Accounting in the Nordic Countries

Accounting in the Nordic countries

A tale from the trenches

[email protected]@elmatica.com

High technology PCB broker based in Norway with branch offices in Sweden, Germany and Hong-Kong and several sales offices.

A little about what we do

Our partners Tinderbox AS as leading partner

Bringsvor Consulting for set-up and accounting Moldeo (Argentina) for web interfacing

Environment Hosted in Norway Debian

Deployment Entirely based on remote cooperation

Our partners

customers suppliers customer orders supplier orders

Current Data Flow

Odoo

Elmatica Complete Invoices

Some changesDelivery address: Added VAT number.

Tax situation depends upon supplier country (from SO), customer country and Elmatica company.

Country of origin, added supplier to SO

4 digits in unit price

Invoice Layout

Tracking numbers from SO

Invoice LayoutMore changes

When currency rates have changed in our disfavour between quote date and invoice date, we invoice the difference.

Company header and footer depends upon which Elmatica company we are invoicing from.

Some customers demand electronic invoicing.Functionality for creating invoices in Elektronisk Handelsformat (EHF) created as part of the project. Sending over FTP to broker.Will be launched as separate module soon..

Electronic Invoicing

Big subject. Requirements: Must be able to pay many invoices with one payment. Part payment and full payment. Currency rate difference must be separate per invoice. Allow for bank fees to be recorded easily. Start with bank payment information and record from

that received amounts in all currencies. account_voucher deemed inadequate.

Currency Handling

Precise control over the amounts sent to bookkeeping.

Many bank accounts used (currency * company)

We may be able to adopt the bank reconciliation features in the future.

Currency Handling

Total Control

Each Elmatica company has a reporting currency which is the official currency of the country (NOK, SEK, EUR).

The bookkeeping currency for all companies is USD.

All amounts are recorded both in USD and local currency.

Reporting Currency

Adaptations has been made to VAT report for Norway, Sweden and Germany

Custom intrastat module (developed by InitOS)

Invoice layout displays VAT amounts in reporting currency regardless of invoice currency.

Reporting Currency II

SEPA payment advice with structured communication (KID) for Norwegian suppliers

Bank reconciliation Calculate commission and rebates Prepaid orders Payroll

Future improvements

Sales flow integration Integrate with government portals

(Altinn, Elster) Expenses, HR Enhanced reporting

Future Improvements II

web_easy_switch_company

web_export_view (for Excel)

From the Web Addons, OCA package.

UI Improvements

Community modules:

web_easy_switch_company (www.grap.coop)web_export_view (Agile Business Group)account_voucher_killer (Camptocamp)account_reversal (Camptocamp)account_banking_pain_base (Akretion)l10n_se (Vertel)base_currency_update (NUMA Extreme Systems)base_cu_yahoo (updated for latest api changes from Yahoo!)

Overview of modulesModules developed in the project, but of general interest:

l10n_vatreportcurrency_lookupsend_ehfautolines

Elmatica specific modules:

elmatica_companieselmatica_vatcurrencyelmatica_account_voucherelmatica_completeelmatica_invoiceelmatica_partnerelmatica_intrastat_reports

A lot of the issues are taken care of, especially within multi company accounting. Bank statement improvements Reporting Banking But maybe some remain in currency

handling

Good news: Odoo 9 is cool

Torvald Baade [email protected]

www.tinderbox.no

Luis [email protected]

Questions?