ACCIDENTS - Garner Trucking Inc.2016/07/06 · Motor Carrier Safety Regulations, Part 395, as applicable to drivers of property-carrying vehicles. Continual noncompliance with hours-of-service

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C://Garner Employees/Driver Manual/6.0 Safety Revised 10/30/2015

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ACCIDENTS

All ACCIDENTS regardless of how serious or minor they appear MUST BE

REPORTED IMMEDIATELY to the Safety Department at 800-543-7349. If the

Safety Department is not available when you call during office hours, tell Dispatch or the

Administrative Assistant that you have had an accident and you will be transferred to the

appropriate person. After hours, you may contact the Safety Department at (419) 348-

4355.

IF YOU ARE INVOLVED IN A TRAFFIC ACCIDENT OR HAVE CAUSED

DAMAGE TO SOMEONE ELSE’S PROPERTY, YOU MUST FOLLOW THESE

INSTRUCTIONS:

1. SECURE THE SCENE

STOP!

Shut off your vehicle.

Turn on your emergency flashers.

Put out your reflective triangles within 10 minutes.

See if anyone is injured.

2. NOTIFY THE AUTHORITIES

See if there is a fuel or haz-mat spill.

Call the police.

Call the Safety Department at Garner Trucking.

Don’t leave the scene.

3. DOCUMENT THE ACCIDENT

Be polite and courteous.

Obtain witness names, addresses and phone numbers.

Get the license number of any vehicles at the scene; they may be witnesses.

Don’t apologize or admit guilt.

Don’t talk to anyone except the police, a Garner official, and our insurance

investigator.

You can ask to see I.D.

Take pictures from the north, south, east, and west, and from varied distances

from the crash scene.

DO NOT take pictures of injured people.

Fill out your preliminary accident report.

OBTAIN INFORMATION FROM EVERYONE INVOLVED: name, driver’s

license number, address, phone, type of vehicle, license plate number.

All accidents and/or incidents, regardless of how minor, must be reported immediately

to the safety department. Failure to report accident/incident will result in termination

of employment.

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Return the preliminary accident report and camera to the Safety Department, and

fill out a full accident report.

Pick up a replacement accident report and camera from the Safety or Human

Resource Departments.

ACCIDENT REPRIMAND

Major Chargeable Accidents (after full investigation)

o Subject to disciplinary action or discharge

Minor Chargeable Accidents

o First Offense – Reprimand up to and including termination

o Second Offense – Subject to Discharge

Any Accident While Under the Influence of Drugs or Alcohol

o Immediate Discharge

ACCIDENT REVIEW BOARD (See Associate Handbook, Section 4, page 2, Disciplinary Rebuttal)

We have established an Accident Review Board for drivers who choose to appeal

preventable accident rulings. The Board consists of safety, operations, human

resources, operations, and driver representatives.

To appeal a ruling, please contact the Safety Department and the process will be

explained.

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LOGS

1. If the assigned truck is equipped with an Electronic Log Unit, driver must

maintain current and legal status. If the assigned truck is not equipped with an

Electronic Log Unit, or it fails to function accurately, driver must maintain paper

logs daily and shall turn them in weekly with payroll. Failure to comply may

result in delays in payroll and disciplinary action up to and including termination.

2. If you are using paper logs, they must be turned in each week with your payroll

statement. Log dates must match the payroll statements. Example: If you turn in

a payroll statement for June 23rd through June 29th, then you must also turn in

completed logs for those days. Failure to turn in your logs weekly will result in

your paycheck(s) being held until your logs are received.

3. The cities listed on your logs must be the same cities that are listed on your

payroll statement.

4. In the event you are utilizing paper logs, You must complete a log for every day

whether you are on or off duty. You may list unlimited days on an OFF DUTY

log, however, you are only permitted to have one calendar month on the log at

one time.

5. A Pre-Trip and Post-Trip Inspection must be logged each day. If you run E-logs,

you must document daily post trip inspections on a Driver’s Vehicle Inspection

Report Booklet. The original white must be turned in with weekly payroll. The

yellow copy stays with vehicle.

6. PUCO and DOT Inspections, moving violation and drug/alcohol testing must be

logged as On Duty Not Driving.

7. Mileage must be shown for each day.

8. Every shipping number must be shown on the log, regardless of how long you had

the load. Example: If you pick up a load at 11:30 p.m., that shipping number still

needs to be on your log.

9. All receipts turned in must match the dates on the payroll statements or you won’t

be reimbursed. You will not be reimbursed for receipts that are turned in a week

late. The times printed on the receipts must match your log. If you smudge the

times or dates on receipts, that will be considered falsification. Log falsifications

will not be reimbursed.

The next two pages show examples of how the logs are to be completed. If you have

any questions regarding the logs, feel free to contact the Safety Director.

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PAPER LOG EXAMPLE

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When drawing the line for the appropriate duty

status, draw the line in the middle of the row (the

white area). Also, for duty status changes (located

at the bottom of the grid) the line MUST be drawn

vertically on the bottom of the grid and go through

a white box below.

Correct:

Incorrect:

For multiple days off: Enter the START DATE of

the off duty period in the “Month/Day/Year”

boxes. Enter the total number of days off in the

box labeled “# of Days Off Duty Includes Today”

located in the bottom right corner of the log. (If

only 1 day off, leave this box empty). Draw the

line on the graph and enter total hours off duty.

Write below the graph the dates you are off duty.

Do Not write OFF DUTY across graph!

Correct:

Incorrect:

Write letters/numbers neatly within the white

boxes. Example:

Note: Be sure the numbers are written large

enough inside the boxes but do not extend outside.

The scanner only reads inside the boxes. For

example: if a “2” extends outside the bottom of

the box it could be mistaken for a “7”, etc.

No stray marks anywhere in a white area of the

log. The scanner will try to read whatever field

the stray mark is in. This will be a misread field

and will effect the accuracy of the log. In the

example below, the scanner will read a Co-Driver

Name when there is none. Also, if hour and 1/4

hour does not apply to your total time, leave those

boxes empty. The scanner will read numbers in

the “Total Hours” boxes when there should be

none.

Correct:

Incorrect:

Use a black pen when possible. Blue or red pens

may work if the line is dark enough. Pencils are

not recommended.

When removing the log from the book, be careful

not to tear the corners. The corners have

imprinted black boxes that are needed for

scanning purposes.

If a field does not have a value, leave the field

blank. Do not fill in the squares with zeros or

dashes. Also, DO NOT enter leading zeros in the

month and day fields.

Correct:

Incorrect:

2 1 4 3 5 6 8 7 0 9

6 1 1 1

6 0 1 0 1 1

PAPER LOG INSTRUCTIONS If you have questions please ask!

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LOG AUDITING

Garner Transportation Group is committed to operating in a safe and legal manner at

all times. Garner Transportation Group has established a zero-tolerance standard for log

violations. The company will audit driver's logs to ensure compliance with the Federal

Motor Carrier Safety Regulations, Part 395, as applicable to drivers of property-carrying

vehicles. Continual noncompliance with hours-of-service regulations will not be tolerated

at Garner Transportation Group.

Paper Log Auditing Procedures—for those drivers without working E-Logs

Garner Transportation Group’s paper log auditing procedures consist of four

steps.

1. First, all drivers are expected to submit accurate, true, neat, and legible

daily logs in a timely manner.

2. Second, daily logs will be forwarded to Garner Transportation Group’s

Safety Department for audit and review.

3. Third, drivers will be given feedback and/or corrective action will be

suggested based on results of log audits.

4. Corrective measures/actions instituted.

Log Submission

Garner Transportation Group requires all drivers to submit daily logs in a timely

manner.

Any corrections to the log before submission must be made by the driver only.

Auditing

After submission by drivers, logs will be forwarded to Garner Transportation

Group's Safety Department for auditing. Logs will be audited for form and

manner violations, hours-of-service violations, grid and recap violations, and log

falsification. All drivers’ logs will be retained by the company for a period of 6

months (Sec. 395.8(k)).

Electronic Log Auditing

For those trucks equipped with electronic logs, auditing will be completed daily. Drivers

must enter notes any time they show On Duty status. Examples appear as pop-up

messages on the qualcomm.

Violations such as hours-of-service violations, specifically violations of the 8, 11, 14,

and 60/70 hour rules, are serious violations. Hours-of-service abuse can cause fatigue,

which jeopardizes the safety of the driver and the general motoring public. Hours-of-

service, grid, and recap violations include:

8-Hour Rest Break: You must log a 30 minute rest break after 8 hours on duty.

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Off Duty or Sleeper Berth or a combination of either qualifies as a Rest Break.

11-Hour Violation: After 10 consecutive hours off duty, a driver may not drive

more than 11 hours.

14-Hour Violation: A driver must not drive after the 14th consecutive hour after

coming on duty following 10 consecutive hours off duty.

Violation of 60/70 Hour Rule: Drivers may not drive after being on duty for 60

hours in any 7, or 70 hours in any 8 consecutive day period.

Falsification of a log shows a complete disregard of Garner Transportation Group policy

and federal regulations. This type of violation is looked at very seriously by the

company. Log falsification occurs when the times and locations on a log do not agree

with supporting documentation, such as scale tickets, toll receipts, loading and unloading

times as noted on shipping papers, etc.

Feedback Corrective Action

All violations will be brought to a driver's attention as soon as possible.

Safety Director will be responsible for reviewing the violation(s) with the driver. This

review will consist of an explanation of any violations and how to prevent reoccurrence.

The driver can request, or the driver's supervisor can recommend, hours-of-service and

logging remedial training at any time. Drivers in need of additional hours-of-service or

logging training will be referred to Garner Transportation Group's Safety Department for

scheduling.

Drivers with repeated or excessive log violations will be subject to the following

corrective action schedule. However, Garner Transportation Group reserves the right to

impose more stringent consequences based on circumstances and the severity of

violations. Situations will be judged on a case by case basis before the phased corrective

action described below is initiated.

Log Auditing Policy Corrective Action

Once a log violation has been discovered, the driver will be notified of the violation and

will be asked to come to the Safety Department for review of that violation. All

violations will remain on the driver’s record for a period of six (6) months.

If multiple violations occur within a six (6) month period, the disciplinary steps are as

follows:

1st Warning

2nd

Warning

3rd

Warning

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Final Warning

Suspension

Termination

Throughout all corrective action, the driver will receive continued counsel and training.

Garner staff will make every effort to help you document your logs properly; however,

there will a case by case basis consideration on the effectiveness of training. Any of the

disciplinary steps may be accelerated to suspension or termination.

DRIVER VEHICLE INSPECTION REPORTS (DVIR)

All drivers are to pick up a company DVIR sheet from the desk in the shop. You will be

required to sign and date this form, fill it out for the repairs that are needed, and place it

back in the mailbox. Then the mechanic will repair the unit, sign and date the DVIR sheet

and then the mechanic will place it in the driver’s door pouch. It is then your

responsibility to verify that the proper repairs were made on that vehicle, then sign off of

it at the bottom and place it in your payroll packet for that week.

If you get in another unit that is not yours, and there is a DVIR sheet in the driver’s

pouch, you will need to verify that proper repairs were made on that unit during your pre-

trip, and sign the DVIR sheet before leaving with that vehicle. You will also put that

DVIR sheet in your payroll packet for that week. Payroll will then give it to the safety

department for proper filing.

The finished DVIR sheet should have three (3) signatures on it when completed: the

driver’s original signature, the mechanic’s signature, and your signature at the bottom.

You also need to fill out your daily DVIR booklet during your Post-Trip Inspection.

Make certain that the same repairs and write-ups that you put on your DVIR sheet for the

shop are also on the DVIR booklet you keep in your truck. This is important for DOT

inspections and audits.

LOG RECAP OF HOURS OF SERVICE

All drivers who are on paper logs are required to keep a recap of their hours of service,

on the inside cover of their monthly logbook. This applies to all drivers that use a regular

logbook.

Failure to comply with this policy will be considered a breach of our company policy and

corrective action will be taken. The steps will include: verbal warning, written warning,

3 days off without pay, and possible termination.

Any driver could be asked to produce his or her monthly logbook for inspection, by any

company operations or safety personnel, at any time.

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SPEED REDUCTION

It is the responsibility of each driver to regulate the speed of company-dispatched

vehicles to comply with state-posted speed limits, unless driving conditions dictate a

lower rate of travel.

Drivers who receive speeding tickets or moving violations must immediately report these

incidents to the Safety Director. The driving incidents will constitute a review of the said

driver’s motor vehicle driving record, performance evaluation, and the tractor’s engine

information (ECM data).

If a driver receives more than 1 speeding ticket or moving violation including but not

limited to: (seat belt, following too close, improper lane change) in a 12 month period,

the following shall occur:

The Safety Director and the Shop Supervisor shall examine both driver and

tractor engine information.

Driver will be placed on a three-month probationary period.

Online or in-house training required.

At the end of the three-month probationary period, the tractor engine shall be downloaded

again for review. Should a driver demonstrate unimproved statistical information, the

driver will be subject to further progressive disciplinary actions, up to and/or dismissal of

employment/termination.

All Garner tractors are governed. It is your responsibility to obey posted speed

limits.

IF AT ANY TIME YOU TAMPER WITH OR ALLOW SOMEONE ELSE TO

TAMPER WITH THE TOP SPEED OF A TRACTOR, YOU WILL BE

TERMINATED.

OVERLOAD FINE/VIOLATIONS

Garner Transportation Group will reimburse the driver for scale tickets. Please scale the

truck (especially when picking up a pre-loaded trailer!) NEVER ASSUME THAT THE

TRAILER HAS BEEN LOADED LEGALLY!

Given the fact that all scale tickets are reimbursed, THERE IS NO EXCUSE FOR AN

OVERLOAD! Therefore, our policy is as follows:

You pay all moving violation fines.

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You pay the fines for a log book violation or expired physical card.

On a miss-load, if you loaded the trailer, you pay 25% of the fine. If you pick up

a pre-loaded trailer, it is your responsibility to weigh it, and make the gross and

axle weights legal.

Frost law or reduced weight roads. If you drive on a road that is covered by one

of these laws and you get a ticket, you will pay 100% of the fine.

On a gross overload or an axle overload, you will pay 100% of the fine if not

checked by scale.

COMPLIANCE SAFETY and ACCOUNTABILITY (CSA)

This chart is taken directly from the Compliance, Safety and Accountability (CSA) web

sight (published by the Federal Government). Please note in the chart there is a line

indicating the INTERVENTION THRESHOLD. In the sample 78.1% Rank is well over the

threshold for “Fatigued Driving”. That would put GTG in the INTERVENTIONS LIKELY

category for Carriers.

BASICs (Behavioral Analysis Safety Improvement Categories) data categories are: 1) Fatigued Driving, 2) Crash History, 3) Vehicle Maintenance, 4) Unsafe Driving, 5) Cargo Securement, 6) Driver Fitness, and 7) Controlled Substances and Alcohol. The Fatigued Driving category directly reflects Hours of Service problems.

Two of the major factors that calculate into our Driver score are:

1. Hours-Of-Service (8, 11, 14, & 70 Rule): Watch your hours and plan your

loads carefully

2. Log Book Not Current: If you are using paper logs. Your log books must

be current from your last duty point.

Major factors that calculate into our Vehicle score:

1. Brakes out of adjustment

2. Inoperative lights & airlines worn or rubbing

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Required pre & post trip vehicle inspections will help minimize violations:

1. Record Post Trip in a DVIR booklet if your are using electronic logs

2. Record Post Trip on the back of your paper log if that applies

Remember, the DOT uses these scores to help them determine who may be a candidate

for their next audit or which company warrants inspections on the road.

Help us maintain a low BASIC score. We all will benefit.

**Clean DOT Inspection Bonus pays $75.00

CARGO AND LOAD SECUREMENT

It is the driver’s responsibility to make sure that the load (s)he is hauling is secure and

blocked properly for transport. That may mean the driver will have to block or secure the

load manually.

It is company policy to allow Garner drivers to block or secure the cargo as long as: THE

SHIPPER PROVIDES ALL NECESSARY BLOCKING MATERIAL NEEDED TO

SECURE THE LOAD PROPERLY, ALONG WITH TOOLS AND OR HAMMER AND

NAILS.

If the shipper cannot provide the necessary blocking and tools, the driver needs to call

dispatch and tell them. At this time, dispatch will call the shipper and politely tell them

of our policy and that we cannot haul the load. We will not compromise the carriers

responsibility for the drivers safety by hauling an unsecured load.

RIDER/PASSENGER REQUIREMENTS (See Associate Handbook, Section 4, page 7)

We at Garner Transportation Group realize the value of cooperating with our employees

to make everyone’s employment meaningful and profitable. Having a passenger program

has been an important part of that cooperation in the past and we have disciplined

ourselves by various methods. Our company feels that having a passenger program is our

way of showing confidence in the driver’s/employee’s ability to drive safely.

Our company proposes to use the following criteria to permit passengers in specific

situations, as follows:

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Each driver/associate may have only one (1) passenger per calendar month for one (1)

trip. A “trip” is defined as leaving from the terminal and returning to the terminal,

without regard to the length of time between departure from the terminal and subsequent

arrival at the terminal.

Each driver/associate must purchase an additional insurance policy for each “trip” as

defined above. The cost is subject to change by the insurance company from year to

year. As of 2010, the policy is $25.00 and will be deducted from driver/associate payroll.

The driver/associate who is requesting a passenger permission slip must:

1. Be employed with our company a minimum of 6 months if experienced or 1

year if hired as trainee/driver.

2. Have a minimum of 1 year over-the-road experience.

3. Have 2 violations or less on their MVR.

4. Be in “good standing” with the company; i.e. deliveries on time, paperwork

correct & on time, and obey ALL company policies.

5. Sign and file the company release form with GTG, prior to each trip.

6. Never permit the passenger to perform any of the duties that are to be

performed by the driver/associate.

7. Wear their seat belt at all times.

The passenger must:

1. Be at least 18 years of age.

2. Be a member of the driver’s/associate’s immediate family.

3. Sign and file the company release form with GTG prior to each trip.

4. Follow the dress code of our company as set forth in the driver’s manual.

5. Understand that (s)he is a guest and not attempt to perform any of the duties

of a driver/associate.

6. All passengers will verify that they are in good health and if there are any

medical problems whatsoever, they will provide a medical release form from

their physician that certifies their ability to ride as a passenger.

7. Wear their seatbelt at all times.

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No animals allowed:

1. At no times are animals of any kind (i.e. dogs, cats, etc.) allowed in a tractor.

***Failure to obtain authorization for a passenger and purchase insurance coverage will

result in immediate termination of employment.

NOTIFICATION OF TRAFFIC VIOLATION (See Associate Handbook, Section 4, page 6)

The Commercial Motor Vehicle Safety Act of 1986 requires that commercial drivers

notify their employer and the state that issued their license of all moving violations,

including those committed in a personal vehicle, for which the driver forfeited collateral

or was convicted, within 30 days after conviction.

Because of this Act, Garner Transportation Group requires that all drivers notify the

safety department of all moving violation convictions. This notification should include

those violations committed in a personal vehicle as well as in a commercial vehicle. This

information should be reported to the safety department as soon as possible, but no longer

than 30 days from date of conviction. A Notification of Traffic Violation Form should

also be completed and submitted, within 30 days, to the safety department.

See sample on next page

Blank form available in section 8 of this book

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ACCIDENTS - Garner Trucking Inc.2016/07/06 · Motor Carrier Safety Regulations, Part 395, as applicable to drivers of property-carrying vehicles. Continual noncompliance with hours-of-service

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