Issue: 1 Issue Date: 27/01/2016 Page 1 Request for Quotation for the Supply, Installation and Commissioning of the Replacement of air-conditioning split units, O R Tambo International Airport. Tender Number : 58644 Issue Date : 05 February 2018 Closing Date : 01 March 2018 12h00 Briefing Session Date and Time : 15 February 2018 10h00 at O R Tambo International Airport OR Tambo, Mezzanine floor, Airports Company South Africa, ACSA Mechanical Maintenance boardroom Bidding Company Name Representative Name Signature Date
76
Embed
Acknowledgement of Debt - etenders.gov.za Rec 58644.pdf · K Valid B-BBEE Certificate from approved certification body L Valid Original Tax Clearance Certificate N Project ... principal
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
Issue: 1 Issue Date: 27/01/2016
Page 1
Request for Quotation for the Supply, Installation and Commissioning of the Replacement of air-conditioning split units, O R Tambo International Airport.
Tender Number : 58644
Issue Date : 05 February 2018
Closing Date : 01 March 2018 12h00
Briefing Session Date and Time : 15 February 2018 10h00 at O R Tambo International Airport
OR Tambo, Mezzanine floor, Airports Company South Africa, ACSA Mechanical Maintenance boardroom
Bidding Company Name
Representative Name
Signature
Date
Issue: 1 Issue Date: 27/01/2016
Page 2
INDEX
Section 1: Instructions to Bidders
1.1 Collection of RFQ document
1.2 Submission of response
1.3 Alternative Bids
1.4 Late Bids
1.5 Clarification and Communication
1.6 Compulsory Briefing session
1.7 Bid Responses
1.8 Disclaimers
1.9 Validity period
1.10 Confidentiality of information
1.11 Anti-Corruption Hotline
Section 2: Local Content and Production
Section 3: Background, Purpose and Scope of work
3.1 Background
3.2 Purpose
3.3 Objective of RFQ
3.4 Scope of Work
3.5 Minimum Requirements
Section 4: Preference Points and Price
4.1 Preference points claims
4.2 Maximum point allocation
4.3 Definitions
4.4 Adjudication using a point system
4.5 Award of business where bidders have scored equal points
4.6 Points awarded for price
Issue: 1 Issue Date: 27/01/2016
Page 3
4.7 Points awarded for B-BBEE status level of contribution
B-BBEE Declaration Form
4.8 Bid declaration
4.9 Sub-Contracting
410 Declaration regarding the bidder
Section 5: Evaluation Criteria
5.1 Overview
5.2 Staged approach
5.3 Mandatory Requirements
5.4 Functionality/Technical
5.5 Price and B-BBEE
Section 6: Returnable documents
6.1 Mandatory documents
6.2 Other returnable documents
6.3 Validity of submitted information
Section 7: Submission of Proposal
7.1 Terms and conditions
7.2 Response format and content
7.3 RFQ Timelines
Issue: 1 Issue Date: 27/01/2016
Page 4
APPENDIX DOCUMENT
A Cover Letter
B Declaration Form
C Declaration of forbidden practises Form
D Consent to vetting Form
E Acceptance of Request for Quotation Terms & Conditions & Bidders Particulars
F Briefing Session Form - N/A
G Certificate of Incorporation
H Proof of company registration documents
I Company Profile, Executive Summary & Organogram
J Joint Venture (JV) Agreement (if applicable)
K Valid B-BBEE Certificate from approved certification body
L Valid Original Tax Clearance Certificate
N Project Plan
O
SCHEDULE OF KEY PERSONNEL’S DETAILS FORM:
Accompanied by the key personnel CV and certified copies of qualification as per the
functionality criteria
P Bidder’s experience schedule
Q Minimum of one (1) client reference letters (Must be originals and signed by clients)
R Technical and Functional evaluation criteria
S Schedule of Applicable Rates and Prices
T Signed Non-Disclosure Agreement
Issue: 1 Issue Date: 27/01/2016
Page 5
SECTION 1: INSTRUCTIONS TO BIDDERS
1.1 Collection of RFQ documents
Tender documents are available electronically from the 05 February 2018
1.2 Submission of bid documents
Bidders must submit bid documentation bound in envelopes/files. The envelope/file must be clearly marked
on the outside with the following details:
• ACSA Location where the tender will close
• Bidding entity’s name
• Bidding entity’s return address
• Full description of the tender and tender reference number
The documents must be kept in the sequence and format they have been issued, signed and completed by a
person who has been given authority to act on behalf of the bidding entity. The bottom of each page of the
bid documents must be signed or stamped with the bidder’s stamp as proof that the bidder has read the tender
documents. Bid documents must be submitted on 01 March 2018, at 12h00 using the following method(s):
a) Tender Box:
The hardcopy of the bid documents must be delivered to the O. R. Tambo International at the address
below:
Sandra Sebokolodi
O. R. Tambo International Airport
ACSA Admin Building
4th Floor
Supply Chain Management Department
Kempton Park
1.3 Alternative Bids
ACSA only accepts bids which have been prepared in response to the tender invitation/advertised.
1.4 Late Bids
Bids which are submitted after the closing date and time will not be accepted.
Venue OR Tambo, Mezzanine floor, Airports Company South Africa, ACSA Mechanical Maintenance boardroom.
Access to Restricted Area, Cargo, Airside, Terminal
N/A
Documentation, e.g. ID, Temporary Permit, etc ID and Temporary Permit (To get a Temporary permit bring a Certified ID copy, R506 payment and fill in the temporary permit form)
Personal Protective Equipment, (PPE)e.g. Safety Gear
Safety shoes, Reflector vest, ear plugs (bring your own measurement tape)
At reception please ask for the following person;
Sandra Sebokolodi
010 207 2882 (W)
062 751 4511 (C)
Issue: 1 Issue Date: 27/01/2016
Page 7
1.7 Bid Responses
Bid responses must be strictly prepared and returned in accordance with this tender document. Bidders may
be disqualified where they have not materially complied with any of ACSA’s requirements in terms of this
tender document. Changes to the bidder’s submission will not be allowed after the closing date of the tender.
All bid responses will be regarded as offers unless the bidder indicates otherwise. No bidder or any of its
consortium/joint venture members may have an interest in any of the other bidder/joint venture/consortium
participating in this bid.
1.8 Disclaimers
It must be noted that ACSA may:
a) Award the whole or a part of this tender;
b) Split the award of this tender;
c) Negotiate with all or some of the shortlisted bidders;
d) Award the tender to a bidder other than the highest scoring bidder where objective criteria allow; and/or
e) Cancel this tender.
1.9 Validity Period
ACSA requires a validity period of One hundred and twenty (120) business/working days for this tender.
During the validity period the prices which have been quoted by the bidder must remain firm and valid. It is
only in exceptional circumstances where ACSA would accommodate a proposal to change the price.
1.10 Confidentiality of Information
ACSA will not disclose any information disclosed to ACSA through this tender process to a third party or any
other bidder without any written approval form the bidder whose information is sought. Furthermore, ACSA
will not disclose the names of bidders until the tender process has been finalised. Bidders may not disclose
any information given to the bidders as part of this tender process to any third party without the written
approval from ACSA. In the event that the bidder requires to consult with third parties on the tender, such
third parties must complete confidentiality agreements, which should also be returned to ACSA with the bid.
Issue: 1 Issue Date: 27/01/2016
Page 8
1.11 Anti-corruption Hot-Line
ACSA subscribes to fair and just administrative processes. ACSA therefore urges its clients, suppliers and
the general public to report any fraud or corruption to:
Airports Company South Africa Anti-Corruption Hotline
Since inception approximately 20 years ago, Airports Company South Africa Limited (ACSA) has transformed
into a focused, profitable and commercial enterprise that is market-driven and customer service oriented. The
principal ACSA sites comprise of major international airports namely O.R. Tambo (ORTIA), Cape Town (CTIA)
and King Shaka (KSIA). The other sites are, Bram Fischer (Bram), Upington (UTN), Port Elizabeth (PLZ),
East London Airport (EL), George Airport (GRG), Kimberley Airport (KIM) and the Corporate Office (COR).
The sustained growth in traffic over the years, coupled with a creative and performance focused management
and leadership team have contributed to the Company’s excellent financial performance over time. This has
enabled the Company to transform South Africa’s airports into world-class airports, delivering value for
customers, stakeholders, shareholders and employees.
ACSA is focused on creating and operating world-class airports measuring up to international standards.
Numerous international awards won by certain of its airports over the years confirm that the Company has
largely succeeded in this aim. This is also shown in the latest ratings for example, O.R. Tambo, Cape Town
and King Shaka international airports rated first, second and third respectively in the Best Airport ACI-ASQ
awards for Africa.
3.2 Purpose of this Tender
The purpose of the tender is to replace HVAC units using R22 refrigerant located at the following area:
Areas
Central Terminal Building (CTB)
Domestic Terminal
International Terminal
Multi Storage Parking (MSP)
Issue: 1 Issue Date: 27/01/2016
Page 11
The units are to be replaced with the following units using R410a refrigerant:
Item number
QTY Type Size (BTU) Refrigerant
1 2 Hide Away 60 000 R410A
2 6 Under Ceiling 48 000 R410A
3 1 Mid wall 48 000 R410A
4 1 Hide Away 48 000 R410A
5 8 Under Ceiling 36 000 R410A
6 1 Cassette 36 000 R410A
7 20 Split units 30 000 R410A
8 19 Mid wall 30 000 R410A
9 3 Cassette 30 000 R410A
10 14 Under Ceiling 24 000 R410A
11 1 Mid wall 9 000 R410A
12 1 Floor standing 48 000 R410A
Bidders shall not that ACSA reserve the right to award the work for lesser scope than above.
3.3 Objective of the RFQ
The aim of this RFQ is to obtain bids for the appointment of a contractor that will Supply, Install and
Commission Replacement air-conditioning split units At OR Tambo International Airport.as per the
scope of work/price schedule in this document at OR Tambo International Airport.
This must be done in a sustainable manner and cost effectively while ensuring compliance to general safety, environmental and aviation related legislation.
Issue: 1 Issue Date: 27/01/2016
Page 12
3.4 Scope of Work
The Airports Company South Africa hereby invites quotations for the following of Supply, installation and
commissioning of the following:
Item number
QTY Type Size (BTU) Refrigerant
1 2 Hide Away 60 000 R410A
2 6 Under Ceiling 48 000 R410A
3 1 Mid wall 48 000 R410A
4 1 Hide Away 48 000 R410A
5 8 Under Ceiling 36 000 R410A
6 1 Cassette 36 000 R410A
7 20 Split units 30 000 R410A
8 19 Mid wall 30 000 R410A
9 3 Cassette 30 000 R410A
10 14 Under Ceiling 24 000 R410A
11 1 Mid wall 9 000 R410A
12 1 Floor standing 48 000 R410A
New units will be labelled with new barcodes which will be reflected in the maintenance manuals.
The units are in the following areas:
Areas
Central Terminal Building (CTB)
Domestic Terminal
International Terminal
Multi Storage Parking (MSP)
Issue: 1 Issue Date: 27/01/2016
Page 13
Acronyms Used
Item Description
ACSA Airports Company South Africa
ORTIA OR Tambo International Airport
CTIA Cape Town International Airport
UTN Upington Airport
BFN Bram Fischer International Airport
ELS East London Airport
GRJ George Airport
PLZ Port Elizabeth Airport
KSIA King Shaka International Airport
SLA Service Level Agreement
SLR Service Level Review
3.4.1 Overview
Airports Company South Africa SOC Ltd (ACSA) was formed to own and operate South Africa’s nine
principal airports, including the three main international gateways of ORTIA, CTIA and KSIA. The other 6
regional airports are PLZ, BFN, UTN, and ELS, GRJ and KIM. Its head office is situated at Bedfordview
about 10km away from O.R. Tambo international airport.
3. 5 Minimum Requirements
Only bidders meeting the following criteria will be considered for this tender:
a) Bidders must have a minimum of one (1) year proven experience in a similar project and provide 1 or
more reference letters with the relevant company letterhead,
b) Bidders acceptance of terms and conditions of bid,
c) Bidders should submit a Valid Original Tax Clearance Certificate or a SARS issued Pin,
d) Company, its Directors and employees agree to be vetted by Airports Company South Africa (ACSA),
e) Bidder to be registered on the National Treasury’s Central Supplier Database (www.csd.gov.za). Please
attach your CSD Registration summary.
f) To advance certain designated groups in line with regulation 4 of the 2017 PPPFA Regulations, only
bidders having a minimum BBBEE level 2 and who are QSE or EME which is 51% black owned will be
I/ We hereby declare that we have not/ been found guilty of any illegal activities relating to corruption, fraud, B-
BBEE fronting, anti-competitive practices and/or blacklisted by an organ of State Owned Company, etc. and/or
any other forbidden practices.
I/We declare the following:
Description Penalty Organ of State / State Owned Company
a)
b)
Furthermore, I/ We declare that to the best of my/ our knowledge there is / are no further practices to be declared or which are in the process of being finalised. The following are alleged practices which have not yet been finalised.
Description Organ of State / State Owned Company
a)
b)
This declaration was signed on _______ of ____________________________ 2017.
Name:
Designation:
Signature:
Issue: 1 Issue Date: 27/01/2016
Page 34
APPENDIX D: CONSENT TO VETTING FORM
Any person/people responsible for the appointment of a professional team to assist in the renovation of the
international ablution facilities at OR Tambo International Airport, must provide consent to undergoing a rigorous
vetting process.
I/We hereby give consent to being vetted by ACSA for the appointment of a professional team to assist in the
renovation of the international ablution facilities at OR Tambo International Airport. We further pledge to comply
with all requirements under this process as required by ACSA.
Please provide full Names of Directors / Trustees / Members / Shareholders/ Employees of the bidding
entity that are likely to undergo vetting as required by ACSA:
Full Name Identity Number
Issue: 1 Issue Date: 27/01/2016
Page 35
Declaration:
I/We the undersigned ____________________________________________________ (Name) herby certify
that the information furnished under this consent form is true and correct. We further certify that we understand
that where it is found that we have made a false declaration or statement in this tender, ACSA may disqualify
our bid or terminate a contract we may have with ACSA where we are successful in this tender.
APPENDIX E: ACCEPTANCE OF RFQ TERMS AND CONDITIONS
TO: The Supply Chain General Manager
Airports Company South Africa Ltd.
Proposal No: 56705
1. Bidder’s Name and Contact Details
Bidder:
Physical Address:
Correspondence to be addressed to:
Fax Number:
Phone numbers:
Email Address:
Contact Person:
Issue: 1 Issue Date: 27/01/2016
Page 37
2. Proposal Certification
We hereby submit a Proposal in respect of the Supply, Install and Commission Replacement air-conditioning split units At OR Tambo International Airport, through an Open Tender Process in
accordance with ACSA’s requirements.
• We acknowledge that ACSA’s terms and conditions (as amended and mutually agreed between
the parties if necessary) shall apply to the agreement with the successful Bidder,
• We have read, understand and agree to be bound by the content of all the documentation
provided by ACSA in this Request for Proposal.
• We accept that ACSA’s Bid Adjudication Committees’ decision is final and binding.
• We certify that all forms of Proposal as required in the Proposal document are included in our
submission.
• We certify that all information provided in our Proposal is true, accurate, complete and correct.
• This Proposal is specific to this project only; it has no impact, influence or effect on any other
project for which a Proposal may be submitted.
• The undersigned is/are authorized to submit and sign the Proposal that shall be binding on closure
of the Proposal submission.
• The Proposal is binding on this Tenderer for a period which lapses after ninety (90) days
calculated from the closing date of proposal submission.
This done and signed at on this the day of 2017
Signature:
Name:
For and behalf of:
Tendering entity name:
Capacity:
Issue: 1 Issue Date: 27/01/2016
Page 38
APPENDIX F: BRIEFING SESSION FORM:
Supply, Install and Commission Replacement air-conditioning split units At OR Tambo International Airport This is to certify that
I ……………………………………………………………………….……………………………………
Representative of (tenderer)…………………………………………………….……………………………………………
………………………………………………………………………………………………………………
Of (address)………………………………………….………………………………………………………
visited and examined the site on date………………………………………………………….……………………………………………..
Issue: 1 Issue Date: 27/01/2016
Page 39
APPENDIX G:
CERTIFICATE OF INCORPORATION
APPENDIX H:
PROOF OF COMPANY REGISTRATION
APPENDIX I:
COMPANY PROFILE, EXECUTIVE SUMMARY & ORGANOGRAM
APPENDIX J:
JOINT VENTURE (JV) AGREEMENT (IF APPLICABLE)
APPENDIX K:
VALID B-BBEE CERTIFICATE FROM APPROVED CERTIFICATION BODY
APPENDIX L:
VALID CERTIFIED TAX CLEARANCE CERTIFICATE
APPENDIX N:
PROJECT PLAN
Issue: 1 Issue Date: 27/01/2016
Page 40
APPENDIX O:
SCHEDULE OF KEY PERSONNEL’S DETAILS
• A schedule needs to be completed for the key staff member that will be involved in the contract as per functionality criteria.
• This form must be accompanied by the Key staff CV and certified copies of qualifications as per functionality criteria.
1. Name:
2. Position:
3. Surname:
4. Nationality:
5. Date of Birth:
6. Highest Qualification:
7. Other Qualification
8. Other Qualification
9. Other Qualification
10. Other Qualification
Issue: 1 Issue Date: 27/01/2016
Page 41
APPENDIX P:
BIDDERS RELEVANT EXPERIENCE (MUST INCLUDE BUT NOT LIMITED TO THE REQUESTED THREE (3)
CLIENT REFERENCE LETTERS)
Company
Details of
Services
Provided
Value
Period / Term of
Contract (Start
and End dates)
Contact Name Contact Details
Issue: 1 Issue Date: 27/01/2016
Page 42
APPENDIX Q:
MINIMUM OF ONE CLIENT REFERENCE LETTER (LETTERS TO HAVE THE REFERRING COMPANIES
LETTERHEAD AND BE SIGNED BY THE RELEVANT INDIVIDUAL IN THE COMPANY)
Issue: 1 Issue Date: 27/01/2016
Page 43
APPENDIX R:
TECHNICAL AND FUNCTIONAL EVALUATION CRITERIA
Evaluation Criterion
Weighting of the Criterion
Sub-Criterions Max Points Min points
Tenderer’s Resources
40 Qualifications of a key person
20 12
Experience of the key person
20 12
Project plan 40 Project Plan 20 12
Delivery period 20 12
Bidding Entity’s References
20 References 20 12
The description of the functionality evaluation criteria is explained below.
1 Tenderer’s Resources [40]
Qualifications (20)
The tenderer must provide proof of qualifications and experience for the Key Person
Item number
Resource description
Maximum points (20)
Minimum points (12) 0 points
1 Site
Manager / Supervisor
BSC/BEng in Electronics/Mechanic
al with Project management qualification
Btech Electronic/mechatronics with Project management
qualification Non-Compliant with
minimum requirement on one or more of the three required resources
2 Electrical technician
N4 or higher with an electrician trade test
and wireman's license
N3 or Senior Certificate with a trade test and wireman's
license
3 Assistant N4 or higher
electronic Senior certificate/N3
NB: Scoring notes
if a bidder supplies any mix of qualifications corresponding to minimum and maximum then minimum point will be allocated
qualification requirements apply concurrently, and bidders must meet all requirements for the three key resources to score minimum or maximum points
Issue: 1 Issue Date: 27/01/2016
Page 44
Experience (20)
Detailed description of relevant experience should be included in the resources’ CV. Provide at least two reference contacts
Item number
Resource description Maximum points (20) Minimum points (12) 0 points
1 Site Manager / Supervisor
More than 5 years’ experience post BENG/BTECH/BSC qualification, demonstrate
experience on at least 3 HVAC Installation projects (Central
HVAC Plants, Packaged units, fan coils, fresh air ventilation fans and
ducting)
At least 5 years’ experience post
BENG/BTECH/BSC qualification, demonstrate
experience on at least 3 HVAC Installation
projects (Central HVAC Plants, Packaged units,
fan coils, fresh air ventilation fans and
ducting).
Non-Compliant
with minimum
requirement on one or
more of the three
required resources
2 Electrical technician
More than 5 years’ experience as an electrician. Demonstrate the skill of panel wiring, COC tests,
wiring of control circuits and main circuits More than three years’ experience post attainment of
wireman's license
5 years’ experience as an electrician.
Demonstrate the skill of panel wiring, COC
tests, wiring of control circuits and main
circuits At least three years’ experience post attainment of wireman's
license
3 Assistant Demonstrate at least more than 3 years’ experience of completed installation and commissioning of central plants projects, packaged units, fan coils, fresh air ventilation fans and air distribution ducting. The experience must be demonstrated in a CV
Demonstrate at least more than 3 years’
experience of completed installation and commissioning of central plants projects,
packaged units, fan coils, fresh air
ventilation fans and air distribution ducting.
The experience must be demonstrated in a
CV
NB: Scoring notes
If a bidder supplies any mix of Experience corresponding to minimum and maximum, then minimum point will be allocated
Experience requirements apply concurrently, and bidders must meet all requirements for the three key resources in order to score minimum or maximum points
Issue: 1 Issue Date: 27/01/2016
Page 45
2 Project plan [40]
2.1 Project Plan [20]
Description Point allocation
Poor- Project plan is not in line with the scope of work and set requirements
0
Good- Project plan is in line with the scope of work and likely to meet the set requirements
12
Very Good- Project plan is in line with the scope of work and exceeds the set
20
2.2 Delivery period [20]
Description Point allocation
Completion is after 3 Months 0
Completion is between 2 to 3 Months 12
Completion is within 2 Months 20
*Use 1 February 2018 as the starting date
3 Bidding Entity’s References [20]
Description Point allocation
No letter of a Reference from previous client for installation and commissioning of central plants
projects, packaged units, fan coils, fresh air ventilation fans and air distribution ducting
(Similar works include installation/maintenance of HVAC equipment)
0
1 letter of a Reference from previous client for installation and commissioning of central plants
projects, packaged units, fan coils, fresh air ventilation fans and air distribution ducting
(Similar works include installation/maintenance of HVAC equipment)
12
2 letters or more of a Reference from previous client for installation and commissioning of central plants projects, packaged units, fan
coils, fresh air ventilation fans and air distribution ducting (Similar works include
installation/maintenance of HVAC equipment)
20
Issue: 1 Issue Date: 27/01/2016
Page 46
APPENDIX S:
SCHEDULE OF APPLICABLE RATES AND PRICES
Item number
QTY Type Size (BTU) Price per unit Total price
1 2 Hide Away 60 000
2 6 Under Ceiling 48 000
3 1 Mid wall 48 000
4 1 Hide Away 48 000
5 8 Under Ceiling 36 000
6 1 Cassette 360 00
7 20 Split units 30 000
8 19 Mid wall 30 000
9 3 Cassette 30 000
10 14 Under Ceiling 24 000
11 1 Mid wall 9 000
12 1 Floor standing 48 000
Site establishment
All Installation as per proposed project plan
All Labour
All Testing & Commissioning
13 Operating and Maintenance manuals (with specifications, tag numbers, pictures, serial
numbers and wiring diagrams) on USB
14 Compliance certificates for electrical work
Inclusive of power supply where necessary.
15 All required Airport Permits*
17 Contingencies R15000
18 Total (Exc. VAT)
*Permit costs will need to be paid up front by the successful bidder and ACSA will reimburse against proof of
payment. No mark-up to be levied on Permit costs.
All applicants will be checked for criminal records and no permit will be granted to those with criminal records.
Cost for lost permits and new employees will not be reimbursed by ACSA. ACSA to be advised upfront if foreign
employees will be involved in the project, as a special vetting is required.
.
Issue: 1 Issue Date: 27/01/2016
Page 47
APPENDIX T:
SIGNED NON-DISCLOSURE AGREEMENT
Issue: 1 Issue Date: 27/01/2016
Page 48
RFQ SUBMISSION CHECKLIST (Please complete the below checklist. Please print once completed and
place at the beginning of your submission)
APPENDIX DOCUMENT
INCLUDED
YES NO
A Cover Letter
B Declaration Form
C Declaration of forbidden practises Form
D Consent to vetting Form
E Acceptance of Request for Quotation Terms & Conditions & Bidders
Particulars
F Briefing Session Form NA NA
G Certificate of Incorporation
H Proof of company registration documents
I Company Profile, Executive Summary & Organogram
J Joint Venture (JV) Agreement (if applicable)
K Valid B-BBEE Certificate from approved certification body
L Valid Original Tax Clearance Certificate
N Project Plan
O
SCHEDULE OF KEY PERSONNEL’S DETAILS FORM:
Accompanied by the key personnel CV and certified copies of qualification as
per the functionality criteria
P Bidder’s experience schedule
Q Minimum of one (1) client reference letters (Must be originals and signed by
clients)
R Technical and Functional evaluation criteria
S Schedule of Applicable Rates and Prices
T Signed Non-Disclosure Agreement
Issue: 1 Issue Date: 27/01/2016
Page 49
B-BBEE Declaration Form
4.11 Bid Declaration
4.8.1 Bidders who claim points in respect of B-BBEE Status Level of Contribution must complete the
following:
B-BBEE Status Level of Contribution Claimed in Terms of Paragraphs 4.2.1 and 4.7.1:
B-BBEE Status Level of Contribution: 1 = 10 (maximum of 10 points)
(Points claimed in respect of paragraph 4.8.1 must be in accordance with the table reflected in paragraph
4.7.1 and must be substantiated by means of a B-BBEE certificate issued by a Verification Agency
accredited by SANAS or a Registered Auditor approved by IRBA or an Accounting Officer as
contemplated in the CCA).
4.12 Sub-Contracting
4.9.3 Will any portion of the contract be sub-contracted? YES / NO (*Delete whichever is not
applicable)
4.9.4 If yes, indicate:
a) The sub-contracted percentage is: ______%
b) The name of the sub-contractor is: __________________________________________
c) The B-BBEE status level of the sub-contractor is: _____________________
d) The sub-contractor is an EME: YES / NO (*Delete whichever is not applicable)
Issue: 1 Issue Date: 27/01/2016
Page 50
4.13 Declaration with Regard to the Bidder
4.10.1 Name of bidding entity
4.10.2 VAT Registration number:
4.10.3 Company registration
number:
4.10.4 Type of company / firm:
4.10.5 CSD MAAA no.
Partnership/Joint Venture / Consortium
One-person business/sole propriety
Close corporation
Company
(Pty) Limited
[TICK APPLICABLE BOX]
4.10.6 Describe principal business activities
4.10.7 Company Classification
Manufacturer
Supplier
Professional service provider
Other service providers, e.g. transportation, etcetera.
[TICK APPLICABLE BOX]
Issue: 1 Issue Date: 27/01/2016
Page 51
4.10.8 Total numbers of years the company / firm has been in business:
___________________________________________
4.10.9 I/we, the undersigned, who is/are duly authorised to do so on behalf of the company/firm, certify that
the points claimed, based on the B-BBEE status level of contribution indicated in paragraph 4.7.1 of the
foregoing certificate, qualifies the company/ firm for the preference(s) shown and I / we acknowledge that:
4.10.9.1 The information furnished is true and correct;
4.10.9.2 The preference points claimed are in accordance with the General Conditions as indicated in
paragraph 4.1 of this Section;
4.10.9.3 In the event of a contract being awarded as a result of points claimed as shown in paragraph
4.7.1, the contractor may be required to furnish documentary proof to the satisfaction of ACSA
that the claims are correct;
4.10.9.4 If the B-BBEE status level of contribution has been claimed or obtained on a fraudulent basis or
any of the conditions of contract have not been fulfilled, ACSA may, in addition to any other
remedy it may have:
f) Disqualify the person from the bidding process;
g) Recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct;
h) Cancel the contract and claim any damages which it has suffered as a result of having to make less
favourable arrangements due to such cancellation;
i) Restrict the bidder or contractor, its shareholders and directors, or only the shareholders and directors
who acted on a fraudulent basis, from obtaining business from ACSA for a period not exceeding 10
years, after the audi alteram partem (hear the other side) rule has been applied; and
j) Forward the matter for criminal prosecution.
Witnesses:
3. ______________________________
__________________________ Signature(s) of bidder(s)
I/ We hereby declare that we have not/ been found guilty of any illegal activities relating to corruption, fraud, B-
BBEE fronting, anti-competitive practices and/or blacklisted by an organ of State Owned Company, etc. and/or
any other forbidden practices.
I/We declare the following:
Description Penalty Organ of State / State Owned Company
a)
b)
Furthermore, I/ We declare that to the best of my/ our knowledge there is / are no further practices to be declared or which are in the process of being finalised. The following are alleged practices which have not yet been finalised.
Description Organ of State / State Owned Company
a)
b)
This declaration was signed on _______ of ____________________________ 2017.
Name:
Designation:
Signature:
Issue: 1 Issue Date: 27/01/2016
Page 64
APPENDIX D: CONSENT TO VETTING FORM
Any person/people responsible for the appointment of a professional team to assist in the assess the condition,
repair all access booms and turnstiles at OR Tambo International Airport, must provide consent to undergoing a
rigorous vetting process.
I/We hereby give consent to being vetted by ACSA for the appointment of a professional team to assist in the
renovation of the international ablution facilities at OR Tambo International Airport. We further pledge to comply
with all requirements under this process as required by ACSA.
Please provide full Names of Directors / Trustees / Members / Shareholders/ Employees of the bidding
entity that are likely to undergo vetting as required by ACSA:
Full Name Identity Number
Issue: 1 Issue Date: 27/01/2016
Page 65
Declaration:
I/We the undersigned ____________________________________________________ (Name) herby certify
that the information furnished under this consent form is true and correct. We further certify that we understand
that where it is found that we have made a false declaration or statement in this tender, ACSA may disqualify
our bid or terminate a contract we may have with ACSA where we are successful in this tender.
APPENDIX E: ACCEPTANCE OF RFQ TERMS AND CONDITIONS
TO: The Supply Chain General Manager
Airports Company South Africa Ltd.
Proposal No: RFQ 58644
3. Bidder’s Name and Contact Details
Bidder:
Physical Address:
Correspondence to be addressed to:
Fax Number:
Phone numbers:
Email Address:
Contact Person:
Issue: 1 Issue Date: 27/01/2016
Page 67
4. Proposal Certification
We hereby submit a Proposal in respect of the appointment of a professional team to assess the condition,
repair all access booms and turnstiles at OR Tambo International Airport through an Open Tender Process
in accordance with ACSA’s requirements.
• We acknowledge that ACSA’s terms and conditions (as amended and mutually agreed between
the parties if necessary) shall apply to the agreement with the successful Bidder,
• We have read, understand and agree to be bound by the content of all the documentation
provided by ACSA in this Request for Proposal.
• We accept that ACSA’s Bid Adjudication Committees’ decision is final and binding.
• We certify that all forms of Proposal as required in the Proposal document are included in our
submission.
• We certify that all information provided in our Proposal is true, accurate, complete and correct.
• This Proposal is specific to this project only; it has no impact, influence or effect on any other
project for which a Proposal may be submitted.
• The undersigned is/are authorized to submit and sign the Proposal that shall be binding on closure
of the Proposal submission.
• The Proposal is binding on this Tenderer for a period which lapses after ninety (90) days
calculated from the closing date of proposal submission.
Thus, done and signed
at on this the day of 2018
Signature:
Name:
For and behalf of:
Tendering entity name:
Capacity:
Issue: 1 Issue Date: 27/01/2016
Page 68
APPENDIX F: BRIEFING SESSION FORM:
N/A
APPENDIX G:
CERTIFICATE OF INCORPORATION
APPENDIX H:
PROOF OF COMPANY REGISTRATION
APPENDIX I:
COMPANY PROFILE, EXECUTIVE SUMMARY & ORGANOGRAM
APPENDIX J:
JOINT VENTURE (JV) AGREEMENT (IF APPLICABLE)
APPENDIX K:
VALID CIDB GRADING CERTIFICATE
APPENDIX L:
VALID B-BBEE CERTIFICATE FROM APPROVED CERTIFICATION BODY /SWORN AFFIDAVIT
APPENDIX M:
VALID CERTIFIED TAX CLEARANCE CERTIFICATE
APPENDIX N:
ORGANOGRAM OF KEY PERSONNEL WITH FULL NAMES FOR THIS PROJECT.
APPENDIX O:
PROJECT PLAN
APPENDIX P
METHOD STATEMENT
Issue: 1 Issue Date: 27/01/2016
Page 69
APPENDIX Q:
BIDDERS RELEVANT EXPERIENCE (MUST INCLUDE BUT NOT LIMITED TO THE REQUESTED THREE (3)
CLIENT REFERENCE LETTERS)
Company
Details of
Services
Provided
Value
Period / Term of
Contract (Start
and End dates)
Contact Name Contact Details
Issue: 1 Issue Date: 27/01/2016
Page 70
APPENDIX R:
MINIMUM OF ONE CLIENT REFERENCE LETTER (LETTERS TO HAVE THE REFERRING COMPANIES
LETTERHEAD AND BE SIGNED BY THE RELEVANT INDIVIDUAL IN THE COMPANY) INCLUDING PROOF
OF PO/CONTRACT.
Issue: 1 Issue Date: 27/01/2016
Page 71
APPENDIX S:
TECHNICAL AND FUNCTIONAL EVALUATION CRITERIA
Evaluation Criterion
Weighting of the Criterion
Sub-Criterions Max Points Min points
Tenderer’s Resources
20 Qualifications of a key person
10 6
Experience of the key person
10 6
Method statement,
product specifications
and project plan
60 Method statement
35 21
Project Plan 25 15
Bidding Entity’s References
20 References 20 12
The description of the functionality evaluation criteria is explained below.
1 Tenderer’s Resources [20]
1.1 Qualifications of key Personnel [10]
1.1.1 Qualifications of an Electrician/Millwright [5]
Description Point allocation
Key person has no certified trade test certificate as an electrician/millwright
0
Key person has N2 certificate and certified trade test certificate as an electrician/millwright
3
Key person has N3 and above & certified trade test certificate as an electrician/Millwright
5
1.1.2 Qualifications of a Fitter [5]
Description Point allocation
Key person has no certified trade test certificate as a Fitter
0
Key person has N2 certificate and certified trade test certificate as a Fitter
3
Key person has N3 above & certified trade test certificate as a Fitter
5
Issue: 1 Issue Date: 27/01/2016
Page 72
1.2 Experience of a Key person [10]
1.2.1 Experience of an Electrician/Millwright [5]
Description Point allocation
Key person has less than 2 years’ experience post qualification as an electrician/Millwright.
0
Key person has 2-4 years’ post qualification as an electrician/Millwright.
3
Key person has more than 4 years’ experience post qualification as an electrician/Millwright and
has a wireman’s license.
5
1.2.2 Experience of a Fitter [5]
Description Point allocation
Key person has less than 2 years’ experience post qualification as a fitter.
0
Key person has 2-4 years’ post qualification as a fitter.
3
Key person has more than 4 years’ post qualification as a fitter.
5
2 Method statement and project plan [60]
2.1 Method statement for Boom gates and Turnstiles [35]
Description Point allocation
Non-compliant - Activities are not relevant, does not show completely or partially how
mechanical, electronic and electrical (in accordance with functional and legal
requirements) assessments will be conducted including relevant tests, do not show interfaces with the relevant stakeholders, do not show how
continuity of airport operations will be maintained during the assessment.
0
Partially compliant - Activities are logical, show how relevant mechanical, electronic and
electrical (In accordance with functional and legal requirements) assessments will be
conducted including relevant tests, shows interfaces with relevant stakeholders, and
clearly shows each stakeholder's responsibility.
21
Compliant - Activities are logical, show how detailed relevant mechanical, electronic and electrical (In accordance with functional and
legal requirements) assessments will be conducted including relevant tests, equipment to
be used, shows interfaces with relevant stakeholders, and clearly shows each
stakeholder's responsibility, shows how
35
Issue: 1 Issue Date: 27/01/2016
Page 73
Description Point allocation
continuity of airport operations will be maintained during the assessments.
2.3 Project Plan for boom gates and turnstiles [25]
Description Point allocation
Poor- Project plan does not show responsibilities, is not in line with the scope of work and set requirements and completion is
after 6 weeks.
0
Good- Project plan shows responsibilities, is in line with the scope of work and likely to meet
the set requirements and completion is between 4 to 6 weeks.
15
Very Good- Project plan shows responsibilities, is in line with the scope of work and exceeds the
set requirements and completion is within 4 weeks.
25
3 Bidding Entity’s References [20]
Description Point allocation
Bidder does not meet one or more of the following:
• No valid reference letter stating the relevant or similar services provided, the period of the services and the expression of satisfaction by the previous client regarding services provided.
• No proof of PO/Contract Showing the amount and description of services.
• No Proof of completion certificate.
0
Bidder meets the following requirements:
• 1x valid reference letter stating the relevant or similar services provided, the period of the services and the expression of satisfaction by the previous client regarding services provided.
• Proof of PO/Contract Showing the amount and description of services.
• Proof of completion certificate.
12
Bidder meets the following requirements:
• 2x valid reference letters stating the relevant or similar services provided, the period of the services and the expression of satisfaction by the
20
Issue: 1 Issue Date: 27/01/2016
Page 74
previous client regarding services provided.
• Proof of PO/Contract Showing the amount and description of services.
• Proof of completion certificate.
NB Similar services can include the combination of electrical, electronic and mechanical
services but excludes supply.
APPENDIX T:
SCHEDULE OF APPLICABLE RATES AND PRICES
Description QTY Unit of
Measure
Price/unit (Excl) Total Price Excluding VAT
Provisional sum for permits and
induction
1 Total R 5 000 R5 000
Mechanical tests and electrical tests on
all access Booms
189 EACH
Mechanical tests and electrical tests on
all access turnstiles
36 EACH
Full Assessment and recommendations
report for both access booms and
Turnstiles
1 each
Provisional SUM for spares and repairs
of critical access turnstiles
SUM SUM SUM R50 000
Provision SUM for spares and repairs of
critical access booms
SUM SUM SUM R50 000
Insurance to cover a min deductible of
R250 000.
Per lot Per lot
All Ps and Gs Per lot Per lot
VAT R
TOTAL INCLUDING VAT R
*Permit costs will need to be paid up front by the successful bidder and ACSA will reimburse against proof of
payment. No mark-up to be levied on Permit costs.
Issue: 1 Issue Date: 27/01/2016
Page 75
All applicants will be checked for criminal records and no permit will be granted to those with criminal records.
Cost for lost permits and new employees will not be reimbursed by ACSA. ACSA to be advised upfront if foreign
employees will be involved in the project, as a special vetting is required.
APPENDIX U:
SIGNED NON-DISCLOSURE AGREEMENT
APPENDIX V:
COMPLETED FORM OF OFFER
Issue: 1 Issue Date: 27/01/2016
Page 76
RFQ SUBMISSION CHECKLIST (Please complete the below checklist. Please print once
completed and place at the beginning of your submission)
APPENDIX DOCUMENT
INCLUDED
YES NO
A Cover Letter
B Declaration Form
C Declaration of forbidden practises Form
D Consent to vetting Form
E Acceptance of Request for Quotation Terms & Conditions & Bidders
Particulars
F Briefing Session Form (N/A)
G Certificate of Incorporation
H Proof of company registration documents
I Company Profile, Executive Summary & Organogram
J Joint Venture (JV) Agreement (if applicable)
K Valid CIDB Grading Certificate
L Valid B-BBEE Certificate from approved certification body/Sworn
Affidavit
M Valid Original Tax Clearance Certificate
N Organogram of Key Personnel (With Full names of key persons)
O Project Plan
P Method statement
Q Bidder’s experience schedule
R Minimum of one (1) client reference letters (Must be originals and