Sydney NSW Australia
compAnY DetAiLS
Company _____________________________________________________________________________________________________________________
Postal Address _______________________________________________________________________________________________________________
BooKing AnD pAYmentAll prices are quoted in Australian dollars plus GST of 10 (as of the date of the publication) The Conference reserves the right to vary the quoted prices in line with any changes in the rate of the GST
On receipt of a signed booking form a tax invoice for the required 50 deposit will be sent Sponsors and exhibitors not resident in Australia but registered for a tax equivalent to GST (Goods amp Services Tax) in their own country are not required to pay GST on their booking
Confirmation of sponsorship packages and exhibition space will only be made upon receipt of this deposit The balance will be invoiced on 1 May 2019 Applications for packages with a total value of under AU$5000 and after this date will be invoiced in full
Payment terms ndash net 20 days
All payments due must be received by the Conference Managers prior to the Conference No sponsor exhibitor will be allowed to set up their exhibition booth at the Conference until full payment has been received
All payments should be made in Australian dollars by bank transfer or credit card (please note a fee of 28 will apply for all credit card payments)
Public and Product Liability insurance to A$10 million must be taken out by each exhibitor at their own expense
SponSorShip AnD exhiBitor protocoL
It is expected that sponsors and exhibitors will comply with the Medical Technology Association of Australia (MTAA) and Medicines Australia (MA) Codes of Practice as applicable to their organisations
i trade displays must only be directed at health care professionals
ii product information for all products being promoted must be available from the display booth
iii starter packs must not be made available for collection from unattended booths nor be supplied to unauthorised or non-qualified persons
iv competitions intended to encourage participants to attend trade displays must be consistent with the requirements of the MTAA and MA Codes
fLoor pLAn
every attempt will be made to meet your preferred exhibition location However The Organising Committee reserves the right to re-assign locations if necessary following discussion with the affected parties
cAnceLLAtion poLicY
If notification of cancellation of sponsorship is received in writing
bull prior to 20 December 2018 your deposit will be refunded less 20 administration fee
bull between 20 December 2018 and 30 April 2019 you are liable for 50 of the package selected
bull from 1 May 2019 you are liable for 100 of the package selected
The Organising Committee reserves the right to cancel the Conference not later than 28 June 2019 in case of circumstances beyond its control In such a case all monies paid to date will be refunded in full less any expenses incurred The liability of the organisers will be limited to that amount
Thank you for taking the time to consider the possibilities the ACTA International Clinical Trials Conference 2019 has to offer
If you have made your choices please complete and return the application for sponsorship form If we can assist with further information or discussing other opportunities please contact the Conference Managers
We hope that you are enthusiastic about the available opportunities
We look forward to welcoming you to Sydney in 2019
SponSorShip LiAiSon
We inVite Your Support
Bridgette Sinclair Sponsorship and Exhibition Manager The Conference Company
On behalf of the ACTA International Clinical Trials Conference 2019 Organising Committee
Level 14 5 Martin Place Sydney NSW Australia
Email clinicaltrialstheconferencecompanycom
Telephone Free calling from Australia 1800 193 405 | +64 9 360 1240
BooKing AnD pAYmentAll prices are quoted in Australian dollars plus GST of 10 (as of the date of the publication) The Conference reserves the right to vary the quoted prices in line with any changes in the rate of the GST
On receipt of a signed booking form a tax invoice for the required 50 deposit will be sent Sponsors and exhibitors not resident in Australia but registered for a tax equivalent to GST (Goods amp Services Tax) in their own country are not required to pay GST on their booking
Confirmation of sponsorship packages and exhibition space will only be made upon receipt of this deposit The balance will be invoiced on 1 May 2019 Applications for packages with a total value of under AU$5000 and after this date will be invoiced in full
Payment terms ndash net 20 days
All payments due must be received by the Conference Managers prior to the Conference No sponsor exhibitor will be allowed to set up their exhibition booth at the Conference until full payment has been received
All payments should be made in Australian dollars by bank transfer or credit card (please note a fee of 28 will apply for all credit card payments)
Public and Product Liability insurance to A$10 million must be taken out by each exhibitor at their own expense
SponSorShip AnD exhiBitor protocoL
It is expected that sponsors and exhibitors will comply with the Medical Technology Association of Australia (MTAA) and Medicines Australia (MA) Codes of Practice as applicable to their organisations
i trade displays must only be directed at health care professionals
ii product information for all products being promoted must be available from the display booth
iii starter packs must not be made available for collection from unattended booths nor be supplied to unauthorised or non-qualified persons
iv competitions intended to encourage participants to attend trade displays must be consistent with the requirements of the MTAA and MA Codes
fLoor pLAn
every attempt will be made to meet your preferred exhibition location However The Organising Committee reserves the right to re-assign locations if necessary following discussion with the affected parties
cAnceLLAtion poLicY
If notification of cancellation of sponsorship is received in writing
bull prior to 20 December 2018 your deposit will be refunded less 20 administration fee
bull between 20 December 2018 and 30 April 2019 you are liable for 50 of the package selected
bull from 1 May 2019 you are liable for 100 of the package selected
The Organising Committee reserves the right to cancel the Conference not later than 28 June 2019 in case of circumstances beyond its control In such a case all monies paid to date will be refunded in full less any expenses incurred The liability of the organisers will be limited to that amount
Thank you for taking the time to consider the possibilities the ACTA International Clinical Trials Conference 2019 has to offer
If you have made your choices please complete and return the application for sponsorship form If we can assist with further information or discussing other opportunities please contact the Conference Managers
We hope that you are enthusiastic about the available opportunities
We look forward to welcoming you to Sydney in 2019
SponSorShip LiAiSon
We inVite Your Support
Bridgette Sinclair Sponsorship and Exhibition Manager The Conference Company
On behalf of the ACTA International Clinical Trials Conference 2019 Organising Committee
Level 14 5 Martin Place Sydney NSW Australia
Email clinicaltrialstheconferencecompanycom
Telephone Free calling from Australia 1800 193 405 | +64 9 360 1240
Thank you for taking the time to consider the possibilities the ACTA International Clinical Trials Conference 2019 has to offer
If you have made your choices please complete and return the application for sponsorship form If we can assist with further information or discussing other opportunities please contact the Conference Managers
We hope that you are enthusiastic about the available opportunities
We look forward to welcoming you to Sydney in 2019
SponSorShip LiAiSon
We inVite Your Support
Bridgette Sinclair Sponsorship and Exhibition Manager The Conference Company
On behalf of the ACTA International Clinical Trials Conference 2019 Organising Committee
Level 14 5 Martin Place Sydney NSW Australia
Email clinicaltrialstheconferencecompanycom
Telephone Free calling from Australia 1800 193 405 | +64 9 360 1240
Thank you for taking the time to consider the possibilities the ACTA International Clinical Trials Conference 2019 has to offer
If you have made your choices please complete and return the application for sponsorship form If we can assist with further information or discussing other opportunities please contact the Conference Managers
We hope that you are enthusiastic about the available opportunities
We look forward to welcoming you to Sydney in 2019
SponSorShip LiAiSon
We inVite Your Support
Bridgette Sinclair Sponsorship and Exhibition Manager The Conference Company
On behalf of the ACTA International Clinical Trials Conference 2019 Organising Committee
Level 14 5 Martin Place Sydney NSW Australia
Email clinicaltrialstheconferencecompanycom
Telephone Free calling from Australia 1800 193 405 | +64 9 360 1240